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HomeMy WebLinkAboutContract 2011 2421 SCHOOL LIAISON OFFICER PROG ' • M January 1 through December 31, 2012 Columbia Heights Police Department and Columbia Heights Public Schools Prepared and Submitted by: Chief Scott Nadeau October 12, 2011 TABLE OF CONTENTS Subject Page Mission, Goals and Primary Responsibilities of the School Liaison Officer 3 Objectives of the School Liaison Officer Position 4 Position Description - School Liaison Officer Position: Accountability and Education Requirements 6 Position Description - School Liaison Officer Position: Qualifications 7 Major Areas of Accountability for the School Liaison Officer Position 9 Guidelines for School Liaison Officer Position 11 Joint Powers Agreement 12 Cost Factor Breakdown: High School Liaison for 2012 15 Cost Factor Breakdown: Middle School Liaison for 2012 16 MISSION, GOALS AND PRIMARY RESPONSIBILITIES OF THE SCHOOL LIAISON OFFICER Mission Statement: The School Liaison Officer is placed in the school environment to identify, correct, and prevent delinquent behaviors and activities, and to create a positive relationship between youth, police, and other authority figures. Goals: To work with and through school administrators, counselors, teachers, and students to develop a better understanding and a more positive attitude among students as to the role of a police officer. To work in liaison with school officials to provide, as much as possible, a safe and crime - free environment for students and staff To act as a law enforcement consultant and educator to Columbia Heights School District #13 schools located in Columbia Heights and Hilltop. To administer the D.A.R.E. (Drug Abuse Resistance Education) program in Columbia Heights Public Schools. Primary Responsibilities: The School Liaison Officer shall function as a law enforcement officer within the school environment and under the direction of the Columbia Heights Police Department investigative supervisor. The School Liaison Officer shall act as a resource for students, teachers, counselors, school administrators and parents. The School Liaison Officer shall remain conscious that the primary responsibility is that of a law enforcement officer. The School Liaison Officer plans and coordinates all functions of investigations relating to juveniles and children, in both criminal and non - criminal matters to effectively solve criminal cases and build a basis for successful prosecution when warranted and /or make all appropriate dispositions of non - criminal matters. The School Liaison Officer also develops and presents investigative reports to the County Attorney and /or City Prosecuting Attorney for complaints and coordinates with other juvenile referral agencies to appropriately handle juvenile criminal and non - criminal acts that have come to the attention of the Department. Page 3 THE OBJECTIVES OF THE SCHOOL LIAISON OFFICER POSITION ARE: Objective #1: To provide a formal process or rationale to: a. Enhance the general safety to students and faculty staff in and around public schools. b. Monitor and /or prevent juvenile gang activity and provide intelligence. c. Reduce the use of uniform officer intervention at school sites for response to school related service demands. d. Maintain community contact for: parents, students, neighborhoods, community organizations (PTA and other service providers) e. Handle incidents such as minor assaults, thefts, and threats as they occur in the officer's assigned schools. Indicator #1: Lack of formal or informal complaints or concerns, either written or verbal. Receipt of letters, phone calls or personal verbal contacts regarding individual or program successes. Objective #2: To provide the following services to Columbia Heights School District #13 schools located in Columbia Heights and Hilltop: a. To coordinate and directly provide for, in appropriate circumstances, the general safety of students and staff. b. To monitor gang activity throughout school property and respond appropriately to non - school related intelligence regarding gang activity. c. To reduce the number of calls responded to by uniform officers at school sites. Page 4 Indicator #2: Maintain adequate knowledge through review of daily reports, keeping abreast of the above current problems and disseminating information to Investigations and Patrol. Objective #3: Complete all investigations assigned or generated in the field to their proper conclusion. Indicator #3: Pass Liaison supervisor's review of completed cases. One hundred percent of cases must pass this review. Objective #4: Improvement and continual update of Liaison Program. Indicator #4: Yearly evaluations to be prepared by School Officials, Police Department and Liaison Officer for annual review and evaluation. Page 5 POSITION DESCRIPTION - SCHOOL LIAISON OFFICER ACCOUNTABILITY AND EDUCATION REQUIREMENTS The School Liaison Officer is a member of the department below the rank of Sergeant. Officer may be assigned from the rank of police officer to serve as School Liaison Officer. Officers