HomeMy WebLinkAbout08/22/2011 RegularCITY OF COLUMBIA HEIGHTS
590 40" Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3592
Visit our website at: wwsv.cl colunvbia- Heights. nrn.us
Mayor
Gary L. Peterson
Councilmenrhers
Robed Q. Williams
Qrucc Nawrocki
Tammerca Diehm
Donna Schmitt
City Mangier
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, August 22, 2011 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.
Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance.
Please call the City Clerk at 763 - 706 -3611, to make arrangements. (IDDI706 -3692 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALLANVOCATION
Invocation by Dan Thompson, Columbia Heights Assembly of God
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may ]Hake additions and deletions to the agenda.
These tnay be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
4. PROCLAMATIONS PRESENTATIONS RECOGNITION ANNOUNCEMENTS GUESTS
A. Proclamation:
Patriot Day - September 16, 2011
B. Introductions
Paid -on -Call Firefighters Brian Polski and Will Shutte
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve Minutes of the August 8, 201, 1 City Council Meeting
MOTION: Move to approve the minutes of the August 8, 2011 City Council meeting.
B. Accept Minutes of Boards /Commissions
MOTION: Move to accept the Charter Commission minutes of the July 21, 2011, meeting.
C. Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for August 22,
2011 as presented.
D. Approve Attached List of Rental „Hous,ing.Applications
MOTION: Move to approve the items listed for rental housing license applications for August
22, 2011, in that they have met the requirements of the Property Maintenance Code.
E. Review Payment of the Bills
MOTION: Move that in accordance with the MN Statute 412.271, subd. 8 the City Council has
received the list of claims paid covering check number 140019 through 140166 in the amount of
$1,060,254.44.
R4
p. 13
p. 17
P. 19
p. 23
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Monday, August 22, 2011
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MOTION: Move to approve the Consent Agenda items.
6. PUBLIC HEARINGS
A. Adopt Resolutions 201 1 -78, 4603 Fillmore Street N.E., 2011 -79, 1000 Peters Place N.E., 2011- p. 31
80, 5009 4th Street N.E., 2011 -81, 4514 -16 Fillmore Street NE, and 2011 -90, 4233 -35
University Avenue NE being; Resolutions of the City Council of the City of Columbia Heights
approving rental license revocation for failure to meet the requirements of the Property
Maintenance Codes.
MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers
2011 -78, 79, 80, 81, 90 being ample copies available to the public.
MOTION: Move to adopt Resolution Numbers 2011 -78, 79, 80, 81, and 90 being Resolutions of
the City Council of the City of Columbia Heights approving revocation pursuant to City Code,
Chapter 5A, Article IV, Section 5A,408(A) of the rental licenses listed.
B. Adopt Resolutions 2011 -82, 5117 4th Street N.E., 2011 -83, 4643 6th Street N.E., ,2011 -84, 4345 p. 42
5th Street NE, 2011 -85, 4510 Taylor Street NE, 2011 -86 5000 7th Street NE, 2011 -87, 1131
40th Avenue NE, 2011 -88, 4107 5th Street NE, and 2011 -89, 5000 Johnson Street NE being
declarations of nuisance and abatement of violations within the Citv of Columbia Heights,
MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers
2011 -82, 83, 84, 85, 86, 87, 88, and 89 there being ample copies available to the public.
MOTION: Move to adopt Resolution Numbers 2011 -82, 83, 84, 85, 86, 87, 88, and 89 being
resolutions of the City Council of the City of Columbia Heights declaring the properties listed a
nuisance and approving the abatement of violations from the properties pursuant to City Code
section 8.206.
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
B. Bid Considerations
C. New Business and Reports
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his/her name and address for the record.
1.0. ADJOURNMENT
Walter R. Fehst, City Manager
WF /cjb
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OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
AUGUST S, 2011
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday,
August 08, 2011 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights,
MN.
CALL TO ORDER/ROLL CALL /INVOCATION
Pastor Bob Lyndes, Crest View Senior Communities, gave the Invocation.
Present: Mayor Peterson, Council member Williams, Council member Nawrocki, Council member
Diehm, Council member Schmitt
PLEDGE OF ALLEGIANCE - recited
ADDITIONS /DELETIONS TO MEETING AGENDA
Nawrocki requested to remove items C, D, and E from the consent agenda and to discuss the budget.
Schmitt wishes to add a comment about National Night Out.
PROCLAMATIONS PRESENTATIONS RECOGNITION ANNOUNCEMENTS GUESTS
A. Congressman Keith Ellison
Peterson introduced US Congressman Ellison. Congressman Ellison stated his commitment to
visit the City Council at least once a year. He congratulated everyone on the Pedestrian Gateway
Bridge. It is a safe, beautiful amenity. He stated his honor to help with this project. This was
known as an earmark. It is not above the budget and is locally directed spending. He stated his
pleasure to defend this project.
Ellison gave the background on current Washington issues, such as the debt ceiling debate. He
stated he would not let our nation go into default. When it was clear that the debt would be
raised, he voted no because he did not agree with the bill. He referred to the 2/3 of businesses
that do not pay taxes and should help those that do. Transportation funding will not be cut; we
are driving on our grandparent's infrastructure. If the unemployment rate was lower, our debt
would be lower, The deal to pass the debt ceiling increase was a three step process to cut $917
million. It creates a 12 member committee to determine another $1.5 billion cut. Food stamps,
social security, Medicare, and defense have not been cut this round. Social security does not
contribute to our debt; we borrow from it. He stated he would oppose benefit cuts in Medicare or
Medicaid. The committee must vote by November 23, 2011 and Congress must pass a bill by
December 23 Amendments will not be allowed. Transportation is important, but they are
having a difficult time putting together a bill. Six of the twelve bills were passed, He addressed
the credit downgrade by Standard and Poors from AAA to AA, There are two other agencies that
have not downgraded us. He believed the downgrade was due to the political wrangling. The
comments are favorable on some areas of our economy. This will effect some states and cities
and cause a greater expense. Ellison commented on a previous error by Standard and Poors. In
the next few months he will work on budgetary changes that do not fall on the middle class.
Everyone should step up and help with the debt reduction. He thanked the Council for their
service. He invited anyone to his office in Washington. He asked to continue to be invited to our
community events.
Nawrocki spoke on social security and its financial viability and asked if the annual payouts are
more than or less than the annual receipts. Ellison stated that Social Security can pay out until
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2037 with no reduction in benefits. They may change the way inflation is measured, which may
change the amount paid out. There are ways to obtain solvency. Social Security is a great
program to help seniors and those with disabilities.
Miscellaneous
Peterson stated that the next dessert dinner theater experience, "The Beatles Slept Here ", will be
held this Thursday at Murzyn Hall.
Schmitt stated she attended several National Night Out picnics and the group at 3900 Arthur
Street, requested a sign on 37` Avenue to help people find their street. Kevin Hansen, Public
Works Director, stated that he would check the State and County road rules on this, but it should
not be an issue. Peterson stated this would go before the Traffic Commission.
CONSENT AGENDA
A. Approve minutes of the July 25, 2011 City Council meeting.
Motion to approve the minutes of the July 25, 2011 City Council meeting.
B. Acce pt minutes of Boards and Conunissions
Motion to accept the minutes of the May 24, 2011 HRA meeting.
Motion to accept the minutes of the June 6, 2011 EDA meeting.
Motion to accept the minutes of the August 3, 2011 Planning and Zoning Commission meeting.
Motion to accept the minutes of the July 6, 2011 Library Board meeting.
C. Authorization to seek engineering proposals for the Argonne sanitary sewer lift station
improvement. - removed
D. Municipal Service Center: Surface Water Management 1m rovements Phase 1 - removed
E. Adopt Resolution 2011 -73 being a Resolution calling a Public Hearin for Scattered Site
Housing TIF District - removed
F. Approval of attached list of rental housing applications.
Motion to approve the items listed for rental housing license applications for August 8, 2011 in
that they have met the requirements of the Property Maintenance Code.
G. Approve Business License Applications
Motion to approve the items as listed on the business license agenda for August 8, 2011 as
presented.
H. Review payment of the bills
Motion that in accordance with the MN Statute 412.271, subd. 8 the City Council has received
the list of claims paid covering check number 139842 through 140018 in the amount of
$791,799.85.
Motion by Nawrocki second by Schmitt, to approve the Consent Agenda items, with the exception
of items C, D, and E. Upon vote: All ayes. Motion carried.
C. Authorization to seek engineering proposals for the Argonne sanitary sewer lift station
improvement.
Hansen stated this is a request to seek proposals for an engineering consultant to design and
construct a sanitary sewer lift station on Argonne. This lift station serves about 60 homes in the
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area and is necessary to lift sewage out of the area. The current station costs more to repair than
reasonable. We would look at 2012 for reconstruction:.
Motion by Schmitt, second by Williams, to authorize staff to obtain engineering proposals from
consultants for the design, inspection, and construction management of the Argonne sanitary
sewer lift station improvement.
Nawrocki stated this is a residential area and asked where it would be put. Hansen stated it would
be placed in the street or on the north side of Argonne. The engineer would look for the most
cost effective place to put it.
Upon vote: All ayes. Motion carried.
D. Municipal Service Center: Surface Water Management Improvements (Phase l)
Hansen stated this improvement is to treat surface water on the Public Works Maintenance
building site. This is to meet the requirements of our storm water management program and
would include a unit to run the water through to filter it. Nawrocki questioned the current dirt
piles in the open area. Hansen stated one is dirt from the water main lining project and the other
is clean fill sand for water main breaks. Nawrocki questioned what would happen if we did not
do this. Hansen stated that we would not meet our water management requirements and we
would risk issues /fines with the water authority. Nawrocki stated there is no standing water now.
Hansen stated rain water leaves the site without treatment. Fehst stated this improvement has
been requested in the last five budget processes. There is more emphasis being put on the
enforcement of the standards. The new water shed we will join will make sure that we do
comply. The penalties are in the form of fines. Hansen staffed that they check your plan and
operation. Nawrocki indicated that we should wait until they require the improvement. He
questioned the adjacent property that does not treat run off water. Hansen stated that with any
development they would be in the same situation as we are. Schmitt questioned if we could be
grandfathered in and not have to do this. Hansen stated the rule is for all cities. The MPDS
permit is updated every five years and this is a critical component.
Fehst questioned compliance by other cities. Hansen indicated that the new St. Anthony
maintenance building treats run off water. Hansen stated that they will levy fines to non-
compliant cities. Fehst referred to a past fine in the Hart Lake area. Fehst stated that we have
budgeted for this work. It is either do it now or do it later and face fines. Peterson asked why we
would be a member of the water shed district and not comply by the rules. Fehst stated that we
have been dodging this bullet for five years. Nawrocki again stated that he did not see a problem.
We are just building more swamps /ponding areas. Schmitt mentioned the Hart Boulevard fine of
$10,000. Hansen stated it was during the construction/redevelopment of the movie theater.
Schmitt stated that the cost of the fines scare her and they would also look at other items such as
chemicals and contaminants. Hansen stated this request would meet the minimum State
requirement. Fehst stated that anything over an acre must provide a runoff pond.
Motion by Williams, second by Schmitt, to authorize the purchase of one Stormceptor unit,
along with the storm sewer and paving materials as detailed for the MSC Surface Water
Management Improvements, up to the budgeted amounts. Upon vote: Schmitt, aye; Williams,
aye; Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes — I nay. Motion carried.
E. Adopt Resolution 2011 -73, being a Resolution calling a Public Hearing for Scattered Site
Housing TIF District
Fehst stated this resolution will request a public hearing on October 10''
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Motion by Williams, second by Schmitt, to waive the reading of resolution 2011 -73, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Schmitt, to adopt Resolution 2011 -73, being a Resolution
calling for a public hearing by the City Council on the proposed modification of the Downtown
Central Business District (CBD) Revitalization Plan for Downtown CBD Redevelopment project
and the proposed establishment of the city -wide Scattered Site Housing Tax Increment Financing
District therein and the adoption of the TIF plan therefore.
Nawrocki stated this would mean approval to move ahead with the program and he would not
support this. Increased taxes would be put in a fund for additional housing type purposes and not
used for police /fire or general purposes. Fehst stated that we are a diverse body and the police
and fire departments are a major portion of our budget. We also have the needs of our Internal
Goals. He asked Council member Nawrocki to keep an open mind through the public hearing
phase. Fehst suggested a tour of an area where this worked. This would take a substandard home
and freeze the level, with the additional tax funds going back to the redevelopment program. The
result would be a new, larger home and be pleasing to the neighborhood. Nawrocki stated that
while police and fire costs increase, this would not and you would have to increase the amount to
other taxpayers to cover the difference. Fehst stated this resolution is only to set the public
hearings. Fehst referred to the Sheffield area and the positive results there. Peterson stated this is
a program that the Council agreed on and asked staff to pursue.
Schmitt asked that staff explain this program.. Scott Clark, Community Development Director,
gave the history of this program through the EDA and the City Council to purchase substandard
homes with the intent to establish this TIF District at the end of the process to recoup funds and
begin the process again. The City Council established the abandoned /vacant properties
ordinance, identified how we do rental property inspections, and started the scattered site
housing program recognizing that at the end there would be the establishment of this district.
Now our average price to purchase a substandard home is $30,000 and with demolition it totals
about $50,000. We have purchased and torn down about 20 homes in deplorable condition and
the County has also bought homes in the city. We can still buy another four or five homes under
this program. It was determined that the phase two establishment of the district was to recapture
the money and reuse it.
Schmitt questioned if the original intention was to take the money from the sale of the homes to
buy more substandard homes. Clark stated that and from the TIF district. Schmitt questioned
what happens to the money when the program is done. Clark stated that if the City Council ended
the program, funds would go back to Anoka County and be redistributed at $.40 on the dollar.
The funds have to be used for specific purposes. Schmitt questioned if this resolutuion
establishes the district. Diehm indicated it is only to set a public hearing date. Clark stated that
the EDA would have to make a recommendation to the City Council prior to the hearing.
Upon vote: Schmitt, aye; Williams, aye; Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes — 1
nay. Motion carried.
PUBLIC HEARINGS
A. Admit Resolution 2011 -074 being Resolution for the Approval of an assembly /manufacturing/
rocessin operation located at 5150 Central Ave and Resolution 2011 -075 being a Resolution
for the Approval of a Minor Subdivision at 5150 Central Avenue.
Jeff Sargent, City Planner, described the request of sale from Mr. Herringer to Mr. Lu. The sale
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depends on Council approval of the lot split. The building currently has offices on the upper
level and a ball court on the lower level. Mr. Lu is requesting approval for an assembly/
manufacturing/ processing operation. The mezzanine level will be turned into office space. As
for parking, the code would require 57 stalls, and this would have 87 spaces. The Planning and
Zoning Commission voted approval of both items by a 3 -2 vote.
Diehm stated she did not see a general definition of assembly /manufacturing /processing in the
zoning code. The Conditional Use Permit (CUP) will attach to the property and transfer to future
businesses. She questioned if it should include things like hours of operation and it does not
prevent other types of manufacturing in the case of a resale. Sargent stated that our code does not
define assembly /manufacturing. The assembly portion of the building only has access from the
rear of the building. In our estimate, no other business will be impacted by this use. The Council
may add conditions if they wish. Diehm stated that the entire building could be turned into
manufacturing. With parking based on what is proposed by this prospective owner (retail and
assembly), what is the requirement if they do not have retail and only have manufacturing?
Would they still comply? Sargent stated it would be reviewed then. Dichm indicated that any
change in operation would not have to come back to the City Council without the requirement in
the CUP. Sargent stated they would if the use was changed. Dielnl indicated that the parking
requirement should be based on any possible use of the building.
Nawrocki questioned the entrance, areas on the map, and driveway access. Sargent pointed out
the lot portion to be spht and the driveway easement. Nawrocki questioned creating two lower
levels. Sargent described the building structure and the request to change the large room into two
levels.
Diehm indicated that in the staff report there were no concerns with delivery traffic. She
questioned if Sargent was comfortable with the site access, even if there is a different use of the
building in the future. Sargent stated he did not see that being a problem.
Motion by Williams, second by Diehm, to waive the reading of Resolution 2011 -074, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Diehm, to adopt Resolution No. 2011 -074, approving the
Conditional Use Permit for an assembly /manufacturing /processing business located at 5150
Central Avenue, subject to the conditions outlined in Resolution No. 2011 -074. Upon vote: All
ayes. Motion carried.
Motion by Williams, second by Nawrocki, to waive the reading of Resolution 2011 -075, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Nawrocki, to adopt Resolution No. 2011 -075, approving the
Minor Subdivision of the property at 5150 Central Avenue, subject to the conditions outlined in
Resolution No. 2011 -075. Upon vote: All ayes. Motion carried.
B. Establish the date for the 2011 public special assessment levv hearing for: Zone 5 Seal Coat
Program, Zone 6 Street Rehabilitation, and delinquent accounts
Motion by Williams, second by Schmitt, to establish Monday, October 3, 2011 at 6:00 p.m. as
the Public Special Assessment Levy Hearing for City Project 41101 Zone 5 Seal Coat Project, to
be held in the City Council Chambers.
Nawrocki indicated the hearings should be during a regular council meeting night, The timing of
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the hearings conflicts with the EDA meeting. Schmitt included the conflict with the Traffic
Commission meeting. Hansen stated there is nothing currently scheduled for the Traffic
Commission and it has been discussed to move those meetings to 5:30 p.m.
Upon vote: All ayes. Motion carried.
Nawrocki requested to amend the motion. Peterson asked if maker and second of the motion
wished to remove the motion. They did not.
Motion by Nawrocki to establish Monday, October 10, 2011, during the regular Council meeting
as the Public Special Assessment Levy Hearing for City Project #1102 Zone 6 Street
Rehabilitation. Sclunitt seconded the motion.
Diehm indicated it would make sense to hold all of the hearings on the same date. Peterson
reminded them that the public hearing on the scattered site TIF district would be held on October
10. Fehst indicated that residents prefer these hearings not be on camera.
Upon vote: Schmitt, nay; Williams, nay; Diehm, nay; Nawrocki, aye•, Peterson, nay. 4 nays - 1
aye. Motion failed.
Motion by Diehm, second by Schmitt, to establish Monday, October 3, 2011 at 6:15 p.m. as the
Public Special Assessment Levy Hearing for City Project #1102 Zone 6 Street Rehabilitation, to
be held in the City Council Chambers. Upon vote: Schmitt, aye; Williams, aye; Nawrocki, nay;
Peterson, aye. 4 ayes 1 nay. Motion carried.
Motion by Diehm, second by Schmitt, to establish Monday, October 3, 2011 at 6:30 p.m. as the
Public Special Assessment Levy Hearing for Delinquent Accounts, to be held in the City Council
Chambers.
Motion to amend by Nawrocki to set the date for the hearing at the regular City Council meeting
of Monday, October 10. Peterson called for a second. Motion died for lack of a second.
Upon vote of the original motion: Schmitt, aye; Williams, aye; Diehm, aye; Nawrocki, aye;
Peterson, aye. 5 ayes. Motion carried.
ITEMS FOR CONSIDERATION - none
ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst stated the City Council would receive a copy of the 2012 budget at the next meeting. It will
include the five year budget plan approved by Council, with an increase in property tax of 3.98
percent and receiving the same local government aid of about $859,000. It is likely with this
governor we will not have an un- allotment at the end of the year. We will receive the same
homestead credit. Next year it may be distributed differently. The money will be made up by non-
homesteaded properties. We may be in a better position than we anticipated.
Nawrocki indicated concerns about the budget. At the national and state level people showed
displeasure at government spending more money. Nawrocki referred to hiring our own cleaning
crews and that the library will pay more with this system. The County is cutting back on the County
library budget. There is a state requirement to match funding. Nawrocki requested more information
on what the County has done and what the impact will be. He stated that he expressed concern
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regarding the EDA budget at their meeting. He proposed a staff reduction and suggested the City
Manager handle some of the administrative duties. The 201 fund has proposed revenues less than the
expenditures. Nawrocki questioned the training referred to in the green sheet. Fehst stated that is for
the new web site. Nawrocki referred to the agreed one percent increase and indicated that the EDA
increase is eleven percent. Fehst requested to be shown that information. Fehst pointed out our two
point credit rating increase because of the five year budget plan established by the City Council.
Fehst compared our one percent increase to the City of Fridley and their 12.9 percent increase.
Nawrocki stated that we need to seek bids for legal services and a financial advisory.
Peterson asked that information on legal services and financial advisors be discussed at a work
session.
Nawrocki questioned the status of homes with storm related water backups. Hansen stated that
Public Works staff has visited many of the homes and has sent out information to residents regarding
the need to clean the backup valve. The League of MN Cities, our insurance agent, is contacting and
setting appointments with affected residents. Nawrocki indicated there was a water issue on 40' and
McKinley. Hansen stated he would research this.
Nawrocki indicated that he attended a breakfast at the "Lighthouse" and the turn out caused parking
problems. He questioned if eliminating parking in this area was a good idea.
Report of the City Attorney nothing to report
CITIZENS FORUM
Peterson stated: Don't forget our service men and women, especially following the downing of the
helicopter this week. Keep them in your thoughts and prayers. Don't take ourselves too seriously and
do a random act of kindness.
ADJOURNMENT
Peterson adjourned the meeting at 8:45 p.m.
Patricia Muscovitz, CMC
City Clerk
RESOLUTION 2011 -73
CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED MODIF'ICAT'ION OF THE
DOWNTOWN CENTRAL, BUSINESS DISTRICT (CBD) REVITALIZATION PLAN FOR THE DOWNTOWN CBD
REDEVELOPMENT PROJECT AND THE PROPOSED ESTABLISHMENT OF THE CITY -WIDE SCATTERED SITE
HOUSING TAX INCREMENT FINANCING DISTRICT THEREIN AND THE ADOPTION OF THE TIE PLAN
BE IT RESOLVED by the City Council (the "Council ") for the City of Columbia Heights, Minnesota (the "City "), as follows:
Section 1. Public Hearing This Council shall meet on October 10, 2011, at approximately 7:00 P.M., to hold a public hearing on
the proposed modification of the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment
Project, the proposed establishment of the City- lA'ide Scattered Site Housing Tax, Increment .Financing District, (a scattered site
housing district), and the proposed adoption of a TIE Plan therefor, all pursuant to and in accordance with Minnesota Statutes,
Sections 469.090 through 469.1082 , and Sections 469.174 to 469.1799, inclusive, as amended, in an effort to encourage the
development and redevelopment of certain designated areas within the City; and
Section 2. Notice of Public Hearing, Filing of Plans. City staff is authorized and directed to work with Ehlers to prepare the
modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and a
TIF Plan for the City -Wide Scattered Site Housing Tax Increment Financing District and to forward documents to the appropriate
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taxing jurisdictions including Anoka County and Independent School District No. 13. The City Clerk is authorized and directed
to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official
newspaper of the City not later than 10, nor more than 30, days prior to October 10, 2011, and to place a copy of the Plans on file
in the Deputy Clerk's office at City Hall and to make such copy available for inspection by the public.
RESOLUTION NO. 2011-074
APPROVING A CONDITIONAL USE PERMIT FOR DAVID LU TO ALLOW AN ASSEMBLY/ MANUFACTURING /
PROCESSING BUSINESS IN THE GENERAL BUSINESS DISTRICT IN THE CITY OF COLUMBIA HEIGHTS, MN
WHEREAS, a proposal (Case #2011 -0801) has been submitted by David Lu to the City Council requesting a conditional
use permit from the City of Columbia Heights at the following site:
ADDRESS 5150 Central Avenue
LEGAL DESCRIPTION On file at City Hall.
THE APPLICANT SEEKS THE FOLLOWING PERMIT A Conditional Use Permit per Code Section 9.110 (13)(3)(1),
to allow an assembly/manufacturing/processing business in the GB, General Business District at 5150 Central Avenue
NE.
WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on August 3, 2011;
WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the
effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its Comprehensive
Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to
public safety in the surrounding areas; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the
proposal, that the City Council accepts and adopts the following findings of the Planning Commission:
1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially
similar use as determined by the Zoning Administrator.
2. The use is in harmony with the general purpose and intent of the Comprehensive Plan.
3. The use will not impose hazards or distributing influences on neighboring properties.
4. The use will not substantially diminish the use of property in the immediate vicinity.
5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the
existing or intended character of the surrounding area.
6. The use and property upon which the use is located are adequately sewed by essential public facilities and services.
7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for
appropriate on -site circulation of traffic.
S. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other
uses in the immediate vicinity.
9. The use complies with all other applicable regulations for the district in which it is located.
FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this
permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void
if the project has not been completed within one (12 calendar year after the approval date, subject to petition for renewal of
the permit.
CONDI'T'IONS ATTACHED
1. The applicant will apply for all necessary building permits prior to any construction to the building.
RESOLUTION NO. 2011-075
RESOLUTION APPROVING A MINOR SUBDIVISION AT 5150 CENTRAL AVENUE NE WITH CERTAIN
CONDITIONS FOR THE CITY OF COLUMBIA HEIGHTS
WHEREAS, a proposal (Case No. 2011 -0801) has been submitted by Gerry Herringer requesting a subdivision from the
City of Columbia Heights Subdivision Code at the following site:
ADDRESS: 5150 Central Avenue NE
EXISTING LEGAL DESCRIPTION: On File at City Hall
PROPOSED LEGAL DESCRIPTION: On File at City Hall
THE APPLICANT SEEKS APPROVAL OF A MINOR SUBDIVISION.
11
City Council Minutes
Monday, August 08, 2011
Page 9 of 9
WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding
the effect of the proposed subdivision upon the health, safety, and welfare of the community and its Comprehensive
Plan, as well as any concerns related to traffic, property values, light, air, danger of fire, and risk to public safety, in the
surrounding area; and has held the required public hearing on this proposal on August 3, 2011,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the
proposal, that the City Council accepts and adopts the following findings of the Planning Commission:
1. The proposed subdivision of land will not result in more than three lots.
2. The proposed subdivision of land does not involve the vacation of existing easements.
3. All lots to be created by the proposed subdivision conform to lot area and width requirements established for the
zoning district in which the property is located.
4. The proposed subdivision does not require the dedication of public rights -of -way for the purpose of gaining access
to the property.
5. The property has not previously been divided through the minor subdivision provisions of this article.
6. The proposed subdivision does not hinder the conveyance of land.
7. The proposed subdivision does not hinder the making of assessments or the keeping of records related to
assessments.
8. The proposed subdivision meets all of the design standards specified in the §9.114,
FURTHER, BE IT RESOLVED, that the attached condition, plans, maps, and other information shall become part of
this subdivision approval.
CONDITIONS
1, The applicant will reestablish any necessary driving or parking easements in relation to the minor subdivision and
shall record them with Anoka County.
12
COLUMBIA HEIGHTS CHARTER COMMISSION
MINUTES
JULY 21, 2011
7:00 P.M.
CONFERENCE ROOM 1
CITY HALL
CALL TO ORDER
The meeting was called to order by President Rachel Schwankl at 7:02 p.m.
