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HomeMy WebLinkAboutContract 2011 2393 10417 EXCELSIOR BOULEVARD SUITE NUMBER ONE BRAVER & ASSOCIATES, LTD. HOPKINS, MN 55343 t AND US PvL ' N *„r L .v Vt(,N TEL: 952- 238 -0831 FAX: 952- 238 -0833 June 15,2011 Mr. Kevin Hansen, P.E. Director of Public Works / City Engineer City of Columbia Heights 637 — 38 Avenue N.E. Columbia Heights, MN 55421 RE: Professional Services Proposal — Memorial Site & Landscape Plans This letter proposal outlines a scope of services, fee schedule, and other elements which, if approved, constitute an Agreement between the City of Columbia Heights, MN herein referred to as the OWNER, and Brauer and Associates, Ltd., herein referred to as the CONSULTANT. The OWNER hereby retains the CONSULTANT to provide professional services required to complete professional landscape architectural services as outlined below for the Memorial Site & Landscape Construction Plans located in Columbia Heights, Minnesota, hereinafter referred to as the PROJECT. The CONSULTANT'S services shall include the following: A. SCOPE OF SERVICES "A" —City Hall Memorial Site & Landscape Construction Plans i. Site & Landscape Design Development: Preparation of design development documents for the OWNER based on the approved Schematic Design of the relocated memorial area, patio, and inclusion of a new sign monument; including additions or deletions as directed by the OWNER. The Design Development for these items and areas shall include the preparation of written text, plans and other drawings necessary to describe the design, materials, colors, textures in sufficient detail for the OWNER to grasp the appearance and function of the improvements. This includes review and use of appropriate design standards for listed facilities and preparation of design development drawings. The drawings included; refined site facility layout, removals, grading, landscaping / restoration, and details as required. The bid form outline will be prepared and used to estimate construction costs. From this estimate the OWNER shall determine which of the improvements shall be included in the final phase of design (Construction Plans). One review meeting will be held with the Owner. 2. Site & Landscape Construction Plans: Preparation of Construction Document Plans for the improvements as approved by the OWNER for inclusion in this project. These documents shall include plans and other drawings as necessary, as well as specifications in sufficient detail for the OWNER to pursue quotes from Contractors for the construction of the improvements. The CONSULTANT will provide all of the professional design services, required to complete the plans and specifications as required for quoting /constructing the improvements for this project except the following: ➢ Geotechnical testing and /or engineering ➢ Hazardous waste engineering ➢ Architectural design services ➢ Engineering design services ➢ Surveying services ➢ Irrigation design services ➢ Electrical design services ➢ Preparation of, and submittals for, permits Page I of 4 The CONSULTANT shall provide coordination of these services should they be required and the OWNER elect to hire others to complete work required. B. SCOPE OF SERVICES "A" — Ramsdell Memorial Site & Landscape Construction Plans 1. Site & Landscape Design Development: Preparation of design development documents for the OWNER based discussions for relocation of the memorial monument from City Hall to Ramsdell Park, including additions or deletions as directed by the OWNER. The Owner will be responsible for the relocation of the existing flagpole. The Design Development for these items and areas shall include the preparation of written text, plans and other drawings necessary to describe the design, materials, colors, textures in sufficient detail for the OWNER to grasp the appearance and function of the improvements. This includes review and use of appropriate design standards for listed facilities and preparation of design development drawings. The drawings included; refined site facility layout, removals, grading, landscaping / restoration, and details as required. The bid form outline will be prepared and used to estimate construction costs. From this estimate the OWNER shall determine which of the improvements shall be included in the final phase of design (Construction Plans). One review meeting will be held with the Owner. 