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04/11/2011 Regular
CITY OF COLUMBIA HEIGHTS Mayor .. .. .__ Gaty Peterson 590 40` Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers Visit our website at www.cicolumbia- heights.nzn.us Robert A. Williams Bruce Nawrocki Tanunera Diehn: Donna Schmitt City Monomer Walter R. Fehst The following is the agenda iiir the regular meeting of the City Council to be field at 7:00 p.m. on Monday, April 11, 2011 or immediately following the Board of Equalization in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Invocation by Senior Pastor Dan Thompson, Columbia Heights Assembly of God Church 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Presentation by Bob O'Brien, Traffic Safety Liaison for Minnesota Office of Traffic Safety Programs, re Toward Zero Deaths Challenge Grant Award B. Adopt Resolution 2011 -16, being a Resolution Supporting a County -Wide Integrated Public p7 Safety Information System and Supporting the Expansion of the Public Safety Bonding Authority as Provided by Minnesota State Statute 383E MOTION: Move to waive the reading of Resolution 2011 -16, there being ample copies available for the public. MOTION: Move to adopt Resolution 2011 -16, a Resolution Supporting a County -wide Integrated Public Safety Information System, and Supporting the Expansion of the Public Safety Bonding Authority provided by Minnesota State Statute 383E as outlined in House File 429 and Senate File 275. C. Proclamation p10 National Library Week - April 11 - 16, 2011 D. Proclamation National Arbor Day April 29, 2011 and Arbor Month May, 2011 pl l 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A. Approve minutes of the March 28, 2011 City Council meeting pl2 MOTION: Move to approve the minutes of the March 28, 2011 City Council meeting. 3 City Council Agenda Monday, April 11. 2011 Page 2 of 4 B. Accept Board and Commission minutes pl5 MOTION: Move to accept the minutes of the March 2, 2011 Library Board of Trustees C. Adopt Resolution 2011-022 Approving Joint Powers Agreement with Minnesota Bureau of p17 Criminal Apprehension MOTION: Move to waive the reading of Resolution 2011-022, there being ample copies available for the public. MOTION: Move to adopt Resolution 2011-022, a Resolution Approving State of Minnesota, Department ofPublic Safety, Bureau ofCriminal Apprehension Joint Powers Agreements with the City of Columbia Heights on Behalf of its City Attorney and Police Department. D. Approve Transfer of Public Safety Building Range Rental Fees to be Used for Range p26 Maintenance MOTION: Move to transfer $2,20Oofmonies received in Public Safety Building Range rental fees to the Police Department's General Supplies line item )0|.42lOO.2l7l. These funds will be used to purchase filters necessary for range maintenance. E. Approve Transfer of Funds for JAG 1 Grant Overtime Reimbursement, Unique Thrift Overtime p27 Details, Safe and Sober, and AHDTF Overtime from General Fund to Police Dept Overtime Line Item #1020 MOTION: Move to transfer the following from the General Fund to the Police Department 2011 Budget, Overtime Line Item 1020: $4,782.?5, the amount of money received from Anoka County as reimbursement for overtime under the JAG 1 grant; $5,g0h.25, the amount ofmoney received from Unique Thrift for overtime details; $|,544.59, the amount of money received from Coon Rapids, the grant administrator for the Safe and Sober program; and $2,000, the amount of money received from Anoka County as partial reimbursement for the department's AHDTF Officer. F. Anoka County Connectivity Services Agreement p34 MOTION: Move to authorize the Mayor and City Manager to enter into a Connectivity Services Agreement with Anoka County for broadband services. O. Approve appropriation of funds and authorize a contract with EDS Builders for security p]6 renovations at City Hall. MOTION: Move to re-appropriate the $100,000 that was in the adopted 2010 budget for security renovations at City Hall for the expenses ofthe 2011 security renovation pr 'ect. MOTION: Move to authorize the Mayor and City Manager to enter into a contract for security renovations at City Hall with EDS Builders based on their formal quote of Monday, March 28, 2011. H. Adopt Resolution 2011-15, being a Resolution establishing City Rates for Yard Waste Carts p37 Motion: Move to waive the reading of Resolution 2011-15, there being ample copies available to the public. Motion: Move to adopt Resolution 2011-15 being a resolution setting the rates for residential yard waste carts in the City of Columbia Heights; and further that the service incurs an annual obligation to pay one fuJi year's worth ofcharges. 4 City Council Agenda Monday, April 11, 2011 Page 3 of 4 I. Acceptance of Bids and Award of Contract to Master Mechanical for HVAC Improvements at p40 the Library and Public Works MOTION: Move to award the contract for 2011 HVAC Improvements to Master Mechanical, based upon their low, qualified, responsible total bid of $65,700, and accept alternates 1 a in the amount of $5,400 and lb in the amount of $5,700 for a total contract award of $76,800; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. J. Approval of the attached list of rental housing licenses. p42 MOTION: Move to approve the items listed for rental housing license applications for April 11, 2011 in that they have met the requirements of the Property Maintenance Code K. Approve Business License Applications p46 MOTION: Move to approve the items as listed on the business license agenda for April 11, 2011 as presented. L. Approve payment of the bills p48 MOTION: Move to approve payment of the bills out of the proper funds, as listed in the attached check register covering Check number 138512 through 138627 in the amount of $416,069.33. MOTION: Move to approve the Consent Agenda items. 6. PUBLIC HEARINGS A. Adopt Resolutions 2011-017. 965 40th Avenue N.E.. Apt. #801, 2011 -018. 965 40th Avenue p55 N.E., Apt. #806 being declarations of nuisance and abatement of violations within the City of Columbia Heights. MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2011 -017 and 2011-018 there being ample copies available to the public. MOTION: Move to adopt Resolution Numbers 2011 -017 and 2011-018 being resolutions of the City Council of the City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. B. Adopt Resolutions 201 1 -019, 2011 -020, and 2011 -021, being Resolution for the Approval of a p60 Preliminary Plat, Final Plat, and Site Plan for 5025 Central Avenue. MOTION: Move to waive the reading of Resolution 2011-019, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2011-019, approving the Preliminary Plat for the Aldi Addition, subject to the conditions outlined in Resolution No. 2011-019. MOTION: Move to waive the reading of Resolution 2011 -020, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2011-020, approving the Final Plat for the Aldi Addition, subject to the conditions outlined in Resolution No. 2011 -020. MOTION: Move to waive the reading of Resolution 2011 -021, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2011 -021, approving the Site Plan for the Aldi Grocery Store located at 5025 Central Avenue, subject to the conditions outlined in Resolution No. 2011-021. 5 City Council Agenda Monday, April 11, 2011 Page 4 of 4 7, ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1. 1st Reading of Ordinance 1593, being a Zoning Amendment as it relates to LED Signage. p100 MOTION: Move to waive the reading of Ordinance No. 1593, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1593, for Monday, April 25, 2011, at approximately 7:00 p.m. in the City Council Chambers. 2. 1st Reading of Ordinance 1594, being a Zoning Amendment as it relates to Fences. p113 MOTION: Move to waive the reading of Ordinance No. 1594, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1594, for Monday, April 25, 2011, at approximately 7:00 p.m. in the City Council Chambers. 3. 1st Reading of Ordinance 1595, being a Zoning Amendment as it relates to Animal Shelters. p126 MOTION: Move to waive the reading of Ordinance No. 1595, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1595, for Monday, April 25, 2011, at approximately 7:00 p.m. in the City Council Chambers. B. Bid Considerations - none C. New Business and Reports Appointments to City Board and Commissions p131 MOTION: Move to appoint Stephen Smith to the open three year term on the Library Board of Trustees. MOTION: Move to appoint Tracey Kinney to the open four year term on the Planning and Zoning Commission. MOTION: Move to appoint Joseph Wolney to the open two year term on the Telecommunications Commission. MOTION: Move to reappoint Robert Peltier to a two year term on the Telecommunications Commission. 8. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 9. CITIZENS FORUM At this time. citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his /her name and address for the record. 10. ADJOURNMENT 7_ Walter R. Fehst, City Manager WF/pvm 6 CITY COUNCIL LETTER Meeting of April 11, 2011 AGENDA SECTION: Presentations ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL': ITEM: Presentation by Bob O'Brien, Traffic Safety BY Scott Nadeau BY NO. Liaison for Minnesota Office of Traffic DATE: April 5, 2011 DATE: Safety Programs, re Toward Zero Death Challenge Grant Award BACKGROUND: The Columbia Heights Police Department was recently notified that it would be receiving a second place award for its pedestrian safety related Toward Zero Death Challenge Grant application. The initiative, conducted in 2009 and 2010, included education and enforcement of pedestrian violations, and significantly decreased the number of pedestrian accidents. As one of the second place recipients of this award, the department will be receiving a $2,000 award from the State of Minnesota. The application, prepared by Sergeant Rogers, described in detail the department initiative related to traffic safety. On 3/10/2011, Chief Nadeau, Sergeant Rogers, Officer Beckett, Officer Pikala and Mayor Peterson attended the 2010 Minnesota Office of Traffic Safety "Toward Zero Death Challenge" luncheon in Oakdale. Officers Beckett and Pikala had the highest pedestrian enforcement activity of all officers on the department. ANALYSIS /CONCLUSION: Bob O'Brien, Traffic Safety Liaison for the Minnesota Office of Traffic Safety Programs, will be in attendance to make a presentation to the City Council regarding this award. Mr. O'Brien has been a supportive partner to the Columbia Heights Police Department, and he approaches his work with a great deal of enthusiasm for traffic safety. COUNCIL ACTION: 7 CITY COUNCIL LETTER Meeting of April I I, 2011 AGENDA SECTION: Ordinances and Resolutions ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: Adopt Resolution 2011-16 Supporting a BY: Scott Nadeaufe BY: County-Wide Integrated Public Safety Information DATE: April I, 2011 DATE: System and Supporting the Expansion of the Public Safety Bonding Authority as Provided by MN State Statute 383E NO. BACKGROUND: The Anoka County Joint Law Enforcement Council, in conjunction with the Anoka County Fire Protection Council, unanimously support a shared public safety data system. The current public safety data bases are aging and outdated, and do not provide for effective data sharing, data archiving, or crime analysis activities. The comprehensive system which is proposed would encompass records for law enforcement, fire, jail, dispatch, and emergency preparedness. The Joint Law Enforcement Council, as well as the Anoka County Fire Protection Council, support a legislative change to allow the use of the specific bonding authority provided in Minnesota Statute 383E to fund county-wide public safety projects. ANALYSIS/CONCLUSION: SheriffJames Stuart and County Attorney Tony Palumbo will be attending the Council meeting to assist in presenting information on the current and proposed records systems, as well as the proposal for funding the new integrated county-wide public safety information system. Resolution 2011-16 is a statement of the City Council's support and endorsement of a county-wide integrated public safety information system, as well as support for the expansion of the public safety bonding authority provided by Minnesota State Statute 383E as outlined in House File 429 and Senate File 275. RECOMMENDED MOTION: Move to waive the reading of Resolution 2011-16, there being ample copies available for the public. Move to adopt Resolution 2011-16, a Resolution Supporting a County-wide Integrated Public Safety Information System, and Supporting the Expansion of the Public Safety Bonding Authority provided by Minnesota State Statute 383E as outlined in House File 429 and Senate File 275. COUNCIL ACTION: 8 RESOLUTION NO. 2011-16 RESOLUTION SUPPORTING A COUNTY-WIDE INTEGRATED PUBLIC SAFETY INFORMATION SYSTEM AND SUPPORTING THE EXPANSION OF THE PUBLIC SAFETY BONDING AUTHORITY AS PROVIDED BY MN STATE STATUTE 383E WHEREAS, the Anoka County Joint Law Enforcement Council (JLEC) was formed to benefit the public safety of the citizens of Anoka County; and WHEREAS the JLEC has nearly four decades of experience successfully creating and managing shared services for its member communities; WHEREAS, the City of Columbia Heights has actively participated in the JLEC through the participation of our chief law enforcement officer and our elected officials; and WHEREAS, the Anoka County Fire Protection Council, which represents the 15 fire departments in Anoka County, unanimously supports a shared public safety data system; and WHEREAS, the safety of the public and police and fire personnel will be enhanced by improvements in the speed and accuracy of shared public safety information systems; and WHEREAS, the public safety databases are aging and outdated, do not support effective data sharing, and do not support data archiving and crime analysis activities, and WHEREAS, significant public safety staff resources may be redirected from redundant data entry to more effective public safety efforts; and WHEREAS, both residents of and public safety agencies in Anoka County have benefitted from improved public safety, increased effectiveness, and resource conservation due to the resulting economies of scale provided by shared and consolidated services; and WHEREAS, the JLEC desires to implement a comprehensive shared public safety infolination system in Anoka County whereby law enforcement, fire, jail, dispatch, and emergency preparedness data may be maintained and shared; and WHEREAS, the JLEC, the Anoka County Fire Protection Council and the Anoka County Board support a legislative change to allow the use of the specific bonding authority provided in Minnesota Statute 383E to fund county-wide public safety projects; NOW, THEREFORE, be it resolved that the City Council of the City of Columbia Heights does with this action, support and endorse a countywide integrated public safety information system; and BE IT FURTHER RESOLVED that the City Council does hereby support the expansion of the public safety bonding authority provided by MSS 383E to county-wide public safety projects as provided for in HF 429 and SF 275. Passed this day of 2011. Offered by: Seconded b Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 9 PUBLIC LIBRARY Board of Trustees Patricia Sowada Chair Nancy Hoium Vice -Chair Catherine Vesley Secretary Lynette Thomson Member at large Barbara L. Tantanella Member at large Tammera Diehm Council Liaison M. Rebecca Loader Library Director NATIONAL LIBRARY WEEK APRIL 11 -16, 2011 Whereas: the American Library Association has set aside the week of April 10 -16, 2011, to recognize library service in Columbia Heights and throughout the country; and Whereas: the Columbia Heights Public Library provides vital public service for city residents seeking information, education, and entertainment; and Whereas: the Columbia Heights Library staff are specially trained and dedicated to providing excellent customer service in all interactions with the public; and Whereas: the Columbia Heights Public Library provides a central community gathering space for public meetings or informal person -to person conferences; and Whereas: the Columbia Heights Public Library provides valuable resources for job seekers and emerging entrepreneurs during times of economic downturn and recovery; and Whereas: the Columbia Heights Public Library provides a gateway for lifelong learners, from preschoolers experiencing the enlightenment of story time, to elementary students utilizing online homework assistance, to adults accessing electronic databases for continuing education or personal development, to seniors using library materials to maintain brain fitness; and Whereas: the Columbia Heights Public Library provides access to the digital universe through public computers and wireless internet access, and to an extensive collection of over 70,000 books, CDs, DVDs, and periodicals; NOW, THEREFORE BE IT RESOLVED that I, Gary L. Peterson, Mayor of the City of Columbia Heights, proclaim April 10 -16, 2011, to be National Library Week and encourage all city residents to visit the library, in person or online, to take advantage of the wonderful resources available there and to create their own story at the library. Mayor Gary L. Peterson 10 PUBLIC WORKS ! CENTRAL GARAGE 1 SEWER/WATER ! ENGINEERING ! STREETS ! REFUSE ! PARKS ARBOR DAY - ARBOR MONTH PROCLAMATION WHEREAS: In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS: this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and WHEREAS: Arbor Day is now observed throughout the nation and the world, and WHEREAS: trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life - giving oxygen, and provide habitat for wildlife, and WHEREAS: trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, and beautify our community, and WHEREAS: trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and WHEREAS: trees, wherever they are planted, are a source of job and spiritual renewal. NOW, THEREFORE, I, Gary L. Peterson, Mayor of the City of Columbia Heights, do hereby proclaim April 29, 2011, to be ARBOR DAY AND THE MONTH OF MAY, 2011 TO BE ARBOR MONTH IN THE CITY OF COLUMBIA H EIGHTS, MINNESOTA FURTHER: I urge all citizens to plant trees to gladden the hearts and promote the well- being of present and future generations. DATED: This 11 day of April, 2011. Mayor Gary L. Peterson 11 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MONDAY, MARCH 28, 2011 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, March 28, 2011 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDER/ROLL CALL /INVOCATION Council member Donna Schmitt gave the Invocation. Present: Mayor Peterson, Council member Williams, Council member Nawrocki, Council member Diehm. Council member Schmitt PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA Motion by Nawrocki to add a section for old and new business to the regular meeting agenda. This would give people a place to bring up items and have them placed on the record. Peterson stated that we have a new business item and suggested this be discussed at a work session. Diehm stated that a work session discussion would allow review of the entire agenda. Peterson called for a second to the motion to add Old Business. The motion died due to lack of a second. Motion by Diehm to add the update of meetings attended. Second by Schmitt. Upon vote: All ayes. Motion carried. Nawrocki stated that he and Council member Schmitt attended the League of Minnesota Cities (LMC) Legislative meeting and indicated items that affect our entities. The Governor spoke at the event. He referred to the session on Joint Powers and the various ways governmental or non- governmental agencies can work together and indicated some current joint ventures. Nawrocki suggested looking at other areas for joint service, such as recreation programs. Nawrocki stated that he attended the North Metro Chamber meeting and spoke with the Fridley City Manager regarding working together on commercial building inspections, and asked that our Manager speak to him. Schmitt indicated that she met with Senator Goodwin at the Legislative meeting and stated that Goodwin is very willing to help out in any way she can. