HomeMy WebLinkAbout03/14/2011 Regular CITY OF COLUMBIA HEIGHTS CORRECTION Ma or
Gary L. Peterson
590 40 ° i Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers
Visit our website at: www.ci.colurnbia-heights.mn.us Robert A. Williams
Bruce Nawrocki
Tammera Mehra
Donna Schmitt
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on
Monday, March 14, 2011 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.
Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance.
Please call the City Clerk at 763 - 706 -3611, to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALL/INVOCATION
Invocation by Jeremiah Rice, Oak Hill Baptist Church
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda.
These may be items brought to the attention of the Council under the Citizen Forum or items
submitted after the agenda preparation deadline.)
4. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Liquor Operations — Bill Elrite, Finance Director and Larry Scott, Liquor Operations Manager
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as
the next order of business.)
A. Approve minutes of the February 28, 2011 City Council meeting
MOTION: Move to approve the minutes of the February 28, 2011 City Council meeting.
B. Accept minutes of the Boards and Commissions
MOTION: Move to accept the minutes of the February 2, 2011 Library Board meeting.
C. Approve HRA appointment of Irene Sufl {a for for a five year term.
MOTION: Move to approve the Mayor's appointment of Irene Sufka to the vacant HRA position
for a term of five years.
D. Approve reappointments to the Boards and Commissions and schedule Commission interviews.
Motion: Move to reappoint Dennis Stroik to a two year term on the Telecommunications
Commission; Charles Tyler to a four year term on the Traffic Commission; and Eileen Evans and
Marsha Stroik to five year terms on the Park and Recreation Commission and to interview
applicants prior to the April 4th City Council work session.
E. Approve Amendment No. 1 to the Professional Services Agreement with Kimley -Horn for the
Gateway Pedestrian Bridge
MOTION; Move to authorize Amendment No. 1 in the amount of $39,912 to Kimley -Horn for
City Council Agenda
Monday, March 14, 2011
Page 2 of 3
the Gateway Pedestrian Bridge as detailed in the attached letter dated March 3, 2011 for a
revised professional services agreement of $269,878; and authorize the Mayor and City Manager
to amend the agreement for the same.
F. Adopt Resolution 2011 -09 being a resolution requesting that the Mississippi Watershed p21
Management Organization expand its boundaries to include a portion of the City of Columbia
Heights, currently in the Six Cities Watershed Management Organization Tying south of the City
of Fridley and adopt Resolution 2011 -10 being a resolution to terminate the City of Columbia
Heights' membership in the Six Cities Watershed Management Organization.
MOTION: Move to waive the reading of Resolution 2011 -09, there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2011-09 being a resolution requesting that the Mississippi
Watershed Management Organization expand its boundaries to include a portion of the City of
Columbia Heights, currently in the Six Cities Watershed Management Organization lying south
of the City of Fridley.
MOTION: Move to waive the reading of Resolution 201 1 -10, there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2011-10 being a resolution to terminate the City of
Columbia Heights' membership in the Six Cities Watershed Management Organization.
G. Adopt Resolution 2011-11 Awarding Street Striping. Resolution 2011-12 Awarding Crack p26
Sealing, and Resolution 2011-13 Awarding Seal Coating
MOTION: Move to waive the reading of Resolution 201 1 -1 1, there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2011-11, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2011 Street Striping Project to
Highway Technologies, based upon their low, qualified, responsible bid in the amount of $16.32
per gallon for Street Markings and $70.00 per gallon for Symbol Markings with an estimated
cost of $5,611.57 to be appropriated from Fund 212- 43190 -4000 and $558.14 to be appropriated
from Fund 101-43170-4000.
MOTION: Move to waive the reading of Resolution 2011-12. there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2011 -12, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2011 Crack Sealing Project to
American Pavement Solutions based upon their low, qualified, responsible bid in the amount of
$0.47 per lineal foot for crack sealing with an estimated cost of $2,382 to be appropriated from
Fund 212- 43190 -4000, $1,700 to be appropriated from Fund 415 -51 101 -4000, and $900 to be
appropriated from Fund 415 -51201 -4000.
MOTION: Move to waive the reading of Resolution 2011 -13, there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2011 -13, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2011 Seal Coating Project to Allied
Blacktop Company, based upon their low, qualified, responsible bid in the amount of $2.00 per
gallon of emulsion and $0.73 per square yard aggregate with an estimated cost of $54,486.25
City Council Agenda
Monday, March 14, 2011
Page 3 of 3
to be appropriated from Fund 415-51101-5185 and $29,716.25 to be appropriated from Fund
430 - 46323 -5185.
H. Approve Business License Applications p33
MOTION: Move to approve the items as listed on the business license agenda for March 14,
2011 as presented.
I. Approval of the attached list of rental housing licenses. p35
MOTION: Move to approve the items listed for rental housing license applications for March 14,
2011 in that they have met the requirements of the Property Maintenance Code.
J. Approve payment of the bills. p48
MOTION: Move to approve payment of the bills out of the proper funds, as listed in the attached
check register covering Check Number 138208 through 138373 in the amount of $568,753.66.
MOTION: Move to approve the Consent Agenda items.
6. PUBLIC HEARINGS - none
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions - none
B. Bid Considerations
Approve Capital Equipment Replacement of the Elgin Pelican Street Sweeper from the State Of
Minnesota Purchasing Contract
MOTION: Move to purchase, off the State of Minnesota Purchasing Contract, the capital
equipment replacement of the Elgin Pelican Street Sweeper from MacQueen Equipment, Inc. of
St. Paul, Minnesota, in the amount of $183,223 less a trade in allowance of $17,500; for a total
purchase price of $165,723, plus tax, with equal funding provided by the Street and Storm Sewer
Capital Equipment Replacement Funds.
C. New Business and Reports - none
8. ADMINISTRATIVE REPORTS
Report of the City Manager
Report of the City Attorney
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall
state his/her name and address for the record.
10. ADJOURNMENT
G if t
Walter R. Fehst, City Manager
W F /pvm
4
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MONDAY, FEBRUARY 28, 2011
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday,
February 28, 2011 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights,
MN.
CALL TO ORDER/ROLL CALL/INVOCATION
Chaplain Bob Lyndes, Crest View Senior Communities, gave the Invocation.
Present: Mayor Peterson, Council member Williams, Council member Nawrocki, Council member
Diehm, Council member Schmitt
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA
Mayor Peterson removed the revocation of the rental license for 4640 Polk Street NE in that the
property has been brought into compliance.
Nawrocki requested to speak on the treatment of the citizen that spoke at the last meeting. Peterson
asked for additions or deletions to the meeting.
Motion by Williams, second by Diehm, to discuss these types of items at a work session. Diehm
requested a friendly amendment that members call staff to add their items to the agenda prior to the
meeting, allowing other Council members to be prepared for discussion. Williams agreed.
Nawrocki indicated it was appropriate to talk about this at a public meeting as residents have a right
to the information. Peterson stated there is a motion to not have this item on the agenda. Nawrocki
stated that he was right on the information he gave.
Schmitt stated she understands items being discussed at a work session, but as this was discussed at a
council meeting, she felt it should be discussed at this meeting.
Upon vote of the amendment: Schmitt, nay; Williams, aye, Diehm, aye, Nawrocki, nay, Peterson
aye. 3 ayes — 2 nays. Motion carried.
Williams again stated that the proper procedure is to have a majority vote on items added or deleted
from the agenda.
Nawrocki stated that is done for some items and not others. He requested to add the city hall
renovation bid process, cost of contract cleaning of buildings versus employee cleaning, Red Wing
rental inspection challenges brought up at the EDA meeting, letters from residents and appointment
to HRA members and items for the Manager on the March 7 work session and HRA meeting.
Motion by Williams, second by Diehm, to add the indicated items to the work session next Monday.
Diehm renewed her comment that the point is to have an open discussion. We, as Council members,
can place a call and have items added to the agenda. This would ensure that the proper staff is
present and that members have time to think about the items and participate in the discussion.
Nawrocki indicated that items brought up at a meeting become a matter of record. A resident wrote a
letter asking that it be discussed at a Council meeting regarding control of dogs. We should be
5
City Council Minutes
Monday, February 28, 2011
Page 2 of 7
allowed time to talk about scheduling the HRA appointments. Peterson stated that was discussed at
the EDA meeting and itwas agreed upon to hold the interviews prior to the next City Council work
session. Diehm stated that as the Chair of the HRA, Clark and Cartney asked to post the meeting and
she then requested to speak to the other members first. Fehst stated the meeting is to interview the
three HRA applicants. Peterson suggested the resident letter be read at this meeting and the second
letter not be read as it was not requested to do so.
Upon vote of the original Motion: Schmitt, aye; Williams, aye; Diehm, aye; Nawrocki, abstain;
Peterson, aye. 4 ayes — 1 abstention.
PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS
A. Help Buy A Book - Friends of the Library
Love Your Library - Show how much you love your library by helping to replace a classic book
or movie. In March, the Friends of the Library will seek donations to replace worn and damaged
children's and adult books and movies.
Rita Norberg, Friends of the Library President, and Elaine Sturdevant, committee member were
present to request support for their March event to help buy a book and maintain a good
permanent selection for our hometown library. Norberg encouraged anyone that uses or loves the
library to come in and help by donating to purchase a book on the list. The donation includes
purchase, preparation, and cataloging costs. Fehst asked the number of participants in the Friends
of the Library. Norberg indicated there are eight very active members and encouraged others to
join. Council member Diehm presented her donation to the group. Norberg described some of the
books and DVD's available for replacement. Diehm indicated her pride in our library and stated
it would not be possible without the help of these volunteer groups. Nawrocki and Peterson
indicated they will also donate to this cause. Peterson thanked the Friends of the Library.
Norberg stated that their group meets the first Monday of the month at 1:00 p.m.
Peterson stated this is the fourth anniversary of Sarna's Restaurant. The Golden Gloves program,
located in the old fire bay, is up and running for 8 to17 year olds.
CONSENT AGENDA
City Manager Walt Fehst took Council members through the Consent Agenda items.
Nawrocki requested to remove items B, C, and D for discussion.
A. Approve minutes of the February 14. 2011 City Council meeting
Motion to approve the minutes of the February 14, 2011 City Council meeting.
B. Adopt Resolution 2011-06, Approving 2011 -2012 AFSCME Labor Agreement - removed
C. Adopt Resolution 2011 -07, approving 2011-2012 IUOE Labor Agreement - removed
D. Acceptance of Final Park Plans and Authorization to Seek Bids for Ramsdell Park Improvements
- removed
E. Approval of the attached list of rental housing licenses.
Motion to approve the items listed for rental housing license applications for February 28, 2011
in that they have met the requirements of the Property Maintenance Code.
F. Approve Business License Applications
6
City Council Minutes
Monday, February 28, 2011
Page 3 of 7
Motion to approve the items as listed on the business license agenda for February 28, 2011 as
presented.
G. Approve payment of the bills
Motion to approve payment of the bills out of the proper funds, as listed in the attached check
register covering Check Number 138094 through 138207 in the amount of $377,565.69.
Motion by Nawrocki, second Schmitt, to approve the Consent Agenda items with the exception of
items B, C, and D. Upon vote: All ayes. Motion carried.
B. Adopt Resolution 2011-06, Approving 2011-2012 AFSCME Labor Agreement
Nawrocki questioned article 18.6 regarding overtime. Elrite stated it means 1.5 times their wage,
in addition to straight time and has been in the contract for several years. Other than liquor store
employees, it is unusual for ASCFME members to utilize this.
Motion by Diehm, second by Williams, to waive the reading of Resolution 2011-06, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Diehm, second by Williams, to adopt Resolution 2011-06, regarding the Labor
Agreement between the City of Columbia Heights and the American Federation of State,
County, and Municipal Employees, effective January 1, 2011 - December 31, 2012. Upon vote:
All ayes. Motion carried.
C. Adopt Resolution 201 1 -07, approving 2011-2012 IUOE Labor Agreement
Nawrocki questioned additional compensation under sick leave and asked the cost. Fehst stated
this was estimated during budget preparation. Elrite stated that three bargaining units already
have this wording. Diehm stated this was discussed at an executive session and Council was told
the number of employees this would affect.
Schmitt stated she was not in on those discussions, but spoke of a federal worker that is on a five
year freeze. They have eliminated the step levels. She questioned what happens next year if we
do not have the money for this. Schmitt indicated her preference for step wages over cost of
living increases. Fehst stated the one percent increase for next year was anticipated in our four
year budget plan. Expenditures were frozen last year and went up one percent this year. Our
LGA has already been cut by 70 percent. This is in line with other city contracts. Schmitt
referred to information received at the Newly Elected Officials conference which indicates that
cities may not be able to pay their bills in five years.
Motion by Diehm, second Williams, to waive the reading of Resolution 2011 -07, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Diehm, second Williams, to adopt Resolution 2011-07, regarding the Labor
Agreement between the City of Columbia Heights and the International Union of Operating
Engineers, Local 49, effective January 1, 2011 - December 31, 2012.
Williams questioned the holiday pay for ASFME. Elrite stated they do not work on holidays and
have not done so for many years. Fehst stated that IUOE does work on holidays.
