HomeMy WebLinkAboutEDA AGN 04-04-11AGENDA
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
Special Meeting
Monday April 4, 2011
7:00pm City Hall, Conference room 1
1. Call toOrder/Roll
Gary L. Peterson, President Bobby Williams
Marlaine Szurek, Vice President Bruce Nawrocki
Gerry Herringer
Tammera Diehm, Secretary/Treasurer Donna Schmitt
2. Pledge of Allegiance
CONSENT AGENDA
3. Approve Minutes of February 22, 2011
Approve financial report and payment of bills for February 2011 on Resolution 2011-03.
Motions
Motion: Move to waive the reading of Resolution 2011-03, there being an ample amount of
copies available to the public.
Motion: Move to approve the minutes and adopt Resolutions 2011-03 approving payment of
bills for February 2011.
BUSINESS ITEMS
4. 37 and Central Development Agreement Discussion
5. Other Business
The next scheduled meeting will be May 2, 2011 in Conference Room 1, City Hall.
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE REGULAR MEETING
FEBRUARY 22, 2011
The meeting was called to order at 7:00 pm by President -Gary Peterson.
Members Present: Bruce lyawrocki Gary Peterson, Bobby Williams, Donna Schmitt, and Gerry
Herringer (arrived 7:05 pm).
Members Absent: Tammera Diehm and Marlaine Szurek
Staff Present: Walt Fehst, Scott Clark, Sheila Cartney, and Shelley Hanson.
Clark administered the Oath of Office to Gary Peterson and Donna Schmitt. Diehm will take the oath
of office later.
N
3.
4.
PLEDGE OF ALLEGIANCE- RECITED
Chair- Williams nominated Peterson for Chair. There were no further nominations. All ayes.
Vice Chair: Williams nominated Szurek for Vice Chair. "There were no further nominations.
All ayes.
Secretary /Treasurer: Williams nominated Diehin for Secretary /Treasurer. There were no
further nominations. All ayes.
CONSENT AGENDA
1. Approve the Minutes of November 23 2010
2. Approve the Financial Report and Payment of Bills for November and December 2010
and January � per Resolution 2011 - 01
Questions from members:
Nawrocki stated that he had not received any information regarding Red Wing's Rental
Inspection Program being challenged in court that was noted in the minutes of the November
meeting. Cartney stated the only reference she could find was an article dated from 2008.
Staff will call Red Wing to see if there was something more recent.
Nawrocki questioned the payment to BNC on the November detail. Clark told him it was the
TIF payment for the Huset Park Development as they are now the owner of the remaining
property. He also questioned the negative balance of ($41,000) on page 8 of the report. Staff
will have to ask Finance for the detail of this entry.
Nawrocki then questioned the Federal Grant Pass Through amount on page 5 of the December
Report. Cartney explained that was the CDBG funds that were received for the demolition of
the properties in the Sheffield area. He then questioned entries on page 6 for the Ad Valorem
and Area Wide Tax line items. He wants an explanation of what those entries mean. Staff
EDA COMMISSION MINUTES
PAGE 2
FEBRUARY 22, 2011
will check with Finance to get details on these entries. Nawrocki then questioned the $51,000
transfer from EDA Admin as reflected on page 10. He wants the details of where the funds
originated and what they are for.
Nawrocki asked what the payment on page 1 on the January Report to AME was for?
Cartney told members it was to the Contractor who demolished four single family homes and
one duplex. He then questioned the $7,500 that was transferred in from the EDA Admin fund
noted on page 7. Staff told him they would check with Finance for an explanation of that
posting along with the one previously noted in December. Then Nawrocki questioned the
CDBG expenditure on page 9 of $50,687. Cartney said it was a carryover amount to pay for
additional demolitions as approved in the amendment for use of the CDBG funds. On page
14, Nawrocki questioned an amount for $12,030 that was posted for property acquisition.
Staff responded that they are working with Finance on this posting as they believe it was
posted to the wrong account. It was the amount paid for the water and sewer disconnects for
several properties. Finance will correct the entry if need be.
Herringer questioned the payment on page 3 for NE Bank Credit Ca. for $115. Staff
responded it is the department credit card payment for a seminar fee. Then the payment of
$273.27 to PERA was questioned. Clark explained that was the payment to cover the
employee's share of the PERA contribution for the optional furlough time that was taken by
him in an effort to save the City some money.
