HomeMy WebLinkAbout2011-05-24 HRA AGENDA PACKETHOUSING & REDEVELOPMENT AUTHORITY AGENDA
Special Meeting 7:OOPM
Tuesday May 24, 2011
Parkview Villa Community Room A 966 40 t " AVE NE
1. Call to Order /Swear in Irene Sufka
2. Roll Call Tammera Diehm, Chair Bruce Nawrocki
Bobby Williams, Vice Chair Donna Schmitt
Gary Peterson, Secretary /Treasurer Irene Sufka
1. Pledge of Allegiance
CONSENT AGENDA
2. Approve Minutes of January 25, 2011 regular and special meeting and special meeting of
April 7, 2011.
3. Approve Financial Report and payment of bills for the months of January, February,
March and April 2011, Resolution 2011 -03.
Motion: Move to approve consent agenda items as listed.
BUSINESS ITEMS
4. Report of Management Company
5. Resident Council Minutes
6. Citizen Forum"
7. Procurement Policy, Resolution 2011 -04
Motion: Move to waive the reading of Resolution 2011 -04, there being ample copies
available to the public.
Motion: Move to approve Resolution 2011 -04, being a Resolution to the Columbia
Heights Housing and Redevelopment Authority approving the HRA Procurement Policy
dated April 26, 2011.
8. Memorandum of Understanding
Motion: Move to approve Memorandum of Understanding between Aeon and the City of
Columbia Heights Housing and Redevelopment Authority dated April 26, 2011.
Motion: Move to approve an appropriation of $7,500 from the Parkview Villa South fund
balance (Fund 213) to be used for expert and professional services as part of the Aeon
negotiations.
9. Other Business
The next regular HRA meeting will be Tuesday, July 26, 2011 at Parkview Villa.
"At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is
requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific
agenda items at the time the item is being discussed.)
HOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE SPECIAL MEETING
OF APRIL 7, 2011
1 • Call to order— The meeting was called to order by
2• Vice Chair Williams at 6:37 pin
Roll Call — Members present: Bruce Nawrocki, Donna Schmitt, and Bobb y Williams. Gary
Peterson arrived at 6:43 pill and Tammera Diehm arrived at 6:50 pi
Staff present: Executive Director -Walt Fehst, Community
Assistant Community Development Director -Scott Clark,
Development Director - Sheila Cartney, and Secretary - Shelley Hauson
Others Present: Marlaine Szurek and Gerry Herrin from om the EDA Commission.
3• Pledge of Allegiance - Recited
BUSINESS ITEMS
4• PRESENTATIONS FROM COMPANIFS THAT SUBMITTED
PURCHASE OF PARKVIEW VILLA RFQ S FOR THE
Clark stated that part of the 2010 PHA Plan the HRA directed staff to begin a process of
identifying potentiti al b uyers of Parkview Villa North and South. Staff spent last year in a
number of discussions with both for - profit and non -profit housing owners to identify interest.
The difficulty in obtaining interest rested on several factors:
1) Parkview is ahybrid -asset with Parkview Villa North being under subsidy contract with the
Department of Housing and Urban Development (HUD) and the dissolution of the contract will
need HUD approval. Staff has been consistent and clear in all discussions (to both the H
Potential owners) that HUD could refuse to allow the dissolution, meaning that time and
resources spent may not allow the transaction to occur. Parkview Villa South has no Outside
and
controls, but over the years the HRA has maintained rental levels slightly below mar
2 ) Anew owner will have to secure some type of financing that will allow a subsidy to remain
for Parkview Villa North.
3) This project also has internal complexities regarding ,
Potentially has minimal value duet the current rent struchu'e t comes f w Villa North which was
and the need to capitalize a
g g pricing. Parkview Villa South
rehabilitation fimd. The value in this projecrom Parkview fimded by HUD with minimal equity by the HRA, The question is how can the H
adequate proceeds from a sale?
RA achieve
On January 25, 2011 the H RA gave direction to staff to proceed with a Request fo
with Intent to Purchase RF r
Omrn goal Q wa
nd Communities regarding he sale. ta f has re eived two ver y qualified provided to the members and contain ticeations
CommonBoes and Aeon (formerly Twin Cities Housing Trust Corporation), both non_
profits, fied proposals, the companies are
Both companies are making a presentation to the HRA and reviewing their RFQ >
issues are:
1 ) Which company will be successful in getting HUD to agree to a dissolution? s The central
2) Which company will be the most successful in obtaining new financing?
3 ) Will there be value added assets that will ul part of the sale?
HRA Special Meeting Minutes
Page 2
April 7, 2011
Clark reviewed the status of the buildings. He explained that Parkview began as a senior housing
complex, but PHA rules changed over the years, that now allows non - seniors (handicap and disabled
adults), to also qualify for residency. Currently 54% of the residents are non- seniors. There are 25
people on the waiting list and of that amount, 19 of them are non - seniors. Clark then went on to review
the goals that were set by the HRA and the challenges to be faced to accomplish the goal.
Clark stated that after the presentations staff wants direction from the HRA as to which non - profit they
desire to partner with, and if there are any additional issues they have regarding the process and /or
constraints.
ConnnonBond
Representing CommonBond were the following: Paul Fate, President — Kurt Keena, VP of Property
Management — Cynthia Lee, Finance — Kelly Matter, Advantage Services.
Paul told members that CommonBond was the largest non - profit provider of housing services in the
area. They have been in this business for 40 years and have locations throughout Minnesota,
Wisconsin, and Iowa. I-Ie reviewed the core strategies of the company.
Kurt stated that it will take about 9 -12 months to dissolve the HUD PfIA status. They have
successfully done this on other projects and have the ability to delineate and validate the criteria to do
so. They have a good working relationship with HUD at both the Regional and National levels. He
said CommonBond also strives to protect the residents throughout the process.
Cynthia told members that CommonBond is committed to finding creative financial alternatives to
increase the feasibility of accomplishing the goal and to get the best return to the City. They would
work hard to secure long term rent assistance for Parkview Villa North. The most promising option
would be HUD's Transferring Rental Assistance Initiative, if it is approved by the legislatures. If the
TRA legislation is enacted, it would allow rents to go up which would increase the cash flow. Other
options include joint ownership or a lease structure to allow PHA rent subsidies to be passed through
to the new owner.
Kurt said they have managed the building for three years so they are familiar with the building, as well
as the residents. He feels this is very beneficial in moving forward with the sale of the building. Kurt
stated that they understand the unique situation of the two buildings and the capital improvements that
have been done and those that are scheduled.
Kelly told members that CommonBond is committed to deliver services that enable residents to remain
independent for as long as possible. They strive to provide community engagement, provide wellness
activities, and health care checks. If they become the new owners, they would do a community needs
survey of the residents to better provide services they feel are important. The usual items that are
important to residents of their other facilities are transportation options, healthcare access, resources
for community living, and social activities.
HRA Special Meeting Minutes
Page 3
April 7, 2011
Clark reminded the members that one of the goals to turn Parkview Villa back into a Senior
Community will be a long process. They can't displace current residents.
Questions from the members:
Nawrocki asked what kind of connection they had with HUD. They have experience and a good
relationship with HUD representatives, both regionally and nationally. They have found Senators
Klobuchar and Franken to be very helpful in other projects. He also said Paul Welch has been a good
resource for them. Paul said they have successfully obtained financing in the past to satisfy HUD's
requirements.
Diehm asked if they had financing options in mind that would present the opportunity to return this to
a senior building. Paul stated that there aren't a lot of financial options that are targeted to just senior
housing complexes. There is financing available that is compatible with senior buildings, but usually
not for exclusively senior buildings.
Herringer asked how CommonBond charges for managing the facility now. Kurt responded that the
fee is usually 5 -6% of the rents collected.
Szurek asked what type of updating has been done during the last couple of years at Parkview. She
was told that there has been some work done on the exterior of the building such as windows, siding,
and concrete work. They also have been doing some interior remodeling or updating, one floor at a
time, over the last few years. This work included updating the kitchens and bathroom such as
retrofitting the toilets and faucets, making hallway improvements, making modification to ensure they
are ADA compliant, and replacement of some of the appliances.
Nawrocki asked how much they estimated the City would receive if the sale of the building can be
accomplished. CommonBond personnel said there are many factors that would affect the bottom line.
Based on the current rate structure, they felt a conservative price point would be approximately
$870,000 based on the capital improvements needed and factoring in transaction costs. Hopefully that
figure could be increased if rent subsidies could be assured. If that were the case, then possibly as
much as 1.5 million would be realized.
Nawrocki questioned whether the reserves for the south building would revert back to the City after the
sale. He was told that money set aside for capital improvements would be part of the negotiations, but
ultimately could come back to the City.
Hettinger asked them if they currently had a ground lease anywhere else. Kurt told them they had this
type of agreement in Hastings.
HRA Special Meeting Minutes
Page 4
April 7, 2011
Schmitt asked for an explanation of project based Section 8 versus voucher based Section 8. She then
asked what kind of help CommonBond expected from the City in this process as referenced on page 6
of their RFQ. They responded that referred to the help they would need to research documents to
satisfy HUD requirements, to supply service provider information, and other local resources that may
be needed to process the transaction. The City's involvement would mostly be in staff time and
possibly coordination with our legal advisors.
Diehm asked how the size of the units at Parkview compare to others they own. Paul stated that for a
building constructed when it was, it was somewhat common. The units are small and compact and
provide modest, yet adequate space for a single person. Newer buildings usually have more square
footage. She asked if options for financing would be affected since they are just one bedroom units.
Paul said that shouldn't be an issue as that is common for this type of housing project.
Aeon
Representing Aeon were Alan Arthur, President—Winifred Smith, COO – Gina Ciganik, VP of
Housing and Redevelopment.
Alan told members they have been in business for 25 years, and their goal is to do affordable housing
better than anyone. They want people to feel at home in their surroundings, and to be part of a
community. They feel it should be a sanctuary for residents and something they can take pride in
being a part of .
Winifred stated they concentrate on community and recognizing each individual.
Gina reviewed the goals set by the HRA. She said that Aeon would be an effective partner and that
they have a track record of completing complex development projects. They blend creativity and
practicality. Aeon has high standards and focus on community and resident engagement. She
reviewed several properties they have redeveloped, and stated that they sometimes use up to 30 sources
of financing or funding. Gina stated Aeon would weigh the pros and cons of each option along the
way, and work with the City to reach the goal. They would research various finding sources and listed
several examples.
Questions from members:
Diehm asked if they would briefly explain each scenario they had listed in their RFQ report.
Gina explained -- #1 is the disposition and elimination of rental assistance -this option doesn't meet the
City's goal. Rents would be increased and it would not support a mortgage. Purchase price would be
low and it could not serve the current population.
#2 is to convert to a Section 8 voucher system and increase to FMR rents -this option would provide a
higher purchase price and it could continue to serve the current population. Estimated price range $4-
$5.2 million
HRA Special Meeting Minutes
Page 5
April 7, 2011
#3 is to convert to a Section 8 voucher system and increase beyond FMR to current Payment Standard -
this would provide a higher purchase price and could continue to serve the current population.
Estimated price range $4.6 -$6 million.
45 is a Mixed Finance Transaction -It would remain a PHA (required to be affordable for 40 years).
Purchase price would be high and could serve current population long term. Estimated price range
$1.9 -$2.4 million.
Nawrocki asked if Aeon would be the new owner or if they would be passing it on to someone else.
They responded they would be the owner of the property. Nawrocki then asked what type of
connections they had. Alan explained they use a law firm from Washington D.C. and they have a good
working relationship with HUD at the local, regional, and national levels. They also work closely with
Paulsen, Franken, Klobuchar, and Ramstad.
Herringer questioned them on financing options they had listed in the report and wanted details on the
TIP reference. Aeon responded that it would be more like a PILOT Program (Payment in Lieu of
'Faxes). Before deciding on any financing options, a decision would have to be made whether we want
a higher tax base or more capital to work with.
Nawrocki asked what price range they thought the City could realize. Gina stated each scenario had a
price range as noted in the proposal. Nawrocki asked if we would have any significant fees in this
process that would reduce those fees such as legal expenses. Alan told him that most of the legal
expenses would be Aeon's and that fact is already factored into the figures given.
Clark clarified that we would also have some legal /attorney expenses on our end to protect the City's
interest throughout this process.
Dielnn referred to a project in Roseville whereby they remodeled the units /building. She asked if they
had any thoughts about major remodeling to change the looks of the units or overall appearance. They
responded that they would not change the size of the units, but they expect to do some upgrades
throughout the building, especially to reduce energy expenses. They look at improvements in a
practical manner and expect improvements to help reduce costs in the overall operation (such as
energy efficient appliances).
Herringer asked if they truly felt a 7% cap rate to the City was realistic. Gina said it usually is between
7 -9% and would depend on several factors.
Nawrocki asked if they have worked with Anoka County. Alan said he has worked as a consultant, but
has not been involved in any specific property redevelopment projects. Nawrocki asked how they
would move to getting it back to a more senior oriented housing facility. Winifred responded that it
would be done mostly through marketing and by providing services that are attractive to that group.
Nawrocki stated that HUD requirements have changed the overall make -up of the resident population
and has therefore, changed the intended use of the facility.
Clark stated that Fair Housing regulations will affect how residents are dealt with throughout this
process.
I-IRA Special Meeting Minutes
Page 6
April 7, 2011
Schmitt agreed that the City intended for this building to be a seniors only building, and that some of
the residents find it difficult to adapt to the mix that has happened over the last several years. She
asked Aeon if they are considering using this facility for low income families or for housing the
homeless. They responded that since the building is made up of one bedroom units, it prohibits any
families being placed there. FIe assured the Board that they would accommodate what the City wants
the building used for to the best of their ability.
Peterson asked what their plans were for the south building. Alan stated they would combine them and
consider them as one building. It is more economical to combine them into one operating entity.
Williams is familiar with some of Aeon's other projects and knows they have been very successful.
Diehm stated that she thought Aeon's proposal was very thorough and thanked them for addressing the
issues in such detail.
Discussion
There was a brief discussion on the price points of the two proposals. Aeon had a wide range of values
depending on the different scenarios. Clark reminded members that the price points aren't necessarily
the thing to focus on at this time as the prices will vary depending on many factors and what decisions
the City may make during this process. Diehm said that funding options the developer secures will
also affect the bottom line. The more grants the project qualifies for, the more the City would
ultimately receive.
Nawrocki asked Clark what other entities had been contacted. He told members that he had contacted
at least 12 companies plus other development entities, and that the RFQ was distributed on the League
of Minnesota Cities' website. Most companies weren't interested in pursuing this since there was no
guarantee that the sale will be completed. Most did not want to spend time and resources on
something that may not happen if things can't be worked out with HUD.
Herringer asked what experience we've had with CommonBond as managers of Parkview Villa. Clark
said they have been an excellent company to work with. They have top notch staff and have been easy
to work with over the last 3 years. The Board agreed with Clark.
Schmitt asked if CommonBond was the one who initiated the rehab work that has been done at
Parkview. Clark answered that no, the I IRA had that in place when they came on as managers.
FIowever, he said their staff has coordinated the projects since coming on board and have been
proficient in the oversight of the remodeling.
Nawrocki commented that he thought Aeon seemed more astute at the financial aspects of taking on a
project such as this and seeing it through to completion. However, he was, and has been, impressed
with how CommonBond is so resident oriented.
HRA Special Meeting Minutes
Page 7
April 7, 2011
Diehm stated that she was very impressed with how much effort Aeon put into their proposal. She said
she would like to see some of their properties.
Peterson thought it would be a good idea to arrange a tour.
Schmitt was also impressed with Aeon's proposal and with the groups they have worked with in other
projects.
Szurek had no previous knowledge of CommonBond or Aeon coming into the meeting. She thought
that Aeon's proposal was very informative and to the point. She was impressed that they work on a
variety of housing projects from providing shelter to the homeless, to affordable housing, to market
rate housing, to high end development and management. It proves they have experience in every facet.
It was the general consensus that Aeon seemed better equipped to handle complex projects and has
past experience to tap various resources to provide hybrid financing opportunities to get the project
done.
The Board directed staff to prepare a Memorandum of Understanding for approval at the next HRA
meeting on April 26, 2011, between the City and Aeon. They also instructed staff to set up a tour of
two of Aeon's properties in Minneapolis for Monday, April 18 °i at 10 am.
The Special meeting was adjourned at 9:00 pm.
Respectfully Submitted,
Shelley Hanson
Recording Secretary
HOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE REGULAR MEETING
OF JANUARY 25, 2011
1. Call to order — The meeting was called to order by Chair Dielun at 7:00 pin
2. Oath of Office- Clark issued the oath of office to Gary Peterson, Tammera Diehm, and Donna
Schmitt
Roll Call — Members present: Bruce Nawrocki, Gary Peterson, Donna Schmitt, Tammera
Diehm, and Bobby Williams.
Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark,
Assistant Community Development Director - Sheila Cartney, and Secretary- Shelley Hanson
Parkview /CommonBond staff: Laura Sheak, Jennifer Eels, Lisa Wilcox - Erhardt, and Laura
Frost who will be replacing Lisa.
4. Pledge of Allegiance - Recited
5. Election of Officers —
Chair: Peterson nominated Diehm for Chair. There were no further
nominations. All ayes.
Vice Chair: Peterson nominated Williams as Vice - Chair. There were no
further nominations. All ayes.
Secretary /Treasurer: Williams nominated Peterson for
Secretary /Treasurer. There were no further nominations. All ayes.
CONSENT AGENDA
6. Approve Minutes from October 26, 2010 and Special meeting of December 13, 2010.
7. Approve Financial Report and Payment of Bills for October, November, and December
2010 on Resolution 2011 -01.
8. RESOLUTION 2011 -02, Designating Signatories
Questions from members:
Nawrocki questioned payments made to Laura Sheak in November and December. Lisa told
members the payments were to reimburse Laura for lodging expenses she paid for a resident
who had to stay somewhere else while repairs were made to his unit due to a fire.
Schmitt asked if there was a dollar amount limit for signers on checks that are issued. Clark
explained that funds are usually obligated by the Board prior to checks being issued. This
action will authorize who has the ability to sign those checks, and that two signatures are
required on each check. Amounts issued between $042,000 can be signed by the management
company staff. Those with amounts between $2,000 - $15,000 must be signed by the Executive
Director, and any checks issued in excess of $15,000 must have Board approval.
HRA Minutes
Page 2
January 25, 2011
Motion by Peterson, seconded by Williams, to approve the consent agenda items as listed and
to adopt Resolution 2011 -01, Resolution of the Columbia Heights Housing and Redevelopment
Authority (HRA) approving the Financial Statement and Payment of Bills for the months off'
October, November, and December 2010, and to adopt Resolution 2011 -02, a Resolution
Designating Depository for the Columbia Heights Housing and Redevelopment Authority
(HRA). All Ayes. MOTION PASSED.
HRA RESOLUTION 2011 -01
RESOLUTION OF THE COLUMBIA IIEIGHTS HOUSING & REDEVELOPMENT AUTHORITY
(HRA) APPROVING THE FINANCIAL STATEMENT FOR OCTOBER NOVEMBER, AND
DECEMBER OF 2010 AND PAYMENT OF BILLS FOR THE MONTHS OF OCTOBER,
NOVEMBER, AND DECEMBER 2010.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the
HRA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if
correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the months of October, November and December of 2010 and the list of
bills for the months October, November and December 2010 are attached hereto and made a part of this
resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable
as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing
& Redevelopment Authority that it has examined the attached financial statements and list of bills, which are
attached hereto and made a part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as
presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records
of the Columbia Heights Housing & Redevelopment Authority.
Passed this 25 ° i day of January, 2011
HRA Minutes
Page 3
January 25, 2011
RESOLUTION NO. 2011-02
RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS HOUSING AND
REDEVELOPMENT AUTHORITY (HRA)
WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (herein referred to as the
"Corporation ") has entered into a Management Contract with Commonbond Housing (herein referred to as
"Management Company "), dated January 23, 2008, and amended on November 9, 2009 and
WHEREAS, by Minnesota Statutes the Corporation must establish a depository agency, and
WHEREAS, the Corporation desires to have as authorized signatures both officers of the Corporation and the
Management Company.
IT IS HEREBY RESOLVED, that Northeast Bank, is hereby designated as a depository of the funds of this
corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this
corporation on deposit with said bank shall be signed by at least two of the following:
HRA Executive Director
Management Company CEO
Management Senior Vice President
Management Director of Administration
And that said bank is hereby fully authorized to pay and charge to the account of this Corporation any checks,
drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the Corporation and it is
hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money
drawn in this Corporation's name, including those drawn to the individual order of any person or person whose
name or names appear thereon as signer or signers thereof, when hearing or purporting to bear the facsimile
signatures of at least two of the following:
Management Company CEO
Management Company Senior Vice President
Management Company Director of Administration
And that Northeast Bank shall be entitled to honor and to charge this Corporation for all such checks, drafts or
other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have
been affixed thereto, if such facsimile signature resembles the facsimile specimens duly certified to or filed with
the Bank by the City Clerk or other officer of this Corporation.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the Corporation and
certified to as governing the operation of the Corporation's account(s) with it, be and are hereby continued in
full force and effect, except as the same may be supplemented or modified by the foregoing part of this
resolution.
HRA Minutes
Page 4
January 25, 2011
BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re- discounts and
borrowings by or on behalf of this Corporation with said bank prior to the adoption of this resolution be, and the
same hereby are, in all things ratified, approved and confirmed.
BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be
used as depositories for investment purposes so long as the investments comply with authorized investments as
set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a
depository for investment purposes so long as the investments comply with the authorized investments as set
forth in Minnesota Statutes.
Passed this 25th day of January, 2011
BUSINESS ITEMS
9. Report of the Management Company
Laura asked if there were any questions on the newsletter items or on the maintenance reports.
Lisa introduced Laura Frost who will be taking Lisa's place as the CommonBond representative
overseeing Parkview Villa.
A. Discussion on Architectural Bids
Lisa explained to the members that the second floor will be remodeled as planned during
2011. She told members that they are required by I -IUD to have an Architect oversee the
project and sign off on all the documentation. BWBR has been the Architectural firm used
for the remodeling of floors 3 -9. The second floor work will be standard remodeling
similar to what has been done on the other floors. She told members that the plans used on
the previous floors are ours to use to some extent, but not wholly. Some of the templates
and data reports are theirs, and would not be shared to obtain other bids. BWBR is familiar
with the building and the process that must be followed. They know what data must be
supplied to satisfy I -IUD's requirements. BWBR staff have been good to work with, have
obtained low cost bids, and have made sure the project is done in a timely manner. She has
had conversations with them informing them that the Board is looking to keep the
Architectural /Project Managing costs as low as possible, and that the Board is considering
obtaining other bids. However, Lisa does feel it would save time and be more cost effective
to continue using BWBR for the second floor remodeling. She explained that it would take
a great deal of staff time to prepare a bid packet, obtain the bids, and get the project
underway in a timely fashion. Lisa said it would delay the project by at least three months.
If we proceed with BWBR (depending on their price), work could begin by April. Lisa
assured members that they have project managers on staff that would research architectural
pricing to ensure that BWBR is in line with other firms.
IIRA MINUTES
PAGE
JANUARY 25, 2011
Nawrocki stated that he thinks it should go through the bidding process since we won't
really know we are getting the best price unless we do so. He also thinks BWBR will
submit a more competitive bid if they know it is being bid out.
Lisa did state that it would be prudent to get new bids for the next phase which would be
the remodeling of floor one. This floor will require a completely different set of plans and
would encompass the community rooms and kitchen /dining areas, as well as some of the
handicapped apartments.
Lisa was asked if she had received a price from BWBR yet for the second floor project.
She stated that she had not, but will have a conversation with them to get one. She told
members that they charged between $9,000 411,000 per floor last year, which was a price
reduction from previous years, since two floors were being done at the same time. Peterson,
Diehm, and Fehst all expressed the opinion that if the price came in at, or below, the price
paid per floor last year to have staff move forward using the same Architect. If BWBR
raises the price, then it needs to come back to the Board. They also felt that BWBR would
probably be the most cost effective option since they don't have to start from scratch and
won't have to spend time researching the HUD requirements as other firms would have to
do.
10. Resident Council Minutes
Ron Houle, the new Resident Council President -Unit #424 - reviewed the Resident Council
minutes and Treasurer's Report.
11. Citizen Forum
Ron Houle reported that they had another break -in in Room A that involved the vending
machines. He asked if security cameras could be obtained for both Room A and Room B.
Laura said the cameras would cost about $1,000 each and could be tied into the system with the
outside cameras.
Nawrocki asked who owned the machines? I-Ie felt the vendor should be responsible for part of
the cost to protect his machines and the funds in them. It was noted that the Resident Council
receives about $90 /month in revenue from the machines. Ken Block said there are straps that
can be used to secure the machines so they can't be tipped over or shaken. No action was taken
at this time.
The repair of the closet doors was discussed again. They are still in need of repair and the
residents reminded the Mayor that he was going to take a look at them. There are two in the
community room and one in the hallway.
Lyn Miner -Unit #202 - thanked Laura, Jenny, and HRA Board for their help during 2010 while
she the Resident Council President.
HRA Minutes
Page 6
January 25, 2011
Mike Farmer -Unit #307 -Asked about getting apart time social worker. He said some of the
residents could use help to stay living independently, and thought this would be a helpful
service. Lisa said that CommonBond supports this and they believe in providing their residents
with comfortable, safe housing and personal services as needed. These services are available,
but would take an amendment to the contract to initiate.
Cynthia -Unit #507 - thanked everyone for their help and support during her recent hospital stay
and recovery.
Resident from Unit 9408 -also thanked residents for their support during her three hospital
stays.
Jackie Ovshak -unit #707 -Asked if the Resident Council really gets $90 from the vending
machines? She said they get $90 /month from the VFW, and thought that amount was being
confused with the vending machine money. Jenny assured them that the vending machine
proceeds did amount to $90 /month also.
Reed Hanson -unit #325 -Asked if the Resident Handbook was done yet? Laura said they were
not working on the entire handbook. They recently did an addendum to the lease and the By-
Laws were also changed. But the handbook itself was not re -done. Laura explained that only
the Board can change the handbook. It cannot be changed by the management company or by
the residents.
He questioned whether the dress code is part of the handbook? Laura said that HUD won't
allow one.
Rita Nelson -unit #510 -Some residents have been offended by those that run around halls in
robes and pajamas.
12. Discussion on HRA Commissioner Vacancy
Clark explained that Commission Member Ecklund's term as an I -IRA Commissioner has expired
therefore a new resident must be appointed to the HRA. According to the HRA bylaws Article II
Section 2 Number, Qualification and Term of Office "... In accordance with Minnesota Statutes,
Section 469.003, subdivision 5, at least one Commissioner shall be a "resident board member" as
defined in Code of Federal Regulations, title 24, part 974 (HUD Regulations). Any Commissioner who
is a City Council member shall serve a term equal to the Commissioner's City Council term. All other
Commissioners shall serve a term of five years."
The HRA discussed the process in which to appoint a new resident board member as they would like to
have someone appointed to the Board by April. Staff passed out applications for the Board members
to review. It was decided that the full Board would be involved in the interview process. Schmitt
thought it would be beneficial to have staff prepare the questions to ensure uniformity and legality of
the interview questions.
HRA MINUTES
PAGE
JANUARY 25, 2011
Willie -Unit 4420- asked if residents from both the north and south building could apply. Staff will
research, but encouraged parties from both buildings to apply for now.
Ken Block -Unit #315 -asked the Chair to review the responsibilities of this position. Diehm stated that
the member will be expected to follow State Statutes and the HRA By -Laws, attend meetings, read the
agenda and come to meetings prepared, and act as a liaison of the residents of a HRA /HUD run
building. They would also be encouraged to attend Resident Council meetings.
Diehm suggested they take applications until 8 am February 16 "'. The applications will be submitted
to the Commission members by the end of February, and interviews will be scheduled during March so
the appointment could be made prior to the April meeting.
Motion by Nawrocki, seconded by Williams, to follow the schedule suggested by Diehm to take
applications for the vacant Board position. All ayes. MOTION PASSED.
OTHER BUSINESS
Nawrocki stated he had received phone calls regarding the rent differential in the south building. He
said there is a resident that is bragging about the fact that they pay a lower amount than everyone else.
He feels this should be addressed and corrected somehow to make the rents more consistent. Clark
said this item is already on the April agenda.
At the October 26, 2010 HRA meeting the HRA directed staff to review the history of an alcohol policy
and any HUD regulations and report back to the Board to see if a policy needs to be drafted.
History of Alcohol Policy
The current "Tenant Handbook and House Rules" does not address alcohol use.
The current lease for all tenants states "Tenant, members of tenant's household, guests or other person's
under tenant's control shall not: c. Engage in any abuse or pattern of abuse of alcohol that may interfere
with the health, safety, or right of peaceful enjoyment by other residents, neighbors or Management
personnel."
According to HUD Section 9.1 Lease Termination and Eviction "A PHA may terminate a tenancy if the
PHA determines that a household member has engaged in abuse or pattern of abuse of alcohol that
threatens the health, safety or right to peaceful enjoyment of the premises by other residents."
The only other document mentioning alcohol use is the Community Room Agreement & Policy; "9. No
alcohol or smoking is allowed in any common area of the building"
Management and staff are in agreement that the lease addresses the alcohol issue brought up at the last
HRA meeting; therefore a separate policy does not have to be drafted.
HRA Minutes
Page 8
January 25, 2011
It was noted that alcohol use outside the building is not specifically addressed, but would fall under the
lease agreement that covers the behavior associated with alcohol use.
The next regular HRA meeting is tentatively scheduled for April 26, 2011 at Parkview Villa.
Clark explained the Commission would be moving into an executive Session. He explained the legal
procedure that must be followed during this meeting to the members before adjourning to the session.
Move to Executive Session at 8:15 pm -To discuss the potential sale of the property at 965 40`
Avenue NE.
The Executive Session and Regular meeting were adjourned at 9:15 pm.
Respectfully Submitted,
Shelley Hanson
Recording Secretary
HOUSING & REDEVELOPMENT AUTHORITY (HRA)
MINUTES OF THE EXECUTIVE SESSION
JANUARY 25, 2011
The (executive session) closed meeting was called to order at 8:23 pm by Chair - Tammera Dielun.
Members Present: Bruce Nawrocki, Gary Peterson, Tammera Diehm, Bobby Williams, and
Donna Schmitt.
Staff Present: Walt Fehst, Scott Clark, Sheila Cartney, and Shelley Hanson.
The purpose of this meeting is to consider the sale of Parkview Villa North and South. Since the
intent of this action was established in the 2009 and 2010 PHA HUD Plan, an executive session is
appropriate, with this decision being corroborated by the HRA's Attorney. As usual, Clark reminded
the HRA Commissioners to conduct themselves according to certain procedures that were outlined in
a memo dated May 21, 2010 from Steve Bubul, relating to a previous executive session.
In short, Commission members must limit the discussion to issues associated with the sale of the
property and can include finalizing the decision to proceed, establishing goals for the purchase
agreement, process of selection regarding new owners and discussion on price points.
To date, staff has had a number of inquiries regarding the purchase of this property but
two organizations have come back for a number of meetings with staff. These two
companies are 1) Common Bond and 2) Aeon.
Items of discussion included:
The desire to continue exploring the decisions made within the 2009 -2010 I -IUD Plan to
sell the buildings.
Clark said members need to decide what they want to happen with the property, what the
overall goal is they want to achieve for the well being of the City. Is it selling it on the
open market for the highest amount, or is it to ensure it remains a senior housing facility?
Once these goals are established, then the proper steps can be taken. He told members
that there are a wide range of factors that will make a sale difficult. Clark stated that the
process of dissolving the PHA and introducing a new financing mechanism is not
guaranteed. A key part of selecting a potential buyer is determining their ability to assist
in the process of changing the PHA status.
Diehm stated that parameters need to be established so various possibilities can be
explored. The Board needs to examine the wide range of options and focus on the overall
goal as Clark mentioned, so that proper direction is given to staff.
HRA Executive Session
Page 2
January 25, 2011
2. Broad based goals for the sales:
a. Maintaining the property as a strong and vibrant senior community.
The members seemed to concur that they would like to see the facility continue to
be used as a senior housing facility, which was the original intent when the
building was constructed. There was some concern that since it is a Public
Housing facility that more of the residents qualify under the disability
classification than as a senior citizen. The question of whether we could put any
restrictions on the future use or future sale of the property was brought up. Diehm
stated that covenants or declarations could be written to ensure the building is used
as the City intends it to be. She also said that financing packages secured for the
purchase may also restrict what the building is used for.
b. Protecting the existing rental price point for a particular period of time.
This was not discussed at this time.
C. A long -term covenant in terms of maintaining the property as senior.
Diehm already addressed this earlier as a way to ensure the future use of the
building is according to what the City intends it be used for.
Desire to sell the property at market.
This was not necessarily the most important issue to the members.
e. Columbia Heights residency priority.
This was briefly discussed, but the members also realize that seniors have many
more options now for senior housing than when the building was constructed.
Today's senior facilities also offer different services depending on the needs that
must be met, so the facility will have to determine what services it will offer.
Review of RFQ questions for the two interested parties to determine qualifications for
entering into a purchase agreement.
Clark reviewed the eight questions that have been prepared to the RFQ.
Peterson felt that staff has the knowledge and experience to proceed with the process of
gathering more information on options that the Board can consider.
HRA Executive Session
Page 3
January 25, 2011
4. Establish a timeline.
Clark said he would like to bring back any responses received to the Board by April.
Schmitt asked how the RFQ information world be distributed? Diehm felt the RFQ could
go out to others, not just the two corporation who have shown interest thus far. She
suggested putting the RFQ on the League's website. She also recommended that language
be included that clearly states that the City has the right to abandon or cancel the process
at any time prior to actually closing on the property, if we choose to do so.
Most of the members felt they should probably look at the responses in a special meeting
to be held at City Hall. Although, they all agreed to keep the residents as informed as
possible so they do not get overly concerned about the issue. Clark suggested sending a
letter to residents explaining the City is exploring options for the sale of the building, but
that the Board /City Council is committed to ensuring the facility remain as is, to alleviate
any fears they may have.
Nawrocki felt this process was going too far, too fast. He thinks we should find out first
how much the interested parties are willing to pay to purchase the building, and then we
should find out from HUD what requirements they would have in order for us to sell the
building.
Other considerations within the framework.
Any other considerations will be discussed further in the process. Clark stated this
process could take any where from 18 months to 3 years to complete, depending on the
Board's decisions and the number of parties who may be interested.
No formal action was taken by the Board. Only general direction was given to staff to proceed
investigating options to sell Parkview North and South.
The Executive session adjourned at 9:15 pm.
Respectfully submitted,
Shelley Hanson
Secretary
COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA)
Special Meeting of: May 24, 2011
AGENDA SECTION: Consent Agenda
ORIGINATING
EXECUTIVE
NO: 3
DEPARTMENT: HRA
DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills
BY: Lisa Wilcox- Erhardt
BY:
— Resolution 2011 -03
DATE: May 17, 2011
BACKGROUND:
A copy of the Financial Reports for the months of January, February, March and April 2011
are attached.
RECOMMENDATION:
Management staff will be available to answer specific questions. If the report is satisfactorily
complete, we recommend the Board take affirmative action to receive the Financial Report
and approve the payment of bills.
RECOMMENDED MOTION:
MOTION: Move to waive the reading of Resolution 2011 -03, there being ample copies
available to the public.
Motion: Move to approve Resolution 2011 -03, Resolution of the Columbia Heights Housing
and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills
for the months of January, February, March and April 2011.
■CG •►
COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA)
Special Meeting of: May 24, 2011
AGENDA SECTION: Consent Agenda
ORIGINATING
EXECUTIVE
NO: 3
DEPARTMENT: HRA
DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills
BY: Lisa Wilcox- Erhardt
BY:
— Resolution 2011 -03
DATE: May 17, 2011
BACKGROUND:
A copy of the Financial Reports for the months of January, February, March and April 2011
are attached.
RECOMMENDATION:
Management staff will be available to answer specific questions. If the report is satisfactorily
complete, we recommend the Board take affirmative action to receive the Financial Report
and approve the payment of bills.
RECOMMENDED MOTION:
MOTION: Move to waive the reading of Resolution 2011 -03, there being ample copies
available to the public.
Motion: Move to approve Resolution 2011 -03, Resolution of the Columbia Heights Housing
and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills
for the months of January, February, March and April 2011.
HRA ACTION:
HRA RESOLUTION 2011 -03
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JANUARY,
FEBRUARY, MARCH, AND APRILO OF 2011 AND PAYMENT OF BILLS FOR THE
MONTHS OF OCTOBER, NOVEMBER, AND DECEMBER 2010.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is
required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed
financial statement which shows all receipts and disbursements, their nature, the
money on hand, the purposes to which the money on hand is to be applied, the HRA's
credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and
treasurer's vouchers or bills and if correct, to approve them by resolution and enter the
resolution in its records; and
WHEREAS, the financial statement for the months of January, February, March and
April of 2011 and the list of bills for the months January, February, and March 2011 are
attached hereto and made a part of this resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds
them to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Columbia Heights Housing & Redevelopment Authority that it has examined the
attached financial statements and list of bills, which are attached hereto and made a
part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received
and the list of bills as presented in writing are approved for payment out of proper
funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of
the permanent records of the Columbia Heights Housing & Redevelopment Authority.
Passed this 24 day of May 2011.
MOTION BY:
SECONDED BY:
AYES:
Chair
Attest by:
Shelley Hanson, Secretary
C brunionBond { r '
April 19,2011 CoMmuiv[T f111
1 7]eu.vo�Slnbl<liomxr..'4Stu Mdures.
Scott Clark
Columbia Heights HRA
City of Columbia Heights
590 - 40th Avenue Northeast
Columbia Heights, Mn. 55421
RE: Columbia Heights HRA
Parkview Villa — Monthly Financials Reporting Date
January 2011
Dear Mr. Clark,
SM ICelloyg Bouicv;tld bV
St. httd_ lvlhl ') )10 "G 1900
6') I )M I /•i0 1 -'llom
0!) 1 241 - 1003 Iov
www.cnnunonhnild oro
I enclosed copies of the January 2011 financial reports for Parkview Villa North/South.
Included in the report:
HRA Expenditures (Expense Summary)
Financial Overview - PVV North
Budget Comparison -PVV North
Income Statement -PVV North
Balance Slreet -PVV North
General Ledger Detail — PVV North
Aged Payables -PVV North
Check Register /Bank Reconciliation -PVV North
Financial Overview —PVV South
Budget Comparison— PVV South
Income Statement -PVV South
Balance Sheet -PVV South
General Ledger -PVV South
Aged Payables -PVV South
Check Register /Bank Reconciliation -PVV South
Copies of all Invoices — PVV North and South
Please feel free to contact me at 651 -290 -6238 if you should have any questions
regarding this month's financial report.
Sincerely,
��xq isa Wr cox - char t
Director of Property Management
Commonl3ond Communities
erhardt @commonbond.org
An ikpull Oppormuipd
Allu mnlive A, hou Oi ganiZnliuu
N h
ow
m L a
V N (O
10 d
W
m
o O
a v
m
5
0
N
Cd
E
Z
m
ry N
� � M
a Z ,
o � c
U iL m
0
v
a
c
d
O I m m
10
N
V
1
W M
TI N
m
Q
0
0
m
O
2
ro �
L N h
am'oc�i
0
0
U I
orn
oI �h
O �
O
o O
O O
O O
o rn
N
0
,moo
o
O
O
P
06
a o '
z
�
Q
0
M
0
�
m
N
N
Parkview Villa North
Financial Statement Overview
January 2011
Revenue:
Occupancy for the month of January 2011 was 100% occupied; there were no vacant
units as of 01/31/2011.
Total Revenue was under budget amount (unfavorable). However, no grant revenue was
drawn upon for this month.
Administrative Expenses:
Administrative costs for the North are under budget (favorable).
Office Salary line and Management Fee are combined for a total of $12,902 ($8,357
salary and $4,545 for management fee).
Office Supply expenses are under budget (favorable).
Legal Expenses Project costs were under budget (favorable), and reflect cost incurred for
legal representation in resident lease termination process.
Telephone, Answering Service and Internet expenses are under budget (favorable).
Utilities:
Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and
the total utilities expenses were for the past quarter and were adjusted as such.
Operating and Maintenance Expense (sunplies):
Operating and Maintenance Expenses are under budget (favorable).
Janitor and Cleaning Supplies and Janitor Contract are under budget (favorable).
Garbage and Trash are under budget (favorable); however this reflects a quarterly billing
and the expenses were charged for the past quarter and were adjusted as such.
Security Contract is under budget (favorable).
Grounds Supplies are over budget (unfavorable), and reflect cost incurred for sand for
walkways.
Repairs Material costs were under budget (favorable).
I'll
Repairs Contract expenses were under budget; however reflects and adjustment made
from contract repairs to a unit that were covered by insurance.
Elevator Maintenance Contract is under budget (favorable), and reflects the cost of
monthly maintenance. No extra repairs were necessary this month
Snow Removal expenses were over budget (unfavorable) due to amount of snow in the
month.
Taxes & Insurance
Miscellaneous Taxes, Licenses and Permit expenses were over budget (unfavorable), and
reflect cost incurred for Salon Renewal License and for the Property Rental License.
8 8 N g n o o a Q Qg y n
a a py y
e v c
a s h A 3 M� j A W
0
j �
3
N W W W S
A Y N O O
q w in m m o w o U o m o p o o Y o o N P o bp o 0 0
J l0 b I N S N V m W N O O O O O O O S O b O O q Y M Y S O O O
V
m g O O O Y f0 O O Y A V� N 41
In w m m m o
° m O V VI N V W W VI g O V J W V1 V J O J O W O W N N V UI O V V O
O O O V W W W H N W Y W V e N N
V
pJ OI N Y 1n W o q VI A V q m
b A m O V b V V
Y Y O Q� N LI W J V V VI O W V q O UI � O 4 O W V M N N V O Ill O
9 l" m W A O W VI VI M O V g W q V V O p O W O W q N M g q O W W O
w
Y
N 1 I
VI O O g O W O � O W O VI W Z O O V O O m V m N A N
V a o o m o o o Y O W a w
N A VV W N O O b
O S N Y V N V
W
P V1 W V V O O 0 0 0 0 0 UI N V O O O O A A W O W O M O Y
y % qq1 Y A N 11A�� W O b m q
W V N m V !J m VI O O O V m 0 A q q
O V N N V W m VI N° V V W V1 V V O O O O V O W O 10 N V VI O V V O
m
N N
O O $ VI W N VI A P Y W P O Ol N� N VI W VI q VI V1 m A UI
W VI m V A O W W b N ,m V Y V V O O O V m VI
V1 H V Y W I m T
Y V w N o V V V J o o a P O w V H UI Q N
P b VI VI M O J N W W V1 V J O O W o W m q Y VI O W W
VI Y O O �p
9, O W O W S O W O S S N W S O V O O v 01 V S 0 O N P N
V m A q Ill p 41 o O m o 0 o O J P O b o N S o o M o o b O W A w
r N 1n }Q�� Wq V W1 W W
m W W m N A A N m N m VI A N O Y \ N q P N N N N
O VI V N W q VI LI q� W m m b N N m m P V1 � N Ip N
S f+ O S O O O q Oo b b O o 0 q O q p
VI O O W O b VI O O W O O O O O P O Y M V O O
W
C
F �
m � C
II II Q d
N
7
N
O
A
V
3
H H 't HH p 3 � H 3 T @ O@ app O O
a t'S m ry m �o
tl F
ae A sE• d3d�� o a
n u n N� u �'
a_
a n n
Q1
W
N
b
w
N
m
V
A
V
N
N
N
M
w
m
m
A
N
V
N
YI
0
O
° o
b
w
w
W
w
A
P
r S r P
A
N
m
W
A
A
V b N
O
O
V
O
Y
b
N b
N p Y b
W W N
O
O
N
V
J O
J N
O
O
N
W
M N
N W N N
1
N 0 I N
W
b
N
Y
V
W V
N W
W
O O
O
V
V W S
W
W
N
O
b
G o N
V
O
P
b
b
V
W
M
N
W 0 N
W
O
[NN� 111AVppp
V
W
y
N W
1] b
W VI V
W
W
V
0�1
W Y V
YI
0
O
° o
b
w
w
W
w
A
N m
r S r P
N
N
m
W
A
A
V b N
Y
O
O
A
N V N
c
N
1U
W
W
V N
N
Y
1
N 0 I N
N
b
y o
Y
V
(+
N W
V V p r1
O O
O
N
N
N
O
N
N o p
S b
p O W O
V
Y
V
V
W
Io N
N
W 0 N
w
O O O o O O O W O l N N o o V
O S S S O S O N S O O N S M O 0 S
j
Y U.I A v A W V M N o N ro V 1 ry 0 1
W O N N m S m 91 O O
m IJ N O O� O W T m O� O W W VI
V O W O V O V O W V V O W O
.
y
Y N W V Y VI A N a V m N m W V 4 1�! C L
V O W S J S V O W V 0 O O 4 UI IY O 9 1 5
m
M F
M
n� C�
a >3
N
O r O!
O O O O Y P O Y Y V V m O O 7' ' �� �✓
O O O O O UI m S Y P � A Z O N p W O< H N
O S O S S Y O O M O W O A D N I m O jw: C
O O o 0 o O O W O N N N o O V W
O S O O O O O N S O O 0
�
Y N W 1/ N � Y V P p p V Y r o UI N y rynS
N 4) O m N T fD m O O W N tt
0 o w w In
V o w V 0 o w v V o 0 o w w o
�
.0 1
�1 1U�11 m (pp .
Y VI W O N (�ii N W W F 6 V O m V
J O
Y N r r
O O O O O ( O m S Y A P Z O N W S
O O O O O V O� S W N O P Y N VI W S
°o . N O O O$ N b S O V m O A 1
° o ° o ° p ° o ° o v o ° o ° 0 0 o N ° o ° 0 0
0 p 0 p 0 0 p p 0 p p p
0 0 0 0 0 o 0 o o 8 S oo o o o 0 o 0
y \ �
N
N
O
A
m
K
0
P
N
N
O
O
p N
N
N P
Y ju 1+ P
Y
O
O
A
N V N
W
A
1U
W
Y
N
Y
N
b
y o
Y
iu
N W
O
O
O O
O
O O
1 O A Q
I
O
O W
O
S b
p O W O
w
O O O o O O O W O l N N o o V
O S S S O S O N S O O N S M O 0 S
j
Y U.I A v A W V M N o N ro V 1 ry 0 1
W O N N m S m 91 O O
m IJ N O O� O W T m O� O W W VI
V O W O V O V O W V V O W O
.
y
Y N W V Y VI A N a V m N m W V 4 1�! C L
V O W S J S V O W V 0 O O 4 UI IY O 9 1 5
m
M F
M
n� C�
a >3
N
O r O!
O O O O Y P O Y Y V V m O O 7' ' �� �✓
O O O O O UI m S Y P � A Z O N p W O< H N
O S O S S Y O O M O W O A D N I m O jw: C
O O o 0 o O O W O N N N o O V W
O S O O O O O N S O O 0
�
Y N W 1/ N � Y V P p p V Y r o UI N y rynS
N 4) O m N T fD m O O W N tt
0 o w w In
V o w V 0 o w v V o 0 o w w o
�
.0 1
�1 1U�11 m (pp .
Y VI W O N (�ii N W W F 6 V O m V
J O
Y N r r
O O O O O ( O m S Y A P Z O N W S
O O O O O V O� S W N O P Y N VI W S
°o . N O O O$ N b S O V m O A 1
° o ° o ° p ° o ° o v o ° o ° 0 0 o N ° o ° 0 0
0 p 0 p 0 0 p p 0 p p p
0 0 0 0 0 o 0 o o 8 S oo o o o 0 o 0
y \ �
N
N
O
A
m
K
0
Parkvlew Villa -North (165)
395.00
1.28%
395,00
1,28%
Income Statement
0.00
0.00%
0,00
0100%
For The Period Ending January 2011
12,902.00
41,72%
12,902,00
41.72%
Books = Accrual
507.76
1.64 9 /b
507.76
1.61%
3210 -46330 Telephone &Telegraph
Month to Date
0 /0
Year to Date
%
Revenue
34.25
011%
34,25
0111%
33160 - 46330 Federal Grant
1,653.92
5.35%
1,653.92
5.35%
36220 -46330 Gen. Government Rents
29,831.41
96.47%
29,831.41
96.47%
36225 -46330 Nondwelling Rents
300.00
0.97%
300.00
0.97%
36290 -46330 Other Miscellaneous Revenue
793.00
2.56%
793.00
2.56%
39120 -46330 Recovery Damage City Property
0100
0100%
-0.00
0100%
Total Revenue
30,924.41
100.00
30,924.41
100.00 /0
Expenses
- 375.22
-1,21%
- 375,22
-1.21%
Supplies
0100
0.00%
0100
0.00%
2000 -46330 Office Supplies
68.69
0,22 0 /b
68.69
0.22%
2010 -46330 Minor Equipment
0.00
0,00%
0.00
0,00%
2160 -46330 Malnt. & Construct Materials
212.99
0.69%
212,99
0,69%
2171 -46330 General Supplies
216.00
0.70%
216.00
0.70%
Total Supplies
497.68
1.61 /0
497.68
1.61%
Other Services & Charges
3040 -46330 Legal Fees
395.00
1.28%
395,00
1,28%
3050 -46330 Expert and Professional Services
0.00
0.00%
0,00
0100%
3060 -46330 Management Services
12,902.00
41,72%
12,902,00
41.72%
3100 -46330 Protective Services
507.76
1.64 9 /b
507.76
1.61%
3210 -46330 Telephone &Telegraph
357.61
1.16%
357.61
1,16%
3430 -46330 Advertising Other
34.25
011%
34,25
0111%
3600 -46330 Insurance & Bonds
1,653.92
5.35%
1,653.92
5.35%
3810 -46330 Electric
1,190.33
3,85%
1,190.33
3,85%
3820 -46330 Water
- 127,06
- 0.91%
- 127.06
-0.41%
3830 -46330 Gas
4,009.67
12.97%
4,009.67
12,97%
3840 -46330 Refuse
-65.98
-0.21%
-65,98
-0.21%
3850 -46330 Sewer
-67.32
-0,22%
-67.32
-0.22%
4000 -46330 Repair & Maint. Services
- 375.22
-1,21%
- 375,22
-1.21%
4100 -46330 Rents & Leases
0100
0.00%
0100
0.00%
4300 -46330 Miscellaneous Charges
0.00
0.00%
0.00
0.00%
4315 -46330 PILOT
1,741.75
5,63%
1,741.75
5.63%
4390 -46330 Taxes & Licenses
1,403.38
0.00%
1,403.38
4.54%
4500 -46330 Administrative Expenses
0.00
0,00%
0.00
0.00%
4850 -46330 Interest on Deposits
12,78
0.01%
12.78
0.04%
Total Other Services & Charges
23,572.87
76.23%
23,572.87
76.23%
Capital Outlay
5120 -46330 Building & Improvements
-
0.00%
-
0.00%
Total Capital outlay
0.00
0.00%
0.00
0.00%
Total Expense
24,070.55
77.84%
24,070.55
77.64%
Excess (Deficit) Revenue over Expense
6,853.86
22.16%
6,853.86
22.16%
I
Parkview Villa -North (165)
Balance Sheet
January 2011
Books = Accrual
Assets
10100 Cash Balance
10200 Petty Cash
10400 Investments
11300 Rent Receivable
11500 Accounts Receivable
Total Assets
Liabilities
20200 Accounts Payable
20210 Accrued Other Expenses
20220 Due to Resident Council
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected In Advance
Total Liabilities
Fund Balance
25300 Fund Balance
Total Fund Balance
Total Liabilities and Fund Balance
Jan -11
175,932.74
457.00
810,925.08
2,319.00
99.00
989,732.82
16,632.99
1,653.92
551,74
16,718.59
21,588.76
2,275.00
59,421.00
930,311.82
930,311.82
989,732.82
a
Parkview Villa -North (165)
Cash Flow Statement
Period = January 2011
Book = Accrual
Month to Date
Revenue
33160 Federal Grant
0.00
36220 Gen. Government Rents
29,831,41
36225 Nondwelling Rents
300.00
36290 Other Miscellaneous Revenue
793.00
39120 Recovery Damage City Property
0.00
Total Revenue
30,924.41
Expenses
Supplies
2000 Office Supplies
68.69
2010 Minor Equipment
0.00
2160 Maint, & Construct Materials
212.99
2171 General Supplies
216,00
Total Supplies
497.68
Other Services & Charges
3040 Legal Fees
395.00
3060 Management Services
12,902.00
3100 Protective Services
507.76
3210 Telephone & Telegraph
357.61
3430 Advertising Other
34.25
3600 Insurance & Bonds
1,653.92
3810 Electric
1,190,33
3820 Water
- 127.06
3830 Gas
4,009.67
3840 Refuse
-65.98
3850 Sewer
-67.32
4000 Repair & Malnt. Services
- 375,22
4100 Rent & Leases
0.00
4300 Miscellaneous Charges
0,00
4315 PILOT
1,741,75
4390 Taxes & Licenses
1,403.38
4500 Administrative Expenses
0.00
4850 Interest on Deposits
12.78
5120 Building & Improvement
0.00
Total Other Services & Charges
23,572.87
Total Expenses
24,070.55
Excess (Deficit) Revenue over Expenses
6,853.86
Adjustments
11300 Rent Receivable
- 2,032.00
11500 Accounts Receivable
14,552,00
15510 Prepaid Insurance
- 59,682.55
20200 Accounts Payable
1,653.92
20210 Accrued Other Expenses
0.00
22000 Deposits
- 281.22
22200 Accrued PILOT
1,741.75
22210 Revenue Collected In Advance
1,483.00
Total Adjustments
(42,565.10)
Cash Flow
(35,711.24)
q
Pai kvlew Villa -North (165)
Cash Flow Statement
Pei led = January 2011
Book = Accrual
Month to Date
Beg Cash End Cash Difference
10100 Cash Balance
211,643.98
175,932.74 (35,711.24)
10200 Petty Cash
457.00
457.00 -
10400 investments
821,425.08
821,425.08
Total Cash
1,033,526.06
997,814.82 (35,711.24)
Le
General Ledger (Accrual)
Parkvlew Vllla- Nortll - (165)
Months: Jan 2011
Property
Data
Period
Description
Control
Refer
Debit
Credit
Orion,. Remarks
3000.46330
office Supplies
0.00 - Beginning Balance=
165
1/1012011
01 /II
(.00) (Ingle Delp)
P- 212010
5.42599E +11
25.11
25.11 envelopes, folders
165
1/24 12011
01 /ll
(Chc) Commomend HOUSIng
P-212434
40452
6.08
31.19 Postage 0l /11
165
1126/2011
01111
(chc) CmnmllUmad Haling
P- 212452
40491
32.50
60.69 Comp SOppaR 1/1 -1/19
NetCllange= 68.69
60.69 a Coding Rn al... =
3160.46330
Malnt& Construct Materials
0.00 - Beginning Balance=
165
1/12/2011
01111
dmrIC7) HD Supply redlines Maintenance
P -212806
9/06521224
131.40
131.40 sprayer mbelt to
16S
1/14/2011
01 /11
(horl it.. Depot COCOA Services
P-213774
1024244
40.00
122.20 hooks, tad
165
1/19/2011
01/11
( home]) I ID Supply Fatllitles Maintenance
P- 213220
910669635D
401?9
212.99 bar bracket/tisme&Ixm
NeKhange= 212.99
212.99 = Ending Balance e
2371 -46330
General supplies
0.00 - beginning Balance=
165
1119/2011
01 /11
( homer) HD Supply FediRles Maintenance
P -213770
9106606358
05.59
05.59 bar brackethissue Rehear
165
1121/2011
01 111
(fell) Rellakor Services, Inc.
P213778
136230pvn
130.41
21600 safety sand
NetCllange =216.00
216.00 = Ending Balance=
3040 -46330
Legal Fees
0.00 = Oegln ling Balance =
165
1 /18 /2011
01/11
(bass) bassmal Remele
P- 212816
141293pvn
20.00
20.00 Legal - Eklund
165
1/31/2011
01/11
(COUO25) Court AJnfirlstration
P- 213766
013111pen
55.9D
25.00 Writ of Restitution Fm
165
1)31/2011
01 /I1
(comt325) Court AdO2nislralion
P- 213266
013111wri
5510
130.00 Writ of Restitution Fee
165
1131/2011
01/11
(ooOR325) Court AdminlSIOnen
P- 213266
013111pvn
55.00
25.00 Writ of Resllimi.. Fee
165
1131 /2D11
01 /11
ReaU25) Court Adminlstrathom
P- 213268
013111pvna
320.00
39510 Eviction filing fees
165
1131/21311
01 /11
Rau6325) Court AdminlNallon
P-2137CO
01311dwna
320.00
7510 Eviction filing fees
165
1/31/2011
01/11
(Cead325) LOUR Adminlsballon
P21370
013111woa
320.00
395.00 Eviction filing fees
NetClange= 395.00
395.00 = Ending Balance=
3060.46330
Management Services
0.00 =beginning bola.
165
1/31/2011
01/11
(chc) Cemmen lend Housing
P- 213140
48559
12,90210
12,902.00 Mgml Fee 1/11
NetCllange =12,902.00
12,902.00 = Ending Balance=
3100 - 46330
Protective Servces
0.00 - Beginning Balance=
165
[2131/2010
01 /11
(A.) Olsen Fire PmlecUre,
P-211194
52651
724.00
7410 Spankir rys repairs
165
1/1/2011
01/11
12131 YE Irooke/eXiorme as
3'90244
:Reversal of
224.00
0.00 12/31 YE acal Olsen Fina Pr
165
1/18/2011
01111
(slurp) Simplex Grimed
P- 213229
66229910pvn
502.76
502.76 Panel awc
NatClmPq.= 507.26
507.26 =Ending Balance=
3210.46330
Telephone &TClegraph
0.00 =Beginning Balance=
165
1/1/2011
01/11
(emw) Ansm Live LLC
P -209872
1.01205E +11
30.19
30.19 1...01/01-0 V31
165
112/2D11
01/11
(1..3002) CoOrCast
P210669
0.22211E +11
44.82
25.01 Internet SVC 01/1102110
165
1/7/2011
01/11
(gwes9115) Q.Vesi
P-212809
1037803978pv
30.01
113.82 phone race 01 /0202/06
165
1/11/2011
01111
(raic3716) MCI Comm Service
P-212612
763I603978VV
4.73
118.55 phone svc -due 02 101
165
1/19/2011
01/11
(oM658)Of @e of Enterprise Txhnology
P-212872
200B00187pvn
239.06
357.61 Phone OV: per end 12/31/10
NetChange =351.61
357.61 =ERROR Balance
3430 -46330
AdveN5ing Other
0.00 = 8minning Balance=
165
112012011
01/11
(cm) CommenOOnd Housing
F311763
48291
3415
34.25 It's Time Ad
NelChange =34.25
34.25 v Ending Balance=
3600 -40330
Insurance & Bonds
0.00 = beginning Balame=
165
1131/2011
01111
(:Recur 339):PosNecuning Monthly recur
199820
RC
1,653.92
1,653.92 C of Columbia Heights Ins Ac
NelChenge= 1,653.92
1,65192 = Ending Balanea=
3810 -46330
Electric
0.00 = beginning Balance -
165
1/1/2011
01 /11
12131 YE Invol(Uexpense acc
398244
:Reversal of
3,353.40
(3,353;10) 12/31 YE acal C of Cal Hog
165
V1112011
01 /11
(xceO XCel Energy
P-2114n5
5150441553/0
4,543.23
1,190.33 oleo svc 12/0401/08
NetChnnga =1,190.33
1,190.33 = Ending Balance=
3020.46330
Water
0.00 =",Ionic, Belaaa=
165
111/2011
01/11
17/31 YE lnvoice/expense acc
196244
:Reversal of
6,334.08
(6,334.08)12 /31 YE licit C Of COI HeIg
165
1/1/2011
01/11
12/31 YE InvolWexpense acc
198244
:Reversal of
209.17
( 6,544.05) 12 /31 YE ac(rl C of Col Half
165
I /1 /2D11
01111
12/31 YE Invelce7expense acc
1.98244
:Reversal of
22.15
(6,521.20)12 /31 YE earl C of Col Haig
165
410/2011
01111
(mlu) City of COlumbla M(g hts
P210943
318024500011
205.13
(6,366.09)watcr /sewer /trash svc9 /20
165
1 /l0 /2011
01/11
(colu) City Of Columbia Heights
P-210945
31802500001/
6,211.00
(154,21)waler /sewer aC 9 /2012/29
165
1/10/2011
01/11
(Celu) City of Columbia Heights
P210946
316025500011
2715
(122.06) water we 9 /2012/20
Munchen,.. -127.06
(127.06) = Build, Balance=
3930 -46330
Gas
010 =O,,,Iming Balance=
165
1/1/2011
W //l
12131 YE l,waoVc.mnse acC
198244
: Reyersal of
4,658.56
(4 ,650.56)12 /31 YE sari CenterPelntE
165
11712011
01/11
(Cent) CentelPoinl Cnergy
P- 211502
55199657/011
8,660.23
4,009.62 gas svc 12103.01/04
NelChange =4,009.67
4,009.67 , Ending Balance=
$940 -46330
Refuse
ON = Oeginnlnq Ualance=
165
1/1/2011
01/11
12/31 YE kwelce /expense all
198244
:Reversal of
3,392.68
(3,392.60)12 /31 YE frod C of Cal Help
165
1/10/2011
01 /11
(COhd City of Columbia Heights
P- 210943
31602450001/
3,331.70
(65.98)water /sewer /trash svc9 /20
NetCllange= -65.98
(65.90) aElldle,Balanc.-
3850 -46330
Sewer
010 = Beginning Balance=
165
1/1/2011
03111
12/31 YE Invelce/expense all
190244
: Reyesal of
3,164,72
(3,164.72) 12 /31 YE foal C O1COI Hop
Page 1
Debit
Credit
Dolence Remarks
General Ledger (Accrual)
(3,966.39) 12/31 YE aced C of COI Help
295.81
(3,120.58) waterledwerbod, svc 9 /20
Parkvlew Vllln
-North - (165)
(62.32) water /sewer svc 9/20 -12129
(67.32) = Ending Balance =
Mean..:
Jan 2011
Property
Bale
Period
Description
Control
Refer
165
1/1/2011
01/11
12/31 YE lnvolce /expense all
190244
:Reversal of
165
1110/2011
01/11
(for City of Columbla Heights
P- 210143
31002450001/
165
1 /10 12011
01111
(mlu) Ody or Columbla Heights
P -21945
31602500001/
1,005.40 12/31 YE acal Eagle Elevator
1,212bD
NetChange =.62.32
B022
4000 -46330
55.20
pecan &Malut. Servkcs
3,352.20
165
12/29/2010
01/11
(high) RSR Eleddc LLC DNA HlgIdand He,
P-211193
2322
165
12/29/2010
01/11
(ed911)Eagle Elevator Corp.
