HomeMy WebLinkAbout2011 Adopted Budget Book
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Introduction.......................................................................................................................1
Principal City Officials.......................................................................................................3
Geographical Location......................................................................................................5
City Manager’s 2011 Budget Message.............................................................................7
úçøõ÷è éçïïûêã
Changes in Tax Levy......................................................................................................13
Tax Levies Payable 2003-2011.......................................................................................15
Cumulative LGA Lost......................................................................................................17
LGA and Tax Levy History..............................................................................................19
Total Tax-Supported Budgets.........................................................................................21
Where Your Property Taxes Go......................................................................................23
Summary of Personnel by Department, 2008-2011........................................................25
Resolution.......................................................................................................................27
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Summary
Expenditures by Functional Area....................................................................................29
Revenues by Source.......................................................................................................31
General Fund, Library Fund, and EDA Revenue............................................................33
General Fund and Library Fund Expenditures by Classification.....................................35
General Fund, Library Fund, and EDA Comparison of Expenditures & Revenues.........37
DEPARTMENT BUDGETS
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...............................................................................................................39
Mayor-Council (101-41110).................................................................................45
City Manager (101-41320)..................................................................................46
City Clerk (101-41410)........................................................................................47
Assessing (101-41550).......................................................................................48
Legal (101-41610)...............................................................................................49
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.............................................................................................51
Protective Services (201-42400).........................................................................57
Community Development Administration (201-46310)........................................58
Economic Development Authority (204-46314)...................................................59
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...........................................................................................................................61
Finance (101-41510).........................................................................................67
Water Administration (601-49440)......................................................................68
Sewer Administration (602-49490)......................................................................69
Storm Sewer Administration (604-49690)...........................................................70
Information Systems (720-49980).......................................................................71
Information Systems Imaging (720-49981).........................................................72
Information Systems Internet (720-49982)..........................................................73
Data Processing Capital Equipment (437-49980)………………………………….74
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.............................................................................................................75
Fire (101-42200)..................................................................................................81
Property Inspections (101-42300)……………………………………………………82
Emergency Management (101-42500)................................................................83
Weed Control (101-43260)..................................................................................84
Capital Equipment-Fire (431-42200)...................................................................85
Capital Equipment-Fire (439-42200)...................................................................86
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…………………………………………………………………………87
General Government Buildings (101-41940)……………………………………….93
Recognition/Special Events (101-45050)…………………………………………...94
Contingencies (101-49200)…………………………………………………………..95
Transfers (101-49300)………………………………………………………………...96
Cable Television (225-49844)………………………………………………………..97
Capital Improvement Gen Gov Building (411-41940)……………………………..98
Capital Improvement Gen Gov Building – Murzyn Hall (411-45129)…………….99
Capital Improvement Gen Gov Building – Library (411-45500)………………..100
Community Center (418-45130)……..................…………………………………101
ðÓÚÊÛÊÃ
..........................................................................................................................103
Library (240-45500)...........................................................................................109
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.............................................................................................111
Top Valu I (609-49791).....................................................................................117
Top Valu II (609-49792)....................................................................................118
Heights Liquor (609-49793)...............................................................................119
Non-Operating (609-49794)..............................................................................120
ìÍÐÓÙ× ø×ÌÛÊÈÏ×ÎÈ
.......................................................................................................121
Police (101-42100)............................................................................................127
Animal Control (101-42700)..............................................................................129
Community Programs (270-42160)...................................................................130
Police Capital Equipment (431-42100)..............................................................131
ìÇÚÐÓÙ åÍÊÑÉ
..............................................................................................................133
Public Works Personnel (101-43000)................................................................143
Engineering (101-43100)...................................................................................144
Streets
Streets (101-43121)...............................................................................145
Street Lighting (101-43160)...................................................................146
Traffic Signs & Signals (101-43170)......................................................147
Sanitation
Tree Trimming (101-46102)...................................................................148
Dutch Elm Sanitation (101-46103).........................................................149
Parks (101-45200).................................................................................150
Engineering Capital Equipment (431-43100).........................................151
Parks Capital Equipment (431-45200)...................................................152
Streets Capital Equipment (431-43121)................................................153
Capital Equipment – Tree Trimming (431-46102).................................154
State Aid Maintenance (212-43190)......................................................155
Water Utility
Source of Supply (601-49400)...............................................................156
Distribution (601-49430)........................................................................157
Water Non-Operating (601-49449)........................................................158
Water Capital Equipment (433-49449)..................................................159
Sewer Utility
Collections (602-49450).........................................................................160
Disposal (602-49480)............................................................................161
Sewer Non-Operating (602-49499).......................................................162
Storm Water Utility (604-49650)............................................................163
Storm Water Non-Operating (604-49699).............................................164
Sewer Capital Equipment (432-49499)..................................................165
Solid Waste and Recycling
Refuse Disposal (603-49510)................................................................166
Refuse Collection (603-49520)..............................................................167
Recycling (603-49530)..........................................................................168
Hazardous Waste (603-49540).............................................................169
Capital Improvements
State Aid Construction (402)..................................................................170
Parks Community Center (412-45130)…………………………………….171
Parks Capital Improvement (412-45200)...............................................172
Infrastructure (430-46323).....................................................................173
Traffic Signs (431-43170)………………………………………………… 174
Water Construction (651).......................................................................175
Sewer Construction (652)......................................................................176
Storm Sewer (438-49699).....................................................................177
Storm Sewer Construction (653-49699)................................................178
Central Garage (701-49950).............................................................................179
Capital Improvement –Garage (411-49950)......................................................180
Capital Equipment – Garage (434-49950).....................................................181
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...............................................................................................................183
Administration (101-45000)...............................................................................189
Youth Athletics (101-45001)..............................................................................190
Adult Athletics (101-45003)...............................................................................191
CHASE (101-45004).........................................................................................192
Traveling Athletics (101-45005)........................................................................193
Trips & Outings (101-45030).............................................................................194
Senior Citizens (101-45040)..............................................................................195
Murzyn Hall (101-45129)...................................................................................196
Gym Fund (101-45130) ……………………………………………………………197
FINANCIAL RESOURCES FOR OPERATING BUDGET.........................................................199
ø÷úè é÷êæóù÷ úçøõ÷è
Bonds (315-639)...........................................................................................................201
éçììð÷ï÷îèûêã óîöíêïûèóíî
Total Personnel, 2008-2011..........................................................................................202
Community Profile.........................................................................................................207
Glossary of Terms.........................................................................................................209
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The City of Columbia Heights operates under a home rule charter/City Manager form of government. All policy
decisions and legislative activities are the responsibility of the City Council, but the administrative duties are
delegated to the City Manager. One of the many administrative duties of the City Manager is to prepare an
annual budget for approval by the City Council.
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Over the years, the budget has been prepared in several different formats. Each evolution of the budget
document has been designed and intended to provide the best possible information to the City Council and the
general public in the most user-friendly format. In 1998 the budget document format was significantly revised
Associations (GFOA) recommendations for budget presentations.
to follow the Government Finance Officers
Financial information is presented in more of a summary format, with a large number of graphics and narrative
information to explain the budget and the major highlights. The goal of GFOA in developing this type of format
is to have a document that is more readily understandable and usable by the general public.
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Beginning in May of each year department heads start the preparation of their budget request for the next
calendar year. The budget process starts with the Finance Department providing budget preparation
worksheets in an electronic format to all departments along with a budget preparation manual to prepare their
draft proposed budgets for the upcoming year. Once the departments have completed the worksheets, they
are returned to the Finance Department electronically and in a printed, paper format that has been signed by
the appropriate department or division head. The Finance Department then reviews and assembles all of the
data into the budget document. The draft budget document is then returned to each department for proofing
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and final changes. The Finance Department then prepares a final proposed budget for the City Manager
review. The City Manager spends approximately one month reviewing the budget document and, together with
the Finance Director, meets with all division/department heads to review their budgets and proposed City
Manager changes. Once this process is complete, the City Manager submits his final budget modifications to
the Finance Department, which then prepares and assembles a final City Manager recommended budget with
graphics and summary information to go along with the budget detail. Once this is completed it is reviewed by
division/department heads and submitted to the City Council. The Council reviews the budget with the City
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a proposed budget and tax
Manager and Finance Director to prepare the proposed budget. By September 15
th
, the County sends a notice to each taxpayer indicating the
levy is certified to Anoka County. By November 24
th
proposed property tax increase and the date of each tax districts budget hearing. Between November 29 and
th
December 20, the Council holds a public hearing on the proposed budget. After the hearing, the Council
approves the proposed budget and next years proposed property tax levy, which is necessary to finance the
approved budget. The City Treasurer then certifies the levy and the budget to Anoka County. The County
collects the property taxes on behalf of the City.
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s format for the annual budget consists of three basic sections: Operating Budgets, Capital Budgets,
The City
and Debt Service Budgets. Each of the budgetary sections is comprised of funds. A fund is defined as an
independent fiscal and accounting entity with a self-balancing set of accounts and resources that are dedicated
for a specific purpose. The revenue and expenditure accounts for each fund are listed within each budget
section. Expenditure accounts within the funds that comprise the Operating Budget are grouped by functional
areas of the City. This is a significant improvement since, for example, all police functions, whether they are
grant funds, general funds, or other areas, are grouped together so that when the City Council or citizens
review the police section of the budget, they can see the total Police Department expenditures. This same
theory holds true for Administration, Finance, Public Works, Recreation, Community Development, and Fire.
Under the new format, everything is grouped by functional area, with a summary by fund. Within each of these
functional areas, budgets and expenditures are classified by five major categories: Personal Services,
Supplies, Other Services & Charges, Capital Outlay, and Contingencies & Transfers.
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Personal Services: Accounts for all costs for employees of the City, including salaries, over-time, PERA
and FICA contributions, workers comp, hospitalization, and other benefits.
Supplies: Includes all consumable items such as office, computer, janitorial, and program supplies. Also
included are minor office equipment, uniforms, protective clothing, library materials, vehicle parts, gas, oil
and lubricants, and cost of goods purchased for resale, including the Metropolitan Council sewer charges,
water purchased from Minneapolis, and refuse/recycling charges for disposal.
Other Services & Charges: This is the catchall for all items not included in Personal Services, Supplies,
and Capital Outlay. It covers such services as liability insurance, utility services, repair and maintenance
costs, educational, training and conference costs, telephone, postage, out of town and local travel
expense, advertising, and all contracted services such as legal fees, auditing fees, and other expert and
professional contracts.
Capital Outlay: Covers all equipment, furniture, and major improvements to buildings. Most individual
items or expenses need to exceed $1,000 each to fall under this classification. Generally speaking, if the
cost were less than $1,000 per item, it would fall under the Supplies classification.
Contingencies & Transfers: Covers contingencies, which is a budget item covering unknown or
unexpected expenses in addition to transfers, which are amounts of money that are budgeted in one fund
to be transferred to another fund to cover expenditures.
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ùóèã íö ùíðçïúóû ô÷óõôèé ïóîî÷éíèû
ìêóîùóìûð ùóèã íööóùóûðé
DECEMBER 2010
ùóèã ùíçîùóð
GARY L. PETERSON, MAYOR
Term expires 01-07-2013
BRUCE NAWROCKI, COUNCIL MEMBER ROBERT A. WILLIAMS, COUNCIL MEMBER
Term expires 01-07-2013 Term expires 01-07-2013
TAMMERA DIEHM, COUNCIL MEMBER DONNA SCHMITT, COUNCIL MEMBER
Term expires 01-05-2015 Term expires 01-05-2015
ùóèã ïûîûõ÷êóûð éèûöö
EmployeePositionDate Appointed
Walter FehstCity ManagerJuly 8, 1996
M. Rebecca LoaderLibrary DirectorJuly 31, 1978
William ElriteFinance Director/City ClerkSeptember 28, 1981
Linda MageeAssistant to the City ManagerOctober 18, 1982
Gary GormanFire ChiefApril 25, 2005
Scott Nadeau Police ChiefApril 21, 2008
Scott Clark Community Development DirectorDecember 10, 2007
Keith WindschitlRecreation DirectorAugust 4, 1997
Kevin HansenCity Engineer/Public Works DirectorDecember 1, 1997
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The budget message and document have been put together to comply with the City Charter and state
statute requirements for providing budget information and adopting a proposed budget and proposed
tax levy. Under state statutes the City of Columbia Heights must adopt a proposed budget and a
proposed tax levy and certify it to the County Auditor’s office prior to September 15. The City then
has until December 28, to adopt and certify a final budget and levy to the County Auditor’s office. The
final levy can be less than the proposed levy but it cannot be greater than the proposed levy. Based
on this, staff traditionally recommends establishing a proposed levy that is adequate to cover
budgetary needs with the understanding that as the budget process is finalized, the City Council has
the opportunity to reduce the final property tax levy.
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The City of Columbia Heights budget is prepared and distributed in a format that includes useful
narrative information that highlights department activities, objectives, and budget summary. This
format is designed to provide the user of the budget with a more descriptive narrative explaining the
highlights of the budget. Under this format the budget is broken down into ten functional areas and is
prepared with a narrative budget message for each of these areas. When the City Council meets
with the various departments, a detailed budget workbook will be distributed to the Council for each of
the functional areas. The workbook is intended for utilization during the work session to provide more
detail for each individual budget. At the end of the City Council budget review process, a summary of
the budget will be assembled for distribution to the public at the City’s budget hearing, which is
generally at the first City Council meeting in December.
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Budget Highlights
The budget has followed a very conservative trend for several years and has not kept up with inflation
due to cutbacks in local government aid (LGA). With no significant new revenue sources, it has been
difficult for the City of Columbia Heights to maintain cost of living increases within the budget and
impossible to increase the budget to provide expanded services to residents. Some services have
actually been reduced due to decreased revenue and inflation. The current situation began in 2003
when the state reduced LGA to cities to offset the state budget deficit. The following chart shows the
effect the reductions have had on State Aid to the City.
The chart shows the actual LGA received for 2003 through 2009. The LGA shown for 2010 is net of
the LGA and MVHC reductions and 2011 shows the anticipated LGA that is included in the budget.
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Property Taxes
Since 2003 and as a direct result of the large reduction in LGA, it was necessary to increase property
taxes. As part of the 2004 budget process, the City Manager developed a three-year strategy that
involved sizeable property tax increases in 2004 and 2005 followed by much smaller property tax
increases in 2006 and 2007. In 2004 the City’s property tax levy increased by $629,276. This was
followed by a property tax increase of $655,277 in 2005. In 2006 the increase dropped significantly to
$245,000. In 2007, due to the increase the City received in LGA, the tax increase was $153,076 or
an increase in our levy of 2.41%. In 2008 the proposed operating levy increased by $416,282 or
6.40%. In addition to this, the City sold street infrastructure improvement bonds in 2007. The
principal and interest levy for these bonds was $128,475, bringing the total levy increase to $544,757
or 8.38%. In 2009 the proposed operating levy increases by $297,222 or 4.30%. In addition to this,
the City of Columbia Heights sold bonds for a new public safety building. The bond levies increased
the total levy by $359,771 or an addition of 5.03% for a total levy increase of $785,468, or 9.33%. In
2010 the operating levy increased by $838,025 or 11.62% to make up for lost aid and the bond levies
increased by $535,037 which is 6.64% of the total general fund levies, primarily for the Public Safety
Building and energy improvements to Murzyn Hall. In 2011 the City Manager proposed a general
operating levy of $8,567,142 and a Debt Service Levy of $1,024,618.The City Council on a 4 to 1
vote reduced the proposed levy by $350,000 for a net property tax levy of 3.87%. Councilmember
Nawrocki voted against adopting the reduced levy.
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It should be noted that the effect on individual property tax bills will vary greatly. One of the main
factors for this is now each property value increased or decreased in comparison to the total property
value increase or decrease for the City. As property values fluctuate, some residents could actually
see a reduction in property taxes in 2010 while other individuals’ bills will go up proportionately if their
property change was not proportionate to the citywide change in value. The following chart shows
the city’s property tax levies for the last seven years for the Library, EDA and General Fund and the
total decrease or increase in the property tax levy for these years.
Computation of Property Taxes
The State of Minnesota has established a very complex formula for how property tax levies are
distributed to residential and commercial properties. The formula involves several factors, from
homestead credits to an area-wide tax on commercial property that is shared and distributed to
communities that have a limited commercial base. However, from community to community the
single most important factor in the distribution of property tax levies to individual properties is the ratio
of the value of your property compared to the total value of the property in your taxing district. For
example, in Columbia Heights the portion of the City’s levy that appears on each individual property
tax statement is in direct relationship to the value of that property compared to the total value of
property in the City of Columbia Heights. This factor makes it virtually impossible to compare taxes
on properties of the same value from community to community as you need to factor in the total value
of all property in each community. It should be clear that a $200,000 home in Columbia Heights
would not have the same ratio to the total community value as a $200,000 home in Blaine or Coon
Rapids. Subsequently, the distribution of the City tax levy for a $200,000 home in Columbia Heights
would be different than the distribution of the tax levy for a $200,000 home in Blaine or Coon Rapids.
In addition to this, the appraised value of homes in Columbia Heights is different. A home in
Columbia Heights that is appraised at $200,000 would very likely have a very different appraisal value
in Blaine or Coon Rapids. The bottom line is that it is impossible to compare taxes from one
community to another on the exact value of a home. A much more accurate method is to compare
what the taxes are on an average-value home in each community. When this type of tax comparison
is utilized, Columbia Heights consistently comes out as being one of the lowest taxed communities in
the metropolitan area. In addition to this the services provided by the various cities make it even
more difficult to compare individual property taxes. For example, in Columbia Heights the Library levy
is shown under the city levy. In all other cities in Anoka County the Library levy is shown under the
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county levy. Likewise, comparing Columbia Heights levy to cities that do not have a full-time fire
department or cities that do not provide first responder medical services is not doing a realistic
comparison. When comparing Columbia Heights levy to other cities it is important to consider the
service level provided to the residents. Reducing Columbia Heights service level would be the
easiest way to reduce the tax levy.
Major Revenue Sources
The two major revenue sources for the City of Columbia Heights are LGA and our property tax levy.
The following chart reflects the shifting that has occurred with the reduction in state LGA over the past
years making the City more reliant on our property tax levy for revenue. As you can see from the
chart, in 2003 the City of Columbia Heights was certified to receive $2,651,999 in LGA and our
property tax levy was $4,817,984 for a total of $7,469,983. For the next three years, 2004, 2005 and
2006, LGA continued to decline and the levy portion of our revenue continued to increase. However,
even for 2006 our total combined revenue from these two sources was less than it was in 2003. As
you can see from the chart, 2007 is the first year where our combined LGA and property tax levy
exceeded where we were at in 2003. This trend of slight increases in budgeted revenue continued
through 2009. In 2008 and 2009 the revenue goal was not attained because of the Governor’s
unallotment of $338,868 in 2008 and $302,379 in 2009. In 2010 due to the projection of a significant
decrease in LGA the total revenue drops below the 2009 level. This has necessitated
the City of Columbia Heights to operate under a very tight budget and absorb inflation into these
smaller budgets.
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12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
200320042005200620072008200920102011
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Significant Highlights on Expenditures
The following chart shows what the City Council and staff have actually accomplished in maintaining
a very conservative budget over the last six years. As you can see from this chart, the budget for tax-
supported funds, the General Fund, Library Fund, and EDA Fund, in 2003 was $9,719,781. The
budget saw a major reduction to $8,948,853 in 2004. Since 2004 there have been additions made to
the Police and Fire departments and other inflationary factors that bring us to a budget of $9,535,729
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in 2007, which is still $184,000 less than the budget for 2003. 2008 is the first year of noticeable
budget growth, where the budget actually exceeds the 2003 budget. Highly conservative budgeting
has continued throughout 2010. Considering the inflation rate over the last seven years, this has
been a major accomplishment--to maintain services to residents, absorb all inflationary costs, and
maintain a low budget. In 2009, 2010 and 2011 the operating budget has seen some minimal growth.
This is primarily due to increasing the number of sworn police officers to 28 and the additional
operating expense incurred with the new Public Safety Building.
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12,000,000
11,000,000
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
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The above narrative should provide an overview of the most salient changes and assumptions
included in the budget. The property tax increase for 2009 was the start of the City’s financial
recovery from the significant losses of state aid that started in 2003. The 2009 levy allowed the 2009
budget to increase slightly above the 2003 budget. In 2009 the City established a four-year financial
plan that limits budget growth to 1% in 2011 and 2% in 2012 and 2013. It is worth noting that these
increases were far below the inflation rate so in reality the City of Columbia Heights is operating on a
budget that has not kept up with inflation and is far below the 2003 budget.
