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Contract 1601
I 140I Anoka County Contract No. 2001 -0066 AGREEMENT FOR AUTOMATED LIBRARY SYSTEM SERVICES THIS AGREEMENT is made and entered into by and between the Anoka County Library, 707 Highway 10, Blaine, Minnesota 55434, hereinafter referred to as "ACL," and the Columbia Heights Public Library, 820 - 40th Avenue Northeast, Columbia Heights, Minnesota 55421, hereinafter referred to as the "Associate Library." WITNESSETH: WHEREAS, the ACL and the Associate Library have a current agreement to provide library services whereby patrons of either library may check out books and materials from the other library; and WHEREAS, the ACL has purchased computer equipment, software, and the required, related licenses to operate an automated library system; and WHEREAS, the Associate Library desires to use and share the cost of the ACL's automated library system. NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is agreed and understood as follows: I. SERVICES TO BE PROVIDED The ACL agrees to allow the Associate Library to participate in the ACL's system for automated library services, including the circulation of library materials. II. INFORMATION PROVIDED BY ASSOCIATE LIBRARY The Associate Library shall input information concerning its patrons and shall work with the ACL so that the Associate Library's unique bibliographic data is included in the computer database. All information shall be in a form designated by the ACL which shall be responsible for quality control of data in the system. III. TERM The initial term of this Agreement shall be from June 1, 2001, through May 31, 2002, the date of the signatures of the parties notwithstanding. The term of this Agreement shall be automatically extended for successive one -year terms unless either party give the other written notice of its intention to terminate this Agreement at least 120 days prior to the expiration of each successive term (before May 31 of each year). IV. COST OF AUTOMATED LIBRARY SYSTEM As consideration for participation in the ACL's automated library system, the Associate Library shall pay the ACL as follows: A. PRO -RATA SHARE 1. For payments to be made in 1995 and thereafter, the Associate Library's pro - rata share of any cost or expense shall be calculated by multiplying the Associate Library's previous year's annual item circulation by 2.5¢ per item. In any subsequent year, either party may elect to have the Associate Library's pro -rata share calculated in the manner described in 2. below by providing the other party written notice on or before December 1st of the year prior to the year in which the party desires to change the manner in which the pro -rata share is determined. 2. The Associate Library's pro -rata share of any cost or expense shall be based on the annual circulation of materials, the size of bibliographic database, and the number of borrower registrations, which shall be calculated in the manner described in Exhibit A, which is attached hereto and incorporated herein. B. OPERATING COSTS The Associate Library shall reimburse the ACL its pro -rata share of all costs and expenses incurred by the ACL in the operation and maintenance of the automated library system, including but not limited to software and hardware maintenance, software and hardware system updates, licenses, staff expenses, and any building maintenance associated with the operation of the automated circulation system. C. REMOTE EQUIPMENT COSTS The Associate Library shall be responsible for the cost of all equipment needed to implement the automated circulation system that is to be located in its library. This includes, but is not limited to terminals, back -up terminals, barcode readers, remote printers, and telecommunications hardware. The Associate Library shall also be responsible for all maintenance and repair expenses associated with its remote equipment. -2- D. TELECOMMUNICATIONS COSTS • The Associate Library shall be responsible for paying for telecommunications costs between the Associate Library and the computer center at the ACL, including but not limited to the cost of terminals, modems, multiplexors, telephone lines, and the installation, maintenance, and operating expenses thereof. If an Associate Library shares telecommunications circuits with another associate