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Home My WebLink Aboutapril-27-agendaCITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYE ROOM, JOHN P. MURZYN HALL WEDNESDAY, APRIL 27, 2011 5:30 P.M. 1. ROLL CALL 2. CONSENT AGENDA These items listed are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. A. Approval of February 23, 2011 Minutes B. Approval Payment of Bills 3. LETTERS AND REQUESTS A. Letter of request for an open bar reception on August 12, 2011 for approximately 150 guests. Attached is a letter of request from the bride for a rental on August 12, 2011, who is from Columbia Heights and works at Tasty Pizza. B. Letter of request for an open bar reception on May 6, 2011 for approximately 160 guests. Attached is a letter of request from the father of the groom with details. 4. OLD BUSINESS A. Ramsdell Park bid results Hansen will discuss bids and give an update on the progress of Ramsdell Park plans. B. Huset Park West signs Hansen will discuss the signs to be installed at Huset Park West regarding the donations of the playground equipment and memorial plaque for Commission Member Jerry Foss. C. Park cleanup Hansen will discuss future options for public involvement during park clean up times. 5. NEW BUSINESS 6. REPORTS A. Jamboree 2011 Fireworks Windschitl will discuss and present information regarding proposals for the Jamboree Fireworks on Saturday, June 26, 2011. A. Recreation Director B. Public Works Director /City Engineer C. Commission Members 7. ADJOURNMENT The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706 -3611, to make arrangements. (TDDn06 -3692 for deaf only). City of Columbia Heights Park and Recreation Commission February 23, 2011 Eileen Evans called the meeting to order at 5:30 p.m. ROLL CALL Members present: Eileen Evans; Justin Grussing; Kevin McDonald; David Payne; Marsha Stroik Staff Present: Kevin Hansen, Public Works Director /City Engineer; Keith Windschitl, Recreation Director; Deanna Saefke, Secretary; Gary Peterson, Mayor APPROVAL CONSENT AGENDA Motion by Stroik, second by McDonald, to approve the consent agenda. Upon vote: All ayes. Motion Carried. LETTERS AND REQUESTS A. Letter of request for a discounted rental rate of Murzyn Hall for the Anoka County Historical Society. Evans asked if the people involved are from Columbia Heights. Peterson indicated that the Historical Society is a 501 C3 group. Windschitl replied that there will be a charge for this event, there will not be a full meal but some kind of snacks or appetizers. There will need to be cleaning after the event as there is a rental the next day. Stroik asked if the group is asking for a free rental. Evans responded that we always charge for an entry fee and staff time. Windschitl replied that the $50 entry fee and the $20 per hour fee will cover staff costs. Stroik asked if by having an event like this we would be providing employment for a City staff person who otherwise would not have a job that evening. Windschitl replied that yes there would be a staff person for the event. When there are not any events in the evening we do not have staff on, however if this event was not taking place there could be a possible full rental that would also require staff. Stroik responded that by some times allowing these types of events we are supplying some kind of income to an employee of ours. McDonald indicated that with this date so far out it could possibly be rented for a full event. Stroik asked if we could include additional hours on an event like this for cleaning time following the event. Windschitl replied yes. Motion by McDonald, second by Grussing, to allow the Anoka County Historical Society to use Murzyn