HomeMy WebLinkAboutEDA AGN 08-01-11AGENDA
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
Special Meeting
Monday August 1, 2011
6:30pm City Hall, Conference room 1
1. Call to Order /Roll
Gary L. Peterson, President Bobby Williams
Marlaine Szurek, Vice President Bruce Nawrocki
Tammera Diehm, Secretary /Treasurer Gerry Herringer
Donna Schmitt
2. Pledge of Allegiance
CONSENT AGENDA
3. Approve Minutes of June 6, 2011 special meeting and executive session
Approve financial report and payment of bills for May and June 2011 on Resolution 2011-
06.
Motions
Motion: Move to waive the reading of Resolution 2011 -06, there being an ample amount of
copies available to the public.
Motion: Move to approve the minutes and adopt Resolution 2011 -06 approving payment of
bills for May and June 2011.
BUSINESS ITEMS
4. Resolution 2011 -07 HRA Levy Budget
Motion: Move to waive the reading of Resolution 2011 -07 there being ample amount of
copies available to the public.
Motion: Move to adopt Resolution 2011 -07, Authorizing the Levy of a Special Benefit Levy
Pursuant to Minnesota State Statutes, Section 469.033, Subdivision 6 and Approval of a
Budget for Fiscal year 2012.
5. Resolution 2011 -08 EDA Levy Budget
Motion: Move to waive the reading of Resolution 2011 -08 there being ample amount of
copies available to the public.
Motion: Move to adopt Resolution 2011 -08 Resolution of the Economic Development
Authority in and for Columbia Heights EDA adopting the 2012 budget and setting the EDA
Levy.
6. Resolution 2011 -09 Calling for a Public Hearing to create a Scattered Site Housing
District
Motion: Move to waive the reading of Resolution 2011 -09 there being ample amount of
copies available to the public.
Motion: Move to adopt Resolution 2011 -09 Resolution requesting the City Council call for a
public hearing on the modification of the CBD redevelopment project and establishment of
the city -wide scattered site housing tax increment financing district.
7. Purchase 3808 Johnson Street
8. Purchase 4133 2 nd Street
9. Meeting Date Discussion
10. Administrative Reports
a. Citizens Academy
b. Census Report
c. Root Property
11. Other Business
12. Adjourn
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE SPECIAL MEETING OF
JUNE 6, 2011 IN CONFERENCE ROOM 1
The meeting was called to order at 6:30 pm by President -Gary Peterson.
Members Present: Bruce Nawrocki, Gary Peterson, Tammera Dichm, Gerry Herringer, and
Marlaine Szurek. Donna Schmitt arrived at 7:00 pm after the Traffic
Commission meeting.
Members Absent: Bobby Williams
Staff Present: Walt Fehst, Scott Clark, Sheila Cartney, and Shelley Hanson.
2. PLEDGE OF ALLEGIANCE- RECITED
3. CONSENT AGENDA
1. Approve the Minutes of May 2, 2011.
2. Ap prove the Financial Report and Payment of Bills for April 2011 per R esolution
2011 -05
Questions from members:
Nawrocki noted he would like to see the location of the meetings indicated in the minutes.
Motion by Nawrocki, seconded by Szurek, to waive the Reading of Resolution 2011 -05, there
being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Nawrocki, seconded by Szurek, to approve the minutes and to adopt Resolution
2011 -05, approving the Financial Report and payment of bills for April 2011. All ayes.
MOTION PASSED.
EDA RESOLUTION 2011 -05
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
(EDA) APPROVING THE FINANCIAL STATEMENT FOR APRIL 2011 AND PAYMENT OF BILLS
FOR THE MONTH OF APRIL 2011,
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the
EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and
if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the month of April 2011 has been reviewed by the EDA
Commission; and
WHERE AS, the EDA has examined the financial statement and finds them to be acceptable as to both form
and accuracy; and
EDA COMMISSION MINUTES
PAGE
June 6, 2011
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9,
including but not limited to coinpreheusive Annual Financial Reports, Annual City approved Budgets, Audits
and similar documentation; and
WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the
State of Minnesota's Records Retention Schedule,
NOW,'THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Economic Development Authority that it has examined the referenced financial statements including the check
history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia
Heights Economic Development Authority.
Passed this 6th day of June, 2011.
MOTION BY:
Nawrocki
SECONDED BY:
Szurek
AYES:
All ayes
BUSINESS ITEMS
4. BIG BOB'S FLOORING PARTNERSHIP FOR REHAB PROGRAMS
Cartney explained that the Residential and Commercial Sales Representative from Big Bob's Flooring
has approached the city about partnering with them on a discount program they offer. Basically they
would like us to offer a certificate /coupon to Big Bob's flooring for people that use our Rehab incentive
programs, and the certificate would offer some sort of a discount.
While it is beneficial to our residents to receive discounts at various establishments it is a policy
decision for the EDA to decide if they want to partner with a business outside of Columbia Heights. If
we do partner with a business outside of Columbia Heights, where does the City draw the limit? There
are several home improvement businesses surrounding our community. This is also a means of
advertising for these companies.
Staff seeks direction on partnering with home improvement businesses regarding the rehab incentive
program. If the EDA would like to have said partnerships, staff recommends not limiting the
partnerships to one business.
Cartney told members that to date we have processed 10 Rebate applications, completed 7 rebate
projects and processed three single family deferred loan applications. Staff has answered approximately
90 phone calls regarding these programs and have mailed out 60 applications.
EDA Commission Minutes
Page 3
May 2, 2011
Questions from members:
Diehm asked if the certificates would only be available to those residents using the Rebate or Deferred
Loan Program. If that is the case, she feels that is giving some residents something of value, and not
others.
Szurek had a concern that by giving out certificates /coupons from selected vendors that it looks like the
City is giving a recommendation to use a particular company and that could cause problems if people
are not satisfied with the product or service. She suggested giving out a list of various businesses in the
area where they can go to obtain home improvement materials or to obtain bids.
Nawrocki was also concerned about residents who don't necessarily qualify for our programs, but stilt
want to fix up their properties. He also felt that residents should be encouraged to shop around and get
numerous bids for work they want done.
The general consensus was not to participate in giving out certificates or coupons in conjunction with
our programs.
5. OTHER BUSINESS
A. There was a discussion about when to hold the July meeting. It was decided not to
hold one the week of July 0 1 since several members would not be available. If a meeting is
needed in July it will be held the fourth Tuesday of July in conjunction with the HRA meeting.
Nawrocki stated his preference that he feels all the FDA meetings should be held on the fourth
Tuesdays as they originally were. Clark told members that issue will be re- evaluated in August.
B. Clark reported that negotiations have started with Aeon since the Memorandum of
Understanding was approved by the HRA. Staff is in the process of preparing letters to Federal,
State, and County legislators to inform them of our desire to sell Parkview Villa to Aeon and to
ask for their support in the process if the need should arise as we move forward to seek HUD
approval.
Nawrocki said he thought earlier comments about the process taking two years or more was too
long. He would like to see a schedule prepared and followed. He said the first issue should be to
get HUD's approval so we don't waste time in other areas if they refuse to allow it to happen.
Clark said he believes the process could take up to 18 months or so, not 2 -3 years, as stated by
Nawrocki. He explained to members that Aeon and staff are working to put "all their ducks in a
row" prior to meeting with HUD. HUD will require information in order to give their approval
and that is what Aeon is working on now. This would involve securing financing from various
funding sources, and implementing a plan, to show the HUD Officials that the process will work.
EDA Commission Minutes
Page 4
June 6, 2011
Szurek asked if any other entities had ever gone through the process of dissolving a PHA and
selling to a private entity. Clark responded that Bloomington did it with a different type of
housing, not a high rise building. Ile also thought that either Scott or Dakota County was
successful in doing a similar transaction.
Clark again reminded members that it is a complex process and diplomacy must be used. We
need to build allies along the way so they support our efforts and can intercede on our behalf if
needed.
Nawrocki agreed that we need to get legislators on our side to help us through the process. He is
concerned about the funds currently committed to Parkview and if the City will be able to protect
this funding and any equity that could potentially come to the City through the sale process.
C. Clark told members that staff had received a written offer from the current owner of 500
Summit St for the City to purchase the property. Clark explained that the City had tried to
purchase this property for $30,000 a couple of years ago when it became available. We lost the
bid to the current owner for $32,000. He now is asking the City to purchase it for $43,200.
The EDA decided not to purchase this particular property at this time.
D. Clark updated the members on the Root property located at 40` and University. He said
that a DEED Grant of $19,000 was available to do a Phase 1, Phase 2, and to prepare a WRAP
Plan for the site. In order to secure the grant, the owners had to put up $6,000 for their share in
order for us to get the grant. Neither the owners, nor the bank will do so. Clark told members
there is already over $100,000 in abatement expenses against the property. Staff thinks the
property will go into tax forfeiture, not foreclosure. The bank does not want the property. It is
already 4 years into tax delinquency now.
Nawrocki said the property is in hazardous shape, and he thinks something should be done to
make it safer. Clark said the City would most likely have to pay for anything done on the site
since the owners are letting everything go through the abatement process and have no intention of
paying.
E. Nawrocki asked why a list of properties was put in the green sheet. Cartney said the list
was meant to update the members on the properties that have been purchased by Anoka County.
F. Members asked about the status of the property at 47 and Central. Clark told them Jeff
Sargent had contacted the owner of the property to give him 30 days notice that the Development
Agreement is in default and that we are taking the Letter of Credit.
Herringer asked about the silt fence along Central Avenue and whether the company who did the
pipe bursting project had left it there. Clark will check with Public Works regarding this matter to
see if it can be removed. The Board thought it was visually unappealing.
EDA Commission Minutes
Page 5
June 6, 2011
G. Nawrocki asked about the abatement process for properties around Hart Lake. Clark said
this matter will be discussed by the City Council at the work session as it is not an EDA matter.
H. Nawrocki said that Annual Reports and Budgets are coming due and he will be asking for
details on several funds. He wants staff to prepare detailed information on TIF funds, and any
Anoka County Levy Money expenditures and balances.
The meeting was then adjourned to an executive session to discuss the possible sale of 828 40 °i
Avenue lot.
The meeting and Executive Session were adjourned at 7:53 pm.
Respectfully submitted,
Shelley Hanson
Secretary
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE EXECUTIVE SESSION
JUNE 6, 2011 IN CONFERENCE ROOM 1
The meeting was called to order at 7:10 pm by President -Gary Peterson.
Members Present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Tammera Diehm, Gerry
Herringer, and Marlaine Szurek.
Members Absent: Bobby Williams
Staff Present: Walt Pehst, Scott Clark, Sheila Cartney, and Shelley Hanson.
The purpose of the meeting was to consider the sale of the lot located at 828 40 Avenue.
Clark explained that at the EDA meeting of May 2, 2011 a general discussion was held regarding the
sale of 828 40 "' Ave North. This is a vacant 6,750 sq.ft lot that the EDA has owned since 1999. The
purpose of the initial meeting was to gain a direction from the EDA regarding a proposal that was
submitted by a potential purchaser of the buildings located immediately east of the subject lot, at 834
and 836 40 "' Ave. This proposal included purchasing the 828 40 lot for $10,000; constructing a
parking lot and entering into some type of lease with the Library for a partial use of the property. Due
to the limited amount of time given to staff between the receipt of a preliminary proposal and the
meeting, full due diligence was not completed. Clark noted that one of the buildings had gone into
foreclosure this week and that was one of the reasons the purchasers were anxious to get an answer to
their offer.