P 211195
1046261
365
12/2912010
01/11
(eaglQ Eagle Elevator Corp,
P 231190
1046221
165
12/31/2D10
01111
(bRun RED Painting, Inc.
P- 212800
12312010pvo
165
11112011
01 111
12131 YE Invdm /expense ace
198214
;Reversal of
165
1/1/2011
01 /I1
(eag11) Eagle Elevator Corp.
P211192
1050411
165
1/1/2011
01111
12/31 YE Invoke/expense am
190244
;Reversal of
165
1/1 /2011
01 /11
12/31 YE lnvolce /expense acc
J 98244
:Reversal of
165
11312011
01111
(mjre) NJ Relnodeling
P- 211196
15524
165
1/3/2011
01111
(m9sp)PIGS Professional Bldg hlalut Sew
1 211199
9859
165
11412011
01/11
(mgsp) LAGS Professional Bldg Nalat Sew l
P- 211189
9860
165
11612011
01 /11
O League of MN Clues INS
R- 591
86422
165
1p 12011
01 /11
(prad)P:ada§ Malnlemnce, hnc
P W200
3655
165
1/12/2011
01111
(mgsp) MGS PrIXesslonal Bldg Malnt Sew
P- 212811
9603pan
165
1/13/2011
01/11
(adam)Ada,d Pest Control, Ina.
P- 213222
620160
165
1/14 /2011
011I1
(mgsp) MGS Professional Bldg Mnint Sew
P 212811
9899
165
1/12 /2011
01/11
(mgsp) MGS Professional Bldg Malnl Sew
P- 212815
9913wo
NelChari 425,22
4315.46330
PILOT
165
1/3112011
01/11
(Soon, 339) :POSIReemrblg Monthly recur
199078
RC
NetChange= 1,241.25
4390 -46330
Taxes & Llcenses
165
1/12/2011
01 /11
(mnbr) MN Board of Cosmetologists Examine
P-212807
011211{rvn
165
1/22/2011
01111
(co1u825) Columbla flelghl5 Re Dept
P- 213280
012211,.
NetChange= 1,403.30
4050 -46330
Interest on Soundly Depwits
165
1/31/2011
01111
Sec Dep Interest amoral
199881
Bit
NetChange= 12,28
Debit
Credit
Dolence Remarks
301.61
(3,966.39) 12/31 YE aced C of COI Help
295.81
(3,120.58) waterledwerbod, svc 9 /20
3,103.26
(62.32) water /sewer svc 9/20 -12129
(67.32) = Ending Balance =
0.00 = Beginning Balance -
1,2A5,00
1,245.00 Copper MUlp pound wire last
298.08
1,543.00 of svc 12123
364.32
1,907.40 of svc .1112/24
430.00
2,332.40 PolnUng 003
1,245.00
1,092.40 12/31 YE attd Highland Elee
655.40
1,242.80 Coo malut 01/11
361.32
1,303.48 12/31 YE acal Feed Elevate,
298.00
1,005.40 12/31 YE acal Eagle Elevator
1,212bD
2,322AD snow rmvl 12/22
B022
2,412.62 snow rmvl 12/31
55.20
2,462.82 snow rmv101 /03
3,352.20
(004.30)
294.59
(569.79) floor svc #008
5520
(534.59) snow rmvl svc 01 /11
40.92
(485.62) pest svc 01/13
55.20
(430.42) snow rdwI svc 01/13
55.20
(325.22) sngvnmvl svc 01/14
(325,22) =Ending Balance =
0.00 = Brglnning Balanm =
1,241.25
1,24625 Anoka Cry Property Tax Accra
1,241.75 = Ending Balance=
BOB = Boderhpg Beane =
16100
160.00 Splun renewal Been.
1,243.38
1,403.30 Property Rental U.B.
1,403,30 = Ending Balance =
0.00 = Beginning Eatance =
12.78
12.28 See Dep Interest accrual
12.78 =Ending Unlearn =
51,826.30 2
�� Page
3 3 c 8 n v u w a
e
D y D CJ y o v u m 4 y N y m y A W y 3 n
3 0 t VI m n a d 3 .�. T ry a N D II
m °
� 6 f+
3 C� Q m r v ° o �i :�{ N c o^ o ,• q a 3 w 'n 2 ° a
r N O �✓i � d �( N ry W ? N 4� y \ n T Win � D ,�j G� 3m
Gr
> n
to c •°—< � �' m a �. v '!I n ° n � ,� .. � v N e�p
y r n
�z a a
0
I N N I N N N V Y N Y I Y I Y Y pl W
N W W N W W W W W N N N N W
W V V W V V V V A A W W V 7k N
V V O N OI W A In W O V
Y
9
m m m m Y m m m N m N m m m p
VI VI W VI VI VI UI VI VI V1 V1 VI VI a
O O O O O O O O O O o \ O O
N N N
O O O O O O O O O Y Y O O O
Y Y Y Y Y M Y Y O V
W P W W P a1 N W OI N N O1 N N
W VI N l�l N W W V W W W VI W VI D
O V N O O O F' Y O O �O
6 R
O O O O b O O O V1 VI O O O O C
O O O O O O O O VI l�l O O O O ^ y
O O O O O O O O UI UI O O O O p
O O O O O O O O 1a1 UI O O O O
V b N 1D O O O A A A Y Y W
OI 1+ Y O Y W W W N A N
W O O O N W W N VI A A w Y
V W W W A V V (/I lD VI Y V
W O
V VI N V >> < O G p G
< N ry
0
Y
Y
V V V V UI ° O V W N (` yW Ln O v O W W
O N N b N
W W W b N P ' W W W V1 W W W O V1 W O O O V V
Y Y N N O O
N A N A W A N W
A A V o v w A A W W W w W N W W
. V W N W W W O v O N N N N
W W OJ �O N A 0o W 0 to O W W W O N W O O O O V V
O W
w w 6 W
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
° m
E Y
B °
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 °
O e
0 0 0 0 0 0 0 0 0 0 o e o 0 0 0 0 0 0 0 0 0 0
c
t ✓
Y
P
A
N
b
Y
m
N
N
N
A
W
O
0
0
N
3
a y
a
e �
R
2
n
9
r
b
Y
0
N
O
Y
w
N
O
O
O
O
N P
N
b
v
W
V
m
P
V
m
N W
O 0
V
O Y
W Y
o W
V �
v A
N Y
O
0
0
O O
0 0
0 0
� A
m m
b 1
n � �
nry� Y
N N
n ££
i�
V Y
V
m
Y
m
N
0
N
O
m
O
O
O
O
W
W
P
W
O �
I Y
W
O m
Y Y
o O
0 0
o a
£
a
� r �
m P g
o ££@ m
o ;y ro
O
N
m
g
'o
Y �
W
P
N
0
° v
N
O
P
m
O
O
O
O
O
V
V
m
b
w
0
<
0
Y
W
W b
� O
N m
W
W b
m N
o O
0 0
0 0
� � y
o � 4
� N
N
o y
o_
N
N
N
P
N
0
r
N
O
Y
w
a
O
O
O
O
@ N
O
O
m
0
0
r
Y
W
N
O Y
P Y
N N
W P
o i+
m Y
o O
0 0
o O
V
m y
n
9 �
a
o „
� 3
a
0
Q � Q
�T
m
H
m �
N
s a
m
N
0
N
O
w
Y
O
O
O
O
A
N
W
0
0
A
Y O
N
P Y
m
Y O
o O
0 0
0 0
3
w
i
� 3
W 2
� O �
m m m
W
" 3
m
y 5
4i =
w
a
3 '
3
d.
g
N
Y H
O n
V
m
N
N
O
m
r
b
O
O
O
O
O
rv
9
Y
Y N
O GI
Y
m
m W
O m
0 0
0 0
0 0
H N N
] t F E
y
� n n
O O O
eye
a w Y
v a a
N V N
0 Y 0
N Y A
m m
N N �
0 0 0
\ V \ A N
N N N
O O O
Y Y Y
m
O O O
O O O
O O O
N N W
W N W
9 O
N N N
N t/1 N
N N N
P VI U
N . N
N N N
0 0 0
0 0 0
O o 0
L `
Payment Summary
Bank= 165opr AND mm /yy= 01/2011- 01/2011 AND All Checks= Yes AND Include Voids= All Checks
84,060,85
6
Check
Post
Total
Bank
Check#
Vendor
Date
Month
Amount
165opr - Parkvlew Villa No rth
1141
._..
m
chc - Coin mango Housing
1/0
01/06/2011
0 1 %2011
13 182,38
16Sopr - Pario4ew Villa North
1142
bass - Bassford Remele
01/12/2011
01/2011
380,00
165opr - Parkvlew Villa North
1143
chc - Common6ond Housing
01/12/2011
01/2011
0,02
165upr - Parkvlew Villa Not
1144
glen - Glertsen Company
01/12/2011
01/2011
7,917,20
165opr - Parkvlew Villa North
1145
kern - Kennedy & Graven, Chartered
01/12/2011
01/2011
2,436.00
165opr - Parkvlew Villa North
1146
mcic3718 - MCI Comm Service
01/12/2DI1
01/2011
23,59
165opr - Parkvlew Villa North
1147
mgsp - MGS Professional Bldg Malnt Sery Inc
01/12/2011
01/2011
420.90
165opr - Parkvlew Villa Not
1148
ofB658 - Office of Enterprise Technology
01/12/2011
01 /2011
239.11
165opr - Parkvlew Villa North
1149
else - Olsen Fire Protection
01/12/2011
01/2011
405.72
165opr - Parkvlew Villa North
1150
prad - Prada's Maintenance, Inc.
01/12/2011
01/2011
294.59
165opr - Parkvlew Villa North
1151
gwes9115 - Qwest
01/12/2011
01/2011
38.69
165opr - Parkvlew Villa North
1152
ryco - Ryco Supply Company
01/12/2011
0112011
119.72
165opr - Parkvlew Villa North
1153
slmp - Simplex Grinnell
01/12/2011
01/2011
360.07
165opr - Parkview Villa North
1154
Adam - Adam's Pest Control, Inc,
01/12/2011
01/2011
48.97
165opr - Parkvlew Villa North
1155
answ - Answerl-lve LLC
01/12/2011
01/2011
30,19
165opr - Parkvlew Villa Not
1156
c &de - C & D Communications, Inc,
01/12/2011
01/2011
207.42
165opr - Parkvlew Villa North
1157
colu - City of Columbia Ilelghts
01/12/2011
01/2011
22,633.15
165opr - Parkvlew Villa North
1158
comc3002 - ComCast
01/12/2011
01/2011
44,82
165opi - Parkvlew Villa North
1159
dire - Direct Home Appliance Services
01/12/2011
01/2011
57.96
165opr - Parlalew Villa North
1160
home7 - HD Supply Facilities Maintenance
01/12/2011
01/2011
44.30
165opr - Parkvlew Villa North
1161
Its - Integrated Fire & Sects 'Ity, Inc.
01/12/2011
01/2011
130.24
165opr - Parkvlew Villa North
1162
Ibpm - LBP Mechanical, Inc
01/12/2011
01/2011
.2,403.97
165opr - Parkvlew Villa North
1163
mgsp - MGS Professional Bldg Malnt Sery Inc
01/12/2011
01/2011
293.25
165opr - Parkvlew Villa Not
1164
parkl - Park Supply of America, Inc.
01/12/2011
01/2011
100.73
165opr - Parkvlew Villa North
1165
petty165 - Laura Sneak
01/12/2011
01/2011
152.43
165opr - Parkvlew Villa North
1166
clty4054 - City Wide Locksmlthing, Inc.
01/19/2011
01/2011
36.50
165opr - Parkvlew Villa Not
1167
colts - City of Columbia Heights
01/19/2011
01/2011
13,174.91
165opr - Parkvlew Villa North
1168
eagll - Eagle Elevator Corp.
01/19/2011
01/2011
1,317.80
165opr - Parkvlew Villa North
1169
high - RSR Electric LLC DBA Highland Electric
01/19/2011
01/2011
1,245.00
165opr - Parkvlew Villa North
1170
mgsp - MGS Professional Bldg Malnt Sery Inc
01/19/2011
01/2011
140.42
165opr - Parkvlew Villa North
1171
m1re - MI Remodeling
01/19/2011
01/2011
1,242.00
165opr - Parkvlew Villa North
1172
muitl - Multlhousing Credit Control
01/19/2011
01/2011
310.00
165opr - Parkvlew Villa North
1173
olse - Olsen Fire Protection
01/19/2011
01/2011
724.00
165opr- Parkview Villa North
1174
prad - Prada's Maintenance, Inc.
01/19/2011
01/2011
294.59
165opr - Parkvlew Villa North
1175
10004000 - Johnson
01/19/2011
01/2011
276.51
165opr - Parkvlew Villa North
1176
/0004063 - Tomato
01/19/2011
01/2011
87.49
165opr - Parkvlew Villa Not
1177
Cent - CenterPoint Energy
01/26/2011
01/2011
8,668.23
165opr - Parkvlew Villa North
1178
chc - CommonBond Housing
01/26/2011
01/2011
34.25
165opr - Parkvlew Villa North
1179
xcel - Xcel Energy
01/26/2011
01/2011
4,543.73
84,060,85
6
Parkview Villa North
Bank Reconciliation Report
01/31/2011
5016456
Balance Per Bank Statement as of 01/31/2011
09/1612008
297
10004005 - Grooms
12121/2010
1139
sunn - Sun Newspaper
01/1212011
1165
peltyl65 - Laura Sheak
01/26/2011
1177
cent - CenterPoint Energy
Less: Outstanding Checks
Reconciled Bank Balance
Balance per GL as of 01/31/2011
Reconciled Balance Per G/L
Difference
Cleared Items:
Cleared Checks
Date
Tran R
Notes
Amount
Date Cleared
12/08/2010
1118
mgsp - MGS Professional Bldg Mainl Saw Inc
72.45
01/31/2011
12/15/2010
1127
mgsp - MGS Professional Bldg Maint saw Inc
198.38
01/31/2011
12/21/2010
1134
comc3001- ComCast
44.82
01/31/2011
12/21/2010
1136 -
off/ - Office Depot
61.45
01/31/2011
12/29/2010
1140
xcel - Xcel Energy
3,845.48
01/31/2011
01/06/2011
1141
chc - CommonBond Housing
13,182.38
01/31/2011
01/12/2011
1142
bass - Bassford Remote
380.00
01/31/2011
01/12/2011
1143
chc - Commoneond Housing
0.02
01131/2011
01/12/2011
1144
gler- Clarissa Company
7,917.20
01/31/2011
01/12/2011
1145
kern - Kennedy & Graven, Chartered
2,436.00
01/31/2011
01/12/2011
1146
mc1c3718 - MCI Comm Service
23.59
01/31/2011
01/12/2011
1147
mgsp - MGS Professional Bldg Maint Sere Inc
420.90
01/31/2011
01/12/2011
1148
offi658 - Office of Enterprise Technology
239.11
01/3112011
01/12/2011
1149
alas - Olsen Fire Protection
405.72
01/31/2011
01/12/2011
1150
prad - Prada's Maintenance, Inc.
294.59
01/31/2011
01/12/2011
1151
gwes9115 -Qwest
38.69
01/31/2011
01/12/2011
1152
ryco - Ryco Supply Company
119.72
01/31/2011
01112/2011
1153
simp- Simplex Grinnell
360.07
01/31/2011
01/12/2011
1154
adam- Adam's Pest Control, Inc.
48.97
01131/2011
01112/2011
1155
answ - AnswerLive LLC
30.19
01/31/2011
$184,942.23
100.00
88.83
152.43
8,668.23
$9,009.49
2117/11
$175,932.74
$175,932.74
$175,932.74
M
�(o
Parkview Villa North 2/17/11
Bank Reconciliation Report
01/31/2011
5016456
01/1212011
1156
c &dc- C & D Communications, Inc.
207.42
01/31/2011
01/12/2011
1167
colu- City of Columbia Heights
22,63315
01/31/2011
01112/2011
1158
comc3002 - ComCasl
44.82
01/31/2011
01112/2011
1159
dire - Direct Home Appliance Services
57.96
01/3112011
01/12/2011
1160
home7 - HD Supply Facilities Maintenance
44.30
01/31/2011
01/12/2011
1161
Ifs - Integrated Fire & Security, Inc.
130.24
01/31/2011
01/12/2011
1162
Ibpm - LBP Mechanical, Inc
2,403.97
01/31/2011
01/12/2011
1163
mgsp - MGS Professional Bldg Malnl Sery Inc
293.25
01/31/2011
01/12/2011
1164
park/ - Park Supply of America. Inc.
100.73
01/31/2011
01/19/2011
1166
city4054 - City Wide Locksmlthing, Inc.
36.50
01/31/2011
01/19/2011
1167
colu - City of Columbia Heights
13,174.91
01/31/2011
01/1912011
1168
eagll - Eagle Elevator'Corp.
1,317.80
01/31/2011
01/1912011
1169
high - RSR Electric LLC DBA Highland Electric
1,245.00
01/31/2011
01/19/2011
1170
mgsp - MGS Professional Bldg Mahn Sery Inc
140.42
01/31/2011
01/19/2011
1171
mire - MJ Remodeling
1,242.00
01/31/2011
01/19/2011
1172
multi - Multihousing Credit Control
310.00
01/3112011
01/1912011
1173
olse - Olsen Fire Protection
724.00
01131/2011
01/19/2011
1174
prod - Prods's Maintenance, Inc.
294.59
01/31/2011
01/19/2011
1175
t0004000- Johnson
276.51
01/31/2011
01/19/2011
1176
10004063 - Tomato
WAS
01/31/2011
01126/2011
1178
chc- CommonBond Housing
34.25
01/31/2011
01/2612011
1179
xcel - Xcel Energy
4,543.73
01/31/2011
Total $79,462.77
Cleared Deposits
Date
Tran #
Notes
Amount
Date Cleared
01/06/2011
259
Insurance claim deposit
3,352.20
01131/2011
01/11/2011
260
rent deposits
29,991.00
01/3112011
01/14/2011
261
rent deposlt-pvn
439.00
01/3112011
Total $33,782.20
Cleared Other Items
Date Tran S Notes Amount Date Cleared
01104/2011 JE 99880 Grant revenue receipts 14,567.41 01/31/2011
Total $14,567.41
y
Aft Northeast
B ank Mcmber FDIC
Date 1/31/11 Page 1
Primary Account 5016456
Enclosures 45
77 Broadway St. N.E., Minneapolis, MN 55413
612- 379 -8811 • 24 hour telephone banking 651 - 628 -9807
Visit our websile at www. northeaslbank- mn.com
* * * * * * * * * * * * ** *AUTO * * 3 -DIGIT 551
729 1.2260 AT 0.482 6 1 12
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA NORTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
I LLd
III III116111 pill IIIIIII6dI =6NII
A C C O U N T S - - --
TIME IS RUNNING OUT—HAVE YOU MADE YOUR 2010 CONTRIBUTION?
IRA CONTRIBUTION DEADLINE IS APRIL 15,
MEMBER FDIC
NORTHEAST
PUBLIC FUNDS
ACCT
Number
Of Images
45
IMOMW
Statement
Dates 1/01/11 thru
1/31/11
40=0000=6"
Previous
Balance
216,055.39
Days in
the Statement Period
31
4 Deposits
/credits
48,349.61
Average
Ledger
215,038
42 checks
/Debits
79,462.77
Average
collected
213,990
service charge
.00
Interest
Paid
...,. .00
Ending Balance
184,942.23•'
r
r �
Yr *Yr Yr irrt *Yr
Yr Yr rtYrrtrtirrtrt *rt *Yrrtrtrtrt
ir*Ye Yr Yrrt rt*rtrtYr *rtrtrt
rt Yr Yt rt *rtYrrt
rtYr Yr Yrrt*Ytrt Ye Ye rt Y<*tr * *Y*irrt
rtrtYr *Vr Yr Yt Yr Yr
Deposits
and credits
Date
Description
-- -
'
Alnount
1/04
MISC PAY HUD TREAS 303,
.14,567..41 CR
3031036218
TRACE #- 031036210880779
1/06
DDA REGULAR
DEPOSIT
3,352.20
1 /11
DDA REGULAR
DEPOSIT
29,991.00
1/14
DDA REGULAR
DEPOSIT
439.00
it rt Yr *rtrt* *ir ir rt Yrrt * *Yr Yr rtrt *ir
irrt rtYr Yrrt Yr Yr Yrrt ir* Yr rt Yrrt Yrrt
rt Yr Yrn rtYrrt Yrrt *Yr Yert*rtrt * **rtrtrt *Yr Yrrt Yr Yr
*Yr Yr Yr Yrrt rtYr*
checks in
serial order
Date
check#
Amount
Date
check#
Amount
1/21
23.59
1/27
1147*
420.90
1/03
1118*
72.45
1/20
1148
239.11
1/03
1127*
198.38
1 /18
1149
405.72
1/04
1134*
44.82
1/19
1150
294.59
1/04
1138*
61.45
1/19
1151
38.69
1/05
1140*
3,845.48
1/14
1152
119.72
1/10
1141
13,182.38
1/18
1153
360.07
1/14
1142
380.00
1/18
1154
48.97
1/14
1143
.02
1/20
1155
30.19
1/14
1144
7,917.20
1/18
1156
207.42
1/14
1145
2,436.00
1/19
1157
22,633.15
* indicates skip in check numbers
�
607191 - 940
i
Date 1/31/11 Page 2
Primary Account
Enclosures 45
NORTHEAST PUBLIC FUNDS ACCT (continued)
checks
in serial order
Date
check#
Amount
Date
check#
Amount
1/19
1158
44.82
1/21
1169
1,245.00
1/27
1159
57.96
1/27
1170
140.42
1/20
1160
44.30
1121
1171
1,242.00
1/18
1161
130.24
1/21
1172
310.00
1/18
1162
2,403.97
1/24
1173
_.
724.00
1/27
1163
293.25
1/24
1174
294.59
1/19
1164
100.73
1/25
1175
276.51
1/31
1166*
36.50
1/27
1176
87.49
1/21
1167
13,174.91
1/28
1178*
34.25
1/21
1168
1,317.80
1/31
1179
4,543.73
* Indicates
skip in check
numbers
WWWWYr
Yr irW WWWWWYrWWW Yr WYr YrWWirWWW
irWWW #rtWWWWYrW WYrWW WWrt WWWYrWWYrW
YrWW WYrW it
YrW WWWWWYr W YrWWYr
Daily
Balance Section
Date
Balance
Date
Balance
Date
Balance
1/01
216,055.39
1/11
246,561.04
1/24
190,833.24
1/03
215,784.56
1/14
236,147.10
1/25
190,556.73
1/04
230,245.70
1/18
232,590.71
1/27
189,556.71
1/05
226,400.22
1/19
209,478.73
1/28
189,522.46
1/06
229,752.42
1120
209,165.13
1/31
184,942.23
1/10
216,570.04
1/21
191,851.83
* ** E N
D O F S
T A T E M E
N T
�3
607191 - 941
Parkview Villa South
Financial Statement Overview
January 2011
Revenno:
Occupancy for the month of January was 100% occupied; there were no vacant unit as of
01/31/2011.
Total Revenue was more than budget amount (favorable). NSF revenues and other revenues were
higher than anticipated.
Administrative Expenses:
Administrative costs for South are under budget (favorable).
Office Salary line and Management Fee are combined for a total of $5,748 ($3,723 salary and
$2,025 for management fee).
Office Supplies are over budget (unfavorable).
There were no Legal Expenses billed out for January.
Telephone, Answering Service and Internet expenses are under budget (favorable).
Sad Debt expense reflects rent that was written off from a past resident. Management has filed
this with collections in an attempt to recapture the funds.
Utilities:
Utilities Expenses are under budget (favorable); however any expenses accrued from the past
quarter were adjusted as such.
Operatine and Maintenance Expense (supplies):
Operating and Maintenance Expenses are under budget (favorable).
Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing.
Repairs Material and Contract costs were under budget (favorable).
Elevator Maintenance Contract costs are slightly over budget (unfavorable), and reflects cost for
monthly maintenance agreement.
Snow Removal costs were over budget (unfavorable) due to the amount of snow in the month.
il
Decorating contract costs were over budget (unfavorable), and reflect cost associated with unit
painting.
Miscellaneous Operating and maintenance Expenses were over budget (unfavorable) and reflect
cost for a button transmitter.
1111
W
C .
n n C a
R = C
3 0'�
- Y d
h m
� V
A
N
N
N
O
G
A
�i
3
VV
c
➢
Q
9 n
m
N 1+
m
VI
VNI
111VIII���
qAP
yI+.
p.
(ml1
O
O o
01
V O J IO
V)
0 0 m O O O O 0
VI O
N 0 N
O%
O
O
O
O O b O O
O
O
m O
O O
O
?
A O W
P
O O VI O O O O w
O O O O
O
N O
Y O Y
V W P o
O w Wy O N Y VI W m
V
O W N
m
A
V1 N L1 0 U1 I/I
V
Ill
W
P
O� V
O W V
b
o m
N N
�
m
W N W O O J W O O O
V1 0 o w
W
W
J
W O W
O
o
V W
A
W
N
m
W
Q� Ol J
b
m V W J W W W N V V V
N
i
P
O
Y
P V
pl
O W V
G
m
Y m
N N
%
N
N a p� IJ N W O VI Oi O p VI N
VI UI w W N w O O V VI O P
N
V
yl
W
w
W
b
w O W
W O W
mO
O
N
V O J
9
w
N
m
Y O P
Y
Y
O O O. O O O
O
1 p Y
p
N V
N O 0 O O Q
W N O O
W
UI o O
w
O V d
w O o O O p �w O O III
6
A
V
p Z
N O
M
O W N
o a g
N
r 1 J O
O
o o D 'D o o I o w o w
N
W
O o➢ o
m
O A
N
N
1J
p
P w Y
>
Q N w
O O O
OO
8
V
q
N N WO
V O V N
M
Yl
O O W O O O O O O
O O OI O O 0 O B OO
VI O
O O VI
IJO D
m
w
'(I
OO
O
10
O
O I O
a O O o
Y
O
O
O
O O
O
p p
A
P W
A
0 O
O VI O O O
O O
p O
A
Y N
N w
L
° w p r m Nu v
N �I
o m
N
r o 0
N
� °
ly"
o
W
b
m
W N W O o m W O O
O W W N O V W
I
O
V o
W
W
W
V
W O W
A
O
V O W
O
w
A
w
r
w w
V O OI
A
m m M P
m
W V A W w o V Y 4� W A
bl
M
W o N m
O
V o A
V V
O W V
N
T bi W N
�.1 p m W N W O VI N O O
VI N% W N W O O V VI O d
V
W
W W O W
O
V O V
o O O
%
W VI P V
91
S O
N O o o w o O N o o F.
W
N O
W
O V A
O O
Qi
O
Y A P O
V
m
o O
w O O O. o w O O m
o
IO 0 o W In O w O O
A
N
V
W
p o? a
D
V1
m
O 1J N
O w A
o p
N
In V o
O➢
y
W
W
N
o 0 0 m 00
I6 o IO O�
O
O
N O
IIW YY
III O O O V
b .
O
O
O
O O
O O
O O %
O
m
O O O
Y
0 0 0
O
O O O O O O O O
O O O O O
m
O
O
m
O
W
C .
n n C a
R = C
3 0'�
- Y d
h m
� V
A
N
N
N
O
G
A
�i
3
VV
tl X�ii RR A
53,3 �9ag,.
N
m
o
N
D
O
Y
m
O Y
o
V
CJ
W
O
W
o V
V
W
N
b
M
N w
b o
m
Y
Q
w
P V
V
V
A
V
V N
W
O
m
M
N
w
I
G IO
V
V 111
9
°
N
N
W
Y
m
W
T
P
Y
N
W
w
yl
W
P
w
e
w
0
0
O
O
N O
m
V
b'
m
V
E
w
Y
0
m
V
Y
O
V
N
�A
e
w
A
w
N
w
w
Y
q
V b
:I
Y
b
b O
bIA m
O o A
�
V V b
W W P
V V V
N
A
V
O b m
O w
W W V
b
A
0
O
e s�
d m
0
o A
lu
W W
w
o N
e
J O N
q p q w
J V UI
A
8 0 °
Y w P
J V w N
S
J A W I+
J V m V
YDO m
w
J O V O
M
m PO
v o m
J O V w
A
p O 0
J 4 O Y
J V W N
N
>8w N
J V N V
m
m
C N
V �
> O N O
N S
n o o � o 0 0 o w o A o e o° o 0 0
A O O W O S S S S N S W O S S S 0
e:
O W O O O W W V O w J V V O V O W N
p VI W J W Y Y A O N U A V d fl1
W
4 W O W S W J J N W b J A O V O
�I
I3F =3
Z ° 0 0 2 0 0 0 0 0 o m o 0 b o un Z ° O o 0 00 0 �13� ~ N m
➢ 0 0 0 0 a 0 0 ° O 0 0 0 0 0 0 o
N
b O O b O O O O ( O A p o b O o o O O
A O O w O O O O b o N O w S o S O O
N N N N N IJ A Y V O
O O O N w W N O W Q O w lq O
O O O O O W W OI O W N Y O N O W A
O W O o O w w V O W V V V o V O W N
N O O �_ F, W Y O. W N N V O Y V W O
A W b W S W V V N W N V P O V O Y1 N
p O O N O V O O W O O O O
N W N w 0 w V O w lil N N
O O O O O O O O D O . O O O O O S O 1n
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 S 0 0 0 0 0 0
N
O
M
A
m
3
Parkview Villa -South (166)
Legal Fees
0.00
0.00%
0.00
Income Statement
3050 -46340
Expert A Professional Services
0.00
0100%
For The Period Ending January 2011
0.00%
3060 -46340
Management Services
5,748.00
Books = Accrual
5,748.00
21.57%
3100 -46340
Protective Services
0.00
Month to Date
%
Year to Date
%
Revenue
160.65
0.60%
160.65
0,60%
36220 -46340 Gen. Government Rents
25,758.00
96.68%
25,758.00
96.68%
36225 -46340 Nondwelling Rents
496.00
1.86%
496.00
1.86%
36290 -46340 Other Miscellaneous Revenue
389.00
1.46%
389.00
1.46%
Total Revenue
26,643.00
100.00
26,643.00
100.00
Expenses
-0.11%
-28.70
-0.11%
3830 -46340
Supplies
2,006.01
7.53%
2,006.01
7.53%
2000 -46340 Office Supplies
11.28
0.04%
11.28
0.04%
2010 -46340 Mlnoi Equipment
39.83
0.15%
39.83
0.15%
2160 -46340 Maint. & Construct Materials
59.03
0.22%
59,03
0.22%
2171 -46340 General Supplies
0.00
0.00%
0.00
0.00%
Total Supplies
110.14
0.41
110.14
0.41%
Other Services & Charges
3040 -46340
Legal Fees
0.00
0.00%
0.00
0.00%
3050 -46340
Expert A Professional Services
0.00
0100%
0,00
0.00%
3060 -46340
Management Services
5,748.00
21.57%
5,748.00
21.57%
3100 -46340
Protective Services
0.00
0.00%
0.00
0100%
3210 -46340
Telephone & Telegraph
160.65
0.60%
160.65
0,60%
3430 -46340
Advertising Other
15.26
0.06%
15.26
0.06%
3600 -46340
Insurance & Bonds
842.80
3.16%
842.80
3.16%
3810 -46340
Electric
- 1,386.93
-5.21%
- 1,386.93
-5.21%
3820 -46340
Water
-28.70
-0.11%
-28.70
-0.11%
3830 -46340
Gas
2,006.01
7.53%
2,006.01
7.53%
3840 -46340
Refuse
0.00
0.00%
0.00
0100%
3850 -46340
Sewer
-12.74
-0.05%
-12.74
-0.05%
4000 -46340
Repair & Maint. Services
1,239.95
4.65%
1,239.95
4.65%
4100 -46340
Rents & Leases
0.00
0.00%
0.00
0100%
4300 -46390
Miscellaneous Charges
99.74
0.00 /6
99.74
0.37%
4315 -46340
PILOT
986.67
3.70%
986.67
3.70%
4390 -46340
Taxes & Licenses
0.00
0.00%
0.00
0.00%
4500 -46340
Administrative Expenses
373.15
1.40%
373.15
1140%
4850 -46340
Interest on Deposits
7.37
0.03%
7.37
0.03%
Total Other Services & Charges
10,051.23
37.73%
10,051.23
37.73
V
Capital Outlay
5120 -46340 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
0.00%
0,00 0.00 0.00 0,00
10,161.37 38.14% 10,161.37 38.14%
16,481.63 61.86% 16,481.63 61.06
tO
Parkvlew Villa South (166)
Balance Sheet
January 2011
Books = Accrual
Jan -11
Assets
10100 Cash Balance 50,138.90
10200 Petty Cash 93.00
10400 Investments 567,570.36
11300 Rent Receivable 488.00
11500 Accounts Receivable 58.29
Total Assets 618,346.55
Liabilities
20200 Accounts Payable
6,611.74
20210 Accrued Other Expenses
842.80
22000 Deposits
9,134.26
22200 Accrued PILOT
12,826.66
22210 Revenue Collected in Advance
1,266.13
Total Liabilities
30,681.59
Fund Balance
25300 Fund Balance
587,666.96
Total Fund Balance
587,666,96
Total Liabilities and Fund Balance
618,346.55
/) ,U
Parkvlew Villa South (166)
Cash Flow Statement
Period = January 2011
Month to Date
Revenue
36220 Gen. Government Rents 25,758.00
36225 Nondwelling Rents 496.00
36290 Other Miscellaneous Revenue 389.00
Total Revenue 26,643.00
Supplies
2000 Office Supplies
11.28
2010 Minor Equipment
39.83
2160 Malnt. & Construct Materials
59.03
2171 General Supplies
0.00
Total Supplies
110.14
Other Services & Charges
3050 Expert & Professional Services
0.00
3060 Management Services
5,748.00
3100 Protective Services
0.00
3210 Telephone & Telegraph
160.65
3430 Advertising Other
15.26
3600 Insurance & Bonds
842.80
3810 Electric
(1,386.93)
3820 Water
(28.70)
3830 Gas
2,006.01
3890 Refuse
0.00
3850 Sewer
(12.74)
4000 Repair & Malnt. Services
1,239.95
4100 Rent & Leases
0.00
4300 Miscellaneous Charges
99.74
4315 PILOT
986.67
4390 Taxes & Licenses
0.00
4500 Administrative Expenses
373.15
4850 Interest on Deposits
7.
Total Other Services & Charges
10,051.23
Total Expenses 10,161.37
Excess (Deficit) Revenue over Expenses
16,461.63
Adjustments
11300 Rent Receivable
1,175.49
11500 Accounts Receivable
167.24
15510 Prepaid Insurance
0.00
20200 Accounts Payable
(25,114.31)
20210 Accrued Other Expense
842.80
22000 Deposits
57.37
22200 Accrued PILOT
986.67
22210 Revenue Collected in Advance
(820.47)
Total Adjustments
(22,705.26)
Cash Flow
(6,223.63)
/�q
Parkvlew Villa South (166)
Cash Flow Statement
Period = January 2011
Month to Date
Beg Cash End Cash Difference
10100 Cash Balance
56,362.53
50,138.90 (6,223.63)
10200 Petty Cash
93.00
93.00 -
10400 Investments
567,570.36
567,570.36 -
Total Cash
624,025.09
617,802.26 (6,223.63)
Ig
General Ledger (Accrual)
ParkvleW Villa South - (166)
Mangle; Jan 2031
Property
Data
Period
foredIllon
Corbel
Refer
Debit
Credit
Balance Rachel.
XM00
Office Supplies
0.00 = Beginning Balance=
166
1110/2011
01 /11
(ofd) Office Ocelot
P 212873
5.42599E +11
11,20
11.20 envelopes, folders
NelChanpe= 11.28
11.28 - Ending Before¢ _
2010.46340
Minor Equipment
0.00 =BrOlnnin98alan<e-
10
1/1412011
01/11
(parkl) Park Supply of America, Inc.
P- 212817
31202000
39.03
39.83 Poor tray -w /machine
NetChome= 39.83
39.83 = Ending Balance =
216046340
Malnt. & Construct Male4al1
0.00 = Beginning Balance-
166
1/12/2011
01/11
(harmer) HD Supply Fatllllles Maintenance
P- 212827
9106521224pe
59.03
59.03 sprayer, abell
NotChangm 59.03
B%D3 =Ending Balance=
3060.46340
Management SerYkes
0.00 = Beginning Balance-
166
1/31/2011
01/11
Pbc) Commodwed Housing
P- 213138
48560
5,248,00
5,248.00 Dlgot Fee 1/11
NOLCImnpO =5,248.00
5,748.00 = Ending Balance=
3210.46340
Telephone & Telegraph
0.00 = Irognareg Balance -
166
1/112011
01 /11
(answ) AnsmerUve LLC
P- 209823
1.01205E +11
U.Sf
1356 answ svc 01/01 -01/31
166
1/2/2011
01 /11
(com:300Z) ComCast
P-210670
R22211E +11
20.13
33,69 Inleoel we Oil 11-02/10
166
11212011
01/11
(gwes9ll5)(hvest
P-212824
2632003928pv
12.43
51.12 phone svc 01 /02.02106
164
1/11/2011
01 111
(mc1c3218) MCI Comm Ewell,
P-212021
26320B3928pv
2,13
53.25 phone svc - due 02 /01
10
1/1912011
01 /11
(ofd658) Office of Enterprise Tahnology
P- 212820
2000001Wpvs
102.40
160.65 phone we - Per end 12 131110
NalChdogo= 160.65
160.65 = Ending Balance=
3430 -46340
AdwerBSlm Nile'
0,00 - Begiming Balance=
166
1/20 /2011
01111
(tire) COmemBend Housing
P- 211262
48292
15.26
1526 We Th. Ad
NetCham ur 15.36
15.26 = Ending Balance
3600 -46340
Insurance &Bands
D.00 = &ginning Balance=
166
1133/2011
01 /11
(:Rem' 300):PaORecuning Ramdng
1'99865
RC
842.00
842.80 C or Columbia Heights Ins Ac
NalChange =842.BD
842,110 = Ending Balance=
3810 -46340
EIMA,
Om) = Begraing Balance=
166
1/1/2011
01/11
YE 12/31 Inv /exp accruals
392021
:Revelsal Of
3.141.13
(3,141,13) YE acal Xcel 951- 5044155 -3
166
1 /11 /2011
01/11
(x<el) Xcel Energy
P- 211486
S150441553pv
1,25420
(1,36693) elec svc 12/04 -01108
NelChanpe= - 1,386.03
(1,386.93) = Ending Balance v
3820 -46340
Water
ON =Beglnning Balance -
166
1/1/2011
o1 /11
YE12 /3linv /exprc1mrls
1-92821
:Reversal of
24.50
(24.50) YE attd C of CH 031002200
166
1/1/2011
01/11
YE 12/31 lnvlexpaamals
192821
:Reversal of
189.90
(214.40) YE Bali C of CH 631002200
166
1 /112011
of /11
YE 12/31 lnv/exp accruals
LWU21
:Reversal of
1,200.22
(1,502.62) YE and C of CH#310'02650
166
1/10/2011
01111
(mb0 city of Columbia HelglR$
P- 210942
31802600001/
186.22
(1,316.40)wa1efsvc9 /201200
Up
1 /10 /2011
01/11
(cold) Clty of Columbia Heights
P- 210940
31802650001/
1,263.20
(53.20) water svc 9/26 -12/20
166
1/1012011
01 /11
(cold) City of Columbia Helghls
P- 210949
31802200001/
24.50
(2830) wrier svc 9 /2042/20
NelChanpe= -28.70
(20.20) = Ending Balance=
3030.46340
Gas
0,00 Beginning Balance =
166
1/1/2011
01/11
YE 12/311nv /exp aamais
192021
:Revelsal of
1,800,03
(1,800103) YE and Cenlefft. cr 5522132
166
1/10/2011
01/11
(cent) CenteWoinl Energy
P'211501
55221324/011
3,006.04
2,006.01 gas svc 12/0301/04
N.Whanpo =2,006,01
2.006.01 - Ending Balance=
3850.40340
sewer
0.00 - Beglnning Balance=
166
111/2011
01/11
YE 12/31 Inv/exp aamais
192821
:Revmsal of
655.26
(655.26) YE and C of CH #3180265.0
166
1/10/2011
01 /11
(card) City of Columbia Heights
P- 210948
31802650001/
643.02
(12,24) mater svc 9 /2042/20
NalChange= -12.74
(1214) v Ending Balance=
4000-46340
Repair& Melat. SeM<es
0.00 = Bennnhg Oelcule=
166
12/29/2010
01/11
(eagll) Eagle Elevator COm.
P- 211203
1046226pvs
163.60
16168 of svc 12/24
166
12129/2010
01/11
(ea0i1) Eagle Elevator Cerp,
P- 213202
10476761 p
133.92
292.60 at swc 12/23
166
12/31 /2010
01/11
(bNp) BFB Meting, Ira.
P-212826
12312010pvs
250.00
542,60 Palnllug - 0421
1%
1/112011
01111
(eagll) Eagle Elevator Corp,
P- 211206
1050441-pvs
294.46
842,06 mo malnt 0l /ll
166
1/1/2011
01 /11
YE 12/311nv /exp aamais
1 -92821
:Reversal of
133.92
208.14 YEacolUda Ely M6104626-
166
1/1/2011
01111
YE 121311nv /exP accruals
3.97821
:Revmsal of
163.68
544.46Y6ac<rlEagle Ely M0104622-
166
113 12011
01/11
(m)re) MI Remodeling
P- 211205
15524pvs
558.OD
I,IOZ.46 snow rmvi 12/22
166
11312011
01/11
( mgsp) MGS Pbefesslomi Bldg Malnt yen l
P211204
9059pvs
30.29
1,140.25 snow rmv112 /31
166
114/2011
01111
( mgsp) MGS Professional Bldg Web Sere l
P -211297
9868pvs
24,80
1,165.55 snow bowl svc 01/03
166
1/1212011
01/11
(mgsp) PIGS Pwfc.I.csl Bldg faint Sew l
P- 212019
9883pvs
24.80
1,190.35 snow rmvlsvc 01/11
166
1/14/2011
01/11
( mgsp) DIGS Professional Bldg Maint Sery l
P-212822
9899pvs
24.80
1,215.15 snow rov101 /13
1G6
1/12/2011
01/11
( mgsp) MGS prof essleml Bldg Paint Sen l
P212818
9913pvs
24,80
1,239.95 snowrmvlsvc 01114
NetChanga= 1,239.95
1,239.95 = Ending Balance=
I
NetChange= 373.15
4050-46340 Interest on Deposits
166 1131/2011 01 /11 Sec Del lnlerest accrual )-99066 Gil
NetChange= 7.37
Credit
7.37
17.558.51 7397.14
Oaienee Remarks
0.00 = Beginning Balance =
99.71 button transmitter
99.74 = Ending Balance=
0.00 = Beginning Balance =
996.62 Anoka Cry Properly Tae Accra
986.67 = Ending Balance =
0.00 = Beginning balance =
310.15 :frog Gen WriteOff for chq#
373.15 :Pro, Gen WrRe0lf for eb9R
373,15 a Ending Dalance e
ON - 8e9lnnin9 Balance =
7.37 Sec Del lnlerest accmal
7.37 = ending Balance =
AM
General Ledger(Accrnnl)
Parkulew Villa South - (166)
Months: Jon 2011
Property
Deto
Ballad
DescNptlpn
Cantml Refer
Dank
4300 -46340
Miscellaneous❑iames
166
1/6/2011
01/11
(Idc360) IM, Inc
P-211201 02186061N
99.71
NetChange= 99.74
4315 -46340
PLOT
166
1/31/2011
01111
(:Rehr 380):POdRecmrinq Recurrla9
199065 RC
906.67
NetChange= 906.67
450046340
Admblls0alhe Expenses
166
1131/2011
01/11
(10001938) Sharp
C-715269 :Wdte0f(Cho
398.15
165
1/31 /2011
01 /11
(10001930) Sharp
C- 715270 :WriteCKWI,g
25100
NetChange= 373.15
4050-46340 Interest on Deposits
166 1131/2011 01 /11 Sec Del lnlerest accrual )-99066 Gil
NetChange= 7.37
Credit
7.37
17.558.51 7397.14
Oaienee Remarks
0.00 = Beginning Balance =
99.71 button transmitter
99.74 = Ending Balance=
0.00 = Beginning Balance =
996.62 Anoka Cry Properly Tae Accra
986.67 = Ending Balance =
0.00 = Beginning balance =
310.15 :frog Gen WriteOff for chq#
373.15 :Pro, Gen WrRe0lf for eb9R
373,15 a Ending Dalance e
ON - 8e9lnnin9 Balance =
7.37 Sec Del lnlerest accmal
7.37 = ending Balance =
AM
IE N o. a a
p 9 a A
at 0 6! F E F N ro W x 3 °�— �• w �'
tr
° U3
n o 3
2 m {C
g O
v O 3 m m x .. 3
N � 0 µ
3 no d, n w
N J d n '�
V V '
Y V F+ Y M Y F+ Y Y Y N Y W
N N N N l'I
w w w W A
A V O W W N b V M N O
p Y
m m m m m m m m m m m a
m m m m m m m m m m m p
o 0 0 0 0 0 0 o
O O O O O O O O O O O
Y Y Y M Y Y Y Y Y O
m m m m m m m m m m
w vi w w vl In In w In W W s
O O Y w w
b b 6 O Y O O b1
b o b b o b b to b C
W N O V � w w W O I W
O r/ N
I V
O C
O Y Y W yl Y Y Y Y w N A p E a
10 V V b N O O Y V N N N N N O W w w N 1„
V1 A A M q V V N A p P P Y O O O O W
w o 0 0 0
ry
Ill A A W W V V N N A A A A Y O O O O
O W w W W A A W w A w m ro W W W W O° 0 0
O w
ryry Y
N N 6 a
o O O O O O O O O O O O o O O O O O o O o O °
O o '
E �
u N
0 0 0 0 0 0 0 0 0 0 0 0 0 e o e o 0 0 0 0 °
O 0
A
m
o e o 0 0 ° 0 0 0 0 0 0
Payment Summary
Bank=166opr AND mm /yy= 01/2011 01/2011 AND All Checks =Yes AND Include Voids = All Checks
✓�-
check
Post
Total
Bank
Check#
Vendor
Date
._...
Month
. _ ..
An
m .....,
166opr -Parkvlew
Villa South
953
..... ... .. Conuno. ....__ < ...,. .,..
chc - nBOnd Housing
01/06/22011 1
01/2011
5,952.02
166opr -
Parkvlew Ville South
954
hmne7 - HD Supply Facilities Maintenance
01/12/2011
01/2011
135.77
1660pr -
ParkView Villa South
955
mcic3718 - MCI Comm Service
01/12/2011
01/21111
10,60
L66opr -
Parkvlew Villa South
956
mgsp - PIGS Professional Bid, Malnt Sew Inc
01/12/2011
01/2011
169.10
166opr -
Parkvlew Villa South
957
WPM - Office of Enterprise Technology
01/12/2011
01/2011
107.43
166opr -
Parkvlew Villa South
950
oise - Olsen Fire Protection
01/12/2011
01/2011
1,952.28
166opr -
Parkvlew Villa South
959
park] - Park Supply of America, Inc.
01/12/2011
01/2011
477.05
1660pr -
ParkView Villa South
960
gwes9115 - Qwest
01/12/2011
01 /2011
17.38
166opr -
Parkvlew Villa South
961
ryco - Ryco Supply Company
01/12/2011
01/2011
53.79
166opr -
Parkvlew Villa South
962
simp - Simplex Grinnell
01/12/2011
01/2011
161.77
1660pr -
Parkvlew Villa South
963
1:0006466 - 2lemann
01/12/2011
01/2011
310,37
166opr -
Parkvlew Villa South
964
adam - Again's Pest Control, Inc.
01/12/2011
01/2011
22.00
166opr -
Parkvlew Villa South
965
answ - AnswerLIv. LLC
01/12/2011
01/2011
13.56
166opr -
Parkview Villa South
966
c &dc - C & D Communications, Inc.
01/12/2011
01/2011
51.31
166opr -
Parkview Villa South
967
col, - City of Columbia Heights
01/12/2011
01/2011
10,987.14
1660pr -
Parkvlew Villa South
968
c,mr3002 - ComCast
01/12/2011
01/2011
20.13
1660pr -
Parkvlew Villa South
969
dire - Direct Home Appliance Services
01/12/2011
01/2011
26.04
1660pr -
Parkvlew Villa Scott
970
home? - NO Supply Facilities Malluenance
01/12/2011
01/2011
19.91
166opr -
Parkview Villa South
971
Ifs - Integrated Fire & Security, Inc.
01112/2011
01/2011
58.51
166opr -
Parkvlew Villa South
972
)errs - Jerry's Floor Store
01/12/2011
01/2011
2,102.49
166opr -
Parkvlew Villa South
973
IOpnl - LBP Mechanical, Inc
01/1212011
01/2011
822.51
1660pr -
Parkvlew Villa South
974
mgsp - MGS Professional Bldg Maint Sew Inc
01112/2011
01/2011
131.75
1660pr -
Parkvlew Villa South
975
park] - Park Supply of America, Inc.
01/12/2011
01/2011
45.25
166opr -
Parkvlew Villa South
976
petty166 - Laura Sheak
01/12/2011
01/2011
36.44
166opr -
Parkvlew Villa South
977
sher4110 � Sherwln- Williams Co.
01/12/2011
01/2011
355.76
166opr -
Parkvlew Villa South
978
coin - City of Columbia Heights
01/19/2011
01/2011
2,116.94
166opr -
Parkvlew Villa South
979
eagll - Eagle Elevator Corp.
01/19/2011
01/2011
592.06
166opr -
Parkvlew Villa South
980
Idc360 - IDC, Inc,
01/19/2011
01/2011
99.74
166opr -
Parkvlew Villa South
981
mgsp - MGS Professional Bldg Plaint Sew Inc
01/19/2011
01/2011
63.09
166opr -
Parkview Villa South
982
mire - MJ Remodeling
01/19/2011
01 /2011
558.00
166opr -
Parkvlew Villa South
903
cent - CenterPoInt Energy
01/26/2011
01/2011
3,006,04
166opr -
Parkvlew Villa South
984
chc - Common8ond Housing
01/26/2011
0112011
15.26
166opr -
Parkview Villa South
985
xcel - Xcel Energy
01/26/2011
01/2011
1
✓�-
Parkview Villa South 2110/11
Bank Reconciliation Report
01/31/2011
5016464
Balance Per Bank Statement as of 01/31/2011 $53,986.85
02111/2009 389 mcic - MCI Comm Service 5.47
01/12/2011 976 petlyl66 - Laura Streak 36.44
01/26/2011 983 cent - CenterPoint Energy 3,806.04
Less: Outstanding Checks $3,847.95
Reconciled Bank Balance $50,138.90
Balance per GL as of 01/31/2011 $50,138.90
Reconciled Balance Per G/L $50,138.90
Difference 0.00
Cleared Items:
Cleared Checks
Date
Tran9
Notes
Amount
1210812010
930
arbo -Arbor Barber, Inc.
348.75
1210812010
934
mgsp - MGS Professional Bldg Malnl Sery Inc
32.55
12/15/2010
943
mgsp - MGS Professional Bldg Malnl Sery Inc
89.13
12/21/2010
949
comc3001- ComCast
20.13
12121/2010
951
offs - Office Depot
27.61
12129/2010
952
xcel - Xcel Energy
1,727.68
01/06/2011
953
chc- CommonBond Housing
5,952.02
01/12/2011
954
home? - HD Supply Facilities Maintenance
135.77
01/12/2011
955
mcic3718 - MCI Comm Service
10.60
01/12/2011
956
mgsp - MGS Professional Bldg Mainl Sew Inc
1139.10
01/12/2011
957
offi658 - Office of Enterprise Technology
107.43
01/12/2011
958
else - Olsen Fire Protection
1,952.28
01112/2011
959
park1 - Park Supply of America, Inc,
477.05
01/1212011
960
gwes9115 - Owest
17.38
01/12/2011
961
ryco - Ryco Supply Company
53.79
01/1212011
962
simp- Simplex Grinnell
161.77
01/1212011
963
t0006466- Ziemann
310.37
01/12/2011
964
adam - Adam's Pest Control, Inc.
22.00
01112/2011
965
anew - AnswerLive LLC
13.56
01/12/2011
966
c &dc - C & D Communications, Inc.
51.31
01/12/2011
967
colu - City of Columbia Heights
10,987.14
nnla Cleared
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
01/31/2011
°J
2/10/11
1�q
Parkview Villa South
Bank Reconciliation Report
01/31/2011
5016464
01/12/2011
968
comc3002- ComCast
20,13
01131/2011
01/12/2011
969
dire - Direct Home Appliance Services
26.04
01/31/2011
01/1212011
970
home? - HD Supply Facilities Maintenance
19.91
01/3112011
01/12/2011
971
Ifs - Integrated Fire & Security, Inc,
58.51
01/3112011
01/12/2011
972
jerrl - Jerry's Floor Store
2,102.49
01/31/2011
01/12/2011
973
Ibpm - LBP Mechanical, Inc
822.51
01/31/2011
01/12/2011
974
mgsp - MGS Professional Bldg Maint Sery Inc
131.75
01/31/2011
01/12/2011
975
park/ - Park Supply of America, Inc.
45.25
01/3112011
01/12/2011
977
sher4110- Sherwin-Williams Co.
355.76
01/31/2011
01/19/2011
978
colu - City of Columbia Heights
2,116.94
01/31/2011
01119/2011
979
eagll- Eagle Elevator Corp.
592.06
01/31/2011
01/19/2011
980
Idc360- IDC, Inc.
99.74
01/3112011
01/19/2011
981
mgsp - MGS Professional Bldg Maint Sery Inc
63.09
0113112011
01/19/2011
982
mjre - MJ Remodeling
558.00
01/31/2011
01/26/2011
984
chc- ComrnonBond Housing
15.26
01/31/2011
01/26/2011
985
xcel- Xcel Energy
1,754.20
01/31/2011
Total
$31,469.06
Cleared Deposits
Date Tran
it
Notes
Amount
Date Cleared
01/0412011
207
Rent deposits
24,938.06
01/3112011
01/06/2011
208
rent deposits
1,879.00
0113112011
01/14/2011
209
deposit -love
25.00
01/31/2011
Total
$26,842.06
2/10/11
1�q
Northeast
B an k Member FDIC
Date 1/31/11 Page 1
Primary Account 5016464
Enclosures 40
77 Broadway St. N.E., Minneapolis, MN 55413
612- 379 -8811 - 24 hour telephone banldng 651- 628 -9807
Visit our wobslte at www. northeastbank -mmsom
* * * * * * * * * * * * ** *AUTO * * 3 -DIGIT 551
730 1.2260 AT 0.482 6 1 13
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST ,
ST PAUL MN 55102 -1900
LLIrrIJ,rrrIllLr +rdJrrrlllJrdC Hl, I L N II G
A C C O U N T S - - --
TIME IS RUNNING OUT... HAVE YOU MADE YOUR 2010 CONTRIBUTION?
IRA CONTRIBUTION DEADLINE IS APRIL 15.
MEMBER FDIC
NORTHEAST PUBLIC FUNDS
ACCT
Number of Images
40
statement Dates 1 /01 /11 thru
1/31/11
Previous Balance
58,613.85
Days in the statement Period
31
3 Deposits /Credits
26,842.06
Average Ledger
67,563
37 checks /Debits
31,469.06
Average collected
66,982
service charge
.00
962
161.77
Interest Paid
.00
348.75
1/13
Ending Balance
5'3,986,85,;,
— 1/03
934*
32.55
1 /18
964
22.00
1/04
949*
20.13
1/20
rt *rrrr it irrt rrrr it it rr rr *rtrrrr *ir irrt
rt * *rr rtrt rt * ie rr*rtrtrtir rr ir # * * ** *ir ir * * *ir * * ir it it it itrr*rt * *ir ir*ir
irrtrtrtrrrr
Deposits and credits
27.61
1/19
967*
Date Description
--
Amount
1,727.68
1/04 DDA REGULAR
DEPOSIT
.24,938
1 /10
1/06 ` DDA' REGULAR� : 'DEPOSIT
- " '
1
+' / "1 r s; '87,9';00
969
1/14 DDA REGULARDEPOSIT
1/18
25.00
135.77
it it ir*ir*ir rrrt irrt rtirrr+Yir*irrtrr rr * *rrrtrr* *ir rr rr*rrwrr re ie ir rt*rrrr rr ie rr irrtrt rr rr rt ir rtrtrtrtrt rrir*re rr it it irrt *rtrrYr rr * * *
— checks
in serial order
Date
check#
Amount
Date
check#
Amount
1/18
51.31
1/14
961
53.79
1/03
43*
89.13
1/18
962
161.77
— 1/06
930*
348.75
1/13
963
310.37
— 1/03
934*
32.55
1 /18
964
22.00
1/04
949*
20.13
1/20
965
13.56
1/04
951*
27.61
1/19
967*
10,987.14
1/05
952
1,727.68
1/19
968
20.13
1 /10
953
5,952.02
1/27
969
26.04
1/18
954
135.77
1/20
970
19.91
1121
955
10.60
1/18
971
58.51
1/27
956
189.10
1/18
972
2,102.49
1/20
957
107.43
1/18
973
822.51
1/18
958
1,952.28
1127
974
131.75
1/19
959
477.05
1/19
975
45.25
1/19
960
17.38
1/19
977*
355.76
* Indicates
skip in check
numbers
lJ
607192 — 944
I ',l
Date 1/31/11
Primary Account
Enclosures
NORTHEAST PUBLIC FUNDS ACCT (continued)
checks in serial order
Page 2
40
Date check#
Amount
Date
check#
Amount
1/21 978
2,116.94
1/21
982
558.00
1/21 979
592.06
1/28
984ir
15.26
1/21 980
99.74
1/31
985
1,754.20
1/27 981
63.09
* Indicates skip
in check numbers
WWir it irW rtrtrtrtrtWWWWfrWWWWWWWWWrtWrtrtrtWWrtWWWirWWWrtirWWWrtrtrtrtrtrtWWrtrtrtrtrtWWrtWWWfrWrtirrtrtrtrtrtWit it irW
Daily Balance section
Date
Balance
1/01
58,613.85
1/03
58,492.17
1/04
83,382.49
1/05
81,654.81
1/06
83,185.06
W it rt
W it it
Date
Balance
1 /10
77,233.04
1/13
76,922.67
1/14
76,893.88
1/18
71,587.24
1/19
59,684.53
E N D O F S T A T E M E N T
Date
Balance
1/20
59,543.63
1/21
56,166.29
1/27
55,756.31
1/28
55,741.05
1/31
53,986.85
W it rt
; 7 u
607192 - 945
t
C,o111t oI113otid
April 19,2011 coNrMUNIf[P �
�� Yelps n� Siablc liunii_; & SI ti n� Ptlut ?s.