ROLL CALL
Members present: Matt Abel, Lee Bak, Jeff Diehm, Roger Johnson, Nancy King, Carolyn Laine,
Rachel Schwankl, Greg Sloat, Charles Tyler, Tim Utz, Dan Vogtman
Members absent and excused: Nicholas Rivers, Mike Patiuk
Members absent and unexcused: Nick Jentsch, Katherine Pepple
Also present: Tami Dichm, Council Liaison; Jim Hoeft, City Attorney; Carole Blowers, Recording
Secretary
STATUS OF THE MEMBERSHIP OF THE COMMISSION
Announcement of New Officers for 2011
President: Rachel Schwankl; Vice President. Charles Tyler. Secretary: Carolyn Laine.
Projected vacancies through 2011 are:
Roger Johnson, first term expires February of 2012
Mike Patiuk, second term expires February of 2012
Dan Vogtman, second term expires February of 2012
Rachel Schwankl., first term expires May of 2012
Katherine Pepple first term expires September of 2012
APPROVAL OF MINUTES
Motion was made and. seconded to approve the minutes of April 21, 2011, with the addition of Dan
Vogtman's and Katherine Pepple's term dates, a correction to Rachel Schwankl's term date to be May of
2012 for her first term, and removing the words "cannot be reappointed — served 2 terms" after Mike
Patiuk's name.
Conimissioner Tyler mentioned that there are no term limits for Charter Commission members, per
Minnesota State Statutes 410.05, as amended in 2004.
The City Attorney stated that there are no requirements that anyone applying for the Charter Commission
must be interviewed by the Chief Judge or the council or anyone else.
Motion by Rachel Schwankl, seconded by Charles Tyler, to approve the corrected minutes of April 21,
2011. Motion passed unanimously.
CORRESPONDENCE
7 -21 -11
Charter Commission Minutes
1
13
The Recording Secretary verbally presented the correspondence report from April, 2011 to date. Much
of her time has been spent in handling the paperwork involved with the preparing the numerous council
letters and proposed ordinance changes for the city charter changes and tracking of the same.
OLD BUSINESS
Status of Changes to Chapter. 4, Section 28a (The Primary Election)
Ordinance 1596 was passed by the city council on May 9, 2011, and the charter will be updated in
August.
Status of Changes to Chapter 4 Section 33 JCanvassing of Election
Ordinance 1597 was passed by the city council on May 9, 2011, and the city charter will be updated in
August.
Status of Chapter 7, Section 70 (Receipts to City Treasurer)
Ordinance 1598 was passed by the city council on May 9, 2011, and the city charter will be updated in
August.
Status of Changes to Chapter 7, Section 74 ((Emergency Debt Certificates)
Ordinance 1599 was tabled by the City Attorney and city council on April 25, 2011. The Charter
Commission sent this on to the City Council without changes to the years (currently one year) or the
interest rate (currently 6 %). What the Charter Commission did propose to change was the vote
required to pass an emergency debt certificate. It currently reads 4/5 vote of the City Council, and the
Charter Commission presented a change to the city charter requiring a unanimous vote of the City
Council. The choice is 415 vote vs. a unanimous vote of the council. Motion by Matt Abel, seconded
by Charles Tyler, that the City Council should table this proposal, but rather should send the proposal
back to the Charter Commission, with Councilperson Diehm offering to provide sufficient background
regarding the motion at the next City Council meeting. Motion passed unanimously.
Status of Changes to Chapter 8, Sections 75 -86 (Local Improvements & Special Assessments)
At the second reading of this ordinance by the City Council, there were only four councilmembers
present. State statues indicate that a vote of each councilmember is needed. Therefore, the ordinance
was then again presented and passed by the city council on June 13, 2011, and the city charter will be
updated in September under this section.
Status of Changes to Chapter 6 Section 56 Purchases and Contracts
Ordinance 1601 was NOT passed by the city council on May 23, 2011.
DISCUSSION:
In the past, there was considerable discussion on this charter revision by the Charter Commission.
Some members felt the $3,000 amount currently stated in the Charter should be changed to the current
actual amount of $15,000 so as to provide a benchmark to any interested party. Others felt that the
wording should omit any monetary amount and just state "the amount set by council resolution ". On
April 21, 2011, the Charter Commission voted to send a proposed charter amendment to the City
Council with the recommendation that the amount be changed from $3,000 to $15,000 (the amount
current set by the City Council, by resolution), and the City Council did not unanimously approve that
change at their May 23, 2011, City Council meeting.
Regarding Chapter 6, Section 56, the Charter Commission has three choices: do nothing, create a
referendum, or reconsider to remove any dollar amount in the city charter in this section.
7 -21 -11
Charter Commission Minutes
2
14
Motion by Matt Abel, seconded by Greg Sloat, to do nothing. Considerable discussion ensued. Motion
failed: 1 yes, 10 no.
The City Attorney clarified that the city charter does NOT set the spending limit for the City Manager —
that the City Council in fact sets the spending limit of the City Manager, by resolution, by a simple
majority.
Councilperson Diehm stated that if we amend this part of the City Charter with no amount stated, then
down the road if the council changes the amount, we don't have to keep changing the charter too and no
one gets inaccurate or dated information.
After considerable discussion, motion was made and seconded to remove the $3,000 amount and add the
following wording: "the current amount set by the city council ".
Commissioner Vogtman excused himself from the meeting at this time.
NEW BUSINESS
Request from Council to again review Chapter 6, Section regarding Receipts to the City
Treasurer
The City Clerk had advised the Recording Secretary that at the April 25, 2011, City Council meeting,
Councilmember Nawrocki questioned the wording regarding checks being deposited on the same day.
Another councilmember questioned the receipt of donations.
Commissioner Tyler presented a one page typed informational sheet regarding this item and references
to the terms "money ", "monies ", and "demand deposit ". The Charter Commission members discussed
this matter and believe there are no actions that need to be taken by the Charter Commission, as the
language of the current charter addresses all issues of concern. President Rachel Schwankl stated she
would write a letter to the City Council to this effect.
Overview of Various State Statutes:
Commissioner Tyler handed out copies of the following items to each member present:
• MS Chapter 13, Government Data Practices Act
• MS Chapter 13D, Minnesota Open Meeting Law
• MS Chapter 15.17, Minnesota Official Records Act
• MS Chapter 13 8.17, Minnesota Records Management Act
Commissioner Tyler stated that commission members are personally liable for violating these MN state
statutes, and we should all get familiar with them. Apparently Minneapolis Charter Commission members
get a copy of MS Chapter 13D when they are appointed.
Other New Business
President Schwankl stated that a special meeting of the Charter Commission will be held on August 18,
2011, at 7 pm at City Hall to consider:
1. Amending the Rules to convene bi- monthly versus quarterly and
2. Forming the following Committees. Rules and Procedures, Public Relations,
Government Relations, and Compliance.
7 -21 -11
Charter Coininission Minutes
3
15
CONCLUDING COMMENTS BY OFFICERS AND COMMISSIONERS
Commissioner Laine asked if the Charter Commission could hold its second reading of Chapter 6,
Section 76, Purchases and Contracts, at the August meeting.
ADJOURNMENT
Motion was made and seconded by adjourn the meeting at 8:12 p.m.
Respectfully submitted,
Carole J. Blowers
Recording Secretary
7 -21 -11
Charter Commission Minutes
4
16
CITY COUNCIL LETTER
Meeting of August 22, 2011
AGENDA SECTION: CONSENT
ORIGINATING DEPT.:
CITY MANAGER
NO:
License Department
APPROVAL
ITEM: Business License Agenda
BY: Shelley Hanson
DATE:
NO:
DATE: August 16, 2011
BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the August 22, 2011 Council meeting. This agenda consists
of applications for Contractor licenses for 2011.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for August 22, 2011 as presented.
COUNCIL ACTION:
17
TO CITY COUNCIL August 22, 2011
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES -2011
BLDG MH Plumbing Inc.
6725 227 Ave NW, Isanti
$60
Minnesota Htg & AC
10701 93` Ave N, Maple Grove
$60
DAS Htg & Cool
58 119` Cir, Blaine
$60
Lakeland Htg & AC
2060 Racine Ave So, Lakeland
$60
Crow River Plumb & Htg
7440 20` St SW, Howard Lake
$60
*Ross Plumbing Inc
2941 Brookdale Dr, Brooklyn Pk
$60
*North Anoka Plumbing
22590 Rum River Blvd NW, St Francis
$60
*B & B Plumbing LLC
25593 109` St NW, Zimmerman
$60
*Pete's W & S
800 Lowry Ave, Mpls
$60
Topline Advertising
11775 3usten Cir, Maple Grove
$60
*Signminds Inc
1400 Quincy St NE, Mpls
$60
ME
CITY COUNCIL LETTER
Meeting of August 22, 2011
AGENDA SECTION: CONSENT
ORIGINATING DEPARTMENT:
CITY
Fire
MANAGER
NO:
APPROVAL
ITEM: Rental Housing
BY: Gary Gorman
BY:
Licenses
NO:
DATE: August 16, 2011
DATE:
Approval of attached list of rental housing applications.
RECOMMENDED MOTION: Move to approve the items listed for rental housing
license applications for August 22, 2011 in that they have met the requirements of the
Property Maintenance Code.
COUNCIL ACTION:
19
Print Rental Licenses to
approve by CC
10032
1011 41 STAVE NE
Erickson, Larry
F11270
1011 41ST AVE NE #201
$ 150.00
Columbia Heights, MN 55421
10082
4762 HEIGHTS DR NE
Scott, Kevin
F'11175
4101 Longfellow Avenue
$ 150.00
Minneapolis, MN 55407 -3439
10087
4806 MADISON ST NE
JRK Business Solutions, LLC
F10916
3265 19th Street NW STE #560
$ 150.00
Rochester, MN 55902
10097
4917 UNIVERSITY AVE NE
Zhou, Chen
F11113
6293 Peony Lane
$ 150.00
Maple Grove, MN 55311
10107
3720 POLK ST NE
RE] Real Estate & Property Mgmt Services
F10777
7900 International Drive 200
$ 150.00
Bloomington, MN 55425
10107
3720 POLK ST NE
Yulme, Wangdu
F10777
1310 Rice Creek Road
$ 150.00
Fridley, MN 55432
10229
3812 HAYES ST NE
Kaplan, Casey
F11268
2008 Lost Meadow Dr.
$ 150.00
St. Charles, MO 63303
10267
1041 43 1/2 AVE NE
Paschke, Lisa
F10981
118 Brookdale Dr.
$ 150.00
Brooklyn Park, MN 55444
10300
4628 JOHNSON ST NE
Chu, Joshua
F11269
1327 - 66th. Avenue NE
$ 150.00
Fridley, MN 55432
10315
4348 5TH ST NE
Randall, Jennifer
F11152
2905 Maryland Ave.
$ 150.00
St, Louis Park, MN 55426
10318 3802 2ND ST NE Smith, Steve F11258
17104 108th St. N.W. $ 150.00
South Haven, MN 55382
08/16/2011 11:11 20 Page 1
825 41st Avenue N.E. - Columbia Heights, MN 55421 - Ph: 763 -706 -8156 - Fax: 763 -706 -8151
12022 4442 TYLER PL NE Buecksler, Caleb F11173
4444 Tyler Place N.E. $ 150.00
Columbia Heights, MN 55421
12027 1332 CIRCLE TERRACE BLVD NE Luurs, Geoffrey F11013
1332 CIRCLE TERRACE BLVD NE $ 150.00
Columbia Heights, MN 55421
12120 1035 POLK PL NE Koponen, Robert & Susan F11170
1035 Polk Place $ 150.00
Columbia Heights, MN 55421
12137 1111 42 1/2 AVE NE Sonnenberg, Dwight F11213
1109 42 -1/2 Avenue NE $ 150.00
Columbia Heights, MN 55421
12173 1237 43 1/2 AVE NE Sieger, Martin F11215
1239 43 -1/2 Avenue NE $ 150.00
Columbia Heights, MN 55421
20000 4622 JOHNSON ST NE Frauly, Karen & Bill F11234
3717 Reservoir Blvd $ 150.00
Columbia Heights, MN 55421
20026 4801 7TH ST NE Johnson, Andrew F10763
4057 5th Street N.E. $ 150.00
Columbia Heights, MN 55421
20163 -M 4642 TAYLOR ST NE Medina, Julio F11138
1528 Monroe St NE $ 150.00
Minneapolis, MN 55413
20214 4637 PIERCE ST NE South Cross Market Inc. F11099
1500 Southcross Drive West $ 150.00
Burnsville, MN 55306
20214 4637 PIERCE ST NE Shacker, Alnajjar F11099
1515 Quebec Avenue N. $ 150.00
Champlin, MN 55316
08/25/2011 11:11 21 Page 2
20238 3930 JOHNSON ST NE
20258 1027 43 112 AVE NE
Koponen, Robert & Susan
1035 Polk Place
Columbia Heights, MN 55421
Lucking, Wiliam
1138 44 1/2 Avenue NE
Columbia Heights, MN 55421
Print Rental Licenses to
approve by CC
F11171
$ 150.00
F11224
$ 150.00
20500 4641 POLK ST NE Anoka County Community Action Program
F11158B
1201 89th Avenue N.E. Ste. #345
$ 150.00
Blaine, MN 55434
30018 233 42ND AVE NE Main Street Companies, Inc.
F11190
5605 West 36th Street Suite #202
$ 410.00
St. Louis Park, MN 55416
30033- NC3835 TYLER ST NE SMA Housing LLC
F11266
562 78th Avenue NE
$ 150.00
Spring Lake Park, MN 55432
30128
4609 UNIVERSITY AVE NE
Hansen, Patricia
F11243
565 53 -112 Avenue NE
$ 211.00
Fridley, MN 55421
30155
3849 CENTRAL AVE NE
F.C. Celtic LLC.
F11091
3853 Central Avenue
$ 150.00
Columbia Heights, MN 55421
30155
3849 CENTRAL AVE NE
Kaizen Property Solutions
F11091
PO Box 48223
$ 150.00
Minneapolis, MN 55488
34003
4241 3RD ST NE
MBP, LLC
F11236
11102 Aberdeen Street N.E. Unit #D
$ 150.00
Blaine, MN 55449
34012
4201 MONROE ST NE
Avery, Alan
F11262
4201 Monroe Street NE
$ 150.00
Columbia Heights, MN 55421
Total # of Licenses 32
08/16/2011 11:11 22 Page 3
825 41st Avenue N.E. - Columbia Heights, MN 55421 - Ph: 763 -706 -8156 - Fax: 763- 706 -8151
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: August 22, 2011 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion: Move that in accordance with Minnesota Statute 412.271, subd. 8 the City
Council has received the list of claims paid covering check number 1400.1.9 through
140166 in the amount of $ 1 060 254.44 .
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are herby, recommended for payment.
23
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CITY COUNCIL LETTER
Meeting of August 22, 2011
AGENDA SECTION. Resolutions
ORIGINATING DEPARTMENT:
CITY
— 1000 Peters Place
Fire
MANAGER
NO:
— 4514 -16 Fillmore Street
APPROVAL
ITEM: Adopt Resolution For
BY: Gary Gorman
BY:
Revocation
DATE: August 16, 2011
DATE:
NO: 11 -78 to 11 -90
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against rental properties at
2011 -78
— 4603 Fillmore Street
2011 -79
— 1000 Peters Place
2011 -80
— 5009 4" Street
2011 -81
— 4514 -16 Fillmore Street
2011 -90
— 4233 -35 University Avenue
for failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of
Resolution Numbers 2011 -78, 79, 80, 81, 90 being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution Numbers 2011 -78, 79, 80, 81, and
90 being Resolutions of the City Council of the City of Columbia Heights approving
revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental
licenses listed.
COUNCIL ACTION:
31
RESOLUTION 2011 -78
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by Suki Lewandowski (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 4603 Fillmore
Street N.E., Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on July 20, 2011 of an public hearing to be held on August 22,
2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
I. That on or about June 24, 2011 inspection office staff sent a letter requesting the
owner of the property to submit a rental license application and schedule a rental
inspection for this property. The letter was mailed by regular mail to the owner at
the address listed in the property records.
2. That on July 20, 2011 inspection office staff reviewed the property file and noted that
the property remained unlicensed. A Statement of Cause was mailed by regular mail
to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to schedule a rental property inspection.
b. Failure to submit rental license fees.
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified by
license number U4603 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
32
All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of 2011
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
33
RESOLUTION 2011 -79
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by KSR Investments, LLC (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 1000 Peters Place
N.E., Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on July 18, 2011 of an public hearing to be held on August 22,
2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
I. That on June 7, 2011 inspectors for the City of Columbia Heights, inspected the
property described above and noted violations. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the Rental
Housing License Application.
2. That on July 18, 2011 inspectors for the City of Columbia Heights performed a
reinspection and noted that violations remained uncorrected.. A statement of cause
was mailed via regular mail to the owner at the address listed on the rental housing
license application.
3. That on August 12, 2011 inspectors for the City of Columbia Heights checked
records for this property and noted that the violations remained uncorrected
4. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Property Maintenance Code were found to exist, to -wit:
a. SHALL IMMEIATELY REPLACE/REPAIR THE MISSING/NON-
WORKING SMOKE DETECTOR IN THESE UNIT — 201, 202, 204, 303
b. Shall repair /replace any /all fire doors that do not close and or latch properly
5. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F 11052 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder.
34
3. All tenants shalt remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this day of 2011
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
35
RESOLUTION 2011 -80
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by Porfirio Perez (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 5009 4` Street N.E.
Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on July 20, 2011 of an public hearing to be held on August 22,
2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
I . That on or about June 15, 2011, inspection office staff sent a letter requesting the
owner of the property submit the rental license application for this property. The
letter was mailed by regular mail to the owner at the address listed in the property
records.
2. That on July 20, 2011 inspection office staff reviewed the property file and noted that
the property remained unlicensed. A Statement of Cause was mailed by regular mail
to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to submit renewal rental license application and fees
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified by
license number F10468 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
KM
Passed this day of 2011
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
37
RESOLUTION 2011 -81
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by Ed Fitzpatrick (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 4514 -16 Fillmore
Street N.E. Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on July 20, 2011 of an public hearing to be held on August 22,
2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on or about May 15, 2011, inspection office staff sent a letter requesting the
owner of the property submit the rental license application for this property. The
letter was mailed by regular mail to the owner at the address listed in the property
records.
2. That on July 20, 2011 inspection office staff reviewed the property file and noted that
the property remained unlicensed. A Statement of Cause was mailed by regular mail
to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to submit renewal rental license application and fees
b. Failure to schedule an annual rental relicensing inspection
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified by
license number F10459 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
W.*
Passed this day of 2010
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
39
RESOLUTION 2011 -90
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential
rental license held by Roy G. Hopf (Hereinafter "License Holder ").
Whereas, license holder is the legal owner of the real property located at 4233 -3 5 University
Avenue N.E. Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on August 1, 2011 of an public hearing to be held on August 22,
2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
I. That on or about March 15, 2011, inspection office staff sent a letter requesting the
owner of the property submit the rental license application for this property. The
letter was mailed by regular mail to the owner at the address listed in the property
records.
2. That on August 1, 2011 inspection office staff reviewed the property file and noted
that the property remained unlicensed. A Statement of Cause was mailed by regular
mail to the owner at the address listed in the property records.
3. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
a. Failure to submit renewal rental license application and fees
4. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified by
license number F10384 is hereby revoked;
2. The City will post for the purpose of preventing occupancy a copy of this order on
the buildings covered by the license held by License Holder;
All tenants shall remove themselves from the premises within 45 days from the first
day of posting of this Order revoking the license as held by License Holder.
40
Passed this day of 2011
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Cleric
41
CITY COUNCIL LETTER
Meeting o f August 22 ... ,,,.. : , 2011 _
AGENDA SECTION: Public
ORIGINATING DEPARTMENT:
CITY
Hearings
Fire
MANAGER
NO:
4510 Taylor Street
APPROVAL
ITEM: Adopt Resolution For
BY: Gary Gorman
BY:
Abatement
4107 5` Street
2011 -89 —
5000 Johnson Street
DATE: August 16, 2011
DATE:
NO: 11 -82 to 11 -89
Declaration of a nuisance and abatement of violations within the City of Columbia
Heights is requested regarding properties at
2011 -82 —
5117 4" Street
2011-83 --
4643 6 t " Street
2011 -84 —
4345 5"' Street
2011 -85 —
4510 Taylor Street
2011-86 —
5000 7 t " Street
2011 -87 —
113140" Avenue
2011-88 —
4107 5` Street
2011 -89 —
5000 Johnson Street
for failure to meet the requirements of the Residential Maintenance Code,
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution Numbers 2011 -82, 83, 84, 85, 86, 87, 88, and 89 there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution Numbers 2011 -82, 83, 84,
85, 86, 87, 88, and 89 being resolutions of the City Council of the City of Columbia
Heights declaring the properties listed a nuisance and approving the abatement of
violations from the properties pursuant to City Code section 8.206.
COUNCIL ACTION:
42
RESOLUTION 2011 -82
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article 11, of City Code, of
the property owned Wendy Ambrose (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 5117 4"' Street N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article 11, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on July 6, 2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 31, 2011 an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 6, 2011 inspectors reinspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via
regular mail to the owner listed in the property records.
3. That on August 8, 2011 inspectors reinspected the property and found that violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shal I remove the dead tree (and all of the tree stump(s)) in the _front yard_ to within
2 -4 inches below ground level
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
That the property located at 5117 4"' Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
43
ORDER OF COUNCIL
1. The property located at 5117 4"' Street N.E, constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2011
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
44
RESOLUTION 2011 -83
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article 1I, of City Code, of
the property owned by Joseph Pajari (Hereinafter "Owner of Record "),
Whereas, the owner of record is the legal owner of the real property located at 4643 6 th Street N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article 11, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on July 14, 2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
F NDINGS OF FACT
I . That on June 2, 2011 an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 14, 2011 inspectors reinspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via
regular mail to the owner listed in the property records.
3. That on August 10, 2011 inspectors reinspected the property and found that violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall sod, lay down grass seed or install approved landscaping material on all bare
areas of the yard FILL IN THE HOLES IN THE YARD - BACK
S. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4643 6th Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
45
ORDER OF COUNCIL
1. The property located at 4643 6th Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2011
Offered by.
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
m
RESOLUTION 2011 -84
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by JZ Properties, LLC (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 4345 5 th Street N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article 11, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on July 14, 2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
I. That on June 8, 2011 an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 14, 2011 inspectors reinspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via
regular mail to the owner listed in the property records.
3. That on August 10, 2011 inspectors reinspected the property and found that violations
remained uncorrected.
4, That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall install address numbers in the following location(s) - REAR
That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
That the property located at 4345 5tb Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
47
I . The property located at 4345 5 th Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2011
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
RESOLUTION 2011 -85
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article Il, of City Code, of
the property owned by Gary L. Marler (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 4510 Taylor Street
N.E., Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on July 21, 2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on May 10, 2011 an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 21, 2011 inspectors reinspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via
regular mail to the owner listed in the property records.
3. That on August 11, 2011 inspectors reinspected the property and found that violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Scrape /paint peeling windows
B. Shall repair front screen door
C. Shall repair /replace missing siding on upper peak
D. Shall remove non - conforming fence around property.
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4510 Taylor Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
49
completed.
ORDER OF COUNCIL
The property located at 4510 Taylor Street N.E. constitutes a nuisance pursuant to City
Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2011
Offered by:
Second by:
Roll Call.:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
50
RESOLUTION 2011 -86
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Joe Zemien (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 5000 7 1h Street N. E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article 11, Section 8.205, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on July 21, 2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on June 15, 2011 an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 21, 2011 inspectors reinspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via
regular mail to the owner listed in the property records.
3. That on August 11, 2011 inspectors reinspected the property and found that violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall sod, lay down grass seed or install approved landscaping material on all bare
areas of the yard
That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
That the property located at 5000 7 Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
51
ORDER OF COUNCIL
1. The property located at 5000 7` Street N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2011
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
M
RESOLUTION 2011 -87
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article 11, of City Code, of
the property owned by Ricardo Cadman (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 1131 40 Avenue
N.E., Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on July 21, 2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on June 16, 2011 an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 21, 2011 inspectors reinspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via
regular mail to the owner listed in the property records.
3. That on August 11, 2011 inspectors reinspected the property and found that violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall repair /replace the deteriorated shed in the back
That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(s).
CONCLUSIONS OF COUNCIL
That the property located at 1131 40` Avenue N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
53
1, The property located at 113140"' Avenue N.E. constitutes a nuisance pursuant to City Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest,
Passed this day of 2011
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
54
RESOLUTION 2011 -88
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article 11, of City Code, of
the property owned by Citi- Mortgage Inc. (Hereinafter "Owner of Record " ).
Whereas, the owner of record is the legal owner of the real property located at 4107 5` Street N.E.,
Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article 11, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on July 26, 2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
L That on June 27, 2011 an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 26, 2011 inspectors reinspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via
regular mail to the owner listed in the property records.
3. That on August 10, 2011 inspectors reinspected the property and found that violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall repair the garage door
5. That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
That the property located at 4107 5t" Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
55
1. The property located at 4107 5"' Street N.E. constitutes a nuisance pursuant to City Code,
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2011
Offered by.
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
RESOLUTION 2011 -89
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of
the property owned by Genevieve V. Kuppe (Hereinafter "Owner of Record ").
Whereas, the owner of record is the legal owner of the real property located at 5000 Johnson Street
N.E., Columbia Heights, Minnesota.
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article I1, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via regular mail to the owner of record on July 25, 2011.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of
Columbia Heights, the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on .Tune 6, 2011 an inspection was conducted on the property listed above. Inspectors
found violations. A compliance order was sent via regular mail to the owner at the address.
2. That on July 25, 2011 inspectors reinspected the property listed above. Inspectors noted that
violations remained uncorrected. A compliance order and statement of cause was mailed via
regular mail to the owner listed in the property records.
3. That on August 9, 2011 inspectors reinspected the property and found that violations
remained uncorrected.
4. That based upon said records of the Fire Department, the following conditions and violations
of City Codes(s) were found to exist, to wit:
A. Shall repair the fence on the west and north side of the property. Repair /replace the
rotted wood
B. Shall scrape and paint wherever there is peeling paint on the structure. THE FENCE
ON THE WEST AND NORTH SIDE
That all parties, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section
8.206(A) and 8.206(8).
CONCLUSIONS OF COUNCIL
1. That the property located at 5000 Johnson Street N.E. is in violation of the provisions of the
Columbia Heights City Code as set forth in the Notice of Abatement.
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
57
completed.
ORDER OF COUNCIL
The property located at 5000 Johnson Street N.E. constitutes a nuisance pursuant to City
Code.
2. That a copy of this order shall be served upon all relevant parties and parties in interest.
Passed this day of 2011
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
PUBLIC HEARINGS TO BE REMOVED FROM THE AGENDA FOR THE AUGUST
22, 2011 MEETING.
REMOVE - MOTION: Move to adopt Resolution Number 2011 -079 being a
Resolution of the City Council of the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental
license held by KSR Investment, Inc. regarding rental property at 1000 Peters
Place NE.