library or the ACL, then the Associate Library shall pay a proportionate share of the cost of installation, maintenance, and operation of said circuits. E. DIRECT COSTS The Associate Library shall be responsible for all direct costs associated and attributable directly to its use of the automated library system, including but not limited to the following: 1. Cataloging Costs The Associate Library shall be responsible for all costs and expenses associated with converting or maintaining its catalog system in a machine - readable form acceptable by the ACL so that information is entered into the automated circulation system. The Associate Library shall reimburse the ACL for the cost of entering unique catalog information into the computer. The Associate Library shall also reimburse the ACL for staff time and supplies required to update the bibliographic database. The Associate Library may attach item records to identical ACL bibliographic entries without payment. 2. Notices, Etc. The Associate Library shall reimburse the ACL for the preparation of overdue, reserve notices, and/or collection letters prepared and sent on behalf of the Associate Library, including charges for postage, labor, and supplies associated with the preparation of such material. 3. Personal Computer Charge It is understood by the parties that the Associate Library provides personal computers as interne browser stations for public use. ACL staff will install the personal computers used for this purpose and set up appropriate security and access for the browser stations. In addition, ACL staff will do troubleshooting and install software upgrades for the Associate Library so that the browser stations function in the same manner as similar browser stations in ACL's branch libraries. -3- • For these services, the Associate Library will pay ACL at a rate of $200.00 per installation and $100.00 per personal computer per year for the software upgrades. In addition, the Associate Library will pay ACL at a rate of $200.00 per installation for any personal computers installed as part of the system's catalog. F. NEW AND REPLACEMENT EQUIPMENT FOR THE CENTRAL SITE The ACL reserves the right to purchase additional new and/or replacement equipment for the continued operation and updating of the automated circulation system. The Associate Library shall reimburse the ACL for equipment directly related to the Associate Library's usage of the system. V. PAYMENT The Associate Library shall pay to the ACL all operating costs and expenses provided for herein within 30 days of receipt of an invoice from the ACL. The schedule for the payment or reimbursement of the pro -rata share of the costs of a hardware and/or software upgrade by the Associate Library will be as mutually agreed between the Associate Library and the ACL. VI. BIBLIOGRAPHIC DATABASE OWNERSHIP /ACCESS The ACL shall be the sole owner of the bibliographic database. Only the ACL cataloging personnel will have security clearance to enter the bibliographic database. The ACL will provide the Associate Library with security codes to enter the item records (i.e., call numbers, location designations). The Associate Library shall take appropriate measures to ensure that the access codes are kept confidential and that they are distributed only to authorized personnel. VII. TITLE AND OWNERSHIP OF EQUIPMENT Title and ownership of all equipment (including the central site equipment) located in the ACL libraries shall remain with the ACL at all times. The ACL shall have sole responsibility for vendor communications and relations. Ownership and title to the equipment purchased by the Associate Library shall remain with the Associate Library. -4- VIII. EQUIPMENT AND SUPPLIES No equipment or supplies which affect the system as a whole may be used by the Associate Library in conjunction with the automated library system without the prior written approval of the ACL. IX. DUTY OF CARE The parties contemplate that their joint cooperation is needed to provide the Associate • Library with an automated library system for the cataloging and circulation of its library material. Because the services hereunder are being provided on a cost basis, the ACL shall not be liable for any damages as a result of the loss or misuse of data, delays, and errors in providing the Associate • Library