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8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
200320042005200620072008200920102011
4,243,8304,928,7105,578,7375,784,253 5,839,734 6,286,574 6,560,902 7,229,778 7,724,711
General Fund
433,585433,585438,835478,319 519,981 551,699 573,215 738,393 757,620
Library Fund
140,56984,96584,96584,965 140,898 78,622 80,000 83,971 84,811
EDA
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èûä ð÷æó÷é ìûãûúð÷
ûØÍÌÈ×ØûØÍÌÈ×ØûØÍÌÈ×ØûØÍÌÈ×ØûØÍÌÈ×ØûØÍÌÈ×ØûØÍÌÈ×ØûØÍÌÈ×ØûØÍÌÈ×Ø
General Fund4,243,8304,928,7105,578,7375,784,2535,839,7346,286,5746,560,9027,229,7787,724,711
Library433,585433,585438,835478,319519,981551,699573,215738,393757,620
EDA140,56984,96584,96584,965140,89878,62280,00083,97184,811
èÍÈÛÐ ð×ÆÃ
MARKET VALUE (PAYABLE 2005)74,400
MARKET VALUE (PAYABLE 2006)85,600
MARKET VALUE (PAYABLE 2007)98,400
MARKET VALUE (PAYABLE 2008)188,700
MARKET VALUE (PAYABLE 2009)187,700
MARKET VALUE (PAYABLE 2010)180,000
MARKET VALUE (PAYABLE 2011)166,400
CountyCitySchoolOtherTotal
2005 Taxes15122016620557
2006 Taxes17725113223583
2007 Taxes20628227025783
2008 Taxes531720542871,881
2009 Taxes530801664952,090
2010 Taxes562926665982,251
2011 Taxes591918553932,155
Amount of Increase 2010/201129(8)(112)(5)(96)
MARKET VALUE (PAYABLE 2005)119,300
MARKET VALUE (PAYABLE 2006)137,200
MARKET VALUE (PAYABLE 2007)157,800
MARKET VALUE (PAYABLE 2008)175,900
MARKET VALUE (PAYABLE 2009)179,400
MARKET VALUE (PAYABLE 2010)162,300
MARKET VALUE (PAYABLE 2011)149,400
CountyCitySchoolOtherTotal
2005 Taxes309450306401,105
2006 Taxes355502255461,158
2007 Taxes403552475501,480
2008 Taxes487660501801,728
2009 Taxes502758631901,981
2010 Taxes496818592871,993
2011 Taxes519806491811,896
Amount of Increase 2010/201122(12)(102)(5)(96)
MARKET VALUE (PAYABLE 2005)160,800
MARKET VALUE (PAYABLE 2006)182,700
MARKET VALUE (PAYABLE 2007)192,600
MARKET VALUE (PAYABLE 2008)194,000
MARKET VALUE (PAYABLE 2009)194,100
MARKET VALUE (PAYABLE 2010)177,400
MARKET VALUE (PAYABLE 2011)159,300
CountyCitySchoolOtherTotal
2005 Taxes457666437591,619
2006 Taxes512724364661,666
2007 Taxes519711595641,889
2008 Taxes550745559901,944
2009 Taxes552834735542,174
2010 Taxes552910654962,213
2011 Taxes561871527882,047
Amount of Increase 2010/20119(39)(127)(8)(166)
MARKET VALUE (PAYABLE 2005)240,000
MARKET VALUE (PAYABLE 2006)268,100
MARKET VALUE (PAYABLE 2007)258,400
MARKET VALUE (PAYABLE 2008)296,000
MARKET VALUE (PAYABLE 2009)266,100
MARKET VALUE (PAYABLE 2010)238,300
MARKET VALUE (PAYABLE 2011)238,300
CountyCitySchoolOtherTotal
2005 Taxes7391,077687962,599
2006 Taxes8061,1415681042,618
2007 Taxes7371,011822912,661
2008 Taxes9031,2258851493,162
2009 Taxes7961,2049761433,119
2010 Taxes7781,2829051363,100
2011 Taxes8971,3948151413,246
Amount of Increase 2010/2011119112(89)5146
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ïê
ùÇÏÇÐÛÈÓÆ× ðõû ðÍÉÈ
ù×ÊÈÓÖÓ×Ø ðõûðÍÉÈ ðõû
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ïè
ðõû ÛÎØ èÛÄ ð×Æà ôÓÉÈÍÊÃ
LGATax Levy
10,300,000
9,300,000
8,300,000
7,300,000
6,300,000
5,300,000
4,300,000
3,300,000
2,300,000
1,300,000
300,000
2003200420052006200720082009200920102011
Revised
ê×ÆÓÉ×Ø
ðõû
èÛÄ ð×ÆÃ
èÍÈÛÐ
ïç
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îð
èÍÈÛÐ èÛÄ éÇÌÌÍÊÈ×Ø úÇØÕ×ÈÉ
õ×Î×ÊÛÐ öÇÎØ ðÓÚÊÛÊà öÇÎØ ÷øû öÇÎØ
11,200,000
10,950,000
10,700,000
10,450,000
10,200,000
9,950,000
9,700,000
9,450,000
9,200,000
8,950,000
8,700,000
8,450,000
8,200,000
7,950,000
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îî
åô÷ê÷ ãíçê ìêíì÷êèã èûä÷é õí
ìÛÃÛÚÐ×
Miscellaneous
6%
County
28%
City
46%
School
20%
åô÷ê÷ ãíç ìêíì÷êèã èûä÷é õí
ìÛÃÛÚÐ×
Miscellaneous
6%
City
County
48%
31%
School
15%
îí
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îì
ùóèã íö ùíðçïúóû ô÷óõôèé
éçïïûêã íö ì÷êéíîî÷ð úã ø÷ìûêèï÷îè
úçøõ÷è÷ø öçððèóï÷ ì÷êïûî÷îè ÷ïìðíã÷÷é
ûØÍÌÈ×ØûØÍÌÈ×ØûØÍÌÈ×ØûØÍÌÈ×Ø
Administration4444
Community Development7755
Finance8889
Fire9988
Information Systems2223
Library5555
Liquor6666
Police33343234
Public Works30303130
Recreation5555
èÍÈÛÐ 109110106109
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îê
îé
îè
ûÐÐ úÇØÕ×ÈÛÊà öÇÎØÉ
÷ÄÌ×ÎØÓÈÇÊ×É Úà öÇÎÙÈÓÍÎÛÐ ûÊ×Û
úÇØÕ×È
Administration
944,214
Recreation
Debt Service
844,754
2,625,900
Community
Development
653,074
Finance
1,476,810
Public Works
8,952,942
Fire
1,383,551
General
Government
1,423,316
Public Works
General fund
Library
2,288,388
807,970
Liquor
Police
1,615,330
3,760,968
îç
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íð
ûÐÐ úÇØÕ×ÈÛÊà öÇÎØÉ
ê×Æ×ÎÇ× Úà éÍÇÊÙ×
úÇØÕ×È
Transfers In &
Non Revenue
Receipts
Net Income
373,559
Liquor
2,367,600
Taxes
8,567,142
Utility Sales
5,892,519
Miscellaneous
License &
217,950
Permits
412,300
Governmental
Revenue
961,147
Fines &
Charge for
Forfeits
Services
148,000
608,350
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éÍÇÊÙ×É ÍÖ õ×Î×ÊÛÐ öÇÎØ
ðÓÚÊÛÊà öÇÎØ ÷øû ê×Æ×ÎÇ×
úÇØÕ×È
èÊÛÎÉÖ×ÊÉ
îÍÎ ê×Æ
íÈÔ×Ê
ùÔÛÊÕ× ÖÍÊ
é×ÊÆÓÙ×É
óÎÈ×Ê
ÕÍÆ×ÊÎÏ×ÎÈÛÐ
èÛÄ×É
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íì
õ×Î×ÊÛÐ öÇÎØ ðÓÚÊÛÊà ÷øû
÷ÄÌ×ÎØÓÈÇÊ×É Úà ùÐÛÉÉÓÖÓÙÛÈÓÍÎ
úÇØÕ×È
Contingencies
& Transfers
4%
Capital Outlay
1%
Other Services
& Charges
17%
Supplies
6%
Personal
Services
72%
íë
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íê
íé
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íè
Citizens
City Council
Charter Commission Planning & Zoning Commission
Economic Development Authority Telecommunications Commission
Library Board Traffic Commission
Park & Recreation Commission Housing & Redevelopment Authority
Legal
City Manager
Assistant to the City
RecreationManager / Human
Resources Director
Administrative
City ClerkAssistant – Human
Resources
Imaging
Technician
(PT)
Community
PoliceFireLibraryPublic WorksFinance
Development
íç
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ûøïóîóéèêûèóíî
÷äì÷îøóèçê÷ éçïïûêã
1,000,000
800,000
600,000
400,000
200,000
0
2008200920102011
Personal ServicesSupplies
Other Services & ChargesCapital Outlay
Contingencies & Transfers
ìï
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ìî
City of Columbia Heights, Minnesota
BUDGET 2011
ûØÏÓÎÓÉÈÊÛÈÓÍÎ ê×Æ×ÎÇ×
Legal City
Mayor-CouncilCity ManagerAssessingServicesClerk
101101101101101
ê×Æ×ÎÇ×
31010Current Ad Valorem111,453272,37098,862105,61754,734
31013Six Cities Watershed00000
31014Area-Wide Taxes20,49850,09418,18219,42510,066
33401Local Government Aid7,26717,7566,4456,8853,568
33402Property Tax Relief-Homestead3,1587,7232,8032,9951,552
33405PERA Increase Aid353869315337175
34107Special Assessment Searches005000
35101Court Fines00050,0000
36210Interest on Investments1,2483,0491,1071,182613
36219Change In Fair Value290708257275142
39207Admin Overhead-Comm. Dev.09,948000
39210Admin Overhead-Library01,989000
39212Admin Overhead-Cable TV019,551002,117
39213Administration Overhead - EDA09,948000
39214Admin Overhead-Liquor Fund04,974000
39215Admin Overhead-Water Fund04,974000
39216Admin Overhead-Sewer Fund03,316000
39217Admin Overhead-Refuse Fund02,487000
39218Admin Overhead-Recycling02,487000
èÍÈÛÐ ê×Æ×ÎÇ×
÷ÄÌ×ÎÉ×É
Personal Services90,461385,1154,881060,862
Supplies1,4001,300002,725
Other Services and Charges43,40625,828123,140186,7169,380
Capital Outlay00000
Contingencies & Transfers9,0000000
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
Ã
éÇÏÏÛÊ
èÍÈÛÐ ê×Æ×ÎÇ×
144,267412,243128,021186,71672,967
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
144,267412,243128,021186,71672,967
ùÔÛÎÕ× ÈÍ öÇÎØ úÛÐÛÎÙ×
ìí
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ìì
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ïÛÃÍÊùÍÇÎÙÓÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services116,71386,05390,43290,46129
Supplies7902681,2001,400200
Other Services & Charges72,33944,93745,13543,406(1,729)
Capital Outlay00000
Contingencies & Transfers9241,0029,0009,0000
Activity Description
The City Council is the legislative branch of city government. The Council is responsible for the establishment of policies
and the adoption of local ordinances and resolutions. The Council has full authority over the financial affairs of the City,
and provides for the collection of all revenue and other assets, the auditing and settlements of accounts, and the
safekeeping and disbursement of public monies. They appoint the City Manager and members of various advisory
boards and commissions. The Council consists of a Mayor who is elected for a two-year term and four Council
members who are elected at large for staggered four-year terms.
Objectives
1) To provide quality services with limited funding.
2) To understand and to adapt to the demographic changes taking place in the City.
3) Promote the City in a positive way.
Budget Comments
The Mayor-Council budget decreased by $1,500.
Personal services increased by $29 due to benefit adjustments.
Supplies were increased by $200, an addition to minor equipment to better reflect usage.
Other services and charges were decreased by $1,729 including: Training and Education activities was reduced by
$1,000 to reflect usage. $100 was added for Legal Notice Publishing. Local travel and meals were not included.
Subscriptions and Memberships increase reflects League of MN Cities increase and does not include the suburban Rate
Authority, the Better Business Bureau, or the Southern Anoka County Community Consortium.
ìë
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ùÓÈà ïÛÎÛÕ×Ê
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services371,467365,660386,045385,115(930)
Supplies8527021,3001,3000
Other Services & Charges26,51414,41326,80325,828(975)
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This department is responsible for the administration of all activities, functions, and programs of the City in accordance
with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing,
directing, and coordinating the operations of all departments, with the exception of the Police Department. This
department is responsible for personnel, labor relations, and employee relations functions of the City.
Objectives
Improve communications with employees via all employee meetings.
Budget Comments
The City Manager budget decreased by $1,905 from 2010 to 2011. Personal Services decreased by $930, due to a
$1,862 decrease in monies budgeted for contributions to FICA, offset by a $732 increase in PERA contribution and a
$200 increase to workers'
compensation insurance premium. There was no change in monies budgeted for supplies from 2010 to 2011. Other
Services and Charges decreased by $975, due to no monies budgeted for ICMA membership, along with minor
changes to other line items.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2009
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ùÓÈà ùÐ×ÊÑ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services39,19942,424104,05860,862(43,196)
Supplies5114,0882,7252,7250
Other Services & Charges6721,0989,6809,380(300)
Capital Outlay0060,7500(60,750)
Contingencies & Transfers00000
Activity Description
The City Clerk provides assistance to the Mayor, City Council, and City Manager, organizes and directs elections,
serves as the responsible authority for compliance with the Minnesota Data Practices Act, maintains the City Code,
prepares and assembles Council meeting agendas and materials, takes and transcribes minutes of the City Council
meetings, maintains records and files of official city documents, oversees the boards and commissions, serves as
Sunshine Fund Coordinator, serves as backup to the Administrative Assistant, and is the department liaison to the
Sister City Committee.
With the exception of special elections, elections are only held in even numbered years. This is the reason for the
significant difference in expenses from one year to the next.
Objectives
1. Keep current on election laws and regulations.
2. Continue to work with Anoka County on elections, while conveying our inability to take on additional election duties,
due to limited staffing.
3. Work toward the replacement of audience chairs in the City Council Chambers.
4. Research possible donations or funding for an electronic sign board for city hall, for safety reasons.
Budget Comments
The budget reflects the Personal Service decrease for election personnel and Capital Outlay Equipment budgeted for
election equipment.
Supplies - minor equipment has been reduced by $1,000 and computer equipment has been increased by $1,000 to
reflect actual usage.
Other Services and Charges - Postage has been decreased by $100 and Local Travel has been decreased by $200 to
reflect actual usage.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ûÉÉ×ÉÉÓÎÕ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services0004,8814,881
Supplies00000
Other Services & Charges4,175115,334121,940123,1401,200
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
The Assessing Department provides tax and homestead information, and processes homestead applications. Through a
oint powers agreement with Anoka County, the County provides for the assessment of property in Columbia Heights.
j
The City contracted with the County for special assessment billing services beginning in 2003.
Objectives
Research feasibility of public Web access to special assessment information.
Budget Comments
The Assessing budget increased by $6,081 from 2010 to 2011. Personal Services increased by $4,881, due to an
allocation of 5% of the wages and fringes of the Assessing Clerk and Public Works Secretary being charged to this
budget. Expert and Professional Services increased by $1,200, based on the five-year assessment agreement with the
County.
ìè
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ð×ÕÛÐ é×ÊÆÓÙ×É
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges166,691167,809186,716186,7160
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
The Legal Services Department handles all civil lawsuits and prosecution for the City. These services are currently under
retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor attorney
services.
Objectives
Maintain current service level under current contract terms.
Budget Comments
There was no change in the Legal Services budget from 2010 to 2011.
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ëð
Community Development
Director
Assistant Community
Development Director
BuildingSecretary II:
Planner
OfficialPermits
ëï
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ëî
ùíïïçîóèã ø÷æ÷ðíìï÷îè
÷äì÷îøóèçê÷ éçïïûêã
1,000,000
800,000
600,000
400,000
200,000
0
2008200920102011
Personal ServicesSupplies
Other Services and ChargesCapital Outlay
Contingencies & Transfers
ëí
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City of Columbia Heights, Minnesota
BUDGET 2011
ùÍÏÏÇÎÓÈà ø×Æ×ÐÍÌÏ×ÎÈ ê×Æ×ÎÇ×
CommunityEDA
Development
201204
ê×Æ×ÎÇ×
31010Current Ad Valorem00
31011EDA Current Ad Valorem084,811
31012HRA Current Ad Valorem0240,374
32110Liquor, Wine & Beer License4,3000
32125Multiple Dwellings4,8000
32161Contractors License16,0000
32168Other Professional & Occup9000
32178Other amusement Licenses2,1000
32181Conditional Use2,5000
32188Other Business Licenses2,5000
32191Sprinler Permit Fees4,0000
32192Building & Moving Permits130,0000
32193Electrical Permits00
32194Heating Permits25,0000
32195Plumbing Permits22,0000
32196Park Dedication Fees00
32197Point of Sale Fees5,0000
362602% Surcharge Retention4000
39140Other Refunds & Reimbursemen037,000
èÍÈÛÐ ê×Æ×ÎÇ×
÷ÄÌ×ÎÉ×É
Personal Services225,148252,197
Supplies4,7304,400
Other Services and Charges20,83529,544
Capital Outlay00
Contingencies & Transfers13,110103,110
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
éÇÏÏÛÊÃ
èÍÈÛÐ ê×Æ×ÎÇ×219,500362,185
èÍÈÛÐ ÷ÄÌ×ÎÉ×É 263,823389,251
ùÔÛÎÕ× ÈÍ öÇÎØ úÛÐÛÎÙ×
ëë
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ëê
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ìÊÍÈ×ÙÈÓÆ× é×ÊÆÓÙ×É
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services281,736266,768225,643225,148(495)
Supplies4,4502,6384,9304,730(200)
Other Services & Charges59,82114,10220,74820,83587
Capital Outlay00000
Contingencies & Transfers11,13412,19312,66713,110443
Activity Description
Building permitting, plan review and inspection
Liquor, contractor, cigarette, misc. licensing
Land use permitting and zoning code enforcement
Initial rental inspections and vacant property inspections
Abandoned property inspections
Objectives
1) Maintain effective and timely building inspections
2) Maintain housing integrity through rental and abandoned property inspections
3) Maintain neighborhood stability through inspections
4) Staffing of the Planning Commission
Budget Comments
Size of budget remains flat with no substantial changes.
Training 3105- reduced from $2,200 to $1,800. Building official mandatory training of $500 in addition to other
seminars of $700. City Planner for $600 for various seminars possibly including SLUC, ULC, APA and other planning
and redevelopment venues.
Note: Revenue from Fund 201 shows an approximate $8,000 decrease for FY 2011. This revenue decrease results in a
capital fund transfer for development (Fund 204 to 420) proportionately.
Revenue for the year (Fund 201) is estimated to have a $8,000 decrease, which will reduce the capital transfer to
development (from Fund 204 to 420) accordingly.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ùÍÏÏÇÎÓÈà ø×Æ×ÐÍÌÏ×ÎÈ ûØÏÓÎ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services161,554165,955000
Supplies1,3460000
Other Services & Charges23,3720000
Capital Outlay00000
Contingencies & Transfers11,1330000
Activity Description
Objectives
Budget Comments
ëè
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ÷ÙÍÎÍÏÓÙ ø×Æ×ÐÍÌÏ×ÎÈ ûÇÈÔ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00247,929252,1974,268
Supplies004,4004,4000
Other Services & Charges6297030,43329,544(889)
Capital Outlay36,07620,207000
Contingencies & Transfers274,863347,57363,666103,11039,444
Activity Description
Redevelopment
Housing programs
Economic development
Neighborhood stabilization programs
Resource and funding investigation
Special studies
Objectives
1) Continue housing activities to ensure that foreclosures do not adversely affect neighborhood integrity
2) Identify and implement redevelopment opportunities
3) Identify and implement selected issues that may hamper future qualitative growth
4) Develop programs that increase assessed value
5) Staffing the Economic Development Authority and the Housing and Redevelopment Authority
Budget Comments
Size of budget remains flat.
Training and Education 3105. Reduction from $2,700 from $2,500. Conferences may include Ehlers Public Financing,
SLUC meetings, EDAM State (line item 3320) and other seminars as appropriate. No training is mandatory.