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS Peterson congratulated the Columbia Heights High School Basketball team for reaching the state championship game. Second place is quite an accomplishment. This is the first time in 81 years we have reached the state tournament. Peterson stated that open music night will be held again at Murzyn Hall on April 8` Tuesday, March 29 will be the second annual Arrest and Extinguish Hunger fundraiser for SAC A at the Public Safety Building. There will be many activities for the public. Peterson stated that today he spoke with Carl Pope. our Public Works employee, who has dealt with cancer and may soon return to work. He indicated our pleasure that our valued employee will be able to return to work. CONSENT AGENDA Nawrocki requested to remove item B for discussion. Linda Magee, Acting City Manager, took Council members through the consent agenda items. A. Approve minutes of the March 14, 2011 City Council meeting Motion to approve the minutes of the March 14, 2011 City Council meeting. 12 City Council Minutes Monday, March 28, 2011 Page 2 of 3 B. Adopt Resolution 2011 -14, being a Resolution authorizing a Mutual Aid agreement with Allina Medical Transportation. — removed C. Approval of the attached list of rental housing licenses. Nawrocki questioned the column number on the report. Staff will check and respond. Motion to approve the items listed for rental housing license applications for March 28, 2011 in that they have met the requirements of the Property Maintenance Code. D. Approve Business License Applications Motion to approve the items as listed on the business license agenda for March 28, 2011, as presented. E. Approve payment of the bills Motion to approve payment of the bills out of the proper funds, as listed in the attached check register covering Check Number 138374 through 138511 in the amount of $612,332.05. Motion by Williams, second by Diehm, to approve the Consent Agenda items with the exception of item B. Upon vote: All ayes. Motion carried. B. Adopt Resolution 2011-14, being a Resolution authorizing a Mutual Aid agreement with Allina Medical Transportation. Motion by Williams, second by Diehm, to waive the reading of Resolution No. 2011-14, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Diehm to adopt Resolution No. 2011-14, being a Resolution authorizing a Mutual Aid agreement with Allina Medical Transportation. Nawrocki asked if this is the group that actually does the transporting. Fire Chief Gary Gorman stated that our transport is a part of the large Allina Group that covers most of Anoka County as their primary service area. As we have an ambulance, we must have a mutual aid agreement with another service. We very seldom transport, but as we have an ambulance we must meet the necessary requirements. We have had this agreement for over fifteen years. This is a reminder that we are part of that program. Nawrocki questioned service charges. Gorman stated that most times patients are only charged if they ride to the hospital in the ambulance. Nawrocki asked if there is a list of charges. Gorman stated that most private groups do not give out that information. Nawrocki referred to his transportation experience. Schmitt asked how long this agreement is for. Gorman stated it is for one year with an automatic renewal. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS - none ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions - none B. Bid Considerations - none C. New Business and Reports - none ADMINISTRATIVE REPORTS Report of the Assistant to the City Manager Magee stated that on April 4` at 5:30 p.m. Board and Commission applicant interviews will take 13 City Council Minutes Monday, March 28, 2011 Page 3 of 3 place, The EDA will meet at 7:00 p.m., with a work session immediately following to discuss bids for city hall renovation and security updates. Nawrocki asked if all members will be able to attend the interviews. Diehm and Schmitt indicated they would be present. Williams indicated it may be tough for him to attend. Nawrocki questioned if the new HRA member would be able to attend the upcoming meeting at the Public Safety Center. Magee stated that the building is handicapped accessible. Peterson asked that this be checked on. Nawrocki requested Board of Equalization information prior to the April 11 hearing on City valuations 2009 through 2011, projected 2012 evaluations, do they include the TIF Districts and how much of the evaluation of the TIF Districts will be part of the report. Nawrocki requested 2010 Census information. Peterson stated that the Community Development Department will put this information together. Nawrocki requested to know when the meeting for multiple dwelling owners will be held regarding screening requirements at buildings. What is being proposed? Report of the City Attorney — nothing to report CITIZENS FORUM — no one carne forward. Peterson stated: "Remember your service men and women. Keep them in your thoughts and prayers. We will have a fund raiser on May 1st for Marine Corporal Derek L. Goodridge, a Columbia Heights graduate, who was seriously wounded in Afghanistan. Don't take ourselves to seriously, and do a random act of kindness." ADJOURNMENT Mayor Peterson adjourned the meeting at 7:33 p.m. Patricia Muscovitz CMC City Clerk RESOLUTION NO. 2011-14 BEING A RESOLUTION AUTHORIZING A MUTUAL AID AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND ALLINA MEDICAL TRANSPORTATION WHEREAS, the City of Columbia Heights has a Basic Life Support (BLS) ambulance that is licensed by the State of Minnesota, and; WHEREAS, State Statute 144E.101 Subd. 12 requires all ambulance services to have a written mutual aid agreement with at least one neighboring ambulance service, and; WHEREAS, The City has had an ongoing working relationship and mutual aid agreement with Allina Medical Transportation. NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights enter into a mutual aid agreement with Allina Medical Transportation, a business unit of Allina Hospitals & Clinics and hereby authorize the Mayor and City Manager to sign such an agreement. 14 l Approved cad ��� 4/6/1 1 l, COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES March 2, 2011 The meeting was called to order by Chair Patricia Sowada, at 6:31 p.m. Members present were: Nancy Hoium, Patricia Sowada, Barbara Tantanella, Lynette Thomson, and Catherine Vesley. Also present: City Council Representative Tami Diehm, Becky Loader. and Stacey Hendren. The minutes of the February 2, 2011 Board meeting were approved as mailed. The bill list dated 2/14/11 of 2010 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2010 accounting dated 3/2/11 was reviewed. The bill list dated 2 /14/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The bill list dated 2/28/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2011 accounting dated 3/2/11 was reviewed. Old Business: 1. The February 21 switch over to the City fiber network had minimal problems. After a few patches, and resolution of issues with CybraryN, the connection is working well. 2. Business with Unique Management is continuing smoothly. There have been issues with SIRSI reporting, so monthly reports don't accurately reflect progress of our accounts. The spring Workflows update should resolve this issue. 3. Loader and Renee Dougherty, Adult Services Librarian, met with Sergeant Matt Markham from the CH Police Department to discuss safety procedures in the Library. Sergeant Markham advocated all persons leave the building in a non- weather related emergency and recommended security cameras, card keys, remote locks, and a voice activated radio alarm with panic button that would tie directly to the police radio. Dougherty is revising the safety procedure draft based on these recommendations. Loader will meet with companies concerning the emergency door replacement and discuss options for safety features as well as pursue Sergeant Markham's recommendations based on current funding. New Business: 1. The City version of the annual report has been submitted. Since 2010 contained many record breaking statistics, Loader submitted additional pages to highlight this information. Board members received a copy of the report and Loader reviewed the statistics. The Board appreciated the graphics and discussed recent changes in Library use. 2. Crossover statistics for January were reviewed by the Board. 3. Due to the cost of licensing, the Library has never been able to put Microsoft Office programs on the public computers. Jesse Hauf, IS Department, recently applied for and received a grant through Tech Soup which allowed the Library to purchase 11 licenses and receive behind the scenes support for only $264. This amount is covered by the Gates Grant since the licenses are for public use. An additional perk of the grant is that Library staff is able to purchase Office 2010 for personal use at a discounted price and receive free training. The expected rollout for the program is April. 1 15 4. The Board discussed the Webinars sponsored by MELSA and produced by WebJunction. The first webinar is on Unemployment insurance and all reference staff and two additional staff had the opportunity to view this program. The Board discussed what a Webinar is, and why it is beneficial for Library staff to take advantage of the training. Loader explained the webinar was created for library staff and provides training for helping patrons who are going through the unemployment process. The Board discussed the technical needs of Librarians and the requirement to be generalists in the public library environment. 5. The Board discussed the League of Cities legislative update. Ideas and issues presented in the article include city revenue diversification, local option sales tax, alternate revenue streams, and design -build construction. Diehm stated that the profits from the Liquor operations of the City go to capital. Items from the Floor: 1. Anoka County Library will expend the balance of MN Legacy funds in 2011. 2. The Overdrive E -book program has been very successful, and Loader will soon be receiving statistics based on Columbia Heights patron usage. Publishers are not pleased with the current set -up for e -book purchases and state that it is an unreasonable expectation for a library to be able to purchase an item that may circulate indefinitely. Harper Collins has set a 26 circ. limit on its items, at which time the items must be purchased again. Loader will update the Board with any new developments. 3. The Board reviewed the year -end crossover statistics. The Minneapolis Library on Central will open on April 4, after being closed for a 2 year renovation process. The Board is interested to see how this affects our computer and building use. 4. Loader attended the recent Anoka County Library Board meeting. The ACL Board is facing potential funding cuts and is preparing a worst case scenario plan. 5. The Columbia Heights Friends of the Library are holding a "Love Your Library" program which was presented to the City Council on February 28 Staff selected a variety of Children's books, Adult Books, and DVDs that need replacement and the Friends are asking patrons to donate funds to purchase these titles. Patrons then have the option of being recognized on a display and in the book on a bookplate. Diehm stated how beneficial it is for the Library to bring programs such as this and the READ dogs in front of the City Council and recommends contact at meetings as much as possible. 6. Vesley notified the Board of the Historic Quilt show now being presented by the Anoka County Historical Society. Loader recommended the show. There being no further business, the meeting was adjourned at 7:46 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2 16 CITY COUNCIL LETTER Meeting of April 11, 2011 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: Adopt Resolution 2011-022 Approving BY Scott Nadeau BY: Joint Powers Agreement with Minnesota DATE: April 6, 2011 DATE: Bureau of Criminal Apprehension re Criminal Justice Data Communication network NO. BACKGROUND: The Minnesota Department of Public Safety, Bureau of Criminal Apprehension requires that a joint powers agreement be in place with local law enforcement agencies in order to allow access to those systems and tools available over the State's Criminal Justice Data Communication (CJDN) network for which the city is eligible. The joint powers agreement further provides the city with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the city to pay the costs for the network connection. These costs, currently $630 quarterly, will not increase over the life of this agreement. This Joint Powers Agreement, a copy of which is attached, must be approved by the City Council per MN Statute 471.59, subd. 1. The BCA provided language for a resolution, and that proposed resolution, 2011-022, is also attached. ANALYSIS/CONCLUSION: In order for the Police Department to continue to have access to the State's Criminal Justice Data Communication network, I am requesting that the City Council adopt the proposed resolution which authorizes the Mayor and City Clerk to sign the Joint Powers Agreement. RECOMMENDED MOTION: Move to waive the reading of Resolution 2011-022, there being ample copies available for the public. Move to adopt Resolution 2011-022, a Resolution Approving State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension Joint Powers Agreements with the City of Columbia Heights on Behalf of its City Attorney and Police Depattinent. COUNCIL ACTION: 17 RESOLUTION 2011-022 RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF COLUMBIA HEIGHTS ON BEHALF OF ITS cn ATTORNEY AND POLICE DEPARTMENT WHEREAS, the City of Columbia Heights on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State's Criminal Justice Data Communications network for which the City is eligible. The Point Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs to the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Columbia Heights, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Columbia Heights on behalf of its Prosecuting Attorney and Police Department, are hereby approved. Copies of the Joint Powers Agreement is attached to this Resolution and made a part of it. 2. That the Chief of Police, Scott Nadeau, or his successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 3. That James Hoeft, City Attorney, or his successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 4. That Gary Peterson, the Mayor for the City of Columbia Heights, and Patricia Muscovitz, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Passed and adopted by the Council on this day of , 2011 Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 18 MINNESOTA DEPARTMENT OF PUBLIC SAFETY `° u ,„, Bureau of Criminal Apprehension t < 1430 Maryland Avenue East • Saint Paul, Minnesota 55106 ` Phone: 651.793.7000 • Fax: 651.793.7001 • TIY: 651.282.6555 `\ ��0,� / www.dps.state.nan.us ti� OF m op ' February 14, 2011 Chief Scott Nadeau Alcohol Columbia Heights Police Department and Gambling 825 41 Ave. NE Enforcement Columbia Heights, MN 55421 -3882 Bureau of Criminal Apprehension Dear Chief Nadeau: Driver Enclosed please find six copies of a Joint Powers Agreement (JPA). A few things to know and Vehicle Services about some of the information in the JPA: Emergency • Clause 2.4 includes reference to BCA policies. To review those policies, go to Communication www.dps.state.mn.us /cidn/and enter user ID "cjdnsecure" and password dlsptc@R . Networks • Clause 3 references payment. The amount listed, if any, is what your agency currently Homeland pays to connect; there are no charges for any additional services requested. Security and Emergency By law Stat §471.59, Subd. 1), the JPA must be approved by your city council. A Management 3' �� sample resolution for your use is also enclosed. If you would prefer an electronic version Minnesota State Patrol p lease email your request to the address below. Office of Here's what we need from you: Communications ❑ A copy of the city council's resolution approving the JPA or a copy of the meeting Office of Justice Programs minutes showing the approval. Unapproved meeting minutes are acceptable. ❑ For statutory cities, the mayor and city clerk must sign the enclosed agreement orrice of Traffic Safety (Minn. Stat. §412.201). State ❑ For home rule charter cities, the council may delegate signing to a city employee (Minn. Fire Marshal Stat. Ch. 410). ❑ For home rule charter cities, a copy of the document delegating signing authority. ❑ All six copies of the JPA with appropriate signatures. If you have any questions please contact me at 651- 793 -2734 or Julie.iohansen@state.mn.us. _- - Sincerely, V �.. Julie Johansen Contracts and Grants Specialist Enclosures EQUAL OPPORTUNITY EMPLOYER 19 DPS- M -1089 MN0020400 STATE OF MINNESOTA JOINT POWERS AGREEMENT CRIMINAL JUSTICE AGENCY This agreement is between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension ( "BCA ") and City of Columbia Heights on behalf of its Police Department ( "Agency "). Recitals Under Minn. Stat. § 471.59, the BCA and the Agency are empowered to engage in such agreements as are necessary to exercise their powers. Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications network to benefit criminal justice agencies in Minnesota. The Agency is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit criminal justice agencies in performing their duties. Agency wants to access these data in support of its criminal justice duties. The purpose of this Agreement is to create a method by which the Agency has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement 1 Term of Agreement 1.1 Effective date: This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2. 1.2 Expiration date: This Agreement expires five years from the date it is effective. • 2 Agreement between the Parties 2.1 General access. BCA agrees to provide Agency with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Agency is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 2.2 Methods of access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A. Direct access occurs when individual users at the Agency use Agency's equipment to access the BCA's systems and tools. This is generally accomplished by an individual user entering a query into one of BCA's systems or tools. - B. Indirect access occurs when individual users at the Agency go to another Agency to obtain data and information from BCA's systems and tools. This method of access generally results in the Agency with indirect access obtaining the needed data and information in a physical format Iike a paper report. C. Computer -to- computer system interface occurs when Agency's computer exchanges data and information with BCA's computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing. For purposes of this Agreement, Agency employees or contractors may use any of these methods to use BCA's systems and tools as described in this Agreement. Agency will select a method of access and can change the methodology following the process in Clause 2.10. 2.3 Federal systems access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA will provide Agency with access to the Federal Bureau of Investigation (FBI) National Crime Infoimation Center. 1 20 DP8-M-l889 MN0020400 2.4 Agency policies. Both the BCA and the FBI's Criminal Justice Information Systems (FBI-CJIS) have policies, regulations and lawsooucucxu, use, audit, dissemination, hit confirmation, logging, quali assurance, screening (pre- :mployozeod,oecuzhy,tboeliomus,troioiog,noenfUzusymtem,audvulidatiou.}\Qeocyhasoroateddsovvn policies to and with all applicable Ag�� cu���io coour�tbaz����ouy`o�ozp���conoo contractors comply u oJ� c � compliance through appro 'atccofbzcenoeot.TbcseBC/1aodFBl-CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at www.dps.state.mn.us/cjdn/. 2'5 Agency resources. To assist Agency in complying with the federal federal and staterequirements on access to and use of the various oystcozsaodtooln,indoroudooioovailublcetbtt/m://sno.x.statm.mu.umsbes/hoaoen/iceuatalou/dobsulLusgx. 2.6 Access granted. . A. ��geocyio�ruo¢cd permission to use all ouoeroand future BC��symtcnum and tools D�vvhiob /�gcocym eli Eligibility is dependent on Agency (i) satisfying all applicable federal or state statutory requirements; (ii) complying with e terms of this Agreement; and (iii) acceptance by B[Aof Agency's written request for use ofu specific system or tool. B. To facilitat changes in systems and tools, Agency grant its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice obligations and for which Agency is eligible. 