with data or information from the automated library system. Should there be a loss of data, delays or errors, the ACL agrees to use its best efforts to mitigate the effects of such occurrence. X. AUDIT DISCLOSURE AND RETENTION OF RECORDS The Associate Library agrees to make available to duly authorized representatives of the ACL and of the State of Minnesota, for the purpose of audit examination pursuant to Minn. Stat. § 16C.05, any books, documents, papers, and records of the Associate Library that are pertinent to the Associate Library's provision of services hereunder. The Associate Library further agrees to maintain all such required records for six years after receipt of final payment and the closing of all other related matters. XI. INDEMNIFICATION The Associate Library agrees to hold harmless, indemnify, and defend ACL, its officers, employees, agents, and board of directors against any and all claims, losses, damages, or lawsuits for damages, including attorney fees, arising from, allegedly arising from, or related to the providing of the services hereunder. XII. NON - DISCRIMINATION The Associate Library agrees as follows: A. In accordance with Anoka County's Affirmative Action Policy and the Anoka County Commissioners' policies against discrimination, no person shall illegally be excluded from full -time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the -5- program which is the subject of this Agreement on the basis of race, creed, color, sex, sexual orientation, marital status, public assistance status, age, disability, or national origin. B. The Associate Library hereto agrees to comply with the provisions of Executive Order No. 11246, (in revised order) entitled "Equal Employment Opportunity," as supplemented in the Department of Labor Regulations (41 CFR, Part 60) and as amended by Executive Order 11375 and all other applicable state and federal regulations. C. The Associate Library also agrees to comply with all affirmative action or equal employment opportunity requirements imposed upon Anoka County or the Associate Library by any other federal or state law, rule or regulation. The Associate Library further agrees to furnish all information or reports that may be required by the above cited Executive Order, Department of Labor regulations or any other state or federal agency, or as required by Anoka County. D. This Agreement may be canceled or terminated by the ACL and all money due, or to become due hereunder, may be forfeited for a second or any subsequent violation of the terms or conditions of this subdivision. XIII. DATA PRIVACY In collecting, storing, using and disseminating data on individuals in the course of providing services hereunder, the Associate Library agrees to abide by all pertinent state and federal statutes, rules and regulations covering data privacy, including, but not limited to, the Minnesota Data Practices Act and all rules promulgated pursuant thereto by the Commissioner of the Department of Administration. • All data created, collected, received, stored, used, maintained, or disseminated by the Associate Library in performing this Agreement is also subject to the provisions of Minn. Stat. § 13 et. seq. (the Minnesota Government Data Practices Act) and, pursuant to that statute, the Associate Library must comply with the requirements of that statute as if it were a government entity. All remedies set forth in Minn. Stat. § 13.08 shall also apply to the Associate Library. The Associate Library is not required to provide public data to the public if that same data is available from the ACL, unless stated otherwise in this Agreement. XIV. EARLY TERMINATION This Agreement may be terminated by the ACL at any time, with or without cause, upon 30 days written notice delivered by mail or in person. Notice to the Associate Library shall be delivered -6- to Associate Library at the address first written above. If notices are delivered by mail, they shall be effective two days after mailing. XV. DEFAULT AND REMEDY Failure of the Associate Library (including the failure of any employee or agent of the Associate Library) to abide by any of the terms, conditions, or requirements expressed in this Agreement shall constitute a default if not properly corrected by the Associate Library upon receipt of a notice of deficiency and a request for compliance from the ACL. In the event of a default by the Associate Library, the ACL may cancel this Agreement by sending a written notice of cancellation to the Associate Library at the address stated above, and may recover from the Associate Library any damages sustained by the ACL which may directly or consequently arise out of the - breach of this Agreement by the Associate Library. XVI. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING It is understood and agreed by the parties hereto that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties. -7- IN WITNESS WHEREOF, the parties hereto have hereunto set their hands. COLUMBIA HEIGHTS ANOKA LIBRARY PUBLIC LIBRARY • arbara Jensen, • r ident Gary Peters. , Mayor Library Board City of Columbia Heights Dated: 1 - 1 Dated: 3 - Io2 - 0 1 ATTEST By: �� Walt Fe ity Manager City of Columbia Heights By:. _ -.1J -C Beverly J. Flaherty Dated: 3 - DJ - 0 1 Library Director Dated: < By:. at _ V 1- _ ' atricia Muscovitz, Council Secretary City of Columbia Heights APPROVED AS TO FORM Dated: 3 110 -0 1 M. Katherine Doty ( Assistant County Attorney B _ _ z Ji oeft, City • '. Dated: �' City of Colum.ia Heights Dated: — / L /- v / mkd \contract\2001\acl- columbia heights library-agr' (2/21/01) - 8- • • flir8 • • • FUNDING AND SHARE COSTS FOR THE ANOKA COUNTY AUTOMATED LIBRARY SYSTEM • INTRODUCTION • Anoka County Library has acquired an automated library system including circulation and bibliographic database and catalog functions. The city libraries of Anoka and Columbia Heights may become a part of the system as MELSA Level ll Associate Libraries. • The purpose of this Appendix is to identify system operation cost sharing by the participating libraries. • The automation system requires a mutual and on -going commitment to work together to insure' its success. It requires the on -going sharing of responsibilities, costs, library collections, catalogs and policies by each of its participants. • The automation system provides the opportunity for improving public library service to all Anoka County residents as well as improving the internal procedures and working routines in each of the libraries. MANAGEMENT REPORTS . • • Standard management reports will be created on a regular basis. Such reports will include • circulation, borrower information, etc. • Other special reports could be processed on a cost -plus, time available basis by ACL, if requested by the Associate Library. The cost of producing that database will be the resporisibility of the Associate Library. PUBLIC CATALOG The library catalog will be maintained on -line beginning in 1992 and will include the catalogs of the participants. The Associate Library may choose to also maintain its card catalog at its own expense. OTHER SOFTWARE PROGRAMS Other software programs and services may be purchased as they become available. The county will inform the associates of availability and costs (if any) to utilize such optional services. • 11/15/91 AutoCirc.COH 6 • PLANNING AND ON -GOING MANAGEMENT • • • Representatives of the libraries will meet together on a regular basis to determine the operating procedures for the system and to recommend action on policy matters. In the event that agreement is not reached, the Director of the County Library will have the responsibility for operational decisions and for recommending policy matters to the County Library Board. • The County library is the contracting party with the vendor. All communication with the vendor will be performed by designated staff at the County library. COST SHARING • • Costs will be shared through a user fee based on the following factors: 1. Number of registered borrowers residing in each library district. • 2. Library activity, volume of use (i.e. circulation, reserves, overdues, catalogs) • attributable to each library. 3. Items (volumes /titles) in each library. • • The percentage share would be applied to the costs of operation and periodic upgrades, • including but not limited to the following: 1. Central site hardware maintenance. • 2. Software maintenance. 3. Central site operating costs (computer room and offices for staff) a. Utilities (cost per sq. ft. plus "special" costs) b. Insurance (cost per sq. ft. plus "special" costs) c. Supplies - including paper, etc. d. Staff costs for those primarily engaged in the computer operation. 