ëç
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êð
Finance
Director
Secretary II
Liquor Operations
Assistant Finance
IS Director
Liquor Operations
Manager
Director
Manager
Assistant Liquor
Assistant IS
Assistant Liquor
Operations
Director
Operations
Manager (5)
Manager (5)
IS
PT Store Supervisor
Technician
PT Store Supervisor
(5)
(5)
PT Retail Clerk
PT Retail Clerk
(29)
(29)
AccountingAccountingAccountingReceptionist/PT
AccountingPayrollBudget
Clerk II:Clerk I:Clerk ISwitchboardMeter
CoordinatorAccountantCoordinator
UtilityUtility(PT)OperatorReader
êï
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êî
öóîûîù÷
÷äì÷îøóèçê÷ éçïïûêã
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2008200920102011
Personal ServicesSupplies
Other Services and ChargesCapital Outlay
Contingencies & Transfers
êí
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êì
City of Columbia Heights, Minnesota
BUDGET 2011
öÓÎÛÎÙ× ê×Æ×ÎÇ×
Storm Cap Equip
FinanceWaterSewerSewerISData Proc
101601602604720437
ê×Æ×ÎÇ×
31010Current Ad Valorem322,99200000
31014Area-Wide Taxes59,40400000
32182Pet Licenses1,00000000
33401Local Government Aid21,05600000
33402Property Tax Relief-Homestea9,15800000
33405PERA Increase Aid1,03000000
34303Public Works Service04,5990000
36210Interest on Investments3,6164453,1491300
36219Change in Fair Value83959294000
36290Other Miscellaneous Revenue0297105000
36293SAC Charges Collected0445189000
37100Water Service Charge0136,4800000
37110Interdepartmental Water Char01480000
37150Water Turn Off/On 02,3740000
37160Penalties02,9670000
37165Water Connection Fee02,4920000
37170Repair Water Meters, Cards02080000
37180Sales Meters/Remote Units05930000
37210Sewer Service Charge00131,416000
37211Interdepartmental Sewer Char00420000
37260Penalties001,050000
37270Interceptor Maintenance001,260000
37410Storm Sewer Service Charge0001,62800
39110Bad Checks Collected0300000
39203Transfer In-General Fund000045,0000
39207Admin Overhead-Comm. Dev3,16200000
39208Transfer In-Cable TV000045,0000
39210Administration Overhead-Libra10,28000000
39213Administration Overhead - ED3,16200000
39214Administration Overhead-Liqu48,98100000
39215Administration Overhead-Wate84,48900000
39216Administration Overhead-Sew86,14600000
39217Administration Overhead-Refu33,19300000
39218Administration Overhead-Recy33,19200000
39219Transfer In-Liquor Fund000045,0000
39221Transfer In-Sewer Fund000045,0000
39222Transfer In-Water Fund000045,0000
39223Transfer In-Garage Fund000035,0000
39225Transfer In-Refuse000045,0000
39232Transfer In - Library000015,0000
èÍÈÛÐ ê×Æ×ÎÇ×
÷ÄÌ×ÎÉ×É
Personal Services651,400000239,3640
Supplies13,9002,1372,13803,8370
Other Services and Charges45,10018,40018,4001,60097,5710
Capital Outlay10,000000044,738
Contingencies & Transfers1,300134,463134,46208,00050,000
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
éÇÏÏÛÊÃ
èÍÈÛÐ ê×Æ×ÎÇ×
721,700151,137137,8831,641320,0000
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
721,700155,000155,0001,600348,77294,738
ùÔÛÎÕ× ÈÍ öÇÎØ úÛÐÛÎÙ×
êë
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êê
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ öÓÎÛÎÙ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services612,418583,585647,000651,4004,400
Supplies7,3375,84311,10013,9002,800
Other Services & Charges45,64535,65150,20045,100(5,100)
Capital Outlay00010,00010,000
Contingencies & Transfers006,3001,300(5,000)
7,100
Activity Description
The purpose of the Finance Department is to account for all financial operations of the City and to report on those
operations. The Finance department is responsible for budgeting, financial reporting, accounts payable and receivable,
payroll, utility billing, purchasing, liquor operations, and information systems within City operations.
Objectives
Given that the current Finance Director is likely to retire in mid-2011, the department's 2011 focus will be to maintain
continuity during this transition, within the context of the department's ongoing objective to improve work processes.
Budget Comments
The Finance budget proposed for 2011 is an increase of $6,900 or 1% over the 2010 budget, consistent with the City's
four-year financial plan for 2010 - 2013. $4,400 of this 1% increase is in personnel costs, principally fringe benefits, and
$2,500 of this 1% increase is the net change to non-personnel costs.
Within non-personnel costs, the key increase is a $10,000 capital outlay to address the upcoming obsolescence of the
current database software used to create and process purchase requisitions and payment vouchers. The current tool
will not operate after the impending conversions to Windows 7 and Microsoft Office 2010.
This software item is offset by $7,500 of decreases in other non-personnel line items. Notable among these decreases
is the fact that most of the hardware and software maintenance on the IBM AS400 for 2011 was prepaid with the
replacement of that system in 2010.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ åÛÈ×Ê ûØÏÓÎ õ×Î×ÊÛÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies2,5311,4162,4322,137(295)
Other Services & Charges17,86917,66118,10018,400300
Capital Outlay00000
Contingencies & Transfers114,610118,223121,568134,46312,895
12,900
Activity Description
The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing
process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to
the Sewer Utility Fund - 33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading are allocated to
the Sewer Utility Fund.
Objectives
Given that the current Finance Director is likely to retire in mid-2011, the department's focus will be to maintain continuit
y
during this transition, within the context of the department's ongoing objective to improve work processes.
Budget Comments
The proposed water administration budget for 2011 is a $2,900 increase over the 2010 budget. This change equals the
2011 increase in the administrative labor transfer to the General fund from this department. The net amount proposed
for 2011 for the remaining items in the budget is the same as for 2010.
Historically, the administrative labor transfer to the General fund is approximately 61% of this department's annual
budget.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ é×Å×Ê ûØÏÓÎ õ×Î×ÊÛÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies2,7381,4162,4342,138(296)
Other Services & Charges17,79318,55618,10018,400300
Capital Outlay00000
Contingencies & Transfers114,609118,222121,566134,46212,896
12,900
Activity Description
The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs associated with the utility
billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are
allocated to the Water Utility Fund - 33.3% and the Refuse Utility Fund 33.3%; the remaining costs for meter reading
are allocated to the Water Utility Fund.
Objectives
Given that the current Finance Director is likely to retire in mid-2011, the department's focus will be to maintain
continuity during this transition, within the context of the department's ongoing objective to improve work processes.
Budget Comments
The proposed sewer administration budget for 2011 is a $2,900 increase over the 2010 budget. This change equals the
2011 increase in the administrative labor transfer to the General fund from this department. The net amount proposed
for 2011 for the remaining items in the budget is the same as for 2010.
Historically, the administrative labor transfer to the General fund is approximately 61% of this department's annual
budget.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ éÈÍÊÏ é×Å×Ê ûØÏÓÎ õ×Î×ÊÛÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges1,3901,1991,5001,600100
Capital Outlay00000
Contingencies & Transfers00000
100
Activity Description
The Administration Department of the Sewer Utility Fund accounts for costs directly associated with this fund. At this
time, there are no allocated costs for the utility billing process or meter reading.
Objectives
The Storm Sewer Administration Department is only a passive collecting point in the accounting system for certain direct
costs. As such, it does not have objectives other than to fulfill this record keeping role. It is not a department that is
staffed directly or indirectly (such as through a labor allocation.)
Budget Comments
The proposed storm sewer administration budget for 2011 is a $100 increase over the 2010 budget. The only item in
this budget is a share of the annual audit costs. The change in cost only reflects the department's share of the actuarial
study that is required once every three years, as part of the audit, and is due for 2011.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ óÎÖÍÊÏÛÈÓÍÎ éÃÉÈ×ÏÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services161,866174,077213,340239,36426,024
Supplies6,94517,4283,7303,837107
Other Services & Charges30,56848,77969,49697,57128,075
Capital Outlay00000
Contingencies & Transfers004,0008,0004,000
58,206
Activity Description
The IS department provides information system implementation, management, support, and training to the City
employees. With the City's dependence on IS, it is imperative to have staff on hand to support and develop the system.
Modern information technologies and training increase City employees' productivity and reduce overall cost of
information system ownership.
Major IS components:
1. Servers and data storage devices.
2. Network devices, including wireless networks and Internet access.
3. Phone and voice mail systems.
4. Desktop and portable computers.
5. Printers, networked copiers/scanners and other output devices.
6. Databases.
7. Laserfiche document imaging system.
8. Office applications (word processing, spreadsheets, presentations, e-mail and scheduling).
9. Special departmental applications.
10. Websites (official City Website, Murzyn Hall and TopValu Liquor Websites).
Objectives
1. Ensure efficient, secure, and reliable operation of the City information system.
2. Support City Library staff and patrons.
3. Support Websites for the City, Murzyn Hall, and liquor stores.
4. Provide Internet access to the public documents in Laserfiche system.
5. Provide reliable and secure Internet access for City employees.
6. Train users and IS staff to better use City information system.
Budget Comments
In 2009, the IS Department started supporting the City Library staff and patrons. It allows the City to avoid more than
$20,000 fee the Anoka County would have charged for the Library support. To deal with increased workload, in June
2009 the IS Dept filled the part-time IS Tech Assistant position. In 2010 the IS Dept workload increased further to
provide support for the additional IS components and locations, and the IS Tech Assistant position was changed to full-
time. Due to changing job responsibilities, in 2011 IS Tech Assistant position title is changed to IS Technician, and the
current IS Technician position title is changed to Assistant IS Director.
The IS Dept budget includes $26,880 for Internet connections. This amount is subject to franchise negotiations with
Comcast.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ óé óÏÛÕÓÎÕ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services13,96413,369000
Supplies1,0540000
Other Services & Charges6,8911,112000
Capital Outlay00000
Contingencies & Transfers00000
0
Activity Description
Objectives
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ óé óÎÈ×ÊÎ×È
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies4,7020000
Other Services & Charges10,039120000
Capital Outlay00000
Contingencies & Transfers00000
0
Activity Description
Objectives
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ øÛÈÛ ìÊÍÙ×ÉÉÓÎÕ ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay034,4478,76444,73835,974
Contingencies & Transfers00050,00050,000
Activity Description
Capital Equipment Replacement fund is used for IS hardware and software purchases with a cost of a unit in the
amount set by City procedures for fixed assets or more and a life expectancy of one year or longer.
Objectives
Upgrade Microsoft Office software suite from version 2000 to version 2010. The current version is no longer supported
by Microsoft and has compatibility problems with operating systems and other programs.
If necessary, replace old network and data storage equipment that are no longer supported by vendor and are not
compatible with newer components.
Budget Comments
Microsoft Office software suite will be upgraded from version 2000 to version 2010. The current version is no longer
supported by Microsoft and has compatibility problems with operating systems and other programs. The estimated
upgrade cost is $44,738.
$50,000 are budgeted as contingency if the City has to replace old network and data storage equipment that are no
longer supported by vendor and are not compatible with newer components.
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Fire Chief
PT Secretary II
Assistant Fire Chief
PT Clerk Typist II
Volunteer
Captains (3)Journeymen (3)Division
Firefighters (20)
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öóê÷
÷äì÷îøóèçê÷ éçïïûêã
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
2008200920102011
Personal ServicesSupplies
Other Services & ChargesCapital Outlay
Contingencies & Transfers
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City of Columbia Heights, Minnesota
2011
öÓÊ× ê×Æ×ÎÇ×
EmergencyWeedPropertyCap EquipCap Equip
FireManagementControlInspectionsGeneral FundFire
101101101101431439
ê×Æ×ÎÇ×
31010Current Ad Valorem761,4740011,48300
31014Area-Wide Taxes140,048002,11200
32125Multiple Dwellings000135,00000
32191Sprinler Permit Fees2,00000000
33170Civil Defense Reimbursement2,00000000
33401Local Government Aid49,6400074900
33402Property Tax Relief-Homestead21,5910032600
33405PERA Increase Aid2,429003700
33415State Fire Training5,00000000
33420Insurance Premium Tax-Fire90,00000000
34202Special Fire Services60,00000000
34251Inspection Services00012,00000
34405Weed Cutting & Nuisance Abatem00023,00000
e
36210Interest on Investments8,5240012903,000
36219Change in Fair Value1,979003000
èÍÈÛÐ ê×Æ×ÎÇ×
÷ÄÌ×ÎÉ×É
Personal Services927,56400176,89800
Supplies67,300002,000015,000
Other Services and Charges149,821005,96809,000
Capital Outlay0000030,000
Contingencies & Transfers000000
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
éÇÏÏÛÊÃ
èÍÈÛÐ ê×Æ×ÎÇ×1,144,68500184,86603,000
èÍÈÛÐ ÷ÄÌ×ÎÉ×É 1,144,68500184,866054,000
ùÔÛÎÕ× ÈÍ öÇÎØ úÛÐÛÎÙ×
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ öÓÊ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services1,070,7031,000,256939,938927,564(12,374)
Supplies47,67133,45565,90067,3001,400
Other Services & Charges70,97678,457122,284149,82127,537
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
The Fire Department provides medical care, fire suppression, public education, and inspection services for the
citizens of Columbia Heights. The Fire Department also supplies the City of Hilltop with fire and medical service
through a contract agreement. The Fire Department will continue to work with our neighboring communities to
share resources through auto aid and mutual aid agreements along with the sharing of personnel for county and
regional teams. Emergency Management works side by side with the U.S. Department of Homeland Security,
Minnesota Department of Homeland Security and Emergency Management, and the Anoka County Emergency
Manager to provide emergency management for the protection and promotion of public safety, health, and welfare
in our City during emergencies and natural disasters.
Objectives
1. Continue our pro-active approach in fire and EMS services.
2. Continue our involvement in County and regional teams and the sharing of resources
with neighboring communities.
3. Continue our involvement in the emergency management professional organizations
and training to keep current with government requirements and programs.
Budget Comments
One year into our combined Fire and Emergency Management budget. This is working well. Largest increases are
in the Public Safety Building utility and maintenance costs due to having usage to base budget amounts on.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ìÊÍÌ×ÊÈà óÎÉÌ×ÙÈÓÍÎÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00168,483176,8988,415
Supplies002,1822,000(182)
Other Services & Charges0017,6005,968(11,632)
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
Property Inspections incorporates all rental property licensing and inspections, long grass/weed inspections,
nuisance inspections and property inspections under one budget.
Objectives
1. Provide timely and efficient inspection services in order to maintain property values.
2. Look at different avenues to educate the citizens on maintaining properties.
3. Continue to evaluate staffing needs and upgrade software and equipment to operate an efficient program.
4. Look at using seasonal help during busy summer inspection months.
Budget Comments
New Property Inspections budget working well in 2010. Making minor changes in 2011 budget as we fine tune
actual inspection costs. Grass cutting contractor costs will move out of this budget and into the abatement fund
starting in 2011.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ÷Ï×ÊÕ×ÎÙà ïÛÎÛÕ×Ï×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services10,0848,705000
Supplies15964000
Other Services & Charges4,2993,468000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
Objectives
2,0002,0012,0022,003
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
GETBUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ å××Ø ùÍÎÈÊÍÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services4,4603,486000
Supplies2600000
Other Services & Charges14,8416,955000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
Objectives
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ öÓÊ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
The Fire Capital Equipment Replacement - General Fund was established to fund the long term ongoing capital
equipment needs in the general Fund. This was accomplished by preparing, and maintaining, a detailed 20 year
projection of the City's equipment needs and scheduling long term replacement.
Objectives
1. Continue to evaluate capital equipment needs for the future.
2. Continue to replace vehicles and equipment, based on need, that are scheduled for
replacement per the city's long term plan.
3. Continue replacing equipment as needed to maintain a modern and reliable
Emergency Management system.
Budget Comments
No Capital Equipment proposed for 2011.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ ê×ÌÐÛÙ×Ï×ÎÈ öÓÊ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00015,00015,000
Other Services & Charges0009,0009,000
Capital Outlay00030,00030,000
Contingencies & Transfers00000
Activity Description
The Fire Capital Equipment Replacement Fund was established to fund the long term ongoing capital equipment
needs using State refunded excess PERA funds
Objectives
1. Continue to evaluate capital equipment needs for the future.
2. Continue to replace vehicles and equipment, based on need, that are scheduled for
replacement per the city's long term plan.
Budget Comments
#REF!#REF!#REF!0
Due to budget cuts in recent years, the replacement of many pieces of minor equipment has been delayed. A
#REF!#REF!#REF!0
replacement schedule was implemented in 2008 and is behind schedule. Items include defibulators, monitoring
equipment, pagers and turnout gear.
FCC has mandated that all warning siren radio equipment move to a designated bandwidth by 2012. The radio
equipment in each of our four warning sirens will need to be upgraded.
Proposing minor changes to pumper hose beds to accommodate different types of hose loads.
Proposing minor rust repair and painting on ambulance.
Proposing replacement of Rescue 3. This vehicle was purchased in 2007, but due to length limitations at the old
station and type of vehicle it does not work well for its intended purpose. This vehicle will go to public works for a pick-
up that they are replacing and part of the PW capital budget, along with Fire Capital budget will be used to purchase a
new rescue truck.
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õ÷î÷êûð õíæ÷êîï÷îè ÷äì÷îøóèçê÷
éçïïûêã
1,500,000
1,000,000
500,000
0
2008200920102011
Personal ServicesSupplies
Other Services and ChargesCapital Outlay
Contingencies & Transfers
×ÄÙÐÇØ×É éÍÐÓØ åÛÉÈ× ÛÎØ ê×ÙÃÙÐÓÎÕ ÅÔÓÙÔ ÓÉ ÎÍÅ Ê×ÌÍÊÈ×Ø ÇÎØ×Ê ìÇÚÐÓÙ åÍÊÑÉ
Ê
ùÛÌÓÈÛÐ íÇÈÐÛà ×ÄÙÐÇØ×É ùÍÏÏÇÎÓÈà ù×ÎÈ×
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City of Columbia Heights, Minnesota
BUDGET 2011
õ×Î×ÊÛÐ õÍÆ×ÊÎÏ×ÎÈ ê×Æ×ÎÇ×
Gen GovRecognitionCableCapital ImpCapital ImpCapital ImpComm Center
BuildingsSpec/EventsContingenciesTransfersTVGen Gov BldgLibraryMurzynCapital Bldg.
101101101101225411411411418
ê×Æ×ÎÇ×
31010Current Ad Valorem115,34329,10838,628150,49000000
31014Area-Wide Taxes21,2135,3537,10427,67700000
32188Other Business Licenses00010000000
32192Building & Moving Permits00010000000
33401Local Government Aid7,5191,8972,5189,81000000
33402Property Tax Relief-Homeste3,2708251,0954,26700000
33405PERA Increase Aid3689312348000000
36210Interest on Investments1,2913264321,68500000
36219Change in Fair Value3007610039100000
36250Franchise Fees0000168,0000000
u10,00000000000
36290Other Miscellaneous Reven
39101Gain/Loss Sale Fixed Asset1,00000000000
e50000000000
39140Other Refunds & Reimburs
39203Transfer In-General Fund0000022,536000
39400Rents & Leases-Garage0000000624,7190
èÍÈÛÐ ê×Æ×ÎÇ×
÷ÄÌ×ÎÉ×É
Personal Services7,5960006,4640000
Supplies15,6000001,6500000
Other Services & Charges97,52237,6780034,6600000
Capital Outlay60,08600020,000125,67380,00000
Contingencies & Transfers0050,000195,00066,668000624,719
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
éÇÏÏÛÊÃ
èÍÈÛÐ ê×Æ×ÎÇ×
160,80437,67850,000195,000168,00022,5360624,7190
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
180,80437,67850,000195,000129,442125,67380,0000624,719
ùÔÛÎÕ× ÈÍ öÇÎØ úÛÐÛÎÙ×
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ õ×Î×ÊÛÐ õÍÆ×ÊÎÏ×ÎÈ úÇÓÐØÓÎÕÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services0007,5967,596
Supplies11,34014,17519,45015,600(3,850)
Other Services & Charges86,941108,640109,87397,522(12,351)
Capital Outlay5,453(11,980)29,88960,08630,197
Contingencies & Transfers00000
Activity Description
This department covers the general maintenance of City Hall. The major expenses in this budget are utilities, janitorial
expenses, and HVAC.
Objectives
Budget Comments
Expenditures to Fidelity for building maintenance will be replaced by new full time custodial position. Expenses for this
position will be allocated to Police, Fire, Library, Murzyn Hall and Public Works, with a net of 12.5% being charged to
General Government Buildings.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ê×ÙÍÕÎÓÈÓÍÎ
éÌ×ÙÓÛÐ ÷Æ×ÎÈÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies02000
Other Services & Charges41,99134,54037,30537,678373
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This department was established to budget and account for various activities that do not specifically fall under other
departments. Examples of these activities are employee and volunteer recognition, fireworks, the City Beautification
program, and the City newsletter.
The Beautification project is supported by a core group of volunteers who care about this City and work to make it
better. They embody "Heights Pride". With staff and city support, this group beautifies the city parks, public buildings,
and the Central Avenue business district through plantings of flowers and shrubs. Planning meetings are held to review
and plan improvements. Planting is done in late May. Flowers are watered, areas are weeded and tended throughout
the summer months. In recent years winter-interest plants have been added to the pots to extend the visual interest
throughout the year.