2.7 Future access. 011 written request by Agency, BCA also may provide /\gcouyndthacoeoxtothoaeoys*emsor tools which may become available after the sigiing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Ageement that when utiIizin new systems or tools provided under this Agreement. 2.8 Limitations on access. BCA agees that it will comply with applicable state and federal laws when making information accessible. Agency a that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the rnost current applicable state and federal laws. 2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and the Agency regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to update information. The parties agree that ifthere is a change to any ofthe information whether required by Iaw or this Aeement, the party will send the new inforrnation to the other party in writing within 30 days ofthe change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving a city as its prosecutor. Any change in performance ofthe prosecutorial function needs to be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us. 2.11 Transactian record. The BCA creates and maintains a transaction record for each exchange ofdata utilizing its systems and tools. In order to meet FDI-CT[Scequirmoznotuaod1operfboodzouud6udemcribwdinClunue?"thocc must be a method of identifying which individual users at the Ageney conducted a particular transaction. • IfAgency uses either direct access as described in Clause 2.2A or indirect access as described in Clause2.2B, BCA's transaction record m ctoFB}-C]l8rcqubemeots. When Agency's method of access is a computer to computer interface as described in Clause 2.2C, the Agency must keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to occur. 2 21 DPS- M -1089 MN0020400 If an Agency accesses and maintains data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety, Agency must have a transaction record of all access to the data that are maintained. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA's request. 2.12 Court information access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by Agency under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Agency's access to and/or submission of the Court Records delivered through the BCA systems and tools. 3 Payment The Agency agrees to pay BCA for access to the criminal justice data communications network described in Minn. Stat. § 299C.46 as specified in this Agreement. The Columbia Heights Police Department pays for [1] lines and [4] terminals. The bills are sent quarterly for the amount of six hundred thirty dollars [$630.00] or a total annual cost of two thousand five hundred twenty [$2,520.00]. Agency will identify its contact person for billing purposes, and will provide updated infoi irration to RCA's Authorized Representative within ten business days when this information changes. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA's Authorized Representative is Dana Gotz, Department of Public Safety, Bureau of Criminal Apprehension, Minnesota Justice Information Services, 1430 Maryland Avenue, St. Paul, MN 55106, 651- 793 -1007, or her successor. The Agency's Authorized Representative is Scott Nadeau, Chief, 825 41' Ave. NE, Columbia Heights, MN 55421- 3882, (763) 706 -8121 or his/her successor. 5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, or their successors in office. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Contract Complete. This Agreement contains all negotiations and agreements between the BCA and the Agency. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 6 Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party's actions and consequences of those actions_ The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA's liability. The Minnesota Municipal Tort Claims Act, Minn. Stat Ch. 466, governs the Agency's liability. 3 22 IPS- M-1089 &N0020400 7 Audits 7'YDoderMioo.8tat.G 16C.05, subd. 5, the Agency's books, records, documents, internal policies and accounting procedures and practices relevant to this Agreeinent are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, appropriate, for a minimum of six years from the end ofthis Agreement. Under Minn. Stat. § 6.55l, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examinatiori shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Agency's records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination ofdata. 7.3 lfAgency accesses federal databases, the Agency's records are subject to examination by the 1-131 and Agency will cooperate with FBI examiners and make any requested data available for review and audit. 7.4 To facilitate the audits required by state and federal law Agency is required to have an inventory of the equipment used to access the data covered by this Areement and the physical location of each. 8 Government Data Practices 8.1 BCA and Agency. The Agency and BCA must comply with the Minnesota Goveroment Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, coBected, received stored, used, maintained, or disseminated by the Agency under this Agreement. The remedies of Minn. Stat. 88 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Agency or the BCA. 8.2 Court Records. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and!or submit Court Records via BC/\`o systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules ofPublic Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge anci agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Agency comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agee that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances. 9 Investigation of alleged violations; sanctions For purposes of this clause, "Individual User" means an employee or contractor of Agency. 9.1 Investigation. Agency and BCA agee to cooperate in the investigation and possible prosecution of suspected violations of federal law, state law, and policies and procedures referenced in this Ageement. When BCA becomes aware that a violation may have occurred, BCA will inform Agency of the suspected violation, subject to any restrictions in applicable law. When Agency becomes aware that a violation has occurred, Agency will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber Amendment. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Agency must doto/ mine if and when an involved Individual User's access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred_ Agency must report 4 23 DPS- M -1089 MN0020400 the status of the Individual User's access to BCA without delay. 9.2.2 If BCA determines that Agency has jeopardized the integrity of the systems or tools covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA's satisfaction. If Agency's failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate Agreement immediately. 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Agency. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or teluiinate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Agency. The agreement further provides that only the Court has the authority to reinstate access and use. 93.1 Agency understands that if it has sided the Court Data Services Subscriber Amendment and if Agency's Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Agency also understands that reinstatement is only at the direction of the Court. 9.3.2 Agency further agrees that if Agency believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue - Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination. The BCA or the Agency may terminate this Agreement at any time, with or without cause, upon 30 days' written notice to the other party's Authorized Representative. 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Tel u►ination must be by written notice to the other party's authorized representative. The Agency is not obligated to pay for any services that are provided after notice and effective date of teu nination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. 5 24 DPS- M -1089 MN0020400 12 Continuing obligations The following clauses survive the expiration or cancellation of this Agreement: 6. Liability; 7. Audits; 8. Government Data Practices; 9. Investigation of alleged violations; sanctions; and 10.Venue. The parties indicate their agreement and authority to execute this Agreement by signing below. 1. STATE ENCUMBRANCE VERIFICATION 3. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF Individual certifies that fends have been encumbered as required CRIMINAL APPREHENSION by Minn. Stat. §§ 16A.15 and 16C.05. Name: Name: (PRINTED) (PRINTED) Signed: Signed: • Date: Title: _ (with delegated authority) . CFMS Contract No. A- Date: 2. AGENCY /� Nye: C /11 4. COMMISSIONER OF ADMINISTRATION (PRINTED) delegated to Materials Management Division Signed: .' By: Title:© A'7/ Date: (with deleg ed authori `Q 7 • Date: / 7 Nacre: (PRINTED) Signed: Title: (with delegated authority) Date: 6 25 CITY COUNCIL LETTER Meeting of April l|,2O|\ AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER N8. POLlc£ APPDOYA -__' ITEM: Approve Transfer ofPublic Safety Building BY Scott Nadeau BY Range Renta for Range DATE: April j,20l| DATE: Maintenance NO. BACKGROUND: The Columbia Heights Police Department leases out use of the gun range at the Public Safety Building to various other law enforcement agencies including the Brooklyn Center and Robbinsdale Police Departments. In 2010, the department received $4,000 in Range Rental Fees, and we p ject receiving approximately $b,0UOin2011. These amounts are deposited into the city's General Government Rents account. In addition to generating revenue through rental of the Range, the fees collected were anticipated to be used for maintenance to the gun range when that would become necessary. Doc Smith of EDS Builders who served as pr ject manager for the Public Safety Building p 'sct is recommending that the department purchase and install four replacement Micretain 07XS (hepa) filters at o cost of$),63O. Doc is also recomniending the purchase and regular rep!acernent schedule of the front fi|teroato cost of approximately $/5each. Depending on the frequency ofrange usage. these filters would need to be replaced several times in a year. ANALYSIS/CONCLUSION: Based on the necessary replacement of filters in the range, we are requesting to transfer $2.200 of monies received in Public Safety Bui!ding Range rental fees to the Police Department's General Supplies line item |0|.42\OO.2\7\. These funds will be used to purchase filters necessary for range maintenance. RECOMMENDED MOTION: Move to transfer $2,200 of monies received in Public Safety Building Range rental fees to the Police Department's General Supplies line item 101.42100.2171. These funds will be used to purchase filters necessary for range rnaintenance. COUNCIL ACTION: 26 CITY COUNCIL LETTER Meeting of April 11, 2011 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO, POLICE APPROyAL: ITEM: Approve Transfer of Funds for JAG 1 Grant BY Scott Nadeau B Y: ( 1 Overtime Reimbursement, Unique Thrift OT DATE April 6, 2011 DATE: " Details, Safe and Sober, and AHDTF Overtime From General Fund to Police Dept Overtime Line Item #1020 NO: BACKGROUND The Police Department received reimbursement from the Edward Byrne Memorial Justice Assistance Grant (commonly referred to as JAG 1) for overtime expended toward proactive, targeted initiatives. The JAG 1 grant is a countywide award, for which Anoka County is acting as fiscal agent. This reimbursement was in the amount of $4,782.75, which covers the fourth quarter of 2010. In January, February and March 2011, the Columbia Heights Police Department worked several overtime security details at Unique Thrift. For those details, we were reimbursed in the amount of $5,966.25. Also, the Columbia Heights Police Department has been participating in the statewide Safe and Sober program. We have been reimbursed by Coon Rapids, the agency coordinating the grant, in the amount of $1,544.59 for the overtime expended on that initiative. In addition, the Police Department has an officer in the Anoka-Hennepin Drug Task Force (AHDTF). The AFIDTF is partially funded by a federal grant administered by the State of M innesota that covers partial reimbursement of overtime incurred by the AHDTF officers. For the first quarter of 2011, the Police Department has received a check from Anoka County in the amount of $2,000 as partial reimbursement for the overtime of our AHDTF Officer. ANALYSIS/CONCLUSION The $14,293.59 received from these four sources was deposited into the General Fund. The Police Department is requesting that these funds received from be transferred back into the 2011 Police Department Budget, Overtime line item. RECOMMENDED MOTION: Move to transfer the following from the General Fund to the Police Department 2011 Budget, Overtime Line Item 1020: $4,782.75, the amount of money received from Anoka County as reimbursement for overtime under the JAG 1 grant; $5,966.25, the amount of money received from Unique Thrift for overtime details; $1,544.59, the amount of money received from Coon Rapids, the grant administrator for the Safe and Sober program; and $2,000, the amount of money received from Anoka County as partial reimbursement for the department's AHDTF Officer. COUNCIL ACTION: 27 A :,,, , :'-', COUNTY OF AiNOKA 2100 TEORD AVENVE 17-1 - 910 CHECK NO. 1143397 - DATE Jan 11, 2011 ANOKA. MINNESOTA 55303 . I A. il AMOUNT .ANOKA '4 $ COUNTY 4,782.75 i.!: • PAY Four Thousand Seven Hundred Eighty-Two Dollars And Seventy-Five Cents*****************-******* 1 TO THE ORDER OF CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT 825-41ST AVE NE E PaldAte& ea - 4 i COLUMBIA HGHTS,MN 55421 United States WELLS FARGO SANK MINNESOTA NA. ANOKA, MINNESOTA ANOKA COUNTY REMITTANCE ADVICE DATE Jan 11, 2011 CHECK NO. 1143397 , --wnlorr* 7:10110.MBROMMOMEMINtalelnentaWMPOSIONONNIONOIROMMINNEERI„LA,wituwe 'Wottsomplxvtatmemiorscpwrotwommemoolonmi ,,,m. Toomegamitywiv*,g0; 2011-1 Dec 31, 20 GRANT REIM 10/1-12/31/10 BJA RECOVERY ACT .00 4,782.75 JAG 1 .00 4,782.75 ..7 1 0 0 D. 07413W 28 APOGEE Retail, LLC 029445 DATE INVOICE NO COMMENT AMOUNT DISCOUNT NET AMOUNT' 12/28/10 2010020 878.75 . .00 878.75 / / ( 7 , q a / CHECK: 029445 01/09/11 City of Columbia Heights CHK TOTAL: 878.75 REFERENCE: SECURITY 029445 APOGEE Retail, LLC 3080 Centerville Road Alliance Bank Little Canada, MN 55117 St. Paul, Minnesota (651) 773-8077 75-121-919 2 8 *EIGHT HUNDRED SEVENTY EIGHT DOLLARS AND 75 CENTS A 8 DATE AMOUNT 01/09/11 *******878.75* LJ PAY City of Columbia Heights TO THE Police Department ORDER 825 41st Ave NE OF: Columbia Heights MN 55421 h 41• 2 29 APOGEE Retail, LLC 030340 DATE INVOICE NO COMMENT AMOUNT DISCOUNT NET AMOUNT 02/08/11 2011001 1,850.00 .00 1,850.00 CHECK: 030340 02/17/11 City of Columbia Heights CHK TOTAL: 1,850.00 REFERENCE: SECURITY 030340 APOGEE Retail, LLC 3080 Centerville Road Alliance Bank Little Canada, MN 55117 St. Paul, Minnesota (651) 773-8077 75-121-919 1 *ONE THOUSAND EIGHT HUNDRED FIFTY DOLLARS AND NO CENTS a DATE AMOUNT 02/17/11 *****1,850.00* LU PAY City of Columbia Heights TO THE Police Department ORDER 825 41st Ave NE OF: Columbia. Heights MN 55421 4/ ,/ 30 APOGEE Retail, LLC 031149 Date Invoice Number Comment Amount Discount Amount Net Amount 3/23/2011 2011002 3,237.50 0.00 3,237.50 Check: 031149 4/2/2011 City of Columbia Heights Check Total: 3,237.50 REFERENCE SECURITY 031149 APOGEE Retail, LLC 3080 Centerville Rd Alliance Bank Little Canada, MN 55117 55 Fifth Street East (651) 773-8077 St Paul, Minnesota 55101 75-121-919 *THREE THOUSAND TWO HUNDRED THIRTY-SEVEN AND 50 / 100 DATE AMOUNT 8 4/2/2011 A.A.LAAAAA.3,237.50. PAY City of Columbia Heights TO THE Police Department ORDER 825 41st Ave NE 4 OF: Columbia 1-leights, MN 55421 31 , 252338 Payee: 127338 CITY OF COLUMBIA HEIGHTS Check No. - 252338 Stub 1 of 1 Check Date -12/30/2010 Supplier Invoice No Date Remark PO Amount 12/28/2010 SAFE AND SOBER PROGRAM 1,544.59 1,544,59 PLEASE DETACH EFORE DEPOSITING ja:Z COON Mt :Zt5433 252338 17-1 910 p NUMBER ApiDS MinneSOU 00252338 F. WI-761,491 a‘aowtoan.04tainp, DATE AMOUNT PAY 12/30/2010 $"4"1,544.59 ONE THOUSAND FIVE HUNDRED FORTY FOUR AND T • ' CITY OF COLUMBIA HEIGHTS OF 825 41ST AVE NE COLUMBIA HEIGHTS MN 55421 A IiingrardrANI uREs III T' 1 i , I 5 COUNTY OF ANOKA '4 CHECK NO. 1147853 1 1 A ? 2100 THIRD AVENUE 17-1 910 DATE Mar 31, 2011 . 1 f; ANOKA, MINNESOTA 55303 1 AMOUNT ANOKA 1 COUNTY . . * 2,000.00 ,,,,,,,.............,..,---1 I PAY Two Thousand Dollars And Zero Cents********************** 1 1 1 TO THE ORDER OF . CITY OF COLUMBIA HEIGHTS . . • i POLICE DEPARTMENT • 1 825-41ST AVE NE aiii.f..... dr - • COLUMBIA HGHTS,MN 55421 . United States — ...w' . • [ WELLS FARGO BANK MINNESOTA NA. ANOKA, MINNESOTA \-- _-) ANOKA COUNTY REMITTANCE ADVICE DATE Mar 31, 2011 CHECK NO. 1147853 , ;InniVegikigq.0.30N:M::::::IMENOSEMMONOMON:igigONOWSPEOPMERNMINNOMVPROPIag ONOreOdetbtglOWEERi)ttER*T DISCOUNT NET •; 31-MAR-2011 Mar 23, 20 1ST QTR OT REIMBURSE NARCOTICS GRANT .00 2,000.00 .00 2,000.00 1 i' I . '3 , t---i ' ' 0 0 I f .., 07413W 33 . . COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: April 11, 2011 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CONSENT Administration APPROVAL ITEM: Anoka County Connectivity BY: Aleksandr Chernin/ BY: . Services Agreement Linda Magee DATE: NO: DATE: In 2009, Anoka County initiated a "Connect Anoka County" project to increase the amount of fiber optic cable in the county. The Columbia Heights City Council adopted Resolution 2009 -199, in Support for High Speed Broadband Connectivity, recognizing the long -term benefits of fiber optic broadband to all citizens and supporting the effort of Anoka County in creating such a system. The total project costs will be 19.1 million dollars. To implement the project, Anoka County has entered into a partnership with Zayo Bandwidth, LLC. Through the partnership, Zayo Bandwidth applied for and received a National Telecommunications Information Administration (NTIA) grant totaling 13.4 million, which covers 70 percent of the fiber construction cost and initial equipment. The balance of the project will be paid equally by Zayo Bandwidth and Anoka County. To proceed with the project and to be connected by the Core Backbone and Distribution Network which will comprise the fiber optic network, each City must enter into a Connectivity Services Agreement with Anoka County. According to the Agreement, the City will provide six "co- location sites" (City Hall, Public Safety Center, Library, Public Works, ParkView Villa. and Water Tower) where Zayo equipment will be located. The equipment will be used to serve the City site and other Zayo customers. These six sites will be connected to the fiber network providing connection speeds up to 100 Mbit /s. This agreement does not commit the city to activating or using the fiber optic services. When and if the City decides to activate service the City will pay the County $75 /month per each connected site ($37.50 for the Water Tower, shared with the County) plus Zayo a fee of $1 /month per site. If a City site is used to house additional equipment to serve additional commercial customers. the City will be reimbursed $250 /month for the first device, and $100 /month for each additional device. The proposed Connectivity Services Agreement has been reviewed by the City staff, City Attorney, and other cities, including members of North Metro Telecommunications Commission, and Cable Attorney Steve Guzzetta. In the final version, the County accommodated most of the cities' concerns. Some issues still not addressed include: 1. Connection speed is "up to" 100 Mbit /s and can be less if the network is saturated. If it happens, County plans to work with cities to "equitably resolve capacity issues on the network ". 2. Agreement does not include some network performance metrics (packet loss. packet delay, jitter) that are important for video and voice- over -IP applications. Anoka County and Zayo plan to provide these metrics as the project proceeds. 