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Home My WebLink About2011-10-25 HRA AGENDA PACKETHOUSING & REDEVELOPMENT AUTHORITY AGENDA 7:OOPM Tuesday October 25, 2011 Parkview Villa Community Room A 965 40" AVE NE 1. Call to Order 2. Roll Call Tammera Diehm, Chair Bruce Nawrocki Bobby Williams, Vice Chair Donna Schmitt Gary Peterson, Secretary /Treasurer 1. Pledge of Allegiance CONSENT AGENDA 2. Approve Minutes of July 26, 2011 meeting. 3. Approve Financial Report and payment of bills for the months of July, August, September 2011, Resolution 2011 -06 Motion: Move to approve consent agenda items as listed. BUSINESS ITEMS 4. Report of Management Company 5. Resident Council Minutes 6. Citizen Forum* 7. CommonBond Contract Extension Resolution 2011 -10 8. Approval of Parkview Villa North 2012 Budget— Resolution 2011 -07 Motion: Move to waive the reading of Resolution 2011 -07 there being ample copies available to the public. Motion: Move to adopt Resolution 2011 — 07 approving the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2012 Parkview Villa North Budget of $605,050 and recommending this to the City Council for approval. 9. Approval of Parkview Villa South 2012 Budget— Resolution 2011 -08 Motion: Move to waive the reading of Resolution 2011 -08 there being ample copies available to the public Motion: Move to adopt Resolution 2011 -08 approving the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2012 Parkview Villa South Budget of $279,101 and recommending this to the City Council for approval. 10. Smoking Location —Discussion Item 11. Duct Work Contract 12.2 nd Floor Modernization Public Hearing 1. Approval of 2012 PHA Plan — Resolution 2011 -09 Motion: Move to waive the reading of Resolution 2011 -09 there being ample copies available to the public. Motion: Move to adopt Resolution 2011 -09 a resolution confirming approval of the 2012 Public Housing Agency Certifications of Compliance with the 2012 PHA Plan and related regulations, and authorizing it's submission to HUD. Other Business a) Memo update on Aeon The next regular HRA meeting will be tentatively Tuesday, January 24, 2012 at Parkview Villa. "At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific agenda items at the time the item is being discussed.) HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE MEETING OF JULY 26, 2011 Call to order — The meeting was called to order by Chair Diehm at 7:00 pm 2. Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Tammera Diehm, and Bobby Williams. Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark, Assistant Community Development Director - Sheila Cartney, and Secretary- Shelley Hanson Parkview /CommonBond staff: Laura Sheak, Laura Frost, and Lisa Wilcox - Erhart. 3. Pledge of Allegiance - Recited CONSENT AGENDA 4. Approve Minutes from May 24, 2011 (special meeting). 5. Approve Financial Report and Payment of Bills for May and June 2011 on Resolution 2011 -05. Questions from members: Nawrocki questioned the over charges for legal fees in the reports provided. Lisa responded that there have been several evictions and legal actions taken this year that caused this. I-Ie then questioned the amount listed under "bad debts ". Lisa explained that occasionally people move out without paying past due rent. The amount listed in the report was for a unit in the south building. Management does send the tenant a letter asking for payment and then turns it over to a collection agency. The unpaid amount is what is noted on the report. Motion by Nawrocki, seconded by Williams, to approve the consent agenda items as listed and to adopt Resolution 2011 -05, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of May and June 2011. All Ayes. MOTION PASSED. HRA RESOLUTION 2011 -05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR MAY AND JUNE, 2011 AND PAYMENT OF BILLS FOR THE MONTHS OF MAY AND JUNE, 2011. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and HRA Minutes Page 2 July 26, 2011 WHEREAS, the financial statement for the months of May and June of 2011 and the list of bills for the months May and June 2011 are attached hereto and made a part of this resolution; and WHEREAS, the BRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 26 ° i day of July, 201 BUSINESS ITEMS 6. Report of the Management Company Laura asked if there were any questions on the newsletter items or on the monthly reports Nawrocki asked what the status was for hiring an architect for the remodeling that was discussed at the last meeting. He was wondering if the low bidder was the company chosen to oversee the project. Lisa stated that based on the recommendation of the Board at the last meeting, they did proceed with the low bidder (WAI). The new company had to start from scratch to put specs together and will go out for bids in mid- August. Nawrocki then asked if the noise from the Star Bar was still an issue. Clark said that right after the last meeting, staff met with the Police Department, who in turn, met with the owner of the Star Bar. The owner has installed surveillance cameras as required by the mitigation plan in place. The Police Department is also doing extra patrols of the area during the evening hours. He hasn't heard of any further complaints since these measures were taken. Lisa told members that the 2011 Capital Fund Grant came out and that Parkview Villa North received $92,207 that will be used for the renovations. HRA Minutes Page 3 July 26, 2011 Resident Council Minutes Rita Nelson reviewed the minutes with the members. She noted that they will be taking nominations for the open Vice President and Secretary positions on the Resident Council at the next meeting. She also informed the Board that Irene Suflca is hoping to be home in two weeks. Diehm and Nawrocki both reminded residents that National Night Out is August 2"" and they encouraged residents to participate. Fehst said that if residents choose not to host their own party, that the Methodist Church is having one and they could attend at that location. 8. Citizen Forum Diane Powell 4905 stated there is a problem with someone on the 9 °1 floor who continually opens the window in the hallway, summer and winter. She said the last few weeks when it has been so hot and humid, that it causes the whole floor to get hot. She said this person opens it during rainstorms and even during the winter and the snow blows in. She has reported it and wonders what can be done to keep it closed. Laura said it is happening on several floors, not just the 9 °i floor. She suggested installing a lock on the window since they are not emergency windows used to escape. Nawrocki said management staff should be told who the person is that is doing it and that they should talk to that person and tell him to leave the windows closed. Abdullah (Adam) #611 said it happens on his floor also. That person uses the window to take pictures and then leaves the window open. Ruth Hillestad #310 asked if some other place could be designated for smoking other than around the front door. Management will try to encourage people to stay a certain distance from the front door, since there is no established policy in place. Clark has heard this is an issue and has directed staff to research various alternatives and costs so this can be discussed at the October meeting. Nawrocki said he knows this has been discussed before, but there is not money to build a smoking shelter. Management is doing a good job enforcing the no smoking indoors rule, but it is hard to control outside. 9. Other Business- Update on Aeon Transaction As previously explained, there is an extensive amount of work to be done so the investors can determine what they are buying. Clark reviewed with members and residents what has happened in the last two months: In May the Memorandum of Understanding was entered into. HRA Minutes Page 4 July 26, 2011 On June 13, 2011 Aeon met with staff and residents in a question and answer session where there were approximately 60 people in attendance. Written copies of the questions and answers have been distributed to all the residents. In June, staff contacted all the Federal and State Legislators, as well as other local officials to inform them of our plan to sell the building. Staff also went through all the past HRA files and contracts so Aeon could review them, along with past utility bills and rent structures. As Built drawings have been located and delivered to Aeon. In July, Aeon ordered Title work and a survey to be done. And it is anticipated that in August, Aeon's acquisition team will do a detailed inspection of the building. There also will be four other inspections for the following: 1) Environmental Phase 1; 2) Lead and Asbestos; 3) Physical Capital Needs; and 4) Greener Energy Audit. In the fall discussions will take place with HUD, Finance Entities, the Met Council, etc. Nawrocki is concerned that this process will be dragged out needlessly. He thinks we need to find out what they are willing to pay to see if the City is even interested in moving forward at all. He said a preliminary figure should be established. Barb Camp #608 handed out an Article she found in the paper regarding another property AEON redeveloped. Mr. Camp wanted to know if rents would be raised if AEON purchases the building. Diehm explained it is the City's goal to keep the rates affordable and protect the current residents and that Aeon is aware of that goal. If that goal can't be met, the City may not move forward with the sale. Clark told residents that Aeon's goal also is to provide low to moderate income housing at most of its facilities and that they are in the business of running these types of facilities. Ken Bloch #315 stated it makes more sense to have an entity that specializes in the housing business than to have the City oversee a facility such as Parkview. Barb Camp said she has reached out to the Elliot Park Neighborhood Association where Aeon currently has several buildings. So far, she hasn't received a response from them. The next regular HRA meeting is scheduled for October 25, 2011 at Parkview Villa. The meeting adjourned at 7:40 pm. Respectfully Submitted, Shelley Hanson Recording Secretary Parkview Villa South Financial Statement Overview August 2011 Revenue: Occupancy for the month of August 2011 was 100% occupied; there were no vacant units as of 8/31/2011. Total Revenue was over budgeted amount (favorable). Administrative Expenses: Administrative costs for the South are over budget (unfavorable). Other Renting Expenses were under budget (favorable), and reflect applicant screening costs Office Salary line shows the staffing portion for South per contract, both office and maintenance staff. Office Supply expenses are over budget (unfavorable), due to BizHub system -copy machine Legal Expenses Project was under budget (favorable), and reflects cost incurred for legal representation in resident lease termination process. Audit Expenses was under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable), and reflect costs associated with telephone, answering service, internet and office of enterprise technology. Utilities: Utilities Expenses are under budget (favorable). Water / Sewer and Garbage collection are quarterly billings; Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable), due to Elevator repair Janitor and Cleaning Supplies are under budget (favorable). Janitor Contract expenses were over budget (unfavorable), and reflect cost of contract Exterminating Contract is under budget (favorable). Garbage and Trash are under budget (favorable); this reflects a quarterly billing. Security Contract is over budget (unfavorable), and reflects cost incurred for Panel system repairs and fire pump Grounds Contract is under budget (favorable), and reflects cost incurred for grounds maintenance and for tree trimming. Repairs Material costs were under budget (favorable). Repairs Contract expenses were under budget (favorable). Elevator Maintenance Contract is over budget (unfavorable), and reflects the cost of Elevator door repair Decorating Contract and Supplies were over budget (unfavorable) and reflect cost painting units Parkview Villa South (166) Balance Sheet August 2011 Books = Accrual Aug -11 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 108,080.38 93.00 567,570.36 573.00 6.00 3,365.00 679,687.74 10,313.34 9,173.59 7,893.36 3,256.19 30,636.48 649,051.26 649,051.26 679,687.74 Parkview Villa -South (166) Legal Fees 0.00 0.00% 0.00 Income Statement 1,717.19 6.53% 2,407.98 1.15% For The Period Ending August 2011 484.50 1.84% 3,608.55 1.72% Books = Accrual 140.96 0.54% 766.67 0.37% 2171 -46340 General Supplies Month to Date % Year to Date 0.26% Revenue 2,435.39 9.26% 7,327.52 3.49% 36220 -46340 Gen. Government Rents 25,358.00 96.41% 202,507.81 96.45% 36225 -46340 Nondwelling Rents 465.00 1.77% 3,782.00 1.80% 36290 -46340 Other Miscellaneous Revenue 478,70 1.82% 3,667.70 1,75% Total Revenue 26,301.70 100.00 209,957.51 100.00 Expenses Personal Services 1000 -46340 Accrued Salaries 3,723.00 14.15% 29,784,00 14.19% Total Personal Services 3,723.00 14.15% 29,784.00 14.19% Supplies Legal Fees 0.00 0.00% 0.00 2000 -96340 Office Supplies 1,717.19 6.53% 2,407.98 1.15% 2010 -46340 Minor Equipment 484.50 1.84% 3,608.55 1.72% 2160 -46340 Maint. & Construct Materials 140.96 0.54% 766.67 0.37% 2171 -46340 General Supplies 92.74 0.35% 544.32 0.26% Total Supplies 2,435.39 9.26% 7,327.52 3.49% Other Services & Charges 3040 -46340 Legal Fees 0.00 0.00% 0.00 0.00% 3050 -46340 Expert & Professional Services 926.60 3.52% 926.60 0.44% 3060 -46340 Management Services 2,025.00 7.70% 16,200.00 7.72% 3100 -46340 Protective Services 551.43 2.10% 5,346.39 2.55% 3210 -46340 Telephone &Telegraph 150.40 0.57% 1,278.58 0.61% 3430 -46340 Advertising Other 0.00 0.00% 348.38 0.17% 3600 -46340 Insurance & Bonds 830.40 3.16% 6,747.96 3.21% 3810 -46340 Electric 2,887.55 10.98% 11,760.62 5.60% 3820 -46340 Water 0.00 0.00% 2,310.92 1.10% 3830 -46340 Gas 0.00 0.00% 13,072.02 6.23% 3840 -46340 Refuse 0.00 0.00% 4,072.27 1.94% 3850 -46340 Sewer 0.00 0100% 1,091.74 0.52% 4000 -46340 Repair & Maint. Services 4,817.32 18.32 21,996.56 10.48% 4100 -46340 Rents & Leases 20.00 - 0.08% 21250 0.10% 4300 -46340 Miscellaneous Charges 0.00 0.00% 99.74 0.05% 4315 -46340 PILOT 1,240.58 4.72% 8,147.27 3.88% 4390 -46340 Taxes & Licenses 0.00 0.00% 558.62 0.27% 4500 -46340 Administrative Expenses 0.00 0.00% 752.86 0.36% 4850 -46340 Interest on Deposits 7.40 0.03% 57.03 0.03% Total Other Services & Charges 13,456.68 51.16% 94,980.06 45.24% Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00% 0.00 0.00 /0 0.00 0.00 19,615.07 74.58% 132,091.58 62.91% 6,686.63 25.42% 77,865.93 37.09% Parkview Villa South (166) Cash Flow Statement Period = August 2011 Month to Date Revenue 36220 Gen. Government Rents 25,358.00 36225 Nondwelling Rents 465.00 36290 Other Miscellaneous Revenue 478.70 Total Revenue 26,301.70 Personnel Services 1000 Accrued Salaries 3,723.00 Total Personnel Services 3,723.00 Supplies 2000 Office Supplies 1,717.19 2010 Minor Equipment 484.50 2160 Maint. & Construct Materials 140.96 2171 General Supplies 92.74 Total Supplies 2,435.39 Other Services & Charges 3050 Expert & Professional Services 926.60 3060 Management Services 2 3100 Protective Services 551.43 3210 Telephone & Telegraph 150.40 3430 Advertising Other 0.00 3600 Insurance & Bonds 830.40 3810 Electric 2,887.55 3820 Water 0100 3830 Gas 0.00 3840 Refuse 0.00 3850 Sewer 0.00 4000 Repair & Maim. Services 4,817.32 4100 Rent & Leases 20.00 4315 PILOT 1 4390 Taxes & Licenses 0.00 4500 Administrative Expenses 0.00 4850 Interest on Deposits 7.40 Total Other Services & Charges 13,456.68 Total Expenses 19,615.07 Excess (Deficit) Revenue over Expenses 6,686.63 Adjustments 11300 Rent Receivable _ 547.00 11500 Accounts Receivable 0.00 15510 Prepaid, Insurance (3,365.00) 20200 Accounts Payable ._ 3,676.08 20210 Accrued Other Expense (5,899.60) 22000 Deposits (92.60) 22200 Accrued PILOT 1,240.58 22210 Revenue Collected in Advance 15.00 Total Adjustments (3,878.54) Cash Flow 2,808.09 Parkview Villa South (166) Cash Flow Statement Period = August 2011 Month to Date End Cash Difference 10100 Cash Balance 105,272.29 - 108,080.38 2,808.09- 10200 Petty Cash 93.00 93.00 - 10400 Investments 482,070.36 482,070.36 - Total Cash 587,435.65 590,243.74 2,808.09 9/16/20111:36 PM General Ledger (Accrual) Parkview Villa South - (166) Months: Aug 2011 Property Date Period Description Control Refer Debit Credit Balance Remarks 1000 -46340 Accrued Salaries 166 8/31/2011 08/11 (: Rear 380) :PostRacurring Recurrii l- 111405 NetChange= 3,723.00 2000 -46340 Office Supplies 166 6/2/2011 08111 (Ioff1ID1) baffler Companies, Inc P- 241869 166 7/22/2011 08/11 (offi)OPoce Depot P- 240806 166 7/27/2011 08111 (offi) Office Depot P- 240807 166 7/27/2011 08111 (fedex) Fed Ex P- 239708 NetChange= 1,717.19 2010 -46340 Minor Equipment 166 7/26/2011 08/11 (all) All Inc. P- 240620 NetChange = 484.50 2160 -46340 Maint. & Construct Materials 166 7/21/2011 08/11 (home7) He Supply Fadlitles Malnte P- 239710 166 8/10/2011 08/11 (home7)HD Supply Facilities Mainte P- 242838 NetChange= 140.96 2171 -46340 General Supplies 166 7/22/2011 08/11 therapy) HD Supply Facilities Molds P- 239711 166 7129/2011 08111 (mme7) HD Supply Facilities Malnte P- 240621 166 8/15/2011 08/11 (homey) HD Supply Facilities Mainte P- 243035 NetChange= 92.74 3050 -46340 Expert & Professional Services 166 7/29/2011 08/11 (colu) City of Columbia Heights P- 241351 NetChange= 926.60 3060 -46340 Management Services 166 8131/2011 08/11 (chc) CommumBond Housing P- 243023 166 8/31/2011 08/11 (:Recur 380):PostRecurring Recurrii3- 111405 NetChange= 2,025.00 3100-46340 Protective Services 166 7/1912011 08/11 (ramp) Simplex Grinnell P- 239715 166 7/25/2011 08111 (slmp) Simplex Grinnell P-210808 166 8/11/2011 08/11 (shop)Sinn. Grinnell P- 242096 NetChange= 551.43 3210 -46340 Telephone & Telegraph 166 8/1/2011 08/11 (answ) Answerwe LLC P- 240032 166 8/2/2011 08/11 (comc3474) Camcast P- 240489 166 8/7/2011 08/11 (cenb9115) CenturyMnk P- 242105 166 8/11/2011 08/11 (mcic3718) MCI Comm Service P- 242095 166 8/17/2011 08/11 (aPo658)Office of Enterprise Technc P- 242843 NetChange= 150.40 3430 -46340 Advertising - Other NetChange= 0.00 3600 -46340 Insurance & Bonds 165 7/29/2011 08111 (colu) City of Columbia Heights P- 241351 NetChange= 830.40 3810 -46340 Electric 166 8/11/2011 08/11 (xcel)%cel Energy P- 241405 NetChange= 2,887.55 3820 -46340 water NetChange= 0.00 3830 -46340 Gas NetChange= 0.00 3840 -46340 Refuse NetChange= 0.00 3850 -46340 Sewer NetChange= 0.00 Page 1 26,061.00 = Beginning Balance = RC 3,723.00 29,784.00 R/C CHC PR Mgmt Fee 29,784.00 = Ending Balance = 690.79 = Beginning Balance = 1255709pvs 1,661.53 2,352.32 BI?Hub system 5.72164E +11 21.96 2,374.28 paper, pens etc. 5.72253E +11 17.59 2,391.87 bday cards 7- 575- 54406p 16.11 2,407.98 ownght del 7/11 2,407.98 = Ending Balance = 3,124.05 = Beginning Balance = S1265160.001 484.50 3,608.55 frig (1)- #218 3,608.55 = Ending Balance = 625.71 = Beginning Balance = 9109833977pv 68.57 - 694.28 shower hose, roller shade at 9110221282pv 72.39 766.67 sink strainer, magnetic bulb 766.67 = Ending Balance = 451.58 = Beginning Balance = 9109872198pv 28.60 480.18 hash liner, foam cleaner 9110008132pv 38.53 518.71 multifolds, bulb 9110306659pv 25.61 544.32 towels, trash liners etc. 544.32 = Ending Balance = 0.00 = Beginning Balance = 3509 926.60 926.60 2011 aidot fee fy 10 926.60 = Ending Balance = 14,175.00 = Beginning Balance = 54800 5,748.00 19,923.00 Mgmt Fees 8/11 RC 3,723.00 16,200.00 RIC CDC PR Mgmt Fee 16,200.00 = Ending Balance = 4,794.96 = Beginning Balance = 6680608/ 59.83 4,854.79 svc call - smoke detector pa 66825776pvs 245.80 5,100.59 replcmnt module - fire pump 66886741pvs 245.80 5,346.39 alarm svc /materials 5 = Ending Balance = 1,128.18 = Beginning Balance = 1.10705E +I1 LIAR 1,141.66 An. sac 8/11 8.77211E +11 20.13 1,161.79 Internet svc 8/11.9/10 7637883978/0 17.42 1,179.21 phone svc- 8/7 -9/6 7637883978/0 10.73 1,189.94 phone svc due 9/01 200600187/07 88.64 1,278.58 phone svc 7/11 1,278.58 = Ending Balance = 348.38 = Beginning Balance = 348.38 = Ending Balance = 5,917.56 = Beginning Balance = 3509 830.40 6,747.96 2011 pmp8dlab ins 6,747.96 = Ending Balance = 8,873.07 = Beginning Balance = 5150441553/0 2,887.55 11,760.62 a 7/68/6 11,760.62 = Ending Balance = 2,310.92 = Beginning Balance = 2,310.92 = Ending Balance = 13,072.02 = Beginning Balance = _ 13,072.02 = Ending Balance = 4,072.27 = Beginning Balance = 4 = Ending Balance = 1,091.74 = Beginning Balance = 1,091.74 = Ending Balance = Page 1 9/16/20111:36 PM General Ledger (Accrual) Parkview Villa South - (166) Months: Aug 2011 Prop erty Date Period Description Control Refer Dealt Credit Balance Remarks 4000 -46340 Repair & Plaint. Services 17,179.24 = Beginning Balance = 166 7/24/2011 08/11 (onde) On Demand Professional Mul P- 239714 18 128.55 17,307.79 Cleaning secs 7117 166 7/24/2011 08 /11 (onde) On Demand Professional Mul P- 239713 19 12855 17,436.34 Cleaning sva 7/26 166 7/25/2011 08/11 (door2025) Door Service Co P- 239712 1002- 5173pvs 30.75 17,475,09 slider switches, sensors the 166 7/29/2011 08111 (allm2138) All Metro Lawn & Snow, P-242820 1672pvs 151.81 17,626.90 Lawn main 7111 166 7/31/2011 08111 (onde) On Demand Professional Mul P- 240803 22 128.55 17,755.45 cleaning 7/31 166 7/31/2011 08111 (all BF8 Painting, Inc. P- 242823 073111pvs 950.00 18,705.45 Painting -7/14, 7/26 166 8/1/2011 08111 ( eagll) Eagle Elevator Carp. P- 240811 109157 -levs 294.46 18,999.91 me main[ 8/11 166 8/312011 08/11 (adam) Adam's Pest Control, Inc. P -242102 662278pvs 22,00 19,021.91 pest svc 8/03 166 8112/2011 08111 (gartl1086) Gardner Plumbing, LLC P- 242831 2302 219.00 19,240.91 p log svc #419 166 8/19/2011 08111 (ais2529) All Seasons Gamge Door P- 242821 26303 170.00 19,410.91 gar door repair svc 165 8119/2011 08/11 (eagll) Eagle Elevator Corp. P- 242827 109364114 2,200.00 21,610.91 Inst new door edge - So elev 166 8/25/2011 08/11 (onde) On Demand Proessianal Mal P- 242847 27 128.55 21,739.46 Cleaning svc 8107 166 8/25/2011 08/11 (onde) On Demand Professional Mul P- 242850 29 128.55 21,868.01 Cleaning svc 8/14 166 8/2512011 08/11 (onde) On Demand Professional Mul P- 242853 30 128.55 21,996.56 Cleaning svc 8/21 NetChange= 4,817.32 21,996.56 = Ending Balance = 4100 -46340 Rents & Leases 192,50 = Beginning Balance = 166 7/31/2011 08/11 (mull Multihousing Credit Control P- 240804 11070425 20.00 212.50 bckgrnd cks 7/11 NetChange= 20.00 212.50 = Ending Balance = 4300 -46340 Miscellaneous Charges 99.74 = Beginning Balance = NetChange= 0.00 99.74 = Ending Balance = 4315 -46340 PILOT 6,906.69 = Beginning Balance = 166 8/3112011 08/11 RC Anoka Cry RE Tx pay from 1- 111986 G)2 253.91 7,160.60 RC Anoka Cry RE Tx pay from 166 8/31/2011 08111 (:Recur 380) :PoARecurring Recurrii Y111405 RC 986.67 8,147.27 Anoka Cry Property Tax Accm NetChange= 1,240.58 18,147.27 = Ending Balance = 4390 -46340 Taxes & Licenses 558.62 = Beginning Balance = NetChange =0.00 558.62 = Entling Balance= 4500 -46340 Administrative Expenses 752.86 = Beginning Balance = NetChange= 0.00 752.86 = Ending Balance = 4850 -46340 Interest on Security Deposits 49.63 = Beginning Balance = 166 8131/2011 08/11 Sec Dep Interest accrual J- 111985 GIL 7.40 57.03 Sec Dap interest accrual NetChange =7.40 57.03 = Entling Balance= 23,338.07 3,723.00 Page 2 Parkview Villa South Bank Reconciliation Report 08/31/2011 5016464 Balance Per Bank Statement as of 08/31/2011 02/11/2009 389 mcic - MCI Comm Service 08/31/2011 1171 adam - Adam's Pest Control, Inc. 08/31/2011 1172 cent9115 - Centuryl-ink 08/31/2011 1173 Ioff1101 - Loffler Companies, Inc 08/31/2011 1174 mcic3718 - MCI Comm Service 08/31/2011 1175 simp - Simplex Grinnell Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 08/3112011 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $110,043.33 5.47 22.00 17.42 1,661.53 10.73 245.80 $1,962.95 9/1111 $108,080.38 $108,080.38 $108,080.38 �I Date Tran # Notes Amount Date Cleared 07/20/2011 1141 proj - Project One Construction, Inc. 455.00 08/31/2011 07/27/2011 1143 cent- CenterPoint Energy 231.88 08/31/2011 07/27/2011 1145 xcel - Xcel Energy 2,448.20 08/31/2011 08/03/2011 1146 adam - Adam's Pest Control, Inc. 22.00 08/31/2011 08/03/2011 1147 allm2138 -All Metro Lawn & Snow, LLC 105.32 08/31/2011 08/03/2011 1148 chc- Commonl3ond Housing 5,819.93 08/31/2011 08/03/2011 1149 eaglt - Eagle Elevator Corp. 13.02 08/31/2011 08/03/2011 1150 mcic3718 - MCI Comm Service 10.83 08/31/2011 08/03/2011 1151 offi658 - Office of Enterprise Technology 58.51 08/31/2011 08/03/2011 1152 olse - Olsen Fire Inspection, Inc. 288.00 08/31/2011 08/03/2011 1153 gwes9115 - Qwest 17.41 08/3112011 08/10/2011 1154 answ - AnswerLive LLC 13.48 08/31/2011 08/10/2011 1155 door2025 - Door Service Co 38.75 08/31/2011 08/10/2011 1156 fedex - FedEx 16.11 08/31/2011 08/10/2011 1157 home7 - HD Supply Facilities Maintenance 97.17 08/31/2011 08/10/2011 1158 onde - On Demand Professional Multi -Sery LLC 257.10 08/31/2011 08/10/2011 1159 simp - Simplex Grinnell 59.83 08/31/2011 08117/2011 1160 all -All Inc. 484.50 08/31/2011 08/17/2011 1161 comc3474 - Comcasl 20.13 08/31/2011 Cleared Deposits Date Tran # Parkview Villa South Amount Date Cleared 08/01/2011 247 Bank Reconciliation Report 14,110.00 08/31/2011 08/02/2011 248 08/31/2011 2,448.00 08/31/2011 5016464 246 operating 8,370.00 08/31/2011 08/17/2011 1162 eagll - Eagle Elevator Corp. 294.46 08/3112011 08117/2011 1163 home? - HD Supply Facilities Maintenance 38.53 08131/2011 08/17/2011 1164 multi - Multihousing Credit Control 20.00 08/3112011 08117/2011 1165 offi - Office Depot 39.55 08/31/2011 08/17/2011 1166 onde - On Demand Professional Multi -Sery LLC 128.55 08/31/2011 08/17/2011 1167 simp - Simplex Grinnell 245.80 08/31/2011 08/17/2011 1168 t0006372 - Field 100.00 08/3112011 08/24/2011 1169 colu - City of Columbia Heights 11,021.60 08/31/2011 08/24/2011 1170 xcel - Xcel Energy 2,887.55 08/3112011 Total $25,233.21 Cleared Deposits Date Tran # Notes Amount Date Cleared 08/01/2011 247 rent deposits 14,110.00 08/31/2011 08/02/2011 248 rent deposits 2,448.00 08/31/2011 08/0412011 246 operating 8,370.00 08/31/2011 08/0912011 249 swe rent 1,703.00 08/3112011 08/10/2011 251 232.70 08/3112011 9/1/11 Total $26,863.70 #&N orth e ast a/ k Member FDIC Date 8/31/11 Page 1 Primary Account Ending 6464 Enclosures 33 77 Broadway St. N.E., Minneapolis, MN 55413 612 - 379 -8811 0 24 hour telephone banking 651- 628 -9807 Visit our website at www. northeastbank- mn.com * * * ** * * * *** * ** *AUTO* *3 -DIGIT 551 698 0.8860 AT 0.365 6 1 12 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 I Irlul Irn tlllrrrul IurIIIrIu�C�nHL i N Ii G A C C O U N T S - - -- PLEASE JOIN US FOR OUR COMMUNITY PICNIC FRIDAY, SEPT 9 FROM 11AM - IPM AT OUR COON RAPIDS OFFICE. FREE BRATS, HOTDOGS, POP AND DILLY BARS WILL BE SERVED ALONG WITH LIVE MUSIC FROM STEVE AND JADE MURPHY ACOUSTIC DUO. PLEASE CONSIDER BRINGING A NON - PERISHABLE FOOD DONATION FOR CEAP (COMMUNITY EMERGENCY ASSISTANCE PROGRAM). SEE YOU THERE! NORTHEAST PUBLIC FUNDS ACCT Number Of Images 33 Account Number Ending 6464 Statement Dates 8/01/11 thru 8/31/11 Previous Balance 108,412.84 Days in the Statement Period 31 5 Deposits /credits 26,863.70 Average Ledger 123,438 28 checks /Debits 25,233.21 Average collected 122,877 service charge 00; 8/18 1154 13.48 Interest Paid 00' 231.88 8/16 1155 Ending Balance 110,043.33 1145* 2,448.20 8/17 Deposits and credits Date " Description..' - - -' - - - Amount 8/01 DDA REGULAR DEPOSIT 14,110.00 8/02 DDA REGULAR DEPOSIT 2,448.00 8/04 DDA REGULAR DEPOSIT 8,370.00 8/09 DDA REGULAR DEPOSIT 232.70 8/09 DDA REGULAR DEPOSIT 1,703.00 checks in serial order Date check# Amount Date check# Amount 8/10 58.51 8/08 1152* 288.00 8/17 59* 59.83 8/09 1153 17.41 8/01 1141* 455.00 8/18 1154 13.48 8/02 1143* 231.88 8/16 1155 38.75 8/02 1145* 2,448.20 8/17 1156 16.11 8/05 1146 22.00 8/18 1157 97.17 8/09 1147 105.32 8/23 1158 257.10 8/05 1148 5,819.93 8/22 1160* 484.50 8 /05 1149 13.02 8/25 1161 20.13 8/12 1150 10.83 8/22 1162 294.46 * Indicates skip in check numbers 782690 - 1147 i Date 8/31/11 Primary Account Enclosures NORTHEAST PUBLIC FUNDS ACCT checks in serial order Ending 6464 (Continued) Page 2 Ending 6464 33 Date check# Amount Date check# Amount 8/24 1163 38.53 8/23 1167 245.80 8/22 1164 20.00 8/25 1168 100.00 8/26 1165 39.55 8/29 1169 11,021.60 8/23 1166 128.55 8/29 1170 2,887.55 * indicates skip in check numbers Daily Balance Section Date Balance Date Balance Date Balance 8/01 122,067.84 8/10 125,817.27 8/23 124,150.69 8/02 121,835.76 8/12 125,806.44 8/24 124,112.16 8/04 130,205.76 8/16 125,767.69 8/25 123,992.03 8/05 124,350.81 8/17 125,691.75 8/26 123,952.48 8/08 124,062.81 8/18 125,581.10 8/29 110,043.33 8/09 125,875.78 8/22 124,782.14 * ** E N D O F S T A T E M E N T 782690 - 1148 Payment Summary Bank= 166opr AND mm /yy= 08/2011- 08/2011 AND All Checks =Yes AND Include Voids =All Checks 24,055.61 Check Post Total Bank Check# Vendor D at e Month Amount 166opr - Parkvlew Vllia South 1146 adam - Adam's Pest Control, Inc. 08/03/2011 08/201122.00 166opr - Parkview Villa South 1147 allm2138 - All Metro Lawn & Snow, LLC 08/03/2011 08/2011 105.32 166opr - Parkview Villa South 1148 chc - Common Bond Housing 08/03/2011 08/2011 5,819.93 166opr - Parkview Villa South 1149 eagli - Eagle Elevator Corp. 08/03/2011 08/2011 13.02 166opr - Parkview Villa South 1150 mcic3718 - MCI Comm Service 08/03/2011 08/2011 10.83 166opr - Parkview Villa South 1151 offi658 - Office of Enterprise Technology 08/03/2011 08/2011 58.51 166opr - Parkview Villa South 1152 olse - Olsen Fire Inspection, Inc. 08/03/2011 08/2011 288.00 166opr - Parkview Villa South 1153 gwes9115 - Qwest 08/03/2011 08/2011 17.41 166opr - Parkview Villa South 1154 answ - AnswerLive LLC 08/10/2011 08/2011 13.48 166opr - Parkview Villa South 1155 door2025 - Door Service Co 08 /10/2011 08/2011 38.75 166opr - Parkview Villa South 1156 fedex - FedEx 08/10/2011 08/2011 16.11 166opr - Parkview Villa South 1157 home7 - HD Supply Facilities Maintenance 08/10/2011 08/2011 97.17 166opr - Parkview Villa South 1158 once - On Demand Professional Multi -Sery LLC 08/10/2011 08 /2011 257.10 166opr - Parkview Villa South 1159 simp - Simplex Grinnell 08/10/2011 08/2011 59.83 166opr - Parkview Villa South 1160 all - All Inc. 08/17/2011 08/2011 484.50 166opr - Parkview Villa South 1161 comc3474 - Comcast 08/17/2011 08/2011 20.13 166opr - Parkview Villa South 1162 eagll - Eagle Elevator Corp. 08/17/2011 08/2011 294.46 166opr - Parkview Villa South 1163 home7 - HD Supply Facilities Maintenance 08/17/2011 08/2011 38.53 166opr - Parkview Villa South 1164 multl - Multihousing Credit Control 08/17/2011 08/2011 20.00 166opr - Parkview Villa South 1165 off! - Office Depot 08/17/2011 08/2011 39.55 166opr - Parkview Villa South 1166 onde - On Demand Professional Muld -Sery LLC 08/17/2011 08/2011 128.55 166opr - Parkvlew Villa South 1167 simp - Simplex Grinnell 08/17/2011 08/2011 245.80 166opr - Parkview Villa South 1168 t0006372 - Field 08/17/2011 08/2011 100.00 166opr - Parkview Villa South 1169 colu - City of Columbia Heights 08/24/2011 08/2011 11,021.60 166opr- Parkview Villa South 1170 xcel- Xcel Energy 08/24/2011 08/2011 2,887.55 166opr - Parkview Villa South 1171 adam - Adam's Pest Control, Inc. 08/31/2011 08/2011 22.00 166opr - Parkview Villa South 1172 cent9115 - Centuryl-ink 08/31/2011 08/2011 17.42 166opr - Parkview Villa South 1173 Ioffl 101 - Loffler Companles, Inc 08/31/2011 08/2011 1,661.53 166opr - Parkview Villa South 1174 mcic3718 - MCI Comm Service 08/31/2011 0812011 10.73 166opr - Parkview Villa South 1175 simp - Simplex Grinnell 08/31/2011 08/2011 245.80 24,055.61 Parkview Villa North Financial Statement Overview August 2011 Revenue: Occupancy for the month of August 2011 was 100% occupied; there were no vacant units as of 8/31/2011. Total Revenue was under budgeted amount (unfavorable). Less Grant Income was recognized in the month of August than budgeted. Administrative Expenses: Administrative costs for the North are over budget (unfavorable). Other Renting Expenses were under budget (favorable), and reflect minimum applicant screening needed due to low turnover. Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are over budget (unfavorable) due to BizHub system -copy machine Legal Expenses Project was under budget (favorable), and reflects cost incurred for legal representation in resident lease termination process. Audit Expenses was over budget (unfavorable) and reflects the payment to the City of Columbia Heights for annual audit Telephone, Answering Service and Internet expenses are under budget (unfavorable), and reflect costs associated with telephone, answering service, internet and office of enterprise technology. Utilities: Utilities Expenses are under budget (favorable). Water / Sewer and Garbage collection are quarterly billings; Gas and Electric are both under budget. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Janitor and Cleaning Supplies are under budget (favorable). Janitor Contract expenses were under budget (favorable), Exterminating Contract is under budget (favorable). Garbage and Trash are under budget (favorable); this reflects a quarterly billing. Security Contract is over budget (unfavorable), and reflects cost incurred for repairs to fire pump, alarm equipment, panel repairs Grounds Contract is under budget (favorable), and reflects cost incurred for grounds maintenance and for tree trimming. Repairs Material costs were under budget (favorable). Repairs Contract expenses were slightly over budget (unfavorable) and reflects the cost of plumbing services and AC services needed Elevator Maintenance Contract is under budget (favorable), and reflects the cost of monthly maintenance Decorating Contract and Supplies were under budget (favorable). N V N( mom � C M O N O W � N ( A m L_ O N 0 O Z m 3 m N � L � r ma° 2 i _ m r � a U m Q o � o N m U 'u 0 w m a G m 6 W a S O 0 0 m O N N OM O) <V W V 00 0) O r M V r (D 'O m O co F M rn d W V M N q Ci (V UI MI 1 U a c 0 m Y Z N m m N d m p v y U 2 06 a Z O c N m C N n y d N m 0 acn0 O N G U Z m N m m L U 05 co 0 U Z a� co w c LL�7 is'O OI NNN o W N O M �� . O ( N N N M U a c 0 m Y Z N m m N d m p v y U 2 06 a Z O c N m C N n y d N m 0 acn0 O N G U Z m N m m L U 05 co 0 U Z a� co w c o � � a N N Parkview Villa -North (165) Balance Sheet August 2011 Books = Accrual Aug -11 Assets 10100 Cash Balance - 148,591.05 10200 Petty Cash 457.00 10400 Investments 810,925.08 11300 Rent Receivable 1,386.64 11500 Accounts Receivable 555.00 15510 Prepaid Insurance 6,967.00 Total Assets 968,881.77 Liabilities 20200 Accounts Payable 15,776.38 20220 Due to Resident Council 551.74 22000 Deposits 16,781.61 22200 Accrued PILOT 13,231.36 22210 Revenue Collected in Advance 13,406.20 Total Liabilities 59,747.29 Fund Balance 25300 Fund Balance 909,134.48 Total Fund Balance 909,134.48 Total Liabilities and Fund Balance 968,881.77 Parkview Villa -North (165) Income Statement For The Period Ending August 2011 Books = Accrual Revenue 33160 -96330 Federal Grant 36220 -46330 Gen. Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000 -46330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010 -46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171 -46330 General Supplies 2280 -46330 Vehicle Parts Total Supplies Other Services & Charges 3040 -46330 Legal Fees 3050 -46330 Expert and Professional Services 3060 -46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 4100 -46330 Rents & Leases 4300 -46330 Miscellaneous Charges 4315-46330 PILOT 4390 -46330 Taxes & Licenses 4500 -96330 Administrative Expenses 4850 -46330 Interest on Deposits Total Other Services & Charges Month to Date Year to Date Ofo 24,466.50 8.32% 53.49% 46,613.48 16.91% 20,178.00 1,440.82 44.11% 219,482.00 79.60% 217.00 1.37% 0.47% 2,418.00 0.88% 882.70 0100 1.93% 6,553.13 2.38% 0.00 10.89 0.00% 665.25 0.21% 45,744.20 100.00% 275,731.86 100.00 8,357.00 18.27% 66,856.00 29.25% 8,357.00 18.27% 66,856.00 24.25% 3,807.35 8.32% 5,548.18 2.01% .0.00 0.00% 1,440.82 0.52% 829.62 1.81% 3,775.30 1.37% 344.77 0.75% 2,440.54 0.89% 0100 0.00% 35.80 0.01% 4,981.74 10.89 13,240.64 4.80% 0.00 0.00% 4,385.42 1.59% 1,853.20 4.05% 1,853.20 0.67% 4,545.00 9.94% 36,360.00 13.19% 1,834.25 4.01% 5,690.10 2.06% 335.06 0.73% 2,847.41 1.03% - 0.00% 169.15 0.06% 1,302.60 2.85% 13,983.19 5.07% 6,708.77 14.67% 31,638.45 11.47% 0.00 0.00% 6,242.37 2.26% 793.49 1.73% 31,632.76 11.47% 136.25 0.30% 3,079.38 1.12% 0.00 0.00% 3,327.52 1.21% 3,626.07 7.93% 71,290.19 25.85% 30.00 0.07% 408.67 0.15% 3.50 0.01% 142.83 0.05% 2,219.09 L85% 13,796.53 5.00% 0.00 0.00% 1,403.38 0.51% 0.00 0.00% 705.31 0.26% 12.77 0.03% 101.07 0.04% 23,400.05 51.15 229,056.93 83.07% Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense 3,327.70 7.27% 5,353.60 1.94% 3,327.70 7.27% 5,353.60 1.94% 40,066.49 87.59% 314,507.17 114.06% Excess (Deficit) Revenue over Expense 5,677.71 12.41% - 38,775.31 - 14.06% Parkview Villa -North (165) Cash Flow Statement Period = August 2011 Book = Accrual - Month to Date Revenue 33160 Federal Grant 24,466.50 36220 Gen. Government Rents 20,178.00 36225 Nondwelling Rents 217.00 36290 Other Miscellaneous Revenue 882.70 39120 Recovery Damage City Property 0.00 Total Revenue 45,744.20 Expenses Personnel Services 1000 Accrued Salaries 8,357.00 Total Personnel Services 8,357.00 Supplies 2000 Office Supplies 3,807.35 2010 Minor Equipment 0.00 2160 Maint. & Construct Materials 829.62 2171 General Supplies 344.77 2280 Vehicle Parts 0.00 Total Supplies 4,981.74 Other Services & Charges 3050 Expert & Professional Services 1,853.20 3060 Management Services 4,545.00 3100 Protective Services 1,834.25 3210 Telephone &Telegraph 335.06 3430 Advertising Other 0.00 3600 Insurance & Bonds 1,302.60 3810 Electric 6,708.77 3820 Water 0.00 3830 Gas 793.49 3840 Refuse - 136.25 3850 Sewer 0.00 4000 Repair & Malnt. Services 3,626.07 4100 Rent & Leases 30.00 4300 Miscellaneous Charges 3.50 4315 PILOT 2,219.09 4390 Taxes & Licenses 0.00 4500 Administrative Expenses 0.00 4850 Interest on Deposits 12.77 5120 Building & Improvement 3,327.70 Total Other Services & Charges 26,727.75 Total Expenses 40,066.49 Excess (Deficit) Revenue over Expenses 5,677.71 Adjustments 11300 Rent Receivable 4,112.00 11500 Accounts Receivable 126,80 15510 Prepaid Insurance -6,967.00 20200 Accounts Payable 1,948.38 20210 Accrued Other Expenses - 12,631.40 22000 Deposits -194.94 22200 Accrued PILOT 2,219.09 22210 Revenue Collected in Advance 4,005.20 Parkview Villa -North (165) Cash Flow Statement Period = August 2011 Book = Accrual Month to Date Total Adjustments (7,381.87) Cash Flow (1,704.16) Beg Cash End Cash Difference 10100 Cash Balance 150,295.21 148,591.05 (1,704.16) 10200 Petty Cash 457.00 457.00 - 10400 Investments 810,925.08 810,925.08 Total Cash 961,677.29 959,973.13 (1,704.16) 9/16/20111:30 PM General Ledger (Accrual) Parkview Villa -North - (165) Months: Aug 2011 §Operty Date Period Description Control Refer Debit Credit Balance Remarks 1000 -46330 Office Salaries 58,499.00 = Beginning Balance = 165 8131/2011 08/11 (:Recur 339) :PostRecurring Monthl 3- 111404 RC 8,35200 66,856,00 R/C CHC PR Mgmt Fee - NetChange= 8,357.00 66,856.00 = Ending Balance = 7000 -46330 Office Supplies 1,363.03 = Beginning Balance = 165 6/2/2011 08/11 (Ioff1101) Loffer Companies, Inc P- 241868 1255709pvn 3,698.25 5,061.28 BlzHub system 165 7/22/2011 08/11 (off) Office Depot P- 240793 5.R364E +11 48.88 5,110.16 paper, pens etc. 165 7/27/2011 08/11 (off) Office Depot P- 240795 5.72253E +11 39.15 5,149.31 bday cards 165 7/2712011 08/11 (fedex) FedEx P- 239669 7- 575- 54406p 16.12 5,165.43 ovr night del 7/11 165 8/3012011 08 111 (chc) CommonBond Housing P- 242809 54682 4.95 5,170.38 Postage Usage 8111 NetChange= 3,807.35 - 5,170.38 = Ending Balance = 2010 -46330 Minor Equipment 1,440.82 = Beginning Balance = NetChange= 0.00 1,440.82 = Ending Balance = 2160 -46330 Maint. & Construct Materials 2,945.68 = Beginning Balance =, 165 7/21/2011 08/11 (home7) HD Supply Facilities Mamb P- 239669 9109833977pv 152.61 3,098.29 shower hose, roller shade at 165 7/22/2011 08/11 (home32) Home Depot Credit Servii P- 239666 2595105 70.97 3,169.26 filters, molding etc. 165 7125/2011 08/11 (home32) Home Depot Credit Servii P- 240616 9595426 19.73 3,188.99 ecoguard etc. 165 7/2812011 08111 (home32) Home Depot Credit Servb P- 240789 6565219 38.60 3,227.59 clips, poles 165 8/4/2011 08 111 (home32) Home Depot Credit Servii P- 242088 9560188 43.26 3,270.85 toilet seats, fuses etc. 165 8/10/2011 08111 (home7) HD Supply Facilities Maine P- 242793 9110221282pv 161.13 3,431.98 sink strainer, magnetic bulb 165 8/12/2011 08/11 (home7) HD Supply Facilities Mainte P- 242791 9110287693 52.33 3,484.31 bulbs 165 8115/2011 08/11 (parkl) Park Supply of America, Inc P- 242090 35947500 290.99 3,775.30 toilet support cap NetChange= 829.62 3,775.30 = Ending Balance = 2171 -46330 General Supplies 2,095.77 = Beginning Balance = 165 712212011 08 111 (home7) HD Supply Facilities Malnb P- 739665 9109872198pv 63.66 2,159.43 trash liner, foam cleaner 165 7/2912011 08111 (home7) HD Supply Facilities Mainte P- 240617 9110008132pv 85.77 2,245.20 multifolds, bulb etc 165 8/112011 08111 (sher4110) Sherwin- Williams Co. P- 240615 8994 -8 126.78 2,371.98 paint 165 8/15/2011 08/11 (home7) HD Supply Facilities Malne P- 243034 9110306659pv 57.02 2,429.00 towels, trash liners etc. 165 8/1712011 08/11 (home7) HD Supply Facilities Maine P- 242792 9110362293 11.54 2,440.54 latex gloves NetChange= 344.77 2,440.54 = Ending Balance = 2280 -46330 Vehicle Parts 35.80 = Beginning Balance = NetChange= 0.00 35.80 = Ending Balance = 3040 -46330 Legal Fees 4,385.42 = Beginning Balance = NetChange= 0.00 4,385.42 = Ending Balance = 3050 -46330 Expert and Professional Services 0.00 = Beginning Balance = 165 7/29/2011 08/11 (colu) City of Columbia Heights P- 241350 3508 1,853.20 1,853.20 2011 audit fee fy10 NetChange= 1,853.20 1,853.20 = Ending Balance = 3060 -46330 Management Services 31,815.00 = Beginning Balance = 165 8131/2011 08111 (cm) CommonBond Housing P- 243022 54799 12,902.00 44,717.00 Mgmt Fees 8/11 165 8/31/2011 08/11 (:Recur 339) :PostRecurring Monthl 3- 111404 RC 8,357.00 36,360.00 RIC CHC PR Mgmt Fee NetChange= 4,545.00 36,360.00 = Ending Balance = 3100 -46330 Protective Services 3,855.85 = Beginning Balance = 165 7/19/2011 08/11 (simp) Simplex Grinnell P- 239667 66806088pvn 133.17 3,989.02 svc call - smoke detector pa 165 7125/2011 08/11 (simp) Simplex Grinnell P- 240796 66825776pvn 547.10 4,536.12 replcmnt module - fire pump 165 8/1112011 08 /11 (simp) Simplex Grinnell P- 242087 66886741pvn 547.10 5,083.22 alarm equip /labor 165 8/13/2011 08111 (adfs) ADT Security Services Inc. P- 242787 53151901pvn 606.88 5,690.10 Ann svc chrg - retuning 911 NetChange= 1,834.25 5,690.10 = Ending Balance = 3210 -46330 Telephone & Telegraph 2,512.35 = Beginning Balance = 165 8/1/2011 08/11 (answ) Answertive LLC P- 240031 1.10705E +11 30.27 2,542.62 Answ svc 8/11 165 812/2011 08/11 (comc3474) Comcast P- 240488 8.77211E +11 44.82 2,587.44 Internet svc 8111 -9/10 165 8/7/2011 08/11 (cent9115) CenturyUnk P- 242092 7637883978/0 38.77 2,626.21 phone svc 8/07 -9106 165 8/1112011 08 111 (mcic3718) MCI Comm Service P- 242086 7637883978/0 23.89 2,650.10 Phone svc - due 9/01 165 8117/2011 08111 (aff658) Office of Enterprise Tarim. P- 242794 200800187/07 197.31 2,84241 phone svc - per end 7/31 NetChange= 335.06 2,847.41 = Ending Balance = 3430 -46330 Adverusing Other 169.15 = Beginning Balance = NetChange= 0.00 169.15 = Ending Balance = Page 1 9/16/20111:30 PM General Ledger (Accrual) Parkview Villa -North - (165) Months: Aug 2011 rope roperty Data Period Description Control Refer Debit Credit Balance Remarks 3600 =46330 12,680.59 = Beginning Balance Insurance & Bonds 13,98119 165 - 7/2912011 08/11 (colu) City of Columbia Heights P- 241350 165 7129/2011 08/11 NetChange= 1,302.60 P- 242788 3810 -46330 7/31/2011 08/11 Electric P- 242789 165 8111/2011 08/11 (xcel)%cel Energy P- 241404 165 8/3/2011 08/11 NetChange= 6,708.77 P- 242091 3820 -46330 818/2011 08/11 Water P- 242089 165 8/15/2011 08/11 NetChange= 0.00 P- 242790 3830 -46330 appliance disposal Gas = Ending Balance = 165 8/8/2011 08111 (cent) CenterPoint Energy P- 240970 165 8/9/2011 08/11 (cent) CenterPoint Energy P- 241300 NetChange= 793.49 3840 -46330 Refuse 165 7/2512011 08/11 (metr9149) Metro Appliance Recycll P- 240600 P- 240618 NetChange= 136.25 NetChange= 3.50 3850 -46330 Sewer NetChange= 0.00 4000 -46330 12,680.59 = Beginning Balance Repair & Maim, Services 13,98119 165 7125/2011 08/11 (door2025) Door Service Co P- 239663 165 7129/2011 08/11 (allm2138) All Metro fawn & Snow, P- 242788 165 7/31/2011 08/11 (bfbp) BFB Painting, Inc. P- 242789 165 8/112011 08/11 (eagll) Eagle Elevator Corp. P- 240802 165 8/3/2011 08/11 (adam)Adam's Pest Control, Inc. P- 242091 165 818/2011 08/11 (cumm) Cummins NPower LLC P- 242089 165 8/15/2011 08/11 (gard1086) Gardner Plumbing, LLC P- 242790 3,079.38 appliance disposal NetChange= 3,626.07 = Ending Balance = 4100 -46330 3,327.52 = Beginning Balance = Rents & Leases 3,327.52 165 7131/2011 08111 (muitl) Mull housing Credit Control P- 240790 NetChange= 30.00 4300 -46330 Miscellaneous Charges 165 7/29/2011 08 /11 (ciry4054)City Wide Locksmith ng,'. P- 240618 NetChange= 3.50 4315 -46330 PILOT 165 813112011 08/11 RC 5115 Anoka Cry pay from 2 3- 111981 165 8/31/2011 08/11 (:Recur 339):PostRecurring Monthl3- 111404 NetChange= 2,219.09 4390 -46330 Taxes & Licenses NetChange= 0.00 4500 -46330 Administrative Expenses NetChange= 0.00 4850 -46330 Interest on Deposits 165 8/31/2011 08 /11 Sec Den interest accrual 3- 111979 G31 NetChange= 12.77 5120 -46330 Building & Improvements 165 7118/2011 08111 (walc)WAI Continuum P- 240050 10919 NetChange= 3,327.70 3508 5150441553/0 55199657/071 55271324/071 580478 12,680.59 = Beginning Balance 1,302.60 13,98119 2011 prop8diab Ins 540.00 13,983.19 = Ending Balance = 69,283.67 mo maint 8111 21,929.68 = Beginning Balance = 6,708.77 31,638.45 a 716 -8/6 71,290.19 plumbing svc #802 31,638.45 = Ending Balance = 6,242.37 = Beginning Balance = 408.67 bckgrnd cos 7/11 6,242.37 = Ending Balance = 30,839.27 = Beginning Balance = 603.95 31,443.22 g 7/5 -8/4 189.54 31,632.76 g 7/5 -8/3 12,142.61 RC 5/15 Anoka Cry pay from 2 31,632.76 = Ending Balance = 2,943.13 = Beginning Balance = 136.25 3,079.38 appliance disposal 3 = Ending Balance = 705.31 = Ending Balance = 3,327.52 = Beginning Balance = 12.77 3,327.52 = Ending Balance = 3508 5150441553/0 55199657/071 55271324/071 580478 1002- 5173pvn 1672pvn 073111pvn 109157 -lpvn 662278pvn 100 -03690 2303 11070424 129533 612 RC 3,327.70 48,423.49 8,357.00 2,025.90 = Beginning Balance = 5,353.60 Architectural secs to 7/17 5,353.60 = Ending Balance = Page 2 67,664.12 = Beginning Balance = 86.25 67,750.37 slider switches /sensors chec 337.90 68,088.27 lawn main 7/11 540.00 68,628.27 painting 7/14,7/26 655.40 69,283.67 mo maint 8111 48.97 69,332.64 pest svc 8/03 1,052.23 70,384.87 AC Svc/materials 905.32 71,290.19 plumbing svc #802 71,290.19 = Ending Balance = 378.67 = Beginning Balance = 30.00 408.67 bckgrnd cos 7/11 408.67 = Ending Balance = 139.33 = Beginning Balance = 3.50 142.83 keys 142.83 = Ending Balance = 11,577.44 = Beginning Balance = 565.17 12,142.61 RC 5/15 Anoka Cry pay from 2 1,653.92 13,796.53 Anoka Cry Property Tax Accm 13,796.53 = Ending Balance = 1,403.38 = Beginning Balance = 1,403.38 = Ending Balance = 705.31 = Beginning Balance = 705.31 = Ending Balance = 88.30 = Beginning Balance = 12.77 101.07 Sec pep interest accrual 101.07 = Ending Balance = 1002- 5173pvn 1672pvn 073111pvn 109157 -lpvn 662278pvn 100 -03690 2303 11070424 129533 612 RC 3,327.70 48,423.49 8,357.00 2,025.90 = Beginning Balance = 5,353.60 Architectural secs to 7/17 5,353.60 = Ending Balance = Page 2 5016456 Parkview Villa North Bank Reconciliation Report 08/31/2011 Balance Per Bank Statement as of 08/31/2011 02/0912011 1199 court325 - Court Administration 02/09/2011 1200 court325 - Court Administration 08/17/2011 1421 t0006104 - Umer 08/17/2011 1422 t0006609 - Cross 08/31/2011 1426 adam - Adam's Pest Control, Inc. 08/3112011 1427 cent9115- CenturyLink 08/3112011 1428 cumm - Cummins NPower LLC 08/3112011 1429 home32 - Home Depot Credit Services 08/31/2011 1430 Ioff1101 - Loffler Companies, Inc 08/3112011 1431 mcic3718 - MCI Comm Service 08/31/2011 1432 park1 - Park Supply of America, Inc. 08/31/2011 1433 simp- Simplex Grinnell Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 08/31/2011 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $154,985.22 55.00 320.00 11.66 264.05 48.97 38.77 1,052.23 43.26 3,698.25 23.89 290.99 547.10 $6,394.17 9/1/11 $148.591.05 $148,591.05 $148,591.05 Date Tran # Notes Amount Date Cleared 07/20/2011 1387 proj - Project One Construction, Inc. 930.00 08/31/2011 07127/2011 1392 bfbp - BFB Painting, Inc. 785.00 08/31/2011 07/27/2011 1393 cent- CenterPoint Energy 718.97 0813112011 07127/2011 1395 xcel - Xcel Energy 5,367.21 08131/2011 08/03/2011 1396 adam - Adam's Pest Control, Inc. 48.97 08/31/2011 08/03/2011 1397 allm2138 -All Metro Lawn & Snow, LLC 234.42 08131/2011 08/03/2011 1398 chc- Commonl3ond Housing 13,296.31 0813112011 08/03/2011 1399 - eagl1 - Eagle Elevator Corp. 28.98 08131/2011 08/03/2011 1400 home32 - Home Depot Credit Services 26.23 08/31/2011 08/03/2011 1401 mcic3718 - MCI Comm Service 24.12 08/31/2011 08/03/2011 1402 off658 - Office of Enterprise Technology 130.22 08/31/2011 08/03/2011 1403 gwes9115 - Qwest 38.75 08131/2011 08/1012011 1404 answ - AnswerLive LLC 30.27 08/31/2011 5016456 08/10/2011 1405 08/10/2011 1406 08/10/2011 1407 08/10/2011 1408 08/10/2011 1409 08/17/2011 1410 08/17/2011 1411 08/17/2011 1412 08/17/2011 1413 08/17/2011 1414 08117/2011 1415 08/17/2011 1416 08/1712011 1417 08/17/2011 1418 08/17/2011 1419 08/17/2011 1420 08/17/2011 1423 08/24/2011 1424 08/24/2011 1425 Total offs - Office Depot Cleared Deposits Date Tran # 08/01/2011 313 " - 08/02/2011 314 08/05/2011 315 08/09/2011 316 08/10/2011 319 08/16/2011 318 08/25/2011 324 Total Cleared Other Items Parkview Villa North Bank Reconciliation Report 08/31/2011 doDr2025 - Door Service Co 86.25 08/31/2011 fedex - FedEx 16.12 08/31/2011 home32 - Home Depot Credit Services 70.97 08/31/2011 home7 - HD Supply Facilities Maintenance 216.27 08/31/2011 simp - Simplex Grinnell 133.17 08/3112011 cent - CenterPoint Energy 793.49 08/31/2011 clty4054 - City Wide Locksmithing, Inc. 3.50 08/31/2011 comc3474 - Comcast 44.82 08/31/2011 eagll - Eagle Elevator Corp. 655.40 08/31/2011 home32 - Home Depot Credit Services 58.33 08/31/2011 home7 - HD Supply Facilities Maintenance 85.77 08/31/2011 metr9149 - Metro Appliance Recycling, Inc. 136,25 08/31/2011 multi - Multihousing Credit Control 30.00 08/31/2011 offs - Office Depot 88.03 08/31/2011 sher4110 - Sherwin- Williams Co. 126.78 08/31/2011 simp - Simplex Grinnell 547.10 08/31/2011 waic- WAI Continuum 3,327.70 08/31/2011 colu - City of Columbia Heights 22,754.20 08/31/2011 xcel - Xcel Energy 6,708.77 08/31/2011 $57,542.37 Notes Amount Date Cleared rent deposits 5,388.00 08/31/2011 rent deposits - 4,243.00 ,08/31/2011 operating 8/5/11 16,956.00 - 08/31/2011 operating 8/9/11 2,068.00 - 08/31/2011 laundry 232.70. .. 08/3112011 379.00 !- 08/31/2011 704 reapply 223.00 �... 08131/2011 $29,489.70 Date Tran # Notes Amount Date Cleared 08/09/2011 JE 111934 HUD eLOCCS OFND receipt 24,466.50 08/31/2011 Total $24,466.50 9/1/11 Northeast a GB6- Member FDIC Date 8/31/11 Page 1 Primary Account Ending 6456 Enclosures 39 77 Broadway St. N.E., Minneapolis, MN 55413 612- 379 -8811 • 24 hour telephone banking 651 - 628 -9807 Visit our website at www. northeastbank- mn.com * * * * * * * * * * * * ** *AUTO * *3 -DIGIT 551 697 1.0460 AT 0.490 6 1 11 HRA. OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMON BOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 C r H E C K - - -- C K I N G A C C O U N T S - - -- PLEASE JOIN US FOR OUR COMMUNITY PICNIC FRIDAY, SEPT 9 FROM 11AM - IPM AT OUR COON RAPIDS OFFICE. FREE BRATS, HOTDOGS, POP AND DILLY BARS WILL BE SERVED ALONG WITH LIVE MUSIC FROM STEVE AND JADE MURPHY ACOUSTIC DUO. PLEASE CONSIDER BRINGING A NON- PERISHABLE FOOD DONATION FOR CEAP (COMMUNITY EMERGENCY ASSISTANCE PROGRAM). SEE YOU THERE! NORTHEAST PUBLIC FUNDS ACCT Number of Images 39 Account Number Ending 6456 Statement Dates 8/01/11 thru 8/31/11 Previous Balance 158,571.39 Days in the Statement Period 31 8 Deposits /Credits 53,956.20 Average Ledger 179,140 32 Checks /Debits 57,542.37 Average collected 177,288 service charge .00'` ID #- 411269646860103 1399 Interest Paid .00' in check numbers 8/09 Ending Balance 154,985.22 8/09 DDA REGULAR DEPOSIT ..'.<'s * *-.... ** is i:**'.-****-*** f.**-**•******'.. �***'<****'. * * * * ** * * * * ** *:. * *A'. * ** * * ** Deposits ;and credits . Date Date Description Amount 8/01 DDA REGULAR DEPOSIT 5,388.00 8/02 DDA REGULAR DEPOSIT 4,243.00 8/05 DDA REGULAR DEPOSIT 16,956.00 — 8./09 MISC PAY HUD TREAS 303 24,466.50 CR 1398 3031036218 08/09/11 8/05 1395* 5,367.21 ID #- 411269646860103 1399 28.98 TRACE #- 031036210553858 in check numbers 8/09 DDA REGULAR DEPOSIT 232.70 8/09 DDA REGULAR DEPOSIT 2,068.00 8/16 DDA REGULAR DEPOSIT 379.00 8/25 DDA REGULAR DEPOSIT 223.00 checks in serial order Date check# Amount Date check# Amount 8/01 1387 930.00 8/05 1396 48.97 8/05 1392* 785.00 8/09 1397 234.42 8/02 1393 718.97 8/05 1398 13,296.31 8/05 1395* 5,367.21 8/05 1399 28.98 * Indicates skip in check numbers 782689 - 1143 i Date 8/31/11 Page 2 Primary Account Ending 6456 Enclosures 39 NORTHEAST PUBLIC FUNDS ACCT Ending 6456 (continued) checks in serial order Date check# Amount Date check# Amount 8/08 1400 26.23 8/25 1412 44.82 8/10 1401 24.12 8/22 1413 655.40 8 /10 1402 130.22 8/23 1414 58.33 8/09 1403 38.75 8/25 1415 85.77 8/18 1404 30.27 8/25 1416 136.25 8/16 1405 86.25 8/22 1417 30.00 8/16 1406 16.12 8/30 1418 88.03 8/17 1407 70.97 8/23 1419 126.78 8/16 1408 216.27 8/23 1420 547.10 8/15 1409 133.17 8/23 1423* 3,327.70 8/23 1410 793.49 8/29 1424 22,754.20 8/30 1411 3.50 8/29 1425 6,708.77 * Indicates skip in check numbers Daily Balance section Date Balance Date Balance Date Balance 8/01 163,029.39 8/10 190,296.41 8/22 189,436.96 8/02 166,553.42 8/15 190,163.24 8/23 184,583.56 8/05 163,982.95 8/16 190,223.60 8/25 184,539.72 8/08 163,956.72 8/17 190,152.63 8/29 155,076.75 8/09 190,450.75 8/18 190,122.36 8/30 154,985.22 * ** E N D O F S T A T E M E N T =" 792689 - 1144 Payment Summary Bank= 165opr AND mm /yy= 08/2011- 08/2011 AND All Checks =Yes AND Include Voids =All Checks 55,660.36 Check Post Total Bank Check# Vendor Date Month Amount 165opr - Parkview Villa North 1391 1:0004005 - Grooms 08/15/2011 08/2011 (100.00) 165opr - Parkview Villa North 1396 adam - Adam's Pest Control, Inc. 08/03/2011 08/2011 48.97 165opr - Parkview Villa North 1397 allm2138 - All Metro Lawn & Snow, LLC 08/03/2011 08/2011 234.42 165opr - Parkview Villa North 1398 chc - CommonBond Housing _ 08/03/2011 08/2011 13,296.31 165opr - Parkview Villa North 1399 eag11 - Eagle Elevator Corp. 08/03/2011 08/2011 28.98 165opr - Parkview Villa North 1400 home32 - Home Depot Credit Services 08/03/2011 08/2011 26.23 165opr - Parkview Villa North 1401 mcic3718 - MCI Comm Service 08/03/2011 08/2011 24.12 165opr - Parkview Villa North 1402 offi658 - Office of Enterprise Technology 08/03/2011 08/2011 130.22 165opr - Parkview Villa North 1403 gwes9115 - Qwest 08/03/2011 08/2011 38.75 165opr - Parkview Villa North 1404 answ - AnswerLive LLC 08/10/2011 08/2011 30.27 165opr - Parkview Villa North 1405 door2025 - Door Service Co 08/10/2011 08/2011 86.25 165opr - Parkview Villa North 1406 fedex - Fed Ex 08/10/2011 08/2011 16.12 165opr- Parkview Villa North 1407 home32 - Home Depot Credit Services 08/10/2011 08/2011 70.97 165opr- Parkview Villa North 1408 home? - HD Supply Facilities Maintenance 08/10/2011 08/2011 216.27 165opr- Parkview Villa North 1409 simp - Simplex Grinnell 08/10/2011 08/2011 133.17 165opr, Parkview Villa North 1410 Cent - CenterPoint Energy 08/17/2011 08/2011 793.49 165opr- Parkview Villa North 1411 city4054 - City Wide Locksmithing, Inc. 08/17/2011 08/2011 3.50 165opr- Parkview Villa North 1412 comc3474 - Con 08/17/2011 08/2011 44.82 165opr- Parkview Villa North 1413 eag11 - Eagle Elevator Corp. 08/17/2011 08/2011 655.40 165opi - Parkview Villa North 1414 home32 - Home Depot Credit Services 08/17/2011 08/2011 58.33 165opr- Parkview Villa North 1415 home7 - HD Supply Facilities Maintenance 08/17/2011 08/2011 85.77 165opr- Parkview Villa North 1416 metr9149 - Metro Appliance Recycling, Inc. 08/17/2011 08/2011 136.25 165opr- Parkview Villa North 1417 multi - Multihousing Credit Control 08/17/2011 08/2011 30.00 165opr- Parkvlew Villa North 1418 off! - Office Depot 08/17/2011 08/2011 88.03 165opr- Parkview Villa North 1419 sher4110 - Sherwin- Williams Co. 08/17/2011 08/2011 126.78 165opr- Parkview Villa North 1420 simp - Simplex Grinnell 08/17/2011 08/2011 547.10 165opr- Parkview Villa North 1421 10006104 - Umer 08/17/2011 08/2011 11.66 165opr- Parkview Villa North 1422 10006609 - Cross 08/17/2011 08/2011 264.05 16Sopr - Parkview Villa North 1423 waic - WAI Continuum 08/17/2011 08/2011 3,327.70 165opr- Parkview Villa North 1424 colu - City of Columbia Heights 08/24/2011 08/2011 22,754.20 165opr- Parkview Villa North 1425 xcel - Xcel Energy 08/24/2011 08/2011 6,708.77 165opr- Parkview Villa North 1426 adam - Adam's Pest Control, Inc. 08/31/2011 08/2011 48.97 165opr- Parkview Villa North 1427 cent9115 - Centuryl-ink 08/31/2011 08/2011 38.77 165opr- Parkview Villa North 1428 cumm - Cummins NPower LLC 08/31/2011 08/2011 1,052.23 165opr- Parkview Villa North 1429 home32 - Home Depot Credit Services 08/31/2011 08/2011 43.26 165opr- Parkview Villa North 1430 Ioff1101 - Loffler Companies, Inc 08/31/2011 08/2011 3,698.25 165opr- Parkview Villa North 1431 mcic3718.- MCI Comm Service 08/31/2011 08/2011 23.89 165opr- Parkview Villa North 1432 parkl - Park Supply of America, Inc. 08/31/2011 08/2011 290.99 165opr- Parkview Villa North 1433 simp - Simplex Grinnell 08/31/2011 08/2011 547.10 55,660.36 Parkview Villa North Financial Statement Overview September 2011 Revenue: Occupancy for the month of March 2011 was 100% occupied; there were no vacant units as of 09/2011 Total Revenue was over budget amount (favorable), grant income recognized. Administrative Expenses: Administrative costs for the North are over budget (unfavorable) due to Servicing fees paid out for 3 quarters to City Office Supply expenses are under budget (favorable) Legal Expenses Project costs were under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and are not reflected on this month. Electricity is slightly higher than budget (unfavorable) Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Janitor Supplies and Janitor Contract expenses are under budget (favorable). Exterminating Contract costs are under budget (favorable). Garbage and Trash are under budget (favorable); however this reflects a quarterly billing and expenses are not reflected this month. Repairs Material and Repairs Contract costs were under budget (favorable) Elevator Maintenance Contract is slightly under budget (favorable). Furniture and Fixtures is over budget (unfavorable) and reflects cost of replacing a washing machine ($560) L_ 000 � O (O O (O h h N W O C A N - 0] L VN O O M � N O h O a+ d O C7 m N O Z .- 'O m m L_ h h M 06 r L N M � C O Z U Q m 3 LYO McOM V h m�pN � i0 NM a E N � N Q U } m o U � T U p = N U LL N m 0 N N C a o v s x o w Z Q m w = U > 21 a U U 06 M u Na d m a ) @ a N O C N N O N U) C N 0 N ds Y N 0 c M f*l o �O U � U Cl Q O N (D (7 N _ V O N (O O ch � V O V V r (O t7 h h O h O O M � N h N O O N N M Q) m m m U 7! 06 U N (n Q N O- L U) o a 0 v V M N Parkview Villa -North (165) Balance Sheet September 2011 Books = Accrual Sep -11 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 20220 Due to Resident Council 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 177,251.83 457.00 810,925.08 5,057.64 561.00 5,225.25 999,477.80 13,302.65 551.74 16,819.09 14,885.28 4,278.20 49,836.96 949,640.84 949,640.84 999,477.80 Parkview Villa -North (165) 0.00 0.00% 4,385.42 Income Statement 154.04 0.18% 5,702.22 1.57% For The Period Ending September 2011 647.18 0.75% 2,088.00 0.58% Books = Accrual 313,52 0.36% 4,088.82 1.13% 2171 -46330 General Supplies Month to Date % Year to Date ° /U Revenue 0.00 0.00°/% 35.80 0.01% 33160 -46330 Federal Grant 43,947.20 50.61% 90,560.68 24.98% 36220 - 4_6330 Gen. Government Rents 41,684.00 48.00% 261,166.00 72.03% 36225 -46330 Nondwelling Rents 403.00 0.46% 2,821.00 0.78% 36290 -46330 Other Miscellaneous Revenue 802.75 0.92% 7,355.88 2.03% 39120 -46330 Recovery Damage City Property 0.00 0.00% 665.25 0.18% Total Revenue 86,836.95 100.00 362,568.81 100.00 Expenses Personal Services 1000 -46330 Accrued Salaries 8,357.00 9.62% 75,213,00 20.74% Total Personal Services 8,357.00 9.62% 75,213.00 20,74 Supplies 0.00 0.00% 4,385.42 2000 -46330 Office Supplies - 154.04 0.18% 5,702.22 1.57% 2010 -46330 Minor Equipment 647.18 0.75% 2,088.00 0.58% 2160 -46330 Maint. & Construct Materials 313,52 0.36% 4,088.82 1.13% 2171 -46330 General Supplies 262.54 0.30% 2,703.08 0.75% 2280 -46330 Vehicle Parts 0.00 0.00°/% 35.80 0.01% Total Supplies 1,377.28 1.59 0 /0 14,617.92 4.03% Other Services & Charges 3040 -46330 Legal Fees 0.00 0.00% 4,385.42 1.21% 3050 -46330 Expert and Professional Services 19,196.25 22.11% 21,049.45 5.81 0 /0 3060 -46330 Management Services 4,545.00 5.23% 40,905.00 11.28% 3100 -46330 Protective Services 0.00 0.00% 5,690.10 1.57% 3210 -46330 Telephone &Telegraph 260.40 0.30% 3,107.81 0.86% 3430 -46330 Advertising Other 0.00 0.00% 169.15 0.05% 3600 -46330 Insurance & Bonds 1,741.75 2.01% 15,724.94 4.34% 3810 -46330 Electric 5,330.54 6.14% 36,968.99 10.20% 3820 -46330 Water 0.00 0.00% 6,242.37 1.72% 3830 -46330 Gas 465.76 0.54% 32,098.52 8.85°/% 3890 -46330 Refuse 93.84 0.11% 3,173.22 0.88% 3850 -46330 Sewer 0.00 0.00% 3,327.52 0.92% 4000 -46330 Repair & Maint. Services 3,236.55 3.73% 74,526.74 20.56% 4100 -46330 Rents & Leases 28.50 0.03% 437.17 0.12% 4300 -46330 Miscellaneous Charges 31.32 0.04% 174.15 0.05% 4315 -46330 PILOT 1,653.92 1.90% 15,450.45 4.26% 4390 -46330 Taxes & Licenses 0.00 0.00% 1,403.38 0.39% 4500 -46330 Administrative Expenses 0.00 0.00% 705.31 0.19 0 /0 4850 -46330 Interest on Deposits 12.48 0.01% 113.55 0.03% Total Other Services & Charges 36,596.31 42.14% 265,653.24 73.27% Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense 0.00 0.00 46,330.59 0.00% 5,353.60 .00 /0 5,353.60 53.35% 360,837.76 1.48% 99.52% Excess (Deficit) Revenue over Expense 40,506.36 46.65% 1,731.05 Pat kview Villa -North (165) Cash Flow Statement Period = September 2011 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2280 Vehicle Parts Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other.Sermices & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Month to Date 43,947.20 41,684.00 403.00 802.75 0.00 86,836.95 8,357.00 8,357.00 154.04 647.18 313.52 262.54 0.00 1,377.28 19,196.25 4,545.00 0.00 260.40 0.00 1,741.75 5,330.54 0.00 465.76 93.84 0.00 3,236.55 28.50 31.32 1,653.92 0.00 0.00 12.48 0.00 36,596.31 46,330.59 40,506.36 - 3,671.00 -6.00 1,741.75 - 2,473.73 0.00 37.48 1,653.92 - 9,128.00 Parkview Villa -North (165) Cash Flow Statement Period = September 2011 Book = Accrual Month to Date Total Adjustments (11,845.58) Cash Flow 28,660.78 Beg Cash End Cash Difference 10100 Cash Balance 148,591.05 177,251.83 28,660.78 10200 Petty Cash 457.00 457.00 - 10400 Investments 810,925.08 810,925.08 - Total Cash 959,973.13 988,633.91 28,660.78 10/12/201111:13 AM Page 1 of 2 Parkview Villa -North (165) General Ledger Period = Sep 2011 Book = Accrual Property i - Date Period Pe n /Oescriptlon - Control Reference Debit " Credit -- .Balance Remarks 1000 -46330 Accrued Salaries - J 66,856.00 - Beginning Balance = 165 9/30/2011 09/2011 :PostRecurring Monthly recurring entry 3.113664 RC 8,357.00 0.00 75,213.00 RIC CHIC PR Mgmt Fee Net Change = 8,357.00 25,213.00 = Ending Balance = 2000 -46330 Office Supplies 5,548.18 = Beginning Balance = 165 9/2/2011 0912011 NEB Credit Memo 3- 113849 C4 0.00 5.00 5,543.18 NEE Credit Memo 165 912/2011 09/2011 Lauer Shook HnA1651s) P- 244870 pc(RW711 57.10 0.00 5,600.28 postage 165 9119/2011 09/2011 Office Depot(ofl) P- 246868 579548478001pvn 101.06 0100 5,701.34 paper, toner etc. 165 9/28/2011 09/2011 Commonf and Housing (chc) P- 246492 55269 0.88 0.00 5,702.22 Postage usage 9/11 Net Change = 154.04 5,202.22 = Ending Balance = 2010 -46330 Minor Equipment 1,440.82 = Beginning Balance = 165 8119/2011 0912011 Home Depot Credit Services (home32) P- 244869 4296803pvn 87.96 0.00 1,528.78 patlo furn 165 012512011 09/2011 HD Supply Facilities Maintenance (home]) P- 244862 9110511650pva 559.22 _ 0.00 2,088.00 washer Net Grange= 647.18 2,088.00 = Ending Balance = 2160 -46330 Maint. & Construct Materials 3,775.30 = Beginning Balance = 165 8/25/2011 09/2011 HD Supply Facilities Maintenance (home]) P- 244868 9110511647pvn 142.90 0.00 3,918.20 flltam, flush valve etc. 165 8/31/2011 0912011 Home Depot Credit SaMods (home32) P- 245659 2592250 30.96 0100 3,949.16 repair materials 165 9/2/2011 0912011 Home Depot Credit Services (home32) P- 245661 991892 139.66 0.00 4,088.82 toilet seats, kit faucet etc. Net Change-=313.S2 4,088.82 = Ending Balance = 2171 -46330 General Supplies 2,440.54 = Beginning Balance = 165 - 8/26/2011 0912011 HD Supply Facilities Maintenance (home]) P- 244867 6110551945 26.19 0.00 2,466.73 urinal screen 165 9/1/2011 0912011 HD Supply Facilities Maintenance (home]) P- 245664 9110639980pvn 146.17 0.00 2,612.90 muitifoids, tissue etc. 165 9/112011 09/2011 Sherwin- Williams Co. (sher4110) P- 245666 270 -hym 57.47 0.00 2,670.37 brushes, paint 165 9/7/2011 09/2011 Laura Shank (,U651s) P- 244870 pc090711 32.71 0100 2,703.08 lawn /garden supp Net Change = 262.54 2,703.08 = Ending Balance = 2280 -46330 Vehicle Parts 35.80 = Beginning Balance = Net Change =0.00 35.80 = Ending Balance = 3040 -46330 Legal Fees 4,385.42 in Beginning Balance = Net Change =0.00 4,385.42 = Ending Balance = 3050 -46330 Expert & Professional Services 1,853.20 = Beginning Balance = 165 9/1/2011 0912011 Columbia Heights HRA (mluhre) P- 243869 2011,n 19,196.25 0100. 21,049.45 2011 svcg fees - lst-3rd qd Net Change = 19,196.25 21,049.45 = Ending Balance = 3060 -46330 Management Services 36,360.00 = Beginning Balance = 165 9/30/2011 09/2011 CcmmonBond Housing (chc) P- 246959 55355 12,902.00 0.00 49,262.00 Mgmt Fees 9/11 165 9130/2011 09/2011 :PostRecumng Monthly recurring entry 3- 113664 RC 0.00 8,357.00 40,905.00 R/C CHC PR Mgmt Fee Net Change = 4,545.00 40,905.00 = Ending Balance = 3100 -46330 Protective Services 5,690.10= Beginning Balance= Net Change =0.00 - 5,690.10 = Ending Balance = 3210 -46330 Telephone & Telegraph 2,847.41 = Beginning Balance = 165 9/1/2011 09/2011 Anovari-Ne LLC(answ) P- 243831 130804620101pvn 20.94 0.00 2,868.35 answ svc 9/11 165 912/2011 0912011 Courri(comc3474) P- 244590 8772105050196183 /8 44.82 0.00 2,913.17 Internet svc 9/11 -10/10 165 9/712011 0912011 Centuryl-ink (cent9115) P- 245662 7637883978/0911pvu 38.74 0.00 2,951.91 phone svc 9/07 -10/06 165 9/11/2011 09/2011 MCI Comm Service (mcic3718) P- 246872 76378839781 23.94 0.00 2,975.85 phone svc 8/19 -9/09 165 9/21/2011 09/2011 Office of Enterprise Technology (offi658) P-246879 W1108069410811pvn 131.96 0.00 3,107.81 phone svc - per end 8/31 Net Change= 260.40 3,107.81 = Ending Balance is 3430 -46330 Advertising Other 169.15 = Beginning Balance = Net Change =0.00 169.15 = Ending Balance = 3600 -46330 led urano. & Bonds 13,983.19 = Beginning Balance = 165 9/30/2011 0912011 C of Col Heights Sep Ins a. sop 1- 113897 G32 1,741.75 0.00 15,724.94 C of Col Heights Sep Ins au Net Change =1,741.75 15,724.94 = Ending Balance = 3810 -46330 Electric 31,638.45 = Beginning Balance = 165 9/1212011 09/2011 Xcel Energy(xcel) P- 245468 5150441553/0811pm 5,330.54 0.00 36,968.99 also svc 8/06 -9/04 Net Change = 5,330.54 36,968.99 = Ending Balance = 3820 -46330 Water 6,242,37 = Beginning Balance = Page 1 of 2 10/12/201111:13 AM Parkview Villa -North (165) General Ledger Penad = Sep 2011 Book = Accrual Net Change =0.00 3830.46330 Gas 165 9/2/2011 09/2011 CenterPoint Energy( cent) P- 244592 55199657/0811 Net Change= 465.76 3840 -46330 Refuse 165 9/12/2011 09/2011 Memo Appliance Recycling, Inc.(meb9149) P- 246874 579733pvn Net Change =93.84 3850 -46330 Sewer Net Chmrge =0.00 4000 -46330 Repair & Maint. Services 165 5117/2011 09/2011 Custom Appliance Service LLC (mst5044) P- 244864 6931 165 8/23/2011 09/2011 Direct Home Appliance Services (dire) P- 244865 082311pvn 165 813112011 09/2011 BFB Painting, or.(bfbp) P- 245663 8312011pvn 165 9/1/2011 09/2011 All Memo Lawn & Snow, LLC(allm2138) P- 245658 1693pvn 165 911/2011 09/2011 Eagle Elevator Corp.(sagll) P- 244866 109743 -Ipvn 165 9/7/2011 09/2011 Ml Remodeling (m7rs) P- 244871 090711pvn 165 9/8/2011 09/2011 Adam's Pest Central, Inc.( ado m) P- 246877 670093pvn 165 9/1412011 09/2011 LSP Mechanical, Inc (Ibpm) P- 245665 W35886 Net Change =3,236.55 4100 -46330 Rents & Leases 165 8/31/2011 09/2011 Mulhihousing Credit Control(multl) P- 245660 11080436 165 9/1212011 09/2011 Commoneond Houslag (cm) P- 244654 55045 Net Change= 28.50 4300 -46330 Miscellaneous Charges 165 8/22/2011 09/2011 City Wide LOcksmlthing, Inc.(dty4054) P- 244863 129742 165 91712011 09/2011 Luum Shenk(pet1651s) P- 244870 p,090711 Net Change =31.32 4315 -46330 PILOT 165 9/30/2011 09/2011 :PostRecurnng Monthly recurring entry 3- 113664 RC Net Change = 1,653.92 4390 -46330 Taxes & Licenses Net Change =0.00 4500 -46330 Administrative Expenses Net Change =0.00 4850 -46330 Interest on Deposits 165 9/30/2011 09/2011 Sec Cop Interest accrual 3- 113850 01 Net Change =12.48 5120 -46330 Building & Improvements Net change =0.00 ._ ._ _ Debt -` Credit Balance Remarks- 6,242 32 = Ending Balance = 31,632.76 = Beginning Balance = 465.76 0.00 32,098.52 gas svc 8104 -9/02 32,098.52 = Ending Balance 3,079.38 = Beginning Balance = 93.84 0.00 3,173.22 trash svc 9/11 3,173.22 = Ending Balance = 3,327.52 = Beginning Balance = 3,322.52 = Ending Balance = 21,290.19 = Beginning Balance = 92.79 0.00 71,382.98 door gasket rpicmnt - 1903 95.22 0.00 71,478.20 shr /dryer repair 310.00 0.00 71,788.20 painting - 4609 234.42 0.00 72,022.62 Lawn main[ 8106 - 8/26 655.40 0.00 72,678.02 ma realm 9/11 1,501.00 0.00 74,179.02 Stucco repair 48.97 0.00 74,227.99 pest svc 8/19 298.75 0.00 74,526.74 ac svc 7/20 -9/08 74,526.74 = Ending Balance = 408.67 = Beginning Balance = 15.00 0.00 423.67 bckgred ck- 8/11 13.50 0.00 437.17 Talk Emply Venf 8/11 437.17 = Ending Balance = 142.83 = Beginning Balance = 15.75 O.OD 158.58 rekeys 15.57 0.00 174.15 social 174.15 = Ending Balance = 13,796.53 = Beginning Balance = 1,653.92 0.00 15,450.45 Anoka Cty Property Tax ACC 15,450.45 = Ending Balance = 1,403.38 = Beginning Balance = 1,403.38 = Ending Balance = 705.31 = Beginning Balance = 705.31 = Ending Balance = 101.07 = Beginning Balance = 12.48 0.00 113.55 SPC Dep interest accrual 113.55 = Ending Balance = 5,353.60 �Qmginning Balance = 5,353.60 = Ending Balance = 54,692.59 8,362.00 Page 2 of 2 5016456 Parkview Villa North Bank Reconciliation Report 09/30/2011 Balance Per Bank Statement as of 09/30/2011 02/0912011 1199 court325 - Court Administration 02/09/2011 1200 court325 - Court Administration 08/17/2011 1421 t0006104 - Umer 08/17/2011 1422 10006609 - Cross 09/21/2011 1446 chy - City Wide Locksmilhing, Inc. 09/21/2011 1447 cust5044 - Custom Appliance Service LLC 09/21/2011 1448 dire - Direct Home Appliance Services 09121/2011 1452 mire - MJ Remodeling 09/2812011 1454 allm2138 -All Metro Lawn & Snow, LLC 09/28/2011 1455 bfbp - BFB Painting, Inc. 09/28/2011 1456 cent9115- CenturyLink 09/28/2011 1457 home32 - Home Depot Credit Services 09/28/2011 1458 home7 - HD Supply Facilities Maintenance 09/28/2011 1459 Ibpm - LISP Mechanical, Inc 09128/2011 1460 multi - Multihousing Credit Control 09/28/2011 1461 sher4110 - Sherwin- Williams Co. 09/28/2011 1462 xcel - Xcel Energy Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 09/30/2011 Reconciled Balance. Per G/L Difference Cleared Items: Cleared Checks 10/3/11 $186,209.01 55.00 320.00 11.66 264.05 15.75 92.79 95.22 1,501.00 234.42 310.00 38.74 170.62 146.17 298.75 15.00 57.47 5,330.54 $8,957.18 $177,251.83 $177,251.83 .' - $177,251.83 M Date Tran # Notes Amount Date Cleared 08/3112011 1426 adam - Adam's Pest Control, Inc. 48.97 09/3012011 08/31/2011 1427 cent9115- CenturyLink 38.77 09/3012011 08/31/2011 1428 cumm - Cummins NPower LLC 1,052.23 09/30/2011 08/31/2011 1429 home32 - Home Depot Credit Services 43.26 09/30/2011 08/31/2011 1430 Ioff1101 - Loffler Companies, Inc 3,698.25 09/30/2011 08131/2011 1431 mcic3718 - MCI Comm Service 23.89 09/30/2011 08/3112011 1432 parkl - Park Supply of America, Inc. 290.99 09/30/2011 08/31/2011 1433 simp- Simplex Grinnell 547.10 09/30/2011 Cleared Other Items Date Tran # Parkview Villa North Amount Date Cleared 09/02/2011 JE 113849 Bank Reconciliation Report 5.00 09/30/2011 09/0812011 JE 113846 09/30/2011 34,519.50 09/30/2011 5016456 JE 113847 ELoccs CFP Cap Fund transfer 6,100.00 09/30/2011 09/08/2011 1434 acts -ADT Security Services Inc. 606.88 09/30/2011 09/0812011 1435 allm2138 - All Metro Lawn & Snow, LLC 337.90 09/30/2011 09/08/2011 1436 bfbp - BFB Painting, Inc. 540.00 09/30/2011 09/08/2011 1437 chc - CommonBond Housing 12,906.95 09/30/2011 09/08/2011 1438 gard1086 - Gardner Plumbing, LLC 905.32 09/30/2011 09108/2011 1439 home7 - HD Supply Facilities Maintenance 282.02 09/30/2011 09/08/2011 1440 off !658 - Office of Enterprise Technology 197.31 09130/2011 09/1412011 1441 answ - AnswerLive LLC 20.94 09/30/2011 09114/2011 1442 cent - CenterPoint Energy 465.76 09/30/2011 09/14/2011 1443 chc - CommonBond Housing 1150 09/3012011 09/14/2011 1444 coluhra - Columbia Heights HRA 19,196.25 09/30/2011 09/14/2011 1445 comc3474 - Comcast 44.82 09/30/2011 09/2112011 1449 eagH - Eagle Elevator Corp. 655.40 09/30/2011 09/21/2011 1450 home32 - Home Depot Credit Services 87.96 09/3012011 09121/2011 1451 home7 - HD Supply Facilities Maintenance 728.31 09/3012011 09/21/2011 1453 petl651s - Laura Sheak 105.38 09/30/2011 Total $42,838.16 Cleared Deposits Date Tran # Notes Amount Date Cleared 09/01/2011 329 rent deposits 7,982.00 09130/2011 0910212011 330 Rent Deposits 11,905.00 09/30/2011 0910612011 331 rent deposits 7,817.00 09/30/2011 09/07/2011 332 operating 1,683.00 0913012011 09/09/2011 333 rent deposit 407.00 ..09130/2011 09/16/2011 334 Ianudry receipts 240.75 - 09/30/2011 0911912011 335 operating 75.00 - ..._:.09/30/2011 Total $30,109.75 Cleared Other Items Date Tran # Notes Amount Date Cleared 09/02/2011 JE 113849 NEB Credit Memo 5.00 09/30/2011 09/0812011 JE 113846 ELoccs OFND Opr Fund transfer 34,519.50 09/30/2011 0912012011 JE 113847 ELoccs CFP Cap Fund transfer 6,100.00 09/30/2011 09120/2011 JE 113848 ELoccs CFP Cap Fund transfer 3,327.70 0913012011 10/3/11 Total $43,952.20 AW Northeast l 'hT an Member FDIC Date 9/30/11 Page 1 Primary Account Ending 6456 Enclosures 32 77 Broadway St. N.E., Minneapolis, MN 55413 612 - 379 -8811 - 24 hour telephone banking 651 -628 -9807 Visit our website at www. northeastbank- mn.com * * * * * * * * * * * ** **AUTO * ° - 3 -DIGIT 551 2856 0.8140 AT 0.365 13 1 13 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 11111 11 111 111 [11111 111] 111111111111l611 11 11111 1 1 11 111611 11 - - -- C H E C K I N G A C C O U N T S NORTHEAST BANK IS A PROUD SPONSOR OF THE 1ST ANNUAL NORDEAST BIG RIVER BREWFEST TO BE HELD ON OCTOBER 15 FROM 1 -4PM. FOR MORE INFORMATION AND TO PURCHASE TICKETS ONLINE, GO TO WWW. ESNS .ORG /NORDEASTBIGRIVERBREWFEST. ALL PROCEEDS BENEFIT EAST SIDE NEIGHBORHOOD SERVICES. WE HOPE TO SEE YOU THERE! NORTHEAST PUBLIC FUNDS ACCT Account Number Ending 6456 Previous Balance 154,985.22 11 Deposits /Credits 74,061.95 24 Checks /Debits 42,838.16 service Charge .00 interest Paid 00 Ending Balance 186,209.01 Number of Images 32 Statement Dates 9/01/11 thru 9/30/11 Days in the statement Period 30 Average Ledger 191,140 Average Collected 189,062 Deposits and credits Date 'Description - Amount 9/01 DDA REGULAR DEPOSIT 7,982.00 9/02 DDA CREDIT MEMO 5.00 CR 9/02. DDA REGULAR DEPOSIT 11,905.00 9/06 DDA REGULAR DEPOSIT 7,817.00 9/07 DDA REGULAR DEPOSIT 1,683.00 9/08 MISC PAY HUD TREAS 303 34,519.50 CR 3031036218 09/08/11 ID #- 411269646860103 TRACE #- 031036210991944 9/09 DDA REGULAR DEPOSIT 407.00 9/16 DDA REGULAR DEPOSIT 240.75 9/19 DDA REGULAR DEPOSIT 75.00 9/20 MISC PAY HUD TREAS 303 3,327.70 CR 3031036218 09/20/11 ID #- 411269646860103 TRACE #- 031036211174068 9/20 MISC PAY HUD TREAS 303 6,100.00 CR 3031036218 09/20/11 ID #- 411269646860103 TRACE #- 031036211174067 791285 - 128 i/ Date 9/30/11 Page 2 Primary Account Ending 6456 Enclosures 32 NORTHEAST PUBLIC FUNDS ACCT Ending 6456 (continued) checks in serial order Date check# Amount Date check# Amount 9/07 1426 48.97 9/19 1438 905.32 9/08 1427 38.77 9/14 1439 282.02 9/07 1428 1,052.23 9/16 1440 197.31 9/07 1429 43.26 9/22 1441 20.94 9/07 1430 3,698.25 9/20 1442 465.76 9/12 1431 23.89 9/20 1443 13.50 9/08 1432 290.99 9/20 1444 19,196.25 9/08 1433 547.10 9/22 1445 44.82 9/15 1434 606.88 9/27 1449= 655.40 9/15 1435 337.90 9/28 1450 87.96 9/13 1436 540.00 9/29 1451 728.31 9/12 1437 - 12,906.95 9/29 1453° 105.38 indicates skip in check numbers .............................. AAAAAAAAAi' rAAAA' rAdA? r', r::# AAAA 'rAi<i #t:rAA'rAkA:AA'rA'rAAA'r: k'rA A'rAA'.rk Ak Daily Balance section Date Balance Date Balance Date Balance 9/01 162,967.22 9/12 200,653.31 9/20 187,851.82 9/02 174,877.22 9/13 200,113.31 9/22 187,786.06 9/06 182,694.22 9/14 199,831.29 9/27 187,130.66 9/07 179,534.51 9/15 198,886.51 9/28 187,042.70 9/08 213,177.15 9/16 198,929.95 9/29 186,209.01 9/09 213,584.15 9/19 198,099.63 * =- ° E D O F S T A T E M E N T =' A 791285 - 129 Payment Summary Bank= 165opr AND mm /yy= 09/2011 - 09/2011 AND All Checks =Yes AND Include Volds =All Checks 45,401.17 Check Post Total Bank Check# Vendor Date Month Amount 165opr - Parkvlew Villa North 1434 acts - ADT Security Services Inc, 09/08/2011 09/2011 606.88 165opr - Parkview Villa North 1435 alim2138 - All Metro Lawn & Snow, LLC 09/08/2011 09/2011 337.90 165opr - Parkview Villa North 1436 bfbp - BFB Painting, Inc. 09/08/2011 09/2011 540.00 165opr - Parkvlew Villa North 1437 chc - Common6and Housing 09/08/2011 09/2011 12,906.95 165opr - Parkvlew Villa North 1438 gard1066 - Gardner Plumbing, LLC 09/08/2011 09/2011 905.32 165opr - Parkvlew Villa North 1439 home7 - HD Supply Facilities Maintenance 09/08/2011 09/2011 282.02 165opr - Parkvlew Villa North 1440 offi658 - Office of Enterprise Technology 09/08/2011 09/2011 197.31 165opr - Parkvlew Villa North 1441 answ - AnswerLive LLC 09/14/2011 09/2011 20.94 165opr - Parkview Villa North 1442 cent - CenterPoint Energy 09/14/2011 09/2011 465.76 165opr - Parkview Villa North 1443 chc - Common Bond Housing 09/14/2011 09/2011 13.50 165opr - Parkview Villa North 1444 coluhra - Columbia Heights HRA 09/14/2011 09/2011 19,196.25 16Sopr - Parkview Villa North 1445 comc3474 - Comcast 09/14/2011 09/2011 44.82 165opr - Parkview Villa North 1446 city4054 - City Wide Locksmithing, Inc. 09/21/2011 09/2011 15.75 165opr - Parkview Villa North 1447 custSO44 - Custom Appliance Service LLC 09/21/2011 09/2011 92.79 165opr - Parkview Villa North 1448 dire - Direct Home Appliance Services 09/21/2011 09/2011 95.22 165opr - Parkview Villa North 1449 eagil - Eagle Elevator Corp. 09/21/2011 09/2011 655.40 165opr - Parkview Villa North 1450 home32 - Home Depot Credit Services 09/21/2011 09/2011 87.96 165opr - Parkvlew Villa North 1451 home7 - HD Supply Facilities Maintenance 09/21/2011 09/2011 728.31 165opr - Parkvlew Villa North 1452 mire - M3 Remodeling 09/21/2011 09/2011 1,501.00 165opr - Parkview Villa North 1453 pet1651s - Laura Sheak , 09/21/2011 09/2011 105.38 165opr - Parkvlew Villa North 1454 alim2138 - All Metro Lawn & Snow, LLC 09/28/2011 09/2011 234.42 165opr - Parkview Villa North 1455 bfbp - BFB Painting, Inc. 09/28/2011 09/2011 310.00 165opr - Parkview Villa North 1456 cent9115 - CenturyLink 09/28/2011 09/2011 38.74 165opr - Parkvlew Villa North 1457 home32 - Home Depot Credit Services 09/28/2011 09/2011 170.62 165opr - Parkview Villa North 1458 home7 - HD Supply Facilities Maintenance 09/28/2011 09/2011 146.17 165opr — Parkvlew Villa North 1459 Ibpm - LBP Mechanical, Inc 09/28/2011 09/2011 298.75 165opr - Parkview Villa North 1460 multi - Murihousing Credit Control 09/28/2011 09/2011 15.00 165opr - Parkview Villa North 1461 sher4110 - Sherwin- Williams Co. 09/28/2011 09/2011 57.47 165opr - Parkvlew Villa North 1462 xcel - Xcel Energy 09/28/2011 09/2011 5,330.54 45,401.17 Parkview Villa South Financial Statement Overview September 2011 Revenue: Occupancy for the month of September was 98% occupied; there was one vacant unit as of 9/01 /2011 Total Revenue was over budget amount (favorable); Administrative Expenses: Administrative costs for South are over budget (unfavorable) due to 3 quarters of fees paid to City Advertising costs were under budget (favorable). Other Renting expenses were over budget (unfavorable) and reflect cost of background checks for new residents Office Supplies are under budget (favorable). There were no Legal Expenses billed out for September. Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable); Also noted is that water / sewer costs are not reflected as they are quarterly billings. Operatine and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and cleaning supplies is under budget (favorable) Exterminating contract is under budget (favorable) Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing. Repairs Material and Contract costs were under budget (favorable). Heating/Cooling Repairs is over budget (unfavorable) due to replacing air compressor ($3,900) Furniture /Fixtures is over budget (unfavorable) and reflects the cost of replacing a refrigerator ($490) Parkview Villa South (166) Balance Sheet September 2011 Books = Accrual Sep -11 Assets 10100 Cash Balance 103,554.39 9,244.96 10200 Petty Cash 93.00 1,908.67 10400 Investments 567,570.36 11300 Rent Receivable 31.00 646,688.11 11500 Accounts Receivable 0.00 15510 Prepaid Insurance 2,523.75 Total Assets 673,772.50 . Liabilities 20200 Accounts Payable 7,050.73 22000 Deposits 9,244.96 22200 Accrued PILOT 8,880.03 22210 Revenue Collected in Advance 1,908.67 Total Liabilities 27,084.39 Fund Balance 25300 Fund Balance 646,688.11 Total Fund Balance 646,688.11 Total Liabilities and Fund Balance 673,772.50 Parkview Villa -South (166) Income Statement For The Period Ending September 2011 Books = Accrual Month to Date % Year to Date Revenue 36220 -46340 Gen. Government Rents 26,584.00 95.24% 229,091.81 96.31% 36225 -46340 Nondwelling Rents 682.00 2.44% 4,464.00 1.88% 36290 -46340 Other Miscellaneous Revenue 648.00 2.32% 4,315.70 1.81% Total Revenue 27,914.00 100.00 237,871.51 100.00 Expenses Personal Services 1000 -46340 Accrued Salaries 3,723.00 13.34% 33,507.00 14.09% Total Personal Services 3,723.00 13.34% 33,507.00 14.09 Supplies 30.64% 9,479.60 2000 -46340 Office Supplies 93.58 0.34% 2,501.56 1.05% 2010 -46340 Minor Equipment 818.10 2.93% 4,426.65 1.86% 2160 -46340 Maint. & Construct Materials 783.95 2.81% 1,550.62 0.65% 2171 46340 General Supplies 241.78 0.87% 786.10 0.33% Total Supplies 1,937.41 6.94% 9,264.93 3.89% Other Services & Charges 3040 -46340 Legal Fees 0.00 0.00 0.00 0.00% 3050 -46340 Expert & Professional Services 8,553.00 30.64% 9,479.60 3.99% 3060 -46340 Management Services 2,025.00 7.25% 18,225.00 7.66% 3100 °46340 Protective Services 272.65 0.98% 5,619.04 2.36% 3210 -46340 Telephone &Telegraph 116.90 0.42% 1,395.48 0.59% 3430 -46340 Advertising Other 0.00 0.00% 348.38 0.15% 3600 -46340 Insurance & Bonds 841.25 3.01% 7,589.21 3.19% 3810 -46340 Electric 2,330.05 8.35% 14,090.67 5.92% 3820 -46340 Water 0.00 0.00% 2,310.92 0.97% 3830 -46340 Gas 205.46 0.74% 13,277.48 5.58% 3840 -46340 Refuse 42.16 0.15% 4,114.43 1.73% 3850 -46340 Sewer 0.00 0.00% 1,091.74 0.46% 4000 -46340 Repair & Maint. Services 9,049.60 32.42% 31,046.16 13.05% 4100 -46340 Rents & Leases 50.00 0.18% 262.50 0.11% 4300 -46340 Miscellaneous Charges 26.98 0.00% 126.72 0.05% 4315 -46340 PILOT 986.67 3.53% 9,133.94 3.84% 4390 -46340 Taxes & Licenses 100.00 0.36% 658.62 0.28% 4500 -46340 Administrative Expenses 10.00 0.04% 762.86 0.32% 4850 -46340 Interest on Deposits 7.02 0.03% 64.05 0.03% Total Other Services & Charges 24,616.74 88.19 119,596.80 50.28% Capital Outlay 5120 -46340 Building & improvements Total Capital Outlay Total Expense 0.00% 0.00% 0.00 0.00 0.00 0.00 30,277.15 162,368.73 68.26% Excess (Deficit) Revenue over Expense - 2,363.15 -8.47% 75,502.78 31.740/a Parkview Villa South (166) Cash Flow Statement Period = September 2011 Month to Date Revenue 36220 Gen. Government Rents 26,584.00 36225 Nondwelling Rents 682.00 36290 Other Miscellaneous Revenue 648.00 Total Revenue 27,914.00 Personnel Services - 1000 Accrued Salaries 3,723.00 Total Personnel Services 3,723.00 Supplies 2000 Office Supplies 9158 2010 Minor Equipment 818.10 2160 Maint. & Construct Materials 783.95 2171 General Supplies 241.78 Total Supplies 1,937.41 Other Services & Charges 3050 Expert & Professional Services 8,553.00 3060 Management Services 2,025.00 3100 Protective Services 272.65 3210 Telephone & Telegraph 116.90 3430 Advertising Other 0.00 3600 Insurance & Bonds 841.25 3810 Electric 2,330.05 3820 Water 0.00 3830 Gas 205.46 3840 Refuse 42.16 3850 Sewer 0.00 4000 Repair & Maint. Services 9,049.60 4100 Rent & Leases 50.00 4300 Miscellaneous Charges 26.98 4315 PILOT 986.67 4390 Taxes & Licenses. 100.00 4500 Administrative Expenses 10.00 4850 Interest on Deposits 7.02 Total Other Services & Charges 24,616.74 Total Expenses 30,277.15 Excess (Deficit) Revenue over Expenses - 2,363.15 Adjustments 11300 Rent Receivable 54100 11500 Accounts Receivable 6.00 15510 Prepaid Insurance 841.25 20200 Accounts Payable (3,262.61) 20210 Accrued Other Expense - 0.00 22000 Deposits 71.37 22200 Accrued PILOT 986.67 22210 Revenue Collected in Advance (1,347.52) Total Adjustments _ (2,162.84) Cash Flow (4,525.99) Parkview Villa South (166) Cash Flow Statement Period = September 2011 Month to Date Beg Cash End Cash Difference 10100 Cash Balance 108,080.38 103,554.39 (4,525.99) 10200 Petty Cash 93.00 93.00 - 10400 Investments 482,070.36 482,070.36 Total Cash 590,243.74 585,717.75 (4,525.99) 10/12/201111:05 AM Page 1 General Ledger (Accrual) Parkview Villa South - (166) Months: Sep 2011 Property Date Period Description Control Refer Debit Credit Balance Remarks 1000 -46340 Accrued Salaries 29,784.00 = Beginning Balance = 166 9/3012011 09/11 (:Recur 380) :PostRecurring Recurring 3- 113665 RC 3,723.00 33,507.00 R/C CHC PR Mgmt Fee NetChange= 3,723.00 33,507.00 = Ending Balance = 2000-46340 Office Supplies 2,407.98 = Beginning Balance = 166 8/17/2011 09/11 (pet1661s) Laura Sneak P- 244881 pcO81711 48.17 2,456.15 postage 166 9/19/2011 09/11 (o0) Office Depot P- 246890 5.79548E +11 45.41 2,50156 paper, toner etc. NetChange= 93.58 2,501.56 = Ending Balance = 2010 -46340 Minor Equipment 3,608.55 = Beginning Balance = 166 8/17/2011 09111 (pet1661s) Laura Sheak P- 244881 pcO81711 42.84 3,651.39 picture 166 8/19/2011 09111 (home32) Home Depot Credit Services P- 244876 4296803pvs 39.52 3,690.91 Fade turn 166 8/2512011 09/11 (homey) HD Supply Facilities Maintenance P- 244877 9110511650Pv 251.24 3,942.15 washer 166 9/13/2011 09/11 (all) All Inc. P- 246884 51268822.001 484.50 4,426.65 frig (1) - 417 NetChange= 818.10 4,426.65 = Ending Balance = 2160 -46340 Maint. & Construct Materials 766.67 = Beginning Balance = 166 8/24/2011 09/11 (home32) Home Depot Credit Services P- 244879 9582565 99.88 866.55 fuses, faucet 166 8/25/2011 09/11 (homey) HD Supply Facilities Maintenance P- 244878 9110511647pv 64.20 930.75 Otters, Rush valve etc. 166 9113/2011 09/11 (door2025) Door Service Co P- 245670 1002 -5278 407.00 1,337.75 door repair 8/18 166 9/16/2011 09/11 (home32) Home Depot Credit Services P- 246882 6995136 42.84 1,380.59 range hood - 417 166 9/19/2011 09/11 ( home7) HD Supply Facili0es Maintenance P- 246886 9110938757 170.03 1,550.62 bulb, ballast NetChange= 783.95 1,550.62 = Ending'Balance = 2160 -46340 General Supplies 544.32 = Beginning Balance = 166 9/1/2011 09111 (home]) HD Supply Facilities Maintenance P- 245674 9110639980pv 65.67 609.99 tissue, multifoids etc. 166 9/1/2011 09/11 (sher4110) Sherwin - Williams Co. P- 245677 270 -lpvs 25.82 635.81 paint, brushes 166 9/7/2011 09111 (sher4110) Shemin- Williams Co. P- 245678 5480 126.78 762.59 paint 166 9/8/2011 09/11 (home32) Home Depot Credit Services P- 246885 4993357 23.51 786.10 degreaser etc. NetChange= 241.78 786.10 = Ending Balance = 3050 -46340 Expert & Professional Services 926.60 = Beginning Balance = 166 911/2011 09/11 (coluhm) Columbia Heights HRA P- 243890 201 laws 8,553.00 9,479.60 2011 svcg fees - 1st -3rd art NetChange= 8,553.00 9,479.60 = Ending Balance = 3060 -46340 Management Services 16,200,00 = Beginning Balance = 166 9/30/2011 09111 (chc) CommonBond Housing P- 246960 55356 5,748.00 21,948.00 Mgmt Fees 9/11 166 9/30/2011 09/11 (:Recur 380) :PostRecuning Recurring 3- 113665 RC 3,723.00 18,225.00 RIC CHC PR M9mt Fee NetChange= 2,025.00 18,225.00 = Ending Balance = 3100 -46340 Protective Services 5,346.39 = Beginning Balance = 166 8/13/2011 09111 (acits) ADT Security Services Inc. P- 242819 53151903pvs 272.65 5,619.04 Ann svc chrg - 9/11 -8112 NetChange= 272.65 5 = Ending Balance = 3210 -46340 Telephone &Telegraph 1,278.58 = Beginning Balance = 166 9/112011 09/11 (answ) AnswerUve LLC P- 243833 1.10805E +11 9.33 1,287.91 answ svc 9/11 166 912/2011 09/11 (comc3474) Comcast P- 244591 8.77211E +11 20.13 1,308.04 Internet svc 9/11 -10110 166 9/7/2011 09/11 (cent9115) CenturyLink P- 245669 7637883978pv 17.40 1,325.44 phone svc 9/07 -10/06 166 9111/2011 09/11 (mcic3718) MCI Comm Service P- 246887 7637883978/0 10.75 1,336.19 phone svc 8/19 -9109 166 9/21/2011 09/11 (offi658) Office of Enterprise Technology P- 246891 W13080694pvs 59.29 1,395.48 phone svc - per end 8/31 NetChange= 116.90 1,395.48 = Ending Balance = 3430 -46340 Advertising Other 348.38 = Beginning Balance = NetChange= 0.00 348.38 = Ending Balance = 3600 -46340 Insrumnce & Bonds 6,747.96 = Beginning Balance = 166 9/30/2011 09/11 C of Col Heights Sep Ins acc 3- 113900 G32 841.25 7,589.21 C of Col Heights Sep Ins acc NetChange= 841.25 7,589.21 = Ending Balance = 3810 -46340 Electric 11,760.62 = Beginning Balance = 166 9/12/2011 09/11 (xcel) Xcel Energy P- 245469 5150441553/0 2,330.05 14,090.67 elec svc 8/06.9/04 NetChange= 2,330.05 14 = Ending Balance = 3820 -46340 Water 2,310.92 = Beginning Balance = NetChange= 0.00 2,310.92 = Ending Balance = 3830 -46340 Gas 13,072.02 = Beginning Balance = Page 1 10/12/201111:05 AM Page 2 General Ledger (Accrual) Parkview Villa South - (166) Months: Sep 2011 Property D t Period Description Control Refer Debit Credit Balance Remarks 166 918/2011 09111 (cent) CemorPoint Energy P- 245089 55271324/081 205.46 13,277.48 gas svc 8/03 -9/06 NetChange= 205.46 13,277.48 = Ending Balance = 3840 -46340 Refuse 4,072.27 = Beginning Balance = 166 9112/2011 09/11 (met Metro Appliance Recycling, Inc P- 246888 579733pvs 42.16 4,114.43 trash svc 9111 NetChange= 42.16 4 = Ending Balance = 3850 -46340 Sewer 1,091.74 = Beginning Balance = NetChange= 0.00 1,091.74 = Ending Balance= 4000 -46340 Repair & Malnt. Services 21,996.56 = Beginning Balance = 166 8/23/2011 09/11 (dire) Direct Hone Appliance Services P- 244872 082311pvs 42.78 22,039.34 washer /dryer repairs 166 8/3112011 09/11 (olse) Olsen Fire Inspection, Inc. P- 245676 53715 3,902.00 25,941.34 air compressor svc /rplcmnt 166 813112011 09/11 (bfbp) BFB Painting, Inc. P- 245668 83111pvs 400.00 26,34134 painting garage wall, #118 166 8/31/2011.09/11 (jerrl) Jerry's Floor Store P- 244875 X629658 1,281.74 27,623.08 carp Inst #118 166 8/31/2011 09/11 Uerrl) Jerry's Floor Store P- 244874 X629659 385.11 28,00&19 flooring Inst #118 166 911/2011 09/11 (allm2138) All Metro Lawn & Snow, LLC P- 245667 1693pvs 105.32 28,113.51 grads maint 8/06 -8/26 166 9/1/2011 09111 (eagil) Eagle Elevator Corp. P- 244873 109743 -Ipvs 294.46 28,407.97 me malnt- 9/11 166 9/612011 09/11 (ends) On Demand Professional Multi-Sery P- 244880 35 128.55 28,536.52 Cleaning svc 9/04 166 9/8/2011 09111 (adam) Adam's Pest Control, Inc. P- 246889 670G93pvs 22.00 28,558.52 pest svc 9/08 166 9114/2011 09/11 (Ibpm) LBP Mechanical, Inc P- 245673 W15902 298.75 28,857.27 AC svc 7/25 -9113 166 9/14/2011 09/11 (jerrl) Jerry's Floor Store P- 245672 X629696 1,30860 30,165.87 carp Inst - #417 166 9/14/2011 09/11 Uerri) Jerry's Floor Store P- 245671 X629702 880.29 31,046.16 vinyl Inst #417 NetChange= 9,049.60 31,046.16 = Ending Balance = 4100 -46340 Rents & Leases 212.50 = Beginning Balance = 166 8/31/2011 09/11 (muhl) Multihousing Credit Control P- 245675 11080437 50.00 262.50 hckgmd cks 8 /11 NetChange= 50.00 262.50 = Ending Balance = 4300 -46340 Miscellaneous Charges 99.74 = Beginning Balance = 166 8/17/2011 09111 (pet166Is) Laura Shook P- 244881 x:081711 26.98 126.72 flowers NetChange= 26.98 126.72 = Ending Balance = 4315 -46340 PILOT 8,147.27 = Beginning Balance = 166 9/30/2011 09111 (:Recur 380) :PostRecurring Recurring 3- 113665 Rc 986.67 9,133.94 Anoka Cry Property Tax Accru NetChange= 986.67 9 = Ending Balance = 4390 -46340 Taxes & Licenses 558.62 = Beginning Balance = 166 9/8/2011 09/11 (mndpl) MN Dept of Labor & Industry P- 246883 ALR00121841 100.00 658.62 elev . arm fee NetChange= 100.00 658.62 = Ending Balance = 4500.46340 Administrative Expenses 752.86 = Beginning Balance = 166 8/17/2011 09111 (petI661s) Laura Sheak P-244881 pc081711 10.00 762.86 gift cards NetChange= 10.00 762.86 = Ending Balance = 4850 -46340 Interest on Deposits 57.03 = Beginning Balance = 166 9/30/2011 09111 Sec Delp interest accrual 3- 113852 fill 7.02 64.05 Sec Dep interest accrual NetChange = 7.02 64.05 = Ending Balance = 34,000.15 3,723.00 Page 2 Parkview Villa South Bank Reconciliation Report 09/30/2011 5016464 Balance Per Bank Statement as of 09/30/2011 02/11/2009 389 mcic - MCI Comm Service 09/21/2011 1190 dire - Direct Home Appliance Services 09/21/2011 1195 onde - On Demand Professional Multi -Sery LLC 09/28/2011 1198 allm2138 - All Metro Lawn & Snow, LLC 09/28/2011 1199 bfbp - BFB Painting, Inc. 09/28/2011 1200 cent9115- CenturyLink 09/28/2011 1201 - door2025 - Door Service Co 09/28/2011 1202 home? - HD Supply Facilities Maintenance 09/28/2011 1203 jerr1 - Jerry's Floor Store 09/28/2011 1204 Ibpm - LBP Mechanical, Inc 09/28/2011 1205 multi - Multihousing Credit Control 09/28/2011 1206 olse -Olsen Fire Inspection, Inc. 09/28/2011 1207 sher4110 - Sherwin- Williams Co. 09/28/2011 1208 xcel - Xcel Energy $113,648.87 5.47 42.78 128.55 105.32 400.00 17.40 407.00 65.67 2,188.89 298.75 50.00 3,902.00 152.60 2,330.05 Less: Outstanding Checks $ 10,094.48 Reconciled Bank Balance Balance per GL as of 09/30/2011 $103,554.39 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks Date Tran # Notes Amount Date Cleared 08/31/2011 1171 adam - Adam's Pest Control, Inc, 22.00 09/30/2011 08/31/2011 1172 cent9115- CenturyLink 17.42 09/3012011 08/31/2011 1173 Ioff1101 - Loftier Companies, Inc 1,661.53 09/30/2011 08/31/2011 1174 mcic3718 - MCI Comm Service 10.73 09/30/2011 08/31/2011 1175 simp- Simplex Grinnell 245.80 09/30/2011 09/08/2011 1176 acts -ADT Security Services Inc. 272.65 09/30/2011 09/0812011 1177 allm2138 -All Metro Lawn & Snow, LLC 151.81 09/30/2011 69/08/2011 1178 alls2529 -All Seasons Garage Door Company 170.00 09/30/2011 09/08/2011 1179 bfbp - BFB Painting, Inc. 950.00 09/30/2011 09/08/2011 1180 chc - CommonSond Housing 5,748.00 09/30/2011 09/08/2011 1181 eaglt - Eagle Elevator Corp. 2,200.00 09/30/2011 10/3/11 $103,554.39 $103,554.39 WE YarKVlew Vllla JOutn Bank Reconciliation Report 09/30/2011 5016464 09/08/2011 1182 gard1086 - Gardner Plumbing, LLC 219.00 09/3012011 09/08/2011 1183 home7 - HD Supply Facilities Maintenance 98.00 09/30/2011 09/0812011 1184 offi658 - Office of Enterprise Technology 88.64 09/30/2011 09/08/2011 1185 onde - On Demand Professional Multi -Sere LLC 385.65 09/30/2011 09/14/2011 1186 answ - AnswerLive LLC 9.33 09/3012011 09/1412011 1187 coluhra - Columbia Heights HRA 8,553.00 0913012011 09/14/2011 1188 comc3474 - Comcast 20.13 09/30/2011 09/21/2011 1189 cent - CenterPoint Energy 205.46 09/30/2011 09/2112011 1191 eagll - Eagle Elevator Corp. 294.46 09/30/2011 09/21/2011 1192 home32 - Home Depot Credit Services 139.40 09/30/2011 09/21/2011 1193 home7 - HD Supply Facilities Maintenance 315.44 09/30/2011 09/2112011 1194 jerrt - Jerry's Floor Store 1,666.85 09/30/2011 09/21/2011 1196 pet1661s - Laura Sheak 127.99 09/3012011 09/21/2011 - 1197 t0003779 - Super 160.65 09130/2011 Total $23,733.94 Cleared Deposits Date Tran # Notes Amount" Date Cleared 09/01/2011 255 rent deposits 15,739.48 09/3012011 09/02/2011 255 Rent Deposits 4,153.00 09/30/2011 09/06/2011 257 rent deposits - 3,510.00 09130/2011 09/07/2011 258 operating 1,749.00 09/30/2011 09/13/2011 259 operating 1,364.00 ., 09/30/2011 09/16/2011 - 260 Ianudry receipts 239.00. .. , 09/30/2011 09/19/2011 261 operating 9/19 585.00 09130/2011 i urori I Total $27,339.48 Aft Northeast mqW B ank Member FDIC 77 Broadway St. N.E., Minneapolis, MN 55413 612 - 379 -8811 - 24 hour telephone banking 651 - 628 -9807 Visit our website at www. northeastbank- mn.com Date 9/30/11 Page 1 Primary Account Ending 6464 Enclosures 32 * ** * * * ** * * * ** *AUTO * *3 -DIGIT 551 2857 0.8140 AT 0.365 13 1 14 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 IrlrinlrlrnrllllrnnlrlrnillrinlC Hlr E nCrII K rI I Ir N II G A C C O U N T S - - -- NORTHEAST BANK IS A PROUD SPONSOR OF THE 1ST ANNUAL NORDEAST BIG RIVER BREWFEST TO BE HELD ON OCTOBER 15 FROM 1 -4PM. FOR MORE INFORMATION AND TO PURCHASE TICKETS ONLINE, GO TO WWW. ESNS .ORG /NORDEASTBIGRIVERBREWFEST. ALL PROCEEDS BENEFIT EAST SIDE NEIGHBORHOOD SERVICES. WE HOPE TO SEE YOU THERE! NORTHEAST PUBLIC FUNDS ACCT t , Number of Images 32 Account Number Ending 6464 statement Dates 9/01/11 thru 9/30/11 Previous Balance 110,043.33 Days in the statement Period 30 7 Deposits /Credits 27,339.48 Average Ledger 124,005 25 checks /Debits 23,733.94 Average collected 122,833 service charge .00 9/19 DDA REGULAR Interest Paid .00 10.73 9/14 1183 Ending Balance 113,648.87 1175 245.80 9/16 Deposits and credits Date - Description - - 9/01 DDA REGULAR DEPOSIT 9/02 DDA REGULAR DEPOSIT 9/06 DDA REGULAR DEPOSIT 9/07 DDA REGULAR DEPOSIT 9/13 DDA REGULAR DEPOSIT 9/16 DDA REGULAR DEPOSIT 9/19 DDA REGULAR DEPOSIT Amount 15,739.48 4,153.00 3,510.00 1,749.00 1,364.00 239.00 585.00 Checks in serial order Date Check# Amount Date check# Amount 9/16 272.65 9/13 1179 950.00 9/07 1171* 22.00 9/12 1180 5,748.00 9/08 1172 17.42 _ 9/13 1181 2,200.00 9/07 1173 1,661.53 9/19 1182 219.00 9/12 1174 10.73 9/14 1183 98.00 9/08 1175 245.80 9/16 1184 88.64 9/15 1177* 151.81 9/16 1185 385.65 9/13 1178 170.00 9/27 1186 9.33 * Indicates skip in check numbers 791286 - 131 .il Date 9/30/11 Page 2 Primary Account Ending 6464 Enclosures 32 NORTHEAST PUBLIC FUNDS ACCT checks in serial order Ending 6464 (continued) Date ' check# Amount Date Check# Amount 9/20 1187 8,553.00 9/29 1193 315.44 9/22 1188 20.13 9/27 1194 1,666.85 9/27 1189 205.46 9/29 1196* 127.99 9/27 1191* 294.46 9/26 1197 160.65 9/28 1192 139.40 124,775.58 9/28 114,092.30 Indicates skip in check numbers 9/19 125,141.58 9/29 113,648.87 9/12 127,489.33 Daily Balance Section Date Balance Date Balance Date Balance 9/01 125,782.81 9/13 125,533.33 9/22 116,568.45 9/02 129,935.81 9/14 125,435.33 9/26 116,407.80 9/06 133,445.81 9/15 125,283.52 9/27 114,231.70 9/07 133,511.28 9/16 124,775.58 9/28 114,092.30 9/08 133,248.06 9/19 125,141.58 9/29 113,648.87 9/12 127,489.33 9/20 116,588.58 *** E N D O F S T A T E M E N T 791286 - 132 Payment Summary Bank= 166opr AND mm /yy= 09/2011 - 09/2011 AND All Checks =Yes AND Include Voids =All Checks 33,865.47 Check Post Total Bank Check# Vendor Date Month Amount 166opr - Parkview Villa South 1176 acts - ADT Security Services Inc. 09/08/2011 09/2011 272.65 166opr - Parkview Villa South 1177 allm2138 - All Metro Lawn & Snow, LLC 09/08/2011 09/2011 IS1.81 166opr - Parkview Villa South 1178 alls2529 - All Seasons Garage Door Company 09/08/2011 09/2011 170.00 166opr - Parkview Villa South 1179 bfbp - BFB Painting, Inc. 09/08/2011 09/2011 950.00 166opr - Parkview Villa South 1180 chc - CommonBond Housing 09/08/2011 09/2011 5,748.00 166opr - Parkview Villa South 1181 eagll - Eagle Elevator Corp. 09/08/2011 09/2011 2,200.00 166opr - Parkview Villa South 1182 gard1086 - Gardner Plumbing, LLC 09/08/2011 09/2011 219.00 166opr - Parkview Villa South 1183 home7 - HD Supply Facilities Maintenance 09/08/2011 09/2011 98.00 166opr - Parkview Villa South 1184 off1658 - Office of Enterprise Technology 09/0812011 09/2011 88.64 166opr - Parkview Villa South 1185 onde - On Demand Professional Multi -Sery LLC 09/08/2011 09/2011 385.65 166opr - Parkview Villa South 1186 answ - AnswerLive LLC 09/14/2011 09/2011 9.33 166opr - Parkview Villa South 1187 coluhra - Columbia Heights HRA 09/14/2011 09/2011 8,553.00 166opr - Parkview Villa South 1188 comc3474 - Comcast 09/14/2011 09/2011 20.13 166opr - Parkview Villa South 1189 cent - CenterPoint Energy 09/21/2011 09/2011 205.46 166opr - Parkview Villa South 1190 dire - Direct Home Appliance Services 09/21/2011 09/2011 42.78 166opr - Parkview Villa South 1191 eagll - Eagle Elevator Corp. 09/21/2011 09/2011 294.46 166opr - Parkview Villa South 1192 home32 - Home Depot Credit Services 09/21/2011 09/2011 139.40 166opr - Parkview Villa South 1193 home7 - HD Supply Facilities Maintenance 09/21/2011 09/2011 315.44 166opr - Parkview Villa South 1194 jerrl - Jerry's Floor Store 09/21/2011 09/2011 1,666.85 166opr - Parkview Villa South 1195 once - On Demand Professional Multi -Sery LLC 09/21/2011 09/2011 128.55 166opr - Parkview Villa South 1196 pet1661s - Laura Sheak 09/21/2011 09/2011 127.99 166opi - Parkview Villa South 1197 t0003779 -Super 09/21/2011 09/2011 160.65 166opr- Parkview Villa South 1198 allm213B - All Metro Lawn & Snow, LLC 09/28/2011 09/2011 105.32 166opr- Parkview Villa South 1199 bfbp - BFB Painting, Inc. 09/28/2011 09/2011 400.00 166opr- Parkview Villa South 1200 cent9115 - Centuryl -Ink 09/28/2011 09/2011 17.40 166opr- Parkview Villa South 1201 door2025 - Door Service Cc 09/28/2011 09/2011 407.00 166opr- Parkview Villa South 1202 home7 - HD Supply Facilities Maintenance 09/28/2011 09/2011 65.67 166opr - Parkview Villa South 1203 jerrl - Jerry's Floor Store 09/28/2011 09/2011 2,188.89 166opr- Parkview Villa South 1204 Ibpm - LBP Mechanical, Inc 09/28/2011 09/2011 298.75 166opr- Parkview Villa South 1205 multi - Multihousing Credit Control 09/28/2011 09/2011 50.00 166opr- Parkview Villa South 1206 else - Olsen Fire Inspection, Inc. 09/28/2011 09/2011 3,902.00 166opr- Parkview Villa South 1207 sher4110 - Sherwin- Williams Co. 09/28/2011 09/2011 152.60 166opr- Parkview Villa South 1208 xcel - Xcel Energy 09/28/2011 09/2011 2,330.05 33,865.47 COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 25, 2011 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 3 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Laura Frost BY: — Resolution 2011 -06 DATE: October 17, 2011 BACKGROUND: A copy of the Financial Reports for the months of July, August and September 2011 are attached. RECOMMENDATION: Management staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2011 -06, there being ample copies available to the public. Motion: Move to approve Resolution 2011 -06, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of July, August and September 2011. Ilnl ■ 0 9IM1 1 1N 111RIMM1l HRA ACTION: HRA RESOLUTION 2011 -06 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY, AUGUST AND SEPTEMBER OF 2011 AND PAYMENT OF BILLS FOR THE MONTHS OF JULY, AUGUST AND SEPTEMBER, 2011. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of July August and September of 2011 and the list of bills for the months July August and September 2011 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 25 day of October 2011. MOTION BY: SECONDED BY: AYES: Chair Attest by: Shelley Hanson, Secretary Parkview Villa North Financial Statement Overview July 2011 Revenue: Occupancy for the month of July 2011 was 98% occupied; there were two vacant units as of 7/31/2011. Total Revenue was under budgeted amount (unfavorable). Less Grant Income was recognized in the month of July than budgeted. All other revenue was over budgeted amount (favorable). Administrative Expenses: Administrative costs for the North are under budget (favorable). Other Renting Expenses were under budget (favorable), and reflect minimum applicant screening needed due to low turnover. Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are under budget (favorable). Legal Expenses Project was under budget (favorable). Audit Expenses was under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings; Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable), due to repipe of boilers and leak repair. Janitor and Cleaning Supplies are under budget (favorable). Janitor Contract expenses were under budget (favorable). Exterminating Contract was wider budget (favorable). Garbage and Trash are under budget (favorable); this reflects a quarterly billing. Security Contract was wider budget (favorable). Grounds Contract was under budget (favorable), and reflects cost inured for grounds maintenance and for tree trimming. Repairs Material costs were under budget (favorable). Repairs Contract expenses were over budget (unfavorable) and reflects cost of replacing closet doors and medicine cabinet Elevator Maintenance Contract was under budget (favorable), and reflects the cost of monthly maintenance Decorating Contract was over budget (unfavorable) and reflects the cost of painting units and Supplies were under budget (favorable). N to V O (DOO d'O d' m L o O L 0 U M M � d O oO r c} rn N O rrornln A M N to V O (DOO d'O d' m L o O L 0 U M M � d O M M O r c} rn N O N m O L a M o z � m 3 -CY C rnrnrcoo .-NMo 0 V N( V Om u T V a o � U }o O N N T U (0 U `o y d `0 0 Z K N iR y m y 2 U Q) j m of U Y U 47 U v N Z y y 'C Z y y� d d V O a (n U l, r N Z 0 C y O N y 0 G N U) y C NU)— 2 d o— R y d U r f D- U) c� ° arn'ociF o O L 0 U M M � d Q M M O N N Parkview Villa -North (165) Balance Sheet July 2011 Books = Accrual Jul -11 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 13200 Due From Other Government Units Total Assets Liabilities 20200 Accounts Payable 20210 Accrued Other Expenses 20220 Due to Resident Council 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 150,295.21 457.00 810,925.08 5,498.64 681.80 0.00 967,857.73 13,828.00 12,631.40 551.74 16,976.55 11,012.27 9,401.00 64,400.96 903,456.77 903,456.77 967,857.73 Parkview Villa -North (165) Income Statement For The Period Ending July 2011 Books = Accrual Month to Date % Year to Date 0 /0 Revenue 33160 -46330 Federal Grant 36220 -46330 Gen. Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000 -46330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010 -46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171 -46330 General Supplies 2280 -46330 Vehicle Parts Total Supplies Other Services & Charges 3040 -46330 Legal Fees 3050 -46330 Expert and Professional Services 3060 -46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 4100 -46330 Rents & Leases 4300 -46330 Miscellaneous Charges 4315 -46330 PILOT 4390 -46330 Taxes & Licenses 4500 -46330 Administrative Expenses 4850 -46330 Interest on Deposits Total Other Services & Charges 27,826.20 100.00 /0 229,987.66 100.00 /0 8,357.00 30,03% 58,499.00 25.44% 8,357.00 30.03% 58,499.00 25.44% 433.46 - 0.00% 22,146.98 0.00 9.63% 26,853.00 0.63% 96.50% 199,304.00 2,945.68 86.66% 310.00 1.76% 1.11% 2,201.00 0.00 0.96% 663.20 0.02% 2.38% 5,670.43 169.15 2.47% 0.00 6.58% 0.00% 665.25 5,367.21 0.29% 27,826.20 100.00 /0 229,987.66 100.00 /0 8,357.00 30,03% 58,499.00 25.44% 8,357.00 30.03% 58,499.00 25.44% 433.46 1.56% 1,740,83 0.76% 0.00 0.00% 1,440.82 0.63% 0.00 0.00% 2,945.68 1.28% 490.12 1.76% 2,095.77 0.91% 0.00 0.00% 35.80 0.02% 923.58 3.32% 8,258.90 3.59 0.00 0,00% 4,385.42 1.91% 0.00 0.00% 0.00 0.00% 4,545.00 16.33% 31,815.00 13.83% 0.00 0.00% 3,855.85 1.68% 269.35 0.97% 2,512.35 1.09% 33,77 0.12% 169.15 OA7% 1,829.58 6.58% 12,660.59 5.51% 5,367.21 19.29% 24,929.68 10.84% 6,292.31 22.61% 6,242.37 2,71% 718.97 2.58% 30,839.27 13.41% 2,367.30 8.51% 2,943.13 1.28% 3,250.58 11.68% 3,327.52 1.45% 11,671.83 41.95% 67,664.12 29,42% 60.00 0.22% 378.67 0.16% 36.00 0.13% 139.33 0.06% 1,653.92 5.94% 11,577.44 5.03% 0.00 0.00% 1,403.38 0.61% 0.00 0.00% 705.31 0.31% 13.08 0.05% 88.30 0.04% 38,108.90 136.95% 205,656.88 89.42°/° Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 2,025.90 0.88% 0.00 2,025.90 0.88% 47,389.48 170.31% 274,440.68 119.33% - 19,563.28 - 70.31% - 44,453.02 - 19.33% Parkview Villa -North (165) Cash Flow Statement Period = 3uly 2011 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2280 Vehicle Parts Total Supplies Other Services & Charges 3040 Legal Fees 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 13200 Due From Other Government Units 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Month to Date 26,853.00 0.00 310.00 663.20 0.00 27,826.20 8,357.00 8,357.00 433.46 0.00 0.00 490.12 0.00 923.58 0.00 4,545.00 0.00 269.35 33.77 1,829.58 5,367.21 6,292.31 718.97 2,367.30 3,250.58 11,671.83 60.00 36.00 1,653.92 0.00 0.00 13.08 38,108.90 47,389.48 - 19,563.28 - 1,243.00 - 101.80 0.00 - 2,338.55 1,829.58 96.68 1,653.92 3,318.00 Parkview Villa -North (165) Cash Flow Statement Period = July 2011 Book = Accrual Month to Date Total Adjustments 3,214.83 Cash Flow (16,348.45) Beg Cash En Cash Difference 10100 Cash Balance 166,643.66 150,295.21 (16,348.45) 10200 Petty Cash 457.00 457.00 10400 Investments 810,925.08 810,925.08 Total Cash 978,025.74 961,677.29 (16,348.45) 8/5/20118:41 AM General Ledger (Accrual) Parkview Villa -North - (165) Months: Jul 2011 Property Date Period Description Control Refer Debit Credit Balance Remarks 1000 -46330 Accrued Salaries 50,142.00 = Beginning Balance = 165 7/31/2011 07/11 (:Recur 339) :PostRecurring Monthf J-109645 RC 8,39.00 58,499.00 R/C CHC PR Mgmt Fee NetChange= 8,357.00 58,499.00 = Ending Balance = 2000 -46330 Office Supplies 1,307.37 = Beginning Balance = 165 6/24/201107/11 (of)Office Depot P- 236365 5.68264E +11 39.15 1,346.52 bday cards etc. 165 7/26/201107/11 (chc) CommonBOnd Housing P- 238115 53824a 131.37 1,477.89 Racy OPM Forms 11/10 -5/11 165 71261201107/11 (chc) Commoi Housing P- 238224 53871 262.50 1,740.39 Computer Support 06/23 &6 /2 165 712712011 07/11 (chc) Commontlond Housing P- 238364 53938 0.44 1,740.83 Postage 7111 NetChange= 433.46 1,740.83 = Ending Balance= 2010 -46330 Minor Equipment 1,440.82 = Beginning Balance = NetChange= 0.00 1,440.82 = Ending Balance = 2160 -46330 Plaint. & Construct. Materials 2,945.68 = Beginning Balance = NetChange= 0.00 2,945.68 = Ending Balance = 2171 -46330 General Supplies 1,605.65 = Beginning Balance = 165 6/22/2011 07111 (sher4110) Sherwin- Williams Co. P- 236354 7162 -3 253.56 1,859.21 paint 165 6/24/2011 07 111 (home7) HD Supply Facilities MaImE P-236368 9109359265pv 141.96 2,001.17 v- belts, multifolds etc. 165 7/5 /201107111 (ryco) Ryco Supply Company P- 236366 34353prn 94.60 2,095.77 whisk soap, magic eraser NetChange= 490.12 2 = Ending Balance = 2280 -46330 Vehicle Parts 35.80 = Beglaning Balance = NetChange= 0.00 35.80 = Ending Balance = 3040 -46330 Legal Fees 4,385.92 = Beginning Balance = NetChange= 0.00 4,385.42 = Ending Balance = 3050 -46330 Expert and Professional Services 27,270.00 = Beginning Balance = 165 7/2812011 07 /11 (chc) Commonbond Housing P- 238724 54035 12,902.00 40,172.00 Mgmt Fees 7/11 165 7/31/201107/11 (:Recur 339):PostRecuning Month43- 109645 RC 8,357.00 31,815.00 RIC CHC PR Mgmt Fee NetChange= 4,545.00 31,815.00 = Ending Balance = 3100 -46330 Protective Services 3,855.85 = Beginning Balance= NetChange= 0.00 3,855.85 = Ending Balance = 3210 -46330 Telephone &Telegraph 2,243.OD = Beginning Balance = - 165 7/1/201107/11 (answ) AnswerLive LLC P- 234693 1.10605E +11 31.44 2,274.44 answr svc 7111 165 7/2/2011 07/11 (comc3474) Comcast P- 236251 8.77211E +11 44.82 2,319.26 Internet svc 07/11-08/10. 165 7[7/2011 07/11 (gwes9115) Qwest P- 238400 763788397810 38.75 2,358.01 phone svc 7107 -8/06 165 7/11/201107/11 (mcic3718) MCI Comm Service P- 238399 763788397810 24.12 2,382.13 phone svc 6111 -7107 165 7/201201107111 (or0658) Office of Enterprise Torun P- 238314 200BOO187107 130.22 2,512.35 phone svc - per end 6/30 NetChange= 269.35 2,512.35 = Ending Balance = 3430 -46330 Advertising Other 135.38 = Beginning Balance = 165 7/25/201107/11 (chc)Commm - BOnd Housing P- 237874 53697 33.77 169.15 IPs Time Ad Jul /Aug 2011 NetChange= 33.77 169.15 = Ending Balance = 3600 -46330 Insurance & Bonds 10,851.01 = Beginning Balance = 165 7/31/201107/11 (:Recur 339): PostRecurring Monthl•3- 109645 RC 1,829.58 12,680.59 C of Columbia Heights Ins Ac NetChange= 1,829.58 12,680.59 = Ending Balance = 3810 -46330 Elechic 19,562.47 = Beginning Balance = 165 7/11/2011 07111 (zeal) Xcei Energy P- 237134 5150441553/0 5,367.21 24,929.68 elec svc 6/06-7106 NetChange= 5,367.21 24,929.68 = Ending Balance= 3820 -46330 Water (49.94) = Beginning Balance = 165 7/10/201107/11 (colu) City of Columbia Heights P- 236218 318024500011 55.09 5.15 water /sewer svc 3/20 -6/20 165 7/10/201107/11 (colu) City of Columbia Heights P- 236229 31802500001/ 6,212.72 6,217.87 water /sewer svc 4/06 -6120 165 7/101201107/11 (colu) City of Columbia Heights P- 236230 31802550ODl/ 24.50 6,242.37 water svc 3/20 -6/20 NetChange= 6,292.31 6,242.37 = Ending Balance = 3830 -46330 Gas 30,120.30 = Beginning Balance = 165 718/2011 07 /11 (cent) CenterPolnt Energy P- 237111 551996571071 718.97 30,839.27 gas svc 6102 -7105 NetChange = 718.97 30,839.27 = Ending Balance = 3840-46330 Refuse 575.83 = Beginning Balance = 165 6/30/2011 07111 (gree1004) Green Lights Recycling 1 P- 236358 758184 68.43 644.26 Flourescent lamps etc. 165 7/10/2011 07/11 (colu) City of Columbia Heights P- 236217 31802450001/ 2,298.87 2,943.13 Trash svc 3/20 -6120 NetChange= 2,367.30 2,943.13 = Ending Balance= 3850 -46330 Sewer 76.94 = Beginning Balance = Page 1 8/5/20118:41 AM General Ledger (Accrual) ParkvieW Villa -North - (165) Months: Jul 2011 Property Data Period Description Control Refer Debit Credit Balance Remarks 165 7110/2011 07111 (colu) City of Columbia Height P- 236218 31802450001/ 145.79 222.73 water /sewer svc 3120 -6120 165 7110/2011 07/11 (colu) City of Columbia Heights P- 236229 31802500001/ 3,104.79 3,327.52 water /sewer svc 4/06 -6120 NetChange= 3,250.58 3,327.52 = Ending Balance = 4000 -46330 Repair & paint. Services 55,992.29 = Beginning Balance = 165 5127/2011 07111 (1dop) BF8 Painting, Inc. P- 236362 052711pvn 5,450.00 61,442.29 PainUng - numerous units 165 6/3012011 07111 (al1m2138) All Memo fawn & Snow, P- 238412 1640mm 234.42 61,676.71 grnds mallet 6/01 -6130 165 6/30/2011 07111 (empl) Empire Door & Glass Co. P- 236352 115553 IN 310.76 61,987.47 closetdoor, hardware 5511 165 6/30/2011 07/11 (lbpm)LBP Mechanical, Inc P- 236345 W15638 2,444.95 64,432.42 Repipe boilers etc 165 6/30/2011 07/11 (Ibpm)LAP Mechanical, Inc P- 236348 W15747 628,99 65,061.41 Leak repair 5506 165 613012011 07/11 (Imm)LBP Mechanical, Inc P- 236351 W15749 128.13 65,189.54 Svc call - elev AC 165 6/3012011 07111 (b @p) BFB Painting, Inc, P- 237215 063011pvn 785.00 65,974.54 painting 4009 & 507 165 7/1/2011 07111 (eagll)Eagle Elevator Corp. P- 236363 108498 -Ipvn 655.40 66,629.94 mo malnt 7/11 165 7/612011 07/11 (pmj)Projed One Construction, Inc P- 236813 2011- 00 -5pvn 930,00 67,559.94 reel closet roars -702, mad 165 7/7/2011 07111 (adam) Adam's Pest Control, Inc. P-238103 655261mm 48.97 67,608.91 pest svc 7/07 165 7/14/201107/11 (homri2) Home Depot Credit Servit P- 238313 998910 26.23 67,635.14 recycle bags etc. 165 7/15/2011 07/11 (eagll) Eagle Elevator Corp. P-238414 108708 -INIwe 28.98 67,664.12 lunar keys (2) NetChange= 11,68.83 67,664.12 = Ending Balance = 4100 -46330 Rents & Leases 318.67 = Beginning Balance = 165 6/30/2011 07/11 (multl) Muldhousing Credit Control P-236815 11060418 60.00 378.67 bckgrnd cks 6/11 NetChange= 60.00 378.67 = Ending Balance = 4300 -46330 Mlscellaneaus Charges 103.33 = Beginning Balance = 165 6/28/2011 07/11 (city4054)My Wide Locksmlthing, I P- 23636D 129387 36.00 139.33 keys, rings NetChange= 36.00 139.33 = Ending Balance = 4315 -46330 PILOT 9,923.52 = Beginning Balance = 165 7/31/2011 07111 (:Recur 339): Podpecuning MonthVJ- 109645 RC 1,653.92 ll,S .44 Anoka Cry Property Tax Accra NetChange= 1,653.92 11,577.44 = Ending Balance = 4390 -46330 Taxes & Licenses 1,403.38 = Beginning Balance = NetChange= 0.00 1,403.38 = Ending Balance = 4500 -46330 Administrative Expenses 705.31 = Beginning Balance = NetChange= 0.00 705.31 = Ending Balance = 4850 -46330 Interest on Deposits 75.22 = Beginning Balance 165 7/31/2011 07 111 Sec. Der, Interest accrual 3- 110003 GJ1 13.08 8130 Sec Den interest accual NetChange= 13.08. 88.30 = Ending Balance = 7110 -5555 Building & ImprovamenCCB 2,025.90 = Beginning Balance = NetChange =0.00 2,025.90 = Ending Balance= . 55,746.48 8,357.00 Page 2 Parkview Villa North Bank Reconciliation Report 07/31/2011 4014Ll.Yy 8/1/11 Balance Per Bank Statement as of 07/31/2011 $158,571.39. 02/0912011 1199 court325 - Court Administration 55.00 02/09/2011 1200 coud325 - Court Administration 320.00 07/2012011 1387 proj - Project One Construction, Inc. 930.00 07/21/2011 1391 t0004005 - Grooms 100.00 07127/2011 1392 bfbp - BFB Painting, Inc. 785.00 07/27/2011 1393 cent - CenterPoint Energy 718.97 07/27/2011 1395 xcel- Xcel Energy 5,367.21 Less: Outstanding Checks cumm - Cummins NPower LLC $8,276.18 07131/2011 Reconciled Bank Balance $150,295.21 Balance per GL as of 07/31/2011 $150,295.21 Reconciled Balance Per G/L $150,295.21 Difference 0.00 Cleared Items: Cleared Checks Date Tran # Notes Amount Date Cleared 06/22/2011 1352 city4054 - City Wide Locksmithing, Inc. 27.75 07/31/2011 06/2212011 1355 dire - Direct Home Appliance Services 336.82 07/31/2011 06122/2011 1360 zeph - Zephyr Services Inc. 662.00 07/31/2011 06/29/2011 1361 adam - Adam's Pest Control, Inc. 48.97 07/3112011 0612912011 1362 chc - CommonBond Housing 33.77 07/31/2011 06129/2011 1363 cumm - Cummins NPower LLC 1,141.68 07131/2011 06/29/2011 1364 home7 - HD Supply Facilities Maintenance 198.47 07/31/2011 06/29/2011 1365 off658 - Office of Enterprise Technology 240.12 07131/2011 06129/2011 1366 - gwes9116 - Qwest 38.77 07/3112011 06/29/2011 1367 xcel - Xcel Energy 4,038.84 07/31/2011 07/0712011 1368 answ - AnswerLive LLC 31.44 07/31/2011 07/07/2011 1369 chc - Commonl3ond Housing 12,942.74 07/31/2011 07/13/2011 1370 bfbp - BFB Painting, Inc., 740.00 07/3112011 07/1312011 1371 chc - CommonBond Housing 2,025.90 07131/2011 07/13/2011 1372 . home32 - Home Depot Credit Services 29.37 07131/2011 07/13/2011 1373 mcic3718 - MCI Comm Service 31.46 07/31/2011 07/13/2011 1374 off - Office Depot 75.71 07/31/2011 07/13/2011 1375 prad - Prada's Maintenance, Inc. 321.37 07/31/2011 8/1/11 Parkview Villa Borth Bank Reconciliation Report 07/31/2011 5016456 07/20/2011 1376 bfbp- BFB Painting, Inc. 5,450.00 07131/2011 07/20/2011 1377 city4054 -City Wide Locksmithing, Inc. 36.00 07/31/2011 - 0712012011 1378 colu - City of Columbia Heights 11,841.76 07131/2011 07120/2011 1379 comc3474 - Comcast 44.82 07131/2011 07120/2011 1380 eagl1 - Eagle Elevator Corp. 655.40 07131/2011 07120/2011 1381 empi - Empire Door & Glass Co. 310.76 07/31/2011 07/20/2011 1382 greet 004- Green Lights Recycling Inc 68.43 07131/2011 07120/2011 1383 home7 - HD Supply Facilities Maintenance 141.96 07131/2011 07/2012011 1384 Ibpm- LBP Mechanical, Inc 3,202.07 07/31/2011 07/20/2011 1385 multi - Multihousing Credit Control 60.00 07/3112011 07120/2011 1366 off - Office Depot 39.15 07/31/2011 0712012011 1388 ryco - Ryco Supply Company 94.60 07/31/2011 0712012011 1389 sher4110 - Sherwin- Williams Co. 253.56 07/31/2011 07/27/2011 1394 chc- CommonBond Housing 33.77 07/31/2011 Total $45,197.46 Cleared Deposits Date Tran # Notes Amount Date Cleared 07/05/2011 310 rent depoits 26,600.00 07/3112011 07107/2011 311 operations 3,283.00 07/31/2011 Total $29.883.00 8/1/11 Date 7/29/11 Primary Account Enclosures Page 1 @XXXXX @6456 34 BRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/0 COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- NORTHEAST BANK IS EXCITED TO LAUNCH OUR CONSUMER ENEWS JULY 28TH! 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NORTHEAST PUBLIC FUNDS ACCT Amount Account Number @XXXXX @6456 Previous Balance 173,885.85 6 2 Deposits /Credits 29,883.00 7/20 32 Checks /Debits 45,197.46 Service Charge .00 27.75 336.82 interest Paid .00 1374 1375 Ending Balance 158,571.39 7/11 7/01 Number of Images 34 Statement Dates 7/01/11 thru 7/31/11 Days in the Statement Period 31 Average Ledger 178,794 Average Collected 177,856 Deposits and Credits -" Date Description - _ Amount 7/05 DDA REGULAR DEPOSIT 26,600.00 7/07 DDA REGULAR DEPOSIT 3,283.00 - Checks in serial order Check# Amount Date Check# Amount: Date 7/26 6 5,450.00 7/20 1373 - 31.46 7/05 1352* - 27.75 336.82 7/20 7/15 1374 1375 75.71 321.37 7/11 7/01 1355* 1360* 662.00 7/25 1378* 11,841.76 7/05 1361 48.97 7/28 1379 44.82 7/05 1362 33.77 7/25 1380 655.40 7/06 1363 1,141.68 7/25 1381 310.76 7/07 1364 198.47 7/28 1382 68.43 7/07 1365 240.12 7/26 1383 141.96 7/07 1366 38.77 7/27. 1384 3,202.07 7/05 1367 4,038.84 7/25 1385 60.00 7/13 1368 31.44 7/28 1386 39.15 7/11 1369 12,942.74 7/25 1388* 94.60 7/18 1370 740.00 7/27 1389 253.56 7/15 1371 2,025.90 7/29 1394* 33.77 7/19 1372 29.37 7/25. 