Objectives
The plants and flowers in our parks and public areas clearly beautify the city and show a heightened sense of
community pride. The citizen volunteers form a genuine bond as a group and are proud of their contributions to their
city. These attractive plantings improve the impression our city creates to visitors, long-time residents and newcomers
alike.
Budget Comments
The Heights Happenings City newsletter is budgeted at $21,000 for 2011. This is a decrease from last year because
we are now printing in only black and white. The Recreation portion of the newsletter is put together by the Recreation
Department and the City portion is contracted out at a cost of $5,000. Publishing and postage of the newsletter are
also included in the budgeted amount. Total for this line item is $26,373.
The Special Events line item is budgeted at $3,000 for fireworks during the Columbia Heights Jamboree. The actual
cost of the show is $6,000 with the remaining amount coming from donations from the community.
The Beautification team is aware of the value of tax dollars and continues to obtain perennials for many of the
plantings to further reduce annual costs to the City. The seventeen (17) large planters on Central Avenue have been
added to this groups' efforts and will be planted in summer and decorated in winter for year-long visual interest on
Central Avenue. Donations of plants from the core group of volunteers has been encouraged and is successful. With
careful purchasing, donations, and planning, we are confident that the high quality of our efforts can be maintained
while keeping the City costs to $1,500 for 2011. This is based on actual costs in prior years.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ùÍÎÈÓÎÕ×ÎÙÓ×É
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers2,1699,86550,00050,0000
Activity Description
Objectives
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ èÊÛÎÉÖ×ÊÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers338,233185,000185,000195,00010,000
Activity Description
Objectives
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ùÛÚÐ× è×Ð×ÆÓÉÓÍÎ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services2,3882,2126,4616,4643
Supplies290871,6501,6500
Other Services & Charges28,41245,78734,66034,6600
Capital Outlay0020,00020,0000
Contingencies & Transfers62,38868,20456,66866,66810,000
Activity Description
This activity administers the Columbia Heights' cable franchise ordinance, which includes rate regulation activities,
franchise renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of
the cable company with the terms and conditions of the franchise. Additionally, programming is produced on the
government access channel. A Telecommunications Commission serves in an advisory capacity to the City Council.
Objectives
1. Administer renewed franchise.
2. Complete government access equipment conversion, update, and training.
Budget Comments
The Cable Television budget increased by $10,003 from 2010 to 2011. Personal Services increased by $3, due to an
increase in PERA and workers' compensation insurance premiums. There was no change in monies budgeted for
Supplies from 2010 to 2011. Other Services and Charges remained the same from 2010 to 2011. Other Financing
Uses increased by $10,000, due to an increase in transfer out to Information Systems.
çé
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ùÛÌ óÏÌ õ×Î õÍÆ úÐØÕ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges074000
Capital Outlay011,980100,000125,67325,673
Contingencies & Transfers00000
Activity Description
Objectives
Budget Comments
çè
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ùÛÌ óÏÌ õ×Î õÍÆ úÐØÕ ïÇÊÂÃÎ ôÛÐÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay544,049361,511000
Contingencies & Transfers00000
Activity Description
Objectives
Budget Comments
çç
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ùÛÌ óÏÌ õ×Î õÍÆ úÐØÕ ðÓÚÊÛÊÃ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges03,381000
Capital Outlay0050,00080,00030,000
Contingencies & Transfers00000
Activity Description
Objectives
Budget Comments
ïðð
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ùÍÏÏÇÎÓÈà ù×ÎÈ×Ê
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies01,927000
Other Services & Charges7,42014,999000
Capital Outlay1,987,9801,631,939000
Contingencies & Transfers00125,000624,719499,719
Activity Description
Objectives
Budget Comments
ïðï
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ïðî
Library Director
Library
Adult ServicesChildren'sClerk-Typist IIPagesLibrary Clerk
Supervisor
LibrarianLibrarian(2)(8 PT)(1 PT)
(4 PT)
Library Aide
(PT)
ïðí
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ïðì
ðóúêûêã
÷äì÷îøóèçê÷ éçïïûêã
1,000,000
800,000
600,000
400,000
200,000
0
2008200920102011
Personal ServicesSupplies
Other Services & ChargesCapital Outlay
Contingencies & Transfers
ïðë
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ïðê
City of Columbia Heights, Minnesota
BUDGET 2011
ðÓÚÊÛÊà ê×Æ×ÎÇ×
ê×Æ×ÎÇ×
31010Current Ad Valorem757,620
34110Library-Photocopies1,800
34120Library-Other800
34130Library-Video4,200
34140Library-Collections100
34150Library-Book Bags200
34160Library-Printer Copies1,400
34170Library-Sales Cart1,800
35103Library Fines17,000
36210Interest on Investments4,500
36230Contributions800
36290Other Miscellaneous Revenue200
39101Gain/Loss Sale Fixed Asset25
39140Other Refunds & Reimbursements25
èÍÈÛÐ ê×Æ×ÎÇ×
÷ÄÌ×ÎÉ×É
Personal Services549,691
Supplies108,475
Other Services and Charges99,035
Capital Outlay16,000
Contingencies & Transfers34,769
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
éÇÏÏÛÊÃ
èÍÈÛÐ ê×Æ×ÎÇ×790,470
èÍÈÛÐ ÷ÄÌ×ÎÉ×É 807,970
ùÔÛÎÕ× ÈÍ öÇÎØ úÛÐÛÎÙ×
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ïðè
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ðÓÚÊÛÊÃ
Expense Changes by Categordopteddopted
yAA
ctualctualBudgeBudge$ Amount
AAtt
2008200920102011of Change
Personal Services520,041463,429542,387549,6917,304
Supplies110,23290,476102,075108,4756,400
Other Services & Charges91,56280,16395,36799,0353,668
Capital Outla0016,00016,0000
y
Contingencies & Transfers10,64116,38616,91434,76917,855
ctivity Description
A
The Library's mission statement is to "provide free access to informational and recreational materials for the
patrons in a barrier-free environment." A variety of library-related programs and services (e.g. story times, reading
clubs, book discussions, cultural programs, at-home delivery, Internet access, audio books, DVD's, book/CD
combinations, periodicals, specialized electronic databases, etc.) are offered for patrons of all ages from preschool
through senior citizen. Full-time and part-time staff provide service during the hours the facility is open to the
public. As a City-owned and operated library, Columbia Heights participated in the MELSA regional system through
a contract with the Anoka County Library, the Statewide Borrowers' Compact, and METRONET. These
cooperative agreements enable Columbia Heights patrons to gain access to special services and scholarly
materials available at other participating libraries.
Objectives
l. To explore the possibilities of a new facility within the structure of the City's Comprehensive Plan, re-development
plans, and priorities set by the City Council and the Library Board.
2. To continue to pursue cooperative ventures with Independent School District #13, the Anoka County Library, the
Anoka County Historical Society, the Columbia Heights Public Library Foundation, and the Friends of the Library.
3. To identify sources of alternative revenue to support library services.
4. To identity and to apply for grants appropriate for library services.
ïðç
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ðÓÚÊÛÊÃ
Budget Comments
The 2011 proposed budget includes the following changes:
1. Personnel: Increase of 1.35% from adopted 2010 budget to proposed 2011 budget. No contracts are settled for
2011. Employees continue to progress through approved ranges. All salaries are figured using 2010 rates. PERA
amounts include employer-paid increases passed by the Legislature in 2010. Staff hours include 55-hours per week
of open time for 40 weeks, 53-hours per week of open time for 12 weeks, and training and substitute coverage.
2. Supplies: Increase of 4.8% from adopted 2010 budget to proposed 2011 budget. No increase in: Computer
Supplies, ILS Supplies, Printing and Printed Forms, Program Supplies, Food Supplies, Books, Periodicals,
Electronic Databases Microfilm, Vehicle Repair, and Purchase for Resale. Increases in: Office Supplies (2000:
$100), Minor Equipment (2010: $3,300 for various office and public-use furniture), Computer Equipment (2011:
$100), General Supplies (2171: $300), CD's (2185: $500), Book/CD Sets (2187: $100), and DVD's (2189: $500).
For the items listed that make up the materials collection, purchasing power has decreased because of frozen
budgets and increased cost of product. The increases above help to purchase more items for the collection.
3. Other Services & Charges: Increase of 3.85% from adopted 2010 budget to proposed 2011 budget. No increase
in: Training, Postage, Other Communications, Local Travel, Advertising Other, Garage, and Plaques and Awards.
Increases in Expert/Professional Services (3050: $3,340), Insurance (3600: $33), Electric (3810: $159), Water
(3820: $100), Sewer (3850: $75), Repair and Maintenance (4000: $850), Building Maintenance (4020: $1,320),
Rents and Leases (4100: $30), and Subscription/Membership (4330: $25). Decreases in: Telephone (3210:
$214) and Gas (3830: $2,264).
4. Capital Outlay: Decrease of 100% from adopted 2010 budget to proposed 2011 budget. No Capital Outlay
projects are included in the proposed 2011 budget.
5. Other Financing Uses: Increase of 105.6% from adopted 2010 budget to proposed 2011 budget. Increases in
Transfer to Information Systems (7390: $10,000), Operating Transfer Out/Labor (7100: $355) and Contingencies
(8100: $7,500). Contingencies are budgeted to cover unexpected expenditures due to building issues, personnel
changes, and equipment replacement. City's IS Department has assumed responsibility for Library's Integrated
Library System (ILS) in addition to staff PC's and equipment on the City's Local Area Network (LAN). Increase is
intended to cover Library's percentage of equipment and time spent by IS to maintain effect computer systems and
accompanying network.
ïïð
Finance
Director
Finance
Secretary II
Assistant Finance
Liquor Operations
IS Director
Liquor Operations
Director
Manager
Manager
Assistant Liquor
Assistant IS
Assistant Liquor
Operations Manager
Director
Operations Manager
(5)
(5)
PT Store Supervisor
IS
PT Store Supervisor
(5)
Technician
(5)
PT Retail Clerk
PT Retail Clerk
(29)
(29)
AccountingAccountingAccountingReceptionist/PT
AccountingPayrollBudget
Clerk II:Clerk I:Clerk ISwitchboardMeter
CoordinatorAccountantCoordinator
UtilityUtility (PT)OperatorReader
ïïï
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ïïî
ðóëçíê
÷äì÷îøóèçê÷ éçïïûêã
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
2008200920102011
Personal ServicesSupplies
Other Services & ChargesCapital Outlay
Contingencies & Transfers
ïïí
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ïïì
City of Columbia Heights, Minnesota
BUDGET 2011
ðÓËÇÍÊ ê×Æ×ÎÇ×
Cap Equip
Store #1Store #2Store #3Non-OperatingLiquor
609609609609436
Revenue
11,0000000
36231Commissions
03,000000
36232Commissions
002,00000
36233Commissions
2500000
36290Other Miscellaneous Revenue
1,620,0000000
37720Sales-Liquor
1,938,0000000
37725Sales-Beer
602,0000000
37726Sales-Wine
63,8000000
37728Sales-Miscellaneous Taxable
28,0000000
37729Sales-Non Taxable
47,0000000
37730Sales-Cigarettes
54,9000000
37739Sales-Lottery
01,377,000000
37820Sales-Liquor
01,700,000000
37825Sales-Beer
0605,000000
37826Sales-Wine
052,200000
37828Sales-Miscellaneous Taxable
025,000000
37829Sales-Non Taxable
045,800000
37830Sales-Cigarettes
062,300000
37839Sales-Lottery
00447,00000
37920Sales-liquor
00592,00000
37925Sales-Beer
0047,50000
37926Sales-Wine
0025,20000
37928Sales-Miscellaneous Taxable
0012,90000
37929Sales-Non Taxable
0040,00000
37930Sales-Cigarettes
0066,20000
37939Sales-Lottery
1000000
39110Bad Checks Collected
èÍÈÛÐ ê×Æ×ÎÇ×
4,365,0503,870,3001,232,80000
Cost of Goods Sold3,227,9502,928,950943,65000
Net Operating Income
÷ÄÌ×ÎÉ×É
Personal Services418,220401,520130,42100
Supplies3,357,5502,977,350948,95000
Other Services and Charge236,698197,53044,64100
Capital Outlay000200,0000
Contingencies & Transfers1,0001,0001,000488,9550
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
éÇÏÏÛÊÃ
èÍÈÛÐ ê×Æ×ÎÇ×
4,365,0503,870,3001,232,80000
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
4,013,4683,577,4001,125,012688,9550
î×È óÎÙÍÏ×
ïïë
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ïïê
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ðÓËÇÍÊ éÈÍÊ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services418,595382,318452,984418,220(34,764)
Supplies2,536,5472,646,6573,246,3503,357,550111,200
Other Services & Charges223,232201,161237,055236,698(357)
Capital Outlay00000
Contingencies & Transfers19501,0001,0000
Activity Description
In December of 1984, Top Valu Liquor opened to the public at 4340 Central Ave. and served the public for 23 years.
On March 12, 2008, the doors opened at the new Top Valu Liquor at 4950 Central Ave. replacing the old store on 43rd.
The new store is larger with 37 cooler doors and a carpeted comfortable sales floor. The receiving area, storage, and
offices are located on the lower level, with an elevator that allows us to bring large quantities of product up to the sales
floor. We offer a large selection of products for our customers to choose from, and at great low prices. Top Valu
Liquor is the 5th largest Municipal Liquor operation in Minnesota, and growing. We help provide tax relief to our
residents with our profits.
As part of our "Mission Statement", our goals are to prevent youth access to alcohol and provide a friendly, helpful
shopping experience to our customers.
Objectives
The main objectives for all Top Valu Stores is to provide great prices and service to our customers in a comfortable
environment. We have gone a long way towards achieving this with our two new stores. At Top Valu I on 50th and
Central Ave, we have seen a large jump in sales over the last year. This is partly due to some unique things we have
done to make our store stand out to passing motorists. One way was to add two LIQUOR Neon's, One in the north, and
the east side of our entrance tower. Another way is with our new digital sign board in our monument sign on Central
Ave. We have been, and will continue working with the Boosters by having them sell soda with a Polish, Brat, or
Hotdog in our parking lot on Fridays and Saturdays from Memorial Day to Labor Day. The "Booster Promotion" in our
parking lot has helped bring attention to our new store, and its new location. This event has become a popular
attraction for the community. In addition, we will continue to advertise in our local press, and other popular periodicals.
Budget Comments
The budget for Top Valu I has increased by $76,079 from the 2010 budget. Continued growth in sales, due to
improved customer awareness will continue to boost sales even further. The increase in budget reflects the increase in
sales and cost of goods sold. We are also continuing to see an increase in utilities and services. The cost of freight
will go up due to the increase in the number of cases shipped due to increased sales, but due to stable gas prices, we
have not seen an increase in per case shipping costs. Also due to the increase in sales we have seen a need to
increase staff hours slightly to keep up with the increased needs for customer service, and to maintain the sales floor.
ïïé
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ðÓËÇÍÊ éÈÍÊ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services340,732346,468375,989401,52025,531
Supplies2,434,2302,596,9312,942,5502,977,35034,800
Other Services & Charges192,977176,458203,571197,530(6,041)
Capital Outlay00000
Contingencies & Transfers001,0001,0000
Activity Description
In April of 1983, Top Valu II opened to the public at 2241-37th Ave. On February 13, 2008 we moved into our new
store only 100 yards from its old site. The new store is on the corner of 37th and Hart Boulevard in what was
previously the parking lot for the Old Apache 6 Theater. The new store is modern and attractive with a large 37 door
cooler, and an attractive carpeted sales floor. The two new Top Valu stores, unlike their predecessors, are now owned
by the City. The rent previously paid at the two old sites is now being used to build equity in the new stores. This store
is located only one block west of Silver Lake Village Shopping Center. We have seen much growth at this store, and
have also seen the completion of an attractive senior facility directly behind our store and are hoping for further
development in the area.
Objectives
This store is located on the corner of 37th and Hart Boulevard across the street from Super America, and is only one
block West of Silver Lake Village Shopping Center. This store's location gives it great sight lines from the road, and is
not burdened with visual distractions like those found on Central Ave. We will continue to use banners, and local
advertising to tell customers what we have to offer. This store has a large selection, is customer-friendly, and easy to
shop. We use our window displays to promote product in an attractive, and ever-changing manner. The store offers
lots of off- street parking, great prices, and helpful customer service. We will use this philosophy to continue to grow,
and serve the community.
Budget Comments
The budget for Top Valu II has increased by $54,290 from the 2010 budget. This increase for the most part is in the
cost of goods sold. Increases in utilities and other services are up, but the bulk of the budget increases are in cost of
goods. We anticipate continued growth in this store, and as in past years feel this due to its great location just one
block West of the Silver Lake Village Shopping Center, and the stable community surrounding this location.
ïïè
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ðÓËÇÍÊ éÈÍÊ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services134,146122,461159,192130,421(28,771)
Supplies858,579886,484948,350948,950600
Other Services & Charges44,25042,25348,79444,641(4,153)
Capital Outlay00000
Contingencies & Transfers001,0001,0000
Activity Description
The City of Columbia Heights built this building, and opened this store in 1964. In 1986 the store underwent significant
renovation and improvement with the addition of a new cooler, lights, and floor tiles. This store is operated as a small
convenience operation, and is much smaller than the two large volume Top Valu Stores. In 2005 we remodeled and
reset many internal aspects of the store. In the summer of 2009, we replaced parts of the soffit and fascia and painted
the exterior of the store. By improving the appearance outside and inside the store, we hope to increase, and keep our
customers. We are hoping to have further external, and internal improvements in the future.
Objectives
Over the years this store has continued to be profitable, and a service to the community. We have made some
external aesthetic improvements, and some internal changes as well. We will continue to seek options to improve this
store's appearance, and look for ways to improve sales, and profitability. We are continually improving and changing
our product line to keeping up with the needs and wants of our customers. This will also helps us utilize our limited
display area in a more efficient manner. As an additional service to our community we clean up not only our parking
lot, but that of the surrounding businesses, street, and alley.
Budget Comments
The Budget for Heights Liquor has deceased by $32,324 from the 2010 budget. We are still seeing continued growth in
this store, and will work to keep this trend going. We have regained much of the local Columbia Heights customer
traffic back to this store, and hope to gain more customers from the University Ave North bound commuter traffic.
This store has always been profitable, and most of the 2011 budget reduction is in the area of Personal Services. We
are using more part time Store Supervisors with our staff, rather than Assistant Managers, and this is helping to reduce
our expenditures in this area. We have slightly reduced our budget for Supplies, and Other Services as well. We do
anticipate a continued increase in sales, and have slightly increased the budget for our Cost of Goods Sold. The
combination of lower expenditures and increased sales should increase our profits for this store even more.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ðÓËÇÍÊ îÍÎíÌ×ÊÛÈÓÎÕ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00200,000200,0000
Contingencies & Transfers295,046701,345504,624488,955(15,669)
Activity Description
Objectives
Budget Comments
ïîð
Police Chief
Office Supervisor
Police Captain
Secretary II-A (2)
Clerk-Typist
IS Specialist
SergeantSergeantSergeantSergeant
Admin/COPPOPTrainingInvestigations
1 COP Coord1 Corp1 Corp2 Invest
4 Patrol5 Patrol5 Patrol3 SLO
1 FT CSO
Reserves
2 PT CSO
ïîï
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ïîî
ìíðóù÷
÷äì÷îøóèçê÷ éçïïûêã
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
2008200920102011
Personal ServicesSupplies
Other Services & ChargesCapital Outlay
Contingencies & Transfers
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ïîì
City of Columbia Heights, Minnesota
BUDGET 2011
ìÍÐÓÙ× ê×Æ×ÎÇ×
Police
CommunityPolice
PoliceAnimal ControlProgramsCap Equipment
101101270431
ê×Æ×ÎÇ×
31010Current Ad Valorem2,238,25712,56300
31014Area-Wide Taxes411,6512,31100
32110Liquor, Wine & Beer License42,000000
32120Cigarettes4,500000
32178Other amusement Licenses500000
33160Federal Grant68,676000
33401Local Government Aid145,90981900
33402Property Tax Relief-Homestead63,46335600
33405PERA Increase Aid7,1384000
33416State Law Ofc Training9,000000
33421Insurance Premium Tax-Police160,000000
33422State Grant-Aid30,000000
33423State Aid-Police Relief Assn36,000000
33630School District35,000000
33641Other Government Grants001,0000
34201Special Police Services250,000000
34203Public Safety-Police Report3,000000
35101Court Fines50,000000
35102Administrative Tags25,000000
35105Admin Fees Police6,000000
36210Interest on Investments25,054141035,118
36219Change in Fair Value5,8173300
39203Transfer In-General Fund00021,949
39219Transfer In-Liquor Fund009,0000
èÍÈÛÐ ê×Æ×ÎÇ×
÷ÄÌ×ÎÉ×É
Personal Services3,262,51604,8640
Supplies129,70030010,63613,040
Other Services and Charges224,74915,9634,5000
Capital Outlay19,0000075,700
Contingencies & Transfers0000
èÍÈÛÐ ÷ÄÌ×ÎÉ×É
éÇÏÏÛÊÃ
èÍÈÛÐ ê×Æ×ÎÇ×3,616,96516,26310,00057,067
èÍÈÛÐ ÷ÄÌ×ÎÉ×É 3,635,96516,26320,00088,740
ùÔÛÎÕ× ÈÍ öÇÎØ úÛÐÛÎÙ×
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ïîê
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ìÍÐÓÙ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services2,679,7612,857,7463,146,3693,262,516116,147
Supplies150,832121,368126,850129,7002,850
Other Services & Charges199,242214,361222,526224,7492,223
Capital Outlay02,200019,00019,000
Contingencies & Transfers00000
Activity Description
This is the general budget for the day-to-day running of the Police Department. This part of the budget covers
personnel costs, general supply costs, and other services and charges costs.