3. Agreement does not specify the method to calculate "pro- rata" replacement costs of the equipment after August 17, 2017. Anoka County and Zayo plan to work this out closer to the replacement date. 4. City is not reimbursed if the City staff needs to be present on -site for emergency equipment maintenance after hours. According to Anoka County and Zayo, it may happen one -two times a year per site. COUNCIL ACTION: 34 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: April 11, 2011 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CONSENT Administration APPROVAL ITEM: Anoka County Connectivity BY: Aleksandr Chernin/ BY: Services Agreement Linda Magee DATE: NO: DATE: Page 2 of 2 Notwithstanding these issues, staff recommends entering into the Connectivity Services Agreement. If these issues are not resolved in the future and the Agreement is no longer in the best interests of the City, it can be terminated without any penalties with a 60-day notice. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a Connectivity Services Agreement with Anoka County for broadband services. COUNCIL ACTION: 35 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: April 11, 2011 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGERS NO: CITY MANAGER APPROVAL// ITEM: Security renovations for BY BY: city hall DATE: April 6, 2011 DATE: NO: Background: Before the Police Department moved into the new Public Safety Building, they conducted a security evaluation of City Hall and made significant recommendations to improve security and employee safety. The 2010 budget included $100,000 for this project. However, the project was not completed in 2010 because of the significant amount of time that it took to develop specifications for the project utilizing current city staff, which was done in an effort to minimize overall project costs. The specifications were completed in early 2011. The project was reviewed at a City Council meeting and staff went out for bids /quotes. Bids were received from five vendors and ranged from a low of $77,980 to a high of $92, 898 for the general remodel. Quotes were received for security improvements from five vendors ranging from a low of $6,254.64 to a high of $10,075 and for mechanical improvements from five vendors ranging from a low of $9,977 to a high of $19,480. Staff is recommending the low bid received from EDS Builders and the low security quote from Case & Associates and low mechanical quote from LBP Service and Construction. The bid /quotes from the project were reviewed with the City Council at the April 4 work session. The consensus at that meeting was to continue with the project to provide an adequate level of safety and security to employees in City Hall. Recommended Motion: Move to re- appropriate the $100,000 that was in the adopted 2010 budget for security renovations at City Hall for the expenses of the 2011 security renovation project. Move to authorize the Mayor and City Manager to enter into a contract for renovations at City Hall with EDS Builders, based on their formal bid of Monday, March 28, 2011, and security quote of Case and Associates and LBP Service and Construction based on their formal quote of March 25, 2011. COUNCIL ACTION: 36 CITY COUNCIL LETTER Meeting of: April 11, 2011 AGENDA SECTION: Consent Agenda ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: Adopt Resolution 2011 -15 Establishing BY: Jesse Davies BY: G - City Rates for Yard Waste Carts DATE: March 31, 2011 DATE: Background: As discussed at the October 2010 Work Session, the state law that requires compostable yard waste bags has caused unforeseen hardships on residents because of the price for the appropriate bags. A contract amendment was approved November 22, 2010 by the Council to provide an option for residents to utilize contractor supplied containers or carts instead of bags. Analysis /Conclusions: The approved contract has negotiated prices that Veolia Environmental Services will charge the City for providing and servicing a yard cart (see contract excerpts attached). The yard cart service incurs an annual subscription obligation to pay a full year's worth of charges. This process will be set up to send an invoice, separate of the utility bill, for one year's worth of yard cart charges. This would only include the additional cost of providing and servicing a cart. The proposed annual charge equals one year of Veolia contracted charges. Annual Yard Cart charge: 2011 2012 2013 2014 $49.44 $50.88 $54.60 $56.28 These rates are consistent with the current Refuse Contract that runs through 2014. To date, there are only 8 properties that have requested yard carts. The availability of yard waste carts has been published in the City newsletter, broadcast on the local cable access channel, and placed on the City Website. Recommended Motion: Move to waive the reading of Resolution 2011 -15, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2011 -15 being a resolution setting the rates for residential yard waste carts in the City of Columbia Heights; and further that the service incurs an annual obligation to pay one full year's worth of charges. Attachments: Amended refuse contract excerpts. Resolution 2011 -15 COUNCIL ACTION: 37 RESOLUTION 2011-15 BEING A RESOLUTION SETTING THE RATES FOR RESIDENTIAL YARD WASTE CARTS IN THE CITY OF COLUM BIA HE1CjHTS WHEREAS; the state law that requires compostable yard waste bags may cause a hardship on residents because of the price for the appropriate bags, and; WHERAS; a Refuse contract amendment was approved by the City Council November 22, 2010 to provide an option for residents to utilize contractor supplied containers or carts instead of bags, and; WHEREAS, the approved Refuse contract has established the prices that Veolia Environmental Services will charge the City for providing and servicing a yard cart, and; WHEREAS. the yard cart service incurs an annual subscription with an obligation to pay one full year's worth of charges that will include only the additional cost of providing and servicing a cart, and; WHEREAS, an invoice, separate ofthe utility bill will be sent to residents for one year's worth ofyard cart charges. The proposed annual charge equals 12 months ofVeolia contracted charges, BE IT HEREBY RESOLVED by the City Council ofthe Ci ofColurnbia Heights that the following rates to be paid by the City of Columbia Heights to Veolia Environmental Services shal! be effective for ali biilings reridered on or after ApriJ 1, 2011: 2011 2012 2013 2014 $49.44 $50.88 $54.60 $5628 BE IT FURTHER RESOLVED that all foregoing rates do not include state fees or sales tax, and BE IT FURTHER RESOLVED that all state fees and taxes will be added to the invoice in addition to the foregoing rates. Dated this | i m dayuf&pri|,2O|| Offered by: Second by: Roll call: Mayor Gary L. Peterson Attest: Patricia Muscovitz CMC City Clerk 38 Excerpts from contract with Veolia ES 3) The Contractor shall offer yard waste container service upon request to non-multiple dwelling properties mspecified below: a) Residents may request n*w:v|kw yard waste container through lhe City and thc City will no1U' the Contractor to provide the coIslainer 10 thc residcut'property owners, ueepmidmntaimxingomdnpuir,uuuno|xmmo^churgc 10 the rcsident or thc City, except as otherwise set fortli hcrein, Alt containcrs flirnished by Contractor, shall while in the possession and control of the residences. remain the propcny of Contractor. Residents shall use the containers only for the purposes for which it is intended herein and shall net make any alterations to the containers. Residents shall uc responsible fOr loss mrdun,ut:tem the containers ivmccsvf ordinary wear and tear. m the event oresident requests more than one container or a replacement container due to theft or damt.ge beyond ordinary wear and tear, Contractor shall provide additional containers and charge the Resident directly for the cost ()rale container and del voy thereof *, Yard waste cart service will onl he offered bv thc ( nitractur as an annual subscription and a scrvice cannot be discontinued until one year after the service isrequested, The csiele or property owner shall setect the nuinber of carts and each cart shall be cou as an Lddnional service. The Contractor will add this xmobicn,l service onthe invoices submitted m the City usu separate line item, AJTACHQENTC(ADDITION FOR YARD \VA8T8 CARTS) THE COST I'ER lIOUSEIIOI,D PER MONTH FOR THE FOLLOWING SERVICES: ;Vox-3A u Service Level L 2010 | 2011 7 012 2013 --- 2014 Yard Waste Cart Charge | 54.00 yS4.|2 ��4�z* S*.55 54.6 39 CITY COUNCIL LETTER Meeting of: 4/11/11 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: ACCEPTANCE OF BIDS AND AWARD OF BY K. Hansen BY: /! / -'Gr CO T RACT TO MASTER IVILCI IA dICAL FOR 11 �'AC DATE: 416111 DATE: I MPROVEMENTS AT THE LIBRARY AND PUBLIC WORKS Background: At the November 22, 2010 regular council meeting, a grant from the Minnesota Department of Commerce Office of Energy Security (OES) was accepted for energy efficiency improvements. This program provides a 50/50 cost share for local governmental units funding energy - efficient building retrofits. The grant supports boiler replacements for City Hall, Public Works and the Library in 201 1. Analysis /Conclusions: Public works and the Library had each established $25,000 in the 2011 adopted budget. The boilers at MSC and the Library are original to the buildings (1970 and 1965, respectively). City Hall was included in the original grant request but not included in this bid package due to issues developed during design. A separate report will be presented to the Council for the City Hall boiler system. The grant requires certain energy efficiencies must be met and must have a payback of less than 15 years. A calculation was performed to determine the payback and annual savings for each building (below). The grant will only support actual costs for the complete boiler replacement with minimum 92% efficiencies. The estimated annual energy savings and payback per building are: Library: $1,494 15 yrs Public Works: $2,597 13 yrs Staff prepared bidding documents and publicly advertised the project. Ten contractors received bidding documents and two contractors submitted bids. The base bids ranged from $65,700 to $115,470. Two alternates were also included at the Library for: I a. Replacement of the wood covers on the main floor radiators with metal covers. 1 b. Eliminate multiple point control thermostats and replace with zone programmable thermostats. Both of the alternates are intended to improve heat delivery and operational efficiencies of the radiation system on the Library main floor. The wood acts as an insulator and absorbs heat. Metal covers will radiate heat and improve convection of the floor radiators. The floor mounted radiators are currently controlled by multiple self - contained control valves at multiple points throughout the building. The alternate will replace the valves and establish three zones for the main floor controlled by programmable thermostats. This will allow for setback temperature controls during unoccupied hours saving energy. Funding for the work is supported equally by the OES grant and fund 411 — Capital Improvement General Government Buildings. RECOMMENDED MOTION: Move to award the contract for 2011 HVAC Improvements to Master Mechanical, based upon their low, qualified, responsible total bid of $65,700, and accept alternates la in the amount of $5,400 and lb in the amount of $5,700 for a total contract award of $76,800; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Attachments Minutes of Bid Opening KH:kh COUNCIL ACTION: 40 CITY OF COLUMBIA HEIGHTS Minutes ofBid Opening on Wednesday, April 6, 2011 at 10:00 a.m. 20|lL{\/f\CImprovements City P ject 1107 Pursuant to an advertisement for bids for 2011 Hl/}\C Improvements, City Project 1107, an administrative meeting was held on April 6, 2011 at 10:00 a.m. for the purpose of bid opening. Attending the meeting were: Kevin Hansen, City Engineer Alisha Janaszak, Master Mechanical, Inc. Robbie Skantz, Horwitz/NSI Bids were opened and read aloud as foliows: Bidder Base Bid A Base Bid B Alt. la Alt. 2a Horwitz/NSI $51,6l0 $03 $18,505 $2,000 Master Mechanical $29,900 $35,800 $5,400 $5,700 Respectfully submitted, Sue Schcnid1huucr Public Works Secretary 41 CITY COUNCIL LETTER Meeting of April 11. 2011 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY Fire MANAGER NO: APPROVAL ITEM: Rental Housing BY Gary Gorman BY ,; ._ Licenses NO: DATE: April 6, 2011 DATE: Approval of attached list of rental housing applications. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for April 11, 2011 in that they have met the requirements of the Property Maintenance Code. COUNCIL ACTION: 42 Print Rental Licenses to approve by CC 825 41st A,enuew.s - oommmaHeigmv MN oo*x1' Ph: rasroe-81ss-Fax: 763-706-8151 10032 3849 MAIN ST NE RVeUer.Bria: F18807 21D State Street S � $ 150.00 100 Bayport, MN 55003 10011 5045 4TH ST NE Wiger, David F10860 901 Rice Creek Terrace $ 150.00 100 Fridley, MN 55432 10040-RY530 HUSET PKY NE Hippert, Scott F10907 3437 Warner Road $ 150.00 100 Richmond, VA 23225 10067-RY3865 KEYES ST NE Aden, Amal F10955 3865 Keyes $ 150.00 100 Columbia Heighta, MN 55421 10105 4732 5TH ST NE Alvarado, Maria F10044 5243 7th Street N 150.00 100 � � Columbia Heights, MN 55421 10125 4030 QUINCY ST NE Azizi, Walter F10793 4866 Hamilton RD $ 150.00 100 Minnetonka, MN 55345 10137 3701 RESERVOIR BLVD NE Salem, Fadia F10828 1O3G34TH AVE NE $ 150.00 100 K8|NNEAPOL|S, MN 55418 10144 260 MAUREEN LN NE Kerns, David and Kim F10904 231 Ability Point Court $ 150.00 100 Henderson, NV 89012 18169 4115 5TH ST NE Deprey, Andrea F10706 15Ni48thSt� $15U.00 100 Minneapolis, MN 55419 10184 573 37TH AVE NE Lojano.Fabian F18949 573 37th Ave $ 150.00 100 Columbia Heights, MN 55421 10260 4101 5TH ST NE Shahsavand, Amir F10909 11371 Hastings Street N E $ 150.00 100 � Blaine, MN 55449 04/06/201I 1I:27 Page 1 43 Print Rental Licenses to approve by CC ,.= __ ___��-_-_-______-______'___- 825 41st Avenue N.E -ov/um»ia Heights, MN sa*o1' Ph: rsa-7os-81ss- Fax: na-ros-81o1 10350 49O8 7TH STNE Kramber.Jaoon F10905 100 7406 Spring Lake Road $ 150.00 Mounds View, K8N55112 12041 665 45TH AVE NE Cadieux, Ronald F10917 100 GG74bthAvenue $ 150.00 Columbia Haighto, MN 55421 12053 3943 TYLER ST NE Brown, Marlene F10824 100 3943 Tyler Street $ 150.00 Columbia Heighto, MN 55421 20020 1401 42 1/2 AVE NE Schubi|nke, Timothy F10790 100 5730 Royal Oaks Dr $15U.00 Shoreview, MN 55126 20044 5229 7TH ST NE K8atthes, Edwin F10951 100 54554thAvenue $ 150.00 Fridley, MN 55432 20058 3906 RESERVOIR BLVD NE Berglund, Terrell F10888 100 3011 Art � Arthur NE $ 150 00 Minneapolis, MN 55418 28169 461O WASHINGTON STNE K8iUer.VWUiam F10914 I00 14628 18th Ave Southwest $ 150.00 Seattle, WA 98166 20202 4600 JOHNSON ST NE Saloka, Tracy F10801 100 4728 Debra Crt $ 168.00 Shoreview, MN 55126 20295 4612 POLK ST NE Aucaquizhpi, Lisa F10947 100 4612 POLK ST NE Up/Down $ 150.00 Columbia Heights, MN 55421 30036 53S4UTH AVE NE King-Smith Apartments 7-Unit F10743 100 5901 Laurel Avenue # 133 $ 211.00 Golden Valley, MN 55416 30041 1O2U4OTH AVE NE Caron, Richard F10740 100 1O2O4Oth Avenue Apt #3 $ 160.00 Columbia Heighto, MN 55421 04/06/20I1 11:27 Page 2 44 Print Rental Licenses to approve by CC 825 41st A"eomaw.e - oolumma*aigxts.ww 55421 - Ph: 763-706-8156 - Fax: 763-706-8151 30099 1045 PETERS PL NE TSK Properties, LLC F10815 1050 2G41 Ashley Terrace $ 188.00 New Brighton, MN 55112 30110 538 SUMMIT ST NE Erickson, Grant F10808 4535 Scott Ave N $ 188.00 100 Robbinsdale, MN 55422 30176 4927 UNIVERSTYAVE NE Azam, Haji F10741 P.O. �24O�0D 1053 � � Box11 Savage, MN 55378 Total # of Licenses 25 04/06/201I 1I:27 Page 3 45 CITY COUNCIL LETTER Meeting of April 11, 2011 AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: Business License Agenda BY: Shelley Hanson DATE: NO: DATE: April 6, 2011 BY: BACKGROUND /ANALYSIS Attached is the business license agenda for the April 11, 2011 Council meeting. This agenda consists of applications for Contractor licenses for 2011. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for April 11, 2011 as presented. COUNCIL ACTION: 46 TO CITY COUNCIL April 11, 2011 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES - 2011 BLDG *St. Marie Sheet Metal PO Box 32148, Fridley $60 East Bethel Htg. 19040 Dogwood St NW, Oak Grove $60 Facilitech 4350 Baker Rd., Minnetonka $60 Steve Hauck Plumbing 16413 Jaspar St, Ramsey $60 JRS Co. dba Mr. Rooter PI 5155 E. River Rd #412, Fridley $60 *Gosiak Tree 9578 110 St, Little Falls $60 47 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: April 11, 2011 . STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number 138512 through 138627 in the amount of $ 416,069.33 . 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P. 1 HH N N N N N N N d' d' d' d' lO lD l0 00 0O 0D N I` 0 CO 00 O N W CO I ( N CITY COIJNCIL LETTER Meeting o[April 11, 2011 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: APPROVAL ° ITEM: Adopt Resolution For BY Gary Gorman B`Y Abatement /4? DATE: April 5, 2Ol | DATE: N[): 11-017 to 11-018 Declaration ofa nuisance and abatement of violations within the City of Columbia Heights is requested regarding properties at 2011-017 — 965 40 Avenue, Apt. #801 2010-018 — 965 40 Avenue. Apt. #8O6 for failure to meet the requirements o[the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution Numbers 2011-017 and 2011-018 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution Numbers 2O|l-U|7and 2011-018 being resolutions ofthe City Council ofthe City of Columbia Heights declaring the properties listed a nuisance and approving the abatement of violations from the properties pursuant to City Code section 8.206. COUNCIL ACTION: 55 RESOLUTION 2011-017 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article 11, of City Code, of the property owned by City of Columbia Heights HRA (Hereinafter "Owner ofRccond"). Whereas, the owner of record is the legal owner of the real property located at 965 40 Avenue N.E., Apt. #8Ol, Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article \|, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner ofrecord on March 28, 2011. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on February 14, 2011 an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on March 28, 2011 inspectors reinspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner Iisted in the property records. 3. That on April 4, 2011 inspectors reinspected the property and found that violations rernained uncorrected. 4. That based upon said records of the Fire Department. the following conditions and violations ofCity Codes(s) were found to exist, to wit: A. Shall remove all excessive storage from this apartment. Stacked floor to ceiling. 5. That all parties, including the owner of record and any occupants or tenants. have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 965 40 Avenue N.E., Apt. #801 is in violation ofthe provisions ofthe Colurnbia Heights City Code as set forth in the Notice ofAbatement. 2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods ofappeal as relating to the owner ofrecord, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 56 ORDER OF COUNCIL |. The property located at 965 40 Avenue N.E., Apt. #801. constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2011 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 57 RESOLUTION 2011 -018 Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving abatement of ordinance violations pursuant to Chapter 8, Article 11, of City Code, of the property owned by City of Columbia Heights HRA (Hereinafter "Owner of Record "). Whereas, the owner of record is the legal owner of the real property located at 965 40 Avenue N.E., Apt. #806, Columbia Heights, Minnesota. And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the causes and reasons for the proposed council action contained herein was sent via regular mail to the owner of record on March 28, 2011. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on February 14, 2011 an inspection was conducted on the property listed above. Inspectors found violations. A compliance order was sent via regular mail to the owner at the address. 2. That on March 28, 2011 inspectors reinspected the property listed above. Inspectors noted that violations remained uncorrected. A compliance order and statement of cause was mailed via regular mail to the owner listed in the property records. 3. That on April 4, 201 1 inspectors reinspected the property and found that violations remained uncorrected. 