Nawrocki spoke regarding the Manager's response to Schmitt's question indicating that
additional costs were anticipated. Nawrocki stated that they were anticipated by increasing
property taxes to residents, not like other communities that cut back to handle budget shortfalls.
7
City Council Minutes
Monday, February 28, 2011
Page 4 of 7
Fehst responded that before 2003 the Community Development Department had 2.5 people
there, Administration had three more people, Finance had one more person, Public Works had
one more person in the office and one more person on the street, and we reduced one -half of a
person in the Fire Department. The only increase was in the Police department. We anticipated
this in advance of other cities and he commended Council for freezing the budget for two years.
The State reneged on their pledge to subsidize the property tax.
Diehm stated that we are doing a better job than other cities. Last week during the snow storm
she was able to get out of her driveway when many other cities were not. We are used to a high
level of service and if we want to change we should discuss it. She thanked the crews for their
efforts. Williams also thanked Hanson for the good job they do. Hansen indicated that this is in
part due to an active street program and our crews. Schmitt stated that she received complaints
on snow coming up into driveways, but that is done to widen streets so they are not like the City
of Minneapolis. Nawrocki stated our budgets are higher than they have ever been and
expenditures, property taxes, and city utility fees increase. Williams stated that the City of
Minneapolis charges extra for the release of storm water. Schmitt referred to article she read
about Anoka County trying to make budget cuts and how they asked their employees for
suggestions and they came up with wonderful ideas. We should ask our employees for
suggestions. Peterson stated we have done that and agreed it is helpful. Nawrocki referred to an
article in Time magazine regarding getting the work done without cost increases. Peterson
indicated positive responses received on snow removal, with a couple of comments on snow in
driveways.
Upon vote: All ayes. Motion carried.
D. Acceptance of Final Park Plans and Authorization to Seek Bids for Ramsdell Park Improvements
Nawrocki indicated that we should place the planned improvements for Ramsdell Park on hold.
We are basically moving things around. With alternates, improvements would be considerably
more than $300,000. We received a memo on Jackson Pond problems and that would be more
critical to address.
Williams stated that we have the money in the parks fund that is not gaining interest and if we
delay the project, costs will increase. We have already delayed this project once. We should
move ahead. Peterson stated this project is in the budget and funds are dedicated only for park
improvements. It is a wise move to do it now.
Schmitt asked for a cost breakdown. Hansen responded this would include site construction,
water main work, park improvements, and add alternates. Ramsdell Park is a poorly drained site,
which this would improve and would add a ball field. It would not require adding or removing
any dirt. It would add a new shelter and include improvements around the playground equipment
that was provided through a grant. Additional items would include a drinking fountain, outfield
warming track, scoreboard, batting cage and bleachers, which the school will pay, in addition to
expanding the parking area. Hansen stated there is $300,000 available in Park Dedication funds
and storm water work could be funded through that fund.
Motion by Williams, second by Diehm, to accept the Final Park Plan(s) prepared by Brauer and
Associates for Ramsdell Park and authorize the advertisement of public bids.
Schmitt questioned if we could not afford to do everything, what could be removed. Hansen
stated that if the bids were higher than anticipated, we would look to reduce trail construction or
field amenities. Schmitt asked if the old building would be demolished. Hansen stated the
8
City Council Minutes
Monday, February 28, 2011
Page 5 of 7
existing warming house would only need a coat of paint.
Upon vote: Schmitt, aye; Williams, aye; Diehm. aye; Nawrocki, nay; Peterson, aye. 4 ayes — 1
nay. Motion carried.
Schmitt clarified that this action is only the approval to seek bids.
PUBLIC HEARINGS
A. Adopt Resolution 201 1 -008. being a Resolution approving rental license revocation at 4640 Polk
Street N.E. — removed.
ITEMS FOR CONSIDERATION
New Business and Reports —
a. Nawrocki stated that Ms. Nelson wrote a letter of concern regarding people not picking up
dog droppings. He spoke to her and indicated that dogs must be under control. The Park and
Recreation Commission has discussed this issue and will place signs in the parks.
Hansen referred to possible placement of doggie bags for public use. Peterson spoke of the
advantages to having a dog park. He suggested using our hockey rinks in the summer for this.
Hansen stated this would be proposed to the Park and Recreation Commission. Peterson also
indicated 38` and Main as a possible location.
ADMINISTRATIVE REPORTS
Report of the City Manager
Fehst apologized to Mr. Morrell, and stated he misunderstood his comment at the last meeting on
liquor store managers. Fehst indicated that this incident shows it is improper to debate issues without
the proper information in front of you. He again apologized.
Fehst listed items for discussion at the March 7 work session: HRA applicants for board opening,
MSC garage floor, Six Cities WMO, Gateway Pedestrian Bridge, and capital equipment replacement
of Pelican street sweeper. Williams requested to add the items from this meeting brought up under
additions and deletions.
Nawrocki stated there are six manager type positions in the liquor stores. Fehst stated that Mr.
Morrell was speaking of the general store manager. Nawrocki again indicated the chain of command
at the liquor stores. Peterson stated that is why we are allowed to take Citizen Forum items under
advisement.
Report of the City Attorney — nothing to report
CITIZENS FORUM
Dwayne Morrel, 4212 Reservoir Boulevard, disagreed with having to go directly to staff with his
questions. He again commented on liquor store employee salaries. He indicated that residents should
keep the streets clean of snow and leaves and keep storm water drains cleared. He tried this to see if it
would work, but city plows still put snow in his driveway. We need to involve residents to keep our
streets clean. Morrell questioned Council members being too close to certain items that they should
back away from. Diehm indicated that there are specific rules Council members follow. Peterson
stated that decisions are made by the entire Council.
Peterson indicated the sad news that Brooklyn Park's Mayor, Steve Lampi, passed away. He was
Mayor for eight years, did a great job, and left a legacy of greatness. Our sympathy goes out to his
9
City Council Minutes
Monday, February 28, 2011
Page 6 of 7
family and the community on their loss.
ADJOURNMENT
Peterson: "Remember your service men and women. Don't take ourselves to seriously, enjoy life, and
do a random act of kindness."
Peterson stated that he has been asked to participate in a fund raiser for Derrick Goodrich. He is a 23
year old Marine wounded during his second tour of Afghanistan. The event will be held May 1 at
Murzyn Hall. Peterson stated that we need to treat each other better. We really need to appreciate
what they do for us.
"Music Night" will be held on March 11 at Murzyn hall.
Mayor Peterson adjourned the meeting at 8:26 p.m.
Patricia Muscovitz CMC
City Clerk/Council Secretary
RESOLUTION 2011 -06
REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS
AND AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL NO. 495
WHEREAS, negotiations have proceeded between the American Federation of State, County, and Municipal
Employees (AFSCME) Council No. 5, Local No. 495, representing clerical and technical employees of the City and
members of the City' s negotiating team, and said negotiations have resulted in a mutually acceptable contract for
calendar years 2011 and 2012.
WHEREAS, changes to the current contract are attached, and a copy of the 201 1 -2012 contract is available at
the Office of the City Manager and is made a part hereof by reference;
NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be and is hereby
established as the salary and fringe benefit program for calendar years 2011 and 2012 for AFSCME bargaining unit
employees of the City; and
BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement.
RESOLUTION 2011 - 07
REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS
AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49
WHEREAS, negotiations have proceeded between the International Union of Operating Engineers (IUOE),
Local No. 49, representing employees of the Public Works Department and members of the City negotiating team,
and said negotiations have resulted in a mutually acceptable contract for calendar years 2011 and 2012.
WHEREAS, changes to the current contract are attached, and a copy of said contract is available at the Office
of the City Manager and is made a part hereof by reference;
NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be and is hereby
established as the salary and fringe benefit program for calendar years 2011 and 2012 for IUOE bargaining unit
employees of the City; and
BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement.
10
City Council Minutes
Monday, February 28, 2011
Page 7 of 7
11
'' � � Approved
, s -, Tit, 3/2/11
1i/`
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
February 2, 2011
The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium,
Patricia Sowada, Barbara Tantanella, Lynette Thomson, and Catherine Vesley. Also present: City Council
Representative Tami Diehm, Becky Loader, and Stacey Hendren.
The minutes of the January 5, 2011, Board meeting were approved as mailed.
The bill list dated 1/24/11 of 2010 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The Unique Management bill for December 2010 was reviewed from the floor. It was moved, seconded, and
passed that the bill be paid.
The 2010 accounting dated 2/2/11 was reviewed.
The bill list dated 1/24/11 of 201 1 bills was reviewed. It was moved, seconded, and passed that the bills be paid.
The 2011 accounting dated 2/2/11 was reviewed.
Old Business:
1. Internet service with Comcast has been unavailable several times in the past few weeks. Comcast has
replaced connectors and cabling, but is proving to be unreliable. Loader is pursuing the option of
connecting to the City fiber optic network as recommended by the IS.Departrnent. There will be no
charge for using the fiber optic network.
2. Kevin Hansen, Public Works, has contracted with Bonestro to write the specs for the new library boiler.
Hansen recommended alterations to the current shelving units, which would replace wood facing with
metal to help radiate heat. The project is funded by a grant received due to the expected energy savings
and budgeted matching funds carried over from the 2010 budget.
3. The Library has received a television for the lobby, a video camera, and tripod for use in preparing and
displaying the cable channel. The new software for channel design is web - based, so no additional
equipment is needed and the old equipment has been removed.
4. In -house cleaning at the library is off to a rocky start. Supply orders, contract preparation, and building
cleaning procedures are still in process and currently too much staff time is being spent on building
maintenance. The cleaner is now aware of the correct procedure in case the building is found unlocked
due to an occurrence on January 26` The Board is hoping that the situation improves in the next few
months.
5. Jesse Hauf, IS Department, has purchased computers to replace the terminals in the children's department
and to add a PAC terminal. An additional online table and chairs are being purchased for the computers.
The Board discussed the current copier project. Loader, Hendren, and Hauf are working with vendors to
find a solution to the print manager needs of the Library.
6. Business with Unique Management is continuing, though problems with SIRSI /DYNIX have been
discovered. There are issues with data not being reported correctly and with processing fees not clearing
properly when items are returned.
1
12
New Business:
1. Crossover statistics for December were reviewed by the Board. Circulation, volunteer hours, Internet use,
and gate count are all up considerably from 2009. New reports from ACL on discharges and holds will be
included in the Annual Report.
2. The Board found the census quick facts very interesting and discussed changes in the Columbia Heights
population.
3. The Board reviewed the new listing on the letterhead and no changes were made.
4. Signage has been approved by the Anoka County Attorney's office in regards to images recorded in the
Library. Temporary signage is up and permanent signs are being purchased for every building. This does
not cover pictures of specific people, and patrons always have the choice to not be photographed.
Motion: That the signage for image releases be approved by the Board. The motion was seconded and
passed.
5. Renee Dougherty, Adult Services Librarian, is putting together a draft procedure for staff to use in a non -
weather related emergency. Loader will ask the Police Department to do a safety audit to help assist staff
in writing the procedure.
The Board discussed options for where to go in an emergency and how to notify the second floor
employees of an emergency. Diehm questioned the possibility of connecting to the City security camera
system. Loader stated that it previously wasn't possible, but will look into it.
6. Loader has been proctoring tests within certain guidelines for years. HCL and ACL are no longer
proctoring tests for students and are referring students back to their schools if they have difficulties
finding someone to proctor. The Board recommended Loader continue to proctor tests, but to track
occurrences.
Vesley recommended putting limits on the service.
Loader will revisit the issue with the Board if it becomes burdensome.
7. The City Annual report is being prepared by Loader. Loader is adding graphs and making changes to the
standard format to highlight the statistical increases of 2010. The website for submitting the State version
of the annual report is available and Loader is collecting the required information. The Library will fulfill
the guidelines for Maintenance of Effort.
Items from the Floor:
1. Vesley notified the Board of "Empty Bowls," a fundraiser for SACA corning up on March 7 and 24`
Loader stated there is a promotional poster in the Library lobby.
There being no further business, the meeting was adjourned at 7:36 p.m.
Respectfully submitted,
Stacey R. Hendren
Secretary, Library Board of Trustees
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and
activities.
13
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: March 14, 2011
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Administration APPROVAL :
B Y,
ITEM: Appoint HRA BY: Gary L. Peterson
NO DATE: March 7, 2011 DATE: /
Background:
Currently there is an opening on the HRA. On Monday, March 7 three applicants were
interviewed.
The Enabling Resolution states that "members shall be appointed by the Mayor with approval of
the City Council".
Recommended Motion:
MOTION: Move to approve the Mayor's appointment of Irene Sufka to the vacant HRA position for a
term of five years.
COUNCIL ACTION:
14
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: March 14, 2011
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
ITEM: Board /Commission BY Walt Fehst BY
Appointments DATE: March 8, 2011 DATE:
NO:
The following Board and Commission terms expire in April. Requests for reappointment or those no longer
interested in serving are:
Board or Commission Name Request Reappointment
Library Board Lynette Thompson - 3 year term no
Telecommunications Commission Dennis Stroik - 2 year term yes
Robert Peltier - 2 year terns no
Traffic Commission Charles Tyler - 4 year term yes
Park and Recreation Commission Eileen Evans - 5 year tern yes
Marsha Stroik - 5 year term yes
With these requests to not be reappointed, this will leave one opening on the Library Board, two openings
on the Telecommunications Commission and one opening on the Planning and Zoning Commission.
