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HomeMy WebLinkAboutContract 1570 URS BRW, @ January 31, 2001 Mr. Kevin Hansen, PE Public Works Director\ City Engineer City of Columbia Heights 637 - 38 Avenue N.E. Columbia Heights, MN 55421 RE: Proposal for Additional Final Design Services Central Avenue (TH 65) Improvement Project City Project No. 99 -12 Dear Mr. Hansen: The following supplemental proposal is offered for your consideration for additional final design phase services for the above - referenced project. The additional services have been specifically requested by City staff and are outside of the scope of work included in our January 10, 2000 proposal, our September 14, 2000 supplemental proposal for landscape design services and our December 12, 2000 supplemental proposal. SCOPE OF WORK URS/BRW will provide additional final design phase services related to Right of Way for the project as follows: URS /BRW has reviewed the plans to determine the Right of Way required for construction of the project. MnDOT is requiring that Right of Way be acquired for all areas where the construction limits are shown outside of existing Rights of Way or easements. We have analyzed the areas of encroachment with City staff and have reduced the areas where Right of Way or easements will be required. We will modify plan sheets in some areas to eliminate the need for Right of Way, however, in some areas this can not be accomplished. Right of Way and/or easement acquisition will be required for six properties. The plans are being revised for approximately thirteen other areas to avoid the need for acquisitions. Thresher Square 700 Third Street South Minneapolis, MN 55415 612.370.0700 Tel 612.370.1378 Fax Mr. Kevin Hansen URS January 31, 200• Page 2 BRW, Inc. There are six properties requiring Right of Way and/or easement acquisitions for the project, including the City Park located south of Bobby and Steve's. The properties are identified below: 1. Columbia Heights Mall/Transit Hub 2. Columbia Park Clinic/Rapid Graphics Property 3. Columbia Heights Business Center 4. :Burger King 5. Mady's Bowling 6. City Park property south of Bobby and Steve's Additional services are required for the plan revisions, as well as for the Right of Way related services. The proposed Right of Way related services include preparation of Right of Way /easement documents and descriptions and exhibits. We anticipate that one meeting per property will be required either with City staff, the City Attorney and/or property owners. ESTIMATED COSTS BRW will perform these additional services on an hourly basis consistent with our original proposal and our Professional Services Agreement. The following is a summary of the estimated costs to complete the work tasks detailed above. Current Not -to- Exceed Amount $247,100.00 Additional Services $ 15,500.00 Revised Not -to- Exceed Amount $262,600.00 The total revised not -to- exceed cost for the design phase cost for this project is, therefore, $262,600.00 including the additional services detailed in this supplemental proposal. Consistent with our Professional Services Agreement, labor will be billed on an hourly basis using our Standard Rate Schedule and reimbursable expenses will be billed to the City at cost with no URS/BRW markup. We have included exhibits depicting the parcels that easements and/or Right of Way is required for the project for your review. Two original copies of this proposal are enclosed. If the proposal is acceptable, please execute both copies on the signature blocks provided below and return one copy to us for our records. Mr. Kevin Hansen URS January 31, 2001 Page 3 BRW, Inc. Please let me know if you have any questions or you need any additional information. Sincerely, BRW, Inc. Jo PE r ice President APPROVED BY: CITY OF COLUMBIA HEIGHTS Name Walter Fehst Name ipary Peterson City Manager Mayor Title Title Signature Signature Date Date Copy: Kevin Kielb/BRW Kim Schaffer /BRW File 33910 - 004 -1001 URS RECEIVED DEC 13200D B RW ' � PUBLIC WORKS December 12, 2000 Mr. Kevin Hansen, PE Public Works Director\ City Engineer City of Columbia Heights 637 - 38 Avenue N.E. Columbia Heights, MN 55421 RE: Proposal for Additional Final Design Services Central Avenue (TH 65) Improvement Project City Project No. 99 -12 Dear Mr. Hansen: The following supplemental proposal is offered for your consideration for additional final design phase services for the above - referenced project. These additional services have been required for the completion of the project plans and specifications or have been specifically requested by City staff and are outside of the scope of work included in our January 10, 2000 proposal and our September 14, 2000 supplemental proposal for landscape design services. The scope of work and an estimated cost for these additional services are detailed below. We have also provided an updated schedule for the project. SCOPE OF WORK URS/BRW will provide additional final design phase services for the project as follows. 1. Extension of Project from 43 Avenue to 45 Avenue The project originally included improvements to Central Avenue between 37 Avenue and 43 Avenue. Mn/DOT requested that the project limits be extended to include a bituminous overlay between 43" Avenue and 45 Avenue. URSBRW will provide additional services to include the preparation of final plans and specifications for the overlay construction. We will also coordinate with Mn/DOT to define the scope of the overlay work and negotiate with Mn/DOT to determine the additional funding that would be available for the additional work. Thresher Square 700 Third Street South Minneapolis, MN 55415 612.370.0700 Tel 612.370.1378 Fax Mr. Kevin Hansen URS December 12, 2000 Page 2 BRW, Inc. 2. Utility Trench Pavement Design The Feasibility Study for the project included the patching of all utility trenches with a bituminous pavement section. The existing Central Avenue pavement section includes approximately 2" to 6" of bituminous pavement over 6" to 9" of concrete pavement. URS /BRW conducted discussions with Mn/DOT staff as a part of determining the final pavement section for the roadway. Mn/DOT requested that all utility trenches be patched in -kind with a bituminous overlay over new concrete pavement. We performed additional analysis and subcontracted with a geotechnical subconsultant (American Engineering Testing) to document that the bituminous pavement section option would perform satisfactorily; however, Mn/DOT still required the bituminous overlay /concrete pavement design. As a result of this decision by Mn/DOT, additional final design phase services are required to design the bituminous overlay and concrete pavement section. These additional services will include the preparation of concrete pavement jointing plans, details and specifications. This decision by Mn/DOT resulted in the addition of approximately $150,000 to the project construction costs. 