Motion by Williams, seconded by Schmitz, to waive the Reading of Resolution 2011 -01, there
being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Williams, seconded by Schmitt, to approve the minutes and to adopt Resolution
2011 -01, approving the Financial Report and payment of bills for November and December
2010, and January 2011. All ayes. MOTION PASSED.
EDA RESOLUTION 2011 -01
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
(EDA) APPROVING THE FINANCIAL STATEMENT FOR NOVEMBER AND DECEMBER 2010
AND JANUARY 2011 AND PAYMENT OF BILLS FOR THE MONTHS OF NOVEMBER AND
DECEMBER 2010 AND JANUARY 2011.
WHEREAS, the Columbia. Heights Economic Development Authority (EDA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the
FDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and
if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the months of November and December 2010 and January 2011 has
been reviewed by the EDA Commission; and
EDA COMMISSION MINUTES
PAGE 3
FEBRUARY 22, 2011
WHEREAS, the EDA has examined the financial statement and finds them to be acceptable as to both form
and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, Subd. 9,
including but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets, Audits
and similar documentation: and
WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the
State of Minnesota's Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Economic Development Authority that it has examined the referenced financial statements including the check
history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia
Heights Economic Development Authority.
Passed this 22nd day of February, 2011.
MOTION BY: Williams
SECONDED BY: Schmitt
AYES: All ayes
BUSINESS ITEMS
5. 37 and CENTRAL PROPOSAL
Clark introduced Chris Little (owner and developer) and Mark Wold (O'Reilly's
representative).
On June 24, 2008 the City of Columbia Heights and the EDA entered into a Contract for
Redevelopment with 37"' and Central LLC to redevelop the southwest conger of 37`" Avenue and
Central Avenue. The redevelopment plan included a 9,000 square foot commercial building. This
project has had public financial assistance. The following assistance was approved as part of the
Development Contract:
$100,000 Anoka County EDA Levy for land acquisition costs
$75,000 CDBG for land acquisition costs - $30,000 CDBG demolition
$30,000 State Aide Road funds for turn lane
$133,198 Land Value Write downs - $21,800 interest write down for loan
Total in grant and in -kind assistance $389,998.
EDA COMMISSION MINUTES
PAGE 4
FEBRUARY 22. 2011
On May 11, 2009 the EDA Amended the redevelopment contract to change the
commencement date from May 1, 2009 to May 1, 2010 and to change the completion date
from January 1, 2010 to January 2011. These dates will need to be amended again.
NEW PROPOSAL
Chris Little would like to discuss a new proposal with the EDA for 37"' and Central. The new
concept would include a 7,500 square foot O'Reilly auto parts store. The new store would
relocate the existing business from 43` and Central. The building in concept meets the City's
design guidelines and would be located at the southeast corner of the lot with parking to the
north. If the EDA approves the concept, amendments to the Development Contract would be
acted on at the April EDA meeting to approve a different type and different sized structure
from the original proposed plan.
Staff seeks direction from the EDA on the proposal and contract amendments
Questions from members:
Diehm who was not present did forward some comments on the new proposal. While she
understands that redevelopment of that site is market driven and what might have worked five
years ago, won't necessarily work now, she is concerned about the level of financial assistance
that was approved for this site. She isn't necessarily against the new proposal, and thinks the
new building looks fine and meets our Design Guidelines. She just questions whether the EDA
should re- negotiate the terms of the assistance since the overall scope of the project has
changed. Therefore, staff stated there are three options the Board can choose:
1. Turn down the new proposal, and have the Developer keep looking for other options.
2. Accept the new proposal and go ahead with existing terms of the Contract.
3. Accept the new proposal and negotiate the amount of assistance to be granted if the concept
is acceptable to the members.
Nawrocki asked how much the City currently has into this project. Clark stated that the City
purchased three properties and then did a write down of the land values. Since the purchases
were made before he came, he would have to research the total purchase prices and what funds
were used to purchase the properties. He noted that some of the costs are included in the
figures above and notes that funds from Anoka County EDA levy were also obligated for this
project.