Interviews will be scheduled prior to the April 4' City Council work session.
Recommended Motion: Move to reappoint Dennis Stroik to a two year term on the Telecommunications
Commission; Charles Tyler to a four year term on the Traffic Commission; and Eileen Evans and Marsha
Stroik to five year terms on the Park and Recreation Commission and to interview applicants prior to the
April 4 City Council work session.
COUNCIL ACTION:
15
CITY COUNCIL LETTER
Meeting of 03/14/11
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: APPROVE AMENDMENT NO. 1 TO THE BY: K. Hansen BY: e
PROFESSIONAL SERVICES AGREEMENT WITH DATE: 03/02/11 DATE:
KIMLEY -HORN FOR THE GATEWAY PEDESTRIAN
BRIDGE
Background:
The City Council awarded the Construction Engineering services for the Gateway Pedestrian Bridge at their March 22, 2010 regular
meeting. A QBS, or Qualification Based Selection process was used for the basis of award. The Construction Engineering includes the
following services:
1.0 Overall Project Management
2.0 Construction Inspection
3.0 Materials Sampling and Testing - Field Sampling and Testing
4.0 Contract Administration
5.0 Construction Surveying
6.0 Project Closeout
The Council authorized the Construction Engineering by Kimley -Horn at a negotiated cost of $229,966.
Analysis /Conclusions:
The construction on the bridge is now nearing completion at over 90% complete. Remaining work includes lighting, ornamental railing
and restoration. As previously reported to the Council, ornamentai railing issues arose during installation causing delay. The project
initiation was also delayed approximately 6 weeks due to receiving Federal Funding authorization. The Project had an original
substantial completion date of September 3, 2010. The actual substantial completion date was October 19, 2010, following the delayed
award.
Additional work was performed by the Construction Engineer during construction for coordination and approvals with MnDOT for:
revisions to the traffic signals for pedestrian crossings, coordination with Xcel for additional lighting related to the pedestrian crossing,
and clarifying additional design issues from MnDOT or from City staff. Additional material testing was also perfomed due to existing
soil conditions at the Helix and the number of actual concrete pours. The additional work tasks have been identified with associated
consultant costs that are outside the scope of the original professional services agreement dated March 22, 2010 with an outline of each
work task and associated cost provided below:
Additional consultant services during construction:
1. Coordination /Approvals with MnDOT and Xcel $1,575
2. Additional Materials Testing $6,688
3. Design Modifications $2.540
Additional construction services performed to date: $10,803
Additional services necessary to complete project:
a) Site Inspection and Project Closeout $22,493
b) Material Testing $550
C) Electrical $890
d) As -Built Surveying (Record drawings) $5.176
Additional construction services to complete project: $29,109
COUNCIL ACTION:
16
CITY COUNCIL LETTER
Meeting of 03/14/11
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: APPROVE AMENDMENT NO. 1 TO THE BY: K. Hansen BY:
PROFESSIONAL SERVICES AGREEMENT WITH DATE: 03/02/11 DATE:
KIMLEY -HORN FOR THE GATEWAY PEDESTRIAN
BRIDGE
Kimley -Horn
Page 2
A copy of the proposal letter for the outlined contract amendments to Kimley- Horn =s design services is attached detailing the scope of
work for each item. The additional cost of $39,912 for a revised contract amount of $269,878. The additional work has resulted from
either MnDOT traffic management reviews (for TH 65), coordination issues with ISD 13 for pedestrian crossing or staff requested
changes or additions. Public Works staff is of the opinion that the additional work is necessary for the Gateway Pedestrian Bridge
project and recommends approval of the change order in the amount of $39,912.
Recommended Motion: Move to authorize Amendment No. 1 in the amount of $39,912 to Kimley -Horn for the Gateway Pedestrian
Bridge as detailed in the attached letter dated March 3, 2011 for a revised professional services agreement of $269,878; and, authorize
the Mayor and City Manager to amend the agreement for the same.
KH:jb
Attachment: Kimley Horn Letter dated March 3, 2011
COUNCIL ACTION:
17
PI Kimley -Horn
and Associates, Inc.
Mr. Kevin Hansen, PE
Director of Public Works •
City of Columbia Heights Suite 238N
63 7 - 3 8th Avenue NE 2550 University Avenue West
Si. Paul, Minnesota
Columbia Heights, MN 55421 55114
March 3, 2011
Re: Gateway Pedestrian Bridge over TH 65
Columbia Heights, MN
Request for Supplemental Services
Dear Mr. Hansen:
As you are aware, construction of the pedestrian bridge has taken longer than the
time allocated in the original schedule. Specifically, the original date of
substantial completion for the project was September 3, 2010 with a final
completion date of October 29, 2010.
The actual date of substantial completion was October 22, 2010 which is day of
the initial opening of the bridge. Final completion of the bridge will occur in late
spring, 2011 pending resolution of the bridge railing issue.
Due to the increased length of construction, we have spent more time on the
construction administration and inspection that originally anticipated in the
contract. The estimated fees to complete the project is $29,109.00. A summary of
estimated additional time is provided in the attachment to this request.
In addition to the extended duration of construction activity, we have also
expended more effort in material testing on the project. Material testing
originally was budgeted at $15,200 and thru January 31, 2011, $21,888 has been
spent. This increase in material testing is due to the need for soil testing and over
excavation of poor soils in one area of the project and also due to significantly
more concrete pours than originally anticipated in the original estimate.
We respecffully request consideration of this request for a supplemental
agreement by the City of Columbia Heights for this additional work. If this is
acceptable to the City, we will prepare a supplemental agreement.
TEL 651 645 4197
FAX 651 645 5116
An Affirmative Action Fniial (Tnnnrtunity Fmninver
Mr. Kevin Hansen
March 3, 2011
Page 2
We look forward to working with you and City Staff to complete this project.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
(dr,
-rry 15. Pertzsch P.E.
Project Manager
Cc: Matt Jensen
Jon Horn
Enclosure
19
49th Ave. and Central Ave. Pedestrian Bridge Kimley - Horn
Construction Phase Services - Additional Services and Associates, Inc.
Estimated Fees and Expenses March 3, 2011
1. Fees to Finish
Task Task Project Team KHA
No. Description PM Sr. Eng Analyst Tech Admin Total
A Railing Installation 0 4 0 8 0 12
B Concrete Pavement 0 4 0 8 0 12
C Punchlist 2 8 0 24 2 36
D Record Drawings 2 16 0 20 0 38
E Surveying 0 0 0 4 0 4
F Material Testing 0 0 0 2 0 2
G Coordination /Project Management 6 0 0 0 3 9
H Contract Administration 0 2 0 0 1 3
I Project Closeout 5 12 0 10 3 30
J Railing Modifications /Contractor Documentation 4 20 0 4 1 29
K Electrical Work 0 2 0 10 0 12
Total Hours 19 68 0 90 10 187
Hourly Rate $145.00 $130.00 $92.50 $100.00 $62.50
Total Labor $2,755.00 $8,840.00 $0.00 $9,000.00 $625.00 $21,220.00
Expenses @ 6% $1,273.00
Total Estimated Fees $22,493.00
2. Materials Testing (Braun Intertec)
Task Task Project Team Braun Intertec
No. Description PM Sr. Eng Analyst Tech Proj. Asst. Total
A Soil Testing See attached sheet for additional list of tests $0.00
B Concrete Testing See attached sheet for additional list of tests $500.00
C Reporting /Project Management $0.00
Total Hours 0 0 0 0 0 $500.00
Hourly Rate $125.00 $99.00 $92.50 $70.00 $50.00
Total Cost $0.00 $0.00 $0.00 $0.00 50.00 $500.00
Continegency (10 %) $50.00
Total Estimated Fees $550.00 i
3. Surveying (Rani)
Task Task Project Team Rani
No. Description PLS Survey Mgr Survey Crete Tech Admin Total
A Record Drawings 0 9 18 17 2 46
B Control Survey 0
C Bridge /Structure Staking 0
D Utility /Pavement Staking 0
E As -built Survey 0
Total Hours 0 9 18 17 2 46
Hourly Rate $140.00 $93.00 $150.00 $81.00 $81.00
Total Labor $0.00 $837.00 $2,700.00 $1,377.00 $162.00 $5,076.00
Expenses $100.00
Total Estimated Fees $5,176.00
4. Electrical (M-P Consultants) M -P
Task Task Project Team Consultants
No. Description PM Sr. Eng Analyst Tech Proj. Asst. Total
A Site Visit/Punchlist 6 $0.00
Total Hours 6 0 0 0 0 $0.00
Hourly Rate $140.00 $99.00 $92.50 $70.00 $50.00
Total Cost $840.00 $0.00 $0.00 $0.00 $0.00 $840.00
Expenses $50.00
Total Estimated Fees $890.00
1 '$29,109.00
K: \TWC_Civii \City \COLUMBIA_HEIGHTS \BRIDGE 02005 CA' CS \CONTRACT\EXCEL \CH PEd Bridge Estimate Fees.xls Page 1
CITY COUNCIL LETTER
Meeting of: March 14, 2011
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: SIX CITIES WMO - RESOLUTIONS (2) BY Kevin Hansen BY : ��
TERMINATING MEMBERSHIP IN THE SCWMO AND DATE: March 3, 2011 DATE:
REQUESTING THE MISSISSIPPI WATERSHED
MANAGEMENT ORGANIZATION EXPAND THEIR
BOUNDARIES TO INCLUDE A PORTION OF THE CITY
OF COLUMBIA HEIGHTS
Background: (The Six Cities WMO was previously discussed with the Council on August 2 and March 1, 2010, and
February 7, 2011).
The Six Cities Watershed Management Organization (SCWMO) was formed on December 30, 1983 through a Joint Powers Agreement
under the authority conferred to the member parties in 1982 through the Metropolitan Surface Water Management Act. The cities are
comprised of Blaine, Columbia Heights, Coon Rapids, Fridley, Hilltop and Spring Lake Park. Approximately 90 percent of the land area
of Columbia Heights is in the Six Cities WMO. See attached location map.
The WMO Plan was last updated and approved by all member cities in 1998. As required by Minnesota Statutes, the WMO must update
its plan at least every ten years, and make any necessary changes to the JPA.
The SCWMO's primary purpose was to manage water quantity and quality issues. In recent years the regulations governing WMO's
have changed requiring a higher level of management to remain compliant with current water quality rules. These changes have
resulted in increased financial obligations for the operation of the SCWMO and its related programs. The SCWMO has been drafting a
plan to comply with the required higher levels of compliance, and in doing so, realizes that 1) substantial funding is necessary to operate
at this level and to provide the required level of service to Columbia Heights residents, 2) the SCWMO will have to provide staffing in
order to meet these requirements, and 3) the administration of the SCWMO will require a large amount of reorganization to provide the
necessary direction to meet these requirements as mandated.
The SCWMO currently does not have legislative authority to levy to provide funding for operating the SCWMO, and while this was
investigated, it was determined that obtaining this legislative authority is highly unlikely in the near future.
Analysis /Conclusions:
The Board of Soil and Water Resources (BWSR) has been contacting WMO organizations to review 2007 legislative changes with the
WMO Boards. These changes are focused on monitoring the performance and activities of local water management entities and
establishing Plan standards. B W SR has clearly indicated that the WMO will need to have significant modifications to the plan based on
2007 legislation and their interpretation of the Rules (Statute 103B and MN Rules 8410).
The WMO completed an update (3 generation) to the Six Cities Water Management Plan at the end of 2009. An updated plan requires
that the Joint Powers Agreement, JPA, also be amended. The Plan provides that the Six Cities WMO has historically left planning and
financing capital improvements up to the individual member cities. The WMO instead has focused on water quality initiatives,
promoting educational resources and opportunities, and storm water boundary issues involving more than one member city. Major
capital improvements were identified in the proposed 3 Generation Plan in the Cities of Blaine and Coon Rapids, and to a lesser extent
in Fridley related to Springbrook.
The City of Blaine informed the SCWMO in July 2010 that it is their intent to petition to withdraw from the SCWMO and will not
be signing a new JPA, without a provision that allows member Cities to withdraw from the WMO. This presents a significant
complication in the moving forward under the original premises of the WMO. The reasoning Blaine has indicated is financial. One
of the components of the new plan is incorporating a 10 -year Capital Improvement Plan (CIP) into the plan. Significant
improvements were identified involving Blaine. Blaine's position is to petition Coon Creek Watershed District to incorporate all of
the Blaine area into the watershed district. This is contrary to the original formation of the WMO by keeping costs low and surface
water improvements at the local level for responsibility. Blaine represents 15.75% of the annual SCWMO budget. Additionally, it
Page Two
21
CITY COUNCIL LETTER
Meeting of: March 14. 201 1
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: SIX CITIES WMO - RESOLUTIONS (2) BY: Kevin Hansen BY:
TERMINATING MEMBERSHIP IN THE SCWMO AND DATE: March 3, 2011 DATE:
REQUESTING THE MISSISSIPPI WATERSHED
MANAGEMENT ORGANIZATION EXPAND THEIR
BOUNDARIES TO INCLUDE A PORTION OF THE CITY
OF COLUMBIA HEIGHTS
is unknown at this time if Blaine's request would follow municipal boundaries or watershed (drainage area) boundaries — involving
the City of Coon Rapids. It was suggested at the last board meeting to organize ajoint meeting with all member cities along with
elected officials to discuss the continuation of the WMO further.