4. Telecommunications (those costs not attributable to a specific building). 5. • Bibliographic utility subscription and related costs. • The Agreement for Automated Library Circulation system services provides that costs associated with the operation of the central site are to be shared by the users of the system (Anoka County Library, Anoka Public Library, and the Columbia Heights Public Library) based upon the proportionate share of the total activity of the computer system as measured by the number of Borrower Registrations, Circulations and Items in their Bibliographic database.) Charges are based upon the proportionate use of CPU time for each type of activity: 75% on the basis of circulation, 15% on number of bibliographic items entered or maintained and 10% on the number of borrowers registered for each library. Annual charges are based upon the average *monthly expenses incurred during the previous calendar year (e.g. 1992 costs to the associate libraries are based on 1991 expenditures by ACL). 11/15/91 AutoCirc.COH 7 Operating costs are to be determined from accounting records. The County will inform the • Associate of annual costs within the first quarter of each•year and will provide greater notice of upgrade costs. Upgrades of central site hardware and software will occur periodically in order to keep the technology current. Such upgrades will be done at the option of the county but with prior information provided to the Associate Library. Cost sharing for upgrades will be based on the same proportions as central site costs. The calculations will be performed each year by the .County Library Director and a report. similar to the following will be issued. • EXAMPLE OF COST LISTING AND CALCULATION • • 1990 Costs • Central Site Costs Summary 1990 • 1989 • 1. Supplies - CPU only $33.26 • per month $53.50 • • 2. Building Expenses 151.42 per month 104.59 ' ' 3. Salaries 3409.00 per month 3156.00 4. Maintenance Agreements - Central Site Only • 2452.16 .per month 2333.00 • Total- $6045.84 per month $5647.09 • $72,550.08 $67,765.04 (increase for year $4785 7.06 %) • • • Charoes for Central Site Calculations on cost sharing - monthly total cost $6045.84 (Payable in 1991). 1. By type of activity - 75% of cost based upon circulation - 75% x $6045.84 = $4534.38 • 15% of cost based upon collection - 15% x $6045.84 = $906.88 . 10% of cost based upon number of Borrowers - 10% x $6045.84 = $604.58 • 11/15/91 AutoCirc.COH 8 • • 2. By Library - (see Table I for Quantities and calculation of percentages for each Library) • • A) Anoka County Library 83.43% of Circ x $4534.38 •$3783.04 • 80.21% of Coll x $ 906.88 727.41 85.75% of Borr x $ 604.58 •. . 518.42 ' Total Monthly Cost $5028.87 • • For 1990 Payable in 1991 = 82.62% of total • (82.96% last year) ($4683.33) B) Anoka Public Library .• 10.63% of Circ x $4534.38 • $482.00 • 10.70% of Coll x 906.88 97.03 • 7.12% of Barr x 604.58 43.08 • • Total Monthly Ccst $622.11 • For 1990 Payable in 1991 = 10.82% of total (10.55% last year) ($595.83) C) Columbia Heights Public Library • • 5.94% of Circ x $4534.38 $269.34 9.09% of Coll x 906.88 82.44 . 7.12% of Borr x 604.58 43.08 Total Monthly Cost • $394.86 • For 1990 Payable in 199=16.56% of total • (6.52% last year) ($367.93) EXAMPLES • Charges for 1991 Anoka Current Peripheral Mtn' $2.00 per month x 12 = $ 24.00 per year Current Telecomm. (through 6/30/91) $53.78 per month x 12 = 645.36 per year For period 7/1/91 - 12/31/91 $55.30 per month 1990 Central Site Costs $622.11 per month x 12 = 7,465.32 per year 11/15/91 AutoCirc.COH 9 • • • Annual $8134.68 • • Quarter 2033.67 Month 677.89 • • Columbia Heights • Current Peripheral Mtn* • ' $0 per month x 12 = $0 • per year . Current Telecomm. (through 6/30/91) • $52.97 per month x 12 = 635.64 per year For 7/1/91 - 12/31/91 $ 63.73 per month • 1990 Central Site Costs . • • $394.86 per month x 12 = 4738.32 per year - • Annual • $5373.96 • Quarter • . 