Hall on Friday, October 7, 2011 with the requirement that they leave the facility in good condition, clean after the event and pay a fee of a $50 entry fee and a rate of $20 per hour of use. Additional charges may be added if cleanup is needed the following day. Upon vote: All ayes. Motion Carried. B. Letter of request for a late rental time of 2:00 a.m. on Friday, April 22, 2011. Windschitl indicated this group is renting both Friday and Saturday and will not have any alcohol during either event. In the past we have allowed rentals past 1:00 a.m. when there has not been any alcohol being served. Stroik indicated that if they want to stay Park & Recreation Commission February 23, 2011 Page 2 until 2:00 a.m, we should have a security officer on duty. Windschitl replied that the security company requires a four hour minimum. Motion by Grassing, second by Payne, to allow the group to stay until 2:00 a.m. with the renter covering the cost for a 4 hour minimum security officer or if they do not want to pay for that they must be done by 1:00 a.m. Upon vote: All ayes. Motion Carried. C. Letter of request for an open bar reception on Friday, September 30, 2011. Windschitl indicated this will be a responsible bar with a guest list under the 275 maximum, using responsible bartenders to serve the alcohol. Motion by McDonald, second by Stroik, to accept the request and allow an open bar for Friday, September 30, 2011. Upon vote: All ayes. Motion Carried. D. Letter of request for a discounted rental rate of Murzyn Hall for a fundraising even vent on a Friday evening in April 2011 from 6:00 p.m, until 11:00 p.m. Windschitl explained this is a request to hold a fundraiser at a reduced rate to fund a documentary project following a World War II veteran's return to France and the story of his life while fighting in France. The documentary "As promised" will follow this veteran's journey back to France sixty -seven years after experiencing victory in war, but defeat in love. He indicated that this request does not involve a resident of Columbia Heights and that they do not appear to be a non - profit group. He suggested offering another day of the week like a Wednesday night when the main hall is empty at a reduced rate. Stroik suggested offering the resident discount rate on the Friday evening due to the shorter time of use for the event. Motion by Payne, second by Grussing, to offer the resident discount of 25% off the rental rate on the Friday evening or the $50 entry fee and $20 per hour of use if used on a week night where the hall is available. Upon vote: All ayes. Motion Carried. E. Request for a discounted rental of Murzyn Hall for a fundraiser on a Sundav afternoon. Peterson informed the Commission that Marine Corporal Derek Goodrich, a graduate of Columbia Heights High School and employee of Jeff, Bobby & Steve's was injured in the line of duty. Goodrich lost his right arm and suffered extensive injuries to both legs. The fundraiser would be on May I" from 1:00 - 8:00 p.m. Windschitl replied that the fee could be waived or reduced as long as the group cleans after the event. Evans asked if JPM staff would be needed during the event. Windschitl replied yes. Payne indicated approval for waiving the rental fee but feels that the staffing costs should be covered. Stroik and Evans agree with covering the cost for staff. Motion by Payne, second by McDonald, to waive the rental fee but to charge for staff time during the event. Upon vote: All ayes. Motion Carried. Park & Recreation Commission February 23, 2011 Page 3 CIZIl07. II.y OW1 A. Ramsdell Park: Final Plans Hansen stated that he attended the Columbia Heights School Board Meeting presenting