Walt said that Chris Little also has invested a lot in this project over the last three years. Chris
agreed and stated he paid between $550,000- $575,000 for the Chutney property, has paid over
$100,000 for Engineering services to help design something that would work on this site, as
well as the interest costs he has paid on the loans thus far. He said he has put forth a lot of
effort to get the property developed with something he feels will be a good fit for the site and
surrounding area. Chris stated that he will be lucky to come out even on this venture. And as
time goes by, that will become more difficult.
EDA COMMISSION MINUTES
PAGE 5
FEBRUARY 22, 2011
Schmitt asked several questions to get a better understanding of the background of this project.
Clark explained to the members that if the Board accepts this concept, it ..�r re -open the
development agreement and the terms of the agreement could be amended at that time. Chris
would then have to decide if the terms are acceptable to make the new project work for him.
Peterson said that Diehm was mostly concerned with the financial aspect of the project, and
wasn't against the project as a whole. Peterson thinks it is an attractive building and doesn't
have a problem with the plan. He thinks it would have minimal impact on the surrounding
residential area since it will be strictly a retail store in a nice, new building that will be
positioned close to the intersection. He would rather see something constructed that will add to
the tax base, than to let it sit empty. He thought it would be a good tit for the area and asked
Williams how it would impact his business. Williams also thought it would complement his
business. He said they buy parts from them, so it would be advantageous to have them located
nearby. Both he and Peterson thought it was important to keep a local business in our City.
Mark Wold said the current O'Reilly's building size is only 4,000 sf and parking is a problem
on that site. They prefer to re- locate within Columbia Heights, but will look elsewhere if this
proposal is not approved. Wold told members they are building a similar designed store in
Wisconsin. He explained how they would place the store on the southeast corner of the
property and utilize the property on the west and north sides for parking. He stated this would
be strictly a retail store and there would be no auto repair work taking place on site.
Heringer asked what the market value of the property would be when it's done? Wold said he
expects the construction of the building to be approximately $750,000- $800,000 and isn't sure
what the land would be valued at. Herringer said his first inclination was not favorable since
we have so many automotive centers up and down Central Avenue already. But he also
realizes the options are limited for this site due to the size, access, and being adjacent to
residential property. He ultimately feels it is important to get something built on the site and to
get the property back on the tax rolls.
Schmitt stated that if it were a new auto store trying to locate on this site, she may not be in
favor of this, but allowing a current business to move within our city makes sense. She also
would like to see something built there and not have it sit empty. She thought the design of the
building would be an improvement to what was there previously and what is there now.
Wold said he thinks this location would be great for them. There isn't another auto store south
of this location for quite aways. O'Reilly's thinks they will be able to draw customers from a
large area from that location. The site would provide about 33 parking stalls as proposed. It
was noted that this number wouldn't really be enough parking for a restaurant if one was
constructed about this same size.
Chris said he has tried several different options for the site and due to the shallow depth of the
site, it is hard to make something work.
EDA COMMISSION MINUTES
PAGE 6
FEBRUARY 22, 2011
Nawrocki didn't feel it was the best use of the property, but because of the economy, there
aren't many options to consider. He is concerned about the impact on the residents and the
traffic in the alley, as well as the financial impact for the City.
Clark said since the consensus was to consider the new proposal, he would put some figures
together and get estimates on what the taxes would be for the Board. The Board can then
decide if any of the financial terms need to be revised. Chris and O'Reilly's will move ahead
with negotiations and will bring a formal plan back to the City.
6. ALLOCATION OF FUNDS FOR CITY'S REHAB INCENTIVE & LOAN PROGRAM
Staff requests that the Columbia Heights Economic Development Authority (EDA) authorize
$50,000 of funding for the Columbia Heights Rehab Incentive Program. Both the Rehab
Incentive Program and the Deferred Loan Programs are included in the Housing Maintenance
Plan 2008 — 2017, approved by the EDA on August 18, 2007. The Greater Metropolitan
Housing Corporation (GMHC) administered the programs for the City in the past, but staff
will administer the program from now on, and will be able to offer greater and more
responsive services to our residents since GMHC is closing their Northeast office and may be
closing other offices.