1343.49 . Month 447.83 • Other costs that will be billed: • • Telecommunications - Quarterly - (will increase in 1991 and whenever a reconfiguration is done and the number of drops per line is Tess.) • Maintenance of On -Site Equipment - Quarterly Notices: overdue; or reserve notice and collection letters billed at @ 33 each - Quarterly. ( *Note: postage is now 29 per letter. ACL will add a 40 handling charge for labor and overhead to process the mail to the current postage cost.) Catalog charges on an item basis - Monthly • Quarterly bills will be issued in March, June, September and December for the preceding Quarter. `Peripheral Maintenance. See list and individual charges in Appendix B, page 6. Basis for Annual Charges (1991/1992) and Future Assumptions Peripherals No change unless there is added equipment Telecommunications There will be an increase in the monthly charge when the number of drops per circuit are reduced from 3 to 2. This should occur in March or April 1991. Both APL and CHPL will be affected. This. is a pass - through charge and will increase as soon as ACL is billed by US West. • 11/15/91 AutoCirc.COH 10 • • • Central Site Costs The change will be primarily in personnel costs. EDP personnel were assigned to only EDP functions in 1990•. 100% of salary and benefit cost will be charged for clerical personnel and 90% for the Systems Specialist will be charged to the central site operation. • Proportion of Circulation . Borrower and collection will remain about the same. • 1991 Costs arc covered in billing detail. ` . 1992 Costs are expected to increase only due to actual cost increases. • 1991 Projection Actual 1991 Projected •1992 Central Site - 3/90 Charge for Budgeting Anoka County per mo $4981.00 5028.81 3 -4% COL plus Anoka Public per mo 668.00 622.11 maint on equip now • Col Heights per mo .425.00 394.86 under warranty • Anoka Public • Peripheral Mtnce per mo 83.00 24.00 24.00 Telecommun. per ma 54.00 54.00 (high estimate) 81.00 81.00 81.00 Central Site 668.00 622.11 650.00 • • $805.11 $700.11 $755.00 832.00 727.11 800.00 • • • Columbia Heights Public • Peripheral Mtnce per mo 83.00 0 Telecommun per mo 53.00 53.00 80.00 (high estimate) 80.00 Central Site 425.00 394.86 475.00 to 525.00 $561.00 $447.86 $555.00 • • $474.86 $580.00 Caution: The projection for 1992 should be used only for budget purposes since the actual operating costs may be different. • 11/15/91 AutoCirc.COH 11 • TABLE I Year End Totals & Proportion to Each Library • December 31, 1990 • Bibliographic Title Entries 161,214 1989 . 1990 • Number % of Total Number % of Total • Collection Count (Items) Anoka County 527,957 79.80% 551,197 80.21 • Columbia Heights 61,890 9.35% 62,489 . 9.09 Anoka Public 71.805 10.85% 73.546 10.70 Total 661,652 100.% 687,232 • 100. *Borrower's Registered (number of cards issued to residents) Anoka County • 117,490 80.91% 121,592 5.750 Columbia Heights 10,639 7.33% 10,103 7.125 . Anoka Public . 17.084 11.76% 10.101 7.125 Total 145,213 100.% 14T,796 100. • Circulation - computer total. Anoka County 1,994,094 83.83 %2,173,804 83.43 • Columbia Heights 139,018 5.84% 150,529 5.94 • Anoka Public 245.626 10.33% 269.386 10.63 Total 2,378,738 100.% 2,533,719 100. • *1990 figures represent the number of cards issued to residents of each library rather than . the total number of cards issued by the library. There are 141,796 cards issued to residents of Anoka County. • There are 25.722 .additional MELSA & non -MELSA borrowers in the database There are 167,518 cards maintained in the database In previous years, the total number of records was used. In 1990, this is changed to reflect only the cards from each library in Anoka County (regardless of which Agency issued the card).. The 25,722 non -Anoka County cards are not counted for this calculation. The cost of maintaining these records will become part of the machine overhead. 11/15/91 AutoCird.COH 12 TABLE It • A. Central Site Equipment - Monthly Maintenance charges paid by Anoka County Library to DRA, Inc. . • • • Jan -May June -Dec 1990 . 1991 1991 (1) VAX 8350 CPU . $6 &9.00 669.00 611.00 (2) RA- 81/RA82 Disk Drives 356.00 ' 356.00 • 356.00 * (1) TU -80 Tape Drive 106.00 106.00 • :167.00 • (3) DHU -11 Multiplexor Bds. 162.00 162.00 214.00 • (1) Battery Backup 19.00 19.00 . 19.00 . (1) LA100 Console' 37.00 37.00 • 37.00 * * (1) LA210 System . Printer(new)33.00 33.00 33.00 (1) Dial -Up Diagnostic • _ Modem/line moderns 32.00 32.00 32.00 • '(1) VT320 Terminal 2 @2 9.00 9.00 4.00 • • (1) LA7., (old printer) • 6.00 • . • DRA Administrative Charge 24.00 • Hardware Maintenance 1,260.00 1,991.00 5 months • . 