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HomeMy WebLinkAboutJune 8, 11 min City of Columbia Heights Park and Recreation Commission June 8, 2011 Eileen Evans called the meeting to order at 5:30 p.m. at Huset Park West. ROLL CALL Members present: Eileen Evans; Tom Greenhalgh; Justin Grussing; Stan Hoium; David Payne; Marsha Stroik Staff Present: Kevin Hansen, Public Works Director/City Engineer; Gary Peterson, Mayor; Keith Windschitl, Recreation Director; Deanna Saefke, Secretary APPROVAL CONSENT AGENDA Motion by Stroik, second by Payne, to approve the consent agenda. Upon vote: All ayes. Motion Carried. LETTERS AND REQUESTS A. Letter of request for an open bar reception on Sunday, September 4, 2011, using a licensed caterer with a liquor license. Windschitl discussed the details of the request. He stated that the vendor is legitimate and willing to serve the alcohol along with catering the food at a discount for the client. Hoium asked about using the Lion’s Club when there are more than 275. Windschitl replied that this renter is requesting to use a licensed vendor instead of the Lion’s Club, but all drinks will be purchased through The Red Sea Bar & Restaurant, given to the guests for free. He feels that this will be a responsible event with the venue taking responsibility for the alcohol. The vendor will be required to provide a liquor license, catering license and serve the alcohol during the event. Payne indicated the concern for the number of guests, that this will take away a bar and potential money from the Lion’s Club, but also does not want to lose the client either. Windschitl replied that the renter indicated they would try to find another location to use this vendor if this request was not approved. He stated that a Sunday in September is not a commonly rented day. Evans suggested that if the client does not provide a catering and liquor license from The Red Sea Restaurant then they must use the Lion’s Club for the alcohol services. Motion by Payne, second by Hoium, to allow an open bar for September 4, 2011 with The Red Sea Restaurant being required to show a copy of their catering license and liquor Motion Carried. license prior to the event. Upon vote: All ayes. B. Letter of request for an open bar reception on July 31, 2011 for approximately 150- 200 guests. Windschitl indicated that the client is serving beer and wine with many guests not drinking alcohol. They are residents of Columbia Heights, have rented the facility in the past and will be again in the next year. The client has provided a special event insurance policy listing the City as additional insured. Evans suggested requiring the renters to use Park & Recreation Commission June 8, 2011 Page 2 a trained bartender whether it is one that is preapproved or hire a bartender suggested by Murzyn Hall Staff. Motion by Hoium, second by Payne, to allow an open bar for July 31, 2011 provided that Motion Carried. the renter use a trained bartender. Upon vote: All ayes. OLD BUSINESS A. Ramsdell Park updates Hansen indicated that construction has just begun. City Staff has removed what playground equipment could be salvaged and used in other parks. Construction work will be conducted from the inside out to minimize disruption along Johnson Street. Hansen th indicated that the completion date is projected at August 15. The August or September Park & Recreation Meeting could be held at Ramsdell Park with a grand opening. Hansen pointed out that the Police want to move the Curtis Ramsdell memorial from City Hall to Ramsdell Park. The Cooperative Cost Share Agreement was settled with the School District. Stroik asked about colors for the shelter. Hansen replied that it was previously mentioned to stay with the same colors as other shelters within the City or to use a blue color to match it in with the school. After viewing the colors it was decided to stay with the existing colors. Stroik asked about the playground style and colors. Hansen replied that the equipment is from Game Time, it will be a different style than that at Huset Park West and the colors will be more greens and browns with the same burgundy posts. NEW BUSINESS None at this time. REPORTS A. Recreation Director Windschitl reported the facility maintenance supervisor that was hired recently was located at Murzyn Hall and the City Manager has decided to move his office to City Hall as to better fit the position of supervisor for the full City buildings. Windschitl is now hiring for part-time positions during different hours of the day. This position would cover shifts for the cleanup or set up of an event in the morning, afternoon, evening or weekend times. The Hylander Center attendance numbers are increasing. A lot of adults use it in the mornings and at night for the fitness center or open gym in the evenings. Evans asked who supervises the facility at night. Windschitl replied that it is an employee who has worked for the Recreation Department for a few years and does a good job with the groups in the evenings. B. Public Works Director/City Engineer Hansen had nothing to report. Park & Recreation Commission June 8, 2011 Page 3 C. Commission Members th Hoium asked about the results from a prior rental of Murzyn Hall for a 15 birthday party. Windschitl replied that with the large amount of kids at the party there is a lot of mess with a major problem being gum. Many of these types of parties are paying out of the damage deposit for the additional clean up needed the next day. It has helped having the Lion’s Club do the bartending for the alcohol. Commission Members agreed with taking money for the additional cleanup when a mess is left behind. Payne thanked Windschitl for moving the Columbia Heights Athletic Boosters wagon for recent events. ADJOURNMENT Evans adjourned the meeting at 6:00 p.m. to conduct a dedication to the donators of the Huset Park West playground and memorial recognition for former Commission Member Jerry Foss. ______________________________ Deanna Saefke, Recreation Clerk Typist II