HomeMy WebLinkAboutSeptember 7, 2011
Approved
10/06/11
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
September 7, 2011
The meeting was called to order by Chair Patricia Sowada, at 6:32 p.m. Members present were: Nancy Hoium,
Steve Smith, Patricia Sowada, and Catherine Vesley. Also present: City Council Representative Tami Diehm,
Becky Loader, and Stacey Hendren. Not present: Barbara Tantanella.
The minutes of the August 3, 2011 Board meeting were approved as mailed.
The bill list dated 8/17/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 8/24/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 8/31/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The bill list dated 9/14/11 of 2011 bills was reviewed from the floor. It was moved, seconded, and passed that the
bills be paid.
The 2011 accounting dated 9/7/11 was reviewed.
Old Business:
1. Progress on maintenance projects continues.
a. There continues to be trouble with the new boiler due to fail safe features that cause the machine
to turn off. Loader and Barnes met with NSI and the boiler manufacturer to address these issues.
b. Installation of the AC control panel is on hold until the boiler is fixed. Bids have been requested.
c. The public copier project is completed
d. The plumbing replacements have been installed.
e. Quotes for the Boardroom window replacement have been received. Barnes and Loader are
reviewing bids.
f. The new picnic table and bench have arrived and will be installed once the concrete has been
repaired.
g. Roof maintenance is completed.
h. Elevator maintenance will be scheduled as soon as the state permit is received.
2. The photo project highlighting positive features of the library was presented to the Board. The Board
recommended some changes to the design.
3. There have been no changes to the library’s proposed 2012 budget by the City Council.
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4. Effective September 16, Anoka County Libraries will be open 12-6 on Fridays. This is a reduction of 2
hours to be used for staff training, meetings, and flextime.
5. The joint resolution requesting the formation of a task force for the purpose of planning a new building to
house the public library and city hall has been passed by the Library Foundation Board. The Friends of
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the Library meet on September 12. The Library Board was encouraged to prepare suggestions for names
of potential committee members.
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6. Loader and Linda Magee, Human Resources Manager, conducted 4 interviews for the Children’s
Librarian position. A conditional offer was made and Loader is waiting for the background check to
make the final offer. The new librarian is expected to start September13th.
7. 895 students participated in the summer reading club at the library, and Volunteens put in 486 hours of
work. Loader is very pleased with the outcome of all summer programming and the performance of all
staff during this understaffed period.
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8. Read Dogs, and an MEA program have been planned for the 21 Century grant. Loader will be the
committee representative this school year, while the children’s librarian will develop programming.
9. The Gates Grant has been completed. All furniture and computers are installed, and TechAtlas is
complete. Funds from the sale cart through the end of 2011 will be used as the matching portion of the
grant.
10. The City of Columbia Heights is in process of having a new website developed. The Library has
submitted all requested content.
New Business:
1. The July crossover statistics were reviewed by the Board.
2. The Board reviewed the Unique Management Status Report for July.
3. The Library is donating Libraries of Minnesota to the Lomianki Library, Poland. Sowada will deliver the
book on her trip.
Sowada presented Voytek the Soldier Bear to the library from the Sister Cities.
Items from the Floor:
1. The library was notified that Columbia Heights Library patron Lily Thach was selected as a winner of the
MN College Savings Plan drawing. Thach, age 9, will receive $1000 in a college savings account, and
the library receives $500. Loader will complete paperwork with Joe Kloiber, City Finance Director.
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2. David Housewright will join the book club on September 28 at 11:00 am. Board members are
encouraged to attend.
3. Loader presented an update to the Anoka County Library budget for 2012.
4. The Board received the ACL 2012 holiday closed schedule and the Columbia Heights proposed 2012
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holiday closed schedule. ACL will be closed December 31, and CH will close that day at 5:00pm. This
is the only difference in the schedules.
Hoium made a motion to accept the holiday and closed day schedule. The motion was carried.
5. Sowada requested an update on the pancake breakfast from August. Loader stated that about $450 was
raised.
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There being no further business, the meeting was adjourned at 8:07 p.m.
Respectfully submitted,
Stacey R. Hendren
Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and
activities.
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