Rehab Incentive Program
The Columbia Heights Rehab Incentive Program is designed to assist homeowners in the City
in maintaining and improving their homes by providing a rebate to homeowners after an
improvement has been completed. The upgrades foster a stabilization and revitalization of the
City's housing stock. Homeowners of single - family or owner - occupied duplexes with a
household income at 115% of the area median income or less are eligible to apply. Calculated
as a percentage of total construction costs, a rebate payment of 10 %, 12% or 15% may be
granted, up to $3,000. Examples of eligible improvements include repairing or replacing
dilapidated porches, roofs, retaining walls, siding, exterior steps or railings and heating,
plumbing or electrical systems.
Single - Family Home Deferred Loan Program (SFHD)
The purpose of the Single - Family Home Deferred Loan Program (SFHD) is to provide low -
interest loans to homeowners of lower income to complete structural improvements that
would help maintain the quality of their homes and the City's housing stock. Assistance is
targeted at homeowners who need to perform home maintenance, but who may not be able to
pay a monthly debt service of a conventional loan.
The SFHD provides half of the total project costs, or up to $7,500, in a deferred loan to
homeowners making 80% of the median area income or less. To qualify for the program, the
homeowner must provide matching funds for the remaining project costs. Home equity loans
or an MHFA loan qualify as matching funds. Exterior home improvements related to health
and safety, code violations or energy efficiency, such as windows, siding and roofs would be
eligible.
EDA COMMISSION MINUTES
PAGE 7
FEBRUARY 22, 2011
Repayment of the loan, plus simple interest of two percent, will be required upon sale of the
house or transfer of title. The homeowner can use the proceeds from the sale of the house to
pay the loan. Repaid loans will be returned to the funds available to finance future loans. A
lien applied to the property ensures that the loan is repaid. Currently, there is a $24,000
balance remaining in this program, so no additional funds are being requested at this time. A
new Resolution eliminating any funding for the deferred loan program was passed out at the
meeting.
However, Staff recommends the EDA fund the Rehabilitation Incentive Program in the
amount of $50,000 from Fund 420— Capital Improvement Development Fund, so the Rehab
Incentive Program can be continued.
Clark explained that Staff has closed five loans in the last 6 -7 weeks. Staff told members that
by taking over the programs internally, we are saving $15,000 /year that was paid to GMHC to
administer the two programs on our behalf. Since GMHC will be closing their NE location,
this provides better service and is more convenient for our residents to access. We have
received very positive feedback from those we have had contact with during the last two
months. Clark said this also cuts down on the duplication of services that was taking place.
We already provide housing and construction information to owners, we handle the
paperwork and issue permits for the work, and do the inspections to ensure compliance with
the building code. They were duplicating some of these things as part of their process.
Questions from members:
Nawrocki asked if anyone had contacted St Anthony since an article in the paper quoted them
as saying they thought the contract with GMHC was a valuable service. Clark stated he had a
conversation with Mike Morrison, the City Manager, regarding this matter. He explained that
St Anthony doesn't have a large staff and there is no one there who is equipped to handle this
internally for them. St Anthony contracts out for a lot of their services.
Walt said Staff has expertise in this area and will provide better service to our residents.
Herringer said he commended staff for saving the city money by re- assessing workloads
during this slow redevelopment time and for taking on other tasks to maintain services for our
residents.
Nawrocki asked what fund the Rehab Incentive fiends would come from. Clark answered the
420 account. Nawrocki wanted to know where that shows up in the budget. Clark explained
that the 420 account is a Capital Fund and is not annually budgeted. Expenditures out of this
account are made by Resolutions approved by the Board and are not line item expenditures.
Nawrocki asked how much we would be allocating if GMHC still was in charge of the
programs? Clark told him we would be allocating the $50,000 and the $15,000 to GMHC.
Then Nawrocki stated he thought the $15,000 saved should be taken from the 420 account
and put into the General Operations Budget. Clark explained to Nawrocki that the 420 Fund
is the only nest egg the City has to spend on redevelopment and housing expenditures. The
$15,000 saved by not contracting with GMHC can now be spent on other redevelopment.
Schmitt thinks it's better to keep the funds in the 420 Account. Peterson agreed and said any
expenditures out of that account have to be acted on by the EDA.
EDA COMMISSION MINUTES
PAGE 8
FEBRUARY 22, 2011
Motion by Schmitt; seconded by Herringer, to waive the reading of Resolution 2011 -02, there
being an ample amount of copies available. All Ayes.