REMOVE - MOTION: Move to adopt Resolution Number 2011 -081 being a
Resolution of the City Council of the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental
license held by Ed Fitzpatrick regarding rental property at 4514 -16 Fillmore Street
NE.
CITY COUNCIL LETTER
Meeting of : August 22, 2011
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: Recreation APPROVAL
ITEM: Authorization to obtain price quotes for BY: Keith Windschitl BY:
Murzyn Hall Fire Alarm Replacement Recreation Director
NO: DATE: 8/22/11
BACKGROUND:
There have been numerous problems with the current John P. Murzyn Hall fire alarm. The alarm has been going
into the alarm mode without actually being triggered by an alarm. This has inconvenienced both our renters and
our Fire Department as they have had to respond to many false alarms. On several occasions the building has
been called into 911 with people going by seeing the strobe lights flashing in the building. We have had to
disable the alarm to stop the 911 calls; this has left Murzyn Hall unprotected by fire monitoring. This is really a
safety concern for staff.
The City's fire safety company Firenet has been out on three service calls without resolving the problem. The
fire alarm system dates back to the early 1980's and is well beyond its life expectancy. Due to the system's age it
is extremely difficult to repair as parts are virtually nonexistent. Currently the technicians have just been
guessing at where the problem lies. It has been difficult at best as the system does not give any details. A new
system has much more advanced technology that would provide much more information.
Staff is requesting permission to get quotes for replacement of the Murzyn Hall fire alarm system. Staff has got
primary numbers and has been advised that the replacement will be somewhere between $13,000 - $15,000.
RECOMMENDED MOTION: Move to authorize staff to obtain price quotes for replacing the John P. Murzyn
Hall fire alarm system.
COUNCIL ACTION:
CL:Firealarm
1 EN ET
sgstems inc.
ado rt i era ob. a --
August 22, 2011
Keith Windschitl
Murzyn Hall
530 Mill Street
Columbia Heights, MN 55421
RE: Murzyn Hall's Fire Alarm Issues
Dear Keith,
As you are well aware, Firenet Systems has been working with you in trying to resolve the
issues that keep reoccurring with your current fire alarm system.
We could continue to try and fix the problem, but from the information I have been receiving
from the technicians and Ed, I do not believe we can resolve these issues. It is our opinion
that the troubles reside within the fire alarm panel itself. Even if we could fix this (which it
is very doubtful based on the age of the system), we could not guarantee troubles would not
re- appear.
This fire alarm system has devices that date back to 1977. A commercial fire alarm system
has a life expectancy of 10 years; some may go as long as 15 years. In your case, it has well
outlived its life expectancy.
With a new intelligent fire alarm system from Firenet, we would guarantee the system free
from defect for one year, parts and labor. We are also the Platinum Distributor which
enables us to extend the traditional 1 year warranty on parts to 5 years, as long as we
continue to maintain the system. I don't think you will find that guarantee from anybody
else.
Please call if you have any questions. In the meantime, I will work on putting a proposal
together once I receive some information from Gary on the requirements.
Sincerely,
Mike Chatterton
6224 Lakeland Avenue N., Suite 100 Brooklyn Park MN 55428 Phone: 763.536.3950 , Fax: 763.536.3978
info @firenetsys.com www.firenetsys.com
City Manager's
2012
Budget Message
(Including budget and levy recommendations)
Budget Message Note:
This document, in its entirety, is the City Manager's budget
message for 2012. A portion of the message is in a narrative
format and the remainder is in a statistical and numeric
format. It includes the budget message and the budget and
levy recommendations of the City Manager.
This message was made possible through a team effort with
input and assistance from Division Heads and other staff.
CITY OF COLUMBIA HEIGHTS
2012 BUDGET MESSAGE
The budget message and document have been compiled to comply with the City Charter
and state statute requirements for providing budget information and adopting a proposed
budget and proposed tax levy. Under state statutes, the City of Columbia Heights must
adopt a proposed budget and a proposed tax levy and certify it to the County Auditor's
office prior to September 15. The City then has until December 28 to adopt and certify a
final budget and levy to the County Auditor's office. The final levy can be less than the
proposed levy but it cannot be greater than the proposed levy. Based on this, staff
traditionally recommends establishing a proposed levy that is adequate to cover budgetary
needs with the understanding that as the budget process is finalized, the City Council has
the opportunity to reduce the final property tax levy.
Budget Format
The City of Columbia Heights proposed budget is prepared and distributed in a format that
includes narrative information highlighting depaituient activities, objectives, and budget
changes, in addition to listing budgeted revenues and expenses. This format is designed to
provide the user of the budget with a useful amount of explanation of the purpose of the
various dollar amounts in the budget. The overall budget is broken down into ten
functional areas, with each functional area further broken down into individual
departments. When the City Council meets with the various departments to review the
budget, a detailed budget workbook will be distributed to the Council for each of the
functional areas. The workbook is intended for utilization during the work session to
provide more detail for each individual budget. At the end of the City Council budget
review process, a summary of the budget will be assembled for distribution to the public at
the City's budget hearing, which is held in December.
Budget Overview
Historical Background
In the 1970's the state legislature passed legislation that created Local Government Aid
(LGA) to cities. With this legislation, a formula was developed to distribute the aid to
cities based on need and other factors. Throughout the years the LGA formula was very
beneficial to the City of Columbia Heights. By 2003, the City's certified LGA by itself
without other state aids was $2,651,999 or 30% of the City's General Fund revenue. At
this point, the City had become very reliant on LGA and other forms of state aid, such as
the Market Value Homestead Credit (MVHC) to cover the costs of basic, essential
services such as police, fire and public works. In 2003, when the governor and state
legislature began making significant reductions to LGA and other state aid, it was
devastating to cities such as Columbia Heights who were reliant on this aid for essential
services. Cities' only alternatives were to either increase property taxes to maintain the
existing service levels or to cut essential services. Since 2003, the cumulative amount of
LGA and MVHC the City lost totals $16,987,870. A schedule of that history is attached
to this Budget Message. This situation still forms the backdrop to the City's budgeting
decisions today, both for 2012 and for the long term.
For 2012, the City's total annual state aid has been reduced from the 2011 level by
$169,841 with annual LGA now at $895,180 and the MVHC permanently eliminated.
The Multi -Year Plan
In 2009, with a large State of Minnesota deficit looming and the anticipation of a major
loss in LGA for 2009 and future years, staff met with the City Council at a work session
on April 6, 2009, to present the basics of a four -year budget plan that would include a
reduction of expenses, a reduction of several city services, and a four -year levy plan that
would eliminate the reliance on LGA for the City's general operating budget by the year
2013.
This original four -year plan is described in detail in the City Manager's 2011 Budget
Message. In brief, it capped expenditure increases to less than the long -term growth in the
cost -of- living and required sustainable increases to the property tax levy each year until
LGA was no longer used in the general operating portion of the budget.
As with most long -term plans, some updates from the original plan have occurred over
time and these are expected to continue to occur. When adopting the 2011 budget in
December 2010, the City Council chose to revise the original four -year plan to be a five -
year plan with smaller tax increases than were required under the original plan. A copy of
that five -year plan is attached to this 2012 Budget Message. That five -year plan is also
the basis for the 2012 proposed budget and 2012 proposed levy.
2012 Budget Highlights
With the elimination of the Market Value Homestead Credit after 2011, there is a crucial
change to note. For the years 2002 — 2011, the total property tax levy reported in City
documents as the "adopted levy" or "certified levy" includes the Market Value Homestead
Credit (MVHC). The MVHC was paid to the City by the State and was subtracted by
Anoka County from the levy adopted by the City Council to arrive at the net amount
applied to property tax statements in the City. The MVHC ranged from $447,755 to
$665,055 during these years. Given this history, in order to make an "apples -to- apples"
comparison of the 2012 proposed levy to prior levies or to the multi -year plan, it is
necessary to restate the 2012 levy to the basis used in those prior years. An example of
2
this conversion is attached to this budget message. Without this conversion, at first glance
it may appear that 2012 proposed levy is a decrease from the 2011 levy, when in fact the
2012 proposed levy is the 3.98% increase over 2011 expected under the five -year plan.
For the tax - supported funds; which include the General Fund, the Library Fund, the EDA
Administration Fund, and certain Bond Debt Service Funds; the 2012 . proposed budget
requires the use of $416,685 of fund balance to balance the 2012 budget. The amount of
fund balance expected to be used in 2012 under the five -year plan was only $196,512.
The difference consists of the loss of the $169,841 of aid mentioned above, plus numerous
offsetting differences totaling $50,332 in all other revenues and expenses. Given that the
2012 proposed budget adheres to all of the other factors in the five -year plan, such as the
level of services and the amount of the tax levy, the only remaining option was to use
more fund balance than planned for 2012. Broadly speaking, this difference is the result
of the state phasing state aid out of the City's budget faster than intended by the City's
five -year plan.
The attached detail budget pages cover the recommended increases and decreases to the
various budgets at the department and category level. In summary, the proposed 2012
budget for the General Fund, Library Fund and the EDA Administration Fund is
11,559,239 which is consistent with the five -year budget plan for the tax - supported
operating budget.
Beyond the 2012 Budget
Clearly, the 2012 proposed budget and levy should be reviewed from a multi -year
perspective that considers how the 2012 budget will position the City for what lies beyond
2012. The value provided by managing from this perspective is reflected in the two -step
increases to the City's GO bond rating received in 2009 from Standard and Poor's (AA)
and in 2010 from Moody's (AA2), following the development of the original four -year
budget plan. A copy of the related 2009 Standard and Poor's rating report is attached.
Unfortunately, the cost of not managing from this multi -year perspective is also reflected
in the recent downgrade to the State of Minnesota's bond rating.
The Council's decisions with regard to the 2012 budget, and its direction to staff for the
future, will be key to updating the multi -year budget plan to best serve the citizens of the
City of Columbia Heights.
3
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4
City of Columbia Heights
5 Year Budget Plan
Detail of Projected Levy Increases
Prepared 10/01/2010
Levy Year 2010 2011 2012 2013 2014
1 Purpose for Levy Increase
2 Wage Increases (approved in 2007) 253,025
3 Utility Maintenance Expense
4 New Public Safety Building 300,000
5 New Gym 85,000
6 Fund Balance Used in Prior Years
7 Makeup Lost LGA & Inflation 200,000 700,000 350,000 400,000 350,000
8 Total Operating Levy Increase 838,025 700,000 350,000 400,000 350,000
9 Murzyn Hall Improvement Levy 93,640
10 Add! Public Safety Bond (2 Million) 136,000
11 Increase in Pub Safety Bond Payment 304,500
12 TIF District Offset (304,500)
13 Total Debt Levy Increase 229,640 - - -
14 Total Projected Levy Increase 1,067,665 700,000 350,000 400,000 350,000
15
16 2010 2011 2012 2013 2014
17 Prior Year Debt Levy 488,246 1,023,283 674,619 699,619_ 699,619
18 Prior Year General Levy 7,214,117 8,052,142 8,752,142 9,102,142 9,502,142
19 Total Prior Year City Levy 7,702,363 9,075,425 9,426,761 9,801,761 10,201,761
20
21 Total Current Year General Levy 8,052,142 8,752,142 9,102,142 9,502,142 9,852,142
22 Increase From Prior Year 838,025 700,000 350,000 400,000 350,000
23 % Increase for General Operations 10.88% 7.71% 3.71% 4.08% 343%
24 Certified Debt Levy 1,023,283 1,024,619 1,024,619 1,024,619 1,024,619
25 Fund Bal used to offset Debt Levy 350,000 325,000 325,000 300,000
26 Reduced Debt Levy 1,023,283 674,619 699,619 699,619 724,619
27 Total levy 9,075,425 9,426,761 9,801,761 10,201,761 10,576,761
28 Off set for decertifed TIFF district 304,000
29 Effect of levy adj for TIFF offset 8,771,425
30 % Increase for Total Levy 13.88% 3.87% 3.98% 4.08% 3.68%
31 % Increase for Debt 3.00% -3.84% 0.27% 0.00% 0.25%
Revenue & Exp Projections
2010 2011 2012 2013 2014
Operating Levy 8,052,142 8,752,142 9,102,142 9,502,142 9,852,142
LGA 425,338 425,338 425,338 - -
Other Revenue 2,049,878 1,898,118 1,898,118 1,898,118 1,898,118
Total Revenue 10,527,358 11,075,598 11,425,598 11,400,260 11,750,260
Expense 10,975,537 11,075,598 11,297,110 11,523,052 11,753,513
Fund Bal (Used) Increase (448,179) - 128,488 (122,792) (3,253)
Exp Increase for Inflation:
Percent 0% 0.91% 2.00% 2.00% 2.00%
Amount - 100,061 221,512 225,942 230,461
5
RESOLUTION 2011 -
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2012, SETTING THE PROPOSED CITY LEVY, APPROVING THE
HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES
PAYABLE IN 2012.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the
following is hereby adopted by the City of Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2012 is hereby approved and adopted with appropriations
for each of the funds listed below.
Expense
General Fund 10,420,709
Community Development Fund 229,741
Economic Development Fund 340,154
State Aid 164,093
Cable Television 103,815
Library 798,375
Infrastructure 160,797
Capital Improvement 325,505
Capital Equipment Replacement Funds 374,021
Construction Funds 1,707,400
Central Garage Fund 648,232
Liquor Operating 8,450,146
Liquor Capital /Non - Operating 682,667
Water Utility Fund 2,645,181
Sewer Utility Fund 1,915,831
Refuse Fund 1,687,643
Storm Sewer Fund 375,076
Data Processing 331,825
Debt Service Fund 2,657,323
Total Expense Including Interfund Transfers 34,018,534
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad
valorem tax levies and use of fund balances, as hereinafter set forth for the year 2012
Revenue
General Fund 10,420,709
Community Development Fund 229,741
Economic Development Fund 340,154
State Aid 164,093
Cable Television 103,815
Library 798,375
Infrastructure 160,797
Capital Improvements 325,505
Capital Equipment Replacement Funds 374,021
Construction Funds 1,707,400
Central Garage Fund 648,232
Liquor Operating 8,450,146
Liquor Capital /Non - Operating 682,667
Water Utility Fund 2,645,181
Sewer Utility Fund 1,915,831
Refuse Fund 1,687,643
Storm Sewer Fund 375,076
Data Processing 331,825
Debt Service Fund 2,657,323
Total Revenue Including Interfund Transfers 34,018,534
6
RESOLUTION 2011 -
RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2012, SETTING THE PROPOSED CITY LEVY, APPROVING THE
HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES
PAYABLE IN 2012.
Section C. The following sums of money are levied for the current year, collectable in 2012 upon the taxable property in
said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy 7,590,129
Estimated Library Levy 765,195
Estimated EDA Fund Levy 84,811
Total 8,440,135
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2012 in the amount of $ 218,343.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the public budget
hearing is scheduled for December 12, 2011 at approximately 7:00 p.m. in the City Council Chambers.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA:
That the County Auditor is authorized to fix a property tax rate for taxes payable in the year 2012 that is higher than
the tax rate calculated for the City for taxes levied in 2010 collectable in 2011.
BE IT FURTHER RESOLVED : That the City has adequate fund balances and reserves to pay bond principal and interest
payments on General Obligation Bond Series 2003A in the amount of $44,200 and General Obligation Bond Series
2006A in the amount of 5102,990, and that the County Auditor is authorized to cancel the related Bond Levies in their
entirety for taxes payable in 2012.
BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest
payments on General Obligation Bond Series 20088 in the amount of $225,000 and that the County Auditor is
authorized to cancel $225,000 of the related Bond Levy for taxes payable in 2012, leaving a balance of $435,300 to be
levied for taxes payable in 2012 for Series 20086.
BE IT FURTHER RESOLVED: That the City has adequate fund balances and reserves to pay bond principal and interest
payments on General Obligation Bond Series 2009A in the amount of 5103,973, and that the County Auditor is
authorized to cancel 5103,973 of the related Bond Levy for taxes payable in 2012, leaving a balance of $126,274 to be
levied for taxes payable in 2012 for Series 2009A,
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County,
Minnesota.
Approved this day of
Offered By:
Seconded By:
Roll Call: Ayes:
Nays:
Mayor Gary L. Peterson
Patricia Muscovitz, CMC
City Clerk
7
City of Columbia Heights, Minnesota
Various Properties with Various Values
TAX LEVIES PAYABLE 2010 - 2011
MARKET VALUE (PAYABLE 2010) 180,000
•
MARKET VALUE (PAYABLE 2011) 166,400
County City School Other Total
2010 Taxes 559.08 925.47 665.20 97.77 2,247.52
2011 Taxes 579.75 918.92 554.30 92.34 2,145.31
Amount of Increase 2010/2011 20.67 (6.55) (110.90) (5.43) (102.21)
MARKET VALUE (PAYABLE 2010) 162,300
MARKET VALUE (PAYABLE 2011) 149,400
County City School Other Total
2010 Taxes 493.76 817.34 592.46 86.33 1,989.89
2011 Taxes 508.70 806.35 492.02 81.02 1,888.09
Amount of Increase 2010/2011 14.94 (10.99) (100.44) (5.31) (101.80)
MARKET VALUE (PAYABLE 2010) 177,400
MARKET VALUE (PAYABLE 2011) 159,300
County City School Other Total
2010 Taxes 549.50 909.60 654.50 96.07 2,209.67
2011 Taxes 550.08 871.91 528.30 87.60 2,037.89
Amount of Increase 2010/2011 0.58 (37.69) (126.20) (8.47) (171.78)
MARKET VALUE (PAYABLE 2010) 208,100
MARKET VALUE (PAYABLE 2011) 178,500
County City School Other Total
2010 Taxes 663.43 1,098.20 781.16 145.17 2,687.96
2011 Taxes 631.13 1,000.43 599.04 127.05 2,357.65
Amount of Increase 2010/2011 (32.30) (97.77) (182.12) (18.12) (330.31)
MARKET VALUE (PAYABLE 2010) 238,300
MARKET VALUE (PAYABLE 2011) 238,300
County City School Other Total
2010 Taxes 774.23 1,281.64 904.83 135.38 3,096.08
2011 Taxes 880.16 1,395.12 817.73 140.19 3,233.20
Amount of Increase 2010/2011 105.93 113.48 (87.10) 4.81 137.12
8
City of Columbia Heights, Minnesota
Various Properties with Various Values
TAX LEVIES PAYABLE 2010 - 2011
MARKET VALUE (PAYABLE 2010) 176,500
MARKET VALUE (PAYABLE 2011) 158,200
County City School Other Total
2010 Taxes 546.16 904.11 650.82 95.48 2,196.57
2011 Taxes 545.47 864.63 524.26 86.88 2,021.24
Amount of Increase 2010/2011 (0.69) (39.48) (126.56) (8.60) (175.33)
MARKET VALUE (PAYABLE 2010) 215,100
MARKET VALUE (PAYABLE 2011) 198,000
County City School Other Total
2010 Taxes 689.24 1,140.94 809.91 150.81 2,790.90
2011 Taxes 712.55 1,129.45 670.46 143.44 2,655.90
Amount of Increase 2010/2011 23.31 (11.49) (139,45) (7.37) (135.00)
MARKET VALUE (PAYABLE 2010) 218,500
MARKET VALUE (PAYABLE 2011) 194,700
County City School Other Total
2010 Taxes 701.16 1,160.67 823.47 122.59 2,807.89
2011 Taxes 697.99 1,106.39 657.99 111.14 2,573.51
Amount of Increase 2010/2011 (3.17) (54.28) (165.48) (11.45) (234.38)
MARKET VALUE (PAYABLE 2010) 236,200
MARKET VALUE (PAYABLE 2011) 187,700
County City School Other Total
2010 Taxes 766.47 1,268.82 896.22 134.01 3,065.52
2011 Taxes 668.73 1,060.02 632.34 106.50 2,467.59
Amount of Increase 2010/2011 (97.74) (208.80) (263.88) (27.51) (597.93)
MARKET VALUE (PAYABLE 2010) 228,900
MARKET VALUE (PAYABLE 2011) 211,200
County City School Other Total
2010 Taxes 739.55 1,224.21 866.20 129.31 2,959.27
2011 Taxes 766.90 1,215.68 718.44 122.14 2,823.16
Amount of Increase 2010/2011 27.35 (8.53) (147.76) (7.17) (136.11)
-
9
City of Columbia Heights, Minnesota
Various Properties with Various Values
TAX LEVIES PAYABLE 2010 - 2011
Market Value City Tax
PAYABLE 2010 180,000 925.47
PAYABLE 2011 166,400 918.92
Amount of Increase (13,600) (6.55)
'Increase per month (0.55)1
PAYABLE 2010 162,300 817.34
PAYABLE 2011 149,400 806.35
Amount of Increase (12,900) (10.99)
'Increase per month (0.92)1
PAYABLE 2010 176,500 904.11
PAYABLE 2011 158,200 864.63
Amount of Increase (18,300) (39.48)
'Increase per month (3.29)1
PAYABLE 2010 177,400 909.60
PAYABLE 2011 159,300 871.91
Amount of Increase (18,100) (37.69)
'Increase per month (3.14)1
PAYABLE 2010 215,100 1,140.94
PAYABLE 2011 198,000 1,129.45
Amount of Increase (17,100.00) (11.49)
'Increase per month (0.96)1
PAYABLE 2010 208,100.00 1,098.20
PAYABLE 2011 178,500.00 1,000.43
Amount of Increase (29,600.00) (97.77)
'Increase per month (8.15)1
PAYABLE 2010 218,500.00 1,160.67
PAYABLE 2011 194,700.00 1,106.39
Amount of Increase (23,800.00) (54.28)
1 Increase per month (4.52)1
PAYABLE 2010 236,200.00 1,268.82
PAYABLE 2011 187,700.00 1,060.02
Amount of Increase (48,500.00) (208.80)
'Increase per month (17.40)1
PAYABLE 2010 228,900.00 1,224.21
PAYABLE 2011 211,200.00 1,215.68
Amount of Increase (17,700.00) (8.53)
'Increase per month (0.71)1
PAYABLE 2010 238,300.00 1,281.64
PAYABLE 2011 238,300.00 1,395.12
Amount of Increase 0.00 113.48
'Increase per month 9.46 1
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•
Surumar
Co limb] � Heights Minnesota. General
O bligation
US$4 645 mil GO pub fats & taxable SO tax increment kinds ser 20094 &13 dud 07/12/2009 due 07/01/2038
Long Tenn Rana AA,Stable New
Ratao11ale
The 'AA' long -term racing assigned to Columbia Heights, Mitm,'s series 2009A general obligation (GO) public
facilities bonds and series 2009B taxable GO tax increment bonds reflects the following credit qualities, in Standard
& Poor's Raring Services' opinion:
• Very dose proximity to 111itmeapohs -St. Paul with strong participation in the metropolitan economic base,
minding access to ample employment opponunines:
• Income and wealth indicators ranging from adequate to very strong;
• Healthy finances as demonstrated by a very strong fund balance; and
• Good financial management planning and procedures, which have sustained the city's good financial standing
and provide further stability; and
The city's full GO ad valorem pledge secures both series of bonds. Proceeds from the 2009A series will finance a
variety of projects, including a new public safety center. street and water infrastructure improvements, and
renovations to a community building. The 2009B bonds will fume the acquisition of structures within a tax
increment district,
Columbia Heights is located just Four miles outside Minneapolis in Anoka County;AAA/Stable). A fully developed,
inner ring suburb, the city has maintained a fairly stable population over the past decade, sliding 2 °4 since 2000 ra
reach 17,963 currently, Residents are in close proximity to a wide variety of industries within the metropolitan area,
and a high- speed commuter rail station set to open in the fall will further improve access. Income Levels in the city
are adequate -to -good in our view, with a median household and per capita effective buying income at 87% and
95% of national levels.
Because the city is mostly built -out, tax base growth has occurred primarily through residential tear -downs and
fill -in development, Such improvements resulted in steady net tax capacity growth through 2008. In 2009, the city
felt the impact of overall softening in the housing market, and net tax capacity slipped i% ro $15.66 billion.
Indicated market value, ,s measure of taste property value, remains very strong on a per capita basis in our opinion,
however; at $86,700.
Due to the city's good planning and management practices, the finances have been historically strong. At fiscal
year -end 2007 (Dec. 31), the general fund balance held $3,9 million in unreserved funds. At 47% of expenditures,
we view this level as very strong. Unaudited results for 2008 show a $229,000 reduction in these reserves, which can
be linked directly to a year -end unallottrnent of local government aid (LGA) from the state of $328,000. In fiscal
Standard & Poor's RatingsDirect I June 9, 2009 2
Standard & Fbor's. AI rights resen90_ Nreprint or dissemination without 5 &Ps permission, See T+rrm ut Use/Disclaimer on the last pag?. 14
Suwman_ Colmtrhra Hergbts. Minnesota; General Ohhgattont
2009, officials are preparing fora severe loss of LGA and have accordingly sharply cut expenditures by $900,000
inearly 10% of the budget). The city has reduced programs. left positions open through attrition, and requested
employees take a furlough. As a result, management expects an operating surplus or, ar worst, a bresk -even year,
depending on the level of LGA reduction. The city's financial forecast includes a use of fund balance in 2010 and
21111 as the city reduces its dependence on state aid.
Columbia Height's management practices are considered "gaud" ;index Standard & Poor's Fivaituai Management
Assessment (MA). An F./4A of good indicates that practices exist m most areas, although nor all may be formalized
or regularly monirored by governance officials. The city engages in extensive planning, including a long -term
financial plan through 2013 as well as a derailed five -year capital improvement plan_ Both documents are updated
annually and aid in budget planning. The city council maintains a policy to keep a minimum 45% of the proceeding
year's expenditures in reserves.
In our opinion, the city's overall debt burden is moderate ar $2,850 per capita and 3,3% of the total market value_
Roughly half of the dry 's debt is supported by revenues, special assessments, or tax increments, which reduces die
tax levy requirements on the overall tax base. The portion of operating expenditures devoted ro debt service costs
was high at 22.7% in 20)7, in our view. Amortization is average; 49% of the city's direct debt is due to mature
within 10 years and 91% within 20 years. The city has no additional plans to issue debt,
Outlook
The stable outlook reflects Standard & Poor's expectation that management will continue to engage in extensive
platming in order to respond to potential revenue decreases related to slipping net tax capacity and reductions ut
state aid. We expect the city to maintain its long -rerm focus on maintaining at least a good reserve level. The city's
dose proximity to Minneapolis and it; participation in the metropolitan economic base provide further smbiliry to
the rating.
Related Research
USPF Criteria; "GO Debt," Oct. 12.2006
Complete ratings information is available ro RatrgsDirect subscribers at wt ns.rarwgsdnect.com. Ali ratings
affected by this muting action can be found on Standard & Poor public Web site at www.standardandpoors,com;
under Ravings n die left navigation bar, select Find a Raring.
wow. standardaadpoors .conrlratingsdirect 3
Standard v Poor's. All rights leserwa. No 'eprint or dissemination without c &Ps permission, See Tenn of Usprniwlaimeren the last pan.