the elements and funding costs for the Ramsdell Park improvements. Superintendent, Kathy Kelly, indicated that they have budgeted money for items such as expanding the parking lot, complete ball field fencing, bleachers, score board, a drinking fountain and a few other possible items. Hansen indicated the parking situation on Johnson Street has been reworked from the original plans to provide more reaction space when baking out of the parking stall. The stalls will be 30 feet deep and cars will not need to back into the other lance of traffic. He stated the park building will not be removed. Evans asked if the proposed increased use of the field for the School District athletic programs would interfere with the Recreation program use. Windschitl replied that by having the School District use Ramsdell Park it would free up a field at Huset Park so it would not interfere. It would be a win — win situation for both the City and the CH School District. Windschitl asked if the increased parking stalls would affect the field size. Hansen replied no and that there would be 32 additional parking stalls. Peterson indicated that Superintendent Kelly complimented Hansen on a job well done during the presentation to the School Board. The School District is happy to get another home sports field. Motion by Stroik, second by Payne, to recommend for the City Council to approve the Ramsdell Park Final Plans and for approval to seek bids. Upon vote: All ayes. Motion Carried. NEW BUSINESS None at this time. REPORTS A. Recreation Director Windschitl indicated that since the Murzyn Hall roof has been cleared of snow there have not been any new leaks. The preschool teachers that teach at Murzyn Hall are retiring at the end of this school year and the School District has indicated that they will be moving the preschool program out of the building. The District feels that having preschool programs at North Park and the Family Center will better accommodate families within the area. Windschitl indicated the City Manager would like to look into renting the space out that is currently used by the District's preschool program. Windschitl stated that the State Elevator Inspector noted several deficiencies throughout the City during a recent inspection. Staff is working on getting prices for repairs and is also seeing what work can be done internally. Park & Recreation Commission February 23, 2011 Page 4 B. Public Works Director /City Engineer Hansen reported that the pedestrian bridge is near completion. The lighting should be up next week along with the remade panels and railings. Hansen stated the skating rinks have closed for the season. C. Commission Members Payne asked on the status of the memorial plaque for Jerry Foss. Hansen replied that the plaque is in; it looks very nice and is waiting for warmer weather to install the sign. Windschitl has been trying to get in contact with the Foss family. Evans asked what the City budget is for snow plowing. Hansen replied that December was a rough month, overtime hours were used and lots of salt for the roads. Evans gave credit to the Public Works Staff because the streets have looked great. Payne gave thanks to Staff as well for the good work they have done on the streets. Hansen replied that the Street Foreman and Public Works Superintendent do a really good job. ADJOURNMENT Evans adjourned the meeting at 6:25 p.m. Deanna Saefke, Recreation Clerk Typist II FEBRUARY EXPENSES - MURZYN HALL - 2011 Date Vendor Item Amount Account 02/02/11 Windschitl, Keith lighters for oven, needle & thread 21.17 2171 02/14/11 Twin City Hardware Inc door handle JPM 68.58 2171 02/14/11 Menards heat shrink, wire 13.61 2171 