Scott Clark
Columbia Heights HRA
City of Columbia Heights
590 - 40th Avenue Northeast
Columbia Heights, Mn, 55421
RE: Columbia Heights HRA
Parkview Villa — Monthly Financials Reporting Date
February 2011
Dear Mr. Clark,
3)8 Kellogg; Bouln l-A/
`ii. Paul, n4N '5'510,) 1900
651 N I 1 /70 Pbuur
651 191 -10W Pax
www.ron�rnuubond.or,;
I enclosed copies of the February 2011 financial reports for Parkview Villa North /South.
Included in the report:
IIRA Expenditures (Expense Summary)
Financial Overview- PVV North
Budget Comparison -PVV North
Income Statement -PVV North
Balance Sheet -PVV North
General Ledger Detail — PVV North
Aged Payables -PVV North
Check Register /Bank Reconciliation -PVV North
Financial Overview —PVV South
Budget Comparison— PVV South
Income Statement -PVV South
Balance Sheet -PVV South
General Ledger -PVV South
Aged Payables -PVV South
Check Register /Bank Reconciliation -PVV South
Copies of all Invoices — PVV North and South
Please feel free to contact me at 651 -290 -6238 if you should have any questions
regarding this month's financial report.
Sinc rely,
rs 411c�� rl
Director of Property Management
CommonBond Communities
erhat
commonbond.org
5
All (Nnal Opponuniipl
Affirmurive /Wiou Oig Iolva iun
C
a
Z
Q�
n
J
w
N
s�
S C
(D v
(D
O ry
N
n
S
w
W
O �
O
A
W (O
N
<n o
00
0 0
J
W Oo
� � A
J
O
i W J �
tp p A j
N
N
' rn rn
O) J
> A
N o W
000
0 0 0
0 0 0
J 1
1
n
c
w
w
3
v
W
C
6
10
N
M
Iw
�V
2
D m
x
a
m
a
Fn
0
w ?1
y N
� � O
w N 3
b o o
N � w
W i =
N � �
C
w
Z
0 4
`f
m
°
A
W
c
W
W
7
0
�
0
C
a
Z
Q�
n
J
w
N
s�
S C
(D v
(D
O ry
N
n
S
w
W
O �
O
A
W (O
N
<n o
00
0 0
J
W Oo
� � A
J
O
i W J �
tp p A j
N
N
' rn rn
O) J
> A
N o W
000
0 0 0
0 0 0
J 1
1
n
c
w
w
3
v
W
C
6
10
N
M
Iw
�V
2
D m
x
a
m
a
Fn
0
w ?1
y N
� � O
w N 3
b o o
N � w
W i =
N � �
C
w
Z
0 4
`f
m
Parkview Villa North
Financial Statement Overview
February 2011
Revenue:
Occupancy for the month of February 2011 was 100% occupied; there were no vacant
units as of 02/28/2011.
Total Revenue was under budget amount (unfavorable). However, no grant revenue was
drawn upon for this month.
Administrative Expenses:
Administrative costs for the North are under budget (favorable).
Other Renting Expenses were under budget (favorable), and reflect cost incurred for
applicant screening.
Office Salary line and Management Fee are combined for a total of $12,902 ($8,357
salary and $4,545 for management fee).
Office Supply expenses are over budget (unfavorable) as cost were incurred for the new
copier.
Legal Expenses Project costs were over budget (unfavorable), and reflect cost incurred
for legal representation in resident lease termination process.
Telephone, Answering Service and Internet expenses are under budget (favorable),
Utilities:
Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and
are not reflected on this month.
OperatinE and Maintenance Expense (supplies):
Operating and Maintenance Expenses are over budget (unfavorable), unexpected elevator
repairs were required this month.
Janitor Contract expenses are over budget (unfavorable), and reflect cost incurred to
refinish floors in three units.
Garbage and Trash are under budget (favorable); however this reflects a quarterly billing
and expenses are not reflected this month.
3A
Security Contract is over budget (unfavorable), repairs to power supply on entry system
were necessary as well as repairs to the smoke detector panel.
Repairs Material and Repairs Contract costs were under budget (favorable).
Elevator Maintenance Contract is over budget (unfavorable), and reflects the cost of
monthly maintenance as well as extensive repairs to the elevator. Staff approved was
given for the associated costs.
Snow Removal expenses were over budget (unfavorable) due to amount of snow in the
month.
Decorating Contract costs are over budget (unfavorable), and reflect cost associated with
painting three units.
II
" O H w w m a H 3 u 3 '-1 c ro ro Si O 8 O O
m n.
a„
3
W
a�
N o 9 `1
O N
N
N
O
F
{II
41
q
Q
111 W A m W A
N
OI O N
O
W o
O
pq1
O W O W o
N
v W
W l)i p w N O O o W N V o O O o g O
W
J
O V VI A
S m
O
YI
O O
N
O O IJ 1p Op O O S o O O S
6 V S
�+
m
q
O W NII O
Q
O
S S
b W W
V
N I)I o 0 o V w
V
O
p O VI
Y U1
Im.
q
t N '
A A
N V
H
o m V N q
c o OI V T O C O P O W O
N
b
A�
O
q
OI O
V
ry
VI
N V W W N
q
W
O J V w V J O O O V O O
ID
N
V ll1)11 O
V
V
�
m N Yo m A
O
O
w J Y o N Q� 1 W U1 N N I 0
q
P
W
W
N VI N�
V
�
VI o
V
C 'o G
P
V
q
�JI
w o
N
V
i.l W Y V
O W VI
q
0]
0 in 4) J w 4 W o N o
O O W W W g V O O O O q O
Y
P
V W C a
W
W O
9 V
Y
N
m
Y
M
N
�
w
O V1 O N O
Y
o O O O N W O b S r O
1
TTT
° O
m
° o
° w o ° p m o
UI O O J Y O O
q
N
H
Y
o � n A w
O
° e
.n �
A
Y N
N
N
q
1
q
y
N
y
in
N
v m v m p
yl p W p p a o m A
N
M
W O V1 O
r
b
O H 0 O O O O O O S J H
O S V
N
A W 1 0
O
S S
10
q
N A w O O
W
O N N O O O O O
N
Y
W
O
LI W
q
L N
N
q
O
W O
b W W V
N Y O A W 1n W r A V W Y
m w W o o S m w A OI o
y
N
Y
n
I W o o
w o
y
Oi
A
o t)1 O. VI m 0
' W U
o� A S S o S� o� S
W
A�
o
A
p
Y
11I r
m VI A
p
Ia
I)I (!I
�
VI V
J
�Wy
V O J V
O
r
N U1 O � N { p A A Ill O O VI
S N O S S O S V S b
V
N
�r.I
N I"
W W O
q
P O
I
A
T O N D
N
O U IO A w I
Vi
V
N
O
S S O O VI W O O W O O I,
N
01
S V V
41
A W
O
O
A VI V UI
N W
N
�.1
A N
O w S N O OI V
w O S A S
D S
WWW
g
Y
o r Z N
O m➢ IO
M
N
Y
A N
W
W P O
IY
O OWi V m O W VI
O q O
UI O o O P O O o
. W
N
O
O
q
O w
S
N o o W N
V
o
O O O O O W O O O O A a S
p
M
Y
Y o
O O
O
O O
O
O
O
b O
S O O p O
O
O
O O. Op O O O O O O p
O S S S O O
O
O
O
O
O S S O
O
O
O
O S
W
a�
N o 9 `1
O N
N
N
O
F
{II
41
a_ o o.
J3- n io u' 'o °o � 3 o u S � o c 8
a
N �
S
G
W
N
N
P'
N
O
m
0
1n
A
W
b
m
i
l�
N N
A
N
N
W
N
m
U
P N
O o W
O W
N W Y
bw G
W w V
w w m
MI
O
O
G
E
N
N
W
O
Y O
W
W
b
P
W
Y
Y
Y
W
W
M N
F� Y
AV V V
W
N N
0 0 1
Y
o W
W W N
O
%N
A A N
N
P
N 1 N i1 N
N
N N d
O O W
o ° W
0 p
V V
W W
W
� m
i o m
W
A m
J V W
J O N N
� O N `{YM1J1
W V W
T
J W
J W >
p N p b
� O W
Y
� Y
m
p p J O p V O O A O Y b r O p N b O A N A
O O V O O O O O O W ° Y N J O O N W S V N
� A W V V N W W V VI C
�NJ V 1/1 I 9n
V O O V O V O w V V O O S W W O W
S
O �d'
Y UI V w O ° N I U A W b V 0 O O N ° N N W A�: "I a s
N d Y
q� y =^
O O Z O O O O O �Y w W VI 1 Z S o W O UI N �J y
O O D S
9
O O V O O VI O O N O m W A O O
Hwy 1 0 " o P S w o w ° O m w y w 1 ° O o ° O m w 4i 0 ° O
A S S m S A S O m A A O O O m m O m S
N
m 1 w m o rw w w m w m
W O V m O O N N VI O O W
Y O Y O p YO 1M N � N m 0 W G m 1 O W VI
0 o z o p y 1 z
Y N W N N VI Y ` W w w O W V N
O w O O S O O D O S O V m O w N O
O S O O O O O O O O O b S O O VI O
8 0 0 0 O O O O O O O O O O O O O O S O
N
N
O
F~+
Y
ti d
N
O
O W
W
W m
V A w W
Y D
OWi
o w
O
o N
N w n
Y
10+
Y
m
N o N
N
N N
N N�
1G
O
S m
W
o m
� VI V 1G
O
O
O O
O
O
O A
V
W
Y
O
O 1D
O
O b
0
O
p p J O p V O O A O Y b r O p N b O A N A
O O V O O O O O O W ° Y N J O O N W S V N
� A W V V N W W V VI C
�NJ V 1/1 I 9n
V O O V O V O w V V O O S W W O W
S
O �d'
Y UI V w O ° N I U A W b V 0 O O N ° N N W A�: "I a s
N d Y
q� y =^
O O Z O O O O O �Y w W VI 1 Z S o W O UI N �J y
O O D S
9
O O V O O VI O O N O m W A O O
Hwy 1 0 " o P S w o w ° O m w y w 1 ° O o ° O m w 4i 0 ° O
A S S m S A S O m A A O O O m m O m S
N
m 1 w m o rw w w m w m
W O V m O O N N VI O O W
Y O Y O p YO 1M N � N m 0 W G m 1 O W VI
0 o z o p y 1 z
Y N W N N VI Y ` W w w O W V N
O w O O S O O D O S O V m O w N O
O S O O O O O O O O O b S O O VI O
8 0 0 0 O O O O O O O O O O O O O O S O
N
N
O
F~+
Parkview Villa -North (165)
Income Statement
For The Period Ending February 2011
Books = Accrual
Revenue
3316046330 Federal Grant
36220 -46330 Gen, Government Rents
36225 -46330 Nondwelling Rents
36290 -46330 Other Miscellaneous Revenue
39120 -46330 Recovery Damage City Property
Total Revenue
Expenses
Supplies
2000 -46330 Office Supplies
2010 -46330 Minor Equipment
2160 -46330 Malnt. & Constivct Materials
2171 -46330 General Supplies
Total Supplies
Other Services & Charges
3040 -46330 Legal Fees
3050 -46330 Expert and Professional Services
3060 -46330 Management Services
3100 -46330 Protective Services
3210 -46330 Telephone & Telegraph
3430 -46330 Advertising Other
3600 -46330 Insurance & Bonds
3810 -46330 Electric
3820 -46330 Water
3830 -46330 Gas
3840 -46330 Refuse
3850 -46330 Sewer
4000 -46330 Repair & Malnt, Services
4100 -46330 Rents & Leases
4300 -46330 Miscellaneous Charges
4315 -46330 PILOT
4390 -46330 Taxes & Licenses
4500 -46330 Administrative Expenses
4850 -46330 Interest on Deposits
Total Other Services & Charges
Month to Date % Year to Date %
30,306.00
95A1%
60,137.41
95.93%
300.00
0.94%
600.00
0.96%
991.93
3.12%
1,784.93
2.85%
165.25
0,52%
165.25
0.26%
31,763.10
100.00
62,687.59
100,00 /0
448.18
1.41%
516.87
0.82%
0.00
0.00%
0.00
0.00%
581.17
1.83
794.16
1.27%
237.17
035
453.17
0.72%
1,266.52
3.99
1,764.20
2.81
483.00
1.52%
878.00
1.40%
0.00
0.00%
0100
0.00%
12,902.00
40.62%
25,804.00
41.16%
2,162.42
6.81%
2,670.18
4.26%
372.94
1.17%
730.55
1,17%
-
0.00%
34.25
0.05%
1,829.58
5.76%
3,483.50
5.56%
3,678,17
11.58%
4,868.50
7.77%
0.00
0.00%
-127.06
-0.20%
6,668.37
20.99%
10,678.04
17.03%
69.38
0.22%
3.40
0.01%
0.00
0.00%
-67.32
- 0.11%
25,023.18
78.78%
24,647.96
39.32%
156,17
0.49%
156.17
0.25%
0.00
0.00%
0.00
0.00%
1,566.09
4.93%
3,307.84
5.28%
0100
0.00%
1,403.38
2.24%
543.29
1.71%
54129
0.87%
11.47
0.04%
24.25
0.04%
55,466.06
174.62
79,038.93
126,08
14�
Capital Outlay
5120 -46330 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
0.00%
0.00 0.00 0.00 0.00%
56,732.58 17861% 80,803.13 128.90%
- 24,969.40 - 78.61% - 18,115.54 - 28.90%
44
Parkview Villa -North (165)
Balance Sheet
February 2011
Books = Accrual
Feb -11
Assets
10100 Cash Balance
176,965.26
10200 Petty Cash
457.00
10400 Investments
810,925.08
11300 Rent Receivable
4,325.88
11500 Accounts Receivable
122.00
13200 Due Flom Other Government Units
24,451.83
Total Assets
1,017,247.05
Liabilities
20200 Accounts Payable
41,067.53
20210 Accrued Other Expenses
3,483.50
20220 Due to Resident Council
551.74
22000 Deposits
16,435.61
22200 Accrued PILOT
23,154.85
22210 Revenue Collected in Advance
2,759.57
Total Liabilities
87,452.80
Fund Balance
25300 Fund Balance
929,794.25
Total Fund Balance
929,794.25
Total Liabilities and Fund Balance
1,017,247.05
fam
Parkvlew Villa -North (165)
Cash Flow Statement
Period = February 2011
Book = Accrual
Month to Date
Revenue
0.00
33160 Federal Grant
36220 Gen. Government Rents
30,306.00
36225 Nondwelling Rents
300.00
36290 other Miscellaneous Revenue
991.93
39120 Recovery Damage City Property
165.25
31,763.18
Total Revenue
Expenses
Supplies
998.18
2000 Office Supplies
0.00
2010 Minor Equipment
587.17
r
2160 Malut, & Construct Matelals
2171 General Supplles
237
52
1,266.52
Total Supplies
Other Services & Charges
483.00
3040 Legal Fees
12,902.00
3060 Management Services
2,162,42
3100 Protective Services
372.94
3210 Telephone & Telegraph
3430 Advertising Other
0.00
3600 Insurance & Bonds
1,829.58
3,678.17
3810 Electric
0.00
3820 Water
6,668.37
3830 Gas
69.38
3840 Refuse
0.00
3850 Sewer
25,023,18
4000 Repair & Maint. Services
156.17
4100 Rent & Leases
.00
4300 Miscellaneous Charges
1,5666.09
4315 PILOT
0.00
4390 Taxes &Licenses
543.29
4500 Administrative Expenses
4850 Interest on Deposits
11.47
5120 Building & Improvement
0.00
Total Other Services & Charges
55,466.06
56,732.58
Total Expenses
- 24,969.40
Excess (Deflcit) Revenue over Expenses
Adjustments
11300 Rent Receivable
-2, .88
11500 Accounts Receivable
-23.00
-23
0.00
15510 Prepaid Insurance
24,439.54
20200 Accounts Payable
1,829.58
20210 Accrued Other Expenses
- 282,98
22000 Deposits
1,566.09
22200 Accrued PILOT
22210 Revenue Collected In Advance
9
26,0011.92 .92
Total Adjustments
1,032.52
Cash Flow
tl�il
Paricvlew Vllla -North (165)
Cash Flow Statement
Period = February 2011
Book = Accrual
Month to Date
Beg Cash
End Cash Difference
10100 Cash Balance
175,932.74
176,965.26 1,032.52
10200 Petty Cash
457.00
457.00 -
10400 Investments
821,425.08
821,425.08
Total Cash
997,814.82
998,847.34 1,032.52
3/10/20118:26 AM
Parkview VIII
Member
L
Page 1
68.69 - Beginning Balance =
2000.46330
Ofnce taRfleS
P -2159M
5.50141E +I1
57.17
125.86 stapler, paper etc.
165 1128/20/1 02111
(orn)Ofnce DePet
1213362
120.00
236.74 cepler exchange
165 1/31/2011 02111
(off1101) Leffler Companies, ma
P- 215922
121'01
35].]5 copier 01/26 -02/25
165 2/812011 02111
101) Leffler Companies, isle
P- 215921
1213870
Obi
358.36 Postage 02/11
165 2/23/2011 02/11
(dlc)Common0end Housing
P
49160
121.01
47937 canon copier 02 /2603/25
165 2124/2011 02 /1l
(' onler COmpmdes, fire
P416129
1219495
37.50
516.87 Comp Support 11204/28
165 2/2012011 02/11
(Re)com dw)COmmonBand Housing
9 41]619
49654
516,07 = Ending Balance=
NetChnnge= 448.18
212.99 = OCglnning Balance=
2160.463321
Gout& Conslred Materlols
P- 215136
5593791
83.57
296.56 Brass pop up etc
165 1/20/2011 07111
(home32) Home Creel, Credit Services
92'95
389.51 Ice Ice melt /roller seat
165 1/25/201102/11
( home]) HD Supply Facilities Malntename
P215133
9106706269
470.00 e,bmcketetc
165 2/9/201102/11
(IIOme7) lID Supply Facilities Maintenance
P- 215920
9106962875
80.57
632.95 Wall mowVslnk stralner etc
165 2/8/201102/11
(homey) KID SUppIY Facilities Maln[enan<e
941812]
910]001919
162.07
794.16 lock nuts /fluor ballast bulb
165 2/18/201102/11
( home]) HD Supply FadIIlles Wale nance
P-218126
9107186213
161.21
79446 - Ending enlnnce=
NetChange= 581.17
216 OD =Beginning Bolmco=
2171 -4 6 33 0
General SllPPlles
P4IB U0
1495]
2371]
953,17 paint
165 2/1/2011 02111
(shell 110)Shenvin- Wl0lalns CO,
453.17 =Ending balance =
NetChange= 237.17
395,00 = Beglnnhg Wlansce=
3040.46330
Legal Fees
CL160-000BI/
147.00
54200 Public Housing work RIM 12/
165 1131/2011 02/11
(kenn)Kennedy & Graven, Chartered
P-215148
336'00
878.00 Legal - CL160+00081
165 2/2412011 02 /Il
(km%)Kennetly & Gfavell, Chartered
P-218518
100805
878.00 = Entling 9alance =
NetChnngo= 483.00
12,902.00 - Mglnningi lmxe -
3000 -46330
Management SeMces
P-217580
49562
12,902'00
165 2/20/2011 02/11
(chc) CommgnBOnd Housing
29560 M 04.00 = Ending Balance =
NetChange= 12,902.00
S07,76 = Reglemn9 Balance=
,3100 -46330
Protective Services
507.76
1,015.52 Replacement contact module
165 1/25/201102/11
(slmp) Simplex Grinnell
9215127
1,0]0.31
2,085.83 Power supply replacement
165 1/26/2011 D2/11
(slmp)Slmplex Grinnell
6625681/
113'85
2,199,68 module rep l - bash chute
165 //2]/2011 02111
(else) Olsen Fire Protection
P 215131
21/01044
470.50
2,6]0.10 smoke de panel VC
2/312011 02111
(slmp)Slmplex Grinnell
9415926
66277158
2,670,19 - Ending Balance =
NetChange= 2
357.61 = "Inning balance=
3210 -46330
Telephone &Telegraph
9213332
L101O5E+11
40.96
406.57 ans. svc Feb /11
165 21112011 02111
(answ) MswC,Llve LLC
44.82
451,39 Internet VC 02/11 -03/10
165 2/2/2011 02 /11
(COmc3001) COmCost
P- 214703
817211E +11
99020 Phone svc 2101 -3106
165 2/7/2011 02/11
(gw
P- 218137
7637883970/0
30.81
730.55 Phone svc Perend Ol /31/21
165 2 /I6/2021 02 1II
le of
(of065B)Of0<e o(Enlerprise Technology
9.210136
20130007/02
290.35
730.55 = Ending Balanre =
NetChange= 37194
34.25 = Beginning Balance=
3430 -46330
Advedlslag Other
34.25 = Ending Balance=
NadChange= 0,00
1,653.92 = Beginning Balmce=
3600 -46330
Insurance &Bends
1,829.50
3,403.50 C of Columbia Heights ins Ac
165 212812011 02/11
(:Racer 339)WoslRoCching Monthly recur
3400773
RC
3,403.50 = Ending Balance =
NetChange= 1,829.50
1,19033 - Beginning Balance =
3810.46330
Electric
P-216727
515044155310
3,6]0.1]
4,068.50 one svc 01 /084/05
165 2111/201102111
(xce0 Xcel Energy
4,860.50 =Ending Balance =
NetChnnge =3,670.17
(127.06) - Beginning Balance =
3820.46330
Water
(127.06) = Ending Balance=
NetChange= 0.00
4,009.67 - Pol lnBBalace-
3830.46330
Gas
P415450
55199657/021
6,660.37
10,678.04 Gas svc 01104 01131
165 217/201102/11
(cent) CentelPOlnt Energy
10,678.04 = Ending 0alance =
NetChange =6,668.3)
(65,98) = Beglnning Balance =
3840.40330
2/712011 02111
Refuse
(melro9) Who Appllance Recyding, Inc.
P-218133
580242
69.38
3,40 recycled appliances
3.40 = Ending Balance v
165
NetChange = 69,38
(67.32) _ Beginning Balance =
3050.46330
Sewer
(07.32) = Ending Balance=
NetChange= 0.00
L
Page 1
3/10/20118:26 AM
Pa. kview Villa- Nortll - (I65)
Months: Feb 2011
Pro a
pare "
°• --
(375.22) =um,min,Balance-
0000 -46330
Repair &Plaint. SeMees
P-215133
9106706269
53.51
(321.71) Ice mell/[ollet scot
165
1/25/201102/11
(Imme7) HD Supply Facluiles Maintenance
3688
642.75
321,04 Floor svc 9511
165
1/26/201102/11
(prod) Proda's Maintenance, Inc,
P -25127
34.25
355.28 Keys
165
1/26/2011 02111
(CIty9054)City Wide Locksmlthing, Inc.
P- 215130
1201174
556A3
8atte is -gener
IGS
1/2]1201102/11
(Comm) Cummins NPower LLC
P- 215199
1000501
75'90
98182
165
//28/201102/11
( m9sp) MGS Professional Bldg Maint Serd l
P- 215132
9930
1,125,00
2,112.02 FamUng- 9511,608,612
165
1/31/2011 02/11
(bN,) BFB paint6xL Inc.
P- 218125
1 31201 1 pm
655.90
2,]68.22 mo main! 02/LL
169
165
2/1/201102111
(eagrl) Eagle Elevalor Corp.
P- 315134
215129
(056121
02O2llpvn
68.31
Coope
165
2/2/201102/11
(dire) Direct Home Appilamce SeMces
P-
9948
75.90
]812.53
IG5
2/3/201102/11
( mgsp) MGS Professional Bldg Maim Sery l
P- 215925
321.37
3,233.80 Floor WC IO2/
165
21]/2011 02/11
(prud)Pmda's Me unction, Inc.
P- 215923
3711
430.13
3, repkmnt
165
2/11/201102/11
(Iapm) LIMP Mechanical, Inc
P- 218128
W15225
g0.97
2.90 pest svc 02 /16ouple
3, 23,362.90 N a t VC 02/ ivellnlerfa<e
165
2116/201102/11
(adam) Adam's Pest Control, 11K.
P- 210124
625169
105B141M
19,650.00
comp
165
2/21/201/02/11
(eag11) Eagle Elevator Corp,
P- 210134
1050151N
1,005,61
2 4, 369 .5 1
165
2/21/201102/11
(eagl l) Eagle Elevator Corp.
P- 218135
148.35
snow upgrade 02/21,22
165
2/21/201102111
( m9sp) MGS Professional Bldg Malat SO, l
P- 218132
9952
55.20
24,572,06 snow rmvi svc 02/21
I65
2/21/201102/1
( mgsp) MGS p esslgual01dq Main, Sery 1
P-218131
9969
75'90
s v o Endl i ng
165
2/23/201102/11
( mgsp) MGS Profasslonal Bldg Malin Se, l
P- 218130
9903
24,69196 Bala
NetChimige= 25
0.00 = Beglinnum Balance =
4100.46330
1/31/201102111
Rents & Leases
(multi) Multihausln9 Credit Control
P- 215927
11010342
245.00
245.00 Nkgmd cks 01/ 11
165
165
2/8/201102//1
(sunn)9un Newspaper
P- 214568
1110215071 -2
80.83
333.83 HM arm plan
155.00 HM arm
165
2/8/201102/11
(Cann) Sun Newspaper
P-214568
1110215071 -2
80.83 plan
00.83 156.7 HMadn
165
2/81201102/11
(some) Sun Newspaper
P- 214568
1110215071 -2
156.17 v Ending Balance =
NetChmsge= 156.17
1,741.75 = Begimd:g Balance=
4315 -46330
PILOT
1,566.09
ACCnI
165
2/28/2011 02/11
(:Recur 339) Fosti ccur ing Monthly recur
1- 100773
RC
33302 v Emil: A Ontario.
NetChange= 1,566.09
1,903.38 = Beginning Balance =
4390 -46330
Taxes &Licenses
1,403.30 = floating galanca=
NetChango� 0.00
0.00 = Beginning Balance=
4600 -46330
Administrative Expenses
8.29
839 2010.1099 /CRP COIN
165
2/28/261102/11
(chc) Comrombrnd Housing
P -27274
49374
593.29
165
2/28/201102111
(chc) Commanegad Housing
P -27686
49470
535.00
= Ending ds
543.29 inp B Baalance=
NetGhange= 593.29
12.78 - Beginning Balance=
4050 -46330
Interest on Deposits
GIL
11'47
24.25 Sec Dep Interest accual
165
21281201102/11
Sec Dep interest accrual
3-100771
34,25 - Ending Balanced
NetChange =11.42
56,910.29
77.66
ql �
Page 2
J
4
N
m
a
c
N
N
3 EF
e o 0 o a 11 C v ' ry 3 W
Et
Z g° r = �• o ' �c °� F— g m 3 v v o G � 9 m E( :i a N �_
x ,$ it
N n ry o
N
M
9
Y m W l V1 N 1/1 l VI N VI W Q
m m m m
W W W vi W �n
N ry N N tZ. N N N N N N N N N N ry
O p O O O O O O O O O O O O O
Y Y N Y Y Y Y Y Y Y Y Y
Y Y
W Y N W UI N N W W W W W V1 V1 D
N A N l O Y O O Y O cc
O
p VI VI b 1/1 p Y b C
b b b O o ° 0 0 ° o W W o W o 0 0
0 0 ° o ° 0 N ° o w
O O O O O O
W p O O N N VI W W A p� N M
N N UI W O z z
r� Z z a v°
I
Y Y
�p W N O M A O V N W Y O O 1D 1D
W Y V W W W q W Y V Y O O O UI �O V1 O O V V
y ryO e
W A ~ A N N Y O] M C
m Y r O o A N N V o I W W N W W WO W !� O
° O O w W W O N W P O W A O N w N O O
W O b N
� Y 41 W 01 01 M V Y O Y O O V1 N N O V V
O w
ry£ Y
6 m
O O O O° O O O P O O O O 0 0 0 0 0 0 O O O O
0
O A
6 b
O o 0 o O o e o° O o O e o p o O o O o O o
0
a9
o. e
0 0 0 0 0 0 0 0 0 0 a o o e o 0 0 0 0 0 0 0 o 0
El
m a
Fr " a R c q 3 N 9 m '� Er F 4 E 3
o �. E '� n m 3 3 3 9
o N O ( o
d E M
w
o y �
o �
C 9 y ry 9
V W V N O N Y
m m m m m m m
VI t V J I N W w Vi VI
Y O O N N N
\ V O1 W \ Y
N N N N N N N
O O O O O O O
Y Y Y
V Y Y Y Y Y
o r o 0 0 0 0
0 0 ° 0 0 0
a 0 O 0 0 0 0
vi �e w o W vi m
O U1 V S W N N
P P W W
Y W O
VI N W
W V V
\ \ O
N N r
Y
V
A
M W W N
Ri V W N W A N V
V W V q V V W W O o b V m�
W Y Y W W W W A W W W
W V V V V F+ UI w VI b (n N
Y W W
V W m V v O m O o b v m UI
N
W M Y H y+ W W W W A w N
V V V V Y Y N W W iD N
O O O O O O O O O O O O O
O O O O O O O O O O O O O
O O O O O O O O O O O O O
V
Payment Summary
Bank = I65opr AND inm /yy= 02/2011 - 02/2011 AND All Checks =Yes AND Include Voids= All Checks
.._.._.T..,,T -:. .,... -, .. _., .. -._. -_ ...
29,073.98
J e
Check P
Post T
Total
Bank C
Check# V
Vendor D
Date M
Month A
Amount
S65op Parkview Villa North
1
13
19 B
i 0
02/00/2011 0
02/2011 (
(88.83)
1650pr - Parkview Villa North 1
1180 b
bass - Bassford Remele 0
02/02 /2011 0
02/2011 2
20.00
165opr - Parkvlew Villa North 1
1101 b
bfbp - BFB Painting, Inc.
02/02/2011 0
02/2011 4
430.00
1650pr - Parkview Villa North I
I1II2 h
he - CommonBOnd Housing
02/02/2011 0
02/2011 4
43.58
S65opr - Parkview Villa North 1
1183 h
home7 - HD Supply Facllitles Maintenance 0
02102/2011 0
02/2011 1
131.40
S65opr - Parkvlew Villa North 1
1104 m
mcic3718 -MCI Comm Service
02/02/2011 0
02/2011 4
4.73
1650pr - Parkvlew Villa North 1
1105 m
mgsp - MGS Professional Bldg Maint Sery Inc 0
02/02/2011 0
02/2011 1
165.60
165opr - Parkview Villa North 1
1186 m
mnbr - MN Board of Cosmetologists Examiners 0
02/02/2011 0
02/2011 1
160.00
165opr - Parkvlew Villa North 1
1107 o
of - Office Depot 0
02/02/2011 0
02/2011 2
25,11
165opr - Parkvlew Villa North 1
1188 o
ofb f1650 - Office of Enterprise Technology 0
02/02/2011 0
02/2011 2
239.06
I65opr - Parkvlew Villa North 1
1189 g
gwes9115 - Qwest
02/02/7 -011 0
02/2011 3
38.81
165opr - Parkvlew Villa North 1
1190 a
adam - Adam's Pest Control, Inc, 0
02/09/2011 0
02/2011 4
48.97
I650pr -Parkvlew Villa North 1
1191 a
answ - FlnswerLlve LLC 0
02/09/2011 0
02/2011 4
48.96
165opr - Parkvlew Villa North 1
1192 c
chc - CommonBond Housing
02/09/2011 0
02/2011 1
12,902.00
1650pr - Parkvlew Villa North 1
1193 c
colu825 - Columbia Heights Fire Dept 0
02/09/2011 0
02/2011 1
1,243.38
165opr - Parkvlew Villa North 1
1194 c
court325 -Court Administration
02/09/2011 0
02/2011
1650pr - Parkvlew Villa North 1
1195 h
home32 - Home Depot Credit Services 0
02/09/2011 0
02/2011 4
40.80
I650pr - Parkvlew Villa North 1
1196 h
home7 - I ID Supply Facilities Maintenance 0
02/09/2011 0
02/2011 1
126.38
165opr - Parkvlew Villa North 1
1197 t
tell - Rellakor Services, Inc, 0
02/09/2011 0
02/2011 1
130.41
165opr - Parkvlew Villa North 1
1190 s
simp - Simplex Grinnell
02/09/2 -011 0
02/2011 5
507,76
165opr - Parkvlew Villa North 1
1199 c
court325 - Court Administration 0
02/09/2011 0
02/2011 5
55.00
165opi - Parkvlew Villa North 1
1200 c
court325 - Court Administration 0
02/09/2011 0
02/2011 3
320.00
1650pr - Parkvlew Villa North 1
1201 c
c1ty4054 - City Wide Locksmlthing, Inc. 0
02/16/2011 0
02/2011 3
34.25
165opr - Parkvlew Villa North 1
1202 c
comc3001 - ComCast
02/16/2011 0
02/2011 4
44.82
165opr - Parkview Villa North 1
1203 c
cumm - Cummins NPoweI LLC 0
02/16/2011 0
02/2011 5
556.63
165opr - Parkvlew Villa North 1
1204 d
dire - Direct Home Appliance Services 0
02/16/2011 0
02/2011 6
68.31
1650pr - Parkvlew Villa North 1
1205 e
ea911 - Eagle Elevator Corp.
02/16/2011 0
02/2011 6
655.40
165opr - Parkvlew Villa North 1
1206 h
home32 - dome Depot Credit Services 0
02/16/2011 0
02/2011 8
83.57
165opr - Parkview Villa North 1
1207 h
home7 - HD Supply Facilities Maintenance 0
02/16/2011 0
02/2011 1
146,46
165opr - Parkvlew Villa North 1
1208 k
kenn - Kennedy & Graven, Chartered 0
02/16/2011 0
07/2011 1
147.00
165opr - Parkvlew Villa North 1
1209 m
mgsp - MGS ProfesslOnal Bldg Malnt Sery Inc 0
02/16/2011 0
02/2011 7
75,90
I65opr - Parkview Villa North 1
1210 r
rise -Olsen Fire Protection 0
02/16/2011 0
02/2011 1
113.85
I65opr - Parkvlew Villa North 1
1211 p
prad - Prada's Maintenance, Inc.
02/16/2011 0
02/2011 6
642.75
S65opr - Parkvlew Villa North 1
1212 s
simp -Simplex Grinnell 0
02/16/2011 0
02/2011 1
1,578,07
165opr - Parkvlew Villa North 1
1213 :
:0004053 - Fleck 0
02/16/2011 0
02/2011 7
72.46
165opr - Parkvlew Villa North 1
1214 1
10004719 - Allen
02/16/2011 0
02/2011 1
110.62
I650pr -Parkvlew Villa North 1
1215 c
cent - CenterPOlnt Energy
02/23/2011 0
02/2011 6
6,668,37
165opr - Parkvlew Villa North 1
1216 h
home7 - HD Supply Facilities Maintenance 0
02/23/2011 0
02/2011 8
80,57
I65opr - Parkview Villa North 1
1217 I
Ioff1101 - Leffler Companies, Inc 0
02/23/2011 0
02/2011 2
231.89
165opr - Parkvlew Villa North 1
1218 m
mgsp - MGS Professional Bldg Malnt Sery hic 0
02/23/2011 0
02/2011 7
75.90
165opr - Parkvlew Villa North 1
1219 m
multi - Multlhousing Credit Control 0
02/23/2011 0
02/2011 2
245.00
165opr - Parkvlew Villa North 1
1220 o
offl - Office Depot
02/23/2011 0
02/2011 5
57.17
165opr - Parkvlew Villa North 1
1221 p
prad - Prada's Maintenance, Inc. 0
02/23/2011 0
02/2011 3
321.37
165opr Parkvlew Villa North 1
1222 s
simp 0
02/23/2011 0
02/2011 4
470.50 S
J e
5016456
Parkview Villa North
Bank Reconciliation Report
02/28/2011
Balance Per Bank Statement as of 02/28/2011
09/16/2008
297
t0004005 - Grooms
02/02/2011
1186
mnbr- MN Board of Cosmetologists Examiners
02/09/2011
1199
coud325 - Court Administration
02/09/2011
1200
coud325 - Court Administration
02/16/2011
1204
dire - Direct Home Appliance Services
02/16/2011
1213
10004053 - Fleck
02123/2011
1215
cent - CenlerPolnl Energy
02/23/2011
121fi
home7 -HD Supply Facilities Maintenance
02/23/2011
1218
mgsp - MGS Professional Bldg Melnt Se" Inc
02/23/2011
1220
of0 - Office Depot
02123/2011
1221
prod - Prada's Maintenance, Inc.
02/2312011
1222
simp - Simplex Grinnell
Less: Outstanding Checks
Reconciled Bank Balance
Balance per GL as of 02/28/2011
Reconciled Balance Per G/L
Difference
Cleared Items:
Cleared Checks
$176,965.26
0.00
3/3/11
$176,965.26
$176,965.26
$185,414.91
100.00
160.00
55.00
320.00
68.31
72.46
6,668.37
80.57
75.90
57.17
321.37
470.50
$8,449.65
6J�
Tram#
Notes
Amount
Date Cleared
Dale
1165
petty185 -Laura Shook
152.43
02/28/2011
01/1212011
1177
cent - CenlerPolnt Energy
8,668.23
02/28/2011
01/26/2011
bass - Bassford Remele
20.00
02128/2011
02/0212011
1180
bfbp - BFB Painting, Inc.
430.00
02/28/2011
02/02/2011
1181
- Commonaond Housing
43.58
02/2812011
02/02/2011
1182
chc
home7 - HD Supply Facilities Maintenance
131.40
02/28/2011
02102/2011
1183
- MCI Comm Service
4.73
02/2812011
02/02/2011
1184
mcic3718
- MGS Professional Bldg Mainl Sery Inc
1 25 60
02/02/2011
1185
mgsp
02/28/2011
02/0212011
1187
off!- Office Depot
Office of Enterprise Technology
239.06
02/28/2011
02/02/2011
1188
off1658.
38.81
02/28/2011
02/0212011
1189
gwes9115- Qwest
48.97
02128/2011
02109/2011
1190
adam - Adam's Pest Control, Inc.
48.96
02128/2011
02109/2011
1191
answ - AnswerLive LLC
3/3/11
$176,965.26
$176,965.26
$185,414.91
100.00
160.00
55.00
320.00
68.31
72.46
6,668.37
80.57
75.90
57.17
321.37
470.50
$8,449.65
6J�
Cleared Deposits
Dale
Tran S
Parkview Villa North
Amount
3/3111
02/08/2011
- 269
Bank Reconciliation Report
29,032.00
02128/2011
02/11/2011
270
02/28/2011
760.00
02/28/2011
5016456
271
laundry deposit - pvn
324.50
0212812011
02/0912011
1192
chc- CommonBond Housing
12,902.00
02/2812011
02/09/2011
1193
colu825 - Columbia Heights Fire Dept
1,243.38
02128/2011
02/09/2011
1195
home32 - Home Depot Credit Services
40.80
02/28/2011
02/0912011
1196
home? - HD Supply Facilities Maintenance
126.38
0212812011
02/09/2011
1197
tell - Rellakor Services, Inc.
130.41
02/28/2011
0210912011
1198
simp - Simplex Grinnell
507.76
02/2812011
02/1612011
1201
clty4054 - City Wide Locksmithing, Inc,
34.25
02/28/2011
02/1612011
1202
comc3001 - ComCast
44.82
02128/2011
02/1612011
1203
cumm - Cummins NPower LLC
556.63
02128/2011
02/16/2011
1205
eagll - Eagle Elevator Corp.
655.40
02/2812011
02/16/2011
1206
home32 - Home Depot Credit Services
83.57
0212812011
02116/2011
1207
home7 - HD Supply Facilities Maintenance
146.46
02128/2011
02/16/2D11
1208
kenn - Kennedy & Graven, Chartered
147.00
02128/2011
02116/2011
1209
mgsp - MGS Professional Bldg Maint Sery Inc
75.90
02128/2011
02/16/2011
1210
olse - Olsen Fire Protection
113.85
02/28/2011
02/16/2011
1211
prad - Prods's Maintenance, Inc.
642.75
02/28/2011
02/1612011
1212
simp - Simplex Grinnell
1,578.07
02/28/2011
02116/2011
1214
10004719 -Allen
110.62
02/2812011
02/23/2011
1217
Ioff1101 - LofBer Companies, Inc
231.89
02128/2011
02123/2011.
1219
multi - Multihousing Credit Control
245.00
02128/2011
Total
$29,633.82
Cleared Deposits
Dale
Tran S
Notes
Amount
Date Cleared
02/08/2011
- 269
rent deposits
29,032.00
02128/2011
02/11/2011
270
rent deposits
760.00
02/28/2011
02/14/2011
271
laundry deposit - pvn
324.50
0212812011
Total $30,106.50
N
Date 2/28/11 Page 1
Primary Account @XXXXX@4A0Fi°
Enclosures 36
BRA OF COLUMBIA HEIGHTS
PARINIEW VILLA NORTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
- - -- C H E C K I N G A C C O U N T S - - --
TIME IS RUNNING
OUT ... HAVE
YOU
MADE YOUR 2010 CONTRIBUTION?
IRA
CONTRIBUTION DEADLINE IS APRIL 15.
MEMBER
FDIC
DDA REGULAR DEPOSIT
NORTHEAST PUBLIC FUNDS ACCT
Number of Images
36
Account Number
DDA REGULAR DEPOSIT
Statement Dates 2/01/11 thru
2/28/11
Previous Balance
184,942.23
DDA REGULAR DEPOSIT
Days in the Statement Period
28
3 Deposits /Credits
30,106.50
wwww www*
Average Ledger
186,566
33 Checks /Debits
29,633.82
Amount
Average Collected
185,508
Service Charge
.00
1165
152.43
2/16
Interest Paid
.00
2/01
1177*
8,668,23
Ending Balance
185,41.4.91
126.38
2/07
1180*
*w +,tw * * *www ** wwwwww *wwww *wwwwwwwwww * *ww ** wwwwww * *wwww *wi:w* *wwwwwwww *w **
Deposits and Credits
Date
Description
Amount
2/09
DDA REGULAR DEPOSIT
29,032.00
2/11
DDA REGULAR DEPOSIT
750.00
2/14
DDA REGULAR DEPOSIT
324.50
wwww www*
wwwwwwwwwww www* wwwwwwwwwwwwwwwwwwwwwwwwwwwwwww
*wwwwww *wwwww ** *wwwwwwww
Checks
Date
in serial order
Check#
Amount
Date
Check#
Amount
2/04
1165
152.43
2/16
1195*
40.80
2/01
1177*
8,668,23
2/15
1196
126.38
2/07
1180*
20.00
2/14
1197
130.41
2/08
1181
430.00
2/15
1198
507.76
2/04
1182
43.58
2/23
1201*
34.25
2/08
1183
131.40
2/24
1202
44.82
2/09
1184
4.73
2/23
1203
556.63
2/22
1185
165.60
2/22
1205*
655.40
2/26
1187*
25.11
2/23
1206
83.57
2/11
1188
239.06
2/22
1207
146.46
2/14
1189
38.81
2/22
1208
147.00
2/15
1190
48.97
2/28
1209
75.90
2/16
1191
48.96
2/22
1210
113.85
2/11
1192
12,902.00
2/23
1211
642.75
2/17
1193
1,243.38
2/22
1212
1,578.07
* Indicates
skip in check numbers
Date 2/28/11 Page 2
Primary Account @YX
Enclosures 36
NORTHEAST
PUBLIC FUNDS
ACCT @XXXXX @6456
(Continued)
Checks in
serial order
Check$
Amount
Date
Checkfl
Amount
Date
2/25
1214*
110.62
2/28
1219*
245.00
2/28
1217*
231.89'
* Indicates
skip in check
numbers
wwwwwwww wwwwwwwwwwwwwwwwwwww* wwwwwwwwwwwww wwwwwwww
*wwww wwwwwwwwwwwwww
*www *wwww
Daily Balance Section
Date Balance
Date
Balance
Date
Balance
2/01
176,274.00
2/11
1.92,132.80
2/22
187,465.45
2/04
176,077.99
2/14
192,288.08
2/23
186,148.25
2/07
176,057.99
2/15
191,604.97
2/24
2/25
186,103.43
185,992.81
2/08
175,496.59
2/16
2/17
191,51.5.21
190,271.63
2/28
185,414.91
2/09
.204,523.86
* **
E N D O F S
T A T E
M E N T
M
Parkview Villa South
Financial Statement Overview
February 2011
Revenue:
Occupancy for the month of February was 98% occupied; there was one vacant unit as of
02/28/2011.
Total Revenue was more than budget amount (favorable). Laundry revenues and other revenues
were higher than anticipated.
Administrative Expenses:
Administrative costs for South are under budget (favorable).
Office Salary line and Management Fee are combined for a total of $5,748 ($3,723 salary and
$2,025 for management fee).
Office Supplies are over budget (unfavorable), and reflects costs associated with office supplies
and new copier expenses.
There were no Legal Expenses billed out for February.
Telephone, Answering Service and Internet expenses are under budget (favorable).
Utilities:
Utilities Expenses are over budget (unfavorable); Gas expenses were higher than anticipated due
to weather. Also noted is that water / sewer costs are not reflected as they are quarterly billings.
Operatine and Maintenance Expense (supplies):
Operating and Maintenance Expenses are over budget (unfavorable).
Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing.
Security Contract costs are over budget (unfavorable), and reflects costs for repairs to the entry
system and the smoke detector panel.
Repairs Material and Contract costs were under budget (favorable).
Snow Removal costs were over budget (unfavorable) due to the amount of snow in the month.
Decorating contract costs were over budget (unfavorable), and reflect cost associated with carpet
and flooring replacement.
M
Taxes & Insurance
Miscellaneous Taxes, Licenses and Permits costs are over budget (unfavorable), and reflects cost
associated with the annual Property Rental License.
a
_ o 9 3 O n o ° g
e
n R+ � � �® > a m U m T R v Q Q m 2' c � '° ❑ ni � m�? S 41
v d d
3
�
P
V b
V
m V
N p�
J W
a
N
H
T
N
o N
°
�D
S r
N
V
N
o O
Y
N
A
y V
A N
w
P
S
S
N
S
° o
0 o O P O O O
O N O M S O W O W P P O O O O S N O O O
N yV� N W
w w� 0 V W O gm b O O y A i W y W
N o W b N S CI a S W W N W S O o V W 0 0 0
u
N J
e y W o W J O AI N Y N N Y N
W W W W VI N W W N N
W S VI N O O W N W O O O V N O O O
o m S o r^
N
O O O Y N O
N V
N w
N A m A
A J o W V
N
Y A Y
m
q V N O
o m ro N
o m w w o 0 o m Nn o o o o in
O O w VI Y N S O S S O S O O O O P
A A V
M Y N A N W N
O N w O N m V m P O V1 W N V1 VI
S O S S N m A m S S S A P S O S
p� �p W Lmm V I N W w y S m V N m VI � W�yy Y N VI N
° O o o ° o 61 ° a ° ° o ° o ° o ° o ° o ° o S ° o ° o S ° o
N
O
F+
Y
O
O
E
m
p
m
N D
W
w a b
O O O S
O N N
O S W
Ll
S O 0 0 O
B
S O O
O
O
y 3
V
A
N
o Y
u
Y
W
W
V w S
• f
b=
to
y
OwwS�
o�o�
P � N
yl
d
Y 61
v
r
8 G m
E'
c
m
N
'
)�
W
C
M
O
O o O
O
N r
YN
Y W
0
W N V
ICry Jjj
m m
o
"I
m
Y
W
V Y O V
M
V
w Ol N
d`F
�
o
° o
N
O
F+
Y
O
O
E
41
p
N
N D
W
w a b
O O O S
O N N
O S W
N
O
F+
Y
O
O
E
N
N
N
N
O
F
G
O
S a N n
9
B a n c
"i
C+
A
r
N
V
W Y
%%
q
VI
V N I O O
N N �I
O
O
Y
01
q
W
O W O O O v O
A
to
O O O Y O
° p ° o w
�
%
Y
W
A
O
J VI J Y N N w O N V O
Q�
Oi
m
V
V
V
Fn
p w
P O
M
O O O O o VI W
Y Y Y A ry
W m O% p 91
V
N
q
W
C
O
W
V V W
L
w O O O W
S S
W m W N 0 O W A O W
S V V V
N
W O O O W
w V V O W N O w
N
N
w Y yt,
WN
U N JJ
W
M
Y
Y
q
p�
O
A
O
O
PPP
Y
o V� A
P w
V
0 V J N
r O J q t•
O V O v N VI % q g N W N l0 P O A J
a
3
O o g o m
OO
D P
O N O N O O V O
p v
o➢ O VI o
W
V
O
O
O
p
V
DI
N
O. Lt
P
%
V V 0 W VI O N S W O W m S O w S O O
A N b O N O N N O W V
W
O
D
V
Ill
VI
P
O N A
W IIi Y W P
W
VI
Y
P
Y
N m
Y
m Y
Y S VI W O W VI
W W
O N q
W q
yW
I
� W
A
m
^J
W
W
A
A
q
A
yl
Y
W
W
O
01
W
W
W
1U
Y
tl
O
�
p� %
O V
N
�� W w
V S b W O VI
W
W y Wy))
AAAAAA N N q W N DIY
J q VI J Y O yJ l0 VI w
VI m W �' A
III
A
A
V
Y
v
N
g W N
G1
O w W.
A P
A g O W W W (D
f_a
fns t
Y
Y
Y
�
V i
O Ill
O
O
o
V
W
W
VI
W
A VI T
m 0 V
V
N Y N W
O O N O VI I o N b
O O
VOI 0 D O S S _
o 0 0 0 0 0 0 0 0 0 0 Vl N O
0
N
W
p O
O O
W
W
O
p
O
o
VI
N
O O 1n
o o N
O
p
O O o O 0 �O O �O O O p O O O O O O O
S
o o O S o O o 0 o o o S
N
O
F
G
O
Parkvlew Villa -South (166)
Income Statement
For The Period Ending February 2011
Books = Accrual
Revenue
36220-46340 Gen. Government Rents
36225 -46340 Nondwelling Rents
36290 -46340 Other Miscellaneous Revenue
Total Revenue
Expenses
Supplies
2000 -46340 Office supplies
2010 -46340 Minor Equipment
2160 -46340 Malnt. & Construct Materials
2171 -46340 General Supplies
Total Supplies
Other Services & charges
3040 -46390 Legal Fees
3050 -46340 Expert & Professional Services
3060 -46340 Management Services
3100 -46340 Protective Services
3210-46340 Telephone & Telegraph
3430 -46340 Advertising Other
3600 -46340 Insurance & Bands
3810 -46340 Electric
3820 -46340 Water
3830 -46340 Gas
3840 -46340 Refuse
3850 -46340 Sewer
4000 -46340 Repair & Maint. Services
4100 -46340 Rents & Leases
4300 -46340 Miscellaneous Charges
4315 -46340 PILOT
4390 -46340 Taxes & Licenses
4500 -46340 Administrative Expenses
4850-46340 Interest on Deposits
Total Other Services & Charges
Month to Date
07 Year to Date V.
25,162.00
95.82%
50,920.00
96.25%
996.00
1.89°7°
992.00
1.47%
601.50
2.29%
990.50
1.87%
20,259.50
100.000/0
52,902.50
100.000/0
209.22
0.80%
220.50
0.42%
738.72
2.81%
778.55
1.47%
182.35
0.69%
241.38
0.46%
118.59
0.45%
118.59
0.22%
1,248.88
4.76%
1,359.02
2.570/0
0.00
0.00%
0.00
0.00%
0.00
0.00%
0.00
0.00%
5,748.00
21.89%
11,496.00
21.73%
1,199.63
4.57%
1,199.63
2.27%
167.53
0.64%
328.18
0.62%
0.00
0.00%
15.26
0.03%
842,80
3.21%
1,685.60
3.19%
1,652.51
6.29%
265.58
0.50%
0.00
0.00%
-28.70
- 0.05%
3,938.86
15,00%
5,944.87
11.24%
31.17
0.12%
31.17
0.06%
0.00
0.00%
-12.74
- 0.02%
4,878.47
18.58%
6,118.42
11.57%
50.00
0.19%
50.00
0.09%
0.00
0.00%
99.74
0.19%
986.67
3.76070
1,973.34
3,73%
558.62
2.13%
558.62
1.06%
251.78
0.96%
624.93
1.18%
6.48
0.02%
13.85
0.03%
20,312,52
77.35070
30,363.75
57.40%
G�
Capital Outlay
5120 -46340 Onllding & improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
0.00%
0.00
0.000 /0
0.00
0.00%
21,561.40
82.11%
31,722.77
59.96%
4,698.10
17.89%
21,179.73
40.04%
6 v
Parkview Villa South (166)
Balance Sheet
February 2011
Books = Accrual
Feb -11
Assets
11,953.91
20200 Accounts Payable
61,596.00
10100 Cash Balance
1,685.60
20210 Accrued Other Expenses
93.00
10200 Petty Cash
8,939.75
22000 Deposits
567,570.36
10900 Investments
1,333.00
11300 Rent Receivable
25.00
11500 Accounts Receivable
Fund Balance
630,617.36
Total Assets
592,365.06
Liabilities
11,953.91
20200 Accounts Payable
1,685.60
20210 Accrued Other Expenses
8,939.75
22000 Deposits
13,813.33
22200 Accrued PILOT
1,859.71
22210 Revenue Collected In Advance
36,252.30
Total Liabilities
Fund Balance
592,365.06
25300 Fund Balance
592,365.06
Total Fund Balance
630,617.36
Total Liabilities and Fund Balance
0
Parkvlew Villa South (166)
Cash Flow Statement
Period = February 2011
Month to Date
Revenue
36220 Gen. Government Rents 25,162,00
36225 NondwellIng Rents 496.00
36290 Other Miscellaneous Revenue 601.50
Total Revenue 26,259.50
supplies
2000 Office Supplies
209.22
2010 Minor Equipment
738'72
2160 Malnt. & Construct Materials
182.35
2171 General Supplies
118.59
Total Supplies
1,248.88
other Services & Charges
3050 Expert & Professional Services
0.00
3060 Management Services
5,748.00
3100 Protective Services
1,199.63
3210 Telephone & Telegraph
167.53
3430 Advertising Other
0.00
3600 Insurance & Bonds
842.80
1,65
3810 Electric
o.og
0.00
3820 Water
3,938.86
3830 Gas
31.17
3840 Refuse
0,00
3850 Sewer
4000 Repair & Maint. Services
4,878'47
50.00
4100 Rent & Leases
4300 Miscellaneous Charges
0.00
986.67
4315 PILOT
558.62
4390 Taxes & Licenses
4500 Administrative Expenses
251.78
4850 Interest on Deposits
6'48
Total other Services & Charges
20,312.52
21,561.40
Total Expenses
Excess (Deficit) Revenue over Expenses
4,698.10
Adjustments
11300 Rent Receivable
(845.00)
11500 Accounts Receivable
33.29
0.00
15510 Prepaid Insurance
20200 Accounts Payable
5,432.17
20210 Accred Other Expense
842.80
(194.51)
22000 Deposits
986.67
22200 Accrued PILOT
22210 Revenue Collected In Advance
593.58
6,849.00
Total Adjustments
11,547.10
Cash Flow
0
Parkvlew Villa South (166)
Cash Flow Statement
Period = February 2011
Month to Date
Beg Cash End Cash Difference
10100 Cash Balance
50,138.90
61,596.00 11,457.10
10200 Petty Cash
93.00
93.00 -
10400 Investments
567,570.36
567,570.36 -
Total Cash
617,802.26
629,259.36 11,457.10
k�
3/10/20118:37 AM
General Ledger (Accrual)
Parhulew Villa Some - ( 166)
Months: Feb 2011
2000 -46340
Office Supplies
11.28
- Beginning Balance =
166
1/28/201102/11
(am) Office Depot P- 215932
5,50143E +11
25.69
36.97
stapler, paper r -etc
166
1/31/2011
02/11
(IOffll0l) LOffler Companies, Inc P- 215931
1210362pvs
49.81
0638
copier "change
166
2/0/201102/11
(loffll0l) Leffier COngranles, Inc P- 215929
1213878pvs
54.36
141.14
copier svc 01126-02/25
166
2/24/201102/11
(IOffll01) Leffler Companies, Inc P-218119
1219445pvs
54.36
195.50
Canon copier 2 /2603/25
166
2/28 /201102/11
(chc) Conmmn0and Housing P -21764
49673
25.00
220.50
Comp Support l /202/28
NetChnnge= 209.22
220.50
= Ending Balance=
2010 -46340
Miner Equipment
39.83
= Beginning Balance =
166
1/20/201102/11
( home) Hamernick Decorating Cent, P 213976
41126pvs
738.72
778.55
Limestone walk
NetChnnge= 738.72
778.55
= Ending Balance =
2160 -46340
Malnt. & Construct Materiels
59.03
= Beginning Balance =
166
112012011
02/11
(home32) Rome Depot Credit Servk P- 215936
7594311
36.74
95.77
plugs, univ er etc
166
2/8/201102/ll
(home7) NO Supply Facilities Malnte P- 219142
9107001919pv
73.18
168.95
wall mount/alnk strainer etc
166
2/1812011
02111
( home7) HD Supply Facilities Malnte P- 210141
91071B6213pv
72.43
241.38
locknuts, Boor Ballast bole
NetChnnge= 182.35
241.38
= Ending Balance =
Z171-46340
General Supplies
0.00
= Beginning Balance =
166
2/2/201102/11
(sheell 10) Shemle-Wllllams CO. 11- 218144
79563
110.59
110.59
paint
Hetchange= 110.59
110.59
= Ending Balance =
3060 -46340
Management Services
5,740.00
= Beginning Balance =
166
2/29/201102/11
(chc) COmmonBOnd !lousing P- 217582
49563
5,748.00
11,496.00
Mgml Fees 02/11
NetChnnge = 5,740.017
11,496.00
= Ending Balance=
3100 -46340
N.L.W. Services
0.00
= Beginning Balance=
166
1/18/201102/11
(slurp) Simplex Grinnell P- 213977
66229910pvs
220.12
228.12
Panel system svc
166
1/25/201102111
(slmp) Simplex Grinnell V215158
66254527pvs
220.12
456.24
replace contact module - Or
166
1/26/201102/11
(slurp) Simplex Grinnell P- 215156
66256Btlpvs
480.06
937.10
replace main power supply
166
1/27/201102/11
(else) Olsen fire Protection P- 215151
2110I014pvE
51.15
980.25
Replace module - trash chute
166
2/3/20(102/11
(slmp) Simplex Grinnell P-215935
66277158pvs
211.39
1,199.63
smoke detector panel svc
NetChanga= 1,199.63
1,199.63
- Ending Balance =
3210 -46340
Telephone &Telegraph
160.65
- Beginning Balance=
166
2/1/201102/11
(answ) AnswerLlve LLC P- 213333
1.10105E +11
21.99
182,64
Easy, svc Fee /Il
166
2/2/201102/11
(comc3001) COmCasl P- 214704
mmcB7721050
20.13
202.77
Internet svc 02 /11.03/10
166
21712011
02111
(gwe59115) Qwest P- 218158
7637883978pv
17.43
220.20
phone svc 02/07 -03/06
166
2/16/201102/11
(of0658) OlOce of Enterprise Turing P- 218150
200BOO187pvs
107.90
328.10
phone svc per end 01131
NetChanga= 167.53
328.10
= Ending Balance =
3430 -46340
Adve,OSing Other
15.26
= Beginning Balance =
Notchan0e =0.00
15.26
= Ending Balance=
3600 -46340
Insurance& Bonds
842.80
= Beginning Finance=
166
2/281201102/11
h Recur 380):PostRecurrhn Recent 3- 100770
RC
04200
1,685.60
C of COlumola Heights his Ac
NetCinnge= 842.80
1,665.60
= Boiling Balance=
3810 -46340
Electric
(1,386.93)
= Beginning Balance=
166
2/31/201102/11
(xcel) RCel Energy P216728
5150441553pt
1,652.51
265.58
elac eve Ol /OB -2/05
NetChanga= 1,652.51
265.58
= Ending Balance =
3820 -46340
Water
(28.70)
= Beginning Balance =
NetChanga= 0.00
(28.70)
- Ending Balance =
3830 -46340
Gas
2,006.01
- Beginning Balance =
166
2/8/201102/11
(cent) CorgesPolnt Energy P- 215451
55271324/021
3,938.86
5,944.87
Gas svc 0l /0402/02
NetChange= 3,938.86
5,944.87
= Ending Balance =
3040 -46340
Refuse
0.00
= Be9lnning Balance =
166
217/201102/11
(metro9) Metro Appliance Recycling. P- 210143
580242pvs
31.17
31,17
recycled appliances
NetChanga= 31.17
31.17
- Ending Balance=
3850 -46340
Sewer
(1274)
= Beginning Balance =
NetChnnge =0,00
(12.74)
=Ending Balance=
Page 1
6I
3/10/20110:37 AM
Montissl Feb 2011
I'ro arty
Oute Period
1,21'1.95 =Beginning 0013nce=
Repair &Malnt. Services
22 00
1,261.95 Pest syc 1/13
4000-46340
1/13/201102/11
(adam) Adanis Pest Control, Inc. P- 213975
620160pvs
58.59
1,32054 Safely sand 01103
166
1/211201102111
( Rellakor Services, Inc. P- ).139]4
136218
14,10
1,354.64 snow nnvi 01/27
166
feso0nal 8111 I9aud P-215152
( MGS Pm J
9930Pvs
294.46
1,649.10 mo Mahn 0
166
1 /28/2011 02111
2/1/2011 02/11
ordl) Eeevator Crop. e• 4.115154
( dindI
1O5G121PVS
30.69
1,679.79 coupler
166
Ilano Sery
dire Oired llOA la P- 215149
roll l me
( ) PP
020211pvs
34.10
1,713.09 snow pall 02/
166
2/2/7.011 02/11
(m05p) PIGS Professional Bldg Maini 4215931
9998435
905 29
2,617.18 Door svc
166
2/3/2011 02/11
2/3/2011 02111
Oertl)]errys Floor Store P- 215938
X628935
90.00
2,709.10 Boller m call
166
(alrct253) ldmare Healing &AB, LLI P- 210140
993
22.00
2,731.16 Pest We 2/16
166
2/14/201102/11
( adam ) Adams Pest Control, Inc P- 218139
1,175.20
3,906.30 coup repkmnt
166
211612011 02/11
(je01)lerry's Floor Store P- 218195
X62BJ64vs
%620464
110120
5,007.58 carp ieplcmnt
I66
2/18/201102/11
2/10/ 201102/11
Qerrl) Jerry's Floor Store P-218146
%628465
90527
5,992.87 Baodng replcmnt
166
2/18/201102/11
Lunt) 3eny's Fluor Store 8,218147
X628966
66.65
6,059.52 snow anvi 02 /20,02/21
166
2/21/201102/11
(14mgspgsp)I4G5 Professional 81.19 Paul P- 210153
9952PVS
24,80
6,004.32 snow rmvl 02/21
lGG
(,,so) MGS Pmfesslonal Bldg Plaint P- 218155
9969pvs
3410
6,118.42 snow nnvI 02/23
166
2/21/201102/11
(agsp) FIGS Professional Bldg Plainl p- 210157
9903Pvs
6,118.42 - Endinil Balance=
166
2/23/ 201102/11
NetChange= 4,878.47
0.00 = Beginning Balance =
50.00 eokgmd cks 01/11
4100 -4fi 440
Itenis &Leases
Ing Credit Control P- 215739
110/0747
50.00
50.00 = ErldlnB Balance=
166
1/3112011 02/11
( und") ape =o50.00
99.74 = Baglnning Balance=
99.74 = Ending Balance=
4300 -46340
I41"abneons Charge
NolChanga= 0.00
906.67 = Oeginnlnq Oalm¢c =
1,973.34 Anoka Cly Properly Tax Acou
431546340
PILOT
(:RecUr 380):PoslRec9ldng Recant J-100779
0.0
986.67
1,973,34 = Endhlg Balance=
166
2/281201102/11
NetChange= 986.67
0.00 =Beginning Balance=
558.62 Propedyrentallicense -
439046340
Taxes &Licenses
Colun,ble Heights Fire Bel P- 213970
O127114vs
556.62
550.62 = Ending Balance =
166
1/2712011 02/11
(co1u025)
wChango= 558.62
0.00 = Oeginning Balance =
AdmalAndve Expenses
678
6.78 20101099 /CRP costs
45 00 -46340
2/28/2011 02/11
(chc) Commonpuml Pension P- 217275
49375
245.00
245.00 2010 CRP Fees
166
2/28/2011 02/11
(chc) CommonBOad Leasing P- 217607
49971
245.00 v Ending Balance =
G6
NelChange 251.78
7,37 = Beginning Balance =
interest on OepoIus
648
13.85 Sec Cap Interest recoup
4850 -46340
2/28)201102/11
Sec Dep Interest "wall J- 100769
GJl
13.85 = Ending Balance=
168
Net[hange= 6.40
21,561.40
0.00
Page 2
l
4 o c o o � � °�( o �✓ °�( y a a " � £ _ � r n � Y ° 3 9 i� W 6i � o. t' Q_
o! E F 61 b o On 1n o p 3 m an d m (D
O g °o D o m °_ 3 R
3 O V O (1 0 A G o
SII 3 Ci N a O ^ Q �
m Vi 2 0 w a' r °� 3 : o a m o p S ° > v 3. 8 N g
La
n � r
P P N m w
n U to to A � A pp D D P M Y V W a b p
V N W W V °1 1P M N N N VI V Y
9
M
0 0 0
0 0
0 0 0 0
0
0
Y
i+ A
N N O
01
N
VI
V
O C
ryE a
yI
n
o
0
0 0 0
o
O O 0 O
O
o
Y O O
Y
Y
V
Y
Y Y
N
Y
Y V I
Y Y
I Y
Y Y
W
P
b
P
p 0
P P m P
P
m
P P P
p b
O
V
V N
m tD
b
O
Y
W
N VI O VI
° o
O
O
N O
O b
O O
O
0
0 0 0
° o ° p
t t o t
V1
o
n
0 0 0
0 0 0
0
0
0
m m m
Y
b b N b
m
N N N
ro
N
N
Y
0 0
P m w A
W
tNn
N N
p pp�
❑ °t
O
O
O
p
? I
o O
o O
o
O
O O
O
o O
o
o O
o O
o O
O
P
3 M
2
M
W
N
b
Y
i
Y
i+ A
01
N
VI
V
O C
ryE a
yI
W
P
b
p 0
V
V N
m tD
b
O
O M
W
W W
o
W W
N O
O N
N
°I
Y�
V1
❑ °t
O
O
O
o
O O
o O
o O
o
O
O O
O
o O
o
o O
o O
o O
O
P
3 M
2
ry
6 b
O
O
O
O O
O O
O O
O
O
O O
O
O O
O
O O
O O
O O
O
O
O
ry N
6 b
0
0
O
O
O O
O O
O O
O
O
O 0
0
0 0
O O
O
O O
O O
O
Pr E
m
N N S n O
m
0
N
' n
O
of 7.