The key issue on the EDA property is that the total acquisition and demolition was paid for through
Community Development Block Grant (CDBG) funding. All funded CDBG projects must meet a
national objective and in this case, it was the removal of slum and blight. However, any new use must
meet a new national objective. If a new national objective can't be met then the EDA, upon the
construction of a new use, must pay back the fair market value of the lot (not the total amount of
original CDBG funding). A parking lot does not meet a national objective (this subject has been
discussed at least five times with the County), even if it is associated with a city library. If the lot is
purchased privately, it is possible that the new business use could meet certain economic growth
parameters, with no pay back being necessary. However, in this case, the interested buyer's business
will remain the same regarding employee numbers, meaning that the EDA would remain liable for
the fair market payback (obviously the EDA can remain whole by receiving the fair market price
from the subject purchaser and returning this to the County). In addition to this, a number of
discussions have been held regarding the need for this property to be held by the Library itself which
is a complicating factor.
Based on this information, there appears to be three options for the EDA:
1) Do nothing and allow the property to be used as is (community garden currently)
2) Reject the offer to purchase and give the lot to the Library for its use. This solution
would require the City to identify funds that would be used to pay back the County for
the lot's fair market value (2012 value is $35,100 but staff believes that an appraisers
opinion of value would be less) and for the City to construct and maintain the
property.
EDA COMMISSION EXECUTIVE SESSION MINUTES
PAGE 2
June 6, 2011
3) Enter into an agreement that would sell the property to the purchaser with the EDA
establishing the parameters for the sale, which at a minimum would include:
a. A purchase price that meets fair market value and satisfies the CDBG payback
requirements
b. Establishes a lease agreement with the Library ( at this time it appears that this
would be for the majority of the year, except for January /February through
April
c. An agreement on maintenance. At this time the subject purchaser has not
committed to full maintenance responsibility, but it seems prudent for the City
to commit to some small contribution annually or a sum total every five years
to ensure upkeep.
d. A lease that is long term in nature.
One of the questions asked at the last meeting was the tax value of this property if it goes to private
ownership. The following table reflects tax values if a parking lot (essentially vacant land) is
constructed and the second assumption is the construction of a 2,000 sq.ft. building (the lot is 6,750
sq.ft.) The values are taken from the League of Minnesota Cities property tax calculator.
Use
Assumed Value
Total Tax
City Portion of Total
Parking Lot
$40,000
$1,066
$12,051
$34t
$3,896
2,000 sq. ft. Building
$380,000
Staff seeks direction from the EDA on how to proceed.
Discussion by members:
Fehst told members that originally CDBG funds were given out with less strings attached than now.
Additional standards have been attached to receiving these funds during the last few years. He said in
order to avoid the payback to the County, the purchaser of the buildings and lot would need to hire the
equivalent of one more fill time person at a certain salary level, than they currently have on staff. They
cannot meet this requirement.
So if the City intends on constructing a parking lot for the Library or if it is sold to the Kewatt's for a
parking lot, the CDBG funds would have to be re -paid to Anoka County based on the current fair
market value. This value could be established by using the County's Estimated Market Value which is
$35,100 or an Appraiser's Opinion of Value would also be acceptable, which may be somewhat lower
than the EMV placed by the County. Clark stated that it would be up to the purchaser and the bank to
work the figures in order to include the amount the City would require to sell the lot.
Diehm asked if it meets the National Objective to construct a building on the site. Clark said it does if
there are enough employees. She then asked if the same requirements would be in effect for the 37
and Central site. Clark told her they are, but that O'Reilly's has enough employees to meet the
objective. Diehm then asked about the Public Safety Building site. Fehst told her that site received a
waiver because it was being used as a Public Safety Building. Diehm asked how the properties we've
EDA COMMISSION EXECUTIVE SESSION MINUTES
PAGE 3
JUNE 6, 2011
purchased in the Sheffield area and in the scattered site district would be affected by this requirement.
Cartney told her that different criteria will have to be met since these are residential properties, not
commercial. Diehm said she favors getting it back on the tax roles, but that the City shouldn't lose any
money on this property.
Schmitt said several lots owned by Anoka County are for sale for $20,000, so she feels this lot should
have a similar value. She understands the Library needs more parking, but it would cost the City
approximately $60,000 to pay back Anoka County for the CDBG funding, and to construct the parking
lot. She is in favor of letting someone else incur those expenses if we can then use the lot for the
majority of the year.
Peterson said the value may not be as low as $20,000 since it is a commercial lot and not a residential
one. If the Library needed more parking, why hasn't the issue come up before this?
Nawrocki said he believes the lot was purchased for additional parking for the Library, not for
development. He has noted how crowded the lot and street parking is when he has attended meetings
there. He also thinks that Commissioner Kordiak could maybe get the amount of payback reduced for
the City if we choose to use it for the Library.
Fehst responded that the property was purchased in 1999 because it was blighted and needed to be
removed, not necessarily for a Library parking lot.
Szurek and Diehm both thought the Library's use of the lot would be limited if the Kewatts purchase it
since their employees will take up several of the spots. We would have no control over the use of the
lot and there are only 12 spots available in the first place.
Herringer stated that if a new Library is built, that the City would have no need for that extra lot.
Diehm said it could be sold with the vacated Library building to a new business and it might make it
more attractive with the additional parking space.
Fehst and Peterson both felt that we should establish a minimum price the City would take for the lot,
and see if the purchasers would commit to that, before moving forward with obtaining an appraisal on
the property. They felt a minimum price of $25,000 would be fair, with a higher price possible if the
appraised value came in higher. Peterson stated he wants to see 40 Avenue improved, but since they
don't plan to make any exterior improvements, he doesn't necessarily see the parking lot as an
improvement.
On a roll call vote on the issue, it came down to: Nawrocki, Hettinger, Szurek, and Diehm voting for
option #1 and Schmitt and Peterson voting for option #3. Therefore, the offer will be rejected.
The meeting and Executive Session were adjourned at 7:53 pm.
Respectfully submitted,
Shelley Hanson
Secretary
COLUMBIA FIEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (FDA)
Special Meeting of: August 1, 2011
AGENDA SECTION: Consent
NO: 3
ITEM: Financial Report and Payment of Bills
13ACKGROUND:
ORIGINATING
DEPARTMENT: EDA
BY: Sheila Cartney
DATE: July 22, 2011
EXECUTIVE
DIRECTOR
APPROVAL
Em
The Financial Report is for the months of May and Jame 2011 and Resolution 2011 -06 is attached for
approval.
RECOMMENDATION:
Staff will be available to answer questions. If the report is satisfactorily complete, we recommend the
Board take affirmative action to receive the Financial Report and approve the payment of bills.
RECOMMENDED MOTION:
Move to waive the reading of Resolution 2011 -06 there being ample copies available to the public.
Move to approve Resolution 2011 -06, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the Financial Statement and Payment of Bills for the months of May and
June 2011.
EDA RESOLUTION 2011 -06
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
(EDA) APPROVING THE FINANCIAL STATEMENT FOR MAY AND JUNE 2011 AND
PAYMENT OF BILLS FOR THE MONTHS OF MAY AND JUNE 2011.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which
shows all receipts and disbursements, their nature, the money on hand, the purposes to which
the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities;
and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's
vouchers or bills and if correct, to approve them by resolution and enter the resolution in its
records; and
WHEREAS, the financial statement for the months of May and June 2011 has been reviewed by
the EDA Commission; and
WHEREAS, the EDA has examined the financial statements and finds them to be acceptable as
to both form and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096,
Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City
approved Budgets, Audits and similar documentation; and
WHEREAS, financials statements are held by the City's Finance Department in a method
outlined by the State of Minnesota's Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia
Heights Economic Development Authority that it has examined the referenced financial
statements including the check history, and they are found to be correct, as to form and content;
and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the
check history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the
Columbia Heights Economic Development Authority.
Passed this 27 day of July, 2011
MOTION BY:
SECONDED BY:
AYES:
Gary Peterson, President
Attest By:
Shelley Hanson, Secretary
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COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (FDA)
Meetin of: August I, 2011
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
NO: 4 and 5 DEPARTMENT. EDA DIRECTOR
APPROVAL
ITEM: 2012 Budget —EDA and HRA Levy BY: Scott Clark I BY:
DATE: July 25 201 I
13ACKGROUND : Attached is the 2012 budget for the Community Development Department, Although
some of the Department's budget (fund 20 1) is not controlled by the EDA, traditionally the EDA reviews
and acts on this budget as a whole. The actual EDA portion of the budget is fund 204 and the attached
resolutions generate a recommendation to the City Council for levying both all EDA and a HRA levy. 'file
Department's operating budget is straightforward due to the size of the department and no on -going capital
and /or rolling stock requirements.
This year's budget highlights are as follows:
1) The 2012 HRA levy (called a special benefits levy), which is driven by a State formula
using City's market value, has been reduced by $22,031 from $240,374 to $218,343. The
EDA maximizes the I-IRA levy as a budget revenue, and the aforementioned reduction is
due to market value reductions. The EDA levy has been maintained at prior year levels.
2) The reduction in the HRA levy, coupled with the EDA levy and Parkview administration
revenue, balances fund 204 expenditures. As in past years, a small transfer to fund 420,
Capital Improvement Development, is proposed.
3) Fund 201 (Protective Inspections which includes building inspections and planning) has a
proposed negative $71,541 difference between revenue and expenditure. The difference
will be made up by existing Fund 201 fund balance. The aforementioned loss is a
projected worst case scenario and one or two unanticipated projects in 2012 could
substantially change these figures. Due to the inconsistency of building inspection
revenue, revenue seldom matches expenditures. Fund 201 fund balances are used to offset
years in which there are losses and the fund is replenished in years when revenues exceeds
expenditures.
4) Staff has cut back a number of line item expenses, especially in the area of professional
and expert services. If additional funds are needed, staff will come back to the EDA for
expenditures out of Fund 420, Capital Improvement Development.
5) The only major expenditure increase is for computer replacement for all members of the
Department (5). The total expenditure (Funds 201 and 204 combined) of $6,125 is
consistent with the recommendations of the City of Columbia Heights' IS Division.
RECOMMENDATION: Staff recommends the Levy's as recommended.
RECOMMENDED MOTION:
Motion: Move to waive the reading of Resolutions 2011 -07 and 2011 -08 there being ample copies available
to the public.
Motion: Move to approve Resolution 2011-07, Resolution Authorizing the Levy of a Special Benefit Levy
pursuant to Minnesota Statutes, Section 469.033, Subdivision 6 and Approval of a Budget for Fiscal year
2012.
Motion: Move to approve Resolution 2001 -08, Resolution of the Economic Development Authority (EDA) in
and for Columbia Heights Adopting the 2012 budget and setting the EDA Levy.
Attachments: Resolution 2011 -07, 2011 -08 and Revenue and Expenditures for funds 201 and 2011
EDA ACTION:
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 2011 -07
AUTHORIZING THE LEVY OF
A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES,
SECTION 469.033, SUBDIVISION 6 AND APPROVAL
OF A BUDGET FOR FISCAL YEAR 2012
WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.1081 ( "EDA
Act ") the City of Columbia Heights ( "City ") created the Columbia Heights Economic
Development Authority (the "EDA "); and
WHEREAS, pursuant to City Resolution 2001 -62 and Ordinance No. 1442, the City
Council granted to the EDA all powers and duties of a housing and redevelopment
authority under the provisions of Minnesota Statutes, Sections 469.001 to 469.047 (the
"HRA Act'), except certain powers that are allocated to the Housing and Redevelopment
Authority in and for the City of Columbia Heights (the "HRA "); and
WHEREAS, Section 469.033, Subdivision 6, of the HRA Act permits the EDA and
HRA, together, to levy and collect a special benefit levy of up to .0185 percent of taxable
market value in the City upon all taxable real property within the City; and
WHEREAS, the EDA desires to levy a special benefit levy in the amount of .0185
percent of taxable market value in the City; and
WHEREAS, the EDA understands that the HRA does not expect to levy a special
benefit tax for fiscal year 2012; and
WHEREAS, the EDA has before it for its consideration a copy of a budget for its
operations for the fiscal year 2012 and the amount of the levy for collection in fiscal year
2012 shall be based on this budget.