4. That based upon said records of the Fire Department, the following conditions and violations of City Codes(s) were found to exist, to wit: A. Shall remove all excessive storage from this apartment. Stacked floor to ceiling. 5. That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B). CONCLUSIONS OF COUNCIL 1. That the property located at 965 40` Avenue N.E., Apt. #806 is in violation of the provisions of the Columbia Heights City Code as set forth in the Notice of Abatement. 2. That ail relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the abatement of violations on the property listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. 58 ORDER OF COUNCIL 1. The property located at 965 401h Avenue N.E., Apt. #806 constitutes a nuisance pursuant to City Code. 2. That a copy of this order shall be served upon all relevant parties and parties in interest. Passed this day of 2011 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 59 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: April 11, 2011 AGENDA SECTION: Public Hearings ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: Adopt Resolutions 2011 -019, 2011 -020, BY Jeff Sargent, City Planner BY: / -- - - and 2011-021, being Resolutions for the DATE: April 6, 2011 Approval ofa Preliminary Plat, Final Plat, and Site Plan for 5025 Central Avenue. BACKGROUND: At this time, Aldi Inc. has proposed the construction ofa new 17,886 square foot grocery store located at 5025 Central Avenue. The proposal also includes the demolition of the two buildings located at 5001 Central Avenue (Cafe Donuts) and at 5025 Central Avenue (Crosstown Eatery), and combining the two remaining parcels into one lot through the platting process. The Preliminary and Final Plats are consistent with the City's Subdivision Ordinance, and the Site Plan conforms to the minimum requirements as outlined in the Zoning Code. As part of the platting process, the City has required that Aldi Inc. dedicate at 10 -foot easement on the south side of the plat for a future right turn lane on 50 Avenue. Concerns regarding the traffic generated from this development were discussed at the Planning Commission meeting in direct relation to the intersection at 50 Avenue and Central Avenue. MnDOT has scheduled a complete reconstruction of this intersection for either 2012 or 2013. Staff will work with Aldi to discuss the possibility of constructing this turn lane during the construction of the store. RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing for the request on April 5, 2011. The Planning Commission recommended approval of the Preliminary Plat, the Final Plat and the Site Plan with a 4 -0 vote. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2011-019, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2011 -019, approving the Preliminary Plat for the Aldi Addition, subject to the conditions outlined in Resolution No. 2011-019. MOTION: Move to waive the reading of Resolution 2011-020, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2011-020, approving the Final Plat for the Aldi Addition, subject to the conditions outlined in Resolution No. 2011-020. MOTION: Move to waive the reading of Resolution 2011-021, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2011-021, approving the Site Plan for the Aldi Grocery Store located at 5025 Central Avenue, subject to the conditions outlined in Resolution No. 2011 -021. Attachments: Resolution 2011 - 019; Resolution 2011 - 020; Resolution 2011 - 021; P +ZMemno; Location Map; Site Plans COUNCIL ACTION: 60 RESOLUTION NO. 2011-019 RESOLUTION APPROVING A PRELIMINARY PLAT SUBDIVISION WITH CERTAIN CONDITIONS FOR ALDI, INC. WHEREAS, a proposal (Case No. 2011 -0402) has been submitted by Aldi, Inc. to the City Council requesting a subdivision from the City of Columbia Heights Subdivision Code at the following site: ADDRESS: 5025 Central Avenue EXISTING LEGAL DESCRIPTIONS: On File at City Hall PROPOSED LEGAL DESCRIPTION: Lot 1, Block 1, Aldi Addition THE APPLICANT SEEKS APPROVAL OF A PRELIMINARY PLAT SUBDIVISION. WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed subdivision upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to traffic, property values, light, air, danger of fire, and risk to public safety, in the surrounding area; and has held the required public hearing on this proposal on April 5, 2011. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings of the Planning Commission: 1. The proposed preliminary plat conforms to the requirements of §9.114. 2. The proposed subdivision is consistent with the Comprehensive Plan. 3. The proposed subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles FURTHER, BE IT RESOLVED, that the attached condition, plans, maps, and other information shall become part of this subdivision approval. CONDITIONS: 1. An easement shall be provided over the stormwater treatment area, along with an on -going maintenance plan for facility — the City can provide a suggested form. 2. Prior to a t the time of issuing a building permit, surety in the form of a Letter of Credit or cash escrow shall be provided to Public Works in the amount of $5,000 /acre for erosion control & site restoration in accordance with the City storm water management code. This will be returned following completion of turf establishment. 3. A letter of credit (LOC) needs to be provided prior to at the time of issuing a building permit for the public improvements, restoration in the public ROW and site landscaping. The calculation of the LOC shall include the removal and reconstruction of the alley and complete site landscaping x 1.25. This will be returned following completion of turf establishment. 61 4. For engineering site inspection, the Developer shall provide $1,500 to be deposited in an engineering escrow account for staff inspections of public ROW improvements, site SWPPP activities and utility work. All unused funds are returned to the Developer at project completion. 5. All erosion control measures shall be installed and inspected by the Engineering department prior to any site activities beginning. 6. The proposal will require a work within ROW permit from MnDOT. 7. All construction traffic shall be directed through the vehicle tracking pads, as indicated on the SWPPP plan. 8. All slopes greater than 3:1 shall be provided erosion control blanket. 9. Catch basin inlet protection, such as Wimco's or equivalent shall be provided on catch basins until restoration is completed. 10. Site /Civil work shall be inspected by the City Engineering Department (connection to public storm sewer system or work within ROW). 24 -hour advance notice of an inspection is required. 11. The City standard for drive entrances is a concrete apron matching the concrete curb and gutter. 12. An NPDES permit will be required, at the time of construction. The City also reserves the right to require additional erosion control measures during construction, as conditions warrant. 13. All restoration ofturfareas in the Public Right -of -Way (ROW) shall be by four (4) to six (6) inches of topsoil /sodding. 14. Prior to installation of the stormwater system, all heavy equipment shall be kept out of the stormwater system footprint in order to prevent compaction of soils in the proposed infiltration area. 15. All work within Public ROW shall be inspected by the City Engineering Department. Twenty four (24) hour advance notice of an inspection is required. 16. All utilities (water main, sanitary sewer and storm sewer), shall meet the City of Columbia Heights specifications for materials and installation. 17. Disconnect any existing utility service stubs in accordance with Public Works requirements. 18. All sidewalks shall meet ADA requirements for pedestrian ramps and grade. Passed this 1 1 `h day of April, 2011 62 Offered by: Seconded by: Roll Call: Ayes: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 63 RESOLUTION NO. 2011-020 RESOLUTION APPROVING A FINAL PLAT SUBDIVISION WITH CERTAIN CONDITIONS FOR ALDI, INC WHEREAS, a proposal (Case No. 2011 -0402) has been submitted by Aldi, Inc. to the City Council requesting a subdivision from the City of Columbia Heights Subdivision Code at the following site: ADDRESS: 5025 Central Avenue EXISTING LEGAL DESCRIPTION: On File at City Hall PROPOSED LEGAL DESCRIPTION: Lot 1, Block 1, Aldi Addition THE APPLICANT SEEKS APPROVAL OF A FINAL PLAT SUBDIVISION. WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect ofthe proposed subdivision upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to traffic, property values, light, air, danger of fire, and risk to public safety, in the surrounding area; and has held the required public hearing on this proposal on April 5, 2011. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings ofthe Planning Commission: I. The final plat substantially conforms to the approved preliminary plat. 2. The final plat conforms with the requirements of Section 9.114. FURTHER, BE IT RESOLVED, that the attached condition, plans, maps, and other information shall become part of this subdivision approval. CONDITIONS: 1. All conditions set forth in the City of Columbia Heights' subdivision ordinance shall be met per Code Section 9.114. Passed this 11 day of April, 2011 Offered by: Seconded by: Roll Call: Ayes: Nays: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 64 RESOLUTION NO. 2011-021 RESOLUTION APPROVING A SITE PLAN FOR AN ALDI GROCERY STORE LOCATED AT 5025 CENTRAL AVENUE WITHIN THE CITY OF COLUMBIA HEIGHTS, MN WHEREAS, a proposal (Case #2011 -0402) has been submitted by Aldi, Inc., to the City Council requesting a site plan approval from the City of Columbia Heights at the following site: ADDRESS: 5025 Central Avenue LEGAL DESCRIPTION: Lot 1, Block 1, Aldi Addition THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for the construction of a 17,886 square foot grocery store located at 5025 Central Avenue. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on April 5, 2011; WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed variance upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concern related to traffic, property values, light, air, danger of fire, and risk to public safety, in the surrounding area; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights that the City Council accepts and adopts the following findings of the Planning Commission: 1. The site plan conforms to all applicable requirements of this article. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. 3. The site plan is consistent with any applicable area plan. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right -of -way. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar year after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. All application materials, maps, drawings and descriptive information shall become part of the permit. Passed this 11 day of April, 2011 Offered by: Seconded by: Roll Call: Ayes: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk/Council Secretary 65 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2011 -0402 DATE: April 5, 2011 TO: Columbia Heights Planning Commission APPLICANT: Aldi, Inc. / Aldi Grocery Store LOCATION: 5025 Central Avenue NE REQUEST: Preliminary Plat Approval, Final Plat Approval, Site Plan Approval PREPARED BY: Jeff Sargent, City Planner INTRODUCTION Aldi, Inc. has submitted an application for three land use requests. They are as follows: 1. A Preliminary Plat approval per Code Section 9.104 (L); 2. A Final Plat approval per Code Section 9.104 (M); 3. And a Site Plan Approval per Code Section 9.104 (N) for the construction of a new 17,886 square foot Aldi Grocery Store with 71 parking stalls located at 5025 Central Avenue. The proposal also includes the demolition of the two buildings located at 5001 Central Avenue (Cafe Donuts) and at 5025 Central Avenue (Crosstown Eatery), and combining the two remaining parcels into one lot through the platting process. COMPREHENSIVE PLAN The Economic Development goals in the Comprehensive Plan include preserving and enhancing the existing viable commercial areas within the community and to provide mechanisms for successful redevelopment of vacant lands and targeted areas within the community. The proposed redevelopment of these properties will remove a previously vacant business while providing an added benefit for the community. For this reason, the proposal is consistent with the Comprehensive Plan. ZONING ORDINANCE The properties located at 5001 and 5025 Central Avenue are zoned GB, General Business, 66 City of Columbia Heights Planning Commission April 5, 2011 Aldi, Inc. Aldi Grocery Store Case # 2011-0402 and both properties are also located within the Design Guideline Highway District in Columbia Heights. The properties to the north, south and west are also zoned GB, General Business, and the properties to the east are zoned R-2A and R-2B, One and Two Family Residential. The proposed use of this property as a grocery store is a permitted use in the GB, General Business District. Site Plan PARKING. By Code, grocery stores require 1 parking stall for each 300 square feet of retail space within the building. The proposed Aldi building will be 17,886 square feet, requiring 60 parking stalls. The site plan indicates that there will be 71 parking stalls on site. The required parking stall setbacks are 15 feet in the front, and 5 feet in the side and rear. All parking stalls on the proposed site plan meet the setback requirements. TRAFFIC CIRCULATION. Currently, the Cafe Donuts and Crosstown Eatery restaurants utilize 5 access points into the two properties. This causes some traffic concerns and possible negative diversions. The proposed plan eliminates two of the access points, ensuring a safer traffic environment. City Staff has required that the plat include a 10-foot street easement on the south side of the property for a future right-turn lane for traffic turning right onto Central Avenue from 50 Avenue. Staff feels that the addition of a turn lane at this location in the future will also ease traffic concerns in the area. LANDSCAPING. The City Code requires landscape plans that include a minimum of one tree for every 50 feet of street frontage or fraction thereof. Parking areas shall have a minimum of one over-story tree for each 20 spaces or fraction thereof as well. The proposed Aldi property has approximately 700 feet of street frontage, and incorporates 71 parking spaces. This requires 18 trees, 4 of which shall be over-story trees. The proposed plan indicates a total of 22 trees, all of which are over-story trees, meeting the City's minimum requirements. Included in the landscape plan for the project will be 160 shrubs. The applicant will also install a wrought iron fence, along with a row of shrubs along the front of the property to help screen the parking lot. SIGNAGE. Of the 200 square feet of signage that the building may have, the proposed site plan indicates that the building will utilize only 105 square feet. The building will have the logo on two sides of the building, attached to the entrance tower and will also have channel-letter signage stating "Food Market". The proposed monument sign will be internally lit and will be located no closer than 5 feet from the property lines on the southwest corner of the property, close to the intersection of 50 Avenue and Central Avenue. UTILITIES. The proposed Aldi site will utilize the existing public utilities for sanitary sewer and water service, both of which are currently located within the Aldi property along the north side of the site. The grocery store will require the construction of a 6" water service coming from the existing water main. A 11/2" water service will also be extended to the building. The site will also require the construction of a 6" sanitary sewer service coming Page 2 67 City of Columbia Heights Planning Commission April 5, 2011 Aldi, Inc, / Aldi Grocery Store Case # 2011 -0402 from the existing 8' sanitary sewer line on the north side of the site parallel with the water main. The sewer line had adequate depth and capacity to serve the Aldi facility. STORMWATER MANAGEMENT. The current site is fully developed, and the redevelopment for the Aldi project will actually decrease the amount of impervious surface area on the site from 1.49 acres to 1.40 acres. The City's stormwater management criteria require that stormwater management be provided for this project. Therefore, an underground stormwater retention system will be constructed in conjunction with this project and will provide the necessary stormwater management to meet both the City of Columbia Heights and the Minnesota Pollution Control Agency requirements. The proposed system will adequately reduce the peak stormwater discharge from the site for both stormwater rate and volume for all design storm events, including providing infiltration practices meeting the applicable requirements. PARK DEDICATION FEE. The proposed preliminary and final plat approvals involve the combination of two previously platted properties. For this reason, no Park Dedication Fee will be required. DESIGN GUIDELINES. The project is located at 4045 Central Avenue, which is also located within the Design Overlay Highway District. Properties located in this district are subject to design guidelines when discussing the placement of the building on the lot, the height of the building, architectural details of the building, and signage. The design guidelines build on and complement recently completed streetscape improvements to the Central Avenue business district. They were developed by consultants, and a Citizen Task Force with representatives from the City Council, Planning Commission, area business owners and landowners, and interested citizens, and are mandatory. It is assumed that the intent of the guidelines should be met, however, it is understood that there may be alternative ways to achieve the same design objectives. The City may permit alternative approaches that, in its determination, meet the objective(s) of the design guideline(s) equally well. The City may also waive any guideline when specific physical conditions of the site or building would make compliance more difficult or inappropriate. Parking Lot Placement. The Design Guidelines specify that no more than 50% of the parking may be located between the principal structure and the major roadway on which the property is located. The proposed plans indicate that 100% of the parking will be located in front of the building. By combining the two properties and retaining the existing access points off of Central Avenue, there are limitations to where the building could be placed. When attempting the adhere to positive traffic flows, building setbacks, parking stall requirements and access points, the proposed location of the building works the best. The result, however, is that 100% of the parking is located in front of the building. Staff has requested that a wrought iron fence, along with a hedge row, be placed between the parking lot and Central Page 3 68 City of Columbia Heights Planning Commission April 5, 2011 Aldi, Inc. / Aldi Grocery Store Case # 2011 -0402 Avenue to help screen this area. Building Height. The height of any new building in the Design Guideline Highway District shall be 22 feet as measured to the rooftop. The proposed Aidi building will have an entrance tower that achieves the 22 -foot height requirement, however the remainder of the building is only 17'4 ". To offset this deficiency, staff requested that more windows be added to the south and west elevations of the building. Aldi has complied with this request, as indicated in the attached site plan materials. Building Materials and Colors. The applicant is proposing to construct the building with precast concrete units, with the main building being brown and the accents being a sandstone color. These building materials and colors are permitted and encouraged in the Design Guidelines. FINDINGS OF FACT Preliminary Plat Section 9.104 (K) of the Columbia Heights zoning code requires that the City Council make each of the following findings before approving a preliminary plat: 1. The proposed preliminary plat conforms to the requirements of §9.114. The preliminary plat has been reviewed by the City Engineer in regards to the proposed grading and drainage of the property, all utilities, as well as the storm water management on site. The landscape plan and lighting plan have been reviewed and meet the minimum City Code requirements. 