On October 7, 2010, SCWMO staff received a letter from the Board of Water and Soil Resources (BWSR), the state agency regulating
watershed districts and watershed management organizations. The letter was in response to a September 14, 2010 workshop that
discussed the operation and plan status of the SCWMO. The letter was from Jim Haertel, BWSR Metro Region Supervisor. In his letter
Mr. Haertel notes the three options available for the Six Cities Board to consider. These include 1) continue operating as a JPA WMO
with five or fewer cities, 2) continue operating as a JPA WMO only if special levy legislation is attained, and 3) dissolve the JPA and
discontinue the SCWMO completely and join an adjacent water management organization.
Subsequent to Blaine petitioning to withdraw, the Cities of Coon Rapids (November) and Fridley (January 2011) have indicated
their intent to withdraw from the Six Cities WMO. This removes approximately 74% of the funding for the WMO (see
attached member City funding breakdown). It is now no longer feasible, financially and logistically, to operate the SCWMO —
essentially forcing the disbanding of the organization.
As State law (Statute 103B) requires all land area to be in a WMO or Watershed District (WD), staff recommends petitioning to be
included in another existing Mississippi WMO or WD as follows:
Abandon the WMO and incorporate the land area into adjacent watershed districts: In the SCWMO area in Columbia Heights,
our land area would be best suited geographically for incorporation into the Mississippi WMO, along with SCWMO land area
in Hilltop and the southern part of Fridley. The Mississippi Watershed Management Organization boundaries include the
Mississippi River as it runs through Minneapolis, as well as the land that drains to the river. The MWMO contains portions of
the cities of Lauderdale, Minneapolis, St. Anthony, St. Paul, and the Minneapolis Park and Recreation Board. The WMO
operates under a JPA, similar to the SCWMO, but is the only WMO in the State that has taxing authority, similar to a
Watershed District (WD).
Attached is a spreadsheet showing tax impacts for the Mississippi WMO for a range of home values (provided by the MWMO). Using
$150,000 as a median value, the Mississippi WMO would add $29.07, annually, to the properties' taxes (using 2010 data).
The attached resolution makes a request to the MWMO to move the former area of the SCWMO to their WMO. Upon each
respective board approval of the request they will then petition the Board of Water and Soil Resources to approve a change in their
boundaries. In addition, the MWMO is requested to amend its JPA for the purpose of inclusion of the respective portion of the
City of Columbia Heights. Upon their approval, a JPA will be presented for the City Council's approval. The cities of Blaine,
Coon Rapids and Fridley have taken similar action for their respective boundary changes. The City of Spring Lake Park has
indicated they are taking action for a boundary change to the Coon Creek Watershed District. Staff believes the MWMO will
provide added levels of service, funding, opportunity, and improvements that the SCWMO would be unable to provide in
managing water quantity and quality issues. Each agency has existing staff, program and project budgets, and improved access to
outside funding to serve member communities. I have also attached a map that shows the boundary change that Fridley has already
enacted by resolution.
Page Three
22
CITY COUNCIL LETTER
Meeting of: March 14. 2011
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
ITEM: SIX CITIES WMO - RESOLUTIONS (2) BY: Kevin Hansen BY:
TERMINATING MEMBERSHIP IN THE SCWMO AND DATE: March 3, 2011 DATE:
REQUESTING THE MISSISSIPPI WATERSHED
MANAGEMENT ORGANIZATION EXPAND THEIR
BOUNDARIES TO INCLUDE A PORTION OF THE CITY
OF COLUMBIA HEIGHTS
At the February 10 regular SCWMO meeting, the Board voted to disband and dissolve. To effect this the JPA for the SCWMO
must also be dissolved by all member cities. The second resolution, prepared by the Board attorney, accomplishes this. Each board
member was requested to bring the Official City action back to the March 16 SCWMO meeting.
Recommended Motion: Move to waive the reading of Resolution 2011-09, there being ample copies available to the public.
Recommended Motion: Move to adopt Resolution 2011-09 being a resolution requesting that the Mississippi Watershed Management
Organization expand its boundaries to include a portion of the City of Columbia Heights, currently in the Six Cities Watershed
Management Organization lying south of the City of Fridley.
Recommended Motion: Move to waive the reading of Resolution 2011-10, there being ample copies available to the public.
Recommended Motion: Move to adopt Resolution 2011-10 being a resolution to terminate the City of Columbia Heights' membership
in the Six Cities Watershed Management Organization.
Attachments: SCWMO Boundary Map
MWMO Tax Impact
Resolutions (2)
COUNCIL ACTION:
23
RESOLUTION NO. 2011-09
REQUESTING THE MISSISSIPPI WATERSHED MANAGEMENT ORGANIZATION TO
CONSIDER AMENDING ITS JOINT POWERS AGREEMENT TO INCLUDE MEMBERSHIP OF
THE CITY OF COLUMBIA HEIGHTS AND EXPAND ITS BOUNDARIES TO INCLUDE A
PORTION OF THE CITY OF COLUMBIA HEIGHTS CURRENTLY IN THE SIX CITIES WATER
MANAGEMENT ORGANIZATION
WHEREAS on December 22, 1983, the Columbia Heights City Council entered into a Joint Powers Agreement
with the cities of Blaine, Coon Rapids, Fridley, Hilltop, and Spring Lake Park for the purpose of organizing a
watershed management organization to be known as the Six Cities Watershed Management Organization, and
WHEREAS on July 25, 1994, the Columbia Heights City Council authorized execution of a Restated Joint
Powers Agreement that revised the original Joint Powers Agreement to bring it into compliance with statutory
changes, and
WHEREAS the City of Columbia Heights is considering the possibility of withdrawing from the Six Cities
Watershed Management Organization (SCWMO) and requesting an existing watershed management
organization to expand its boundaries to include certain property within the City of Columbia Heights legally
described within the SCWMO and lying south of the municipal boundary of with the City of Fridley and shown
on the attached map, and
NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights, Anoka County, Minnesota,
hereby requests the Mississippi Watershed Management Organization amend its existing Joint Powers
Agreement to include the City of Columbia Heights as a member with representation, and further requests the
Mississippi Watershed Management Organization expand its boundaries to include the portion of the City of
Columbia Heights currently within the SCWMO and lying south of the municipal boundary with the City of
Fridley as described above. It is understood that this request is contingent upon the withdrawal of the City of
Columbia Heights from the SCWMO. and
BE IT FURTHER RESOLVED that after approval of the board of the Mississippi Watershed Management
Organization to expand its boundaries to include the above described property within the City of Columbia
Heights, that the City Council of the City of Columbia Heights requests the Mississippi Watershed Management
Organization to petition the board of Water and Soil Resources (BWSR) to approve a change in the boundaries
of the Mississippi Watershed Management Organization to include the area currently within the SCWMO and
lying south of the boundary with the City of Fridley in the Mississippi Watershed Management Organization.
Passed this 14' day of March, 2011
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
24
RESOLUTION NO. 2011-10
DISSOLUTION OF SIX CITIES WATERSHED MANAGEMENT ORGANIZATION
WHEREAS, the City of Columbia Heights has been a member of the Six Cities Watershed
Management Organization since the adoption of the original Joint Powers Agreement creating
that Watershed Management Organization on Decernber 30, 1983, and
WHEREAS, the City of Columbia Heights has now determined that the City will be better
served by dissolving the Six Cities Watershed Managernent Organization and transferring the
territory which was previously in the Six Cities Watershed Managernent Organization to a
different Watershed Management Organization.
NOW, THEREFORE, BE |T RESOLVED that the City of Colurnbia Heights hereby terminates
its membership in the Six Cities Watershed Management Organization Joint Powers Agreement
and requests that pursuant to that Agreement, the Six Cities Watershed management
Organization be dissolved within the next ninety (90) days.
Passed this 14 m day nfMarch, 2011
Offered by:
Seconded by:
Roll [u||:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
City Clerk
25
CITY COUNCIL LETTER
Meeting of: 3/14/11
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2011 -11 AWARDING BY K. Hansen BY:
STREET STRIPING, RESOLUTION 2011 -12 AWARDING DATE: 3/9/11 DATE:
CRACK SEALING AND RESOLUTION 2011 -13
AWARDING SEAL COATING
Background:
In 2005. City Council authorized staff to enter into a Joint Powers Agreement (JPA) with the Cities of Coon
Rapids, Andover, Brooklyn Center, Columbia Heights, and Fridley to seek bids for Street Maintenance,
including street striping, crack sealing and seal coating. In subsequent years, the JPA has been amended to
include the cities of Anoka, Circle Pines, East Bethel, Ham Lake, and Mahtomedi. For Columbia Heights, crack
sealing and seal coating are annual maintenance projects to help preserve the integrity and extend the life of the
bituminous streets. The City Council authorized staff to seek bids at Improvement Hearing on December 6,
2010. The City has been bidding with the north metro cities for 7 years. Plans and specifications for the street
maintenance project were advertised for bids in the Coon Rapids Herald on February 4, 2011 and in the
Construction Bulletin on February 7, 2011. Bids were received and publicly read aloud at the February 25, 2011
bid opening. A copy of the bid tabulation is attached.
STREET STRIPING
Company Amount
Highway Technologies $ 139,612.40
Traffic Marking Service $ 170,237.75
AAA Striping $ 182,464.35
Fahrner Asphalt $ 207,185.25
CRACK SEALING
Company Amount
American Pavement Solutions $ 187,577.00
Asphalt Surface Technologies $ 247,442.00
Reliakor Service $ 267,397.00
Allied Blacktop $ 299,325.00
Fahrner Asphalt $ 327,262.00
SEAL COATING Base Bid Amount Alternate Bid Amount
Company (Trap Rock) (Granite)
Allied Blacktop $ 1,272,022.90 $ 1,162,805.65
Asphalt Surface Technologies $ 1,439,934.66 $ 1,318,683.16
Pearson Brothers $ 1,440,938.70 $ 1,389,970.65
26
CITY COUNCIL LETTER
Meeting of: 3/14/11
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2011 -11 AWARDING BY: K. Hansen BY:
STREET STRIPING, RESOLUTION 2011-12 AWARDING DATE: 3/9/11 DATE:
CRACK SEALING AND RESOLUTION 2011 -13
AWARDING SEAL COATING
Continued — Page 2
Analysis /Conclusions:
STREET STRIPING: The JPA low bid was submitted by Highway Technologies of Minneapolis, Minnesota in
the amount of $139,612.40 (total for all cities). From the bid prices 1112010, the cost of street striping increased
$1.87 per gallon to $16.32. For the City of Columbia Heights. the estimated costs are $4.416 budgeted in State
Aid Maintenance and $858 budgeted in the General Fund — Traffic Signs and Signals.
CRACK SEALING: The JPA low bid was submitted by American Pavement Solutions of Green Bay,
Wisconsin in the amount of $187,577.00 (total for all cities). From the bid prices in 2010. the cost of crack
sealing decreased $0.15 per lineal foot to $0.47. For the City of Columbia Heights, the estimated cost is $2,382
budgeted in State Aid Maintenance. 51.700 to be appropriated from Zone 5 Seal Coat project. and $900 to be
appropriated from Zone 6 Seal Coat project.
SEAL COATING: The JPA low bid was submitted by Allied Blacktop of Maple Grove, Minnesota, in the
amount of $1,272,022.90 (total for all cities) for Trap Rock, with an alternate bid of $1,162,805.65 (total for all
cities) for Granite cover aggregate. Public Works recommends accepting the base bid amount.
From bid prices in 2010, the cost ofthe trap rock aggregate increased $0.07 per square yard to $0.73 and granite
aggregate increased $0.08 per square yard to $0.58. The cost ofthe asphalt emulsion decreased $0.50 per gallon
to $2.00. For the City of Columbia Heights, the estimated costs are $54,486.25 to be appropriated from Zone 5
Seal Coat assessment project and $29,716.25 to be appropriated from City Infrastructure Fund.
RECOMMENDED MOTIONS — STREET STRIPING:
Recommended Motion: Move to waive the reading of Resolution 2011 -11, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2011 -11, being a resolution awarding the Joint Powers
Agreement Contract with the City of Coon Rapids for the 2011 Street Striping Project to Highway
Technologies, based upon their low, qualified, responsible bid in the amount of $16.32 per gallon for Street
Markings and $70.00 per gallon for Symbol Markings with an estimated cost of $5,611.57 to be appropriated
from Fund 212 -43190 -4000 and $558.14 to be appropriated from Fund 101- 43170 -4000.