NOW, THEREFORE, Be It Resolved by the Board of Commissioners of the
Columbia Heights Economic Development Authority:
1. The budget of $340,154 for the operations of the EDA presented for
consideration by the Board of Commissioners of the EDA is hereby in all respects
approved. Such budget includes the amount the EDA requests (by separate resolution) to
be levied by the City under Minnesota Statutes, Section 469.107, together with the amount
to be levied hereunder by the EDA under Minnesota Statutes, Section 469.033,
subdivision 6.
2. Staff of the EDA are hereby authorized and directed to file the budget with
the City in accordance with Minnesota Statutes, Section 469.033, Subdivision 6.
3. There is hereby levied, subject to the approval of the City Council of the City,
a special benefit levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, in
the amount equal to the lesser of a levy at a rate of .0185 percent of taxable market value
in City, or $218,343 with respect to taxes payable in calendar year 2012.
4. Staff of the EDA are hereby authorized and directed to seek the approval by
resolution of the City Council of the City of the levy of special benefit taxes in 2012 and to
take such other actions as are necessary to levy and certify such levy.
Motion by:
Second by:
Motion passed this 26th day of July 2011
Attest by:
Walter R. Fehst, Executive Director Gary L. Peterson, President
2
EDA RESOLUTION 2011 -08
RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR
COLUMBIA HEIGHTS (EDA) ADOPTING THE 2012 BUDGET AND SETTING THE EDA
LEVY.
BE IT RESOLVED By the Columbia Heights Economic Development Authority (EDA) of
Columbia Heights, Minnesota as follows:
WHEREAS, the Columbia Heights City Council established the Columbia Heights
Economic Development Authority January 8, 1996 pursuant to Minnesota Statutes 469.090
to 469.1081; and
WHEREAS, the City Council has given to the EDA the responsibility for all development
and redevelopment projects and programs; and
WHEREAS, the EDA is authorized under State Statutes, Section 469.107 to levy a tax on
its area of operation for the purposes authorized under State Statues 469.090 to 469.1081,
subject to consent by the City Council.
NOW, THEREFORE BE IT RESOLVED BY THE EDA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The EDA adopts and recommends to the City Council for approval a budget of
$ 340,154 for year 2012.
2. The EDA adopts and recommends to the City Council for approval a levy of $ 84,811
for year 2012.
The Executive Director is instructed to transmit a copy of this resolution to the City
Manager and Finance Director /City Clerk of the City of Columbia Heights, Minnesota.
APPROVED THIS 26 DAY OF JULY 2011
MOTION BY:
SECONDED BY:
Attest by:
Walter R. Fehst, Executive Director
Gary L. Peterson, President
City of Columbia Heights
2012 Revenue Budget work sheet
Department Proposed
204 EDAADMIN
0 REVENUE
31010 CURRENT AD VALOREM
31011 EDA CURRENT AD VALOREM
31012 HRA CURRENT AD VALOREM
31014 AREA WIDE TAX
31020 DELINQ. AD VALOREM
31800 PAYMENT IN LIEU OF TAXES
31910 PENALTIES & INTEREST
33160 FEDERAL GRANT
33402 PROP. TAX RELIEF - HOMESTEAD
33407 MARKET VALUE HOMESTEAD CRED
33422 STATE GRANT
33641 OTHER LOCAL GOVERNMENT GRANT
34112 ADMINISTRATIVE FEES
36210 INTEREST ON INVESTMENTS
36216 LOAN INTEREST
36217 BUSINESS LOAN INTEREST
36219 CHANGE IN FAIR VALUE
36225 NONDWELLING RENTS
36230 CONTRIBUTIONS
36400 PRINCIPAL REPAYMENT - LOANS
39100 SALE OF LAND
39140 OTHER REF. & REIMBURSEMENT
39205 TRANSFER IN FROM BONDS
39227 TRANSFER IN FROM HRA
39242 TRANSFERIN:CAPIMP DEVLP #420
39252 TRANSFER IN:FOUR- CITIES BOND
39290 RESIDUAL EQUITY TRANSFER IN
TOTALS: REVENUE
TOTALS: EDA ADMINISTRATION
GRAND TOTALS
Revenue I Revenue
2009
2010
267,168
240,567
49,106
76,550
5,700
7,426
494
-
376
(1)
16,305 14,692
600
832
(200)
340,381
340,381
340,381
339,235
339,235
339,235
Budget Proposed Proposed Adopted
2011 2012 2012 2012
84,811 84,811
240,374 218,343
37,000
362,185
362,185
362,185
37,000
340,154
340,154
340,154
City of Columbia Heights
2012 Revenue Budget work sheet
Department Proposed
201 COMMUNITY DEVELOPMENT FUND I Actual
rlctuai
Revenue
nUUVMu N ^^ - °- -�-
Budget Proposed Proposed
0 REVENUE
Revenue
2009
2010
2011
2012 2012
Item
D escription
32110
LIQUOR, WINE & BEER LICENSE
4,334
250
4,300
4,000
32122
FOOD SVC VEHICLES
50
10,600
-
5,430
4,800
-
3,200
32125
MULTIPLE DWELLINGS
18,170
17,960
16,000
16,000 -
32161
32168
CONTRACTOR
OTHER PROFESSIONAL & OCCUP
1,200
600
900
1,000
32178
OTHER AMUSEMENT LICENSES
940
1,195
2,100
1,100
2,000
32181
PLANNING AND ZONING FEES
1,885
4,994
2,500
2,500
2,500
32188
OTHER BUSINESS LICENSES
2,
4,855
6,590
4,000
2,000
32191
SPRINKLER PERMIT FEES
130,764
192,444
130,000
100,000
32192
BUILDING & MOVING PERMITS
32193
ELECTRICAL PERMITS
-
30,402
31,285
25,000
12,000
32194
HEATING PERMITS
23,220
19,926
22,000
11,000
32195
PLUMBING PERMITS
PROP INSPECT FEE
19,160
9,390
5,000
3,000
32197
ABANDONED
33160
FEDERAL GRANT
-
33402
PROP. TAX RELIEF - HOMESTEAD
-
33422
STATE GRANT
-
33641
OTHER LOCAL GOVERNMENT GRANT
-
34112
ADMINISTRATIVE FEES
-
36210
INTEREST ON INVESTMENTS
2,700
_
36216
LOANINTEREST
-
36217
BUSINESS LOAN INTEREST
-
36219
CHANGE IN FAIR VALUE
(800)
36220
GEN. GOVERNMENT RENTS
-
36230
CONTRIBUTIONS
453
420
400
400
36260
SURCHARGE RETENTION
36290
OTHER MISC. REVENUE
50
90
-
36294
SURCHARGES COLLECTED
-
36400
PRINCIPAL REPAYMENT - LOANS
-
37222
OTHER SERVICES
-
39100
SALE OF LAND
-
39101
GAIN /LOSS FIXED ASSET
-
-
39140
OTHER REF. & REIMBURSEMENT
-
-
39203
TRANSFER IN FROM GENERAL FND
-
-
39224
TRANSFER IN FROM CONTRIBUTN
-
-
39226
TRANSFER IN FROM COMM DEV
-
-
39227
TRANSFER IN FROM HRA
-
39230
TRANSFER IN FROM EDA ADMIN
605,505
295,429
219,500
158,200
TOTALS: REVENUE
TOTALS: COMMUNITY DEVELOPMENT FL
605,505
295,429
219,500
158,200
Council
Adopted
2012
GRAND TOTALS: 605,505 295,429 219,500 158,200
City of Columbia Heights
2012 Budget work sheet
Department Proposed
201 COMMUNITY DEVELOPMENT FUND
HCwal I
HGIU.'
Expense
�u�N, u r ••• -
Budget Proposed Proposed Adopted
42400 PROTECTIVE
INSPEC
Expense
2011
2012 2 012 2012
e Item
Description
2009
2010
PERSONAL SERVICES
1000
ACCRUED SALARIES
201,356
173,624
173,983
152,338 _
1010
REGULAR EMPLOYEES
1011
PART -TIME EMPLOYEES
1012
SEASONAL EMPLOYEES
-
1,443
1,244
1,600
700
1020
OVERTIME - REGULAR
1030
VACATION & SICK
2,770
4,444
-
-
1050
SEVERANCE PAY
50
-
_
1060
MILEAGE ALLOWANCE
-
1070
INTERDEPARTMENTAL LABOR SERV
-
(36,782)
1080
INTERDEPARTMENTAL LABOR CR
-
13,726
12,175
12,629
11,034
1210
P.E.R.A. CONTRIBUTION
15,468
13,436
13,433
11,707 _
122o
F.I.C.A. CONTRIBUTION
1225
FLEX BENEFIT FICA
25,593
22,091
22,098
20,472 _
1300
INSURANCE
1400
UNEMPLOYMENT COMPENSATION
5,174
-
1,003
1,405
-
1,209
1510
WORKERS COMP INSURANCE PREM
1,186
_
1700
ALLOCATED FRINGE
1800
INTERDEPARTMENTAL FRINGE CR
-
266,768
191,234
225,148
197,460
TOTALS: PERSONAL SERVICES
SUPPLIES
729
469
900
600
2000
OFFICE SUPPLIES
-
500
2010
MINOR EQUIPMENT
-
300
3,000
2011
COMPUTER EQUIPMENT
135
208
230
300
2020
COMPUTER SUPPLIES
808
-
500
200
2030
PRINTING & PRINTED FORMS
_
2070
TRAINING & INSTR SUPPLIES
-
2170
PROGRAM SUPPLIES
266
3
400
500
2171
GENERAL SUPPLIES
78
34
300
75 _ -
2175
FOOD SUPPLIES
23
135
400
200
2280
VEHICLE REPAIR AND PARTS
600
810
1,200
1,000
2282
GAS, OIL, LUBRICANTS
2,638
1,660
4,730
5,875 _
TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3041
ATTORNEY FEES -CIVIL PROCESS
3045
ATTORNEY FEES -OTHER
-
1,199
1,444
1,500
2,000
1,500
3050
EXPERT & PROFESSIONAL SERV.