Motion by Schmitt, seconded by Herringer, to Adopt Resolution 2011 -02, a Resolution
Approving funding for the Rehab Incentive Program in the amount of $50, 000 front Fund 420
- -- Capital Improvement Development Fund.. Roll Call: Schmitt, Peterson, Herringer, Williams -
aye and Nawrocki- abstained MOTION PASSED.
EDA RESOLUTION NO. 2011-02
A RESOLUTION APPROVING FUNDING FOR THE REHAB INCENTIVE PROGRAM ($50,000) AND
THE SINGLE- FAMILY HOME DEFERRED LOAN PROGRAM (SFHD) ($35,000)
WHEREAS, since 2002 the Greater Metropolitan Housing Corporation (GMHC) has provided housing
consulting services for the City of Columbia Heights, and
WHEREAS, over time the majority of their service time has centered on the City's Rehabilitation
Incentive Program and the City's Deferred Loan Program process, and
WHEREAS, over time the City's Community Development Department, in order to provide better
service for the residence of the community, has increasingly taken over the duties of providing information
regarding home buying and rehabilitation programs, and
WHEREAS, the Community Development Department has all of the skill sets necessary to run any
type of housing program including knowledge of financing, real estate and construction, and
WHEREAS, the Economic Development Authority (EDA) does not have to take any formal action to
sever their relationship with GMHC since their contract with the EDA ended at the end of fiscal year 2010,
and
WHEREAS, this resolution seeks to authorize and provide additional funds for the continuation of the
City's Rehabilitation Incentive Program and the City's Deferred Loan Program, to be administered by the
City,
THEREFORE, BE IT RESOLVED, that the EDA allocates $50,000 for the Rehab Incentive Program and
$35,000 for the Single - Family Home Deferred Loan Program from Fund 420 — Capital Improvement
Development Fund.
Passed this 22nd day of February, 2011.
President
Walter Fehst, Executive Director
EDA COMMISSION MINUTES
PAGE 9
FEBRUARY 22, 2011
7• MEETING DATES
Over the past year staff has had discussions with Authority members regarding a discussion of
meeting times at an FDA meeting. The FDA meets on the fourth Tuesday of each month,
resulting in about 8 meeting nights annually. Staff would like to propose, for discussion
purposes, having the FDA convene on the first Monday of each month at 6:30 p.m., prior to
the Council work session.
The theory behind this is that for those FDA meetings that have a short agenda they can be
completed by the 7:00 p.m. work session start time. If there is a need for a longer agenda, the
FDA meeting would effectively consume the first thirty minutes or so of the first part of the
work session and the work session would start immediately following the FDA meeting.
On the rare occasions where a lengthy meeting is required the FDA can always call a special
meeting. A number of cities convene their FDA or HRA commissions prior to the start of a
Council meeting, with the purpose of consolidating meeting nights.
Clark said Diehm had suggested this new schedule and was in favor of trying it out. He further
explained that four meetings a year tend to get cancelled because of the HRA meetings being
held at Parkview Villa the same night. Clark stated it is difficult sometimes to have FDA
meetings at that location and that it confuses the residents in the process. If we change to this
new schedule, we would have more meetings, but they would be shorter in duration and would
be scheduled prior to the work sessions, so it would free up a night for commission members.
He realizes that discussions will need to stay focused, but feels it is a better utilization of time
for everyone. Staff is available to answer questions regarding any of the agenda items prior to a
meeting.
Williams said it would be harder for him to get here by 6:30 pm, but he is willing to try it to
free up a Tuesday evening. Nawrocki said he doesn't see a problem having the FDA meetings
on the same night as the HRA meetings at Parkview Villa and favors continuing on the same
schedule. Schmitt suggested we try it for six months and see how it works. It was noted that
special meetings can always be called for items that may require more time for discussion.
Clark said he will bring back a by -law change and that the new schedule could begin in April.
8. DISCUSSION REGARDING MADY'S ACQUISITION
Herringer and staff met with Gene Mady earlier today. Clark explained to Commission member
Schmitt that the City made an offer to purchase the property last year, but the deal never
transpired due to partnership issues. Mady went to Court in late fall to dissolve the partnership.
The Court told him that in order to dissolve the partnership, one partner must buy out the other.