The Police Department provides public safety and crime prevention services to the citizens of Columbia Heights and
Hilltop. This includes police patrol, investigations, Drug Task Force Officer, School Liaison Officers (District #13 and NE
Metro District #916), traffic enforcement, code enforcement, animal control, unusual occurrences, and administration.
Objectives
1. To maintain the level of police service in the community.
2. To continue to work closely with other agencies in our area towards safety and security issues in the areas of
grants, personnel, training and equipment.
3. To increase the level of proactive police enforcement within the community.
4. To increase public awareness of crime prevention programs.
5. To ensure that police vehicles and equipment are updated to reflect law enforcement technology needs and ensure
dependability.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
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Budget Comments
Personnel: The 2011 budget reflects authorization for 28 licensed officers. This includes a School Liaison officer
whose salary is covered through an agreement with NE Metro District #916 for the Alternative Learning Center at 40th
and Central. This officer works with youth, investigates youth related crimes and supplements the department's
proactive policing efforts during the summer months.
Also included in the 2011 budget is a fourth sergeant position. This position will be assigned to oversee the
department's investigations unit. Funding for the position was accommodated by reducing the department's training
pay line item by $5,000 and through the elimination of the special assignment pay currently going to the five-year
investigator. It is our intention to keep the investigations unit staffed at current levels; this sergeant position would take
the place of the patrol-level five-year investigator. The reduction to the training pay line item of $5,000 would be
accomplished by scheduling more training to be on duty. Additional information and justification will be made by the
Police Chief during budget discussions.
Overall proposed personnel costs are up as a result of step and longevity increases by individual employees as set by
union contract. Overall, 2011 wages were calculated using 2010 wages. $8,157 was added to the Police Department's
personnel budget as an interdepartmental labor credit for janitorial services provided by a Recreation Department
employee.
Supplies: The Supply section of the 2011 budget was calculated based on 2010 amounts, plus 1%. In addition, $1600
allocated from revenues received from the contract with NE Metro District #916 for the Alt School Liaison were added to
the Training Supply line (2070) and the Vehicle Repair and Parts line (2280) per the terms of that agreement.
Other Services and Charges: The Other Services and Charges section of the 2011 budget was calculated based on
2010 amounts, plus 1%. Changes between individual line items were made to accommodate various factors, including
increased utility costs over projections in the 2010 budget. $2,000 was factored into the Out of Town Travel line (3320)
in anticipation of attendance by the Chief and Captain at 2011's International Association of Chiefs of Police Conference
which is being held in Chicago.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ûÎÓÏÛÐ ùÍÎÈÊÍÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies003003000
Other Services & Charges13,88612,80615,96315,9630
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
Animal containment measures are currently provided to the City of Columbia Heights by the Camden Pet Hospital,
1401 44th Avenue North. This includes animal shelter services, euthanasia services, adoption and clinic services.
Their contract was renewed starting in July 2010 and runs through 2012.
The capturing, transporting, and temporary shelter of stray animals is performed by Community Service Officers and at
times Columbia Heights Police Officers.
Objectives
The Animal Control contract with Camden Pet Hospital has been renewed as we continue our partnership with them in
providing state-of-the-art animal services at a reasonable cost for our community.
Budget Comments
The 2010 budget for Animal Control, $16,263, remains unchanged from 2010 amounts. Last year's budget for this
service reflected a 7% increase over the previous year's budgeted amount in anticipation of a new contract with an
animal service provider. This contract is now in place with Camden Pet Hospital, and these rates will remain in effect
through July of 2012.
ïîç
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ìÍÐÓÙ× ùÍÏÏÇÎÓÈà ìÊÍÕÊÛÏÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services011,7734,8004,86464
Supplies1,9914,86910,70010,636(64)
Other Services & Charges1,9495164,5004,5000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
The Community Programs budget funds police-related community activities such as DARE, Police Reserves, crime
prevention and community outreach programs, such as the Cops-N-Kids program serving the youth of the community.
Objectives
Our objectives in the Community Programs fund are to have two officers trained in DARE and to administer the DARE
program in city elementary schools.
The Community Programs fund also absorbs costs related to the Police Reserve program including training and
equipment, as well as other community based initiatives such as National Night Out, Neighborhood Watch and other
programs which facilitate crime prevention and community outreach, such as youth outreach and accountability
programs.
Budget Comments
The 2011 Community Programs budget is $20,000, which is the same as the 2010 amount. A very slight increase to
the Personal Services section was offset by a corresponding decrease to the Supplies section.
ïíð
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ìÍÐÓÙ× ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies2,6604,36014,24013,040(1200)
Other Services & Charges00000
Capital Outlay69,23097,82579,66075,700(3,960)
Contingencies & Transfers00000
Activity Description
The Capital Equipment budget for 2011 includes two full-sized marked squads, one unmarked vehicle and various
equipment for those vehicles and related set-up costs
Objectives
To manage the Capital Equipment Replacement fund in a way that allows us to obtain the best equipment for the best
value that meets the needs and requirements of the department.
Budget Comments
The Capital Equipment Replacement Fund includes equipment required to keep our technology and fleet current and to
keep our personnel safe in their duties. In 2011, it is recommended that two marked squad cars be purchased. The
purchase of two marked squad cars per year allows the department to keep the fleet in better working order, and aids in
controlling costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet after
four years of service and rotated into another department in the city, who in turn get a better operating vehicle for
conventional uses. The purchase will include two Ford Crown Victoria police package vehicles. Also included are two
new squad-based radar systems, two laptop computers, and other related equipment and set-up fees. The estimated
price of the vehicles is $23,100 each. The equipment and labor to build the squads, including two laptops, two ticket
printers, graphics, rear seats, two trunk organizers and the needed replacement of squad radar units is estimated at
$24,040
Also in 2011, it is recommended that an unmarked vehicle be purchased to replace an 11 year old Ford Taurus with
80,000 miles. The vehicle is also recommended for replacement by Shop Foreman Steve Synowczynski due to
maintenance and reliability concerns. In an effort to address budget challenges, the Police Department is requesting
$15,000 to purchase a program-type vehicle with low miles in order to keep costs lower than purchasing a new vehicle.
The two program-type vehicles previously purchased by the Police Department, a Dodge Charger and a Chevy Impala,
have both met our expectations. The equipment and labor to build the vehicle is estimated at $3,500.
ïíï
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ïíî
PW Director/City Engineer
Secretary II-A
PW
Superintendent
Asst CityShop Administrative
EngineerForemanAssistant
Foreman
(3)
Purchasing/
EngEngMaint.III
Maintenance
Maint. III
Assessing
TechTechBodyman/
Worker (16)
Mechanic
Clerk
IV (2)IIIPainter
ïíí
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ïíì
ìçúðóù åíêñé
÷äì÷îøóèçê÷ éçïïûêã
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
2008200920102011
Personal ServicesSupplies
Other Services & ChargesCapital Outlay
Contingencies & Transfers
ïíë
- This page intentionally left blank -
ïíê
ïíé
- This page intentionally left blank -
ïíè
ïíç
- This page intentionally left blank -
ïìð
ïìï
- This page intentionally left blank -
ïìî
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ìÇÚÐÓÙ åÍÊÑÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This activity covers the wages and fringe benefit costs for both permanent and seasonal Public
Works employees. The overall budget is distributed to Public Works departments and other
departments as appropriate.
Objectives
1. Maintain current/historical service levels within levy limits.
2. Update seasonal pay ranges to retain and attract seasonal employees.
3. Evaluate and modify the overall usage and distribution (by dept.) of seasonal employees.
4. Continue to evaluate the staffing needs of the Public Works Department (PW Management
needs).
5. Review organizational structure.
Budget Comments
The overall personnel budget for 2011 is $2,514,245 for salaries and fringe benefits. This
represents a 0.57% increase from 2010 to 2011 and is consistent with the 4-year budget plan
approved by Council. It only includes for step increases in salary and other fringe increase,
such as PERA, but does not include any salary increases. The budget balances to zero as
100% of salaries and fringe benefits are allocated to various departments in the City.
ïìí
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ÷ÎÕÓÎ××ÊÓÎÕ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services163,967178,457276,721279,9543,233
Supplies20,53012,93816,65015,898(752)
Other Services & Charges33,14348,04141,71944,5182,799
Capital Outlay090,3311,5001,5000
Contingencies & Transfers85,7091,294000
Activity Description
This department provides engineering services for public improvement projects. These
activities include feasibility analysis, construction design, assessments, construction contract
administration and project inspection. A major change in 2003 was the addition of a new
mandate for the administration of the NPDES Phase II requirements; and assuming all
responsibilities of the assessing department/functions in 2009. Other activities include general
engineering, record keeping, GIS implementation, digital and hardcopy of file maintenance, and
public contact.
Objectives
1. Continue updating and development of the computerized pavement management program for
street zone work.
2. Continue development of City Works software for automation of utility records, maintenance
and complaint tracking program at Public Works.
3. Develop networking and sharing of other database sources for increased accuracy of owner
information.
4. Develop departmental strategic plan.
Budget Comments
The proposed 2011 Engineering budget is $343,433; a 2.0% increase from the 2010 budget.
The single area accounting for the $6,843 increase is in Personal Services. All other major
functional areas have remained the same or decreased. Fuel and petroleum related products
have been increased to estimate 2011 pricing. Other line items of the budget have decreased or
remained flat to maintain minimal budget increases.
ïìì
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ éÈÊ××ÈÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services333,687380,535431,206433,6492,443
Supplies162,369136,625170,080180,42110,341
Other Services & Charges146,349167,893189,482177,195(12,287)
Capital Outlay20,88301,00011,50010,500
Contingencies & Transfers00000
Activity Description
The street department provides for the maintenance of city streets and alleys. These services
include patching, surface repairs, bituminous paving, street sweeping, snow plowing and
removal, ice control, miscellaneous projects as required, and public contact. A major change in
2006 was the addition of storm sewer maintenance as mandated by the NPDES Phase II
requirements.
Objectives
1. Crack seal asphalt streets in prior street rehab zones.
2. Continue street repair/patching in prior zones of the street rehab program.
3. Complete the alley rehabilitation program begun in 2008 (thin overlays)
4. Continue evaluation of the use and application rates of straight salt for ice-street ice control.
5. Develop developmental strategic plan.
Budget Comments
The overall 2011 budget for the street department is $ 797,898, an increase of $6,130 or 0.77%
from 2010. The majority of all functional areas are at or below 2010 adopted budget levels. The
primary area accounting for the increase is in Supplies for Brine tanks for ice control and in
anticipated increases in road salt costs. Capital Outlay requests are for V-plow for alley plowing
($10,500). Bituminous costs include planned alley repairs/overlays of alleys in 2011.
ïìë
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ éÈÊ××È ðÓÕÔÈÓÎÕ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services3,8645,5085,8775,90629
Supplies1992517507588
Other Services & Charges149,035148,810144,190152,6798,489
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This activity provides for the energy costs related to intersection, mid-block, and alley lighting.
This activity also includes maintenance and repair of city owned street lights.
Objectives
1. Implement maintenance contracted services for new city owned street lighting on Huset
Parkway and Grand Avenue.
2. Review street lighting along 40th and 41st Avenue for upgrades, replacement or as a
minimum, needed repairs.
3. Evaluate replacement of city owned and maintained lights in Labelle, Sullivan and Prestemon
Parks.
4. Evaluate viability of developing Street Light Utility city wide.
Budget Comments
The 2011 proposed street lighting budget is $159,343, a $8,526 or 5.65% increase from 2010.
This increase accounts for a projected 5% increase in the electric rates for street lights and
street lighting additions in 2010. All other line items for 2011 remain essentially flat.
ïìê
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ èÊÛÖÖÓÙ éÓÕÎÉ éÓÕÎÛÐÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services60,70058,71759,34052,393(6,947)
Supplies6,9479,5489,15510,9971,842
Other Services & Charges8,71513,07315,24015,171(69)
Capital Outlay6,1500000
Contingencies & Transfers00000
Activity Description
This activity provides for the installation and maintenance of city controlled signs and signals.
This account group also provides for street striping and traffic counting.
Objectives
1. Complete the development of GPS'ing (physical coordinate location) and computerized sign
inventory to prepare a Federally mandated Sign Replacement Plan.
2. Continue programmed replacement of regulatory signs in street rehab zones.
3. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets.
4. Upgrade regulatory signs to high intensity-VIP diamond grade on street zone work areas.
Budget Comments
The overall budget proposed in 2011 is $78,561, a -$5,174 or 6.17% decrease from the 2010
adopted budget. Personal Services accounts for the decrease while other areas have remained
flat from 2010 or minimally increased.
ïìé
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ èÊ×× èÊÓÏÏÓÎÕ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services48,98436,75071,52071,55737
Supplies8,5228092,2002,041(159)
Other Services & Charges48,84027,50150,44050,49353
Capital Outlay001,5006,5005,000
Contingencies & Transfers00000
Activity Description
This activity provides for the installation and maintenance of city controlled signs and signals.
This account group also provides for street striping and traffic counting.
Objectives
1. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
2. Trim sidewalk and street sign locations.
3. Contractual trimming at parks with paved walking paths to maintain safe pathways.
4. Contractual training (Arborists) for improving staff tree trimming techniques.
5. Focus management of the DED inspection program to maximize eradication and safety with
limited funding.
6. Develop tree care program for Huset Parkway Area.
Budget Comments
The proposed 2011 Tree Care and Maintenance budget is $129,091, an increase of $3,431, or
2.73% from the adopted 2010 budget. The main area of increase is in Capital Outlay for a
chipper box. This continues the new functional area that was established in the 2003 budget to
combine three former departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm
Replacement.
ïìè
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ øÇÈÙÔ ÷ÐÏ éÛÎÓÈÛÈÓÍÎ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services56334000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
Objectives
Budget Comments
ïìç
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ìÛÊÑÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services415,159385,580464,579462,941(1,638)
Supplies98,60485,991107,20099,166(8,034)
Other Services & Charges214,404187,570198,460205,1516,691
Capital Outlay031,7241,0007,0006,000
Contingencies & Transfers94,2592,0001,000(1,000)
Activity Description
This activity provides for the maintenance of:
A. 15 city parks; B. 3 public wading pools; C. 4 skating and 4 hockey rinks;
D. 12 softball/baseball diamonds; E. 2 tennis courts; F. 12 buildings and other recreational
facilities.
This department also provides landscape maintenance for all municipal buildings, and the
planning, implementation and construction of various park improvements.
Objectives
1. Improve the timing of park construction projects that may impact seasonal park activities.
2. Continue pursuing DNR Outdoor Recreation Grant funding for park redevelopment.
3. Continue to develop/encourage neighborhood input regarding park improvements.
4. Improve the general condition of athletic fields - drainage and weed control.
5. Continue Master Planning for parks and engage public input/review process.
6. Develop developmental strategic plan.
Budget Comments
The 2011 Parks proposed budget is $776,073, an increase of $2,834 or 0.37% from the 2010
adopted budget. Capital Outlay for shingling a park house accounts for the increase, while
other line items in the budget have been decreased or remained flat to maintain a flat budget
from 2010.
ïëð
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ÷ÎÕÓÎ××ÊÓÎÕ ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay0020,0000(20,000)
Contingencies & Transfers00000
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs
in the general fund. This was accomplished by preparing a detailed 20-year projection
of the City's equipment needs and scheduling of long term replacement. Thus, the City
can set aside an equal amount of funding to provide a reserve for future years when
larger more costly equipment will need to be purchased. This, in turn, eliminates the
highs and lows of budgeting as an equal dollar amount is set aside each year.
Objectives
No Capital Equipment requests in 2011.
Budget Comments
Item & Projected Cost
The following requests have been made for Engineering Capital Equipment
Replacement:
No requests for 2011.
ïëï
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ìÛÊÑÉ ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies9162,337000
Other Services & Charges00000
Capital Outlay26,81520,289171,6259,615(162,010)
Contingencies & Transfers00000
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs
in the general fund. This was accomplished by preparing a detailed 20-year projection of
the City's equipment needs and scheduling of long term replacement. Thus, the City can
set aside an equal amount of funding to provide a reserve for future years when larger
more costly equipment will need to be purchased. This, in turn, eliminates the highs and
lows of budgeting as an equal dollar amount is set aside each year.
Objectives
1. Replace the John Deere Zero Turn lawn mower.
Budget Comments
Item & Projected Cost
The following requests have been made for Parks Capital Equipment Replacement:
1. Replace JD Zero Turn lawn mower $9,615
ïëî
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ éÈÊ××ÈÉ ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies9160000
Other Services & Charges4,9520000
Capital Outlay264,830151,993217,725103,800(113,925)
Contingencies & Transfers00000
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in
the general fund. This was accomplished by preparing a detailed 20-year projection of
the City's equipment needs and scheduling of long term replacement. Thus, the City can
set aside an equal amount of funding to provide a reserve for future years when larger
more costly equipment will need to be purchased. This, in turn, eliminates the highs and
lows of budgeting as an equal dollar amount is set aside each year.
Objectives
1. Replacement of the Pelican Mechanical Street Sweeper, 1/2 shared with the Storm
Sewer department.
2. Replacement of the dump truck Box for unit #68.
Budget Comments
Item & Projected Cost
The following requests have been made for Streets Capital Equipment Replacement:
1. Replace 2000 Pelican Mechanical Street Sweeper (1/2 with Storm): $92,500
2. Replace Dump Box for dump truck unit # 68 $11,300
ïëí
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ èÊ×× èÊÓÏÏÓÎÕ ùÛÌÓÈÛÐ ÷ËÇÓÌ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in
the general fund. This was accomplished by preparing a detailed 20-year projection of
the City's equipment needs and scheduling of long term replacement. Thus, the City can
set aside an equal amount of funding to provide a reserve for future years when larger
more costly equipment will need to be purchased. This, in turn, eliminates the highs and
lows of budgeting as an equal dollar amount is set aside each year.
Objectives
Budget Comments
ïëì
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ éÈÛÈ× ûÓØ ïÛÓÎÈ×ÎÛÎÙ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services80,07765,52537,22343,4116,188
Supplies13,4844,36521,30021,421121
Other Services & Charges31,25974,31492,09392,713620
Capital Outlay008,5001,000(7,500)
Contingencies & Transfers9312,500000
Activity Description
This activity provides for the maintenance and repair of state aid streets and ROW as
designated within the City and is funded by the Municipal State Aid system.
Objectives
1. Continue the implementation of the 5-year Capital Improvement Program developed in 1999,
and periodically updated, as part of the certified status of local streets.
2. Retain 'certified' complete status for our local MSAS.
3. Crack seal state aid streets (Joint City contract)
Budget Comments
The proposed 2011 budget is $157,545 a decrease of $1,571 from last year. Staff time is
allocated for recertifying the City's State Aid System. This allows the use of state aid funding on
local streets and provides an additional revenue source for the City's infrastructure fund to be
used in the street rehabilitation zone work.
ïëë
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ åÛÈ×Ê çÈÓÐÓÈà éÍÇÊÙ× ÍÖ éÇÌÌÐÃ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies877,168992,6211,185,0001,196,85011,850
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This department covers potable water purchased from the City of Minneapolis for resale
to the residents of Columbia Heights. Amounts will vary from year to year based upon
demand. In 2004, the City entered into a long term contract with the City of Minneapolis
establishing rates for the next 30 years.
Objectives
1. Continue valving/isolation & directional flushing of our system zones distribution
piping to improve water quality issues.
Budget Comments
The estimated cost of water purchased from the City of Minneapolis is $1,196,850, an
increase of $11,850. Staff estimates annual consumption based upon the contract rates
with Minneapolis.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ åÛÈ×Ê øÓÉÈÊÓÚÇÈÓÍÎ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services302,700295,157351,275358,7927,517
Supplies74,64255,04677,32579,1161,791
Other Services & Charges453,069423,606463,898459,064(4,834)
Capital Outlay25,00025,0009,00036,58727,587
Contingencies & Transfers0025,0000(25,000)
Activity Description
This activity provides for the operation and maintenance of the City's entire water
distribution system, including water tower, water mains, hydrants, valves, meters, pump
stations (2), sprinkler systems (3), and decorative fountains (2).