573
1,800
1,000
3105
TRAINING & EDUC ACTIVITIES
135
_
3120
EDUCATIONAL REIMBURSEMENT
1,500
1,500
1,500
- -
3210
TELEPHONE & TELEGRAPH
487
379
354
900
_
993 -
3211
CELL PHONES
760
1,180
820
810
1,200
1,100 _
3220
POSTAGE
3250
OTHER COMMUNICATIONS
-
53
400
150 -
3310
LOCALTRAVELEXPENSE
124
275
450
-
3320
OUT OF TOWN TRAVEL EXPENSE
81
463
1,200
750 -
3500
LEGAL NOTICE PUBLISHING
1,069
3,293
2,531
2,531
_
2,531 _
3600
INSURANCE & BONDS
3840
REFUSE
City of Columbia Heights
2012 Budget work sheet
Department Proposed
201 COMMUNITY DEVELOPMLN I rUNU flu
?400 PROTECTIVE INSPECTION Expense Expense
Item Description 2009 2010
4000 REPAIR & MAINT. SERVICES 2,618 2,637
GE LABOR BURD 239 306
4050
GARA
13,110
4100
RENTS & LEASES
229,741
4300
MISC. CHARGES
263,823
4310
CREDIT CARD FEES
940
4330
SUBSCRIPTION, MEMBERSHIP
476
4380
COMMISSION & BOARDS
-
4390
TAXES & LICENSES
-
4395
STATE SALES TAX
-
4700
CREDIT INVESTIGATION
-
TOTALS: OTHER SERVICES & CHARGE
14,102
CAPITAL OUTLAY
5150
VEHICLES
5170
OFFICE EQUIPMENT
5180
OTHER EQUIPMENT
TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
-
7100
OPER. TRANSFER OUT - LABOR
12,193
7413
TRANSFER TO CAP IMP DEVELOP
-
8100
CONTINGENCIES
-
TOTALS: OTHER FINANCING USES
12,193
TOTALS: PROTECTIVE INSPECTION
295,701
TOTALS: COMMUNITY DEVELOPMENT Fl
295,701
GRAND TOTALS:
295,701
847
413
43
13,093
12,666
12,666
218,653
218,653
218,653
ado ted De artment Manager couno"
p p
Budget Proposed Proposed Adopted
2011 2012 2012 2012
4,400 3,500
300 300
800 800
900 450
300 300
300 200
20,835 13,574
13,110
12.832
13,110
12,832
263,823
229,741
263,823
229,741
263,823
229,741
City of Columbia Heights
2012 Budget work sheet
Department Proposed
204 EDA ADMINISTRATION Actual I Actual Adopted Department Manager Council
46314 ECONOMIC DEVELOPMENTAUTH Expense Expense Budget Proposed I Proposed Adopted
Line Item Description 2009 2010 2011 2012 L 2012 2012
PERSONAL SERVICES
1000 ACCRUED SALARIES
1010 REGULAR EMPLOYEES
1020 OVERTIME - REGULAR
1030 VACATION & SICK
1070 INTERDEPARTMENTAL LABOR SERV
1210 P.E.R.A. CONTRIBUTION
1220 F.I.C.A. CONTRIBUTION
1225 FLEX BENEFIT FICA
1300 INSURANCE
1400 UNEMPLOYMENT COMPENSATION
1510 WORKERS COMP INSURANCE PREM
1700 ALLOCATED FRINGE
TOTALS: PERSONAL SERVICES
SUPPLIES
2000 OFFICE SUPPLIES
2010 MINOR EQUIPMENT
2011 COMPUTER EQUIPMENT
2020 COMPUTER SUPPLIES
2030 PRINTING & PRINTED FORMS
2160 MAINT. & CONSTRUCT MATERIALS
2171 GENERAL SUPPLIES
2175 FOOD SUPPLIES
2280 VEHICLE PARTS
TOTALS: SUPPLIES
OTHER SERVICES & CHARGES
3041 ATTORNEY FEES -CIVIL PROCESS
3045 ATTORNEY FEES -OTHER
3050 EXPERT & PROFESSIONAL SERV.
3105 TRAINING & EDUC ACTIVITIES
3120 EDUCATIONAL REIMBURSEMENT
3210 TELEPHONE & TELEGRAPH
3220 POSTAGE
3250 OTHER COMMUNICATIONS
3310 LOCAL TRAVEL EXPENSE
3320 OUT OF TOWN TRAVEL EXPENSE
3410 ADVERTISING EMPLOYMENT
3430 ADVERTISING OTHER
3500 LEGAL NOTICE PUBLISHING
3600 INSURANCE & BONDS
3810 ELECTRIC
3820 WATER
3830, GAS
3840 REFUSE
3850 SEWER
4000 REPAIR & MAINT. SERVICES
4020 BUILDING MAINTENANCE
4050 GARAGE, LABOR BURD.
194,992
200,323
91
2,003
13,649
14,385
14,946
15,325
100
-
20,278
20,562
6,384
-
1.264
1,602
253,707 252,197
580
269
208
6
1,350
1.000
1,000
500
400
150
1,063
7,104
664
608
1,007
269
139
3,790
4,400
15,000
2,500
354
900
500
700
300
3,790
70 892 3,400
- 1,436 -
225,679
700
16,351
17,318
27,048
1,787
288,883
E
3,125
300
75
4,300
10,000
2,000
1,333
500
676
300
125
250
3,790
1,000
City of Columbia Heights
2012 Budget work sheet
Department Proposed
204 EDA ADMINISTRATION Actual Actual Adopted Departmentl Manager I Council
46314 ECONOMIC DEVELOPMENT RUTH Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2009 2010 2011 2012 2012 2012
4100
RENTS & LEASES
-
4200
PROGRAM ACTIVITIES
-
-
4300
MISC. CHARGES
-
2
-
-
4330
SUBSCRIPTION, MEMBERSHIP
-
95
1,600
500
4342
PROPERTY DAMAGE
-
-
-
-
4374
EMPLOYEE RECOGNITION
-
4376
MISCELLANEOUS CIVIC AFFAIRS
-
-
-
-
4380
COMMISSION & BOARDS
-
525
500
500
4390
TAXES & LICENSES
-
-
-
- -
4395
STATE SALES TAX
-
-
-
-
4500
ADMINISTRATIVE EXPENSES
-
-
-
- -
4600
LOANS & GRANTS
-
-
-
-
4700
CREDIT INVESTIGATION
-
-
-
-
4800
COLLECTION LOSSES
-
-
-
-
TOTALS: OTHER SERVICES & CHARGE
70
16,530
29,544
20,974 -
CAPITAL OUTLAY
-
-
-
-
5110
LAND
-
-
-
5120
BUILDING & IMPROVEMENT
-
-
-
- -
5170
OFFICE EQUIPMENT
-
-
-
-
5180
OTHER EQUIPMENT
-
-
-
-
5191
ASSETS FOR RESALE
20,207
-
-
- -
TOTALS: CAPITAL OUTLAY
20,207
-
-
- -
OTHER FINANCING USES
-
-
-
7100
OPER. TRANSFER OUT - LABOR
12,666
13,110
12,831
7200
TRANSFER OUT TO CDBG
-
-
-
7410
TRANSFER OUT TO COMM DEVELOP
347,573
-
-
-
7413
TRANSFER TO CAP IMP DEVELOPT
-
51,000
90,000
13,166 -
8100
CONTINGENCIES
-
-
-
TOTALS: OTHER FINANCING USES
347,573
63,666
103,110
25,997 -
TOTALS: ECONOMIC DEVELOPMENTAL
367,850
334,967
389,251
340,154 -
TOTALS: EDA ADMINISTRATION
367,850
334,967
389,251
340,154 -
GRAND TOTALS: 367,850 334,967 389,251 340,154
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
0I: AU9USI 1, 6V l t
AGENDA SECTION: Business Items ORIGINATING EXECUTIVE
N0:6 DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Resolution 2011 -09, Calling a public hearing— BY: Sheila Cartney BY:
Scattered Site Housing Tax Increment District DATE: July 27, 201 1
BACKGROUND:
At the April 28, 2009 EDA meeting, the commission directed staff to implement all the necessary processes to
create a Scattered Site Housing District. This included the use of all remaining TIF District C8 funds (fund balance
and revenue derived until the end of the District in 20 10) as a revenue source and the immediate acquisition of
properties that met policy guidelines established by the EDA. To date 14 properties have been purchased through
the scattered site program, in addition the Plan's initial proposal will include seven other lots owned by various
parties.
In order to create the district, the FDA's first step is to request that the City Council call for a public hearing to
modify the Downtown CBD Revitalization Plan for the CBD Redevelopment project and the Establishment of the
City -Wide Scattered Site Housing TIF District. The EDA will have to approve the plan modification as well in
September and should consider holding a special meeting in early September to review the plan (the schedule is
attached). As is the case with all of our TIF Districts Ehlers will prepare plans with the standard fee of $10,000.
The source of funds will come from the district itself.
In September we will discuss marketing and selling parameters for these lots, and have included the City of Crystal
and Richfield's programs for your information as to how other cities operate these types of programs. With a
scattered site district the first buyer must meet certain iucome limits (100% area median income for one and two
person and 115% of median area income for three or more persons), other than that there are not findings that need
to be met or other restrictions. The EDA could establish more restrictions as part of the program.
RECOMMENDATION: Staff recommends the EDA request the City Council call a public hearing.
RECOMMENDED MOTION:
Motion: Move to waive the reading of Resolution 2011-09, their being ample copies available to the public.
Motion: Move to approve Resolution 2011 -09, a Resolution Requesting the City Council of the City of Columbia
Heights call for a public hearing on the modification of the CBD redevelopment project and the establishment of
the city -wide scattered site housing tax increment financing district (a scattered site housing district).
Attachments: Resolution 2011-09, Schedule, list of houses, Info from City of Crystal and Richfield
EDA ACTION:
COLUMBIA HEIGhITS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION 2011 -09
RESOLUTION REQUESTING THE CITY COUNCIL OF THE CITY OF COLUMBIA
HEIGHTS CALL FOR A PUBLIC HEARING ON THE MODIFICATION OF THE CBD
REDEVELOPMENT PROJECT AND THE ESTABLISHMENT OF THE CITY -WIDE
SCATTERED SITE HOUSING TAX INCREMENT FINANCING DISTRICT (A
SCATTERED SITE HOUSING DISTRICT).
BE IT RESOLVED, by the Board of Commissioners (the 'Board ") of the Columbia Heights Economic
Development Authority, Minnesota (the "EDA ") as follows:
WHEREAS, the City Council (the "Council') of the City of Columbia Heights, Minnesota (the "City ")
established the CBD Redevelopment Project pursuant to Minnesota Statutes, Minnesota Statutes, Sections
469.174 to 469.1799, inclusive, as amended, in an effort to encourage the development and redevelopment of
certain designated areas within the City; and
WHEREAS, the EDA is proposing the modification of the CBD Redevelopment Project and the
establishment of the City -Wide Scattered Site Housing "lax Increment Financing District, pursuant to, and in
accordance with, Minnesota Statutes, Sections 469.174 to 469.1799 and Sections 469.090 through 469. 1082,
inclusive, as amended;
NOW, THEREFORE BE IT RESOLVED by the Board as follows:
I. The EDA hereby requests that the Council call for a public hearing on September 26, 2011 to consider
the proposed modification of the Downtown Central Business District (CBD) Revitalization Plan for the
CBD Redevelopment Project and the proposed adoption of the TIE Plan for the City -Wide Scattered Site
Housing Tax Increment Financing District (collectively, the "Plans ") and cause notice of said public
hearing to be given as required by law.
2. The EDA directs the Executive Director to transmit copies of the Plans to the Planning Commissiou of
the City and requests the Planning Commission's written opinion indicating whether the proposed Plans
are in accordance with the Comprehensive Plan of the City, prior to the date of the public hearing.
3. The Executive Director of the EDA is hereby directed to submit a copy of the Plans to the Council for
its approval.
4. The EDA directs the Executive Director to transmit the Plans to the comity and the school district(s) in
which the City -Wide Scattered Site Housing Tax Increment Financing District is located not later than
August 26, 2011.
5. Staff and consultants are authorized and directed to take all steps necessary to prepare the Plan and
related documents and to undertake other actions necessary to bring the Plan before the Council.
Approved by the Board on August 1, 2011.