27
CITY COUNCIL LETTER
Meeting of: 3/14/11
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: ADOPT RESOLUTION 2011-11 AWARDING BY: K. Hansen BY:
STREET STRIPING, RESOLUTION 2011-12 AWARDING DATE: 3/9/11 DATE:
CRACK SEALING AND RESOLUTION 2011-13
AWARDING SEAL COATING
Continued — Page 3
RECOMMENDED MOTIONS — CRACK SEALING:
Recommended Motion: Move to waive the reading of Resolution 2011-12. there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 2011-12, being a resolution awarding the Joint Powers
Agreement Contract with the City ofCoon Rapids for the 2011 Crack Sealing Pr ject to American Pavement
Solutions based upon their low, qualified, responsible bid in the amount of $0.47 per lineal foot for crack
sealing with uu estimated cost of$2,382iobc appropriated from Fund 2\2-43|90'40O0,$1,700tohc
appropriated from Fund 4l5-jl{Ol-400O and $900tobc appropriated from Fund 4|5-5|2Ol-4008.
RECOMMENDED MOTIONS — SEAL COATING:
Recommended Motion: Move to waive the reading of Resolution 2011-13, there being ample copies
available to the public.
Recommended Motion: Move to adopt Resolution 201 |'\], being a resolution awarding the Joint Powers
Agreement Contract with the City ofCoon Rapids for the 2011 Seal Coating Project to Allied Blacktop
Company, based upon their low, qualified, responsible bid in the amount of $2.00 per gallon of emulsion and
$0.73 per square yard of aggregate with an estimated cost of $54,486.25 to be appropriated from Fund 415-
51101-5185 and $29,716.25 to be appropriated from Fund 430-46323-5185.
Attachments: Resolutions, Bid Tabulation
COUNCIL ACTION:
28
RESOLUTION 2011-11
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
2011 STREET MAINTENANCE, STREET STRIPING PROJECT
TO HIGHWAY TECI-fNOLOGIES
WHEREAS, the City Council ofColumbia Heights entered into a joint powers agreement with
the City of Coon Rapids to administer the public bidding process including entering into a
contract with the Iow, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2011 Traffic Markings, bids were
received, opened and tabulated according to law. The following bids were received complying
with the advertisement:
Company Amount
Highway Technologies $ 139,612.40
Traffic Marking Service, Inc. $ 170,237.75
AAA Striping Service Co. $ 182,464.35
Fahrner Asphalt Sealers, LLC $ 207,185.25
WHEREAS, it appears that Highway Technologies o[Minneapolis, Minnesota is the lowest
responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with
Highway Technologies on behalf of the City of Columbia Heights for 2011 Street
Striping, according to the specifications for said project and accepting Highway
Technoogies Base Bid.
2. The City Manager of Colunibia Heights is authorized to expend funds in
accordance with the terms of the Joint Powers Agreement and the Bid
Documents.
3. City Street Striping Pr ject shall be funded with 90% State Aid maintenance
funds and |0Y6 general funds.
Passed this 14th1 day o[ March, 2O||
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, CMC
City Clerk
29
RESOLUTION 2011-12
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
2011 STREET MAINTENANCE, CRACK SEALING PROJECT
TO AMERICAN PAVEMENT SOLUTIONS, INC.
WHIEREAS, the City Council of Columbia Heights entered into u joint powers agreement with
the City of Coon Rapids to administer the public bidding process including entering into a
contract with the low, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2011 Crack Sealing, bids were received,
opened and tabulated according to law. The following bids were received complying with the
advertisement:
Company Amount
American Pavement Solutions $ 187,577.00
Asphalt Surface Technologies $247,442.8O
Reliakor Service $ 267,397.00
Allied Blacktop $ 299,325.00
Fahrner Asphalt $ 327,262.00
WHEREAS, it appears that American Pavement Solutions of Green Bay, Wisconsin is the
lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with
American Pavement Solutions on behalf of the City of Columbia Heights for 2011
Crack Sealing, according to the specifications for said project and accepting Crack
Sealing Base Bid.
2. The City Manager of Columbia Heights is authorized to expend funds in
accordance with the terms ofthe Joint Powers Agreernent and the Bid
Documents.
3. City Crack Sealing Project shall be funded with 50% State Aid maintenance funds
and 50% pr ject funds.
Passed this 14 m day of March, 2011
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, CMC
City Clerk
30
RESOLUTION 2011-13
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR
2011 STREET MAINTENANCE, SEAL COATING
TO ALLIED BLACKTOP COMPANY
WHEREAS, the City Council of Columbia Heights entered into u joint powers agreement with
the City of Coon Rapids to administer the public bidding process including entering into a contract
with the Iow, qualified, responsible bidder, and
WHEREAS, pursuant to an advertisement for bids for 2011 Street Maintenance, Seal Coating
bids were received, opened and tabulated according to law. The foliowing bids were received
complying with the advertisenient:
Base Bid Amount Alternate Bid Arnount
Company (Trap Rock) (Granite)
Allied Blacktop $ 1,272,022.90 $ 1,102,805.65
Asphalt Surface Technologies $ 1,439,934.66 $|,3\Q,683.l0
Pearson Brothers $ 1,440,938.70 $ 1,389,970.65
WHEREAS, it appears that Allied Blacktop of Maple Grovc. Minnesota is the lowest responsible
bidder
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
1. The City of Coon Rapids is hereby authorized to enter into a contract with Allied
Blacktop Cornpany on behalfofthe City ofColumbia Heights for 2011 Street
Maintenance Sea Coating, according to the specifications for said pr jeci.
2. The City Manager ofColumbia Heights is authorized to expend funds in
accordance with the terms of the Joint Powers Agreement and the Bid Documents.
3. City Seal Coat Pr ject shall be funded with 65% assessments and 35%
infrastructure fund.
Passed this \4 m day of March, 2011
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, CMC
City Clerk
31
818
m r ti
1 h M
O O nl n m
Y N N
z to I I of
=a
o a
Z N N F
W fl
1'4. m O N ryry
Q m a ii N n N M
ffl
Q 1III I_ _.._- N < 0 PI
i N h N a
m ,...,..
.,..
m2 .
n
n ' n
O n o $ ti
N
H ill i N O ti
1
Illll1011illHlllllllHliiIilH ho 111 „,,.g 4 r; '
N [? N
w: ( fD n
GG.. CO ri m
I
I
N
0o I n w
o l alo 8 :� ; q ^ mI s ( m
❑ ; N a yy ` Li ® �N N I, N P N O gl
' 1
YO' I m o m I F
I N 0 0 I
O C l V N
a.
i r I Mm v.. °o Ni 8
2 m -_... I
W G
N N N a P
<
Q W o o +`- • ut m r N V Li N m N m'C ul m N O 1 H n m in nh Orl 1 10� °� m i C C fV N I C� a G I I I mo m oo „o +oo ° m o a °o
fl I » N _ O O < N E. E. m M
{�-C ( I m fNO ID m O m
i n • m * N N N
V' I i Imo m umi mI nn ^ ' ( a ` .:
`Z. ”. c o
N m n
J W
m N NN N CO In
Q I n N n N N m
Z a N N NI I g i g L -_ - 1 I I Ig I1 IJ1 _ MOM _ 2
u
W J
V
O a V Q
61 ' I Z C ❑ ..V —
-i • [21-- W a 2
OFU O �" 2 8 O : rll
t Q>. I N Ip Q N ? � O
= W Y 'i .4. ( < O v V °. N 0 V) e
W O ¢ a 4 Y O
:WO = ( QJ N OO „- W N W U U W m VE
`
Vl Z 0 0 a t- 6 a J J C U 1 J U
a W 0 F- ry p '',5 Q f 6 O O �� ❑ Z
a Z 4 I O a W F Q- x W hQ- O
Q S W
u. ..4 W Z N 2 Z _ N Z V
� Z v1 ❑ w
p 2 O M. CO * a - m x 1.11 i m m co
W D' U W J J U Q Q
U z W Z N 1�7 K H 1 K - N !- F-
O p m a- LL 0 Q - g LL o m n 0 O �...
N 4 U m z II- I ®III _ I I I I I I I F I I I -+III lUUhIW
CITY COUNCIL LETTER
Meeting of March 14, 2011
AGENDA SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
NO: License Department APPROVAL
ITEM: Business License Agenda BY: Shelley Hanson DATE:
NO: DATE: March 9, 2011
BY: e °
BACKGROUND/ANALYSIS
Attached is the business license agenda for the March 14, 2011 Council meeting. This agenda consists
of applications for Contractor licenses for 2011, and five Solicitor's licenses for Window Concept Store
employees.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for March 14, 2011 as presented.
COUNCIL ACTION:
33
TO CITY COUNCIL March 14, 2011
*Signed Waiver Form Accompanied Application
CONTRACTOR'S LICENSES - 2011
BLDG *Dean's Professional Plumbing 5392 Quam Ave NE, St Michael $60
*Anderson Htg & AC 1628 Co Hwy 10 #34, Spring Lk Pk $60
Rayco Construction 211 St Anthony Pkwy, Mpls $60
*Lakes Plumbing & Htg 17503 Lever St NE, Ham Lake $60
Nick's Tree Service 9000 Foxline Dr, Corcoran $60
*Arbor Design Tree PO Box 290298, Brk Center $60
PEDDLER/SOLICITOR LICENSES
From Window Concepts — Eagan, MN
*Roxanne Seib 990 Lone Oak Rd #114, Eagan $100 /mo
*Anthony Strouth 990 Lone Oak Rd # Eagan $100 /mo.
*Thomas Salisbury 990 Lone Oak Rd #114, Eagan $100 /mo.
*James Harper Jr 990 Lone Oak Rd #114, Eagan $100 /mo
*Matt Dougan 990 Lone Oak Rd #1 14, Eagan $100 /mo.
34
CITY COUNCIL LETTER
Meeting of March 14. 2011
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY
Fire MANAGER
NO: APPROVAL
ITEM: Rental Housing BY Gary Gorman / rte„ -- �-- * f
Licenses
NO: DATE: March 9, 2011 . DATE:
Approval of attached list of rental housing applications.
RECOMMENDED MOTION: Move to approve the items listed for rental housing
license applications for March 14, 2011 in that they have met the requirements of the
Property Maintenance Code.
COUNCIL ACTION:
35
Print Rental Licenses to
approve by CC
825 41st Avenue w.e.- Columbia Heights, wm on4u1- Ph: rearne-81as- Fax: nm'rm6-mo1
10004 4846 6TH ST NE Nye. Neil F10788
3313 Belden Drive $ 150.00
100
St. Anthony, MN 55418
10026 4554 6TH ST NE Home Leasing & Management, Inc. F18362
1050 3350 Annapolis Lane North #A $ 150.00
Plymouth, MN 55447
10026 4554 6TH ST NE Lindsay, Kenneth F18362
4554 6th Street NE $ 150.00
100
Columbia Haighta, MN 55421
10075 4701 UNIVERSITY AVE NE Ahmed, Adam F10791
843 95th Lane NE $ 150.00
100
Blaine, MN 55434
10250 1U0041ST AVE NE Kociacak, F10770
GAO8137thAve � NW $ 150.00
100
Ramsey, KANS53U3
10251 4104 7TH ST NE Dahl, Ryan F10817
3Q3Q Quincy Street N� E � $ 150.00
100
Columbia HeiQhts, MN 55421
10314 S784OTH AVE NE Differ, Andrew F10802
N561Q7 Hills Road $ 150.00
100
Fond Du Lac, WI 54937
12016 4700 JEFFERSON ST NE Nixon, Jean F10804
4708 Jefferson Street $ 150.00
100
Columbia Heightu, MN 55421
12030 S1551ST AVE NE Waletski, Jessica F18795
PO Box 321G8 $ 150.00
1053
Fhd|ey, MN 55432
12035 5208 WASHINGTON ST NE O|in, Jennifer F10811
5210 WASHINGTON ST NE $ 150.00
100
Columbia Heightu, MN 55421
12162 4303 UNIVERSITYAVE NE Hoefs, Kathryn F10832
4301 University $ 150.00
IOO
Columbia HeighCo, MN 55421
03/09/201I 11:10 Page 1
36
Print Rental Licenses to
approve by CC
uunwm Avenue w.s.- Columbia Heights, ww 55421 - Ph: 763-706-8156 - Fax: 763-706a151
20003 4029 2ND ST NE Sybesma, Stuart F10776
3O8S5 Minnesota Ave $ 150.00
100
Lindstrom, MN 55045
20003 4029 2ND ST NE Sybesma, Dean F10776
5G27Oth Ave NE $15O.00
1050
Spring Lake Park, MN 55432
20032 4724 6TH ST NE Vanderheyden, Michael F10744
8400 Adair Avenue $158DO
100
Brooklyn Park, MN 55443
20115 1231 40TH AVE NE Xianmin, Zhang F10809
433yNageutcCou� $ 150.00
100
Magestic
20148 4512 WASHINGTON ST NE Clark, Harold F10858
58238th Avenue N� E � $ 150.00
100
Columbia HehJhto, MN 55421
20202 4600 JOHNSON ST NE Saloka, Tracy F10801
472O Debra Cd $ 150.00
100
Shoreview, MN 55126
20331 4450 TYLER PL NE Mackey, Mark F10783
1O3O5BirkohireRoad $ 150.00
100
Bloomington, MN 55437
30012 4318 3RD ST NE M.V.A. International F10813
51OU Gamble Dr � #375 Suite #375 $ 165.00
1050
St.Louis Park, MN 55416
30014 4330 3RD ST NE M.V.A. International F10813A
510U Gamble Dr � #375 Suite #375 $ 165.00
1050
St.Louis Park, MN 55416
30018 4322 3RD ST NE yW.V.&|nbannationa| F10813B
51U8 Gamble Dr. #37S Suite #375 $ 165.00
1050
St.Louis Park, MN 55416
30025 3948 5TH ST NE PWi||er.Lawenanoe F10818
1U85 Polk Circle $211.UO
100
Columbia Heighto, MN 55421
03/09/20I1 I1:I0 Page 2
37
t � 3
r o Print Rental Licenses to
t
approve by CC
825 41st Avenue N.E. - Columbia Heights, MN 55421 - Ph: 763 -706 -8156 - Fax: 763- 706 -8151
30026 3969 5TH ST NE Frij, Nedim F10772
100 8401 Center Drive NE $ 248.00
Spring Lake Park, MN 55432
30054 950 47TH AVE NE Trisko, Frank F10833
100 PO 8178 $ 248.00
Minneapolis, MN 55408
30073 3923 LOOKOUT PL NE Longfellow Properties F10810
1053 13033 Ridgedale Dr. Suite #167 $ 248.00
Minnetonka, MN 55305
30136 4733 UNIVERSITY AVE NE Nielsen, Maynard F10750
100 7144 Riverview Terrace $ 188.00
Fridley, MN 55432
Total # of Licenses 26
03/09/2011 11 :10 Page 3
38
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: March 14. 2011 .