n m
o $
0
0
Y Y
m m m W
V
N A 1n VI
W ? W O
Y Y V
m m m m
m m m m
N N
O O Y
N N
O O O O
Y Y Y
A U W W
o m o 0
b b b
0 0 0 0
0 0 0 0
0 0 0 0
N e m o
w m o
m o
Y W Y
t V V
w W a
a <
N N Q
O N
H
Y
F+ V
Y N m q V V V V
C, N W VI in A? b N
V Y b W W w W W
M
V M N
01 O, Y Y
V r r N � W w 0 m
O O O O o O o O O
O O O O O O O O O
O O O O O O O O O
I
Payment Summary
Bank= 166opr AND inm /yy= 02/2011 - 02/2011 AND All Checks=
Yes AND Include Voids =All Checks
34.584.40
.10
Check P
Post T
Total
Check76 V
Vendor D
Date M
Month A
Amount
Bank _
_ _ -
- -
02/02/2011 0
07/7011 2
250.00
166opr - Parkvlew Villa South 9
987 h
home7 - HD Supply Facilities Maintenance 0
0210212011 0
02/2011 5
2.13
166opr - Parkvlew Villa South 9
988 m
mck3718 -MCI Comm Service
02/02/2011 0
02/2011 2
74.40
166opr - Parkvlew Villa South 9
989 m
mgsp - MGS Professional Bldg Malnt Sery Inc 0
02 /0212011 0
02/2011 7
11.28
166opr - Parkvlew Villa South 9
990 o
off1 -Office Depot 0
02/02/2011 0
02/2011 1
107.40
166opr' - Parkvlew Villa South 9
991 o
off1658 - Office of Enterprise Technology
02/02/2011 0
39.83
166opr - Parkvlew Villa South 9
992 P
Parkl - Park Supply of America, Inc. 0
02/02/2011 0
02/2011 3
17.43
1660pr - Parkvlew Villa South 9
993 g
gwes9115 - Qwest 0
02./02./2011 0
02/2011 1
22.00
1660pr - Parkvlew Villa South 9
994 a
adam - Adam's Pest Control, Inc, 0
02/09/2011 0
02/2011 2
21.99
166opr - Parkview Villa South 9
995 a
answ - AnswerLive LLC 0
02/09/2011 0
02/2011 5
5,748.00
1660pr - Parkview Villa South 9
996 c
chc - CommonBond Housing 0
02/09/2011 0
02/2011 5
556.62
166opr - Pal1cview Villa South 9
997 c
coiue25 - Colemhla Heights Fire Dept 0
02/2011 7
738.72
166opr - Padeview Villa South 9
998 h
hence - Hamernlck Decorating Center
02/09/2011 0
02/2011 5
50.59
166opr- Parkvlew Villa South 9
999 r
roll- Rellakor Services, Inc. 0
02/09/2011 0
02/2.011 2
228.12
166opr - Parkvlew Villa South 1
1000 s
simp - Simplex Grinnell 0
02/16/2011 0
02/2011 2
20.13
1660pr - Parkvlew Villa South 1
1001 c
cOmc3001 - ComCast
1660pr - Parkvlew Villa South 1
1002 d
dire - Direct Home Appliance Services 1
02/16/2011 0
02/2011 2
294.46
166opr -Parkvlew Villa South 1
1003 e
eagll - Eagle Elevator Corp. 0
02/16/2011 0
02/2011 3
34.10
166 pr - Parkview Villa South 1
1004 m
mgsp -MGS Professional Bldg Malnt Sery Inc 0
02/16/2011 0
02/2011 5
51.15
1660pr - Parkvlew Villa South 1
1005 a
also - Olsen Fire Protection 0
02/16/2011 0
02J2011 7
708,90
166opr - Parkvlew Villa South 1
1006 s
simp - Simplex Grinnell 0
02/16/2011 0
02/2011 2
201.12
166opr - Parkvlew Villa South 1
1007 t
t0007644 - Beaman 0
02/23/2011 0
02/2011 3
3,938.86
166opr - Parkvlew Villa South 1
1000 c
cent - CenterPOlnt Energy 0
02/23/2011 0
02/2011 3
36.74
166opr - Parkvlew Villa South 1
1009 h
home32 - Home Depot Credit Services 0
02/23/2011 0
0212011 9
905.29
166opr - Parkvlew Villa South 1
1010 7
7err1 - Jerry's Floor Store
02/23/2011 0
02/2011 1
104.17
166opr - Parkvlew Villa South 1
1011 I
Ioff1101 - Loffler Companies, Inc 0
02/23/2011 0
02/2011 3
34.10
1660pr - Parkvlew Villa South 1
1012 m
mgsp - MGS Professional Bldg Malnt Sery I
02/23/2011 0
02/2011 5
50.00
166opr- Parkview Villa South 0
1013 m
muitl - Multlhousing Credit Control 0
02/23/2.011 0
02/2011 2
25.69
166opr - Parkview Villa South 1
1014 o
offl - Office Depot 0
02/23/2011 0
02/2011 2
211.38
166opr Parkview Villa South 1
1015 S
Slmp - Simplex Grinnell
.10
5016464
Parkview Villa South
Bank Reconciliation Report
02/28/2011
Balance Per Bank Statement as of 02/2812011
02/1112009
389
mcic - MCI Comm Service
02/16/2011
1002
dire - Direct Home Appliance Services
02/2312011
1008
cent- CenlerPoinl Energy
02123/2011
1009
home32 - Home Depot Credit Services
02/2312011
1012
mgsp - MGS Professional Bldg Maim Saw Inc
02123/2011
1014
off! - Office Depot
02/23/2011
1015
$imp - Simplex Grinnell
Less: Outstanding Checks
Reconciled Bank Balance
Balance per GL as of 02/28/2011
Reconciled Balance Per G/L
Difference
Cleared Items:
Cleared Checks
$61,596.00
0.00
3/3/11
$61,596.00
$61,596.00
$65,878.93
5.47
30.69
3,938.86
36.74
34.10
25.69
211.38
$4,282.93
-11
Tran #
Notes
Amount
Dale Cleared
Date
976
pellyl66 -Laura Sheak
36.44
02/28/2011
01/12/2011
983
cent- CenterPoint Energy
3,806.04
0212812011
01/26/2011
986
bibp - BFB Painting, Inc.
250.00
02/2812011
02/02/2011
987
home? - HD Supply Facilities Maintenance
59.03
02/28/2011
02102/2011
988
mc1c3718 - MCI Comm Service
2.13
02128/2011
02/02/2011
989
mgsp - MGS Professional Bldg Malnl Sery Inc
74.40
0212812011
02/02/2011
990
offs - Office Depot
11.28
02/28/2011
02/02/2011
- Office of Enterprise Technology
107.40
0212812011
02/02/2011
991
018658
p ark/ - Park Supply of America, Inc.
39.83
02128/2011
02/02/2011
992
gwes9116 - Qwesl
17.43
02/28/2011
02/0212011
993
- Adam's Pest Control, Inc.
22.00
02128/2011
02/0912011
994
995
adam
answ - AnswerLive LLC
21,99
0212812011
02/0912011
996
chc - CommonBon ommonBond Housing
5,748.00
02/28/2011
02/09/2011
co1u825 - Columbia Heights Fire Dept
558,62
0212812011
02109/2011
997
heme - HamemIck Decorating Center
738.72
02/28/2011
02/0912011
998
- Rellakor Services, Inc.
58.59
02/28/2011
02!09/2011
999
999
reli
simp - $Implex Grinnell
228.12
02/28/2011
02/0912011
com03001 - Comcast
2013
0212812011
02/1612011
1001
3/3/11
$61,596.00
$61,596.00
$65,878.93
5.47
30.69
3,938.86
36.74
34.10
25.69
211.38
$4,282.93
-11
Cleared Deposits
Dale
Tran S
Parkview Villa South
211
02108/2011
Bank Reconciliation Report
02/1112011
214
02/28/2011
5016464
02/1412011
216
02/16/2011
1003
eagll -Eagle Elevator Corp.
02/1612011
1004
mgsp - MGS Professional Bldg Mainl Sery Inc
02/16/2011
1005
olse - Olsen Fire Protection
02/1612011
1006
simp - Simplex Grinnell
02/1612011
1007
10007644 - Beaman
02/23/2011
1010
Jerrt - Jerry's Floor Store
02/23/2011
1011
Ioffl101 - Loffler Companies, Inc
02123/2011
1013
multi - Multihousing Credit Control
Total
Cleared Deposits
Dale
Tran S
02/0212011
211
02108/2011
213
02/1112011
214
02/14/2011
215
02/1412011
216
Notes
rent deposits
rent deposits
rent deposits
rent deposit - pvs
laundry deposit- pvs
Total
Cleared Other Items
Date Tran #
0211412011 RC 605135
Total
Notes
Returned item 10006414
294.46
02128/2011
34.10
02/28/2011
51.15
02128/2011
708.98
02/28/2011
201.12
02/28/2011
905.29
02/28/2011
104.17
02128/2011
50.00
02/28/2011
$14,149,42
Amount
Dale Cleared
15,824.00
02/2812011
6,776.00
02/2812011
3,086.00
02128/2011
610.00
02128/2011
324.50
02128/2011
Amount Date Cleared
579.00 02/2812011
- $579.00
3/3/11
h2�
Date 2/28/11 Page 1
Primary Account @XXXXX @6464
Enclosures 31
BRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
- - -- C H E C K I N G
A C C O U N T S - - --
TIME IS RUNNING OUT ... HAVE YOU MADE YOUR 2010 CONTRIBUTION?
IRA CONTRIBUTION DEADLINE IS APRIL 15.
MEMBER FDIC
NORTHEAST PUBLIC FUNDS ACCT
Account Number @XXXXX @6464
Previous Balance 53,986.85
5 Deposits /Credits 26,620.50
27 Checks /Debits 14,728.42
Service Charge .00
Interest Paid .00
Ending Balance 65,878.93
Number of Images 31
Statement Dates 2/01/11 thru 2/28/11
Days in the Statement Period 28
Average Ledger 67,269
Average Collected 66,443
wwwwwwwww wwwwwwwwwwwwwwwwww *wwwwwwwwwwwww *www *wwwwwwwww *www *wwwwwwww
Deposits
and Credits
Amount
Date
Description
15,824.00
2/02
DDA REGULAR DEPOSIT
6,776.00
2/09
DDA REGULAR DEPOSIT
3,086.00
2/11
DDA REGULAR DEPOSIT
5. 0
324 324.50
2/14
DDA REGULAR DEPOSIT
2/14
DDA REGULAR DEPOSIT
* ww * *ww
www *wwwwwwwwwwww * *wwwwwwwwww www * *ww *w *w *wwwwww* *wwwwww* *www *www
*wwwww
Charges
and Debits
Amount
Date
Description
579.00
2/14
RETURN ITEM DEBIT
ww* www wwwwwwwwwwwwwwwwwwwww
*ww *wwwwwwwwwwww *ww* w wwwwww *wwwwwwwwwwwxwww *wwww *ww
Checks in
serial order
Check# Amount
Date
Check#
Amount
Date
2/04
976 36.44
2/17
991
1.07.40
2/01
983* 3,806.04
2/07
992
39.83
17.43
2/08
986* 250.00
2/11
2/15
993
994
22.00
2/08
987 59.03
2.13
2/16
995
21.99
2/10
2/22
988
989 74.40
2/11
996
5,748.00
2/28
990 11.28
2/17
997
558.62
* Indicates skip in check numbers
-13
Date 2/28/11 Page 2
Primary Account @XXXXX @6464
Enclosures 31
NORTHEAST
PUBLIC
FUNDS ACCT @XXXXX @6464
(Continued)
Checks in
serial
order
Balance
Date
Balance
Date
Check$
Amount
Date
Check))
Amount
2/14
998
738.72
2/22
1005
51.15
2/14
999
58.59
2/22
1006
708,98
2/15
1000
228.12
2/28
1007
201.12
2/24
1001
20.13
2/28
1010*
905.29
2/22
1003*
294.46
2/28
1011
104.17
2/28
1004
34.10
2/28
1013*
50.00
* Indicates skip
in check numbers
-
Daily
Balance Section
Date
Balance
Date
Balance
Date
Balance
2/01
50,180.81
2/09
72,395.51
2/16
69,000.03
2/02
66,004.81
2/10
72,393.38
2/17
68,334.01
2/04
65,968.37
2/11
69,713.95
2/22
67,205.02
2/07
65,928.54
2/14
69,272.14
2/24
67,184.89
2/08
65,619.51
2/15
69,022.02
2/28
65,878.93
* **
B N D O P
S T A T E
M E N T
* **
, i q
ColxltrlotlBorld
Apri119,2011 Co MMUNITlES
leansu(Slabl Fi ume,Bc Sl nmq, Finn's.
Scott Clark
Columbia Heights HRA
City of Columbia Heights
590 - 40th Avenue Northeast
Columbia Heights, Mo. 55421
RE: Columbia Heights HRA
Parkview Villa — Monthly Financials Reporting Date
March 2011
Dear Mr. Clark,
VA Kellogg holdcl,ird V•?'
SI. Paul, NIN 57102 1900
651 -291 -] /SU Phonr
651 29L 10O NIYO
WMA oil;
I enclosed copies of the March 2011 financial reports for Parkview Villa North /South.
Included in the report:
HRA Expenditures (Expense Summary)
Financial Overview- PVV North
Budget Comparison -PVV North
Income Statement -PVV North
Balance Sheet -PVV North
General Ledger Detail — PVV North
Aged Payables -PVV North
Check Register /Bank Reconciliation -PVV North
Financial Overview — PVV South
Budget Comparison— PVV South
Income Statement -PVV South
Balance Sheet -PVV South
General Ledger -PVV South
Aged Payables -PVV South
Check Register /Bank Reconciliation -PVV South
Copies of all Invoices — PVV North and South
Please feel free to contact meat 651- 290 -6238 if you should have any questions
regarding this month's financial report.
Sincerely,
Lisa Wilcox - Erhardt
Director of Property Management
CommonBoad Communities
erhardt @commonbond.org
An Egiml 6ppoilnu0 1
�1l)L wn(vr Action OiGaniui(un
., s
D
W
c
o
D
W
rn
W
�
° c
N O W
w
0
0
C N
O N G N
O
' 0
O O
N
00
c
2 a
A N N a
^
d
N
W n In ID
�
(
ON
4O
fl
0
0
c
z
f
D
W
c
x
m
a
c
�n
0
?7 h
N N
O
w w o
c
� � Q
d
N �o
m
E
ni
z
a�
0
76
O
N O W
rt
0 0
O
O
O O
O O
W
d
(
ON
4O
fl
rnO
-.o
rn P
x
m
a
c
�n
0
?7 h
N N
O
w w o
c
� � Q
d
N �o
m
E
ni
z
a�
0
76
Parkview Villa North
Financial Statement Overview
March 2011
Revenue:
Occupancy for the month of March 2011 was 100% occupied; there were no vacant units
as of 03/31/2011.
Total Revenue was under budget amount (unfavorable). However, no grant revenue was
drawn upon for this month.
Administrative Expenses:
Administrative costs for the North are under budget (favorable).
Other Renting Expenses were under budget (favorable), and reflect cost incurred for
applicant screening.
Office Salary line and Management Fee are combined for a total of $12,902 ($8,357
salary and $4,545 for management fee).
Office Supply expenses are over budget (unfavorable) as cost were incurred for the new
copier.
Legal Expenses Project costs were over budget (unfavorable), and reflect cost incurred
for legal representation in two resident lease terminations.
Telephone, Answering Service and Internet expenses are under budget (favorable).
Utilities:
Utilities Expenses are under budget (favorable). Gas expenses were higher than
anticipated and Water / Sewer are quarterly billings and are not reflected on this month.
Operating and Maintenance Expense (suonlies):
Operating and Maintenance Expenses are under budget (favorable).
Janitor Supplies and Janitor Contract expenses are under budget (favorable).
Exterminating Contract costs are over budget (unfavorable), and reflect costs associated
with monthly contract and extensive pest control in a unit.
1'
Garbage and Trash are under budget (favorable); however this reflects a quarterly billing
and expenses are not reflected this month,
Irrigation System costs are over budget (unfavorable), however reflects the cost incurred
for the 2011 sprinkler maintenance.
Repairs Material and Repairs Contract costs were under budget (favorable).
Elevator Maintenance Contract is under budget (favorable).
Snow Removal expenses were over budget (unfavorable) due to amount of snow in the
month.
Decorating Contract costs are over budget (unfavorable), and reflect cost associated with
painting three units.
-if
m a 0 O O D D '-1 y W O O Oi d g A
M
d
°
Y V I W� P r N V F P
q O O A O N O O O O 4n O O O O Y N N O O W O N W N V O I V V N O V
W N O O VI O IJ O O q Y o 0 p O Ui O N VI �.1 �.1 OO O �V OO
N N O VI O J O N O O A O O O O O O P O VI P VI VI O O O VI O O O
r V l�1 W IIyy N
0 0 o m o o m P mo o P o
V VI N V d VI P
W �y N Y V O O V1 W V �1 O VI O O
O Y O r W O N O N m W
,v W l3 N m w W V O o w P w In V w O O � A V V vl vl v w S
w
r
M
N 1
A ~ o N a Y o Y o V Y O O a m w p O V1 o Y W N N Y A N
N VI O 0 P 0 W oI II O O N W
2 IJ
W O O O A V A O o W o b N V b O UI D o A N
I V�� P py G Y O W N O N O W ( N' A O r N ~
W V N V O W UI O A O O O b P V O O VI O V V b V O Ili N
Y O LI O O 'J O o v p oO 0 VI O O O 4 q y Y W N V O O O
W N N P V W O W P O O S O O O W O N A A VI VI O O O
Y
O VI O b
V �` O W V W Y N W � P J N W l0 V1 W N VI N Y V VI O O V I V Y V W1 I
P N ip C �N� N I� r O V V VI A V O N O O p O p VI A O rl �.1 VI N VI VI
O Y I m Y �D 4 VI W O O Y O Y b I r O M 0 0 0 0 Y O b o V q N O I o O Y� O
Y N W W V OiI N M b 01
V V
O
N P W W O � W W N� N P J Y iM VI I N V W � V �➢ A m V V W
m J O V r W V W A W V WWW V O O 1D Y V N 4 N O r A V
P VI W VI b N M o VI o O O I/I W O N P N V O N O
o V w N VI v In o O O W VI vl IO O o M o J N W N O W In 1n O N o
V W O W O O W W O O O D OI W O O N O W VI V m O m V W n W
O O W W W d O Z N N W . O O W O V P O Z O
p WN '23 0 4 W A O O N % yI W
f4 M LI O IIi G O N ➢ O A N O f] O N D O O W O W Z V % O O V) D W A V)
N O N Y w N W
W W W Y A A N P N m Vi V p� N O Y N N
O �VI{ N I VI I O O O A O O P O ( Np o o °I I° o Y °i b o
O W G O VI V O p O p O lJ O O S G A r Y O 0 0 C O O
° 0 0 0 ° o ° o ° a o 0 0 0 0 0 0 0 0 0 ° 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ° o 0 ° e o o ° 0 0 o ° o ° 0 0 0
W
C
a
GSM
F
3�
0 �
O
N
O
Y
9
3
z4
O O W 3 O i "1 i o d 3 M U 3 •1 b IIpJ C a I 0 R ry d
Er g 3�a��a�e Er.a�.d.� a 2 v� MM �8
@ @. �. v. v. a, n
111 ���
as aaag�a� a ka R�azo.
P oof
V
A
Y
N
N
N
Y
m
m
N
M
N
O
e
W
N
A
W
Y
N
W
A
N
�
W
W
lu
�I
W
lu
W
LI
O
0
O
N
V
b
b
b
M
j
V
W
Y
o �
0
Y
o J
M
�G
O
o N
M
V
� V
N Y
� m
N p
V �
b %
Y
e r
O %
S Y
W
r N N O
O
O
O 10
W
N m
N !V^ J O w
b J O N O
w
g
P
m
N
iJ
o
A
A
1/
M
n r
w
r
%
m
V W V
J N
I
O
N N
O ID
VI O A
N
o �
0
Y
o J
M
�G
O
o N
M
V
� V
N Y
� m
N p
V �
b %
Y
e r
O %
S Y
W
r N N O
O
O
O 10
W
N m
N !V^ J O w
b J O N O
Q� pW
m w ro ro
W V W m
w
w VI $ w
O W P
N Y
W N N O N
N
b N O W O
1PJ tJ m W W
iO D I O O O VI O N N O W 11Nqq Y W O O O O O A O
O O b O O D O S O O Y O O �p W N O O S S O V S
Y VI O O W O O� I N O W Y N O O O O W W N N O
J S O O W O V O V O W V V O S S O W W O W O
i n A 5
3
W O O o N P o
Vl O O Z � O Z O Y N
(J N N N N N M V
W o W V p Y I P V o V W I
�➢ I V O O O O , O m W O O W O N
O S N V O O° S O b W M N V 1 O r W O O Y r
Vy1 N 11N�J VI N Y (NY Y
V V O O W O OV O S P VI O O O O 1 A V ° S
N J V W A 0 b IO VI VI N m 0 0 W r N Y W V
m Y
W w VI V N V) VI O ,m A O W W o N O V
q O O O A 0 S N b T A N Z 2 W N b O N U
o m
O VI N 0 O P 0
O O 0 O O V O P VI 1.� O
O O O O O O O O O O O O S O O W O O O VI
N �
N
O
M
N H
V
3
to
V
g
A
O
N
VN� V j
W S 1II
A
A
M
V�
p
W W Y N
pmJ
N W
M
VI IIi N
w
w
W o
W
O
o
V
A
o N
Q� pW
m w ro ro
W V W m
w
w VI $ w
O W P
N Y
W N N O N
N
b N O W O
1PJ tJ m W W
iO D I O O O VI O N N O W 11Nqq Y W O O O O O A O
O O b O O D O S O O Y O O �p W N O O S S O V S
Y VI O O W O O� I N O W Y N O O O O W W N N O
J S O O W O V O V O W V V O S S O W W O W O
i n A 5
3
W O O o N P o
Vl O O Z � O Z O Y N
(J N N N N N M V
W o W V p Y I P V o V W I
�➢ I V O O O O , O m W O O W O N
O S N V O O° S O b W M N V 1 O r W O O Y r
Vy1 N 11N�J VI N Y (NY Y
V V O O W O OV O S P VI O O O O 1 A V ° S
N J V W A 0 b IO VI VI N m 0 0 W r N Y W V
m Y
W w VI V N V) VI O ,m A O W W o N O V
q O O O A 0 S N b T A N Z 2 W N b O N U
o m
O VI N 0 O P 0
O O 0 O O V O P VI 1.� O
O O O O O O O O O O O O S O O W O O O VI
N �
N
O
M
N H
V
3
to
Parkview Villa -North (165)
Income Statement
For The Period Ending March 2011
Books = Accrual
Revenue
33160 -46330 Federal Grant
36220 -46330 Gen, Government Rents
36225 -46330 Nondwelling Rents
36290 -46330 Other Miscellaneous Revenue
39120 -46330 Recovery Damage City Property
Total Revenue
Expenses
Supplies
2000-46330 Office Supplies
2010 -46330 Minor Equipment
2160 -46330 Malnt. & Construct Materials
2171 -46330 General Supplies
Total Supplies
Other Services & Charges
3040 -46330 Legal Fees
3050 -46330 Expert and Professional Services
3060 -46330 Management Services
3100 -46330 Protective Services
3210 -46330 Telephone & Telegraph
3430-46330 Advertising Other
3600-46330 Insurance & Bonds
3810 -46330 Electric
3820 -46330 Water
3830 -46330 Gas
3840 -46330 Refuse
3850 -46330 Sewer
4000 -46330 Repair & Malnt. Services
4100 -46330 Rents & Leases
4300 -46330 Miscellaneous Charges
4315 -46330 PILOT
4390 -46330 Taxes & Licenses
4500 -46330 Administrative Expenses
4850 -46330 Interest on Deposits
Total Other Services & Charges
Month to Date % Year to Date
26,375.00
95.69%
86,512.41
9586%
300.00
1109%
900.00
1.00%
812.25
2.95%
2,597.18
2.88%
75.00
0.27%
240,25
0.27%
27,562.25
100.00 0 /0
90,249.84
100.00
125.66
0,46%
642,53
0.71%
0,00
0.00%
0100
0.00%
171,89
0.62%
966.05
1,07%
243.91
0.88%
697.08
0.77%
541.46
1.96%
2,305.66
2.55 0 /0
1,151.00
4.18%
2,029.00
2.25%
0.00
0.00%
0.00
0,00%
12,902.00
46.81%
38,706.00
42.89%
0.00
0,00%
2,670.18
2.96 9 /a
370.91
1,35%
1,101.46
1.22%
33.59
0.12%
67.84
0,08%
1,829.58
6.64%
5,313.08
5.89%
3,562.57
12,93%
8,431.07
9.34%
0.00
0.00%
- 127.06
-0.14%
7,764.35
28.17%
18,442,39
20.43%
0.00
0.00%
3.40
0.00%
0.00
0.00%
-67.32
-0.07%
4,097.72
14.87%
28,745,68
31.85%
141.25
0.51%
297.42
0.33%
9.50
0.03%
9.50
0.01%
1,653.92
6.00%
4,961.76
5150%
0.00
0100%
1,403.38
1.55%
15,84
0.06 0 /a
559.13
0.62%
12,63
0,05%
36.88
0,04%
33,544.86
121.71%
112,583.79
124.75%
9k
Capital Outlay
512046330 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
0.00%
0.00 0.00% 0.00 0.00 /0
34,086.32
123.67% 114,089.45
127.30%
-23.67% - 24,639.61
- 27.30%
f''
Paikview Villa -North (165)
Balance Sheet
March 2011
Books = Accrual
Assets
10100 Cash Balance
10200 Petty Cash
10400 Investments
11300 Rent Receivable
11500 Accounts Receivable
13200 Due From Other Government Units
Total Assets
Liabilities
20200 Accounts Payable
20210 Accrued Other Expenses
20220 Due to Resident Council
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Liabilities
Fund Balance
25300 Fund Balance
Total Fund Balance
Total Liabilities and Fund Balance
Mar -11
164,091.40
457.00
810,925.08
1,974.88
328.00
13,308.58
991,084.94
17,012.01
5,313.08
551.74
16,866.59
24,808.77
3,262.57
67,814.76
923,270.18
923,270.18
991,084.94
I
Parkview Villa -North (165)
Cash Flow Statement
Pei led = March 2011
Book = Accrual
Revenue
33160 Federal Grant
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
39120 Recovery Damage City Property
Total Revenue
Expenses
Supplies
2000 Office Supplies
2010 Mlnor Equipment
2160 Malnt. & Construct Materials
2171 General Supplies
Total Supplies
Other Services & Charges
3040 Legal Fees
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Malnt. Services
4100 Rent & Leases
4300 Miscellaneous Charges
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
5120 Building & Improvement
Total Other Services & Charges
Total Expenses
Excess (Deficit) Revenue over Expenses
Adjustments
11300 Rent Receivable
11500 Accounts Receivable
13200 Due From Other Government Units
20200 Accounts Payable
20210 Accrued Other Expenses
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected In Advance
Total Adjustments
Cash Flow
Month to Date
0.00
26,375.00
300.00
812.25
75.00
27,562.25
125,66
0.00
171.89
243.91
541.46
1,151.00
12,902.00
0.00
370.91
33.59
1,829.58
3,562.57
0.00
7,764.35
0.00
0.00
4,097.72
141.25
9.50
1,653.92
0.00
15.84
12.63
0.00
33,544.86
34,086.32
- 6,524.07
2,351.00
- 206.00
11,143.25
- 24,055.52
1,829.58
430.98
1,653.92
503.00
(6,349.79)
(12,873.86)
1
Parkview Villa -North (165)
Cash Flow Statement
Perlod = March 2011
Book = Accrual
Month to Date
Cash End Cash Difference
10100 Cash Balance
176,965.26
164,091.40 (12,873.86)
10200 Petty Cash
457.00
457.00 -
10400 Lrvestments
821,425.08
998,847.34
821,425.08
985,973.48 (12,873.86)
Total Cash
F,
4/1212011 12:51 PM
Patkvlew Villa -Nolth -
MoOthe; Mar 201
page 1
516.07 = Beginning Balance =
office Supplies
69.00
580.87 Ink cartridge
2000 -46330 P- 220270
Streak
( ,in)
pc0302llpvrr
A8 ll
628.90 paper /folders
165 3/2/201103111
vap ot p221775
Dep
5,55514C +11
641.40 COMP SaPp It 3 /1- 3120/11
3 Once
165 3/19/20110/11 (f0)fOCe
llousing P- 220787
SOVA
12,50
642,5] Postage 03/11
165 3/21/201103/11 (cut) Common
(chc) Commo nRnd London P- 221699
50379
1.05
642,53 = Ending Pala nce =
165 3/2912011 03111
NatChange= 125.66
794,16 = Beginning Balance =
plolar.& Construct Materials
5765
851.81 Ice melt, carp cleaner
21fi0 -46330
(home %) HD Supply Fadtltles Plalntf P- 220268
910870316
24
907.05 thermometer, dryer sv8kh
165 2/24/2011 03/11
5heak P-22027p
pc0302l1pvn
55
966.05 door knob, back plate
165 3/2/2011 03111 (pelly165) ]aura
HD Supply Fadlitles IAalnlE P- 221779
910]648 pv
59.00
966,05 =Ending Balance =
165 311012011 03/11 (home])
NetChnnge= 171,89
951.17 = ee9lnnin9 Balance =
General Supplies
9G29
549.46 Ice mail, carp cleaner
2171 -46330
( home]) IID Supply Fac1lt, Mainte P- 220268
91072]0316
621.47 gives, detergent
165 2/29 /2011 03/11
(treasury) HD SUPPIy Padlllles Mainte P -2202W
9t0302116vn
]2.03
75.59
677.40 table, lamp etc
2/28/201103/11
165 oe 165 Laura Streak P- 220270
(poet y165)
Pc P
697.03 = Ending OOlesao=
165 312/2011 OJ /il
N atChange= 293.91
870.00 =Beginning Balance =
Legal Fees
113100
2,009.00 Legal - churn
3040 -46330
Kennedy & Graven, Chattere P- 221773
CL160000B4
20,00
2,029.00 Legal - Ecklund
165 2128/201103/11 (kenn)
(b Bassford Person, P-219009
142600
2,029.00 = Ending Balance=
165 313/2011 03/11
165
NetChanOO= 1,151.00
25,809.00 = Beginaing Balance =
Management Services
12,902,00
38,706.00 Mgmt Fee 03/11
3060 -46330
Commommedllousing P- 222091
59990
38,706.00 = Ending Balance=
65 3/31/201103/11 (chc)
NplChnnpe= 12,90100
2,670,18 = Beglnnln9 Balance =
Protective Services
2,670.18 = Ending Balance=
3100 -46330
N.10sur Oe= 0,00
730.55 = Beginning Baleares =
Telepumv. &Tentumph
3136
761,91 Answering svc 03 /0103/31
3210 -46330 P- 217067
LLC
I,1WOSE +II
44,02
806,73 Internet svc 3 /11.4 /10
165 3p /201103 /ll (answ)Answedlve
COmCest P- 21891B
8,77211E +11
38,81
845.59 phone svc 03/07 -09106
165 3/2/2011 03111 (comc3001)
(gwes911 5) Qwest P 220902
76]786397Bpv
15,69
86623 Phone svc 02/08 -03/10
165 3/7/201103111
MCI Comm Service P- 221770
vn
1,10646 Phonewcperend O2 /28/11
165 3/11/201103/11 (mdc3718)
(of0658) Office of Enterprise Faehne P- 220907
200000107 P
240.23
1,101.46 = Ending Balance -
165 3116/2011 03/11
NotChange= 370.91
34,25 = Be9lnning Balance=
AdvedsIng Other
33,59
67.84 its lime Ad Mar /Apr 2011
3430 -46330
(chc) CommOmfoof llousing P- 221541
502]2
87,pq =Ending Balance=
65 3/28/201103/11
NetLhanOe= 33,59
3,983.50 = Ottllnning Balance =
&Bonds
5,313.08 c of Coiumble Belghts Ins Ac
insurance nce
Recur 379 ) PostRecurring MonPull 3.102477
RC
1,829,58
5 = Ending Enhance=
165 3131/2011 03111 (,
NalChan9e= 1,829,50
4,860,50 =Oeginniny Baiarxa=
3610 -46330 Electric
P- 219925
5150941553/0
3,562,51
8,431.07 a r e svc 2/05 -3/07
8,431.07 = Ending Balance=
165 3/11/2011 W /11 (xcel) %rel Energy
NatChange= 3,562,57
(127,06) = B Balance =
(127,06) = Ending Balance =
3820-46330 Water
wChangr = 0.00
10,670.04 = Beylnnlnp Balance =
3830 -46330 Gas
P- 219803
55199657/031
7,764.35
10,442 Gas svc 01/31 -03/03
18,442.39 = Ending Balance =
165 3/8/2011 03111 (cent) ComerPolnt Energy
NelCitange- 7,764.35
3,40 =Beginning Balance=
3.40 = Ending Warn -=
3840.46330 Refuse
NatChange= 0.00
(67.32) = Beglnnln9 Balance=
Sewer
(67,32) = Ending Balance =
3850 -46330
NelCltange= 0,00
29,647.96 = Beginning Balance=
Janitor and Cleaning Contrail
53,51
24,701,47 Ice melt, carp cleaner
4000 -9633 0
2/29/2011 03111 (home7)HO Supply Faclioles 14almt P- 220268
9107278316
1,425,00
26,126,47 Palnlln9-Pvn 709,105,905
165 P- 221780
2/20/2011 03111 @rap) BPB ranged, Jac
2262011pvn
655,40
26,781A7 me maim 03/11
165
3/1/201103/11 (eagli) Eagle Elevator Corp. P- 220269
106191 -Ipvn
55.20
26,837.07 sneemel svc 03/07
165
3/71201103111 ( began) MGS Professional Bldg Malul P- 220269
9987pvn
55.20
26,092,27 snow rmvl WC 03/09
165
(m9sp) MG5 Professional Bldg Plaint P- 220903
10002pvn
14289
27,035,16 Thermadatrepoir /replace
165 3/7/201103111
Custom Appliance Servlc P- 220901
6554pvn
27,349,11 2011 sprnklr maim
165 3/10/201103111 (CO0044)
Wagner Sod Company, P- 220904
11- 0127pvn
313,95
165 3/11/2011 03/11 (wa9a8150)
page 1
4/12/201112:51 PM
Property
Dale PeNan
°'-'— ---
27,390.00 pest svc J /15 -common areas
(admn)Adam's Pest Control, Inc. P- 221776
629269pvn
48.97
20,683.50 pest sve 3/22 - #603
165
3/!5/2011 03/11
(ado,) Adam's Pe sk Control, inc. P- 2217]4
633399
1,285.50
20,795.68 snow rmvl svc 3123
165
3/2212011 03/11
(mgsp) MGS Professional Rldg Maial P- 221777
10015
62,10
28,745.68 = Ending Unlance =
165
312312011 03 /11
NetChange= 4,09772
156,17 = OeBlnning Balance =
Rents & Leases
135.00
291.17 bckgrnd cks 02/11
4100.46330
MulOhonsong Credit CanBal P- 220262
1102D177
G 25
297.42 Talx emploY vedf 2/1 -2/20
I65
2128/2011 03/11
(malt])
Housing P420131
49979
297,42 = Ending Balance =
165
3/16/2011 03111
(chc)Commoon.nd
NotChange= 141.25
'
0.00 = Beginning Oalanm =
Miscellaneous Charges
950
9.50 Rekey
430046330
b, I P- 220261
(d1y4054)Cily Wlde Lockemllhq
1209DA
9,50 = Ending Balance -
165
2124/2011 03/11
NelChenOe= 9.50
3,307.89 = Beginning Ozlance =
4,961.76 Anoka Cty Property Tax Acau
4315 -46330
PILOT
339) 1POstraecunbrg Mmdhpld02477
RC
1,653.92
4,961.76 = Ending 0alance =
165
3/31/2011 03/11
(:Recur
Netehnngo= 1,653.92
1,403.30 = Beginning Oalance =
Taxes & Licenses
1,40336 = ending Oa lance=
4390.46330
NatChange= 0,00
543.29 = Beginning Balance =
Administrative Expenses
15.84
559.13 Mileage 2/1003/08
4500-40330
Sheak Y- 220684
559.13 559.13 = Ending Balance =
IGS
71912011 03111
(shea)Laura
NetCllange= 15.04
24.25 = Be9lnnln9 Oalanro =
Interest on BePO51ts
12.63
36.88 See dep Interest modal
0 0. 6330
Sec dep Interest acnual ]- 102721
Gll
36.88 = Ending DPldnee =
1 6 5
3131/2011 03 111
NetCllanBe= 12.63
34,086.32
0,00
Page 2
41
£ Y
6 b
O
O O
O O O O O O O O O
0 0 0 0 0 0 0 0 o p
0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0
° o
?l
o
S c.
� 3
�.
�°
�°
m
v
a
c a 3'
c �
o� °?
a
3
N .•
° D
o"
3°
(p
W
w
V1 A
<
N �• a
N �•
r
N
o g
2 m
10
O
3
Q°
m
Y ro
0
�^'
N°
W
w
N m
O N
1
'L 3
N GI
J •C
W T
N .2
M
(�
V• I'
m
Yyy
^ m
y
io
m
m
3
m
r
N
n
}
d
#
n
y
N
9 9
9
V
N N
V
N
^
V
V
O m t
N A A
V
Wo
V
;. m
CI
N
V ]
V n
y�
V
V
m
W
m
Y N
Y
Y
9
m
m
m
v w v
°�
w in
�
uYmi
u
p
O O O
N
y y
Y
O
O O
O
M
O
M
N
Y
O
N
O
Y
O O
Y
m
m
W
W
m
N
m m m
W W N
m
N
D
°
0 0
o
p
0
p
N
G
O
A W N
N
W N
N
W
o
m
<
<
m
V
O n
O
O
D
9
5
A
<
7
fli m
<
O
V
Y
o
M
A A
w"
M N
W o w
R ' N r W
N �
• O
A � w
A to �0
B•
N m
YI (Yn
O
Y F•
p Y
p
O
VI tYn
m N Y w
A w •n
Y
Y
Y
Y
ryO
O
O
D
0
0 o
p
£ Y
6 b
O
O O
O O O O O O O O O
0 0 0 0 0 0 0 0 o p
0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0
° o
?l
Payment Summary
Banl(= 165opr AND mm /yy= 03/2011- 03/2011 AND All Checks =Yes AND Include Voids =All Checks
to,
Check
Post
Total
Vendor
Date
Month
Amount
Bank
V illa North �
Checkif
. ' . ,-...
1223
. hc -.' Co __.-
c - mm oneond Housing °,• °�'- '" '' -"
-
- 03/02/2011 ._
03/2011
13, 483.40
3 678.17
165opr -Parkvlew
03/02/2011
3/2011
165opr - Parkvlew Villa North
1224
xcel - Xcel Energy
03/09/2011
03/2011
48,97
1650pr - Parkvlew Villa North
1225
adam - Adam's Pest Control, Inc.
03/09/2011
03/2011
31.36
165opr - Parkvlew Villa North
1226
answ - AnswerLive LLC
03/09/2011
03/2011
1,125.00
165opr - Parkvlew Villa North
1227
bfbp - BFB Painting, Inc.
03/09/2011
03/2011
20,655.61
165opr - Parkvlew Villa North
1226
eagll - Eagle Elevator Corp.
03/09/2011
03/2011
324.08
165opr - Parkvlew Villa North
1229
home7 - HD Supply Facilities Maintenance
336
165opr - Parkvlew Villa North
1230
kern - Kennedy & Graven, Chartered
03/09/2011
3/2011
430
165opr - Parkview Villa North
1231
lop, - LBP Mechanical, Inc
03/09/2011
03/2011
121.01
165opr - Parkview Villa North
1232
loffilol - Loffler Companies, Inc
03/09/2011
03/2011
69.38
1650pr - Parkview Villa North
1233
metro9 - Metro Appliance Recycling, Inc.
1650pr - Parkvlew Villa North
1234
mgsp - MGS Professional Bldg Malnt Sery Inc
03/09/2011
03/2011
240.35
1650pr - Parkview Villa North
1235
offl658 - Office of Enterprise Technology
03/09/2011
03/2011
38.31
165opr- Parkvlew Villa North
1236
gwes9115 - Qwest
03/09/2011
03/2011
237.17
165opr - Parkvlew Villa North
1237
sher4110 - Sherwin- Williams Co. -
03/16/2011
03/2011
20
165opr - Parkvlew Villa North
1238
bass - Bassford Remele
03/16/2011
03/2011
7,764.35
1650pr - Parkview Villa North
1239
cent - CenterPolnt Energy
03/16/2011
03/2011
44.82
165opr - Parkview Villa North
1240
camc3001 - ComCast
03/16/2011
03/2011
106,65
165opr - Parkvlew Villa North
1241
t0003973 - Rocks
03/23/2011
03/2011
18.75
165opr -Parkvlew Villa North
1242
chc - CommonBOnd Housing
03/23/2011
03/2011
9.
165opr - Parkvlew Villa North
1243
clty4 Inc. 054 - City Wide Locksmlthing,
03/23/2011
03/2011
655.4
165opr - Parkvlew Villa North
1244
eagll - Eagle Elevator Corp.
03/23/2011
0312011
279.48
165opr - Parkvlew Villa North
1245
home7 - HD Supply Facilities Maintenance
0 3/23/2011
03/2011
5 135
165opr - Parkvlew Villa North
1246
mgsp - MGS Professional Bldg Malnt Sery Inc
03/2011
135
165opr - Parkvlew Villa North
1247
multi - Multlhousing Credit Control
03/23/2011
03/2011
194
165opr - Parkvlew Villa North
1248
petty165 - Laura Sheak
03/23/7.011
03/2011
15.84
1650pr - Parkvlew Villa North
1249
shea - Laura Sheol(
03/23/2011
03/2011
3,562.57
165opr - Parkvlew Villa North
1250
xcel - Xcel Energy
Custom Appliance Service LLC
03130/2011
03/2011
142.89
165opr - Pal kvlew Villa North
1251
custSO44 -
- MGS Professional Bldg Maint Sery Inc
165opr - Parkvlew Villa North
1252
mgsp
of Enterprise Technology
03/30/2011
03/2011
2405 23
165opr - Parkvlew Villa North
1253
ofFl658 - Office
03/30/2011
03/2011
38.81
165opr - Parkvlew Villa North
1254
gwes9l15 - Qwest
03/30/2011
3/2011
3
165opr -Parkvlew Villa North
1255
wagn8150 Wagner Sod Company, Inc.
:.N —._�..
.- ,..,...a
54,752.36
to,
5016456
Difference
Parkview Villa North
Bank Reconciliation Report
03/31/2011
4/1!11
Cleared Items:
Cleared Checks
0.00
$165,412.68
Balance Per
Bank statement as of 03/31/2011
100.00
Tran#
297 10004005 - Grooms
55.00
09/16/2008
1199 courl325- Court Administration
320.00
02/09/2011
court325 - Court Administration
55 20
02/09/2011
1200
mgsp - MGS Professional Bldg Malnt Saw Inc
142 69
03/23/2011
1246
cus15044 - Custom Appliance Service LLC
55.20
03/30/2011
1251
mgsp -MGS Professional Bldg Malnl Sery Inc
240.23
03130/2011
1252
off 1668 - Office of Enterprise Technology
38.81
03130/2011
1253
1254 gwes9115 - Owest
313.95
03130/2011
wagn8150 - Wagner Sod Company, Inc,
mgsp - MGS Professional Bldg Maint Sery Inc
03130/2011
1255
$1,321.28
W18
Outstanding Checks --
-- —
Less:
0212312011
$16_ 4 091.4
Arad - Prada's Maintenance, Inc.
Reconciled Bank Balance
03/31/2011
02/23/2011
1221
1222
64'091.40
$1_
Balance per
GL as of 03/3112011
_
$16__ 4 �91 40
1223
Reconciled Balance Per G/L
3,678.17
Cleared Items:
Cleared Checks
0.00
f
Amount
Date Cleared
Date
Tran#
Notes
- MN Board of Cosmetologists Examiners
160.00
03131/2011
03/31/2011
02/02/2011
1186
mnbr
dire - Direct Home Appliance Services
68.31
72.46
03/3112011
02116/2011
1204
1213
t0004053 - Fleck
6,668.37
03/31/2011
02/16/2011
1215
cent- CentarPoInt Energy
80.57
03131/2011
02123/2011
home7 - HD Supply Facilities Maintenance
76.90
03/3112011
02123/2011
1216
mgsp - MGS Professional Bldg Maint Sery Inc
57.17
03/31/2011
02/2312011
W18
off, - Office Depot
321.37
03/31/2011
0212312011
1220
Arad - Prada's Maintenance, Inc.
470.50
03/31/2011
02/23/2011
1221
1222
simp - Simplex Grinnell
13,483.40
03/3112011
0212312011
1223
chc - CommonBond Housing
3,678.17
03131/2011
03/0212011
1224
xcel - Xcel Energy
48.97
03/3112011
03/02/2011
adam - Adam's Pest Control, Inc.
31.36
03/31/2011
03/09/2011
1225
1226
anew - AnswerLive LLC
1,125.00
0313112011
03/0912011
1227
bfbp - BFB Painting, Inc.
20,655.61
03/3112011
03/0912011
1228
eagll -Eagle Elevator Corp.
324.08
03/31/2011
03/09/2011
home 7 - HD Supply Facilities Maintenance
03/09/2011
1229
f
411111
GIM
Parlaiew Villa North
Bank Reconciliation Report
03/31/2011
5016456
Kennedy &Graven, Chartered
336.00
336.00
03/31/2011
03/0912011
1230
kenn-
LBP Mechanical, Inc
03/31/2011
03/0912011
1231
Ibpm -
loff1101 - Loffler Companies, Inc
121.01
03/31/2011
03/31/2011
03/09/2011
1232
metro9 - Metro Appliance Recycling, Inc.
69.38
03/31/2011
0310912011
1233
mgsp - MGS Professional Bldg Mainl Sery Inc
279.45
03/31/2011
03/0912011
1234
offi658 - Office of Enterprise Technology
240.35
03131/2011
03/09/2011
1235
1230
gwes9l l5 - Qwest
38.81
237.17
03/31/2011
03/0912011
1237
sher4110- Sherwin-Williams Co.
20.00
03131/2011
03/09/2011
1238
bass - Bassford Remele
7,764.35
03/31/2011
03/16/2011
1239
cent - CenterPolnt Energy
4482
03131/2011
03/16/2011
1240
comc3ool -. Comcasl
106.65
03/3112011
0311612011
1241
10003973 - BOcke
18.75
03/31/2011
0311612011
1242
che- CommonBond Housing
95 0
03/31/2011
0312312011
1243
city,4064 - City Wide Locksmithing, Inc.
655.40
03/31/2011
0312312011
1244
eagll - Eagle Elevator Corp.
279.48
03/3112011
03123/2011
1245
home? - HD Supply Faclllties Maintenance
135.00
03/31/2011
0312312011
1247
multi - Mullihousing Credit Control
194.83
03/31/2011
03123/2011
1248
pellyl66 - Laura Streak
15.84
03/31/2011
03123/2011
1249
shoe- Laura Shack
3,562.57
03131/2011
03/23/2011
1250
Xcel - Xcel Energy
03123/2011
$61,880.73
Total
Cleared Deposits
Amount
Date Cleared
Dates_
Tran #
Notes
8,951.00
03131/2011
0310212011
274
rent deposit
13,841.00
03/31/2011
03104/2011
27 5
rent deposits
6,491.00
03/3112011
03/08/2011
275
rent deposit
1,120.00
03/31/2011
03/1612011
277
rent deposit
75.00
03/37/2011
03/2512011
279
Laundry - pvn - 03111
257.25
03/31/2011
03/3112011
280
$30,735.25
Total
--
Cleared Other Items
Amount
Date Cleared
Dates_
Tran #
Notes
OF Oper Fund receipt
11,143.25
0313112011
03/14/2011
JE 102599
ELoces
$11,143.25
Total
411111
GIM
N �T ® �g7 h ����
ortheast
Date 3/31/11 Page 1
Primary Account 5016456
42
Enclosures
MB ank `k MemberPDIc
77 Broadway St. N.E., Minneapolis, MN 55413
banking 651 - 628 -0
612.379.8811 ^ 24 hour lelephono
Visit our websile at www, northeastbank m' m
rt *rt * **i,* ** ** ** *AUTO * *3 -DIGIT
1513
2880 1.5260 AT 0.482
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA NORTH
C/0 cOMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -19
till dli , NII G A C C O U N T S --"
Irlr6 pill rrrrlill,,, r,
BE APPLIED INCR
DORM TO
EFFETIE
FROMC$3VTOM$5, AND1A,$4H
ACCOUNTS.
FEENWILLE
MEMBER FDIC
CHECKING AND SAVINGS
42
NORTHEAST PUBLIC FUNDS ACCT
Number
statem of Images lit Dates 3/01/11 thru
3/31/11
31
Account Number
185,414,91
Days in the statement Period
179,795
Previous Balance
/Credits 41,879,50
Average Ledger
178,058
7 Deposits
36 Checks /Debits 61,880.73
Average collected
service charge .00 ,00
Interest Paid 165,412.68
Ending Balance
Deposits and credits
Amount
Date Description
8,951.00
3/02 DDA REGULAR DEPOSIT
13,841.00
3/04 DDA. REGULAR. DEPOSIT
6,491.00
3/08 DDA REGULAR DEPOSIT
3
11,143.25 CR
3/14 MISC PAY HUD TR
303103621
ID #- 4112696
TRACE #- 0310362
1,120.00
3/16 DDA REGULAR DEPOSIT
75.00
3/24 DDA REGULAR DEPOSIT
257,25
3/31 DDA REGULAR DEPOSIT
checks in serial order
Amount
Checic#
Date eck#
Amount
321.37
check#
Date 470.50
3/01
3,678.17
160.00
3/08
48'97
3/11 1186*
68,31
3/14 1225
13,483.40
3/14 1204*
72.46
3/04 1225
31.36
3/07 1213x''
6,668.37
3/16 1226''
1,125.00
3/02 1215*
80.57
3/29 1227
20,655.61
3/01 1216
75.90
3/14 1228
324.08
3/14 1218*
57.17
3/15 1229
3/08 1220*
* Indicates skip in check numbers
657137 - 240
(
Date 3/31/11
Primary Account
Enclosures
NORTHEAST PUBLIC FUNDS ACCT
5016456 (continued)
Checks
in serial order
Amount
D 3/14
check
106.65
3/30
1230
430.00
3/14
1231
121.01
3/14
1232
69.38
3/18
1233
279.45
3/18
1234
240.35
3/17
1235
38.81
3/15
1236
237.17
3/15
1237
20.00
3/21
1238
7
3/23
1239
b s
Page 2
D 3/28
check#
Amount
Balance
178,513.16
1240
106.65
3/30
1241
18.75
3/28
1242
9.50
3/28
1243
1244
655.40
3/25
3/28
1245
279.48
135.00
3/25
1247*
194.83
3/29
1248
15.84
3/29
1249
1250
3,562.57
3/28
171,303.27
* Indicates skip in check num er
irrt {rrtk Yiert *k irk it ir**it itrt irk irrtkirk trtkk *iri<irkkir rtirk it kir itk* *itir irk kir *irrtrtk *ir it *kit k it it irkk*
Daily
Balance Section
Balance
Date
Balance
178,513.16
Date
3/25
Date
3/01
184,542.47
3/15
3/16
179,601,80
3/28
3/29
3/02
186,825. 0
187,162.7
3/17
179,361.45
179,012.62
3/30
3/04
3/07
187,110.24
3/18
3/21
178,992.62
3/31
3 /pg
169,865.90
3/23
171,228.27
3/11
189,705.90
3/24
171,303.27
3/14
179,113.22
E N T
* * k
i, it *
E N D O F
S T A T E M
Balance
170,512.
166,597.7
165,262.
165,155.4
165,412.
657137 — 241
a�
parkview Villa South
Financial Statement overview
March 2011
Revenue:
Occupancy for the month of March was 98% occupied; there was one vacant unit as of
03/31/2011.
Total Revenue was slightly less than budget amount (unfavorable); however laundry revenues
and other revenues were higher than anticipated.
Administrative El xpe ises:
Administrative costs for South are under budget (favorable).
Advertising costs were over budget (unfavorable). Advertisements were placed in the local and
the It's Time publication.
are combined for a total of $5,748 ($3,723 salary and
Office Salary line and Management Fee
$2,025 for management fee).
Office Supplies are under budget (favorable).
There were no Legal Expenses billed out for March.
Telephone, Answering Service and Internet expenses are under budget (favorable).
Utilities:
utilities E are is that budget te / costs are not eflected as they are quarterly billings.
o and Maintenance Exu ense (suuolies
operating and Maintenance Expenses are under budget (favorable).
Garbage and Trash Removal are under budget (favorable); however this is it quarterly billing.
Repairs Material and Contract costs were under budget (favorable).
Snow Removal costs were over budget (unfavorable) due to the amount of snow in the month.
Decorating contract costs were over budget (unfavorable), and reflect cost associated with
painting two units and the replacement of two doors.