who desire to serve in this assignment may submit their requests in writing to the Police Captain. Officers serving in the assignment may be removed at the discretion of the Chief of Police. The appointed School Liaison Officer may vacate this position with thirty days written notice to the Chief of Police. While serving in this assignment, officers shall receive a pay differential in accordance with the labor agreement in effect at the time of the assignment. Accountable to: The School Liaison Officer reports to and is directly accountable to the Chief of Police or his designee. Education and Training Requirements: POST licensed, supplemented by course work in investigative techniques, interview and interrogation techniques and crime scene processing techniques. Page 6 POSITION DESCRIPTION - SCHOOL LIAISON OFFICER QUALIFICATIONS 1. Considerable knowledge of the principles of modern investigation techniques. 2. Thorough knowledge of scientific methods of crime detection and criminal identification. 3. Thorough knowledge of federal, state and local laws and ordinances that are enforced by the department. 4. The ability to communicate effectively both orally and in writing. 5. The ability to analyze complex criminal transactions and trends and to use information obtained to successfully charge criminal offenders. 6. The ability to develop informants. 7. The ability to independently manage a number of investigations at any one time. 8. The ability to manage time effectively. 9. The ability to speak effectively in public. 10. The ability to work effectively with juveniles. 11. The ability to gain cooperation, support, and assistance of the area church organiza- tions, County Welfare, County Court Services, Juvenile Court, County and City law enforcement, and other agencies in the community. 12. To meet as needed with members of the personnel team and police department representatives to discuss individual student and student body problems that affect school or police department objectives. 13. The ability to provide educational materials and lectures for the students, the school staff and the community on juvenile problems and problem areas, available assistance services for the students and their parents, and other topics deemed important. 14. The ability to assist in the classroom in the teaching of physical, mental and social effects of alcohol and narcotic use and abuse. 15. The ability to train the school staff in matters of school security, symptoms of drug abuse, etc. Page 7 16. The ability to identify and take proactive steps to prevent activities that lead or could lead to delinquent behavior and /or activities. 17. The ability to establish a favorable rapport with students as a means for preventing delinquent behavior and activities. 18. The ability to maintain the police image. The School Liaison Officer is responsible for the enforcement of city and state law, but whose treatment is fair and recognizes he is working in a juvenile environment. The School Liaison Officer must assure the students and the staff that he /she is not in the school to create a police state, he /she is there to assist the administrative staff and students. 19. The ability to promote informal contacts between the students and the police, to increase communication and understanding between the two. 20. The ability to meet all other requirements and performance criteria defined for patrol officer position. 21. The ability to serve as a resource person for law enforcement and juvenile court procedures. The officer will be in a position with the school to develop a better understanding and have additional pertinent information for juvenile court determinations. 22. The School Liaison Officer is often in a favorable position to work on many creative programs and can work with juvenile group leaders trying to interest them in constructive activities of a recreational or social nature. Page 8 MAJOR AREAS OF ACCOUNTABILITY OF THE SCHOOL LIAISON OFFICER POSITION 1. To attend school staff meetings as a resource person in developing and adopting procedures that will contribute to the prevention of juvenile delinquency. 2. To communicate and cooperate with county welfare officers, probation personnel, and other members of the professional community when appropriate. 3. To assist school staff members in understanding the Anoka County Juvenile Court System, law enforcement ramifications, and the technique of court referrals when necessary. 4. To be a part of the total team effort to provide role models and prevent undesirable behavior patterns from developing. Endeavor to build and maintain rapport between youth, school, and police by day -to -day contact as a resource person. 5. To become involved in school and outside youth activities in order to understand special problems of youth and how they may be positively addressed. Participate in community affairs as requested or assigned, and be available for lectures to school and community groups. 