15
City of Columbia Heights, Minnesota
Comparison of Tax Supported Funds
2009 -2012
City Manager's Incr /Decr
Actual Actual Adopted Proposed from
2009 2010 2011 2012 2011
General Fund
41110 Mayor - Council 132,261 131,922 144,267 145,751 1,484
41320 City Manager 380,775 402,190 412,243 416,705 4,462
41410 City Clerk 47,611 108,813 72,967 123,728 50,761
41510 Finance 625,078 708,532 721,700 721,700 0
41550 Assessing 115,334 116,370 128,021 129,643 1,622
41610 Legal Services 167,809 167,540 186,716 186,716 0
41940 General Government Bldg 110,835 138,729 180,804 182,612 1,808
42100 Police 3,195,674 3,544,402 3,635,965 3,740,534 104,569
42160 Police Community Programs 0 0 0 20,000
42200 Fire 1,112,167 1,087,543 1,144,685 1,168,239 23,554
42300 Property Inspections 0 163,243 184,866 174,608 (10,258)
42500 Emergency Management 12,237 9 0 0 0
42700 Animal Control 12,806 13,512 16,263 16,263 0
43000 Public Works 0 0 0 0 0
43100 Engineering 331,062 325,923 341,870 344,155 2,285
43121 Streets 685,054 760,841 802,765 819,261 16,496
43160 Street Lighting 154,569 140,234 159,343 159,050 (293)
43170 Traffic Signs & Signals 81,338 80,190 78,561 81,825 3,264
43260 Weed Control 10,441 92 0 0 0
45000 Recreation Administration 169,495 185,981 180,355 184,869 4,514
45001 Youth Athletics 32,864 35,985 34,955 35,855 900
45003 Adult Athletics 24,300 25,384 25,761 25,767 6
45004 Youth Enrichment 38,395 37,556 58,935 57,639 (1,296)
45005 Travel Athletics 29,432 21,684 32,974 31,157 (1,817)
45006 Back to the Parks 0 0 0 0 0
45030 Trips & Outings 54,334 61,009 55,959 60,454 4,495
45040 Senior Citizens 80,179 85,162 85,428 83,842 (1,586)
45050 Recognition /Special Events 34,542 37,648 37,678 38,055 377
45129 Murzyn Hall 172,119 147,007 244,137 216,863 (27,274)
45130 Gym Fund 0 61,117 126,250 100,696 (25,554)
45200 Parks 695,033 735,293 775,258 780,089 4,831
46102 Tree Maintenance 65,060 101,205 130,591 129,633 (958)
46103 Dutch Elm Sanitation 34 465 0 0 0
46104 Dutch Elm Replanting 0 0 0 1 0
49200 Contingencies 9,865 10,188 50,000 50,000 0
49300 Transfers 185,000 185,000 195,000 195,000 0
Total General Fund 8,765,704 9,620,769 10,244,317 10,420,710 156,392
Economic Development Authority
46314 Econ Development Authority 367,850 335,008 389,251 340,154 (49,097)
Total EDA 367,850 335,008 389,251 340,154 (49,097)
Library
45500 Library 650,455 729,678 807,970 798,375 (9,595)
Total Library 650,455 729,678 807,970 798,375 (9,595)
16
City of Columbia Heights, Minnesota
Budget 2012
Summary of Tax Supported Revenue
City Manager's Change from
Actual Actual Adopted Proposed 2011 to
General Fund 2009 2010 2011 2012 2012 Proposed
Taxes 6,590,306 6,770,957 7,724,711 7,590,129 (134,582)
Licenses And Permits 179,587 179,884 193,200 179,500 (13,700)
Intergovernmental Revenue 1,913,614 1,657,281 1,087,303 1,407,069 319,766
Charges For Current Services 532,471 585,844 598,050 537,100 (60,950)
Fines And Forfeits 125,595 159,836 131,000 144,000 13,000
Miscellaneous 92,962 113,319 99,994 94,150 (5,844)
Sales And Related Charges (144) (16) 0 0 0
Allocations 0 0 0 0 0
Trans and Non Rev Receipts 371,506 699,765 366,059 358,076 (7,983)
Total Revenue 9,805,898 10,166,870 10,200,317 10,310,024 109,707
library
Taxes 573,215 738,393 757,620 765,195 7,575
Licenses And Permits 0 0 0 0 0
Intergovernmental Revenue 123,857 0 0 0 0
Charges For Current Services 9,129 9,805 10,300 10,780 480
Fines And Forfeits 13,822 14,461 17,000 17,000 0
Miscellaneous 3,800 3,300 5,500 5,400 (100)
Sales And Related Charges 0 0 0 0 0
Allocations 0 0 0 0 0
Trans and Non Rev Receipts 0 0 50 0 (50)
Total Revenue 723,823 765,959 790,470 798,375 7,905
Economic Development Auth
EDA Levy 267,168 240,567 84,811 84,811 0
HRA Levy 55,676 83,975 240,374 218,343 (22,031)
Licenses And Permits 0 0 0 0 0
Intergovernmental Revenue 16,305 14,692 0 0 0
Charges For Current Services 0 0 0 0 0
Fines And Forfeits 0 0 0 0 0
Miscellaneous 1,232 700 0 0 0
Sales And Related Charges 0 0 0 0 0
Allocations 0 0 0 0 0
Trans and Non Rev Receipts 0 37,500 37,000 37,000 0
Total Revenue 340,381 377,435 362,185 340,154 (22,031)
17
City of Columbia Heights, Minnesota
BUDGET 2012
Summary by Fund
Actual Actual Adopted CM Proposed
2009 2010 2011 2012
Revenues
101 General Fund 9,805,898 10,166,870 10,200,317 10,310,024
201 Community Development 605,505 302,265 219,500 158,200
204 EDA 340,381 377,435 362,185 340,154
212 State Aid Maintenance 140,921 145,988 154,250 154,490
225 Cable Television 171,651 176,266 168,000 170,000
240 Library 723,823 765,959 790,470 798,375
270 Police Community Programs 11,718 11,414 10,000 0
315 Sull- Shores: TX GO Bonds 2008A 106,093 108,488 107,000 107,000
340 G.O. Improvement Bonds 2006A 412,348 627,580 467,000 173,400
341 G.O. Street Rehab Bonds 2007A 163,984 95,371 134,000 135,200
343 GO Public Safety Ctr. Bonds 20088 281,715 686,331 499,500 606,000
344 GO Public Facilities Bonds 2009A 148,978 345,144 302,700 373,200
373 EDA TIF Revenue Bonds 2007 116,200 180,800 201,000 208,000
376 Tax Increment Bonds 716,831 212,775 0 0
377 Sheffield 87,555 93,365 0 0
379 Housing TlF #1- Scatter 4,939 0 0 0
385 Multi -Use Redevelopment 35,906 35,019 0 0
387 GO Imp Bonds 18,502 3,100 0 0
388 G.O. Utility Rev Bond 19998 77,199 630,789 121,000 56,300
389 R8: Transition Block 53,358 55,174 0 0
402 Total State Aid Construction 1,093,236 2,291,301 0 300,000
411 Capital Improvements -Gen Govt Bldg 1,092,125 751,410 647,255 40,536
412 Capital Improvements Parks 58,641 104,514 64,000 62,000
418 Community Center Capital Bldg. 26,200 11,300 0 0
430 Infrastructure Fund 891,420 194,689 100,000 54,000
431 Cap Equip Replacement - General Fund 170,672 125,500 130,000 100,000
432 Cap Equip Replacement - Sewer 31,900 31,500 31,000 29,000
433 Cap Equip Replacement- Water 32,800 32,400 31,000 29,000
434 Cap Equip Replacement - Garage 4,500 4,400 4,000 4,000
436 Cap Equip Replacement- Liquor 0 0 0 0
437 Cap Equip Replacement- Data Proc 200 535,000 0 0
438 Cap Equip Replacement -Storm Sewer 5,000 5,000 5,000 5,000
439 Cap Equip Replacement - Fire 3,500 3,100 3,000 1,500
601 Water Utility 2,687,683 2,438,871 2,546,821 2,461,026
602 Sewer Utility 1,488,038 1,846,833 1,641,870 1,559,156
603 Refuse Fund 1,443,985 1,589,365 1,560,035 1,659,876
604 Storm Sewer Fund 335,395 345,086 369,143 378,297
609 Liquor 7,962,884 8,158,260 9,468,150 8,993,500
631 Water Fund Debt Service 282,371 211,936 332,000 292,500
632 Sewer Fund Debt Service 4,630 17 0 0
634 Storm Sewer Debt Service 142,400 43,300 61,000 63,500
639 Liquor Fund Debt Service 497,271 365,104 390,000 386,000
651 Water Construction Fund 359,912 37,746 345,000 625,000
652 Sewer Construction Fund 294,381 63,996 357,500 340,000
653 Storm Sewer Construction Fund 166,554 4,165 465,000 465,000
701 Central Garage 620,243 670,678 602,500 613,750
720 Information Systems 287,647 235,090 320,000 325,000
Total Revenue 34,007,093 35,120,692 33,211,196 32,377,984
18
City of Columbia Heights, Minnesota
BUDGET 2012
Summary by Fund
Actual Actual Adopted CM Proposed
2009 2010 2011 2012
Expenses
General Fund
101.41110 Mayor - Council 132,261 131,922 144,267 145,751
101.41320 City Manager 380,775 402,190 412,243 416,705
101.41410 City Clerk 47,611 108,813 72,967 123,728
101.41510 Finance 625,078 708,532 721,700 721,700
101.41550 Assessing 115,334 116,370 128,021 129,643
101.41610 Legal Services 167,809 167,540 186,716 186,716
101.41940 General Government Building 110,835 138,729 180,804 182,612
101.42100 Police 3,195,674 3,544,402 3,635,965 3,740,534
101.42160 Police Community Programs 0 0 0 20,000
101.42200 Fire 1,112,167 1,087,543 1,144,685 1,168,239
101.42300 Property lnspections 0 163,243 184,866 174,608
101.42500 Emergency Management 12,237 9 0 0
101.42700 Animal Control 12,806 13,512 16,263 16,263
101.43000 Public Works 0 0 0 0
101.43100 Engineering 331,062 325,923 341,870 344,155
101.43121 Streets 685,054 760,841 802,765 819,261
101.43160 Street Lighting 154,569 140,234 159,343 159,050
101.43170 Traffic Signs & Signals 81,338 80,190 78,561 81,825
101.43260 Weed Control 10,441 92 0 0
101.45000 Recreation Administration 169,495 185,981 180,355 184,869
101.45001 Youth Athletics 32,864 35,985 34,955 35,855
101.45003 Adult Athletics 24,300 25,384 25,761 25,767
101.45004 Youth Enrichment 38,395 37,556 58,935 57,639
101.45005 Travel Athletics 29,432 21,684 32,974 31,157
101.45030 Trips & Outings 54,334 61,009 55,959 60,454
101.45040 Senior Citizens 80,179 85,162 85,428 83,842
101.45050 Recognition /Special Events 34,542 37,648 37,678 38,055
101.45129 Murzyn Hall 172,119 147,007 244,137 216,863
101.45130 Gym Fund 0 61,117 126,250 100,696
101.45200 Parks 695,033 735,293 775,258 780,089
101.46102 Tree Maintenance 65,060 101,205 130,591 129,633
101.46103 Dutch Elm Sanitation 34 465 0 0
101.49200 Contingencies 9,865 10,188 50,000 50,000
101.49300 Transfers 185,000 185,000 195,000 195,000
101 Total 8,765,704 9,620,769 10,244,317 10,420,709
19
City of Columbia Heights, Minnesota
BUDGET 2012
Summary by Fund
Actual Actual Adopted CM Proposed
2009 2010 2011 2012
Community Development
201.42400 Protective lnspection 295,701 218,934 263,823 229,741
201.46310 Community Development Adm 194,222 47 0 0
Economic Development Authority
204.46314 Econ Development Authority 367,850 335,008 389,251 340,154
204.46324 Home Improvements 0 0 0 0
State Aid Maintenance
212.43100 Engineering 0 0 0 0
212.43190 State Aid Maintenance 146,704 151,631 158,545 164,093
Cable Television
225.49000 General Government 0 0 0 0
225.49844 Cable Television 116,290 116,909 129,442 103,815
225.49980 Data Processing 0 0 0 0
Library
240.45500 Library 650,455 729,678 807,970 798,375
Police Community Programs
270.42160 Police -Community Programs 17,158 55,903 20,000 0
315.47000 Sull - Shores: TX GO Bonds 2008A 125,115 169,816 97,800 100,300
340.47000 G.O. Improvement Bond 2006A 474,147 476,360 473,000 464,700
341.47000 GO Street Rehab Bonds 106,100 123,496 124,600 126,300
343.47000 GO Public Safety Ctr. Bonds 2008B 434,933 441,683 627,000 629,183
344.47000 G.O. Publuc Facilities Bonds 0 188,885 290,000 287,300
373.47000 EDATIF Revenue Bonds 2007 162,114 195,375 197,600 200,600
TIF Districts
376.46800 TIF Districts 2,585 77,675 0 0
376.47000 Tax lncrement Bonds 433,589 9,285 0 0
377.47000 Sheffield - DS 13,282 9,437 0 0
379.47000 Housing TIF #1 Scatter 220,194 0 0 0
385.47000 Multi -Use Redevelopment Bonds 19,861 26,831 0 0
387.47000 G.O. Improvement Bond 1999A 90,033 276,195 0 0
388.47000 G.O. Utility Rev Bond 1999B 125,395 122,679 119,700 119,100
389.47000 R8: Transition Block 49,290 50,342 0 0
402 Total State Aid Construction 858,271 121,000 122,000 302,400
Capital Improvements -Gen Govt Bldg
411.41940 General Government Buildings 33,055 263 125,673 100,000
411.45000 Recreation Administration 13,683 0 0 0
411.45050 Recognition /Special Events 5,142 0 0 0
411.45129 Murzyn Hall 361,238 30,266 0 0
411.45500 Library 3,381 48,183 80,000 25,000
411.46350 CDBG - Comm Dev Block Grant 22,750 0 0 0
411.47000 Bonds 19,637 0 0 0
411.49200 Contingencies 0 600,000 0 0
411.49950 Central Garage 0 1,562 160,000 144,000
Capital Improvements Parks
412.45130 Community Center 0 0 0 0
412.45200 Parks 38,744 1,505 296,505 56,505
Public Safety
418.45130 Community Center 1,648,864 761,019 624,719 0
Infrastructure Fund
430.46323 Capital Improvement Expense 117,212 123,999 233,297 160,797
20
City of Columbia Heights, Minnesota
BUDGET 2012
Summary by Fund
Actual Actual Adopted CM Proposed
2009 2010 2011 2012
Cap Equip Replacement - General Fund
431.41510 Finance 30,343 0 0 0
431.41940 General Government Buildings 0 0 0 0
431.42100 Police 102,185 94,913 88,740 80,553
431.42200 Fire 20,000 0 0 0
431.42400 Protective Inspection 0 0 0 0
431.42500 Emergency Management 0 0 0 0
431.43100 Engineering 0 18,097 0 0
431.43121 Streets 151,993 181,954 103,800 170,705
431.43170 Traffic Signs & Signals 0 0 0 0
431.45000 Recreation Administration 5,640 0 0 0
431.45200 Parks 22,626 129,143 9,615 22,075
431.46102 Tree Trimming 0 0 0 0
431.46310 Community Development Adm 0 0 0 0
431,49200 Contingencies 0 0 0 0
Cap Equip Replacement - Sewer
432.49499 Non - Operating 0 0 0 0
Cap Equip Replacement - Water
433.49449 Non - Operating 0 0 0 0
Cap Equip Replacement - Garage
434.49950 Central Garage 39,782 0 0 0
Cap Equip Replacement - Liquor
436.49791 Liquor Store #1 0 0 0 0
436.49792 Liquor Store #2 0 0 0 0
436.49793 Liquor Store #3 0 0 0 0
Cap Equip Replacement - IS
437.49980 Data Processing 34,447 0 94,738 40,688
Cap Equip Replacement - Storm Sewer
438.49699 Storm Sewer Non - Operating 0 0 92,500 0
Cap Equip Replacement -Fire
439.42200 Fire 0 10,077 54,000 60,000
Water Utility
601.49400 Source of Supply 992,621 1,034,837 1,196,850 1,236,346
601.49430 Distribution 798,809 856,029 933,559 961,285
601.49440 Administration & General 137,300 141,235 155,000 156,550
601.49449 Non - Operating 248,622 176,846 328,000 291,000
Sewer Utility
602.49450 Collections 535,860 523,845 721,571 734,659
602.49480 Disposal 896,603 866,612 966,625 1,024,622
602.49490 Administration & General 138,194 141,170 155,000 156,550
602.49499 Non - Operating 279,052 46,634 4,000 0
Refuse Fund
603.49510 Refuse Disposal 1,156,501 1,238,703 1,326,295 1,424,837
603.49520 Collection & Disposal 132,801 131,231 132,190 132,573
603.49530 Recycling 76,226 105,092 102,317 121,416
603.49540 Hazardous Waste 1,812 2,673 9,484 8,817
Storm Sewer Fund
604.49650 Collections 233,155 262,988 299,279 310,576
604.49690 Administration & General 1,199 1,444 1,600 1,500
604.49699 Non - Operating 270,460 43,965 59,000 63,000
Liquor
609.49791 Liquor Store #1 3,230,136 3,445,124 4,013,468 3,801,316
609.49792 Liquor Store #2 3,119,857 3,105,219 3,577,400 3,513,236
609.49793 Liquor Store #3 1,051,198 1,062,206 1,125,012 1,135,594
609.49794 Liquor Non - Operating 701,345 508,758 688,955 682,667
21
City of Columbia Heights, Minnesota
BUDGET 2012
Summary by Fund
Actual Actual Adopted CM Proposed
2009 2010 2011 2012
Water Fund Debt Service
631.47000 Water Fund Bonds 40,504 43,767 164,000 191,700
631.47099 19998 Revenue Bond Issue 7,923 2,639 0 0
631.47203 Water Fund Debt Service 23,105 21,086 90,800 90,700
631.49449 Non - Operating 324,990 0 0 0
Sewer Fund Debt Service
632.47000 Bonds -92 -83 0 0
632.47099 19998 Revenue Bond Issue 375 100 0 0
632.49449 Non - Operating 0 0 0 0
Storm Sewer Debt Service
634.47000 Storm Sewew Bonds 7,476 6,706 27,800 35,600
634.47099 19998 Revenue Bond Issue 6,964 2,313 0 0
634.47203 Storm Sewer Debt Service 5,928 5,355 23,100 22,840
639.47000 Liquor Debt Service 247,170 244,672 390,500 389,000
Water Construction Fund
651.49449 Non - Operating 287,777 0 417,500 625,000
651.49460 Water Meter Installation 0 0 0 0
Sewer Construction Fund
652.49449 Non- Operating 0 0 330,000 0
652.49499 Non- Operating 33,000 0 0 375,000
Storm Sewer Construction
653.49699 Storm Sewer Construction Fund 74,178 0 260,000 405,000
Central Garage
701.49950 Central Garage 574,055 627,224 690,009 648,232
Information Systems
720.49980 Information Systems 240,285 844,967 348,772 331,825
720.49981 IS Imaging 14,481 0 0 0
720.49982 IS Internet 120 0 0 0
Total Expense 32,229,702 31,012,278 34,566,721 34,018,534
Revenue 34,007,093 35,120,692 33,211,196 32,377,984
Expenses 32,229,702 31,012,278 34,566,721 34,018,534
1,777,391 4,108,415 (1,355,525) (1,640,550)
22
City of Columbia Heights, Minnesota
BUDGET 2012
Administration
City Legal
Mayor - Council City Manager Clerk Assessing Services
101 101 101 101 101
Revenue
Taxes 127,402 364,265 108,158 112,017 110,770
Licenses & Permits 0 0 0 0 0
Intergovernmental 15,374 43,961 13,053 13,518 13,368
Charge for Services 0 0 0 1,500 0
Fines & Forfeits 0 0 0 0 60,000
Miscellaneous 1,430 4,079 1,211 1,254 1,240
Sales and Related Charges 0 0 0 0 0
Transfers & Non Rev Receipts 0 0 0 0 0
Total Revenue 144,206 412,305 122,422 128,289 185,378
Expenses
0999 Personal Services 95,107 391,474 106,475 6,103 0
1999 Supplies 1,400 1,200 3,105 0 0
2999 Other Services and Charges 43,744 24,031 10,148 123,540 186,716
4999 Capital Outlay 0 0 0 0 0
6999 Contingencies & Transfers 5,500 0 4,000 0 0
Total Expenses 145,751 416,705 123,728 129,643 186,716
Summary
Total Revenue 144,206 412,305 122,422 128,289 185,378
Total Expense 145,751 416,705 123,728 129,643 186,716
Change to Fund Balance -1,545 -4,400 -1,306 -1,354 -1,338
23
City of Columbia Heights, Minnesota
BUDGET 2012
Community Development
Community
Development EDA
201 204
Revenue
Taxes 0 303,154
Licenses & Permits 157,800 0
Intergovernmental 0 0
Charge for Services 0 0
Fines & Forfeits 0 0
Miscellaneous 400 0
Sales and Related Charges 0 37,000
Transfers & Non Rev Receipts 0 0
Total Revenue 158,200 340,154
Expenses
0999 Personal Services 197,460 288,883
1999 Supplies 5,875 4,300
2999 Other Services and Charges 13,574 20,974
4999 Capital Outlay 0 0
6999 Contingencies & Transfers 12,832 25,997
Total Expenses 229,741 340,154
Summary
Total Revenue 158,200 340,154
Total Expense 229,741 340,154
Change to Fund Balance - 71,541 0
24
City of Columbia Heights, Minnesota
BUDGET 2012
Finance
Storm Cap Equip
Finance Water Sewer Sewer IS Data Proc
101 601 602 604 720 437
Revenue
Taxes 316,990 0 0 0 0 0
Licenses & Permits 1,000 0 0 0 0 0
Intergovernmental 38,255 0 0 0 0 0
Charge for Services 0 3,255 0 0 0 0
Fines & Forfeits 0 0 0 0 0 0
Miscellaneous 3,550 133,756 2,206 12 0 0
Sales and Related Charges 0 8,641 125,199 1,501 0 0
Transfers & Non Rev Receipts 358,076 0 0 0 325,000 0
Total Revenue 717,871 145,652 127,405 1,513 325,000 0
Expenses
0999 Personal Services 641,400 0 0 0 245,400 0
1999 Supplies 12,900 1,806 1,806 0 7,792 0
2999 Other Services and Charges 50,800 18,900 18,900 1,500 70,633 0
4999 Capital Outlay 15,000 2,500 2,500 0 0 10,688
6999 Contingencies & Transfers 1,600 133,344 133,344 0 8,000 30,000
Total Expenses 721,700 156,550 156,550 1,500 331,825 40,688
Summary
Total Revenue 717,871 145,652 127,405 1,513 325,000 0
Total Expense 721,700 156,550 156,550 1,500 331,825 40,688
Change to Fund Balance -3,829 - 10,898 - 29,145 13 -6,825 - 40,688
25
City of Columbia Heights, Minnesota
BUDGET 2012
Fire
Emergency Weed Property Cap Equip
Fire Management Control Inspections Fire
101 101 101 101 439
Revenue
Taxes 757,404 0 0 152,635 0
Licenses & Permits 124,000 0 0 0 0
Intergovernmental 180,404 0 0 18,420 0
Charge for Services 88,800 0 0 0 0
Fines & Forfeits 0 0 0 0 0
Miscellaneous 8,482 0 0 1,709 1,500
Sales and Related Charges 0 0 0 0 0
Transfers & Non Rev Receipts 0 0 0 0 0
Total Revenue 1,159,090 0 0 172,764 1,500
Expenses
Personal Services 964,955 0 0 166,434 0
Supplies 64,100 0 0 2,006 15,000
Other Services & Charges 139,184 0 0 6,168 0
Capital Outlay 0 0 0 0 45,000
Contingencies & Transfers 0 0 0 0 0
Total Expenses 1,168,239 0 0 174,608 60,000
Summary
Total Revenue 1,159,090 0 0 172,764 1,500
Total Expenses 1,168,239 0 0 174,608 60,000
Change to Fund Balance (9,149) 0 0 (1,844) (58,500)
26
City of Columbia Heights, Minnesota
BUDGET 2012
General Government
Gen Gov. Recognition Cable Capital Imp Capital Imp
Buildings Spec /Events Contingencies Transfers TV Gen Gov. Bldg. Library
101 101 101 101 225 411 411
Revenue
Taxes 151,633 33,266 43,708 170,461 0 0 0
Licenses & Permits 0 0 0 0 0 0 0
Intergovernmental 18,300 4,014 5,275 20,571 0 0 0
Charge for Services 0 0 0 0 0 0 0
Fines & Forfeits 0 0 0 0 0 0 0
Miscellaneous 10,848 373 489 1,909 170,000 6,691 1,673
Sales and Related Charges 0 0 0 0 0 0 0
Transfers & Non Rev Receipts 0 0 0 0 0 8,378 2,094
Total Revenue 180,781 37,653 49,472 192,941 170,000 15,069 3,767
Expenses
Personal Services 40,716 0 0 0 6,320 0 0
Supplies 13,500 0 0 0 700 0 0
Other Services & Charges 91,396 38,055 0 0 29,914 0 0
Capital Outlay 37,000 0 0 0 0 100,000 25,000
Contingencies & Transfers 0 0 50,000 195,000 66,881 0 0
Total Expenses 182,612 38,055 50,000 195,000 103,815 100,000 25,000
Summary
Total Revenue 180,781 37,653 49,472 192,941 170,000 15,069 3,767
Total Expenses 182,612 38,055 50,000 195,000 103,815 100,000 25,000
Change to Fund Balance (1,831) (402) (528) (2,059) 66,185 (84,931) (21,233)
27
City of Columbia Heights, Minnesota
BUDGET 2012
Library
Revenue
Taxes 765,195
Licenses & Permits 0
Intergovernmental 0
Charge for Services 10,780
Fines & Forfeits 17,000
Miscellaneous 5,400
Sales and Related Charges 0
Transfers & Non Rev Receipts 0
Total Revenue 798,375
Expenses
Personal Services 594,361
Supplies 100,843
Other Services and Charges 71,453
Capital Outlay 0
Contingencies & Transfers 31,718
Total Expenses 798,375
Summary
Total Revenue 798,375
Total Expenses 798,375
Change to Fund Balance 0
28
City of Columbia Heights, Minnesota
BUDGET 2012
Liquor
Store #1 Store #2 Store #3 Non - Operating
609 609 609 609
Revenue
Taxes 0 0 0 0
Licenses & Permits 0 0 0 0
Intergovernmental 0 0 0 0
Charge for Services 0 0 0 0
Fines & Forfeits 0 0 0 0
Miscellaneous 10,000 8,000 4,000 0
Sales and Related Charges 4,002,000 3,729,500 1,240,000 0
Transfers & Non Rev Receipts 0 0 0 0
Total Revenue 4,012,000 3,737,500 1,244,000 0
Cost of Goods Sold 3,339,250 2,964,750 944,300 0
Net Operating Income 672,750 772,750 299,700 0
Expenses
Personal Services 444,960 400,934 137,522 0
Supplies 3,121,660 2,916,910 954,680 0
Other Services and Charges 233,696 194,392 42,392 0
Capital Outlay 0 0 0 200,000
Contingencies & Transfers 1,000 1,000 1,000 482,667
Total Expenses 3,801,316 3,513,236 1,135,594 682,667
Summary
Total Revenue 4,012,000 3,737,500 1,244,000 0
Total Expenses 3,801,316 3,513,236 1,135,594 682,667
Net Income 210,684 224,264 108,406 - 682,667
29
City of Columbia Heights, Minnesota
BUDGET 2012
Police
Police Police
Animal Community Capital
Police Control Programs Equipment
101 101 101 431
Revenue
Taxes 2,634,388 14,217 0 0
Licenses & Permits 46,500 0 0 0
Intergovernmental 698,522 1,716 1,000 0
Charge for Services 215,800 0 0 0
Fines & Forfeits 84,000 0 0 0
Miscellaneous 29,502 159 0 14,735
Sales and Related Charges 0 0 0 0
Transfers & Non Rev Receipts 0 0 0 14,735
Total Revenue 3,708,712 16,092 1,000 29,470
Expenses
Personal Services 3,382,537 0 4,895 0
Supplies 131,000 300 12,705 13,450
Other Services & Charges 226,997 15,963 2,400 0
Capital Outlay 0 0 0 67,103
Contingencies & Transfers 0 0 0 0
Total Expenses 3,740,534 16,263 20,000 80,553
Summary
Total Revenue 3,708,712 16,092 1,000 29,470
Total Expenses 3,740,534 16,263 20,000 80,553
Change to Fund Balance (31,822) (171) (19,000) (51,083)
30
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34
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: MAYOR - COUNCIL
101 GENERAL Actual Actual Adopted Department City Manager Council
41110 MAYOR- COUNCIL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 86,053 89,518 90,461 95,107 95,107
1999 Supplies 268 350 1,400 2,700 1,400
2999 Other Services & Charges 44,937 41,185 43,406 43,744 43,744
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers 1,002 870 9,000 9,000 5,500 -
TOTALS: MAYOR - COUNCIL 132,261 131,922 144,267 150,551 145,751 -
Activity Description
The City Council is the legislative branch of city government. The council is responsible for the establishment of
policies and the adoption of local ordinances and resolutions. The Council has full authority over the financial affairs
of the city, and provides for the collection of all revenue and other assets, the auditing and settlements of accounts,
and the safekeeping and disbursement of public monies. They appoint the City Manager and members of various
advisory boards and commissions. The Council consists of a Mayor who is elected for a two -year term and four
Council members who are elected at large for staggered four -year terms.