W�
w 0 bl O O O g g 0 0 O ^ d I
{'0
a� n dpi
N
3
C �
a
F a M F
II II o F
r y P
A
N
O
O
`
J
3
m
N
m V
P
O
P
U
O P O
O W O
P
O O V O p o W VI o o N o
O V O W O S S 0 0 0 N O O
O O O O�
S O O
O P W
O O O
W
O
w
O 6 V V
O
O O
V
A
W
w W A O V
W O W W O N F A , VI W m
N N 91
90 N
Y O r
O O
�
Y
�
O pN
m
V
V O
NNA A
W F A , P N
W VI N N W VI
M
O
W S V
Y
9
N (O
Y
P b O O W N W O O V A O VI V W
V
W O
V O
W
Y
N
r m 1
o
w
o m
o
N
O N O r
P
P m
o
O O W O N O m O o
A O N r
O V b
0 � O O O O m V }�
V
V 00 z O O
O W
P w
O VI CO
Y
S
D A b N O UI n O O J O V P LI
A
W D P
O W
p
m
Y v
N
w
I+
P
IVn
A
Y N
P
y V
A w m
W
o Y w
mJ
w
1 N S Y
JYq.
w
W
N i+ t0
Y
A
w O W A O O O O O O
V
P O O
o W
q V
T
q V
A UI o
N
� N
S O N N Y S S S S O S O b S UI W O
O
O O O O O
S S S
b
(O
V
m
V
V
N
1
r r N
i Y �
Y Y AY
O
N M
o
Y N Y N V N V m W
N
�+
P
m m V w
V N O A V
O W
O N
V
N o A
$j
A VI O V Vi A O N V
0 V VI O O VI O 0 VI VI Y
S b
1D
b
VI > 1p N
N O N O
O O
O N
Y
V
O w O O N m O O N O O
Y
Y
w
Y W Y A
W
N Y Y Y
Y
w V N
W N W
V
N
A V A N N W O N A r
W
Q o
m
V
W P m N
N
F w N , ,V
tp A N V VI W W m 1A I
m W o p
N
m "' W
N O m
yl N o
y W
p
y W �p O O VI O T �J V L'I
O
A F O O El
O 0 w
N M
O V A W
P
O V M VI N 1p p 10 O O O O O vv�� W Y
Y
N N O O
Y
W
o V o V
Y
r W No
V
r A r N
A
O o
Z O V Z O O W Z N Y r
W
N y
O b m
Y
P
O N W SO O p W o Y V p1
P
D O VI A S P UI D O m Y N P
M
O
m W
O D N W
O W
O W VI
A
w
w
p
N
r P
w
V V1 S S S m S m m o
O O O
O
O O O
O O P
o b o o b 'o o o b o 0 0 0 'o o `�
°$$
o
° o m
° o m
O Y
O O O
0
o
0 0 0 0 0 O O O O O D O O O m
O
S
o
C �
a
F a M F
II II o F
r y P
A
N
O
O
`
J
3
m
o c S a o V I
2 a
d m R
dR
8 q �
F
r
N p�
O O O O O O O O O O V O 4 A T Y O O O O O N O
S O S S O O O O O O O O m P W V S O O S S S O
m 1 ��p 11�J 1b�A
O p O O O I O W m N O 01 �+ �D m O O Y I W O Y 0 '_tt j
O W S S O S O w W V O W V V V S O J S W N o W
`i
N Y a W
V p V O w o m 1� O q o M Y V N M O fll S L,
O W O S O O O V W V O W b J A 1 S V O W N O W L'm q (p
u I p
e 5 p a 3 v
u N 9
Z S O Z Z S Z N O O 0 m
a p
➢ o➢ D D w D O 0 0 0 P% w➢ D D O '
W O N m VI O VI O W A J O OD M O N O
A N O W O S O N W O W O W N ✓ 1 O O W V O O O
0 l N A N 0 O N V m o VI In A I W A
m V O
N J W O b W I o Y o O V1 A W N N r o VI A w N V A
ITT m I O A O
w m m w o b
D ° m o➢ D o n m m O m o o D D
y a 3
yr] r
1J N N N N i+ N W A VI N A N r 1 N� L. yN1
yI m � 0 0 0 0 0 U1 VI S VI O O O I.1 b O N j V
O O O O O O O O S O 0 0 0 0 0 O O 0
b N O
�O O O O 0 0 O O O O 0 O
0 0 0 0 0 0 0 0 O O O S O O O S O O O O S ,J 3
Y
Y
W
W
N
b
N V
o o V
o
o
O
Y
A
In
N
N
Ll
L1
N
LI
Y
i Y V
P
Y
m
O
o V
A
O A W 1.`I
yV1
1�
O
V
V
V W
Y
O
W V P N
v
m
N
M
N
N
m
o$
b
b m
' o n
O
q w
o
P
O V V
N
W
A
A
V
M
O
S
W
O N I
p
O
m
A
4
1I�
Y
V
}
N
N
1/i N
N
V
N N
1J
A
L Y
Y
Y N m
V
O
' W
W
OW
O
Y A Y V
N
O
6b
O
O m
N
b r 0
o
0
WWm
w a? N
m o
o I
N
r 1
A
J
N V M
N
O
S A
Y
W
V
p
W
N
` III
N
O
N N m
p�p�
m o V
O
O
S V
VI
l
:I
y 1�11
W
O
O
r
N p�
O O O O O O O O O O V O 4 A T Y O O O O O N O
S O S S O O O O O O O O m P W V S O O S S S O
m 1 ��p 11�J 1b�A
O p O O O I O W m N O 01 �+ �D m O O Y I W O Y 0 '_tt j
O W S S O S O w W V O W V V V S O J S W N o W
`i
N Y a W
V p V O w o m 1� O q o M Y V N M O fll S L,
O W O S O O O V W V O W b J A 1 S V O W N O W L'm q (p
u I p
e 5 p a 3 v
u N 9
Z S O Z Z S Z N O O 0 m
a p
➢ o➢ D D w D O 0 0 0 P% w➢ D D O '
W O N m VI O VI O W A J O OD M O N O
A N O W O S O N W O W O W N ✓ 1 O O W V O O O
0 l N A N 0 O N V m o VI In A I W A
m V O
N J W O b W I o Y o O V1 A W N N r o VI A w N V A
ITT m I O A O
w m m w o b
D ° m o➢ D o n m m O m o o D D
y a 3
yr] r
1J N N N N i+ N W A VI N A N r 1 N� L. yN1
yI m � 0 0 0 0 0 U1 VI S VI O O O I.1 b O N j V
O O O O O O O O S O 0 0 0 0 0 O O 0
b N O
�O O O O 0 0 O O O O 0 O
0 0 0 0 0 0 0 0 O O O S O O O S O O O O S ,J 3
Parkvlew Villa -South (166)
Income Statement
For The Period Ending March 2011
Bunks = Accrual Month to Date % Year to Date
Revenue
0.39%
321.39
0.41%
0.00
0.00%
24,583.00
95.86%
75,503.00
96.12%
36220 -46340 Gen. Government Rents
0.43%
63.56
0.25%
182.15
0.23%
496.00
1.93%
1,488.00
1.89%
36225 -46340 Nondwelling Rents
0.00%
0.00
0.00%
1.98 %
0,00%
566,50
2.21%
1,55700
22.41%
36290 -46340 Other Miscellaneous Revenue
2195%
0.00
0.00%
100.00
1.53%
25,645.50
100.000/0
78,548.00
0.63%
Total Revenue
1.12%
303.23
0.39%
842.80
Expenses
Supplies
2000 -46340 office Supplies
2010 -46340 Minor Equipment
2160 -46340 Malnt, & Construct Materials
2171-46340 General Supplies
Total supplies
Other Services & Charges
3040-46340 Legal Fees
3050 -46340 Expert & Professional Services
3060 -46340 Management Services
3100 -46340 Protective Services
3210 -46340 Telephone & Telegraph
3430 -46340 Advertising Other
3600-46340 Insurance & Bonds
3810 -46340 Electric
3820.46340 Water
3830 -46340 Gas
3840 -46340 Refuse
3850 -46340 Sewer
4000 -46340 Repair & Malnt. Services
4100 -46340 Rents & Leases
4300 -46340 Miscellaneous Charges
4315 -46340 PILOT
4390 -46340 Taxes & Licenses
4500 -46340 Administrative Expenses
4850 -46340 Interest on Deposits
Total Other Services & Charges
100.89
0.39%
321.39
0.41%
0.00
0.00%
778.55
0.99%
96.13
0.37%
337.51
0.43%
63.56
0.25%
182.15
0.23%
260.58
1.02%
1,619.60
2.06%
0.00
0.00%
0.00
0.00%
0.00
0,00%
0.00
0.00%
5,748.00
22.41%
17,244.00
2195%
0.00
0.00%
1,199.63
1.53%
166,63
0.65%
494.81
0.63%
287.97
1.12%
303.23
0.39%
842.80
3.29%
2,528.40
3.22%
1,412.30
5.51%
1,677.88
2.14%
0.00
0.00%
-28.70
-0.04%
3,166.56
12.35%
9,111.45
11.60%
0.00
0.00%
31.17
0.04%
0,00
0.00%
-12.74
-0.02%
3,419.21
13.33%
9,537.63
12.14%
16.25
0.06%
66.25
0.08%
0.00
0.00%
99.74
0.13%
986.67
3,85%
2,960.01
3.77%
0.00
0.00%
558.62
0.71%
7.11
0.03%
632.04
0.80%
7.09
0.03%
20.94
0.03%
16,060.61
62.63%
46,424.36
59.10
vl,�A
capital outlay
5120 -46340 Building & Improvements
Total capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
0.00%
0.00 0.00% 0.00 0.00
16,321.19
63.64%
40,043.96
61.17%
9,324.31
36.36%
30,504.04
30.03 9 /a
W0
Parkvlew Villa South (166)
Balance Sheet
March 2011
Books = Accrual
Mar -11
Assets
9,236.78
20200 Accounts Payable
70,685.91
10100 Cash Balance
2,528.40
20210 Accrued Other Expenses
93.00
10200 Petty Cash
8,841,01
22000 Deposits
567,570.36
10400 Investments
028.00
11300 Rent Receivable
70.00
11500 Accounts Receivable
Fund Balance
639,247.27
Total Assets
601,689.37
Liabilities
9,236.78
20200 Accounts Payable
2,528.40
20210 Accrued Other Expenses
8,841,01
22000 Deposits
14,800.00
22200 Accrued PILOT
2,151,71
22210 Revenue Collected in Advance
37,557.90
Total Liabilities
Fund Balance
601,689.37
25300 Fund Balance
601,689.37
Total Fund Balance
639,247.27
Total Liabilities and Fund Balance
MM
ParkvIew Villa South (166)
Cash Flow Statement
Period = March 2011
Month to Date
Revenue
36220 Gen. Government Rents 24,583.00
36225 Nondwell0ig Rents 496.00
36290 Other Miscellaneous Revenue 566.50
Total Revenue 25,645.50
Supplies
0.00
2000 Office Supplies
100.89
2010 Minor Equipment
0.00
2160 Malnt. & Construct Materials
96.13
2171 General Supplies
63.56
Total Supplies
260.58
Other Services & Charges
3050 Expert & Professional Services
0.00
3060 Management Services
5,748.00
3100 Protective Services
0.00
3210 Telephone & Telegraph
166.63
3430 Advertising Other
287.97
3600 Insurance & Bonds
842.80
3810 Electric
1,412.30
3820 Water
0100
3830 Gas
3,166.58
3840 Refuse
0.00
3850 Sewer
0.00
4000 Repair & Maint. Services
3,419.21
4100 Rent & Leases
16.25
4300 Miscellaneous Charges
0.00
4315 PILOT
986.67
4390 Taxes & Licenses
0.00
4500 Administrative Expenses
7.11
4850 Interest on Deposits
7.09
Total Other Services & Charges
16,060.61
Total Expenses
16,321.19
Excess (Deficit) Revenue over Expenses
9,324.31
Adjustments
11300 Rent Receivable
505.00
11500 Accounts Receivable
(45.00)
15510 Prepaid Insurance
0.00
20200 Accounts Payable
(2,717.13)
20210 Accrued Other Expense
842.80
22000 Deposits
(98.74)
22200 Accrued PILOT
986.67
22210 Revenue Collected In Advance
292.00
Total Adjustments
(234.40)
Cash Flow
9,089.91
t
Lb`
Parkvlew Villa South (166)
Cash Flow Statement
Period = March 2011
Month to Date
Beg Cash
End Cash Difference
10100 Cash Balance
61,596.00
70,685.91 9,089.91
10200 Petty Cash
93.00
93.00 -
10400 Investments
567,570.36
567,570.36 -
Total Cash
629,259.36
638,349.27 9,089.91
Lb`
4/12/201112:51 PM
General Ledger(Accival)
Parkvlew Villa South - (166)
Months: Mar 2011
Property _._ Onl Period Dmcri lion Conlrol Refer Beblt Credit Balance Remarks
2000 -46340
Office Supplies
220.50
= Beginning Balance=
166
2/3/201103/11
(pelly166) earn Sheak P-220276
pc020311evs
54.27
274.77
Ink cartridge, pink cable
166
3/14/2011
03/11
(om) OfOCe Depot P- 221701
55511055001P
21.62
29639
paper, (elders
166
3/21/201103/11
(clic) CommumBond)loosing P-220799
50159
25.00
321.39
Camp Support 3 /1- 3/20/11
NelChange= 100.69
321,39
= Ending Balance =
2010 -46340
Minor Equipment
778.55
= Beginning Balance=
NelChange= 0.00
770.55
= Ealing Balance =
2160 -46340
plaint,& Construct hlatedals
241.38
- Beglnning Balance=
166
3/2/201103)11
(home7) HD Supply Fadlllia Mainly P- 220274
9107362840
95.13
337.51
niter, goad bum
NetChange= 96.13
337.51
= Ending Balance =
2171.46340
General Supplies
118.59
= Beginning Balance=
166
2/312011
03/11
(pettyl66) Leave Shock P- 220276
pcO203llpvs
31.00
149.59
cleaner
166
2/2B/2011
03111
( home7) Ho Supply Facpilles blabui P- 220273
9107315962pv
32.56
182.15
gloves, detergent
NelChange =63.56
102.15
= Ending Balance=
3060 -46340
Management Services
11,496.00
= Beginning Balance =
166
3/31/201103/11
(chc) Commutator! Housing P- 222096
50491
5,748.00
17,24440
Miguel Fee 03/11
NetChange = 5,740.00
17,244.00
= Entling Balance=
3100 -46340
Protedive Services
1,199.63
= Beglnnhrg Balance=
NelChange =0.00
1
= Entling Balance=
3210 -46340
Telephone &Telegraph
320.18
= Beginning Balance=
166
311/2011
03111
(anew) AmoverLive LLC P- 217870
1.10205E +11
14.09
342.27
Answering svc 03/0403131
166
372/201103/11
(comc3001) COmCost P-218919
077211E +11
20.13
362.40
Internet svc 03/11 -04110
166
317 /201103/11
(ge1es9115) Qwesl P- 220909
7637983978py
17.43
379.03
Phone svc 0310704106
166
3/11/201103/11
gradc3718) MCI Comm Service P- 221707
7637883978py
7.05
306.68
phone secs 2/08 -3/10
166
3/16/201103/11
(WR658) Office of Enlerpdsn Techni P-220912
200B00187pvs
107.93
494.81
phone svc - per end 2120
NelChange= 166.63
494.01
= Ending Balance =
3430 -46340
Advedising Other
15.26
= Beginning Balance=
166
3/24/201103/11
(sunn) Sun Newspaper P- 221788
1040391
273.00
280.26
ad 3/24
166
3128/2011
03/11
(chc) Commenced Housing P-221542
50273
14.97
303.23
Its Tene Ad Mar /Apr 2011
NelChange = 267.97
303.23
= Ending Balance=
3600 -46340
Insurance S. Bonds
1,685.60
= Beginning Balance=
166
3/31/201103/11
(:Recur 380);PostRecmtlng Record 3- 102478
RC
842.80
2,528.40
C of Columbia Heights lns Ac
NelChan,.= 842.80
2,528.40
= Ending Balance=
3830-46340
Electric
265.58
= Beginning Balance=
166
3/11/201103/11
(xcel) Acel Energy P- 219928
5150441553pv
1,412.30
1,677A8
elec svc 2 105.3107
NolChange= 1,412.30
1,677.00
= Ending Balance=
3820 -46340
Water
(28,70)
= Beginning Balance=
NelChange =0.00
(20.70)
= Eading Balance=
3830 -46340
Gas
5,944.07
= Beglnning Balance -
166
3/9/201103/11
(cent) CenterPoint Energy P- 219798
552713241031
3,166.50
9,111.45
Gas svc 02 /0203/03
NetChange = 3,166.58
9,111.45
= Ending Balance=
3840 -46340
Refuse
31.17
= Beginning Name =
Natchenge =0.00
31.17
= Ending Balance=
3850 -46340
Sewer
(1274)
= Beglnning Balance=
NetChange =0.00
(12,74)
= Ending Balance=
4000 -46340
Repair &Maim Services
6,116.42
= Beginning Balance=
166
2/29/2011
03111
(blbp) BFB Painting, Inc. P- 221705
02282011pas
720.00
6,038.42
Painting - pvs 123,416
166
3/1/201103/11
(eagll) Eagle Elevator Corp. P- 220272
106191 -lpvs
294.46
7,132.88
me malnt 03/11
166
3/7)201103/11
(mgsp) MGS Professional Bldg Mainl P- 220275
9987ws
24.80
7,157.60
snow real svc 3107
166
3/9/201103/11
(mgsp) MISS Professional Bldg Main] P- 220910
10002pvs
24.00
7,182.48
snow rmvl 03/09
166
3/10/2011
03/11
(cust5044) Custom Appliance Servic P- 220908
6554pvs
64.20
7,246.68
thermostat rapalr /replace
166
3111/201103111
(wagn8150) Wagner Sad Company, P- 220911
11- 0127pvs
141.05
7,387.73
Spmklr sys malnt -2011
166
3/15/201103/11
(adam) Adam's Pest Control, Inc. P- 221702
629269pvs
22.00
7,409.73
pest svc 3/15
166
3123/2011
03/11
(mgsp) MISS Professional Bldg Maim P- 221786
1001Spvs
27.90
7,437.63
snow rowl Svcs 3123
166
3/2912011
03111
(weid8425) Weidner P- 221789
032911pvs
1,050.00
0,487.63
Install /punch of door- 1/2
166
3/29/2011
03/11
(wefdB425) Weidner P-2217W
D32911pvs-a
1,050.00
9,537.63
Install / purch of door - 112
NelChange= 3,419.21
9,537.63
= Ending Balance =
4100 -46340
Rents &Leases
50,00
= Beginning Balance=
166
2/2012011
03/11
(multi) Muillhousing Credit Control P- 220271
11020378
10.00
60.00
bckgmd ck 2/01
Page 1
�o v
4/12/201112:51 PM
General Ledger (Accrual)
Pat vvlew Villa South -(166)
Months: Mar 2011
Prope D t Par[ oil Be 1pthra Unbent Refer Dealt Credit Balance Rca miss
166
3/16/2011
03/11
(dlc) Camal00B00d Housing P- 220132
49975
6.25
= Ending Balance=
1,973.34
= Begheling Balance =
NoWanuge= 16.25
Anoka Cry Property Tae Accra
2
4300 -46340
558.62
= Beginning Balance =
ra,ce0aneous Charges
e Ending Balance =
624.93
= Beginning Balance =
63204
Dllleage 2/10 -03/08
NotLnange= 0.00
= Ending Balance =
13.85
4315-46340
20.94
Sec Dep Interest accnlat
PILOT
= Ending Balance=
166
3/31/201103/11
(:Recur 380):Postliecorring Recual J- 102470
RC
986.67
NelChange= 906.67
4390.46340
Toms &Licenses
Ne caange= 0.00
4500 -46340
AhninlstratNo Expenses
166
3/8/2011
03/11
(shea) Laura Sneak P-220685
030811pvs
7.11
NetCimngo= 7.11
4050 -46340
Interest an Deposlls
166
3131/2011
03111
Sec Dan Interest accrual 3102723
Gil
7.09
NelClmnBev 7.09
16,321.19 0.00
66.25 Telx- employ verlf Z /42/20
6625
= Ending Balance =
99.74
= Beginning Balance =
99.74
= Ending Balance=
1,973.34
= Begheling Balance =
2,960.01
Anoka Cry Property Tae Accra
2
= Ending Balance=
558.62
= Beginning Balance =
558.62
e Ending Balance =
624.93
= Beginning Balance =
63204
Dllleage 2/10 -03/08
632.04
= Ending Balance =
13.85
= Begluning Balance =
20.94
Sec Dep Interest accnlat
20.94
= Ending Balance=
Paget
N o n v W W ° ° 01
m -I O - gg 1 'o c G 51
Q
O =i
U3
d f 3f11 0 1/ ' NO SO,
N m2 9 O M N W N d O o❑
L+ \ v O W 'Z
13 IJ O. S n �y N d N I'!
S a e
n
n
3 „ n
d 9 N
� n
N W W m n � V N N I N iF O
O b W N
Y v+ V 9
m m m m m m m m m m o
m m m m m m m m m m
w\
N Y
A
N � O O O O d
� Y
Y Y Y Y Y Y
m m m m � m W N t t
N m Y W A N Y m f1
O O
O O N O O O C 3
O O O O O
O O V O O N N
W W p VI O V N V ! % J N
O N N p n
O
W
y� F+ Y V rym ry
p o 6
W O O o
Oo N Y F. V W p O
N N O o m V E
NA qp O O to O N N N
O O O W W N N b N VI W V O V O O N N
O W
ry�ry Y
V 6 ,
V
m
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0
O
e
e o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a
0
O �
f
n e
0 o 0 0 0 0 0 0 0° 0 0 0 o 0 0 o O o 0
V' `
Payment Summary
Bank= 166opr AND mm /yy- 03/2011- 03/2011 AND All Checks AND include Volds =All Checks
17,332.59
0
Check
Post
Total
Bank
Check#
Vendor
Date
Month
Amount
166opr 'Parkvlew Villa South
1016
- clue - CommonBond Housing _ -- -- --
- 03/02/7-011
- 03/2011
6,024.78
166opr - Parkvlew Villa South
1017
xcel - Xcel Energy
03/02/2011
03/2011
1,652.51
166opr - Parkvlew Villa South
1018
adam - Adam's Pest Control, Inc,
03/09/2011
03/2011
22
166opr - Parkvlew Villa South
1019
airc1253 - Aircare Heating & Air, LLC
03/09/2011
03/2011
90
166opr - Parkvlew Villa South
1020
answ - AnswerUve LLC
03/09/2011
03/2011
14.09
166opr - Parkvlew Villa South
1021
Ilome7 - HD Supply Facilities Maintenance
03/09/2011
03/2011
145.61
166opr - Parkvlew Villa South
1022
Jerrl - Jerry's floor Store
03/09/2011
03/2011
3,261.69
166opr - Parkvlew Villa South
1023
Ioff1101 - Leffler Companies, Inc
03/09/2011
03/2011
54.36
166opr - Parkvlew Villa South
1024
metro9 - Metro Appliance Recycling, Inc.
03/09/2011
03/2011
31.17
166opr - Parkvlew Villa South
1025
mgsp - MGS Professional Bldg Mahlt Sew Inc
03/09/2011
03/2011
125,55
166opr - Parkvlew Villa South
1026
offl658 - Office of Enterprise Technology
03/09/2011
03/2011
107.98
166opr - Parkvlew Villa South
1027
gwes9115 - Qwest
03/09/2011
03/2011
17.43
166opr - Parkvlew Villa South
1028
sher4110 - Sherwin- WIIIIanls Co.
03/09/2011
03/2011
118.59
166opr- Parkvlew Villa South
1029
cent - Centel Energy
03/16/2011
03/2011
3,166.58
166opr - Parkvlew Villa South
1030
comc3001 - ComCasL
03/16/2011
03/2011
20,13
166opr - Parkvlew Villa South
1031
L0003784 - Enright
03/16/2011
03/2011
130,83
166opr - Parkview Villa South
1032
chc - Common Bond Housing
03/23/2011
03/2011
31.25
166opr - Parkview Villa South
1033
eag11 - Eagle Elevator Corp.
03/23/2011
03/2011
294.46
166opr - Parkvlew Villa South
1034
home? - HD Supply Facilities Maintenance
03123/2011
03/2011
128.69
166opr - Parkview Villa South
1035
mgsp - MGS Professional Bldg Malnt Sew Inc
03/23/2011
03/2011
24.8
166opr - Parkvlew Villa South
1036
multi - Multlhousing Credit Control
03/23/2011
03/2011
10
166opr - Parkview Villa South
1037
petty166 - Laura Sheak
03/23/2011
03/2011
85.27
166opr - Parkview Villa South
1038
shea - Laura Sheak
03/23/2011
03/2011
7.11
166opr - Parkvlew Villa South
1039
xcel - Xcel Energy
03/23/2011
0312011
1,412.30
166opr - Parkview Villa South
1040
cust5044 - Custom Appliance Service LLC
03/30/2011
03/2011
64.2
166opr - Parkvlew Villa South
1041
mgsp - MGS Professional Bldg Malnt Sew Inc
03/30/2011
03/2011
24.8
166opr - Parkvlew Villa South
1042
off1658 - Office of Enterprise Technology
03/30/2011
03/2011
107.93
166opr - Parkvlew Villa South
1043
gwes91i5 - Qwest
03/30/2011
03/2011
17.43
166opr - Parkvlew Villa South
1044
wagnB150 - Wagner Sod Company, Inc.
03/30/2011
03/2011
141.05
17,332.59
0
5016464
Parkview Villa South
Bank Reconciliation Report
03/31/2011
Balance Per Bank Statement as of 03/31/2011
02111/2009
389
mcic - MCI Comm Service
0312312011
1035
mgsp - MGS Professional Bldg Maint Sery Inc
03130/2011
1040
cust5044- Custom Appliance Service LLC
03/3012011
1041
mgsp - MGS Professional Bldg Maint Sery Inc
03/3012011
1042
off 1658 - Office of Enterprise Technology
03/30/2011
1043
gwes9115 - Qwesl
03/30/2011
1044
wagn8150 - Wagner Sod Company, Inc.
Less: Outstanding Checks
Reconciled Bank Balance
Balance per GL as of 03/31/2011
Reconciled Balance Per G/L
Difference
Cleared Items:
Cleared Checks
Date
Tran #
Notes
Amount
Date Cleared
0211612011
1002
dire - Direct Home Appliance Services
30.69
03/31/2011
02/23/2011
1008
cent - CenterPolnt Energy
3,938.86
03131/2011
02/23/2011
1009
homa32 - Home Depot Credit Services
36.74
03/3112011
02/23/2011
1012
mgsp - MGS Professional Bldg Maint Sery Inc
3410
03/3112011
02123/2011
1014
off!- Office Depot
25,69
03/31/2011
02123/2011
1015
slurp - Simplex Grinnell
211.38
03/31/2011
03/0212011
1016
chc- CommonBond Housing
6,024.78
0313112011
03/0212011
1017
xcel - Xcel Energy
1,052.51
03/3112011
03/09/2011
1018
adam- Adam's Past Control, Inc.
22.OD
03/3112011
03/09/2011
1019
airc1253 - Alrcare Heating & Air, LLC
90.00
03/31/2011
03/09/2011
1020
answ - Answerl-lve LLC
14.09
03/3112011
03/09/2011
1021
home? - HD Supply Facilities Maintenance
145.61
03/31/2011
03/0912011
1022
lerr1 - Jerry's Floor Store
3,261.69
03/3112011
03/09/2011
1023
Ioff1101 - Loffler Companies, Inc
54.36
03/3112011
03/09/2011
1024
metro9- Metro Appliance Recycling, Inc.
31.17
03/31/2011
03109/2011
1025
mgsp - MGS Professional Bldg Maint Sery Inc
125.55
031312011
03/09/2011
1026
offi658. Office of Enterprise Technology
107.98
0313112011
03/09/2011
1027
gwes9116 - Qwast
17.43
03/31/2011
$71,071.59
5.47
24.80
64.20
24.80
107.93
17.43
141.05
$385.68
411/11
$70,685.91
$70,685.91
$70,685.91
M
i i, do
Cleared Deposits
118.59
3,166.58
20.13
130.83
31.25
294,46
128.69
10.00
85.27
7.11
1,412.30
$21,229.84
Date
Tran 8
Parkview Villa South
Amount
03/02/2011
Bank Reconciliation Repoli
rent deposit
14,552.00
03/31/2011
6016464
rent deposits
6,386,00
03/09/2011
1028
sher4110 - Sherwin- Williams Co.
03/16/2011
1029
cent - CenterPoint Energy
0311612011
1030
comc3001- ComCasl
03/16/2011
1031
t0003784 - Enright
03/23/2011
1032
chc- Commonl3ond Flcusing
0312312011
1033
eagll - Eagle Elevator Corp.
03123/2011
1034
home7 - HD Supply Facllliles Maintenance
03/2312011
1036
multi - Multihousing Credit Control
03123/2011
1037
petlyl66 - Laura Sheak
0312312011
1038
shea - Laura Sheal<
03/2312011
1039
xcel - Xcel Energy
Total
Cleared Deposits
118.59
3,166.58
20.13
130.83
31.25
294,46
128.69
10.00
85.27
7.11
1,412.30
$21,229.84
Date
Tran 8
Notes
Amount
03/02/2011
217
rent deposit
14,552.00
03/04/2011
218
rent deposits
6,386,00
03/08/2011
219
rent deposit
4,059.00
0311612011.
220
rent deposit
1,169,00
03/31/2011
222
Laundry money
256.50
Total $26,422.50
03/31/2011
03/31/2011
03/31/2011
03/31/2011
03/31/2011
03/31/2011
03/31/2011
03/31/2011
03/31/2011
03/31/2011
03/31/2011
Dale Cleared
03/31/2011
03/31/2019
03/31/2011
03/31/2011
03/31/2011
4/1/11
ll of
Northeast
IJahk Member FDIC
Date 3/31/11 Page 1
Primary Account 5016464
Enclosures 34
77 Broadway SL N.E., Minneapolis, MN 55413
612- 379 -8811 • 24 hour tolephone banking 651 - 6289807
Vislt our webslte ar www. normeastbank- mn.com
** ** * ***** ***** AUTO * * 3 -DIGIT 551
2881 1.3660 AT 0.482 34 1 14
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
�rlrlulrluullllnur�rlurllldnlCwHlrEuCrIIKrIILNIIG A C C O U N T S ----
EFFECTIVE MAY 2, 2011, THE DORMANT ACCOUNT FEE WILL INCREASE
FROM $3 TO $5. AND A $4 RETURN MAIL FEE WILL BE APPLIED TO
CHECKING AND SAVINGS ACCOUNTS. MEMBER FDIC
NORTHEAST PUBLIC FUNDS ACCT
Account Number
Previous Balance
5 Deposits /credits
29 Checks /Debits
Service charge
Interest Paid
Ending Balance
Number of images 34
Statement Dates 3/01/11 thru 3/31/11
65,878.93 Days in the statement Period 31
26,422.50 Average Ledger 75,156
21,229.84 Average collected 74,356
.00
.00
71,071.59
Deposits and credits
Date
Description
Amount
3/02
DDA
REGULAR
DEPOSIT
14,552.00
3/04
DDA-
REGULAR
DEPOSIT
6,386.00
3/08
DDA
REGULAR.
DEPOSIT
4,059.00
3/16
DDA
REGULAR
DEPOSIT
1,169.00
3/31
DDA
REGULAR
DEPOSIT
256.50
checks
in serial order
Date
check#
Amount
Date
check#
Amount
3/14
1002
30.69
3/14
1023
54.36
3/02
1008*
3,938.86
3/18
1024
31.17
3/02
1009
36.74
3/18
1025
125.55
3/14
1012*
34.10
3/17
1026
107.98
3/08
1014*
25.69
3/17
1027
17.43
3/01
1015
211.38
3/15
1028
118.59
3/04
1016
6,024.78
3/23
1029
3,166.58
3/08
1017
1,652.51
3/28
1030
20,13
3/14
1018
22.00
3/29
1031
130.83
3/14
1019
90.00
3/28
1032
31.25
3/16
1020
14.09
3/25
1033
294.46
3/15
1021
145.61
3/28
1034
128.69
3/14
1022
3,261.69
3/25
1036*
10.00
* Indicates
skip in check
numbers
657138 - 244 y'�
L� V
Date 3/31/11 Page 2
Primary Account
Enclosures 34
NORTHEAST PUBLIC FUNDS ACCT 5016464 (continued)
Checks in serial order
Date check# Amount Date check# Amount
3/29 1037 85.27 3/28 1039 1,412.30
3/29 1038 7.11
* indicates skip in check numbers
* * **it Yr rti:rt*rtrtrtrtir Yrrt irrt rtir Yrrt{rrt* rtir{ r{ r Yr Yrrt Yrrt it {r Yrrt Yr rt Yr{ r* rt rtYr Yr Yr Yrrt* Y: rt* {rrt Yr Yrrtrtrt {r Yr Yrrt Yr Yrrt rtYr it *ir*
Daily Balance section
Date
Balance
Date
Balance
Date
Balance
3/01
65,667.55
3/15
75,228.93
3/25
72,630.67
3/02
76,243.95
3/16
76,383.84
3/28
71,038.30
3/04
76,605.17
3/17
76,258,43
3/29
70,815.09
3/08
78,985.97
3/18
76,101.71
3/31
71,071.59
3/14
75,493.13
3/23
72,935.13
* **
E N D O F
S T A T E M E N T
657138 - 245
CommonBond
C O M M U N I T I E S
q -IN fears of Stable Homes & Shong Futures.
328 Kellogg Blvd W
St. Paul 11N 55102
651-291-1750
651- 291 -1003 FAX
w .commonbond.org
May 18, 2011
Scott Clark
Columbia Heights HRA
590 — 40' Avenue Northeast
Columbia Heights, MN 55421
RE: Columbia Heights HRA
Parkview Villa — Monthly Financials Reporting Date
April 2011
Dear Mr. Clark,
I enclosed copies of the April 2011 financial reports for Parkview Villa North /South.
Included in the report:
HRA Expenditures (Expense Summary)
Financial Overview — PV V North
Budget Comparison — PV V North
Income Statement — PV V North
Balance Sheet — PVV North
General Ledger Detail — PV V North
Check Register /Bank Reconciliation — PV V North
Financial Overview — PV V South
Budget Comparison —PVV South
Income Statement —PVV South
Balance Sheet — PV V South
General ledger Detail — PV V South
Check Register /Bank Reconciliation — PV V South
Copies of all invoices — PV V North and South
Please feel free to contact me at 651- 310 -9278 if you should have any questions regarding this month's
financial report.
Regards,
Laura Frost
Regional Manager
CommonBond Housing
T aura Frost@a CommonBond org
� ko
Cl)
Oo�i
o
D
w w
0
D
N
0
w
0
w
c
N N
0 0
Cl)
Oo�i
-=m
D
N
N �
(A (D O
N
U) N
N N
O Z N N
N
N
W
CD
d N
C N y
N N ?
A
m
N N
Ro n
�
d
� G
d
N
0
C
S
.. NNA
W
A
AW
�
1 N W N
( W t
OOG A N
N
OOO�
A W N W
P Ip
V ? f N
AA N Of �
AOA NN W O
0 ' 0 - -4 0 W
A O m O O O) O A
W J ( O N W W
z
0 0
`S
7
0 A 2
� D
N m
n x
d N
o a
m
N
O
71
d n
N d O
O
C W O Q
N
O O m tp
<, N
fD
C
d
(! Z
C a
d S
Qo
1 Co
O �
c
W
c
a
W
.
W
d
N
0
N
Parkview Villa North
Financial Statement Overview
April 2011
Revenue:
Occupancy for the month of April 2011 was 100% occupied; there were no vacant units as of
4/30/2011.
Total Revenue was under budget amount (unfavorable); however, no Grant Income was
recognized.
Administrative Expenses:
Administrative Costs for the North are under budget (favorable).
Other renting expenses were under budget (favorable) and reflect cost incurred for applicant
screening.
Office Salary line and Management Fee line are combined for a total of $12,902 ($8357 salary
and $4545 for management fee).
Office Supply expenses are under budget (favorable).
Legal Expenses Project costs were under budget (favorable).
Telephone, Answering Service and Internet expenses are under budget (favorable).
Utilities:
Utilities Expenses are under budget (favorable).
Operating and Maintenance Expenses:
Operating and Maintenance Expenses are over budget (unfavorable).
Janitor Supplies expenses are under budget (favorable).
Janitor Contract is over budget (unfavorable), and reflects costs for spring window cleaning
service.
Exterminating Contract is over budget (unfavorable) and reflects costs associated with monthly
contract and extensive pest control in a unit.
Garbage and Trash removal are over budget (unfavorable), however this reflects quarterly
billing and expense are a culmination of costs incurred 12/29 through 3/20/2011
Grounds Supplies is under budget (favorable).
Grounds Contract is over budget (unfavorable) and reflects costs for parking lot improvements
prior to HUD REAC inspection
Repairs Materials and Repairs Contracts are over budget (unfavorable) and reflect costs
associated with preparations for the HUD REAC inspection
Elevator Maintenance Contract is under budget (favorable).
HVAC repairs Contract is over budget (unfavorable) and the costs are associated with boiler
repairs
Decorating Contracts is over budget (unfavorable) and the costs are associated with painting
units for turnover and for carpet replacement in unit 612
Decorating Supplies is over budget (unfavorable) and reflects costs associated with paint and
painting supplies to turn over units.
Furniture and Fixtures Appliances is over budget (unfavorable) and reflects costs associated
with replacing a stove range.
0
N
W
H
N
C
v V
O a ry V
�E`�
o a
S U n m
a
3t
o°
y � 6
` 9
a 7
m
0
O O
O O O O O
O
O
O O O O 0 0 0 0 0 0 0 0 O O O
O
O O O O O
O
O
O O
O O O O O
O
O
O O O O O O O O O O O O O O O
O
O O O O O
O
p
O O O
n
ui P O M P
O
b O
N P
IO O P O
(0 I(1
P
d
Ol
b
O O W m 0 d O VI N O O VI Ill
b P N VI O M O VI V1 P
W
W
N N N h
IA VI M '1 N
N
O
VI
N
n
� m
n
m
n
w
M m
d P Q d O
N
N
O N O n O O Q O d O O O y O Q
1!l
O N d
O d
N W P o
N
n
N b o O o o n o 0 o n m o
N
o 0 0
o m (V
ry
p
O 'I
O ' N Z O O
1p
1p
N O O O Z O O O O .I V O Z
01
O VI VI (�
n
M
vl � N O
O
y
d d N O O N O O O M •O O
O m O P
M
b
O M
N V1 VI ti n
b
d
m Ill O n O O O O N W O N N Ill O O
b
n b M d
O
M
b O b O O I(1 O M N O M n Ill O O
'I
O P N N n
N
P
n p
l .j W O O b
ryj
N
W ti O W O O h O N b M n I(1 O 41
�j
VI p M M N
10
P O
b M
O P m d
O ti Ill d
N
N
N
N
P m Vl O O W b n l0 O Vl M
N N N N W b N Ill
b
N
W
M (° d b
W
n
M
M
O M
W O O O
W
b
O M p
O b O O O W O m M m O O
d
O N m m
O
m
o b 0 o
o o o b b o b o 0
Iq
0
m
o m .o b
O
o Iti
Ip o o n b
M
C
o hi to Ip 0 0 0 o Ip IG ti c o
0
p
vi .ri b Oi
�o
ry b
V P
W o P �o
M n N
b
,�,
W
M
o m
N IO d P N N Ip •4 Ip m M
W
m m �
N
�
h N ti
N
OI
M 0 'I m N
^
W< N N
•
'I
N
M
N
O O
O Ill Ill •-I
N
N
•'I h O O O O o 0 0 0 O b m O O
W
o ul d
O
O O
O n N P d
M
M
'1 '° O O O O VI O O O p P 'I O O
g
W
m m
O d P
W
n
n
W n
m O O
O
W
W W O P O O O W 'I O Ill
W O O n
O
N
O ti °1 1p
01
�j
P
1�
w N
W P n
VI V1
yl
M
N
d n
M
n
M n
P
M
M m n O M ea IA
M W N
W
10
m 4J
m
n
N
m
w
M
M
M N
W O Q W O
10
W
b b O O O O Q N O O O O. P O Q
M
O V N' P
1p
10
O Vl
M O n O
M
O
V M O n O O b O O O O M m O
N
O b VI O O
M
m
6 ri
0i o m o
le
ti
m 16 o M o o o 0 0 0 0 6 o
m
o ui ri a °�
p
to
Vl
p O O
cp
d
QI O O O 0 0 0 0 O M O
m M
l y
O N P n
N
VI
`o
m
O�
M O O M n�
N
M (O O P O O O O n n Vl M� M O O
IO
Vl O w w b
M
N
d
O
M O O N 10
M
N O O b O O O O b h M M Ill O
'
N
n W N 'I N
N
W
O Oi
p, VI O N' n
od
N
Ip n N' O O G •ti b N 1 0< n O
N
M M Ill
N
VI
0 N
N h M W n
N
M
' N
ti p W Yl M O V N N N
M
' b' I
d w
�
0
d i
N
d
N
Lf�
•
N
M
M
•-I m I
w w
n
N
N
N
li N
M
O O
N
P
O M 0 n O O O O n n V1 M n n O O
b
V1 W M N
I(1
n
I
{ O O N �y
W
M
O m 10 O O O O 10 n M N Ill O.
ti
n O M P
N
O d
n n P
•''I
Ill H Vl O Ill VI y N b
yy
b N
� Ill h
d
y
O d n
m N Ill P I N N
O
d y P m
P
N
ly N
M
O`
M
N
m d N
q
�
d ei 1O
N
N
M
M
N
M
O% O O O O O O O O O O O O
O
O m b b
N
N
O O
O O O d O
d
d
n N
O P O O O O O O O O I(1 O O O
N
M
O N p N
N
W
UI
{p O O N 6
r4
M
W N O O O b O O O G h Ih
O n
N Vl 10
ly
�
M N
N H N m m
N
q1 n VI V
N
�
M
C
M
N
M
M
I+l VI
P
N
v
c
e
a
a �
u v
6
N
N
ryry
W
N
a
q d
4
H
O
C N III b
a ry NN
M
y
�
O E l n� �° a
• C
�
q
d'
a s
6 Z' P C r
O
le I
C VI UI a W a ly C L W a a
s
a —`
O
Is
o
0
'F`yo 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 p 0 0 0 0
m m
m
° o
o ✓� o 0 0 o M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
O O n 0 0 0 0 0 0 0 0 0 0 O O
m
p b O b n N O < O O O N Vl
m O. VI
�••� ':]i
ei C'v
b N h m O M W W '1 Vl N VI M N ti N
N
N
Lq N"
M M
b
jr
O
?n
N
W N O Vl O 6 N n N O n O Q 6 O Q m
N
N M b
W W N N b VI O I(1 N O O b
N 2
� Z 2 2 Q W '
N ti
N
M
o
ry:
O
o
w
n
5 v'
�'.
P 01 O W O� O VI Ili W M N T IR O n O p P O N W
m
(O N O n I(1 O OI M n VI O b m O M O h T O m
^'
6 O VI
a
b
�%C::
M N b NI N VI M M b N W O P N N I(1
M
0
V
o
N
•I m n P
O O
O
s"
O
O
O N O N N O O O O W W N O W O W N O O O O m
m b rtl o m o m o M o 0 0 o r0
N
O W O M M O N O O b O m O m O M O O O O N
O n O . b b M b O b O M O m
b O n 1°
n
O O W �'I O Vf VI O N P O O VI O W� P O N O
IF =, m IO O a O M b °1 P IR O O O O 1� T O W Li
N O O O O N M m M n P m O O O n n m O O
O W P VI b 1r1 a N N N V VI N N N P
le4i
a;
O i m N O N m O M M M �O Ill O O m O M O O
Z VI
fny b M � N
� a N
z E
m n o 0 0 o n n M o n o m o In a m o N n
m a W m o 0 o m ry M m m l0 0 o o m M m b
Y , g m ry m .ri o I: o ri � �n vi m ti vi a o c
I(1 O N M m m M n T Vl „1 b n 10
M m N N b n O P lil N a
o m o m m o 0 0 0 n n m o n o n o m o 0 0 0 n
0 o xi o 0 0 o m e o �o o b 0 o a o o to
O N N m O M O O m W O �O Ill � O O O V1 O ti
If01 m �i n II M n W m n ° n P N P N ti fV °�
m o 0 0 0 0 0 0 o ry o W o o p In p m 0
P In o ry
.I ry o n o 0 0 o I° o a ry W o 0 0 o M M o m o
M O O b O O fV O m V Vf P °1 O O b O h O O O N
ri vi ri
R
a
e m m P
m m
m
° o
° o
m
o
e
U m N b M
Lq N"
M M
b
O O
O
M
N N N N
N
m o o
N ti
N
M
o
a
O
o
w
n
n m,
m
a
M
ri
. N
M
0
V
o
N
•I m n P
O O
O
O
O
O
q
N
e m m P
m m
m
m
m y
m
o
e
U m N b M
Irl
f M V
N
N
m o o
m o
a
m
p O b
n O
O
a
M m n
M
n
M
ri
m
N
(O r0 M b
n b
N
W
a ti M N
ti m
q
N
n
N
N
N
w
I II O Ill
W W
W
b
M
e I I
m
m
n
m y
m
o
e
M
N
M
N a O 10
01
O
a
N n W
Nl�
n
N
m ° o
O
w
n
i
In
N
a
N
W
N
fl
n
a
a
1
O
°
•I
m
N
m
M
o.
e
0
M
m
m
L i
ri
a
N
n
a
a
M
W
m
0
v
n
o n '
M
N
w
N
M
e
m
P
M
m
w
w
a y a E
E
C c
c v w v w a Cc
0
C i m c - in
c v £ ¢ n E S A u
W
.o o 0 i° u u u u u h= 5 n w t- o] w '^ e y °y E n
° o m .� m rn u °o
c c c c a `m n rk B w °>3 n q
N N N C N 2 u' o H C LL W E M
A J ' T O O 8 O �' 8
ai E E a
\16
Q
r
N
b
N
C
e �
C C N
o
=E�
=oQ
- V II II
� 9
c y m
� � n
m ?
n m
O
o O 'I I O P
I . N
I:
I
n
I
Q Qi Q q
2 ZI Z
I N
N bj N V
N N I H N
n
N b l 0
i
I
p O V
vi
O O 'll O m
N
I
bu b
b b I b m
I
6 Qj 6 m
2 Zi Z N
N
I
m Nli, m O
I hI N o
b l ry
O C O N
I
I �
i
ry q i ry a
l
N
F N
F
2
W
zw
�
F K
Q
Q J
U �
O
6 S
0 2
!9
0
O
m
m
6
,\u
Parkview Villa -North (165)
Balance Sheet
April 2011
Books = Accrual
Apr -11
Assets
10100 Cash Balance
10200 Petty Cash
10400 Investments
11300 Rent Receivable
11500 Accounts Receivable
13200 Due From Other Government Units
Total Assets
Liabilities
20200 Accounts Payable
20210 Accrued Other Expenses
20220 Due to Resident Council
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected In Advance
Total Liabilities
Fund Balance
25300 Fund Balance
Total Fund Balance
Total Liabilities and Fund Balance
145,978.75
457.00
810,925.08
3,604.64
598.00
13,308.58
974,872.05
15,537.57
7,142.66
551.74
17,275.60
26,462.69
2,469.57
69,439.83
905,432.22
905,432.22
974,872.05
\0
Parkview Villa -North (165)
Income Statement
For The Period Ending April 2011
Books = Accrual
Revenue
33160 -46330 Federal Grant
36220 -46330 Gen. Government Rents
36225 -46330 Nondwelling Rents
36290 -46330 Other Miscellaneous Revenue
39120-46330 Recovery Damage City Property
Total Revenue
Expenses
Personal Services
1000 -46330 Accrued Salaries
Total Personal Services
Supplies
2000 -46330 Office Supplies
2010 -46330 Minor Equipment
2160 -46330 Maint. & Construct Materials
2171 -46330 General Supplies
Total Supplies
Other Services & Charges
3040-46330 Legal Fees
3050 -46330 Expert and Professional Services
3060 -46330 Management Services
3100-46330 Protective Services
3210 -46330 Telephone & Telegraph
3430 -46330 Advertising Other
3600 -46330 Insurance & Bonds
3810-46330 Electric
3820 -46330 Water
3830 -46330 Gas
3840 -46330 Refuse
3850 -46330 Sewer
4000 -46330 Repair & Maint. Services
4100 -46330 Rents & Leases
4300 -46330 Miscellaneous Charges
4315 -46330 PILOT
4390-46330 Taxes & Licenses
4500-46330 Administrative Expenses
4850 -46330 Interest on Deposits
Total Other Services & Charges
Month to Date
%
Year to Date
27.32%
-
0.00%
33,428.00
0.00%
30,605.00
95.38%
117,117.41
95.73%
371.00
1.16%
1,271.00
1.04%
762.48
2.38%
3,359.66
2.75%
350.00
1.09%
590.25
0.48%
32,088.48
100.00
122,338.32
100.00
33,428.00
104.17%
33,428.00
27.32%
33,428.00
104.17%
33,428.00
27.32%
152.98
0.48%
795.51
0.65%
470.82
0.00%
470.82
0.00%
1,473.60
4.59%
2,439.65
1.99%
534.89
1.67%
1,231.97
1.01%
2,632.29
8.20^/0
4,937.95
4.04^/0
0.00
0.00%
2,029.00
1.66%
0.00
0.00%
0100 "
0.00%
- 20,526.00
- 63.97%
18,180.00-
14.86%
880.00
2.74%
3,550.18
2.90%
377.50
1.18%
1,478.96
1.21%
33.77
0.11%
101.61
0.08%
1,829.58
5.70%
7,142.66
5.84%
3,380.28
10.53%
11,811.35
9.65%
77.12
0.24%
-49.94
-0.04%
5,451.06
16.99%
23,893.45
19.53%
3,416.70
10.65%
3,420.10
2.80%
144.26
0.45%
76.94
0.06%
16,994.98
52.96%
45,740.66 -
37.39%
21.25
0.07%
318.67
0.26%
32.00
0.10%
41.50
0.03%
1,653.92
5.15%
6,615.68
5.41%
0.00
0.00%
1,403.38
1.15%
87.00
0.27%
646.13
0.53%
12.73
0.04%
49.61
0.04%
13,866.15
43.21%
126,449.94
103.36%
0
Capital Outlay
5120 -46330 Building & Improvements
Total Capital Outlay
Total Expense
0.00%
0.00%
0.00 0.00% 0.00 0.00%
49,926.44 155.59 164,815.89 134.72%
Excess (Deficit) Revenue over Expense - 17,837.96 - 55.59% - 42,477.57 - 34.72%
\0
Parkview Villa -North (165)
Cash Flow Statement
Period = April 2011
Book = Accrual
Revenue
33160 Federal Grant
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
39120 Recovery Damage City Property
Total Revenue
Expenses
Personnel Services
1000 Accrued Salaries
Total Personnel Services
Supplies
2000 Office Supplies
2010 Minor Equipment
2160 Maint. & Construct Materials
2171 General Supplies
Total Supplies
Other Services & Charges
3040 Legal Fees
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Maint. Services
4100 Rent & Leases
4300 Miscellaneous Charges
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
5120 Building & Improvement
Total Other Services & Charges
Total Expenses
Excess (Deficit) Revenue over Expenses
Adjustments
11300 Rent Receivable
11500 Accounts Receivable
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expenses
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Month to Date
0.00
30,605.00
371.00
762.48
350.00
32,088.48
33,428.00
33,428.00
152.98
470.82
1,473.60
534.89
2,632.29
0.00
- 20,526.00
880.00
377.50
33.77
1,829.58
3,380.28
77.12
5,451.06
3,416.70
144.26
16,994.98
21.25
32.00
1,653.92
0.00
87.00
12.73
0.00
13,866.15
49,926.44
- 17,837.96
- 1,629.76
- 270.00
- 1,474.44
1,829.58
409.01
1,653.92
- 793.00
(274.69)
\p
Parkview Villa -North (165)
Cash Flow Statement
Period = April 2011
Book = Accrual
Month to Date
Cash Flow (18,112.65)
Beg Cash End Cash Difference
10100 Cash Balance 164,091.40 145,978.75 (18,112.65)
10200 Petty Cash 457.00 457.00 -
10400 Investments 725,325.08 725,325.08 -
Total Cash 889,873.48 871,760.83 (18,112.65)
5/11/20113:09 PM
Parkvlew Villa -No
Months: Apr
1000 -46330
118.59
3427 -4
Accrued Salaries
3/23/2011
04/11
0.00
= Beginning Balance =
165
4/30/201104/11
3129/2011
RC YTD PR portion mgmt fee 1- 104549
G)2
8,357.00
8,357.00
RC Mar PR portion mgmt fee
165
4130/2011
04/11
RC YTD PR portion mgmt fee 1- 104549
G12
8,357.00
16,714.00
RC Feb PR portion mgmt fee
165
4/30/2011
04/11
RC YFD PR portion mgmt fee 3- 104549
GJ2
8,357.00
25,071.00
RC Jan PR potion mgmt fee
165
4/3012011
04/11
(:Recur 339):PostRecuMng Monihb J- 104089
RC
8,357.00
33,428.00
R/C CHIC PR Mgmt Fee
165
4130/2011
04/11
NetChange= 33,428.00
J- 104549
G12
33,428.00
= Ending Balance =
2000 -46330
RC Mar PR portion mgmt fee
165
Office Supplies
04111
(:Recur 339):PGARecurring Monthq J- 104089
642.53
= Beginning Balance =
165
3125/2011
04111
(loff1101) Loftier Companies, Inc P- 222907
1229629pvn
152.37
794.90
copier 3/26 -4/25
165
4127/2011
04/11
(chc) CommonBond Housing P- 225872
51213
0.61
795.51
Postage 4/11
Protective Services
NetChange= 152.98
2,670.18
795.51
= Ending Balance =
2010 -46330
04/11
(natl1035) National Automatic Spun
Minor Equipment
25769 -IN
880.00
0.00
= Beginning Balance =
165
312812011
04/11
(all) All Inc. P- 222918
S1256564.001
470.82
470.82
range- 1 #702
3,550.18
= Ending Balance =
NetChange= 470.82
470.82
= Ending Balance =
2160 -46330
Malm. & Construct Materials
= Beginning Balance =
165
966.05
= Beginning Balance =
165
3129/2011
04/11
(home32) Home Depot Credit Servit P- 224491
7143517
79.39
1,045.44
screws, ballast etc
165
3/29/2011
04/11
(honl HD Supply Facilities Malnte P- 222921
9107811022
661.46
1,706.90
hinge, globe etc
165
3/31/2011
04/11
(parkl) Park Supply of America, Inc P- 225081
33051200
225.10
1,932.00
Hnywll operator, fixtures
165
4/412011
04111
(home7) HD Supply Facilities Malnte P- 224469
9107904932
65.74
1,997.74
sink basket, wrap fiA etc
165
4/7/2011
04/11
(home7) HD Supply Facilities Malnte P- 224490
9107979673
190.97
2,188.71
hinge, ballast - door closer
165
4/812011
04/11
(howl Home Depot Credit Servl, P- 225320
7991928
116.84
2,305.55
kit faucet, spade kit etc.
165
4/2012D11
04111
(IIgh3326) Lighting Plastics of MN It P- 225328
042011pvn
134.10
2,439.65
lens covers order
= Ending Balance=
3430 -46330
NetChange= 1,473.60
Advertising Other
2,439.65
= Ending Balance =
2171 -46330
118.59
3427 -4
165
3/23/2011
04/11
165
312812011
04/11
165
3129/2011
04/11
165
3/31/2011
04111
165
313112011
04111
165
4/4/2011
04111
165
4/13/2011
04111
165
4/1312011
04111
3040 -46330
General Supplies
(sher4110) Sherwin - Williams Co. P- 222920
(5heMI10) Sherwin- Williams Co. P- 222919
(sher4110) Sherwin - Williams Co. P- 224494
(sher4110) Sherwin- Williams Co. P- 224478
(sher4110) Sherwin- Williams Co. P- 224495
(home7) HD Supply Facilities Milan P- 224489
(horl Home Depot Credit ServB P- 226032
(home32) Hone Depot Credit Semi( P- 226032
NetChange= 534.89
Legal Fees
NetChange= 0.00
3258.3
118.59
3427 -4
118.59
3450.6
122.37
35255
12.32
3526.3
5.56
9107904932
125.82
2992668
10.54
2992668
21.10.
697.08 - Beginning Balance =
815.67 paint
934.26 paint
1,056.63 paint
1,068.95 brushes etc
1,074.51 Putty
1,200.33 sink basket, wrap 0# etc
1,210.87 brushes, trays , .. .....
1,231.97 brushes, trays _.
1,231.97 = Ending Balance =
2,029.00 = Beginning Balance =
2,029.0D = Ending Balance = -
3060 -46330
Management Services
- 38,706.00
= Beginning Balance =
165
4/29/2011
04/11
(chc) CommonBond Housing
P- 226196
51314
12,902.00
51,608.00
Mgmt Fees 4/11
165
4/30/2011
04111
RC YFD PR portion mgmt fee
3- 104549
G12
8,357.00
43,251.00
RC Feb PR portion mgmt fee
165
4/3012011
04/11
RC YFD PR portion mgmt fee
3- 104549
G12
8,357.00
34,894.00
RC Jan PR portion mgmt fee
165
4130/2011
04/11
RC YFD PR portion mgmt fee
J- 104549
G12
8,357.00
26,537.00
RC Mar PR portion mgmt fee
165
4/30/2011
04111
(:Recur 339):PGARecurring Monthq J- 104089
RC
8,357.00
18,180.00
R/C CHIC PR Mgmt Fee
NetChange =- 20,526.00
18,180.00
= Entling Balance=
3100 -46330
Protective Services
2,670.18
- Beginning Balance =
165
4120/2011
04/11
(natl1035) National Automatic Spun
P- 226026
25769 -IN
880.00
3,550.18
billable contract amount
NetChange= 880.00
3,550.18
= Ending Balance =
3210 -46330
Telephone &Telegraph
1,101.46
= Beginning Balance =
165
4/112011
04111
(answ) Answed-ve LLC
P- 221572
1.10305E +1i
30.27
1,131.73
Answ svc 4/014/30
165
4/2/2011
04111
(comc3001) ComCast
P- 223608
8.77211E +11
44.82
1,176.55
Internet we 4/11 -5/10
165
4/712011
04111
(gwes91 IS) Qwest
P- 225078
763788397810
38.77
1,215.32
Phone we 4/07 -5/06
165
4/1112011
04111
(mcIC3718) MCI Comm Service
P- 225317
7637883978/0
19.49
1,234.81
phone we 3/11 -4/06
165
412012011
04/11
(off1658)Office of Enterprise Techm
P- 226107
200BOD187104
244.15
1,478.96
phone svc per end 3131
NetChange= 377.50
1,478.96
= Ending Balance=
3430 -46330
Advertising Other
67.84
= Beginning Balance =
165
4/26/2011
04111
(chc) Common8ond Housing
P- 225557
51043
33.77
101.61
It's Time Ad Spring 2011
NetChange= 33.77
101,61
= Ending Balance =
3600 -46330
Insurance & Bonds
5,313.08
= Beginning Balance =
165
4/30/201104/11
(:Recur 339):Postilecurtmg Monthl,
3- 104089
RC
1,829.58
7,142.66
C of Columbia Heights ins Ac
NetChange= 1,829.58
7,142.66
= Ending Balance =
3810.46330
Electric
8,431.07
= Beginning Balance =
165
4111/2011
04111
(xcel) Xcel Energy
P- 224681
5150441553/0
3,380.28
11,811.35
elec we 3/07.4105
NetChange= 3,380.28
11,811.35
= Ending Balance =
Page 1
`V1_1
5/11/20113:09 PM
Parkview VIII;
Months:
3820 -46330
Water
(127.06) = Beginning Balance =
165
4/1012011
04/11
(colu) City of Columbia Heights
P- 229676
31802450001/
52.62
(74.44) water /sewer /trash svc 12/29.