There was a discussion to consider whether the City is still interested in purchasing this property
if it becomes available once the ownership is determined to be one party or the other. Clark gave
Schmitt a summary of previous terms /offers that were made during the negotiation process. She
asked what the City's vision was for the site? Clark said that would be determined by the market
conditions at the time it is redeveloped. He said at this point it is a long term vision, and no
specific plans are in place for the site. The opportunity to purchase will only be considered if the
price and terms are reasonable.
EDA COMMISSION MINUTES
PAGE 10
FEBRUARY 22, 2011
Peterson asked if the City eventually purchases the property, how long it would be until it could
be razed? Herringer stated that depends on how much the City is willing to spend since there are
potential re- location fees, leases to buyout, etc. that would need to be negotiated before a c1_osin
could take place.
Nawrocki didn't think it was an advantage to the City to purchase this property. He said there are
other sites that can't be re- developed now, so why purchase this one? He thinks that buying out
leases and paying re- location expenses could be even more detrimental to the City.
Clark said lie was updating the members on the fact that this site may become available again,
and that he would need to confer with the EDA attorney regarding the process the City would
need to follow if they decide to enter into negotiations again. Since there was a general consensus
to proceed, Staff will come back with a report after speaking with the EDA attorney.
9. ADMINISTRATIVE REPORT
1) BNC /Ryland
Clark reported that BNC National Bank and Ryland have been working together and that
Ryland will move forward with the construction of the final 51 units in Phase 2.
2) Grocery Store
He told members that Aldi's has approached the City and informed staff that they will be
constructing an Aldi's in Columbia Heights. They will bring in their Site Plan
Application in March for the April Planning & Zoning Commission meeting so they can
begin construction yet this spring.
3) Buffalo Wild Wings -The store closed permanently February 7, 2011.
Clark reported that staff has been in contact with the owner of the building to see what
their plans are for the building and if the City can be of any help in referring a new tenant.
Staff had also contacted Buffalo Wild Wings to see why they decided to vacate the space.
Corporate said they wanted to go to a new prototype look for their establishment and that
they couldn't remodel that site to their satisfaction.
4) Parkview Villa
Clark inforined members that Diehm will be calling a special meeting of the HRA for
March 7th prior to the work session to interview three candidates for the vacant HRA
position. Nawrocki asked how many candidates had applied and who they were. Clark
responded that Nelson, Miner, and Sufka had applied for the vacant position.
Clark also reported that RFQ's went out for the sale of Parkview Villa. They are due back
in March and interviews will be scheduled with the companies that respond. EDA
members will be asked to participate in these interviews. Nawrocki noted that he didn't
think goals A -E should be modified.
EDA COMMISSION MINUTES
PAGE 11
FEBRUARY 22, 2011
5) Ivledtronics
Clark reported the remodeling of the Medtronic facility is moving ahead smoothly.
Medtronic will be moving approximately 500 employees to this facility in Phase 1 and up
to 200 more in Phase 2.
6) Mady's
This was discussed previously in the meeting.
7) Image Committee
Staff continues to work on this committee with the goal being to enhance the image of
Columbia Heights through various means including a newly designed website.
8) Scattered. Site
Staff will bring back information on this matter in May or .Tune.
10. OTHER BUSINESS
Nawrocki stated the Anoka Union had an article that the CDBG requests had been submitted
and he noted that Columbia Heights did not submit a request this year. Clark said that
Columbia Heights didn't have any programs that would fit their criteria this year. Columbia
Heights has received funding the last couple of years to help us accomplish some of the goals
we had as a City. Anoka County needs to spread the funds out to other communities, and this
year their requirements were established to help other communities and their programs. Clark
said we wouldn't have been successful in obtaining any funds since we couldn't meet the
criteria. Staff will get him a copy of the requirements.
The next meeting is scheduled for Tuesday, March 23, 2011 at City Hall.
The meeting was adjourned at 9:10 pm.
Respectfully submitted,
Shelley Hanson
Secretary
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT` AUTIJORITY (EDA)
Special Meeting of. April 4, 2011
AGENDA SECTION: Consent
ORIGINATING
EXECUTIVE
NO:3
DEPARTMENT: EDA
DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills
BY: Sheila Cartney
BY:
DATE: March 29, 2011
BACKGROUND:
The Financial Report is for the month of February 2011 and Resolution 2011 -03 is attached for approval.
