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Home My WebLink About04/04/2011 Work Session CITY OF COLUMBIA HEIGHTS Mayor Gary: L. Peterson Councilm embers Robert A. Williams 590 40 ''i Avenue NE, Columbia Heights, MN 55421 - 3878 (763)706 - 3600 TDD (763) 706 - 3692 Bruce Nali mcki Tnrnmera Diehm Visit our wehsite at www. ci.cohurthia - heigltts.mn.us D(MHO Sehmu City Manager IValier R. lel)11 ADMINISTRATION NOTICE OF CITY COUNCIL MEETING to he held in the CITY OF COLUMBIA HEIGHTS as, follows: Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: MONDAY, APRIL 4, 2011 Time of Meeting: 7:00 P.M. (or immediately following EDA mtg.) Location of Meeting: CONFERENCE ROOM 1 Purpose of Meeting: WORK SESSION 1. Bids — City Hall remodeling and security improvements 2. Bids — copiers 3. City Council meeting agenda format 4. Board and Commission appointments The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of April 4, 2011 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 1 Community Development APPROVAL ITEM: Discussion on City Remodeling Bids BY: Scott Clark BY: DATE: March 31, 2011 BACKGROUND: Pursuant to past council direction, the following table illustrates the bids received for the general remodeling improvements in addition to quotes for the mechanical and security improvements. Staff will be prepared to answer questions and seeks direction from the council to prepare formal actions for the April 11, 2011 meeting. Company - General Bid Price Other Maertens Brenny $92,898 Parkos Const $92,800 MP Johnson $84,641.12 Stone Const $79,865 EDS Builders $77,980 Offered voluntary alternatives. Alternate (1) Angle wall deduct $960 from quote. Alternate (2) Sheetrock deduct $1,000 from quote Company - Security Bid Price Other Low Voltage Contractors $10,075 Marco $7,556.37 St. Cloud Refrigeration $7337.47 Reliance Business Technologies $6,952.56 Case & Associates $6,254.64 Company - Mechanical Bid Price Other Corporate Mechanical $19,480 NSI Mechanical $16,350 Modern Heating & Air $14,950 EDS Builders $10,846 Offered voluntary alternative: Provide ductless split head pump deduct $3,450 from quote (staff investigating this method) LBP Service & Construction $9,977 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Mayor Garry L. Peterson 590 40 Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers Visit our website at: www.ci.columbia- heights.mn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Donna Schmitt City Manager Walter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, April 11, 2011 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763- 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL /INVOCATION Invocation by 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS /DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) MOTION: Move to approve the Consent Agenda items. 6. PUBLIC HEARINGS 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. New Business and Reports 8. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney City Council Agenda Monday, April 11, 2011 Page 2 of 2 9. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state his/her name and address for the record. 10. ADJOURNMENT Walter R. Fehst, City Manager WF7pvm COLUMBIA HEIGHTS - CITY COUNCIL LETTER Work Session Meeting of: April 4, 2011 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Administration APPROVAL ITEM: Board & Commission BY: Patty Muscovitz BY: Appointments DATE: April 1 , 2010 DATE: NO: Current Board and Commission vacancies: Library Board 1 Planning and Zoning Corn. 1 Telecommunications Com. 2 Board and Commission Interviews are scheduled at the following times on April 4 and applicant requests placement on: 5:30 pm Tracey Kinney Planning and Zoning Corn. 5:45 pm Stephen Smith Library Board 6:15 pm Ted Landwehr Planning and Zoning Com. 6:30 pm Joseph Wolney Telecommunications Com. 6:45 pm Mark Roskop Planning and Zoning Com. Recommended Motion: Move to appoint to the open three year term on the Library Board of Trustees, to the open four year term on the Planning and Zoning Commission, and to the open two year term on the Telecommunications Commission. COUNCIL ACTION: City of Columbia Heights COPIER PROPOSALS 04/01/11 CITY HALL PPM PPM B &W Color Cost B &W Color Rate Rate High $20,730.32 75 70 0.0065 0.0500 Low $13,475.00 55 55 0.0065 0.0470 PUBLIC WORKS PPM PPM B &W Color Cost -A B &W Color Rate Rate High $13,475.00 55 55 0.0065 0.0470 Low $8,913.00 40 40 0.0065 0.0500 LIBRARY- OFFICE PPM PPM B &W Color Cost -A B &W Color Rate Rate High $8,532.00 40 40 0.0065 0.0500 Low $7,412.00 36 36 0.0065 0.0470 LIBRARY- PUBLIC PPM PPM B &W Color Cost -A B &W Color Rate Rate High $6,865.00 40 40 0.0065 0.0500 Low $4,941.00 22 22 0.0079 0.0521 POLICE PPM PPM B &W Color Cost -A B &W Color Rate Rate High $19,730.32 65 65 0.0065 0.0500 Low $9,733.00 45 45 0.0079 0.0521 PARKVIEW VILLA PPM PPM B &W Color Cost -A B &W Color Rate Rate High $7,621.00 36 36 0.0079 0.0521 Low $5,287.00 25 25 0.0065 0.0500 TOP VALU I PPM PPM B &W Color Cost -A B &W Color Rate Rate High $7,621.00 36 36 0.0079 0.0521 Low $5,668.00 22 22 0.0065 0.0470 Summary Totals Cost -A High $84,574.64 Low $55,429.00