165
4/1012011
04111
(cou) City of Columbia Heights
P- 224677
31802550001/
24.50
(49.94) water 12/20.3/20
NetChange= 77.12
(49.94) = Ending Balance =
3830 -46330
Gas
18,442.39 - Beginning Balance =
165
4/6/201104/11
(cent) CenterPolnt Energy
P-224032
55199657/041
5,451.06
23,893.45 gas svc 3/03 -3/31
NetChange= 5,451.06
23,89145 = Ending Balance =
3840 -46330
Refuse
3.40 = Beginning Balance =
165
3/24/2011
04111
(meo9149) Metro Appliance Recycll
P- 222910
560348
85.00
88.40 Big - 2, stove - 1
165
4 /10/2011
04/11
(colu) City of Columbia Heights
P- 224676
31802450001/
3,331.70
3,420.10 water /sewer /lash svc 12/29 -
NetChange= 3,416.70
3,420.10 = Ending Balance=
3850 -46330
Sewer
(67.32) = Beginning Balance =
165
4/1012011
04/11
(colu) City of Columbia Heights
P- 229676
31802450001/
144.26
76.94 water /sewer /trash svc 12129.
NetChange= 144.26
76.94 = Ending Balance =
4000 -46330
Repair &Malnt. Services
28,745.68 = Beginning Balance=
165
311812011
04/11
(adam) Adam's Pest Control, Inc.
P- 222916
633374
213.18
28,958.86 pest svc 3/18
165
3/23/201104/11
(home7) HD Supply Facilities Maintc
P- 222917
9107729079pv
- 39.90
28,998.76 Ice melt
165
313012011
04111
(pmd) Pmda's Maintenance, Inc.
P- 222923
3807
294.59
29,293.35 Wax #702
165
3/30/2011
04/11
(hoped) LBP Mechanical, Inc
P- 225239
W15345
2,575.69
31,869.04 Boger repairs per Inspector
165
3/31/201104/11
(clss) CLS Services, LLC
P- 225079
36081
214.25
32,083.29 Cleaning- #702
165
3131/2011
04111
(stc1604) St Cloud Refrigeration
P- 225087
229326pvn
541.75
32,625.04 reader, controller
165
3/31/201104/11
(Ibpm) LBP Mechanical, Inc
P- 225240
W15389
530.00
33,155.04 expansion jet repannut - hot
165
3/31/201104/11
(Ibpm) LBP Mechanical, Inc
P- 225242
W15412
306.98
33,462.02 svc work - leak In lines
165
3/31/2011
04/11
(Ibpm) LOP Mechanical, Inc
P- 225241
W15416
1,952.06
35,414.08 bearing assmbly svc
165
3/31/2011
04111
(Ibpm) LBP Mechanical, Inc
P- 225243
WIS448
1,393.95
36,808.03 boiler leak svc
165
3131/2011
04/11
(bfbp) BFB Painting, Inc.
P- 225313
3312011pvn
510.00
37,318.03 painting 702,907,503
165
4/1/2011
04/11
(adam) Adam's Pest Control, Inc.
P- 226034
634386
106.05
37,424.08 Pest svc 4/01 - #703 -
165
411/2011
04/11
(eagll) Eagle Elevator Corp.
P- 222925
106741 -lpvn
655.40
38,079.48 prev main: 4/11 ..
165
4/4/201104/11
(adam) Adam's Pest Control, Inc.
P- 226036
633977
70.97.-
:38,150.45 pest svc 4/04 -. common areas ..
165
415/ 2011
04/11
adwl) J. D. Windows & Doors Inc.
P- 224492
10088
95.00
::. 38,245.45 door glass replcmnt #4, -.:... -
165
415/2011
04/11
(gzrdlOB6) Gardner Plumbing, LLC
P- 224488
2223
3,238.69
41,484.14 Faucets, Installations multi
165
4/512011
04/11
(cost 5044) Custom Appliance Servic
P- 226029
6690
80:00
y 41,564.14 labor- sealed door gasket # ;
165
4/512011
04/11
(cust5044) Custom Appliance Servic
P- 226031
6692
30.00
41,594.14 labor - sealed door gasket #
165
4/5/201104/11
(cust5044) Custom Appliance Servic
P- 226027
6693
30.00
:41,624.14 labor - sealed door gasket #'
165
4/5/201104/11
(cust5044) Custom Appliance Servlc
P- 226028
6694
30.00
'41,654.14 labor - sealed door gasket
4/8/201104/11
(ryco) Ryco Supply Company
P- 225083
33887pvn
59.49
- 41,713.63 sweeper repairs - �-
165
411012011
04/11
(cumm) Cummins NPower LLC
P- 225315
100 -21888
1,015.60
42,729.23 Coolant/heating svc rail 4/1
165
4/11/201304/11
(zeph) Zephyr Services Inc.
P- 224496
357
682.00
43,411.23 Gmds /parking lot imprvmnts
165
4/11/201109/11
(zeph) Zephyr Services Inc.
P- 224497
358
725.00
44,136.23 Exterlorluterlor repairs -
165
4/14 /201104/11
Oeol) Jerrlvs Floor Store
P- 225323
X628808
506.05
44,642.28 Carpet- #612
165
4/1712011
04/11
(mgsp) MGS Professional Bldg Main]
P- 226025
10058
274.29
44,916.57 Window cleaning svcs
165
4/25/2011
04111
(dm17740) Drain png, Inc.
P- 226106
79958
177.00
45,093.57 Drain m #509,909,309
165
4/26/201104/11
(cust5044) Custom Appliance 5ervic
P- 226751
6805
192.09
45,285.66 Svc call - Big thermostat
165
4/26/2D1104111
deal) Jerry's Floor Store
P- 226748
X628809
425.00
45,710.66 The replcmnt - numerous unl
165
4/28/201104/11
(cust5044) Custom Appliance Servic
P- 226030
6691
30.00
45,740.66 labor - sealed door gasket#
NetChange= 16,994.98
45,740.66 = Ending Balance =
4100 -46330
Rents & Leases
297.42 = Beginning Balance =
165
3/31/2011
04/11
(multl) Mult housing Credit Control
P- 224493
1103039/
15.00
312.42 bckgrnd cks 03/11
165
4119/2011
04/11
(chc) CommonBond Housing
P- 224652
50940
6.25
318.67 Talx Employ Verif 3/11
NetChange= 21.25
318.67 = Ending Balance =
430D -46330
Miscellaneous Charges
9.50 = Beginning Balance =
165
3130/2011
04111
(city4054) City Wide Locksmithing,
1 P- 222922
129104
32.00
41.50 keys
NetChange= 32.00
41.50 = Ending Balance =
4315.46330
PILOT
4,961.76 = Beginning Balance =
165
4/30/201104/11
(:Recur 339):Pastkecurring Monthl;
3- 104089
RC
1,653.92
6,615.68 Anoka Oty Property Tax Accra
NetChange= 1,653.92
6,615.68 = Ending Balance =
4390 -46330
Taxes & Licenses
1,403.38 = Beginning Balance =
NetChange= 0.00
1,403.38 = Ending Balance=
4500 -46330
Administrative Expenses
559.13 = Beginning Balance =
165
4/7/2011
04/11
(chc) CommonBond Housing
P- 222747
50605
87.00
646.13 MN OCC PRE - EMPLOY N SILAGHI
NetChange = 87.00
646.13 = Ending Balance=
Page 2
1 1112
5/11/20113:09 PM
4650 -46330 Interest on Deposits
165 4/3012011 04/11 Sec Dep interest accrual
NetChange= 12.73
Months: Apr 2011
Control Refer Debit Credit
J- 104276 611 12.73
83,354.44 33,428.00
36.88 = Beginning Balance =
49.61 Sec Dep interest accrual
49.61 = Ending Balance =
Page 3
1iq
Payable - Aging Summary
Property= 165 AND mm /yy= 04/2011 AND Minimum Amt #1 AND Age as of= 04/30/2011
Property Code - Name Current 0-30 31 - 60 61 - 90 Over 90
Vendor Code - Name Owed Owed Owed Owed Owed
165 - Parkview Villa -North
adam - Adam's Pest Control, Inc.
177.02
177.02
0
0
0
chc - Common Bond Housing
12,936.38
12,936.38
0
0
0
cust5044 - Custom Appliance Service LLC
392.09
392.09
0
0
0
dra17740 - Drain King, Inc.
177
177
0
0
0
home32 - Home Depot Credit Services
31.64
31.64
0
0
0
jerrl - Jerry's Floor Store
425
425
0
0
0
mgsp - MGS Professional Bldg Maint Sery Inc
274.29
274.29
0
0
0
nati1035 - National Automatic Sprinkler Cc
880
880
0
0
0
off 1658 - Office of Enterprise Technology
244.15
244.15
0
0
0
Total 165 - Parkview Villa -North
15,537.57
15,537.57
0
0
0
15,537.57
15,537.57
0
0
0
ob
Payment Summary
Bank= 165opr AND mm /yy= 04/2011- 04/2011 AND All Checks =Yes AND Include Volds =All Checks
47,904.65
111
Check
Post
Total
Ban
Check#
V endor
Date
Mont
Amount
165opr - Parkview Villa
North
1256 '
- Adam's Pest Control, Inc.
04/06/2011
04/2011
1,334.47
165opr - Parkview Villa
North
1257
answ - AnswerLive LLC
04/06/2011
04/2011
30.27
165opr - Parkview Villa
North
1258
bfbp - BFB Painting, Inc.
04/06/2011
04/2011
1,425.00
165opr - Parkview Villa
North
1259
chc - Common8ond Housing
04/06/2011
04/2011
12,936.64
165opr - Parkvlew Villa
North
1260
home? - HD Supply Facilities Maintenance
04/06/2011
04/2011
59.00
165opr - Parkview Villa
North
1261
kern - Kennedy & Graven, Chartered
04/06/2011
04/2011
1,131.00
165opr - Parkview Villa
North
1262
mcIc3718 - MCI Comm Service
04/06/2011
04/2011
15.69
165opr - Parkvlew Villa
North
1263
mgsp - MGS Professional Bldg Maint Sery Inc
04/06/2011
04/2011
62.10
165opr - Parkvlew Villa
North
1264
offi - Office Depot
04/06/2011
04/2011
48.11
165opr - Parkview Villa
North
1265
adam - Adam's Pest Control, Inc.
04/13/2011
04/2011
213.18
165opr - Parkvlew Villa
North
1266
all - All Inc.
04/13/2011
04/2011
470.82
165opr - Parkvlew Villa
North
1267
chc - CommonBond Housing
04/13/2011
04/2011
87.00
165opr - Parkview Villa
North
1268
city4054 - City Wide Locksmithing, Inc.
04/13/2011
04/2011
32.00
165opr - Parkview Villa
North
1269
eagll - Eagle Elevator Corp.
04/13/2011
04/2011
655.40
165opr - Parkvlew Villa
North
1270
home? - HD Supply Facilities Maintenance
04/13/2011
04/2011
701.36
165opr- Parkview Villa
North
1271
Ioff1101 - Leffler Companies, Inc
04/13/2011
04/2011
152.37
165opr - Parkview Villa
North
1272
metr9149 - Metro Appliance Recycling, Inc.
04/13/2011
04/2011
85.00
165opr - Parkview Villa
North
1273
prad - Prada's Maintenance, Inc.
04/13/2011
04/2011
294.59
165opr - Parkvlew Villa
North
1274
sher4110 - Sherwin- Williams Co.
04/13/2011
04/2011
237.18
165opr; Parkview Villa
North
1275
cent - CenterPolnt Energy
04/20/2011
04/2011
5,451.06
165opr - Parkview Villa
North
1276
comc3001 - ConnCast
04/20/2011
04/2011
44.82
165opr - Parkvlew Villa
North
1277
gard1086 - Gardner Plumbing, LLC
04/20/2011
04/2011
-.,. 3,238.69
165opr - Parkview Villa
North
1278
home32 - Home Depot Credit Services
04/20/2011
04/2011
79.39 ,
165opr - Parkview Villa
North
- 1279
home? - HD Supply Facilities Maintenance
04/20/2011
04/2011
- . 382.53 -.
165opr - Parkview Villa
North
1280
jdwi - J. D. Windows & Doors Inc.
04/20/2011
04/2011
95.00
165opr - Parkvlew Villa
North
1281
multi - Multlhousing Credit Control
04/20/2011
04/2011
15.00
165opr - - Parkvlew Villa
North
1282
sher4110 - Sherwin- Williams Co.
04/20/2011
04/2011
.- 140.25
165opr - Parkview Villa
North
1283
zeph - Zephyr Services Inc.
04/20/2011
04/2011
1,407.00
165opr - Parkvlew Villa
North
1284
bfbp - BFB Painting, Inc.
04/27/2011
04/2011
510.00
165opr - Parkvlew Villa
North
1285
chc - CommonBond Housing
04/27/2011
04/2011
6.25
165opr - Parkview Villa
North
1286
clss - CLS Services, LLC
04/27/2011
04/2011
214.25
165opr - Parkview Villa
North
1287
colu - City of Columbia Heights
04/27/2011
04/2011
3,553.08
165opr - Parkvlew Villa
North
1288
cumm - Cummins NPower LLC
04/27/2011
04/2011
1,015.60
165opr - Parkvlew Villa
North
1289
home32 - Home Depot Credit Services
04/27/2011
04/2011
116.84
165opr - Parkview Villa
North
1290
jerrl - Jerry's Floor Store
04/27/2011
04/2011
506.05
165opr - Parkvlew Villa
North
1291
Ibpm - LBP Mechanical, Inc
04/27/2011
04/2011
6,758.68
165opr - Parkvlew Villa
North
1292
ligh3326 - Lighting Plastics of MN INC
04/27/2011
04/2011
134.10
165opr - Parkvlew Villa
North
1293
mck3718 - MCI Comm Service
04/27/2011
04/2011
19.49
165opr - Parkview Villa
North
1294
parkl - Park Supply of America, Inc.
04/27/2011
04/2011
225.10
165opr - Parkview Villa
North
1295
gwes9115 - Qwest
04/27/2011
0412011
38.77
165opr - Parkview Villa
North
1296
ryco - Ryco Supply Company
04/27/2011
04/2011
59.49
165opr - Parkvlew Villa
North
1297
stcl604 - St Cloud Refrigeration
04/27/2011
04/2011
541.75
165opr - Parkview Villa
North
1298
xcel - Xcel Energy
04/27/2011
04/2011
3,380.28
47,904.65
111
5016456
Parkview Villa North
Bank Reconciliation Report
04/30/2011
Balance Per Bank Statement as of 04/30/2011
09116 /2000
297
10004005- Grooms
02/09/2011
1199
court325- Court Administration
02/09/2011
1200
court325- Court Administration
0412712011
1284
bfbp - BFB Painting, Inc.
04/27/2011
1285
chc - CommonBond Housing
0412712011
1286
etas - CLS Services, LLC
04/27/2011
1287
colu - City of Columbia Heights
04/27/2011
1288
cumm- Cummins NPower LLC
0412712011
1289
home32- Home Depot Credit Services
04127/2011
1290
lent - Jerry's Floor Store
04/27/2011
1291
Ibpm - LBP Mechanical, Inc
04/27/2011
1292
Iigh3326 - Lighting Plastics of MN INC
04/27/2011
1293
mcic3718 -MCI Comm Service
0412712011
1294
park/ - Park Supply of America, Inc.
04127/2011
1295
gwes9115 -Qwest
04/27/2011
1296
ryco- Ryco Supply Company
04/27/2011
1297
stci604- St Cloud Refrigeration
04/27/2011
1298
ccel - Xcel Energy
Less: Outstanding Checks
Reconciled Bank Balance
Reconciled Balance Per G/L
Difference
Cleated Items:
Cleared Checks
5/12/11
$163,533.48
100.00
55.00
320.00
510.00
6.25
214.25
3,553.08
1,015.60
116.84
506.05
6,758.68
134.10
19.49
225.10
38.77
59.49
541.75
3,380.28
$17,554.73
$145,978.75
$145,978.75
0,90—
Date
Tram# -
Notes -
Amount
Dale Cleared
03/2312011
1246
mgsp -, MGS Professional Bldg Malnt Sew Inc
55.20
04130/2011
031302011
1251
cust5044- Custom Appliance Service LLC
142.89
04/30/2011
03/3012011
1252
mgsp - MGS Professional Bldg Malm Sew Inc
55.20
04/30/2011
03/3012011
1253
of IS58 - Office of Enterprise Technology
240.23
0413012011
0313012011
1254
gwes9116 -Qwest
38.81
04130/2011
03/30/2011
1255
wagnB150- Wagner Sod Company, Inc.
313.95
04/3012011
04/06/2011
1256
adam - Adam's Pest Control, Inc.
1,334.47
04/3012011
04106/2011
1257
anew - AnswerLive LLC
30.27
04/30/2011
04/06/2011
1258
bibe - BFB Painting, Inc.
1,425.00
04/3012011
04106/2011
1259
chc - CommenBond Housing
12,936.64
0413012011
04106/2011
1260
home? - HO Supply Facilities Maintenance
59.00
04130/2011
04/0612011
1261
kenn - Kennedy& Graven, Chartered
1,131.00
04130/2011
04/0612011
1262
mcic3718 - MCI Comm Service
15.69
04130/2011
04106/2011
1263
mgsp - MGS Professional Bldg Maint Sew Inc
62.10
04130/2011
04106/2011
1264
offi -Office Depot
48.11
0413012011
04113/2011
1265
adam - Adam's Pest Control, Inc.
213.18
0413012011
al
04/13/2011
1266
all - All Inc.
470.82
0413012011
04/13/2011
1267
she - Commonl3ond Housing
87.00
04/3012011
04/13/2011
1268
cgy4054- City Wide LocksmilMng, Inc.
32.00
04/30/2011
04/1312011
1269
eagll -Eagle Elevator Corp,
655.40
04/30/2011
04/13/2011
1270
home7- HD Supply Facilities Maintenance
701.36
0413012011
04/13/2011
1271
IoH1101- Lamar Companies, Inc
152.37
04/3012011
04113/2011
1272
metr9149- Metro Appliance Recycling, Inc.
85.00
0413012011
04113/2011
1273
prad - Freda's Maintenance, Inc.
294.59
04/30/2011
04113/2011
1274
sher4110- Shemin-Williams Co.
237.18
0413012011
04/20/2011
1275
cent - CenterPoint Energy
5,451.08
04130/2011
04/2012011
1276
comc3001 - Con
44.82
04/3012011
04/20/2011
1277
gardlOB6-Gardner Plumbing, LLC
3,238.69
04130/2011
D412012011
1278
home32- Home Depot Credit Services
79.39
0413012011
04/2012011
1279
homa7- HD Supply Facilities Maintenance
382.53
04/30/2011
04/2012011
1280
jdwi - J. D. Windows & Doors Inc.
95.00
04130/2011
04120/2011
1281
multi - Multihousing Credit Control
15,00
04/30/2011
04/20/2011
1282
sher4110- Sherwin-Williams Co.
140.25
04/3012011
04120/2011
1283
zeph- Zephyr Services Inc.
1,407.00
04/30/2011
Total
831.671.20
Cleared Deposits
Date
Tram #
Notes
Amount
Date Cleared
04/01/2011
281
rent deposits
11,570.00
04130/2011
04/04/2011
282
operating 4 /4111
11,486.00
D4/30/2011
04/06/2011
283
operating 4 /6111
5,159.00
04130/2011
04/11/2011
285
operating 4 /11111
1,121.00
04130/2011
04/1312011
284
operating 4/13/11
456.00
04/30/2011
Total
-
829.792.00
Ilq
ftl Northeast
B a! Gk Member FDIC
Date 4/29/11 Page 1
Primary Account Ending
Enclosures 39
77 Broadway St. N.E., Minneapolis, MN 55413
612 - 379 -8811 - 24 hour telephone banking 651 -628 -9807
Visit our website at www. northeastbank- mn.com
* * * * * * * * * * * * ** *AUTO * * 3 -DIGIT 551
734 1.2960 AT 0.490 6 1 12
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA NORTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
IrIrLrlJrrrdllLrrrrLlrnl- CHECKING
A C C O U N T S - - --
CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER
REGARDING - A NORTHEAST BANK VISA CARD.
EQUAL OPPORTUNITY LENDER
NORTHEAST PUBLIC FUNDS ACCT
Account Number
Previous Balance
5 Deposits /Credits
34 Checks /Debits
service charge
Interest Paid
Ending Balance
Number of images 39
Ending statement Dates 4/01/11 thru 4/30/11
165,412.68 Days in the statement Period 30
29,792.00 Average Ledger 176,190
31,671.20 Average collected 174,637
.00
.00
163,533.48
Deposits and Credits
Date
Description
_
Amount
4/01
DDA
REGULAR
DEPOSIT
11,570.00
4/04
DDA
REGULAR
DEPOSIT
11,486.00
4/06
DDA
REGULAR
DEPOSIT
5,159.00
4/11
DDA
REGULAR
DEPOSIT
1,121.00
4/13
DDA
REGULAR
DEPOSIT
456.00
checks
in serial order
Date
check#
Amount
Date
check#
Amount
4/01
1246
55.20
4/14
1263
62.10
4/12
1251*
142.89
4/21
1264
48.11
4/14
1252
55.20
4/15
1265
213.18
4/07
1253
240.23
4/15
1266
470.82
4/06
1254
38.81
4/15
1267
87.00
4/04
1255
313.95
4/18
1268
32.00
4/12
1256
1,334.47
4/15
1269
655.40
4/13
1257
30.27
4/18
1270
701.36
4/13
1258
1,425.00
4/15
1271
152.37
4/08
1259
12,936.64
4/27
1272
85.00
4/12
1260
59.00
4/18
1273
294.59
4/12
1261
1,131.00
4/18
1274
237.18
4/19-
1262
15.69
4/26
1275
5,451.06
* Indicates
skip in check
numbers
754501 - 88
�Z"
i t
Date 4/29/11 Page 2
Primary Account Ending ow
Enclosures 39
NORTHEAST PUBLIC FUNDS ACCT
checks in serial order
Ending 4M (continued)
Date
check#
Amount
Date
check#
Amount
4/27
1276
44.82
4/26
1280
95.00
4/25
1277
3,238.69
4/25
1281
15.00
4/26
1278
79.39
4/26
1282
140.25
4/26
1279
382.53
4/26
1283
1,407.00
* Indicates skip in check
numbers
Daily
Balance section
Date
Balance
Date
Balance
Date
Balance
4/01
176,927.48
4/12
178,496.49
4/21
174,472.22
4/04
188,099.53
4/13
177,497.22
4/25
171,218.53
4/06
193,219.72
4/14
177,379.92
4/26
163,663.30
4/07
192,979.49
4/15
175,801.15
4/27
163,533.48
4/08
180,042.85
4/18
174,536.02
4/11
181,163.85
4/19
174,520.33
* ** E N
D O F S
T A T E M E
N T
754501 - 89
I�p
Parkview Villa South
Financial Statement Overview
April 2011
Revenue:
Occupancy for the month of April 2011 was 100% occupied; there were no vacant units as of
4/30/2011.
Total Revenue was over budget amount (favorable).
Administrative Expenses:
Administrative Costs forthe South are under budget (favorable).
Other renting expenses were over budget (unfavorable) and reflect cost incurred for applicant
screening.
Office Salary line and Management Fee line are combined for a total of $5748 ($3,723 salary
and $2,025 for management fee).
Office Supply expenses are under budget (favorable).
Legal Expenses Project costs were under budget (favorable).
Telephone, Answering Service and Internet expenses are under budget (favorable).
Misc. Administrative Expense is over budget (unfavorable) and reflects cost of pre employment
screening
Utilities:
Utilities Expenses are over budget (unfavorable); Gas expenses were higher than anticipated
due to weather. Also note that water /sewer costs reflect quarterly billing
Operating and Maintenance Expense (supplies)
Operating and Maintenance Expenses are under budget (favorable).
Janitor Supplies expenses are under budget (favorable).
Security Contract is over budget (unfavorable) and reflects costs of Sprinkler valve service.
�'�2\
Repairs Contract is under budget (favorable).
HVAC Repairs is over budget (unfavorable) and reflects costs incurred by LBP Mechanical for
MUA electrode
Garbage and Trash removal are under budget (favorable), however this reflects quarterly
billing.
Decorating Contracts is under budget (favorable.)
Decorating Supplies is over budget (unfavorable) and reflects costs associated with paint and
painting supplies to turn over units.
Furniture and Fixtures Appliances is over budget (unfavorable) and reflects costs associated
with replacing a refrigerator.
�VV
0o
d ..
m O *mg
d
gg( -1 � go T 0000ag
K
- O -IAOAA
o ry W n
0 4
R d 2 c Y.
(1 N 10 1 4 V _4 Z. b d 2 6.1
O N N d 14 3
N 6
a 8 a 7
F Q a
0
D � D
G
nv.a
9 d d 0
d o p O
u a 2.2
o
2 2e
� a
m
3
rt
O O O O O
O O S S O
WNSW�
I
O S S O S
° oS ° o ° o ° o
+ O T O W
V S S O N
4
N W O N W
N��WW
+boo in+
N b O N N
.8.8.
0
ri
d
� j ONN
y W r
+10J x N�OOJOWOOO >OOOWN +N
01 O fJ S000VO000SOSO N4
N V y N W
NSW8 TIS N O Sf N W S S O J W S 00
N W m N .. N. O d W. 0 W A b .. V
W b N W W O N O S W W N W S S O J J O U (
y1 �N
J ID L4 0 SN WSSS+ ... S.f
b
K, L4 N o b ....g o o y burro
+N DooDNOOOWDOONOJN
O ONO
0 4 S
APO .P N O O 10 N W O O O O O O S W O O 0
0 P W W O N OI W W N N
I p N�ONOOWW
W O N Q A O O O O N N W N O S S W N O O O
S + N N
W> O N W> N a J N W N W N N N I
JNION NIG 41bWNW00001WOJW
N ioub moo =.=+o in blu 00.
8 . A A N N fD O O+ N A N b N 0 0 0 0 J O O d
YW jW pv 2 SN 2 O Z SSO -1
. V . o .
10 J 10 O +1 D S A D 10 S O O O D O O> O W+
A O J A OI N ++ N> +
N AWV� b A .0. +NiO�aJ
+O +N 00V I00001.0 ...
o o ° o 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 00 ....
W O O N W
W W W O W
V A S Z S
H J O O D ° o
S + N
N m O N +
O O S S O
+ b
( CNWOW
N N N O N
W N b W N N
W N N O N
(ONO
�WSnm
N O
N
A O
O 0
a O
b + 6
O m
O f d
W�
O N
J A
J W
+ o
N fJ
S m
0
L p
O N
S N
J p N
A
No
O O
b N
N J
f�1 N
O O W .0 0 T
O 0 0 J o 0 0 m +
� �3
O
�I N
� O
YA ;AY H ; -3��OO OOOTNSm AA�N�I N �°�Q1n
ohm^ ° w U ° X33
m
T g A3 d °°R a N �^ r wN m, N Tl it l bbb c3 ny o ry No Nn ^ q v
D d
a
N w b N
I
p ! pi b 00 °Im 10 O V 00 0000 OOJ(D >000000�
�D J yy + W rp ANO' H . 1DN> +00000 CCC
jV� +I V OS PY VOOJ A
.......... NfJ OrW00000�
I
I�
I
I T
II
II �O p m
m ;OI m bb V V V FNAO + 00 U (
Y S i S( O A Y�I N PS VVVV N OWOOOOOWbJ OfaJJJOSJO
j'.
II 1
i s
b $1 � b i (p + OpA i JN J OOOIiO Ni pi
yW �VI'I O) � NOI V 00 V (J A OOb 00010 (YOW VONb0100 {li
V , Vi V W VY O AA Nb Jm Sf I O.R
i
I
D Y D V S S N 0 d P J O J A D O O D D O D OI O S D A N D D
V I
y
b T I OI 41 00 A m JJ O N E ±pp y W 41 W. .. +V I +001
b 0 ,m 0 IJ 00 V 010 OONO N 4N0( SNbON W >N +N0041
i
I Iy((y
N ! N ++ ( VlJ A + + +A+
+ O
!! m b ^INp St +
m ,ol o m Pui m mm -1 b,N.i I O b ° O �W mm P. pp
u ° {,� 'w °'me°'.1 �iaoo �. °. . . . u. q oo °om °o a
OI O 1,5 O S 0S U NN D)b 0 ONOO O O S N N 00...NN
i
1
IL
N Imo' W O OI OI N 00 ON +N N 1DtYf0 p100� +NfaA + +N +OT`
b N .OI m IJ °ICI O O+U 10m JT'(IN 4INQIJS T +O'OT
I j
II
Ab SO A + :�41SA W b 0 O Y Ol (JNI ON:�
Z 2
0 N U ' IJ 41 2 bJ Z�O� CICI'Om,'O IONV��
° o DDoDbaom 0 bmm WDD�'�
F
N
N I' °1 VI VIN W(O ±N O W+ N NNN +NLIA Vi N A(
O . I g o ' J U G i (7, 'O i N O b N O y
i ?'! O o So °v m L; H A oo ° oo ° o, ° oo,b"o ° o , I
W O jOl O W D O W O O N O S N O O S S S S S O O O O S S S S S S S S S.� N 1
t3
Parkview Villa South (166)
Balance Sheet
April 2011
Books = Accrual
Apr -11
Assets
10100
Cash Balance
81,614.21
10200
Petty Cash
93.00
10400
Investments
567,570.36
11300
Rent Receivable
69.77
11500
Accounts Receivable
0.00
Total
Assets
649,347.34
Liabilities
20200 Accounts Payable
7,944.98
20210 Accrued Other Expenses
3,371.20
22000 Deposits
9,047.95
22200 Accrued PILOT
15,786.67
22210 Revenue Collected In Advance
1,788.00
Total Liabilities
37,938.80
Fund Balance
25300 Fund Balance
611,408.54
Total Fund Balance
611,408.54
Total Liabilities and Fund Balance
649,347.34
l,W2
Parkview Villa -South (166)
Income Statement
For The Period Ending April 2011
Books = Accrual
Month to Date % Year to Date
Revenue
36220 -46340 Gen. Government Rents
25,780.48
97.54%
101,283.48
96.48%
36225 -46340 Nondwelling Rents
434.00
1.64%
1,922.00
1.83%
36290 -46340 Other Miscellaneous Revenue
215.00
0.81%
1,772.00
1.69%
Total Revenue
26,429.48
100.00
104,977.48
100.00
Expenses
Personal Services
1000 -46340 Accrued Salaries
Total Personal Services
Supplies
2000 -46340 Office Supplies
2010 -46340 Minor Equipment
2160-46340 Maint. & Construct Materials
2171 -46340 General Supplies
Total Supplies
Other Services & Charges
3040 -46340 Legal Fees
3050 -46340 Expert & Professional Services
3060 -46340 Management Services
3100 -46340 Protective Services
3210 -46340 Telephone &Telegraph
3430 -46340 Advertising Other
3600 -46340 Insurance & Bonds
3810 -46340 Electric
3820 -46340 Water
3830-46340 Gas
3840 -46340 Refuse
3850 -46340 Sewer
4000 -46340 Repair & Maint. Services
4100 -46340 Rents & Leases
4300 -46340 Miscellaneous Charges
4315 -46340 PILOT
4390 -46340 Taxes & Licenses
4500-46340 Administrative Expenses
4850 -46340 Interest on Deposits
Total Other Services & Charges
14,892.00 56.35% 14,892.00 14.19%
14,892.00 56.35% 14,892.00 14.19%
68.46
0.26%
389.85
0.37%
475.50
1.80 0 /0
1,254.05
1.19%
0.00
0.00%
337.51
0.32%
0.00
0.00%
182.15
0.17%
543.96 2.06% 2,163.56 2.06
0.00
0.00%
0.00
0.00%
0.00
0.00%
- 0.00
0100 0 /0
- 9,144.00
- 34.60% -
8,100:00')'. -.'
7.72%
1,990.00
7.53%
3,189.63' -
3.04%
169.47
0.64%
- 664.28
0.63%
15.05
0.06%
318.28
0.30%
842.80
3.19%
3,371.20
3.21%
1,377.66
5.21%
3,055.54
2.91%
1,129.10
4.27%
1,100.40
1.05%
1,881.49
7.12%
10,992.94
10.47%
0.00
0.00%
31.17
0.03%
549.18
2.08%
536.44
0.51%
1,271.74
4.81%
10,809.37
10.30%
111.25
0.42%
177.50
0.17%
0.00
0.00%
99.74
0.10%
986.67
3.73
3,946.68
3.76%
0.00
0.00%
558.62
0.53%
87.00
0.33%
719.04
0.68%
6.94
0.03%
27.88
0.03%
1,274.35
4.82%
47,698.71
45.44%
''
Capital Outlay
5120 -46340 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
0.00
0.00%
0.00 0.00
16,710.31 63.23% 64,754.27 61.68%
9,719.17
40,223.21 38.32%
I�1
Parkview Villa South (166)
Cash Flow Statement
Period = April 2011
Month to Date
Revenue
36220 Gen. Government Rents 25,780.48
36225 Nondwelling Rents 434.00
36290 Other Miscellaneous Revenue 215.00
Total Revenue 26,429.48
Personnel Services
1000 Accrued Salaries 14,892.00
Total Personnel Services 14,892.00
Supplies
2000 Office Supplies
68.46
2010 Minor Equipment
475.50
2160 Maint. & Construct Materials
0100
2171 General Supplies
0.00
Total Supplies
543.96
Other Services & Charges
3040 Legal Fees
0.00
3060 Management Services
(9,144.00)
3100 Protective Services
1,990.00
3210 Telephone & Telegraph
169.47
3430 Advertising Other
15.05
3600 Insurance & Bonds
842.80
3810 Electric
1,377.66
3820 Water
1,129.10
3830 Gas
1,881.49
3840 Refuse
0.00
3850 Sewer
549.18
4000 Repair & Maint. Services
1,271.74
4100 Rent & Leases
111.25
4315 PILOT
986.67
4390 Taxes & Licenses
0.00
4500 Administrative Expenses
87.00
4850 Interest on Deposits
6.94
Total Other Services & Charges
1,274.35
Total Expenses 16,710.31
Excess (Deficit) Revenue over Expenses
9,719.17
Adjustments
11300 Rent Receivable
758.23
11500 Accounts Receivable
70.00
15510 Prepaid Insurance
0.00
20200 Accounts Payable
(1,291.80)
20210 Accrued Other Expense
842.80
22000 Deposits
206.94
22200 Accrued PILOT
986.67
22210 Revenue Collected in Advance
(363.71)
Total Adjustments
1,209.13
Cash Plow 10,928.30
I �i
Parkview Villa South (166)
Cash Flow Statement
Period = April 2011
Month to Date
Beg Cash End Cash Difference
10100 Cash Balance 70,685.91 81,614.21 10,928.30
10200 Petty Cash 93.00 93.00 -
10400 Investments 482,070.36 482,070.36 -
Total Cash 552,849.27 563,777.57 10,928.30
5/11/20112:57 PM
General Ledger (Accrual)
Parkview Villa South - (166)
Months: Apr 2011
Property Date Period Description Control Refer Debit Credit Balance Remarks
1000 -46340
0.00 = Beginning Balance =
Accrued Salaries
7,446.OD RC Feb PR portion mgmt fee
166
4130/2011
04/11
RC YID PR portion mgmt fee
3- 104553
G12
166
4130/2011
04111
RC YTD PR portion mgmt fee
3- 104553
GI2
166
413012011
04111
RC YTD PR portion anginal fan,
3- 104553
G)2
166
413012011
04/11
(:Recur 380)Tost6ecurring Recur -J- 104091
RC
182.15 = Beginning Balance =
182.15 = Ending Balance =
NetChange= 14,892.00
17,244.00 = Beginning Balance =
2000 -46340
3,723.00
19,269.0D RC Mar PR portion moral fee
Office Supplies
15,546.00 RC Jan PR portion mgmt fee
3,723.00
166
3/25/2011
04/11
(loft) Loftier Companies, Inc.
P- 222927
1229629pvs
1,199.63 = Beginning Balance =
1,419.63 spmWr valve svc 3/29
NetChange= 68.46
3,189.63 Billed contract amount
2010.46340
. 494.81 = Beginning Balance =
Minor Equipment
508.29 Anew svc 4101 -0 130 - -
166
3/31/2011
04/11
(all) Al Inc.
P- 225091
51257067.001
664.26 phone svc per end 3/31
664.28 = Ending Balance = -
NetChange= 475.50
303.23 = Beginning Balance =
2160 -46340
318.28 = Ending Balance =
Malnt. &Construct Materials
2,528.40 = Beginning Balance =
3,371.20 C of Columbia Heights Ins Ac
3,371.20 = Ending Balance =
NetChange= 0.00
1,677.88 = Beginning Balance =
2171 -46340
3,055.54 = Ending Balance =
General Supplies
(28.70) = Beginning Balance =
(5.72) water we 12/29 -3/20
1,067.96 water /sewer svc 12/29 -3/20
NetChange= 0.00
1,100.40 water svc 12/20 -3/20
3060 -46340
9,111.45 - Beginning Balance =
Management Services
10,992.94 gas svc 3/03 -0 101
166
4/29/2011
04111
(chc) CommonBond Housing
P- 226198
51315
166
413012011
04/11
RC YTD PR portion mgmt fee
3- 104553
02
166
4/30/201104/11
RC YTD PR portion mgmt fee
3- 104553
C12
166
4/3012011
04/11
RC YTD PR portion mgmt fee
3- 104553
G12
166
4/30/2011
04/11
(:Recur 380):PostRecuning Recur
RC
NetChange= - 9,144.00
3100 -46340
Protective Services
166
4/1/2011
04/11
(baye) Bayer Electric
P- 225093
815
166
4/2012011
04/11
(nat11035) National Automatic Spdi P- 226046
25770 -IN
NetChange= 1,990.00
3210 -46340
Telephone & Telegraph
166
4/1/2011
04/11
(answ) AnswerLive LLC
P- 221573
1.10305E +31
166
4/2/2011
04/11
(camc3001) ComCast
P- 223609
8.77211E +11
166
4/7/2011
04/11
(gwes9ll5) Qwwl:
P- 225097
763788397810
166
4111/2011
04/11
(mdc3718) MCI Comm Service
P- 225331
763788397810
166
412012011
04/11
(oN1658)Office of Enterprise Techn
P- 226108
200BOD187/04
NetChange= 169.47
3430 -46340
Advertising Other
166
4/26/2011
04/11
(chc) CemmonBand Housing
P- 225558
51044
NetChange= 15.05
3600.46340
Insurance & Bonds
166
4/3012011
04/11
(:Recur 3BO):PwtRecurring Recun J- 104091
RC
NetChange = 842.BO
3810.46340
Electric
166
4/11/2011
04/11
(xcel)%cel Energy
P- 224682
515044155310
NetChange= 1,377.66
3820 -46340 Water
166 4/10/2011 04/11 (colu) City of Columbia Heights P- 224678
166 4/1012011 04/11 (colu) City of Columbia Heights P- 224679
166 4/10/2011 04/11 (colu) City of Columbia Heights P- 224680
NetChange= 1,129.10
3830 -46340 Gas
166 4/712011 04/11 (cent) CenterPoint Energy P- 224033
NetChange= 1,881.49
3840 -46340 Refuse
NetChange= 0.00
3850 -46340 Sewer
166 4/10/201104/11 (coiu) City of Columbia Heights P- 224679
NetChange= 549.18
31802600001/
31802650001/
31802700001/
55271324/041
31802650001/
3,723.00
3,723.00
3,723.00
3,723.00
68.46
475.50
5,748.00
220.00
1,770.00
13.48
20.13
17.42
8.75
109.69
15.05
842.60
1,377.66
22.98
1,073.68
32.44
1,881.49
549.18
536.44 = Ending Balance = Ig71 V
Page 1
0.00 = Beginning Balance =
3,723.00 RC Jan PR portion mgmt fee
7,446.OD RC Feb PR portion mgmt fee
11,169.00 RC Mar PR portion mgmt fee
14,892.00 RIC CHC PR Mgmt Fee
14,892.00 = Ending Balance =
32139 = Beginning Balance =
389.85 copier 3/26.4/25
389.85 = Ending Balance =
778.55 = Beginning Balance =
1,254.05 frig - 1
1 = Ending Balance =
337.51 = Beginning Balance =
337.51 = Ending Balance =
182.15 = Beginning Balance =
182.15 = Ending Balance =
17,244.00 = Beginning Balance =
22,992.00 Mgmt Fees 4/11
3,723.00
19,269.0D RC Mar PR portion moral fee
3,723.00
15,546.00 RC Jan PR portion mgmt fee
3,723.00
11,823.00 RC Feb PR portion mgmt fee
3,723.00
8,100.00 R/C CHC PR Mgmt Fee
8,100.00 = Ending Balance =
1,199.63 = Beginning Balance =
1,419.63 spmWr valve svc 3/29
3,189.63 Billed contract amount
3,189.63 = Ending Balance =
. 494.81 = Beginning Balance =
508.29 Anew svc 4101 -0 130 - -
528.42 Internet svc 4/11 -5/10
545.84 phone svc 4/07 -5/06 ..
554.59 phone svc 3/11 -4/06
664.26 phone svc per end 3/31
664.28 = Ending Balance = -
303.23 = Beginning Balance =
318.28 We Time Ad Spring 2011
318.28 = Ending Balance =
2,528.40 = Beginning Balance =
3,371.20 C of Columbia Heights Ins Ac
3,371.20 = Ending Balance =
1,677.88 = Beginning Balance =
3,055.54 elec svc 3/07 -4/05
3,055.54 = Ending Balance =
(28.70) = Beginning Balance =
(5.72) water we 12/29 -3/20
1,067.96 water /sewer svc 12/29 -3/20
1,100.40 water svc 12/20 -3/20
1,100.40 = Ending Balance =
9,111.45 - Beginning Balance =
10,992.94 gas svc 3/03 -0 101
10,992.94 = Ending Balance =
31.17 - Beginning Balance =
31.17 = Ending Balance =
(12.74) - Beginning Balance =
53644 water /sewer svc 12129 -3/20
536.44 = Ending Balance = Ig71 V
Page 1
5/11/20112:57 PM
General Ledger (Accrual)
Parkview Villa South - (166)
Months: Apr 2011
Pro perty Date Period Description control Rarer Debit Credit Balance Remarks
4000 -46340
Repairs Contact
9,537.63
= Beginning Balance =
166
312312011
04/11
(home7) HD Supply Facilities Malnt•
P- 222928
9107729079pv
17.92
9,555.55
Ice melt
166
3/31/2011
04/11
(stc1604) St Claud Refrigeration
P- 225096
229326pvs
243.40
9,798.95
reader /controller svc
166
3/31/2011
04/11
(Ibpm) LBP Mechanical, Inc
P- 225244
WI5435
609.23
10,408.18
MUA electrode, name rod svc
166
3/31/201104/11
(Ifbp) BFB Painting, Inc.
P- 225329
33111pvs
80.00
10,488.18
painting - #321
166
4/1/2011
04/11
(eagll) Eagle Elevator Corp.
P- 222929
106741 -Ipvs
294.46
10,782.64
prev mint 4/11
166
4/8/201104/11
(ryco) Ryco Supply Company
P- 225095
33887pvs
26.73
10,809.37
sweeper repairs
NetChange= 1,271.74
10,809.37
= Ending Balance =
4100 -46340
Rents & Leases
66.25
= Begbming Balance =
166
3/31/2011
04/11
(muitl) Multihausing Credit ConhoIP224498
11030392
105.00
171.25
bckgmcI cos 3111
166
4/19/2011
04/11
(chc) Cammon8ond Housing
P- 224653
50941
6.25
177.50
Taix Employ Verif 3/11
NetChange= 111.25
177.50
= Ending Balance =
4300 -46340
Miscellaneous Charges
99.74
= Beginning Balance=
NetChange = 0.00
99.74
= Ending Balance=
4315 -46340
PILOT
2,960.01
= Beginning Balance =
166
4/30/2011
04/11
(:Recur 380) :PO4Recurring Recurr
1404091
RC
986.67
3,946.68
Anolo Cty Property Tax Accru
NetChange= 986.67
3,946.68
= Ending Balance =
4390 -46340
Taxes & Licenses
558.62
= Beginning Balance=
NetChange= 0.00
558.62
= Ending Balance =
4500 -46340
Administrative Expenses
632.04
= Beginning Balance =
166
4/7/2011
04/11
(one) CommonBOnd Housing
P- 222749
50606
87.00
719.04
MN OCC PRE - EMPLOY N SILAGHI
NetChange= 87.00
719,04
= Ending Balance=
4850 -46340
Interest on Deposits
20.94
= Beginning Balance =
166
4/30 /201104/11
Sec Dep Interest accrual
1-104279
G31
6.94
27.88
Sec pep Interest accrual
NetChange= 6.94
27.88
= Ending Balance =
-
31,602.31
14,892.00
/ q'
Page 2
Payable - Aging Summary
Property =166 AND mm /yy= 04/2011 AND Minimum Amt #1 AND Age as of= 04/30/2011
Property Code - Name
Current
0-30
31 -60
61-90
Over 90
Vendor Code - Name
Owed
Owed
Owed
Owed
O wed
166 - Parkview Villa South
chc - Common Bond Housing
5,763.05
5,763.05
0
0
0
nati1035 - National Automatic Sprinkler Cc
1,770.00
1,770.00
0
0
0
offi658 - Office of Enterprise Technology
109.69
109.69
0
0
0
Total 166 - Parkview Villa South
7,642.74
7,642.74
0
0
0
7,642.74
7,642.74
0
0
0
Iy2
Payment Summary
Bank= 166opr AND mm /yy= 04/2011- 04/2011 AND All Checks =Yes AND Include Voids =All Checks
16,165.70
q5
Check
Post
Total
Bank
Chec
Vendor
Date
Month
Amount
166opr - Parkvlew Villa South
1045
adam - Adam's Pest Control, Inc.
04/06/2011
04/2011
22.00
166opr - Parkvlew Villa South
1046
answ - AnswerLive LLC
04/06/2011
04/2011
13.48
166opr - Parkview Villa South
1047
bfbp - BFB Painting, Inc.
04/06/2011
04/2011
720.00
166opr - Parkvlew Villa South
1048
chc - CommonBond Housing
04/06/2011
04/2011
5,762.97
166opr - Parkview Villa South
1049
mcic3718 - MCI Comm Service
04/06/2011
04/2011
7.05
166opr - Parkview Villa South
1050
mgsp - MGS Professional Bldg Maint Sew Inc
04/06/2011
04/2011
27.90
166opr - Parkview Villa South
1051
offl - Office Depot
04/06/2011
04/2011
21.62
166opr - Parkvlew Villa South
1052
sunn - Sun Newspaper
04/06/2011
04/2011
273.00
166opr - Parkvlew Villa South
1053
weld8425 - Weidner
04/06/2011
04/2011
2,100.00
166opr - Parkvlew Villa South
1054
chc - CommonBond Housing
04/13/2011
04/2011
87.00
166opr - Parkvlew Villa South
1055
eagli - Eagle Elevator Corp.
04/13/2011
04/2011
294.46
166opr - Parkview Villa South
1056
home7 - HD Supply Facilities Maintenance
04/13/2011
04/2011
17.92
166opr - Parkview Villa South
1057
loff - Loffler Companies, Inc.
04/13/2011
04/2011
68.46
166opr - Parkview Villa South
1058
cent - CenterPoint Energy
04/20/2011
04/2011
1,881.49
166opr - Parkvlew Villa South
1059
comc3001 - ComCast
04/20/2011
04/2011
20.13
166opr - Parkvlew Villa South
1060
multl - Multihousing Credit Control
04/20/2011
04/2011
105.00
166opr - Parkvlew Villa South
1061
all - All Inc.
04/27/2011
04/2011
475.50
166opr - Parkview Villa South
1062
baye - Bayer Electric
04/27/2011
04/2011
220.00
166opr - Parkview Villa South
1063
bfbp - BFB Painting, Inc.
04/27/2011
04/2011
80.00
166opr - Parkvlew Villa South
1064
chc - CommonBond Housing
04/27/2011
04/2011
6.25
166opr - Parkview Villa South
1065
colu - City of Columbia Heights
04/27/2011
04/2011
1,678.28
166opr - Parkview Villa South
1066
Ibpm - LBP Mechanical, Inc -
04/27/2011
04/2011
609.23
166opr - Parkview Villa South
1067
mcic3718 - MCI Comm Service
04/27/2011
04/2011
.. 8.75
166opr - Parkview Villa South
1068
gwes9115 - Qwest
04/27/2011
- 04/2011
.... 17:42
166opr - Parkview Villa South
1069
ryco - Ryco Supply Company
04/27/2011
04/2011
.. 26.73
166opr - Parkview Villa South
1070
stc1604 - St Cloud Refrigeration
04/27/2011
04/2011
- 243.40
166opr - Parkvlew Villa South
1071
xcel - Xcel Energy -
04/27/2011
04/2011-
. - 1,377.66
16,165.70
q5
5016464
Parkview Villa South
Bank Reconciliation Report
04/30/2011
Balance Per Bank Statement as of 04/30/2011
$86,449.90
02111/2009
389
mcic - MCI Comm Service
5.47
06/10/2009
489
mci - MCI Inc
6.64
06/23/2009
489
mci - MCI Inc
-6.64
08/12/2009
534
john870- Johnstone Supply
31.96
09115/2009
534
john870- Johnstone Supply
-31.96
0511412010
766
taxa - Anoka County
282.58
05/24/2010
766
taxa - Anoka County
- 282.58
07/08/2010
795
hams - Despina Hams
120.21
08/12/2010
795
hams - Despina Hams
- 120.21
08118/2010
832
t0003820 - Tabb
136.39
10/19/2010
832
10003820 - Tabb
- 136.39
04/13/2011
1054
chc - CommonBond Housing
87.00
04/27/2011
1061
all -All Inc.
475.50
04/27/2011
1062
baye - Bayer Electric
220.00
04/27/2011
1063
bfbp - BFB Painting, Inc.
80.00
04/27/2011
1064
chc- CommonBond Housing
6.25
04/27/2011
1065
colu - City of Columbia Heights
1,678.28
04127/2011
1066
Ibpm - LBP Mechanical, Inc
609.23
04/27/2011
1067
mcic3718 - MCI Comm Service
8.75
04/27/2011
1068
gwes9115 - Qwest
17.42
04/27/2011
1069
ryco - Ryco Supply Company
26.73
04127/2011
1070
stc1604 - St Cloud Refrigeration
243.40
04127/2011
1071
xcel - Xcel Energy
1,377.66
Less:
Outstanding Checks
$4,835.69
Reconciled Bank Balance
Reconciled Balance Per G/L
Balance per GL as of 04/30/2011
Difference
Cleared Items:
Cleared Checks
Date Tran #
03/23/2011 1035
03/30/2011 1040
Notes
5/12/11
$81,614.21
$81,614.21
$81,614.21
Amount Date Cleared
mgsp - MGS Professional Bldg Mainl Sery Inc 24.80 04/30/2011
cust5044 - Custom Appliance Service LLC 64.20 04/30/2011
ME
1 l
lLff
Parkview Villa South
5/12/11
Bank Reconciliation Report
04/30/2011
5016464
03/30/2011
1041
mgsp - MGS Professional Bldg Maint Sery Inc
24.80
04/30/2011
0313012011
1042
offi658 - Office of Enterprise Technology
107.93
04/30/2011
03/30/2011
1043
gwes9116 - Qwest
17.43
04130/2011
03/3012011
1044
wagn8150 - Wagner Sod Company, Inc.
141.05
04/30/2011
0410612011
1045
adam - Adam's Pest Control, Inc.
22.00
04/30/2011
04/06/2011
1046
answ - AnswerLive LLC
13.48
04/30/2011
04/06/2011
1047
bfbp - BFB Painting, Inc.
720.00
04/30/2011
04/06/2011
1048
chc- CommonBond Housing
5,762.97
04/30/2011
04/06/2011
1049
mcic3718 - MCI Comm Service
7.05
04/30/2011
04/06/2011
1050
mgsp - MGS Professional Bldg Maint Sery Inc
27.90
04130/2011
04/0612011
1051
offi - Office Depot
21.62
04/30/2011
04/06/2011
1052
sunn - Sun Newspaper
273.00
04/30/2011
04/0612011
1053
weld8425 - Weldner
2,100.00
04/30/2011
04/1312011
1055
eagll - Eagle Elevator Corp.
294.46
04/30/2011
04/13/2011
1056
home7 - HD Supply Facilities Maintenance
17.92
04/30/2011
04/13/2011
1057
loll - Loffler Companies, Inc.
68.46
04/30/2011
04/2012011
1058
cent - CenterPoint Energy
1,881.49
04/30/2011
04/20/2011
1059
comc3001 - ComCast
20.13
04/30/2011
04120/2011
1060
mull - Multihousing Credit Control
105.00
04/30/2011
Total
$11,716.65
Cleared Deposits
Date Tran #
Notes
Amount
Date Cleared
04/04/2011
223
operating 4/4111
23,662.00.
04/30/2011
04/06/2011
224
operating 4/6/11
2,077.00
04/30/2011
04/11/2011
225
operating 4/11/11
543.00
04/30/2011
04/19/2011
226
#425 rent
812.00
04/30/2011
Total
$27,094.00
lLff
Northeast
B ank Member FDIC
Date 4/29/11 Page 1
Primary Account Ending ASM
Enclosures 25
77 Broadway St. N.E., Minneapolis, MN 55413
612 - 379 -8811 • 24 hour telephone banking 651- 628 -9807
Visit our website at www. northeastbank- mn.com
* * * * * * * * * * * * ** * AUTO * * 3 -DIGIT 551
735 1.1360 AT 0.490 6 1 13
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
C n��n
-- - - -- C H E C K I N G A C C O U N T S
CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER
REGARDING A NORTHEAST BANK VISA CARD.
EQUAL OPPORTUNITY LENDER
NORTHEAST PUBLIC FUNDS ACCT
Account Number
Previous Balance
4 Deposits /credits
21 checks /Debits
service charge
Interest Paid
Ending Balance
Deposits and Credits
Date
Number
of images
25
Ending 41111
Statement
Dates 4/01/11 thru
4/30/11
71,071.59
Days in
the Statement Period
30
27,094.00
Average
Ledger
87,700
11,715.69
Average
collected
87,087
.00
4/12
1045*
22.00
.00
1046
13.48
4/13
86,449.90
720.00
4/08
1048
Deposits and Credits
Date
Description
Amount
Amount
4/04
DDA REGULAR
DEPOSIT
23,662.00
4/06
DDA REGULAR
DEPOSIT
2,077.00
4/11
DDA REGULAR
DEPOSIT
543.00
4/19
DDA REGULAR
DEPOSIT
812.00
checks in serial order
Date
check#
Amount
4/04
44
141.05
4/01
1035*
24.80
4/12
1040*
64.20
4/14
1041
24.80
4/07
1042
107.93
4/06
1043
17.43
4/12
1045*
22.00
4/13
1046
13.48
4/13
1047
720.00
4/08
1048
5,762.97
4/19
1049
7.05
*'Indicates skip in
check numbers
Date
check#
Amount
4/14
1050
27.90
4/21
1051
21.62
4/12
1052
273.00
4/14
1053
2,100.00
4/15
1055*
294.46
4/18
1056
17.92
4/25
1057
68.46
4/26
1058
1,881.49
4/27
1059
20.13
4/25
1060
105.00
754502 - 92 ���//
it
Date 4/29/11 Page 2
Primary Account Ending OW
Enclosures 25
NORTHEAST PUBLIC FUNDS ACCT
Daily Balance section
Ending 4W (Continued)
Date
Balance
Date
Balance
Date
Balance
4/01
71,046.79
4/12
90,940.21
4/21
88,524.98
4/04
94,567.74
4/13
90,206.73
4/25
88,351.52
4/06
96,627.31
4/14
88,054.03
4/26
86,470.03
4/07
96,519.38
4/15
87,759.57
4/27
86,449.90
4/08
90,756.41
4/18
87,741.65
4/11
91,299.41
4/19
88,546.60
* **
E N D O F
S T A T E M E N T
754502 - 93
1q7
Parkview Villa Apartments
965 40` Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of January 2011
Prepared by Laura Sheak, Property Manager
Police Report
There was one police call for the month of January. Call type: Found
Property.
Wait List
17 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicant for Parkview Villa North (employed in C.H.)
87 applicants for Parkview Villa North (non - resident, elderly, handicapped)
16 applicants for Parkview Villa North (no preference)
01 applicants for Parkview Villa South (resident C.H.)
04 applicants for Parkview Villa South (non- resident)
00 applicant for Parkview Villa South 2BR (resident)
01 applicant for Parkview Villa South 213R (non- resident)
Note: All South applicants currently on a Lease, unable to move at this time.
Occupancy
North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of
units)
South is 45 out of 45 (100 % occupancy)
Move Outs
#416 1/31
#511 1/31
#612 1/31
#709 1/31
#105 1/31
Move INS
#808 1/5
Maintenance Report (See attached)
v v
_ \ -• N N N N N N
\ 1 N N N N N N N N N N N N N N N N
(D (D O (o (D CD - (D 0 0 0 0 O -' W A A N m m V (k) w w ( W 00 W W \W L CD
w g
- avvv -ov�v-ovv-ov�vvvo�vvv�v�vvvvv 5 c <
<<<<« <<<<<«<<<<<<<<<<<<<w a
z( n(n zzzcn (nzzzzwzztnzwzzzzz 0� v
to
3
a
0
A N N N N CD CO A CA (D � m (A (A N> N .�
O N j ° V (° -' N W A N ((n (D N r -' A CD Ot CA ! (b O
N m C N 0 C O 5 . 0 p) 0 (D'D Tj 0 c: J 7 N 0 O N 0 N 0 N S (U 0
C m m O G S "0 O C (0 N n C d d T C' - 0 '0 - 0 ' m 3
7 N i (O N° ( CD 0 C ."+. �' m N T O G N m m m m m (D (p '7
a �. v c a o ° m w = o o m o M
z o m m z ° N o 0 d 0 0 0 0
0
d � C •
� � c
a
o �
Nvg zvlvc�cn� � C 0) v-in zcnnn� v
o (D m s m m
d S C1 ry 0 ' m o o a m 0 �' n -= 0 6 N M M,= m 0 m v' j (n
CL 0 CD c o= S 3 m S 3 _ 3 n 0 ?° a a d o c :1 0 � ' a s� m �
•�-^ N O N K m 'O N m 3 C 0 o _. <D t C m 0 0 (0p O CD X Q O �' "O (D (� Oa CD N S 0 CJ m N d 0 0 0 C m N
CD O o n° N m o m N a � o F ? N C a o N N o
0O 0- N 7 N N N >> O (AD N N N a m
�. _T•. =C N C 0 0 O - S '0 m N O. m
!n (p N m (a Q j N N Q (O 0 . E C(D (° — 7 N ( N 4 y S m• a
O N (p - Q 5' 0_ Cr CD (0 CD 0 7 CD 7- N a N 0 ( N Cr O
(° O N
d 0 0 0 N m ,., O— tn d. N N (� N m '0 p� 0 D- u 0- �, Q c� o. � o m y o m x - o CD mo o = d m m m o
m w is m o• = m o "a CD 0 ? ° a �' ( A O d 1 d v (p ='° (0 . CD CL a 0 a x a a m
CD �(� M CD ? CD a :(D j.ao ° C Sa N (0 o N �' XCD
m ° m 2 3 m N m ' � 0 3 �° m = 0 m o �. m- CL
CD F (� N ° m to o ,°z N N O N °' CO (D 0 O 0 °. 0 0. S o
0 C O= o� CL S (D O W 0 O N p m. N y a
x C' m m m° o m S - 7 a 0. S 0 m
d (D N N d �. ° 0'
N
CD
° m o m o. w
° o m a
N 0 0 O
° o
CD
n
0
_ v
N j \ ! N N N N Ni�3 N N N N N N N N N Q ! \ N
CA 0 0 (o 0 ( 0 N 0 0 0 \ (`1 0 W M` M W M 0 0 0 - - Q (O d
1
C 01 m v v O O O N N W
< < <
<<<<<< <<<<<<<<
ZZZZZZZZZw (nZ VIZZZZZ (n ( w n w Z
� cn W (O V Ot N Ol y (O W W N W W A w W
0 a 0! O O N O O O W N
O O O N W v O v N N (n (o W> W O W O
� Z (D 'O O -I (- v -I r (- - 0 K 2 2 K D Z. 2 � w 2
O (p O (D O j• (D w w G w w O- N p w .,
o N a o <p o - n (a a te, 3(D c N ° o
o (D o CD
o° � o o °. � o o m ° 3 d
> > Q 3 3 a
D I 0 - I * *w >00wS� - Ix0z
m m m o 3 ° ?0N °o 0 3 0 ° cQ
>> 7 0 1 o m m d i m° ° gy m = m
5
T. >> y CD < , a o° m m
x x . a- 3 0 w M m 0 a° ' w 0 <
Q O' O' O G (= O w w N c O O �• (p w O d
M w w m v
O T. � x m a O M. o v 3 3 0 ° o 0° o 0-0 m 0 0 wa
M, 5 9?an x>?o?3yDca
0 . 'CO ' '•CO F= O o o O. p V N N `< O ° C _. O 0
c � ° c m�° �m o<`< (D -0 C o o � R' 3 CD 0 (D (D (D N m m a ZO c = - (D w o 0 (D
CL a a Ow 0.•0 m 0, a a j • a Q O 0 w a� D co n 0
a a a m
'p T. 7 a O p�j 0
wwd °oma mm3 WO CD . °.w °
> >? Q o o >> m a o 0 (D N N d M
CD (p a 0 T` a(D S a N
CD m �cx w �� m ao v
o �. '.°< o c 0 o m . � o.