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number 138208 through 138373 in the
amount of $ 568,753.66 .
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are herby, recommended for payment.
39
u) W * * * * * *
E CD * *
< * *
0 P+ 5 *
H (4 * *
0 0 5 *
0 ' 5 *
0 * *
z U * *
H * *
0 N * 5 P+
H * * Ul>+ O
5 4 •ct
0 0 * * U >+
C.) > * *
I 3 *
000 * 5 C14
4.0 d' * * }i 0
,'-+ 0 in * * .Ca
1.-f 00 3 3 (I) ).0
* * t� -ri 0
* * 0 m 4
* * 0 0
* 5 H 0
* * * * * * H r1 Fi
* 5 m P+ V)
5 * 4 }i }i }i }-I }.i }i }.1 }i }i i•-I } - I f-I �I
5 a 4-1 J.) 4-1 1-) 1J 4.1 1.) 4.1 J.) 1) J.1 1.1 .0 a)
* H U
>. * 0000* 0 m 0 RSA
}
* 0 0 04
4J * 0 0 0 0* 0 m 0
u) * * U m 7:3
i * r1 r1
O 400004 H O>
* * r1 0
4 * o
U * FC FC FC FC * 0 }i
a) 4 * \ a)
U * W W W W* .H C c)..
* * \ u) -H
4
3 m a) }i
* 14 414 4* 0 -<9 a
* 3 . . . . . . .1
* * • J.1 E
4 * w 0
* * * * * * W
4 * • 0)
* * * * * * • (+" u)
5 4 a) - 9 a)
or .3 * r- U) •riH
W N 3 3 J■ m o 04 0
F .. * * -,4 . . a ri 0
0 4 3 [ • • • RI - . u)
(1) • • 4 3 0 Al q H >
0 4 3 -- }-I 4J Q) O
a H 4 * J-) 0 0 • • > >■ • a) • • a) P -H }i 0
1 ' * 3 0 04 r • m }a }-I }.{ .'0 • • JJ (1) -. 4-1 �
1-i * 3 a) a) • • 0 • a) J-) 4-1 a) • • }-I • R1 JJ 4 0
0 <- 9 * * r---I ax CA U a) Ti G • • • O • • q ro k r 0
e-s o * 3 0) ,--1 04 roU °ww r v . 0 w m�a
z N * * IR H q ri ■i 0 J-1 • a) W • li a) "CI (1) u)
H \ * 4 J-) 0' U] Lzt a) 111 R1 U 1..1 0 R� • a) U) a) 'L) 0, 0<
W H 4 3 -1 0 0 .) x a r1 4 U 0 1=+ ) 0 - • 4 N }i r H ,q I
H 3 * 0 -'9 14 27 O }4 }i 0 •r, 75 0 0 ..S U v RS ri 0
cn� * * P, 4-1 00 (1)r r0 a) 00> 000r♦4) 0 Oh
00 * * ID 04 00 .0000.0 .-1 WO fl:)Oa)H 0 r
4c) 3 3 3 3 3 3 ! x 0 H W U u) 1'] 1',, U P+ > H P+ 0 > P: U H 04
U) H
H
X
C7 H 0 1D 01 0 H O O O ul O rn 1D 0 CD 01 0 N rs H u1 In Ls ul o VD 10 C rs VD rH r1 CV CD O In 00 h r- o ,V r- CD N O1 1D CO H
H Z CD cr in O l` OOO CI VD lD C' O 1D N O 01 N r VD r 01 r O C'N rn r- 111 M d' 00 N N N N O O C H O r-I ID LO N d'
W . � a W X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
W CD 0 O HH 01 CO is O 01 Lr1 1D d' LED N O I` a' O CO rn N 1.11 1O 01 ul VD O O CO O N 01 is CO d' CO O O l` N rn rn In CO VD rn d' I`
01 CO 01 N O H 01 rn ri N N Ill d' M O O1 l` cn 01 rn H 01 CO t0 r - r - rn O1 CO H CA l` ul rn r - VD 01 01 VD ri O d' rn N l` V'
a C' rn ri cV O N W CO d' ^ N ri N H In ri H N HH cr 01 1D O1 N H 01 d' Ln VD 01 LO H 1D rn 01 l` r1 H
H - ..
xl N H 1. N to H rn 01 N h LO r rn H O1 In H rH OD
H H r1 H H H N H N
a v
O O
U a
I
ELI C4 W
0 dr g HHHHHHHiHHHHHrHHHHHHHHHrHHHHHH -IHHHHH r- IHHHHHHHHHHHHHrHriH
>I ul Q H rH H H rH H H rH H H H rH H H HH H H H H H H H H H H H H H H H H H H H H H H H rH H H H H H H H H
H O CO N N N N N N N N N N N N N N N N NNN N N N N N N ▪ 01 01 01 O1 01 cn 01 01 01 0\ cn cn 01 01 01 O1 O1 O1 01 61 01
U 0 N 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0
X N In rn rn rn 01 rn rn rn rn on 01 rn rn rn rn rn rn rn 01 M 01 rn rn rn rn ▪ rn Pl rn r1 01 01 M rn M rn rn M rn M M 01 r'1 PI rl rl rn
U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0
Z
H 4 CO 01 O ri N rn C' ul VD C` m OD O rH N M 1. ul 10 rs CO 01 O H N rn a' Ln 1D r - W 01 O H N 01 C' u1 VD rs m 01 O rH N 01 d'
(--. x O O HH H H H rH H rI H rH N N N N N N N N N N rn rn rn (.1 rn 0 rn rn rn rn a' d' cV a' C' a' d' cV C' a' ul to In ul Lrl
Cn U N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
H W OD CO O CO CO CO CO CO CO N CO CO CO CO m m 00 CO N OD OD CO CO N O CO O CC) CO W OD 00 0 0 0 0 0 CO 0 CO 0 0 CO CO m CO m
,-1 0 rn 01 01 rn rn rn r1 n nn P1 rn 01 M M rn P1 rn rn rn M rn rn 01 01 M M M r1 01 01 r'1 01 rn r'1 rl in rn rl rn rn rn M rn rn on 01 rn
0 - H H rH H rH H HH H H H H H H r1 rH HH H HH H HH H H H H rH H H H HH H H H H H H H H H H H H H 1 HH H H H
>N O
}H H
00
11
- ri 0
xU
gZ a Ua • aH H <4 H aHw CJ C) a
rSCH Li 41 H a O O 14QCO H a H0 O H .1 CO
OH 0 u) 0 U U W HHcn u) O-- W Uf'0H U •00 41E
W 0 H W f24 CI, U OX 0 U) W Q W co 0 U00 OH
.. rq F1 E, a 41 FA zaz U XX W UW C) C) a za zU 1 X
U\ Q- ZF. 0 0)0 00H 0 UHaZ HZZ FCa W 000 H W H y H
Cr W 0 0 U) 0 0 M 0 H Z M CL H 0 M 0 H W cn H cn 0 0 0 U cn 0 W 0
HH O4 OH OZ0a 4404 H W U) P,H >- 4-i0 a U) HGLO .7W H H 41 U)0
UL7H W W HZ W 0E-1 0 a W 0)H c400 --Z W FA Li 0H r4 CD aZ a H
rn 00, H0q ,-1U W gl ' Q, U W C7 0 I-1 U>+O �!
O �' I r4WcnQry0 H H OCn , t10 >+ W Z W r4 0 H 000 W H>4 > U)
O X as W HCn •Z a2 W H C7 C7 C7 HHZ X U)0 HUU) •UZO no W W a
• >+( >
1 HOHa Hu)r� E. 0 I I 0 4 a Z a 0 H W W H U) W H U) y. 4
r‹ ., r.4 W I Z W
co a >zH UP 0 00 ZU)0 H z 0 W iO O ,-a3 x 0) c4) 7 00 0 X .1 Hi EA
Hz0 0)00) H a m00 Q- o iuouo) 3 3Zz w w 06Q 0cn a01a w CH F a M� 1 0)))X0))
H cn CD a 7+041 0 Z h 0 00 g g4cn OH a W W H Cq- F 0a0 O XXO0 0 g En
X <C U>+a ] HHHaZ � 0 UCL>IU a0 W Za >4 X,a0 401 0. W Ha0
G:1 a W OO ar.CH W u)>+0 HI EA Hr.0 W P.ZU -0000 Cna> , OW aFC H X
H co co xg4 W E- )00 > >+> ,4F1 l>+N HOHNH O1 Z CD gU)X W W x W U)>+ti7
Cn HxaHH co W X WH0H N C11 C:1 HHI-a ,-acn 1 1 H .7 a a Z HH Co >, W 41 E. Z.7 H Z UQ0 E. -7X
0 z 0 U 04 0,-11 Z> xcna 41 WHH Wald ( 2 4 WFCa El. H HcnZH XFCCo0 WH W
`n 0 > 0 FI( QU0 000X hJhP 00Z ZZ Za aa CYCYc0c cn n E ' P n 3 0 <4 CICg 000 Q W�,'H rjhp >4 2 000 oa a a,
< 0
H H
U rH x
<4H U
0 N 0)
H \ 0
4-1H
H x z x
U rn
4 0 CO 00
CO N
H
x
0 H N H O T O rI Ul H to H H OI O O OD O O Ul00lD r- c0 O IO N O O O in ONhO N N ri N UI O O N O O C1 lO
H ,1 rn C 3 C O O01 NmH C- O\ O CD ,T d' ONON V D H Ni- ID Ul 01 O C1 C1 O 0V O O N r` C1 O r)O O 01 CA
W W • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •
0 0 rl rl ul N ul N lD ul CO h in co 1.D VD i` VD O c0 ul 01 rl O 00 cr' VD N H Ul lD ul O N N o l ul lD lO H ri Tr H O 01 Ul O CO OD
N lD rlH OLD r-O rIOH tO C1 r- Hu) rl N O ill C' C' Ln O H C G uI NOul 21 Hco N C' CO OD O D C`N r` \OU1
4R, 1/40 rl ,T C 21 r1 , D ul 01 Cl -4 r (N H CO CO rI CV VD r r CV HN 01 cr d' rl u) O d' ri r1 ,T CV
H
al (N dl H In rl H H in H H H H
H N H N
N
0 c
U 9
44 C4 W
0 0 F
a' d, H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H
4ul Q H H H H H ri H rl H ri H H H H H H H H H H H H H H H H H H H H H H H ri HHHHHHHHHHH HH
H0 x , � ,I � , V a ,V � NT CP a , V , T , V ,M , V dT , V , T � ,V , V ,V dV , V cr , T , T , T cr c c , T ,V c cr , r
U U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H H H rl H H H H H H H H H H ri H H H H H H H H H H H H r, H H H n r4 r4 r4 H H
7.. rl rl rl rl r) rl rl rl M rl 01 rl rl rl rl rl rl 0 r1 rl rl rl r) r) r) rl rl rl rl rl rl CO rl r) rl rl r1 rl CO rl rl rl rl rl rl 0 rl
U 0 0 0 O 0 0 0 0 0 0 O 0 O O 0 0 0 0 O O O 0 0 0 0 O 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 O O O O
0
z
H it u) LO i` co C1 O H N rl d' ul lD C- CO a1 O H N rl ,' In l0 OD 01 O H N rl ,' Ul l0 C- CO 01 O H N rl d' ul VD r- 00 Cl O H
H x in in ulu Ln lO to LC) VD ID ID LD l0 l0 l0 r� l - r- r r- r- r- r r` r co co co O O OD O CO CO OD rn 010101 CA m CA Cl 01 CD CD
0 U N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N rl r)
H W CO CO Oo CO N 00 oD O 0D CO 0 co co Co 00 o0 oD 00 oD 00 00 co 00 oD co N N OO O c0 c0 00 W W OD oD OO c0 W oD oD cO N N co co ld
a x rl r1 rl rl rl 01 rl rl rl rl rl rl on „ l rl rl rl rl r1 rl on rl rl rl rl rl rl rl rl M rl rl rl rl rl rl rl rl rl rl rl On rl rl rl rl rl
U H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H
>,a
• H
O 0
4J n
•ri p
x U
4 4 u1 4 2 X 2 x H a H m U W rn
,x H U] H H x H W X a H H F >+ >a W U U U] 0
U U] F 00-- rx U U04O 4 r,4 \UU] ,= E. CD U) H 2 • C.) g4
a]O H H cn En 44 0 U 0 W O 2 H UaF 41142 HZ Z
r. N FA CO 124 C.) W CO 3 2 CO W r4 0 04U2aU 04.1H cnU] W Cn Hrn r.G
U P4 HZZZU] H H GO 0) 01-1 H W 2H 0 E. Z cnE. U]U]2 D H
cr H0 a 2 2 W W r.4 2U] H F , U)F 41 2H 4 g4 H10 C4 L)
H aH . U] HH2 220 U]Wrsr4 '4 2 cn rx 1 H 2 H H a 2U2O2CI,
\ U]Ha 0X2 - HU >+W UW H U2 W OWUrxgWg2 1-1 C) co , HZO o Hg4
O g4 J! 0 W CD H R', 2 H 2 04 U H H 4, W H U] U] GL X 2 3 (4 U] H H U] Z
O , d UW WW cn 204 1 aFW2HW 04 C4 22 HZZ ax 2 o4xo 2a H m\
FA C) W C D C D C D HW C.) 41 E.000 4 WU 4 H U co W 41 E. W FCH gx0U]
41 zzzZzg404 a O Wr�>i>.> X -2 a aWa2 HO 00
Z W H r x>+> ( 2 - 1 rxH 1 CLCI) H > > 14 E G, 0 U].1 Q CD4CD 4 0 U]O W 2 0Hrx
H 3 0r�2CL W W W FF c U
0�200 U) � fx C40 cnf�.0 FC q Ua2En g E.2 O W a
W a >. C) W W W W cn
W43 cxUUUU W £O �� W WHHZ�U]3 2
n1iz W ZGO 2 l4 2 U] 0 W CO Z
H 0 0 HHH0> 0 UZFC � ZH4r� r.CZZ aaaF 0H 4C)000U Z ax H
cn U aU]HFaHFa O >+ a 04 x x W War� W Ha 3 >, c) W cocnx
>, ZZ 0 g4 WO 040441 > Ld Q ixw WOOOOC4[l,Fxx W ox HZ rp
cn 0 FC 0 2 O g4 U ZzZzZzz U] [n U] �[,'F( O O 04 C.) HHOOH Z4 W HH 4 o4 W
a 0 ' 0
00 cncnco 33>C>+ r.�r.� r.Cr.�r. 4 CO 00 W 00000000 W 4+000 W W 4444 CD CD
a 0
H H
U H x
• H U
PC ZN x
H \ U
G+ H
H z x z x
U 01 2 2
rho 0 0
cn rl
E.