ATTEST:
SCHEDULE OF EVENTS
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
AND THE CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
MODIFICATION TO THE DOWNTOWN CBD REVITALIZATION PLAN FOR
THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REDEVELOPMENT PROJECT
AND THE ESTABLISHMENT OF THE
CITY -WIDE SCATTERED SITE HOUSING TAX INCREMENT FINANCING DISTRICT
(a scattered site housing district)
(as ofJuly 18, 2011)
August 1, 2011 EDA Requests that the City Council calls for a public hearing on the Modification to
the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and
the Establishment of the City-Wide Scattered Site Housing TIF District.
August 8, 2011 City Council calls for a public hearing on a Modification to the Downtown CBD
Revitalization Plan for the CBD Redevelopment Project and the Establishment of
the City -Wide Scattered Site (lousing Tax Increment Financing District.
August 12, 2011 Project information (property identification numbers for proposed property to be
purchased, project description, and maps) for drafting necessary documentation sent
to Ehlers.
N /A* Project information submitted to the County Board for review of county road
impacts if necessary* (at least 45 days prior to public hearing). *The County Board,
by law, has 45 days to review the TIF Plan to determine if any county roads will be
impacted by the development. Because City staff believes that the proposed tax
increment financing district will not require unplanned county road improvements,
the TIF Plan was not forwarded to the County Board 45 days prior to the public
hearing. Please be aware that the County Board could claim that tax increment
should be used for county roads, even after the public hearing.
August 16, 2011 Letter received by County Commissioner giving notice of potential housing tax
increment financing district (at least 30 days prior to publication of public hearing
notice.) [Ehlers will fax and mail on or before July 12, 2011.1
August 26, 2011 Fiscal /economic implications received by School Board Clerk and County Auditor
(at least 30 days prior to public hearing). [Ehlers will fax & mall on or before July
22, 20111
August 29, 2011 Ehlers conducts internal review of the Plans
EH_LERS
,e.+oexs iu ro, ,ivnnce
SCHEDULE OF EVENTS - PAGE TWO
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
AND THE CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
MODIFICATION TO THE DOWNTOWN CBD REVITALIZATION PLAN FOR
THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REDEVELOPMENT PROJECT
AND THE ESTABLISHMENT OF THE
CITY -WIDE SCATTERED SITE HOUSING TAX INCREMENT FINANCING DISTRICT
(a scattered site housing district)
September 6, 2011 Planning Commission reviews the Plans to determine if they are in compliance with
City's comprehensive plan and adopts a resolution approving the Plans.
September 15, 2011 Date of publication of hearing notice and map (at least 10 days but not more than 30
days prior to hearing). [Sun Focus publication deadline September 12, 2011 by
11:00 A.M. — Ehlers will submit notice & map on or hefore September 12, 2011.]
September 26, 2011 EDA holds a special meeting and adopts a resolution approving a Modification to
the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and
the Establishment of the City -Wide Scattered Site Housing Tax Increment
Financing District.
September 26, 2011 City Council holds a public hearing at 7:00 P.M. on the Modification to the
Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the
Establishment of the City -Wide Scattered Site Housing Tax Increment
Financing District and passes resolution approving the Plans. [Ehlers will email
Council packet information to the City on or before September 19, 2011.]
City Council approves an Interfund Loan in connection with the City -Wide
Scattered Site Housing Tax Increment Financing District.
2011 Ehlers files the Plans with the MN Department of Revenue, Office of the State
Auditor, and Anoka County.
*Because the City staff believes that the proposed Plans will not require unplanned county road improvements, the TIF Plan was not
forwarded to the County Board 45 days prior to the public hearing. The County Board, by law, has 45 days to review the TIF Plan to
determine if any county roads will be impacted by the development. Please be aware that the County Board could claim that tax
increment should be used for county roads, even after the public hearing.
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2011 RFP GUIDELINES FOR 3533 LEE AVENUE NORTH
A. Property Information.
• The property is legally described as: Lot 7, Block 3, Woodland Homes.
B. Anticipated Timeline for Lot Sales.
Because this lot is now being sold on a "first come, first served" basis, there is no date - specific schedule.
However, once a builder submits a qualifying proposal, the timeline would be as follows:
• EDA meeting #1: EDA rejects or tentatively accepts Builder's proposal. If accepted, Builder prepares
detailed house plans for EDA public hearing.
• EDA meeting #2 (approximately one month after #1): EDA holds public hearing and considers a
resolution authorizing the lot sale.
• 10 days after EDA meeting #2: Deadline for Builder to sign the Purchase & Redevelopment
Agreement and pay $2,000 nonrefundable earnest money.
• 2 months after EDA meeting #2: Deadline for Builder to close on the lot purchase.
C. Deadline for Completion. Construction of the new house must be completed within one year of EDA
meeting #2 (see above).
D. Specifications.
1. Grading and Drainage.
a) The lot is essentially level, dropping about 1 foot from west to east. The estimated top of
foundation would be 906 feet. This elevation would be refined by Builder and EDA staff
during the development of specific house plans prior to final EDA approval of the lot sale.
Upon completion of the final grade but prior to installing landscaping, Builder shall submit
an as -built survey to the Building Official showing the final grade elevations, unless EDA
staff determines that it is not necessary.
b) Drainage from the house, garage, driveway and any other structures shall be
accommodated on the site so that water flow onto adjacent properties is minimized.
Builder's final grade shall carry water to the street and alley, not adjacent properties to
the north and south. If determined by the Building Official to be necessary, Builder will
install rain gutters to direct roof runoff to minimize impacts on adjacent properties.
Builder will restore any disturbed turf or landscaping.
c) Builder will follow Best Management Practices to minimize erosion and runoff onto
adjacent properties and public ways. At a minimum, Builder will install silt fencing to
prevent runoff silt from flowing onto the street or adjacent properties.
2. Utilities.
a) Utility meters shall be reasonably screened from street view; locations must be specified
on the plans submitted with the building permit application.
b) All utility service lines shall be underground. Utilities may locate necessary facilities such
as pedestals or boxes in the street right -of -way or utility & drainage easements.
C) Any expenses for connection of the house to utilities shall be the responsibility of Builder,
including any necessary landscaping or sidewalk, curb or pavement work, but excepting
reasonable costs associated with sewer stub replacement discussed in e) below.
d) Municipal Water. Municipal water is available at the lot line along Lee using an existing
service stub. There are no WAC charges.
e) Municipal Sanitary Sewer. Municipal sanitary sewer is available at the curb along Lee
using an existing service stub.
Page 1 of 5
Upon exposure of the end of the sewer stub, Builder or its agents shall call the city's
Utilities staff (763.531.1166) and have the stub and wye inspected before doing further
work. If in poor condition, the city may require Builder to replace the stub to the wye. If
such work is required, then the EDA will reimburse Builder for reasonable costs related to
such work.
There are no SAC charges levied by Metropolitan Council Environmental Services.
f) Private Utilities, including natural gas (Centerpoint Energy), electricity (Xcel Energy),
telephone ( Qwest), and cable television ( Comcast). The houses shall access private
utilities via underground connections only. Centerpoint is located in the street right -of-
way. Xcel, Qwest and Comcast are located on poles along the alley.
g) Questions regarding city utilities should be directed to Engineering Project Manager Mick
Cyert (763.531.1161 or mick cyert(a).ci crystal mn us ). Questions regarding private utilities
should be directed to the respective utility company.
3. Driveways and Curb Cuts. A hard surfaced driveway is required to the house's garage. The
house's building permit application, or garage building permit application if submitted separately,
must include a site plan showing the proposed driveway layout. The driveway shall be accessed
from the alley.
4. General Construction Practices. The construction site, neighboring property and adjacent
public streets shall be kept free of construction debris at all times, and Builder must have a
construction dumpster to prevent debris from being scattered or blown around. No construction
workers, construction equipment or construction material shall enter neighboring properties
without said property owner's consent.
5. Building Standards.
a) Compliance with Crystal City Code.
b) Minimum required setbacks for the house is as follows: 30 feet from the front lot line, 30
feet from the rear lot line, 5 feet from the side lot lines. City code does have some limited
exceptions to the front and rear setbacks; those can be discussed in detail with EDA staff
if your proposal is accepted.
C) Due to the small size of this lot, the house shall be a two -story design. City code requires
that two -story houses have a minimum footprint (foundation size) of 700 square feet.
d) The house shall have at least three bedrooms and two bathrooms.
e) The house shall have a full depth basement, unless the selected design results in a split
level / garden level type of basement. At a minimum, basements shall have at least one
egress window and a rough -in for a future 3 /, bath. Additional basement windows are
desirable. Slab houses and crawlspace houses will not be considered by the EDA.
f) Exterior materials (siding, soffit, doors and windows) shall be low maintenance. The use
of brick or stucco is encouraged. Fiber cement siding or wood siding with natural
resistance to decay are encouraged but they must be properly stained or painted. Vinyl
or other low maintenance siding materials are generally acceptable and can be made
more desirable through the use of shakes, fish scales or other styles to break up the
pattern. Hardboard panels or hardboard lap siding are not acceptable.
g) The house shall have a detached garage for at least two cars and accessed from the
alley via a hard surfaced driveway. If the garage directly faces the alley then it shall be
set back at least 20 feet from the rear lot line along the alley. If the garage does not
directly face the alley (i.e. side - loaded) then it shall be set back at least 3 feet from the
Page 2 of 5
rear lot line along the alley. Eaves may extend into the 20 foot setback but not the 3 foot
setback.
h) The design should emphasize the front door as the focal point for the front of the house.
Large and usable (minimum depth 6 feet) front porches are desired.
Plans should present a balanced and pleasing distribution of wall and window areas from
all views. Blank walls are not permitted; each wall shall have some windows. Corner
rooms should have windows on both walls, if possible. To the extent that southern
exposures are present, house designs are expected to enhance wintertime natural light
and passive solar heating.
The new house shall be built with a passive venting system for radon gas reduction
k) The new house shall have Carbon Monoxide alarms in accordance with M.S. 299F.50.
1) No equipment such as air - conditioning cooling structures or condensers that generate
noise shall be located within a side setback, drainage & utility easement, or 10 feet of
living quarters located in a building on adjacent property.
6. Landscaping. The lot shall be landscaped to be aesthetically pleasing in all seasons. Land
forms and plant materials shall be used to define the site and blend neatly with adjoining property.
At a minimum the following new trees are required:
• in the boulevard along Lee Avenue, one large- species deciduous shade tree to be planted
between 10 and 15 feet from the curb; and
• elsewhere in the front yard, one ornamental or large- species deciduous shade tree; and
• in the rear yard, one large- species deciduous shade tree.
Planting of the following trees is PROHIBITED:
- Acer ginnala
Amur maple
- Acernegundo
boxelder
- Acer platnoides
Norway maple
- A. saccharum
sugar maple
- A. sacharinum
silver maple
- A. rubrum
- A. truncatum x platnoides
red maple
hybrid maples eg.'Aut.Blaze', 'Warrensed', etc.
- Fraxinus spp.
ash
- Morus spp.
mulberries
- Rhagmnus spp.
buckthorns
- Populus spp.
poplars, cottonwoods, aspens
- Robinia pseudoacacia
black locust
- Salix spp.
willows
- Tilia cordata
little -leaf linden
Planting of the following trees is RECOMMENDED:
- Aesculus spp.
Horsechestnuts, Ohio buckeyes
- Amelanchier arborea, hybrids
Downy serviceberry, 'Autumn Brilliance,' etc.