O CD 7c C W w
a
CD W ? --I w a O
a j (S 0 O<
_ w
O w a N N
N K
c m a
O
C_
N
fA
rn m m j j W- ` -
W N OD
C
CD
C.
0--m
S
C
1
h
A 3
p
rn p
rn
N
(D
ry p
s y
a'
RO
'b o
R, N �
c o
00
° o
�
o
n
-' o
a✓
v o
o
w
o b
0 0
tU
] i.W O
0 0 n w
n p Q
3 �
n
n b N
A n b b
n b ti
n b vi
c0 O
Q
0
0
o
b y
n N
N cn M ti
W
A ry. V
�
N
O
On
J
00
Z (]
C
CD
C.
0--m
S
C
1
h
Parkview'Vill •
XTEWSLETTER
Managed by CommonBond Conununities
Owned by the City of Columbia Heights
Management O 763-706-380#
Hours: • through Friday
8:00 a.m. to 4:30 p.m.
After Hours Maintenance Emergency
•
Upcoming vents!
Resident Council Meeting— Monday, January 10th, 7:00 p.m.
HRA Board Meeting- Tuesday, January 25th, 7:00 p.m.
Free samples from Schwans — Friday, January 2:00 p.m.
New Year's Toast
Here's to the new year...
May it bring more joy and success
And less grief and regret.
To our dreams...
May we never stop believing in them
And taking the actions that will make them a
reality.
To our friends, loved ones, associates (or col-
leagues)...
May we take the time to let them know
How much it means to us
To have them in our lives.
Let us encourage more and criticize less,
Give more and need less.
And whenever we can,
Let us create harmony and peace.
To new beginnings...
Let us start fresh, right now,
To make this the very best year ever.
A very Happy New Year to all of us!
By Joanna Fuchs
a
1 1
Upcoming Events! _111
Resident Board meeting- Monday, February 7th, 7:00 p.m.
Lease Discussion - Thursday, February 10th, 10:00 a.m.
Photographic Art Showing - Saturday, February 12th, 1:00 p.m. -6:00 p.m.
Resident Council Meeting- Monday, February 14th, 7:00 p.m.
Celebration Dinner- Wednesday, February 23rd, 3:30 p.m.
THE ANGEL OF FEBRUARY
The angel of February is the angel of indoors can be a welcome respite from
patience, the busyness of life.
During the dark blustery nights of
February, when nature is in a deep
chill and we long for a sign of warmth
and life, this angel can help us learn to
await with grace the first signs of
spring. February's angel teaches us
that winter has it's own special peace,
that being snowbound or staying
In February, we can complete unfinished
projects and prepare for new initiatives
in the spring. February's angel brings us
the gift of patience, helping us to enjoy
the solitude and quietness of the winter,
guiding us to replenish our energy for the
warm, busy days ahead.
http://www.rosebriar.uk.com/seasons/winter.litnd
Parkview Villa Apartments
965 40 Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of February 2011
Prepared by Laura Sheak, Property Manager
Police Report
There was one police call for the month of February. Call type:
Neighborhood Dispute.
Wait List
19 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicant for Parkview Villa North (employed in C.H.)
87 applicants for Parkview Villa North (non - resident, elderly, handicapped)
16 applicants for Parkview Villa North (no preference)
01 applicants for Parkview Villa South (resident C.H.)
07 applicants for Parkview Villa South (non - resident)
00 applicant for Parkview Villa South 2BR (resident)
01 applicant for Parkview Villa South 2BR (non- resident)
Occupancy
North is 100 out of 101 (99 % occupancy) (caretaker unit included in total number of
units)
South is 44 out of 45 (98 % occupancy)
Move Outs
#416
1/31 (Vacant February)
#105
1/31 (Vacant February)
#123
2/28
#906
2/28
Move INS
#511 2/1
#612 2/1
#709 2/4
Maintenance Report (See attached)
r r OD O N V d' (0 (n l!) d N r (O r r
a ' N N N N N N N N N N N N N N N N N N N N N N N N N N N N
�- , O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0
O
U
{�I
O
CL
d
d
V
C
R
C
w
C
R
3
d
Y
L
a
y
O @
L Q
m �
C .0
O @ _ N
OO �- 0 @ Y T
@ a) N 0 y V@ @ a Q
o m a w N (D O) o .o ' a c 0 Y;
@ N O t 0 3 O Y 0 0 O 0 a) @ @ 0 @
o a) @ c y . 0 3 a O d _ 'O 0 'o
m V U N y N - O N Q) O N - 0
C O 0 �. Q -0 C O O a) N 01 O ff@ 'O N O G N 'O L '(p LL
"O L > a) @ p U a f" (0 3 'p L L `��- 0) - @
. y �_ a) O Q m Y aj a) CO L y + @ " @ @ 0 @ 'O C
L c a) 0` c O '0 0 a' J a) o d' r"' 'O a) C 'O a) a) N y O y
o pm o. ;3 =E"pa) oa`) oc U Nm� . 0 C
m o @ c °c E 0 E o a o f 3 a L a o a o m o a a Y
o ° o a c U o Q a o 0
a@ m o 00 ° m c c ` c m o° o o t a m Eo o c c o m
o m N c (D Y y
E o> Y L 'O L m 0' C O 0) w@
O C E a) a 0 C_ C o@ G U C ' N O .. Q N °) 7 y C C y Y L a
C L m O w m 3@ U d L m@ Y d N a) o) a) 3 m U L N a) y 0 U
o
o 0 nwE O rnrnomN�o � o a a) )j2EY- ° E -'L -E
L
•a N C ) y Y a) L a) 0 c a) a) y 3 : y ° C V) O
0) ) O C O 0) T Q
1 _V a) {6 L 0 C a) c �- U O .0 y O O) a) y L w L L U w@ @
a7 L L L 0) O @ @ L a) L @ N = o ._ E O @ �' @ 0) a) @ O) . @ L Q N
O Y U (j) UJ 0 2 U U=Y(O J Y Ye 0 D J Y mU(1) -
Q
Y �
N
C O= N O C
O C y = C 0 y y a)
m ryJ a`) o o o d m E r E N a c d a a c
E Q Q'. Q T + y.• ry) j T j p. N Y (°)0 (�_0 C L E J N C L > C > t @
@ y A)j @ a) @ N L a) O N T O L C LO T N @ m >.
@ @ 0 L O
Z m•�.;2��Z J(n2Ym > iL 6 � V Y-��i7UZ�(n2 0
0) N co NN O .- N V N 0 M OIt O c-0 �t d'r M0
c- N O O O O 0 0 0 O N O O O O N
It M (O 7O N r V N N M N 7 M 7O M M N M a) W M O 7f) N
C
7
r
r' p7
c (n(nZZZZZZZZZZZZZ( zzzZ wzzw ZZZZZZw
> > > > > > > > > > > > > > > > > > > > > > > > > > > > > > >
m aan.aaaaaaaaaan . aaaaaaaan . aaaaaaaa
� m
d
LL �20 ONNMM N NMMM'd'(OOCC W OOM_M'd'7 V'd'd' co (O
N N N N N N N N N N N N N N
y N N N N N N N N N N N N N
w
N
0
CO ti NN N
000000
000000
3
0
c
Y
O
V!
3
N N
v a
a
3 2
m
'0'0 U
a
'00 L N
o m
`
c y 'o
ma
33�a
r
a) L �O d�
Q O
O
N
U
O 0 O
0
C Q a) L
0
N N L) (0
N
7
- o
Mn N a) Q) a
Y
u
3 w o o
° o 3
��m°a
�Lo
o
m o
3
°
s
;> a a 3
v)in
az0H
0 0
L
a)
Y al L
O c v O
O c0 O
Q N a) c U
y WU) �0�
W N , N
O .-- O N
CO (O .- N
aaaaaa
r r^ N N N
N 04 N N N N
w
. L
LL
F-
N
F�-
C
O
2
C
O
O
O
T
O
, Cd
.
y
M
d
�_
G
0 r1 •
C
.n
C7
P
O
•�
h
U
U
.D
W
U
CQ
�D
N
U
M
h
a
a
4
a
o
O
o
O
<r
•`
�0.
U
U
�
U
U
�
U
U
N
C�
U
E
W
0
o
°
y
O
bq
bA
�
q
o
G
�
o
o
ro
o
w
o
p
o
p
o ��
o
h o
c
o
o
d tl
N
0\
U
Y
ti
q
q
U ty'
q
U
Cy
O
O\
O
O\
ti
U
y
5
0
o
eo
U
d
1
ti
a
o
ti
o
m
C
g
g
CL,
~
'tl
p
Z
z
W
tl
o
N
tl
O
.0
M
W
cs
O
0 .l
tl
O
M
o
_
_
O
O
O
�
y
Q
v
3;o
a
u
b
3
U
z
a
C/
a
n
0
0
0
zs
tl
ct
tt
cs
o
d
d
s
n ro
N
Parkview Villa Apartments
965 40' Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of March 2011
Prepared by Laura Sheak, Property Manager
Police Report
There was one police call for the month of March. Call type: Check
Welfare.
Wait List
23 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicant for Parkview Villa North (employed in C.H.)
87 applicants for Parkview Villa North (non - resident, elderly, handicapped)
16 applicants for Parkview Villa North (no preference)
02 applicants for Parkview Villa South (resident C.H.)
04 applicants for Parkview Villa South (non - resident)
01 applicant for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non - resident)
Occupancy
North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of
units)
South is 44 out of 45 (98 % occupancy)
Move Outs
#123 Vacant
#702 3/18
Move INS
#906 3/4
#105 3/15
#416 3/1
Maintenance Report (See attached)
I'
NEWSLETTER
Managed by CommonBond Communities
Owned by the City of Columbia Heights
Management Office: 763 -706 -3800
Hours: Monday through Friday
8:00 a.m. to 4:30 p.m.
After Hours Maintenance Emergency:
111 Upcoming Events! 11
Resident Board meeting- Monday, March 7th, 7:00 p.m.
Resident Council Meeting- Monday, March 14th, 7:00 p.m.
St Patrick's Day Entertainment- Thursday, March 17th, 7:00 p.m.
0
This is a story about four people
named Everybody, Somebody,
Anybody, and Nobody.
There was an important job to do
and Everybody was sure that
Somebody would do it. Anybody
could have done it, but Nobody
did it.
and Nobc
Somebody got angry about that be-
cause is was Everybody's job. Eve-
rybody thought Anybody Could do it,
but Nobody realized that Everybody
wouldn't do it.
It ended up that Everybody blamed
Somebody when Nobody did what
Anybody could have.
Unknown Author
0
v
W (
-! -I O) O) C7( N A A A A A (�O (O co co N -i > OJ O) W 0o W W N N A A A O) O)
W m
< < < < < < < < < < < < < < < < < < < < < < < < < < < < < < < p, Q
ZZCnZZZ(nZZZZZZZ(n ( nZZV7(n � 7'
C
(O O1 O
O O
-PIN) W W o> N W"" M W (O — A m o
Nr N O7J2 DG),l7N W -Ir W �DrT2G)(f) W W S. -2 �: 2
(D 7 a N i C 0 0= C 0 c fD c N (p j D) w_ N 0 0 (D = (D 'p(6 4) N
Ul a °-"0: -- 1' (D 7 0 d N N N C° 3 D w . ° 7 T. D 0;(D., p' 3
Jc N (D - Q N O c (� (D (D (D N O N O (D O N D) 0, N
CD ° o (D 3 5
U
D
r 0n0A27:Tnn00_T;T00TXZ - I_7. (nZ0 O
O w CO 0 N N N
p_ . N A Q 6 7 = 0 =? n C O m. fl ? N N a N 0' n* a 0
m� ° �0y ° x ° m( ° D ° 5 O O�3 5 (omP 0 B (D Xo� — n c v
Q' 3 W 'O C 0 0 0 0 (D N N N N 'O N N o� ' w N� F N 0
3 `< O N d N o x N w 0 �' N C 0 O (D (D Cr T. 3 ° G 0 ' p a 0
N -�. S 0 0- 0 0 0 0 p� O. N O M 0 0 0 (D .i O
a N C °-' N Q 0 j. N in o N ( O (D ° W N D. S� , N ( 0 0 0
O° N (o ° �' 00. 7 (D ( "o c 'D' K 03 ^" m G 0 C c O Q ° O o w N O N
CD o<° 7° CD ° a 0 3 m ° ° Z11 3 0 0 0 0 g
3 ' Q0 0 m 0 m .-A op�v ;u am o N v r m
m 0 0 2 G y (o (D m a W (ND a N -(Dp N w -O a 0 a m C a CD (D CL
O..° 3 fl. O. N o 7 N O C ( ( N n O (D n o N x c - C (CD
n c Q m ° () 0 a o m M o. (D o 7 p_ N 0 0 0 -°
Q a a C• Jc m N m n a 0 m a w a o Q O 0 °,' 0. 0 ( D O �.
0 a
N N n° K N .Z1 a N =' �. y 0� D O< S N a ( 0, 0 a CD co O ' N n, a c0 . 0 a 0 ' - 0 0? 00 C a (p Q /�D ° 0 S l O a ° 0
0 a° N "O N T. 0 (a < _'I N 0 a c 'O < (D
o m �c z r pm O'mco' o m 0 CD s0
N o n° . ( 0 N 0 0. CD U < N a N !� 0 1 a a N
:3uCD - 0CDM ymda�0 a �w *m
° 00° °o o0oa ov a
°. a(° 0 00. �' 0 0 (D °1 N O (D
v o ° m 0* N 0° m O CD
_. _ 3
CD 0
0 0
CD Q m
0 0 CD m a
S � N
0 a
o w
0 CD D m
N
v
>v
C
C N
G
C
Al
7
N
w
d
0
n
N
N
a
O
yq
0
0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 3
.
O O O O O O O O N N O N N O N N N N>
\ ` M N \ C A A AA N (O (O OD W W OD W N Co 0 0 C`t A .P (` -+ O) ,0y.
W W W W W W W W W W W W W W W W W W W W W W W W W W
N N `N N N N N N N
> O O O W W W of Ot A N N N N N N> > O] W J
w w o Z Z Z w Z w Z Z Z Z Z Z Z Z Z Z w o o w Z Z Z
N O O N O O O O O O O O O N N O
r- IU>(ADiZ7.(ET G) F: - I �12 - 1G) ,nr - Ir>
W S 7 01 W e (n (A ; O m N (D (D W S W W N c �.
C CD m N 3 W m o ° m c `° m a a c �' an d m ° c
CL m m o m D� m m o ,o;•< l< m x m o
_.
m
< o o o o a o
r OJrx_S;2 I_T. 0W �r7\��1DW _Tj r mp_r, Z W0
o
(p W (p � m m m (D (D a m (a W o (O (D W
. .S. 0 0 0 O 0 O N n N W o •O "O W a n es �. O .S. (D '
p (D m _. 0 CD (D o c CD n A 3 O O Q o N N (p
N 0 0 0 >> ct m 0 O O O N (D N O O .< O O� S n 0
0 3 am,x .L, a 3 a 0 m p .a - 03 N.a 3 co �. N o
(�D -n n O Q o N N p .T O N S (D 3
:3 0 x 3 1_�
( c N G= N N j 0 7 0 O j O T. 0 Q N O j O? N (3
'0 O m O' 0 N N O p O::p a 0 ( 0 C O O W o(0 (a :E a
�.
W Q n 7 CD O' O S O n ". a 0 c -. Vi O N O m Co 0
c a c 3 (D = tn' a d n N D o W Q c v m o D . j N
0 (D �n3 D° o-aD10 - o m o v CD m CD
s°
(D c m .p o W, 3 W p . m m
N 7
CD (C 3 N Q (O N m O o N `G N CL N O 9'n (D
O a . (D O 'O CD 3(D n N O a c ' W o W a S 0 7
(D o Q N =n �1 a N W�— T. (o n W „0,.. M. �, N O O N
C o, SD
CD m a m ti n o 9 o = 0
0 n N a O m O S p. N la W ` W N Q (D
W p c (D o o p C O 0 CD c N (� 3 O "O
a 0 O a (D p p- O M 3 O O' n y .O N
D. �_. r O a N T� N - p N a 0 i (D N c O o
p
- S W 3 O p, O' M n pT. N Q °. Q ' W : °.
(D O' a N CD °o o a 1 0) @' `G 7� n ' o
.D ti ] 1 0 p N O' W E p'
0.
m O O (D W N O C
d N W a'
Q < o 0 m
CD M m a 3 Q c
Q m •p o En o
N O
O O O O O O O O O O O O O Q 0 0 0 0 0 0 0 0 0 0 0 0
W W W W A CJ A W W W A W A .P A W W W W W W W W W W W
W W O N> N N N O N O O O N N y N N N
N A N 0 \ W N N
C
CD
Q
N
p1
rt
1
n
N
O_
CD
00
b
A
V
n
�
V
O
n
o
o
b
�
b
+.
°
O
°�
n
O
°�
n
O
°
t.
b
b
O
°
q
n
O
p
O✓
O
n
b
O
sus
o
ry
b
o
O ` O
R1
O
`
?�
n
Q
l
A
y
00
O
V
Oq'
J
W
v
09
V
OQ
b
V
rd
.o
b
V
b
V
A
�
O
�
O
0
0
0
0
B
B
C
CD
Q
N
p1
rt
1
n
N
O_
Parkview Villa Apartments
965 40 °i Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of April 2011
Prepared by Laura Sheak, Property Manager
Police Report
There were four police calls for the month of April. Call type: Property
damage, Public assist, Check welfare, and Check welfare.
Wait List
30 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicant for Parkview Villa North (employed in C.H.)
87 applicants for Parkview Villa North (non - resident, elderly, handicapped)
16 applicants for Parkview Villa North (no preference)
02 applicants for Parkview Villa South (resident C.H.)
04 applicants for Parkview Villa South (non - resident)
O1 applicant for Parkview Villa South 2BR (resident)
00 applicant for Parkview Villa South 2BR (non - resident)
Occupaney
North is 101 out of 101 (100% occupancy) (caretaker unit included in total number of
units)
South is 44 out of 45 (98 % occupancy)
Move Outs
#123 Vacant
#424 4/20
Move INS
#424 4/21
#702 4/01
Maintenance Report (See attached)
I Upcoming Events! I
Resident Board meeting - Monday, April 4th, 7:00 p.m.
Resident Council Meeting- Monday, April 11th, 7:00 p.m.
Information on TED program - Wednesday, April 13th, 2:00 p.m.
Cummins Volunteers- Friday, April 15th, 11:00 a.m.
HRA Board Meeting- Tuesday, April 26th, 7:00 p.m.
Spring Fling- Wednesday, April 27th, 6:00 p.m.
CRP Assistance with Jim Kordiak- Thursday, April 28th, 1:30 p.m.
The question for each man to settle is not what he would do if he had means,
time, influence and educational advantages; the question is what he will do
with the things he has. The moment a young man ceases to dream or to be-
moan his lack of opportunities and resolutely looks his conditions in the face,
and resolves to change them, he lays the corner -stone of a solid and honor-
able success. (Ilamilton Wright Mabie)
4r
0
N
m
m
C0
LL
C
O
2
C
a
�n
w
a
a
o � D
o
�
o
o �
m
�
N
V
W
a
U
0.1
--�
V
W
M
N
U
W
M
V Pa
h
0
0
0
0
0
z "
w
CP
W
h
p $
W
b
Oq
U
y'�
O�
U
Q
U
0.'
N
Ol
o
n
ry
ry
U
4°
U
cy
U
o
U
,
o
0
°
0. o
co
o
D b
INS
�L/
• 1'
�y'
err
�
G
Ln
Nr'.1
O
O
ON
O
U
o�
t4r)
U
U
i
Orrr
�
O
Q
O
�
O
> V
U
U
O
U
E
""� U
C �
G
V1
N
U
a
U1
W
M
v
d
N> > __ > A A A A A A A
J (O w co O co J A A W N > > -� 0 W ? A W
W
m - ummm'ovvvv - o - o' mmM - 0 v - u - 0 5.a
<<<<<<<<<<<< z z z z m z z w z 5
C
(O O1 W 0 J 1 0 0 A w J •J W 0 W J J
. N M O N O (00 0 N A m O W N 0) O O N N
NrA dl 0 0 w0 i0 C(Dw(DD cD Ng,A,.
om c. �- � � m m m m m a. m a� S m m
v ° m m 3 U o o C a - n 3 —m m
(D 0 O O. 0 - N O �. S N O C a. 0 a.
O N .. O N N. O rr O
w CD m
_
v — ��aocnvvgv_mzm�n � aC v
= 0 (� (D S A O p) (D (D O@ 3 4 O S O, (O C N
T. ° � a O (00 O 7 N °- * 0 O ((D 0' ° O C D .Sr O n
Q a O (D N O N (D O N ((D (D N j N N N (D
c 33-30 S a n >> o n�_
.+ f N (D 0) (D 7 9 < y5 0 0 0 5 a N _. c. N C O
Q. S O a (D (D 0 H n� T. O a (n . T. T. O
N, O_ N ((D, N S a N O' (oD S N 0 C N -.
y O N (- N
a S T N O N N a 7 `z a S N o 0 0 0 0 p
- N O
O O N= •O_„ 0 3 S 7J N (O (O = a c o : - co O
O O O N O Q n N <D v O .. 0 (D O' O O
o N (QS N N 7' ,O"' fn n N_ n O" (D N O (Np N
O sl a" W (D O 7 O N 'O O 3
.ZI N 4 C O 7.11 O a 0 (° (D N N(D - (D ln O (D
(D N (�D �' N a (D < N O �1 0 0 0 a N d
N N, n ( N 0 a 0 .'r OS (D "oo ID T., (D a Q. N N 3
(D (D T` 0 O D a N N p ( N 9 s m w a
CD ° m C) a m a m 3 m CD
N a s a 0 0
a d O f O= � c N ( °- = y a a N M N. o o a
5. (D 5 w zm ,oa o �0
o y m _ N a ;u
m om
m m _ n d =nT m n
a. a D. 0 a CD N X 0) (�
3 a m �*
c O M N a N
o "o o m
v
T). a o.
m s
o - m m w
C a _
a . O O N j N
S - T
O
nl
v
m
N
w
v
3
N
7
3
C>
CD
'm
a
0
0
0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3
N N - 00000 -+O
0 0 (O
` O (O (O c0 ( co N 4 A N > N N 0 m m 0 (` N Cn ,�.'
2
f
(
y
E
�
\
(D
;
]
al
2
o >
2
2
2
3
2 2
3
7
2
3
7
3
k=
z
z
z
z
z z
z
z
z
z
z
z
2
/
}
)
[
[
\
)
/
/
/
/
§
Xw
}
\
§
!3&E2:o27«=o;=o2le&&
-0-M
EmEo
2
�)®E
\%[
*k\
-cx
\2
/!§7
\ {a22\
_-
}
\0n
m3
(()
}(D
\
CD0CL
o :E 0 CL
CDM
CD
/(()
\(
\f;)C,Da0
\\
}
0
} } } \
/ E
\���x
/ {x
< :E
\ \7(
/([
* )[
E
r)[
��'
/±w
2
`
0 (D7G=la`$;z;
(D
x00@%m0,
2!>)/
® E)
-0
:
(ID
CL
m
0.
k�`�
§oaC
:3
$E`«
»N
{!G
\e/
m
03
R o
:It
! ,2
-
; ,=® 7
CD
CLm
((
;
;
® zs
=7%»
< n E 20
g
(D
n
CL M ��
°J27la
a
,
; \2
;f
ea
7\�/
ƒ[
-
Eg(D
CD
00EY
0 , =
E
® 0
a_
CA
-q
3
000
- a -:3
}
-��_§
r
r
- 0
(
-
-
}[{`
(a
}
-
00mo00W
§
}3-6
y
,
ee
_}
CD
^ [\3-000§
\
\E�\
\
,
)
}§
4
E
<
_ CD
-
_
m (
�
CD M 7
\ #/
}( \[
:0
;§E\
;
_
g
0
\M(D
}
®
)
3
=
-'
)()«
( (}
\\
�_
\
-�
`
-
_
_
�§
°
%
7 ,
=
G
(D
\
0
}
,
0
CL
2
f
(
y
E
�
\
(D
;
]
al
W W W
W W W
W
Cl) W W
W
W W
co
W
co
W
W W
N N N
N N N
N
N N N
N
N N
N
N
N
N
N N
Ut 01 Ot
Cn N Ut
Ut
N (n Ul
Ut
01 Ol
Ut
Ol
Ut
Ot
N N
'D "0 T
'0 '0
"O
T - 0 - 0
Z Z Z
Z Z Z
Z
Z Z Z
Z
Z Z
Z
Z
Z
Z
Z Z
Cl) Cl) Cl)
W W W
W
W W W
W
W
N)
N)
N)
N
N N
000
O
0 0 0
O
O
O
O O
O
(0 OD -I
0)
en A co
N
N
>
O
O
J (M
W
CL
0
0
0
0
0
3
3
0
D
0
G7 L7 G7 0 0 o. 2 p w w c OR m 5 W(D m o o d �' m n m
m W w W W a a w W o W W w c °_ o W m< o
'0 '0 - 0 o 'o 'o V - o N "O C '0 0 ( D U! - 0 0 < 0 T. "O d m
c <, Q. o o a m 0 m y m' O m 00 m,� m m Q m
(D D C a c 0 0 m o m ww T. O ww O y O N o a d m m m 3 3 - W -« (D
(O .C--n .T 0 �- 7 T. T. C T. a T O O m T ( D V W m (Q
• o o o Cr m >> �. (�D w o m m m o m ((DD m -O m o c° m n 5 0 (D m
o o o o 0 0 �QO•v� a •acr <' .m O•m.u O o N( (D W CD
a3xxx n W70 000 0 o� 0 •�aO oOOmoO O.0
0 W X x m x D O7 X a ( 0 V N x .. x m (D a X a 0 0 0 0
CD 0. C1 0 o o m 0 o N m a o > 0 c< '-" o W W W w a ° o m a �. m
0 O c t -0 _ x x ``
m c 0. (o W o �_ m c ' 3 'O N m (0 0 �i m m w A A a 0 3 a d w 0 w .
a o� o W 0. W c (o � 42 m (� o. g a v, w W m a
°' a 3 y C C m Jc w d 0 (^ V O� 0 0 >. Cr c) 0 -. N O 0 0 0 c -O N
U)' 3 a o W 0 0 F m S o m 0" o n Q y o m o N c ( D W . a d w 3 C7 W P
C
O< m 0 0 m 0 00 m O (0 O� 0 d d N c -o- i' O f N (0 O .0 0' < 0 < 0 f0 o T.
o. n o °' m a (D w o o d a a• o m ,a' m m — �. 77 c d° m o
O. O ,T. N .�' W (p o (� N a T. 0 S 0 m y' o W C 0) ( 0 (D N (O D N
CL a o �: c v en o m u� A 0 3 D. a 3 a< o n
E c o 0 0 3 0 o O W w 0 W o m a
o Q O N N W Q N (� 0 x N' Ln. N _T`. a o? N 0 3 01 (D 3 j 7
> _ > E W
W .< (D N G d 0 N 0 (o D O N O�j (O d_ m3
N (D ( p
_ _ m
�° ��m 'da 3 — moo �C7 3v w 0 W. (D (Dn
m 0 O > a m W ID a
3 N O a �' ' (� CD W `2 .� O =' (D co O W N N (D
0 m ' LD. F g a , W (gym a A m s O a)
cr m o m. w w co m (0 O_ v a m O m
m O 0 D- W 7 (D V S m :r O N
N 3 W (0 N (� W d D O w 0
N (D O N a
3 ? (o
A P A A A A A A A A A A -P. .P A A :P A ? .P
W W W W W OD W co W W W OD W co
W Cl) W W Cl) W W W Cl) Cl) W W W W W W W W W W
N N N N N N N N N N N N N N N N N N N N
co W co co Cl) W co co Cl) W co W W W W W W W W W
< < < < < < < < < < < < < < < < < < < <
z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z
01 Ut N cn cn O) cn m A A A A A A A A A A A
O O O O Cl 0 0 0 O O O O O 0 0 O O
00 -1 Ol Ot A W N> N O N 00 V m cn A W N
G) 0 5Q� m G) 0C3 <�o :000m0 0g T : G�� 0@, QU OO 00� 03 0
m? 'O v o O M ° x m v w= a a v v a °° n °° °° 3 v w ° o
u x N Q n 3 O' Q N m A , 0 m 0 -o O c Cf O O' O' O_ 6 n O' `G O' O• O O' Q
N 0) y O N N ( ° 0°° (— - c O , cj (� N N. N N 0 N O N -' N N '� N c
m�<m °mmmwmON >> �. �<m��M Mm3m0o -mm�'M CL
to
O. 0 0- o v O . Q 9 ° m m m =P F 0 ° ° O• O' O o O• a O• Q Q o. 0 - 0
O - 0 0 0 'O O O 0 � C' c) a 0. � N x 0 N' O Q O 0 0 0 0 0 0 0 0 0 0
X 0 X N X >( O j m O N y C= F N c, X O 0 x x x x 0 x "O x x �G x (— .
"O N 'D O O V = °- vi m (i x O(D y V W p m O 'O ' 3 "O m -°°'
- a 0-00 a O v �. o m ° 0 m 3 m•Cr m -0 0 v m n O ° 0 c O m O to O
m c
OQ 0 0 0 O N O O 7 N G = fl. N 'c0 a N 'CO . D. O-'O
"O N 'O p7 j "O (O m m d m N m 0 (O O 0 m O a O O A O O d O O p
O . 6 0 `ca' a o 0 (0 = O_ N M - ° f/i N N O 0 N 0 �' N y 0 0 0 o� m
m . m 0 'O m O N d z 7 O �G D O O p O m cD cj 3 7 M. m a a O w
O N >> 5 m m°* m l m m 0 3 0 N m O m m
o ° 0f° 0 m 0 H a m a o o w m
c N m fl s N ° S 0'o O l 0 a � s a ° m mom °
4 O d U1 (O 0 O f N O N �' ° �• m 0 m T: n 0
7C S Jc m O 0 N 0 `2 N 40i 0 — F' c •• m 0 O' 0 ' N O
(� * 0 c N n M N N O 0 _ O O (p �' (D C O d O' m m C
O m m O m
-� N <. "O O' V (O N O O O N 7 "
N O N M O y ' O N j c m N . M I m N O °' N
0 o J m 0 0 O= o m m o a d o w 3 m m
rb, C d O N y. 0 O N �' 0 E n .N-. N N M Q < 0. c' 7
m a 0 1 a m Q c c O N N l O N N m a
v — m 5 m o zr
5. CD W 7 O 'D p O' 0 0 O o (O a m 0 O O. N (o
o o m 0 O m S > > m p o ' m y
m 0. 5 m
A AP A A A A A A A A A A A A A A A A A
W W co W W co 00 W W 00 W W W
W W
Cl) W W co co
W
W W
N N
N N N N N
N
N N
W W
co W W W Cl)
W
W W
W W W
W
W W Cl)
< <
< < < < <
<
< <
Z Z
Z ZZZ Z
Z
Z Z
G C C
O O O O
O
Z Z Z
O O
O
00 V
O) 01 A W N
N --�
W W W W W
co W
W W Cl)
Cl)
W W W
N N N N N
N N
N N N
N
N N N
W W W W W
co W
W W W
W
W W Cl)
C C z C C
C C
C C C
C
G C C
Z ZZZ Z
Z Z
Z Z Z
Z
Z Z Z
0 0 0 0 0 0 O O O N O
O (O W J 0) Ut ? W N- N O (o
m d d o 0 0 M N m m a7 ,n m w 0 0 ° w
- o 'O N O N '�O ' f°/1 V S O' o ' -0 O Q .+ -ten " N '00 N N 'O N " -00 N - N (D 0 m V N
ur N CD �' >' (D N 01 0 N N CD `� (D (° N (D N (D. a) ur O CD 0 - (a 0 O (D a
Q . N Q o R 3 °' °' o - N N N O' o- 0< ((D a) D) o• o O' ° o (7-0 N U u o N? O— O' 3
o , N O. 0 0 0° o 0 - o o 0 N N Q a 0 (D Q N n � 0 0 °. (D (D 0 O (D p O N (0 0 CD T. (D (D D (D (D 7 O ° C a 0 — x - a) O O 0 a1 �' a) 6
N O O' CD (0 o" " Q O 0 N (D = C (D (D O a _, 0 a o' . O O' Q' (D O" 6 W (D (i N O O' 0 (D V 0 6 ,<
O' N O w (D B O 00 ^ (D 0' Q a1 0 O O -� W N O' ' 0� o µ
0 0 x v 0 x x n 0 0 0° 3 o m o x v, x 0= o 0 3 -o 0
x
X 0c " a(D o ° c° x x w 0) S o . x m S x x m o � ° CD 0 On (D 0 CD
,� w Q ( o f o° n m (D m (°n CD ° o 0 a CD - I v, o o o - o
o
o o .N a m° m y N s 0 0' °� ° n 3 a m c
CD . 0 m p a o 3 S o x CD m 0 ° a) (D (D w CL °
CD 0, v 9 3 a (D m � -o m -o -0
y °- CD c -0 0 Q O i a o d N •O S o o j' o N I 00 N m
CD ° a° (° a a 0 °0 o m 3 a 3 o m o m
0 N 7 o vi N o 0 0" o N N 0? °• N (� o n 7' N m 0
CL
0 3 N 3 ° 3 0 5' 0 CD N� m m Q 0� C u M m° a
CL m ? c0 ° ° a m 0 a -I �. o m a o. o• x ° x 0 m
'< 0 m CD �. m ai oa m (° x o a 0 0 CD c0
°- N N N :r 0) d d Q N p O 2 N O O 0 N a °'
0 om ° 0 °o° S v o 0
N 3 (p �' ° T. o a N N 2 fU (D O O
3 ° (D o ° m o
CD CD ao-CD a0 W W °o
CD ° A m
A? IA A A A A A A ? A -P A -P A A
W O \ W OD 00 W W W W 00 W 0o OO W W
J 1 J J J J J l J J J J J J l J
A P
0
0 P P A A A
00 W W co
W W W W co W W W W W co W w W W Cl) Cl) W W W W W W W
W co W W W W W W W W W W W W W W W W Cl) W W W W W
C C C z C C C
Z Z Z Z Z Z Z
- 0 T - 0 T - 0 - u - u - 0 "0 T
G C G C C G z C G C
Z Z Z Z Z Z Z Z Z Z
C C C G C C C
Z Z Z Z Z Z Z
O O O (0 O O
(O (O (O W W 00 00 00 00 00
W N� N -� O W a
C) ?
W 0� 00 -4 J_ v
W N O> N J O W
N° --° ( N N O W �. 7 W d (D c N SL '0 7 (�D N_ (D, W W 0 N ((D W a `� CD. N N N N W
'O q T. . y N, N a. ( �. (D `� T. N .T `z W T O W. W W ? a ? _ a 'N
W
o W m w m O
0, o O• a O' ° O N O n N 0 O T (D f0 O p ° O p `G 7 ' O > >'
0 0 N 3 O ° O a C ,Z -{ - N O a m v 3 v Q o 3 O W O ( ° Cr
(D O 07 M N O N 3 (p f0 (7 0 0 0 O a- o. 7 O (D 6 (D N N N W
W p O (D W W a W a 0 K X O' O. X O O (D Q N 0 a 3
CD O = 0. N O N j. (D �, N o? 0 O (D N O° l< CD a N. o N 0 N W N M CL CD - _ O a v_
0= � m 3 0 a CD 0 O p? l �' j. O W< C N a (D N 3^ O C 1 Q C
X m a P X O X a 0 i2 a V, (p N_ T O ° °
CL 0 CD 0 ur p N W N 3 j = W
6 :• N 3 'O 0 0 W O X X
D 0
d cD �• �: 3 N ° 0 O? CO N m' a N 5, ? O 0 =p- W n G 0 0= (T o
o CD (0 o m m o m o o �. W o (° F m -o -I �c a (D o m 3
p N 5 �- ^' o o p m a o- 0° 0
d °�— m (D ° 3 0 3 c w o W o ° 3 o a '.o 9
N N 0 O<
n —° a m p O p* . 3, 3
N a W CL N 0 N N O�� O O
n � - o a O O =• r2. 0 (� 0 Q 6 a o y m `G
3 O=- W (D '0 m v a 9 O p (D O 0 N
�mW m 3 7 ?ate = , 0 0 ap 6(O o.o m 3
.Z1 ( -° 4i °= n W � N (� W T. 7 W �2 O p N O O O y N
01 O 'WO ?. N °° (D ° T N? r 7 O' = O 0 S CD m S O 3 = O 0 D O cr CD
O o (D N (O 0 S 7 > '< p 70 ? (D 0 °' a (D '' a CD 0
y W D O CD
0 101 S 0 a ((D y 3 0 p p 0 CD `G 3 3 O O T� 0 �. N (D 0 (n a
U
o L l 0 '0 6 3 m n W CD m m o n R ° o
D o o f x C a— O a =r 3 m
N A 0 a O (O O7 p CD T
(D N a W 71 0 y
•
A A A A A A A A A A A A A A A A A A A A A A A
00 00 W W co W C W W O � � co co 00 W co co
>
J J > l J > J J >> J J J J >> J J J J J J >>
W W
N N
W W
'0 T
z C
Z Z
N
N W
O' 6
N fD
W W
F
N (D
c
0' 0
X o
X X
D <
N �
0
3
W
o
a
CD o
a�
0
0
3 0
F
00 co
Parkview Resident Council Extra - Ordinary Meeting
Tuesday 1 Feb 2011
Meeting called to order at 7pm by President Ron.
Pledge of Allegiance led by Sergeant of Arms Adam
Secretary Report/Perry approved.
Treasurer's Report/Jan balance for petty cash $ 88.12 checking $ 2,721.55 accepted.
Entertainment Report presented by Leonard.
Sunshine Report/ Ceclia to be presented at next meeting.
OLD Business:
Popcorn machine donated by Jennifer in lieu of purchase.
Red Cart: needs tire overhaul.
Vernie 408 and Ruth 310 believed the issue was over.
Dianne 905 suggested a rubber bumper be installed with the wheel and wanted to age of cart.
Shirley 421 agreed with rubber bumper addition.
Ruth stated it was 12 yrs old as a replacement for a earlier one.
Topic deferred until the 15" monthly meeting to price wheels and bumpers.
Meeting recordings Tonight's meeting was recorded using Leonard's video camera. Two options
were presented:
A $ 70 one with adequate gigabytes.
An alternate for $ 63 with a larger capacity memory card.
Diane 905: concerns regarding costs.
Rita 510 has experience with this.
Shirley 421 questioned if it will adapt with technology and still be user friendly, possible
Expense issue.
President Ron brought up: the HRA will being doing quarterly reviews of our checking account
And the unit would be used in conjunction with this.
Vernie is against using a camera as we have a secretary.
Leonard and Brent endorsed video recording of all business.Vote: 25 yes 4 no
NEW Business:
Super bowl Party: One vote in favor, the rest opposed.
Valentine Party: 30 votes in favor approved for the Monday,14'
Potluck: in favor 16 opposed 0 4/21/11 the president will post a sheet up sheet
Pancake Breakfast Fund Raiser donation of $ 4.50 in favor 16 opposed 0
Pork Tenderloin Dinner (at VFW) sign up sheet to be posted $ 3 resident fee, Council will make
up the difference DATE 3/5/11 this Saturday evening. Volunteers are requested to transport.)
Announcements:
President: Don't allow strangers in building.
Perry has been assisting Council in recycling electronics. Please get his permission before
leaving or taking items from his truck.
President: If you have time to volunteer around here please do.
Jackie /Bingo`. Less money will be available in the future.
Shirley 421: $ 15 limit allowed on gambling ($ 30 max) Cecilia 418:has same concerns
The President will do an inquiry this issue before next meeting.
Page 2 of Parkview minutes of 1 Feb 2011 meeting.
President topic: to discontinue $ 5 drawings for monthly meeting and pay for kitchen work
Marian 117: helps with no pay
Vernie 408: How do we make decisions on cutting costs
Shirley 421: Has this been voted on in the past
Tabled until the 15
Leonard 207 topic: Non - Profit. $ 7,500 is needed for a non -profit license
President Topic: $ 12,000 was processed thru bank account, Council is investigating and a report
will follow with Management and HRA receiving summary.
Lyn 202: What is the status of the bazaar?
Shirley 421: Documentation is required and we may need a tax ID.
Jerry 804: This is confusing regarding cuts.
President will follow up with discussions with management /HRA.
Vernie 408: Non - residents who aren't guests should not be in building let alone using machines
or partaking of events.
Diane 905: Supports authorized guests being allowed to some events.
Leonard 207: Breakfast Club is over
Video of mock meeting 1/31 showed for viewing.
Jerry 804: Next talk on Electronics should be layman orientated
Meeting adjourned 8:20
Emergency Resident Council Meeting 28 February 20117 PM
Meeting called to order by Acting President Perry Milek 803. All Board Members present Sergeant
of Arms Adam Aliou 611, Member at Large Deeannae
Pledge of Allegiance led by Sergeant of Arms Adam.
President announced Agenda of Meeting Nomination of President as a result of President Ron Houle 424 resigning last
Thursday. "was well intentioned please show respect and concern ". Currently there are two people on checking account
(President Perry and Vivian Fahey /225(not a Board Member). After the election the signee's will be the new President,
Vice - President, and Treasurer.
President Perry-All records are in the new file cabinet. Recommending to review all records and organized them.
Terry 511 Thanked Perry for all his efforts this week.
Acting President Perry presented a thank you to Jan, Pete, Vivian, Terry, Jackie, Adam, and others for helping with this
temporary transition.
"Before taking on any new nominations(write in or otherwise) and especially for President, let me
Emphasize this requires a sincere commitment in time and energy. It's the pivotal position in the
Council that requires leadership skills, dedication, tact, patience, maturity." Tomorrow all nominations
Will be posted for at least thirty days with one election date for the three vacancies.
Future concerns and /or amendments for the Elected Board.
1. Process to remove a Board Member (using a vote).
2. Length of Residency Requirement to be nominated for Board.
3. Resignation Procedure Including once accepted no re- Instatement Without election.
Please consider volunteering for activities including Annual Bazaar.
Nominations for President
Rita Nelson 510 nominated by Terry 509
Brent Stevens 607 nominated by Laurie 201
Current ballot for Vice President- nominated previous meeting
Shirley Benitez 420 Vernie Harper 408
Not on ballot Terry White 509 as write -in announced tonight(by Rene $ufka 104)
Current ballot for Treasurer - nominated previous meeting
Ken Bloch 315
Not on ballot Jan Field 320 as write -in announced tonight(by Dianne Powell 905)
Vernie asked about VFW Bingo. Kitchen Help will be paid. No Resident Council money will be involved
In Bingo Prizes.
Dianne 905 can we do additional write in's? YES
Terry 509 Will there be 1 election or 2? ONE
Mike 307 When will elections be held? IN THIRTY DAYS
Shirley 421 Can you be on a committee and be a board member? No
Lyn 202 All residents need to an opportunity to nominate. A write -in process if nominations Are closed.
Reenne 104 Is Jackie in charge of Bingo? YES
Motion to adiourn approved 7:20 pm.
M
RESIDENT COUNCIL MEETING
March 14, 2011
Meeting started at 7:00 p.m.
Jennifer read the Manager's Report and thanked the volunteers who helped with the anniversary
party.
Don't let the doors to your apartments slam shut; it bothers the neighbors.
Medical. Emergency forms were left on the piano for people to take. Please fill them out and put them
in the fuse box in your apartment.
Minutes were read by Deanne Kunshier.
Perry announced Renie was hired for the HRA board.
Treasurer's report was read. Checking accouont = $2,286.38.
Dianne Powell (905) asked what happened to all our money.
- erry White (509) introduced new residents, Abby Turner (906) and Roy Kramer (416)
Cecelia (418) of the Sunshine Committee Sent out 4 cards.
Decorating Committee spent $17.50 for St. Patrick's Day decorations. Vernie said Marion was
running for Bingo. Big thanks.
Terry White announced that Toddy (Athelia Todd) passed away.
Voting for new board members will be April. 1 8t .
Terry announced that the DAV (Disabled American Veterans) will be here Thursday from 7:30 a.m. to
5:00 p.m. to collect clothing. Write DAV on the outside of the bag.
Perry made a job description for Sergeant -at -Arms.
Rita and Jerry passed out papers at doors. Big thanks.
Our main money doesn't come from the Bazaar; it comes from laundry and vending machines. At our
next Bazaar, we need to post °donation" instead of a price on the things we sell. Keep in mind that
vve need donations for the Bazaar.
he following three amendments were discussed:
/1.' 1 -year residency before running for any election
2. Any resignation will remain in effect until the next election.
Remove a board member if they are not doing their job.
These amendments will be discussed again at the next Resident Council Meeting, and voted on at
the May meeting.
Lyn Miner (202) asked who was going to determine the criterion for deciding if someone is ineffective.
Jackie Ovshak requested that a sign be put up for the Bingo for this week.
Vernie voted to adjourn.
Terry seconded.
Meeting ended at 8:00 p.m.
l"
RESIDENT COUNCIL MEETING
April 11, 2011
Meeting started at 7:00 p.m.
Laura gave the Manager's
a. Thanks for the Northside cleaning
b. Let them know about repairs, so they can help
Secretary and Treasurer's report (Balance $3,383.35)
Committee Chairmen's reports
President broke down all spending for March
New resident is Brad Schmidt — 702
Diann questioned money from the machines.
Terry said maybe we could do a bake
$5.00 drawings:
Ken Johnson
Jerry Nagle
Jeff Yeager
Lois Coppernil
Meeting adjourned at 7.55 p.m.
Don Camp questioned bazaar pricing changes. Shirley responded that we are non - profit.
Ken confirmed that and asked if we should have a bazaar.
Ruth felt it was just money from selling tickets and merchants donations.
'resident said that the economy could hurt the bazaar.
The Spring Fling (free meal) will be in on 4 -27 -11 at 6:00 p.m.(according to.Terry White)
The 90' Birthday party will be in May, and it's open for discussion.
The bulletins are being tom down, so they will be put behind the glass bulletin board across from the mail
boxes.
Our by -laws are simply guidelines, not ironclad.
Ken mentioned that no inspections can be doubled up. Inspection volume won't change.
Perry asked for a volunteer for the entertainment committee.
Rose stop letting in strangers.
Diann reaffirms.
Brent said that the "A" Room is now open after 10,00 p.m., and thanked Brian for the games he brought in.
'resident said that movies advertised are not shown, and signs are going up for Bingo.
Pete said we should vote for a bazaar, but it was voted down.
C
CD -k ter v r a p>
HIGHLIGHTS OF THE RESIDENT COUNCIL MEETING
April 11, 2011
Laura gave the Manager's
a. Thanks for the Northside cleaning
b. Let them know about repairs, so they can help
Secretary and Treasurer's report (Balance $3,383.35)
President broke down all spending for March
New resident is Brad Schmidt — 702
The Spring Fling (free meal) will be in on 4 -27 -11 at 6:00 p.m. according to Terry White.
The 90 Birthday party will be in May, and is open for discussion.
The bulletins are being torn down, so they will be put behind the glass bulletin board across from the
mail boxes.
Ken mentioned that no inspections can be doubled up. Inspection volume won't change.
Perry asked for a volunteer for the entertainment committee.
We will post signs for Bingo
Terry White suggested we do a bake sale.
AMENDMENTS TO BE VOTED ON IN MAY
1. IMPEACHMENT PROCEDURES
a) Board Member does not adhere to the by -laws
b) Board Member does not handle his /her responsibilities in a professional manner
c) Board Member abuses his/her position
2. RESIDENCE REQUIREMENTS
Anyone wishing to run for Board membership must reside at Parkview Villa for one (1) year
prior to running for election.
3. BOARD RESIGNATIONS
Any resignation will remain in effect until the next election, no sooner than one year.
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Special Meeting of: May 24, 2011
AGENDA SECTION: Business Items
ORIGINATING
EXECUTIVE
NO: 7
DEPARTMENT: HRA
DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2011 -04, Adopting the
BY: Lisa Wilcox- Erhardt
BY:
Procurement Policy for the HRA
DATE: April 20, 2011
BACKGROUND
HUD has brought to our attention that "PHAs are required to establish and follow a written
procurement policy that is consistent with 24 CFR 85.36" And furthermore, "The policy need not
contain detailed working -level procedures, but should require establishment of such procedures to
carry out the policy." HUD provided a sample procurement policy and sample supplemental forms
that will ensure that the policies in the HRA procurement policy are followed in a consistent manner.
Management staff has made the revisions to the HUD sample form that will be submitted to HUD for
approval after a board resolution is passed. This is formalizing the procedures currently being
followed as required by HUD.
Attached is a copy of the proposed procurement policy and the supplemental forms.
At the time the packets were run Community Development and Finance staff reviewed the
procurement policy but the HRA attorney had not finished his review, therefore there may be some
minor changes handed out at the meeting.
RECOMMENDATION MOTION: Staff recommends approving the HRA Procurement Policy.
RECOMMENDED MOTION:
Motion: Move to waive the reading of Resolution 2011 -04, there being ample copies available to the public.
Motion: Move to approve Resolution 2011 -04, being a Resolution of the Columbia Heights Housing and
Redevelopment Authority approving the HRA Procurement Policy dated April 26, 2011.
HRA ACTION:
HRA RESOLUTION 2011 -04
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT
AUTHORITY APPROVING THE PROCUREMENT POLICY
Whereas, the City of Columbia Heights Housing and Redevelopment secures goods and services as part
of its operation as a Public Housing Agency; and
Whereas, the Department of Housing and Urban Development (HUD) , who provides operational
subsidy to Parkview Villa North, seeks to memorialize a procurement policy per their established
guidelines; and
Whereas, past operations at Parkview Villa North have been consistent with these guidelines; and
Whereas, in order to satisfy HUD's regulatory and policy requirements.
Now Therefore Be It Resolved, The Columbia Heights Housing and Redevelopment Authority adopts a
Procurement Policy dated April 26, 2011 and authorizes its submittal to the Department of Housing and
Urban Development.
Passed this 26` day of April, 2011.
Motion by:
Seconded by:
Ayes:
Chair
Secretary
April 26, 2011
PROCUREMENT POLICY
COLUMBIA HEIGHTS
HOUSING AND REDEVELOPMENT AUTHORITY
This Procurement Policy complies with the Annual Contributions Contract (ACC) between
Columbia Heights Housing and Redevelopment Authority (Columbia Heights HRA) and
the HUD, Federal Regulations at 24 CFR 85.36, the procurement standards of the Procurement
Handbook for PHAs, HUD Handbook 7460.8, Rev 2, and applicable State and Local laws.
GENERAL PROVISIONS
General
The Columbia Heights HRA shall: provide for a procurement system of quality and integrity;
provide for the fair and equitable treatment of all persons or firms involved in purchasing by the
Columbia Heights HRA; ensure that supplies and services (including construction) are procured
efficiently, effectively, and at the most favorable prices available to the Columbia Heights
HRA; promote competition in contracting; and assure that Columbia Heights HRA purchasing
actions are in full compliance with applicable Federal standards, HUD regulations, State, and
local laws.
Application
This Procurement Policy applies to all procurement actions of the Authority, regardless of the
source of funds, except as noted under "exclusions," below. However, nothing in this Policy
shall prevent the Columbia Heights HRA from complying with the terms and conditions of any
grant, contract, gift or bequest that is otherwise consistent with the law. When both HUD and
non - Federal grant funds are used for a project, the work to be accomplished with the funds
should be separately identified prior to procurement so that appropriate requirements can be
applied, if necessary. If it is not possible to separate the funds, HUD procurement regulations
shall be applied to the total project. If funds and work can be separated and work can be
completed by a new contract, then regulations applicable to the source of funding may be
followed.
Definition
The term "procurement," as used in this Policy, includes the procuring, purchasing, leasing, or
renting of: (1) goods, supplies, equipment, and materials, (2) construction and maintenance;
consultant services, (3) Architectural and Engineering (A /E) services, (4) Social Services, and
(5) other services.
Exclusions
This policy does not govern administrative fees earned under the Section 8 voucher program, the
award of vouchers under the Section 8 program, the execution of landlord Housing Assistance
Payments contracts under that program, or non - program income, e.g., Fee - for - service revenue
under 24 CFR Part 990. These excluded areas are subject to applicable State and local
requirements.
Changes in Laws and Regulations
07/2009
April 26, 2011
In the event an applicable law or regulation is modified or eliminated, or a new law or regulation
is adopted, the revised law or regulation shall, to the extent inconsistent with these Policies,
automatically supersede these Policies.
Public Access to Procurement Information
Most procurement information that is not proprietary is a matter of public record and shall be
available to the public to the extent provided in the Minnesota Freedom of Information Act.
ETHICS IN PUBLIC CONTRACTING
General
The Columbia Heights HRA hereby establishes this code of conduct regarding procurement
issues and actions and shall implement a system of sanctions for violations. This code of
conduct, etc., is consistent with applicable Federal, State, or local law.
Conflicts of Interest
No employee, officer, Board member, or agent of the Columbia Heights HRA shall participate
directly or indirectly in the selection, award, or administration of any contract if a conflict of
interest, either real or apparent, would be involved. This type of conflict would be when one of
the persons listed below has a financial or any other type of interest in a firm competing for the
award:
A. An employee, officer, Board member, or agent involved in making the award;
B. His /her relative (including father, mother, son, daughter, brother, sister, uncle, aunt, first
cousin, nephew, niece, husband, wife, father -in -law, mother -in -law, son -in -law, daughter -in-
law, brother -in -law, sister -in -law, stepfather, stepmother, stepson, stepdaughter, stepbrother,
stepsister, half brother, or half sister);
C. His /her partner; or
D. An organization which employs or is negotiating to employ, or has an arrangement
concerning prospective employment of any of the above.
Gratuities, Kickbacks, and Use of Confidential Information
No officer, employee, Board member, or agent shall ask for or accept gratuities, favors, or items
of more than $25 in value from any contractor, potential contractor, or party to any subcontract,
and shall not knowingly use confidential information for actual or anticipated personal gain.
Prohibition Against Contingent Fees
Contractors wanting to do business with the Columbia Heights HRA must not hire a person to
solicit or secure a contract for a commission, percentage, brokerage, or contingent fee, except for
bona fide established commercial selling agencies.
07/2009
April 26, 2011
Procurement Planning
Planning is essential to managing the procurement function properly. Hence, the Columbia
Heights HRA will periodically review its record of prior purchases, as well as future needs, to:
find patterns of procurement actions that could be performed more efficiently or economically;
maximize competition and competitive pricing among contracts and decrease the Columbia
Heights HRA's procurement costs; reduce Columbia Heights HRA administrative costs;
ensure that supplies and services are obtained without any need for re- procurement, e.g.,
resolving bid protests; and minimize errors that occur when there is inadequate lead time.
Consideration should be given to storage, security, and handling requirements when planning the
most appropriate purchasing actions.
PURCHASING METHODS
Petty Cash Purchases
Purchases under $50 may be handled through the use of a petty cash account. Petty Cash
Accounts may be established in an amount sufficient to cover small purchases made during a
reasonable period, e.g., one month. For all Petty Cash Accounts, the Columbia Heights HRA
shall ensure that security is maintained and only authorized individuals have access to the
account. These accounts should be reconciled and replenished periodically.
Small Purchase Procedures
For any amounts above the Petty Cash ceiling, but not exceeding $100,000, the Columbia
Heights HRA may use small purchase procedures. Under small purchase procedures, the
Columbia Heights HRA shall obtain a reasonable number of quotes (preferably three);
however, for purchases of less than $2,000, also known as Micro Purchases, only one quote is
required provided the quote is considered reasonable. To the greatest extent feasible, and to
promote competition, small purchases should be distributed among qualified sources. Quotes
may be obtained orally (either in person or by phone), by fax, in writing, or through e-
procurement. Award shall be made to the qualified vendor that provides the best value to the
Columbia Heights Columbia Heights HRA. If award is to be made for reasons other than
lowest price, documentation shall be provided in the contract file. The Columbia Heights HRA
shall not break down requirements aggregating more than the small purchase threshold (or the
Micro Purchase threshold) into several purchases that are less than the applicable threshold
merely to: (1) permit use of the small purchase procedures or (2) avoid any requirements that
applies to purchases that exceed the Micro Purchase threshold.
Sealed Bids
Sealed bidding shall be used for all contracts that exceed the small purchase threshold and that
are not competitive proposals or non- competitive proposals, as these terms are defined in this
document. Under sealed bids, the PHA publicly solicits bids and awards a firm fixed -price
contract (lump sum or unit price) to the responsible bidder whose bid, conforming with all the
material terms and conditions of the 11713, is the lowest in price. Sealed bidding is the preferred
method for procuring construction, supply, and non - complex service contracts that are expected
to exceed $100,000.
07/2009
April 26, 2011
A. Conditions for Using Sealed Bids. Columbia Heights HRA shall use the sealed bid
method if the following conditions are present: a complete, adequate, and realistic statement
of work, specification, or purchase description is available; two or more responsible bidders
are willing and able to compete effectively for the work; the contract can be awarded based
on a firm fixed price; and the selection of the successful bidder can be made principally on
the lowest price.
B. Solicitation and Receipt of Bids. An IFB is issued which includes the specifications and all
contractual terms and conditions applicable to the procurement, and a statement that award
will be made to the lowest responsible and responsive bidder whose bid meets the
requirements of the solicitation. The IFB must state the time and place for both receiving the
bids and the public bid opening. All bids received will be date and time - stamped and stored
unopened in a secure place until the public bid opening. A bidder may withdraw the bid at
any time prior to the bid opening.
C. Bid Opening and Award. Bids shall be opened publicly. All bids received shall be recorded
on an abstract (tabulation) of bids, and then made available for public inspection. If equal
low bids are received from responsible bidders, selection shall be made by drawing lots or
other similar random method. The method for doing this shall be stated in the IFB. If only
one responsive bid is received from a responsible bidder, award shall not be made unless the
price can be determined to be reasonable, based on a cost or price analysis.
D. Mistakes in Bids. Correction or withdrawal of bids may be permitted, where appropriate,
before bid opening by written or telegraphic notice received in the office designated in the
IFB prior to the time set for bid opening. After bid opening, corrections in bids may be
permitted only if the bidder can show by clear and convincing evidence that a mistake of a
nonjudgmental character was made, the nature of the mistake, and the bid price actually
intended. A low bidder alleging a nonjudgmental mistake may be permitted to withdraw its
bid if the mistake is clearly evident on the face of the bid document but the intended bid is
unclear or the bidder submits convincing evidence that a mistake was made. All decisions to
allow correction or withdrawal of a bid shall be supported by a written determination signed
by the Contracting Officer. After bid opening, changes in bid prices or other provisions of
bids prejudicial to the interest of the Columbia Heights HRA or fair competition shall not
be
permitted.
Competitive Proposals
Unlike sealed bidding, the competitive proposal method permits: consideration of technical
factors other than price; discussion with offerors concerning offers submitted; negotiation of
contract price or estimated cost and other contract terms and conditions; revision of proposals
before the final contractor selection; and the withdrawal of an offer at any time up until the point
of award. Award is normally made on the basis of the proposal that represents the best overall
value to the PHA, considering price and other factors, e.g., technical expertise, past experience,
quality of proposed staffing, etc., set forth in the solicitation and not solely the lowest price.
A. Conditions for Use. Where conditions are not appropriate for the use of sealed bidding,
competitive proposals may be used. Competitive proposals are the preferred method for
procuring professional services that will exceed the small purchase threshold.
07/2009 4
April 26, 2011
B. Form of Solicitation. Other than A/E services, competitive proposals shall be solicited
through the issuance of a REP. The RFP shall clearly identify the importance and relative
value of each of the evaluation factors as well as any subfactors and price. A mechanism for
fairly and thoroughly evaluating the technical and price proposals shall be established before
the solicitation is issued. Proposals shall be handled so as to prevent disclosure of the number
of offerors, identity of the offerors, and the contents of their proposals until after award. The
Columbia Heights HRA may assign price a specific weight in the evaluation criteria or the
Columbia Heights HRA may consider price in conjunction with technical factors; in either
case, the method for evaluating price shall be established in the RFP.