02/14/11 Genuine Parts/Napa Auto wire connector JPM 4.26 2171 02/28/11 Menards tile, paint, cord, phone 194.44 2171 02/14/11 Shamrock pop, CO2 66.05 2990 02/14/11 G4S Secure Solutions security JPM 1 -22 -11 112.65 3050 02/28/11 G4S Secure Solutions security JPM 2 -5 -11 117.55 3050 02/02/11 Qwest phones 90.77 3210 02/23/11 Qwest phones 76.66 3210 02/28/11 11 Pop & Liab Ins Alloc 2011 budgeted transfers 593.08 3600 02/14/11 G & K Services Inc dust mops, wet mops 15.63 4020 02/14/11 Orkin Inc pest control JPM January 105.00 4020 02/14/11 G & K Services Inc 11inens, napkins, wet, dry mops 212.31 4100 02/28/11 G & K Services Inc wet & dry mops, dust mops 32.46 4100 02/28/11 CC Fees 2/11 credit card fees 131.87 4310 02/14/11 Alcohol & Gamblin Enfor 2011 consumption permit 250.00 4390 02/28/11 MN Dept of Labor & Indus elevator o er permit JPM 300.00 4390 Total = $ 2,406.09 MARCH EXPENSES - MURZYN HALL - 2011 Date Vendor Item Amount Account 03/28/11 Menards paint, terro, brush $49.34 2171 03/28/11 Batteries Plus security system battery $23.50 2171 03/28/11 Shamrock Group o for JPM bar $46.20 2990 03114/11 G4S Secure Solutions security 2/26/11 $117.54 3050 03/28/11 G4S Secure Solutions security 3/5/11 $127.34 3050 03/09/11 MN Dept of Administration telephone $153.88 3210 03/09/11 Qwest telephone $12.50 3210 03/31/11 11 Prop & Liab Ins Alloc 2011 budgeted ttransfers $593.08 3600 03/02/11 Xcel Energy electric $1,270.60 3810 03/31/11 City U/B Mar 2011 utilities Dec, Jan, Feb $193.40 3820 03/02/11 Center Point Energy as $1,479.00 3830 03/31/11 City U /B Mar 2011 sewer $436.58 3850 03/14/11 NSI Mechanical Contracti JPM maint 0211 -0511 $1,958.25 4020 03/14/11 Orkin Inc 1pest control JPM 022211 $105.00 4020 03/14/11 Firenet Systems. Inc 12011 fire alarm monitoring $282.15 4020 03/28/11 G & K Services Inc I mops, dust mops $31.26 4020 03/28/11 General Parts LLC Iwarmer heater, credit freight $64.53 4020 Total $6,944.15 21411 OFFICE DEPOT 7.28 PAPER, PENS, PAPER CLIPS 101 -45200 2000 21411 INNOVATIVE OFFICE 11.71 WRITING PADS,FILE FOLDER 101 -45200 2000 21411 OFFICE DEPOT 12.13 PAPER,TAPE,CREAMER 101 -45200 2000 22811 STAPLES ADVANTAGE 7.06 GRAY PAPER, HIGH LIGHTERS 101 -45200 2000 22811 ANCOM COMMUNICAT 246.40 REMOTE MICROPHONE,SPEAKR 101 -45200 2010 21411 RAPID GRAPHICS & M 8.19 RETURN ADDRESS LABELS 101 -45200 2030 21411 VACKER SIGNS INC 1581.75 HUSET PARK SIGN 101 -45200 2171 21411 GAME TIME 767.60 *10* HUSET PARK SIGN POS 101 -45200 2171 21411 GAME TIME -1.79 *10* 6.875% STATE TAX AD 101 -45200 2171 21411 GAME TIME - 767.60 *10* HUSET PARK SIGN POS 101 -45200 2171 21411 GAME TIME 1.79 *10* 6.875% STATE TAX AD 101 -45200 2171 21411 G & K SERVICES INC 36.22 UNIFORM RENTAL 101 -45200 2172 21411 G & K SERVICES INC 36.22 UNIFORM RENTAL 101 -45200 2172 22811 FEB 2011 GARAGE AL 725.71 PARKS PARTS 101 -45200 2280 22811 FEB 2011 FUEL ALLO 923.96 PARK FUEL 101 -45200 2282 21411 BRAUER & ASSOCIATE 5020.50 *10* RAMSDELL PK DESIGN 101 -45200 3050 21411 BRAUER & ASSOCIATE - 5020.50 *10* RAMSDELL PK DESIGN 101 -45200 3050 20911 SPECIALTY TURF & A 25.00 TURF MAINT TRAINING LUND 101 -45200 3105 20911 JRK SEED & TURF SU 30.00 TURF & TREE CONF LUND 101 -45200 3105 20911 JRK SEED & TURF SU 20.00 TURF & TREE CONF KLINE 101 -45200 3105 21411 INTEGRATED LOSS CC 63.00 020111 SFTY,ENVIR SVC 101 -45200 3105 22811 INTEGRATED LOSS CC 63.00 030111 SFTY /ENVIR SVC 101 -45200 3105 21411 T- MOBILE INC 20.87 012011 563705899 101 -45200 3105 21411 T- MOBILE INC 20.87 012011 563706594 101 -45200 3211 22811 11 PROP & LAB INS 1610.67 2011 BUDGETED TRANSFERS 101 -45200 3600 20211 XCEL ENERGY (N 154.43 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 37.74 