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HomeMy WebLinkAboutNovember 2, 2011Approved 12/07/11 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES November 2, 2011 The meeting was called to order by Chair Patricia Sowada, at 6:28 p.m. Members present were: Nancy Hoium, Steve Smith, Patricia Sowada, Barbara Tantanella, and Catherine Vesley. Also present: City Council Representative Tami Diehm, Becky Loader, and Stacey Hendren. The minutes of the October 5, 2011 Board meeting were approved as mailed. The bill list dated 10/19/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The Board discussed the elevator upgrades and registration. The elevator is now ADA and state compliant. The bill list dated 10/26/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2011 accounting dated 11/2/11 was reviewed. It was noted that line item 4390 is for the elevator registration certificate. Old Business: 1. The winner of the Destination College Saving Sweepstakes sponsored by the Minnesota College Savings Plan and Minnesota State Library Services for 2011 is a Columbia Heights Public Library patron. This patron received $1000 to be put towards college savings and the Library received $500. 2. Loader met with a representative from Stuart Cabinets concerning replacement of the Boardroom cabinets. A proposal with drawings, samples and prices will be prepared for Loader. There have been several instances of banging pipes. Loader and Barnes will be working with Master Mechanical to get the pumps installed correctly and Glycol added to the system to relieve this and other problems. The AC control panel needs to be fixed. The Board discussed the cost and funding of the project. 3. There is no precedence for a procedure to form a task force. Loader is working with Patty Muscovitz, City Clerk, to create an application and procedure. The Board reviewed the application and made changes. The Board reviewed a list of persons they would like to receive applications, and discussed promoting the application on the cable channel, website and in the paper. The Board hopes to have the task force together for a principal meeting in January 2012. 4. Loader completed interviews for the vacant Page position, and has made a conditional offer to one applicant. th 5. The Council work session on November 7 will focus on capital projects. Loader has prepared photographs and documentation in support of the replacement lounge furniture and East Room carpet. th The Board is encouraged to attend the December 12 City Council meeting in support of the 2012 proposed budget. 1 New Business: 1. MELSA has increased the fee for non-resident library cards. Hoium made a motion that the nonresident library card fee be increased from $45 to $60. The motion was seconded, and passed. 2. The Board reviewed the Unique Management Status Report for September. Smith noted that a major advantage of the program is the savings in staff time. 3. The September crossover statistics were reviewed by the Board. Loader highlighted the increased e-book th use and notified the Board that the Library will be hosting a workshop on November 16 for Kindle users. 4. The Board reviewed the Maintenance of Effort levels of surrounding library systems. Items from the Floor: 1. The Board received two fund transfer requests from Adult Services Librarian, Renee Dougherty. Motion: To authorize the transfer of $1200.00 from 2020 Computer supplies to 2171 General Supplies to purchase security system markers. The motion was seconded and passed. Motion: To authorize the transfer of $1100.00 from 2025 ILS supplies to 2171 General Supplies to purchase book and audiovisual processing materials. The motion was seconded and passed. th 2. The Board was notified of the Foundation Fundraiser on December 4. 3. Hoium brought in the Hennepin County Library Friends brochure for the Board to review. 4. Loader notified the Board that the Library will continue the Winter Jackets adult reading program in January. This year MaiKao Xiong, Children’s Librarian will host a children’s reading program titled “Bookwarms” in conjunction with Winter Jackets and Anoka County will host a hot beverage drive for local food shelves. There being no further business, the meeting was adjourned at 7:50 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2