C. Evaluation. The proposals shall be evaluated only on the criteria stated in the REP. Where
not apparent from the evaluation criteria, the Columbia Heights HRA shall establish an
Evaluation Plan for each RFP. Generally, all RFPs shall be evaluated by an appropriately
appointed Evaluation Committee. The Evaluation Committee shall be required to disclose
any potential conflicts of interest and to sign a Non - Disclosure statement. An Evaluation
Report, summarizing the results of the evaluation, shall be prepared prior to award of a
contract.
D. Negotiations. Negotiations shall be conducted with all offerors who submit a proposal
determined to have a reasonable chance of being selected for award, unless it is determined
that negotiations are not needed with any of the offerors. This determination is based on the
relative score of the proposals as they are evaluated and rated in accordance with the
technical and price factors specified in the RFP. These offerors shall be treated fairly and
equally with respect to any opportunity for negotiation and revision of their proposals. No
offeror shall be given any information about any other offeror's proposal, and no offeror
shall be assisted in bringing its proposal up to the level of any other proposal. A common
deadline shall be established for receipt of proposal revisions based on negotiations.
Negotiations are exchanges (in either competitive or sole source environment) between the
PHA and offerors that are undertaken with the intent of allowing the offeror to revise its
proposal. These negotiations may include bargaining. Bargaining includes persuasion,
alteration of assumptions and positions, give -and -take, and may apply to price, schedule,
technical requirements, type of contract or other terms of a proposed contract. When
negotiations are conducted in a competitive acquisition, they take place after establishment of
the competitive range and are called discussions. Discussions are tailored to each offeror's
proposal, and shall be conducted by the contracting officer with each offeror within the
competitive range. The primary object of discussions is to maximize the Columbia Heights
HRA's ability to obtain best value, based on the requirements and the evaluation factors set
forth in the solicitation. The contracting officer shall indicate to, or discuss with, each offeror
still being considered for award, significant weaknesses, deficiencies, and other aspects of its
proposal (such as cost, price, technical approach, past performance, and terms and
conditions) that could, in the opinion of the contracting officer, be altered or explained to
enhance materially the proposer's potential for award. The scope and extent of discussions
are a matter of the contracting officer's judgment. The contracting officer may inform an
offeror that its price is considered by the PHA to be too high, or too low, and reveal the
results of the analysis supporting that conclusion. It is also permissible to indicate to all
offerors the cost or price that the government's price analysis, market research, and other
reviews have identified as reasonable. "Auctioning" (revealing one offeror's price in an
attempt to get another offeror to lower their price) is prohibited.
07/2009
April 26, 2011
E. Award. After evaluation of the revised proposals, if any, the contract shall be awarded to the
responsible firm whose technical approach to the project, qualifications, price and /or any
other factors considered, are most advantageous to the Columbia Heights HRA provided
that the price is within the maximum total project budgeted amount established for the
specific property or activity.
F. A/E Services. The Columbia Heights HRA must contract for A/E services using QBS
procedures, utilizing a RFQ. Sealed bidding shall not be used for A/E solicitations. Under
QBS procedures, competitors' qualifications are evaluated and the most qualified competitor
is selected, subject to negotiation of fair and reasonable compensation. Price is not used as a
selection factor under this method. QBS procedures shall not be used to purchase other types
of services, though architectural /engineering firms are potential sources.
Noncompetitive Proposals
A. Conditions for Use. Procurement by noncompetitive proposals (sole - source) may be used
only when the award of a contract is not feasible using small purchase procedures, sealed
bids, cooperative purchasing, or competitive proposals, and if one of the following applies:
1. The item is available only from a single source, based on a good faith review of available
sources;
2. An emergency exists that seriously threatens the public health, welfare, or safety, or
endangers property, or would otherwise cause serious injury to the Columbia Heights
HRA, as may arise by reason of a flood, earthquake, epidemic, riot, equipment failure, or
similar event. In such cases, there must be an immediate and serious need for supplies,
services, or construction such that the need cannot be met through any of the other
procurement methods, and the emergency procurement shall be limited to those supplies,
services, or construction necessary simply to meet the emergency;
3. HUD authorizes the use of noncompetitive proposals; or
4. After solicitation of a number of sources, competition is determined inadequate.
B. Justification. Each procurement based on noncompetitive proposals shall be supported by a
written justification for the selection of this method. The justification shall be approved in
writing by the responsible Contracting Officer. Poor planning or lack of planning is not
justification for emergency or sole - source procurements. The justification, to be included in
the procurement file, should include the following information:
1. Description of the requirement;
2. History of prior purchases and their nature (competitive vs. noncompetitive);
3. The specific exception in 24 CFR 85.36(d)(4)(i)(A) through (D) which applies;
4. Statement as to the unique circumstances that require award by noncompetitive
proposals;
5. Description of the efforts made to find competitive sources (advertisement in trade
journals or local publications, phone calls to local suppliers, issuance of a written
solicitation, etc.);
6. Statement as to efforts that will be taken in the future to promote competition for the
requirement;
07/2009
April 26, 2011
7. Signature by the Contracting Officer's supervisor (or someone above the level of the
Contracting Officer); and
8. Price Reasonableness. The reasonableness of the price for all procurements based on
noncompetitive proposals shall be determined by performing an analysis, as described in
this Policy.
Cooperative Purchasing /Intergovernmental Agreements
The Columbia Heights HRA may enter into State and /or local cooperative or intergovermmental
agreements to purchase or use common supplies, equipment, or services. The decision to use an
interagency agreement instead of conducting a direct procurement shall be based on economy
and efficiency. If used, the interagency agreement shall stipulate who is authorized to purchase
on behalf of the participating parties and shall specify inspection, acceptance, termination,
payment, and other relevant terms and conditions. The Columbia Heights HRA may use
Federal or State excess and surplus property instead of purchasing new equipment and property
if feasible and if it will result in a reduction of project costs. The goods and services obtained
under a cooperative purchasing agreement must have been procured in accordance with 24 CFR
85.36.
Independent Cost Estimate (ICE)
For all purchases above the Micro Purchase threshold, the Columbia Heights HRA shall
prepare an ICE prior to solicitation. The level of detail shall be commensurate with the cost and
complexity of the item to be purchased.
Cost and Price Analysis
The Columbia Heights HRA shall require assurance that, before entering into a contract, the
price is reasonable, in accordance with the following instructions.
Petty Cash and Micro Purchases
No formal cost or price analysis is required. Rather, the execution of a contract by the
Contracting Officer (through a Purchase Order or other means) shall serve as the Contracting
Officer's determination that the price obtained is reasonable, which may be based on the
Contracting Officer's prior experience or other factors.
Small Purchases
A comparison with other offers shall generally be sufficient determination of the reasonableness
of price and no further analysis is required. If a reasonable number of quotes is not obtained to
establish reasonableness through price competition, the Contracting Officer shall document price
reasonableness through other means, such as prior purchases of this nature, catalog prices, the
Contracting Officer's personal knowledge at the time of purchase, comparison to the ICE, or any
other reasonable basis.
07/2009
April 26, 2011
Sealed Bids
The presence of adequate competition should generally be sufficient to establish price
reasonableness. Where sufficient bids are not received, and when the bid received is substantially
more than the ICE, and where the Columbia Heights HRA cannot reasonably determine price
reasonableness, the Columbia Heights HRA must conduct a cost analysis, consistent with
federal guidelines, to ensure that the price paid is reasonable.
Competitive Proposals
The presence of adequate competition should generally be sufficient to establish price
reasonableness. Where sufficient bids are not received, the Columbia Heights HRA must
compare the price with the ICE. For competitive proposals where prices cannot be easily
compared among offerors, where there is not adequate competition, or where the price is
substantially greater than the ICE, the Columbia Heights HRA must conduct a cost analysis,
consistent with Federal guidelines, to ensure that the price paid is reasonable.
Contract Modifications
A cost analysis, consistent with federal guidelines, shall be conducted for all contract
modifications for projects that were procured through Sealed Bids, Competitive Proposals, or
Non - Competitive Proposals, or for projects originally procured through Small Purchase
procedures and the amount of the contract modification will result in a total contract price in
excess of $100,000.
SOLICITATION AND ADVERTISING
Method of Solicitation
A. Petty Cash and Micro Purchases. The Columbia Heights HRA may contact only one
source if the price is considered reasonable.
B. Small Purchases. Quotes may be solicited orally, through fax, or by any other reasonable
method.
C. Sealed Bids and Competitive Proposals. Solicitation must be done publicly. The Columbia
Heights HRA must use one or more following solicitation methods, provided that the
method employed provides for meaningful competition.
I. Advertising in newspapers or other print mediums of local or general circulations.
2. Advertising in various trade journals or publications (for construction).
3. E- Procurement. The Columbia Heights HRA may conduct its public procurements
through the Internet using e- procurement systems. However, all e- procurements roust
otherwise be in compliance with 24 CFR 85.36, State and local requirements, and the
Authority's procurement policy.
Time Frame
For purchases of more than $100,000, the public notice should run not less than once each week
for two consecutive weeks.
07/2009
April 26, 2011
Form
Notices /advertisements should state, at a minimum, the place, date, and time that the bids or
proposals are due, the solicitation number, a contact who can provide a copy of and information
about, the solicitation, and a brief description of the needed items(s).
Time Period for Submission of Bids
A minimum of 30 days shall generally be provided for preparation and submission of sealed bids
and 15 days for competitive proposals. However, the Executive Director may allow for a shorter
period under extraordinary circumstances.
Cancellation of Solicitations
A. An IFB, RFP, or other solicitation may be cancelled before bids /offers are due if:
1. The supplies, services or construction is no longer required;
2. The funds are no longer available;
3. Proposed amendments to the solicitation are of such magnitude that a new solicitation
would be best; or
4. Other similar reasons.
B. A solicitation may be cancelled and all bids or proposals that have already been received may
be rejected if:
I . The supplies or services (including construction) are no longer required;
2. Ambiguous or otherwise inadequate specifications were part of the solicitation;
3. All factors of significance to the Columbia Heights HRA were not considered;
4. Prices exceed available funds and it would not be appropriate to adjust quantities to come
within available fiords;
5. There is reason to believe that bids or proposals may not have been independently
determined in open competition, may have been collusive, or may have been submitted in
bad faith; or
6. For good cause of a similar nature when it is in the best interest of the Columbia Heights
HRA.
C. The reasons for cancellation shall be documented in the procurement file and the reasons for
cancellation and /or rejection shall be provided upon request.
D. A notice of cancellation shall be sent to all bidders /offerors solicited and, if appropriate, shall
explain that they will be given an opportunity to compete on any resolicitation or future
procurement of similar items.
E. If all otherwise acceptable bids received in response to an IFB are at unreasonable prices an
analysis should be conducted to see if there is a problem in either the specifications or the
Columbia Heights HRA's cost estimate. If both are determined adequate and if only one bid
is received and the price is unreasonable, the Contracting Officer may cancel the solicitation
and either
07/2009
April 26, 2011
1. Re- solicit using an RFP; or
2. Complete the procurement by using the competitive proposal method. The Contracting
Officer must determine, in writing, that such action is appropriate, must inform all
bidders of the Columbia Heights HRA's intent to negotiate, and must give each bidder a
reasonable opportunity to negotiate.
F. If problems are found with the specifications, Columbia Heights HRA should cancel the
solicitation, revise the specifications and resolicit using an IFB.
Credit (or Purchasing) Cards
Credit card usage should follow the rules for all other small purchases. For example, the
Contracting Officer may use a credit card for Micro Purchases without obtaining additional
quotes provided the price is considered reasonable. However, for amounts above the Micro
Purchase level, the Contracting Officer would generally need to have obtained a reasonable
number of quotes before purchasing via a credit card.
When using credit cards, the Columbia Heights HRA should adopt reasonable safeguards to
assure that they are used only for intended purposes (for instance, limiting the types of purchases
or the amount of purchases that are permitted with credit cards).
Bonding Requirements
The standards under this section apply to construction contracts that exceed $100,000. There are
no bonding requirements for small purchases or for competitive proposals. The Columbia
Heights HRA may require bonds in these latter circumstances when deemed appropriate;
however, non - construction contracts should generally not require bid bonds.
A. Bid Bonds. For construction contracts exceeding $100,000, offerors shall be required to
submit a bid guarantee from each bidder equivalent to 5% of the bid price.
B. Payment Bonds. For construction contracts exceeding $100,000, the successful bidder shall
furnish an assurance of completion. This assurance may be any one of the following four:
1. A performance and payment bond in a penal sum of 100% of the contract price; or
2. Separate performance and payment bonds, each for 50 % or more of the contract price; or
3. A 20 % cash escrow; or
4. A 25 % irrevocable letter of credit.
C. These bonds must be obtained from guarantee or surety companies acceptable to the U. S.
Govermnent and authorized to do business in the State where the work is to be performed.
Individual sureties shall not be considered. U. S. Treasury Circular Number 570 lists
companies approved to act as sureties on bonds securing Government contracts, the
maximum underwriting limits on each contract bonded, and the States in which the company
is licensed to do business. Use of companies on this circular is mandatory.
07/2009 10
April 26, 2011
CONTRACTOR QUALIFICATIONS AND DUTIES
Contractor Responsibility
Columbia Heights HRA shall not award any contract until the prospective contractor, i.e., low
responsive bidder, or successful offeror, has been determined to be responsible. A responsible
bidder /offeror must:
A. Have adequate financial resources to perform the contract, or the ability to obtain them;
B. Be able to comply with the required or proposed delivery or performance schedule, taking
into consideration all the bidder's /offeror's existing commercial and governmental business
commitments;
C. Have a satisfactory performance record;
D. Have a satisfactory record of integrity and business ethics;
E. Have the necessary organization, experience, accounting and operational controls, and
technical skills, or the ability to obtain them;
F. Have the necessary production, construction, and technical equipment and facilities, or the
ability to obtain them; and,
G. Be otherwise qualified and eligible to receive an award under applicable laws and
regulations, including not be suspended, debarred or under a I- IUD - imposed LDP.
If a prospective contractor is found to be non - responsible, a written determination of non-
responsibility shall be prepared and included in the official contract file, and the prospective
contractor shall be advised of the reasons for the determination.
Suspension and Debarment
Contracts shall not be awarded to debarred, suspended, or ineligible contractors. Contractors may
be suspended, debarred, or determined to be ineligible by HUD in accordance with HUD
regulations (24 CFR Part 24) or by other Federal agencies, e.g., Dept of Labor for violation of
labor regulations, when necessary to protect housing authorities in their business dealings.
Vendor Lists
All interested businesses shall be given the opportunity to be included on vendor mailing lists.
Any lists of persons, firms, or products which are used in the purchase of supplies and services
(including construction) shall be kept current and include enough sources to ensure competition.
CONTRACT PRICING ARRANGEMENTS
Contract Types
Any type of contract which is appropriate to the procurement and which will promote the best
interests of the Columbia Heights HRA may be used, provided the cost - plus- a- pereentage-
of -cost and percentage -of- construction -cost methods are not used. All solicitations and
contracts shall include the clauses and provisions necessary to define the rights and
responsibilities of both the contractor and Columbia Heights HRA.
07/2009 11
April 26, 2011
For all cost reimbursement contracts, Columbia Heights HRA must include a written
determination as to why no other contract type is suitable. Further, the contract must include a
ceiling price that the contractor exceeds at its own risk.
Options
Options for additional quantities or performance periods may be included in contracts, provided
that:
A. The option is contained in the solicitation;
B. The option is a unilateral right of the Authority;
C. The contract states a limit on the additional quantities and the overall term of the contract;
D. The options are evaluated as part of the initial competition;
E. The contract states the period within which the options may be exercised;
F. The options may be exercised only at the price specified in or reasonably determinable from
the contract; and
G. The options may be exercised only if determined to be more advantageous to Columbia
Heights HRA than conducting a new procurement.
Contract Clauses
All contracts should identify the contract pricing arrangement as well as other pertinent terms
and conditions, as determined by the Columbia Heights HRA.
Additionally, the forms HUD -5369, 5369 -A, 5369 -13, 5369, 5370, 5370 -C, and 51915-A, which
contain all HUD - required clauses and certifications for contracts of more than $100,000, as well
as any forms /clauses as required by HUD for small purchases, shall be used in all corresponding
solicitations and contracts issued by this Authority.
Contract Administration
The Columbia Heights HRA shall maintain a system of contract administration designed to
ensure that contractors perform in accordance with their contracts. These systems shall provide
for inspection of supplies, services, or construction, as well as monitoring contractor
performance, status reporting on major projects including construction contracts, and similar
matters. For cost - reimbursement contracts, costs are allowable only to the extent that they are
consistent with the cost principles in HUD Handbook 2210.18.
07/2009 12
April 26, 2011
SPECII+ICATIONS
General
All specifications shall be drafted so as to promote overall economy for the purpose intended and
to encourage competition in satisfying Columbia Heights HRA needs. Specifications shall be
reviewed prior to issuing any solicitation to ensure that they are not unduly restrictive or
represent unnecessary or duplicative items. Function or performance specifications are preferred.
Detailed product specifications shall be avoided whenever possible. Consideration shall be given
to consolidating or breaking out procurements to obtain a more economical purchase. For
equipment purchases, a lease versus purchase analysis should be performed to determine the
most economical form of procurement.
Limitation
The following types of specifications shall be avoided:
A. geographic restrictions not mandated or encouraged by applicable Federal law (except for
A /Econtracts, which may include geographic location as a selection factor if adequate
competition is available);
B. brand name specifications (unless the specifications list the minimum essential characteristics
and standards to which the item must conform to satisfy its intended use).
Nothing in this procurement policy shall preempt any State licensing laws. Specifications shall
be reviewed to ensure that organizational conflicts of interest do not occur.
TERMINATIONS
Termination Notices
The Contracting Officer shall terminate contracts for convenience or default only by a written
notice to the contractor. The notice shall be sent by certified mail with a return receipt requested.
The notice shall state, at a minimum, the following:
1. The contract is being terminated for default or for the convenience of the Columbia
Heights URA under the cited contract clause authorizing the termination;
2. Whether the contract is terminated in whole or in part (for partial terminations, identify
the specific items being terminated);
3. If terminated for default, the acts or omissions constituting the default, the Contracting
Officer's determination that failure to perform is not excusable, the Columbia Heights
HRA's rights to charge excess costs of re- procurement to the contractor, and the
contractor's appeal rights;
4. The effective date of termination;
5. The contractor's right to proceed under the non - terminated portion of the contract;
6. Any special instructions; and
7. Copies of the notice should be sent to the contractor's surety, if any, and any assignee.
07/2009 13
April 26, 2011
Termination for Convenience
Contracts may be terminated for convenience when the Columbia Heights HRA no longer
needs or desires the supplies or services under contract or can no longer fund the procurement.
1. Settlement. Settlement of contracts terminated for convenience may be settled through
negotiations or by a unilateral determination of the Contracting Officer. The contractor
should submit a settlement proposal promptly to the Contracting Officer for any amounts
claimed as a result of the termination. Whenever possible, the Contracting Officer should
negotiate a fair and prompt settlement with the contractor and should settle by
determination only when mutual agreement cannot be reached.
2. Compensation. A settlement should compensate the contractor fairly for work
performed, for other costs incurred under the contract, and for preparations made for the
terminated portions of the contract, including a reasonable allowance for profit.
However, no profit shall be allowed on settlement expenses. In addition, the Contracting
Officer shall not allow profit if it appears that the contractor would have incurred a loss
had the entire contract been completed. Fair compensation is a matter of judgment and
cannot be measured exactly. The Contracting Officer should use prudent business
judgment in the settlement process, as opposed to strict accounting principles. The
parties may agree to a total amount to be paid to the contractor without agreeing on
individual cost items or profit.
Termination for Default
A contract may be terminated for default because of the contractor's actual or anticipated failure
to perform its contractual obligations. Under a termination for default, the Columbia Heights
HRA is not liable for the contractor's costs on undelivered work and may be entitled to the
repayment of progress payments. If the contractor fails to make progress so as to endanger
performance of the contract, the Contracting Officer should issue a written notice to the
contractor (generally called a "Cure Notice ") specifying the failure and providing a period of 10
days (or longer period if needed) in which to ":cure" the failure. After the 10 days, the
Contracting Officer may issue a notice of termination for default, unless the failure to perform
has been cured.
Notice. If the contractor has failed to perform work within the required time and a
termination for default appears appropriate, the Contracting Officer should, if practicable,
notify the contractor in writing of the possibility of the termination. This notice shall call
the contractor's attention to the contractual liabilities if the contract is terminated for
default, and request the contractor to "show cause" why the contract should not be
terminated. If the response to this "show cause" notice is inadequate or insufficient,
action is taken in response to it; the contract should then be terminated for default.
07/2009 14
April 26, 2011
2. Alternatives to Termination. Alternatives to termination for default include the
following (at the Columbia Heights HRA's discretion): allow alternative dispute
resolution (arbitration or mediation) as agreed to by both parties; allow the contractor or
the surety to continue performance of the contract under a revised delivery schedule (in
exchange for a reduced price or other consideration); permit the contractor to continue
performance of the contract by means of a subcontract or other business arrangement
with an acceptable third party, provided the rights of the Columbia Heights HRA are
adequately protected; or, if the contractor is not liable to the Columbia Heights HRA for
damages, execute a no -cost termination settlement agreement.
3. Repurchase. When the supplies, services, or construction activities are still required
after termination, the Contracting Officer should seek to contract for the same or similar
items as soon as possible. The Contracting Officer may use any appropriate contracting
method for the procurement (sealed bids or competitive or noncompetitive proposals, as
appropriate), provided competition is solicited to the maximum extent practicable to
secure the lowest price obtainable under the circumstances in order to mitigate damages.
APPEALS AND REMEDIES
General
It is Columbia Heights HRA policy to resolve all contractual issues informally and without
litigation. Disputes will not be referred to HUD unless all administrative remedies have been
exhausted. When appropriate, a mediator may be used to help resolve differences.
Informal Appeals Procedure
The Columbia Heights HRA shall adopt an informal bid protest /appeal procedure for contracts
of $100,000 or less. Under these procedures, the bidder /contractor may request to meet with the
appropriate Contract Officer.
Formal Appeals Procedure
A formal appeals procedure shall be established for solicitations /contracts of more than
$100,000.
A. Bid Protest. Any actual or prospective contractor may protest the solicitation or award of a
contract for serious violations of the principles of this Policy. Any protest against a
solicitation must be received before the due date for the receipt of bids or proposals, and any
protest against the award of a contract must be received within ten (10) calendar days after
the contract receives notice of the contract award, or the protest will not be considered. All
bid protests shall be in writing, submitted to the Contracting Officer or designee, who shall
issue a written decision on the matter. The Contracting Officer may, at his /her discretion,
suspend the procurement pending resolution of the protest if the facts presented so warrant.
07/2009 15
April 26, 2011
B. Contractor Claims. All claims by a contractor relating to performance of a contract shall be
submitted in writing to the Contracting Officer for a written decision. The contractor may
request a conference on the claim. The Contracting Officer's decision shall inform the
contractor of its appeal rights to the next higher level of authority in Columbia Heights
HRA. Contractor claims shall be governed by the Changes clause in the form HUD -5370.
ASSISTANCE TO SMALL AND OTHER BUSINESSES
Required Efforts
Consistent with Presidential Executive Orders 11625, 12138, and 12432, and Section 3 of the
HUD Act of 1968, all feasible efforts shall be made to ensure that small and minority -owned
businesses, women's business enterprises, and other individuals or firms located in or owned in
substantial part by persons residing in the area of the Columbia Heights HRA project are used
when possible. Such efforts shall include, but shall not be limited to:
A. Including such firms, when qualified, on solicitation mailing lists;
B. Encouraging their participation through direct solicitation of bids or proposals whenever they
are potential sources;
C. Dividing total requirements, when economically feasible, into smaller tasks or quantities to
permit maximum participation by such firms;
D. Establishing delivery schedules, where the requirement permits, which encourage
participation by such firms;
E. Using the services and assistance of the Small Business Administration, and the Minority
Business Development Agency of the Department of Commerce;
F. Including in contracts, to the greatest extent feasible, a clause requiring contractors, to
provide opportunities for training and employment for lower income residents of the project
area and to award subcontracts for work in connection with the project to business concerns
which provide opportunities to low- income residents, as described in 24 CFR Part 135 (so-
called Section 3 businesses); and
G. Requiring prime contractors, when subcontracting is anticipated, to take the positive steps
listed above.
Goals shall be established periodically for participation by small businesses, minority -owned
businesses, women -owned business enterprises, labor surplus area businesses, and Section 3
business concerns in Columbia Heights HRA prime contracts and subcontracting opportunities.
Definitions
1. A small business is defined as a business that is: independently owned; not dominant in
its field of operation; and not an affiliate or subsidiary of a business dominant in its field
of operation. The size standards in 13 CFR Part 121 should be used to determine
business size.
07/2009 16
April 26, 2011
2. A minority -owned business is defined as a business which is at least 51% owned by one
or more minority group members; or, in the case of a publicly -owned business, one in
which at least 51% of its voting stock is owned by one or more minority group members,
and whose management and daily business operations are controlled by one or more such
individuals. Minority group members include, but are not limited to Black Americans,
Hispanic Americans, Native Americans, Asian Pacific Americans, Asian Indian
Americans, and Hasidic Jewish Americans.
3. A women's business enterprise is defined as a business that is at least 51% owned by a
woman or women who are U.S. citizens and who control and operate the business.
4. A "Section 3 business concern" is as defined under 24 CFR Part 135.
5. A labor surplus area business is defined as a business which, together with its
immediate subcontractors, will incur more than 50% of the cost of performing the
contract in an area of concentrated unemployment or underemployment, as defined by the
DOL in 20 CFR Part 654, Subpart A, and in the list of labor surplus areas published by
the Employment and Training Administration.
Board Approval of Procurement Actions
Other than approval of this Procurement Policy, approval by the Board of Commissioners is not
required for any procurement action, as permitted under State and local law. Rather, it is the
responsibility of the Executive Director to make sure that all procurement actions are conducted
in accordance with the policies contained herein.
Delegation of Contracting Authority
While the Executive Director is responsible for ensuring that the Columbia Heights HRA's
procurements comply with this Policy, the Executive Director may delegate all procurement
authority as is necessary and appropriate to conduct the business of the Agency.
Further, and in accordance with this delegation of authority, the Executive Director shall, where
necessary, establish operational procedures (such as a procurement manual or standard operating
procedures) to implement this Policy. The Executive Director shall also establish a system of
sanctions for violations of the ethical standards described in Section III below, consistent with
Federal, State, or local law.
DOCUMENTATION
The Columbia Heights HRA must maintain records sufficient to detail the significant history of
each procurement action. These records shall include, but shall not necessarily be limited to, the
following:
A. Rationale for the method of procurement (if not self - evident);
B. Rationale of contract pricing arrangement (also if not self- evident);
C. Reason for accepting or rejecting the bids or offers;
D. Basis for the contract price (as prescribed in this handbook);
E. A copy of the contract documents awarded or issued and signed by the Contracting
Officer;
07/2009 17
April 26, 2011
F. Basis for contract modifications; and
G. Related contract administration actions.
The level of documentation should be commensurate with the value of the procurement.
Records are to be retained for a period of three years after final payment and all matters
pertaining to the contact are closed.
Disposition of Surplus Property
Property no longer necessary for the Columbia Heights HRA's purposes (non -real property)
shall be transferred, sold, or disposed of in accordance with applicable Federal, state, and local
laws and regulations.
Funding Availability
Before initiating any contract, the Columbia Heights HRA shall ensure that there are sufficient
funds available to cover the anticipated cost of the contract or modification.
Self - Certification
The Columbia Heights HRA self - certifies that this Procurement Policy, and the Columbia
Heights HRA's procurement system, complies with all applicable Federal regulations and, as
such, the Columbia Heights HRA is exempt from prior HUD review and approval of individual
procurement action.
07/2009 18
April 26, 2011
AMENDMENT A
Section 1605 of the Recovery Act: Buy American
Section 1605 of the Recovery Act provides:
Use of American Iron, Steel and Manufactured Goods.
(a) None of the funds appropriated or otherwise made avaialable by this Act may be used for
a project for the construction, alteration, maintenance, or repair of a public building or
public work unless all of the iron, steel and manufactured goods used in the project are
produced in the United States.
(b) Subsection (a) shall not apply in any case or category of cases in which the head of the
Federal department or agency involved finds that:
(1) Applying subsection (a) would be inconsistent with the public interest;
(2) Iron, steel and the releveant manufactured goods are not produced in the
United States in sufficient and reasonably available quantities and of a
satisfactory quality; or
(3) Inclusion of iron, steel, and manufactured goods produced in the United
States will increase the cost of the overall project by more thatn 25 percent.
(c) If the head of a Federal department or agency determines that it is necessary to waive the
application of subsection (a) based on a finding under subsection (b), the head of the
department or agency shall publish in the Federal Register a detailed written justification
as to why the provision is being waived.
(d) This section shall be applied in a manner consistent with United States obligations under
international agreements.
07/2009 19
APPENDIX 2. PROCUREMENT FILE CHECKLIST
The following table lists the types of documentation that generally should be included in the
contract file for each procurement. Note, however, that the circumstances of each procurement
will dictate the documentation required. For example, an RFP for Property Management Services
would not necessarily require a separate cost analysis if there were an ample number of price
proposals and the costs (management fees) were within the range established in the ICE.
Similarly, for small purchases, the issuance of a purchase order will likely serve as a Notice to
Proceed; however, for some very technical services acquired under small purchases, the PHA
might want to hold a post -award meeting and then issue a Notice to Proceed. In all, the contract
file should contain all significant documentation relating to the specific procurement. Any
shaded item would generally not apply for that type of purchase.
07/2009
Contract and Award Documents
Notification to Unsuccessful
Bidders
Appe ats (all correspondence)
Post -Award and Contract
Administration - : 7777777 777 7 7777
Insurance and Bonding "` .
Requirements
Records of Post -Award Conferences
Notice to Proceed
Contract Modifications and
Supporting Documentation
Receiving Reports
General Contract Correspondence
Payment Record/Documentation
Ins ections and Field Reports
Completion Certificate
07/2009
Sample Advertisement
The Columbia Heights Housing and Redevelopment Authority (Columbia Heights HRA)
invites sealed bids from contractors for the snow removal at (Address). The work consists of the
replacing toilets at all 150 units in accordance with the documents prepared by Maurice
Plumbing.
Bids are subject to State Law.
Bids will be received until 2:00 P.M. on MM /DD /YY and publicly opened, forthwith at
Columbia Heights Housing and Redevelopment Authority, (Address).. General bids shall be
accompanied by a bid deposit that is not less than five (5 %) of the greatest possible bid amount
(considering all alternates), and made payable to the Columbia Heights Housing and
Redevelopment Authority.
A bid package will be available for pick -up from at (Address) after 2:00
p.m., MM /DD /YY. Cost of plans and specifications is $25.00. Company checks are required.
THE JOB SITE AND /OR EXISTING BUILDING WILL BE AVAILABLE FOR A WALK
THROUGH ON MM /DD /YY AT 10:00 A.M. AT (ADDRESS). PROSPECTIVE
BIDDERS SHOULD MEET AT THE ABOVE - MENTIONED ADDRESS.
11MAGIM
Sample IFB Cover Sheet
IFB Number:
Date of Issuance:
Sealed bids will be accepted at the (HA Name) Housing and Redevelopment Authority
(_HRA), until the date and time noted below. Bids will be publicly opened and recorded
immediately thereafter at (Address).
Snow Removal at (Location)
Pre -Bid Meeting will be
Bid Opening:
(Address)
Point of Contact: (Name and phone number)
Table of Contents:
A. Bid /Price Form
B. Specifications /Scope of Work
C. Instructions to Bidders
D. Required Certifications
B. General Contract
F. Other Attachments
(time)
(time)
07/2009 4
Sample Solicitation Amendment
(HA LETTERHEAD)
1. Amendment number:
2. Issued by:
3. Amendment of solicitation number: dated:
4. The hour and date specified for receipt of bids /proposals is is not extended to
the following new hour and date:
5. The above - numbered solicitation is amended as set forth below. Bidders /offerors must
acknowledge receipt of this amendment prior to the hour and date specified for receipt of
bids /proposals, by signing this form below or by completing the acknowledgement on the
form titled "Solicitation, Bid /Proposal and Award."
6. Description of amendment:
fCite specific sections and /or pages of the solicitation that are being amended.}
Except as provided herein, all terms and conditions of the solicitation remain unchanged and
in full force and effect.
7. Name and title of signer:
Signature and date:
07/2009
Sample Contract Award
(HA LETTERHEAD)
1. Contract Number:
2. Effective Date:
3. Solicitation Number/ Project Title:
4. Name & Address of Contractor:
5. Contract Amount: $
6. Accounting Code:
7. Table of Contents:
[X] SECTION Description [Pages] [X]
SECTION Description [Pages]
A CONTRACT AWARD FORM I
F
DELIVERIES OR PERFORMANCE
B SUPPLY /SERVICE & PRICES
G
CONTRACT ADMINISTRATION DATA
C STATEMENT OF WORK /SPECS
1-1
SPECIAL CONTRACT REQUIREMENTS
D PACKAGING & MARKING
I
CONTRACT CLAUSES
E INSPECTION & ACCEPTANCE
J
LIST OF ATTACHMENTS
8. Award: Your bid /offer on Solicitation Number including additions or
changes made by you, which additions or changes are set forth in full within the sections
listed above, is hereby accepted as to the items listed in Section B and on any continuation
sheets. This award consummates the contract which consists of the following documents: (a)
the PHA's solicitation, (b) your bid /offer, and (c) this award document /contract. No
further contract document is necessary.
9. Name of Contracting Officer:
Signature of Contracting Officer:
Date Signed:
10. Name /Title of Authorized Signer /Contract Representative:
Signature of Contracting Representative:
Date Signed:
07/2009 6
Sample Notice To Unsuccessful Bidders
Re: IPB#
(Letterhead)
1. Receipt of your bid is acknowledged in response to our invitation for bid referenced above.
2. The contract was awarded after competition by sealed bidding to the lowest responsive and
responsible bidder. The total amount of the awarded contract was $ The
award was made to:
(Insert Bidder Name)
3. Enclosed is the bid bond your company submitted for the above - referenced solicitation.
4. The (HA Name) Housing and Redevelopment Authority appreciates your time and effort in
preparing and submitting your bid. We hope that your firm will participate in future
solicitations.
Name
Contracting Officer
Date
07/2009
SAMPLE PROCEDURES FOR EVALUATION COMMITTEES
(FOR AMOUNTS ABOVE THE FEDERAL SMALL PURCHASE THRESHOLD)
Introduction
This document establishes the procedures for the evaluation review process and shall apply to the
evaluation of all competitive proposals. The evaluation process must be impartial, consistent and
fair.
Establishment of an Evaluation Panel
A. A committee will be appointed by the Contracting Officer to evaluate technical proposals in
accordance with a written evaluation plan. The Contracting Officer may serve as a panel
member.
B. A minimum of three persons (or a larger group having an odd member of designated voting
members) must be selected.
C. A designated chairperson shall be responsible for the deliberations of the committee and
other duties as outlined below. The Contracting Officer may serve as Chairperson.
D. Panel members who have a conflict of interest or relationship, financial or otherwise, or that
may be construed as a conflict of interest, must disclose the existence of the conflict and, if
necessary, excuse themselves from the panel.
Establishment of a Written Plan
Prior to the issuance of the RFP, a written plan for evaluating technical and cost proposals should
be established. However, where practical, the evaluation criteria set forth in the RFP can serve as
the written plan for the evaluation.
The evaluation criteria as set forth in the RFP shall be the basis for all evaluations. Factors not
specified in the RFP shall not be considered.
Conduct of Evaluation
Prior to a formal meeting to discuss the proposals and evaluations, the Contracting Officer shall
provide each evaluator with a copy of each qualified proposal, a rating sheet and a nondisclosure
certificate, which must be executed by the panel member and returned to the Chairperson. The
rating sheet will list each evaluation criterion and the weights assigned to it, as reflected in the
RFP. The rating sheets should require the evaluator to assign both an adjectival rating for each
evaluation criterion and a narrative justification to support the ratings given.
The evaluation committee will then meet to discuss the proposals. Initially the proposals should
be compared on an individual basis, separately, against the requirements stated in the RFP, not
analyzed in comparison with each other. During the evaluation, the committee members should
only evaluate the content of the proposals; personal knowledge that is not based on the
proposer's written submission, except for relevant past performance information, should not be
part of the initial technical evaluation.
07/2009 8
The evaluation committee members will perform the following functions: 1) review all of the
proposals using as the standard the evaluation criteria as set forth in the RFP; 2) meet to discuss
the evaluations, the ratings of each evaluator and the reasons for such ratings; and 3) complete
the ratings sheet including both an adjectival and narrative justifications for each proposal
submitted.
The chairperson is responsible for collecting the individual rating sheets from each committee
member, preparing a summary rating sheet which reflects an overall adjectival rating for each
rating criterion, and preparing a formal written report to the Contracting Officer regarding the
evaluation committee meeting and discussions (such as the minutes from the evaluation
committee meeting). This written report shall rank the proposers and shall describe how the
scores were determined. The chairperson shall then forward the individual rating sheets, the
summary rating sheet and the written narrative report to the Contracting Officer.
Negotiations
If necessary, negotiations will be conducted with all proposers in the competitive range. The
extent of involvement of committee members in these negotiations will be determined by the
Contracting Officer. These negotiations will be conducted in accordance with applicable agency
policies /procedures.
Disclosure of Information
The evaluators shall not disclose any information included in any of the proposals (such as the
names and number of proposers or rating scores) to anyone during the solicitation and evaluation
period. Proposers submit proposals in confidence and expect their proposals and proprietary
information contained therein to be protected from disclosure to other proposers or individuals.
At the appropriate time, the Contracting Officer and /or his designee shall discuss information
regarding the solicitation and award.
07/2009 9
CERTIFICATION OF NONDISCLOSURE
(TOR USE IN COMPETITIVE PROPOSALS METHOD OF PROCUREMENT)
As a condition of serving as an evaluator of offers under [insert solicitation
number or other identification, e.g., task order number], I hereby certify that I will:
(1) Use the information] provided to me for the intended evaluation purposes only and will not
disclose this information to any individual outside of the evaluation panel, including my
supervisor or manager, without the express authorization of the evaluation panel chairperson
or the Contracting Officer;
(2) Not solicit or accept any information other than that provided to me by the evaluation panel
chairperson or the Contracting Officer;
(3) Report to the evaluation panel chairperson or the Contracting Officer any attempt by other
parties to obtain from or provide to me any information described in this certification;
(4) Honor any authorized restrictive legends placed on the information by prospective
contractors or subcontractors or by the PHA and apply them to any reproductions or abstracts
I may make or order to be made; and,
(5) Return all copies of the information whether originally provided to me by the HA or made or
ordered by me in the course of my evaluation, and any abstract thereof, to the evaluation
panel chairperson.
ase of information may result in the termination of
I understand that my unauthorized rele
my participation in this procurement and /or administrative, civil and criminal penalties. I
also understand that this certification will be made part of the source selection record and
the official contract file and does not relieve me of the responsibility for any other
disclosure or certification required by law, regulation or other directive.
Typed or Printed Name
Signature
Date
1 Information includes but is not limited to the acquisition strategy, acquisition timeline, source
selection criteria, evaluation plan, identity and number of offers, contents of offers, evaluation
results and other documentation resulting from the evaluation process.
10
07/2009
Sample Checklist for
Determination of Contractor Responsibility
Public Housing Agency Name:
Solicitation Number:
Contractor Name and Address:
Circle all applicable statements:
1. A review of the GSA and HUD websites data dated has been conducted and the
contractor does/ does not appear as suspended, debarred or operating under a LDP.
2. The Contractor has/ has not performed satisfactorily on other contract(s) awarded by this
PHA.
A survey of other agencies and companies doing business with the contractor was performed.
Adverse/ no adverse information has been received that would bring the contractor's present
responsibility and technical capability into question. List the agencies /companies contacted,
dated contacted and person providing information.
4. A review of the Contractor's financial and technical resources indicates/ does not indicate
that it is capable of performing the contract. List documentation reviewed.
State /local government agencies were contacted, and the contractor does/ does not have a
record of any outstanding code violations, improper business practices, or similar history of
non - compliance with public policy. List agencies contacted.
07/2009 1 I
6. Other pertinent information received does/ does not affect the Contractor's responsibility.
List parties contacted and results of contact (e.g., Better Business Bureau, Business Licenses,
Dunn and Bradstreet, other credit agencies).
In accordance with 24 CFR 85.36 (b)(8), the contractor is considered to be responsible/ non-
responsible and possesses/ does not possess the ability to successfully perform under the terms
and conditions of this contract.
Name Signature Date
Contracting Officer
07/2009 12
SAMPLE LEGAL SERVICES ENGAGEMENT LETTER
The United States Department of HUD urges inclusion of the following provisions into all legal
services contracts executed and /or administered by PHAs, unless no federally provided funds
will be used to administer the contract.
ADDENDUM TO ENGAGEMENT AGREEMENT
I. The [name of PHA] and [name of legal service individual or firm] Legal Service Personnel
(LSP) engaged to provide professional legal services to the PHA in connection with [briefly
and precisely describe the nature, scope and limits of the legal services to be provided by the
LSP] agree that the provisions of this Addendum to the Engagement Agreement are hereby
incorporated into PHA and LSP's engagement agreement as if they had been set forth at
length therein.
2. During the pendency of the legal services engagement, LSP shall not, without HUD
approval, represent any officer or employee of PHA, in her /his individual capacity, in
connection with potential civil liability or criminal conduct issues related to PHA operations.
LSP has an obligation not to, and shall not, interfere with, disrupt, or inappropriately delay or
hinder any authorized monitoring, review, audit, or investigative activity of HUD (including
the Office of Inspector General), the General Accounting Office (GAO), or the officers and
employees of HUD and GAO. Any and all representation by LSP cannot be inconsistent with
the foregoing obligation. Specifically, LSP shall not deny access to I -IUD, GAO, or the
officers and employees of HUD and GAO, to PHA records in response to document demands
by HUD, GAO, or the officers and employees of HUD and GAO, notwithstanding possible
discovery privileges that would otherwise be available to PHA. HUD requires PHAs to
provide HUD, GAO, or the officers and agents of HUD and GAO, with "full and free" access
to all their books, documents, papers and records. See 24 CFR 85.42(e)(1).
4. PHA and LSP shall make available for inspection and copying, by HUD (including the
Office of Inspector General), GAO, and the officers and employees of HUD and GAO, all
invoices, detailed billing statements, and evidence of payment thereof relating to LSP's
engagement. Such records constitute "PHA records" and are subject to section 3, above.
If HUD or PHA determines that LSP is violating any provision of this Addendum to the
Engagement Agreement, it shall timely notify LSP of such violation. LSP will have 48 hours
following its receipt of the notice of violation to cease and desist from further violation of the
addendum. If LSP fails to adequately cure the noticed violation within 48 hours: (A) HUD, in
its discretion, may demand that PHA terminate the professional legal services engagement
for breach, or, henceforth, satisfy all costs associated with the engagement with non - Federal
funds; and /or (B) PHA, in its discretion, may terminate the professional legal services
engagement for breach. Additionally, HUD may sanction LSP pursuant to 24 CFR Part 24.
07/2009 13
6. Should any part, term, or provision of this Addendum to the Engagement Agreement be
declared or determined by any court of competent jurisdiction to be illegal or invalid, the
validity of the remaining parts, terms, and provisions shall not be affected.
Date: [Enter date]
[Enter name of PHA Exec. Dir.] [Enter name of LSP key partner]
07/2009 14
Guidelines for Conducting Cost Analysis
A cost or price analysis must be performed in connection with every procurement action
including contract modifications. The method and degree of analysis is dependent on the facts
surrounding the particular procurement situation. An independent estimate must be made before
receiving bids or proposals.
• When evaluating competitive proposals;
• When there is a sole source (or non- competitive proposal);
• When after solitciting bids, only one bid is received, the PHA does not have sufficient data
on costs to establish price reasonableness (such as prior purchases of similar nature), and the
PHA is considering making an award to the sole bidder;
• When negotiating modifications to contracts that impact the price or estimated cost;
• When terminating a contract and the contractor is entitled to payment of reasonable costs
incurred as a result of terminiation; or
• When awarding a cost - reimbursement contract.
The following lists the basic steps in conducting a cost analysis (please refer to chapter 10 for
more when a cost analysis is required):
A. Verify cost and price information, including:
1. The necessity for, and reasonableness of, the proposed cost;
2. Technical evaluation or appraisal of the proposed direct cost elements;
3. Application of audited or pre - negotiated indirect cost rates, direct labor rates, etc.;
B. Evaluate the effect of the offeror /contractor's current practices on future costs;
C. Compare costs proposed by the offeror /contractor with the following:
I. Actual costs previously incurred by the same firm;
2. Previous cost estimates from the same firm or other firms for the same or similar
items;
3. The methodology to be used to perform the work (are the costs consistent with the
technical approach being proposed ?);
4. The independent cost estimate (ICE).
D. Verify that the offeror /contractor's cost proposal complies with the appropriate cost
principles;
E. Verify that costs are allowable, allocable, and reasonable.
The major categories of costs are:
A. Direct Costs, which include:
1. Direct Labor (personnel)
07/2009 15
2.
Equipment
3.
Supplies
4.
Travel and Per Diem
5.
Subcontractors
6.
Other Direct Costs
E mmercial organization FAR Part 31
vernments OMB Circular A -87
fit organizations OMB Circular A -122
titutions OMB Circular A -21
B. Indirect Costs, which includes:
1. Overhead
2. General and Administrative Expenses
3. Profit (or Fee)
In the process of analyzing costs, profit should be analyzed separately. In analyzing profit,
consideration should be given to:
A. Complexity of the work to be performed;
B. Contractor's risk in performing the contract;
C. Contractor's investment in the contracted effort;
D. Amount of subcontracting;
E. Contractor's record of past performance; and
F. Industry profit rates in the general area for similar work.
Remember: The objective is to establish overall cost reasonableness and not individual
components.
07/2009 16
Sample Notice to Proceed
PHA NAME:
DATE:
To: Contractor name and address
Re: Contract Number
Project name /description
A. NOTICE TO PROCEED
Pursuant to the terms of the above contract, you are hereby notified to commence work at the
start of business on (date). The time for completion, including the starting day, as established by
the contract, is (date).
It is the responsibility of the contractor to meet the schedule as set forth and in accordance with
the teens and conditions of the contract. Failure to comply with the schedule will result in the
enforcement of the liquidated damages stated in the contract.
Please note carefully and fulfill the requirements of the contract regarding the submittal and
approval of Workmen's Compensation and Manufacturers' and Contractors' Public Liability
Insurance.
The contractor shall also contact the PFIA in writing within three days prior to mobilization on
the project to enable the PHA to coordinate this work with others.
The contractor shall within ten days after receipt of this notice send to the PHA copies of all
required permits for work to be performed under this contract. Failure to comply with these
instructions shall constitute a breach of contract.
Your cooperation on this construction to its conclusion is of the utmost importance to the PFIA.
Sincerely,
Contracting Officer
cc: Contract File
Other PHA Files
07/2009 17
Sample Contract Modification
1. Modification Number:
2. Effective Date:
3. Contract Number: Dated:
4. This Modification Modifies The Contract As Described Below:
This Change Order Is Issued Pursuant To:
(Cite Contract Clause)
The Contract Is Modified To Reflect The Following Administrative Changes (E.G.,
Changes In Payment Office)
This Supplemental Agreement Is Entered Into Pursuant
To:
(Cite Contract Clause Or Mutual Agreement Of The Parties)
Other (Specify Type Of Modification And Authority):
5. The contractor [is] or [is not] required to sign this document and return copies
to the Contracting Officer.
6. Description Of Modification: (Include Section, Clause, Page Number, And Subject Matter)
Except As Provided Herein, All Terms And Conditions Of The Contract Remain Unchanged
And In Pull Force And Effect.
7. Name And Title Of Signer:
Date:
8. Name And Title Of Contracting Officer:
Date:
07/2009 18
Intergovernmental Agreement
for Supplemental Community Policing Services
A. General
This Agreement, between the (HA Name) Housing and Redevelopment Authority (_HRA) and
the (appropriate) Police Department, is for the purpose of providing supplemental community
policing services at Turner Towers, a 150 -unit family property owned and managed by the
_HRA. This Agreement is made pursuant to the authority in 24 CFR 85.36 [and any other
applicable law or regulation].
B. Services
In consideration of the mutual promises contained in this Agreement, the parties agree as
follows:
This agreement does not affect the normal, baseline services provided to the _HRA
through its Cooperation Agreement with the City of (City) .
2. This community policing program will consist of the assignment of (the equivalent of)
one full -time police officer to (Name).
3. To the extent practical, the hours of the community policing program will be from 11:00
a.m. to 7:00 p.m., Monday - Friday. However, the days and times may change based on the
needs of the property, as authorized by the Housing Manager.
4. To the extent possible, and to allow for continuity, the GPD will try to maintain
regularity in the personnel assigned to this program.
5. The primary emphasis of the program will be on crime prevention and youth intervention.
C. Compensation
For the services rendered, the _HRA will compensate the GFD an amount equal to $49,400
annually. This amount covers all costs associated with the assignment of the equivalent of one
full -time officer. It includes, for example, the cost of the officer's vehicle.
D. Invoicing and Payment
The GPD shall invoice the _HRA monthly. The invoice should include a listing of the hours
worked, by personnel, and along with a summary of monthly activities. Invoices should be sent
to:
Housing Manager
Turner Towers
999 Taylor Place
Felton, USA 56789
07/2009 19
The HRA will process invoices within two weeks of receipt.
E. Term
The parties may bilaterally modify this Agreement in writing at anytime.
This agreement shall be in effect for one year, from (date) until (date).
Either party may withdraw from this Agreement at any time upon written notice to the other
party with 30 days notice.
IN WITNESS WHEREOF, the parties to this Memorandum have caused their names to be
affixed hereto by their proper officers this day of 20_
(HA Name) Housing and Redevelopment Authority
C
Attest:
City of (Name) Police Department
C
07/2009 20
Disadvantaged Business Enterprise Resource List
• Small Business Development Centers (SBDC)
SBDC provide businesses with management, marketing and financial counseling. The
centers assist in the development of business and marketing plans, improving business
ownership skills, financial analysis of businesses, accessing specialized services including
export and government marketing and other business management needs.
• Women's Business Centers (WBC)
Each women's business center provides assistance and /or training in finance, management,
marketing, procurement and the internet, as well as addressing specialized topics such as
home -based businesses corporate executive downsizing and welfare -to -work. All provide
individual business counseling and access to the SBA's programs and services; a number of
centers are also intermediaries for the SBA's MicroLoan and Loan Prequalifrcation
programs. Each WBC tailors its programs to the needs of its constituency; many offer
programs and counseling in two or more languages.
• Minority Business Development Centers (MBDC)
The MBDC's provide business development services to aid in the creation, expansion and
preservation of minority -owned businesses. It is MBDC's largest client services program
and is structured to cover areas that contain approximately 80% of the country's minorities.
• Native American Business Development Centers
The Minority Business Development Agency established the Native American Program
(NAP) to address the special problems of the Native American firms and individuals
interested in entering, maintaining, or expanding their efforts in the competitive marketplace.
• To view a list of over 800 Trade Associations and similar organizations, visit the HUD
OSDBU website at: www.IIUD.gov/offices/OSDBU
• To locate local SBA District /Field offices, SBDC and other resources, visit SBA's website
at: www.SBA.gov/regions/states.litml
• To locate local MBDA regional offices, MBDCs and other resources, visit MBDA's website
at: www.MBDA.gov
• The SBA, DOD, the Office of Management & Budget and GSA created an integrated
database of small businesses called Central Contractor Registration (CCR). CCR can provide
you with listings of small businesses that offer the products and services that you procure.
Visit www.ccr.gov
• To facilitate searches for small businesses in particular industries, refer to the North
American Industry Classification System (NAICS). Visit the website at: http: / /naics.com
• To assist you in advertising your contracting opportunities, include your upcoming
contracting requirements in MBDA's "Opportunity Database" called Phoenix. Phoenix
matches MBE's with contracts and other business opportunities via e -mail at:
www.MBDA.gov
07/2009 21
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Me ting of May 24, 2011
AGENDA SECTION: Business Item
ORIGINATING
EXECUTIVE
NO: 8
DEPARTMENT: HRA
DIRECTOR
APPROVAL
ITEM: Memorandum of Understanding
BY: Scott Clark
BY:
DATE: April 19, 2011
BACKGROUND: In 2010, the Housing and Redevelopment Authority gave staff direction to
determine if there was private market interest for the purchase of Parkview Villa North and
South. Interest was very limited since the dissolution of the PHA status to Parkview Villa
North is controlled by the Department of Housing and Urban Development, meaning a third
party could negate an otherwise successful negotiation. In the end, two parties elected to
answer a Request for Proposal that clearly spelled out the uncertainty of this transaction.
On April 7, 2011 the HRA conducted interviews with the two firms that submitted a RFQ
proposal, Aeon and CommonBond. After the interviews, there was unanimous consensus to
partner with Aeon based on a number of considerations. The next step in this process is to
mutually agree to a Memorandum of Understanding (MOU) that is attached for review and
action by the Board. The MOU outlines the desired outcomes, establishes that each party is
reasonable for their own costs, each party may terminate the process without cause and that
there is no recourse for termination actions.
If approved by the Board, the next step will be HRA staff and Aeon developing a master plan
in terms of all of the necessary steps, processes, etc. necessary to complete this transaction.
As part of this action, there is a second motion to appropriate $7,500 from the Parkview Villa
South fund balance for the use of expert and professional services as commissioned by the
HRA for the subject negotiations. As usual, all individual expenditures from this appropriation
will be acted on as part of the monthly financial review.
RECOMMENDATION: Approval of the Memorandum of Understanding as written.
RECOMMENDED MOTION:
Motion: Move to approve the Memorandum of Understanding between Aeon and the City of
Columbia Heights Housing and Redevelopment Authority dated April 26, 2011.
Motion: Move to approve an appropriation of $7,500 from the Parkview Villa South fund
balance (Fund 213) to be used for expert and professional services as part of the Aeon
negotiations.
lkl,..1-
HRA ACTION:
MEMORANDUM OF UNDERSTANDING
BETWEEN AEON AND THE CITY OF COLUMBIA HEIGHTS
HOUSING AND RE DEVLOPMENT AUTHORITY
THIS MEMORANDUM OF UNDERSTANDING is made by and between AEON and
the CITY OF COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY
( "HRA ") to outline the parties' understanding concerning their joint efforts to establish a process
for the anticipated sale of two multi -unit residential housing facilities within the City of
Columbia Heights subject to the express goals of the HRA.
RECITALS
WHEREAS, the HRA owns and oversees operations of Parkview Villa South and
Parkview Villa North, which are attached multi -unit residential housing facilities located at 965
40` Avenue NE in Columbia Heights, Minnesota (collectively "the Subject Properties ") ; and
WHEREAS, Parkview Villa South is a senior 45 -unit residential facility with a current
minimum age requirement of 55; and
WHEREAS, Parkview Villa North is a 9 story, 101 -unit residential Public Housing
Agency ( "PHA ") facility; and
WHEREAS, the HRA issued a Request for Qualifications and Interest ( "RFQ ") seeking
established housing development entities, for profit or non - profit, that have the ability to perform
the following as part of the sale of the Subject Properties: (1) technical expertise to partner with
the HRA in a submittal to the Department of Housing and Urban Development's ( "HUD ")
Special Application Center for the dissolution of Parkview Villa North's PHA status; (2)
demonstration of ability to obtain new financing for both facilities; and (3) meet and maintain the
established goals of the HRA for the Subject Properties; and
WHERAS, the RFQ specifically identified the following goals of the HRA in con section
with the sale of the Subject Properties:
a) Maintaining the property as a strong vibrant senior community,
b) Protecting the existing rental price point for a particular period of time
c) A long term covenant of maintaining the property as senior
d) Need for the sale to be at a market price
e) Maintaining a Columbia Heights residency priority; and
WHEREAS, the RFQ specifically advised applicants for consideration that the HRA
retained the right to terminate the process until the signing of a purchase agreement, with no
recourse against the HRA for time and /or materials expended in responding to the RFQ; and
WHEREAS, on or about March 18, 2011, Aeon submitted a Statement of Qualification
for the purchase of Parkview Villa South and North in response to the RFQ issued by the HRA;
and
WHEREAS, after due consideration of all the applicants in response to the RFQ, the
HRA identified Aeon as a qualified party of interest for purchasing the Subject Properties subject
to parties establishing a process for the sale of the Subject Properties consistent with the
expressed goals of the HRA in the RFQ; and
WHEREAS, the parties wish to enter into a Memorandum of Understanding which
outlines the goals and expectation of each of the parties during the process leading up to the
execution of a purchase agreement for the sale of the Subject Properties by the HRA.
MEMORANDUM OF UNDERSTANDING
NOW THEREFORE, parties agree and understand the following:
1. Subject to the termination provisions of paragraph 5, the parties will cooperate
and exercise reasonable efforts in establishing a process and entering into a purchase agreement
and any other related documents for the sale of the Subject Properties to Aeon, or an entity
managed by Aeon, pursuant to the expressed goals of the FIRA in the RFQ. In particular, Aeon
will provide technical expertise to the HRA in connection with the submission for the dissolution
of Parkview Villa North's PFIA status through HUD's Special Application Center.
2. The parties will identify and pursue alternative means of financing for purposes of
completing the sale of the Subject Properties pursuant to the HRA's expressed goals.
3. The HRA reserves the right to clarify, modify and /or add to its expressed goals
and objectives to be achieved by the sale of the Subject Properties. Modifications and /or
additions to the HRA's expressed goals resulting from the sale of the Subject Properties shall be
communicated to Aeon in writing as soon as practicable.
4. Unless otherwise agreed in writing, each party to this Memorandum of
Understanding shall be responsible for their own costs, time and materials expended in pursuing
the parties' mutual interest in establishing a process for the eventual sale of the Subject
Properties.
5. Upon written notice to the other party, either Aeon or the HRA may terminate this
Memorandum of Understanding and cease all its efforts to establish and pursue a process for the
eventual sale of the Subject Properties. Upon the termination of this Memorandum of
Understanding, neither party will be entitled to receive or permitted to seek compensation from
the other party for any time, materials or moneys expended in connection with their efforts for
establishing and pursuing a process for the sale of the Subject Properties.
2
April 26, 2011
6. Aeon agrees to immediately report to the HRA any requests from third parties for
information relating to this Memorandum of Understanding, or services provided hereunder.
The HRA agrees to promptly respond to inquiries from Aeon concerning data requests.
7. Any notice authorized or required under this Memorandum of Understanding
shall be in writing and shall be sent by certified mail to the other party as follows:
To Aeon:
Aeon
Attn: Alan Arthur
822 3` Street, Suite 300
Minneapolis, MN 55415
To the HRA:
City of Columbia Heights
Attn: Scott Clark
590 40 Avenue NE
Columbia Heights, MN 55428
8. This Memorandum of Understanding may be modified by mutual agreement of
the parties in writing.
AEON
By:
Alan Arthur
Its: President
Dated:
CITY OF COLUMBIA HEIGHTS
HOUSING AND REDEVELOPMENT AUTHORITY
By:
Walt Fehst
Its: Executive Director
Dated:
3
April 26, 2011
TO: ALL RESIDENTS OF PARKVIEW VILLA
DATE: MAY 20, 2011
FROM: LAURA SHEAK - PROPERTY MANAGER
RE: REMOVAL OF RELIGIOUS SYMBOLS IN
COMMON AREAS
This letter is being sent regarding items posted or placed in our common
areas. Currently, Management must remove the Ten Commandments in
community room `B" because Federal, State and Local Fair Housing
laws prohibit specific religious symbols indicative of a religious
preference. Management and the City's HRA is held accountable, and
legally responsible to prohibit discrimination on the basis of race, color,
religion, sex, familial status, disability, national origin, creed, sexual
orientation, marital status, and public assistance. In the future, no items
of a religious nature are to be placed in any common areas, lobbies, or
hallways, at Parkview Villa. The property needs to be maintained in a
religiously neutral state.
If you have any questions, please contact the office. Thank you for your
cooperation.
Cc: HRA Commissioners