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 20.76 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 96.60 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 112.89 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 32.19 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 9.24 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 36.75 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 52.69 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 102.03 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 9.24 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 61.45 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 25.62 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 67.26 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 46.69 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N 63.80 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N - 154.43 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -37.74 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -20.76 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -96.60 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N - 112.89 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -32.19 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -9.24 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -36.75 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -52.69 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N - 102.03 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -9.24 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -61.45 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -25.62 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -67.26 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -46.69 *10* 011211 51- 4159573 -1 101 -45200 3810 20211 XCEL ENERGY (N -63.80 *10* 011211 51- 4159573 -1 101 -45200 3810 22811 CITY U/B FEB 2011 91.92 UTILITIES- NOV,DEC,JAN 101 -45200 3820 22811 CITY U/B FEB 2011 5.88 UTILITIES- NOV,DEC,JAN 101 -45200 3820 20211 CENTER POINT ENER( 222.52 *10* 0117118000014661-5 101 -45200 3830 20211 CENTER POINT ENER( 60.75 *10* 011711 8000014661 -5 101 -45200 3830 20211 CENTER POINT ENER( 148.56 *10* 011711 8000014661 -5 101 -45200 3830 20211 CENTER POINT ENER( 198.00 *10* 011711 8000014661 -5 101 -45200 3830 20211 CENTER POINT ENER( 232.12 *10* 011711 8000014661 -5 101 -45200 3830 20211 CENTER POINT ENER( - 222.52 *10* 011711 8000014661 -5 101 -45200 3830 20211 CENTER POINT ENER( -60.75 *10* 011711 8000014661 -5 101 -45200 3830 20211 CENTER POINT ENER( - 148.56 *10* 011711 8000014661 -5 101 -45200 3830 20211 CENTER POINT ENER( - 198.00 *10* 011711 8000014661 -5 101 -45200 3830 20211 CENTER POINT ENER( - 232.12 *10* 011711 8000014661 -5 101 -45200 3830 22811 CITY U/B FEB 2011 37.56 UTILITIES- NOV,DEC,JAN 101 -45200 3850 21411 MARCO, INC 3.78 MAINT 122810 - 012711 101 -45200 4000 21411 MARCO, INC 3.78 MAINT 012811 - 022711 101 -45200 4000 22811 AID ELECTRIC SERVI 116.00 AERATOR REPAIR SILVER LK 101 -45200 4000 22811 FEB 2011 GARAGE AL 1426.50 PARKS LABOR 101 -45200 4050 21411 ON SITE SANITATION 128.25 SAT RENT 01/11 SULLIVAN 101 -45200 4100 21411 ON SITE SANITATION 49.16 SAT RENT 01/11 HUSET 101 -45200 4100 21411 ON SITE SANITATION 49.16 SAT RENT 01/11 MCKENNA 101 -45200 4100 21411 ON SITE SANITATION 49.16 SAT RENT 01/11 KEYES 101 -45200 4100 21411 ON SITE SANITATION 49.16 SAT RENT 01/11 LABELLE 101 -45200 4100 22811 11 GARAGE SPACE AL 5394.25 2011 BUDGETED TRANSFERS 101 -45200 4100 22811 MN REC & PK ASSOC 209.00 2011 MEMBERSHIP K.HANSEN 101 -45200 4330 13063.60 101 -45200 Total 22811 11 PROP & LIAB INS 125.42 2011 BUDGETED TRANSFERS 412 -45200 3600 125.42 412 -45200 Total 21411 ISANTI COUNTY EQUI 