Objectives
1. Develop a cooperative Water Main Cleaning and Lining Program, based on the City
of Minneapolis Program, suspended in 2010 for an indefinite period.
2. Implement the residential water meter battery replacement program.
3. Continue tracking and documenting water quality complaints, develop remedial
alternatives.
4. Review and develop a large meter replacement program for commercial and
industrial
users.
5. Develop developmental strategic plan.
Budget Comments
The proposed 2011 budget is $932,059 representing an increase of $5,561 from the
2010 adopted budget. The primary area of increase is in Personal Services,
commodities purchased for resale (meters), petroleum related costs and repair and
maintenance (curb stop repairs), to better represent the actual costs of operating and
maintaining our water distribution system. Building depreciation was increased to
account for actual costs charged to the department. Security system improvements are
also requested at the three remote water system sites.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ åÛÈ×Ê îÍÎíÌ×ÊÛÈÓÎÕ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges1,8120000
Capital Outlay00000
Contingencies & Transfers279,707248,622176,000328,000152,000
Activity Description
Objectives
Budget Comments
ïëè
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ åÛÈ×Ê ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs
in the general fund. This was accomplished by preparing a detailed 20-year projection
of the City's equipment needs and scheduling long term replacement. Thus, the City
can set aside an equal amount of funding to provide a reserve for future years when
large, more costly equipment will need to be purchased, eliminating the highs and lows
in budgeting as an equal amount is set aside each year.
Objectives
No Capital Equipment requested in 2011.
Budget Comments
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
No requests in 2011.
ïëç
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ é×Å×Ê çÈÓÐÓÈà ùÍÐÐ×ÙÈÓÍÎÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services258,038228,298351,275345,351(5,924)
Supplies28,30722,92641,37545,3824,007
Other Services & Charges251,738259,636302,497300,905(1,592)
Capital Outlay009,0004,933(4,067)
Contingencies & Transfers25,00025,00025,00025,0000
Activity Description
This activity provides for the operation and maintenance of the City's sanitary sewer
collection system. Included in this activity are inspections and repairs of manholes, trunk
and main sewer lines, and lift stations (4). Annual sewer flows are between 575 and 600
million gallons to MCES treatment facilities.
Objectives
1. Continue aggressive sanitary sewer cleaning program on a 3-year repeating cycle
city-wide, and trouble lines annually. Initiated in 2004.
2. Continue sanitary sewer system evaluations through the new televising and reporting
program.
3. Continue the rehab of existing sewer line structures throughout the City
4. Continue manhole inspections with the televising inspection reports.
5. Continuation of the Sump Pump Disconnect Program.
6. Develop developmental strategic plan.
Budget Comments
The 2011 Sewer Collections proposed budget is $720,071, which is a decrease of $9,076
from 2010. The primary area of decrease is in Personal Services (-$5,924) and in Capital
Outlay, which decreased by $5,567.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
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Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies840,904896,603925,000966,62541,625
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This department provides for fees paid to the Metropolitan Council Environmental
Services for sewage treatment disposal. Costs will vary from year to year based upon
flows.
Objectives
Rates from the MCES have begun a modest increase over the last couple of years.
Rates began climbing in 2004 and it is anticipated that rates will increase by 3.5% to
5.5% over the next several years.
Budget Comments
The proposed 2011 Sewage Disposal budget is $966,625. This represents a 4.5%
estimated increase from the 2010 adopted budget to account for MCES annual rate
increases.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ é×Å×Ê îÍÎíÌ×ÊÛÈÓÎÕ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers63,902279,0524,0004,0000
Activity Description
Objectives
Budget Comments
ïêî
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ éÈÍÊÏ åÛÈ×Ê çÈÓÐÓÈÃ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services68,72995,43895,52598,5503,025
Supplies16,6759,01740,12031,916(8,204)
Other Services & Charges111,609123,700149,733147,880(1,853)
Capital Outlay0018,50015,933(2,567)
Contingencies & Transfers5,0005,0005,0005,0000
Activity Description
This department provides for the operation and maintenance of the City's storm sewer
system, including NPDES Phase II permit requirements, inspection and repair of storm
sewer pipes, catch basins, manholes, and drainage ponds, and surface water related
activities.
Objectives
1. Implement NPDES Phase II requirements for activities and reporting system.
2. Continue the transition of maintenance to the Streets Department.
2. Rehab existing structures and/or main lines throughout the City.
3. Storm sewer system evaluation: manhole sewer line inspections.
4. Develop developmental strategic plan.
Budget Comments
The proposed 2011 budget is $299,279, a decrease of $9,599 from the 2010 adopted
budget. The primary area of decrease is in supplies for vehicle repairs and parts (-
$8,204) and in Capital Outlay (-2,567). Operations are focused on operating and
maintaining the storm sewer collection system with budgeting to support the actual
costs of maintenance and to meet the requirements of the NPDES Phase II permit.
ïêí
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
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Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges1470000
Capital Outlay00000
Contingencies & Transfers150,300270,46043,00059,00016,000
Activity Description
Objectives
Budget Comments
ïêì
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ é×Å×Ê ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers133,3270000
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs
in the general fund. This was accomplished by preparing a detailed 20-year projection of
the City's equipment needs and scheduling long term replacement. Thus, the City can
set aside an equal amount of funding to provide a reserve for future years when large,
more costly equipment will need to be purchased, eliminating the highs and lows in
budgeting as an equal amount is set aside each year.
Objectives
No Capital Equipment requests in 2011.
Budget Comments
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
No requests in 2011.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
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ø×ÌÛÊÈÏ×ÎÈ ê×ÖÇÉ× øÓÉÌÍÉÛÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services00000
Supplies1,077,1511,156,5011,294,5001,326,29531,795
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
Contracted costs and billings for refuse, recycling and yard waste collection and disposal are
separated and accounted for in this department to enable tracking of actual costs for each area,
and to facilitate accurate reporting to state and county agencies as required. The City
negotiated a new five year contract with Veolia ES Solid Waste Midwest through December
2014. Under this contract, the hauler provides all single and double households with wheeled
garbage carts and single sort recycling has been introduced. Three levels of service are
available to provide options for residents: 96 gallon full service option, 64 gallon limited service,
and 32 gallon low-volume service. There is also a subsidized "senior rate" for low income
seniors or disabled persons. Residents may request a change of service level by calling city
staff.
Objectives
1. Promote responsible waste practices, through training and education, to reduce the ever
growing municipal solid waste tonnages.
2. Provide cost effective options for disposal of problem items.
3. Publicize the disposal options available for residents.
Budget Comments
The Refuse Disposal Budget is $1,326,295, an increase of $31,795 from 2010 to 2011. This
increase reflects a 3.0% increase over 2010, based on the new contract with Veolia ES Solid
Waste Midwest and a 3.8% increase of tipping fees at the RRT disposal site.
ïêê
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ê×ÖÇÉ× ùÍÐÐ×ÙÈÓÍÎ øÓÉÌÍÉÛÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services16,58046,73831,67932,022343
Supplies793581,5252,5341,009
Other Services & Charges7,9289,13818,25316,204(2,049)
Capital Outlay007507500
Contingencies & Transfers83,05776,56770,23680,68010,444
Activity Description
This activity administers the total refuse collection and disposal program and includes expenses
other than the contract costs. Contracted costs are separated for clarity in tracking and
reporting; however, they do remain a function of this budget as a whole.
Objectives
1. Promote the unique aspects of the City contract and encourage residents to effectively use
the services available to them as Columbia Heights residents.
2. Encourage a greater use of the low-volume option for those who require only the very basics
in disposal services.
3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the
disposal services they need in the most cost effective manner, thereby reducing the number of
complaints from and about these buildings.
Budget Comments
The Refuse Collection & Disposal budget decreased by $1,003 from 2010 to 2011. Other
Services and Charges - postage accounts for the entire decrease, while other line items have
remained the same or decreased in 2011.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
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Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services14,34612,50433,75334,473720
Supplies1,4112352,4557,6305,175
Other Services & Charges28,31321,92135,89723,785(12,112)
Capital Outlay007507500
Contingencies & Transfers48,05741,56635,23635,679443
Activity Description
This activity provides administrative oversight of the recycling contract between the City and
Veolia ES Solid Waste Midwest. The City contracts with the hauler to collect items in the single
sort collection program, plus tires and scrap metal at the recycling drop-off center. The City
continues to meet and exceed the recycling tonnage goals set by the Metropolitan Council and
Anoka County. The City residents recycle an average of 175 tons per month through city
programs.
Objectives
1.Continue to educate residents to all the items that can be recycled curbside, and at our
Recycling Drop-off Center, and the numerous other options available within the community.
2. Continue to work with multiple dwelling units in our community to educate renters and owners
alike to all the recycling opportunities available.
3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize
our Recycling Center.
Budget Comments
The recycling budget decreased by $6,524 from 2010 to 2011. Depreciation accounts for the
entire decrease, while other line items have either remained the same or had modest increases
in 2011.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
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ø×ÌÛÊÈÏ×ÎÈ ôÛÂÛÊØÍÇÉ åÛÉÈ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services05353,5933,6018
Supplies006006066
Other Services & Charges751,2775,6005,278(322)
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This activity administers the handling of hazardous waste generated by the City of Columbia
Heights. Such items include fluorescent lamps, solvents, waste and automotive fluids, and paints
and chemicals. While this budget functions as a service to the Public Works Department, it is
administered through the Refuse Fund. This fund does not deal with household hazardous
waste generated by residents. Anoka County provides those services primarily through a year-
round drop-off facility located in Blaine that serves the entire county.
Objectives
1. Continue to coordinate twice a year collections of fluorescent bulbs from residents, small
businesses, and city buildings to facilitate proper disposal.
2. Promote and encourage residents to use the Anoka County Household Hazardous Waste
drop-off facility.
3. Educate residents which items are hazardous, costly to dispose, and accepted only at a
licensed disposal facility, and what options may be available to purchase more wisely.
Budget Comments
The Hazardous Waste budget decreased by $308 from 2010 to 2011. This represents an
essentially flat budget from 2010 - with a decrease in line item 4390 - taxes and licenses of
$324.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ éÈÛÈ× ûÓØ õ×Î×ÊÛÐ ùÍÎÉÈÊÇÙÈÓÍÎ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services1,294358,066000
Supplies00000
Other Services & Charges00000
Capital Outlay200,000226,012150,0000(150,000)
Contingencies & Transfers212,936858,270121,000122,0001,000
Activity Description
This fund is used for capital improvement projects on the City's municipal state aid streets. The
fund balance was brought down to zero with the construction of the Central Avenue construction
project in 2003, 2004, and 2005. State aid funds will be used for debt service of the Huset
Parkway Project in 2008, 2009, 2010 and 2011, again bringing the fund balance down to zero
each year.
Objectives
1. No Capital Improvements requested in the 2011 Construction year.
2. Update 5-year Capital Improvement Project listing.
Budget Comments
In 1999, the City was asked by the Office of State Aid to provide a detailed five year program,
explaining how Columbia Heights plans on spending down its excessive MSA fund balance.
Consistent with that request, a 5-year plan was developed. With the completion of Huset
Parkway and the Gateway Pedestrian Bridge, the balance through 2011 has been brought to
$0. There are no requests in the 2011 State-Aid Capital Improvement budget.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ùÛÌ óÏÌ ìÛÊÑÉ ùÍÏÏÇÎÓÈà ù×ÎÈ×Ê
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This activity provides for capital improvements in the City's park system, including major
improvements and major repairs/replacements to park buildings, playgrounds,
recreational facilities, and park amenities.
Objectives
Budget Comments
ïéï
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ìÛÊÑÉ ùÛÌÓÈÛÐ óÏÌÊÍÆ×Ï×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services30,5411,445000
Supplies4,2166,194000
Other Services & Charges42,00239611,5051,505(10,000)
Capital Outlay646,556129,805335,000295,000(40,000)
Contingencies & Transfers00000
Activity Description
Objectives
Capital Outlay Projects-listed in priority: Grant Eligible Projects-Listed in priority:
None - None -
Budget Comments
There are no requests in the 2011 Parks Capital Improvements to allow revenue to build
for future redevelopment.
ïéî
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
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ø×ÌÛÊÈÏ×ÎÈ óÎÖÊÛÉÈÊÇÙÈÇÊ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services0080,26485,8475,583
Supplies00000
Other Services & Charges311,060117,212140,0007,450(132,550)
Capital Outlay555,92000140,000140,000
Contingencies & Transfers00000
Activity Description
The City's street rehabilitation program was initiated with funding from liquor funds in
1996 and with annual transfers, will perpetuate the continued investment into the
maintenance and improvements of the City's streets. An additional source of revenue
was secured in 2000, on a 2-year renewable cycle, with the certification of the City
State-Aid Street System, making available limited state aid funding.
Objectives
Budget Comments
The Infrastructure Fund supports city costs to perpetuate the city wide street rehab
program. An entire cycle of the city-wide zones has been completed. Continuing well
into the 2nd cycle of the program rehabilitation in zones 1-5 has been completed
through 2010. Zone 5 was completed in 2010 and Zone 6 is planned for 2011
construction. An additional source of funding from the City's State-Aid account is
available with continued certification by MNDOT of our State-Aid system.
ïéí
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ùÛÌ ÷ËÇÓÌ ê×ÌèÊÛÖÖÓÙ éÓÕÎÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in
the general fund. This was accomplished by preparing a detailed 20-year projection of
the City's equipment needs and scheduling of long term replacement. Thus, the City can
set aside an equal amount of funding to provide a reserve for future years when larger
more costly equipment will need to be purchased. This, in turn, eliminates the highs and
lows of budgeting as an equal dollar amount is set aside each year.
Objectives
No Capital Equipment requested for 2011.
Budget Comments
Item & Projected Cost
The following requests have been made for Traffic Signs/Signals Capital Equipment
Replacement:
No requests for 2011
ïéì
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ åÛÈ×Ê ùÍÎÉÈÊÇÙÈÓÍÎ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges52529,705000
Capital Outlay0258,072425,000417,500(7,500)
Contingencies & Transfers418,3100000
Activity Description
This fund covers Capital Improvements to the City's water distribution system and the
reconstruction and/or repairs to the distribution system including mains, pumping
stations, water tower, and operational control valves.
Objectives
1. Coordinate repair/replacement of water mains that are in the street reconstruction
zones or major improvement projects.
2. Security System updates to 3 sites: Water Tower and Pumping Stations (2).
3. Develop a cooperative Water Main Cleaning and Lining Program, based on the City
of Minneapolis annual program suspended in 2010. Include other interested cities to
obtain best value pricing.
Budget Comments
The 2011 Water Construction budget is $417,500 to continue the focus on rehabilitation
of an aging system. Work includes pipe replacement in zone 6 of the Street Rehab
Program, water main cleaning and lining (internally developed), residential battery
replacement program and access control at the water tower and pump stations #2 & #3.
ïéë
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ é×Å×Ê ùÍÎÉÈÊÇÙÈÓÍÎ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services6,21518,759000
Supplies185658000
Other Services & Charges23,69734,586000
Capital Outlay84,569217,919180,000330,000150,000
Contingencies & Transfers00000
Activity Description
This fund supports Capital Improvements to the City's sanitary sewer system and major
repairs in the sanitary sewer collection system including mains, lift stations, and
manholes.
Objectives
Budget Comments
The 2011 Sewer Construction budget is proposed at $330,000 to continue addressing
the rehabilitation of an aging sewer system. The 2011 program focuses on continuing
programming in the amount of $125,000 for continued lining of deficient pipes to
address root intrusion and/or joint clear water inflow and replacement of pipe/structures
in zone 6 of the annual street program. The replacement of the 30-year old lift station on
Argonne is also planned for 2011.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ùÛÌÓÈÛÐ ÷ËÇÓÌ ê×ÌéÈÍÊÏ é×Å×Ê
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay87,1800092,50092,500
Contingencies & Transfers00000
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs
in the general fund. This was accomplished by preparing a detailed 20-year projection
of the City's equipment needs and scheduling long term replacement. Thus, the City can
set aside an equal amount of funding to provide a reserve for future years when large,
more costly equipment will need to be purchased, eliminating the highs and lows in
budgeting as an equal amount is set aside each year.
Objectives
1. Replacement of the Pelican Mechanical Street Sweeper, 1/2 shared with the Street
department.
Budget Comments
Item & Projected Cost
The following requests have been made for Storm Sewer Capital Equipment
Replacement:
1. Replace 2000 Pelican Mechanical Street Sweeper (1/2 with Streets): $92,500
ïéé
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ éÈÍÊÏ é×Å×Ê ùÍÎÉÈÊÇÙÈÓÍÎ öÇÎØ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services05,757000
Supplies00000
Other Services & Charges074,202000
Capital Outlay048,401475,000260,000(215,000)
Contingencies & Transfers156,1510000
Activity Description
This fund supports Capital Improvements and major repairs in the storm sewer collection
system, flood mitigation, and other surface water related activities.
Objectives
1. Reconstruct Jackson Pond - Pump station and change to a dry pond. Continue to
apply for grant funding to maximize cost sharing opportunities.
2. Continue the annual program of replacing or upgrading catch basins, manholes and
storm pipe in the street rehabilitation zones.
3. Continue to evaluate areas prone to flooding for funding for property removal.
Budget Comments
The 2011 Storm Sewer Construction budget is proposed at $260,000 and is established
to be consistent with the 10 year Capital Implementation Plan prepared during the
establishment of the storm water utility. The plan includes the reconstruction of Jackson
Pond ($200,000 - with potential matching grant funding of $200k, applied for in 2010),
structure and pipe repair in Zone 6 of the annual Street Rehab program, and annual
maintenance or planning activities.
ïéè
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ù×ÎÈÊÛÐ õÛÊÛÕ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services192,092174,226206,122204,785(1,337)
Supplies195,896153,307179,700179,372(328)
Other Services & Charges185,513181,273194,978200,3525,374
Capital Outlay0082,00066,500(15,500)
Contingencies & Transfers101,50065,25029,00039,00010,000
Activity Description
Central Garage provides preventive general maintenance and repair for all city owned
vehicles and equipment. The City currently has over 300 pieces of equipment that are
maintained on a regular basis. This is an internal service fund with revenue generated
by charges to other departments for all repair and maintenance services performed by
members of this department.
Objectives
1. Develop and implement MSC SWPPP improvements to meet requirements of NPDES
Industrial site permit.
2. Complete the building security installation approved in 2008.
Budget Comments
The Public Works garage operating budget proposed for 2011 is $678,509, which
represents a decrease of $13,291 or 1.92% over the 2010 adopted budget. The primary
area of decrease, Capital Outlay, has been reduced by $17,000 as major MSC building
improvements have been mainly completed. Most other line items in the 2011 proposed
budget remain flat or have been reduced. In addition to this, we have included $70,000
in the Capital Improvements General Building Fund 411 for significant concrete repairs to
the main floor and resurfacing of the protective floor coating.
ïéç
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ ùÛÌ óÏÌ ù×ÎÈÊÛÐ õÛÊÛÕ×
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services00000
Supplies00000
Other Services & Charges00000
Capital Outlay0063,000160,00097,000
Contingencies & Transfers18,9410000
Activity Description
Objectives
Budget Comments
ïèð
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ ø×ÌÛÊÈÏ×ÎÈ õÛÊÛÕ× ùÛÌÓÈÛÐ ÷ËÇÓÌÏ×ÎÈ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$Amount
2008200920102011of Change
Personal Services021,960000
Supplies010,467000
Other Services & Charges037000
Capital Outlay0(32,465)000
Contingencies & Transfers039,782000
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs
in the general fund. This was accomplished by preparing a detailed 20-year projection
of the City's equipment needs and scheduling long term replacement. Thus, the City
can set aside an equal amount of funding to provide a reserve for future years when
large, more costly equipment will need to be purchased, eliminating the highs and lows
in budgeting as an equal amount is set aside each year.
Objectives
No Capital Equipment requested for 2011.
Budget Comments
Item & Projected Cost
The following requests have been made for Garage Capital Equipment Replacement:
No requests in 2011.