- Betula nigra
river birch
- Carpinus caroliniana
blue beech or musclewood
- Celtis occidentalis
common hackberry
- Cercis Canadensis'Northern Strain'
'Northern Strain' redbud
- Cladrastus kentukea
yellowwood
- Ginkgo biloba, male cultivars
ginkgo cultivars
- Gleditsia triacanthos inermis
thornless honeylocust
- Gymncladus dioecus
Kentucky coffeetree
- Ostrya virginiana
ironwood
- Quercus alba
white oak
- Q. bicolor
swamp white oak
Page 3 of 5
Q. macrocarpa bur oak
Q. rubrum red oak
Syringe reticulate tree lilac
Ulmus Americana dissesist vars. American elms, disease resistant
Litmus hybrids hybrid elms, disease resistant
Species, size and specific location of all new trees must be approved by City Forester James
Burks (763.531.1162 or Lames burks(au)ci crystal r us ). Builder must submit a planting plan to the
City Forester for review and approval PRIOR TO PLANTING,
If Builder desires to close on the sale of the new house prior to completion and acceptance of the
landscaping, the EDA may require that funds be escrowed by the Builder to guarantee that
landscaping is completed in a timely manner after closing.
r. Land Use and Property Tax Status. The new house shall be a single - family, owner occupied
house, and may not subsequently be taken off the property tax rolls.
E. Builder Selection Criteria. Builders must meet the following requirements:
1. Licensed as a Residential Building Contractor by the State of Minnesota. Proposals submitted by
parties not licensed as a Residential Building Contractor will not be considered by the EDA.
2. Have experience in house construction in Minnesota. Builders shall provide the addresses of
three houses they have built in Minnesota within the last five years, or other evidence of
qualification acceptable to the EDA.
3. Provide proof of Builder's risk, comprehensive general liability, and worker's compensation
insurance coverage, if requested by EDA staff.
4. Provide references from previous customers, suppliers and inspectors, if requested by EDA staff.
5. Be capable of closing on the lot purchases within two months of the EDA approving the lot sale
(EDA meeting #2).
6. Be capable of completing the houses within one year of the EDA approving the lot sale (EDA
meeting #2).
F. Procedure for Consideration of Builder Proposals.
1. Builder proposals may be submitted at any time, and will be considered on a "first come, first
served" basis. The EDA will only consider one proposal at a time.
2. EDA staff will review the proposal and present it to the EDA board at its next meeting.
3. At that meeting (EDA meeting #1), the EDA board will either reject or tentatively accept the
proposal. If the proposal is accepted, then EDA staff will work with the builder to prepare detailed
house plans for the lot. The EDA has total discretion regarding whether to reject or accept a
proposal.
4. At its next meeting (EDA meeting #2), the EDA board will hold a public hearing and consider a
resolution authorizing the sale of the lot to the Builder for construction of the house shown in the
detailed plans.
5 Redevelopment Agreement a pay $2,000 nonrefundable h n Purchase
fu dable ear estmoey for the lot.
6. No later than 2 months after EDA meeting #2, the Builder must close on the sale of the lot. At
closing, the Builder shall make full payment for the remainder of the lot price (the EDA does not
provide interim financing). To save time. Builder may begin the building permit application
Page 4 of 5
process before the closing date. However, the permit will not be issued until Builder has closed
on the lot.
No later than one year after EDA meeting #2, the Builder must complete the house.
G. Building Permit Application Process.
When applying for a building permit to construct the new house, Builder will need to provide a complete
building permit application, including the following items:
❑ Plans (2 copies).
❑ Land Survey (2 copies) with building elevations, drainage patterns and easements.
❑ Energy Calculations.
Questions regarding building permit forms, fees, inspections, etc. should be directed to the Administration
counter (763.531.1000). The Building Official and EDA staff will review all plans to assure conformance
with Builder's proposal, these Guidelines and the house plan approved by the EDA. If any element of the
plan is in conflict with the above criteria, EDA staff will notify Builder of any conflicts and note which
changes are required. Unless the modifications can be clearly indicated on the originally submitted plans,
Builder shall submit revised plans for final approval by the Building Official and EDA staff.
H. List of Attachments:
• Overhead aerial photo showing location of subject property
• Water tie card
• Sanitary sewer tie card
• Survey annotated with setback lines (May not be to scale due to reduction from 11 "x17" to 8'/'x11"
paper. Hard copy of survey available upon request.)
Page 5 of 5
P( "VIWA
This document has been developed as a guidance tool for program administration. It should not be
interpreted as constituting any contractual agreement or liability by the City or Housing and
Redevelopment Authority (HRA). The HRA may modify or divert from the guidelines where it deems
appropriate.
I Program Objectives
1. To remove substandard, functionally obsolete housing on scattered sites throughout the City
and replace with new, higher - valued housing.
2. To eliminate the blighting influence of substandard housing, thus improving residential
neighborhoods.
3. To alleviate the shortage of housing choices for families.
4. To facilitate the construction of larger three- to four - bedroom, owner - occupied homes
designed for families.
5. To facilitate the construction of multi -unit, owner- occupied homes designed to expand family
opportunities or to serve elderly residents.
These objectives will be achieved through the sale of lots by the Housing and Redevelopment Authority to
Builder /Buyer teams for the development of newly constructed homes.
Ij. Definitions
Applicant: An individual who submits an application for a Richfield Rediscovered lot. The Applicant may
be a Builder or the end Buyer. If the Applicant is a Builder, an end Buyer should be identified. If the
Applicant is the Buyer, the Applicant must submit a signed contract between the Builder and the Buyer to
build a home on the lot identified in the application.
Buyer. An individual(s) who will build, own and occupy a new housing unit in Richfield.
The Buyer will occupy the property and not offer it for rent. The Buyer may not also function as the
Builder on a Richfield Rediscovered project. The Buyer and Builder must be unrelated separate legal
entities. A speculative project by a Buyer may be considered if all other program requirements can be
met. However, neither the Buyer, the Buyer's Builder or Builder's subcontractors, or the Builder's realty
agents may occupy or purchase the property.
Buyers, unless licensed in the trade specified, may not put any sweat equity into the construction of the
foundation, wall /roof framing, shingling, exterior work, electrical /plumbing /HVAC systems or interior
carpentry.
Builder. Contractor who has signed a contract with the Buyer to build a home on the lot identified in the
application.
Contract for Private Development: A contract between the HRA and the Builder or Buyer that establishes
the conditions under which the lot will be sold and the proposed house will be developed.
Green Community Concepts Plan: A written plan indicating how the proposed development will
incorporate green building features and concepts. Priority will be given to projects that incorporate green
building features.
HRA: Housing and Redevelopment Authority in and for the City of Richfield.
Lot List: A listing of available lots for sale. Information regarding the lot location, size and sale price is
provided.
III. Program Basics
1. HRA publishes a list of available vacant lots for purchase including sale price and
development criteria.
2. Builder /Buyer team proposes a plan for a lot consistent with development criteria and
program requirements and makes an offer to purchase.
3. HRA approves lot sale.
4. Lot is sold to Builder or Buyer.
5. Builder constructs new home.
6. Projects must be completed within one year of HRA approval of the project.
IV Application Requirements
The following must be submitted for application to the program:
1. $525 application fee
An application fee must be paid at the time of application. This fee is non - refundable and
is not part of the lot price.
2. Application Form
3. Blueprints
The layout of all levels, including basement and unfinished space, must be provided.
4. Elevations
Elevations of all four sides of the house, including view of garage shall be provided.
Colored renderings may also be required.
5. Site plan
The site plan shall indicate the location of the new house, walkways and garage.
6. Landscaping plan
A landscaping plan must indicate the location and type of trees, shrubbery, flowers and
landscaping materials (e.g. rocks, mulch) and any existing trees to be preserved.
7. Detail of construction materials to be used on the project.
8. Green Community Concepts Plan
The plan should indicate what Green Community Concepts will be incorporated into the
project.
9. Construction timeline
Construction must be completed with one year of the purchase of the property.
10. Signed contract with Builder
11. Purchase agreement
If the Builder plans to purchase the lot, the application must include a valid purchase
agreement between the Buyer and the Builder for the lot to be developed.
12. Financial capability statement
A statement from a financial institution indicating willingness to provide sufficient
construction capital to complete the project must be provided.
13. Builder References
a. Five previous customers
b. Three major suppliers, one being the construction supplier
c. Building inspectors from two cities where the Builder has constructed new housing
within the past three years
14. Proof of Builder's Comprehensive General Liability with Property Damage Protection.
15. Proof of sufficient worker's compensation insurance coverage by the Builder.
16. Written warranty program
To be provided to the Buyer, which
required by Minnesota State Statute.
guarantees at a minimum, warranted repairs as
V Additional Program Requirements
1. The Applicant is expected to meet with an architectural /design consultant prior to submitting an
application. A two -hour consultation is available through the HRA at a cost of $25 to the
applicant. See the City's website ( www citvofrichfield.org for more information. This requirement
may be waived if the applicant is using an architect for the project.
2. The site will be sold to the Builder or Buyer at the fair market value as appears on the Lot List.
The HRA will not accept offers for less than the established sale price.
3. A Contract for Private Development is signed by the HRA and the Builder or the Buyer. The
Contract is a standard form which includes conditions for acquisition and development of the
property. The Contract will also establish a minimum required end -value for the property based
on construction estimates provided by the applicant. The Builder or Buyer will be expected to
agree to the terms of the Contract before the application can be scheduled on the HRA agenda.
4. All lots will have a required minimum end value that will be established in the Contract for Private
Redevelopment.
5. The lot can be sold to either the Builder or the Buyer. If the lot is sold to the Builder, the Builder
will pay cash for the lot at closing and submit a Letter of Credit or cash escrow for $10,000. The
Letter of Credit must be from a financial institution incorporated in the Twin Cities metropolitan
area. The cash escrow will be held in a non - interest bearing account. The Letter of Credit or
cash escrow will be released once the construction and landscape work are completed and a final
Certificate of Occupancy is issued.
6. If the lot is sold to the Builder and the Builder fails to complete construction as approved by the
HRA, the Letter of Credit or cash escrow may be drawn upon by the HRA. In addition, the
Contract for Private Development will contain a reverter provision, which will enable the HRA to
reclaim ownership of the property in the event of a default in the Contract. In the event that the
Builder fails to complete construction, the HRA may exercise its rights under the reverter
provision, as well as draw upon the Letter of Credit or cash escrow.
7. If the lot is sold to the Buyer, the Buyer will pay cash for the lot at closing and a $10,000
mortgage in favor of the HRA will be filed on the property. The mortgage will be in first position.
The HRA may consider subordinating its interest in appropriate cases.
8. If the lot is sold to the Buyer and the Buyer fails to complete construction as approved by the
HRA, the HRA may exercise its rights provided in the mortgage.
VI House Design and Site Development Requirements
The development of all sites shall meet the development criteria listed below, as reviewed and approved
by the HRA. To maximize the development of a given lot, the HRA reserves the right to explore all
development options without obligating the HRA to support any specific proposal, idea or solicitation.
Housing design is a critical element of the program. Siding materials, exterior fagade presentation, roof,
window, siding and building line variability, finished landscape, interior space function and use are all
important issues of design to the HRA. The design requirements were created to ensure that the homes
built on the HRA -sold lots blend in with the surrounding neighborhood and respond to the specific
concerns of the HRA.
All new houses built under the Richfield Rediscovered Program must meet the requirements of the City's
Zoning Code and additional criteria, as listed in this document.
A. New House Standards
1. New dwelling must be owner - occupied.
2. Three finished bedrooms are required.
3. Two finished bathrooms are required.
4. Two -car garage is required.
5. A full basement is required, unless the selected design results in a split -level or a garden -level
type of basement. In the case of an "accessible' house, a basement may be omitted if it would
otherwise prohibit accessible design elements.