21379.28 JOHN DEERE XUV 6251 431 -45200 5180 21379.28 431.45200 Total 34568.30 Grand Total 31411 OFFICE DEPOT 6.98 PENS,PAPER,CORR TAPE 101 -45200 2000 31411 INNOVATIVE OFFICE 4.61 LASER LABELS 101 -45200 2000 32811 ANCOM COMMUNICATIO 143.74 REMOTE MICROPHONE,SPEAK 101 -45200 2010 32811 SHERWIN WILLIAMS 2433.34 RED DEVIL PAINT SHAKER 101 -45200 2010 32811 SHERWIN WILLIAMS -5.68 CORRECTION FOR SALES TAX 101 -45200 2010 31411 BOUND TREE MEDICAL 15.22 LATEX GLOVES 101 -45200 2171 31411 MENARDS CASHWAY LU 35.94 GLOVES,CABLE TIES,BRUSH 101 -45200 2171 31411 ACE HARDWARE 7.48 FASTNERS 4400 CENTRAL 101 -45200 2171 32811 HOME DEPOT #2802 21.31 SPLICER,PVC BALL,CLAMP 101 -45200 2171 32811 HOME DEPOT #2802 14.72 CLAMP,NYLON BARB,FITTING 101 -45200 2171 32811 HOME DEPOT #2802 -0.05 6.875% STATE TAX ADJ 101 -45200 2171 32811 HOME DEPOT #2802 -0.04 6.875% STATE TAX ADJ 101 -45200 2171 31411 G & K SERVICES INC 39.28 UNIFORM RENTAL 101 -45200 2172 31411 G & K SERVICES INC 39.28 UNIFORM RENTAL 101 -45200 2172 31411 G & K SERVICES INC 39.28 UNIFORM RENTAL 101 -45200 2172 31411 G & K SERVICES INC 39.28 UNIFORM RENTAL 101 -45200 2172 31411 G & K SERVICES INC 39.28 UNIFORM RENTAL 101 -45200 2172 32811 G & K SERVICES INC 39.83 UNIFORM RENTAL 101 -45200 2172 32811 G & K SERVICES INC 39.83 UNIFORM RENTAL 101 -45200 2172 30211 NORDLUND /JOHN 134.29 BOOT REIMBURSEMENT 101 -45200 2173 31411 VIKING INDUSTRIAL 12.05 SFTY GLASSES,PALM GLOVES 101 -45200 2173 32811 LEXISNEXIS SCREENI 211.20 SERVICES PER AGREEMENT 101 -45200 3050 32811 BRAUER & ASSOCIATE 4335.00 RAMSDELL DESIGN DEVELOP 101 -45200 3050 32811 STORK TWIN CITY TE 2865.00 BORINGS RAMSDELL PARK 101 -45200 3050 32311 TCALMC 50.00 CUST SERV TRNG LUND 101 -45200 3105 32811 INTEGRATED LOSS CO 63.00 040111 SFTY /ENVIR SVC 101 -45200 3105 31411 T- MOBILE INC 20.87 022011 563705899 101 -45200 3211 31411 T- MOBILE INC 20.87 022011 563706594 101 -45200 3211 32811 ANOKA CTY - CENTRA 60.00 2011 MESB USER FEE 101 -45200 3250 32811 ANOKA CTY - CENTRA 72.96 2011 RADIO SVC CONTRACT 101 -45200 3250 30211 PETTY CASH - SUE S 9.00 NPRA PARKING HANSEN 101 -45200 3310 30211 PETTY CASH - SUE S 10.50 SPRA LUNCH HANSEN 101 -45200 3310 30211 PETTY CASH - SUE S 7.00 TURF & TREE CONF PARKING 101 -45200 3310 33111 11 PROP & LIAB INS 1610.67 2011 BUDGETED TRANSFERS 101 -45200 3600 30211 XCEL ENERGY (N 193.44 020811 51- 7654903 -4 101 -45200 3810 30211 XCEL ENERGY (N 10.15 020811 51- 7654903 -4 101 -45200 3810 30211 XCEL ENERGY (N 11.20 020811 51- 8042065 -3 101 -45200 3810 30211 XCEL ENERGY (N 37.19 020811 51- 9597586 -9 101 -45200 3810 30211 XCEL ENERGY (N 106.67 021411 51- 5950185 -0 101 -45200 3810 30211 XCEL ENERGY (N 35.66 021411 51- 5950185 -0 101 -45200 3810 30911 XCEL ENERGY (N 127.91 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 37.61 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 18.50 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 88.12 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 133.81 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 301.59 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 9.82 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 30.00 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 49.29 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY IN 86.79 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 9.82 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 60.71 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 24.62 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 10.45 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 41.13 021111 51- 4159573 -1 101 -45200 3810 30911 XCEL ENERGY (N 54.89 021111 51- 4159573 -1 101 -45200 3810 33111 