ïèï
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ïèî
Recreation Director
Clerk-Typist II
Recreation Clerk (PT)
Senior CitizenProgram Facility
CoordinatorCoordinatorMaintenance
Supervisor
Custodian IICustodian I
(8 PT)(PT)
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ê÷ùê÷ûèóíî
÷äì÷îøóèçê÷ éçïïûêã
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
2008200920102011
Personal ServicesSupplies
Other Services & ChargesCapital Outlay
Contingencies & Transfers
ïèë
- This page intentionally left blank -
ïèê
ïèé
- This page intentionally left blank -
ïèè
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ê×ÙÊ×ÛÈÓÍÎ ûØÏÓÎÓÉÈÊÛÈÓÍÎ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services145,234147,468156,086156,503417
Supplies8,4634,2377,2597,059(200)
Other Services & Charges14,50817,78914,85916,7931,934
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation
Department is comprised of eight main areas in which the Director, fifty percent full time Clerk-Typist II, and one half-
time Recreation Clerk disperse their time. Each of the eight areas has its own separate budget. This category
provides salaries for the department as well as supplies and contractual services for the department. Recreation
Administration also funds space allocation to the Murzyn Hall budget for office space.
Objectives
1. Continue to improve customer service.
2. Evaluate existing recreational programming needs of the community and create
recreation programs to meet those needs.
Budget Comments
The Recreation Administration total budget has increased by $2,151. Personal Services has had an increase $417.
Supplies has increased to cover vehicle expenses. This budget provides $3,728 for Murzyn Hall office space
allocation.
ïèç
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ãÍÇÈÔ ûÈÔÐ×ÈÓÙÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services16,35818,39624,61622,429(2,187)
Supplies3,6853,8783,3003,950650
Other Services & Charges9,91210,5917,0768,5761,500
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This activity classification encompasses recreational programs provided to youth. These programs consist of children
and adolescents K-12. Programs fall under several sport-specific headings, including baseball, softball, basketball,
football, soccer, volleyball, and wrestling. All programs are participation-oriented, with the focus on fun, socialization,
and athletic skill development. These particular programs provide the youth of Columbia Heights with supervised play
opportunities at local gym facilities and neighborhood parks. This category also provides one-forth of the Recreation
Coordinator salary, gym supervisors and officials. Youth Athletics also provides office space to the J.P.M. budget.
Objectives
1. Develop coaches' clinics to better train youth coaches.
2. Develop youth teams at all grade levels at all parks.
3. Expand soccer leagues to include more age divisions.
4. Conduct an informational meeting for parents before the start of each season.
5. Develop a preschool soccer and t-ball league.
Budget Comments
The 2011 Youth Athletics budget has decreased $37 from the 2010 budget. 25% of the Recreation Coordinator salary
f
is included within this budget. One reason this budget has not had major increases is due to the significant donation o
athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also
provides $3,675 for space allocation to J.P.M.
ïçð
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ûØÇÐÈ ûÈÔÐ×ÈÓÙÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services12,31812,64412,55112,58029
Supplies6315021,0501,0500
Other Services & Charges9,50911,15412,13112,1310
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This activity encompasses recreational programs provided to adults in Columbia Heights. Leagues are administered
in summer, fall, and winter. An annual summer softball tournament is held during the Columbia Heights Jamboree.
This activity also provides one-forth of the Recreation Coordinator salary and covers costs of umpires and referees.
J.P.M. budget is also paid for space allocation for office space and storage space.
Objectives
1. Explore options of developing additional leagues for adults.
Budget Comments
The total Adult Athletics budget for 2011 has increased by $29 in Personal Services. Murzyn Hall budget also
received space allocation from Adult Athletics in the amount of $3,675. This budget also provides one-forth of the
Recreation Coordinator salary.
ïçï
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ùôûé÷
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services16,36716,05437,01434,842(2,172)
Supplies3,9691,6362,4502,4500
Other Services & Charges15,32320,70521,64321,6430
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This activity classification encompasses recreational, academic, athletic, and enrichment programs provided to the
youth age 3-13. These offerings are participation-oriented, with the focus on fun, socialization, achievement, and
skill development. Dance and Tumbling runs throughout the fall, winter, and spring sessions. Special events that
are family-oriented and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and
Breakfast with Santa. The Traveling Puppet Wagon, which was funded through a grant from the Medtronic
Foundation in 1998 has been operating for the last twelve years. The Puppet Wagon travels to neighborhood parks
and performs a variety of family-based puppet shows. Youth Enrichment funds office, storage and program space
within the Murzyn Hall budget. This budget also provides one-forth of the Recreation Coordinator salary
Objectives
1. Improve and expand preschool (4-6 years old) programming opportunities.
2. Maintain and improve special event programs.
3. Plan and coordinate Safety Camp for 2011.
Budget Comments
The Youth Enrichment budget has decreased by $2,172 in Personal Services. This budget provides $19,909 for
space allocation to the Murzyn Hall budget. One-forth of the Recreation Coordinator salary is paid from this budget.
ïçî
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ èÊÛÆ×ÐÓÎÕ ûÈÔÐ×ÈÓÙÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services12,21311,95417,77717,81235
Supplies3,7704,1717753,5252,750
Other Services & Charges6,49913,30712,13711,637(500)
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth in
grades 3-12. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre-season
tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area.
Teams compete within Minnesota Youth Athletic Services sanctioned leagues. This category also provides one-forth
of the Athletic Coordinator salary as well as league fees for team memberships. Traveling Athletics also has money
budgeted for space allocation for office space and storage space to the Murzyn Hall budget.
Objectives
1. Look for alternative organizations for teams to be sanctioned by.
2. Develop coaches clinics to better train youth coaches.
3. Better classifications for traveling basketball teams so they will be more equally
matched against other communities.
Budget Comments
Traveling Athletics budget has had an increased of $2,285. Program Supplies has increased $2,750. Twenty-five
s
percent of the Recreation Coordinator's salary is budgeted under Personal Services. Space allocation of $3,675 wa
also provided to the Murzyn Hall budget.
ïçí
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ èÊÓÌÉ ÛÎØ íÇÈÓÎÕÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services17,38417,86618,47718,692215
Supplies2101913503500
Other Services & Charges41,48836,27836,91736,9170
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
Trips and Outings include one-day and extended trips for senior citizens. These are advertised through
quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-
sustaining program. This activity provides twenty-five percent of the Senior Citizen Coordinator salary. Trips
and Outings also budgets monies for office space allocation to Murzyn Hall.
Objectives
1. Provide seniors with a well-planned and well-executed trip schedule of both one-day
extended trips.
Budget Comments
Trips and Outings budget has increased $215 in Personal Services. The City bus will be used more this year.
Twenty-five percent of the Senior Citizen Coordinator salary is budgeted within the Trips and Outings budget.
Murzyn Hall also received $952 for space allocation.
ïçì
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ é×ÎÓÍÊ ùÓÈÓÂ×ÎÉ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services57,78956,52862,10362,073(30)
Supplies3,6132,1993,0003,0000
Other Services & Charges16,61721,45220,35520,3550
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older
in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. This program provides
seventy-five percent of the Senior Citizen Coordinator salary. The Senior Citizen budget also provides space
allocation for Murzyn Hall for office, storage and Senior Center space.
Objectives
1. To provide social, educational, and recreational programs to seniors in the
community. To serve as a center that provides resource information regarding
senior issues and concerns.
2. To provide the opportunity for senior exercise programs.
Budget Comments
The total Senior Citizens budget has decreased by $30. Seventy-five percent of the Senior Coordinator salary is
budgeted under this budget. There was a charge of $15,816 for space allocation to Murzyn Hall.
ïçë
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ ïÇÊÂÃÎ ôÛÐÐ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services158,835137,870169,173155,616(13,557)
Supplies14,23122,56021,55025,4503,900
Other Services & Charges39,82111,69026,28340,53514,252
Capital Outlay00000
Contingencies & Transfers0022,78622,536(250)
Activity Description
In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/ activities, 1,500 hours for
weddings, and 1,000 hours for meetings. Approximately 20% of the users are charged while the remaining 80% are
fee waived or charged a minimal fee to offset custodial costs. JPM operates seven days a week and runs near full
capacity throughout the year. Murzyn Hall budget provides salaries for the Head Custodian, part-time custodians,
and fifty percent of the Clerk-Typist II position.
Objectives
1. Develop a JPM preventative maintenance plan.
Budget Comments
The Murzyn Hall budget has increased $4,345. There was a significant increase of $7,246 to cover security for
events. Part-time custodians also had a decrease of $6,800. Electric and gas stayed consistent for 2011 with
savings from the energy savings project. Space allocation credit received from the recreation budgets is $53,422. A
transfer out to bonds is also included in the Murzyn Hall budget. The Murzyn Hall budget also has $13,366 for
parking lot repair.
ïçê
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
öÇÎØ
ø×ÌÛÊÈÏ×ÎÈ õÃÏ öÇÎØ
Expense Changes by CategoryAdopted Adopted
ActualActualBudgetBudget$ Amount
2008200920102011of Change
Personal Services0040,00040,04040
Supplies00000
Other Services & Charges0085,00086,2101,210
Capital Outlay00000
Contingencies & Transfers00000
Activity Description
Objectives
Budget Comments
ïçé
- This page intentionally left blank -
ïçè
öóîûîùóûð ê÷éíçêù÷é öíê íì÷êûèóîõ úçøõ÷è
The following is a description of the funds that finance the operating budget. Each fund is a
separate fiscal and accounting entity.
õ×Î×ÊÛÐ öÇÎØ
Accounts for all financial resources except those required to be accounted for in another fund.
This fund accounts for the majority of the City’s operating budget.
éÌ×ÙÓÛÐ ê×Æ×ÎÇ× öÇÎØÉ
Special Revenue Funds are used to account for the proceeds of specific revenue sources that
finance specified activities as required by law or administrative regulation.
Municipal State Aid Fund: Maintained according to state statute for maintenance and
construction of streets or municipal state aid systems.
Cable Television Fund: Established to account for revenues and expenditures
associated with cable television franchise.
DARE Program Fund: Established to account for revenues and expenditures of DARE
program.
Library Fund: Established in 1993 to account for revenues and expenditures of the
library.
Community Development Fund: Established to account for revenues and expenditures
associated with planning, building inspections, and community development projects
within the City.
ø×ÚÈ é×ÊÆÓÙ× öÇÎØÉ
The Debt Service Funds are used to account for the collection of tax levies and other revenues
and to record the payment and interest on outstanding General Obligation Bonds.
Tax Increment Bonds Funds: A separate fund is used to account for each separate Tax
Increment Bond Issue revenues and expenditures.
ùÛÌÓÈÛÐ ìÊÍÒ×ÙÈ öÇÎØÉ
Capital Project Funds are maintained to account for the construction of major capital facilities.
Project funding consists of a combination of several revenues sources, such as municipal State
Aid streets, special assessments, sewer utility fund, other governmental units, state and federal
grants, etc.
Capital Improvement General Government Buildings Fund 411: Used to account for
improvements to municipal buildings—library, municipal garage, and City Hall.
Capital Improvement Parks Fund 412: Used to account for capital improvements in City
parks.
Infrastructure Replacement Fund 430: Used to fund replacement of City infrastructure.
Capital Equipment Replacement Fund 431: Used to fund replacement of fixed assets as
needed.
÷ÎÈ×ÊÌÊÓÉ× öÇÎØÉ
Used to account for operations that are either financed and operated in a manner similar to
private business enterprises or where the governing body has decided that a periodic
determination of revenues earned, expenses, incurred, and/or net income is appropriate for
capital maintenance, public policy, management control, accountability, or other purposes.
Water Utility Fund: Used to account for revenues and expenses associated with services
to area residents.
ïçç
Sewer Utility Fund: Used to account for revenues and expenses associated with sewer
disposal within the City.
Storm Sewer Utility Fund: Used to account for revenues and expenses associated with
sewer disposal within the City.
Refuse Utility Fund: Used to account for revenues and expenses associated with
organized collection of refuse and recycling in the City.
Liquor Fund: Used to account for revenues and expenses associated with the operation
of three off-sale liquor stores.
óÎÈ×ÊÎÛÐ é×ÊÆÓÙ× öÇÎØÉ
Used to account for the financing on a cost reimbursement basis of goods or services provided
by one department or agency to other departments or agencies within the City.
Central Garage Fund: Used to account for the costs of operating a maintenance facility
for automotive equipment used by other City departments. Such costs are billed to other
departments at actual cost plus a fixed overhead factor. The automotive equipment itself
is acquired by the various user departments which are responsible for financing
replacement vehicles as necessary.
Data Processing Fund: Used to account for management information system costs
throughout the City.
îðð
îðï
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2011 Budget Information
TOTAL PERSONNEL - F.T.E & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20112008200920102011
ûøïóîóéèêûèóíî
ïÛÃÍÊ
ùÓÈÃ ùÍÇÎÙÓÐ
City Clerk0.0051,39254,802
Transfer out to City Manager0.00(20,557)(21,921)
èíèûð 1.0071,03577,88145,00045,000
é
ûéé÷ééóîõ
Interdepartmental Labor - PW0.093,920
èíèûð
é
ùûúð÷
Telecomm Secretary
Intern
èíèûð
é
ùóèã ïûîûõ÷ê
City Manager1.00114,731133,234136,841136,841
Asst. to City Manager/HR Director1.0083,07293,52696,26396,263
Administrative Assistant - HR1.0046,99852,24453,81753,817
Special Project Coor.
23,17224,69600
Transfer in from City Clerk0.4020,55721,92122,58422,584
èíèûð 3.40288,530325,621309,505309,505
é
ùóèã ùð÷êñ
ùÓÈà ùÐ×Ê 1.0054,80256,45956,459
Ñ
óÏÛÕÓÎÕ è×ÙÔÎÓÙÓÛÎ
÷Ð×ÙÈÓÍÎ ô×ÛØ òÇØÕ×É
÷Ð×ÙÈÓÍÎ òÇØÕ×É
Transfer out to City Manager-0.40(21,921)(22,584)(22,584)
Interdepartmental Labor - Finance4,500
and Public Works3,4680
èíèûð
é
ùíïï ø÷æ
ìêíè÷ùèóæ÷ óîéì÷ùèóíîé
Community Development Director1.0093,51099,794102,846102,846
Assistant Comm Dev Director1.0068,30673,50478,22580,525
Comm Development Specialist0.0051,24266,32800
Secretary0.0041,14142,87100
Planner1.0068,30671,39675,04175,041
Building Official1.0063,35067,56469,60569,605
Secretary II Permits1.0040,66146,35347,88947,889
Transfer out to Capital Impr-Dev0.00(51,242)(66,328)00
5.00375,274401,482373,606375,906
èíèûð
é
÷ï÷êõ÷îùã ïûîûõ÷ï÷î
è
Emergency Mgmt Directo0.00
r
Fire Reserve0.00
Emergency Mgmt Secretar0.00
y
Police Reserve0.00
èíèûð 0.00
é
îðî
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2011 Budget Information
TOTAL PERSONNEL - F.T.E & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20112008200920102011
öóîûîù÷
Finance Director1.00101,610108,434111,738111,738
Assistant Finance Director1.0070,45178,53780,90980,909
ccounting Coordinator1.0047,04251,32852,87752,877
A
Payroll Accountant1.0044,51647,47053,56753,567
Accounting Clerk II Utility1.0039,64142,26643,56443,564
Budget Coordinator1.00
43,564
Accounting Clerk I Utility1.0037,97740,47741,73441,734
ï×È×Ê ê×ÛØ×Ê
Secretary II1.0039,64142,26643,56443,079
Receptionist1.0037,45739,93741,17241,172
ûÙÙÈÕ ùÐ×ÊÑ ó ðÓËÇÍÊ
Interdepartmental Labor Liquor-0.75(31,781)
Adj*95
èíèûðé 9.00452,900489,100509,428508,800
*This adjustment is to balance the Form B's back to budgeted amount
öóê÷ ø÷ìûêèï÷îè
ìêíì÷êèã óîéì÷ùèóíîé
Fire Chief1.0087,97893,170101,310102,810
Assistant Fire Chief1.0073,84478,68281,02381,023
Captain III3.00217,047232,953236,463235,659
Journeyman Firefighter3.0067,63072,625216,822214,440
Firefighter II0.0056,79900
Firefighter III0.0058,274143,33100
Secretary
34,20836,67337,59436,320
ìÛÓØ ÍÎ ùÛÐÐ öÓÊ×ÖÓÕÔÈ×ÊÉ
Clerk Typist II0.0037,45858,13600
Clerk Typist II
Weed Control
Transfer out to Emergency Mgmt.
(6,842)(7,335)0
Transfer out to Property Inspections
Transfer in to Fire
Transfer out to Weed Control
Interdepartmental Labor - Recreation0.378,881
and Public Works0
13.04699,396774,776763,586783,133
èíèûð
é
õ÷î÷êûð õíæ÷êîï÷îè úçóðøóîõé
Maintenance Supervisor1.0045,473
Interdepartmental Labor Police-0.0625(2,843)
Interdepartmental Labor Fire-0.0625(2,843)
Interdepartmental Labor Murzyn Hall-0.50(22,737)
Interdepartmental Labor Library-0.125(5,684)
Interdepartmental Labor Public Works-0.125(5,684)
èíèûð 0.1250005,682
é
óîöíêïûèóíî éãéè÷ïé
M.I.S. Director & Assistant Director2.00120,916133,003137,688142,810
óÏÛÕÓÎÕ è×ÙÔÎÓÙÓÛÎ
IS Technician1.00
40,973
èíèûðé 3.00134,155164,530178,936183,783
îðí
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2011 Budget Information
TOTAL PERSONNEL - F.T.E & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20112008200920102011
ðóúêûêã
Library Director1.0083,98294,76697,66297,662
Children's Librarian1.0051,24260,29264,01364,013
Adult Services Librarian1.0049,40159,05257,33559,720
Clerk Typist II-Adult Services Dept1.0039,89737,89240,81242,552
Clerk Typist II-Children's Dept1.0037,45739,93741,17241,172
ðÓÚÊÛÊà éÇÌ×ÊÆÓÉÍÊÉ
ìÛÕ×É
ðÓÚÊÛÊà ûÓØ×
ðÓÚÊÛÊà ùÐ×ÊÑ
ðÓÚÊÛÊà ùÐ×ÊÑ
Interdepartmental Labor from PW0.052,5002,5002,5002,500
èíèûð 9.52389,409448,060431,221436,532
é
ïçîóùóìûð ðóëçíê éèíê÷é
éèíê÷
Liquor Manger1.0084,99893,13295,94795,947
Store Manager1.0048,17052,39859,72959,730
Assistant Liquor Managers1.0047,81552,39853,98053,980
Store Supervisor
15,07816,45723,11626,820
ûÙÙÍÇÎÈÓÎÕ ùÐ×ÊÑ ó
ùÛÉÔÓ×ÊÉ ÛÎØ éÈÍÙÑ×ÊÉ
Transfer Out to Store #2-0.375(25,499)(37,253)(36,460)(35,980)
Transfer Out to Store #3-0.125(17,000)(9,313)(11,514)(11,993)
Transfer In from Store #30.28(9,563)7,86011,60714,506
Interdepartmental Labor - Finance0.75
and Liquor Clerk15,890
èÍÈÛÐ éÈÍÊ× 8.37277,797320,834366,370335,098
éèíê÷
Store Manager1.0048,17052,39859,72959,730
Assistant Liquor Managers1.0048,17052,39853,98053,980
PT Store Supervisor
15,078
ùÛÉÔÓ×ÊÉ ÛÎØ éÈÍÙÑ×ÊÉ
Transfer In from Store #10.37525,49937,25336,46035,980
Transfer In from Store #30.62013,10013,05832,120
Interdepartmental Labor - Finance0.75
and Liquor Clerk11,918
èÍÈÛÐ éÈÍÊ×
8.05220,991262,020301,202319,506
éèíê÷
Assistant Liquor Managers1.0048,17052,39848,36151,806
PT Store Supervisor
ùÛÉÔÓ×ÊÉ ÛÎØ éÈÍÙÑ×ÊÉ
Transfer Out to Store #1
Transfer Out to Store #2
Transfer In from Store #1
Transfer In from Store #2
(13,100)00
Interdepartmental Labor - Finance0.753,973
and Liquor Clerk
èÍÈÛÐÉ éÈÍÊ× 4.12169,639145,168131,427109,467
20.54668,427728,022798,999764,071
èíèûð
é
îðì
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2011 Budget Information
TOTAL PERSONNEL - F.T.E & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20112008200920102011
ìíðóù÷ ø÷ìûêèï÷îè
Police Chief1.0098,982101,466108,846108,846
Police Captain1.0078,21278,43085,90785,907
Police Sergeants4.00233,414259,047261,431261,709
Police Corporals2.00205,656229,479155,889164,718
Police Officers18.001,151,5741,400,8371,477,6151,449,295
27th Off-fed grant1.0061,130
28th Off-Alt School Liaison1.0057,774
Support Services0.0051,39254,65256,3090
Record Technicians2.0075,83481,18486,22185,768
Community Service Officers1.0069,91940,47741,62941,629
PT Prop/Evidence CSO0.0011,572000
ìè ùéí
Office Supervisor1.0042,31344,90846,18451,617
Crime Prev Specialist0.0048,34000
Clerk Typist1.0036,42635,93340,03242,918
IS Specialist1.0045,485
Inv/Copr/Liason Pay Diff14,58015,76814,59214,592
ìè ùéí ïÇÊÂÃÎ ôÛÐÐ
Police Community Programs OT4,0244,064
Add-Back- Add'l Patrol Officer
Add Back- Spec Pay-Drug Task Force
Add-Back- OT for Grid 80
Problem Oriented Policing OT45,0005,0005,000
Transfer Out to Murzyn Hall(6,400)(6,400)
Transfer Out to Emerg Mgmt
Transfer Out to Police Community Programs(4,024)(4,064)
Sheffield Overtime30,000
Reserve Coordinator900900
Interdepartmental Labor - Recreation6,881
Furlough(19,621)
èíèûð 34.852,100,7742,471,4212,410,5562,494,549
é
ìçúðóù åíêñé ø÷ìûêèï÷îè
Public Works Director1.00105,390112,456115,893115,893
.C.E.1.0072,79477,63079,97479,974
A
Public Works Superintendent1.0071,67877,63078,73878,738
Administrative Assistant1.0049,64652,94154,54354,543
Shop Foreman1.0060,67464,71466,66266,662
Secretary1.0043,16745,52338,94547,029
ûÉÉ×ÉÉÓÎÕ ùÐ×ÊÑ
Engineering Tech IV2.00111,909128,904124,510131,213
Engineering Tech III1.0054,29157,67156,55658,628
Foreman3.00165,511176,308183,136180,278
Maintenance III2.00102,003108,460107,138110,468
Maintenance Worker16.00795,793838,919874,177871,456
é×ÛÉÍÎÛÐ
Interdepartmenttal Labor Assessing-0.09(3,920)
Adjustment*37,3244,1503,252
35.581,799,1701,882,8361,918,2141,930,593
èíèûð
é
*Form B totals were not used at the time the budget was done.