1,423.00 7 months 1 317.00 5 months 1,379.00 average • Digital VAXNMS Software •262.00 262.00 • DRA ATLAS Software -8200 784.00 784.00 COM CAT 1046.00 Halon System Mtnce: 27.33 27.33 • Software Mainterance 1,073.33 1,073.33 Total Central Site Monthly 2,452.16 2,452.16 2,582.33 Total Central Site Annual 29,425.96 29,425.96 30,984.00 Actual 1991 7 months @ 2582.33 = $18,076.31 .Actual 1991 5 months @ 2452.16 = $12.260.80 $30,337.11 B. Peripheral Equipment VT220 Terminal 81.00 cancelled 12/90 * * * * VT320 Terminals $2 per month maintained Rainbow Terminal 160.00' cancelled 12/90 Printer LA -50 • 72.00 cancelled 12/90 11/15/91 AutoCirc.COH 13 • All DCA equipment (modems (except central site], multiplexors, and 335 unit and CAERE barcode equipment) are oreseritly without a maintenance agreement - none has been offered to date. * * * • Notes: ` New TU81 Tape drive is under 1 year warranty. Service costs begin when warranty expires. • . * * LA200 printer retained. Primary printer is now LA31. It is under warranty. Service • costs will begin 10/91. * * * 1991 (July 13) DCA power pack failure - not under contract est. $2000 repair cost. * * * * 1991 Central Site charge for 2 terminals (VT320) 3 others not charged here. Digital total is $1491 per month - DRA charges $1515 per month. • Peripheral Maintenance - Monthly Anoka 1990 1991 • 6 VT220 @ $9.00 $54.00 0 . 1 VT320 @ 9.00 • 2.00 1 Rainbow @ $14.00 14.00 0 1 LA -50 Printer © $6.00 6.00 0 83.00 2.00 • • x 12 = 996.00 24.00 • • • • Columbia Heiahts 1990 1991 • • 7 VT220 @ $9.00 $63.00 0 1 'Rainbow @ $14.00 14.00 0 • 1 LA -50 Printer @ $6.00 6.00 0 • • 83.00 0 x 12 = $996.00 0 • Anoka County Library 1991 3 VT 320 terminals @ $2.00 6.00 • • Additional training and installation charges will be proportionately charged to Anoka Public and Columbia Heights. • 11/15/91 AutoC]rc.COH 14 • • TABLE III • Worksheet for Central Site Charges - Building Operation Computer room is 20' x 16' = 320 square feet • Office space is 12' x 10' = 120 square feet Clerical space is 7' x 10' = 70 square feet • 510 square feet • • . Total building is 12,500 square feet. 4.08oj of total building Computer space is 510 square feet: Utilities - 1990 cost . • = 19,484.50 x 4.08% = 795 -12 = 66.25 month • Bldg Maintenance and Oper - 1990 cost = 3,899.00 x 4.08% = 325 - 12 = 27.08 'month • Janitorial Sal. - 1990 cost • = 8,794.00 x 4.08% = 359.- 12 = 29.90 month • • • Repair to Computer Room A /C* 1817 x 100% 1816 - 12 = • 151.42 month Total year • 3296 - 12 = 274.65 month • TABLE IV 1990 Salaries & Benefits ** EDP Clerk Carlson 8,627.00 •(100% of cost) EDP Clerk Warden • 8,627.00 (100% of cost) • • System Specialist Soule 23.648.00 (90% of $26,276) 40,902.00 annual 3,409.00 per month • • *Note: Computer room has 2 A/C units that serve only that room. Both required extensive repair in 1990. **Personnel Note: for 1990 expenses, 100% of the salaries for the EDP Operators will be charged and 90% of the Systems Specialist. • • 11/15/91 AutoCirc.COH 15 • J • TABLE V Worksheet for Central Site Expenses - Supplies . Paper 9 x 11 White $103.80 • . 15x11 138.42 • • Magnetic Tape 0 • Disc Cleaning Pads 67.00 . • Printer Ribbons 90.00 Total Supplies $399'.22 33.26 per month • TABLE V1 Telecommunications Network Configuration (effective 1991) US West Monthly Circuit Number Agencies Billing ID Charge 3.FDDC.16873 CHPL E08 -4491 127.46 (15.UGDA.94618) MIS 15.UGDA.94550 RUM . • E07.5315 165.90 CTHSE APL 15.UGDA.94547 CEN E08.0299 113.07 NCL 3.FDDC.16874 CRL E08 -4492 77.29 (15.UGDA.94602) 3.FDDC.16872 JOH E08 -4490 129.88 (15.UGDA.94548) RLK 15.UGDA.94548 NOR E07 -5316 140.75 STF • Circuit E08 -4491 Columbia Heights and Mississippi Each pay 1/2 of cost = 127.46 - 2 = $ 63.73 • Circuit E07 -5315 Anoka Public, Courthouse, Rum River Each pay 1/3 of cost = 165.90 - 3 = $55.30 • 11/15/91 AutoCirc.COH 16 f r 1 « • TABLE VI • 1990: TU81 tape drive, upgrade of the telecommunications console and a new tape drive. The cost was $36,371. 1991: OPAC and Collection Manager software will be added. Telecommunications upgrade will continue. Upgrade of CPU and other central site equipment will occur either later in 1991 or in 1992. ACL has budgeted $63,000 for automation equipment and expects to receive a ' MELSA grant for $177,000 for a total cost of $240,000 in 1992. This will allow OPAC to be extended to all buildings. • • • • • • • • arc /autocirc.apl .11/15/91 AutoCirc.COH 17