Objectives
1) To provide quality services with limited funding.
2) To understand and adopt to the demographic changes taking place in the City.
3) Promote the City in a positive way.
Budget Comments
The Mayor - Council budget increased by $1,484.
Increases and decreases are attributed to: Personal services increased by $4,646 due to benefit adjustments.
Other services and charges increased by $238: Increase - Truth in Taxation Notification $160, addition of Telecom
$120, Telephone $50, clock tower maintenance $85, copying costs 5124, League of MN Cities membership 5519.
Decrease- Miscellaneous memberships $500, volunteer recognition $100 and contingencies $3,500.
35
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CITY MANAGER
101 GENERAL Actual Actual Adopted Department City Manager Council
41320 CITY MANAGER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 365,660 384,663 385,115 391,474 391,474 -
1999 Supplies 702 1,950 1,300 4,250 1,200 -
2999 Other Services & Charges 14,413 15,577 25,828 24,031 24,031 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: CITY MANAGER 380,775 402,190 412,243 419,755 416,705 -
Activity Description
This department is responsible for the administration of all activities, functions, and programs of the City in accordance
with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing,
directing, and coordinating the operations of all departments, with the exception of the Police Department. This
department is responsible for personnel, labor relations, and employee relations functions of the City.
Objectives
Improve communications with employees via all employee meetings.
Budget Comments
The City Manager budget increased by $4,462 from 2011 to 2012. Personal Services increased by $6,359, due to
adjustment to wages and employer contribution to insurance. Supplies decreased by $100, due to decreases in various
line items based on past expenditures. Other Services and Charges decreased by 51,797 due to decreases in various
line items based on past expenditures, offset by minor increases to other line items.
36
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CITY CLERK
101 GENERAL Actual Actual Adopted Department City Manager Council
41410 CITY CLERK Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 42,424 99,285 60,862 106,475 106,475
1999 Supplies 4,088 5,166 2,725 3,105 3,105
2999 Other Services & Charges 1,098 4,362 9,380 10,148 10,148
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - 4,000 4,000
TOTALS: CITY CLERK 47,611 108,813 72,967 123,728 123,728
Activity Description
The City Clerk provides assistance to the Mayor, City Council, and City Manager; organizes and directs elections,
serves as the responsible authority for compliance with the MN Data Practices Act, maintains the City Code,
prepares and assembles Council meeting agendas and materials, takes and transcribes minutes of the City Council
meetings, maintains records and files of official city documents, oversees the boards and commissions, serves as
Sunshine Fund Coordinator, serves as backup to the Administrative Assistant, and is the department liaison to the
Sister City Committee. With the exception of special elections, elections are only held in even numbered years. This
is the reason for the significant difference in expenses from one year to the next.
Objectives
1. Keep current on election laws and regulations.
2. It may be necessary to Redistrict in 2012
3. Set up and administer the in- person Absentee Ballot voting at city hall.
4. Administer the 2012 Presidential Election.
Budget Comments
The City Clerk's budget increased by 546,417 over 2011.
It will be necessary to add a seasonal employee to help administer the in- person Absentee Ballot voting that Anoka
County, for the first time, will require each city to administer for their residents. The estimated cost for one
seasonal employee for twelve weeks is 55,465.
Personal Services also increased due to hiring Election Judges and benefit adjustments.
Office supplies have increased by $350 due to the need to purchase a label printer and scanner to process absentee
ballots.
Other services and charges have increased 5100 for elections postage and 570 for copier costs.
A contingency cost of $4,000 is included for the possible need to redistrict in 2012.
37
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: FINANCE
101 GENERAL Actual Actual Adopted Department City Manager Council
41510 FINANCE Expense Expense Budget Proposed Proposed Adopted
line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 583,585 658,301 651,400 641,400 641,400
1999 Supplies 5,843 8,659 13,900 12,900 12,900
2999 Other Services & Charges 35,651 41,572 45,100 50,800 50,800
4999 Capital Outlay - - 10,000 15,000 15,000
6999 Contingencies & Transfers - - 1,300 1,600 1,600 -
TOTALS: FINANCE 625,078 708,532 721,700 721,700 721,700 -
Activity Description
The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations.
The Finance department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing,
purchasing, liquor operations, and information systems within City operations.
Objectives
In 2011, five of the nine staff FTE's in the department turned over. Accordingly, the department's main objective for 2012 will
be to develop staff's expertise while maintaining the overall continuity of operations. Additionally, the "fresh look" at existing
work processes that is provided by new staff will support the department's ongoing objective of continually improving its work
processes.
Budget Comments
The Finance budget proposed for 2012 equals the 2011 budget.
With the recent staff turnover in the department, a number of staff are expected to be at lower steps on the contract wage
schedules in 2012 than was budgeted for in 2011. The resulting decrease in salaries on summary of cost factors is approximately
$24,000. However, this is offset by an estimated increase in the employer -share of insurance of almost $18,000.
Approximately $10,000 of this increase is from increased participation by employees in the insurance plan, and approximately
$8,000 is from Council- approved increases to the insurance plan. These factors, when combined with other smaller changes,
result in a net decrease of total personnel costs of $10,000 for 2012, compared to the 2011 budget.
Within non - personnel costs, key changes for 2012 include the following:
$5,000 increase to capital outlay for equipment. The line item total of $15,000 is the expected contribution by this department
to one jointly -used large volume copier and one jointly -used folding /inserting machine (for mail stuffing.)
$3,000 increase for hardware and software maintenance agreements on the City's main financial system. When this system was
purchased in 2009, this maintenance was prepaid to mid -2012, and so it has not been in the budget since then.
$1,500 increase in Comcast internet access. This item was not previously included in the departmental budget.
38
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: ASSESSING
101 GENERAL Actual Actual Adopted Department City Manager Council
41550 ASSESSING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - 207 4,881 6,103 6,103
1999 Supplies - - - - - 2999 Other Services & Charges 115,334 116,163 123,140 123,540 123,540
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - - TOTALS: ASSESSING 115,334 116,370 128,021 129,643 129,643 -
Activity Description
The Assessing Department provides tax and homestead information, and processes homestead applications. Through
a joint powers agreement with Anoka County, the County provides for the assessment of property in Columbia
Heights. The City contracted with the County for special assessment billing services beginning in 2003.
Objectives
Research feasibility of public Web access to special assessment information.
Budget Comments
The Assessing budget increased by $1,622 from 2011 to 2012. Personal Services increased by $1,222, due to
adjustment in wages and employer contribution to insurance for 2012, along with an increase in the allocation of the
wages and fringe benefits of the Public Works Secretary and Assessing Clerk charged to this budget. Other Services
and Charges increased by $400, due to a 51,800 increase to Expert and Professional Services, based on the five -year
assessment agreement with the county, offset by a $200 decrease in postage and a $1,200 decrease to Repair and
Maintenance Services.
39
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET2012
DEPARTMENT: LEGAL SERVICES
101 GENERAL Actual Actual Adopted Department City Manager Council
41610 LEGAL SERVICES Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges 167,809 167,540 186,716 186,716 186,716 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: LEGAL SERVICES 167,809 167,540 186,716 186,716 186,716 -
Activity Description
The Legal Services Department handles all civil lawsuits and prosecution for the City. These services are currently
under retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor
attorney services.
Objectives
Maintain current service level under current contract terms.
Budget Comments
There was no change in the Legal Services budget from 2011 to 2012.
40
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: GENERAL GOVERNMENT BUILDINGS
101 GENERAL Actual Actual Adopted Department City Manager Council
41940 GENERAL GOVERNMENT BUILDING- Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - 6,324 7,596 40,716 40,716
1999 Supplies 14,175 21,292 15,600 13,500 13,500
2999 Other Services & Charges 96,660 111,113 97,522 91,396 91,396
4999 Capital Outlay - - 60,086 37,000 37,000
6999 Contingencies &Transfers -
- - - - -
TOTALS: GENERAL GOVERNMENT E 110,835 138,729 180,804 182,612 182,612 -
Activity Description
This department covers the general maintenance of City Hall. The major expenses in this budget are utilities, janitorial
expenses, building maintenance, and HVAC. Beginning in the 2012, this is also the home department for the facility
maintenance supervisor and part -time janitorial staff used for all City buildings. These staff costs are then allocated to each
of the various department budgets for the buildings maintained.
Objectives
The on -going objective of this department is to maintain City Hall in a condition that is safe and respectable. Beginning in
2012, this department has the expanded objective of coordinating maintenance of the City's eight principal buildings and
providing cost - effective janitorial services.
Budget Comments
The 2012 budget for this department reflects a net increase of $1,808 or 1% over the 2011 budget. The primary change from
2011 is an increase of $33,120 in City staff used to clean and maintain City Hall offset by decreases in the use of contracted
services for this work. For 2012, three medium -duty copiers totaling $19,000 are budgeted for replacement in line item
5180 other equipment. This represents the copiers in Recreation, Community Development and the Fire dept. The recent
purchase agreement with the winning bidder for copiers in 2011 extends into 2012. Any copiers replaced in that time frame
are eligible for that 2011 low -bid pricing, both for the purchase and the related maintenance.
41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: POLICE
101 GENERAL Actual Actual Adopted Department City Manager Council
42100 POLICE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 2,857,746 3,197,397 3,262,516 3,382,537 3,382,537
1999 Supplies 121,368 144,849 129,700 131,000 131,000
2999 Other Services & Charges 214,361 202,156 224,749 226,997 226,997
4999 Capital Outlay 2,200 - 19,000 - - 6999 Contingencies & Transfers - - - - - -
TOTALS: POLICE 3,195,674 3,544,402 3,635,965 3,740,534 3,740,534 -
Activity Description
This is the general budget for day -to -day operations in the Police Department. This part of the budget covers personnel
costs, general supply costs, and other services and charges.
The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and
Hilltop. This includes police patrol, investigations, a Drug Task Force officer, School Liaison Officers (Dist. #13 and NE
Metro Dist. #916), traffic enforcement, code enforcement, and administration.
Objectives
The Mission Statement of the Police Department is as follows:
The Columbia Heights Police Department is committed to active partnerships with the community in order to protect life
and property, innovatively solve problems, and enhance the quality of life in the communities we serve.
Budget Comments
Personnel: The 2012 budget reflects authorization for 28 licensed officers. This includes a School Liaison officer whose
salary is covered through an agreement with NE Metro District #916 for the Alternative Learning Center at 40th and
Central. This officer works with youth, investigates youth related crimes and supplements the department's proactive
efforts during the summer months.
Overall proposed personnel costs are up as a result of step and longevity increases by individual employees as set by
union contract. In addition, $15,747 was added to this section for in -house maintenance expenses.
Supplies: The Supply section of the 2012 budget was calculated based on 2011 amounts, plus 1 %. Changes in amounts
were made between line items to accommodate necessary expenditures, including $2,750 to 2012 Computer Equipment
for two desktop computers recommended for replacement by the City's IS Department (two machines that were not
replaced in the move to the public safety building). Line item 2030 Printing and Printed Forms was decreased by $1,000
to reflect savings anticipated by the increased ability to produce forms in -house with the new Konica copy machine.
Other Services and Charges: The Other Services and Charges section of the 2012 budget was calculated based on 2011
amounts, plus 1 %. This year's budget includes an amount of $3,785 under 3250 Data Charges (Comcast) to cover the
Police Department's share of the city's contract with Comcast for internet.
42
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: FIRE
101 GENERAL Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 1,000,256 894,925 927,564 964,955 964,955
1999 Supplies 33,455 63,076 67,300 64,100 64,100
2999 Other Services & Charges 78,457 129,542 149,821 139,184 139,184
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - - -
TOTALS: FIRE 1,112,167 1,087,543 1,144,685 1,168,239 1,168,239
Activity Description
The Fire Department provides medical care, fire suppression, public education, and inspection services for the citizens of
Columbia Heights. The Fire Department also supplies the City of Hilltop with fire and medical service through a contract
agreement. The Fire Department will continue to work with neighboring communities to share resources through auto
aid and mutual aid agreements along with sharing of personnel for County and regional teams. Emergency Management
works side by side with the U.S. Department of Homeland Security, Minnesota Department of Homeland Security and
Emergency Management, and the Anoka County Emergency Manager to provide emergency management for the
protection of public safety, health, and welfare in our City during emergencies and natural disasters.
Objectives
Continue our pro- active approach in fire and EMS services.
Continue our involvement in County and regional teams and sharing resources with neighboring communities.
Continue our involvement in the emergency management organizations and training to keep current with government
requirements and programs.
Budget Comments
Fire Department will be able to maintain services and current staffing levels within the 1% budget increase proposed for
2012.
Budgets of utilities for the Public Safety Building continue to change as we are getting a better history of usage. Annual
maintenance costs of the building will change due to most new construction warranties expiring and there will be a need
for maintenance.
43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: POLICE COMMUNITY PROGRAMS
101 GENERAL Actual Actual Adopted Department City Manager Council
42160 POLICE COMMUNITY PROGRAM Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - 4,895 4,895
1999 Supplies - - - 12,705 12,705
2999 Other Services & Charges - - - 2,400 2,400
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - -
TOTALS: POLICE COMMUNITY PF - - - 20,000 20,000
Activity Description
The Community Programs budget funds police - related community activities such as DARE, Police Reserves, crime
prevention and outreach programs such as the Cops -N -Kids program serving the youth of the community, as well as
National Night Out and Neighborhood Watch.
Prior to 2012, this activity was budgeted in the separate Fund 270 - Police Community Programs. Under the recently
issued Government Accounting Standards Board Statement No. 54, this activity must now be reported within the
General Fund.
Over 95% of the funding for this activity consists of transfers -in from the Liquor operations.
Objectives
Our objectives in the Community Programs fund are to have two officers trained in DARE and to administer the DARE
program in city elementary schools.
The Community Programs fund also absorbs costs related to:
the Police Reserve program including training, uniforms and equipment,
community -based initiatives like Neighborhood Watch and National Night Out,
crime prevention and community outreach, such as Cops -N -Kids and other youth
outreach and accountability programs
Budget Comments
The 2012 Community Programs budget is $20,000, which is the same as the 2010 and 2011 amounts. A very slight
'.. increase to the Personal Services section was offset by a corresponding decrease to the Supplies section.
44
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: PROPERTY INSPECTIONS
101 GENERAL Actual Actual Adopted Department City Manager Council
42300 PROPERTY INSPECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - 156,442 176,898 166,434 166,434
1999 Supplies - 2,057 2,000 2,006 2,006
2999 Other Services & Charges - 4,744 5,968 6,168 6,168
4999 Capital Outlay - - - - -
6999 Contingencies &Transfers - - - - -
TOTALS: PROPERTY INSPECTIONS - 163,243 184,866 174,608 174,608 -
Activity Description
Property Inspections incorporates all rental property licensing and inspections, long grass /weed inspections, nuisance
inspections and property maintenance inspections under one budget.
Objectives
Provide timely and efficient inspection services in order to maintain property values.
Continue partnering with other City departments to provide coordinated inspection services.
Continue to evaluate staffing needs and upgrade software and computer equipment to operate an efficient program.
Propose adding summer seasonal help during busy summer inspection months.
Budget Comments
The 2012 budget is approximately $10,000 less than the 2011 budget. However, the 2012 budget provides for an increase in
budgeted hours in response to the growing need for property inspections. This is achieved by using seasonal labor for 2012
in place of firefighter overtime labor previously used.
45
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET2012
DEPARTMENT: EMERGENCY MANAGEMENT
101 GENERAL Actual Actual Adopted Department City Manager Council
42500, EMERGENCY MANAGEMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 8,705 9 - - - -
1999 Supplies 64 - - - - -
2999 Other Services & Charges 3,468 - - - - -
4999 Capital Outlay - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: EMERGENCY MANAGE\ 12,237 9 - - - -
Activity Description
This activity included under 101.42200 Fire since 2010.
Objectives
This activity included under 101.42200 Fire since 2010.
Budget Comments
This activity included under 10142200 Fire since 2010.
46
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: ANIMAL CONTROL
101 GENERAL Actual Actual Adopted Department City Manager Council
42700 ANIMAL CONTROL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - 300 300 300 -
2999 Other Services & Charges 12,806 13,512 15,963 15,963 15,963 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: ANIMAL CONTROL 12,806 13,512 16,263 16,263 16,263 -
Activity Description
The City of Columbia Heights contracts with Camden Pet Hospital, 1401 44th Avenue North, Minneapolis. Their services
include animal shelter, euthanasia, adoption and clinic services. This contract was renewed in July 2010 and runs through
July 2013.
Animal control is primarily handled by Community Service Officers, or sworn officers when a CSO is not on duty.
Objectives
The Animal Control contract with Camden Pet Hospital provides for state -of- the -art animal services at a reasonable cost for
our community.
Budget Comments
Due to the city's ongoing contract with Camden Pet Hospital for animal control services, the 2012 amount for this budget
section remains the same as in 2010 and 2011. The current contract with Camden Pet began on July 1, 2010 and will expire
at the end of June 2013.
47
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: PUBLIC WORKS
101 GENERAL Actual Actual Adopted Department City Manager Council
43000 PUBLIC WORKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 _ 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - -
TOTALS: PUBLIC WORKS - - - - - -
Activity Description
This activity is no longer in use as Public Works salaries and fringe will be budgeted in the specific departments in which the
wages are expected to be incurred, except for vacation, sick, and holiday which is charged to home departments.
Objectives
1. Maintain current /historical service levels within levy limits and allocated funding resources.
2. Update seasonal pay ranges to retain and attract seasonal employees.
3. Evaluate and modify the overall usage and distribution (by dept.) of seasonal employees.
4. Continue to evaluate the staffing needs of the Public Works Department (PW Management needs).
5. Review organizational structure.
Budget Comments
This budget is no longer used , but overall Public Works personnel budgeted for 2012 is $2,579,549 for salaries and fringe
benefits. This represents a 2.6% increase from 2011 of $66,317. It includes a 1% base salary increase of $23k, step increases
in salary of $4k, other fringe increases (such as PERA & insurance increases) of $23k, and the addition (new for 2012 )of City
employed janitorial services for the MSC of $16k. General 101 Fund budget for personnel is at a 1.4% increase.
Public Works General 101 Fund budgets total $2,314,010, a 1.1% increase from 2011, and is consistent with the 4 -year budget
plan approved by Council.
48
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: ENGINEERING
101 GENERAL Actual Actual Adopted Department City Manager Council
43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted
line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 178,457 202,688 279,954 279,784 279,784 -
1999 Supplies 12,938 13,789 15,898 18,648 18,648 -
2999 Other Services & Charges 48,041 51,595 44,518 45,723 45,723 -
4999 Capital Outlay 90,331 57,851 1,500 - - -
6999 Contingencies & Transfers 1,294 - - - - -
TOTALS: ENGINEERING 331,062 325,923 341,870 344,155 344,155 -
Activity Description
This department provides engineering services for public improvement projects. These activities include feasibility analysis,
construction design, assessments, construction contract administration and project inspection. A major change in 2003 was the
addition of a new mandate for the administration of the NPDES Phase II requirements; and assuming all responsibilities of the
assessing department /functions in 2009. Other activities include general engineering, record keeping, GI5 implementation,
digital and hardcopy of file maintenance, and public contact.
Objectives
1. Continue updating and development of the computerized pavement management program for street zone work.
2. Continue development of City Works software for automation of utility records, maintenance and complaint
tracking program at Public Works.
3. Develop networking and sharing of other database sources for increased accuracy of owner information.
4. Develop departmental strategic plan.
Budget Comments
The proposed 2012 Engineering budget is $344,155 , a 0.7% increase of $2,285 from the 2011 budget.
Personnel remained flat while Supplies increased the budget by 0.8% and Other Service Charges increased 0.4 %. Other line
items of the budget have decreased or remained flat to maintain minimal budget increases.
49
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: STREETS
101 GENERAL Actual Actual Adopted Department City Manager Council
43121 STREETS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 380,535 439,286 433,649 443,065 443,065
1999 Supplies 136,625 154,978 180,421 183,214 183,214 -
2999 Other Services & Charges 167,893 157,424 177,195 185,982 185,982 -
4999 Capital Outlay - 9,153 11,500 7,000 7,000 -
6999 Contingencies &Transfers - - - - - -
TOTALS: STREETS 685,054 760,841 802,765 819,261 819,261
Activity Description
The street department provides for the maintenance of city streets and alleys. These services include patching, surface repairs,
bituminous paving, street sweeping, snow plowing and removal, ice control, miscellaneous projects as required, and public
contact. A major change in 2006 was the addition of storm sewer maintenance as mandated by the NPDES Phase II
requirements.
Objectives
1. Crack seal asphalt streets in prior street rehab zones.
2. Continue street repair /patching in prior zones of the street rehab program.
3. Continue the alley rehabilitation program begun in 2008 (thin overlays), shifting to concrete panel reconstruction.
4. Continue evaluation of the equipment used and application rates of straight salt for street ice control cost
effectiveness.
5. Develop developmental strategic plan.
Budget Comments
The overall 2012 budget for the Street Department is $ 819,261, an increase of 516,496 or 2.0 %, from 2011. Personnel
increased the budget by 1.2 %, Supplies at a 0.3% increase, and Other Charges increased 1.1 %, primarily due to a $7,000
increase to repair /replace street and alley concrete panels. In addition, a $7,000
sander is requested for replacement under the Capital Outlay section of the budget.
50
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: STREET LIGHTING
101 GENERAL Actual Actual Adopted Department City Manager Council
43160 STREET LIGHTING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 5,508 2,200 5,906 5,613 5,613 -
1999 Supplies 251 - 758 758 758 -
2999 Other Services & Charges 148,810 138,034 152,679 152,679 152,679 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: STREET LIGHTING 154,569 140,234 159,343 159,050 159,050 -
Activity Description
This activity provides for the energy costs related to intersection, mid - block, and alley lighting. This activity also includes
maintenance and repair of city -owned street lights.
Objectives
1. Implement maintenance contracted services for new city -owned street lighting on Huset Parkway and Grand
Avenue.
2. Review street lighting along 40th and 41st Avenues for upgrades, replacement or as a minimum, needed repairs.
3. Evaluate replacement of city -owned and maintained lights in Labelle, Sullivan and Prestemon Parks,
4. Evaluate viability of developing Street Light Utility city wide.
Budget Comments
The 2012 proposed Street Lighting budget is $159,050 and remains essentially flat at a -0.2% decrease from
2011. The primary cost of this budget is electricity for street lighting budgeted for $149,711.
51
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: TRAFFIC SIGNS & SIGNALS
101 GENERAL Actual Actual Adopted Department City Manager Council
43170 TRAFFIC SIGNS & SIGNALS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 _ 2012 2012 2012
0999 Personal Services 58,717 61,428 52,393 55,889 55,889 -
1999 Supplies 9,548 7,403 10,997 10,708 10,708 -
2999 Other Services & Charges 13,073 11,359 15,171 15,228 15,228 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: TRAFFIC SIGNS & SIGNALS 81,338 80,190 78,561 81,825 81,825 -
Activity Description
This activity provides for the installation and maintenance of city controlled signs and signals. This account group also provides for
street striping and traffic counting.
Objectives
1. Complete the development of GPS'ing (physical coordinate location) and computerized sign inventory to
prepare a Federally mandated Sign Replacement Plan.
2. Continue programmed replacement of regulatory signs in street rehab zones.
3. Upgrade regulatory signs to high intensity -VIP diamond grade on State Aid Streets.
4. Upgrade regulatory signs to high intensity -VIP diamond grade on street zone work areas.
Budget Comments
The overall budget proposed in 2012 is $81,825, a 4.0% increase of $3,264, from the 2011 adopted budget. Personal Services
accounts for the increase while other areas have remained flat from 2011 or minimally increased.
52
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: WEED CONTROL
101 GENERAL Actual Actual Adopted Department City Manager Council
43260 WEED CONTROL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 3,486 - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges 6,955 92 - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - -
TOTALS: WEED CONTROL 10,441 92 - - - -
Activity Description
The administrative costs of this activity have been included under 101.42300 Property Inspections since 2010
and the subcontracted costs are included under fund 415 abatement program.
Objectives
The administrative costs of this activity have been included under 101.42300 Property Inspections since 2010
and the subcontracted costs are included under fund 415 abatement program.
Budget Comments
The administrative costs of this activity have been included under 101.42300 Property Inspections since 2010
and the subcontracted costs are included under fund 415 abatement program.