3. Additional Traffic Control /Staging Services URS/BRW has conducted discussions with the Mn/DOT Traffic Office regarding the traffic control and staging required for the project. It has been determined that the project must be constructed under traffic and that traffic signal operation and left turn lanes must be maintained at all intersections along Central Avenue. URS/BRW is preparing traffic control and staging plans to detail the traffic control required for the project. Additional services, including the preparation of plans and specifications detailing temporary signal operations at each intersection for each phase of the project, are required as a result of these discussions with Mn/DOT. 4. Preparation of Funding/Financing Alternatives URS/BRW prepared detailed cost estimates as a part of our original scope of work for the project. In addition to this work, we have also provided services associated with the preparation of a financing plan for the project. URS/BRW has also prepared assessment options related to the urban design enhancements. This information was subsequently utilized to prepare the financing plan for the project. This work is outside of the scope of our original agreement and the supplemental agreement. Mr. Kevin Hansen URS December 12, 2000 Page 3 BRW, Inc. 5. Staff Requested Additions to the Project Scope/Revisions to Plans Throughout the course of final design, URS/BRW has been requested to make adjustments to the final design. The requests resulted from review meetings with City staff. The revisions have included separation of storm sewer and sanitary sewer near 37 Avenue, grading revisions to the gutter line at 45 Avenue, watermain replacement at Gould Avenue, the installation of a frost -free hydrant, revisions to the design of Reservoir Boulevard, and revisions associated with business parking and access issues. Additional miscellaneous services will be required to coordinate meetings with the MTC and determine relocated bus stop locations. 6. Additional Public Involvement URSBRW has provided preliminary design graphics/boards for presentation at an Open House meeting and at a City Council worksession. The graphics detailed the proposed urban design improvements and the proposed roadway layout and traffic control /staging plans. We will also provide additional public involvement services including preparation for and attendance at up to ten public or individual business owner meetings. The need for these additional meetings has been determined based upon the public involvement work performed to date. We have not included any additional services associated with coordination of the project with the City of Minneapolis. It is possible that the scope of the project may be modified to include the replacement of the existing signal at the 37 Avenue intersection and to extend the limits of the project to the south into the City of Minneapolis. We have not included these services at this time since it is uncertain if this work will be added to the project. We propose that a separate supplemental proposal be submitted for your consideration if this work is added to the project. ESTIMATED COSTS BRW will perform these additional services on an hourly basis consistent with our original proposal and our Professional Services Agreement. The following is a summary of the estimated costs to complete the work tasks detailed above. Current Not -to- Exceed Amount $164,000.00 Additional Services 1. Extension of Project from 43 Ave. to 45 Ave. $16,000.00 2. Utility Trench Pavement Design $17,500.00 3. Additional Traffic Control /Staging Services $16,000.00 4. Funding/Financing Alternatives $12,200.00 5. Staff Requested Additions/Revisions $13,400.00 Mr. Kevin Hansen URS December 12, 2000 Page 4 BRW, Inc. 6. Additional Public Involvement $ 8,000.00 Total Additional Services $ 83,100.00 Revised Not -to- Exceed Amount $247,100.00 The total revised not -to- exceed cost for the design phase cost for this project is, therefore, $247,100.00 including the additional services detailed in this supplemental proposal. Consistent with our Professional Services Agreement, labor will be billed on an hourly basis using our Standard Rate Schedule and reimbursable expenses will be billed to the City at cost with no URS/BRW markup. SCHEDULE The following is an updated schedule for the project: Preliminary Plans Submitted to Mn/DOT for Review November 2000 Approve Cooperative Agreement/Plans & Specs February/March 2001 Bid Opening March/April 2001 Award Contract April/May 2001 Start Construction May 2001 Construction Complete November 2001 The project schedule is dependent upon the Mn/DOT Cooperative Agreement review process. The schedule detailed above may need to be modified based upon the review process. Two original copies of this proposal are enclosed. If the proposal is acceptable, please execute both copies on the signature blocks provided below and return one copy to us for our records. Please let me know if you have any questions or you need any additional information. Sincerely, BRW, Inc. • n :. Horn, PE Vice President Mr. Kevin Hansen URS December 12, 2000 Page 5 BRW, Inc. APPROVED BY: CITY OF COLUMBIA HEIGHTS / /0 -111/ Walt Fehst :�A WP— - S� e Name Nam City Manager • a or — Title Title y <4# ir,(41 41 111/1 A., give LA-- Si ignature /.?-7(4 / — 2- -- 1 Date Date Copy: Kevin Kielb/BRW Kim Schaffer /BRW File 33910 - 004 -1001