RECOMMENDATION:
Staff will be available to answer questions. If the report is satisfactorily complete, we recommend the
Board take affirmative action to receive the Financial Report and approve the payment of bills.
Move to waive the reading of Resolution 2011 -03 there being ample copies available to the public.
Move to approve Resolution 2011 -03, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the Financial Statement and Payment of Bills for the month of February
2011.
Auacnments: resmurnon ana r inanciai
EDA ACTION:
EDA RESOLUTION 2011-03
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
(EDA) APPROVING THE FINANCIAL STATEMENT FOR FEBRUARY 2011 AND PAYMENT
OF BILLS FOR THE MONTHS OF FEBRUARY 2011.
WHEREAS, the Columbia Heights Economic Development /\uthohb/ (EDA\ i's required by
Minnesota Statutes Section 489.096. 8ubd. Q. to prepare e detailed ' fi n anci a l statement which
shows all receipts and diabunsennents, their natuma, the money on hand, the purposes to which
the money on hand is to be applied, the EDA'a credits and aaeeLe and its outstanding liabilities;
and
WHEREAS, said Statute also requires the EDAto examine the statement and treasurer's
vouchers Or bills and if correct, to approve them bv resolution and enter the resolution inits
records; and
WHEREAS, the financial statement for the month February 2011 has been reviewed bv the EDA
Connrniaaion� . and
^
WHEREAS, the EDA has examined the financial statements and finds them to beaooeotabk* as
to both form and accuracy; and '
WHEREAS, the EDA Commission has other means toverif«the intent of��euUon 469.098.
Gubd. S including but not limited t0 <�0rDpnehenSiveAnnual 'Financial Reports, Annual City
approved Budgeta. Audits and similar documentation; and
WHEREAS, financials statements are held by the Qb/'o Finance Department in a method
outlined by the State ofMinnesota's Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia
Heights Economic Development Authority that it has examined the referenced financial
statements including the check h/gtory, and they are found to be oornact, as to form and content
and '
BE0[FURTHER RESOLVED the financial statements are acknowledged and received and the
check history as presented in writ is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution ie made a part of the permanent records ofthe
CD|UnObi8 Heights Economic Development Authority.
Passed this 4`" day of April 3O11.
MOTION BY:
SECONDED BY:
Gary Peterson, President
Attest By:
Shelley Hanson, Secretary
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COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
S ecial Meetin of• A '14 2011
BACKGROUND: At the February 22, 2011 EDA meeting Chris Little, along with a representative
from O'Reilly Auto Parts, presented a plan for the 37 and Central Redevelopment site. It was
emphasized that O'Reilly's will be vacating their current location in the 4200 block of Central Ave.
and it is their desire to 1) Relocate within the city and 2) To own a 7,600 sq. ft. facility. The
construction of this subject building would need a development agreement amendment due to the size
of the building (amended agreement had a minimum of 9,000 sq. ft.) and was specific to a given site
plan and architecture. `The issue that was discussed by the EDA was the use of the facility and whether
or not it meets the spirit and intent of the original agreement. The design of the building was not an
issue as it does meet the City's design guidelines (if approved the building will need to go through the
Planning Commission for site plan review.) The major concern was the amount of public subsidy for
this type of facility.
Staff met with Chris Little after the meeting to discuss whether the subsidy level could be modified by
himself. He presented to the staff information (to be presented at the meeting) regarding a purchase
agreement from O'Reilly's and based on the purchase price; the developer will lose $60,000. The only
adjustment in the amount of the stated subsidy will be a reduction of $15,000 in interest write -down
since the original $43,600 loan will be repaid after three years instead of ten years (meaning the grant
and in -kind assistance will be reduced from $369,998 to approximately $354,000).
Although the aforementioned amount seems high for a redevelopment with the end use being an auto
parts store, staff would like to state the following for discussion or thought:
1) Redevelopment costs do not translate the same way that private side transactions occur
(meaning that the key measurement for a private side success is the return on
investment. Redevelopment carries with it other objectives including creating the
ability to build new and create new reinvestment opportunities in the city). A portion of
these dollars went to demolishing four buildings (two of them single family homes)
that had marginal utility left in the buildings.