53
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: RECREATION ADMINISTRATION
101 GENERAL Actual Actual Adopted Department City Manager Council
45000 RECREATION ADMINISTATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 147,468 163,067 156,503 157,980 157,980
1999 Supplies 4,237 6,555 7,059 9,559 9,559
2999 Other Services & Charges 17,789 16,359 16,793 17,330 17,330
4999 Capital Outlay - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: RECREATION ADMINISTI 169,495 185,981 180,355 184,869 184,869
Activity Description
This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation
Department is comprised of eight main areas in which the Director, fifty percent full time Clerk- Typist 11, and one half-
time Recreation Clerk disperse their time. Each of the eight areas has its own separate budget. This category provides
salaries for the department as well as supplies and contractual services for the department. Recreation Administration
also funds space allocation to the Murzyn Hall budget for office space.
Objectives
1. Continue to improve customer service.
2. Evaluate existing recreational programming needs of the community and create
recreation programs to meet those needs.
Budget Comments
The Recreation Administration total budget has increased by $4,514. Personal Services has had an increase $1,477.
Supplies has increased $2,500 to cover vehicle expenses and computer equipment. This budget provides $3,384 for
Murzyn Hall office space allocation.
54
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: YOUTH ATHLETICS
101 GENERAL Actual Actual Adopted Department City Manager Council
45001 YOUTH ATHLETICS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 18,396 22,154 22,429 22,718 22,718
1999 Supplies 3,878 3,425 3,950 4,200 4,200
2999 Other Services & Charges 10,591 10,406 8,576 8,937 8,937
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - - TOTALS: YOUTH ATHLETICS 32,864 35,985 34,955 35,855 35,855 -
Activity Description
This activity classification encompasses recreational programs provided to youth. These programs consist of children
and adolescents K -12. Programs fall under several sport- specific headings, including baseball, softball, basketball,
football, soccer, volleyball, and wrestling. All programs are participation- oriented, with the focus on fun, socialization,
and athletic skill. development. These particular programs provide the youth of Columbia Heights with supervised play
opportunities at local gym facilities and neighborhood parks. This category also provides one -forth of the Recreation
Coordinator salary, gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget.
Objectives
1. Develop coaches' clinics to better train youth coaches.
2. Develop youth teams at all grade levels at all parks.
3. Expand soccer leagues to include more age divisions.
4. Conduct an informational meeting for parents before the start of each season.
5. Develop a preschool soccer and t -ball league.
Budget Comments
The 2012 Youth Athletics budget has increased $900 from the 2011 budget. 25% of the Recreation Coordinator salary
is included within this budget. One reason this budget has not had major increases is due to the significant donation of
athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also
provides $3,336 for space allocation to J.P.M.
55
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: ADULT ATHLETICS
101 GENERAL Actual Actual Adopted Department City Manager Council
45003 ADULT ATHLETICS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 12,644 13,293 12,580 12,875 12,875 -
1999 Supplies 502 536 1,050 1,000 1,000 -
2999 Other Services & Charges 11,154 11,555 12,131 11,892 11,892 -
4999 Capital Outlay - - - - .. -
6999 Contingencies & Transfers - - - - - -
TOTALS: ADULT ATHLETICS 24,300 25,384 25,761 25,767 25,767 -
Activity Description
This activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered in
summer, fall, and winter. An annual summer softball tournament is held during the Columbia Heights Jamboree. This
activity also provides one -forth of the Recreation Coordinator salary and covers costs of umpires and referees. J.P.M.
budget is also paid for space allocation for office space and storage space.
Objectives
1. Explore options of developing additional leagues for adults.
Budget Comments
The total Adult Athletics budget for 2012 has increased by $6.00. Seasonal employees have been eliminated due to
umpires picking up the duties of score keeping and light operators. This has been a cost savings to Adult Athletics.
Murzyn Hall budget also received space allocation from Adult Athletics in the amount of $3,336. This budget also
provides one -forth of the Recreation Coordinator salary.
56
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: YOUTH ENRICHMENT
101 GENERAL Actual Actual Adopted Department City Manager Council
45004 YOUTH ENRICHMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 16,054 16,338 34,842 35,121 35,121
1999 Supplies 1,636 800 2,450 2,700 2,700
2999 Other Services & Charges 20,705 20,418 21,643 19,818 19,818
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - - -
TOTALS: YOUTH ENRICHMENT 38,395 37,556 58,935 57,639 57,639 -
Activity Description
This activity classification encompasses recreational, academic, athletic, and enrichment programs provided to the
youth age 3 -13. These offerings are participation- oriented, with the focus on fun, socialization, achievement, and skill
development. Dance and Tumbling runs throughout the fall, winter, and spring sessions. Special events that are
family- oriented and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and Breakfast
with Santa. The Traveling Puppet Wagon, which was funded through a grant from the Medtronic Foundation in 1998
has been operating for the last thirteen years. The Puppet Wagon travels to neighborhood parks and performs a
variety of family -based puppet shows. Youth Enrichment funds office, storage and program space within the Murzyn
Hall budget. This budget also provides one -forth of the Recreation Coordinator salary.
Objectives
1. Improve and expand preschool (4 -6 years old) programming opportunities.
2. Maintain and improve special event programs.
3. Plan and coordinate Safety Camp for 2012.
Budget Comments
The Youth Enrichment budget has decreased by 51,296 due to the reduction of J.P.M. cost. This budget provides
518,084 for space allocation to the Murzyn Hall budget. One -forth of the Recreation Coordinator salary is paid from
this budget.
57
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: TRAVELING ATHLETICS
101 GENERAL Actual Actual Adopted Department City Manager Council
45005 TRAVELING ATHLETICS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 11,954 12,875 17,812 16,434 16,434
1999 Supplies 4,171 659 3,525 3,425 3,425
2999 Other Services & Charges 13,307 8,150 11,637 11,298 11,298
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - -
TOTALS: TRAVELING ATHLETICS 29,432 21,684 32,974 31,157 31,157 -
Activity Description
This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth in
grades 3 -12. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre- season
tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area.
Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one -forth of
the Athletic Coordinator salary as well as league fees for team memberships. Traveling Athletics also has money
budgeted for space allocation for office space and storage space to the Murzyn Hall budget.
Objectives
1. Look for alternative organizations for teams to be sanctioned by.
2. Develop coaches clinics to better train youth coaches.
3. Better classifications for traveling basketball teams so they will be more equally
matched against other communities.
Budget Comments
Traveling Athletics budget has had a decrease of $1,817. Personal Services has decreased $1,378 due less baseball and
basketball seasonal. Twenty -five percent of the Recreation Coordinator's salary is budgeted under Personal Services.
Space allocation of $3,336 was also provided to the Murzyn Hall budget.
58
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: TRIPS & OUTINGS
101 GENERAL Actual Actual Adopted Department City Manager Council
45030 TRIPS & OUTINGS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 17,866 18,561 18,692 18,863 18,863 -
1999 Supplies 191 195 350 350 350 -
2999 Other Services & Charges 36,278 42,253 36,917 41,241 41,241 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: TRIPS & OUTINGS 54,334 61,009 55,959 60,454 60,454 -
Activity Description
Trips and Outings include one -day and extended trips for senior citizens. These are advertised through quarterly trip
flyers mailed to participants. It continues to be one of our most popular offerings and is a self- sustaining program.
This activity provides twenty -five percent of the Senior Citizen Coordinator salary. Trips and Outings also budgets
monies for office space allocation to Murzyn Hall.
Objectives
1. Provide seniors with a well - planned and well- executed trip schedule of both one -day
extended trips.
Budget Comments
Trips and Outings budget has increased $4,495. Program Activities has increased $3,000 to cover bus costs. Twenty-
five percent of the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget. Murzyn Hall also
received $2,676 for space allocation.
59
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: SENIOR CITIZENS
101 GENERAL Actual Actual Adopted Department City Manager Council
45040 SENIOR CITIZENS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 56,528 61,716 62,073 61,039 61,039 -
1999 Supplies 2,199 2,815 3,000 3,200 3,200 -
2999 Other Services & Charges 21,452 20,631 20,355 19,603 19,603 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: SENIOR CITIZENS 80,179 85,162 85,428 83,842 83,842
Activity Description
The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in
the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. This program provides
seventy -five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space allocation
for Murzyn Hall for office, storage and Senior Center space.
Objectives
1. To provide social, educational, and recreational programs to seniors in the community. To serve as a center that
provides resource information regarding senior issues and concerns. 2. To provide the opportunity for senior exercise
programs.
Budget Comments
The total Senior Citizens budget has decreased by $1,586 mostly due to a reduction in aerobics salaries. Seventy -five
percent of the Senior Coordinator salary is budgeted under this budget. There was a charge of $14,364 for space
allocation to Murzyn Hall.
60
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: RECOGNITION /SPECIAL EVENTS
101 GENERAL Actual Actual Adopted Department City Manager Council
45050 RECOGNITION /SPECIAL EVENTS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - 1999 Supplies 2 2,273 - - - 2999 Other Services & Charges 34,540 35,374 37,678 38,055 38,055
4999 Capital Outlay - - - - 6999 Contingencies & Transfers - - - - -
TOTALS: RECOGNITION/SPECIAL 34,542 37,648 37,678 38,055 38,055 -
Activity Description
This department was established to budget and account for various activities that do not specifically fall under other
departments. Examples of these activities are employee and volunteer recognition, fireworks, the City Beautification
program, and the City newsletter.
The Beautification project is supported by a core group of volunteers who care about this City and work to make it better.
They embody "Heights Pride ". With staff and city support, this group beautifies the city parks, public buildings, and Central
Avenue business district through plantings of flowers and shrubs.
Objectives
The newsletter provides essential information to residents.
The plants and flowers in our parks and public areas clearly beautify the city and show a heightened sense of community pride.
The citizen volunteers form a genuine bond as a group and are proud of their contributions to their city. These attractive
plantings improve the impression our city creates to visitors, long -time residents, and new- comers alike.
Budget Comments
The Heights Happenings City newsletter is budgeted at $20,000 for 2012. The Recreation portion of the newsletter is
prepared by the Recreation Department and the City portion is contracted out at a cost of $5,000. Publishing and postage of
the newsletter are also included in the budgeted amount. Total for this line item is $25,000.
The Special Events line item is budgeted at $4,950 for fireworks during the Columbia Heights Jamboree. The actual cost of the
show is $6,000 with the remaining amount corning from donations from the community.
The beautification team is aware of the value of tax dollars and continues to obtain perennials for many of the plantings to
further reduce annual costs to the City. Donations of plants from the core group of volunteers has been encouraged and is
successful. With careful purchasing, donations and planning, we are confident that the high quality of our efforts can be
maintained while keeping the City costs to $1,300 for 2012. This is based on actual costs in prior years.
61
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: MURZYN HALL
101 GENERAL Actual Actual Adopted Department City Manager Council
45129, MURZYN HALL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 137,870 105,039 155,616 143,101 143,101 -
1999 Supplies 22,560 10,577 25,450 25,450 25,450 -
2999 Other Services & Charges 11,690 8,605 40,535 25,776 25,776 -
4999 Capital Outlay -
- - - -
6999 Contingencies & Transfers - 22,786 22,536 22,536 22,536 -
TOTALS: MURZYN HALL 172,119 147,007 244,137 216,863 216,863 -
Activity Description
In an average year Murzyn Hall (JPM) is used approximately 2,500 hours for classes/ activities, 1,500 hours for
weddings, and 1,000 hours for meetings. Approximately 20% of the users are charged while the remaining 80% are
fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full
capacity throughout the year. Murzyn Hall budget provides salaries for interdepartment labor for custodians, and 50
percent of the Clerk- Typist II position.
Objectives
1. Develop a JPM preventative maintenance plan.
Budget Comments
The Murzyn Hall budget has decreased $27,274. Personal Services had a decrease of $12,515 due to the loss of a full
time custodian. Other Services was reduced $14,759 mostly due to eliminating the parking lot repair. Space allocation
credit received from the recreation budgets is $48,516. A transfer out to bonds is also included in the Murzyn Hall
budget.
62
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: HYLANDER CENTER
101 GENERAL Actual Actual Adopted Department City Manager Council
45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - 4,586 40,040 23,696 23,696 -
1999 Supplies - 109 - 2,000 2,000 -
2999 Other Services & Charges - 56,422 86,210 75,000 75,000 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: HYLANDER CENTER - 61,117 126,250 100,696 100,696 -
Activity Description
This budget includes the staff and utilities to maintain and operate the Hylander Center gym and fitness room. The
utilities and cleaning are provided by the School District and then paid from this account,
Objectives
1. Develop a advertising campaign to gain additional users.
2. Continue to expand revenue by operating tournaments.
Budget Comments
The Community Center budget decreased by $25,554 due to a reduction in seasonal staff at the building. There also
was a decrease in building maintenance of $11,210.
63
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: PARKS
101 GENERAL Actual Actual Adopted Department City Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 - 2012
0999 Personal Services 385,580 443,036 462,941 470,702 470,702
1999 Supplies 85,900 77,978 99,166 97,312 97,312
2999 Other Services & Charges 187,570 213,988 205,151 205,075 205,075
4999 Capital Outlay 31,724 - 7,000 6,000 6,000
6999 Contingencies & Transfers 4,259 292 1,000 1,000 1,000 -
TOTALS: PARKS 695,033 735,293 775,258 780,089 780,089 -
Activity Description
This activity provides for the maintenance of:
A. 15 city parks
B. 3 public wading pools
C. 4 skating and 4 hockey rinks;
D. 12 softball /baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. park trails. This department also provides landscape maintenance for all municipal buildings, other city -owned
properties, easement areas, and the planning, implementation and construction of various park improvements.
Objectives
1. Determine the optimum timing of park construction projects that may impact seasonal park activities.
2. Continue pursuing DNR Outdoor Recreation Grant and other funding for park redevelopment.
3. Continue to develop /encourage neighborhood input regarding park improvements.
4. Improve the general condition of athletic fields - drainage and weed control.
5. Continue Master Planning for parks and engage public input /review process.
6. Develop developmental strategic plan.
Budget Comments
The 2012 Parks proposed budget is $780,087, an increase of $4829 or 0.7% ,from the 2011 adopted budget. Personnel Services
accounts for the increase. Capital Outlay for shingling the Huset Park house is requested for $6,000, while other line items in
the budget have been decreased or remained flat to maintain a flat budget from 2011.
64
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: TREE TRIMMING
101 GENERAL Actual Actual Adopted Department City Manager Council
46102 TREE TRIMMING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 36,750 41,350 71,557 69,943 69,943 -
1999 Supplies 809 1,311 2,041 2,041 2,041 -
2999 Other Services & Charges 27,501 58,543 50,493 57,649 57,649 -
4999 Capital Outlay - - 6,500 - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: TREE TRIMMING 65,060 101,205 130,591 129,633 129,633 -
Activity Description
This activity provides for tree trimming, removal of hazardous, diseased, or dead trees (on city -owned properties except for
parks), and replanting of new trees. It includes shaping and maintaining boulevard trees in a healthy condition, removal of
downed branches, and clearing obstructed signs. It also provides for disease eradication, hazardous tree inspections, corner
visibility, and brush in the alley inspections.
Objectives
1. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
2. Trim sidewalk and street sign locations.
3. Contractual trimming at parks with paved walking paths to maintain safe pathways.
4. Contractual training (Arborists) for improving staff tree trimming techniques.
5. Focus management of the DED inspection program to maximize eradication and safety with limited funding.
6. Develop a tree care program for Huset Parkway area and University service drive.
Budget Comments
The proposed 2012 Tree Care and Maintenance budget is $129, 633, a decrease of $958 or -1.0 %, from the adopted 2011
budget. The main area of decrease was in Personnel Services. This continues the new functional area that was established in the
2003 budget to combine three former departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement.
65
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: DUTCH ELM SANITATION
101 GENERAL Actual Actual Adopted Department City Manager Council
46103 DUTCH ELM SANITATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 _ 2011 2012 2012 2012
0999 Personal Services 34 465 - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - -
4999 Capital Outlay - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: DUTCH ELM SANITATION 34 465 - - - -
Activity Description
This activity has been included under 101.46102 Tree Trimming for several years.
Objectives
This activity has been included under 101.46102 Tree Trimming for several years.
Budget Comments
This activity has been included under 101.46102 Tree Trimming for several years.
66
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CONTINGENCIES
101 GENERAL Actual Actual Adopted Department City Manager Council
49200 CONTINGENCIES Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers 9,865 10,188 50,000 50,000 50,000 -
TOTALS: CONTINGENCIES 9,865 10,188 50,000 50,000 50,000 -
Activity Description
This department was established to budget and account for activities not budgeted under other departments.
Objectives
The objective of the Contingency department is to allow for sufficient flexibility in the overall budget to adapt to items which
cannot be projected /forecasted.
Budget Comments
The budget proposed for 2012 for this department is the same as 2011.
67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: TRANSFERS
101 GENERAL Actual Actual Adopted Department City Manager Council
49300 TRANSFERS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers 185,000 185,000 195,000 195,000 195,000
TOTALS: TRANSFERS 185,000 185,000 195,000 195,000 195,000 -
Activity Description
This department was established to account for budgeted transfers -out from the General Fund to other City funds.
Objectives
The main objective of this department is to gradually fund capital projects and equipment replacement over time. This
allows for a more consistent tax levy and more orderly budgeting process. So when the need to replace a large capital
item occurs, it does not create large swings in the amount available for operating purposes.
Budget Comments
The budget proposed for 2012 for this department is the same as 2011.
68
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: PROTECTIVE INSPECTIONS
201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
42400 PROTECTIVE INSPECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 266,768 191,234 225,148 197,460 197,460
1999 Supplies 2,638 1,660 4,730 5,875 5,875
2999 Other Services & Charges 14,102 13,373 20,835 13,574 13,574
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers 12,193 12,666 13,110 12,832 12,832
TOTALS: PROTECTIVE INSPECTIONS 295,701 218,934 263,823 229,741 229,741
Activity Description
1) Building permitting, plan review and inspection
2) Liquor, contractor, cigarette, misc. licensing
3) Land use permitting and zoning code enforcement
4) Initial rental and vacant property inspections
5) Staffing Planning Commission
Objectives
1) Maintain effective and timely building inspections
2) Maintain housing integrity through rental and abandoned property inspections
3) Maintain neighborhood stability through building and zoning inspections
4) Implement the goals and policies of the Comprehensive Plan
Budget Comments
1) 2011 - increase by 52,700. Community Development programmed to receive 5 new computers per ITS schedule. Costs
split between 201/204
2) 3045- removal of 51,500 for attorney fees
3) 3105 - reduction of $800 from training budget
4) 3120-51,500 reduction due to no educational reimbursement
5) Miscellaneous reductions in various categories to reflect historical trends
6) Overall reduction in expenditure budget of $2,000
69
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: COMMUNITY DEVELOPMENT ADMINISTRATION
201 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
46310 ADMINISTRATION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 - 2012 2012 2012
0999 Personal Services 166,334 - - - - -
1999 Supplies 614 - - - - -
2999 Other Services & Charges 15,081 47 - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers 12,194 - - - - -
TOTALS: COMM. DEV. ADMIN. 194,222 47 - - - -
Activity Description
This activity has been included under 204.46314 EDA Administration since 2010.
Objectives
This activity has been included under 204.46314 EDA Administration since 2010.
Budget Comments
This activity has been included under 204.46314 EDA Administration since 2010.
70
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: ECONOMIC DEVELOPMENT AUTHORITY
204 COMMUNITY DEVELOPMENT Actual Actual Adopted Department City Manager Council
46314 ECONOMIC DEVELOPMENTAUTH Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Person& Services - 253,707 252,197 288,883 288,883
1999 Supplies - 1,063 4,400 4,300 4,300
2999 Other Services & Charges 70 16,571 29,544 20,974 20,974
4999 Capital Outlay 20,207 - - - -
6999 Contingencies & Transfers 347,573 63,666 103,110 25,997 25,997 -
TOTALS: ECONOMIC DEVELOPMENT 367,850 335,008 389,251 340,154 340,154 -
Activity Description
1) Staffing EDA and HRA Commissions
2) Development and implementation of redevelopment projects
3) Design and implementation of housing programs
4) Resource and funding investigation
5) Special studies
6) Business development
7) Marketing and communication
Objectives
1) Implement the goals of the Economic Development Authority
2) Monitor and implement programs to ensure that foreclosed properties do not adversely affect neighborhood integrity.
3) Develop programs or activities that increase assessed value
4) Communicate the assets of the community
5) Enhance the commercial corridors of the City
Budget Comments
1) 2011- Increase of $2,125 for computers as stated under 201. Reductions in 2000 and 2010 ( supplies and minor
equipment) substantially negate this increase.
2) 3210 and 3250 - these funds are absorbing all of the Departments telephone and Comcast expenses.
3) 4000 - reduction of $2,400 reflecting historical trends
4) Revenue - reduction of approximately $22,000 in HRA levy reflecting market value reduction. No increase in EDA levy
posted as an offset.
71
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: STATE AID MAINTENANCE
212 STATE AID MAINTENANCE Actual Actual Adopted Department City Manager Council
43190 STATE AID MAINTENANCE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 _ 2011 - 2012 2012 _ 2012
0999 Personal Services 65,525 92,365 43,411 49,264 49,264 -
1999 Supplies 4,365 14,846 21,421 21,921 21,921 -
2999 Other Services & Charges 74,314 44,421 92,713 92,908 92,908 -
4999 Capital Outlay - - 1,000 - - -
6999 Contingencies & Transfers 2,500 - - - - -
TOTALS: STATE AID MAINTENANCE 146,704 151,631 158,545 164,093 164,093 -
Activity Description
This activity provides for the maintenance and repair of state aid streets and ROW as designated within the City
and is funded by the Municipal State Aid system.
Objectives
1. Continue the implementation of the 5 -year Capital Improvement Program developed in 1999, and
periodically updated, as part of the certified status of local streets.
2. Retain 'certified' complete status for our local MSAS.
3. Crack seal state aid streets (Joint City contract)
Budget Comments
The proposed 2012 budget is $164,093, an increase of $5,548 from 2011 or 3.0 %. Personnel Services accounts for the increase.
Staff time is allocated for recertifying the City's State Aid System. This allows the use of state aid funding on local streets and
provides an additional revenue source for the City's Infrastructure fund to be used in the street rehabilitation zone work. In
addition, maintenance activities on State Aid streets and easements are charged to this department.
72
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CABLE TELEVISION
225 CABLE Actual Actual Adopted Department City Manager Council
49844 TELEVISION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 2,212 2,042 6,464 6,320 6,320
1999 Supplies 87 70 1,650 700 700
2999 Other Services & Charges 45,787 58,129 34,660 29,914 29,914
4999 Capital Outlay - - 20,000 - - 6999 Contingencies & Transfers 68,204 56,668 66,668 66,881 66,881
TOTALS: CABLE TELEVISION 116,290 116,909 129,442 103,815 103,815 -
Activity Description
This activity administers the Columbia Heights' cable franchise ordinance, which includes rate regulation activities, franchise
renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company
with the terms and conditions of the franchise. Additionally, programming is produced on the government access channel. A
Telecommunications Commission serves in an advisory capacity to the City Council.
Objectives
1. Administer franchise.
2. Expand amount of information and programming on the government access channel.
Budget Comments
The Cable Television budget decreased by $25,627 from 2011 to 2012. Personal Services decreased by $144, due to a
decrease in number of meetings budgeted for Telecommunications Commission Secretary. Supplies decreased by $950, based
on past expenditures and need. Other Services and Charges decreased by $4,746, due to a decrease of $11,600 to Expert and
Professional Services, a decrease of $500 to Training and Educational Activities, a $50 decrease to Local Travel Expense, a $350
decrease to legal notice publishing, a $1,000 decrease to Miscellaneous Charges, and a $600 decrease to Subscriptions and
Memberships, offset by a $2,704 increase to Other Communications for Comcast Data Charges, and a $6,650 increase to
Repair and Maintenance Services for Tightrope Support for Cablecast and Carousel and for live streaming and on- demand
video; and Civic Plus website support, maintenance and hosting fee. Capital Outlay decreased by $20,000 due to no monies
budgeted for equipment. Other Financing Uses increased by $213, due to an increase in Transfers Out Labor for wage and
employer contribution to insurance adjustments for 2012.
73
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: LIBRARY
240 LIBRARY Actual Actual Adopted Department City Manager Council
45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 463,429 525,742 549,691 594,361 594,361
1999 Supplies 90,476 98,717 108,475 100,843 100,843
2999 Other Services & Charges 80,163 86,356 99,035 71,453 71,453
4999 Capital Outlay - - 16,000 - - 6999 Contingencies & Transfers 16,386 18,864 34,769 31,718 31,718
TOTALS: LIBRARY 650,455 729,678 807,970 798,375 798,375 -
Activity Description
The Library's mission statement is to "provide free access to information& and recreational materials for the patrons
in a barrier -free environment." A variety of library - related programs and services (e.g. story times, reading clubs, book
discussions, cultural programs, at -home delivery, Internet access , audio books, music on CD's, DVD's, book /CD
combinations, periodicals, specialized electronic databases, eBooks, etc.) are offered for patrons of all ages from
preschool through senior citizen. Full -time and part -time staff provide service during the hours the facility is open to
the public. As a City -owned and operated library, the Columbia Heights Public Library participates in the MELSA
regional system through a contract with the Anoka County Library, the Statewide Borrowers' Compact, and
METRONET. These cooperative agreements enable Columbia Heights patrons to gain access to special services and
scholarly materials available at other participating libraries.
Objectives
1. To explore the possibilities of a new facility within the structure of the City's Comprehensive Plan, re- development
plans, and priorities set by the City Council and the Library Board.
2. To continue to pursue cooperative ventures with Independent School District #13, the Anoka County Library, the
Anoka County Historical Society, the Columbia Heights Public Library Foundation, and the Friends of the Library.
3. To identify sources of alternative revenue to support library services.
4. To identify and to apply for grants appropriate for library services.
74
Budget Comments
The 2012 proposed budget includes the following changes:
1. Personnel: Increase of 8.13% from adopted 2011 budget to proposed 2012 budget. All contracts and labor
agreements are settled for 2012. Employees continue to progress through approved ranges. Staff hours include 55
hours per week of public service for 40 weeks, 53 hours per week of public service for 12 weeks, and training and
substitute coverage. Increases for personnel include 1% raises in salaries and $30 per month per qualifying employee
for insurance coverage. The Library Clerk position has been increased by 2 hours per week to accommodate
responsibility for website and social media duties. The part -time temporary employees' pay schedule has been
recommended for a 1% across the board adjustment. Major impact has been made by cost for part -time custodian
salary and benefits and for percentage of Facility Maintenance Supervisor salary and benefits.
2. Supplies: Decrease of 7.04% from adopted 2011 budget to proposed 2012 budget. No increase in any line item.
Decreases in Office Supplies (2000: $600), Minor Equipment (2010: 51,007), Computer Equipment (2011: 54,025),
Computer Supplies (2020: $500), ILS Supplies (2025: 51,300), Printing and Printed Forms (2030: 5100), Program
Supplies (2170: 5100). For line items that support the materials collection, these figures represent a decrease in
purchasing power based on the increased costs of the products. All line items not listed remain at 2011 levels.