2. The proposed subdivision is consistent with the Comprehensive Plan. The Economic Development goals in the Comprehensive Plan include preserving and enhancing the existing viable commercial areas within the community and to provide mechanisms for successful redevelopment of vacant lands and targeted areas within the community. The proposed redevelopment of these properties will remove a previously vacant business while providing an added benefit for the community. For this reason, the proposal is consistent with the Comprehensive Plan. 3. The proposed subdivision contains parcel and land subdivision layout that is consistent with good planning and site engineering design principles. The proposed subdivision combines two previously platted properties into one larger property. The proposed location of the building on the property is consistent with good planning practices because the placement will ensure proper and safe traffic flow throughout the development. All site engineering will draw from existing utility Page 4 69 City of Columbia Heights Planning Commission April 5, 2011 Aldi, Inc. / Aldi Grocery Store Case # 2011-0402 services. The City Engineer has reviewed these plans and has indicated that the site engineering is sufficient. Final Plat Section 9.104 (I) of the Columbia Heights zoning code requires that the City Council make each of the following 2 findings before approving a Final Plat: 1, The final plat substantially conforms to the approved preliminary plat. There are no significant changes between the approved Preliminary Plat and the proposed Final Plat, therefore the final plat conforms to the approved preliminary plat. 2. The Final Plat conforms to the requirements of §9.114. §9.114 is the subdivision ordinance for the City of Columbia Heights. The proposed Final Plat conforms to all the requirements set forth in the subdivision ordinance. Site Plan Section 9.104 (M) of the Columbia Heights zoning code requires that the Planning Commission make each of the following 4 findings before approving a Site Plan: 1. The site plan conforms to all applicable requirements of this article. The site plan conforms to all applicable requirements of this article as they pertain to the building and parking setbacks. The proposed site plan does not need any type of variance, and for this reason conforms to all applicable requirements of the Code. 2. The site plan is consistent with the applicable provisions of the city's comprehensive plan. This statement is true for the above-stated reasons. 3. The site plan is consistent with any applicable area plan. There are no area plans for the project site. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way. The site plan will improve the existing conditions relating to traffic flow and congestion. Currently, the Cafe Donuts and Crosstown Eatery restaurants utilize 5 access points into the two properties. This causes some traffic concerns and possible negative diversions. The proposed plan eliminates two of the access points, ensuring a safer traffic environment. As stated previously, City Staff has Page 5 70 City of Columbia Heights Planning Commission April 5, 2011 Aldi, Inc. / Aldi Grocery Store Case # 2011-0402 required that the plat include a 10-foot street easement on the south side of the property for a future right-turn lane for traffic turning right onto Central Avenue from 5d Avenue. Staff feels that the addition of a turn lane at this location in the future will also ease traffic concerns in the area. RECOMMENDATION Motion: That the Planning Commission recommend that the City Council approve the preliminary plat based on following conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. An easement shall be provided over the stormwater treatment area, along with an on-going maintenance plan for facility — the City can provide a suggested form. 2. Prior to at the time of issuing a building permit, surety in the form of a Letter of Credit or cash escrow shall be provided to Public Works in the amount of $5,000/acre for erosion control & site restoration in accordance with the City storm water management code. This will be returned following completion of turf establishment. 3. A letter of credit (LOC) needs to be provided prior to at the time of issuing a building permit for the public improvements, restoration in the public ROW and site landscaping. The calculation of the LOC shall include the removal and reconstruction of the alley and complete site landscaping x 1.25. This will be returned following completion of turf establishment. 4. For engineering site inspection, the Developer shall provide $1,500 to be deposited in an engineering escrow account for staff inspections of public ROW improvements, site SWPPP activities and utility work. All unused funds are returned to the Developer at project completion. 5. All erosion control measures shall be installed and inspected by the Engineering department prior to any site activities beginning. 6. The proposal will require a work within ROW permit from MnDOT. 7. All construction traffic shall be directed through the vehicle tracking pads, as indicated on the SWPPP plan. 8. All slopes greater than 3:1 shall be provided erosion control blanket. 9. Catch basin inlet protection, such as Wimco's or equivalent shall be provided on catch basins until restoration is completed. 10. Site/Civil work shall be inspected by the City Engineering Department (connection to Page 6 71 City of Columbia Heights Planning Commission April 5, 2011 Aldi, Inc. / Aldi Grocery Store Case # 2011-0402 public storm sewer system or work within ROW). 24-hour advance notice of an inspection is required. 11. The City standard for drive entrances is a concrete apron matching the concrete curb and gutter. 12. An NPDES permit will be required, at the time of construction. The City also reserves the right to require additional erosion control measures during construction, as conditions warrant. 13. All restoration of turf areas in the Public Right-of-Way (ROW) shall be by four (4) to six (6) inches of topsoil/sodding. 14. Prior to installation of the stormwater system, all heavy equipment shall be kept out of the stormwater system footprint in order to prevent compaction of soils in the proposed infiltration area. 15. All work within Public ROW shall be inspected by the City Engineering Department. Twenty four (24) hour advance notice of an inspection is required. 16. All utilities (water main, sanitary sewer and storm sewer), shall meet the City of Columbia Heights specifications for materials and installation. 17. Disconnect any existing utility service stubs in accordance with Public Works requirements. 18. All sidewalks shall meet ADA requirements for pedestrian ramps and grade. Motion: That the Planning Commission recommends that the City Council approve the final plat in its entirety, based on the following conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. All conditions set forth in the City of Columbia Heights' subdivision ordinance shall be met per Code Section 9.114. Motion: That the Planning Commission recommends that the City Council approve the proposed site plan, as it is consistent with the Comprehensive Plan and the Design Guidelines. ATTACHMENTS • Location Map • Preliminary/Final Plat • Site Plans • Draft Preliminary Plat Resolution Page 7 72 City of Columbia Heights Planning Commission April 5, 2011 A|di, Inc. /A|di Grocery Store Case # 2011-0402 • Draft Final PIat Resolution • Draft Site PIan Resolution • Other Supplemental Information Page 8 73 5025 Central Avenue y 800 J`yV �t 1 t 5250 ''rew o V 5224 1 �.w c -, 0150 t EOM ECI LB �, `." r3 � . 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In summary, the ordinance 1) allows for Dynamic LED signage in all zoning districts with a Conditional Use Permit. Only religious and education institutions may utilize dynamic LED signage in residentially zoned districts. 2) Prohibits anirnation, scrolling, flashing, and blinking and videos on dynamic LED signs. 3) Messages may change no more frequently than once every 10 minutes in commercially or industrially zoned districts, and no more than once every 30 minutes in residentially zoned districts. 4) Dynamic LED signs may only be used in conjunction with a monument sien" and may occupy no more than 50% of the signaee area. At this time, staff is proposing a text amendrnent proposing the following: Increase maximum height of all monument signs from 8 feet to 10 feet. Currently. the Zoning Code requires that all monument signs heumaximum of 8 feet in height, unless the sign is located in the Design Guideline Highway District and the principal structure on the parcel is greater than or equal to 22 feet in height — in which case the maximum height of the monument sign may be increased to 10 feet. Because of the large right-of-way widths along Central Avenue, and because of the proximity of some properties to the street itself, many freestanding signs are located a considerable distance from passing motorists. Increasing the height of&I monurnent signs to 10 feet would help businesses gain visibility in this respect. Increase maximum size of monument signs from 40 square feet to 50 square feet. Using the same rationale to increase the height ofthe sign, stafffeels that increasing the overall size ofthe sign by 10 square feet would help gain needed visibility for businesses. Both the height increase from 8 to 10 feet and the size increase from 40 s.f. to 50 s.[ are a proportional increase of25Y6. Increase the LED portion of the monument sign from 50% to 60%. Currently, the largest LED sign that a business would use is one measuring 20 square feet, since the Zoning Code only allows for 5OY6ofu4O square foot monument sign to be used for LED purposes. The proposed ordinance would allow for up to 60% of the monument sign to be used as an LED sign, which means the largest LED sign could be 30 square feet. Increase the frequency for LED displays from once every 10 minutes to once every 10 seconds for commercially and industrially zoned districts. To stay in line with the regulations from the surrounding communities, and to enable businesses in Columbia Heights to thrive through effective advertising, staff feels that increasing the frequency for message displays to once every 10 seconds would be beneficial. 100 Increase the frequency for LED displays from once every 30 minutes to once every 10 minutes for all other districts. It is anticipated that churches and schools may wish to utilize LED signage to promote activities occurring on their premises. Staff feels that allowing a message change only once every 30 minutes is a bit restrictive; however staff understands that the residential neighborhoods in which these establishments are located still need to be protected. By increasing the frequency to once every 10 minutes, religious and educational institutions will still be allowed to advertise for events more effectively while not disturbing the surrounding area. RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing for the request on April 5, 2011. The Planning Commission recommended approval of the Zoning Amendment with a 3 -0 vote at the meeting, with the condition that the message change frequency in commercial and industrial districts be decreased to once every 1 minute instead of once every 10 seconds. RECOMMENDED MOTIONS: MOTION: Move to waive the reading of Ordinance No. 1593, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1593, for Monday, April 25, 2011, at approximately 7:00 p.rft in the City Council Chambers. Attachments: Draft Ordinance 1593 (1' Reading Format), P +Z Report COUNCIL ACTION : 101 DRAFT ORDINANCE NO. 1593 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 RELATING TO LED, DYNAMIC. AND OTHER SIGNAGE WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Chapter 9, Article 1, Section 9.103 of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.103 DEFINITIONS. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning. SIGN, VARL4BLE ELECTRONIC MESSAGE. A dynamic LED sign that changes its message more frequently than once every ten (10) minutes seconds for commercial and industrial properties located in the LB, GB, CBD, 1 -1 and 1 -2 zoning districts, and a dynamic LED sign that changes its message more frequently than once every thirty (30) minutes ten (10) minutes for religious and /or educational institutions located in the R -1, R -2A, R -2B, R -3, R -4, ai4 LB and PO zoning districts. Chapter 9, Article I, Section 9.106 (P) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. (8) Dynamic LED signage. (a) Regulations. Dynamic LED signage is allowed as a conditional use in those zoning districts specified in this code. All dynamic LED signage is subject to the following conditions: 1. Dynamic LED signs are allowed only on monument signs for conditionally permitted uses in all zoning districts, with the exception of the PO, Public District, in which LED signage may be utilized on existing pylon signs. of Motor fuel stations, which may display dynamic LED signs as a part of the pylon sign to promote motor fuel prices only. Such motor fuel price signs do not require a Conditional Use Permit. All Dynamic LED signs may occupy no more than fifty sixty percent O (60 %) of the actual copy and graphic area. The remainder of the sign must not have the capability to have dynamic LED signs, even if not used. Only one, contiguous dynamic display area is allowed on a sign face. 2. A dynamic LED sign may not change or move more often than once every ten (10) minutes seconds for commercial, of industrial uses, or public uses, and no more than once every thirty (30) minutes ten (10) minutes for religious and /or educational institution uses, except one for which changes are necessary to correct hour - and- minute, date, or temperature information. 102 3. A display of time, date or temperature information may change as frequently as once every ten (10) five (5) seconds, however information displayed not relating to the date, time or temperature must not change or move more often than once every ten (10) minutes seconds for commercial, of industrial uses, or public uses, and no more than once every thirty (30) minutes ten (10) minutes for religious and /or educational institution uses. 4. The images and messages displayed must be static, and the transition from one state display to another must be instantaneous without any special effects. Motion, animation and video images are prohibited on dynamic LED sign displays. 5. The images and messages displayed must be complete in themselves, without continuation in content to the next image or message or to any other sign. 6. Dynamic LED signs must be designed and equipped to freeze the device in one position if a malfunction shall occur. The displays must also be equipped with a means to immediately discontinue the display if it malfunctions, and the sign owner must immediately stop the dynamic display when notified by the city that it is not complying with the standards of this ordinance. 7. Dynamic LED signs may not exceed a maximum illumination of 5,000 nits (candelas per square meter) during daylight hours and a maximum illumination of 500 nits (candelas per square meter) between dusk to dawn as measured from the sign's face at maximum brightness. Dynamic LED signs must have an automatic dimmer control to produce a distinct illumination change from a higher illumination level to a lower level for the time period between one -half hour before sunset and one half -hour after sunrise. 8. Dynamic LED signs existing on the effective date of this ordinance must comply with the operational standards listed above. An existing dynamic LED sign that does not meet the structural requirements may continue as a non- conforming sign subject to section 9.105 (E). Chapter 9, Article 1, Section 9.106 (P)(9)(d) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. (9) Signs in Residential Districts R -1, R -2A, and R -2B. (d) Restrictions on Conditional Use Signs. Signs requiring a Conditional Use Permit in the R -1, Single - Family Residential, and R -2A and R -2B, Two- Family Residential Districts are subject to the following restrictions: 1. All signage must be approved through the Conditional Use Permit process as outlined in § 9.104 (H) of the zoning code. 103 2. All signage must meet the requirements for Dynamic LED signs, as outlined in section 9.106 (P)(8) of this ordinance. 3. Dynamic LED Signs may change its message with a frequency of no less than one (1) message for each thirty (30) ten (10) minutes of display time. Chapter 9, Article 1, Section 9.106 (P)(10)(d) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. (10) Signs in Residential Districts R -3 and R -4. (d) Restrictions on Conditional Use Signs. Signs requiring a Conditional Use Permit in the R -3, Limited Multiple- Family Residential, and R -4, Multiple- Family Residential Districts are subject to the following restrictions: 1. All signage must be approved through the Conditional Use Permit process as outlined in § 9.104 (H) of the zoning code. 2. All signage must meet the requirements for Dynamic LED signs, as outlined in section 9.106 (P)(8) of this ordinance. 3. Dynamic LED Signs may change its message with a frequency of no less than one (1) message for each thirty (30) ten (10) minutes of display time. Chapter 9, Article I, Section 9.106 (P)(11)(d) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. (11) Signs in LB, Limited Business District. (d) Restrictions on Conditional Use Signs. Signs requiring a Conditional Use Permit in the LB, Limited Business District, are subject to the following restrictions: 1. All signage must be approved through the Conditional Use Permit process as outlined in § 9.104 (H) of the zoning code. 2. All signage must meet the requirements for Dynamic LED signs, as outlined in section 9.106 (P)(8) of this ordinance. 3. Dynamic LED Signs may change its message with a frequency of no less than one (1) message for each ten (10) minutes seconds of display time for commercial businesses. 104 4. Dynamic LED Signs may change its message with a frequency of no Tess than one (1) message for each thirty (30) ten (10) minutes of display time for religious or educational institutions. Chapter 9, Article I, Section 9.106 (P)(12)(a)2 of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. (12) Signs in CBD, Central Business District. (a) Permitted signs. In the CBD, Central Business District, the following signs shall be permitted: 1. [SECTION TO REMAIN UNCHANGED] 2. One monument sign not to exceed 40 fifty (50) square feet in size, limited to two sides, not to exceed g ten (10) feet in height, and set a minimum of 5 feet from any property line. Chapter 9, Article 1, Section 9.106 (P)(12)(d) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. (12) Signs in CBD, Central Business District. (d) Restrictions on Conditional Use Signs. Signs requiring a Conditional Use Permit in the CBD, Central Business District, are subject to the following restrictions: 1. All signage must be approved through the Conditional Use Permit process as outlined in § 9.104 (H) of the zoning code. 2. All signage must meet the requirements for Dynamic LED signs, as outlined in section 9.106 (P)(8) of this ordinance. 3. Dynamic LED Signs may change its message with a frequency of no Tess than one (1) message for each ten (10) minutes seconds of display time. Chapter 9, Article 1, Section 9.106 (P)(13)(a)3 of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. (13) Signs in GB, General Business District. 105 (a) Permitted signs. In the GB, General Business District, the following signs shall be permitted: 1. [SECTION TO REMAIN UNCHANGED] 2. [SECTION TO REMAIN UNCHANGED] 3. If not located adjacent to a state trunk highway where the 20 -foot building setback cannot be met, one monument sign not to exceed 40 fifty (50) square feet in size, limited to two sides, not to exceed 4 ten (10) feet in height, and setback a minimum of 5 feet from any property line. If such property is located in the Design Overlay Highway District, the maximum height of the monument sign may be increased Chapter 9, Article 1, Section 9.106 (P)(13)(d) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. (13) Signs in GB, General Business District. (d) Restrictions on Conditional Use Signs. Signs requiring a Conditional Use Permit in the GB, General Business District, are subject to the following restrictions: 1. All signage must be approved through the Conditional Use Permit process as outlined in § 9.104 (H) of the zoning code. 2. All signage must meet the requirements for Dynamic LED signs, as outlined in section 9.106 (P)(8) of this ordinance. 