Z
O 0 u1000000 r'1 NO HOOOOO In ONO CO OONlON I- 000000 O1 rn O ul r- ul r- CD CA r1 CD l0 CO CD
H 0 0 0 CA O H O N r- 0 Lfl O O O N O N O N O C O O rl u1 CO O1 0 0 0 0 0 0 CA rl O lD VD N H Ill Ol C' in M N ul
Z • 0 0 O O O O\ LO rl ul VD 0 0r- O O O H ul O O H O N 1.11 O H !` lO N O O ul c 0 Lfl Ol co lD LID Ol H N O CO N 01 O O1
r•C, O u1 O O O Ol r1 N O ON ID C' N HI C... H C C' O Ul CuI OI co C' N rl N rl O N 01 O r- N H H CO 00 CO M CO CO r- ,M
F P O HOHNH HlO Hi rl H C pi HI 1--1 CI C1 C'0 cO H HNHHkD WOHrIO ,--1H 01 H
H-
m N t0 rl c H CO 0 Lfl O ul H CI H
6 H H N H H
a ct ct
0 0
J
0 P4 W
0 o 0
CI < HHHHHHHHHHHHHHHHHHHHHIHHiHHHHHHHHHHHHHHHHHHHHHHHiH
• In 0 H H H H H H H H H H H H H H H H H H H H H H H H H H H H r1 H H H H H H H H H H H H H H H H H H
O a \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \.\ \ \ \ \ \ \ \ \ \ \ \ \ \ \
HC7 ccc CI' cccc r cPCV Cr cf. cOCr COcV aVcrcV cOercr cr cr ccO cO cO cr aVcO cO aVcOcV CI' aV cOcOc ra ccO
CD J HI HiHHiHHHHHHHHHHHHHHHHHHHHHHH ;HHHHHHHHHHHHn HHHHHH
W \ \ \ \ \ \ ■ \ ".......\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \
Z rl rl rl r) rl rn r1 rl rl rn rn M rl (n rl rl rl rl r) 01 rl rn rl 01 rl rn 01 rl rl rl r rl rl rl rl on rl rl PI M r r1 rl M r1 rl 01
J O o 0 0 0 0 0 0 0 0 0 o O O o 0 0 0 0 0 0 0 o O O o O O o 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 o O
0
Z
H *k N rl C' an l0 I- O Cn O H N rl c ul QO I` O C>1 O H N 01 d' Ill ID l- O O1 O H N r1 C' Lfl lO r- CO 01 O H N in d ul l0 r- CO
F. 0 0 0 0 0 0 0 0 H H H H H HI H H Hi H N N N N N N N N N N rl in rl rl rl r) rl rl rl rl C' C' C C C' C• C' C C'
co J r1 rl rl 01 on r 01 rl 71 r1 01 rl rl rl on rl rl M on r1 rl rn 01 pi rl m rn 01 r1 rl rn rl rl rl r/ r1 01 M ri r rl rl r1 rl 01 r1 rl
H W CO CO CO O O O O O O O O O CO CO O CO O O 0D O O 0 0 0 0 00 DO O O co OD CO CO CO O OD O CO O O O O CO O O O O
a 'Z rl rl rl rn rl r1 rl rl rl rl r) rl r1 rl rl rl rl on rl r1 r) rn rl r1 rl rl rn 01 rl rl Pi r) M rl rl 01 rl 01 r) rl rl rl rl 01 rl rl r1
J H H H H H H H H H1 H H H H H H H H H H H H H Hi H H H H H H H H H H H H H H H H H H H H H H H H
>
-1 H
O J
rJ
rn n
.HI 0
O 0
J gz4 2ZO 10 41 r)U) cn <0 fns HNC 0
4 H H U) E H 0 W Z U) J I r.0 < a H q 0 E, E. 0 J 0 0
NO w D cn • 4 e' Z FG0H H W E. OZ Jr1 Z W U) r 0 CD .4
,IN 0 Cn >4J 000 H 0 010 a JH 44 H<Z P:0 Pu a
J\ Zp:Z U)p:H U O J W H OF cn 0 E. E0 u) 0 I-1<
C' W OO Ei <0 0X41 U) 00 J 00 Cn ' H 0CD0 C7 J 0
H J H 3 U) W 0 0q U ) H Ha W Z W J 0Hx 0Eti 0 000 P: 1 007
\ ?� E. J N H J Cn r.0 0 En En E1 >, C.9 0 C7 E z E 44 F. < U) 0 F-1 < E H z ,-zl
✓ JFCW H0 a1 0 W< CnH 0 0 0 O 12 > 41 H a0a0 0P, C4 H
O 4 Z Z a 4 0 0.: co r.0 W e4 4) > W J W 0 < Z J >4 g FC H 0 g W MI F. U) W En E. CJ)
- HHOE100('1 H OgIzt0 E H OCROJ W FG0Z 014 H O J 0(nC 0
4)<En 41 4 JOa 0 H Z E.00 z F 0 0 1 0 0 0 J W W H E.
cn a 3 W CD U) W < C)CDZ00 FI,' QCRCO ZHfX Hw000 E-IHZ 0
P4 E. W W a - 000000 0 0 J W r = G r;CEa E. [u4 W G.EP 41z pr.CC4 g4 104 W J
W Z090 W P:O m > zcn <"000z J410H0a 0 W 0 u]
E0 C0 W qa 004 H C.1.1 CO x 0H Q E. 01 00 E.0 00cn 00 ]Z P: H\
0 0JalU) W 0H rjyl I cn a U) FCf4O 0 W OCE.E.0 r�r H 0 CDE LD
W P: 0 Z \41 f E.0 QZ7-IKC0 00- 0 KSmCI) CL › a114 a .4 W W Oa W < 0}I 0
E. O O cnu)00H O >rxaW W Z0OZJC4 000 W W W W W W W Wxx0P:HJJZHZQa W
U) J W u ) En 0 P: W U ) Z 0 L D H W H I H0 Hg W
7 z J co0Ocn HP:0 U)
Q I C - � E� 00 �l <
o g C C C Z E F f ZZ0 >C P : fxH U)P:G. W x W C)04> Cl
U]0 H 0000 q
',T, xxx x x x HH11 -1 00.1.4 2E XZZEXZEEZEEEz
a H 0
g 0
H H
J H
Z H J
KC O W
Z N 0
H \ J
0 H
HI 0 0
u)\
< 0 0 0
0
X
O 0 c, o o h co 01 I..0 H 0 al 0 co o o Ln cr 1.0 01 0 H rl 0 W co r- w
H Z r1 0 0 C O CO 0 1 0 01 0 C 1 , 1 L.C1 a l i f t o r - - in 0 N 0 CO 01 0 en c0 N W
G.1 41 0 • • • • • • • • • • • • • • • • • • • • • • • • •
00 0 N 0 HI ID N 01 N rn 0 WO N in Ln ,t N •:1^ N N It N to 0) In
rr
r CO N rt1 N rn CO 21 t.0 0 HI H N ct. ct .1. 0 r- 0 HI cf. 1 .0 Ul 0 1.0
U
I= a HI N CO H 1/1 HI Ul CO HI CO HI H HI N H LP H 0 N
H - .. . - - - -
O C'1 H CO H N , It N 01 0
6 '-'. , H 1.0
W "I'
■ r- .1
00
00
1
00 EH
HHHHHHHHHHHHHHHHHHHHHHHH
0 H H H H H H H H H H H H H H H H HI HI H H H H HI H H
O 4 ------ --- ----------------------------------------------------,-----------------.-,
H 0 a■ •=44 .44 a4 a .44 a. a a a. .4 a4 a a a■ 444 a '1' '1' ` , t' •1' 'V cr cr
O U HHHHHHHHHHHHHHHHHHHH HI H HI HI H
41 -....„ ---..._ •-•..., .....„ -..., -...., ..., ....., ...., •..., -, .••., .„.. •••.., -...., -....„, -..........., -...., ••-., ............., -...., -....., .....,
O r1 PI rtl rn rn in rn in rn 0'1 ri r1 rl rn rn rn in in in rn in in cn cn in
r., 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0
0
H 4t 01 0 H N rn ct. ill ll) r•- CO Cr1 0 H CN1 rn cr LO W N CO 01 0 HI N 1
0 'I' Lrl ifl LI) Lil 1.11 III tfl Ln Ln 0 1.0 19 t.0 W LID W 1.0 W LO 1 .0 N N r- h
U 0 rl r1 Crl (v) rn fv1 (v) CI Prl r") fn M M 01 rn r1 r1 cn rt) r•1 1 r1 01 rn 21
H W CO c0 c0 CO c0 00 CO CO CO 00 CO CO CO CO c0 c0 c0 00 CO CO CO CO CO CO CO
,- Z r1 r1 f t . - 1 r1 r l r l r l r n P 1 rl rl PI rl rl in 01 nr1 rn rl rl In ri 01 rl cO
O HHHHHHHHHHHHHHHHHHHHHHHHH
4
S.4 H
O U
4 c - r;
. . - 1 0
• U
Z 0 0 Z 124 CJ] 12
•
r- ,-, H C14 0 Z H0 41 U 04
U - 4 f, "....„.. 0 H 0
at 0 CJ ) 0 U 0c/ 4 co Z r24 U
.. ni 0 U X r=1 0 cf] 0 r.ri u) Z
0. u H L.1 1--1- : 0 , 4 [ ri u 4 CJ H
0 0 0Z 4 U Z r= Z
H 0 0 C.1 u] -0 ,< r.II-1 °PHI 0
.---„, 0 E 0 000 0 1- 4 < Hi I
0 IX < Z < 0000 H H H00UP
0 (al H H U 4000 00r24 ‹CUZZ 04
00 Z0 4 0-00 0E-000'-4---0
,
r4 -ix 4 = 4 ,-1 o >, U co Z r24 C=4 E- -o
0000 > C 041000 E EH X c24 U u
HZ H 00- 0 I I:4 E-. 4 [1.1 H>nE 00 Z
Er, H f= 4 zgrxE ci+ H 0 r4ZMZwX041-
Ea E., [.I H 000 -0P4EHXH0H0040z,H
O 0 0 0 14 r.1 0 0 0 < 4 4coU01--40 F 4 0 0 1- 4 0 0 r = 1 r : - 0 CJ Z E 41 0 4 H [II K4 u) U 0 0 0 .4 0 KG r4
F 0 0 FgZ1 OOZ rXr.IrrnoK .