2. Site & Landscape Construction Plans: Preparation of Construction Document Plans for the improvements as approved by the OWNER for inclusion in this project. These documents shall include plans and other drawings as necessary, as well as specifications in sufficient detail for the OWNER to pursue quotes from Contractors for the construction of the improvements. The CONSULTANT will provide all of the professional design services, required to complete the plans and specifications as required for quoting /constructing the improvements for this project except the following: Geotechnical testing and/or engineering ➢ Hazardous waste engineering Y Architectural design services ➢ Engineering design services ➢ Surveying services S. Irrigation design services ➢ Electrical design services ➢ Preparation of, and submittals for, permits The CONSULTANT shall provide coordination of these services should they be required and the OWNER elect to hire others to complete work required. C. ADDITIONAL SERVICES 1. Bidding and construction observation services. 2. Services other than those listed in the Scope of Services above and requested and authorized in writing by the Owner. D. FEES FOR PROFESSIONAL SERVICES 1. For services as outlined in Paragraph "A" — City Hall Memorial Site & Landscape Construction Plans above, a Lump Sum Fee of Three Thousand Dollars, ($3,000.00) shall apply, plus direct expenses billed at cost plus 10 %. 2. For services as outlined in Paragraph "B" — Ramsdell Memorial Site & Landscape Construction Documents above, a Lump Sum Fee of Eight Hundred Dollars, ($800.00) shall apply, plus direct expenses billed at cost plus 10 %. 3. For services as outlined in Paragraph "C" — Additional Services above, an Hourly Fee shall apply, based upon the rate schedule listed below, plus direct expenses billed at cost plus 10 %. Page 2 of 4 Brauer and Associates, Ltd's 2011 Hourly Rate Schedule Principal $110.00 / Hour L.A. Professional IV $82.50 / Hour L.A. Professional III $71.50 / Hour L.A. Professional II $64.00 / Hour L.A. Professional I $55.00 / Hour E. PAYMENTS TO THE CONSULTANT 1. Invoices will be submitted to the OWNER on a monthly or bi- monthly basis in proportion to the work completed. 2. Payments on account of the CONSULTANT'S services are due and payable upon receipt of CONSULTANTS invoice. F. NONDISCRIMINATION 1. The CONSULTANT will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, physical condition or age. The CONSULTANT will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, national origin, physical condition or age. Such action shall include but not be limited to the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation and selection for training including apprenticeship. G. CONSULTANT'S RECORDS, DOCUMENTS AND INSURANCE 1. The CONSULTANT shall maintain time records for hourly fees, design calculations and research notes in legible form and these will be made available to the OWNER, if requested. 2. The CONSULTANT shall carry insurance to protect him from claims under Workman's Compensation Acts; from claims for damages because of bodily injury including death to his employees and the public, and from claims for property damage. 3. The CONSULTANT reserves the right to secure and maintain statutory copyright in all published books, published or unpublished drawings of a scientific or technical character, and other works related to this PROJECT in which copyright may be claimed. The OWNER shall have full rights to reproduce works under this Agreement either in whole or in part as related to this PROJECT. One copy of each drawing shall be provided in reproducible form for use by the OWNER, but the original drawings will remain the property of the CONSULTANT. H. TERM, TERMINATION, SUCCESSORS AND ASSIGNS I. The term of the Agreement shall be concurrent with the work authorized. 2. Termination may be accomplished by either party at any time by written notice, and shall be effective upon payment in full for all services performed to the date of receipt of such notice. 3. The OWNER and the CONSULTANT each binds itself, its partners, successors, assigns and legal representatives to the other party of this Agreement, and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. 4. Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. I. EXTENT OF AGREEMENT AND APPLICABLE LAW This Agreement represents the entire and integrated Agreement between the OWNER and the CONSULTANT and supersedes all prior negotiations, representations, or Agreements, whether written or oral, with respect to the PROJECT. This Agreement may be amended only by written instrument signed by both OWNER and CONSULTANT. Page 3 of 4 IN WITNESS HEREOF the OWNER and the CONSULTANT have made and executed this Agreement, this__ day of 0 L , 2011. CITY OF COLUMBIA HEIGHTS BRAUER & ASSOCIATES, LTD. 637 —38'" Avenue N.E. 10417 Excelsior Blvd. — Suite One Columbia Heights, MN 55421 Hopkins, MN 55343 j' '.. Signature: ,Alr,,.� 7 ;...11 Signature: .„._ _,� . - \ _ _ __ ' , i Page 4 of 4