2) The demolishing of these buildings, and subsequent land assemblage with the
developer, provided a reasonable sized lot that could be developed on.
3) The development will increase the tax base (new building versus the four old
buildings) by approximately $15,000 annually.
4) The risk to the EDA, and an important policy question, is the willingness to do nothing
with this property for an extended period of time. The proposal at hand is real with an
end user desiring to start the development process immediately.
5) The end user is relocating, within the city, from a leased space user to one that will
-- p
S n ,
AGENDA SECTION: Business Items
ORIGINATING
EXECUTIVE
NO:4
DEPARTMENT: EDA
DIRECTOR
APPROVAL
ITEM: Discussion on 37"' and Central
BY: Scott Clark
BY:
Development Agreement
DATE: March 30, 2011
BACKGROUND: At the February 22, 2011 EDA meeting Chris Little, along with a representative
from O'Reilly Auto Parts, presented a plan for the 37 and Central Redevelopment site. It was
emphasized that O'Reilly's will be vacating their current location in the 4200 block of Central Ave.
and it is their desire to 1) Relocate within the city and 2) To own a 7,600 sq. ft. facility. The
construction of this subject building would need a development agreement amendment due to the size
of the building (amended agreement had a minimum of 9,000 sq. ft.) and was specific to a given site
plan and architecture. `The issue that was discussed by the EDA was the use of the facility and whether
or not it meets the spirit and intent of the original agreement. The design of the building was not an
issue as it does meet the City's design guidelines (if approved the building will need to go through the
Planning Commission for site plan review.) The major concern was the amount of public subsidy for
this type of facility.
Staff met with Chris Little after the meeting to discuss whether the subsidy level could be modified by
himself. He presented to the staff information (to be presented at the meeting) regarding a purchase
agreement from O'Reilly's and based on the purchase price; the developer will lose $60,000. The only
adjustment in the amount of the stated subsidy will be a reduction of $15,000 in interest write -down
since the original $43,600 loan will be repaid after three years instead of ten years (meaning the grant
and in -kind assistance will be reduced from $369,998 to approximately $354,000).
Although the aforementioned amount seems high for a redevelopment with the end use being an auto
parts store, staff would like to state the following for discussion or thought:
1) Redevelopment costs do not translate the same way that private side transactions occur
(meaning that the key measurement for a private side success is the return on
investment. Redevelopment carries with it other objectives including creating the
ability to build new and create new reinvestment opportunities in the city). A portion of
these dollars went to demolishing four buildings (two of them single family homes)
that had marginal utility left in the buildings.
2) The demolishing of these buildings, and subsequent land assemblage with the
developer, provided a reasonable sized lot that could be developed on.
3) The development will increase the tax base (new building versus the four old
buildings) by approximately $15,000 annually.
4) The risk to the EDA, and an important policy question, is the willingness to do nothing
with this property for an extended period of time. The proposal at hand is real with an
end user desiring to start the development process immediately.
5) The end user is relocating, within the city, from a leased space user to one that will
own property.
One of the issues associated with redevelopment agreements is the difficulty associated with moving
away from the original plan. Unfortunately, development agreements often times run into the vagaries
of the market and in this case, the market changes are long term. The new use its into what is present
in the immediate area, the design will meet all of the City Ordinances, taxes are increased, an existing
user will be investing in the city, and a difficult site (square footage and depth) will have an
appropriate sized retail establishment. Staff recommends these changes and if agreed upon, the next
step would be a formal development agreement modification at the next meeting.
RECOMMENDATION:
Staff recommends the changes and to modify the development agreement at the next EDA meeting.
Attachments: Pro osed Site Plan
EDA ACTION:
s J
ce E
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5 , 25' Ct rb Cut
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_ 24'._ ._19 _. - I— I - t 25 >
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t �5
28,197 Sq. Feet " U
0.647 Acres p0'
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DOOR
DEALER
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YY
_._ 24'_ O'Reil,y Auto Parts L3
95-0,`'X 80' -0"
r% SQ. FT. = 7,600
v Sidewalk
N
37th Ave. NE
Draft Site Plan #3
F --- Relocation #3270 Oreill Auto
3700 Central Ave. M IS, MN
DATE: 3/9/2011 SCALE: 1 "= 50' DRAWN BY: Mark Wold