6. To facilitate education programs for students; i.e., acts as a resource person in the continuing development of drug education, etc. 7. To assist and advise in security matters regarding school buildings and properties that are normally supervised by school staff members upon request of appropriate school official(s). 8. To maintain individual police skills, including physical conditioning. Stay abreast of developments in the crime prevention and youth relations fields and changes in related laws and ordinances. 9. To prepare and submit necessary case files regarding cases assigned or investigated. 10. To work under the direction of the investigative supervisor and will accept input from appropriate school administrative personnel. 11. Investigates reported crimes, both in and out of the school environment, for the purpose of collecting evidence and identifying, locating, questioning witnesses and suspects, and making legal arrests as justified by the facts developed. 12. Obtains and processes physical evidence. Handles or arranges for the processing of a crime scene including measurements, fingerprints, photos and drawings, etc. Page 9 13. Ensures proper development of cases for prosecution, builds an accurate and complete case file through reports of actions and findings. Coordinates the disposition of all juvenile matters to provide for unified approach. 14. Ensures proper disposition of cases for prosecution, builds an accurate and complete case file through reports of actions and findings. Coordinates the disposition of all juvenile matters to provide for a unified approach. 15. Ensures proper disposition of all assigned cases, meets with the Investigative Supervisor regularly to review the status of all cases and determines whether to pursue, delay or close the matter. 16. Confers with parents, other members of the Criminal Justice System, and those private and public agencies within the community which are involved in the case, counseling or treatment of juveniles, children or family units, in the disposition of matters involving juveniles and /or children. 17. Preparation and presentation of appropriate material to students of elementary, junior and senior high schools. Page 10 GUIDELINES FOR THE SCHOOL LIAISON OFFICER POSITION 1. Work week will be based on a 40 -hour week. 2. Work hours will be proximate to the school day. 3. Will be assigned a department vehicle while on -duty. 4. Time commitment is appropriately divided in each of the following categories: a. In- school activity at high school or middle school b. Case investigation, training, and meetings as scheduled c. D.A.R.E. d. Elementary schools 5. Primarily reports to the Investigative Supervisor. Secondary supervisor is the on- duty police supervisor. 6. Must report to a supervisor daily, but is authorized to report immediately to the school each day if approved. 7. Must be prepared to perform all police functions, as the officer is subject to immediate call -out for other activities, but must be discreet in the visibility of police equipment. 8. Will be assigned a cellular phone, and the phone must be operational during all hours when on duty. 9. Break time will be as defined in the union agreement. 10. Will be assigned desk space at the Police Department and will be provided appropriate office space and supplies by the schools. 11. Must dress in a manner that is acceptable to school administrators and with the approval of the Chief of Police. 12. The officer is at all times under police supervision, but is expected to work closely with school administrators and staff. The objective is to solve problems, assist school staff, and to assist students. 13. Will keep a log and prepare appropriate reports to the Chief of Police or his designee. Page 11 JOINT POWERS AGREEMENT This Joint Powers Agreement dated this day of is made pursuant to M.S. 471.59 by and between the City of Columbia Heights (City) and Columbia Heights Public Schools (School District). 1. Purpose: The purpose of this agreement is to create, fund, and implement the positions of Police School Liaison Officer. 2. Duties and Responsibilities: The job description for the School Liaison Officer is attached. 3. Selection Process: From applications of qualified applicants for the position of School Liaison Officer, one or more candidates will be selected by a selection board made up of School District #13 personnel and appointed Police Department personnel. Oral interviews are to be administered by the same selection board. The final appointment of the School Liaison Officers are at the discretion of the Chief of Police. The School Liaison Officer may be removed from the position at the discretion of the Chief of Police. 4. Funding: The School District and City will share the following expenses equally during the school year, except in no event may the School District's share of the expenses exceed 1/2 of 9/12 of the total officer compensation and benefit package for the High School Liaison Officer and the Middle School Liaison Officer. A. Officer's Salary B. Position Grade Enhancement C. Holiday Pay D. F.I.C.A. E. Workers Compensation F. P.E.R.A. G. Hospitalization H. Training and Equipment I. Vehicle-related Costs The cost breakdowns for the period of January 1, 2012 through December 31, 2012 are attached. Page 12 5. Billing: The City shall submit a bill to the School District, which will be paid within thirty days of receipt. 