70077* 36.00 * Indicates skip in check numbers Date 7/29/11 Primary Account Enclosures NORTHEAST PUBLIC FUNDS ACCT @XXXXX @6464 (Continued) Daily Balance Section Balance Date Balance Date Date 7/01 97,531.70 7/13 111,791.18 7/25 7/26 7/05 118,942.45 7/15 111,379.18 7/27 7/06 118,925.03 7/18 110,687.08 7 7/07 117,578.19 7/19 7/20 111,970.91 111,922.76 7 7/11 111,805.19 * ** E N D 0 F S T A T E M E N T * ** Page 2 @XXXXX @6464 26 Balance 109,081.61 108,760.73 108,466.27 108,446.14 108,412.84 Payment Summary Bank= 165opr AND mm /yy= 07/2011- 07/2011 AND All Checks =Yes AND Include Voids—All Checks check Post Total Bank Check# Vendor Date Month Amount - Grooms 07/21/2011 07/2011 (100.00) 165opr Parkview Villa North 297 t0004005 165opr - Parkview Villa North 1368 answ - AnswerLive LLC 07/07/2011 07/2011 31.44 165opr - Parkview Villa North 1369 chc - Common Bond Housing 07/07/2011 07/2011 12,942.74 1650pr - Parkview Villa North 1370 bfbp - BFB Painting, Inc. 07/13/2011 07/2011 740.00 165opr - Parkvlew Villa North 1371 chc - Common Bond Housing 07/13/2011 07/2011 2,025.90 165opr - Parkvlew Villa North 1372 home32 - Home Depot Credit Services 07/13/2011 07/2011 29.37 165opr - Parkview Villa North 1373 mcic3718 - MCI Comm Service 07/13/2011 07/2011 31.46 165opr - Parkvlew Villa North 1374 offs - Office Depot 07/13/2011 07/2011 75.71 165opr - Parkview Villa North 1375 prad - Prada's Maintenance, Inc. 07/13/2011 07/2011 321.37 165opr - Parkview Villa North 1376 bfbp - BFB Painting, Inc. 07/20/2011 07/2011 5,450.00 165opr - Parkview Villa North 1377 city4054 - City Wide Locksmithing, Inc. 07/20/2011 07/2011 36.00 165opr - Parkview Villa North 1378 colu - City of Columbia Heights 07/20/2011 07/2011 11,841.76 165opr - Parkview Villa North 1379 comc3474 - Comcast 07/20/2011 07/2011 44.82 165opr - Parkview Villa North 1380 eagll - Eagle Elevator Corp. 07/20/2011 07/2011 655.40 165opr - Parkvlew Villa North 1381 empi - Empire Door & Glass Co. 07/20/2011 07/2011 310.76 165opr - Parkview Villa North 1382 gree1004 - Green Lights Recycling Inc 07/20/2011 07/2011 68.43 165opr - Parkview Villa North 1383 home7 - HD Supply Facilities Maintenance 07/20/2011 07/2011 141.96 165opr - Parkview Villa North 1384 Ibpm - LBP Mechanical, Inc 07/20/2011 07/2011 3,202.07 165opr - Parkvlew Villa North 1385 multi - Multihousing Credit Control 07/20/2011 07/2011 60.00 165opr - Parkview Villa North 1386 off! - Office Depot 07/20/2011 07/2011 39.15 165opr - Parkview Villa North 1387 proj - Project One Construction, Inc. 07/20/2011 07/2011 930.00 165opr - Parkview Villa North 1388 - ryco - Ryco Supply Company 07/20/2011 07/2011 94.60 165opr - Parkview Villa North 1389 sher4110 - Sherwin- Williams Co. 07/20/2011 07/2011 253.56 165opr - Parkview Villa North 1390 10004005 - Grooms 07/21/2011 07/2011 .. - 165opr - Parkview Villa North 1391 t0004005 - Grooms 07/21/2011 07/2011 100.00 165opr - Parkview Villa North 1392 bfbp - BFB Painting, Inc. 07/27/2011 07/2011 785.00 165opr - Parkview Villa North 1393 cent - CenterPoint Energy 07/27/2011 07/2011 718.97 165opr - Parkvlew Villa North 1394 chc - CommonBond Housing 07/27/2011 07/2011. 33.77 165opr - Parkvlew Villa North 1395 xcel - Xcel Energy 07/27/2011 07/2011 5,367.21 46,231.45 Parkview Villa South Financial Statement Overview July 2011 Revenue: Occupancy for the month of July 2011 was 100% occupied; Total Revenue was over budgeted amount (favorable). Administrative Expenses: Administrative costs for the South are under budget (favorable). Other Renting Expenses were under budget (favorable), and reflect minim applicant screening needed due to low turnover. Office Salary line shows the staffing portion for South per contract, both office and maintenance staff. Office Supply expenses are under budget (favorable). Legal Expenses Project was under budget (favorable), and reflects cost incurred for legal representation in resident lease termination process. Audit Expenses was under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (unfavorable), and reflect costs associated with telephone, answering service, internet and office of enterprise technology. Bad Debts reflect rent receivables that were written off from past residents that owed rent damages at the time of move out. No Bad Debt write offs in July (favorable) Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings; Operatin$4 and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Janitor and Cleaning Supplies are under budget (favorable). Janitor Contract expenses were slightly over budget (unfavorable), Exterminating Contract was under budget (favorable). Garbage and Trash are over budget (unfavorable); however this reflects a quarterly billing. Security Contract was under budget (favorable). Grounds Contract is under budget (favorable), and reflects cost incurred for grounds maintenance and for tree trimming. Repairs Material costs were under budget (favorable). Repairs Contract expenses were under budget (favorable). Elevator Maintenance Contract is slightly over budget (unfavorable), and reflects the cost of monthly maintenance Decorating Contract and Supplies were under budget (favorable). Parkview Villa South (166) Balance Sheet July 2011 Books = Accrual Jul -11 Assets 105,272.29 10100 Cash Balance 93.00 10200 Petty Cash 567,570.36 10400 Investments 1,120.00 11300 Rent Receivable 22210 Revenue Collected in Advance 6.00 11500 Accounts Receivable 31,697.02 Total Liabilities 674,061.65 Total Assets Liabilities 6,637.26 20200 Accounts Payable 5,899.60 20210 Accrued Other Expenses 9,266.19 22000 Deposits 6,652.78 22200 Accrued PILOT 22210 Revenue Collected in Advance 3,241.19 31,697.02 Total Liabilities Fund Balance 642,364.63 25300 Fund Balance 642,364.63 Total Fund Balance Total Liabilities and Fund Balance 674,061.65 Rai kview Villa -South (166) Income Statement For The Period Ending July 2011 Books = Accrual % Year to Date Month to Date Revenue 97.16% 177,149.81 0.38% 96.46% 36220 -46340 Gen. Government Rents 25,358.00 0,00 1.70% 3040 -46340 Legal Fees 0.00 0.00% 465.00 465.00 1.78% 3,317.00 0.00 0.00% 36225 -46340 Nondwelling Rents 0.34% 3050 -46340 Expert & Professional Services 0.00 0.00% 1 74% 7.72% 277.00 1.06% 3,189.00 36290 -46340 Other Miscellaneous Revenue 106.28 0.41% 451.58 0.25% 100.00% 288.00 26,100.00 100.00% 183,655.81 3210 -46340 Telephone &Telegraph 195.80 Total Revenue 4,892.13 0.19% Total Supplies 15.05 0.060% Expenses Personal Services 3,723.00 14.26% 26,061.00 14.19% 1000 -46340 Accrued Salaries 3,723.00 14.26% 26,061.00 14.19% Total Personal Services Supplies 0.34% 690.79 0.38% 2000 -46340 Office Supplies 89.52 0.00% 0,00 1.70% 3040 -46340 Legal Fees 0.00 0.00% 3,124.05 0.00% 2010 -46340 Minor Equipment 0.00 0.00% 0.34% 3050 -46340 Expert & Professional Services 0.00 0.00% 625.71 7.72% 2160 -46340 Maint. & Construct Materials 2,025.00 7.76 /o 3060 -46340 Management Services 106.28 0.41% 451.58 0.25% 2171 -46340 General Supplies 288.00 _ 0.46 0/° 1,128.18 2.66°70 3210 -46340 Telephone &Telegraph 195.80 0.75% 4,892.13 0.19% Total Supplies 15.05 0.060% Other Services & Charges 0.00% 0.00 0.00% 0,00 3040 -46340 Legal Fees 0.00 0.00% 0.00 0.00% 3050 -46340 Expert & Professional Services o 14,175.00 7.72% 2,025.00 7.76 /o 3060 -46340 Management Services 1.10% 4,794.96 2.61% 3100 -46340 Protective Services 288.00 _ 0.46 0/° 1,128.18 0.61% 3210 -46340 Telephone &Telegraph 120.89 348.38 0.19% 15.05 0.060% 3430 -46340 Advertising Other o 5,917.56 3 . 22 % 842.80 3.23 /o 3600 -46340 Insurance & Bonds 8,873.07 4.83% 2,448.20 9.38% 3810 -46340 Electric 4.64/0 o 2,310.92 1.26% 1,210.52 3820 -46340 Water /° o 13,072.02 7.12% 231.88 0.89 3830 -46340 Gas o 4,072 27 2.22% 1,032.83 3.96 /o 3840 -46340 Refuse o 1,091.74 0,59% 555.30 2.13 /o 3850 -46340 Sewer 4.39% 17,179.24 9,35% 1,Y46.90 4000 -46340 Repair & Maint. Services 192.50 0.10% 0.00 0.00 0/o 4100 -46340 Rents & Leases 0.00 ° /a 99 74 0.05% 4300 -46340 Miscellaneous Charges O.OD 6,906.69 3,76% 986.67 3.78% 4315 -46340 PILOT o 558.62 0.30% 0.00 0.00 /o 4390 -46340 Taxes & Licenses 752.86 0.41% 0.66 0.00% 4500 -46340 Administrative Expenses 49.63 0.03% 7.32 0.03% 4850 -46340 Interest on Deposits 41.810/0 81,523.38 44.39% 10,912.02 Total Other Services & Charges Capital Outlay 5120-46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00 0.00% 0.00 0.00% 14,830.82 56.82% 112,476.51 61.24% 11,269.18 43.18% 71,179.30 38.76% Parkview Villa South (166) Cash Flow Statement Period = July 2011 Month to Date Revenue 25,358.00 36220 Gen. Government Rents 465.00 36225 Nondwelling Rents 277.00 36290 Other Miscellaneous Revenue 26,100.00 Total Revenue Personnel Services 3,723.00 1000 Accrued Salaries Total Personnel Services 3,723.00 Supplies 89.52 2000 office Supplies 0.00 2010 Minor Equipment 0.00 2160 Maint. & Construct Materials 106.28 2171 General Supplies 195.80 Total Supplies Other Services & Charges 0,00 3040 Legal Fees 2,025.00 3060 Management Services 288.00 3100 Protective Services 120.89 3210 Telephone & Telegraph 15.05 3430 Advertising Other 842.80 3600 Insurance & Bonds 2,448.20 3810 Electric 1,210.52 3820 Water 231.88 3830 Gas 1,032.83 3840 Refuse 555.30 3850 Sewer 1,146.90 4000 Repair & Maint. Services 0.00 4100 Rent & Leases 986.67 4315 PILOT 0.00 4390 Taxes & Licenses 0.66 4500 Administrative Expenses 7.32 4850 Interest on Deposits 10,912.02 Total Other Services & Charges 14,830.82 Total Expenses 11,269.18 Excess (Deficit) Revenue over Expenses Adjustments (1,084.00) 11300 Rent Receivable (6.00) 11500 Accounts Receivable o.00 15510 Prepaid Insurance (619.40) 20200 Accounts Payable 842.80 20210 Accrued Other Expense 7.32 22000 Deposits 986.67 , 22200 Accrued PILOT 164.00 22210 Revenue Collected in Advance 291.39 Total Adjustments 11,560.57 Cash Flow Parkview Villa South (166) Cash Flow Statement Period = July 2011 Month to Date Beg Cash End Cash Difference 10100 Cash Balance 93,711.72 105,272.29 11,560.57 10200 Petty Cash 93.00 93.00 - 10400 Investments 482,070.36 482,070.36 - TotalCash 575,875.08 587,435.65 11,560.57 General Ledger (ACCT pal to jew Villa South - ( Months: 3012011 1000 -46340 Accrued Salaries 166 7/31/2011 07 111 (:Recut 380) :Po n Recurri,3- 109646 NetChange= 3,723.00 2000 -46340 Office Supplies P- 236991 16 66 6/2 /2011 07/11 (OFF) Office omim P- 238116 166 5 7/26/2 07/11 (chc) Common Bond Housing P-238225 NetChange= 89.52 2010 -46340 Minor Equipment NetChange= 0.00 2160-46340 Maint.& Construct Matedals NetChange= 0.00 2171 -46340 General Supplies 166 6/2412011 07111 (home7) HD Supply Facilltles MalntE P 166 7/51201107/11 (ryco)Ryca SuPPIY pang NetChange= 1UG 3060 -46340 Management Services 166 7/20/2011 07111 (chc) Commornond Housing P- 238726 166 7/31/2011 07/11 (:Remr 380) Ro tRe umdrig Recurr63- 109646 NetChange= 2, 3100 -46340 Protective Services 166 7/19/2011 07111 (oise)Olson Fire Inspection, Inc. P- 238417 NetChange= 288.00 3210 -46340 Telephone & Telegraph 166 711/2011 07/11 (answ) Answerlive LUC p 736259 166 7/2/2011 07/11 (cmod Comcast P- 238320 166 7/712011 07/11 (gwes9115) Qwest 166 7/1112011 07111 (mcic3718) MCI COmm Service P- 238318 166 7120/2011 07111 (OM658) Once of Enterprise Tschne P- 238419 NetChange= 120.89 3430 -46340 Advertising Other 166 7/2512011 07/11 (chc) CommonBrnd Housing P- 237875 NetChange= 15.05 3600 -46340 Insurance & Bonds 166 7/31/2011 07/11 (:Recur 380):Postincurring Rectia110- 109646 NetChange= 842.80 3 8 10 -46 3 40 Electrlc 66 7/11/2011 07/11 (xcel) Xcel Energy P- 237138 NetChange= 2,448.20 382046340 Water 166 7/10/2011 07111 (cola) City of Columbia Heights P- 236233 166 7/10/2011 07/11 (coin) City of Columbia Heights P- 236238 166 7/10/2011 07/11 (Coln) City of Columbia "l ghts P- 236239 NetChange= 1, 2 3830 -46340 Gas arnt Energy p- 237112 166 71111201 07111 (NetChange =231.88 3840-46340 Refuse 166 7110/2011 07111 (calu) City of C1,032.B3 lu H ights P- 236232 an 3850 -46340 Sewer 166 7/10/201107/11 de 555 llChangeC30 Heights P- 236238 4000 -46340 Repair & Maint. Services 166 6/30/2011 07/11 (alim2138)All Metro ulwn & Snow, P- 238323 166 7/1 /2011 07111 (eagil) Eagle Elevator Corp. P- 236440 166 716/2011 07/11 (proj) Project One Conslondren, Inc P- 236814 166 7/7/2011 07111 (adi m) Adam's Pest Central, Inc. P- 238322 166 7111/20il 07/11 (onde) on Demand Professional Mal P-73GB16 166 7/11/2011 07111 (onde) On Demand Professional Mul P- 236817 Rc 5.68264E +11 53825 53872 9109359265pv 34353pvs 54036 RC 53473 1.10605E +11 8.77211E +I1 7637BB3978/0 6N956961/071 200BOD187107 53698 RC 5150441553/0 318026000011 31802650001/ 318027000DII 55271324/071 31802450001/ 318026500011 1640pvs 108498 -I1vs 2011- 00 -5pvs 655261pvs 16 17 8/5/20118:30 AM Page 1 22,338.00 = Beginning Balance = 26,061.00 R/C CHC PR Mgmt I- 3,723.00 26,061.00 = Ending Balance = 601.27 = Beginning Balance = 618.86 May cards etc. 17.59 684.54 Racy DIM Forms 11/10 -5/11 65.68 690.79 Computer SuppOA 06 /28/11 6.25 G90.]9 = Ending Balance = 3,124.05 = Beginning Balance = 3,124.05 = Ending Balance = 625.71 = Beginning Balance = 625.71 = Ending Balance = 345.30 = Beginning Balance = 409.08 v- belts, multifolds etc. 63.78 451.58 whisk - soap clean 42.50 451.58 = Ending Balance = 12,150.00 = Beginning Balance = 17,898.OD Mgmt Fees 7111 5,]48.00 3,723.00 14,175.00 RIC CHC PR htgmt Fee 14,175.00 = Ending Balance = 4,506.96 = Beginning Balance = 4,794.96 leak check/Inspec 7107 288.00 4,794.96 = Ending Balance = 1,007.29 = Beginning Balance = 1,021.30 answr rvc 7111 14.01 1,041.43 Internet rvc 07/11 -08/10 20.13 1,058.84 phone rvc -7/07 -8/06 17.41 1,069.67 phone rvc- 6/11 -7107 W.B3 1,128.18 phone svc - per end 6130 58.51 1,128.18 = Ending Balance = 333.33 = Beginning Balance = 348.38 IVs Tare Ad Jui/Aag 2011 - 15.05 348.38 = Ending Balance = - 5,074.76 = Beginning Balance = 5,917.56 C of Columbia Heights Ins AC 842.80 5,917.56 = Ending Balance = 6,424.87 = Beginning Balance = 8,873,07 elec svc 6106 -7106 2,44&2D 8,873.07 = Ending Balance = 1,100.40 = Beginning Balance = 1,200.38 water svc 3/20 -6/20 99.98 2,286.42 water /sewer svc 3/206120 1,086.04 2,310.92 water svc 3/20-6120 24.50 2,310.92 = Ending Balance = 12,840.14 = Beginning Balance = 13,072.02 gas svc 6102 -7105 731.88 13,072.02 = Ending Balance = 3,039,44 = Beginning Balance = 4,072.27 Trash svc 3/20 -6120 1,032.83 4,072.27 = Ending Balance = 536.44 = Beginning Balance = 1,091-74 water /sewer svc 3 /206/20 555.30 1,091.74 = Ending Balance = 16,032.34 = Beginning Balance = 16,137.66 grads maim 6/01 -6/30 105.32 16,432.12 me maint -7/11 294.46 16,887.12 reps Ore door 455.00 16,909.12 pest svc 7/07 22.00 17,037.67 Building cleaning 7104 128.55 17,166.22 Building cleaning 7/10 128.55 Page 1 8/5/20118:30 AM General Ledger (Accrual) Parkview Villa South - (166) Months: Jul 2011 Property Date Period Description Control Refer Debit Credit Balance Remarks 166 7/15/2011 07/11 (eagll) Eagle Elevator Corp. P- 238324 108708 -I11pvs 13.02 NetChange= 1,146.90 4100 -46340 Rents &Leases NetChange= 0.00 4300 -46340 Miscellaneous Charges NetChange= 0.00 4315 -46340 PILOT 986.67 166 7131/2011 07111 (:Recur 3B0):PostRecurring RecurriJ- 109646 RC NetChange= 986.67 4390 -46340 Taxes & Licenses NetChange= 0.00 4500 -46340 Administ2tive Expenses 166 7/25/2011 07111 (chc) Common Bond Housing P- 237841 53650 0.66 NetChange= 0.66 4850 -46340 Interest on Deposits 166 7131/2011 07111 Sec Dep interest accrual )- 110005 CIL 7.32 NetChange= 7.32 18,553.82 3,723.00 11, 119. G9 Nnar Keva ty 17,179.24 = Ending Balance = 192.50 = Beginning Balance = 192.50 = Ending Balance = 99.74 = Beginning Balance = 99.74 = Ending Balance = 5,928.02 = Beginning Balance = 6,906.69 Anoka Cty Property Tax Accru 6,906.69 = Ending Balance= 558.62 = Beginning Balance = 558.62 = Ending Balance = 752.20 = Beginning Balance = 752.86 Web Ex Usage 6/11 752.86 = Ending Balance = 42.31 = Beginning Balance = 49.63 Sec Dep interest accrual 49.63 = Ending Balance = Page 2 5016464 Parkview Villa South Bank Reconciliation Repoli 07/31/2011 Balance Per Bank Statement as of 0713112011 $108,412.84 02/1112009 389 mcic - MCI Comm service 07/20/2011 1141 proj - Project One Construction, Inc. 455.00 07/27/2011 1143 cent - CenterPoint Energy 231.88 07/27/2011 1145 xcel - Xcel Energy 2,448.20 Less: Outstanding Checks 06129/2011 $3,140. Reconciled Bank Balance 8/1/11 $105,272.29 Balance per GL as of 07/31/2Q11 $105,272.29 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $105,272.29 0.00 Date Tran # Notes Amount Date Cleared 1120 adam - Adam's Pest Control, Inc. 22.00 07/3112011 06/29/2011 1121 cent - CenterPoint Energy 566.16 07/3112011 06129/2011 1122 chc - CommonBond Housing 15.05 07/31/2011 06129/2011 1123 jerrl- Jerry's Floor Store 1,181.20 0713112011 06129/2011 - Office of Enterprise Technology 107.88 0713112011 06/29/2011 1124 offi658 17.42 07/31/2011 06/29/2011 1125 gwes9115 - Qwest 1,904.80 07/3112011 06/29/2011 1126 xcel - Xcel Energy _ 14.01 07/3112011 0710712011 1127 answ - AnswerLive LLC 1128 chc - CommonBond Housing 5,773.00 07/31/2011 07/07/2011 1129 walk2274 - Walker Roofing 412.00 07/3112011 07/0712011 1130 bfbp - BFB Painting, Inc. 435.00 07/31/2011 07/13/2011 1131 home32 - Home Depot Credit Services 29.17 0713112011 07/13/2011 1132 mcic3718 - MCI Comm Service 14.14 07/31/2011 07/13/2011 offi - Office Depot 34.01 07131/2011 07/13/2011 1133 - On Demand Professional Multl -Sery LLC 257.10 07131/2011 07/13/2011 1134 1135 onde colu - City of Columbia Heights 2,798.65 07/31/2011 07/2012011 - Comcast 20.13 07/3112011 07/20/2011 1136 1137 comc3474 eaglt - Eagle Elevator Corp. 294.46 0713112011 07/2012011 1138 home? - HD Supply Facilities Maintenance 63.78 07/31/2011 07/20/2011 offs -Office Depot 17.59 07/31/2011 07/20/2011 1139 5016464 07/20/2011 1140 07120/2011 1142 07/27/2011 1144 Total Cleared Deposits Date Tran # 07/05/2011 242 07/07/2011 243 07119/2011 244 Parkview Villa South Bank Reconciliation Report 07/31/2011 once - On Demand Professional Multi -Sere LLC 257.10 ryco - Ryco Supply Company 42.50 chc - CommonBond Housing 15.71 $14.292.86 07/31/2011 07/31/2011 07/31/2011 Notes Amount Date Cleared rent depoits 22,629.00 07131/2011 operating 7 /7/11 1,232.00 07131/2011 Rent deposits 1,313.00 07131/2011 8/1111 Total Date 7/29/11 Page 1 Primary Account @XXXXX 96464 Enclosures 26 BRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- NORTHEAST BANK IS EXCITED TO LAUNCH OUR CONSUMER ENEWS JULY 28TH! SIGN UP TODAY BY CLICKING THE "SIGN UP FOR ENEWS" TAB ON OUR WEBSITE WWW.NORTHEASTBANK- MN.COM. NORTHEAST PUBLIC FUNDS ACCT and Credits Account Number @XXXXX @6464 Previous Balance 97,531.70 7/05 3 Deposits /Credits 25,174.00 7/07 - 23 Checks /Debits 14,292.86 7/19 Service Charge 1,313.00. .00 Interest Paid 1133 .00 Ending Balance 108,412.84 15.05 Number of Images 26 Statement Dates 7/01/11 thru 7/31/11 Days in the Statement Period 31 Average Ledger 110,383 Average Collected 109,787 Checks in serial order Date Deposits and Credits .- Date Description - - Amount. .- 7/05 DDA REGULAR DEPOSIT 22,629.00 7/07 - DDA REGULAR DEPOSIT 1,232.00 7/19 DDA REGULAR DEPOSIT 1,313.00. Checks in serial order Date Check# Amount Date Check# - Amount 7%05 1120 22.00 7/20 1132 14.14 7/07 1121 566.16 7/20 1133 34.01 7/05 1122 15.05 7/18 1134 257.10 7/05 1123 1,181.20 7/25 1135 2,798.65 7/07 1124 107.88 7/28 1136 20.13 7/06 1125 17.42 7/27 1137 294.46 7/07 1126 1,904.80 7/26 1138 63.78 7/13 1127 14.01 7/29 1139 17.59 7/11 1128 5,773.00 7/26 1140 257.10 7/15 1129 412.00 7/25 1142* 42.50 7/18 1130 435.06 7/29 1144* 15.71 7/19 1131 29.17 * Indicates skip in check numbers Date 7/29/11 Page 2 Primary Account @XXXXX @6464 Enclosures 26 NORTHEAST PUBLIC FUNDS ACCT @XXXXX @6464 (Continued) Daily Balance Section Date Balance Date Balance Date Balance 7/01 97,531.70 7/13 111,791.18 7/25 109,081.61 7/05 118,942.45 7/15 111,379.18 7/26 108,760.73 7/06 118,925.03 7/18 110,687.08 7/27 108,466.27 7/07 117,578.19 7/19 111,970.91 7/28 108,446.14 7111 111,805.19 7/20 111,922.76 7/29 108,412.84 * ** E N D 0 F S T A T E M E N T * ** Payment Summary [3ank= 166opr AND mm /yy= 07/2011 07/2011 AND All Checks =Yes AND Include Volds =All Checks Check Post Total Bank Check# Vendor Date Month Amount 16 6opr - Parkview Villa South 1127 answ - FlnswerLive LLC 07/07/2011 07/2011 14.01 166opr - Parkview Villa South 1128 chc - Common Bond Housing 07/07/2011 07/2011 5,773.00 166opr - Parkview Villa South 1129 wa1k2274 - Walker Roofing 07/07/2011 07/2011 412.00 166opr - Parkview Villa South 1130 bfbp - BEN Painting, Inc. 07/13/2011 07/2011 435.00 166opr - Parkview Villa South 1131 home32 - Home Depot Credit Services 07/13/2011 07/2011 29.17 166opr - Parkview Villa South 1132 mck37113 - MCI Comm Service 07/13/2011 07/2011 14.14 166opr - Parkview Villa South 1133 off] - Office Depot 07/13/2011 07/2011 34.01 166opr- Parkview Villa South 1134 onde - On Demand Professional Multi -Sery LLC 07/13/2011 07/2011 257.10 166opr - Parkview Villa South 1135 colu - City of Columbia Heights 07/20/2011 07/2011 2,798.65 166opr - Parkview Villa South 1136 comc3474 - Comcast 07/20/2011 07/2011 20.13 166opr - Parkview Villa South 1137 eag11 - Eagle Elevator Corp. 07/20/2011 07/2011 294.46 166opr - Parkview Villa South 1138 home? - HD Supply Facilities Maintenance 07/20/2011 07/2011 63.78 166opr - Parkview Villa South 1139 off - Office Depot 07/20/2011 07/2011 17.59 166opr - Parkview Villa South 1140 once - On Demand Professional Multi -Sery LLC 07/20/2011 07/2011 257.10 166opr - Parkview Villa South 1141 proj - Project One Construction, Inc. 07/20/2011 07/2011 455.00 166opr - Parkview Villa South 1142 ryco - Ryco Supply Company 07/20/2011 07/2011 42.50 166opr - Parkview Villa South 1143 cent - CenterPolnt Energy 07/27/2011 07/2011 231.88 166opr - Parkview Villa South 1144 chc - Commoneond Housing 07/27/2011 07/2011 15.71 166opr - Parkview Villa South 1145 xcel - Xcel Energy 07/27/2011 07/2011 2,448.20 13,613.43 Parkview Villa South Financial Statement Overview August 2011 Revenue: Occupancy for the month of August 2011 was 100% occupied; there were no vacant units as of 8/31/2011. Total Revenue was over budgeted amount (favorable). Administrative Expenses: Administrative costs for the South are over budget (unfavorable). Other Renting Expenses were under budget (favorable), and reflect applicant screening costs Office Salary line shows the staffing portion for South per contract, both office and maintenance staff. Office Supply expenses are over budget (unfavorable), due to BizHub system -copy machine Legal Expenses Project was under budget (favorable), and reflects cost incurred for legal representation in resident lease termination process. Audit Expenses was under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable), and reflect costs associated with telephone, answering service, intemet and office of enterprise technology. Utilities: Utilities Expenses are under budget (favorable). Water / Sewer and Garbage collection are quarterly billings; Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable), due to Elevator repair Janitor and Cleaning Supplies are under budget (favorable). Janitor Contract expenses were over budget (unfavorable), and reflect cost of contract Exterminating Contract is under budget (favorable). Garbage and Trash are under budget (favorable); this reflects a quarterly billing. Security Contract is over budget (unfavorable), and reflects cost incurred for panel system repairs and fire pump Grounds Contract is under budget (favorable), and reflects cost incurred for grounds maintenance and for tree trimming. Repairs Material costs were under budget (favorable). Repairs Contract expenses were under budget (favorable). Elevator Maintenance Contract is over budget (unfavorable), and reflects the cost of Elevator door repair Decorating Contract and Supplies were over budget (unfavorable) and reflect cost painting units Parkview Villa South (166) Balance Sheet August 2011 Books = Accrual Liabilities Aug -11 Assets 10,313.34 10100 Cash Balance 108,080.38 10200 Petty Cash 93.00 10400 Investments - - 567,570.36 11300 Rent Receivable 573.00 11500 Accounts Receivable 6.00 15510 Prepaid Insurance 3,365.00 Total Assets 679,687.74 Liabilities 20200 Accounts Payable 10,313.34 22000 Deposits 9,173.59 22200 Accrued PILOT 7,893.36 22210 Revenue Collected in Advance 3,256.19 Total Liabilities 30,636.48 Fund Balance 25300 Fund Balance 649,051.26 Total Fund Balance 649,051.26 Total Liabilities and Fund Balance 679,687.74 Parkview Villa -South (166) Income Statement For The Period Ending August 2011 Books = Accrual Month to Date % Year To Date Revenue 14.15% 29,784.00 14.19% 3,723.00 36220 -46340 Gen. Government Rents 25,358.1D0 96.41% 202,507.81 96.45% 36225 -46340 Nandwelling Rents 465.00 1.77% 3,782.00 1.80% 36290 -46340 Other Miscellaneous Revenue 478,70 1.82% 3,667.70 1.75% Total Revenue 26,301.70 100.00 209,957.51 100.00 Expenses Personal Services 1000 -46340 Accrued Salaries Total Personal Services Supplies 2000 -46340 office Supplies 2010 -46340 Minor Equipment 2160 -46340 Malm. & Construct Materials 2171 -46340 General Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 3060 -46340 Management Services 3100 -46340 Protective Services 3210 -46340 Telephone &Telegraph 3430 -46340 Advertising Other 3600 -46340 Insurance & Bonds 3810 -46340 Electric . 3820 -46340 Water 3830 -46340 Gas 3840 -46340 Refuse 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 4315 -46340 PILOT - 4390 -46340 Taxes & Licenses 4500 -46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other Services & Charges 3,723.00 14.15% 29,784.00 14.19% 3,723.00 14.15% 29,784.00 14.190/0 1 6.53% 2,407.98 1.15 0 /n 484.50 1.84% 3,608.55 1.72% 140.96 0.54% 766.67 0.37% 92.74 0.35% 544.32 0.26% 2,435.39 9.26 0 /a 7,327.52 3.49 0.00 0.00% 0.00 0.00% 926.60 3.52% 926.60 0.44% 2,025.00 7.70% 16,200.00 7.72% 551.43 2.10% 5,346.39 2.55% 150.40 0.57% 1,278.58 0.61% 0.00 0.00% 348.38 0.17 830.40 3.16% 6,747.96 3.21% 2,887.55 10.98% 11,760.62 5.60% 0.00 0.00% 2,310.92 1.10% 0.00 0.00% 13,072.02 6.23% 0.00 0.00% 4,072.27 1.94% 0.00 0.00% 1,091.74 0.52% 4,817.32 18.32% 21,996.56 10.48% 20.00 � 0.08% 212.50 - ° 0.10 /° 0.00 0.00% 99.74 0.05% 1,240.58 4.72% 8,147.27 3.88% 0.00 0.00% 558.62 ° 0.27 ° 0.00 0.00% 752.86 0.36% 7.40 0.03% 57,03 0.03% 13,456.68 51.16% 94,980.06 45.240/o Capital Outlay 5120 -46340 Building & Improvements - 0.00% - - 0.00% Total Capital Outlay 0.00 0.00 0.00 0.00 Total Expense Excess (Deficit) Revenue over Expense 19,615.07 74.58 132,091.58 62.91% 6,686.63 25.42% 77,865.93 37.09% Parkview Villa South (166) Cash Flow Statement Period = August 2011 Month to Date Revenue 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid. Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments 25,358.00 465.00 478.70 26,301.70 3,723.00 3,723.00 1,717.19 484.50 140.96 92.74 2,435.39 926.60 2,025.00 551.43 150.40 0.00 830.40 2,887.55 0.00 0.00 0.00 0.00 4,817.32 20.00 1,240.58 0.00 0.00 7.40 13,456.68 19,615.07 6,686.63 54700 0.00 (3,365.00) 3,676.08 (5,899.60) (92.60) 1,240.58 15.00 (3,878.54) Cash Plow 2,808.09 ParWew Villa South (166) Cash Flow Statement Period = August 2011 Month to Date Beg Cash End Cash Difference 10100 Cash Balance 105,272.29 108,080.38 2,808.09 10200 Petty Cash 93.00 93.00 - 10400 Investments 482,070.36 482,070.36 - Total Cash 587,435.65 590,243.74 2,808.09 9/16/20111:36 PM General Ledger (Accrual) Parkview Villa South - (166) Months: Aug 2011 Property Data Period Descri Lion Control Refer Debit Credit Balance Remarks Page 1 26,061.00 = Beginning Balance = 1000 -46340 Accrued Salaries 3,723.00 29,784.00 RIC CHC PR Mgmt Fee 166 8/31/2011 08111 (:Recur 380):PostRecurdng Reurdi3- 111405 RC 29,784.00 = Ending Balance = NetChange= 3,723.00 69079 = Beginning Balance = 2000 -46340 Office Supplies 1,661.53 2,352.32 system 166 6/2/2011 08/11 (loff1101) IOf lar Companies, Inc P 241869 1255709pvs _ etc. 166 7/2212011 08/11 (offi) Office Depot P- 240806. 5.72164E +11 21.96 2,374.20 p paper, pens paper, 166 7127/2011 08111 (offi) Office Depot P- 240907 5.72253E +31 17.59 2,391.87 bday cards 166 712712011 08111 (fedex) FedEx P- 239708 7-575 -SWrip 16.11 2,407.98 ovmght del 7111 2,407.98 = Ending Balance = NetChange= 1,717.19 3,124.05 = Beginning Balance = 2010 -46340 Minor Equipment 3,608.55 trig(1)- #218 166 7/26/2011 08111 (all) Aft Inc. P- 240620 51265160.001 484.50 3,608.55 = Ending Balance = NetChange= 484.50 625.71 = Beginning Balance = 2160 -46340 Maint. & Construct Materials 694.28 shower hose, roller shade at 166 7/21/2011 08/11 (home]) HD Supply Facilites Malnte P- 239710 9109B33977pv 68.57 - 766.67 sink strainer, magnetic bulb 166 8110/2011 08/11 (home]) HD Supply Facilities Malnte P- 242838 9110221282pv 72.39 Ending Balance = NetChange= 140.96 766.67 = 451.58 = Beginning Balance = 2171 -46340 General Supplies 28.60 480.18 tmeh liner, foam cleaner 166 7122/2011 08/11 (home]) HD Supply Facilities Malnte P- 239711 910987219Bpv S1B.71 multifolds, bulb 166 7/29/2011 08/11 (home]) HD Supply Facilities Mainte P- 240621 9110009132pv 38.53 544.32 towels, dash liners etc 166 8115/2011 OB /Il (home]) HD Supply Fadlities Mainte P- 243035 9110306659pv 25.61 544.32 = Ending Balance = NetChange= 92.74 Beginning Balance = 3050 -46340 Expert & Professional Services 926.60 60 0 2011 6 . fee fy 166 7/29/2011 OB /11 (calm) City of Columbia Heights P- 241351 3509 9226.66.60 = Endding i Balance = NetChange= 926.60 14,175.00 = Beginning Balance = 3060 -46340 Management Servi 54800 5,748.00 19,923.00 Fees 166 8/31/2011 08 /11 (cm) CmmmonBond Housing P- 243023 IC C HCPR Mgmt Fee 3,723.00 0 R/C 166 8/31/2011 OB/11 (:Recur 380) : PostRecurang Recurdi 3- 111405 RC 0 = Ending Balance = 16,,20200..000 NetChange = 2,025.00 4,794.96 = Beginning Balance= 3100 -46340 ProteNve Services 59.83 4,854.79 svc call - smoke detector pa 166 711912011 08/11 (amp) Smplex Grinnell P- 239715 66806089p. 5,100.59 mpicmnt module - tire pump 166 7/25/2011 08/11 (slmp) Simplex Grinnell P- 240808 66825A6pvs 245.00 5,346.39 alarm rvc /materials 166 8/11/2011 09111 (slum) Simplex Grinnell P- 242096 66886741pvs 245.80 5,346.39 = Ending Balance = NetChange= 551.43 1,128.18 = Beginning Balance = 3210 -46340 Telephone &Telegraph 1,141.66 Anew we 8 111 166 8/1/2011 08 111 (answ) Answe,Uwa LLC P- 240032 1.10705E+11 13.49 1,161.79 internet We 8/11 -9110 166 8/212011 08/11 (amc3474) Comcast P- 240489 8.77211E +11 20.0 1,179.21 phone we- 8(7 -9/6 166 8/7/2011 08/11 (cent911S) Centuryllnk P- 242105 7637883978/0 17.42 1,189.94 phone sic due 9/01 166 8/11/2011 08111 (mcic3718) MCI Comm Servla P- 242095 7637883978/0 10.73 1,278.58 phone we 7/11 166 8/1712011 08/11 (offi658) Office of Enterprise Techn( P- 242843 200BOO187107 88164 - 1,278.58 = Ending Balance = NetChange= 150.40 348.30 = Beginning Balance = 3430 -46340 Achtensing - Other 348.38 = Ending Balance= NetChange= O.oD 5,917.56 = Beginning Balance = 3600 -46340 Insurance & Bonds 830.40 _ 6,]47.96 2011 prop&Ilab ins 166 7/29/2011 08111 (colu) C of Columbia Heights P- 241351 3509 6,747.96 = Ending Balance = NetChange= 830.40 8,873.07 = Beginning Balance = 3810 -46340 Electric P- 241405 5150941553/0 2,887.55 11,760.62 a ]/6 -8/6 166 8111/2011 08/11 (xcel) Xcel Energy 11,760.62 = Ending. Balance= NetChange = 2,887.55 2,310.92 = Beginning Balance = 3820 -46340 Water 2,310.92 = Entling Balance = NetChange= 0.00 13,07102 = Beginning Balance = 3830-46340 Gas 13,072.02 = Ending Balance = NetChange= 0.00 - 4,072.27 = Beginning Balance = 3840 -46340 Refuse 4,072.27 = Ending Balance = NetChange= 0.00 1,091.74 = Beginning Balance = 3850 -46340 Sewer 1,091.74 = Ending Balance = NetChange= 0.00 Page 1 9/16/20111:36 PM General Ledger (Accrual) Parkvlew Villa South - (166) Months: Aug 2011 Property Date Period Description Control Refer Debit Credit Balance Remarks 4000 -46340 Repair & Maim. Services - 17,179.24 = Beginning Balance = 166 7/24/2011 08/11 (onde) On Demand Professional Mul 9- 239714 IB 128.55 17,307.79 Cleaning wa 7117 166 7124/2011 06/11 (ends) On Demand Professional Mul P- 239713 19 128.55 17,436.34 Cleaning Iva 7126 166 7/25/2011 08/11 (daor2025) Door Service CO P- 239712 102- 5173pvs 38.75 17,475.09 slider switches, sensors the 166 7/29/2011 08/11 (aflm2138) All Metro lawn & Snow, P- 242820 1672pvs 151.81 17,626.90 lawn maim 7/11 166 7/31/2011 08/11 (ands) On Demand Professional Mul P- 240803 22 12B.55 17,755.45 cleaning 7/31 166 7/31/2011 08111 (brbp) BOB Painting, Inc. P- 242823 073111pvs 950.00 18,705.45 Painting- 7/14, 7/26 166 8/1/2011 08/11 (eagll) Eagle Elevator Cory, P- 240811 109157 -lpvs 294.46 18,999.91 me maint 8111 166 8/3/2011 08/11 (adam) Adam's Pest Control, Inc. P- 242102 662278pvs 22.00 19,021.91 pest svc 8/03 166 8/12/2011 08/11 (gard1086) Gardner Plumbing, LLC P- 242831 2302 219.00 19,240.91 plbg we #419 166 8/19/2011 08/11 (alls2529) All Seasons Garage Door P- 242821 26303 170.00 19,410.91 gar door repair svc 166 8/1912011 08 /11 (eagll) Eagle Elevator Corp. P- 242827 1093641N 2,200.00 21,610.91 Inst new door edge - So dev 166 8/25/2011 00/11 (onde) On Demand Professional Mul P- 242847 27 128.55 21,739.46 Cleaning svc 8/07 _ 166 812512011 08/11 (onde) On Demand Professional Mul P- 242850 29 128.55 21,868.01 Cleaning svc 8/14 166 8125/2011 08/11 (ends) On Demand Professional Mul P- 242853 30 128.55 21,996.56 Cleaning we 8/21 NetChange= 4,817.32 21,996.56 = Ending Balance = 4100 -46340 Rents & Leases 192.50 = Beginning Balance = 166 7/31/2011 08111 (multi) Multihousing Credit Control P- 240804 11070425 20.00 212.50 bckgmd cks 7/11 NetChange= 20.00 212.50 = Ending Balance = 4300 -46340 Miscellaneous Charges 99.74 = Beginning Balance = NetChange= 0.00 99.74 = Ending Balance = 4315 -46340 PILOT 6,906.69 = Beginning Balance = 166 8/31/2011 08/11 RC Anoka Cry RE Tx pay from 3- 111986 G32 253.91 7,360.60 RC Anoka Cty RE Tx pay from 166 8/31/2011 08 /11 (:Recur 380):POStRecurdng Recurrii3- 1114D5 RC 986.67 8,147.27 Anoka Cty Property Tax Accru NetChange= 1,240.58 - $147.27 = Ending Balance = 4390 -46340 Taxes & Licenses 558.62 = Beginning Balance = NetChange = 0.00 558.62 = Ending Balance= 4500 -46340 Administrative Expenses 752.86 = Beginning Balance = NetChange= 0.00 752.86 = Ending Balance = 4850 -46340 Interest on Security Deposits 49.63 = Beginning Balance= 166 8/31/2011 08 /11 Sec Dep interest accrual 3- 111985 G)1 7.40 57.03 Sec Dep interest accrual NetChange= 7.40 57.D3 = Ending Balance = 23,338.07 3,723.00 Page 2 5016464 Parkview Villa South Bank Reconciliation Report 08/31/2011 Balance Per Bank Statement as of 08131/2011 02/11/2009 389 mcic - MCI Comm Service 08/3112011 1171 adam - Adam's Pest Control, Inc. 08/31/2011 1172 cent9115 - CenturyLink 08/31/2011 1173 [off 1101 - Loffler Companies, Inc 08/3112011 1174 mcic3718 - MCI Comm Service 08131/2011 1175 simp - Simplex Grinnell Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 08/31/2011 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks 9/1/11 $110,043.33 5.47 22.00 17.42 1,661.53 10.73 245.80 $1.962.95 $108,080.38 $108,080.38 � 7 M Date Tran # Notes Amount Date Cleared 07/20/2011 1141 proj - Project One Construction, Inc. 455.00 0813112011 07/27/2011 1143 cent - CenterPoint Energy 231.88 08/31/2011 07/27/2011 1145 xcel - Xcel Energy 2,448.20 08/31/2011 08103/2011 1146 adam - Adam's Pest Control, Inc. 22.00 08/31/2011 0810312011 1147 allm2138 - All Metro Lawn & Snow, LLC 105.32 08/31/2011 08/0312011 1148 chc - CommonBond Housing 5,819.93 0813112011 08103/2011 1149 eagil -Eagle Elevator Corp. 13.02 08/3112011 08/03/2011 1150 mcic3718 - MCI Comm Service 10.83 08/31/2011 08103/2011 1151 offi658 - Office of Enterprise Technology 58.51 08/31/2011 08103/2011 1152 olse - Olsen Fire Inspection, Inc. 288.00 0813112011 08/03/2011 1153 gwes9115 - Qwest 17.41 0813112011 08/10/2011 1154 answ - AnswerLive LLC 13.48 0813112011 08/10/2011 1155 door2025 - Door Service Co 38.75 08/31/2011 08110/2011 1156 fedex - FedEx 16.11 08/31/2011 D8/10/2011 1157 home? - HD Supply Facilities Maintenance 97.17 08131/2011 08110/2011 1158 once - On Demand Professional Multi -Sery LLC 257.10 08/3112011 08/1012011 1159 simp - Simplex Grinnell 59.83 08/31/2011 08/1712011 1160 all -All Inc. 484.50 08131/2011 08/17/2011 1161 comc3474- Comcasl 20.13 08131/2011 Cleared Deposits Date Tran # Parkview Villa South Amount Date Cleared 08101/2011 247 Bank Reconciliation Report 14,110.00 08/31/2011 08102/2011 248 08/31/2011 2,448.00 08/31/2011 5016464 246 operating 8,370.00 08/31/2011 08/17/2011 1162 eagll - Eagle Elevator Corp. 294.46 08/31/2011 08/17/2011 1163 home7 - HD Supply Facilities Maintenance 38.53 08/31/2011 08/17/2011 1164 multi - Multihousing Credit Control 20.00 08/31/2011 08/17/2011 1165 offi - Office Depot 39.55 08/3112011 08/17/2011 1166 ends - On Demand Professional Multi -Sere LLC 128.55 08/31/2011 08/17/2011 1167 simp - Simplex Grinnell 245.80 08/31/2011 08/17/2011 1168 t0006372 -Field 100.00 08/31/2011 08/24/2011 1169 colu - City of Columbia Heights 11,021.60 08/31/2011 08/24/2011 1170 xcel - Xcel Energy 2,887.55 08/31/2011 Total $25,233.21 Cleared Deposits Date Tran # Notes Amount Date Cleared 08101/2011 247 rent deposits 14,110.00 08/31/2011 08102/2011 248 rent deposits 2,448.00 08/31/2011 08/04/2011 246 operating 8,370.00 08/31/2011 08/09/2011 249 swe rent 1,703.00 08/31/2011 08/1012011 251 232.70 08/31/2011 9/1/11 Total $26,863.70 Northeast east d 39„q Member FDIC Date 8/31/11 Page 1 Primary Account Ending 6464 Enclosures 33 77 Broadway St. N.E., Minneapolis, AN 55413 612 - 379 -8811 ^ 24 hour telephone banking 651- 628 -9807 Visit our website at www. northeastbank- mn.com * * ** * * * * * * * * ** *AUTO * 3 - DIGIT 551 698 0.8860 AT 0.365 6 1 12 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 I I Iul luntlllrfu,I,Iu,III IuICu,HI E u C rII K I A C C O U N T S - - -- PLEASE JOIN US FOR OUR COMMUNITY PICNIC FRIDAY, SEPT 9 FROM 11AM - IPM AT OUR COON RAPIDS OFFICE. FREE BRATS, HOTDOGS, POP AND DILLY BARS WILL BE SERVED ALONG WITH LIVE MUSIC FROM STEVE AND JADE MURPHY ACOUSTIC DUO. PLEASE CONSIDER BRINGING A NON - PERISHABLE FOOD DONATION FOR CEAP (COMMUNITY EMERGENCY ASSISTANCE PROGRAM). SEE YOU THERE! NORTHEAST PUBLIC FUNDS ACCT Number of Images 33 Account Number Ending 6464 Statement Dates 8/01/11 thru 8/31/11 Previous Balance 108,412.84 Days in the Statement Period 31 5 Deposits /credits 26,863.70 Average Ledger 123,438 28 Checks /Debits 25,233 21 Average Collected 122,877 service charge OOr' 8/05 1148 5,819.93 Interest Paid 00' 13.02 8/12 1150 Ending Balance 110,043.33 skip in check numbers Deposits and - credits Date - Description - -- - Amount 8 /01 DDA REGULAR DEPOSIT 14,110.00 8/02 DDA REGULAR DEPOSIT 2,448.00 8/04 DDA REGULAR DEPOSIT _ 8,370.00 8/09 DDA REGULAR DEPOSIT 232.70 8/09 DDA REGULAR DEPOSIT 1,703.00 ® checks in serial order Amount Date check# Amount 8/10 1153 58.51 8/17 59* 59.83 8/01 1141* 455.00 8/02 1143* 231.88 8/02 1145* 2,448.20 8/05 1146 22.00 8/09 1147 105.32 8/05 1148 5,819.93 8/05 1149 13.02 8/12 1150 10.83 * Indicates skip in check numbers Date check# Amount 8/08 1152* 288.00 8/09 1153 17.41 8/18 1154 13.48 8/16 1155 38.75 8/17 1156 16.11 8 /18 1157 97.17 8/23 1158 257.10 8/22 1160* 484.50 8/25 1161 20.13 8/22 1162 294.46 782690 - 1147 Date 8/31/11 Primary Account Enclosures NORTHEAST PUBLIC FUNDS ACCT Ending 6464 (Continued) Page 2 Ending 6464 33 checks in serial order Date Check# Amount Date Check# Amount 8/24 1163 38.53 8/23 1167 245.80 8/22 1164 20.00 8/25 1168 100.00 8/26 1165 39.55 8/29 1169 11,021.60 8/23 1166 128.55 8/29 1170 2,887.55 * Indicates skip in check numbers Daily Balance Section Date Balance Date Balance Date Balance 8/01 122,067.84 8/10 125,817.27 8/23 124,150.69 8/02 121,835.76 8/12 125,806.44 8/24 124,112.16 8/04 130,205.76 8/16 125,767.69 8/25 123,992.03 8/05 124,350.81 8/17 125,691.75 8/26 123,952.48 8/08 124,062.81 8/18 125,581.10 8/29 110,043.33 8/09 125,875.78 8/22 124,782.14 * ** E N D O F S T A T E M E N T ^ 782690 - 1148 Payment Summary Bank= 166opr AND mm /yy= 08/2011 - 08/20 AND All Checks =Yes AND Include Voids =Ali Checks [a,uos.ai Check Post Total Bank Check# Vendor Date Mo nth Am ount_ v h u 1660pr - Parkview Villa South 146 Pe on adam - Adam's st Ct rol, Inc. 08/03/2011 08/2011 22.00 166opr - Parkvlew Villa South 1147 allm2138 - All Metro Lawn & Snow, LLC 08/03/2011 08/2011 105.32 166opr - Parkview Villa South 1148 chc - Common Bond Housing 08/03/2011 08/2011 5,819.93 166opr - Parkview Villa South 1149 eagll - Eagle Elevator Corp. 08/03/2011 08/2011 13 -02 166opr - Parkview Villa South 1150 - mcic3718 - MCI Comm Service 08/0312011 D8 /2011 10.83 166opr - Parkview Villa South 1151 off658 - Office of Enterprise Technology 08/03/2011 08/2011 58.51 166opr - Parkview Villa South 1152 olse - Olsen Fire Inspection, Inc. 08/03/2011 - 08/2011 288.00 r 166opr - Parkview Villa South 1153 gwes9ll5 - Qwest D8/03/2011 08/2011 17.41 166opr - Parkview Villa South 1154 answ - AnswerLive LLC 08 /10/2011 08/2011 13.48 1660pr - Parkview Villa South 1155 door202S - Door Service Co 08 /10/2011 08/2011 38.75 166opr - Parkview Villa South 1156 fedex - Fed Ex 08/10/2011 0812011 16.11 166opr - Parkview Villa South 1157 home? - HD Supply Facilities Maintenance 08/10/2011 08/2011 97.17 166opr - Parkview Villa South 1158 once - On Demand Professional Multi -Sery LLC O8 /10 /2011 08/2011 257.10 166opr - Parkview Villa South 1159 simp - Simplex Grinnell 08110/2011 08/2011 59.83 166opr - Parkview Villa South 1160 all - All Inc, 08/17/2011 08 /2011 484.50 166opr - Parkview Villa South 1161 comc3474 - Comcast 08/17/2011 08/2011 20.13 166opr - Parkview Villa South 1162 eagil - Eagle Elevator Corp. 08/17/2011 0812011 294.46 166opr - Parkview Villa South 1163 home7 - HD Supply Facilities Maintenance 08/17/2011 08/2011 38.53 166opr - Parkview Villa South 1164 multi - Multihousing Credit Control 08/1712011 08/2011 20.00 166opr - Parkview Villa South 1165 offl - Office Depot 08/1712011 0812011 39.55 166opr - Parkview Villa South 1166 onde - On Demand Professional Multi -Sery LLC 08/17/2011 08/2011 128.55 166opr - Parkview Villa South 1167 simp - Simplex Grinnell 08/17/2011 08/2011 245.80 1660pr - Parkview Villa South 1168 :0006372 - Field 08/17/2011 08/2011 100.00 166opr - Parkview Villa South 1169 coin - City of Columbia Heights 08124/2011 08/2011 11,021.60 166opr - Parkview Villa South 1170 xcel - Xcel Energy 08/24/2011 08/2011 2,887.55 166opr - Parkview Villa South 1171 adam - Adam's Pest Control, Inc. 08/31/2011 08/2011 22.00 166opr -- Parkview Villa South 1172 cent9115 - CenturyLink 08/31/2011 08/2011 17.42 166opr - Parkview Villa South 1173 Ioff1101 - Leffler Companies, Inc 08/31/2011 08/2011 1,661.53 166opr - Parkview Villa South 1174 mck3718 - MCI Comm Service 08/31/2011 08/2011 10.73 166opr - Parkview Villa South 1175 situp - Simplex Grinnell 08/31/2011 08/2011 245.80 [a,uos.ai Parkview Villa North Financial Statement Overview August 2011 Revenue: Occupancy for the month of August 2011 was 100% occupied; there were no vacant units as of 8/31/2011. Total Revenue was under budgeted amount (unfavorable). Less Grant Income was recognized in the month of August than budgeted. Administrative Expenses: Administrative costs for the North are over budget (unfavorable). Other Renting Expenses were under budget (favorable), and reflect minimum applicant screening needed due to low turnover. Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are over budget (unfavorable) due to BizHub system -copy machine Legal Expenses Project was under budget (favorable), and reflects cost incurred for legal representation in resident lease termination process. Audit Expenses was over budget (unfavorable) and reflects the payment to the City of Columbia Heights for annual audit Telephone, Answering Service and Internet expenses are under budget (unfavorable), and reflect costs associated with telephone, answering service, internet and office of enterprise technology. Utilities: Utilities Expenses are under budget (favorable). Water / Sewer and Garbage collection are quarterly billings; Gas and Electric are both under budget. Operatina and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Janitor and Cleaning Supplies are under budget (favorable). Janitor Contract expenses were under budget (favorable), Exterminating Contract is under budget (favorable). Garbage and Trash are under budget (favorable); this reflects a quarterly billing. Security Contract is over budget (unfavorable), and reflects cost incurred for repairs to fire pump, alann equipment, panel repairs Grounds Contract is under budget (favorable), and reflects cost incurred for grounds maintenance and for tree trimming. Repairs Material costs were under budget (favorable). Repairs Contract expenses were slightly over budget (unfavorable) and reflects the cost of plumbing services and AC services needed Elevator Maintenance Contract is under budget (favorable), and reflects the cost of monthly maintenance Decorating Contract and Supplies were under budget (favorable). N or,o m o ri m �i L oJOrn (O p c 7N(�D t�D C O O O 0 Q 05 V N R � m. O Z N or,o m o ri m �i L p c 0 w O V O 0 Q 05 V N C � M O Z U C R 3' m v roNO C�+'. N 2 o `.N a w } o -F, o w ✓+ R `o y m C D O U_ L 0 0 LU w N Z N � N R c0 a O �,�a au)oc N N V � � M N � (O O V vov v � m � N r r N V Oi N co r corn N r m wl O m `m U a U �U n� � Y 00 a � m c V O 7 Q O M N N a Parkview Villa -North (165) Balance Sheet August 2011 Books = Accrual Rug -11 Assets 148,591.05 10100 Cash Balance 457.00 10200 Petty Cash - 810,925.08 10400 Investments 1,3B6.64 11300 Rent Receivable 555.00 11500 Accounts Receivable 6,967.00 15510 Prepaid Insurance 968,881.79 Total Assets Liabilities 15,776.38 20200 Accounts Payable 551.74 20220 Due to Resident Council 16,781.61 22000 Deposits 13,231.36 22200 Accrued PILOT 13,406.20 22210 Revenue Collected in Advance 59,747.29 Total Liabilities Fund Balance 909,134.48 25300 Fund Balance 909,134.48 Total Fund Balance 968,881.77 Total Liabilities and Fund Balance Parkview Villa -North (165) 3,807.35 8.32% 5,548.18 2.01% Income Statement - 0.00 0.00% 1,440.82 0.52% For The Period Ending August 2011 829.62 1.81% 3,775.30 1.37% Books = Accrual 344.77 0.75% 2,440.54 0.89% 2280 -46330 Vehicle Parts Month to Date % Year to Date 0.01% Revenue 4,981.74 10.89 13,240.64 4.80% 33160 -46330 Federal Grant 24,466.50 53.49% 46,613.48 16.91% 36220 -46330 Gen. Government Rents 20,178.00 44.11% 219,482.00 79.60% 36225 -46330 Nondwelling Rents 217.00 0.47% 2,418.00 0.88% 36290 -46330 Other Miscellaneous Revenue 882.70 1.93% 6,553.13 2.38% 39120 -46330 Recovery Damage City Property 0.00 0.00% 665.25 0.24"/° Total Revenue 45,744.20 100.00 275,731.86 100.00 Expenses Personal Services 1000 -46330 Accrued Salaries 8,357.00 18.27% 66,856.00 24.25% Total Personal Services 8,357.00 18.27% 66,856.00 24.25 Supplies 2000 -46330 Office Supplies 3,807.35 8.32% 5,548.18 2.01% 2010 -46330 Minor Equipment - 0.00 0.00% 1,440.82 0.52% 2160 -46330 Maint. & Construct Materials 829.62 1.81% 3,775.30 1.37% 2171 -46330 General Supplies 344.77 0.75% 2,440.54 0.89% 2280 -46330 Vehicle Parts 0.00 0.00% 35.80 0.01% Total Supplies 4,981.74 10.89 13,240.64 4.80% Other Services & Charges 3040 -46330 Legal Fees 0.00 0.00% 4,385.42 1.59% 3050 -46330 Expert and Professional Services 1,853.20 4.05% 1,853.20 0.67% 3060 -46330 Management Services 4,545.00 9.94% 36,360.00 13,19% 3100 -46330 Protective Services 1,834.25 4.01% 5,690.10 2.06% 3210 -46330 Telephone &Telegraph 335.06 0.73% 2,847.41 1.03% 3430 -46330 Advertising Other - 0.00% 169.15 0.06% 3600 -46330 Insurance & Bonds 1,302.60 2.85% 13,983.19 5.07% 3810 -46330 Electric 6,708.77 14.67% 31,638.45 11.47% 3820 -46330 Water 0.00 0.00% 6,242.37 2.26% 3830 -46330 Gas 793.49 1.73% 31,632.76 11.47% 3840 -46330 Refuse 136.25 0.30% 3,079.38 1.12% 3850 -46330 Sewer 0.00 0.00% 3,327.52 1.21% 4000 -46330 Repair & Maint. Services 3,626.07 7.93% 71,290.19 25.85% 4100 -46330 Rents & Leases - 30.00 0.07% 408.67 0.15% 4300 -46330 Miscellaneous Charges 3.50 0.01% 142.83 0.05% 4315 -46330 PILOT 2,219.09 4.85% 13,796.53 - 5.00% 4390 -46330 Taxes & Licenses 0.00 0.00% 1,403.38 0.51% 4500 -46330 Administrative Expenses 0.00 0.00% 705.31 0.26% 4850 -46330 Interest on Deposits 12.77 0.03% 101.07 0.04% Total Other Services & Charges 23,400.05 51.15 229,056.93 83.07% Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense 3,327.70 7.27% 5,353.60 1.94% 3,327.70 7.270/a 5,353.60 1.94% 40,066.49 87.59 314,507.17 114.06% Excess (Deficit) Revenue over Expense 5,677.71 12.41% -38,775.31 - 14.06% Parkview Villa -North (165) Cash Flom/ Statement Period = August 2011 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies 2280 Vehicle Parts Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer. 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Month to Date 24,466.50 20,178.00 217.00 882.70 45,744.20 8,357.00 8,357.00 3,807.35 0.00 829.62 344.77 0.00 4,981.74 1,853.20 4,545.00 1,834.25 335.06 0.00 1,302.60 6,708.77 0.00 793.49 136.25 0.00 3,626.07 30.00 3.50 2,219.09 0.00 0.00 12.77 3,327.70 26,727.75 40,066.49 5,677.71 4,112.00 126.80 - 6,967.00 1,948.38 - 12,631.40 194.94 2,219.09 4,005.20 Parkview Villa-North (165) Cash HOW Statement Period = August 2011 Book = Accrual Month to D ate Total Adjustments Cash Flow (7,381.87) (1,704.16) Beg Cash End Cash Difference 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash 150,295.21 148,591.05 (1,704.16) 457.00 457.00 - 810,925.08 - 810,925.08 961,677.29 959,973.13 (1,704.16) 9/16/20111:30 PM General Ledger (Accrual) Parkview Villa -North - (165) Months: Aug 2011 Iroperty Date Period Description Control Refer Debit Credit Balance Remarks 1000 -46330 Office Salaries 58,999.00 = Beginning Balance = 165 813112011 08/11 (:Recur 339) :PostRecurring Month 3- 111404 RC 8,357.00 66,856.00 RIC CHC PR Mgmt Fee - NetChange= 8,357.00 66,856.00 = Ending Balance = 2000 -4fi330 Office Supplies 1,363.03 = Beginning Balance = 165 6/2/2011 08111 (loff1101) Loffier Companies, Inc P- 241868 125S709pvn 3,698.25 5,061.28 BizHub system 165 7/22/2011 08/11 (off) Office Depot P- 240793 5.72164E +11 48.88 5,110.16 paper, pens etc, 165 7/27/2011 08 111 (offi) Office Depot P- 240795 5.72253E +11 39.15 5,149.31 bday cards 165 712712011 08 /11 (fedex) FedEx P- 239669 7- 575- 54406p 16.12 5,165.43 ovr night del 7/11 165 8/30/2011 08/11 (chc) Commonflond Housing P- 242809 54682 4.95 5,170.38 Postage Usage 8 /11 NetChange= 3,807.35 - 5,170.38 = Ending Balance = 2010 -46330 Minor Equipment 1,440.82 = Beginning Balance = NetChange= 0.00 1 = Ending Balance = 2160 -46330 Ma nt. & Construct Materials 2,945.68 = Beginning Balance =. 165 7/2112011 00/11 (home7) HD Supply Facilities Mainh P- 239664 9109833977pv 152.61 3,098.29 shower hose, roller shade et 165 7/2212011 08 /11 (home32) Home Depot Credit Servii P- 239666 2595105 70.97 3,169.26 filters, molding etc. 165 7125/2011 08111 (home32) Home Depot Credit Servli P- 290616 9595426 19.73 - 3,188.99 ecoguard etc. 165 7128/2011 08/11 (home32) Home Depot Credit Serviv P- 240789 6565219 38.60 3,227.59 clips, poles 165 8/4/2011 08/11 (home32) Home Depot Credit Servli P- 242088 9560188 43.26 3,270.85 toilet seats, fuses etc. 165 8/1012011 08/11 (home7) HD Supply Facilities Malnh P- 242793 9110221282pv 161.13 3,431.98 sink strainer, magnetic bulb 165 811212011 08/11 (home7) HD Supply Facilities Mainh P- 242791 9110287693 52.33 3,48431 bulbs 165 8/15/2011 08111 (parkl) Park Supply of America, Inc P- 242090 35997500 290.99 3,775.30 toilet support cap NetChange= 829.62 3 = Ending Balance = 2171 -46330 General Supplies 2,095.77 = Beginning Balance = 165 7122/2011 08111 (home7) HD Supply Facilities Malnh P- 239665 9109872198pv 63.66 2,159.43 trash Inc,, foam cleaner 165 7129/2011 08111 (home7) HD Supply Facilities Malnh P- 240617 9110008132pv 85.77 2,245.20 multifolds, bulb etc 165 81112011 08111 (sher4110) Sherwin- Williams Co. P- 240615 89948 126.78 2,371.98 paint 165 8/15/2011 08111 (home7) HD Supply Facilities Malnh P- 243034 9110306659pv 57.02 2,429.00 towels, trash liners etc. 165 8/1712011 08111 (home7) HD Supply facritie5 Malnu P- 242792 9110362293 11.54 2,440.54 latex gloves NetChange= 344.77 2,440.54 = Ending Balance = 2280 -46330 Vehicle Parts 35.80 = Beginning Balance = NetChange= 0.00 35.80 = Ending Balance = 3040 -46330 Legal Fees 4,385.42 = Beginning Balance = NetChange= 0.00 4,385.42 = Ending Balance = 3050 -46330 Expert and Professional Services 0.00 = Beginning Balance = 165 7/2912011 08111 (cold) City of Columbia Heights P- 241350 3508 1,853.20 1,853.20 2011 audit fee fyl0 NetChange= 1,853.20 1,853.20 = Ending Balance = 3060 -46330 Management Services 31,815.00 = Beginning Balance = 165 8/31/2011 08111 (chc) Commomir nd Housing P- 243022 54799 12,902.00 49,717.00 Mgmt Fees 8111 165 8/3112011 08 /11 (:Recur 339) :PostRecurnng Month( 3- 111404 RC 8,357.00 36,360.00 R/C CHC PR Mgmt Fee NetChange= 4,545.00 36,360.00 = Ending Balance = 3100 -46330 Protective Services 3,855.85 = Beginning Balance = 165 7/19/2011 08111 (simp) Simplex Gunnell P- 239667 66806088pvn 133.17 3,989.02 svc call - smoke detector pa 165 7/25/2011 08111 (limp) Simplex Grinnell P- 240796 66825776pvn 547.10 4,536.12 replcmnt module - fire pump 165 8/11/2011 08111 (slurp) Simplex Grinnell P- 242087 66886741pvn 597.10 5,083.22 alarm equil labor 165 8/13/2011 08111 (adts) ACT Security Services Inc. P- 242787 53151901pvn 606.88 5,690.10 Ann svc cling - recurring 9/1 NetChange= 1,834.25 5,690.10 = Ending Balance = 3210 -46330 Telephone &Telegraph 2,512.35 = Beginning Balance = 165 8/1/2011 08 /11 (answ) Answertive LLC P- 240031 1.10705E+11 30.27 2,542.62 Answ svc 8111 165 812/2011 08 111 (comc3474) Commet P- 240488 8.77211E +11 44.82 2,587.49 Internet svc 8111 -9/10 165 8/7/2011 08111 (cent9115) CenturyLink P- 242092 763788397810 38.77 2,626.21 phone svc 8107 -9106 16S 8/11/2011 08 111 (mcic4718) MCI Comm Service P- 242086 763788397810 23.89 2,650.10 Phone svc - due 9101 165 8/17/2011 08 /11 (offi658) Office of Enterprise Techm P- 242794 200800187/07 197.31 2,84241 phone we - per end 7/31 NetChange= 335.06 2,847.41 = Ending Balance = 3430 -46330 Advertising Other 169.15 = Beginning Balance = NetChange= 0.00 169.15 = Ending Balance = Page 1 9/16120111:30 PM General Ledger (Accrual) Parkview Villa -North - (165) Months; Aug 2011 roper[y Date Period Description Control Refer Debit Credit Balance Remarks 3600 -46330 Insurance & Bonds 12,bbu.59 13,983.19 = negonnng oa,a,,..= - 2011 prop&liab Ins 165 7/29/2011 08111 (coup) City of Columbia Heights P- 241350 3508 1,302.60 Ending Balance = NetChange= 1,302.60 13,983.19 = 24,929.68 = Beginning Balance = 3810-46330 Electric P- 241404 5150441553/0 6,708.77 31,638.45 a 7/6 -8/6 165 0/11/2011 08/11 (xcel) Xcel Energy 31 = Ending Balance = NetChange= 6,708.77 6,242.37 = Beginning Balance = 3820 -46330 Water 6,242.37 = Ending Balance = NetChange= 0.00 30,839.27 = Beginning Balance = 3830 -46330 165 8/8/2011 08111 Gas (cent) CenterPoint Energy P- 240970 55199657/071 603.95 31,443.22 g 715 -8/4 715 -8/3 165 8/9/2011 08/11 (cent) CenterPoint Energy P- 241300 55271324/071 189.54 31,632.76 31,632.76 9 = Ending Balance = NetChange= 793.49 2,943.13 = Beginning Balance = 3840 -46330 Refuse 136.25 3,079.38 appliance disposal 165 7/25/2011 08/11 (metr9149) Metro Appliance Recych P- 240800 580478 3 = Ending Balance = NetChange= 135.25 3 = Beginning Balance = 3850 -46330 Sewer 3,327.52 = Ending Balance = NetChange= 0.00 67,664.12 = Beginning Balance = 4000 -46330 Repair & Maim. Services 86.25 67,750.37 slider switches /sensors chat 165 7/25/2011 OB /11 (door2025) Door Service Cc P- 239663 1002- 5173pvn 68,088.27 lawn maim 7111 165 7/2912011 08111 (alim2138)All Metro lawn & Snow, P- 242788 1672pvn 337.90 68,628.27 painting 7/14,7/26 165 7/3112011 08111 (bfbp) BFB Painting, Inc. P- 242789 073113pvn 540.00 8 /11 165 8/1/2011 08/11 (sagll) Eagle Elevator Corp . P- 240802 109157-Ipvn 655.40 69,283.67 mO maim 165 8/3/2011 08111 (adam) Adam's Pest Control, Inc. P- 242091 662278pvn 48.97 69,332.64 we 8 tedals 165 8/8/2011 08111 (cumin) Cummins NPOwer LLC P- 242089 100-43690 1,052.73 0,384.87 AC 165 8/15/2011 08/11 (gard1086) Gardner Plumbing, LLC P- 242790 2303 905.32 71,290.19 plumbing svc #802 71,290.19 = Ending Balance = NetChange= 3,626.07 378.67 = Beginning Balance = 4100 -46330 Rents & teases 30'00 408.67 brkgmd cks 7/11 165 7/3112011 08 /11 (multi) Mulehousing Credit Control P- 24)1790 11070424 408.67 = Ending Balance = NetChange= 30.00 139.33 = Beginning Balance = 4300 -46330 Miscellaneous Charges 142.83 keys 165 7/2912011 08 111 plty4054)City Wide Loclemithing,: P- 240618 129533 3.50 Ending Balance = NetChange= 3.50 142.83 = 11,577.4 = Beginning Balance = 4315 -46330 PILOT 565.17 12,142.61 RC 5 /IS Anoka Cry pay from 2 165 8/31/2011 OB 111 RC 5/15 Anoka Cty pay from 2 3- 111981 612 13,796.53 Anoka Cty Property Tax Accra 165 8131/2011 08111 (: Recur 339) :PostRecurring Montht3- 111404 RC 1,65392 13,796.53 = Ending Balance = NetChange= 2,219.09 1,403.38 = Beginning Balance = 4390 -46330 Taxes & Licenses 1,403.38 = Ending Balance = NetChange= 0.00 - 705.31 = Beginning Balance = 4500 -46330 Administrative Expenses 705.31 = Ending Balance = NetChange= 0.00 88.30 = = Beginning Balance 4850 -46330 Interest on Deposits 101.07 Sec Dap Interest 165 8/3112011 08/11 Sec DOB interest accrual 3- 111979 GJI 12.77 101.07 = Ending Balance = NetChange= 12.77 2 ,025.90 Beginning Balance 5120 -46330 Building & Improvements 3,327.70 5,353.60 Architectural SVCS to 7/1/ 7 165 7/18/2011 08/11 (waic) WAI Continuum P- 240050 10919 5,353.60 = Ending Balance = NetChange= 3,327.70 48,423.49 8,357.00 Page 2 5016456 Parkview Villa North Bank Reconciliation Report 08/31/2011 Balance Per Bank Statement as of 08/31/2011 02/09/2011 1199 court325 - Court Administration 02/0912011 1200 court325 - Court Administration 08/1712011 1421 t0006104 - Umer 08/17/2011 1422 10006609 - Cross 08131/2011 1426 adam - Adam's Pest Control, Inc. - 08/31/2011 1427 cent9115- CenturyLink 08131/2011 1428 cumm - Cummins NPower LLC 08131/2011 1429 home32 - Home Depot Credit Services 08/3112011 1430 off 1101 - Leffler Companies, Inc 06/31/2011 1431 mcic3718 - MCI Comm Service 08/31/2011 1432 parkl - Park Supply of America, Inc. 0813112011 1433 simp - Simplex Grinnell Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 08/31/2011 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks 9/1/11 $154,985.22 55.00 320.00 11.66 264.05 48.97 38.77 1,052.23 43.26 3,698.25 23.89 290.99 547.10 $6,394.17 $148,591.05 $148,591.05 $148,591.05 Wo Date Tran # Notes Amount Date Cleared 07/20/2011 1387 proj - Project One Construction, Inc. 930.00 08131/2011 07/27/2011 1392 bfbp - BFB Painting, Inc. 785.00 08131/2011 07/27/2011 1393 cent- CenterPoint Energy 718.97 08131/2011 07/27/2011 1395 xcel - Xcel Energy 5,367.21 08131/2011 08/03/2011 1396 adam - Adam's Pest Control, Inc. 48.97 08/31/2011 08103/2011 1397 allm2138 -All Metro Lawn & Snow, LLC 234.42 08131/2011 08/03/2011 1398 chc- CommonBond Housing 13,296.31 08/3112011 08/03/2011 1399 eagll - Eagle Elevator Corp. 28.98 08/31/2011 08/03/2011 1400 home32 - Home Depot Credit Services 26.23 08131/2011 08/03/2011 1401 mcic3718 - MCI Comm Service 24.12 0813112011 08/03/2011 1402 off658 - Office of Enterprise Technology 130.22 08131/2011 08/03/2011 1403 gwes9115 - Qwest 38.75 08131/2011 08110/2011 1404 answ - AnswerLive LLC 30.27 08131/2011 Cleared Deposits Date Tran # Parkview Villa North Amount Date Cleared 08/0112011 313 " - Bank Reconciliation Report 5,388.00 - 08/31/2011 08/02/2011 314 08/31/2011 - 4,243.00 :08/31/2011 5016456 315 operating 8/5/11 16,956.00 - 08/31/2D11 08/10/2011 1405 door2025 - Door Service Co 86.25 08/31/2011 08/10/2011 1406 fedex - FedEx 16.12 08/31/2011 08/10/2011 1407 home32 - Home Depot Credit Services 70.97 08/31/2011 08/10/2011 1408 home7 - HD Supply Facilities Maintenance 216.27 08/31/2011 08/10/2011 1409 simp - Simplex Grinnell 133.17 08/31/2011 08/17/2011 1410 cent- CenterPoinl Energy 793.49 08/31/2011 08/17/2011 1411 cr1y4054 - City Wide Locksmithing, Inc. 3.50 08/31/2011 08/17/2011 1412 comc3474 - Comcast 44.82 08/31/2011 08/17/2011 1413 eagll - Eagle Elevator Corp. 655.40 08/3112011 08/17/2011 1414 home32 - Home Depot Credit Services 58.33 08/3112011 08/17/2011 1415 home7 - HD Supply Facilities Maintenance 85.77 08/31/2011 08/17/2011 - 1416 metr9149 - Metro Appliance Recycling, Inc. 136.25 08/31/2011 08/17/2011 1417 mull - Muldhousing Credit Control 30.00 08/31/2011 08/17/2011 1418 off - Office Depot 88.03 08/31/2011 08/17/2011 1419 sher4110 - Sherwin- Williams Co. 126.78 08/31/2011 08/17/2011 1420 simp - Simplex Grinnell 547.10 08/31/2011 08/17/2011 1423 waic - WAI Continuum 3,327.70 08/31/2011 08/24/2011 1424 colu - City of Columbia Heights 22,754.20 08/31/2011 08/2412011 1425 xcel - Xcel Energy 6,708.77 08/31/2011 Total $57,542.37 Cleared Deposits Date Tran # Notes Amount Date Cleared 08/0112011 313 " - rent deposits 5,388.00 - 08/31/2011 08/02/2011 314 rent deposits - 4,243.00 :08/31/2011 08/0512011 315 operating 8/5/11 16,956.00 - 08/31/2D11 08/0912011 316 operating 8 /9/11 2,068.00 - 08/31/2011 08110/2011 319 laundry 232.70. .. 08/31/2011 68/1612011 318 379.00 . �; 08/31/2011 08/25/2011 324 704 reapply 22100 . ,,_08/31/2011 Total $29,489.70 Cleared Other Items Date Tran # 08/09/2011 JE 111934 Total Notes HUD eLOCCS OFND receipt Amount Date Cleared 24,466.50 08/31/2011 $24,466.50 9/1/11 1V® h B a k Member FDIC Date 8/31/11 Page 1 Primary Account Ending 6456 Enclosures 39 77 Broadway St. N.E., Minneapolis, MN 55413 612- 379 -8811 • 24 hour telephone banking 651- 628 -9807 Visit our website at www. northeastbank- mn.com * * * * * ** * * * * * * ** AUTO ** 3 -DIGIT 551 697 1.0460 AT 0.490 6 1 11 HRA.OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMON BOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 �rlrlr rli lr n rl�I lira rl rlu rl l��Inl Co rHlr E uC IKrII N II G A C C O U N T S - - -- PLEASE JOIN US FOR OUR COMMUNITY PICNIC FRIDAY, SEPT 9 FROM 11AM - 1PM AT OUR COON RAPIDS OFFICE. FREE BRATS, HOTDOGS, POP AND DILLY BARS WILL BE SERVED ALONG WITH LIVE MUSIC FROM STEVE AND JADE MURPHY ACOUSTIC DUO. PLEASE CONSIDER BRINGING A NON- PERISHABLE FOOD DONATION FOR CEAP (COMMUNITY EMERGENCY ASSISTANCE PROGRAM). SEE YOU THERE! NORTHEAST PUBLIC FUNDS ACCT Number Of Images 39 Account Number Ending 6456 Statement Dates 8/01/11 thru 8/31/11 Previous Balance 158,571.39 Days in the statement Period 31 8 Deposits /credits 53,956.20 Average Ledger 179,140 32 Checks /Debits 57,542.37 Average collected 177,288 service charge LZ . ID #7411269646860103 1398 interest Paid 00; _ 8/09 Ending Balance 154,985.22 8/09 DDA REGULAR DEPOSIT Deposits and credits . Date Description: Amount 8/01 DDA REGULAR DEPOSIT 5,388.00 8/02 DDA REGULAR DEPOSIT 4,243.00 8/05 DDA REGULAR DEPOSIT 16,956.00 8/09 MISC PAY HUD TREAS 303 24,466.50 CR 1397 3031036218 08/09/11 8/02 1393 718.97 ID #7411269646860103 1398 13,296.31 TRACE #- 031036210553858 5,367.21 8/09 DDA REGULAR DEPOSIT 232.70 8/09 DDA REGULAR DEPOSIT 2,068.00 8/16 DDA REGULAR DEPOSIT 379.00 8/25 DDA REGULAR DEPOSIT 223.00 checks in serial order Date check# Amount Date check# Amount 8/01 1387 930.00 8/05 1396 48.97 8/Q5 1392* 785.00 8/09 1397 234.42 8/02 1393 718.97 8/05 1398 13,296.31 8/05 1395* 5,367.21 8/05 1399 28.98 * indicates skip in check numbers 782689 - 1143 1 ai • Date 8/31/11 Page 2 Primary Account Ending 6456 Enclosures 39 NORTHEAST PUBLIC FUNDS ACCT Ending 6456 (continued) checks in serial order Date check# Amount Date check# Amount 8/08 1400 26.23 8/25 1412 44.82 8/10 1401 24.12 8/22 1413 655.40 8/10 1402 130.22 8/23 1414 58.33 8/09 1403 38.75 8/25 1415 85.77 8/18 1404 30.27 8/25 1416 136.25 8/16 1405 86.25 8/22 1417 30.00 8/16 1406 16.12 8/30 1418 88.03 8/17 1407 70.97 8/23 1419 126.78 8/16 1408 216.27 8/23 1420 547.10 8/15 1409 133.17 8/23 1423* 3,327.70 8/23 1410. 793.49 8/29 1424 22,754.20 8/30 1411 3.50 8/29 1425 6,708.77 Indicates skip in check numbers Daily Date Balance section Balance Date Balance Date Balance 8/01 163,029.39 8/10 190,296.41 8/22 189,436.96 8/02 166,553.42 8/15 190,163.24 8/23 184,583.56 8/05 163,982.95 8/16 190,223.60 8/25 184,539.72 8/08 163,956.72 8/17 190,152.63 8/29 155,076.75 8/09 190,450.75 8/18 190,122.36 8/30 154,985.22 E N D O F S T A T E M E N T 782689 - 1144 Payment Summary Bank= 165opr AND mm /yy= 08/2011 - 08/2011 AND All Checks =Yes AND Include Voids =All Checks 55,660.36 Check Post Total Bank Check# Ven dor Date Month Amount 165opr - Parkview Villa North 1391 t0004005 - Grooms 08/15/2011 08/2011 (100.00) 165opr - Parkview Villa North 1396 adam - Adam's Pest Control, Inc. 08/03/2011 08/2011 48.97 165opr - Parkview Villa North 1397 allm2138 - All Metro Lawn & Snow, LLC 08/03/2011 08/2011 234.42 165opr - Parkvlew Villa North 1398 chc - Commoneond Housing 08/03/2011 08/2011 13,296.31 165opr - Parkview Villa North 1399 eagll - Eagle Elevator Corp. 08/03/2011 08/2011 28.98 165opr - Parkview Villa North 1400 home32 - Home Depot Credit Services 08/03/2011 08/2011 26.23 165opr - Parkview Villa North 1401 mcic3718 - MCI Comm Service 08/03/2011 08/2011 24.12 165opr - Parkview Villa North 1402 offi658 - Office of Enterprise Technology 08/03/2011 08/2011 130.22 165opr - Parkview Villa North 1403 gwes9115 - Qwest 08/03/2011 08/2011 38.75 165opr - Parkview Villa North 1404 answ - AnswerLive LLC 08/10/2011 08/2011 30.27 165opr - Parkview Villa North 1405 door2025 - Door Service Co 08/10/2011 08/2011 86.25 165opr - Parkview Villa North 1406 fedex - FedEx 08/10/2011 08/2011 16.12 165opr - Parkview Villa North 1407 home32 - Home Depot Credit Services 08/10/2011 08/2011 70.97 165opr - Parkview Villa North 1408 home7 - HD Supply Facilities Maintenance 08/10/2011 08/2011 216.27 165opr - Parkview Villa North 1409 simp - Simplex Grinnell 08/10/2011 08/2011 133.17 165opr - Parkview Villa North 1410 cent - CenterPoint Energy 08/17/2011 08/2011 793.49 165opr - Parkview Villa North 1411 city4054 - City Wide Locksmlthing, Inc. 08/17/2011 08/2011 3.50 165opr - Parkview Villa North 1412 comc3474 - Comcast 08/17/2011 08/2011 44.82 165opr - Parkview Villa North 1413 eagll - Eagle Elevator Corp. 08/17/2011 08/2011 655.40 165opr - Parkview Villa North 1414 home32 - Home Depot Credit Services 08/17/2011 08/2011 58.33 165opr - Parkview Villa North 1415 home7 - HD Supply Facilities Maintenance 08/17/2011 08/2011 85.77 165opr - Parkview Villa North 1416 metr9149 - Metro Appliance Recycling, Inc. 08/17/2011 08/2011 136.25 165opr - Parkview Villa North 1417 multl - Multihousing Credit Control 08/17/2011 08/2011 30.00 165opr - Parkview Villa North 1418 off! - Office Depot 08/17/2011 08/2011 88.03 165opr - Parkview Villa North 1419 sher4110 - Sherwin- Williams Co. 08/17/2011 08/2011 126.78 165opr - Parkview Villa North 1420 simp - Simplex Grinnell 08/17/2011 08/2011 547.10 165opr - Parkview Villa North 1421 :0006104 - Umer 08/17/2011 08/2011 11.66 165opr - Parkview Villa North 1422 t0006609 - Cross 08/17/2011 08/2011 264.05 165opr - Parkview Villa North 1423 wait - WAI Continuum 08/17/2011 08/2011 3,327.70 165opr - Parkview Villa North 1424 colu - City of Columbia Heights 08/24/2011 08/2011 22,754.20 165opr - Parkview Villa North 1425 xcel - Xcel Energy 08/24/2011 08/2011 6,708.77 165opr - Parkview Villa North 1426 adam - Adam's Pest Control, Inc. 08/31/2011 0812011 48.97 165opr - Parkview Villa North 1427 cent9115 - Centuryl-ink 08/31/2011 08/2011 38.77 165opr - Parkview Villa North 1428 cumm - Cummins NPower LLC 08/31/2011 08/2011 1,052.23 165opr - Parkview Villa North 1429 home32 - Home Depot Credit Services 08131/2011 08/2011 43.26 165opr - Parkview Villa North 1430 Ioff1101 - Loffler Companies, Inc 08/3112011 08/2011 3,698.25 165opr - Parkview Villa North 1431 mcic3718. - MCI Comm Service 08/31/2011 08/2011 23.89 165opr - Parkview Villa North 1432 parkl - Park Supply of America, Inc. 08/31/2011 08/2011 290.99 165opr - Parkview Villa North 1433 simp - Simplex Grinnell 08/31/2011 , 08/2011 547.10 55,660.36 Parkview Villa North Financial Statement Overview September 2011 Revenue: Occupancy for the month of March 2011 was 100% occupied; there were no vacant units as of 09/2011 Total Revenue was over budget amount (favorable), grant income recognized. Administrative Expenses: Administrative costs for the North are over budget (unfavorable) due to Servicing fees paid out for 3 quarters to City Office Supply expenses are under budget (favorable) Legal Expenses Project costs were under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and are not reflected on this month. Electricity is slightly higher than budget (unfavorable) Operative and Maintenance Expense (supplies): Operating and Maintenance Expenses are wider budget (favorable). Janitor Supplies and Janitor Contract expenses are under budget (favorable). Exterminating Contract costs are under budget (favorable). Garbage and Trash are under budget (favorable); however this reflects a quarterly billing and expenses are not reflected this month. Repairs Material and Repairs Contract costs were under budget (favorable) Elevator Maintenance Contract is slightly under budget (favorable). Furniture and Fixtures is over budget (unfavorable) and reflects cost of replacing a washing machine ($560) N M (U M 01 N 41 U 11J r V <O V �— � r N r A m 1 M c 0 O N M W O O O MrN N O h 0 0 E O M L (V r V Oc D O r V r M r N 1 c M r O M M 10 Sc MrN corgi � � � L (V O N O v Z ,Q m 3 > r N N ❑ M W N N �O .m N d N (O ( � EN w � N Q U } � o U � N O `o N N � C 'O O G t u Z y M a a U R NC � C N.NON N N- C N N J- C yUj d L t0 N d a v70UH a U)O� c o � o Q M � O N ParWew Villa -North (165) Balance Sheet September 2011 Books = Accrual Sep -11 Assets 10100 Cash Balance - 177,251.83 10200 Petty Cash 457.00 810,925.08 10400 Investments 11300 Rent Receivable 5,057.64 11500 Accounts Receivable 561.00 - 5,225.25 15510 Prepaid Insurance 999,477.80 Total Assets Liabilities 20200 Accounts Payable 13,302.65 20220 Due to Resident Council 551.74 16,819.09 22000 Deposits 22200 Accrued PILOT 14,885.28 22210 Revenue Collected in Advance 4,278.20 49,836.96 Total Liabilities Fund Balance 25300 Fund Balance 949,640.84 949,640.84 Total Fund Balance Total Liabilities and Fund Balance 999,477.80 Parkview Villa -North (165) Income Statement For The Period Ending September 2011 Books = Accrual % Year to Date Month to Date Revenue 0.18% 5,702.22 50.61% 90,560.68 24.98% 43,947.20 647.18 0.75% 2,088.00 33160 -46330 Federal Grant 1.13% 72.03% 313.52 0.36% 41,684.00 48.00% 261,166.00 36220 -46330 Gen. Government Rents � 262.54 0.30% 2,703.08 0.78% 1 � � � 403.00 35.80 0 0.46 /o 2,821.00 0.00 36225 -46330 Nondwelling Rents 2280 -46330 Vehicle Parts 1.59% 2.03% 4,03% 802.75 0.92% 7,355.88 Total Supplies 36290 -46330 Other Miscellaneous Revenue Other Services & Charges 0.18% 0.00 0.00 0.00% 665.25 1.21% 39120 -46330 Recovery Damage City Property 5.81% 100.00% 22.11% 21,049.45 86,836.95 3050 -46330 Expert and Professional Services 100.00% 362,568.81 Total Revenue 4,545.00 5.23% 40,905.00 3060 -46330 Management Services Expenses Personal Services 1000 -46330 Accrued Salaries 8,357.00 9.62% 75,213.00 20.74% Total Personal Services 8,357.00 9.62% 75,213.00 20.74% Supplies 0.18% 5,702.22 1.57% 2000 -46330 Office Supplies 154.04 0.58% 647.18 0.75% 2,088.00 2010 -46330 Minor Equipment 1.13% 313.52 0.36% 4,088.82 2160 -46330 Maint. & Construct Materials 0.75 % 262.54 0.30% 2,703.08 2171 -46330 General Supplies 35.80 0.01% 0.00 0.00% 2280 -46330 Vehicle Parts 1.59% 14,617.92 4,03% 1,377.28 Total Supplies Other Services & Charges 0.00 0.00% 4,385.42 1.21% 3040 -46330 Legal Fees 5.81% 19,196.25 22.11% 21,049.45 3050 -46330 Expert and Professional Services 11.280% 4,545.00 5.23% 40,905.00 3060 -46330 Management Services 1.57% 0.00 0.00% 5,690.10 3100 -46330 Protective Services 0.86% 260.40 0.30% 3,107.81 3210 -46330 Telephone & Telegraph 0.05% 0.00 0.00% 169.15 3430 -46330 Advertising Other 4.34% 1,741.75 2.01% 15,724.94 3600 -46330 Insurance & Bonds 10.20% 5,330.54 6.14% 36,968.99 3810 -46330 Electric 1.72% 0.00 0.00% 6,242.37 3820 -46330 Water 8.85% 465.76 0.54% 32,098.52 3830 -46330 Gas o 3,173.22 0.88% 93.84 0.11 /o 3840 746330 Refuse 0.92% 0.00 0.00% 3,327.52 3850 -46330 Sewer 74,526.74 20.56% 3,236.55 3.73% 4000 -46330 Repair & Maint. Services 0.12% 28.50 0.03% 43717 4100-46330 Rents & Leases 0.050/0 31.32 0.04% 174.15 4300 -46330 Miscellaneous Charges 4.26% 1,653.92 1.900/0 15,450.45 4315 -46330 PILOT 1,403.38 039% 0.00 0.00% 4390 -46330 Taxes & Licenses 0.19% 0.00 0.00 % 705.31 4500 -46330 Administrative Expenses 0.03% 12,48 0.01% 113.55 4850 -46330 Interest on Deposits 73.27% 36 596.31 42.14% 265,653.24 Total Other Services u Charges Capital Outlay ° 0.00 /° 5,353.60 1.48% 5120 -46330 Building & Improvements 0.00 ° 5,353.60 1.48% 0.00 0.00 /a Total Capital Outlay 53.35% 360,837.76 99.5z% 46,330.59 Total Expense 40,506.36 46.65% 1,731.05 0.48% Excess (Deficit) Revenue over Expense ._. ----- Parkview Villa -North (165) Cash Flow Statement Period = September 2011 Book = Accrual Month to Date Revenue 43,947.20 33160 Federal Grant 41,684.00 36220 Gen. Government Rents 403.00 36225 Nondwelling Rents 802.75 36290 Other Miscellaneous Revenue 0.00 39120 Recovery Damage City Property 86,836.95 Total Revenue Expenses Personnel Services 8,357.00 1000 Accrued Salaries 8,357.00 Total Personnel Services Supplies 154.04 2000 office Supplies 647.18 2010 Minor Equipment 313.52 2160 Maint. & Construct Materials 262.54 2171 General Supplies 0.00 2280 Vehicle Parts 1,377.28 Total Supplies Other Services & Charges 19,196.25 3050 Expert & Professional Services 4,545.00 3060 Management Services 0.00 3100 Protective Services 260.40 3210 Telephone & Telegraph 0.00 3430 Advertising Other 1,741.75 3600 Insurance & Bonds 5,330.54 3810 Electric 0.00 3820 Water 465.76. 3830 Gas 93.84 3840 Refuse 0.00 3850 Sewer 3,236.55 4000 Repair & Maint. Services 28.50 4100 Rent & Leases 31.32 4300 Miscellaneous Charges 1,653.92 4315 PILOT 0.00 4390 Taxes & Licenses 0.00 4500 Administrative Expenses 12.48 4850 Interest on Deposits 0.00 5120 Building & Improvement 36,596.31 Total Other. SFSUdces'& Charges 46,330.59 Total Expenses 40,506.36 Excess (Deficit) Revenue over Expenses Adjustments - 3,671.00 11300 Rent Receivable -6.00 11500 Accounts Receivable 1,741.75 15510 Prepaid Insurance - 2,473.73 20200 Accounts Payable 0.00 20210 Accrued Other Expenses 37.48 22000 Deposits 1,653.92 22200 Accrued PILOT - 9,128.00 22210 Revenue Collected in Advance Parkview Villa -North (165) Cash Flow Statement Period = September 2011 Book = Accrual Month to Date (11,845.58) Total Adjustments 28,660.78 Cash Flow Beg Cash End Cash Difference 148591.05 177,251.83 28,560.78 10100 Cash Balance 457.00 457.00 ' 10200 Petty Cash - 810,925.08 810,925.08 10400 Investments 959,973.13 988,633.91 28,660J8 Total Cash 10/12/201111:13 AM Parkview Villa -North (165) General Ledger Period = Sep 2011 Page 1 of 2 66,856.00 = Beginning Balance = 1000 96330 Accrued d Sof alarle 8,357.00 0.00 75,213.00 RIC CHC PR Mgmt Fee 165 9/3012011 0912011 .POStRecan ing Monthly retuning entry 1- 113664 RC 25,213.00 = Ending Balance = Net Change = 8,357.00 - 5,548.18 = Beginning Balance = 2000 -46330 office Supplies 0.00 5.00 5,543.18 NEB Credit Memo 165 9/212011 09/2011 NEB Credit Memo 1- 113849 C4 165 9/7/2011 09/2011 Lauer Sneak(petl651s) P- 244870 pc090711 57.10 0.00 5,600.28 postage 165 9/19/2011 0912011 Office Depot (off) P- 246868 579548478001pvn 101.06 0.00 5,201.34 paper, toner etc. 165 9128/2011 09/2011 CommOn9ond Housing (chc) P- 246492 55269 0.88 0.00 5,702.22 Postage usage 9/11 5,702.22 = Ending Balance = Net Chang, 154.04 1,440.82 = Beginning Balance = 2010 -46330 Minor Equipment 87.96 0.00 1,528.78 patio furn 165 811912011 09/2011 Home Depot Credit Services (hOme32) P- 244869 4296803pvn 165 8/25/2011 09/2011 HD Supply Facilities Maintenance(home7) P- 244062 9110511650pvn 559.22 ,- 0.00 2,088.00 washer 2,088.00 = Ending Balance = Net Change= 647.18 3,775.30 = Beginning Balance = 2160 -46330 Meant. & Construct Materials 0.00 3,918.2D filters, flush valve etc. 165 8/25/2011 09/2011 HO Supply Facilities Maintenance (homey) P- 244868 9110511647pvn 142.90 165 8/31/2011 0912011 Home Depot Credit Services (home32) P- 245659 2592750 30.96 0.00 3,949.16 repair materials 165 9/2/2011 09/2011 Home Depot Credit Services (home32) P- 245661 991892 139.66 0.00 4,088.82 toilet seats, kit faucet etc. 4,088.82 = Ending Balance = Net change= 313.52 , 2,440.54 = Beginning Balance = 2171 -46330 General Supplies 165 - 8/26/2011 09/2011 NO Supply Fadllties Maintenance (home]) P. 244867 9110551945 26.19 0.00 2,466.73 urinal screen 165 9/1/2011 0912011 HD Supply Facilities Maintenance (home]) P- 245664 9110539980pm 146.17 0.00 2,612.90 madfoMS, tissue etc. 165 9ry/2011 09/2011 Sherwin - Williams Co.(sher4110) P- 245666 270 -lion 57.47 0.00 2,67037 brushes, paint 165 9/712011 0912011 Lamm Shook(pet1(551e) P- 244870 pc090711 32.71 0.00 2,703.08 lawn /garden supp 2,703.08 = Ending Balance = Net Change= 262.54 35.80 = Beginning Balance = 2280 -46330 vehicle Parts 35.80 = Ending Balance = Net Change =0.00 4,385.42 = Beginning Balance = 3040 -46330 Legal Fees 4,385.42 = Ending Balance = Ne[Change =0.00 1,053.20 = Beginning Balance = 3050 -46330 Expert & Professional Services 19,196.25 0.00_ 21,049.45 2011 svcg fees - 1st -3rd art 165 9/1/2011 0912011 Columbia Heights HRA (coluhre) P- 243889 2011pvn 21,049.45 = Ending Balance = Net change= 19,196.25 36,360.00 = Beginning Balance = 3060 -46330 Management Services 12,902.00 0.00 49,262.00 Mgmt Fees 9/11 165 9130/2011 09/2011 CommOneond Housing (chc) P- 246959 55355 165 9/3012011 0912011 :Peedlecurring Monthly retuning entry 3- 113664 RC 0.00 8,357.00 40,905.00 R/C CHC PR Mgmt Fee 40,905.00 = Ending Balance = Net Change = 4,545.00 5,690.10 = Beginning Balance = 3100 -46330 Protective Services - 5,690.10 = Ending Balance = Net Change =0.00 2,847.41 = Beginning Balance = 3210 -46330 Telephone & Telegraph 0.00 2,868.35 anew svt 9/11 165 9/1/2011 09/2011 Answerlhe LLC(answ) P- 243831 110804620101pvn 20.94 165 9/2/2011 09/2011 Cool(mm:3474) P- 244590 8772105050196183 10 44.82 0.00 2,913.17 Internet svC 9/11 -10/10 165 9/7/2011 09/2011 Centur,Unk(cent9115) P- 245662 763788397810911pvn 30.74 0100 2,951.91 phone evc 9/07 -10106 165 9/11/2011 09/2011 MCI Comm ServlCq (mcf6718) P- 246872 7637883978/0811pvn 23.94 0.00 2,W5.85 phone svc 8/19 -9/09 165 9121/2011 09/2011 Office of Enterprise Technology(ofd658) P- 246879 W11080694/0811pvn 131.96 0.00 3,307.84 phone svc- per and 8/31 3,107.81 = Ending Balance = Net Change = 260.40 169.15 = Beginning Balance = 3430 -46330 Advertising Other 169.15 = Ending Balance = Net CM1ange =0.00 13,983.19 = Beginning Balance = 3600 -46330 Insurance & Bonds 1,741.75 0.00 15,724.94 C of Col Heights Sep Ins as 165 9/30/2011 09/2011 C of Cal Heights Sep Ins aca e p 1- 113897 632 15,724.94 = Ending Balance = Net Change = 1,741.75 31,638.45 = Beginning Balance = 3810 -46330 165 9/12/2011 09/2011 Electric Xcel Energy(xcel) P- 245468 5159441553 /0811pvn 5,330.54 0,00 36,968.99 elea svc 8/06 -9/04 36,968.99 = Ending Balance = Net Change = 5,330.54 6,242.37 = Beginning Balance = 3820 -46330 Water Page 1 of 2 10/12/201111:13 AM Parkview Villa- Nmth(165) General Ledger Period = Sep 2011 Net Change =0.00 3830 -46330 Gas 165 917/2011 0912011 CenterPolnt Energy (cent) P- 244592 55199652/081 Net Change =465.76 384046330 - Refuse 165 9/12/2011 0912011 Metro Appliance Recycling, Inc.(me"149) P- 246624 579733pm Net Change =93.84 3850 -46330 Sewer Net Change =0.00 4000 -46330 - Repair & Maint. Services 165 5112/2011 09/2011 Custom Appliance Service LLC (astSO44) P- 244864 6931 165 812312011 0912011 Direct Home Applence Services (dire) P- 244865 062311pvn 165 8/3112011 09/2011 BFB Painting, Inc.(bMP) P- 245663 0312011pvn 165 911/2011 09/2011 All Metre Lawn & Snow, LLC(allm2138) P- 245658 1693pvn 165 9/1/2011 0912011 Eagle aevatOr COW.(eag11) P- 244866 109743 -Ipm 165 9/7/2011 09/2011 M] Remodeling (mire) P- 244871 090711pvn 165 918/2011 09/2011 Adam's Pest Control, Inc (adam) P- 246877 670093pvn 165 9114/2011 09/2011 Up Mechandel, Inc(Ibpm) P- 245665 W15506 Net Change= 3 4100 -46330 Rents &Leases 165 8/3112011 09/2011 Multih -relog Credit Contrel (multi) P- 245660 11080436 155 9/12/2011 09/2011 CommonBcnd Housing (chc) P- 244654 55045 Net Change =28.50 4300.46330 Miscellaneous Charges 165 8/22/2011 0912011 City Wide lncksmBhlng, Inc.(city4054) P- 244063 129742 165 91712011 0912011 Kura Sheak(pet1651s) P- 244870 pc090711 Net Change =31.32 4315 -46330 PILOT 165 9130/2011 09/2011 :Postpecurdng Monthly recurring entry 3- 113664 RC Net Change = 1,653. 4390 -46330 Taxes & Licenses Net Change =0.00 4500 -46330 Administrative Expenses Net Change =0.00 4850 -46330 Interest on Deposits 165 9/30/2011 09/2011 Sec Dap interest acwai J- 113850 01 Net Change =12.48 5120 -46330 Building &improvements Net Change =0.00 Page 2 of 2 6,242.37 = Ending Balance = 31,632.76 = Beginning Balance = 465.26 0.00 32,090.52 gas see 8/04 -9/02 32,098.52 = Ending Balance = 3,079.38 = Beginning Balance = 93.84 0.00 3,173.22 trash -c9 /11 3,173.22 = Ending Balance = 3,327.52 = Beginning Balance = 3,327.52 = Ending Balance = 71,290.19 = Beginning Balance = 92.29 0.00 71,382.98 door gasket mlegm -*9 95.22 0.00 71,478.20 wshodr cl repair 310.00 0.00 71,788.20 painting - A609 234.42 0.00 72,o22.62 lawn maint 8/06- 8/26 655.40 0.00 72,678.02 me malnt 9/11 1,501.00 0.00 74,179.02 Stucco repair 48.97 0.00 74,227.99 past svc 8/19 298.75 0.00 74,526.74 ac sva 7/20 -9/08 74,526.74 = Ending Balance = 408.67 = Beginning Balance = 15.00 0.00 423.67 bckgmd ck- 8 131 13.50 0.00 437.17 Ta1%EmPIY Vedf 8111 437.17 = Ending Balance = 142.83 a Beginning Balance = 15.75 0.00 150.58 rekeys 15.57 0.00 174.15 social 174.15 = Ending Balance = 13,796.53 = Beginning Balance = 1,653.92 0.00 15,450.45 Anoka Cry Property Tax Acc 15,450.45 = Ending Balance = 1,403.38 = Beginning Balance = 1,403.38 = Ending Balance = 705.31 = Beginning Balance = 705.31 = Ending Balance = 101.07 = Beginning Balance = 12.48 0.00 113.55 Sec Den interest accrual 113.55 = Ending Balance = 5,353.60 = Beginning Balance = 5,353.60 = Ending Balance = 54,692.59 8,362.00 Page 2 of 2 5016456 Parkview Villa North Bank Reconciliation Report 09/30/2011 Balance Per Bank Statement as of 09/30/2011 02/09/2011 1199 court325 - Court Administration 02/09/2011 1200 court325 - Court Administration 08/17/2011 1421 10006104 - Umer 08117/2011 1422 t0006609 - Cross 09/21/2011 1446 city4054 - City Wide Locksmithing, Inc. 09/2112011 1447 cust5044 - Custom Appliance Service LLC 09/21/2011 1448 dire - Direct Home Appliance Services 09/2112011 1452 mire - MJ Remodeling 09/28/2011 1454 allm2138 - All Metro Lawn & Snow, LLC 09/28/2011 1455 btbp - BFB Painting, Inc. 09/28/2011 1456 cent9115- CenturyLink 09/28/2011 1457 home32 - Home Depot Credit Services 09/28/2011 1458 home7 - HD Supply Facilities Maintenance 09/28/2011 1459 Ibpm - LBP Mechanical, Inc 09/28/2011 1460 multi - Mullihousing Credit Control 09/28/2011 1461 sher4110 - Sherwin- Williams Co. 09/26/2011 1462 xcel - Xcel Energy Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 09/30/2011 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks 10/3/11 $186,209.01 55.00 320.00 11.66 264.05 15.75 92.79 95.22 1,501.00 234.42 310.00 38.74 170.62 146.17 298.75 15.00 57.47 5,330.54 $8,957.18 $177,251.83 $177,251.83 - $177,251.83 0.00 Date Tran # Notes Amount Date Cleared 08/31/2011 1426 adam - Adam's Pest Control, Inc. 48.97 09/3012011 08/31/2011 1427 cent9115 - CenturyLink 38.77 09/30/2011 08/31/2011 1428 cumm - Cummins NPower LLC 1,052.23 09/30/2011 08/31/2011 1429 home32 - Home Depot Credit Services 43.26 09/30/2011 08131/2011 1430 Ioffl 101 - Loffler Companies, Inc 3,698.25 09/30/2011 08/31/2011. 