3. Other Services & Charges: Decrease of 27.85% from adopted 2011 budget to proposed 2012 budget. Increases in
Educational reimbursement (3120: 51,500), Telephone (3210: $736), Other Communications (3250: 51,974),
Insurance (3600: $33), Water (3820: 5100), Sewer (3850: $275), Rents and Leases (4100: 5110), and Taxes and
Licenses (4390: 5100). Decreases in Expert - Professional Services (3050: $3,529), Postage (3220: $200), Advertising
Other (3430: 5800), Electric (3810: 51,848), Gas (3830: $788), Repair and Maintenance (4000: $686), Building
Maintenance (4020: 524,376). All line items not listed remain at 2011 levels. This section of the budget was cut
heavily to remain within the 1% guideline of the 4 -year plan adopted by the City Council. Cuts include elimination of
adult and children's performers for programs for 51,300 savings and reduction of advertising from 51,000 to $200 per
year. Large increases include cost of dedicated line for emergency use in elevator ($540 per year) and tripling of
Comcast charges to 53,000 per year. Cost savings by elimination of Fidelity cleaning contract yields only 517,460 as
51,320 remains in the budget for a contract for maintaining the tile floor in Activity Room. The Library is not realizing a
savings by having an in -house cleaner.
2010 2011
Personnel: 0 25,565
Supplies : 1,450 1,450
Other: 30,869 14345
532,319 541,360
4. Capital Outlay: No Capital Outlay projects are included in the proposed 2012 budget.
5. Other Financing Uses: Decrease of 8.78% from adopted 2011 budget to proposed 2012 budget. 2011 budget
included 57,500 in Contingencies (8100) to cover part -time temporary employees progressing through approved
ranges, so the $5,000 increase in Transfer Out to Information Systems (7370) is camouflaged by not having any amount
budgeted in Contingencies for 2012.
75
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: POLICE COMMUNITY PROGRAMS
270 GENERAL Actual Actual Adopted Department City Manager Council
42160 POLICE COMMUNITY PROGRAM Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 11,773 9,761 4,864 - - -
1999 Supplies 4,869 9,743 10,636 - - -
2999 Other Services & Charges 516 30 4,500 - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - 36,370 - - - -
TOTALS: POLICE COMMUNITY Pf 17,158 55,903 20,000 - - -
Activity Description
Beginning in 2012 this activity is budgeted under 101.42160 General Fund.
Objectives
Beginning in 2012 this activity is budgeted under 101.42160 General Fund.
Budget Comments
Beginning in 2012 this activity is budgeted under 101.42160 General Fund.
76
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: STATE AID CONSTRUCTION
402 STATE AID CONSTRUCTION Actual Actual Adopted Department City Manager Council
43191 STATE AID GEN'L. CONSTRUCTION Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services & Charges - - - - - 4999 Capital Outlay - - - - 300,000
6999 Contingencies & Transfers 858,270 121,000 122,000 2,400 2,400 -
TOTALS: STATE AID CONSTRUCTION 858,270 121,000 122,000 2,400 302,400 -
Activity Description
This fund is used for capital improvement projects on the City's municipal state aid streets. The fund balance was brought
down to zero with the Central Avenue construction project in 2003, 2004, and 2005. State aid funds will be used for debt
service of the Huset Parkway Project in 2008, 2009, 2010 and 2011, including the 49th and Central Avenue pedestrian bridge,
again bringing the fund balance down to zero each year.
Objectives
1. No Capital Improvements requested in the 2012 construction year.
2. Update 5 -year Capital Improvement Project listing.
Budget Comments
In 1999, the City was asked by the Office of State Aid to provide a detailed five year program, explaining how Columbia Heights
plans on spending down its excessive MSA fund balance. Consistent with that request, a 5 -year plan was developed. With the
completion of Huset Parkway and the Gateway Pedestrian Bridge, the balance through 2012 has been brought to $0.
MNDOT is replacing signals along Central Ave and the City's share is estimated to be $300,000.
77
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: GENERAL GOVERNMENT BUILDINGS CAPITAL OUTLAY
411 CAPITAL IMP -GEN GOVT. BLDG Actual Actual Adopted Department City Manager Council
41940 GENERAL GOVERNMENTBUILL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges 12,054 263 - - - -
4999 Capital Outlay 21,001 - 125,673 100,000 100,000 -
6999 Contingencies & Transfers - - - - -
TOTAL: GENERAL GOVERNMEN 33,055 263 125,673 100,000 100,000 -
Activity Description
Fund 411 was established to account for building improvements not included in operating budgets. At this time, this fund
has no specific revenue source. The City Council has committed funds here as they have become available over time,
creating a fund balance available for building improvements. Dept 41940 within fund 411 accounts for the City Hall portion
of this fund's expenditures.
Objectives
The objective each of the departments within Fund 411 is to fund building improvements, when they are necessary,
without burdening operating budgets to do so. At this time, the City's planning in this area is only informal. Future
objectives include formalizing this long -term planning process for building improvements.
Budget Comments
Capital outlay budgeted in this department for 2012 consists of $30,000 for a digital sign at City Hall and $70,000
for the estimated costs of re- design, construction and landscaping of the existing monument area(s) at City Hall;
to maximize the value of the digital sign, to support the Mill Street entrance as the new street address of City
Hall, and to improve the visibility of the monuments.
78
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP IMP GEN GOV BLDG - MURZYN HALL
411 CAPITAL IMP -GEN GOVT. E Actual Actual Adopted Department City Manager Council
45129 MURZYN HALL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay 361,238 30,266 - - - -
6999 Contingencies & Transfers - - - - - -
TOTAL: CAP IMP GEN GOV 361,238 30,266 - - - -
Activity Description
Fund 411 was established to account for building improvements not included in operating budgets. At this time, this
fund has no specific revenue source. The City Council has committed funds here as they have become available over
time, creating a fund balance available for building improvements. Dept 45129 within Fund 411 accounts for the
Murzyn Hall portion of this fund's expenditures.
Objectives
The objective each of the departments within Fund 411 is to fund building improvements, when they are necessary,
without burdening operating budgets to do so. At this time, the City's planning in this area is only informal. Future
objectives include formalizing this long -term planning process for building improvements.
Budget Comments
As in the prior two years, there are no capital items budgeted for Murzyn Hall for 2012 in fund and department
411.41529.
79
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP IMP GEN GOV BLDG - LIBRARY
411 CAPITAL IMP -GEN GOVT. BLD( Actual Actual Adopted Department City Manager Council
45500 LIBRARY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges 3,381 950
- - -
4999 Capital Outlay - 34,971 80,000 25,000 25,000
6999 Contingencies & Transfers - 12,262 - - - -
TOTAL: CAP IMP GEN GOV BLE 3,381 48,183 80,000 25,000 25,000 -
Activity Description
Fund 411 was established to account for building improvements not included in operating budgets. At this time, this
fund has no specific revenue source. The City Council has committed funds here as they have become available over
time, creating a fund balance available for building improvements. Dept 45500 within Fund 411 accounts for the Library
portion of this fund's expenditures.
Objectives
'.. The objective each of the departments within Fund 411 is to fund building improvements, when they are necessary,
without burdening operating budgets to do so. At this time, the City's planning in this area is only informal. Future
objectives include formalizing this long -term planning process for building improvements.
Budget Comments
Capital outlay budgeted in this department for 2012 consists of $15,000 to replace carpeting in the Library's east room
and 10,000 to replace the Library lounge furniture.
80
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAPITAL IMP CENTRAL GARAGE
411 CAPITAL IMP GEN GOV BLDG. Actual Actual Adopted Department City Manager Council
49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - 1,562 - - - -
4999 Capital Outlay - - 160,000 144,000 144,000 -
6999 Contingencies & Transfers - - - - - -
TOTALS: CAPITAL IMP GEN GOV BLDG. - 1,562 160,000 144,000 144,000 -
Activity Description
Fund 411 was established to account for building improvements not included in operating budgets. At this time, this fund has
no specific revenue source. The City Council has committed funds here as they have become available over time, creating a
fund balance available for building improvements. Dept 49950 within fund 411 accounts for the Municipal Service Center
portion of this fund's expenditures.
Objectives
1. MSC main floor Improvements for shop floor structural stability.
2. MSC yard for improvements to material storage /lighting /drainage to meet SWPPP requirements.
Budget Comments
1. MSC main floor improvements to repair structural deficiencies with the floor $69,000
2. MSC yard improvements to meet NPDES requirements and to increase lighting for safety $75,000.
81
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP IMP PARKS
412 CAPITAL IMPROVEMENT PARKS Actual Actual Adopted Department City Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 - 2010 _ 2011 2012 2012 _ 2012
0999 Personal Services - - - - - -
1999 Supplies 4,530 - - - - -
2999 Other Services & Charges 1,428 1,505 1,505 26,505 26,505 -
4999 Capital Outlay 32,786 - 295,000 30,000 30,000 -
6999 Contingencies &Transfers - - - - - -
TOTALS: CAP IMP PARKS 38,744 1,505 296,505 56,505 56,505 -
Activity Description
This activity provides for capital improvements in the City's park system, including major improvements and major
repairs /replacements to park buildings, playgrounds, recreational facilities, and park amenities.
Objectives
1. Labelle and McKenna parks Master Plan preparation for future park improvements, through the Park and
Recreation Commission and public involvement process.
2. Remove boardwalk area and fencing and restore slope for Labelle Park.
Budget Comments
1. Master Plan preparation for future park improvements at Labelle and McKenna Park $25,000.
2. Remove boardwalk and fencing at Labelle and restore area to natural slope $30,000
82
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: HYLANDER CENTER CAPITAL BUILDING
418 HYLANDER CENTER CAPITA Actual Actual Adopted Department City Manager Council
45130 HYLANDER CENTER Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies 1,927 - - - - -
2999 Other Services & Charges 14,999 - - - - -
4999 Capital Outlay 1,631,939 - - - - -
6999 Contingencies & Transfers - 761,019 624,719 - - -
TOTAL: HYLANDER CENTER 1,648,864 761,019 624,719 - - -
Activity Description
This fund and department were created to account for the construction of the Hylender Center gymnasium facilities. The final
construction costs were paid in 2009. The fund was closed and all residual fund balance transferred to Fund 411 General
Government Buildings on 12/31/2010 by Resolution 2010 -81. The prior history is reported here for comparison.
Objectives
Not applicable.
Budget Comments
Not applicable.
83
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: INFRASTRUCTURE FUND
430 INFRASTRUCTURE FUND Actual Actual Adopted Department City Manager Council
46323, CAP IMP EXPENSE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - 85,847 86,947 86,947 -
1999 Supplies - - - - - -
2999 Other Services & Charges 117,212 12,575 7,450 8,850 8,850 -
4999 Capital Outlay - 111,424 65,000 65,000 65,000 -
6999 Contingencies & Transfers - - 75,000 - - -
TOTALS: INFRASTRUCTURE FUND 117,212 123,999 233,297 160,797 160,797 -
Activity Description
The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers, will
perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of
revenue was secured in 2000, on a 2 -year renewable cycle, with the certification of the City State -Aid Street System, making
available limited state aid funding.
Objectives
The Infrastructure Fund supports city costs to perpetuate the city -wide street rehab program. An entire cycle of
the city -wide zones has been completed. Continuing well into the 2nd cycle of the program, rehabilitation in zones 1 -5 has been .
completed through 2010. Zone 5 was completed in 2010 and Zone 6 is planned for 2011 construction.
Budget Comments
The Infrastructure Fund supports city costs to perpetuate the city -wide street rehab program. An entire cycle of
the city -wide zones has been completed. Continuing well into the 2nd cycle of the program, rehabilitation in zones 1 -5 has been
completed through 2010. Zone 5 was completed in 2010 and Zone 6 is planned for 2011 construction.
84
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: POLICE CAPITAL EQUIPMENT
431 GENERAL Actual Actual Adopted Department City Manager Council
42100 POLICE CAPITAL EQUIPMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - 1999 Supplies 4,360 - 13,040 13,450 13,450
2999 Other Services & Charges - - - - 4999 Capital Outlay 97,825 94,913 75,700 67,103 67,103 -
6999 Contingencies & Transfers - - - - - -
TOTALS: POLICE CAPITAL EQUIP! 102,185 94,913 88,740 80,553 80,553 -
Activity Description
The Capital Equipment budget for 2012 includes two marked vehicles for patrol use, various equipment for those vehicles
and related set -up costs.
Objectives
To manage the Capital Equipment Replacement fund in a way that allows us to obtain the best equipment for the best value
that meets the needs and requirements of the department.
Budget Comments
The Capital Equipment Fund includes equipment required to keep our technology and fleet current and to keep our
personnel safe in their duties. In 2012, it is recommended that two marked squad cars be purchased. The purchase of
two marked squad cars per year allows the department to keep the fleet in better working order, and aids in controlling
costs on replacement parts.
After many years, 2012 marks the first year that the Crown Victoria police vehicle will not be available. The vehicle Ford is
offering for police use is an AWD V -6 non -turbo police interceptor. Since the model is new and not yet available, the
prices included in these budget calculations are estimates based on information from dealers who have not yet received
firm prices from Ford.
The set -up numbers for these two vehicles reflect additional costs due to the change in the vehicle model; the usual
practice of transferring equipment from the vehicle being torn down will not be possible.
85
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP EQUIP REPLACEMENT GENERAL
431 CAP EQUIP REPLACEMENT GENE Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - -
2999 Other Services & Charges 20,000 - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies &Transfers - - - - - -
TOTALS: CAP EQUIP REPLACEME 20,000
- - - -
Activity Description
The Fire Capital Equipment Replacement - General Fund was established to fund the long term ongoing capital equipment
'.. needs in the general fund. This was accomplished by preparing, and maintaining, a detailed 20 year projection of the
City's equipment needs and scheduling long term replacement.
Objectives
Replace equipment as needed in accordance with the Fire Department replacement schedule.
Budget Comments
No Capital Equipment proposed for 2012.
86
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAPITAL EQUIPMENT REPLACEMENT ENGINEERING
431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council
43100 ENGINEERING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - 18,097 - - - -
6999 Contingencies &Transfers - - - - - -
TOTALS: CAP EQUIP REPLACEMEN - 18,097 - - - -
Activity Description
The Capital Equipment fund was established to fund long -term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20 -year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger,
more costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal
dollar amount is set aside each year.
Objectives
No Capital Equipment requests in 2012.
Budget Comments
Item & Projected Cost
The following requests have been made for Engineering Capital Equipment Replacement:
No requests for 2012.
87
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP EQUIP REPLACEMENT STREETS
431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council
43121 STREETS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services & Charges - - - - - 4999 Capital Outlay 151,993 181,954 103,800 170,705 170,705
6999 Contingencies & Transfers - - - - -
TOTALS: CAP EQUIP REPLACEMENTS 151,993 181,954 103,800 170,705 170,705 -
Activity Description
The Capital Equipment fund was established to fund long -term capital equipment needs in the General fund. This was
accomplished by preparing a detailed 20 -year projection of the City's equipment needs and scheduling of long term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when larger, more
costly equipment will need to be purchased. This, in turn, eliminates the highs and lows of budgeting as an equal dollar
amount is set aside each year.
Objectives
1. Replacement of the dump truck for unit #69.
Budget Comments
Item & Projected Cost
The following requests have been made for Streets Capital Equipment Replacement:
1. Replace 1998 Dump Truck and attachments unit #0069 $170,705.
88
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP EQUIP REPLACEMENT PARKS
431 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council
45200 PARKS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Person& Services - - - - -
1999 Supplies - - - - - 2999 Other Services & Charges - - - - - 4999 Capital Outlay 22,626 129,143 9,615 22,075 22,075
6999 Contingencies & Transfers - - - - - -
TOTALS: CAP EQUIP REPLACEMENT PARKS 22,626 129,143 9,615 22,075 22,075 -
Activity Description
This activity provides for the maintenance of:
A. 15 city parks
B. 3 public wading pools
C. 4 skating and 4 hockey rinks;
D. 12 softball /baseball diamonds
E. 2 tennis courts
F. 12 buildings and other recreational facilities
G. park trails. This department also provides landscape maintenance for all municipal buildings, other city -owned properties,
easement areas, and the planning, implementation and construction of various park improvements.
Objectives
1. Replace the pickup truck unit #0204.
Budget Comments
Item & Projected Cost
The following requests have been made for Parks Capital Equipment Replacement:
1. Replace 1996 Pickup truck unit #0204 $22,075.
89
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP EQUIP REPLACEMENT SEWER
432 CAP EQUIPMENT REPLACEMENT SEWER Actual Actual Adopted Department :ity Manager Council
49499 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 _ 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: CAP EQUIP REPLACEMENT SEWER - - - - - -
Activity Description
The Capital Equipment fund was established to fund long -term capital equipment needs in the Sewer fund. This was
accomplished by preparing a detailed 20 -year projection of the City's equipment needs and scheduling long -term replacement.
Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year.
Objectives
No Capital Equipment requests in 2012.
Budget Comments
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
No requests in 2012.
90
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP EQUIP REPLACEMENT WATER
433 CAP EQUIP REPLACEMENT WATER Actual - Actual Adopted Department City Manager Council
49449 NON - OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: CAP EQUIP REPLACEMENT WATER - - - - - -
Activity Description
The Capital Equipment fund was established to fund long -term capital equipment needs in the Water fund. This was
accomplished by preparing a detailed 20 -year projection of the City's equipment needs and scheduling long -term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more
costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each
year.
Objectives
No Capital Equipment requested in 2012.
Budget Comments
Item & Projected Cost
The following requests have been made for Water Capital Equipment Replacement:
No requests in 2012.
91
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP EQUIP REPLACEMENT GARAGE
434 CAP EQUIP REPLACEMENT Actual Actual Adopted Department City Manager Council
49950 GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 21,960 - - - - -
1999 Supplies 10,467 - - - - -
2999 Other Services & Charges 37 - - - - -
4999 Capital Outlay (32,465) - - - - -
6999 Contingencies & Transfers 39,782 - - - - -
TOTALS: CAP EQUIP REPLACEMENT GARAGE 39,782 - - - - -
Activity Description
The Capital Equipment fund was established to fund long -term capital equipment needs in the Central Garage fund. This was
accomplished by preparing a detailed 20 -year projection of the City's equipment needs and scheduling long -term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more
costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each
year.
Objectives
No capital requests in 2012.
Budget Comments
No capital requests in 2012.
92
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: IS CAPITAL EQUIPMENT REPLACEMENT
437 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council
49980 CAPITAL EQUIPMENT REPLACEMENT Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2 011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - - 44,738 10,688 10,688 -
6999 Contingencies & Transfers 34,447 - 50,000 30,000 30,000 -
TOTALS: I5 CAP EQUIP REPLACEMENT 34,447 - 94,738 40,688 40,688 -
Activity Description
Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the amount
set by City procedures for fixed assets or more and a life expectancy of one year or longer.
Objectives
Replace oldest network server (purchased in 2006). If necessary, replace other network and data storage equipment that are
no longer supported by vendor and are not compatible with newer components.
Budget Comments
Capital Equipment Replacement budget for 2012 is $54,050 less than in 2011. Main contributing factors are:
1. The 2011 budget includes costs to upgrade from Office 2000 to Office 2010 (done in 2011).
2. The 2011 budget includes $50,000 for contingencies (including storage system replacement), while 2012 budget
includes $30,000 for contingencies (unforeseen IS assets replacement).
93
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CAP EQUIP REPLACEMENT STORM SEWER
438 CAP EQUIP REPLACEMENT STORM SE Actual Actual Adopted Department City Manager Council
49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - - 92,500 - - -
6999 Contingencies & Transfers - - - - -
TOTALS: CAP EQUIP REPLACEMENT S - - 92,500 - - -
Activity Description
The Capital Equipment fund was established to fund long -term capital equipment needs in the Storm Sewer fund. This was
accomplished by preparing a detailed 20 -year projection of the City's equipment needs and scheduling long -term
replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more
costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each
year.
Objectives
No Capital Equipment requested for 2012.
Budget Comments
Item & Projected Cost
The following requests have been made for Storm Sewer Capital Equipment Replacement:
No requests in 2012.
94
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: FIRE CAPITAL EQUIPMENT
439 FIRE CAPITAL EQUIPMENT Actual Actual Adopted Department City Manager Council
42200 FIRE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - 10,077 15,000 15,000 15,000 -
2999 Other Services & Charges - - 9,000
- -
4999 Capital Outlay - - 30,000 45,000 45,000 -
6999 Contingencies & Transfers - .. - - - -
TOTALS: FIRE CAPITAL EQUIPMEN - 10,077 54,000 60,000 60,000 -
Activity Description
The Fire Capital Equipment Replacement Fund was established to fund the long term ongoing capital equipment needs using
State refunded excess PERA funds.
Objectives
Replace equipment as needed in accordance with the Fire Department replacement schedule.
Budget Comments
Replace 2000 Crown Victoria per replacement plan. Vehicle will be twelve years old and has approximately 200,000
equivalent hours /miles.
Replacement of assorted minor equipment and protective clothing as per the replacement plan. Due to budget cuts in
recent years the department is behind in equipment replacement.
95
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: WATER UTILITY SOURCE OF SUPPLY
601 WATER UTILITY Actual Actual Adopted Department City Manager Council
49400 SOURCE OF SUPPLY Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 _ 2012
0999 Personal Services - - - - - -
1999 Supplies 992,621 1,034,837 1,196,850 1,236,346 1,236,346 -
2999 Other Services & Charges - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - -
TOTALS: WATER UTILITY SOURCE C 992,621 1,034,837 1,196,850 1,236,346 1,236,346 -
Activity Description
This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights.
Amounts will vary from year to year based upon demand. In 2004,the City entered into a long -term contract with the City of
Minneapolis establishing rates for the next 30 years.
Objectives
1. Continue valving /isolation and directional flushing of our system zones distribution piping to improve water
quality issues.
Budget Comments
The estimated cost of water purchased from the City of Minneapolis is $1,236,346, a 3.3 %increase of $39,496. Staff estimates
annual consumption based upon the contract rates with Minneapolis.
96
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: WATER UTILITY DISTRIBUTION
601 WATER UTILITY - Actual Actual Adopted Department City Manager Council
49430 DISTRIBUTION Expense Expense Budget Proposed Proposed Adopted
Line Iten Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 295,157 363,915 358,792 366,388 366,388
1999 Supplies 55,046 70,516 79,116 82,918 82,918
2999 Other Services & Charges 423,606 396,598 459,064 486,979 486,979
4999 Capital Outlay - - 11,587 - - 6999 Contingencies & Transfers 25,000 25,000 25,000 25,000 25,000 -
TOTALS: WATER UTILITY DISTRIBUTION 798,809 856,029 933,559 961,285 961,285 -
Activity Description
This activity provides for the operation and maintenance of the City's entire water distribution system, including the water
tower, water mains, hydrants, valves, meters, pump stations (2), sprinkler systems (3), and providing
locate services for City utilities as required by the Gopher State One Call system.
Objectives
1. Continuation of watermain cleaning and lining program, performed cooperatively with the City of Minneapolis
to improve water quality.
2. Implement commercial water meter replacement program.
3. Continue tracking and documenting water quality complaints and develop remedial alternatives.
4. Perform C- factor testing on segments of water system to develop future areas of cleaning and lining.
5. Maintain system by leak detecting, testing water samples, repair water main breaks, pumps, valves
hydrants, etc.
6. Develop strategic plan.
Budget Comments
The proposed 2012 budget is $961,285, representing a 3.0% increase of $27,726 , from the 2011 adopted budget. The primary
areas of increase are in Personal Services, systematic leak detection process, and repair /restoration services for water breaks
to better represent the actual costs of operating and maintaining our water distribution system, Building depreciation was
increased to account for actual costs charged to the department.
97
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: WATER UTILITY
601 WATER UTILITY Actual Actual Adopted Department City Manager Council
49440 ADMINISTRATION & GENERAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - -
1999 Supplies 1,416 1,181 2,137 1,806 1,806 -
2999 Other Services & Charges 17,661 18,486 18,400 18,900 18,900 -
4999 Capital Outlay - - - 2,500 2,500 -
6999 Contingencies & Transfers 118,223 121,568 134,463 133,344 133,344 -
TOTALS: WATER UTILITY 137,300 141,235 155,000 156,550 156,550 -
Activity Description
The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing
process and one -half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the
Sewer Utility Fund - 33.3% and the Refuse Utility Fund 33.3 %; the remaining costs for meter reading are allocated to the
Sewer Utility Fund.
Objectives
In 2011, there was significant turnover in the staff that provide and manage the utility billing function. Accordingly, the
department's main objective for 2012 will be to develop staffs expertise while maintaining the overall continuity of
operations. Additionally, the "fresh look" at existing work processes that is provided by new staff will support the
department's ongoing objective of continually improving its work processes.
Budget Comments
The proposed water administration budget for 2012 is a 1% increase or $1,550 over the 2011 budget. The majority of this
increase is attributable to this department's contribution to a jointly - purchased folding /inserter machine for mailing. This
piece of equipment has approximately a five -year useful life.
98
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: WATER UTILITY NON - OPERATING
601 WATER UTILITY Actual Actual Adopted Department City Manager Council
49449 NON- OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - - - - -
6999 Contingencies &Transfers 248,622 176,846 328,000 291,000 291,000 -
TOTALS: WATER UTILITY NON - OPERATING 248,622 176,846 328,000 291,000 291,000 -
Activity Description
This budget primarily accounts for transfers to the Water debt service fund.
Objectives
This budget primarily accounts for transfers to the Water debt service fund.
Budget Comments
This budget primarily accounts for transfers to the Water debt service fund.
99
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: SEWER UTILITY COLLECTIONS
602 SEWER UTILITY Actual Actual Adopted Department City Manager Council
49450 COLLECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 228,298 218,749 345,351 351,092 351,092
1999 Supplies 22,926 27,013 45,382 48,799 48,799
2999 Other Services & Charges 259,636 253,083 300,905 309,768 309,768
4999 Capital Outlay - - 4,933 - - 6999 Contingencies & Transfers 25,000 25,000 25,000 25,000 25,000 -
TOTALS: SEWER UTILITY COLLECTIONS 535,860 523,845 721,571 734,659 734,659 -
Activity Description
This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity
are inspections and repairs of manholes, trunk and main sewer lines, and lift stations (4). Annual sewer flows are between 575
and 600 million gallons to MCES treatment facilities.
Objectives
1. Continue aggressive sanitary sewer cleaning program on a 3 -year repeating cycle city -wide, and trouble lines
annually. Initiated in 2004.
2. Continue sanitary sewer system evaluations through the new televising and reporting program.
3. Continue the rehab of existing sewer line structures throughout the City
4. Continue manhole inspections with the televising inspection reports.
5. Continuation of the Sump Pump Disconnect Program.
5. Develop developmental strategic plan.
Budget Comments
The 2012 Sewer Collections proposed budget is $734,658 which is a 1.8% increase of $13,087 from 2011. The primary area of
increase is in Personnel Services and for the I/1 Reduction program to test and inspect identified private pipes.