B. Site Standards
I. After construction, the site must be fully landscaped, including plantings around the foundation.
The entire grounds shall be landscaped and be aesthetically pleasing in all seasons. Land
forms and plant materials shall be used to define the site and blend neatly with adjoining
properties. Specific lot line blending requirements may be required, as appropriate, for specific
sites.
At a minimum, the applicant must meet the "Landscaping and Screening Requirements' in the
City's Zoning Code under Section 544.03, Subd, 4, General landscaping requirements and
Subd. 5, Residential sites The code is available on the City's website:
http://www.ci.richfield.mn.0 s
To the greatest extent possible, existing trees should be preserved. Any trees removed must be
replaced (they do not have to be the same species or in the same location) and should be
labeled on the required landscape plan.
2. Utility meters shall be screened from street view and locations must be specified on plans
3. Site drainage should be accommodated on the site so that water is directed away from the new
home and the neighboring properties. Neighboring properties must not be disturbed by the
creation of drainage swales. Specific storm water management requirements may be required,
as appropriate, including the addition of gutters or on -site management for specific sites.
Construction and the finished structure must not have a detrimental impact on storm water
drainage patterns in the neighborhood.
4. All air conditioning units must be located in the rear yard of the house, or as approved by the
HRA.
C. Construction Requirements
1. Existing trees identified on the landscape plan as being preserved, must be protected during
construction. A tree wrap with board reinforcements shall be used on trees directly adjacent to
active grading and construction areas. Damaged or destroyed trees must be replaced.
2. The construction site, neighboring properties and adjacent public streets shall be kept free of
construction debris at all times.
3. No construction workers, construction equipment or construction material shall encroach upon
neighboring properties.
4. The property shall have a new sanitary service line installed to the City sanitary sewer main
consisting of schedule 40 PVC or equivalent. If there is an existing 6" sewer stub at the property
line, it must be lined with 4" schedule 40 PVC or equivalent to the City's sanitary main, and it
must include a "donut' at the end with cement.
The line must be televised after installation to ensure the following:
1. There are no obstructions in the line.
2. The PVC liner is not protruding into the City's sanitary sewer main line.
D. General Standards
1. The value of the new home must meet or exceed the minimum value specified in the Contract for
Private Redevelopment.
2. All homes in the Richfield Rediscovered Program must be stick -built or high - quality modular, new
construction.
3. Exterior materials (siding, soffit, doors and windows) should be low- maintenance and durable.
Brick, aluminum, vinyl and fiber cement siding are preferred. Natural cedar lap is acceptable if
properly stained or painted. Hardboard panels or hardboard lap siding are prohibited. Roof
valleys must have metal valleys and not be woven.
4. Unit height and mass of the new house shall be compatible with the scale of the surrounding
homes in the neighborhood.
5. Plans must present a balanced and pleasing distribution of wall, door and window areas from all
views.
6. The dominance of the garage door must be minimized through placement, architectural detail,
door design and utilization and design of windows. Garages, where the garage door faces the
street, shall not be located closer to the front lot line than the foremost facade of the principal
building facing the front property line. Garage sidewalls that face the street should appear to
contain habitable space. This can be accomplished by incorporating windows and other design
elements into the garage wall that are in character with the remainder of the dwelling. For lots
that have alley access, the garage should be oriented to access the alley.
7. All building plans must have been prepared in consultation with an architect or qualified
draftsperson. All requirements by the Building Inspections Division must be met.
8. All Richfield Rediscovered houses must meet or exceed Minnesota Energy Code requirements.
9. All new homes shall be built to provide high quality sound insulation. Recommendations for sound
insulation measures may be current sound attenuation building standards for pro located in 65 -69 and 70 -74 DNL to
zones.
9. If a variance is required to construct the proposed development, the HRA may, at its sole
discretion, choose to reject the application.
10. If the HRA accepts an application that needs a variance(s), sale of the property will be contingent
upon the applicant obtaining the necessary variance(s). The Applicant is responsible for applying
for the variance(s) at its own expense. The HRA, as owner of the property, will, however,
cooperate with the application.
E. Green Community Concepts
Priority will be given to projects incorporating the green community concepts listed below. Any
concepts the applicant would like considered during the application process should be explained
in a written plan submitted with the application. A $5,000 rebate will be provided to the Applicant
for projects that obtain certification through LEED for Homes, Minnesota GreenStar or Minnesota
Green Communities.
1. Protect and conserve water and soil. To reduce water consumption, consider the use of water -
conserving appliances, fixtures, and landscaping. Steps should be taken to minimize the loss of
soil and sediment during construction and occupancy to reduce storm -water sediment and air
pollution.
2. Minimize energy consumption. Reduce energy consumption by taking advantage of natural
heating, cooling and day lighting, and by using energy- efficient appliances, equipment and
lighting.
1 Enhance indoor environmental quality. Use non -toxic materials, ventilation and exhaust systems,
and moisture control products and systems.
4. Use environmentally - preferable materials and resources. Use locally - produced, salvaged and /or
manufactured materials, products with recycled content or from renewable sources, recyclable or
reusable materials, and low -VOC- emitting materials.
5. Reduce waste. Reduce and manage wastes generated during the construction process and
operation of buildings. If demolition occurs, sort and recycle leftover materials and debris.
VII City Review Procedure
1. Applicant reviews proposed project with HRA staff before plans are finalized.
2. Applicant submits application, plans, and application fee at least 45 days prior to the HRA
meeting.
3. An application is considered to be received when delivered personally to HRA staff in a pre-
arranged meeting. Following this meeting and upon receipt of the application fee, the lot will be
considered reserved and no additional applications will be accepted for the proposed lot while the
application is under review.
4. If an application is determined to be incomplete, the applicant will have 30 days to submit a
complete application. If a complete application is not received within 30 days, the application will
be rejected and the lot will be made available for new applications.
5. HRA staff review application to ensure conformance with House Design and Site Development
Requirements.
6. HRA staff may reject or accept an application at its sole discretion.
7, The Builder or Buyer executes a Contract for Private Redevelopment.
8. An application is determined to be complete and the Contract executed at least three weeks prior to
the HRA meeting.
g. HRA staff publishes a legal notice of the public hearing and prepares a report and
recommendation for the HRA.
10. HRA reviews application, conducts a public hearing, and takes action at the HRA meeting.
11. If approved, the Contract for Private Redevelopment is executed by the HRA.
Vlll Lot Sale to Builder or Buyer
1. Upon approval of the application by the HRA, a closing will be scheduled between the HRA and
the Builder or Buyer.
2. The HRA will prepare all statements, affidavits, documents, and general release forms required
for closing.
3. The Builder applies for a building permit prior to closing. The Builder is responsible for acquiring
the necessary building permits with the
to the plans are required by the Inspections i
Division, Richfield e pplicantnmpustt Division. changes
notify HRA staff.
4. The Applicant provides evidence to HRA staff that all requirements to proceed with construction,
as determined in the Contract for Private Redevelopment, have been met,
5. The HRA conveys the property to the Builder or Buyer by Quit Claim Deed. The site will be sold
to the Builder or Buyer at the fair market value as appears on the Lot List.
6. At closing with the Builder, the Builder provides a Letter of Credit or cash escrow for $10,000 to
the HRA.
7. At closing with the Buyer, the Buyer signs a mortgage and promissory note for $10,000 in favor of
the HRA.
8. Upon completion of the project, the Letter of Credit or cash escrow is released to the Builder or
the Buyer's mortgage is released. A Certificate of Completion is executed by the HRA, releasing
the obligations of the Contract for Private Redevelopment.
IX Program Marketing
Richfield Rediscovered program marketing is entirely at the discretion of the HRA. It may include the
following:
I . Buyer Solicitation. The HRA may market the program to potential Buyers through promotional
articles, direct mail, the Internet, or other methods as deemed appropriate. Buyers may be any
financially capable individual or household, including first -time buyers, move -up buyers or empty -
nesters.
2. Public Promotion.
a. The HRA will periodically provide information about the program through articles in city
publications, on the City's web site, on the Community Cable channel, or via press
releases to promote community awareness.
b. A public open house may be held to provide an opportunity for residents and other
interested parties to collectively view the finished homes. The Parade of Homes Fall
Showcase and Spring Preview may also accomplish this.
A program information package will be mailed to all interested participants. The information packet may
include the following:
1. Lot List
2. Richfield Rediscovered Lot Sale Procedural Guidelines
3. Application Form
4. Sample Contract for Private Redevelopment
X. Data Privacy
All information secured through the program is subject to the Data Privacy Act.
10
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: August 1, 2011
AGENDA SECTION: Business Items
NO: 7
ITEM: Purchase 3808 Johnson, Resolution 2011-
10
BACKGROUND:
ORIGINATING I EXECUTIVE
DEPARTMENT: EDA DIRECTOR
APPROVAL
BY: Sheila Cartney BY:
DATE: July 27, 2011
As part of the scattered site program staff has made an offer to purchase property at 3808 Johnson Street
for $20,000 plus closing costs; as of the time of this memo a response has not been received. This house
has been gutted to the shell, there is no plumbing, furnace, appliances, cupboards etc., the house is 456
square feet. Staff will hand out additional information and a resolution at the EDA meeting if our offer is
accepted. The Building Official has posted this property as Vacant and Abandoned.
Anoka County records show a 2012 land value of $61,000.
RECOMMENDATION: Staff recommends purchasing the property at 3808 Jolmson Street for
$20,000.
RECOMMENDED MOTION:
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: August 1, 2011
AGENDA SECTION: Business Items
NO: 8
ITEM: Purchase 4133 2` Ave, Resolution 2011-
11
BACKGROUND:
ORIGINATING
DEPARTMENT: EDA
BY: Sheila Cartney
DATE: July 27, 2011
EXECUTIVE
DIRECTOR
APPROVAL
As part of the scattered site program staff has made an offer to purchase property at 4133 2nd Street for
$22,500 plus closing costs; as of the time of this memo a response has not been received. This house has
been structurally compromised and is unfit for human occupancy; the house is 875 square feet. The
listing has it listed as "sold as is in tough shape with strong strong pet odor. Tear down condition. Value
for lot. Make offer." Staff will hand out additional information and a resolution at the EDA meeting if
our offer is accepted. The Building Official has posted this property as vacant and abandoned and
uninhabitable.
The Anoka County land value for 2012 is $54,000.
RECOMMENDATION: Staff recommends purchasing the property at 4133 2nd Street for $22,500.
RECOMMENDED MOTION:
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Of: August t, /vi
AGENDA SECTION: Business Items
NO: 9
ORIGINATING
DEPARTMENT: EDA
EXECUTIVE
DIRECTOR
APPROVAL
ITEM: Discussion on Meeting Dates
BY: Sheila Cartney
DATE: July 25, 2011
I=
BACKGROUND:
At the February 22 ° ` . EDA meeting the commission decided to temporarily change the meeting date
and times to the first Monday of each month prior to City Council work sessions at 6:30pm. At that
meeting it was decided that after six months the commission would revisit the meeting schedule and
decide if a bylaw change would be made to formally change the meeting date to the first Monday of
the month rather than the fourth Tuesday of the month. If the commission would like to change the
meeting date to the first Monday of the month staff will prepare a bylaw amendment for the
September meeting.
The theory behind the meeting date and time change is for those EDA meetings that have a short
agenda, they can be completed by the 7:00 p.m. work session start time. If there is a need fora longer
agenda, the EDA meeting would effectively consume the first thirty minutes or so of the first part of
the work session and the work session would start immediately following the EDA meeting.