CITY U/B MAR 2011 114.90 UTI LITI ES-DEC,JAN, FEB 101 -45200 3820 33111 CITY U/B MAR 2011 7.35 UTI LITI ES-DEC,JAN, FEB 101 -45200 3820 30211 CENTER POINT ENERG 151.55 020711 5452216 -4 101 -45200 3830 30211 CENTER POINT ENERG 199.75 021511 8000014661 -5 101 -45200 3830 30211 CENTER POINT ENERG 12.83 021511 8000014661 -5 101 -45200 3830 30211 CENTER POINT ENERG 140.18 021511 8000014661 -5 101 -45200 3830 30211 CENTER POINT ENERG 176.51 021511 8000014661 -5 101 -45200 3830 30211 CENTER POINT ENERG 152.35 021511 8000014661 -5 101 -45200 3830 33111 CITY U/B MAR 2011 56.34 UTILITIES- DEC,JAN,FEB 101 -45200 3850 32811 MARCO, INC 3.78 MAINT 022811- 032711 101 -45200 4000 31411 NSI MECHANICAL CON 251.32 PARK MAINT 0211 -0511 101 -45200 4020 32811 ON SITE SANITATION 49.16 SAT RENT MCKENNA 02/11 101 -45200 4100 32811 ON SITE SANITATION 128.25 SAT RENT SULLIVAN 02/11 101 -45200 4100 32811 ON SITE SANITATION 49.16 SAT RENT KEYES 02/11 101 -45200 4100 32811 ON SITE SANITATION 49.16 SAT RENT LABELLE 02/11 101 -45200 4100 32811 ON SITE SANITATION 49.16 SAT RENT HUSET 02/11 101 -45200 4100 32811 ON SITE SANITATION 49.16 SAT RENT HUSET 02/11 101 -45200 4100 32811 ON SITE SANITATION 49.16 SAT RENT MCKENNA 02/11 101 -45200 4100 32811 ON SITE SANITATION 128.25 SAT RENT SULLIVAN 02/11 101 -45200 4100 32811 ON SITE SANITATION 49.16 SAT RENT KEYES 02/11 101 -45200 4100 32811 ON SITE SANITATION 49.16 SAT RENT LABELLE 02/11 101 -45200 4100 33111 11 GARAGE SPACE AL 5394.25 2011 BUDGETED TRANSFERS 101 -45200 4100 31411 ANOKA COUNTY - ES 750.00 POOL LIC,HST,MKNA,RMS 101 -45200 4390 33111 CITY U/B MAR 2011 3.00 UTILITIES- DEC,JAN,FEB 101 -45200 4390 21979.30 101 -45200 Total 33111 11 PROP & LIAB INS 125.42 2011 BUDGETED TRANSFERS 412 -45200 3600 125.42 412 -45200 Total 22104.72 Grand Total I am asking the City to allow me to have an open bar at are wedding? The reason it's important to Corey and I to have an open bar is family tradition. In my family we never ask our guest to pay for anything, they are here to celebrate with us not to pay for drinks or food! I am asking you to allow us permission on August 12th 2011 to serve an open bar? We are having 150 people, all family and very close friends! Thank you so much for your time. If you have any questions or concerns please call Crystal at 763 -732 -2922 or 763- 571 -2656. Thank you, Crystal Jarosz To, Ms Dianna Saefke, Columbia Heights Recreation Department City of Columbia Heights, 530, Mill Street Columbia Heights, MN 55421 -3878 Dear Dianna, As per your instructions I am writting you this letter to confirm that on Jay Wahl's wedding we will be serving our own liquor beverages to the guest as part of our serving wth no charge to the guests. The beverage will be served by the responsible person while ensuring strict ID check. We expect the total number of guests to be about 160 including children. We promise to ensure proper and acceptable decorum of the place and environment. Thank you and have a nice day. Best Regards t 4 p„� ,� I Z i( Chandler Wahl Cell # 612 -991- ° 5 " 571 7900, International Drive, Suite 45 Bloomington, MN 55425 MEMO CITY OF COLUMBIA HEIGHTS TO: Park and Recreation Commission FROM: Kevin Hansen, Director of Public Works DATE: April 21, 2011 for Commission meeting of April 27, 2011 SUBJECT: 2011 Ramsdell Park Bid Results Background On November 22, 2010, the City Council authorized staff to prepare construction plans and specifications for capital improvements to Ramsdell Park. Plans and specifications were prepared and advertised for bids in the Focus on March 31 st, 2011 and in the Construction Bulletin on April O and 11 tt ', 2011. Twenty -five contractors or suppliers requested