1431 mcic3718 - MCI Comm Service 23.89 09/30/2011 08/31/2011 1432 park1 -Park Supply of America, Inc. 290.99 09/30/2011 08/31/2011 1433 simp - Simplex Grinnell 547.10 09/30/2011 Parkview Villa North Bank Reconciliation Report 09/30/2011 5016456 . Date Cleared - ADT Security Services Inc. 606.88 09/30/2011 09108/2011 1434 adts - All Metro Lawn & Snow, LLC 337.90 09/30/2011 09/08/2011 1435 allm2138 bfbp - BFB Painting, Inc. 540.00 09/30/2011 09/08/2011 1436 12,906.95 09/30/2011 0910812011 1437 chc - CommonBOnd Housing 905.32 09/30/2011 09/08/2011 1438 9 ard1086 - Gardner Plumbing, LLC 282.02 09/30/2011 09/08/2011 1439 home? - HD Supply Facilities Maintenance 197.31 09/30/2011 09/08/2011 1440 offi658 - Office of Enterprise Technology 20.94 09/30/2011 09114/2011 1441 answ - AnswerLive LLC 465.76 0913012011 09/14/2011 1442 cent - CenterPoint Energy 13.50 09/30/2011 09/14/2011 1443 chc - CommonBond Housing 19,196.25 09/3012011 09114/2011 1444 coluhra- Columbia Heights HRA 44.82 0913012011 09/1412011 1445 comc3474 - Comcast 655.40 09/30/2011 09121/2011 1449 eagl1 -Eagle Elevator Corp. 87 96 09130/2011 09/21/2011 1450 home32 - Home Depot Credit Services 728.31 09/30/2011 09/21/2011 1451 home? - HD Supply Facilities Maintenance 105.38 09130/2011 0912112011 1453 poll - Laura Sheak $42,838.16 Total Cleared Deposits Amount Date Cleared Date Tran # Notes 7,982.00 09/30/2011 09/0112011 329 rent deposits 11,905.00 09/30/2011 09102/2011 330 Rent Deposits 7,817.00 09/30/2011 0910612011 331 rent deposits 1,683.00 09/30/2011 09/07/2011 332 operating 407.00 . 09/30/2011 09/09/2011 333 rent deposit 240.75 - 09/30/2011 09/16/2011 -.. 334 lanudry receipts 75.00 -.�.. 09/30/2011 0911 9/2 01 1' 335 operating $30,109.75 Total Cleared Other Items Date Tran # 0910212011 JE 113849 09/08/2011 JE 113846 09120/2011 JE 113847 09/2012011 JE 113848 Total Notes NEB Credit Memo ELoccs OFND Opr Fund transfer ELoccs CFP Cap Fund transfer ELoccs CFP Cap Fund transfer Amount . Date Cleared 5.00 0913012011 34,519.50 09/30/2011 6,100.00 0913012011 3,327.70 09/3012011 $43,952.20 10/3/11 Qk Northeast lJa n/!. Member FDIC Date 9/30/11 Page 1 Primary Account Ending 6456 Enclosures 32 77 Broadway St. N.E., Minneapolis, AN 55413 612- 379 -8811 • 24 hour telephone banking 651 - 628 -9807 Visit our website at www. northeastbank- mn.com * * * * * * *r * * * * ** *AUTO * * 3 -DIGIT 551 2856 0.8140 AT 0.365 13 1 13 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONSOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 Irtr III I [hill RIII rrrlrlr] rlll,Lrrl1r1111 rI1 A C C O U N T S - - -- NORTHEAST BANK IS A PROUD SPONSOR OF THE 1ST ANNUAL NORDEAST BIG RIVER BREWFEST TO BE HELD ON OCTOBER 15 FROM 1 -4PM. FOR MORE INFORMATION AND TO PURCHASE TICKETS. ONLINE, GO TO WWW. ESNS .ORG /NORDEASTSIGRIVERBREWFEST. ALL PROCEEDS BENEFIT EAST SIDE NEIGHBORHOOD SERVICES. WE HOPE TO SEE YOU THERE! NORTHEAST PUBLIC FUNDS ACCT Number of Images 9/01/11 thru 32 9/30/11 Account Number Ending 6456 - Amount Statement Dates DDA REGULAR DEPOSIT Balance 154,985.22 9/02 Days in the statement Period 30 .Previous 11 Deposits /Credits 74,061.95 11,905.00 Average Ledger 191,140 24 checks /Debits 42,838.16 9/07 Average collected 189,062 service charge MISC PAY HUD TREAS 303 00 CR 3031036218 09/08/11 interest Paid 00 ID #- 411269646860103 Ending Balance 186,209.01 9/09 DDA REGULAR DEPOSIT Deposits and credits Date Description - Amount 9/01 DDA REGULAR DEPOSIT 7,982.00 9/02 DDA CREDIT MEMO 5.00 CR 9/02, DDA REGULAR DEPOSIT. 11,905.00 ° 9/06 DDA REGULAR DEPOSIT 7,817.00 9/07 DDA REGULAR DEPOSIT 1,683.00 9/08 MISC PAY HUD TREAS 303 34,519.50 CR 3031036218 09/08/11 — ID #- 411269646860103 ° TRACE #- 031036210991944 9/09 DDA REGULAR DEPOSIT 407.00 9/16 DDA REGULAR DEPOSIT 240.75 9/19 DDA REGULAR DEPOSIT 75.00 9/20 MISC PAY HUD TREAS 303 3,327.70 CR 3031036218 09/20/11 ID #- 411269646860103 TRACE #- 031036211174068 9/20 MISC PAY HUD TREAS 303 6,100.00 CR 3031036218 09/20/11 ID #- 411269646860103 TRACE #- 031036211174067 791285 - 128 s u Date 9/30/11 Page 2 Primary Account Ending 6436 Enclosures NORTHEAST PUBLIC FUNDS ACCT Ending 6456 (Continued) checks in serial order Check# Amount Date check# Amount 905.32 Date 48.97 9/19 9/14 1438 1439 282.02 9/08 9/07 1427 1428 38.77 1,052.23 9/16 1440 197.31 20.94 43.26 3,698.25 9/22 9/20 1441 1442 465.76 9 9/07 07 9/12 430 1431 23.89 9/20 1443 13.50 lg 196.25 290.99 547.10 9/20 9/22 1444 1445 44.82 9/08 1433 606.88 9/27 1449` 655.40 87.96 9/15 1435 337.90 540.00 9/28 9/29 1450 1451 728,31 9/13 9/12 1436 1437 12,906.95 9/29 1453= 105.38 Indicates skip in check numbers Daily Balance Section Balance Date balance Date 9/01 Balance 162,967.22 Date 9/12 200,653.31 9/20 187,851.82 187,786.06 9/02 174,877.22 9/13 200,113.31 199,831.29 9/22 9/27 187,130.66 9/06 9/07 182,694.22 179,534.51 9/14 9/15 198,886.51 9/28 187,042.70 186,209.01 9/08 213,177.15 9/16 198,929.95 9/29 09 213,584.15 9/19 198,099.63 """ E N D O F S T A T E M E N T " 791285 - 129 Payment Summary Bank= 165opr AND mm /yy= 09/2011- 09/2011 AND All Checks =Yes AND Include Volds =All Checks 45,401.17 Check Post Total Bank Check# Vendor Date Month Amount 16Sopr - Parkview Villa North 1434 acts - ACT Security Services Inc. 09108/2011 09/2011 606.88 165opr - Parkview Villa North 1435 allm2138 - All Metro Lawn & Snow, LLC 09/08/2011 09/2011 337.90 165opr - Parkvlew Villa North 1436 bfbp - BFB Painting, Inc. 09/08/2011 09/2011 540.00 165opr - Parkview Villa North 1437 chc - CommonBond Housing 09/08/2011 09/2011 12,906.95 165opr - Parkview Villa North 1438 gard1086 - Gardner Plumbing, LLC 09/08/2011 - 09/2011 905.32 165opr - Parkview Villa North 1439 home? - HD Supply Facilities Maintenance 09/08/2011 09/2011 282.02 165opr - Parkvlew Villa North 1440 off658 - Office of Enterprise Technology 09108/2011 09/2011 197.31 165opr - Parkview Villa North 1441 answ - AnswerLive LLC 09/14/2011 09/2011 20.94 165opr - Parkview Villa North 1442 cent - CenterPoint Energy 09/14/2011 09/2011 465.76 165opr - Parkview Villa North 1443 chc - Commoneond Housing 09/14/2011 09/2011 13.50 165opr - Parkview Villa North 1444 coluhra - Columbia Heights HRA 09/14/2011 09/2011 19,196.25 165opr - Parkvlew Villa North 1445 comc3474 - Comcast 09/14/2011 09/2011 44.82 165opr - Parkview Villa North 1446 city40S4 - City Wide Locksmithing, Inc. 09/21/2011 09/2011 15.75 165opr - Parkview Villa North 1447 cust5044 - Custom Appliance Service LLC 09/21/2011 09/2011 92.79 165opr - Parkview Villa North 1448 dire - Direct Home Appliance Services 09/21/2011 09/2011 95.22 165opr - Parkvlew Villa North 1449 eagll - Eagle Elevator Corp. 09/21/2011 09/2011 655.40 165opr - Parkvlew Villa North 1450 home32 - Home Depot Credit Services 09/21/2011 09/2011 87.96 165opr - Parkview Villa North 1451 home7 - HD Supply Facilities Maintenance 09/21/2011 09/2011 728.31 165opr - Parkvlew Villa North 1452 mare - MI Remodeling 09/21/2011 09/2011 1,501.00 165opr - Parkview Villa North 1453 pet1651s - Laura Sheak . 09/21/2011 09/2011 105.38 165opr - Parkview Villa North 1454 allm2138 - All Metro Lawn & Snow, LLC 09/28/2011 09/2011 234.42 165opr - Parkvlew Villa North 1455 bfbp - BFB Painting, Inc. 09/28/2011 09/2011 310.00 165opr - Parkview Villa North 1456 cent9115 - CenturyLink 09/28/2011 09/2011 38.74 165opr - Parkview Villa North 1457 home32 - Home Depot Credit Services 09/28/2011 09/2011 170.62 165opr - Parkview Villa North 1458 home7 - HD Supply Facilities Maintenance 09/28/2011 09/2011 146.17 165opr — Parkview Villa North 1459 Ibpm - LBP Mechanical, Inc 09/28/2011 09/2011 298.75 165opr - Parkview Villa North 1460 multl - Multihousing Credit Control 09/28/2011 09/2011 15.00 165opr - Parkvlew Villa North 1461 sher4110 - Sherwin - Williams Co. 09/28/2011 09/2011 57.47 165opr - Parkview Villa North 1462 xcel - Xcel Energy 09/28/2011 _ 09/2011 5,330.54 45,401.17 Parkview Villa South Financial Statement Overview September 2011 Revenue: Occupancy for the month of September was 98% occupied; there was one vacant unit as of 9/01/2011 Total Revenue was over budget amount (favorable); Administrative Expenses: Administrative costs for South are over budget (unfavorable) due to 3 quarters of fees paid to City Advertising costs were under budget (favorable). Other Renting expenses were over budget (unfavorable) and reflect cost of background checks for new residents Office Supplies are under budget (favorable). There were no Legal Expenses billed out for September. Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable); Also noted is that water / sewer costs are not reflected as they are quarterly billings. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and cleaning supplies is under budget (favorable) Exterminating contract is under budget (favorable) Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing. Repairs Material and Contract costs were under budget (favorable). Heating/Cooling Repairs is over budget (unfavorable) due to replacing air compressor ($3,900) Furniture/Fixtures is over budget (unfavorable) and reflects the cost of replacing a refrigerator ($490) Parkview Villa South (166) Balance Sheet September 2011 Books = Accrual Sep -11 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 103,554.39 93.00 567,570.36 31.00 0.00 2,523.75 673,772.50 . 7,050.73 9,244.96 8,880.03 1,908.67 27,084.39 646,688.11 646,688.3.1 673,772.50 Parkview Villa -South (166) Income Statement For The Period Ending September 2011 Books = Accrual Month to Date °/ Year to Date Revenue 0.34% 2,501.56 1.05% 818.10 36220 -46340 Gen. Government Rents 26,584.00 95.24% 229,091.81 96.31% 36225 -46340 Nondwelling Rents 682.00 2.44 4,464.00 1.88% 36290 -46340 Other Miscellaneous Revenue - 648.00 2.32% 4,315.70 1.81% Total Revenue 27,914.00 100.00 237,871.51 100.00 Expenses 9,479.60 3.99% 2,025.00 0 7.25 /° Personal Services 7.66% 272.65 0 0.98 /o 5,619.04 1000 -46340 Accrued Salaries 3,723.00 13.34% 33,507.00 14.09% Total Personal Services 3,723.00 13.34% 33,507.00 14.09°70 Supplies 2000 -46340 Office Supplies 2010 -45340 Minor Equipment 2160 -46340 Maint. & Construct Materials 2171 -46340 General Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 3060 -96340 Management Services 3100 -46340 Protective Services 3210 -46340 Telephone & Telegraph 3430 -46340 Advertising Other 3600 -46340 Insurance & Bonds 3810 -46340 Electric 3820 -46340 Water 3830 -46340 Gas 3840 -46340 Refuse 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 4315 -46340 PILOT 4390 -46340 Taxes & Licenses 4500 -46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other Services & Charges 93.58 0.34% 2,501.56 1.05% 818.10 2.93% 4,426.65 1.86% 783.95 2.81% 1,550.62 0.65% 241.78 0.87% 786.10 ° 0.33 /° 1,937.41 6.94% 9,264.93 3.89 0.00 0.00% 0.00 0.00% 6,553.00 30.64% 9,479.60 3.99% 2,025.00 0 7.25 /° 18,225.00 7.66% 272.65 0 0.98 /o 5,619.04 2 . 36 % 116.90 0 0.42 /o 1,395.48 0.59% 0.00 0.00% 348.38 0.15% 841.25 3.01% 7,589.21 3.19% 2,330.05 8.35% 14,090.67 5.92% 0,00 0 o.oD /° 2,310.92 0.97% 205.46 0.74% 13,277.48 5.58% 42.16 0 O.YS /o 4,114.43 1.73% 0.00 0.00% 1,091.74 0.46% 9,049.60 ° 32.42 /o 31,046.16 13.05% 50.00 0.180/0 262.50 0.11% 26.98 0.00% 126.72 0.05% 986.67 3.53% 9,133.94 3.84% 100.00 0.36% 658.62 0.28 0 ° 10.00 0.04% 762.86 0.32% 7.02 0.03% 64.05 ° 0.03 0 24,616.74 88.19 119,596.80 50.28% Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00% 0.00 0.00% O.uu u.uU io 30,277.15 108.47% 162,368.73 68.26% - 2,363.15 -8.47% 75,502.78 31.74% ParWew Villa South (166) Cash Flow statement Period = September 2011 Month to Date Revenue 36220 Gen. Government Rents 26,584.00 36225 Nondwelling Rents 682.00 36290 Other Miscellaneous Revenue 648.00 Total Revenue 27,914.00 Personnel Services 1000 Accrued Salaries 3,723.00 Total Personnel Services 3,723.00 Supplies 2000 Office Supplies 93.58 2010 Minor Equipment 818.10 2160 Maint. & Construct Materials 783.95 2171 General Supplies 241.78 Total Supplies 1,937.41 Other Services & Charges 3050 Expert& Professional Services 8,553.00 3060 Management Services 2,025.00 3100 Protective Services 272.65 3210 Telephone & Telegraph 116.90 3430 Advertising Other 0.00 3600 Insurance & Bonds 841.25 3810 Electric 2,330.05 3820 Water 0.00 3830 Gas 205.46 3840 Refuse 42.16 3850 Sewer 0.00 4000 Repair & Malnt. Services 9,049.60 4100 Rent & Leases 50.00 4300 Miscellaneous Charges 26'98 4315 PILOT 986.67 4390 Taxes & Licenses. 100.00 4500 Administrative Expenses 10.00 4850 Interest on Deposits 7.02 Total Other Services & Charges 24,616.74 Total Expenses 30,277.15 Excess (Deficit) Revenue over Expenses - - 2,363.15 Adjustments 11300 Rent Receivable 542.00 11500 Accounts Receivable 6.00 15510 Prepaid Insurance 841.25 20200 Accounts Payable (3,262.61) 20210 Accrued Other Expense - 0.00 22000 Deposits 71.37 22200 Accrued PILOT 986.67 22210 Revenue Collected in Advance (1,347.52) Total Adjustments _ (2,162.84) (4,525.99) Cash Flow Parkview Villa South (166) Cash Flow Statement Period = September 2011 Month to Date Beg Cash End Cash Difference 108,080.38 103,554.39 (4,525.99) 10100 Cash Balance 93.00 93.00 - 10200 Petty Cash 482,070.36 482,070.36 - 10400 Investments 590,243.74 585,717.75 (4,525.99) Total Cash 10/12/201111:05 AM Page 1 General Ledger (Accrual) Parlwiew Villa South - (166) Months: Sep 2011 Description Control Refer Debit Credit Balance Remarks Property Date Period 29,784.00 = Beginning Balance = 1000 -46340 Accrued Salaries 3,723.00 33,507.0 0 R/C CHC PR Mgm[ Fee 166 9/30/2011 09/11 (:Recur 380) :PostBecurring Retuning 3- 113665 RC 33,507.00 = Ending Balance = NetChange= 3,723.00 2,407.98 = Beginning Balance = 2000 -46340 Office Supplies 48.17 2,456.15 postage 166 8/17/2011 09/11 (pet16611) Laum Shenk P-244881 pC081711 2,501.56 paper, toner etc. 166 9/1912011 09/11 (offi) Office Depot P- 246890 5.79546E +I1 45.41 = Ending Balance = NetChange= 93.58 2,501.56 3,608.55 = Beginning Balance = 2010 -46340 Minor Equipment 3,651.39 picture 166 8/17/2011 09/11 (pet16615) Laura Sheak P- 244881 pc081711 42.84 166 8119/2011 09/11 (home32) Home Depot Credit Services P- 244876 4296803ms 39.52 3,690.91 Patio turn 166 8/2512011 09/11 (home7) HD Supply Facilities Maintenance P- 244877 9110511650pv 251.24 3,942.15 washer 166 9/13/201109/11 (all) All Inc. P- 246884 51260822.001 484.50 4,426.65 frig (1) -417 4,426.65 = Ending Balance = NetChange= 818.10 766.67 = Beginning Balance = 2160-46340 Mand. & Construct Materials 866.55 fuses, turret 166 8/24/2011 09111 (home32) Home Depot Credit Services P- 244879 9582565 99.88 930.75 filters, Bush valve etc. 166 812512011 09/11 (home7) HD Supply Facilities Maintenance P- 244878 9110511647pv 64.20 166 9/13/2011 09111 (door2025) Door Service Cc P- 245670 1002 -5278 - 407.00 1,337.75 door repair 8118 166 9/1612011 09111 (home32) Home Depot Credit Si P- 246882 6995136 42.84 1,380.59 range hood - 417 166 9119/2011 09/11 (home7) HD Supply Facilities Maintenance P- 246886 9110938757 170.03 1,550.62 bulb, ballast 1,550.62 = Ending'Balance = NetChange= 783.95 544.32 = Beginning Balance = 2160 -46340 General Supplies 609.99 tissue, multlfolds etc. 166 9/112011 09/11 (home]) HD Supply facilities Maintenance P- 245674 9110639980pv 65.67 166 91112011 09/11 (sher4110) Sherwin- Williams Co. P- 245677 270 -ipvs 25.82 635.81 paint, brushes 166 9/7/2011 09/11 (sher4110) Sherwin - Williams Co. P- 245678 5480 126.78 762.59 paint - 166 9/8/2011 09111 (home32) Home Depot Credit Services - P- 246885 4993357 23.51 786.10 degreaser etc. NetChange= 241.78 786.10 = Ending Balance = 926.60 = Beginning Balance = 3050 -46340 Expert & Professional Services 9,479.60 2011 svcg fees - 1st -3rd art 166 911/2011 09111 (coluhra) Columbia Heights HRA P- 243890 2011pvs 8,553.00 Ending Balance = NetChange= 8,553.00 9,479.60 = 16,200.00 = Beginning Balance = 3060 -46340 Management Services 21,948.00 Mgmt Fees 9111 166 9130/2011 09/11 (chc) Cmnmomnm Housing P- 246960 55356 5,748.00 18,225.00 RIC CHC PR Mgmt Fee 166 9130/2011 09/11 (:Recur 380) :PostRecuning Recurring J- 113665 RC 3,723.00 = Ending Balance = NetChange= 2,025.00 18,225.00 5,346.39 = Beginning Balance = 3100 -46340 Protective Smdces 272.65 5,619.04 Ann svc cling - 9111 -8/12 166 8/13/2011 09111 (adts) ACT Security Services Inc. P- 242819 53151901pvs 5,619.04 = Ending Balance = NetChange= 272.65 1,278.58 = Beginning Balance = 3210.46340 Telephone &Telegraph 933 1,287.91 snsw we 9/11 166 9/1/2011 09111 (answ) AnswerUve LLC P- 243833 1.10805E +11 1,308.04 Internet svc 9/11 -10110 166 9/212011 09111 (mmc3474) Comcast P- 244591 8.77211E +11 20.13 1,325.44 phone svc 9107 -30 /06 166 9/7/2011 09111 (csn19115) CenturyUnk P- 245669 7637883978pv 17.40 1,336.19 phone svc 8119 -9/09 166 9/11/2011 09/11 (mcir3718) MCI Comm Service P-216887 763788397810 10.75 1,395.48 phone svc - per end 8/31 166 9/21/2011 09/11 (aff658) Office of Enterprise Technology P- 246891 WIIOB0694pvs 59.29 1,395.48 = Ending Balance = NetChange= 116.90 348.38 = Beginning Balance = 3430 -46340 Advertising Other 348.38 = Ending Balance = NetChange= 0.00 6,747.96 = Beginning Balance = 3600 -46340 Insrurance & Bonds 891.25 7,589.21 C of Col Heights Sep Ins acc 166 9/3012011 09/11 C of Col Heights Sep Ins acc 3- 113900 GJ2 ),589.21 = Ending Balance = NetChange= 841.25 11,760.62 = Beginning Balance = 3810 -46340 Electric P- 245469 5150441553/0 2,330.05 14,090.67 elec we 8106 -9/04 166 911212011 09111 (xcel) %ce) Energy 14,090.67 = Ending Balance = NetChange= 2,330.05 2,310.92 = Beginning Balance = 3820 -46340 Water 2,310.92 = Ending Balance = NetChange= 0.00 13,072,02 = Beginning Balance = 3830 -46340 Gas Page 1 10/12/201111:05 AM General Ledger (Accrual) Parkview Villa South - (166) Months: Sep 2011 Property Date Period Description Control Refer Debit Credit Balance Remar 166 9/8/2011 09/11 (cent) CamerPoint Energy P- 245089 55271324/081 205.46 13,277.48 gas svc 8/03 -9/06 NetChange= 205.46 13,277.48 = Ending Balance = 3840 -46340 Refuse 4,07227 = Beginning Balance = 166 9/12/2011 09/11 (metr9149) Metro Appliance Recycling, Inc P- 246888 579733pvs 42.16 4,114.43 trash svc 9111 NetChange= 42.16 4,114.43 = Ending Balance = 3850 -46340 Sewer 1,091.74 = Beginning Balance = NetChange= 0.00 1,091.74 = Ending Balance = 4000 -46340 Repair & Maid, Services 21,996.56 = Beginning Balance = 166 8/23/2011 09/11 (dire) Direct Home Appliance Services P- 244872 082311pvs 42.78 22,039.34 washer /dryer repairs 166 8/3112011 09/11 (olse) Olsen Fire Inspection, Inc. P- 245676 53715 3,902.00 25,941.34 air compressor svc /rplcmnt 166 8131/2011 09111 (bfbp) BFB Painting, Inc. P- 245668 83111pvs 400.00 26,341.34 painting garage wall, #118 166 8/31/2011.09/11 (jerr1) Jerry's Floor Store P- 244875 X629658 1,281.74 27,623.08 carp Inst #118 166 8131/2011 09111 0err1) )erry's Floor Store P- 244874 X629659 385.11 28,008.19 Flooding inst #118 166 9/1/2011 09111 (alim2138) All Metro Lawn & Snow, LLC P- 245667 1693pvs 105.32 28,11351 gmds mold: 8106 -8/26 166 9/1/2011 09/11 (eagil) Eagle Elevator Corp. P- 244873 109743 -lpvs 294.46 28,407,97 me maint- 9111 166 9/6/2011 09/11 (onde) On Demand Professional Mu1tl -Sery P- 244880 35 128.55 28,536.52 Cleaning svc 9/04 166 918/2011 09/11 (adam) Adam's Pest Control, Inc. P- 246889 670093pvs 22.00 28,558.52 pest svc 9/08 166 9/14/2011 09/11 (Ibpm) LBP Mechanical, Inc P- 245673 W15902 298.75 28,857.27 AC svc 7/25 -9113 166 9114/2011 09/11 oerrl) Jerry's Floor Store P- 245672 X629696 1,308.60 30,165.87 carp ins[- #417 166 9/14/2011 09/11 0err1) Jerry's Floor Stare P- 245671 X629702 880.29 31,046.16 vinyl inst #417 NetChange= 9,049.60 31,046.16 = Ending Balance = 4100 -46340 Rents & Leases 212.50 = Beginning Balance = 166 813112011 09/11 (multl) Muldhousing Credit Control P- 245675 11080437 50.00 - 262.50 bckgmd cks 8111 NetChange= 50.00 262.50 = Ending Balance = 4300 -46340 Miscellaneous Charges 99.74 = Beginning Balance = 166 8117/2011 09111 (petl661s) Laura Sneak P- 244881 PCOB1711 26.98 126.72 Flowers NetChange= 26.98 126.72 = Ending Balance = 4315 -46340 PILOT 8,147.27 = Beginning Balance = 166 9/30/2011 09/11 (:Recur 380) :PostRecurring Recurring 3- 113665 RC 986.67 9,133.94 Anoka Cty Property Tax Accra NetChange= 986.67 9,133.94 = Ending Balance = 4390 -46340 Taxes & IJcenses 558.62 = Beginning Balance = 166 9/8/201109/11 (mndpl) MN Dept of labor &Industry P- 246883 ALROO12184I 100.00 658.62 elev ann fee NetChange= 100.00 658.62 = Ending Balance = 4500 -46340 Administrative Expenses 752.86 = Beginning Balance = 166 8/17/2011 09111 (pert1661s) Laura Sheak P- 244881 pc081711 10.00 762.86 gift cards NetChange= 10.00 762.86 = Ending Balance = 4850.46340 Interest on Deposits 57.03 = Beginning Balance = 166 9/30/2011 09/11 Sec Dep interest accrual 1- 113852 G31 7.02 64.05 Sec Delp interest accrual NetChange= 7.02 - 64.05 = Ending Balance = 34,000.15 3,723.00 Page 2 Parkview Villa South Bank Reconciliation Repoit 09/30/2011 5016464 Balance Per Bank Statement as of 09/30/2011 02/1112009 389 mcic - MCI Comm Service 0912112011 1190 dire - Direct Home Appliance Services 09/21/2011 1195 onde - On Demand Professional Multi -Sere LLC 09/28/2011 1198 al1m2138 - All Metro Lawn & Snow, LLC 09/28/2011 1199 bfbp - BFB Painting, Inc. 09/28/2011 1200 cent9115- CenturyLink 09/28/2011 1201 door2025 - Door Service Co 09/28/2011 1202 home? - HD Supply Facilities Maintenance 09128/2011 1203 jerrl - Jerry's Floor Store 09/28/2011 1204 Ibpm - LBP Mechanical, Inc 09/28/2011 1205 multi - Multihousing Credit Control 09/28/2011 1206 olse -Olsen Fire Inspection, Inc. 09/28/2011 1207 sher4110 - Sherwin - Williams Co. 09/28/2011 1208 xcel - Xcel Energy Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 09/30/2011 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $103,554.39 0.00 Date - Tran # Notes Amount Date Cleared 08/31/2011 1171 adam - Adam's Pest Control, Inc. 22.00 0913012011 08/31/2011 1172 cent9115- CenturyLink 17.42 09/3012011 D8131/2011 1173 Ioffl 101 - Loffier Companies, Inc 1,661.53 09/3012011 08/31/2011 1174 mcic3718 - MCI Comm Service 10.73 09/30/2011 08131/2011 1175 simp - Simplex Grinnell 245.80 09/3012011 09/08/2011 1176 acts - ADT Security Services Inc. 272.65 09130/2011 09/08/2011 1177 allm2138 - All Metro Lawn & Snow, LLC 151.81 09130/2011 09/08/2011 1 alis2529 -All Seasons Garage Door Company 170.00 09/30/2011 09/0812011 1179 bfbp - BFB Painting, Inc. 950.00 09/30/2011 09/08/2011 1180 chc- CommonBond Housing 5,748.00 09/30/2011 09108/2011 1181 eaglt - Eagle Elevator Corp. 2,200.00 09/30/2011 $113,648.87 5.47 42.78 128.55 105.32 400.00 17.40 407.00 65.67 2,188.89 298.75 50.00 3,902.00 152.60 2,330.05 $10.094.48 1013/11 $103,554.39 $103,554.39 ranwlew villa aouin Bank Reconciliation Report 09/30/2011 4111 09/08/2011 1182 gard1086 - Gardner Plumbing, LLC 219.00 09/30/2011 09/08/2011 1183 home7 - HD Supply Facilities Maintenance 98.00 0913012011 09/08/2011 1184 offi658 - Office of Enterprise Technology 88.64 09/30/2011 09/08/2011 1185 onde - On Demand Professional Multi -Sery LLC 385.65 09/30/2011 09/14/2011 1186 answ - AnswerLive LLC 9.33 09/30/2011 09/14/2011 1187 coluhra- Columbia Heights HRA 8,553.00 09/30/2011 09/14/2011 1188 comc3474 - Comcast 20.13 09130/2011 09/21/2011 1189 cent - CenterPoint Energy 205.46 09/30/2011 09/21/2011 1191 eagll - Eagle Elevator Corp. 294.46 09/30/2011 09/21/2011 1192 home32 - Home Depot Credit Services 139.40 09/30/2011 09/21/2011 1193 home7 - HD Supply Facilities Maintenance 315.44 09/30/2011 09/21/2011 1194 jerrl - Jerry's Floor Store 1,666.85 09/30/2011 09/21/2011 1196 pet1661s - Laura Sheak 127.99 09/3012011 09/21/2011 1197 t0003779 - Super 160.65 09/3012011 Total $23,733.94 Cleared Deposits Date Tran # Notes Amount Date Cleared 09/01/2011 255 rent deposits 15,739.48 09/30/2011 09/02/2011 256 Rent Deposits 4,153.00 09/30/2011 09/06/2011 257 rent deposits 3,510.00 09/30/2011 09/07/2011 258 operating 1,749.00 09/3012011 09/13/2011 259 _ operating 1,364.00 .,.' 0913012011 09/16/2011 260 - lanudry receipts 239.00 .. X09130/2011 09/19/2011 261 operating 9/19 - 585.00 09/30/2011 u /3 /'II Total $27,339.48 I&Northeast ank Member FDIC Date 9/30/11 Page 1 Primary Account Ending 6464 Enclosures 32 77 Broadway St. N.E., Minneapolis, AN 55413 612- 379 -8811 - 24 hour telephone banking 651- 628 -9807 - Visit our website at www. northeastbank- mn.com ----- - - ° ° °° ' ** AUTO * = - DIGIT 551 2857 03140 AT 0.365 13 1 14 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 111111TIr6 I [[II111M,.I,1IIIIII d�, HI, E , II HI II = A C C O U N T S - - -- NORTHEAST BANK IS A PROUD SPONSOR OF THE 1ST ANNUAL NORDEAST BIG RIVER BREWFEST TO BE HELD ON OCTOBER 15 FROM 1 -4PM. FOR MORE INFORMATION AND TO PURCHASE TICKETS ONLINE, GO TO WWW. ESNS .ORG /NORDEASTBIGRIVERBREWFEST. ALL PROCEEDS BENEFIT EAST SIDE NEIGHBORHOOD SERVICES. WE HOPE TO SEE YOU THERE! NORTHEAST PUBLIC FUNDS ACCT t , Number of Images 32 Account Number Ending 6464 Statement Dates 9/01/11 thru 9/30/11 Previous Balance 110,043.33 Days in the Statement Period 30 7 Deposits /credits 27,339.48 Average Ledger 124,005 25 checks /Debits 23,733.94 Average Collected 122,833 Service Charge 00 ` 3,510.00 Interest Paid :00 1,749.00 Ending Balance 113,648.87' DDA REGULAR DEPOSIT Deposits and credits Date Description' - - - - - `- ` Amount 9/01 DDA REGULAR DEPOSIT 15,739.48 9/02 DDA REGULAR DEPOSIT 4,153.00 9/06 DDA REGULAR DEPOSIT 3,510.00 9/07 DDA REGULAR DEPOSIT 1,749.00 9/13 DDA REGULAR DEPOSIT 1,364.00 9/16 DDA REGULAR DEPOSIT 239.00 9/19 DDA REGULAR DEPOSIT 585.00 checks in serial order Date check# Amount Date check# Amount 9/16 272.65 9/13 1179 950.00 9/07 1171* 22.00 9/12 1180 5,748.00 9/08 1172 17.42 9/13 1181 2,200.00 9/07 1173 1,661.53 9/19 1182 219.00 9/12 1174 10.73 9/14 1183 98.00 9/08 1175 245.80 9/16 1184 88.64 9/15 1177'* 151.81 9/16 1185 385.65 9/13 1178 170.00 9/27 1186 9.33 * Indicates skip in check numbers 791286 - 131 k 4wa. Date 9/30/11 Page 2 Primary Account Ending 6464 Enclosures 32 NORTHEAST PUBLIC FUNDS ACCT checks in serial order Ending 6464 (continued) Date ' check# Amount Date check# Amount 9/20 1187 8,553.00 9/29 1193 315.44 9/22 1188 20.13 9/27 1194 1,666.85 9/27 1189 205.46 9/29 1196' 127.99 9/27 1191= 294.46 9/26 1197 160.65 9/28 1192 139.40 * Indicates skip in check numbers Daily Balance section Date - Balance Date Balance Date Balance 9/01 125,782.81 9/13 125,533.33 9/22 116,568.45 9/02 129,935.81 9/14 125,435.33 9/26 116,407.80 9/06 133,445.81 9/15 125,283.52 9/27 114,231.70 9/07 133,511.28 9/16 124,775.58 9/28 114,092.30 9/08 133,248.06 9/19 125,141.58 9/29 113,648.87 9/12 127,489.33 9/20 116,588.58 * ** E N D O F 5 T A T E M E N T ^ 791286 -.132 Payment Summary Bank= 166opr AND mm/yy = 09/2011 - 09/2011 AND All Checks =Yes AND Include Voids =All Checks 31,865.47 Check Post Total Bank Check# Vendor D Month Amount 166opr - Parkview Villa South 1176 acts - ADT Security Services Inc. 09/08/2011 09/2011 272.65 166opr - Parkview Villa South 1177 allm2138 - All Metro Lawn & Snow, LLC 09/08/2011 09/2011 151.81 166opr - Parkview Villa South 1178 alls2529 - All Seasons Garage Door Company 09/08/2011 09/2011 170.00 166opr - Parkview Villa South 1179 bfbp - BPB Painting, Inc. 09/08/2011 09/2011 950.00 166opr - Parkview Villa South 1180 chc - Common6ond Housing 09/08/2011 09/2011 5,748.00 166opr - Parkview Villa South 1181 eagll - Eagle Elevator Corp. 09/08/2011 09/2011 2,200.00 166opr - Parkview Villa South 1182 gard1086 - Gardner Plumbing, LLC 09/0812011 09/2011 219.00 166opr - Parkview Villa South 1183 home7 - HD Supply Facilities Maintenance 09/06/2031 09/2011 98.00 166opr - Parkview Villa South 1184 off1658 - Office of Enterprise Technology 09/08/2011 09/2011 88.64 166opr - Parkview Villa South 1185 once - On Demand Professional Multi -Sere LLC 09/08/2011 0912011 385.65 166opr - Parkview Villa South 1186 answ - AnswerLive LLC 09/14/2011 09/2011 9.33 166opr - Parkview Villa South 1187 coluhra - Columbia Heights HRA 09/14/2011 09/2011 8,553.00 166opr - Parkview Villa South 1188 comc3474 - Comcast 09/14/2011 09/2011 20.13 166opr - Parkview Villa South 1189 cent - CenterPoint Energy 09/21/2011 09/2011 205.46 166opr - Parkview Villa South 1190 dire - Direct Home Appliance Services 09/21/2011 09/2011 42.78 166opr'- Parkview Villa South 1191 eagll - Eagle Elevator Corp. 09/21/2011 09/2011 294.46 166opr - Parkview Villa South 1192 home32 - Home Depot Credit Services 09/21/2011 09/2011 139.40 166opr - Parkview Villa South 1193 home7 - HD Supply Facilities Maintenance 09/21/2011 09/2011 315.44 166opr- Parkview Villa South 1194 jerrl - Jerry's Floor Store 09/21/2011 09/2011 1,666.85 166opr - Parkview Villa South 1195 onde - On Demand Professional Multi -Sery LLC 09/21/2011 09/2011 128.55 166opr - Parkview Villa South 1196 pet1661s - Laura Sheak 09/21/2011 09/2011 127.99 166opr - Parkview Villa South 1197 t0003779 - Super 09/2112011 09/2011 160.65 166opr - Parkview Villa South 1198 allm2138 - All Metro Lawn & Snow, LLC 09/28/2011 09/2011 105.32 166opr - Parkview Villa South 1199 bfbp - DEB Painting, Inc. 09/28/2011 09/2011 400.00 166opr - Parkview Villa South 1200 cent9115 - CenturyUnk 09/2812011 09/2011 17.40 166opr - Parkview Villa South 1201 door2025 - Door Service Co 09/26/2011 09/2011 407.00 166opr - Parkview Villa South 1202 home7 - HD Supply Facilities Maintenance 09/28/2011 09/2011 65.67 166opr - Parkview Villa South 1203 jerrl - Jerry's Floor Store 09/28/2011 09/2011 2,188.89 166opr - Parkview Villa South 1204 Ibpm - - LBP Mechanical, Inc 09/28/2011 09/2011 298.75 166opr - Parkview Villa South 1205 multi - Multihousing Credit Control - 09/28/2011 09/2011 50.00 166opr - Parkview Villa South 1206 olse - Olsen Fire Inspection, Inc. 09/28/2011 09/2011 3,902.00 166opr - Parkview Villa South 1207 sher4110 - Sherwin- Williams Co. 09/28/2011 09/2011 152.60 166opr - Parkview Villa South 1208 xcel - Xcel Energy 09/28/2011 09/2011 2,330.05 31,865.47 Parkview Villa Apartments 965 40` Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of September 2011 Prepared by Laura Sheak, Property Manager Police Report There were no police calls for the month of September. Wait List 53 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non - resident, elderly, handicapped) (updated) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 01 applicants for Parkview Villa South (non- resident) 00 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non - resident) Occupancy North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of units) South is 44 out of 45 (98 % occupancy) Move Outs #417 8/31 (Vacant September) Move INS # 118 9/1 Maintenance Report ( See attached) N"WOMUT1 Upcoming Events! Board Meeting Tuesday, September 6, 7:00 p.m. Resident Council Meeting— Monday, September 12, 7:00 p.m. Star Wars Party, Friday, September 9, 6:00 p.m. Popeyes Chicken, Wednesday, September 14, 5:00 p.m. Flu Clinic, Thursday, September 29, 10:30 -11:30 a.m. Sweet September Showers Sweet September showers, Not quite winter yet. Not quite Autumn either, But summer has definitely left. The air contains such a chill, Makes you shiver inside, Yet sweet September showers, The night air is so frosty, That you can see your breath, The winds are fierce and blustery, Don't stay out, "you'll catch your death." Sweet September Showers, Dulling the sky each day, Delicately petalled flowers, 0 W comco(o(omm(ocom(omcomcom(om " cn N N N N N N N -+ -• -• -� O (° (O (O O O (° (O (p a 0 0 (O 0 (O m Ul A W W N c0 OD J V m N N W � wozzwzzzzz W WWZZWZZZZZZMZZO' N Z � � (Q i i r. 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N w D Q X O ( D (p C a D ° CD 0 O N N N N N N N N N (° ( 0 0 O w (D G L N d 7 N O 04 y C 7 9 0 3 C d S C T VI M •f :3 D n n 0 0 o d n 0 0 J n O a a y O 6 CV O p• O �' o `OG Q P. a1 p. ` Q p• m� a� w a n Y m CLU _ro 6 b w o o 6 a ° O " B n ° O '" o n a ^ O F O p• O X O O V A S � F a s � q � q w o a FF rt o rt o 0 3 • 3 3 J o o 3 'A J ° o 3 0 � 0 0 S 9 n Y Y D w 3 9 3 H J J J •� S S S J S 3 3 3 m io 0 W d 2 d d U1 W W W W 3 3 3 3 y C 7 9 0 3 C d S C T VI M •f :3 D Parkview Villa Apartments 965 40 °i Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of July 2011 Prepared by Laura Sheak, Property Manager Police Report There were no police calls for the month of July. Wait List 44 applicants for Parkview Villa North (resident of C.A., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non - resident, elderly, handicapped) (updated) 16 applicants for Parkview Villa North (no preference) 04 applicants for Parkview Villa South (resident C.H.) 06 applicants for Parkview Villa South (non - resident) 01 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 213R (non - resident) Occupancy North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of units) South is 45 out of 45 (100 % occupancy) Move Outs # 809 7/31 # 609 7/31 Move INS #507 7/1 Maintenance Report ( See attached) o ro J J J ` J J J J J \ -4 ` -4 \ -4 ` -4 -4 -4 N N N N N N N N N N — N -+ -� -� —� --� -• -� J J J J J J-`- � N N NNNN -000 O O COO W W J MUI W 00 W W W W CP�� C nC nC nzzC nzzzzzzwtnz CnCnCnzzCnzcnzzCnzzzz m S � c m A (P - 0 W W W W A W W N (O U1 U1 N J W U1 W ""' 7 N M 0 0 O O O N O 0 0 N 0 0 0 O N CJt CO N — W CO A W N O N O W W W W W W N W � o m o -�' o 0 o 0 m ZD m o s m 3 moo ° ( —nN <°.�no3� -n;LM min m= �vmm�m 0CD p o i p m o m O, O p 0 ? 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Q m c° a CD l (D m m Cl (D y a m m 3 m m 2 1 CD p - N a ° o D c 2 o a a rn N n O J J J J J J J J J J J ` N N N N N N N N N N N N °D -+ N --� J J` J J J" M N N N N N N 0 0 0 0 0 CO CO 0 0 0 N O A W 0 - M 0 ` a W N N N N N I3 N O m V m m N N N C C C G C C C C ZZZZCn (n (n (n m N N - O O O N N W 0 P W W r vC (n U) F5 6 d 33O(n(A v o m n n o N o O o v v o005 �M 5 0 < 0 n O N (D N O u O O N Q l0 O O O O O 3 j 0 3 W Q C D ,- p (� V 6 O a '> '"' N N = s N 3 o v m O o'o ° a o m CL o oC m CD _ 0 m m C C 0 gy m C -o o ( � aCC 0 CD (AD a Q N, y N a 'O O' O' (D -� a x c CL 0 CL 0 N o c m m m o g0,-, v Q) CD O d N 0 o m z o o o o n CD J J J -I v J V N N N N N N N -- m\ M M N N M LL t h 2 d d a.. c c O L c N 0 M 0 M 0 M 0 o N1 g q M h b N M !J� M r N M a Lq 0.l 0.1 0.1 W n a 6. �r �rnn o W ' 0 N N Cl a0 a� q ro 0 n U U a U xi v N U �i v N U rri v d JE y o U yg o.+ o o n Q { O � o M qq ° o a O U iV A O 4 g� O O et/yf V g� 10A a �s yl B B o o B Uo1' Um U b: Uo; Ud U � � ✓� U rcU� UrC B� C[C[ j .( ryU ry U Parkview Villa Apartments 965 40 °i Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of August 2011 Prepared by Laura Streak, Property Manager Police Report There were three police calls for the month of August. Call type: Medical, check welfare, and Emergency medical. Wait List 50 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 31 applicants for Parkview Villa North (non- resident, elderly, handicapped) (updated) 16 applicants for Parkview Villa North (no preference) 02 applicants for Parkview Villa South (resident C.H.) 08 applicants for Parkview Villa South (non - resident) 01 applicant for Parkview Villa South 2BR (resident) 00 applicant for Parkview Villa South 2BR (non - resident) Occupancy North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of limits) South is 45 out of 45 (100 % occupancy) Move Outs # 118 8/31 # 417 8/31 Move INS # 809 8/1 # 609 8/5 Maintenance Report ( See attached) N q 9 m m e N M M M M N y � M V f !U� M 6. EL h O 1� r PP n F V w V u u �.� a aa a o M m 0 m 0 g � W o rg o a� o v U> U U x t U Wm N U x 4 y C qq qq qq F p �o o qq qq qq q qq qq I O In O cn M �cAO !t]3 U U O U O U O U $ C c $ p $ . ° q � U ° p 0 $ O 00 o 0 q $ 00 0 $ 00 lJ O o0 o N P (-0 y P i W A w � a N IR 9 p � '. z C) O pGe 00 Ltii F. r N N B o B B U a; U o; Managed by CommonBond Communities Owned by the City of Columbia Heights s� Upc oming Eve Board Meeting Monday, August 1, 7:00 p.m. Resident Council Meeting— Monday, August 8, 7:00 p.m. Men's Barbeque, Wednesday, August 24, 6:00 m. M w Summer is the breeze blowing through the grass in June Summer is walking through the sand in August It is running carelessly through the meadows It is the memories you have forever It is taking off your shoes and feeling the grass tickle It is what you never want to end your toes It is always what you look forward to in the winter It is sitting on the porch at night sipping lemonade Summer is the fireworks in July It is going swimming at the pool with your closest friends It is feeling nothing but happiness It is the times you don't want to forget Summer ends September begins Back to school Back to cold weather Back to wishing it were summer Cha Cha Poet y W NMMMd 't 't u) u)M O O O 0 0 00 0 W W I-N ti V W �-- I� W W W W W W W W W co W W W W co W W W co co W W )n W W co co co co W E 0000000000000000000000000000000 O U �C C @ 5 °. o o .O C C 0 C p O O 0 O N > @ n 0 a L r C a) 0 E E c `� L -° oo '-°o_ Q (D 'n y N O CD O. ° 00 'O @ p (D U L o d y y C: :� (D y D N ui N C O C a) ' O 3 7 ¢ N TF N 'O Y a) 0 'O O. @ (a O "o @ O 2 E 'O "d N Q 0 O O. .0 m a -° m 0) 3 K m 3 o ° a) °_ -° a) Y m ___ c�'o ) 3 c @m cu 0 @ L N a' O a) a) O N N U a7 m" c' @ m 'O !n a: N a) , a p ) 'o c s O _Q O K d ai Q �. °� 3 a a s .: m@ 'co �+ (0 L 0 @ -6 L =. 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N N 0 0 o N It I- N M Cl) M r It W M (O N wwz z ww Z(nfn zz aaaaaaaaaaaaaaaa W N N M M d' V d' )O (D (D I- m O O O r N N N N N N N N N N N N M M M 00 00 co W 00 00 0 W W w w w W W W W 1 1 Meeting was called to order at 7:00 p.m. The Pledge of Allegiance was recited. Reports were given by: ❖ Secretary's report by Jan Field ( in DeAnne's absence) ❖ Treasurer's report & Petty Cash by Jan Field (in Ken Bloch's absence) ❖ Sunshine report & New Residents noted by Cecile; she requests information from anyone on persons in the hospital or that are sick so she can send cards. ❖ Bingo report by Jackie ❖ Manager's report by Jennifer E. - announced winner of "Flag naming Contest" - LeAnne Miller - who won a Rainbow Gift Card. Jennifer left right after her report, as there were no questions for her. She reminded us of the ICE CREAM SOCIAL coming up. A hand -count vote was done regarding the serving of cake and coffee on the VFW Bingo nights; it was voted to be discontinued for the time; the extra money will go into the Bingo pay -outs. This month there was way too much cake left over. Reminders were given for the Pork Tenderloin sign up (Thursday - July 14 & Friday - July 15 at 2:00 pm to 3:30 pm.) Be sure to mention if you need a ride, coming or going to the dinner; or can you be a driver. ISSUES brought up: ❖ Items being bought from the vending machine are still reported as stale or out - dated. Council will be in contact with that fellow to figure out a solution. ❖ Vernie Harper ( #408) stated she is having her Sunday newspaper taken the last couple of weeks and not returned. •:® A young man is here in the building that doesn't live here after 10pm. Blonde, clean -cut, tall, good - looking. Anyone observing his whereabouts should report it to the Management Office or to someone who can check it out. ❖ Ardell questioned the status of the Anoka Traveller. Information will be obtained and reported. ❖ Lyn Miner voiced that it is not up to Aeon to determine our Resident Council. Nominations were received as follows: ❖ Virginia LaMonica - for Secretary A ballot sheet will be made up adding her name. Anyone not nominated would be ANNOUNCEMENTS or DISCUSSIONS: •8 Looking for ENTERTAINMENT COMMITTEE person or persons. The "American Stories" photos have been removed from the "B" Room and a nice picture has been hung up in its place. Seniors Social worker, Nancy Shaw, is trying to line up someone to talk to us on various topics. Looking for volunteers for the August 24 BBQ - can be several people. Any ideas? Sign up will be on AUGUST 15 (Friday). POT LUCK also for those who want to contribute to it. This is a FREE EVENT for residents. •:® Terry White is out of town until the end of July. ®:® The voting on new AMENDMENTS to the BY -LAWS will be part of our BALLOT for voting in the new Board Members. Amendments were read and no changes were requested. *o Discussion of Resident Council potential changes (or not) with AEON take- over. Still have not received the Questions /Answers we requested. $5 Drawing Winners: Kenny Johnson Jeff Yaeger LaVern Hansen Shirley Benitez. The meeting was adjourned at 8:00 pm. x, � g � , Resident meeting September The meeting was called to order at 7:00. The pledge was led by Adam. Sunshine Report: Since the last meeting held in August. We have only sent out three cards. With $S.00were sent to Lola Jones #417, Rae Stevens #910, Kyle, and Craig Zieske #904. Managers Report: Letting people in we don't know. Bag garbage closed when going down the shoot. Go to the office in you find bugs. Emergency Work Orders call the office. Welcoming Committee: NO ONE NEW. ENTERTAINING; POPEYES ON WEDNESDAY AT 5:00 VOTED ON 1 PC OR 2. VOTED YES. Donations of $70. Towards dinner was rec'd . Eating in room A., Bingo Report: August balance is $88.00. VFW bingo for now will be like regular bingo. Karaoke started on Sunday at 2:00. White elephant, plays. Volunteer bingo callers will be Deanna and Dominic. Sweeper for a room is requested. The current one is junk. The green vac. Was brought up to use. If not working talk to Laura. Amendments we will table for now. Announced new members to the board. Virginia(sec) Shirley(v.p.) Nominations not til November. (new members) Problems that deal with Residents should be taken to the office. Treasurers report: We have $5,300 in our account. And 72.00 in petty cash. Shirley found information regarding discrimantion and protected class. Laura reported: The south bldg.. Is for 55 and older. The North side is for the elderly, handicapped or disabled. Residents are protected By the Civil Rights Act of 1964. We appreciate Nuya's (Dominic's sister) for her volunteering. You must treat people in this building with respect. The way you want to be treated. Drawing winners: Cecil, Becky and Dorothy S. all won $5.00. Meeting dismissed Thanks everyone for coming. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of October 25, 2011 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 7 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: CommonBond Contract Extension BY: Sheila Cartney BY: Resolution 2011 -10 DATE: October 17, 2011 BACKGROUND: On January 31, 2012 the contract between the City of Columbia Heights HRA and CommonBond will expire for the management of Parkview Villa. Based on the Annual Contributions Contract (ACC) a two -year contract is allowed, at this time staff is recommending a one year contract extension with CommonBond. The extension would keep the same terms as the previous contract, including immediate termination upon the sale, with the exception of the monthly fee. CommonBond is requesting an increase in the monthly fee (section 9.1). CommonBond has not received an increase in fees for five years and is requesting a 5% increase at this time. The current monthly fee to CommonBond is $18,650 which includes payroll related expenses and the monthly management fee. The increase of 5% would raise the monthly fee to $19,583, an overall increase of $933 a month or $11,196 a year. RECOMMENDATION: Staff recommends extending the Management Contract with CommonBond for one year with a 5% increase in the monthly fee. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2011 -10 there being ample copies available to the public. MOTION: Move to Adopt Resolution 2011 -10, A Resolution extending CommonBond's Housing Management Contract for one year for Management of Parkview Villa North and South, Ending on January 31, 2013 and an increase to the monthly management fee of 5 percent, increasing the base fee to $19,583.00. HRA ACTION: HRA RESOLUTION 2011 -10 EXTENSION OF COMMONBOND HOUSING MANAGEMENT CONTRACT UNTIL JANUARY 31, 2013 FOR MANAGEMENT OF PARKVIEW VILLA NORTH AND SOUTH WHEREAS, on January 23, 2008 the City of Columbia Heights's Housing and Redevelopment Authority (HRA) approved a management agreement with CommonBond Housing (CommonBond) which included a provision for a five -year contract, and WHEREAS, the Department of Housing and Urban Development (HUD) denied the ability of the HRA to enter into a five -year contract based on a previously approved 1969 Annual Contributions Contract which limits all contracts to two years, and WHEREAS, in order to meet the spirit and intent of the originally approved five year contract both HUD and the HRA agreed to a management contract term of an initial two year period with three one -year extensions, and WHEREAS, this language is memorialized in Section 1.3 of the final and approved contract approved by the HRA on April 22, 2008, and WHEREAS, the HRA is satisfied by the performance and competence of CommonBond and desire to extend the subject term, NOW THEREFORE BE IT RESOLVED, 1) The HRA approves a one -year management contract extension period, per Section 1.3 of the April 22, 2008 Management Agreement. Per this Agreement, the management term will end on January 31, 2013. 2) The HRA approves a one -time increase of 5 percent to the monthly management fee, increasing the base fee to $19,583.00 3) All other provisions of the contract dated April 22, 2008 Management Agreement between CommonBond and the HRA remains in place. Passed this 25th day of October 2011. MOTION BY: SECONDED BY: Chair- Tammera Diehm Attest by: Shelley Hanson, Recording Secretary C;OIDIt1011BO d M u October 7, 2011 c u ml rot a rl M r s m il Ycarsnl Stable I lume.^, &, thong Fulmer;. Scott Clark Columbia Heights HRA City of Columbia Heights 590 - 40 Avenue Northeast Columbia Heights, Mn. 55421 RE: Columbia Heights HRA Parkview Villa — Contract Renewal Dear Mr, Clark, .3).8 Kellogg, Buidevot(I 6V. St. Paul, NIN 5510) -1900 651- 291 -1750 Phone 651 -291 -1003 Cox ware.conmionbund.org As per your request, please let this letter serve as our proposal for extending our Management Agreement Contract for a period of one year upon the contract expiration of January 31, 2012. During CommonBond's tenure as Management Agent for Columbia Heights HRA, Parkview Villa North and South, the monthly fee has remained at the initial flat fee. In the past we were able to accommodate a 0% increase; however, because of increased costs in salaries and expenses, we find it necessary to request an increase of 5% in the total monthly fee. The current monthly fee is a flat fee of $18,650.00 per month which includes payroll related expenses and the monthly management fee. An increase of 5% would raise the monthly flat fee to $19,583.00 which is an overall increase of $933.00. I appreciate your review and consideration. If you require anything further, please do not hesitate to contact me. Sincerely, Lisa Wilcox - Erhardt Director of Property Management CommonBond Communities erhardt@ commonbond.org An Lqunl Oppornmilpl Af/innailve Arilon Orgnolunlou COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 25, 2011 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 8 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2011 -07, Adopting the BY: Laura Frost Proposed 2012 Budget for Parkview Villa DATE: October 18, 2011 North BACKGROUND Parkview Villa North (PVVN) consists of 101 units of public housing, located at 965 40 Avenue Northeast. PVVN serves seniors and disabled persons. PVVN was constructed in 1975 with funds from the U.S. Department of Housing and Urban Development. CommonBond Housing provides management services to PVVN. Expenditures The proposed 2012 budget for PVVN is 602 050. The amount includes $92,200 for capital outlays. The budget increased 1 %. Administration costs increased by 5% due to salary, contract and other administration costs. Utility costs have been lowered to reflect the historic data. Operating and Maintenance expenses increased a total of 8% from 2011. However, included in this increase is a 5% increase in the elevator contract, cost for new window blinds for all 9 floors, $5,000 for concrete work and parking lot patching and seal coating, $1,000 for new inside benches and other necessary line item increases. Revenues Total proposed revenue is 638 461 and includes rents of $341,66 , Department of Housing and Urban Development operating subsidy of $190,000, and Department of Housing and Urban Development Capital Funding Program funds of $92,200 and other miscellaneous income of $14,597. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented. RECOMMENDATION MOTION: Staff recommends adopting Resolution 2011 -07, the 2012 PVV North Budget. RECOMMENDED MOTION: Motion: Move to waive the reading of Resolution 2011 -07, there being ample copies available to the public. Move to adopt Resolution 2011 -07, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2012 Parkview Villa North Budget of $602,050and recommending this to the City Council for approval. Attachments: Resolution, Budget sheets HRA ACTION: HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2011 -07 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2012 BUDGET FOR PARKVIEW VILLA NORTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North, a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2012 Parkview Villa North budget of $602,050.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 25th DAY OF October, 2011. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair owo N Om m.. awo O SoSSoo�oSWSWSWSoSoSo� o SS 0 o�olno �S�SoSo o� o� SoB�$ oom " O O+ oQSoB$ iv W ",! „.o, 3 °m a �nn O n 3 % y yxQ 00 Amy og ' °'$ oTi� A� o� Ean _ @�? ��v �Hm w �NA a' = p @ m Ai'o�`m 1°'�m m9mnn xafA `° ao n m y ^' m Od 2 Z o�o N O� m N N T N N. N N a . 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Z �V m a o a' o C omg F, NC.v T_. -12, -tA y ;Oy ^303 �,� NaN co D�lno n ono ON no g. 27o_.0 m�exo�m'. _.Ad NO:. o N � < R F� as n m� < HI m j?' n 2 � od z o r G' o N A O+ O p 3 O T 2 N V V y 3 w C 0 V' J N O P J _ O J C z N W N O V Ep 9 N W V O V A J O J N W J N bi (li J A J J Z ' ti V ' J Ut W O O J u W p N O I I O joj&$ �l z 0 A 0 zi ir m Od o R O A. I I O City of Columbia Heights 2012 Budget work sheet Department Proposed 203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council 46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2009 201L 2011 2012 1 2012 2012 PERSONAL SERVICES 1000 ACCRUED SALARIES 1011 PART -TIME EMPLOYEES 1070 INTERDEPARTMENTAL LABOR SERV 1080 INTERDEPARTMENTAL LABOR CR 1210 P.E.R.A. CONTRIBUTION 1220 F.I.C.A, CONTRIBUTION 1300 INSURANCE 1510 WORKERS COMP INSURANCE PREM 1700 ALLOCATED FRINGE 1800 INTERDEPARTMENTAL FRINGE CR TOTALS: PERSONAL SERVICES SUPPLIES 2000 OFFICE SUPPLIES 2010 MINOR EQUIPMENT 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 2030 PRINTING & PRINTED FORMS 2070 TRAINING & INSTR SUPPLIES 2160 MAINT. & CONSTRUCT MATERIALS 2161 CHEMICALS 2171 GENERAL SUPPLIES 2172 UNIFORMS 2175 FOOD SUPPLIES 2280 VEHICLE PARTS TOTALS: SUPPLIES OTHER SERVICES & CHARGES 3020 ARCHITECT /ENGINEER FEES 3040 LEGAL FEES 3041 ATTORNEY FEES -CIVIL PROCESS 3050 EXPERT & PROFESSIONAL SERV. 3060 MANAGEMENT SERVICES 3100 PROTECTIVE SERVICES 3105 TRAINING & EDUC ACTIVITIES 3210 TELEPHONE & TELEGRAPH 3220 POSTAGE 3250 OTHER COMMUNICATIONS 3310 LOCAL TRAVEL EXPENSE 3320 OUT OF TOWN TRAVEL EXPENSE 3430 ADVERTISING OTHER 3500 LEGAL NOTICE PUBLISHING 3600 INSURANCE & BONDS 3810 ELECTRIC 3820 WATER 3830 GAS 3840 REFUSE 3850 SEWER 4000 REPAIR & MAINT. SERVICES 23,760 23,760 3,335 10,753 6,470 3,731 24,288 2,523 1.598 154,824 11,342 4,309 18,832 43,119 9,183 49,034 3,519 6,003 54,619 25,380 26,013 25,380 26,013 2,110 2,900 1,362 - 600 5,911 10,200 3,358 7,950 14 12,754 3,273 1,680 154,824 5,950 5,080 21,650 5,000 2,500 154,824 6,500 600 150 412 20,937 52,768 16,719 49,363 11,181 9,471 61,125 25,500 25,500 3,500 . 10 9,500 11,590 25,190 5,000 1,700 162,295 6,000 150 600 600 - 350 350 - 22,526 22,000 - 54,529 49,000 - 14,320 12,075 - 76,130 57,600 - 9,340 6,536 - 8,279 13,312 - 74,300 96,167 - 4050 GARAGE, LABOR BURD 4100 City of Columbia Heights 1,077 2,971 1,900 2012 Budget work sheet 4200 PROGRAM ACTIVITIES - Department Proposed - - 203 PARKVIEW VILLA NORTH MISC. CHARGES Actual Actual Adopted Department Manager Council 46330 PARKVIEW VILLA NORTH 20,412 Expense 2009 Expense 2010 Budget 2011 Proposed 2012 Proposed 2012 Adopted 2012 Line Item Description 4030 EXTRAORDINARY MAINTENANCE - 525 525 - 4050 GARAGE, LABOR BURD 4100 RENTS & LEASES 1,077 2,971 1,900 1,500 4200 PROGRAM ACTIVITIES - - - - 4300 MISC. CHARGES 158 2,565 2,050 2,100 4315 PILOT 21,762 20,412 20,574 20,100 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4335 TENANT SERVICES - - - - 4349 INSURANCE DEDUCTIBLE - - - - - 4374 EMPLOYEE RECOGNITION - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4380 COMMISSION & BOARDS - - - - - 4390 TAXES & LICENSES 1,443 1,373 2,250 2,000 - 4395 STATE SALES TAX - - - - 4500 ADMINISTRATIVE EXPENSES 3,614 5,408 - - - 4850 INTEREST ON DEPOSITS 465 147 150 150 - TOTALS: OTHER SERVICES & CHARGE 387,950 425,660 457,397 459,160 - CAPITAL OUTLAY - - - - 5120 BUILDING & IMPROVEMENT 63,819 295,004 112,000 92,200 5130 IMPROV. OTHER THAN BUILDINGS - - - - 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT - - - - TOTALS: CAPITAL OUTLAY 63,819 295,004 112,000 92,200 OTHER FINANCING USES - - - - - 7100 OPER.TRANSFER OUT - LABOR - - - - - 7431 TRANSFER OUT SPECIAL PROJECT - - - - - 8100 CONTINGENCIES - - - - - 8110 VANDALISM - - - - TOTALS: OTHER FINANCING USES - - - - - TOTALS: PARKVIEW VILLA NORTH 499,817 758,797 617,060 602,050 - TOTALS: PARKVIEW VILLA NORTH 499,817 758,797 617,060 602,050 - GRAND TOTALS: 499,817 758,797 617,060 602,050 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of October 25, 2011 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 9 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2011 -08, Adopting BY: Laura Frost the Proposed 2012 Budget for DATE: October 18, 2011 Parkview Villa South BACKGROUND: Parkview Villa South (PVVS) is a 45 -unit apartment building, located at Ubb 40 "' Avenue Northeast. PVVS serves low- income seniors age 55 and older. PVVS was constructed in 1991. PVVS is owned by the Economic Development Authority and managed by CommonBond Housing. Expenditures The proposed 2012 budget for PVVS is $279,101. Of this amount, $35,000 is allocated for capital projects. There is an overall budget increase of 9 %. This increase is reflected in part by a 5% increase in elevator contract and overall materials costs. Administration expenses increased by 5% due to salary, contract and other administrative costs. Also included in this increase is $1,250 for replacement of the flooring as needed and parking lot patching and seal coating, $1,000 for inside furniture and other necessary line item increases. Revenues Proposed gross revenues are $ 319,915 and include rents of $309,286 other miscellaneous income of $10,629. RECOMMENDATION MOTION: Staff recommends adopting Resolution 2011 -08 the 2012 PVVS Budget. RECOMMENDED MOTION: Motion: Move to waive the reading of Resolution 2011 -08, there being ample copies available to the public. Motion: Move to adopt Resolution 2011 -08 a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2011 PVVS Budget of $279,101 and recommending this budget to the City Council for approval. 611144 HRA ACTION: HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2011 -08 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2010 BUDGET FOR PARKVIEW VILLA SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the City had constructed in 1991 Parkview Villa South (PVVS), a 45 -unit rental apartment building, for the purpose of providing housing for low- income seniors age 55 and older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2012 Parkview Villa South budget of $279,101.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 25th DAY OF October, 2011. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair 1 1 om o� gg o� oN v2 -1 �l m W °003 g Op oSi g`�a ° p ° o o off° P ''PP g mUr and v410 O OHO n % y y �Od�« Op-INq vo�i o �� of '�G o c 9 isp 0 .mv 2 Oa z in E a z N all G O O O V� O O O 0 O 01 (Nn O N A 3 0 N �1 W O O _t W W w T N N W N O N 0 .. J ' 41 LLl N 41 A p � V N W 01 N. (11 W W W W 01 N N 0 N O N N W N N 41 N W � � 01 N N Oa N O N N W N W 0 W ° w 01 N N � O N �O N W W � T N N Ol N O N v W N p 0 J W ° w 6 N N � N 01 N W 01 ° N O N N 01 N 01 N N W ip 0 W � O1 N N � N O N y N O w w' � N W W M W O N N � N O N m 0 m m m m m' T m J N 10 10 N P 3 b N N N A N J N �U IO N A m N m I b �. N A N' N m J ( 10 10 N A D E m m, U A 9 y J N IO tO A Ut J N N A I A ' N Z W ( J I �O b. N A O m u u J N tD A. N A mom 0m om oW Om Om om oW ° O ONO +OJ OSn O1r ON OO OIO ON OJ p 8 p 8 0 ° 0 0 ° o ° ° o �' O O p ° o ON ON O00 g 0° O 0 ° S °m °° m: a w c QD V 6 w C CL S O�3A nN W�oW and 0 F C� o f 6 mn3 2.R�m ": VC G ��;aaa 2 aaa � �a�— H a a�,a 3.$3?.F'ma n w od O 3 m p_ �j A N A N Ji P O J A II 0 W O O O O N N O W N y O U N W N N + W N A 3 all W N O N IO N O J 0 W A O O O O O.: W p � V 3 E O N N W J N (O ( O J W W O O O O O O m W 0 A' WV y Q Ili p! E b Z H o O n O $$ f8 $ $' $''� °o °oo W °o 8 g$.- W N I W (n 1p O gi A N I y - g I ON�ym3 �� SB - gg mnU A -v3 yA 1 @ao, °m �Sm�AmB@ ti u�lc N NO nE �c. ° v_E Cn0003�"a Rio ao = v; In am �' £ ». -u � ,,4 C �� ' ' om �� G�.�.y� mm Z @ '�' 4$p n � n �C�NC E pa ` N {y efF ° O v N N N N .� O O Zd l y 0 m5 O I Nt 41 (n (n W a A p v o � p W J N o O O IJ N O O f + <IN O U 3 O W N N N W N O 3 o � w I $ Z VI, `m 0 (n W v J J' J J J J J J J, J J J' J J (n tSl P O A O N" O G O O O A O W O p p O S C I W N 4 N I W N O A N N VI Y � N W O E ° N N N N W O O y 0 3 W N N N W N O Z O ° W I N N O 0 u 4 N N O) N O O W 2 (D ro od O 11 O o. 13 O q T P P N; 11 O o. 13 O City of Columbia Heights 2012 Budget work sheet Department Proposed 213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council 46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2009 2010 2011 2012 2012 2012 PERSONAL SERVICES 1000 ACCRUED SALARIES 1070 INTERDEPARTMENTAL LABOR SERV 1300 INSURANCE 1700 ALLOCATED FRINGE TOTALS: PERSONAL SERVICES SUPPLIES 2000 OFFICE SUPPLIES 2010 MINOR EQUIPMENT 2011 COMPUTER EQUIPMENT 2020 COMPUTER SUPPLIES 2030 PRINTING & PRINTED FORMS 2070 TRAINING & INSTR SUPPLIES 2160 MAINT. & CONSTRUCT MATERIALS 2161 CHEMICALS 2171 GENERAL SUPPLIES 2172 UNIFORMS 2175 FOOD SUPPLIES TOTALS: SUPPLIES OTHER SERVICES & CHARGES 3040 LEGALFEES 3041 ATTORNEY FEES -CIVIL PROCESS 3050 EXPERT & PROFESSIONAL SERV. 3060 MANAGEMENT SERVICES 3100 PROTECTIVE SERVICES 3105 TRAINING & EDUC ACTIVITIES 3210 TELEPHONE & TELEGRAPH 3220 POSTAGE 3250 OTHER COMMUNICATIONS 3310 LOCAL TRAVEL EXPENSE 3320 OUT OF TOWN TRAVEL EXPENSE 3430 ADVERTISING OTHER 3500 LEGAL NOTICE PUBLISHING 3600 INSURANCE & BONDS 3810 ELECTRIC 3820 WATER 3830 GAS 3840 REFUSE 3850 SEWER 4000 REPAIR & MAINT. SERVICES 4030 EXTRAORDINARY MAINTENANCE 4100 RENTS & LEASES 4200 PROGRAM ACTIVITIES 4300 MISC. CHARGES 4315 PILOT 4330 SUBSCRIPTION, MEMBERSHIP 4335 TENANT SERVICES 4374 EMPLOYEE RECOGNITION 12,020 11,402 11.687 11,500 12,020 11,402 11,687 11.500 1,468 813 1,900 2,325 3,778 - 500 1,324 2,909 5,000 2,131 7,247 1,072 799 68,976 8,258 1,867 q1 1,837 9,336 209 840 68,976 5,701 2,278 750 4,725 12,125 2,500 1.000 68,976 2,500 150 75 750 9,303 21.308 2,534 17,196 498 1,805 37,148 10,114 24,552 7,134 20,918 2,205 4,247 36,135 9,746 24,842 7,711 20,850 2,500 4,481 44,442 238 165 112 20 900 13,015 12,094 12.368 1,900 500 5,500 3,125 11,025 2,500 1,000 72,701 2,025 150 75 750 10,150 21,600 6,000 23,040 6,536 3,240 57,475 1,000 12,000 4380 COMMISSION & BOARDS 4390 City of Columbia Heights 559 2012 Budget work sheet 1,250 Department Proposed 4395 STATE SALES TAX 213 PARKVIEW VILLA SOUTH - Actual Actual Adopted Department Manager Council 46340 PARKVIEW VILLA SOUTH - Expense Expense Budget Proposed Proposed Adopted Line Item Description TOTALS: OTHER SERVICES & CHARGE 2009 2010 2011 2012 2012 2012 d37R hAISCFI I ANFnIIR CIVIC AFFAIRS - - - - 4380 COMMISSION & BOARDS 4390 TAXES & LICENSES 559 659 1,250 1,250 4395 STATE SALES TAX - - - - 4500 ADMINISTRATIVE EXPENSES 1,409 225 - - 4850 INTEREST ON DEPOSITS 66 81 85 84 TOTALS: OTHER SERVICES & CHARGE 187,067 197,302 205,126 221,576 CAPITAL OUTLAY - - - 5120 BUILDING & IMPROVEMENT 32,242 35,000 35,000 5130 IMPROV. OTHER THAN BUILDINGS - - - 5170 OFFICE EQUIPMENT 5180 OTHER EQUIPMENT - - TOTALS: CAPITAL OUTLAY 32,242 35,000 35,000 OTHER FINANCING USES - 7100 OPER. TRANSFER OUT- LABOR - 7411 TRANSFER OUT TO PVVS - 8100 CONTINGENCIES - 8110 VANDALISM - TOTALS: OTHER FINANCING USES - - - TOTALS: PARKVIEW VILLA SOUTH 238,576 218,040 263,938 279,101 TOTALS: PARKVIEW VILLA SOUTH 238,576 218,040 263,938 279,101 GRAND TOTALS: 238,576 218,040 263,938 279,101 TO: HRA COMMISSION MEMBERS PROM: COMMONBOND DATE: OCTOBER 20, 2011 Smoking issues at Parlcview Villa /Recommendation 1) Have received complaints that the cigarette smoke filters into the east facing apartment units when their windows are open, 2) Cigarette smoke enters the first and second floor lobby areas through the windows or doors. 3) Have received complaints from visitors regarding smoke near the front entrance area. Residents with breathing issues find it difficult at times to enter /exit the building. 4) Because the smokers smoke at all hours, have received complaints about noise outside during quiet hours. A recommendation is to relocate the smokers to another designated sheltered smoking area away from the building. A suggested area would be near the northeast picnic table, an area further away from the building. Smoke would be less likely to filtrate through any apartment windows. Attached is a picture, and quotation for a shelter. This particular model accommodates up to nine people at a time, and meets the Minnesota Clean Indoor Air Act requirements. Additional costs would include: Shipping, labor for installation, cement slab that meets the requirements for installation of the shelter, and any excavating necessary for the slab, MT M h D 111pt11ce 3GRUNWALD STREET CLIFTON, NJ07013- 973. 614.1000 -FAX: 973. 614.0011 October 13, 2011 Commonbond Communities 965 40 11i Avenue Columbia Heights, MN 55421 ATTN: Laura Sheak PHONE: 763- 706.3800 QUOTATION HANDI -IIUT CUSTOM /SMOHING SHELTER MINNESOTA CLEAN AIR MODIFIED One (1) Model 6 -213M, (15'x 5') I /4" bronze twin wall polycarbonate barrel roof, I /4" clear tempered glass walls open 50% in either %2 side walls and full open front or three 5' walls "U" shaped as in sent picture. Shelter includes either a 15' bench/bacicrest or a 5' bench/bacicrest, open 10" up from the ground, dark bronze anodizedframing ......... ............................... ......................$5,633.00 FREIGHT: Delivery to 55421 FREE if ordered in October (over $500.00 saving) NOTE; A 50 %DEPOSIT IS REQUIRED WITH TIIE PLACING OF THE ORDER. LEAD TIME WILL BEGIN UPON RECEIP'r OF A SIGNED COPY OF THIS QUOTATION AND THE 50% DEPOSIT. PRICES DO NOT INCLUDE INSTALLATION OR LOCAL TAXES IF APPLICABLE. IT IS THE CUSTOMER'S RESPONSIBILITY TO UNLOAD THE DELIVERY TRUCK, A LOADING DOCK ANDIOR FORKLIFT WILL BE REQUIRED, ALUMINUM: 6063 - T52 ALLOY,DARK BRONZE .ANODIZED FRAMING ROOF: PAINTED ALUMINUM STANDING SEAM FLAT END RIDGE ROOF GLAZING: 1 /4" CLEAR LEXAN WALLS ACCEPTED BY: PRINT NAME DATE LEAD TIME: APPROXIMATELY 7.9 WEEKS. (LEAD TIMES SUBJECTTO CHANGE) TERMS: ALL PRICES F.O.B. CLIFTON, NEW JERSEY. PRICES AND DELIVERY STATED HEREIN ARE NOT VALID AFTER FORTY FIVE (45) DAYS FROM DATE SHOWN ABOVE UNLESS RECONFIRMED IN WRITING BY HANDI -HUT BALANCE DUE PRIORTO SHIPMENT - WARRANTY: SHELTERS SHALL BE GUARANTEED AGAINST ANY DEFECTS IN MATERIAL AND /OR WORKMANSHIP FOR I FULL YEAR FROM DELIVERY DATE, HANDI -HUT LIMITS IT'S LIABILITY TO REPLACEMENT OF PARTS ONLY, QUOTED BY: BIB Ed Bums P: 952- 401 -9448 MCIAA Frequently Asked Questions — page 3 Is smoking still allowed In designated smoking - permitted lounges and private offices that were approved for indoor smoking prior to October 1, 2007? Smoking is prohibited in virtually all public places and places of work, with very few exceptions. Smoking lounges and private offices that met the requirements of the MCIAA prior to the FTB amendments are no longer compliant as of October 1, 2007. There are no grandfathering provisions in the law that would allow the continued operation of existing designated smoking- permitted areas. Can smoking be allowed in a shelter that is located some distance away from the building? YYY The amended MCIAA prohibits smoking in all iu(loor areas of the state, except private ]tomes and vehicles (when not being used as a workplace). Employee lounges are considered a place of employment as defined in the FTB amendments: "Place of employment includes, but is not limited to employee cafeterias, lounges..." As such, if it is your uttention to provide shelter tor smokers that complies with the new law, the structure must not meet the definition of an indoor area — it must, therefore, be an outdoor space. It can have a roof and floor; but the wall space (vertical planes of the perimeter) must be greater than 50% open or consist of standard window screen material. Actual windows (open or closed) are considered walls. Flow does the Freedom to Breathe Act impact smoking on outdoor patios of bars and restaurants? The amended MCIAA prohibits smoking in indoor areas of bars and restaurants. It does not regulate any aspect of outdoor smoking. If the patio in question has a floor and ceiling, it is considered an indoor space if more than 50% of the surface area of the wall space (vertical planes of the perimeter) is solid (including windows — open or closed). Standard window screen material does not count as a solid material. If a proprietor chooses to allow outdoor smoking, can their servers wait on the patrons outside? The MCIAA does not regulate outdoor smoking — regardless of distance from building openings like doors or windows. As such, there would be no restrictions for sewers in outdoor areas, Does the new smoking ban apply to support group meetings, e.g. AA, NA, etc, and meeting facilities? If a meeting is open to the public, the facility where the meeting is being held would be considered a public place. Smoking is prohibited in virtually all public places, with very few exceptions — the statute makes no exceptions for private clubs. Will smoking be prohibited in the common areas of condominium and cooperative housing buildings? Common areas of condominium and cooperative housing buildings are considered private residences. As such, smoking in these areas is unregulated. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 25, 2011 AGENDA SECTION: Business Item ORIGINATING EXECUTIVE NO: 11 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Duct work, approve contract with BY: Laura Sheak BY: LBP DATE: October 20, 2011 BACKGROUND: Over the past few years the duct runs on the roof of Parkview Villa North and South have been detraining. Repair work has been done by patching areas that have needed it and that no longer is working; recently roof leaking occurred in a unit. Staff recommends tearing off the current insulation and replace with new insulation. Based on the bids, staff recommends Zephyr Services, Inc. in the amount of $23,250.00. Zephyr will remove and replace exterior duct insulation. The new insulation will consist of R -8 extruded polystyrene wrapped with Venture Clad, an insulation tape. RECOMMENDATION: Staff recommends approving the bid from Zephyr for replacement of insulation on the roof ducts of Parkview Villa North in the amount of $23,250.00 using Parkview Villa North reserve funds. RECOMMENDED MOTION: Motion: Move to approve the bid from Zephyr for replacement of insulation on the ducts of Parkview Villa North in the amount of $23,250.00 using Parkview Villa Reserve funds. HRA ACTION: ZEPHYR SERVICES, INC, 831 HARBOR VIEW ROAD HUDSON, WI 54016 I Name /Address I Laura Shenk 965 40 th Ave N.13 Columbia Heights, MN 55421 Com n nDond Communities Date Estimate # 10/13/2011 275 project Description Qty Cost Total Scope of work - Remove & replace exterior duct insulation New insulation will consist of R -S extruded polystyrene with Venture Clad applied over polystyrene, Remove & replace insulation system on North & South roof section Includes removing all waste from site. 0.00 Total as per bid includes all labor & materials 23,250.00 23,250.00 Total $23,250.00 WALICER MR00FI NG 1 Worry -proof buildings and homes since ]936 OWNER: CoMMonlgo C.OMM r-Z.ES 3aC3 kL t1 ac zlv W S - r . a - S 1 ;t, WES ?WAY 7 EXTERIORS Worry -proof buildings and homes since 1938 DA'I'S: 6 -1(.— PHONE: 6 LI - �� - 17 S 0 CEI,L: "763- fob 8800 Lvw \,r:.A WE PROPOSE TO FURNISH MATERIALS AND LABOR TO PERFORM THE FOLLOWING ROOF RELATED REPAIR AT: 1 Vs.� \W S 46S �l° h �.1�' N E Cc��1[V�(izY� Hcabtar5 Mrs b'�"4�1 Wf, f��sPoSls' e t rFF O�Tk µ () :zt�br,yu I" SsoGYRNVSa�Tt' ��b��arsnt� c� Alt, W M F UN B0µ1 nt NS M�1 L POTS cavEn xt�°> \r3�soti W l St>t_'.1D=Pc, r4otkeS e, C J� �\caaJ L50 Ali�o t\ (-Wm Wor, - be>3r s I�oTk 3 - rbP.'r' ANT 14VtVa' \AbAAPPMt (,�yJ Aly- Cx�»osU COST OF IME ABOVE DESCRIBED WORK: $ SGD7T , ESTIMATOR WALKER ROOFINGIWESTWAY EXTERIORS, INC. CELL PHONE: 6 37 O S O q ( LUALK INITIAL ) OPTION: OPTION: THE EXTRA COST ABOVE CONTRACT$ THE EXTRA COST ABOVE CONTRACT $ NOTE: if any carpentry, structural, siding, or fascia repairs are needed this will be $65.00 per hour, per man, plus materials above contract price. Walker Roofing will notify you of additional charges. NOTE: Resolving roof looks is often a matter of elimination. In Walker Roofing's professional opinion, the work described above is necessary even if it does not prevent all leakage, As this is repair work, Walker Roofing does not guarantee that the work will stop all existing leaks or prevent any leakage in the future, Walker Roofing disclaims liability for any loss, cost, or expense arising front past, present or future water leakage and any resulting consequences. This includes and is not limited to temporary tarps and/or problems with existing mold. NOTE: As this is maintenance work there will be, no guarantee, V— PAYMENT: Full payment is due upon completion, .8% interest due per month on past due accounts. 9 LBP Mcchanical, Inc Service & Construction 315 Royalston Avenue North Minneapolis, Minnesota 55405 (612) 333 -1515 Fax: (612)333 -612'2 June 3, 2011 Parlcview Villa High Risc 965 40" Avenue North East Minneapolis 55421 Attn: Laura Sheak RE: Exposed duct work Insulation repairs on roof LBP Mechanical, Inc, is pleased to provide for you this proposal for replacing verses repairing the exposed duct work insulation on the roof, LBP Mechanical, Lte. agrees to: 1. Provide all labor and materials necessary to wrap over die existing ductwork insulation with Venture Clad materials, this will retain the existing insulation on the duct work, there some areas where the exposed opening have let rain water in saturating the insulation with moisture, North AHU unit PRICE: Six Thousand Five Hundred Forty Five Dollars $6,545.00 South AHU unit PRICE: Eleven Thousand Two Hundred Seventy Five Dollars ................... $11,275.00 2. Provide all labor and materials necessary to remove and replace the existing insulation with 2 inch insulation and then encapsulate the insulation with Venture Clad. North AHU unit PRICE: Ten Thousand Four Hundred Fifty Dol lars ............................ $10,450. South AHU unit PRICE: Nineteen Thousand Thirty Doll ars ..... ............................... $19,030.00 Thank you for the opportunity to present this proposal, we look forward to being of service to you. Sincerely Respectfi ally, Submitted Glenn Gicszler ` Accepted Date .�-`7j (V' Glenn Gieszler Service Manager LBP Mechanical, Inc. An Equal Opportunity EmployerlConu•actor 1601 67 Avenue North Brooklyn Center, MN 55430 Phone: 763.5690069 Fax: 763.569.0095 To: CommonBond Attn Laura Sheak Pram: Kevin Pages: 1 of 1 Fax: 763 - 788 -3978 Date: 8/19/2011 RE: Rooftop Duct Insulation Proposal Laura, Please contact me if you have any questions or concerns regarding this proposal. Kevin MECHANICAL INSULATION We propose to provide labor and material necessary to remove the existing insulation, Insulate the duct with 2" rigid fiberglass with a field applied layer of Venture Clad Jacketing as discussed on our site visit, Exclusions Firestopping, all otherplping /equipment, and premium time. NORTH UNIT LABOR AND MATERIALS: SOUTH UNIT LABOR AND MATERIALS: Enervation Inc. Kevin Dauenbaugh kdauen baugh @en ervationinc, com (012) 282.8710 $10,875.00 $18,400.00 s4�� 6'7S- CJ C✓ COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetina of: October 25, 2011 AGENDA SECTION: Business Items ORIGINATING DEPARTMENT EXECUTIVE NO. 12 HRA DIRECTOR APPROVAL ITEM: Approve 2nd Floor Modernization Bids BY: Laura Frost and Lisa Wilcox- BY Erhardt DATE: October 18, 2011 BACKGROUND At the April 20, 2004 Regular HRA Meeting, the Board reviewed and approved the plans and specs to begin an eight -phase project to modernize all PVVN units, current phase of the project is the 2n floor. The remodeling would include new entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and bathroom faucets et al. — plus new carpeting in the hallways, and the tub room and laundry room (alternates 1 and 2). The project was advertised in the Focus, the Builder's Exchange of Minneapolis and St. Paul, McGraw -Hill Construction Data, Reed Construction Data and the National Association of Minority Contractors' Plan Room, which resulted in 4 bids. Funding will come in part from the FY 2010 HUD Capital Fund Program and the FY 2211 HUD Capital Fund Program. Award and signature of the contract would mean that all of the FY 2010 CFP Funds would be obligated and expended within the required time period. Once the contract is approved, a Notice to Proceed letter will be written authorizing the work to begin. The 3 lowest bids are summarized in the next paragraph and the bid tab is attached for review. Below are the bids for the 2nd floor rehab general contractor proposals /bids. The bids closed on October 7, 2011 at 2:OOpm in the afternoon. The general contractor that staff recommends is the same contractor that has completed the previous floors in the building modernization. Staff and WAI (architectural firm) have reviewed all bids for accuracy and completeness of incorporating all aspects of the proposed modernization project. Staff recommends that Project One Construction be awarded the 2nd floor modernization project / contract. Proiect One Const: Is the lowest bid in the amount of $88,500 for the 2nd floor modernization of all 11 units and includes the replacement of the hallway carpet on the 2nd floor and the tub and laundry room. Frerichs Const: was the second lowest bid in the amount of $98,490.00 for the 2nd floor modernization of all 11 units and includes the replacement of the hallway carpet on the 2nd floor and the tub and laundry room. McFarland Const was the third lowest bid in the amount of $114,180.00 for the 2nd floor modernization of all 11 units, to include the replacement of the hallway carpet on the 2nd floor and the tub and laundry room. RECOMMENDATION: Staff recommends awarding the contract for Phase 7 of the PVVN Apartment Modernization Project to Project One Construction. RECOMMENDED MOTION: Move to approve the bids and award the contract for Phase 7 (2 floor) of Parkview Villa North Apartment Modernization Project to Project One Construction for an amount not to exceed $88,500; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. E c c 0 v O O V V1 c 0 N GJ O t L 0 Z R 11 N rn O N O N n 0 v n ° 0 N N N Ei G m N � O 4!;2 c m v ° V N m d a a O m m C a r Q V N W N v a m � M VVV v m N N V Q v � J v 9 w C1 C I N X C 0 O 01 N N L 3 r 0 Z m N Y N a t O m ry CL LL. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetin a of: October 25, 2011 AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE DIRECTOR NO: 1 DEPARTMENT: HRA APPROVAL ITEM: Adopt Resolution 2011 -09, Approving BY: Laura Frost BY. the HUD Public Housing Agency Plan DATE: October 18,2011 BACKGROUND The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan each year and a five -year plan every five years. Staff has completed the draft copy of the 2012 Columbia Heights Agency Plan. A summary of the Plan's contents and a full copy of the draft plan with attachments and supporting documents have been available for review by the public at Parkview Villa's leasing office, City of Columbia Heights Community Development Department and the Columbia Height's Public Library. Staff attended a Parkview Villa Resident Advisory Board October meeting to review the plan. To date no public comments have been received. HUD requires a variety of components and documents to be incorporated into the annual plan. They include a PHA plan update showing annual and 5 -year plan capital needs updates, progress update, statements of needs and resources, and numerous HUD certifications. After the Public Hearing on October 25, 2011 the HRA Board can make any final modifications to the plan and authorize staff to submit the final document to HUD. The entire document will be generated electronically and transmitted to HUD. RECOMMENDATION: Staff recommends the HRA approve the 2012 PHA plan as presented. RECOMMENDED MOTION: Motion: Move to waive the reading of Resolution 2011 -09, there being ample copies available to the public. Motion: Move to Adopt Resolution 2011 -09, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2012 Public Housing Agency Certifications of Compliance with the 2012 PHA plan and related regulations, and authorizing it's submission to HUD. Attachments: Resolution, PHA Plan HRA ACTION: HRA RESOLUTION 201109 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2012 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, The 2012 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library, administrative offices of the PHA, and the PHA development management office. WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certification of Compliance with the PHA Plans and Related Regulations is hereby approved ADOPTED THIS day of 2011 MOTION BY: SECONDED BY: AYES: NAYS: HOUSING AND REDEVELOPMENT AUTHORITY — Tammera Diehm Executive Director — Walter R. Fehst PISA 5 -Year and U.S. Department of Housing and Urban OMB No. 2577 -0226 Developmont Expires 8/30/2011 Annual Plan Office of Public and Indian Hoasin IA PHA Information PHA Name: Columbia Hoights IIOUsIng mid Redevelopment Authority PHA Code: MNI05 PHA Type; 13 Snutil ❑ High Performing ❑ Standard ❑ HCV (Section 8) PHA Fiscal Your Beginning: (MMIYYYY): _01/2012 2A Orvailory (bused ou ACC units n( lime ofPY beginning In 1.0 above) Number of PH units; 101 Number of HCV units: 3.0 SubmissloriType 5 -Year and Annual Plan ® Annual Plan Only ❑ 5-Year Plan Only 4 ' 0 PHA Consortia ❑ PHA Consorts: (Check box if subndalog ajoiu( Plat and complete table below.) Nu, of Units n Each I Participating l'IIAs PHA Prognun(s) Included In the Programs Not in (Ise an Pm rt PH HCV Code Consortia Consortia PHA I: PHA 2: PHA 3: 5,0 5 -Yenr Plat. Contplcto items 5,1 and 5.2 only lit 5 -Yea Pin update. 5,1 Nlisslnn, Stole the FHA's Mission fur serving Iho needs of losv-income, very low- Income, mid extremely Ica Income families in die PHA's Jurisdiction for the next five yours: To Peculate adequate and atfordnbic housing, economic opportunity and a suitable living environnimri free tram dismindnation, 5,2 Coats slid Objectives, Identify (lie PHA's quantifiable goods and objectives unit will enable the PHA to serve Ilse needs of low- ineoma mid very low- income, slid exhanicly low - income fontilics for the nest five ycros, Include a report on the progress the PHA has ounce In meeting (Ito goals and objectives described in tho provious 5 -Yom Plan. Expand the supply of assisted lousing: Reduce public housing vacancies; Occupancy rates remain at 98% or above for over o year. Improve the quality of assisted housing: Improve public management; PHAS score of 95 or more. Increase customer satisfaction: Offer stable office hours mid available sluff to handle day to day Issues. Renovate or modernize public housing units; Continue with We building madeulizntla project Until nil doors line been renovated mid then work on building madcmlzalion/renovallon projects. Provide an Improved living mrvlro union: Implement public housing security improvements; Continue to improve upon security at the silo, add Uddl(lomal enmems and lighting to Iho property Promole self suffialency and asset development of assisted households: Provide or nurse( supportive services to Increase Independence far the elderly or fnntlies with disabilities; Continue to work with local agencies (lint provide supportive services to residents. Ensure equal opporlindly mud affirmatively further fair Imusingt Undeau ko affirmnlivo measures to ensure access to assisted housing regardless of race, color, religion, national origin, sex, fandial status mud disability, Underlako affirmative measures to ensure accessible housing to persons with all varieties of dlsalaiiities regardless of unit size. YHA Plan Update 6,0 (a) Identify oil PHA Plan elements (lint have been revised by the PHA since its last Annual Plan submission: Samoa Free Lease Addendum (b) Identify the specific locaton(s) where (lie public tiny obtain copies oF(hc 5 -Yenr and Annual PHA Plan. For a complete list afPHA Plon elements, see Section 6.0 of Iho Instructions, Main Administration office of the PHA, PHA development management offices and Public Library. 