On the rare occasions where a lengthy meeting is required the EDA can always call a special meeting.
A number of cities convene their EDA or HRA commissions prior to the start of a Council meeting,
with the purpose of consolidating meeting nights.
RECOMMENDATION: If the EDA would like the formally change the meeting date to the first
Monday of the month at 6:30pm, staff recommends making a motion to amend the bylaws.
RECOMMENDED MOTION:
Motion: Move to direct staff to draft a bylaw amendment to officially change the meeting date to the first
Monday of the month and the time to 6:30pm.
n tiv. I
Re: Al o, rtt,��,
The Citizens Academy is a program that may be implemented
by the City of Columbia Heights in January, 2012. The
program is designed to better inform citizens of Columbia
Heights on the inter - workings of local government. In this
program, citizens will be able to:
• •� •. • .; . • •
.� .• • ,,.
Y OUR •
z GET HANDS-ON EXPERIENCE WITH
If you are interested in becoming a participant, please sign up and
further information will be distributed to you. if you have any further
questions, please contact Jeff Sargent at (763) 706 -3673.
Community Development Department
6/10/2011
Introduction
The 2010 City of Columbia Heights Census Report is a detailed study comparing and
contrasting Census information from 2000 and 2010. The need for this study is to analyze the
information in order to determine trends that may influence future decisions made by the City
Council. It is important to have a good understanding of the types of residents in a city,
including their age, ethnicity and economic standing. This report will include analysis of the
following information:
• Population trends
• Residential Diversity
• Age
• Household Income Levels
The initial 2010 U.S. Census information has been recently updated, with more updates
due throughout the year. This report will be updated accordingly, once the U.S. Census Bureau
makes the updated information available to the public.
Population
According to the U.S. Census, the 2010 population for the City of Columbia Heights is
19,496 - about a 5% increase from the 2000 population of 18,520. There are some
explanations for the sharp increase in population. First, the 2010 population count is more
accurate. In 2000, the U.S. Census Bureau used an estimated value of population based on
statistical trends from previous years. In 2010, the city asked that the U.S. Census Bureau
make an accurate population count by conducting door -to -door surveys. The second reason for
the increase in population is the increase in the number of residential units built in the city over
the last 10 years. The Huset Park Townhomes added approximately 155 units, the New
Perspectives building added 76 units of assisted living, and the Grand Central Lofts added 10
townhomes and a 66 -unit condominium building. The third reason for the population increase is
the affordability of the housing stock in the city. Low price points attract first time homebuyers
and young families, displacing single occupants with families of three or more.
Figure 1 indicates the population trends for Columbia Heights over the last 50 years.
After an initial population spike in 1970, the population has steadily decreased until 2010, when
d
the first uptick in population occurre .
Population forecasts as depicted in the
Columbia Heights Comprehensive Plan
indicate that the surging population will
continue for the next 20 years, reaching a
population level of nearly 22,000 in the
year 2030 (Columbia Heights
Comprehensive Plan, 2010).
As the city experiences future
population growth, efforts will need to be made Figure i
in order to accommodate the needs for more
people living in the area, including upgrades in infrastructure, the upkeep of recreational parks
and trails, and retaining the quality of service from the local government level.
Residential Diversity
When determining the true necessities of any city, it is imperative to understand the ethnic
diversity in order to properly address the needs of the community. Since 2000, the City of
Figure 3
Columbia Heights has experienced a shift in the ethnicity of the city. Figures 2 and 3 compare
the differences in the major ethnic groups in the city. In 2000, Caucasians made up about 87%
of the total population, followed by African Americans (4 %), Hispanics / Latinos (3 %) and
Asians (2 %). The remaining ethnic groups comprised of roughly 4% of the population as well.
In 2010, the percentage of the Caucasian population decreased to 65% while the
percentage of the African American population increased to 13 %, the percentage of the
Hispanic / Latino population increased to 12 %, the percentage of the Asian population
increased to 5 %, and the percentage of the remaining ethnic groups increased to 5 %. Tables 1
and 2 indicate the actual population counts for each ethnic group in the comparison and also
give the specific percentages for each group.
2000 Ethnic Group
Population Total City Population
Percentage
asian
Cauc frican
16,184 18,520
87.39%
A American
Hispanic / Latino
Asian
Other
671 18,520
640 18,520
359 �— 18,520
666 18,520
3.62%
3.46%
1.94%
3.60%
Table 1
2010 Ethnic Group Population
Total City Population
Percentage
Caucasian 12,657
19,496
64.92%
African American 2,596
19,496
13.32%
Hispanic / Latino 2,319
19,496
11.89%
Asian 927
Other 997
19,496
19,496
4.75%
5.11%
Table 2
An increase in the percentage of the minority populations is an indication that special
services may need to be incorporated at the local government level to accommodate their
needs. This might include bilingual handouts, the ability to translate website content, or the
availability of a translator in critical situations.
Another way to interpret this information is by looking at the actual number of individuals
from each group that have either entered or exited the city over the last 10 years. Table 3
compares the number of people in each ethnic group in 2000 and 2010, and then indicates the
difference in the number of people over the 10 -year period.
Race
Caucasian
2000 Population 2010 Population
16,184 12,657
Difference (# of People)
-3,527
African American
671 2,596
+1,925
Hispanic / Latino
640 2,319
+1,679
Asian
359 927
+568
Other
666 997
+331
Table 3
As portrayed in Table 3, the only population that experienced a decline in the total number of
people was the Caucasian group, with a decrease of over 3,500 residents.
Age
Figure 4 compares number of people in 2000 and 2010 in specific age groups, and
Figure 5 indicates the percentage change of the population in each age group. The largest
Figure 4
percentage increases were in the "Under 5 Years" population, with a 1.98% increase, and the
"25 to 34" age group, with a 2.01 % increase. The largest decreases were in the "35 to 44" age
group with a -2.83% decrease and in the "65 to 74" age group with a -2.21 % decrease.
The nearly 2% increase in children under the age of 5 supports the idea that young
families are moving into the city and supplanting the single- occupant homeowners. The other
trends seen in Figure 5 depict a normal life cycle of the population over a 10 -year period.
Figure 5
People in the "35 to 44" age group saw a 2.83% decrease in population, but the obvious
explanation is that those people aged, as evidenced in the total percentage increase in the "45
to 54" and "55 to 64" age groups of 2.4 %. The decreases in the "65 to 74" and 75 to 84" age
groups could be attributed to deaths or seniors moving into adult care facilities outside the city.
Tables 4 and 5 show the breakdown of the various age groups for 2000 and 2010, respectively.
2000
Age Group
2000 Population
Total Population
Percentage
Under 5 years
995
18,520
5.37%
5 to 9 years
1,097
18,520
5.92%
10 to 14 years
1,105
18,520
5.97%
15 to 19 years
1,078
18,520
5.82%
20 to 24 years
1,170
18,520
6.32%
25 to 34 years
2,663
18,520
14.38%
35 to 44 years
2,897
18,520
15.64%
45 to 54 years
2,340
18,520
12.63%
55 to 59 years
878
18,520
4.74%
60 to 64 years
842
18,520
4.55%
65 to 74 years
1,670
18,520
9.02%
75 to 84 years
1,325
18,520
7.15%
85 years and older
460
18,520
2.48%
Table 4
2010
Age Group
2010 Population
Total Population
Percentage
Under 5 years
1,434
19,496
7.36%
5 to 9
1,258
19,496
6.45%
10 to 14
1,072
19,496
5.50%
15 to 19
1,109
19,496
5.69%
20 to 24
1,143
19,496
5.86%
25 to 34
3,196
19,496
16.39%
35 to 44
2,498
19,496
12.81%
45 to 54
2,703
19,496
13.86%
55 to 59
1,153
19,496
5.91%
60 to 64
909
19,496
4.66%
65 to 74
1,328
19,496
6.81%
75 to 84
1,119
19,496
5.74%
85 years and older
574
19,496
2.94%
Table 5
In order to understand the impact of Tables 4 and 5, it might be imperative to look at the
increases and decreases of the actual number of individuals in each age group. Table 6
outlines the change in population for each group.
Age Group 1
2000 Population
2010 Population
Difference (# of People)
Under 5 years
995
1,434
+439
5 to 9
1,097
1,258
+161
10 to 14
1,105
1,072
-33
15 to 19
20 to 24
25 to 34
35 to 44
45 to 54
1,078
1,170
2,663
2,897
2,340
1,109
1,143
3,196
2,498
2,703
+31
- 27
+533
-399
+363
55 to 59
60 to 64
65 to 74
75 to 84
85 years and older
878
842
1,670
1,325
460
1,153
909
1,328
1,119
574
+275
+67
-342
206
+114
Table 6
Given the unequal distribution of the age ranges, staff has broken down the age groups
even further to Minors (0 to 19 years), Adults (20 to 54 years) and Seniors (55 and older), to
give a better representation of the age group comparisons. Figures 6 and 7 compare the 2000
and 2010 percentage of population in each age group. As indicated by these charts, the
2000 Minors, Adults and Seniors
Figure 6
2010 Minors, Adults, and Seniors
Figure 7
percentage of seniors decreased by 2 %, the percentage of minors increased by 2% and the
percentage of adults remained unchanged. The breakdown depicting the actual numbers of
people in each category for both 2000 and 2010 can be seen in Tables 7 and 8.
2000
Age Group
Population
Total Population
Percentage
0 to 19 years
4,275
18,520
23.08%
20 to 54 years
9,070
18,520
48.97%
55 and older
5,175
18,520
27.94%
Table 7
2010
Age Group
Population
Total Population
Percentage
0 to 19 years
4,873
19,496
24.99%
20 to 54 years
9,540
19,496
48.93%
55 and older
5,083
19,496
26.07%
Table 8
The 2010 U.S. Census shows that the median age of residents in Columbia Heights is
36.9 years, compared to the 2000 median age of 39.0 years old. The decrease in median age
is an indication that there are more families with young children moving into the city, as also
evidenced by the 439 person increase in population of children less than 5 years of age.
The 2010 U.S. Census is continually updated throughout the year. Once more
information is available regarding the City of Columbia Heights, this report will be updated.
COUNTY OF ANOK
PROPERTY RECORDS AND TAXATION DIVISION
GOVERNMENT CENTER • 2100 3RD AVENUE • ANOKA, MN 55303
FAX (763) 323 -5421
• Property Assessment
• Property Records and Public Service
• Property Tax Accounting and Research
July 18, 2011
Ms. Patricia Muscovitz, City Clerk
City of Columbia Heights
590 — 40 °i Avenue NE
Columbia Heights, MN 55421
Dear Ms. Muscovitz:
A Y
sQ,
The enclosed is a list of properties situated within the City of Columbia Heights that forfeited to
the State of Minnesota, in Trust, on July 18, 2011. The Property Tax Administrator as required
by Sec. 282.07 of Minnesota Statutes has cancelled all taxes and special assessments and you
should make note in your records accordingly.
New special assessments will be considered after forfeiture specials and will not be billed. Any
specials assessed prior to forfeiture, but prorated out over a number of years, are also forfeited.
Any further certification on these parcels should give the date of adoption of the assessment.
This will allow the Property Tax Administrator to determine whether the assessment was adopted
before or after forfeiture.
If you have any questions, please contact Eaman Awad at 763 - 323 -5507.
Sincerely,
Sharon S. Kosnopfal
Delinquent Tax Specialist
763 - 323 -5443
Enclosure
Affirmative Action / Equal Opportunity Employer