copies of the bidding documents. Eight bids were received and publicly read aloud at the April 20 tt ', 2011 bid opening. A detailed copy of the complete bid tabulation is available from the City Engineer. Analysis /Conclusions Based upon the low bid from C. Mogren, Inc staff is recommending contract award of the base bid with multiple Alternates. The funding sources are a combination of park development funds, utility funds and ISD 13 funding contribution as shown below: Park Development Fund: $291,560 ISD 13 via agreement *: $85,036 City Utility Funds: $32,234 The Base Bid work includes: Site Removals /Cnading/erosion control /Restoration New athletic field for girls fast pitch softball and boys little league A 8 -foot bituminous walking trail New parking area off of Johnson Street A relocated playground area (playground equipment already purchased in 2009) Site Utilities — water main, drainage systems and storm sewer Required surface water treatment areas (bioinfiltration areas) The Base Bid came in at $262,711, which is $85,289 under the Architect's estimate of $348,000. The Add - Alternates and low bid pricing are described as follows: Al. Screening Landscaping: $4,743 A.10 Concrete Maint. Strip - outfield $ 4,937 A.2 24 -foot Picnic Shelter: $37,089 A.11 Concrete Maint. Strip - batting cage $1,250 A.3 Outfield Fencing/Warning Track: $24,098 A.12 Scoreboard: omitted AA Batting Cage: $11,805 A.13 Playground Rubber Surfacing: $9,239 A.5 ISD 13 Parking Lot Expansion: $38,102 A.14 Handicap Restroom Enclosure: $5,539 A.6 Water Service Line extension: $ 2,086 A.15 Soil Corrections $25 /CY A.7 Drinking Fountain @ Ball field $ 4,842 A.16 Imported Topsoil $25 /CY A.8 Ball field Irrigation $ 7,124 A.17 Imported Common Borrow $25 /CY A.9 Concrete Maint. Strip -foul line $ 4,500 Ramsdell Park Improvements Bid Award Page 2 Staff is recommending to the Council add - alternates Al -All, and A14 -A17 in the contract award. The add - alternates shown in italics are those that the Columbia Heights School district would be funding. Staff met immediately following the bid award with representatives of ISD 13 who concurred with the alternate selection. A separate agreement will be forwarded to the Council that provides for payment by the School to the City for the identified items and access for the City of Columbia Heights to work on school property. The Council may want to consider making the bid award for Add - Alternates A3, 4, 5, 7, 10, and 11 contingent on an agreement being executed with the ISD 13 School District for funding and access. The bid for the Park Shelter is a mirror of the shelter installed at Silver Lake Beach in 2008. The bids came in slightly higher than the engineer's estimate of $30,000 due to poor soil conditions and required foundation corrections. KRH:kh h /kevinh/Parks /Park & Rec mtg/201 l/Ramsdell Park Results Proposing Entity: Pyrotechnic Display, Inc. Name of Project: City of Columbia Heights Date of Proposal: June 25, 2011 Contact Person: Mark Hanson, Display Sales & Design Contact Address: 9405 River Road SE Clear Lake, Minnesota 55319 Contact Telephone: (800) 507 -9074 Contact Facsimile: (320) 743 -6499 Contact e -mail Address: mhanson ppyrodi pla .com City of Columbia Heights, MN Type of Proposal: Prepared For: Program Length: Type of Pyrotechnic Effect: This Proposal Includes: Electronically Fired Columbia Heights, Minnesota 15 + Minutes Aerial up to 4" Shells & Low Level Five Million Dollars Public Liability Insurance Certified Professional Pyrotechnicians Workers Compensation Insurance All Fireworks Material Necessary to the Production All Firing Equipment Necessary to the Production Proposal Cost: $6,000.00