This adjustment is to balance the Form B's back to budgeted amount.
îðë
CITY OF COLUMBIA HEIGHTS, MINNESOTA
2011 Budget Information
TOTAL PERSONNEL - F.T.E & SALARIES
FTEADOPTEDADOPTEDADOPTEDADOPTED
SALARIESSALARIESSALARIESSALARIES
20112008200920102011
ê÷ùê÷ûèóíî ø÷ìûêèï÷îè
Recreation Director1.0074,86279,92282,37582,375
Senior Citizens Coordinator1.0051,24254,65256,30956,309
Senior Aerobic Instructors
Program Coordinator1.0037,10140,87742,93442,934
Clerk Typist II-Recreation1.0035,69141,39343,52343,523
ê×ÙÊ×ÛÈÓÍÎ ùÐ×ÊÑ
é×ÛÉÍÎÛÐ
Head Custodian0.0045,95248,66050,4990
ùÇÉÈÍØÓÛÎ óó
ùÇÉÈÍØÓÛÎ ó
ìè ùéí ïÇÊÂÃÎ ôÛÐÐ
Interdepartmental Labor GG Bldgs.0.5022,737
èíèûð 12.44368,756394,590400,698423,746
é
èíèûð öçðð èóï÷108.496,466,9377,152,2386,974,0257,077,745
èíèûð ìûêè èóï÷41.21939,8971,057,1961,248,0651,277,233
õêûîø èíèûð 149.707,406,8348,209,4348,222,0918,354,978
*NOTE: Part time, Seasonal and Temporary are shown in bold.
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ùíïïçîóèã ìêíöóð÷
ùÓÈÃ ÍÖ ùÍÐÇÏÚÓÛ ô×ÓÕÔÈÉ
Location
County Anoka House District 52A
Region Metro Congressional District 6
Senate District 52
History
What is now Columbia Heights was once part of Manomin County. Manomin was too small to support
itself, so on November 2, 1869; it was annexed to Anoka County. It was then considered part of Fridley
Township. On March 14, 1898, incorporation as a village was completed. The City Charter was adopted
on July 21, 1921. The City of Columbia Heights is 3.4 square miles in area.
Population
1900 123 1960 17,533 2010 19,496
1920 2,968 1970 23,997
1930 5,613 1980 20,029
1940 6,053 1990 18,910
1950 8,175 2000 18,520
Miles of Streets and Alleys
Trunk Highways 3.0 City Streets 61.8
County 6.2 Alleys 18.9
Sewer and Watermain Miles
Storm Sewers 33.6 Watermains 66.1
Sanitary Sewers 59.0
Parks
City Parks 14 County Park 1
Playgrounds 14
Schools
Senior High 1 Elementary 3
Junior High 1 Parochial Elementary 1
Building Permits
Year Number Est. Construction Cost
1997 678 5,904,308
1998 597 16,991,747
1999 641 24,018,811
2000 794 6,767,183
2001 671 12,547,885
2002 625 8,283,941
2003 577 11,056,530
2004 493 49,576,455
2005 606 12,155,025
2006 884 26,839,965
2007 634 22,230,118
2008 611 21,916,792
2009 607 13,376,732
2010 620 14,481,712
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îðè
õðíééûêã
ûÙÙÍÇÎÈÓÎÕ éÃÉÈ×Ï. The total structure of records and procedures which record, classify, summarize, and report
information on the financial position and results of operations of a government or any of its funds, fund types,
balanced account groups, or organizational components.
ûÙÙÊÇÛÐ úÛÉÓÉ. A basis of accounting in which transactions are recognized at the time they are incurred, as opposed
to when cash is received or spent.
ûØ æÛÐÍÊ×Ï èÛÄ. A tax collected from all the real property within the City based upon the value of the property.
ûØ æÛÐÍÊ×Ï èÛÄ éÌ×ÙÓÛÐ ð×ÆÃ. A tax collected from all real property based upon the value of the property. This
category accounts for tax levies imposed on property for special purposes authorized by state statute, e.g. debt
service, Housing and Redevelopment Authority, contributions to the Fire Relief Association, etc.
ûÕ×ÎÙà öÇÎØ. A fund consisting of resources received and held by the governmental unit as an agent for others.
ûÎÎÇÛÐ úÇØÕ×È. The budget authorized by resolution of the City Council for the fiscal year.
ûÌÌÊÍÌÊÓÛÈÓÍÎ. An authorization of the City Council to incur obligations and spend City funds. Appropriations are
usually made for fixed amounts and are typically granted for one year.
ûÌÌÊÍÌÊÓÛÈÓÍÎ ÍÖ öÇÎØ úÛÐÛÎÙ×. Using the existing fund balance for current operations.
ûÉÉ×ÉÉ×Ø æÛÐÇÛÈÓÍÎ. The total value of all real and personal property in the city, which was used as a basis for
levying taxes.
ûÉÉ×È. Resources owned or held by a government, which have monetary value.
ûÈÈÊÓÈÓÍÎ. A method of achieving a reduction in personnel by not refilling the positions vacated through resignation,
reassignment, transfer, retirement, or means other than layoffs.
ûÇÈÔÍÊÓÂ×Ø ì×ÊÉÍÎÎ×Ð. Employee positions, which are authorized in the adopted budget, to be filled during the
year.
úÍÎØ ìÊÍÙ××ØÉ. Funds received from the sale of any bond issue.
úÇØÕ×È. A council approved plan for receiving and expending public funds. An estimate of expenditures and the
proposed means of financing them.
úÇØÕ×ÈÛÊà úÛÉÓÉ. This refers to the basis of accounting used to estimate financing sources and uses in the budget.
This generally takes one of three forms: GAAP, cash, or modified accrual.
úÇØÕ×ÈÛÊà ùÍÎÈÊÍÐ. The control or management of a government or enterprise in accordance with an approved
budget for the purpose of keeping expenditures within the limitations of available appropriations and available
revenues.
úÇØÕ×È ùÛÐ×ÎØÛÊ. The schedule of key dates which a government follows in the preparation and adoption of the
budget.
úÇØÕ×È ï×ÉÉÛÕ×. A general discussion of the proposed budget presented in writing as part of the budget document.
The budget message explains principal budget issues against the background of financial experience in recent years
and presents recommendations regarding the financial policy for the coming year.
ùÛÌÓÈÛÐ óÏÌÊÍÆ×Ï×ÎÈÉ. Expenditures related to the acquisition, expansion or rehabilitation of an element of the
government's physical plant; sometimes referred to as infrastructure.
îðç
ùÛÌÓÈÛÐ óÏÌÊÍÆ×Ï×ÎÈ ìÐÛÎ ùóì. The five-year schedule of capital improvement projects and items. This is a
flexible budget document that is used as a planning tool for needed improvements.
ùÛÌÓÈÛÐ íÇÈÐÛÃ. Expenditures that result in the acquisition of or addition to fixed assets, which have a value over
$1,000 and have a useful life of greater than one year.
ùÛÌÓÈÛÐ ìÊÍÒ×ÙÈÉ. Major construction, acquisition, or renovation activities, which add, value to a government's
physical assets or significantly increase their useful life. Also called capital improvements.
ùÛÉÔ úÛÉÓÉ. A basis of accounting in which transactions are recognized only when cash is increased or decreased.
ù×ÊÈÓÖÓ×Ø èÛÄ ð×ÆÃ. The ad valorem tax levy that is recorded with Anoka County.
ùÐÛÉÉ êÛÈ×. Set by the Legislature, the rates are multiplied by the market value to determine the net tax capacity of
a property.
ùÍÎÉÈÛÎÈ ÍÊ ê×ÛÐ øÍÐÐÛÊÉ. The presentation of dollar amounts adjusted for inflation to reflect the real purchasing
power of money as compared to a certain point in time in the past.
ùÍÎÉÇÏ×Ê ìÊÓÙ× óÎØ×Ä ùìó. A statistical description of price levels provided by the U.S. Department of Labor.
The index is used as a measure of the increase in the cost of living (i.e. economic inflation).
ùÍÎÈÓÎÕ×ÎÙÃ. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted.
ùÍÎÈÊÛÙÈÇÛÐ é×ÊÆÓÙ×É. Services rendered to a government by private firms, individuals, or other governmental
agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services.
ùÍÉÈÍÖÐÓÆÓÎÕ ûØÒÇÉÈÏ×ÎÈ ùíðû. An increase in salaries to offset the adverse effect of inflation on
compensation.
ùÇÊÊ×ÎÈ ûØ æÛÐÍÊ×Ï. Taxes levied and becoming due during the current year, from the time the amount of the tax
levy becomes due until a penalty for non-payment is attached.
ø×ÚÈ é×ÊÆÓÙ×. The planned accumulation of revenues and appropriation of expenditures for the retirement of long-
term debt principal and interest.
ø×ÖÓÙÓÈ. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues
during a single accounting period.
ø×ÐÓÎËÇ×ÎÈ ûØ æÛÐÍÊ×Ï. Taxes that remain unpaid on and after the date on which penalty for non-payment is
attached.
ø×ÌÛÊÈÏ×ÎÈ. The basic organizational unit of government, which is functionally unique in its delivery of services.
ø×ÌÊ×ÙÓÛÈÓÍÎ. Process of allocating the cost of a capital asset to the periods during which the asset is used.
øÓÉÚÇÊÉ×Ï×ÎÈ. The expenditure of monies from an account.
øÓÉÈÓÎÕÇÓÉÔ×Ø úÇØÕ×È ìÊ×É×ÎÈÛÈÓÍÎ ûÅÛÊØÉ ìÊÍÕÊÛÏ. A voluntary awards program administered by the
Government Finance Officers Association to encourage governments to prepare effective budget documents.
÷ÏÌÐÍÃ×× ÍÊ öÊÓÎÕ× ú×Î×ÖÓÈÉ. Contributions made by a government to meet commitments or obligations for
employee fringe benefits. Included are the government's share of costs for Social Security and the various pension,
medical and life insurance plans.
îïð
÷ÎÙÇÏÚÊÛÎÙ×. The commitment of appropriated funds to purchase an item or service. To encumber funds is to set
aside or commit funds for a specified future expenditure.
÷ÎÈ×ÊÌÊÓÉ× öÇÎØ. A fund that accounts for operations that are financed and operated in a manner similar to private
business enterprises—where the intent of the governing body is that costs of providing goods or services to the
general public on a continuing basis be financed or recovered primarily through user charges.
÷ÄÌ×ÎØÓÈÇÊ×É. The payment of cash on the transfer of property or services for the purposes of acquiring an asset,
service or settling a loss.
÷ÄÌ×ÎÉ×. Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other
charges.
ö××É. A general term for any fixed charge levied by government associated with providing a service permitting an
activity, or imposing a fine or penalty. Major types of fees include business and non-business licenses, fines, and
user charges.
öÓÉÙÛÐ ã×ÛÊ. For budgeting purposes the City's fiscal year is the calendar year.
öÓÄ×Ø ûÉÉ×ÈÉ. Assets of long-term character that are intended to continue to be held or used, such as land, buildings,
machinery, furniture and other equipment.
öÇÐÐèÓÏ× ÷ËÇÓÆÛÐ×ÎÈ öè÷. The number of hours of work performed by a full-time employee in one year
(2,080), or portions thereof.
öÇÎØ. A separate accounting entity, with a set of self-balancing accounts for recording the collection of revenues
and the payment of expenditures to carry out a specific function.
öÇÎØ úÛÐÛÎÙ×. The excess of an entity's assets over its liabilities. The term fund balance is used in governmental
fund types. The term retained earnings is used in enterprise funds.
õûûì. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and
recording encompassing the conventions, rules, and procedures that define accepted accounting principles.
õ×Î×ÊÛÐ öÇÎØ. The largest fund in the City, the General Fund accounts for most of the City's financial resources.
General Fund revenues include: property taxes, licenses and permits, service charges, and other types of revenue.
This is the fund that accounts for the revenues and expenditures necessary to deliver basic operating services:
police, fire, finance, parks, public works, etc.
õÍÛÐ. Specific items to be accomplished during the year.
õÊÛÎÈ. A contribution of assets (usually cash) by one governmental unit or other organization to another.
Typically, these contributions are made to local governments from the state and federal governments.
ôÍÏ×ÉÈ×ÛØ ÛÎØ ûÕÊÓÙÇÐÈÇÊ× ùÊ×ØÓÈ ûÓØ ôûùû. An intergovernmental revenue from the State of Minnesota.
HACA replaces the old homestead credit program, which provided tax relief to homestead properties. HACA is an
aid to local governments, which pays for the increased tax relief provided to certain classes of property.
ôêû. Housing and Redevelopment Authority. The HRA is a separate legal entity but is under the control of the
City and its Council. It was established to account for economic development and tax increment financing activities.
óÎÖÊÛÉÈÊÇÙÈÇÊ×. The physical assets of a government (e.g. streets, water, sewer, public buildings and parks).
óÎÈ×ÊÖÇÎØ èÊÛÎÉÖ×ÊÉ. The movement of monies between funds of the same governmental entity.
îïï
óÎÈ×ÊÕÍÆ×ÊÎÏ×ÎÈÛÐ ê×Æ×ÎÇ×É. Money received from the State or Federal government in the form of grants or
shared revenues for various activities.
óÎÆ×ÉÈÏ×ÎÈ. Securities permitted by law are purchased and held for the production of income in the form of
interest.
ð×ÆÃ. To impose taxes for the support of government activities.
ð×Æà ðÓÏÓÈÛÈÓÍÎ. The maximum amount permitted to be levied by a taxing jurisdiction as established by Minnesota
Statutes. The levy limitations were lifted effective with taxes payable in 1993 but were reimplemented for 2010 and
2011.
ðÓÎ× óÈ×Ï úÇØÕ×È. A budget format that summarizes the object codes of expenditures for goods and services that
the City intends to purchase during the fiscal year.
ðÍÙÛÐ õÍÆ×ÊÎÏ×ÎÈ ûÓØ. Money given to the City from the State based on a formula that was originally designed to
provide tax relief and equalization among cities.
ïÓÐÐ. The property tax rate, which is based on the valuation of property. A tax rate of one mill produces one dollar
of taxes on each $1,000 of assessed property valuation.
ïÇÎÓÙÓÌÛÐ éÈÛÈ× ûÓØ ïÛÓÎÈ×ÎÛÎÙ×. Money received from the State of Minnesota for the maintenance of certain
streets within the City, which are designated "State Aid Streets".
î×È èÛÄ ùÛÌÛÙÓÈÃ. The taxable value of all real and personal property in the city, which is derived by multiplying
the market value by the applicable class rates.
íÚÒ×ÙÈ ÍÖ ÷ÄÌ×ÎØÓÈÇÊ×. An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
íÚÒ×ÙÈÓÆ×. Something to be accomplished in specific, well-defined, and measurable terms and that is achievable
within a specific time frame.
íÚÐÓÕÛÈÓÍÎÉ. Amounts that a government may be legally required to meet out of its resources. They include not
only actual liabilities, but also encumbrances not yet paid.
íÌ×ÊÛÈÓÎÕ ê×Æ×ÎÇ×. Funds that the government receives as income to pay for ongoing operations. It includes such
items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay
for day-to-day services.
íÌ×ÊÛÈÓÎÕ ÷ÄÌ×ÎÉ×É. The cost for personnel, materials and equipment required for a department to function.
íÈÔ×Ê é×ÊÆÓÙ×É ÛÎØ ùÔÛÊÕ×É. Include expenditures for services other than personal services. Examples of such
charges include professional services, communication, transportation, advertising, printing and binding, insurance,
utility services, repair and maintenance, rentals, and depreciation.
ì×ÊÉÍÎÛÐ é×ÊÆÓÙ×É. Include expenditures for salaries, wages, and related employee benefits provided for all persons
employed by the City. Employee benefits include employer contributions to a retirement system, insurance, sick
leave, severance pay, and similar benefits.
ìÊÓÍÊã×ÛÊ ÷ÎÙÇÏÚÊÛÎÙ×É. Obligations from previous fiscal years in the form of purchase orders, contracts or
salary commitments, which are chargeable to an appropriation for which a part of the appropriation is reserved.
They cease to be encumbrances when the obligations are paid or otherwise terminated.
ìÊÍÌ×ÊÈà èÛÄ ð×ÆÃ. The amount of dollars to be collected from the taxable property within a taxing district.
îïî
ìÊÍÌÍÉ×Ø úÇØÕ×È. The recommended City Budget submitted by the City Manager to the City Council.
ìÊÍÌÊÓ×ÈÛÊà öÇÎØÉ. Funds that account for government operations that are financed and operated in a manner
similar to a private business.
ê×É×ÊÆ×. An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not
available for appropriation and subsequent spending.
ê×ÉÍÐÇÈÓÍÎ. A special or temporary order of a legislative body; an order of a legislative body requiring less legal
formality than an ordinance or statute.
ê×ÉÍÇÊÙ×É. Total amounts available for appropriation including estimated revenues, fund transfers, and beginning
balances.
ê×ÈÛÓÎ×Ø ÷ÛÊÎÓÎÕÉ. The accumulated earnings of an Enterprise Fund, which have been retained in the fund.
ê×Æ×ÎÇ×. Funds that the government receives as income. It includes such items as tax payments, fees from specific
services, receipts from other governments, fines, forfeitures, grants, and interest income.
éÌ×ÙÓÛÐ ê×Æ×ÎÇ× öÇÎØ. A fund used to account for the proceeds of specific revenue sources that are legally
restricted to expenditure for specified purposes.
éÇÌÌÐ×Ï×ÎÈÛÐ ûÌÌÊÍÌÊÓÛÈÓÍÎ. An additional appropriation made by the governing body after the budget year or
biennium has started.
éÇÌÌÐÓ×É. Include articles and commodities, which are consumed or materially altered when used, such as office
supplies, operating supplies, repair and maintenance supplies, and small tools and minor equipment.
èÛÄ ùÛÌÛÙÓÈÃ. This measure replaced assessed valuation according to the 1988 tax law changes. Tax Capacity is
derived by using the new tax capacity percentages established by the Legislature.
èÛÄ ùÛÌÛÙÓÈà êÛÈ×. This replaced the term "Mill Rate" and was adopted by the Legislature in 1988. This rate will
be expressed as a percentage.
èÊÛÎÉÖ×ÊÉ óÎ
íÇÈ. Amounts transferred from one fund to another to assist in financing the services for the recipient
fund.
èÊÇÈÔ ÓÎ èÛÄÛÈÓÍÎ. A program adopted by the State Legislature, which requires local governments to provide
notice of their proposed budgets and levies. They are then required to hold public hearings to inform the citizens
and give them the opportunity to provide input on spending and taxing levels.
çÎ×ÎÙÇÏÚ×Ê×Ø úÛÐÛÎÙ×. The amount of an appropriation that is neither expended nor encumbered. It is
essentially the amount of money still available for future purposes.
çÎÊ×É×ÊÆ×Ø öÇÎØ úÛÐÛÎÙ×. The portion of a fund's balance that is not restricted for a specific purpose and is
available for general appropriation.
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