7.0 Hope VI, Mixed Finance 'Modernization m- Development, Demollllon and /m' Disposition, Conversion of Public Housing, Homeownership Programs, and PtoJec( -based Voaehm•s. hrehsde slalanenls rolalad to lhase prograars as applicable, Columbia Heights HIM has Idera(ped a purchaser In 2011 and begun the process with camplellmr by late 2012. 8.0 Capltallmprovemcros. Please complete Purls 8, l through 8.3, as appllcubic. Copilot Fund Program Annual Slalc omit /Performance and Evaluation Report, As part ofthe PHA 5 -Yenr and Annual Pia,, annually 8,1 complete and submit Iho Capital Fund Program Annual Slalenmra/perfwmmace and Evubrallau Report. fault HUD- 50075,1, for each current and open CFP grant and CFFP Fmmoing. Cupful Fund Program Five -YCmr Acton flan. As part of the submission of the Annual Plan, PHAs must complete and submit (lie Capllal Fund 8.2 Program Give -Year Action Plan, font HUD - 50075.2, mid subsequent mutual updates (on a rolling basis, e.g., drop current year, mud add latest year for a Five your period). Gage capital items tons( be included In the Five -Year Action Plan. Page 1 of 2 form HUD -50075 ( 412008) 8.0 p ...... ........ ........... e....e...... ❑ C[took If the PHA proposes to use any portion of Its Capital Fund Program (CFP)/Replacmnent Housing Fnclor (RHF) to repay debt Incurred to liemce capital improvements. Housing Needs. Based oil Information prowueo oy use appnmuee wmemmmou • .... .• ...... ... data, make it reasonable effort to Identify the bousing needs of the low- inconro, very Imv- hscomo, and extronoly low- Income families who reside In 9,0 thejurisdlction served by l[le PHA, Including elderly families, families with disabilities, and households of vadous races and e(hnlc groups, and otter families svho are on (ho public housing lard Section 8 tenml -bnsed assistmec waiting lists, The identification of [leasing needs mast address Issues of affordability, supply, quality, accessibility, size of nails, and location. Quality affordable housing for extremely low Income elderly families and families with disabilitles is u need within thejUdiallc(lon, The PHA provides 101 one- bedroom units for qualified extremely low income elderly fmntlies and families with disabilities within thejurlsdiction of the PH& 11,T red Submisslin for gUD Flcld Of0ea Review. In addition to Ore PHA Plan template (HUD - 50075), PHAs umst submit the following nts. Items (n) through (g) ['toy be submitted wilt signature by mail or electronically with semned signatures, but electronic submission is ged. Items (h) through (I) must be attached electronically with Ono PHA Plan, Notm Paced copies of these documents will not be accepted eld office (a) Form HUD - 50077, PHA Cerllficallmrs afCornpllance mvllh the PHA Plansaad Relnled Regulations ( which includes all cer incallons felming to Civil Mods) (b) Fort HUD- 50070, Cer/ll icnllonfor a Drug -Free grorAplace (PIIAs receiving CFP grants only) (o) Foms HUD - 50071, Carl(/icallon of Payments to hdluence Federal %ransactlons ( PHAs receiving CFP grants lady) (d) Penn SP -LLL, Disclosure of LoMylagdelivllles ( PHAs receiving CFP grants only) (e) Fort SF- LLL -A, Disclosure ofLobbylmg Acllvllles Continuation Street (PHAs receiving CFP grants only) (0 Resident Advisory Board (RAB) continents. Comments received front the RAB must be submitted by (lie PHA as ran mumd melt to the PHA Plan. PHAs must also include a narrative describing (licit analysis of (lie recommendations and the decisions made on these recommendations. (g) Challenged Elements (h) Form HUD- 50075.1, Capital Fuld Program Anrmal Slale lmillIPerfa•nauce and Evaluation Report (PHAs receiving CFP grants only) (1) Form HUD - 50075.2, Capital farad Progran Five -Year Action Plan (PHAs receiving CFP grants only) Page 2 of 2 form HUD -5UU75 (q /'LUU8) Strategy for Addressin Housing Needs. Provide a brief description of do PHA's strategy for addressing the housing needs of Willies in tiro jurisdiction and on lie wailing list in Ore upcoming your. Nile: Small, Sector, 0 only, nod high Performing PIL1s complete only for Annual 9.1 Plan submission with talc 5 -Yee. Phil Housing needs of dense on tine wailing list are for housing Ihnl is available for extremely low income elderly rind disabled families. Tito PI IA has it preference In place for those tile( live nr work In the jurisdiction, The P11A plans to exceed tam redead targeting requirement by targeting core than 40% of till new admissions to public housing to families tit or below 30% or median income. AdJltlnnnl Lnfm•mnllmu. Describe the Following, ns well as any nddillontil Inibrmallun HUD has requested, 10.0 (a) Progress in Meeting Mission and Goals. Provide a brief mountain of the PHA's progress in meeting the mission and goals described ht Ito S. Year Plan, The PIIA has mohmnincd an oecnpmiey role of 98% or above for the past year, The PHA is improving the quality of nsslsted housing by continuing with the building nedomizinial pion. Six Floors have successfully been nedcrnized. The PHA upgraded the security concerns at the site in Into past year, The PHA continues its relationship will Volunteers of America to provide dining services for Ilene in the added hauslng'file PHA n ndrom to nil in (he jurisdiction and continually works to ensure equal oppornndly end a ranctivcly dmhor fair housing, Provide the PHA's de0nloml of "slgnO(cint nmmndiumd " and "substantial (b) Significant Amendment mid Substantial DevictiouttviodlRenllon, dcv inlion/modhimtimi' 11,T red Submisslin for gUD Flcld Of0ea Review. In addition to Ore PHA Plan template (HUD - 50075), PHAs umst submit the following nts. Items (n) through (g) ['toy be submitted wilt signature by mail or electronically with semned signatures, but electronic submission is ged. Items (h) through (I) must be attached electronically with Ono PHA Plan, Notm Paced copies of these documents will not be accepted eld office (a) Form HUD - 50077, PHA Cerllficallmrs afCornpllance mvllh the PHA Plansaad Relnled Regulations ( which includes all cer incallons felming to Civil Mods) (b) Fort HUD- 50070, Cer/ll icnllonfor a Drug -Free grorAplace (PIIAs receiving CFP grants only) (o) Foms HUD - 50071, Carl(/icallon of Payments to hdluence Federal %ransactlons ( PHAs receiving CFP grants lady) (d) Penn SP -LLL, Disclosure of LoMylagdelivllles ( PHAs receiving CFP grants only) (e) Fort SF- LLL -A, Disclosure ofLobbylmg Acllvllles Continuation Street (PHAs receiving CFP grants only) (0 Resident Advisory Board (RAB) continents. Comments received front the RAB must be submitted by (lie PHA as ran mumd melt to the PHA Plan. PHAs must also include a narrative describing (licit analysis of (lie recommendations and the decisions made on these recommendations. (g) Challenged Elements (h) Form HUD- 50075.1, Capital Fuld Program Anrmal Slale lmillIPerfa•nauce and Evaluation Report (PHAs receiving CFP grants only) (1) Form HUD - 50075.2, Capital farad Progran Five -Year Action Plan (PHAs receiving CFP grants only) Page 2 of 2 form HUD -5UU75 (q /'LUU8) This 11afonmaliou collection Is.- Idanlzed by -;no Inn 511 of the Quality Housing and Work Responsibility Act, Which added a now section 5A to 010 U.S. Housing Act of 1937, as amended, which introduced 5 -Your and Annual PHA Phms. The 5 -Year and Annual PHA Finns Provide a ready source for interested Faults; to locale basic PHA policies, mles, and requirements comemlug the PHA's operations, programs, and services, and informs HUD, rum Tiles served by Ile PHA, and members of the public of the PTA's mission and strategies for serving the needs of low- income and Very low-income families. This form Is to be used by till PHA types for submission of The 5 -Ycnr and Annual Plans to HUD. Pub Ile reporting burden for this In formal [oil collection Is osdnnded to average 12.68 hours per response, Including the time for reviewing Instructions, searching existing dale sources, gathering and maintaining the data needed, mid completing and rcvewhug the collection of infomuliun. HUD may not colleen This Information, and respondents nre lint required to complete this fang unless It displays a currently valid OMB Control Number, Privacy Act Notice, The United States Departindn( ofHonsing and Urban Development Is authorized to solicit The Information requested In tills form by virtue of'riTlo 12, U.S, Code, Section 1701 at seq., and regulations pmnudgmed thereunder ad Title 12, Code o'Federal Regulations. Responses to We collection of Information arc required to obtain a bencOt or to retain a benefit. The Information requested does not lend iiself m confidentiality Instructions foirm IIUD -50075 Appl lea bllldy. This form Is to be used by all Public Ilousing Agencies (PHA;) With Fiscal Your beginning April I, 2008 for the snbmissioa of Weir 5 -Year and Annual Plnn ha accordance wlh 24 CPR Purl 903. The previous Version may be used only through April 30, 2008. 1.0 PIIA Information Include the full PHA name, PIIA code, PHA typo. mud IT IA Fiscal Year Beginning (MM /YYYY). 2.0 ❑Deli(oy Under ench program, enter the number of Annual Contributions Contract (ACC) Public Housing (PH) and Section 8 units (HCV). 3,0 Suhmisslnn Type Indicate Whether this submission is for an Annual and Five Year Pon, Annual Plan only, or 5 -Ycnr Plan only. 4.0 PHA Consortia Check box if submitting u Joint PHA Pro and complete the (able, 5,0 Fhvc -Year Plan Identify the PHA's Mission, Goals mid /or Objectives (24 CFR 903.6). Complelo only at 5 -Year update. 5,1 Mission. A statement of the mission of the public housing agency for serving the needs of low- ineene, very low- Income, and extremely IoW - Income fumilics In We jurisdiction of the PHA during the yenrs covered under We plan, 512 Gaels and Objectives. Identify quadifnable goals and objectives that will enable the PIA TO serve the needs of low Income, Very low - Income, and extremely low- Inconro fmnllies. 6.0 I'HA flan Update. In addition to the items captured In tilt Pro lenplato, PHAs amst hove dlao elements listed below readily available to tiro public, Additionally, a PHA must: (n) Identify specifically which plan elements have been revised since the PHA's prior plan submission. (b) Identify' Where lire 5 -Your mill Annunl Plan may be obtained by tlw public. At n minimum, PHAS must post PIIA Plans, Including updates, at each Asset Management Project (AMP) and main office or central o ffi ce of the PHA. PIAs nre strongly encouraged to post complete PHA Plans on its offaeini websko• PINS are also encouraged to provide each resident council a copy of its 5-Yom and Annunl Plan, PHA Plea )dements. (24 CPR 903.7) Eligibility, Selection and Admissions Policies, Including Deconcenlrntlon and Will List Procedures. Describe the PIN's policies that govern resident or tenant eligibility, selection and admission Including admission preferences for both public housing and HCV end unit assignment policies for public housing, and procedures for aminmiaing waiting lists for ndndssirn to public housing and address any site -based waiting lists. d. Fin racial licsources. A statement of financial resources, Including n listing by Brilliant categories, of the PI IA's anticipated resources, such as PIA Operating, Capital mad other an ti c ip a ted portend resources nvnllmble to The PIIA, as well as truant rents mud other income available to support public lousing or tenmd -bused assistance. The sudennent also should include the nun - Federal sources of Rinds supporting each Federal program, and slide (he pinned use for the resources. 3, Raid Deteradunllnm A statement of the policies of 1110 PHA governing roots charged for public housing and HCV dwelling units. 4. Opernlloa mud Manngemer% A slutormsd of lho ales, standards, and policies of the PIIA governing maintenance anonngenenl of housing owned, assisted, or operated by the public housing agency (which shall include nnansures necessary for the prevention or eradication of pest Infestation, including cockroaches), and nnanugcnnenl of the PHA mad programs of the PHA. 5, Grievance procedures, A description of Wo grievance and Informal hearing and review procedures that the PIA nukes available to its residents and appllennls• 6, Designated Housing far Elderly and Dlsnblcd Fnmllles, With respect le public housing projects owned, assisted, or operated by We PIN, describe any projects (or portions 0crcof), In the upcoming fiscal year, that the PHA has designated or Will apply for designation for occupancy by elderly and disabled families. The description shall Include the following Information: 1) development name and number; 2) designation type; 3) application status; 4) date the designation was approved, submitted, or planed for submission, and; 5) lire number of units affected. 7. Community Service and Self- SuDielency. Adescription of: (1) Any programs rotating to services and mnenilhes provided or offered to assisted families; (2) Any policies or programs of the PHA for the enhancement of the economic and social sel &sufficiency of assisted families, Including Programs under Section 3 and PSS; (3) Ilow the PRA will comply With the requirements Ofconunwity service and treatment of income changes resulting from welfare program require toms. (Note: applies to udy public housing), 8. Safety and Crime Prevention. For public housing only, desetbc the PTA's plan for safely and crime prevention to ensure the safely of the public housing residents. Tiro statement must include: (I) A description of the need for measures to ensure the safety of public housing residents; (ii) A description of may enure prevention activities conducted or to be conducted by the PHA; and (iii) A description of the courdinatlou between We PT IA and the appropdnte police precincts for currying out crime prevention measures road activities. Page 1 of 3 Oustrut(ons front IIUD -50075 (2008) 9, Pets. A statement describing the PHAs policies and requirements pertaining to the ownership of pets in public housing. 10, Civil Bights Certlllentlon, A PHA will be considered lu compliance with the Civil Rights and APPH Certiftcntlon If k mail document (lint it examines Its programs and proposed programs to identity any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources avnllnbie; works with the local jurisdiction to Implement City of thejurlsdictian's initiatives to af0autivcly further fair housing; mid assures that the annual plan Is consistent with rely applicable Consolidated Plan for its jurisdiction. 11. Flsenl Year Audit, The results of the most recent frond year audit for (lie PHA. 12. Asset Management. A statement of how (lie agency will carry out Its asset management tbnctlons with respect to the public housing Inventory of the agency, including how the agency will plan for ilia long -term operating, capital investment, rehabilitation, modernization, disposition, and adult needs for such Inventory. 13, Violence Agnbou Women Act (VAWA), A description of 1) Any activities, services, or programs provided or effected by on agency, either directly or la partnership with other service providers, to child or adult victims of domestic violence, daring violence, sexual nssnull, or sinking; 2) Any activities, services, or programs provided or offered by a PHA that helps child will adult victims of domestic violence, dating violence, sexual nssnull, or stalking, to obtain or maltualn housing; and 3) Anny activities, services, or programs provided or offered by a public lousing ngeney to prevent domestic violence, dating violence, sexual assault, and stalking, or to cad m ce victim safety in assisted Ihndlles, 7,0 Hope Vr, Mixed Finance Modm•n Ito lion or Development, Demolition nnd/nr Disposition, Conversion of Public Housing, Homeownership Programs, and Pi oject -hnsed Vouchers (a) Hope VI or Mixed Finance Modernization or Development, I) A description ofany housing (including project number (If known) and unit count) for which the PHA will apply for HOPE VI or Mixed Fhmnce Moderniza(lon or Development; and 2) A timetable for the submission of applications or proposals, The application and approval process for Hope VI, Mixed Fthmee Modernization or Development, is a sepnra(c process. Sec guidance on HUD's website a0 ht r /Avow hud ¢ov /offices /pro mg ens /�Woncb /indev efm (b) Denolilinn and/or Disposition. With respect to public housing projects owned by the PHA and subject to ACCs order the Act: (1) A description of any housing (Including project number and ink numbers for addressesj), mid the number of affected units along with (heir sizes and accessibility feitures) for Which the PHA will apply or is currently pending for demolition or disposition; and (2) A timetable for lie demolition or disposition. The application and upproval process for demolition and /or disposition Is a separate process. Sao guidance on HUD's webslto rot: hfI• / /vow hud a v /aCRces /nilJcenlers /sac /dam disno /index c fal Note: This sumenned must be submitted to the extent that approved mid /a• pending den illdon midlor disposition has clanged, (c) Conversion of Public Housing, With respect to public housing owned by a PHA; I) A description of any buliding or buildings (Including project number slid unit count) that the PHA Is required to convert to teamd -bused assistance or fluff the public housing agency plane to volumnd y convert; 2) Ali analysis of [Its projects or buildings required to be converted; and 3) A stme font of the anmmt of assistance received under this chapter to be used for rental assistance or other housing assistance In Connection will such conversion. See guidance on HUD's website at: Ltl /wunv had eov /nf fees /nilJemricry /sae /convcrsiou.cfm (d) Homeownership. A desoripllati of may homeownership (including projcct ammber and unit count) administered by the agency or for which the PHA has applied or will apply for approval. (e) Project -based Vouchers. If ilia PHA wishes to use lho project -hnsed voucher program, a stammer of (lie projected number of pujcet -based units and general beations and how project hashng would be consistent with its PHA Plan, 0,0 Capitol Improvements, This section provides information on a PHA's Capital Fund Progrmn. With respect to public housing projects owned, resisted, at operated by the public housing agency, a plan describing tic capital improvements imcessary to ensure long -term physical and social viability of the projects must be completed along with the required forms. Items Identified In 8.1 through 8.3, must be signed where db mC(t nod transmitted electronically along with the PDA's Annual Phan submission. 8,1 Capital TwW Program Annual Sin tered /Pa•fm•munce a Evaluation Repurh PIfAS noun complete the Capitol Fund Progv - am Anna! Slnlemenl /Peuforruance and Evaluation Report (fomn HUD - 50075.1), for each Capllnl Fund Program (CFI') to be underluken with fire current year's CFP funds or with CFFP proceeds. Additionally, the form shall be used for the following purposes: (a) T o sabndl the initial budget for a new grind or CFFP; (b) To report on line Perfomumco and Evaluation Report progress oil any open grams previously funded or CFFP and (e) To record a budget revision on it previously approved open grant or CFFP, e.g., additions or delcllons of work Items, modification of budgeted amounts (hill have been undertaken since (lie aabuission of the lust Annual Plan, Tito Capital Feud Program Alumni Stulement/Perfonn ace and EVIlkmd(al Report must be Submitted nnnunlly. Additionally, PHAs shall complete Iho Performance and Evaluation Report section (sea footnote 2) of the Capital Fund Progrtan Annual SlalemeN/Perfmwnance and Evaluation (Farm I IUD- 50075.1), at the following limes: I. At (he end of the program year; until file program is completed or oil fluids are expended; 2. When revisions to the Around Statement are made, which do not require prior HUD approval, (e.g., expenditures for emergency work, revisions resulting from the PHAs application of ftogibilt(y); and 3. Upon completion or termination of the activities funded In a spcciftc capital ford program year. 8,2 Cnpltnl Fund Program Five -Year Action Plan PRAs must submit the Capital Fund Progrmn Flve4ear Aellan Plan (form HUD- 50075,2) for the entire PHA portfolio for tire first year of participation In the CFP and mutual update thereafter to ellulinme the previous year and to add It now f fh year (rolling basis) so (lint the farm always covers the present five -year period beginning with the current year. 8,3 Capital Fund Financing Program (CFFP), Separate, written HUD approval Is required if the FHA proposes to pledge any Page 2 of Instillations form HUD -50075 (2003) portion of Its CFPAMF funds to repay debt Incurred to finance cnpilul improvements. The PHA must identify In Its Annual and 5- yenr capital plans die Amount of Iho annual payments required to service the dek The PHA must also submit an annual stalemed detalling the use of the CFFP proceeds, See guidwice on HUD's 5vel)sile at: 11,0 hllu• /Avww had u v /offs h ilJorourm <lnldcnuN xUcffo Am 9,0 (lousing Needs. Provide a statement of the horning creeds of families residing in tine jurisdiction served by the PHA and Ore means by which the PFIA intends, to the maxhnum extent practicable, to address those needs, (Note, Standard and Troubled PHAs complew mumully; Small And High Performers complete only for Annual Plan submitted with We 5 -Ycnr Plan). 9,1 Strategy for Addressing Housing Needs. Provide a description of tlw FAA's strategy for addressing the housing needs affinities in the jurisdiction and on the wailing list In the upconning Ycnr. (Note: Standard mad Troubled PHAs complete annually; Small and High Perfomwrs c(nndele only for Annual Plan submitted with the 5 -Year Pinn), 10.0 Additional Information. Describe the following, as well as any Additional infomallan requested by HUD; (a) Progress hr Meeting Mission and Goals. PHAs must include (1) a statement of the PI[As progress in meeting the mission And gads described In lira 5 -Year Plnn; (II) Wo basic criteria the PHA will use for determining a significant Amendment Train Its 5 -year Pbn; and a significant anendouent or modification to Its 5 -Year Plan and Annual Plan, (Note: Slundnrd mud Troubled PIIAs complete annuallyl Saint[ and high Performers complete only fn• Annual Plan submitted with ale S -Ycnr Plnn), (b) Slgnilemit Amendment and Substantial Devinlion /Illudifle Lion, PHA must provide the definition of "signlfieunl Annendoad" And "subslwlOnl dcvinllou /modification'. (Note Standard and'Prnubled PHAs complete ntmmllyf Small and High Performers complete only fe• Annual Flan submitted with tine 5 -Yen Plain) (e) PHAs must include or reference any Applicable nteutorandum of agreement with [IUD or Any plan to Improve performance. (Note: Standard and Troubled PHAs complete annnnlly). Requh•ed Subnsleslon for HUD Fell Office Review, ht order to be it complete package, PHAs must submit items (a) through (g), with signature by moll or electronically with scanned signatures. hens (h) and (1) shrill be submitted electronically as an altuchnron to (lie PICA Plan. (n) Fort HIED- 50077, PHA CerI(licallmw• of Compliance with fire PFIA Pleas and Ralaled Regrdallons (b) Form HUD - 50070, Cer• III /Icallonfor a Drug-Pree Workplace (PHAs receiving CRP grnnls only) (e) Fonn HUD- 50071, Cer Ifiicallan ofPaymenfs to liblaence Fedw¢d Transactions (PHAs receiving CFP grants Only) (d) Penn SF- LLL, Dlsclasura of Lobbying Acllvlfles receiving CFP grants only) (e) Form SP- LLL -A, Dlsclasure ofLo66yhg Aellvilles Continuation Slicer (PHAs receiving CFP grinds only) (Q Resident Advisory Board (RAH) comments. (g) Challenged 8leme alts, loundu ary olcrcnt(s) of Lite PHA Plat fl on is challenged. (h) Fomt HUD - 50075,1, Capital PLad Program Annual Slnlwrmnl /Parfonlmn or and GvaluNlon Report (6lust he Attached electronically for PHAs receiving CFI' grnnls only). See instructions In 8.1. (1) Fonn (IUD- 50075.2, Capital Pend Program Five -Year Action Plot (Must be Attached electronically for PHAs receiving CFP grants only). 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The Plan is consistent with the applicable comprehensive housing aBbrdability strategy (or any plan incorporating such strategy) for thejurisdiction in which the PFLA is located, 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistentwith the applicable Consolidated Plan, which includes a certification that requires the preparation of all Analysis of bupediments to Fair Housing Choice, for the PHA'sjurisdiclion and a description of the manner in which the PI [A Plan is consistent with the applicable Consolidated Plan. 3. The PHA certifies that there has been no change, significant or otherwise, to the Capital Fund Program (and Capital Fund Pro gram /Replacement Housing Factor) Annual Statement(s), since submission of its last approved Annual Plan, The Capital Fund Program Annual Stalentenf/Annual SlatenneuNPerformance and Evaluation Report must be submitted annually even if there is uo change. 4. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the YHA, consulted with this Board or Boards in developing the Plan, and considered the recmnntendations of line Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations, 5• The PHA made the proposer) Plam mud all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan slid invited public connnent. 6. The PHA certifies that it will carry out tine Plan in eonfornily with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 7. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with localjurisdictions to implement any of thejurisdiction's initiatives to aflirmatively further fair housing that require the PHA's involvement and nnaintain records reflecting these analyses and actions. S. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's 50058 PIC/IMS Module in an accurate, complete and timely manner (as specified in PIH Notice 2006 -24); • The system of site -based wailing lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of tine tine applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site -based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PI IA shall take reasonable mcmsures to assure that such waiting list is consistent with aflirmatively furthering fair housing; • The PHA provides for review of its site -based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR port 903.7(c)(1). 9. The YHA will comply with the prohibitions against discrimination oar the basis of age pursuant to the Age Discrimination Act of 1975. 10. The PHA will comply with the Architectural Barriers Act of 1968 rind 24 CPR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 11. The PHA will connply with the requirements ofsectiou 3 of the Housing mid Utbari Development Act of 1968, Employment Opportunities for Low -or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 12. The PIIA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and Implementing regulations at 49 CPR Part 24 as applicable. Previouus version is obsolete Page l of form HUD - 50077(4/2008) 13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 14. 'file PHA will provide the responsible entity or HUD any documentation that the responsible orally or HUD needs to early out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively. 15. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements ruder Section 12 of the United States Housing Act of 1937 mid the Contract Work Hours and Safety Standards Act, 16, The PHA will keep records in accordance with 24 CPR 85.20 and thcilitate an effective audit to determine compliance with program requirements. 17. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lcad -Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35. 18, The YHA will comply with the policies, guidelines, and requirements of OMB Circular No. A -87 (Cost Principles for State, Local and Indian Tribal Govemmients), 2 CFR Put 225, and 24 CFR Part 85 (Administrative Requirements lbr Grants Enid Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Govea mucnts). 19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and wilt utilize covered gaunt foods only for activities that are approvable under the regulations and included in its Plan. 20. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its YHA Plan and will continue to be made available at least at the primary business office of the PHA. 21. The PHA provides assurance as pant of this certification that: (i). The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and Programs before implementation by the PHA; (it) The changes were duly approved by the PHA Board of Directors for similar governing body); and (iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during nornnal business hours. 22. The PHA certifies that it is in compliance with all applicable Federal statutory and regulatory requirements, Columbia Heights Housing and Redevelopment Author!' A Raine MN 105 A tun er Code 5 -Year PHA Plan for Fiscal Years 20 - 20 Alnnlal PHA PlaD for Fiscal Yeats 20 - 20 1 hereby certify dint ad are infomm[lon staled hernia, as well as any hdormation provided an We accompaniment herewith, is hire mid accurate. Win ning: IIUD will prosecute false claims mid statements. Conviction cony result in crini nal mid/or civil penalties. (18 U.S.C. 1001 1010 1012; 31 U.S.C. 372H 3802) Nrmne of Authorized Official Walter Fehst Tide Executive director signature Dale Previous version is obsolete Page 2 of firm HUD - 50077(4/2008) Civil Rights Certification U.S. Department of Noosing and Urban Development Office of Public and Indian Housing Expires 4/30/2011 Civil Rights Certification Amaral Certification and Board Resolution Acting on behalfbfthe Board of Commissioners ofthe Public Honxingflgency (PHfQ listed below, as its Chairman or other authorized P1111 official jflhere Is no Board ofCom missioner, I approve the submission of the Plan,for the PHA ofwhleh this document Is a part and nialre the following ce•thiicaton and agreement with the Department afHonsing and Urban Development (HUD) in connection with the submission ofthe Plan and Implementation thereof: The PHA certifies that it will carry out the public housing program of the agency in conforinity with title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title lI of the Americans with Disabilities Act of 1990, and will affirmatively further fair housing. Columbia Heights Housing & Redevelopment Authority MN105 PHA Name PHA Number /HA Code I hereby certify that all the infomwtion stated herein, as well as any information provided in the accoinpaniment herewith, is true and accurate. Warning: HUD will rosecute false claims and slntenreuts. Conviction noty result in criminal and/or civil penalties. 08 U.S.C. 1001, 1010, 1012' 31 U.S.C. 3729 3802 Nitric of Authorized Official Tammera Diehm T010 Board Chair Signnturc Halt form HUD - 50077 -CR (1/2009) OMB Approval No. 2577 -0226 Certification for a Drug -Free Workplace U.S. Department of Housing and Urban Development Columbia Heights Housing and Redevelopment Authority Program /Aoavlty Receiving Federal Grant Funding Parkvlew Villa MN 105 Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the sites listed below: I certify that the above named Applicant will or will continue to provide a drug -free workplace by: a. Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing tin on -going drug -free awareness program to inform employees - -- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d. Notifying the employee in the statement required by para- graph a. that, as a condition of employment under the grant, the employee will - -- (1) Abide by the terms of the statement; all([ (2) Notify tine employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Fcderalageney has designated it central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f Taking one of the following actions, within 30 calendar days of receiving notice corder subparagraph d.(2), with respect to Lilly employee who is so convicted - -- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a. thru F. 2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the HUD funding of the program /activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program /activity receiving grant funding.) Parkvlew Villa 965 40th Ave NE Columbia Heights, Anoka County MN 55421 Check here ❑ If there are workplaces on file that are not Identified on the attached shoots. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal andlor civil penalties. (181J. 100 1, 1 0 1 0, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official me Walter Fehst Executive Director Signature _ - - _ - Dale -- form HUD -50070 (3198) ref. Handbooks 7417.1, 7475.13, 7485.1 &.3 Certification of Payments to Influence Federal Transactions OMB Approval No. 2677.0167 (Exp. 01131/2014) U.S. Department of Housing and Urban Development Office of Public and Indian Housing Columbia Heights Housing and Redevelopment Authority Program /Activity Receiving Federal Grant Funding Parkvlew Villa MN 105 The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, of an employee of a Member of Congress in connec- tion with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, mid the extension, continuation, renewal, amendment, or modification of any Fedcral contract, grant, loan, or cooperative agreement. (2) It' any funds other than Federal appropriated funds have been paid m will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer o employee or Congress, ar an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shell complete and submit Standard Form -LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawaids at all lists (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shell certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code, Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and /or civil penalties, (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Walter Fehst TAIe Executive Director Previous ediflon is obsolete form HUD 60071 (3/98) ref. Handbooks 7417.1, 7475.13, 7486.1, & 7485.3 DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. '1352 0349 -0049 See reverse ror PUDIM careen elscesura. 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: E l a. contract �a. bid /offer /application �I a. Initial filing b. grant b. initial award b, material change c. cooperative agreement c. post -award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name Q Prime ❑ Subawardee and Address of Prime: Tier ifknown: N/A Congressional District, if known: 4 c Congressional District, ifki 6. Federal Department /Agency: 7. Federal Program Name /De'. Columbia Heights Housing & Redevelopment Authority NA CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: N/A $ N/A 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, MI): different from No. 10a) (last name, first name, MI): N/A N/A 11 Infarmetlan r.,..it.d through thin (arm Is aolloodzed by this 31 U.S.C. section . 1362. This illselosuro of lobbying acI1vlllas to o molariel mpresonlallon of fact once which rallance was placed by the tier above when Hite Iranssellon was moil. i s entered Into. The disclom,s In squired pmeusnl to 31 U.S.C. 1362. This Informallon will be avallable for public laspaclen. Nry poison who (sle to fie the required fteascre shod be subJocl to. civil penally of net lass than $10,000 end not more Thee $10,000 for each such billion. Name: Walterlichst Executive Director No,: 763- 706 -3610 Date: Federal Use Only: Aldhor d r Local Reproduction Standard Porm or LLL (Rev. 7 -97) INSTRUCTIONS FOR COMPLETION OF SF -LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the Initiation or receipt of a covered Federal action, or a materiaichange to a previous filing, pursuant to its 31 U,S.C. section 1352. The filing of a form Is required for each payment or agreement to make payment to any lobbying entity for Influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an empioyeeof a Member of Congress In connection with a covered Federal action, Complete all Items that apply for both the Initial fling and material change report, Refer to the Implementing guidance published by the Office of Management and Budget for additional Information. 1, Identify the type of covered Federal action for which lobbying activity Is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the approprialeclassiflcation of this report. If this Is a followup report caused by a material change to the Information previously reported, enter the year and quarter In which the change occurred. Enter the date of the last prevlouslysubmllled report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the appropriateclassiflcatlon of the reporting entity that designates If It Is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime Is the 1st tier. Subawards Include but are not limited to subcontracts, anagrams and contract awards under grants. 5. If the organization filing the report In Item 4 checks "Subawardea," then enter the full name, address, city, Slate and zip code of the prime Federal recipient, Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organlzallonallevel below agency name, If known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (Item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments, 8. Enter the most appropriate Federal identifying number available for the Federal action Identified in Item 1 (e.g., Request for Proposal (RFP) number; Invitation far Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the appilcation/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP -DE -90 -001:' 9. For a covered Federal action whore there has boon an award or loan commitment by the Federal agency, enter the Federal amount of the award /loan commitment for the prime entity Identified In Item 4 or 5. 10. (a) Enter the full name, address, city, Slate and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity Identified in Item 4 to Influence the covered Federal action. (b) Enter the full names of the Indlvldual(s) performing services, and Include full address If different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). - 11. The certifying official shall sign and dale the form, print his /her name, title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless It displays a valid OMB Control Number. The valid OMB control number for this Information collection Is OMB No. 0340.0046. Public reporting burden for this collection of Information Is estimated to average 10 minutes per response, Including time for reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of Information. Send comments regarding the burden estimate or any other aspect of this collection of Information, Including suggestions for reducing this burden, to the Office of Managementand Budget, Paperwork Reduction Project (0340 - 0046), Washington, DC 20503. Chair: Tanuncra Diehm Commissioners: Gary Peterson Bruce Nawrocki Bobby Williams Donna Schmitt Executive Director Walter R. Pehst COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY DATE: October 19, 2011 TO: HRA Coin inissiouers Walt Fehst, HRA Executive Director FROM: Scott Clark, Community Development Director4v RE: Update on Aeon Transaction Memo 02 In an attempt to keep the HRA Commissioners informed as to the status of negotiations between the HRA and Aeon, HRA staff will be periodically providing status memos to the Commissioners. Status of work done over the last quarter includes: September thru October- HRA staff met with the Metro HRA, Minnesota Housing Finance Agency and the local office of the Housing and Urban Development. Meetings were informational in nature and dealt with issues of financing options, process, local concerns and preparation for the application process to HUD's Special Application Center. September thru October- Physical studies at Parkview conducted and completed: Lead and Asbestos Green Audit and Energy Consumption Physical Audit of the Building to Determine Long and Short term rehabilitation needs October- operational analysis of current budget to develop a projected annual revenue and expenditure budget September thru October- Aeon has spent a considerable amount of time, including working with their national legal consul, to determine the optimum strategy for trust dissolution and securing new financing.