3. Dynamic LED Signs may change its message with a frequency of no less than one (1) message for each ten (10) minutes seconds of display time. Chapter 9, Article I, Section 9.106 (P)(14)(d) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. (14) Signs in 1-1 and 1 -2 Industrial Districts. (d) Restrictions on Conditional Use Signs. Signs requiring a Conditional Use Permit in the 1 -1, Light Industrial District, and the 1 -2, General Industrial District, are subject to the following restrictions: 1. All signage must be approved through the Conditional Use Permit process as outlined in § 9.104 (1 of the zoning code. 106 2. Alt signage must meet the requirements for Dynarnic LED signs, as outlined in section 9.l00(P)(8)of this ordinance. 3. Dynamic LED Signs may change its message with a frequency of no less than one (1) message for each ten (10) minutes seconds of display time. Chapter 9, Article 1, Section 9.100 (P)(15l of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign regulations. '|5) Signs in the PO, Public and Open Space District. (a) Perniitted Signs. In the P(], Public and Open Space District, the foliowing signs shall be perrnitted: 1. Any number ofwall signs on any side of building not to exceed 200 square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Provided, however, that if a parcel of land on which a building is located directly abuts a residentially zoned land, no wall sign may be located on the side of the building that faces the abutting residential parcel. 2. One monument sign per street frontage for those pubic facility parcels that include governmental offices. Such signs shall not exceed forty ('10) fifty (50) square feet in area, and shall be located no closer than five (5) feet from any property line. 3. Any number of freestanding identification signage used to promote the name ofa public city, regional or state park. Such signs shall be no greater than forty (40) square feet in urca, shall not exceed ten (10) feet in height, and shall be located no closer than five (5) feet from any property line. (b) Restrictions on permitted signs. Permitted signs iu the PO, Public and Open Space District are subject to the following restrictions: |. Total signage shall not exceed two square feet for each front foot of building or structure. 2. The maximum height ofa monument sign shall not exceed ten (10) feet in height. 3. The sign number and area permitted by this section are considered maximum. These maximums, or any portion thereof, which are not utilized by the owner or user of the property are non-transferable to any other property owned, occupied or used by such persons or to any other ovvnc, or user of property located in the same or other districts. (c) Conditional Use signs. In the P{} District, the followings signs shall require a Conditional Use Perrnit: 107 1. A Dynamic LED sign used in conjunction with a governmental facility. (d) Restrictions on Conditional Use Signs Signs requiring a Conditional Use Permit in P(), Public and Open Space District are subject to the following restrictions: l. All signage must be approved through the Conditional Use Permit process as outlined in § 9,104 (H) of the zoning code. 2. All signage must meet the requirements for Dynamic LE[) signs, us outlined in section 9.lO6(P)(0)nf this ordinance. 3. Dynarnic LED Signs may change its rnessage with a frequency of no Iess than one (1) rnessage for each thirty (30) (10) minutes of display time. Section 2: This ordinance sha|l be in full force and effect from and after 30 days after its passage. First Reading: April 11, 2011 Second Reading: April 25, 2011 Date ofPassage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: PuthciuMuscovitz, CMC City Clerk 108 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2011-0403 DATE: April 5, 2011 TO: Columbia Heights Planning Commission APPLICANT: City of Columbia Heights LOCATION: City Wide REQUEST: Zoning Amendment for LED Signage PREPARED BY: Jeff Sargent, City Planner INTRODUCTION In 2008, the City Council approved an ordinance that allowed for the use of LED signage through the Conditional Use Permit (CUP) process. In summary, the ordinance regulates the following: 1. Allows for Dynamic LED signage in all zoning districts with a Conditional Use Permit. Only religious and education institutions may utilize dynamic LED signage in residentially zoned districts. 2. Prohibits animation, scrolling, flashing, and blinking and videos on dynamic LED signs. 3. Messages may change no more frequently than once every 10 minutes in commercially or industrially zoned districts, and no more than once every 30 minutes in residentially zoned districts. 4. Dynamic LED signs may only be used in conjunction with a monument sign, and may occupy no more than 50% of the signage area. At this time, staff is proposing a text amendment to reduce the regulated frequency between message changes from 10 minutes to 10 seconds for commercially and industrially zoned districts and from 30 minutes to 10 minutes for all other districts. When staff initially proposed the ordinance, the intent was to create a conservative ordinance in order to give businesses time to adapt to the new regulations. There was no determination as to how many businesses would utilize LED signage, or if the frequency between allowable messages displayed would adequately serve the sign's purpose. 109 City of Columbia Heights Planning Commission April 5, 2011 City of Columbia Heights, LED Signage Case # 2011-0404 Since the inception of the ordinance, only three businesses have received a CUP for LED signs. They are: Jeff's Bobby and Steve's Autoworld, Sonic Restaurant, and the City's municipal Liquor Store located on Central Avenue. To the best of staff's knowledge, these businesses operate their sign within the parameters of the code. Allowing business to change the message more frequently would enable more advertisements in a shorter amount of time. Businesses have expressed the desire to be able to advertise more frequently on the LED signs. The City of Columbia Heights is routinely compared to other like-cities in the metropolitan area to determine whether a proposal is consistent with what other cities have done. A survey of the 12 other cities indicated their regulations on LED signage: Anoka: "Reasonable intervals" for public service information only. Brooklyn Center: 2 seconds between changes Crystal: 3 seconds between changes (time and temperature only) Hastings: 6 seconds between changes New Brighton: 8 seconds between changes Hopkins: LED signage not allowed New Hope: 5 seconds between changes Richfield: 1 minute between changes Shoreview: LED signage not allowed South St. Paul: 8 seconds between changes West St. Paul: 8 seconds between changes White Bear Lake: LED signage not allowed Staff is also proposing some changes to monument signage to better aid businesses in the city to gain much needed advertising. COMPREHENSIVE PLAN One of the goals of the Comprehensive Plan is to preserve and enhance the existing viable commercial areas within the community, and to promote reinvestment in properties by the commercial and industrial sectors. Allowing dynamic signage is a way to enhance economic vitality by giving the commercial owners a mechanism to advertise their business in an efficient and aesthetic manner. ZONING ORDINANCE The following are key zoning changes proposed for the use of monument signs and LED signs: 1. Increase maximum height of all monument signs from 8 feet to 10 feet. Currently, the Zoning Code requires that all monument signs be a maximum of 8 feet in height, unless the sign is located in the Design Guideline Highway District and the principal Page 2 110 City of Columbia Heights Planning Commission April 5, 2011 City of Columbia Heights, LED Signage Case # 2011-0404 structure on the parcel is greater than or equal to 22 feet in height — in which case the maximum height of the monument sign may be increased to 10 feet. Because of the large right-of-way widths along Central Avenue, and because of the proximity of some properties to the street itself, many freestanding signs are located a considerable distance from passing motorists. Increasing the height of all monument signs to 10 feet would help businesses gain visibility in this respect. 2. Increase maximum size of monument signs from 40 square feet to 50 square feet. Using the same rationale to increase the height of the sign, staff feels that increasing the overall size of the sign by 10 square feet would help gain needed visibility for businesses. Both the height increase from 8 to 10 feet and the size increase from 40 s.f. to 50 s.f. are a proportional increase of 25%. 3. Increase the LED portion of the monument sign from 50% to 60%. Currently, the largest LED sign that a business would use is one measuring 20 square feet, since the Zoning Code only allows for 50% of a 40 square foot monument sign to be used for LED purposes. The proposed ordinance would allow for up to 60% of the monument sign to be used as an LED sign, which means the largest LED sign could be 30 square feet. 4. Increase the frequency for LED displays from once every 10 minutes to once even,/ 10 seconds for commercially and industrially zoned districts. To stay in line with the regulations from the surrounding communities, and to enable businesses in Columbia Heights to thrive through effective advertising, staff feels that increasing the frequency for message displays to once every 10 seconds would be beneficial. 5. Increase the frequency for LED displays from once every 30 minutes to once every 10 minutes for all other districts. It is anticipated that churches and schools may wish to utilize LED signage to promote activities occurring on their premises. Staff feels that allowing a message change only once every 30 minutes is a bit restrictive; however staff understands that the residential neighborhoods in which these establishments are located still need to be protected. By increasing the frequency to once every 10 minutes, religious and educational institutions will still be allowed to advertise for events more effectively while not disturbing the surrounding area. FINDINGS OF FACT Section 9.104 (F) of the Columbia Heights zoning code requires that the City Council make each of the following four findings before approving a zoning amendment: 1. The amendment is consistent with the Comprehensive Plan. One of the goals of the Comprehensive Plan is to preserve and enhance the existing viable commercial areas within the community, and to promote reinvestment in properties by the commercial and industrial sectors. Allowing dynamic signage is a way to enhance economic vitality by giving the commercial owners a mechanism to Page 3 111 City of Columbia Heights Planning Commission April 5, 2011 City of Columbia Heights, LED Signage Case # 2011-0404 advertise their business in an efficient and aesthetic manner. 2. The amendment is in the public interest and is not solely for the benefit of a single property owner. The proposed amendment would affect all business owners throughout the city and not solely for the benefit of a single property owner. 3. Where the amendment is to change the zoning classification of a particular property, the existing use of the property and the zoning classification of property within the general area of the property in question are compatible with the proposed zoning classification. The amendment would not change the zoning classification of a particular property. 4. Where the amendment is to change the zoning classification of a particular property, there has been a change in the character or trend of development in the general area of the property in question, which has taken place since such property was placed in the current zoning classification. The amendment would not change the zoning classification of a particular property. RECOMMENDATION, Motion: That the Planning Commission recommends that the City Council approve the proposed zoning amendment. Attachments • Draft zoning ordinance Page 4 112 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: April 11, 2011 AGENDA SECTION: Other Ordinances and ORIGINATING DEPARTMENT: CITY MANAGER'S Resolutions Community Development APPROVAL NO: • ITEM: 1st Reading of Ordinance 1594, being a BY Jeff Sargent, City Planner BY: 1,. Zoning a it relates to Fences. o g s DATE: April 6, 20] 1 BACKGROUND: Currently, city regulations pertaining to fences are located in two separate sections of the City Code. The first location is at Chapter 6, Article IV of the Municipal Code, which deals with building and construction standards. The second location is at Chapter 9, Article 1, which is the Zoning Code. Staff feels that these two sections should be combined and located in one area of the City Code in order to make it easier for the general public to gather the necessary information when constructing a fence. On January 4, 2011, staff presented the Planning Commission with a text amendment combining these two sections with slight modifications to the ordinance regarding fencing. When staff presented the proposed amendment to the City Council, the City Council wanted to see language added to the ordinance to better address barbed wire fences. Barbed wire fences will still require a Conditional Use Permit, but language has been added to clarify the type of barbed wire fencing that the City would allow. RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing for the request on April 5, 2011. The Planning Commission recommended approval of the Zoning Amendment with a 3 -0 vote at the meeting. RECOMMENDED MOTIONS: MOTION: Move to waive the reading of Ordinance No. 1594, there being ample copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1594, for Monday, April 25, 2011, at approximately 7:00 p.m. in the City Council Chambers. Attachments: Draft Ordinance 1594 (1'' Reading Format), P +Z Report COUNCIL ACTION : 113 DRAFT ORDINANCE NO. 1594 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 RELATING TO FENCES WITHIN THE CITY OF COLUMBIA HEIGHTS The City ofColumbia Heights does ordain: Chapter 6, Article IV, of the Columbia Heights City Code, is proposed to include the foliowing additions and deletions: e (A) No person, firm, partnership or corporation shall- construct, or cause to be , e, - - - _' -'~ -` ''` ~- fence six feet or higher without securing a permit ther fore from the Building Official, who shall require submission of an application prior to issuance ofupermit. (E}) For purposes of this section, the following words shall have the meaning ascribed to thcrn: FENCE. Any partition, structure, wall or gate erected as a dividing marker, barrier, or enclosure ofu permanent nature. FRONT YARD. Any portion within thc front yard setback. PRIVACY FENCE. A fence more than 12 inches in height which is constructed in a manner so as to completely obstruct view from thc property on which the fence. (C) The written application shall be subrnittcd to thc Building Official setting forth the type of fence proposed, the materials to be used therefore, the height of the proposed fence, and the exact location of the proposed fence. (D) All boundary line fcnces shal! be !ocated cntircly upon thc private property of - unless the owner of the adjoining property agrees in writing that such a fence may be erected on the division line ofthe respective properties. In the case of property line +ep++esis1sio cause to establish a boundary line of his property by survey thereof to be made by a registered land surveyor. The Building Official may similarly require any applicant for a fence permit to obtain a similar survey. However, the Building Official shall not become an arbitrator of boundary disputes between private persons. = :,. - " 9 ^� (A) Fences, free standing walls, and retaining walls shall be constructed in a of substantial material reasonably suited for the purpose for which the fence, frcc standing wall or retaining wall is proposed to be us d. No previously used materials such as ~" - ^ � � r '� ~--~ -~ ~^: ~�^� '''^ ~- 114 retaining wall within the city. Minimum standards for construction of fences, freestanding walls and retaining walls shall be prescribed hereinafter. (B) All fences shall be constructed of the f• . • .... - . - . - '. two inch maximum mesh, with knuckles up and cut edge down. (2) Approved vinyl fencing materials. (3) Tr ated wood or wood of natural materials resistant to decay. (C) All fences shall be constructed with the posts on the inside of the fence with the finished side facing the adjacent properties. manner: (1) Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. (2) They shall be designed in accordance with sound engineering practice; including, but not limited to, a minimum four inch concrete footing of appropriate width and drains of appropriate type, size and spacing. {3) Cribbed slopes shall be appropriately planted if open faced cribbing is (1) The retaining wall or freestanding wall shall be constructed in a manner that presents a finished appearance to the adjoining property where applicable. (5) With regard to rn a.suring the permissible height of fences, which height limitations of this chapter. in the case of terraced walls or fences, each terraced that it exceeds the lowest span for purposes of determining the height of a wall or fence height of a single fence or wall hereunder. (A) (1) Barbed wire fences shall not be permitted, used or constructed except in time of the passage of this section shall be maintained in a condition of reasonable repair and shall not be allowed to become and remain in a condition of disrepair or dangerous. (3) Any property Owner who receives notice from the Building Official that his fence is in a state of disrepair or is dangerous shall repair said fence within 30 days after receipt of written noti - - - - _ . • . • . • . . 11 5 (B) A six and one half foot high privacy fence may be constructed only within property lines and shall not extend beyond the front corners of the main structure (house). • r than six and one half feet would require a special purpose fcncc permit approved by the Planning -and Zoning Commission and City Council. (1) A site plan and construction plan for the fence location must be approved - . • „pection/Planning Department staff and a building permit issued. 