100
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: SEWER UTILITY DISPOSAL
602 SEWER UTILITY Actual Actual Adopted Department City Manager Council
49480 DISPOSAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies 896,603 866,612 966,625 1,024,622 1,024,622 -
2999 Other Services & Charges
- - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: SEWER UTILITY DISPOSAL 896,603 866,612 966,625 1,024,622 1,024,622 -
Activity Description
This department provides for fees paid to the Metropolitan Council Environmental Services for sewage treatment disposal. Costs
will vary from year to year based upon flows.
Objectives
Rates from the MCES have begun a modest increase over the last couple of years. Rates began climbing in 2004 and it is
anticipated that rates will increase by 3.5% to 5.5% over the next several years.
Budget Comments
The proposed 2012 Sewage Disposal budget is $1,024,622. This represents a 6.0% estimated increase from the 2011 adopted
budget to account for MCES annual rate increases.
101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: SEWER UTILITY ADMINISTRATION & GENERAL
602 SEWER UTILITY Actual Actual Adopted Department City Manager Council
49490 ADMINISTRATION & GENERAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 _ 2012
0999 Personal Services - - - - - 1999 Supplies 1,416 1,170 2,138 1,806 1,806
2999 Other Services & Charges 18,556 18,434 18,400 18,900 18,900
4999 Capital Outlay - - - 2,500 2,500
6999 Contingencies & Transfers 118,222 121,566 134,462 133,344 133,344
TOTALS: SEWER UTILITY 138,194 141,170 155,000 156,550 156,550 -
Activity Description
The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs associated with the utility billing
process and one -half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the
Water Utility Fund - 33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to the
Water Utility Fund.
Objectives
In 2011, there was significant turnover in the staff that provide and manage the utility billing function. Accordingly, the
department's main objective for 2012 will be to develop staffs expertise while maintaining the overall continuity of
operations. Additionally, the "fresh look" at existing work processes that is provided by new staff will support the
department's ongoing objective of continually improving its work processes.
Budget Comments
The proposed sewer administration budget for 2012 is a 1% increase or $1,550 over the 2011 budget. The majority of this
increase is attributable to this department's contribution to a jointly - purchased folding /inserter machine for mailing. This
piece of equipment has approximately a five -year useful life.
102
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: SEWER UTILITY NON - OPERATING
602 SEWER UTILITY Actual Actual Adopted Department City Manager Council
49499 NON- OPERATING Expense Expense Budget Proposed Proposed Adopted
Line liter Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers 279,052 46,634 4,000 - - -
TOTALS: SEWER UTILITY NON- OPERATING 279,052 46,634 4,000 - - -
Activity Description
This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds
'.. outstanding.
Objectives
This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds
outstanding.
Budget Comments
This budget primarily accounts for transfers to the Sewer debt service fund. Currently there are no Sewer bonds
outstanding.
103
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: REFUSE DISPOSAL
603 REFUSE FUND Actual Actual Adopted Department City Manager Council
49510 REFUSE DISPOSAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - 1999 Supplies 1,156,501 1,238,703 1,326,295 1,424,837 1,424,837
2999 Other Services & Charges - - - - - 4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - - - - -
TOTALS: REFUSE DISPOSAL 1,156,501 1,238,703 1,326,295 1,424,837 1,424,837 -
Activity Description
The City's street rehabilitation program was initiated with funding from liquor funds in 1996, and with annual transfers, will
perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of
revenue was secured in 2000, on a 2 -year renewable cycle, with the certification of the City State -Aid Street System, making
available limited state aid funding.
Objectives
1. Promote responsible waste practices, through training and education, to reduce municipal solid waste
tonnages.
2. Provide cost - effective options for disposal of problem items.
3. Publicize the disposal options available for residents.
Budget Comments
The Refuse Disposal Budget is $1,424,837, a 7.4% increase of $98,542 from 2011. This increase reflects a contractual 3.5%
increase over 2011 with Veolia ES Solid Waste Midwest and to reflect the 62% increase of tipping fees at the Anoka County RRT
disposal site since 2009.
603 budgets increased by 7.0 %, total of all the refuse /recycling budgets.
104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: REFUSE COLLECTION & DISPOSAL
603 REFUSE FUND Actual Actual Adopted Department City Manager Council
49520 REFUSE COLLECTION AND DISPOSAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 46,738 44,110 32,022 33,672 33,672
1999 Supplies 358 833 2,534 1,013 1,013
2999 Other Services & Charges 9,138 16,053 16,204 17,658 17,658
4999 Capital Outlay - - 750 - - 6999 Contingencies & Transfers 76,567 70,236 80,680 80,230 80,230 -
TOTALS: REFUSE COLLECTION & DISPOSAL 132,801 131,231 132,190 132,573 132,573
Activity Description
This activity administers the total refuse collection and disposal program and includes expenses other than the contract costs.
Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a whole.
Objectives
1. Promote the unique aspects of the City contract and encourage residents to effectively use the services
available to them as Columbia Heights residents.
2. Encourage a greater use of the low- volume option for those who require only the very basics in disposal
services.
3. Work with owner /managers /caretakers and tenants of multi -unit facilities to provide all the disposal services
they need in the most cost - effective manner, thereby reducing the number of complaints from and about
these buildings.
Budget Comments
The Refuse Collection & Disposal budget remains flat at a 0% change from 2011.
105
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: REFUSE FUND RECYCLING
603 REFUSE FUND Actual Actual Adopted Department City Manager Council
49530 RECYCLING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 12,504 39,773 34,473 40,304 40,304
1999 Supplies 235 4,625 7,630 8,630 8,630
2999 Other Services & Charges 21,921 25,459 23,785 25,152 25,152
4999 Capital Outlay - - 750 12,100 12,100
6999 Contingencies & Transfers 41,566 35,236 35,679 35,230 35,230 -
TOTALS: REFUSE FUND RECYCLING 76,226 105,092 102,317 121,416 121,416 -
Activity Description
This activity provides administrative oversight of the recycling contract between the City and Veolia ES Solid
Waste Midwest. The City contracts with the hauler to collect items in the single sort collection program, plus tires and scrap metal .
at the recycling drop -off center. The City continues to meet and exceed the recycling tonnage goals set by the Metropolitan
Council and Anoka County through the SCORE grant program.
Objectives
1. Continue to educate residents to all the items that can be recycled curbside, and at our Recycling Drop -off
Center, and the numerous other options available within the community.
2. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the
recycling opportunities available.
3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize our Recycling
Center.
4. Utilize SCORE grant funds for improvements to Recycling Center access, surface ,and security.
Budget Comments
The Recycling budget increased by $19,098 or 18.7% from 2011. Increases in personnel time to better account
for actual costs on recycling and solid waste reduction plans and programs plus management of the SCORE grant requirements. In
addition, renovations to the Recycling Drop -off Center is requested for $12,100 for better
driveway access, drainage (in combination with the MSC yard improvements) and 1/2 of a security camera with the MSC fuel
pumps. A grant application will be submitted to Anoka County for the Recycling Center improvements.
106
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: REFUSE FUND HAZARDOUS WASTE
603 REFUSE FUND Actual Actual Adopted Department City Manager Council
49540 HAZARDOUS WASTE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 535 494 3,601 2,934 2,934 -
1999 Supplies - - 606 606 606
2999 Other Services & Charges 1,277 2,179 5,277 5,277 5,277 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - -
TOTALS: 1,812 2,673 9,484 8,817 8,817 -
Activity Description
This activity administers the handling of hazardous waste generated by the City of Columbia Heights residential properties.
Such items include fluorescent lamps, solvents, waste and automotive fluids, paints /chemicals, and illegally dumped electronic
and other problem materials. Anoka County provides household hazardous waste services primarily through a year -round
drop -off facility located in Blaine that serves the entire county.
Objectives
1. Continue to coordinate twice a year collection of fluorescent bulbs from residents, small businesses, and city
buildings to facilitate proper disposal.
2. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop -off facility.
3. Educate residents to those items that are hazardous, costly to dispose of, and accepted only at a licensed
disposal facility, and what options may be available to purchase more wisely.
Budget Comments
The Hazardous Waste budget decreased by -7.0% from 2011. This represents an essentially flat budget from 2011 with a
decrease in Personnel services of $666.
107
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: STORM SEWER UTILITY COLLECTIONS
604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council
49650�COLLECTIONS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 95,438 102,680 98,550 103,874 103,874 -
1999 Supplies 9,017 18,073 31,916 44,214 44,214 -
2999 Other Services & Charges 123,700 137,235 147,880 157,488 157,488 -
4999 Capital Outlay - - 15,933 - -
6999 Contingencies & Transfers 5,000 5,000 5,000 5,000 5,000 -
TOTALS: STORM SEWER UTILITY C 233,155 262,988 299,279 310,576 310,576 -
Activity Description
This department provides for the operation and maintenance of the City's storm sewer system, including NPDES Phase 0 permit
requirements (pollution prevention), inspection and repair of storm sewer pipes, catch basins, manholes, and drainage ponds,
and surface water related activities.
Objectives
1. Implement NPDES Phase II requirements for activities and reporting system.
2. Continue the transition of maintenance to the Streets Department.
2. Rehab existing structures and /or main lines throughout the City.
3. Storm sewer system evaluation: manhole sewer line inspections.
4. Develop developmental strategic plan.
Budget Comments
The proposed 2012 budget is $310,576 a 3.8% increase of $11,297 from the 2011 adopted budget. The primary area of increase is
in supplies for pond floatables containment devices. Operations are focused on operating and maintaining the storm sewer
collection system with budgeting to support the actual costs of maintenance and to meet the requirements of the NPDES Phase II
permit.
108
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: STORM SEWER ADMINISTRATION & GENERAL
604 STORM SEWER Actual Actual Adopted - Department City Manager Council
49690 ADMINISTRATION & GENERAL Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - -
2999 Other Services & Charges 1,199 1,444 1,600 1,500 1,500 -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - - -
TOTALS: STORM SEWER 1,199 1,444 1,600 1,500 1,500 -
Activity Description
The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this time,
there are no allocated costs for the utility billing process or meter reading.
Objectives
The Storm Sewer Administration Department is only a passive collecting point in the accounting system for certain direct
costs. As such, it does not have objectives other than to fulfill this record keeping role. It is not a department that is staffed
directly or indirectly (such as through a labor allocation.)
Budget Comments
The proposed storm sewer administration budget for 2011 is a $100 decrease from the 2011 budget. The only item in this
budget is a share of the annual audit costs.
109
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: STORM SEWER UTILITY NON - OPERATING
604 STORM SEWER UTILITY Actual Actual Adopted Department City Manager Council
49699 NON-OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 _ 2012 2012 _ 2012
0999 Personal Services - - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges - - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers 270,460 43,965 59,000 63,000 63,000 -
TOTALS: STORM SEWER UTILITY NON -OPEF 270,460 43,965 59,000 63,000 63,000 -
Activity Description
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
Objectives
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
Budget Comments
This budget primarily accounts for transfers to the Storm Sewer debt service fund.
110
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: LIQUOR STORE #1
609 LIQUOR Actual Actual Adopted Department City Manager Council
49791 LIQUOR STORE #1 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 382,318 409,885 418,220 444,960 444,960
1999 Supplies 2,646,657 2,812,317 3,357,550 3,121,660 3,121,660
2999 Other Services & Charges 201,161 222,923 236,698 233,696 233,696
4999 Capital Outlay - - - - - 6999 Contingencies &Transfers - - 1,000 1,000 1,000
TOTALS: LIQUOR STORE #1 3,230,136 3,445,124 4,013,468 3,801,316 3,801,316 -
Activity Description
Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their
communities. Later, cities found their municipal liquor stores could also be a method of generating needed non -tax
revenue. Today, the primary purpose of municipal liquor stores is to control the distribution of alcohol - while
simultaneously generating income for the community.
Since 1984, the Top Valu I store has had the further goal of providing the community with an outstanding selection
of products at very competitive prices through a high - volume low -price strategy. Additionally, when the current
Top Valu I facility was constructed in 2007 -2008 at 4950 Central Avenue NE, the City Council chose to construct the
building to very strict design guidelines, so that this store will be a leading example for other businesses in the
community for many years.
Our City's three -store municipal liquor operation is the 5th largest in Minnesota, and growing. It has provided
funds for City infrastructure, equipment, and mitigation of the negative effects of alcohol in the community
through activities such as D.A.R.E.
Objectives
The main objective for Top Valu I for 2012 will be to maintain steady growth by continuing to establish the Top
Valu brand as a point -of- destination shopping experience for wine, beer and spirits.
This will be achieved primarily by continuing to offer one of the best product selections in the state, at attractive
stores with a comfortable environment. Various 2012 promotions and special events will further this point -of-
destination shopping experience. Recent examples include wine tastings in conjunction with sales events. Plans
for 2012 include developing the capacity to notify interested customers of such events through email and /or social
media. Additionally, the outdoor grilling promotion conducted by the Columbia Heights Athletic Boosters at this
location on Fridays and Saturdays during the summer has become a popular attraction for the community.
The past concern that signage adequately communicates to Central Avenue motorists that this facility is a liquor
store will also continue to be monitored in 2012.
Budget Comments
2012 budgeted expenses for Top Valu I are a decrease of $212,152 from the 2011 budget. In hindsight, this is a
function of the 2011 budget having been projected too high, based on the sharp increase in sales growth
experienced in 2009. Continued steady growth in actual sales is still projected for 2010 through 2012, just not at
the unusual 2009 rate. Consequently, fewer purchases are required to support the projected 2012 sales than the
projected 2011 sales.
111
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: LIQUOR STORE #2
609 LIQUOR Actual Actual Adopted Department City Manager Council
49792 LIQUOR STORE #2 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 346,468 359,439 401,520 400,934 400,934
1999 Supplies 2,596,931 2,556,853 2,977,350 2,916,910 2,916,910
2999 Other Services & Charges 176,458 188,927 197,530 194,392 194,392
4999 Capital Outlay - - - - - 6999 Contingencies &Transfers - - 1,000 1,000 1,000
TOTALS: LIQUOR STORE #2 3,119,857 3,105,219 3,577,400 3,513,236 3,513,236 -
Activity Description
Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their
communities. Later, cities found their municipal liquor stores could also be a method of generating needed non -
tax revenue. Today, the primary purpose of municipal liquor stores is to control the distribution of alcohol - while
simultaneously generating income for the community.
Since 1983, the Top Valu II store has had the further goal of providing the community with an outstanding
selection of products at very competitive prices through a high - volume low -price strategy. Additionally, when the
current Top Valu II facility was constructed in 2007 -2008 at 2105 37th Avenue NE, the City Council chose to
construct the building to very strict design guidelines, so that this store will be a leading example for other
businesses in the community for many years.
Our City's three -store municipal liquor operation is the 5th largest in Minnesota, and growing. It has provided
funds for City infrastructure, equipment, and mitigation of the negative effects of alcohol in the community
through activities such as D.A.R.E.
Objectives
The main objective for Top Valu I I for 2012 will be to maintain steady growth by continuing to establish the Top
Valu brand as a point -of- destination shopping experience for wine, beer and spirits.
This will be achieved primarily by continuing to offer one of the best product selections in the state, at attractive
stores with a comfortable environment. In 2011, the layout of this store was revised to better support this,
providing greater space for the wine department and adding a new specialty beer section.
Various 2012 promotions and special events will further this point -of- destination shopping experience. A recent
example was a specialty beer tasting in conjunction with a sales event. Plans for 2012 include developing the
capacity to notify interested customers of such events through email and /or social media.
Budget Comments
2012 budgeted expenses for Top Valu I are a decrease of $64,164 from the 2011 budget. In hindsight, this is a
function of the 2011 budget having been projected too high, based on the sharp increase in sales growth
experienced in 2008 -2009. Continued steady growth in actual sales is still projected for 2010 through 2012, just
not at the unusual 2008 -2009 rate. Consequently, fewer purchases are required to support the projected 2012
sales than the projected 2011 sales.
112
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: LIQUOR STORE #3
609 LIQUOR Actual Actual Adopted Department City Manager Council
49793 LIQUOR STORE #3 Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 122,461 137,510 130,421 137,522 137,522
1999 Supplies 886,484 883,566 948,950 954,680 954,680
2999 Other Services & Charges 42,253 41,131 44,641 42,392 42,392
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - - 1,000 1,000 1,000 -
TOTALS: LIQUOR STORE #3 1,051,198 1,062,206 1,125,012 1,135,594 1,135,594 -
Activity Description
Municipal liquor stores started after Prohibition as a means for cities to control the distribution of alcohol in their
communities. Later, cities found their municipal liquor stores could also be a method of generating needed non -tax
revenue. Today, the primary purpose of municipal liquor stores is to control the distribution of alcohol - while
simultaneously generating income for the community.
The store operated under the name Heights Liquor is located at 5225 University Avenue NE. It is much smaller and older
than our high - volume stores operated under the Top Valu brand. Heights Liquor is run profitably as a small neighborhood
convenience operation.
Our City's three -store municipal liquor operation is the 5th largest in Minnesota, and growing. It has provided funds for
City infrastructure, equipment, and mitigation of the negative effects of alcohol in the community through activities such
as D.A.R.E.
Objectives
The main objective for Heights Liquor for 2012 will be to maintain profitability using its neighborhood convenience store
model.
This will be achieved primarily by tailoring the limited number of products that can be stocked in this small facility
specifically to the store's customer base. The discount purchasing opportunities created by the high volumes at the
other two stores will be utilized by this store, when applicable.
Budget Comments
2012 budgeted expenses for Heights Liquor are an increase of $10,582 from the 2011 budget. This increase is a
combination adjusting projected purchases to support projected sales for 2011, and adjusting part -time labor to more
closely reflect actual experience.
113
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: LIQUOR NON - OPERATING
609 LIQUOR Actual Actual Adopted Department City Manager Council
49794ILIQUOR NON- OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - 1999 Supplies - - - - -
2999 Other Services & Charges - 4,134 - - -
4999 Capital Outlay - - 200,000 200,000 200,000
6999 Contingencies & Transfers 701,345 504,624 488,955 482,667 482,667 -
TOTALS: LIQUOR NON- OPERATING 701,345 508,758 688,955 682,667 682,667 -
Activity Description
To improve the analysis of results at each of the three stores, activity that is not a function of store operations is accounted
for separately in the non - operating department 49794. Of course, the four departments 49791 through 49794, form the
total reported in the Liquor Fund 609.
Objectives
The main objective for 2012, that is not a function of 2012 operations, will be to update the condition assessment of the
University Avenue building (Heights Liquor) built in 1964, and to develop more specific recommendations for addressing its
condition over the long term.
Budget Comments
2012 budgeted expenses for the Liquor Non - Operating department are decrease of $6,288 from the 2011 budget. This
reflects a decrease in transfers -out for debt service and administrative labor, relative to 2011.
114
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: WATER CONSTRUCTION FUND NON - OPERATING
651 WATER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council
49449 NON- OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services & Charges 29,705 - 72,500 280,000 280,000
4999 Capital Outlay - - 345,000 345,000 345,000
6999 Contingencies & Transfers 258,072 - - - - TOTALS: WATER CONSTRUCTION FUND N 287,777 - 417,500 625,000 625,000 -
Activity Description
This fund covers capital improvements to the City's water distribution system and the reconstruction and /or repairs to the
distribution system including mains, pumping stations, water tower, and operational control valves.
Objectives
1. Coordinate repair /replacement of water mains that are in the street reconstruction zones or major improvement
projects.
2. Commercial water meter replacements with addition of MXUs.
3. Develop a cooperative Water Main Cleaning and Lining Program, based on the City of Minneapolis annual
program. Include other interested cities to obtain best value pricing.
4. 10 -year update of the water system model to identify system needs for future capital planning and identify
operational problems with recommended corrections.
Budget Comments
The 2012 Water Construction budget is requested for $625,000 to continue the focus on rehabilitation of an aging system.
1. Water main replacement in the Street Rehab zones $90,000
2. Water main cleaning and lining program $255,000
3. Replace commercial water meters and MXUs (propose to charge back to property owners) $260,000
4. Required 10 year update of the water distribution system model $20,000
115
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: SEWER CONSTRUCTION FUND NON - OPERATING
652 SEWER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council
49499INON- OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services & Charges 33,000 - - - - 4999 Capital Outlay - - 330,000 375,000 375,000
6999 Contingencies & Transfers
- - - - -
TOTALS: SEWER CONSTRUCTION 33,000 - 330,000 375,000 375,000 -
Activity Description
This fund supports capital improvements to the City's sanitary sewer system and major repairs in the sanitary sewer collection
system including mains, lift stations, and manholes.
Objectives
1. Coordinate repair /replacement of sewermains that are in the street reconstruction zones or major
improvement projects.
2. Measures to reduce 1/1 as directed by MCES (Metro Council Environmental Services), i.e. the sewage
treatment plant operator, including flow testing of sewer District # 3 to identify areas where excess I/1 is
occurring for future inspections and lining or other improvements.
3. Develop sanitary sewer lining sewer disposal and system improvements.
4. Chatham lift station improvements /reconstruction.
Budget Comments
The 2012 Sewer Construction budget is proposed at $375,000 to continue addressing the rehabilitation of an
aging sewer system.
1. Sewer main replacement in the Street Rehab zones $55,000
2. Sewer main lining program $125,000
3. MCES required I/1 reduction improvement program $25,000
4. Repairs and improvements to Chatham lift station $150,000
116
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: STORM SEWER CONSTRUCTION FUND
653 STORM SEWER CONSTRUCTION FUND Actual Actual Adopted Department City Manager Council
49699 NON - OPERATING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services - - - - - 1999 Supplies - - - - - 2999 Other Services & Charges 74,178 - - 20,000 20,000
4999 Capital Outlay - - 260,000 385,000 385,000
6999 Contingencies & Transfers - - - - - -
TOTALS: STORM SEWER CONSTRUCTION FI 74,178 - 260,000 405,000 405,000 -
Activity Description
This fund supports capital improvements and major repairs in the storm sewer collection system, flood mitigation,
and other surface water related activities.
Objectives
1. Reconstruct Jackson Pond - Pump station and change to a dry pond. Continue to apply for grant funding to
maximize cost sharing opportunities.
2. Continue the annual program of replacing or upgrading catch basins, manholes and storm pipe in the street
rehabilitation zones.
3. Silver Lake SWPPP and erosion control improvements.
4. Update Surface Water Management Plan, including evaluation of areas prone to flooding, for funding for
property removal.
Budget Comments
The 2012 Storm Sewer Construction budget is proposed at $405,000 and is established to be consistent with the 10 year Capital
Implementation Plan prepared during the establishment of the storm water utility.
1. Reconstruction of Jackson Pond ($200,000 + potential matching grant funding of $200,000, applied for in 2010)
2. Silver Lake SWPPP requirements for pollution and erosion control of storm water runoff $160,000
3. Update surface water management plan as required $20,000
117
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: CENTRAL GARAGE
701 CENTRAL GARAGE Actual Actual Adopted Department City Manager Council
49950 CENTRAL GARAGE Expense Expense Budget Proposed Proposed Adopted
Line Item Description _ 2009 2010 2011 2012 _ 2012 2012
0999 Personal Services 174,226 195,161 204,785 220,083 220,083
1999 Supplies 153,307 191,993 179,372 189,703 189,703
2999 Other Services & Charges 181,273 174,820 200,352 194,846 194,846
4999 Capital Outlay - - 66,500 4,600 4,600
6999 Contingencies & Transfers 65,250 65,250 39,000 39,000 39,000
TOTALS: CENTRAL GARAGE 574,055 627,224 690,009 648,232 648,232 -
Activity Description
Central Garage provides preventive general maintenance and repair for all city -owned vehicles and equipment.
The City currently has over 300 pieces of equipment that are maintained on a regular basis. This is an internal service fund
with revenue generated by charges to other departments for all repair and maintenance services performed by members of
this department. This department budget also covers regular maintenance costs for the MSC.
Objectives
1. Maintain building for various City department uses.
2. Purchase vehicle parts, petroleum, oil, lubricants, and services for City vehicles and equipment.
3. Maintain shop equipment.
4. One -half purchase with Recycling a security camera for fuel pumps and Recycling Center.
Budget Comments
The Public Works garage and MSC operating budget proposed for 2012 is $648,232 which represents a -6.1% decrease of
$41,777. Other than a $16k increase for Personnel to add City employed janitorial services, most other line items in the 2012
proposed budget remain essentially flat or have been reduced. The primary decrease was shifting $65,000 to the Capital
Improvements General Building Fund 411 for significant concrete repairs to the main floor and resurfacing of the protective
floor coating. A $4,600 capital outlay request for 1/2 of a security camera for the fuel pumps and recycling center is included
for 2012.
118
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: INFORMATION SYSTEMS
720 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council
49980 INFORMATION SYSTEMS Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 174,077 217,906 239,364 245,400 245,400
1999 Supplies 17,428 24,134 3,837 7,792 7,792
2999 Other Services & Charges 48,779 67,927 97,571 70,633 70,633
4999 Capital Outlay - - - - - 6999 Contingencies & Transfers - 535,000 8,000 8,000 8,000 -
TOTALS: INFORMATION SYSTEMS 240,285 844,967 348,772 331,825 331,825 -
Activity Description
The IS department provides information system implementation, management, support, and training to the City
employees. With the City's dependence on IS, it is imperative to have staff on hand to support and develop the system.
Modern information technologies and training increase City employees' productivity and reduce overall cost of
information system ownership.
Major 15 components:
1. Servers and data storage devices.
2. Network devices, including wireless networks and Internet access.
3. Phone and voice mail systems.
4. Desktop and portable computers.
5. Printers, networked copiers /scanners and other output devices.
6. Databases.
7. Laserfiche document imaging system.
8. Office applications (word processing, spreadsheets, presentations, e -mail and scheduling),
9. Special departmental applications.
10. Websites (official City Website, Murzyn Hall and Top Valu Liquor Websites).
Objectives
1. Ensure efficient, secure, and reliable operation of the City information system.
2. Support City Library staff and patrons.
3. Support Websites for the City, Murzyn Hall, and liquor stores.
4. Provide Internet access to the public documents in Laserfiche system.
5. Provide reliable and secure Internet access for City employees.
6. Train users and IS staff to better use City information system.
Budget Comments
Information Systems budget for 2012 is $16,947 less than in 2011. Main contributing factors are:
1. Cost of the Internet connection in 2012 budget is allocated to departments according to the number of PCs and other
devices that need to be connected.
2. Web -site support in 2012 budget is allocated to Cable fund.
119
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2012
DEPARTMENT: INFORMATION SYSTEMS IMAGING
720 INFORMATION SYSTEMS Actual Actual Adopted Department City Manager Council
49981 IMAGING Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
0999 Personal Services 13,369 - - - - -
1999 Supplies - - - - - -
2999 Other Services & Charges 1,112 - - - - -
4999 Capital Outlay - - - - - -
6999 Contingencies & Transfers - - - - -
TOTALS: IMAGING 14,481
- - - -
Activity Description
This activity has been budgeted under 101.41410 City Clerk since 2010.
Objectives
This activity has been budgeted under 101.41410 City Clerk since 2010.
Budget Comments
This activity has been budgeted under 101.41410 City Clerk since 2010.
120
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