HomeMy WebLinkAboutOperational Report for Becky
CITY OF COLUMBIA HEIGHTS
TO:
Columbia Heights Public Library Board of Trustees
FROM:
M. Rebecca Loader, Library Director
SUBJECT:
April operational report
DATE:
April 30, 2011
I. BUILDING MAINTENANCE AND EQUIPMENT
A. The windows were cleaned 4/21.
B. Orkin performed routine pest maintenance in the building 4/19.
C. The fire extinguishers were serviced 4/21.
D. Public Works performed many maintenance projects around the building during the
month. Staff appreciates their dependability and ability to fix so many types of broken
items.
E. Fidelity buffed the Activity Room floor 4/8.
F. The coupling on one of the Library’s sump pumps sprung a leak 4/17. Thanks to the
early discovery by the custodian, the repair was completed quickly and no damage was
done to any building contents.
G. The boiler was shut down 4/27 in preparation for asbestos abatement and removal of the
old boiler. The new boiler will be installed after 4/28. The project is funded in part by a
Federal stimulus grant.
H. Quotations for replacing the rooftop HVAC units are being gathered.
I. The blinds were picked up 4/28 for cleaning.
II. COLLECTION
A. Weekly orders were placed for items with requests.
B. Weekly orders were placed for items from current selection tools.
C. One adult paperback order was placed.
D. DVD and cd orders were placed.
E. Collection development area: working on adult 500’s.
F. Weeding of the adult fiction was completed through the letter Z. Adult nonfiction
weeding was completed through 613.
III. PROGRAMS
A. The Friends met 4/4 at the Dragon House Café. Kudos to them for the successful
completion of their project, “Love Your Library,” which collected funds to replace worn
out and missing items in the circulating collection. Over $1,000 was collected during the
month of March.
B. The Library Board met 4/6 with 7 people in attendance.
C. Barbara Tantanella, Library Boardmember, represented the Library at the Valley View
Carnival on 4/1.
D. Four sessions of Read Dogs were held during the month.
E. National Library Week was celebrated 4/11-16 with the theme “Create Your Own Story
at the Library.” The Library Board accepted a proclamation in honor of National Library
Week from Mayor Peterson at the City Council meeting of 4/11.
F. The bulk loan for the schools was picked up 4/21.
G. Four sessions of Baby Read/Baby Grow Storytime were held during the month. Marsha
is conducting the program in cooperation with ECFE personnel.
H. The Spring Fling movie series featured ”Notting Hill,” “Legally Blonde,” and “She’s All
That” during the month of April. This program was presented through the use of Legacy
Funds.
I. “Buddy Up With a Friend,” sponsored by the Friends and the Library, gained another
participant in April. People who want to practice reading can sign up for the program at
the Library.
J. Tax season ended quietly. Adequate forms and instructions were available for the public.
As more people are e-filing, the program is becoming calmer and easier to manage.
K. Renee provided the display for the case at City Hall for the month of April.
L. The adult book group discussed The good thief at their meeting on 4/27.
M. Two classes of students from ICS visited the Library during the week of 4/11-15.
N. Three sessions of preschool storytime were held 4/5, 4/12, and 4/19.
IV. TECHNOLOGY
A. Preparations for the arrival of the new copy machines are nearly complete. The public
machine will include a print manager which will serve all the public computer
workstations.
B. Furniture for the new public terminals purchased with Year 2 of the Gates Grant has been
ordered. Estimated arrival is the week of 5/31. Jesse Hauf, the Library’s IS guru, has
obtained a grant that will enable Office Suite 2010 to be loaded on all the Library’s
public computers. This feature will be rolled out when the new public terminals are
installed.
V. STAFF
A. Marsha attended a HA meeting 4/26.
B. I participated in a webinar on “Floating Collection” on 4/12.
C. I attended the City Image Committee meeting 4/5.
D. Renee Dougherty completed her first year as a City and Library employee on 4/12.
E. Renee attended the City’s Safety Committee meeting 4/13.
F. Renee participated in a webinar on “Streaming Videos” on 4/19.
G. Nancy participated in a webinar on “Cooperative Ventures with Your WorkForce Center”
4/20. This is one of the MELSA sponsored webinars offered through WebJunction.
Elaine took the webinar on 4/25, Renee took it 4/26, and I took it 4/27.
H. I attended the Public Service meeting at Northtown 4/28.
I. I attended three Management Team meetings at ACL during the month.
VI. FOUNDATION
A. The Foundation Board met 4/13 with 8 members present. Members discussed the
fundraiser being sponsored through Linder’s on May 6-9. The Foundation will receive
15% of all pre-tax sales made on those dates.
VII. MISC
A. The Library participated in the national tornado drill on 4/14 as part of Severe Weather
Awareness Week. 15 people participated at 1:45 p.m.
B. I proctored four tests for long-distance learners during the month.
C. I met with new Library Boardmember Steve Smith on 4/27. Steve comes to the Board
with a wide background of experience in planning, finance, and public service.
D. I am very proud to recognize four Library Pages for their years of service: Alicia
Cermak, Regina Jesse, Dan Kleinfehn, and Nick Olberding have each worked ten years at
the Library. Kudos!
E. I would like to emphasize the excellent job my staff does the whole year round. In these
times of “doing more with less,” everyone is stepping up to the plate to do the work
necessary to provide excellent service to the patrons. 4/21 is Administrative
Professionals Day, but I would like to extend the recognition to everyone who works for
the Library. Kudos to you all!
F. Major projects:
a. 2012 budget preparation
b. Implementation of desk schedule
c. Staff scheduling
d. Grant-related paperwork
e. Copier replacement and print manager acquisition
f. Furniture selection
VIII CIRCULATION
Circulation Building
MARCH 2010 MARCH 2011
12,250 11,953
IX GATE COUNT AND MEETING ROOM USE
Gatecount Meeting Room Use
MARCH 2010 MARCH 2011 MARCH 2010 MARCH 2011
11,494 10,405 21 28
X INTERNET BROWSER USE
MARCH 2010 MARCH 2011
Patron Use 1,392 1,512
Computer Use 1,499 1,577
Minutes Used 50,636 60,232
XI. UNIQUE MANAGEMENT
March 2011
Accounts submitted 100
Dollars submitted $16,387.85
Dollars received $346.08
Materials returned $658.34