12 inches) or on a corner lot no construction shall be permitted in excess of 30 inches about the abutting curb line shall be permitted within a triangular ar as defined as follows: Beginning at the intersection of the projected curb line of two intersecting streets ten 30 feet along one curb line, then diagonally to a point 30 feet from the point of beginning on the other curb line then to point of beginning. The Building Official shall his personal observations and findings relating to visibility. (C) Any such fence will not be more than 12 ii - - . - - - - : - - : anywhere within the front yard setback area up to the front corners of the main structure (house). (D) Fences for special purposes and fences differing in c: - - -, • _ - length may be permitted in any district in the city by the issuance of a special fence • bodies that such special fence is necessary to protect, buffer, or improve the premises for shall, before consideration thereof first be served upon all abutting properties of such special fence permit, if issued, may stipulate and provide for the height, location, (A) In residential districts, no fence more than seven feet in height may be erected or maintained. Additionally, fences along any rear property line which abut a public (B) The use of fences in commercial distri • .. . - - - _ conditions: (-1) f the applicant can prove to the satisfaction of the Council that a fence for security reasons is necessary above said permitted height, a fcncc not exceeding 8 feet fence exceeding 7 feet in height is constructed with a setback from the front property lino of 20 feet. (2) Fences erected along a property line in common with any residential district shall be subject to the regulations herein set forth in the residential districts, and . - . . ' . - . -d 20 --feet from the adjoining residential property line. 116 (3) Fences located on commercial property and adjacent to residential districts shall be subject to the most restrictive of either th- - •: •. lation or commercial regulation of thc zoning ordinance. (C) The use of fences in industrial districts i -' : • conditions: ----------------------------------------------------------- district shall be subject to the regulations herein set forth in the residential districts, and shall have a maintained green area 20 feet wide located 20 feet from the adjoining residential property line. front yard of any industrial establishment. (3) - • *: - tion in any way restricts the requirement of the Chapter 9, Article I, Section 9.106 (D) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.106 GENERAL DEVELOPMENT STANDARDS. (D) Fences. (4) General requirements. The following standards shall apply to all fences: (a) Fences may be constructed, placed or maintained in any yard or adjacent to a lot line in accordance with the requirements of this section. (b) The owner of the property upon which the fence is located shall be responsible for locating all property lines prior to constructing said fence. (c) All fence posts and supporting members shall be placed within the property lines of the property on which they are located. (d) All fences shall be situated so that they can be maintained from within the property boundaries of the property on which they are located. (e) Al! fences shall be constructed so that the finished side or more attractive side of the fence faces the adjacent property or right-of-way. (f) All fences shall be construct d of durable, weather treated and - . (t) Fences, freestanding walls, and retaining walls shall be constructed in a substantial and workmanlike manner to withstand conditions of soil, weather and use, and of substantial material reasonably suited for the purpose for with the fence, freestanding wall or retaining wall is proposed to be used. No previously used materials may be used in any fence. All fences shall be constructed of the following approved fencing materials: 1. Galvanized or vinyl coated woven fabric — minimum 11% gauge, with two-inch minimum mesh, with knuckles up and cut edge down. 117 2. Approved vinyl fencing materials. 3. Treated wood or wood of natural materials resistant to decay. (g) Retaining walls or freestanding walls shall be constructed in the following manner: 1. Retaining walls and cribbing shall be used to stabilize steep slopes or prevent erosion. 2. They shall be designed in accordance with sound engineering practice; including, but not limited to, a minimum four -inch concrete footing of appropriate width and drains of appropriate type, size and spacing. 3. Cribbed slopes shall be appropriately planted if open - faced cribbing is used. 4. The retaining wall or freestanding wall shall be constructed in a manner that presents a finished appearance to the adjoining property where applicable. kg) (h) All fences shall be maintained and kept in good condition. (1+-) (ii) Fence height shall be measured from the average grade to the top of the fence. In situations where a grade separation exists at the property line, the height of the fence shall be based on the measurements from the average point between the highest and lowest grade. (j) Barbed wire, razor wire and electric fences shall not be permitted in any zoning district. However, barbed wire may be permitted in industrially zoned districts and property used for public purposes through a Conditional Use Permit process. Fi (k) Fences exceeding six (6) feet in height shall require a building permit from the city. (5) Residential fences. The following standards shall apply to all fences constructed in any residential zoning district or directly adjacent to any residential zoning district: (a) No fence shall exceed seven (7) feet in height. Fences exceeding seven (7) six (6) feet in height shall be deemed structures and shall require a Conditional Use Permit. (b) Fences along any rear property line that abut a public alley or street shall be located no closer than three (3) feet from said alley or street right -of- way. (c) It shall be the responsibility of property owners with fences within recorded city easements to remove such fence at any time when access to the recorded city easement would require the removal of said fence. 118 { } (d) A fence extending across or into the required front yard setback shall not exceed 42 inches (3.5 feet) in height; however, fences that are less than 50% opaque may be up to 48 inches (4 feet) in height. (c--) Fences exceeding six (6) feet in height shall require a building permit from the city. (6) Non- residential fences. The following standards shall apply to all fences constructed in any commercial or industrial zoning district: (a) No fence shall exceed eight (8) feet in height. Fences exceeding seven (7) feet in height shall be deemed structures and shall require a Conditional Use Permit. (b) A fence extending across or into the required front yard setback shall not exceed four feet in height.; how ver, fences that are less than 50% opaque my be up to 18 inches (1 feet) in height. (c) A fence required to screen a commercial or industrial use from an adjacent residential use shall not exceed eight feet in height or be less than six feet in height. In addition, said screening fence shall be no less than 80% opaque on a year round basis. (7) Fencing of play areas. For parks and playgrounds, either public or private and located adjacent to a public right -of -way or railroad right -of -way, a landscaped yard area no less than 30 feet in width, or a fence no less than 4 feet in height, shall be installed between the facility and the right -of -way. Chapter 9, Article I, Section 9.109 (E)(3)(h) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.109 RESIDENTIAL DISTRICTS. (E) R -1, Single Family Residential District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the R -1, Single - Family Residential District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (h) Fences greater than six (6) feet in height. Chapter 9, Article I, Section 9.109 (F)(3)(k) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.109 RESIDENTIAL DISTRICTS. (F) R- 2A and R -2B, Two - Family Residential District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the R -2A and R -2B, Two - Family Residential District, subject to 119 the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (k) Fences greater than six (6) feet in height. Chapter 9, Article 1, Section 9.109 (G)(3)(p) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.109 RESIDENTIAL DISTRICTS. (G) R -3, Limited Multiple- Family Residential District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the R -3, Limited Multiple- Family Residential District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (p) Fences greater than six (6) feet in height. Chapter 9, Article I, Section 9.109 (H)(3)(r) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.109 RESIDENTIAL DISTRICTS. (H) R -4, Multiple - Family Residential District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the R -4, Multiple- Family Residential District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (r) Fences greater than six (6) feet in height. Chapter 9, Article 1, Section 9.110 (D)(3)(t) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.110 COMMERCIAL DISTRICTS. (D) LB, Limited Business District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the LB, Limited Business District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (t) Fences greater than six (6) feet in height. Chapter 9, Article I, Section 9.110 (E)(3)(s) of the Columbia Heights City Code, is proposed to include the following additions and deletions. 120 § 9.110 COMMERCIAL DISTRICTS. (E) GB, General Business District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the LB, Limited Business District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (s) Fences greater than six (6) feet in height. Chapter 9, Article 1, Section 9.110 (F)(3)(h) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.110 COMMERCIAL DISTRICTS. (E) CBD, Central Business District. (4) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the LB, Limited Business District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (h) Fences greater than six (6) feet in height. Chapter 9, Article I, Section 9.111 (D)(3)(i) and (j) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.111 INDUSTRIAL DISTRICTS. (D) 1 -1, Light Industrial District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the 1 -1, Light Industrial District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (i) Fences greater than seven (7) feet in height. (j) Barbed wire fences. Chapter 9, Article 1, Section 9.111 (E)(3)(i) and (j) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.111 INDUSTRIAL DISTRICTS. (E) 1 -1, Light Industrial District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the 1 - Light Industrial District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the for c n i Specific Development Standards: � regulations for specific uses set forth in § 7.107, Specific Development Standarus: 121 (i) Fences greater than seven (7) feet in height. (j) Barbed wire fences. Chapter 9, Article I, Section 9.107 (C)(8) of the Columbia Heights City Code, is proposed to include the following additions and deletions. § 9.107 SPECIFIC DEVELOPMENT STANDARDS. (C) Specific development standards. The following uses are subject to specific development standards: (8) Barbed wire fences. (a) Barbed wire fences may only utilize a projecting arm to support the barbed wire, commencing at a point no less than six (6) feet above the ground. (b) At no point shall the projecting arm encroach into the City right -of -way or neighboring properties. Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: April 11, 2011 Second Reading: April 25, 2011 Date of Passage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk 122 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2011-0403 DATE: April 5, 2011 TO: Columbia Heights Planning Commission APPLICANT: City of Columbia Heights LOCATION: City Wide REQUEST: Zoning Amendment Pertaining to Fence Regulations PREPARED BY: Jeff Sargent, City Planner BACKGROUND Currently, city regulations pertaining to fences are located in two separate sections of the City Code. The first location is at Chapter 6, Article IV of the Municipal Code, which deals with building and construction standards. The second location is at Chapter 9, Article I, which is the Zoning Code. Staff feels that these two sections should be combined and located in one area of the City Code in order to make it easier for the general public to gather the necessary information when constructing a fence. On January 4, 2011, staff presented the Planning Commission with a text amendment combining these two sections with slight modifications to the ordinance regarding fencing. When staff presented the proposed amendment to the City Council, the City Council wanted to see language added to the ordinance to better address barbed wire fences. Barbed wire fences will still require a Conditional Use Permit, but language has been added to clarify the type of barbed wire fencing that the City would allow. COMPREHENSIVE PLAN One of the goals of the Comprehensive Plan is to preserve and reinvest in the housing stock to protect values and investment in the city. The proposed ordinance amendment would make it easier for the general public to gather the necessary information when constructing a fence. ZONING ORDINANCE The following outlines the key aspects of the proposed ordinance change: 123 City of Columbia Heights Planning Commission April 5, 2011 City of Columbia Heights, Fence Regulations Case # 2011-0403 1. Chapter 6, Article IV of the Municipal Code would be deleted in its entirety. 2. The construction standards from Chapter 6, Article IV of the Municipal Code will be transferred to the Zoning Code. 3. Residential fences greater than six (6) feet in height will require a Conditional Use Permit. 4. Non-residential fences greater than seven (7) feet in height shall require a Conditional use Permit. 5. Barbed wire fences will still be allowed in the industrial district, but will now require a Conditional Use Permit, with specific standards for construction. FINDINGS OF FACT Section 9.104 (F) of the Columbia Heights zoning code requires that the City Council make each of the following four findings before approving a zoning amendment: 1. The amendment is consistent with the Comprehensive Plan. One of the goals of the Comprehensive Plan is to preserve and reinvest in the housing stock to protect values and investment in the city. The proposed ordinance amendment would make it easier for the general public to gather the necessary information when constructing a fence. 2. The amendment is in the public interest and is not solely for the benefit of a single property owner. The proposed amendment would be effective for all properties within the city. 3. Where the amendment is to change the zoning classification of a particular property, the existing use of the property and the zoning classification of property within the general area of the property in question are compatible with the proposed zoning classification. Not applicable. 4. Where the amendment is to change the zoning classification of a particular property, there has been a change in the character or trend of development in the general area of the property in question, which has taken place since such property was placed in the current zoning classification. Not applicable. Page 2 124 City of Columbia Heights Planning Commission April 5, I011 City of Columbia Heights, Fence Regulations Case # I011-0403 RECOMMENDATION Staif recommends approval of the proposed Zoning Amendment. Motion: That the Planning Commission recommends that the City Council approve the proposed zoning amendment. Attachments • Draft zoning ordinance Page 3 125 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: April 11, 2011 AGENDA SECTION: Other Ordinances and ORIGINATING DEPARTMENT: CITY MANAGER'S Resolutions Community Development APPROVAL NO: ITEM: 1st Reading of Ordinance /595, being o BY: JeffSargent, City Planner BY: Zoning Amendment as it relates to Animal []��TE:/�pd|8,20|| ~//��"pr Shelters. BACKGROUND: Recently, City Staff was approached regarding the possible placement ofun animal shelter within the city. Upon review ofthe Zoning Code, it was discovered that while the Code requires specific development standards for animal shelters, it does not indicate in which zoning districts such uses may be located. At this time, staff is proposing a zoning amendment to clarify this issue. Staff feels that such uses should be located only in the GB, General Business District as a Conditional Use, to enable the City Council to review such uses on a case-by-case basis. All ofthe commercially zoned parcels in the city abut residentially zoned parcels, so it is imperative that specific development standards are in place in order to protect the residential character ofthe city. RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing for the request on April 5, 2011. The Planning Commission recommended approval of the Zoning Amendment with a 3-0 vote at the meeting, and recommended additional language indicating that all indoor activity should include soundproofing and odor control. This language has been added to the attached draft ordiriance. RECOMMENDED MOTIONS: MOTION: Move to waive the reading of Ordinance No. 1595, there being arnple copies available to the public. MOTION: Move to set the second reading ofOrdinance No. 1595, for Monday, April 25, 2011, at approxirnately 7:0Up.m.in the City Council Chambers. Attachments: Draft Ordinance 1jV5 (I Reading Fonnoo COUNCIL ACTION : 1 2S DRAFT ORDINANCE NO. 1595 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 RELATING ANIMAL SHELTERS AND KENNELS WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Chapter 9, Article I, Section 9.107 (C)(2) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.107 SPECIFIC DEVELOPMENT STANDARDS (C) Specific development standards. The following uses are subject to specific development standards: (2) Animal kennel or shelter. and odor control. (a) Any activity conducted outdoors, including but not limited to play areas, outdoor runs, etc. shall be approved by the City Council through a Conditional Use Permit on a case-by-case basis. (b) Outdoor kennels shall be prohibited. (c) All outdoor activity space shall be completely screened from abutting neighboring residential zoning districts or uses by a six-foot tall privacy fence that is at least 80% opaque. (d) All indoor activity shall include soundproofing and odor control. Chapter 9, Article 1, Section 9.110 (E)(3) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.110 COMMERCIAL DISTRICTS (E) GB, General Business District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the GB, General Business District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (s) Animal kennel and/or shelter. 127 Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: April 11, 2011 Second Reading: April 25, 201 1 Date of Passage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk/Council Secretary 128 DRAFT ORDINANCE NO. 1595 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 RELATING ANIMAL SHELTERS AND KENNELS WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Chapter 9, Article I, Section 9.107 (C)(2) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.107 SPECIFIC DEVELOPMENT STANDARDS (C) Specific development standards. The following uses are subject to specific development standards: (2) Animal kennel or shelter. (a) All activity shall be withrrra-ee -.. - _ .. .. .. and odor control. (a) Any activity conducted outdoors, including but not limited to play areas, outdoor runs, etc. shall be approved by the City Council through a Conditional Use Permit on a case -by -case basis. (b) Outdoor kennels shall be prohibited. (c) All outdoor activity space shall be completely screened from abutting neighboring residential zoning districts or uses by a six -foot tall privacy fence that is at least 80% opaque. (d) All indoor activity shall include soundproofing and odor control. Chapter 9, Article I, Section 9.110 (E)(3) of the Columbia Heights City Code, is proposed to include the following additions and deletions: § 9.110 COMMERCIAL DISTRICTS (E) GB, General Business District. (3) Conditional uses. Except as specifically limited herein, the following uses may be allowed in the GB, General Business District, subject to the regulations set forth for conditional uses in § 9.104, Administration and Enforcement, and the regulations for specific uses set forth in § 9.107, Specific Development Standards: (s) Animal kennel and /or shelter. Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage. 129 First Reading: April 11, 2011 Second Reading: April 25, 2011 Date of Passage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC City Clerk/Council Secretary 130 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: April 11, 2011 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Administration APPROVAL ITEM: Board & Commission BY Patty Muscovitz BY Appointments DATE: April 6 , 2011 DATE: NO: Current Board and Commission vacancies: Library Board 1 Planning and Zoning Com. 1 Telecommunications Corn. 2 Board and Commission Interviews were conducted on April 4. Applicants requested placement on: Tracey Kinney Planning and Zoning Com. Stephen Smith Library Board Ted Landwehr Planning and Zoning Corn. Joseph Wolney Telecommunications Com. Mark Roskop Planning and Zoning Com. Also, initially Robert Peltier requested to not be reappointed to the Telecommunications Commission. However, due to a change in circumstances he has requested to be reappointed to this commission. Recommended Motion: Move to appoint Stephen Smith to the open three year tern on the Library Board of Trustees. Move to appoint Tracey Kinney to the open four year term on the Planning and Zoning Commission. Move to appoint Joseph Wolney to the open two year term on the Telecommunications Commission. Move to reappoint Robert Peltier to a two year term on the Telecommunications Commission. COUNCIL ACTION: 131