6. Term: This agreement shall commence on January 1, 2012, and shall end on December 31, 2012. 7. General Provisions: The Police School Liaison Officer is a city employee and shall not be considered an employee of the School District for any purpose, including but not limited to salaries, wages, other compensation or fringe benefits, Workers Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability insurance, keeping of personnel records, termination of employment, individual contracts or other contractual rights. The officer will report to and be directed by the Investigative Supervisor, but will consult regularly with the School District officials. The officer will have office space and phone at the assigned school without cost to the City. 8. Indemnification by City: The School Liaison Officer is a City employee. The City shall indemnify, hold harmless, and defend the School District, its elected officials and employees against any and all liability, loss, costs, damages, expenses, claims or actions which the School District, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the City, its agents or employees, in the execution, performance, or failure to adequately perfoini the City's obligations pursuant to this agreement. 9. Indemnification by School District: The School District shall indemnify, hold harmless, and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or action which the city, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the School District, its agents or employees, in the execution, performance or failure to adequately perform the School District's obligations pursuant to this agreement. 10. Termination of Agreement: Ninety day written notice by either School District or City is required to terminate the program. The Liaison Officer can be removed at any time following the written notification of termination of the program. 11. Temporary Reassignment: Temporary reassignment of the Liaison Officer is at the discretion of the Chief of Police not to exceed thirty consecutive days, contract to be renegotiated after thirty days. Page 13 12. The resolution of unforeseen problems arising in this program shall be negotiated by representatives appointed by the School District and the Chief of Police. In witness whereof, the parties have executed this agreement the day and year first written above. City of Columbia ' eig , s Columbia Heights Public Schools ii r i t, - ,----, '' ary L. P 4 erson ` athy Kell/ Mayor Supe • lens ent of School Pas ' adeau Scott Barde hief of Police School Board Vice -Chair Page 14 COST FACTOR BREAKDOWN HIGH SCHOOL LIAISON OFFICER PROGRAM 2012 Base Wage — High School Liaison Officer: Patrol Top Wage $5,648.93.00/month $ 67,787.17/year Liaison Officer Premium $ 154.00/month $ 1,848.00/year Longevity (4 year rate) $ 94.86/month $ 1,138.32/year Holiday pay $ 3,716.00/year Deferred Compensation $ 350.00/year Overtime Allocation $ 3,545.10/year Total Base Wage $78,384.58/year Compensation and Fringe: F.I.C.A. (1.45%) $ 1,136.58/year Workers Comp (3.38%) $ 2,649.40/year P.E.R.A. (14.10%) $ 11,287.38/year Hospitalization ($805/month) $ 9,660.00/year Total Fringe Benefit Costs $ 24,733.35/year Miscellaneous Costs: Training and equipment allowance $ 1,600.00/year Vehicle related expense $ 1,000.00/year Total Miscellaneous Costs $ 2,600.00/year Total Yearly Costs $105,717.93/year To compute monthly total: $105,717.93 divided by 12 months = $ 8,809.83 To compute school year total: $ 8,809.83 X 9 months (school year) = $79,288.45 To compute School District cost: 1/2 of 9/12 funding formula = $39,644.23 Total Cost to Columbia Heights Public Schools For High School Officer for 2012: $39,644.23 Page 15 COST FACTOR BREAKDOWN MIDDLE SCHOOL LIAISON OFFICER PROGRAM 2012 Base Wage — Middle School Liaison Officer: Patrol Top Wage $5,648.93.00/month $ 67,787.17/year Liaison Officer Premium $ 154.00/month $ 1,848.00/year Longevity (4 year rate) $ 94.86/month $ 1,138.32/year Holiday pay $ 3,716.00/year Deferred Compensation $ 350.00/year Overtime Allocation $ 3,545.10/year Total Base Wage $78,384.58/year Compensation and Fringe: F.I.C.A. (1.45%) $ 1,136.58/year Workers Comp (3.38%) $ 2,649.40/year P.E.R.A. (14.10%) $ 11,287.38/year Hospitalization ($805/month) $ 9,660.00/year Total Fringe Benefit Costs $ 24,733.35/year Miscellaneous Costs: Training and equipment allowance $ 1,600.00/year Vehicle related expense $ 1,000.00/year Total Miscellaneous Costs $ 2,600.00/year Total Yearly Costs $105,717.93/year To compute monthly total: $105,717.93 divided by 12 months = $ 8,809.83 To compute school year total: $ 8,809.83 X 9 months (school year) = $79,288.45 To compute School District cost: 1/2 of 9/12 funding formula = $39,644.23 Total Cost to Columbia Heights Public Schools for Middle School Officer for 2012: $39,644.23 Page 16