0 ZH0 Har.lal0E-40Z • LT-IHCQ Fli,-1000
O E U 0 , ,4 , ,4 ,,, x 0 1 U0
u) PI <4 K4000Q-,00 r=Z •u)HH0gX000H
0 >
4 H 0
<4 0
H 1-1
U ■-1 0
Z
< 0 U
Fri
Z N Z
0
O r4
HI 0 0
0 '-•••••
00
, z 0
0 0
CD F kC)
H O
W
0 0 r,
FrC
N CO
Ln LLD
00
U ?
G. fx W
0 o F
F a
H U' d
CO
U U
U
C7 m
z
H Yk O
F x 0
m U 0
H W
a x
U
>, Q
• H W
O U
z
U o
x CJ a
• H Cl)
U H Q
N 0 a
L N 0
U \ U
-1 W
H !x
0
W Gx
F 0
• z
W a
• o rz
a H
r.0 0
H F
U
Fti 0 p
7 N 0
H \ C4
H
H Y 0.S
0 \
U rn
o
mw
H 0
0 a
H a
w KC
x
w
4 a
H
W N
rl
a r
0 o
U >
W m a
O O 0
LD
HLJU'
0
u) u)
H N O N N O ri ri O N O O Lfl LO O Lfl O O ri 0 O N 0 O M CO d' 0000 CO OD Lfl N Lfl O 1D
Z r1 CO d' OD N N r Lb r- Lo O N N O N N CO d' O O d' rn Cr) LO N H O O O LD L` lO CO 01 N O l0
L4 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Fri
>r ,� H L N N UD rn Lrl N 01 U1 H H L11 H H O1 N O O d' 01 rn L(1 h N O O LO d' N al O al co Ill rn ,Z
S-I W 01 01 d' L(1 rl CO 0 Cl 01 N rl rn N M H H d' N O O N CO O Lfl h O O O IIl H O Ul H N Ill w
O U) CO N H H N Lfl M d' N d' d N rrl H d' c O l0 ri U d' d' al rrl H N H rn CO d' H H N U)
. . . . . .. . . . .. . . . .. . a
Ln Lfl H c0 cDH 0rnLnd'l0lD 01 d' Nd'LDrnH OD 0 (p
-H W Lfl H H d' H N 0 H rlH d' 0D 0
y U) N Lfl co
H H
. Q Q
0
W
0
g as z > E.
Q 0 NOM h °
Z O Ff ' ,00 0 0E.41441 04 1.1
' N LDONO a'UZ 4 a W W x
W c q(� IN a2 0w UH QQ C0O
Z Ux U] ON U - il W V >P: U1
W H Z H rx 2(nZa)2 HaZ >0 I S. tx W co E.
P az KC x ff. W O O0 O I E. U) 2 2 Z(nU
aOOZO (7ZO W W ut aaa2 1 CQWw H Cr) 00 wHw
OZH W u)Z OHW0 H fx 1 00 a HHH HC7h
a E. E. 0 P4 0 PIc]U >E.H(JE. g< H Ha)HH (n 0
wN E (OH a ( nh > ][ >Q a waa >'>' F. W cll 0u)S.a W
H •• W a H 2 aH a H W � w F. •• W E.004w2wE -' Q 04 0 E.
QH
U)Lf 2 U ) H > OZiu)fx Q l i wwUa (/ D H i l C 4 ' (x H Z 1-1
>+0 0 >H > W Draw\ W> X S - . > , . a � 7 Z w Q W 0W w W
u) •' H ? 20 ,-1 xlxtx H HH (
>FC0000 HH 3 Z(ZZC5HC7 W W (n
0 H H3HH3 W 000041M C41 W (xHHHH W W W 00 Hr. UZ
4 a aH14 24 41 E (n 2[4 41 a4A W 0'0000 co W U)UUaF a)
Hi
g r� HQ H 04 I wU)a W as X <FC Z OIO W a aH as
Cx ' wr I " FQH W E'U)HW W4l aU :
20a�lx E J0 W
0r1 a 0 WX H a WH4H E. Hi W W7fxQW( WHO H 5S a W
2H r . C (n ZZ 04<KC(x aa a)HA4 04 a a HW0 OiHOH32W(/ W g Z a Z
r,C 0 w w FCFCF -
04Q W E. �C�C
O 000 (0 a <4 KCW14 H H W a a
KC 0
Zr a Q (7uaw(naUa cDCDC7muauuU3mrx(na3(n3(nuHwUHW 4 W z
W H I I
U]\ Z (0 I HH20C Lf 1OHN10 IODN H Z Z I
Ur OOOOHHNd Nr10 d d 0)0HHNMd 00000 rl l Lf ON hOOro 0
<4 c) W a 1 HiNNNNN Cs] NNNMrrlrrlrn(0 ' ,ti d'd'd' d'WLO LD1/4.0 W lc) W(D Lc) N rco cocc H (0 a) 1
E CD
X r4
CD P4
H a,
Fr4
x u
r=4
N
0 0
u
co ix
o o
›, IT1
u
F
Cf)
z
Cr.1
>-■
o r--
4i
U)
CC CO
Lf) L17
a)
E
X
0
u)
z
?,
u) • •
4
H
H a, r.r1
Z H F4
4 0 u
Z ,-
xI Z c..)
Ur 0
H
G.4 H
I rg
CITY COUNCIL LETTER
Meeting of: 03/14/11
AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: CAPITAL EQUIPMENT REPLACEMENT OF BY: K. Hansen & L. McClanahan BY: "Yk'
THE ELGIN PELICAN STREET SWEEPER FROM THE DATE: 03/02/11 DATE:
STATE OF MINNESOTA PURCHASING CONTRACT
Background:
Unit #0004 is an Elgin Pelican Street Sweeper that was purchased in 1999 for $1 10,115. The Elgin Pelican three- wheel high
dump sweeper with a 3.5 cubic yard hopper can off load into a dump truck. The unit is 12 years old and has 4,219 hours of
recorded operation with an odometer reading of 18,802 miles. Since 2000, which is as far as the electronic maintenance records go
back, $102,500 has been spent on repairs. The Shop Supervisor completed a complete inspection of the Pelican along with the
local factory authorized repair service, MacQueen Equipment. The shop supervisor has rated the mechanical condition as poor.
Based on the sweeper inspection, $7,500 worth of mechanical repairs and $18,000 for the conveyor system rebuild is currently
needed to operate the sweeper in 2011. This unit was scheduled for replacement in 2005, but was delayed for budgetary and
mechanical reasons. The 2011 Capital Equipment Replacement budget allocated $185,000 split evenly between the Street
Department and the Storm Water Department for the replacement of the Elgin Pelican Street Sweeper.
Analysis /Conclusions:
Public Works has historically performed street sweeping operations using two sweepers. The goal has been to sweep all of the
streets at least four times, and alleys and parking lots one time during the year. Additional sweeping is done after storm events and
to prepare areas for street patching. In accordance with NPDES best management practices, streets that have low areas and areas
that drain directly into lakes and ponds are swept first.
Street cleaning has the greatest potential for reducing storm water pollution in the urban environment and it can do so at a relatively
affordable cost. That's because most of the rain that falls on impervious surfaces goes onto pavement that is directly connected to
an urban storm water collection system. Sweeping also prolongs the operational efficiency of structural based devices, such as
storm water retention ponds, and reduces the ongoing maintenance they require.
Staff had previously discussed downsizing from two sweepers to one sweeper, but has re- evaluated our practice. Recent publicized
studies on the effectiveness of various types of street sweepers and the recent mandates of National Pollutant Discharge
Elimination System (NPDES) Phase I and 11 storm water permits and the increasing need for practical total maximum daily Toad
(TMDL) implementation plans make it clear that sweeping deserves a more central role. In fact, street sweeping should be an
important part of the management strategies for any urban storm water NPDES driven runoff program or TMDL implementation
plan.
Studies have shown that mechanical broom sweepers like the Elgin Pelican that the city currently owns have a pickup efficiency of
approximately 20% to 30 %. To meet the requirements of the change in storm water rules, sweepers that pick up even the finest
particulate fractions have entered the market. Regenerative air and vacuum sweepers like the Elgin Crosswind the city owns have
pickup efficiencies that range from 60% to 90% of fine particulates, increasing pollutant removals.
National and local studies have shown the least cost per pound of pollutant removed during some seasonal conditions are actually
achieved via tandem sweeping — which combines a mechanical broom sweeper followed by a regenerative air or vacuum sweeper.
The mechanical sweeper is very good at picking up heavy debris and the regenerative air sweeper excels at picking up medium to
light debris and particulates. A mechanical sweeper is also much more effective at picking up larger street surface material from
construction sites, such as millings or tracking resulting from vehicles or equipment passing through or leaving active construction
projects. A regenerative air is more effective during fall leaf pickup operations. Due to their effectiveness, the sweepers will often
be used in tandem in spring and fall operations. Staff recommends, after evaluating our own practices and reviewing national and
COUNCIL ACTION:
48
CITY COUNCIL LETTER
Meeting of: 03/14/11
AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: CAPITAL EQUIPMENT REPLACEMENT OF BY: K. Hansen & L. McClanahan BY:
THE ELGIN PELICAN STREET SWEEPER FROM THE DATE: 03/02/11 DATE:
STATE OF MINNESOTA PURCHASING CONTRACT
Page 2
Continued - Elgin Pelican Street Sweeper Replacement
local studies of sweeping practice and effectiveness, to replace Unit # 0004 Elgin Pelican street sweeper with the purchase of one
new Elgin Pelican street sweeper, and further recommends disposal of Unit #0004 Elgin Pelican street sweeper via trade -in.
Staff also obtained pricing for a lease option on the sweeper. Attached is the lease- pricing sheet from the vendor for a 3, 5 and 7-
year lease arrangement. The Finance Director has prepared an analysis of purchase vs. lease scenario summarized in the attached
memo.
Recommended Motion: Move to purchase off the State of Minnesota Purchasing Contract the capital equipment replacement of
the Elgin Pelican Street Sweeper from MacQueen Equipment, Inc. of St. Paul, Minnesota, in the amount of $183,223 less a trade in
allowance of $17,500 for a total purchase price of $165,723, plus tax, with equal funding provided by the Street and Storm Sewer
Capital Equipment Replacement Funds.
Attachment
COUNCIL ACTION:
49
CITY OF COLUMBIA HEIGHTS
DATE: MARCH 1, 2011
TO: KEVIN HANSEN
CITY ENGINEER
PUBLIC WORKS DIRECTOR
FROM: WILLIAM ELRITE
FINANCE DIRECTOR
RE: PURCHASE VS. LEASE OFA STREET SWEEPER
First, leasing is a very viable, cost-effective alternative when lease or bonding interest rates are
less than the interest rate the City receives on investments. With the current economy that is not
the situation. Currently lease rates are running from 4.5% to 6.5%. This is significantly higher
than what the City is receiving for interest on investments. Currently, even long-term
investments are at or under 3% in earnings. Subsequently, the City is better off from a financial
.
stand point to utilize our Capital Equipment funds to purchase the sweeper rather than leasing it.
The chart below summarizes the three lease alternatives that we received from MacQueen
Equipment. It reflects the annual lease cost for a three-year, five-year, and seven-year lease
along with the total cost of leasing over that period of time compared to the outright purchase
cost of $165,723. The final column shows the savings to the City by purchasing. It should be
noted that this savings would be slightly offset by interest earnings if we did lease the equipment
and invested our capital funds. However, that offset or interest earnings would be less than one-
third of the savings.
Lease Annual Total Savings
Number lease lease Purchase by
of years cost cost cost purchasing
3 65,160 195,481 165,723 29,758
5 40,454 202,270 165,723 36,547
7 29,997 209,980 165,723 44,258
If you need any additional information or would like any further calculations please let me know.
WE: slh
1103011PW
Q111
MacQueen
Equipment Lease Estil
Attachment:
50
Mac Queen Equipment, Inc.
Distributor of Municipal & Contractor Equipment
595 Aldine St.
Saint Paul, MN. 55104
800-832-6417
651-645-5726
651-645-6668 Fax
City of Columbia Heights
Attn: Lauren McClanahan
Re: Elgin Eagle Sweeper Lease
Below is an outline of the sweeper lease agreement
The lease would be 36 month/60 month/84 month periods shown below with
annual payments at delivery and the beginning each year at the anniversary
date of delivery.
The sweeper would carry a one year factory warranty on the sweeper and
manufactures warranty on Sweeper and John Deer engine.
Lease proposal.
Payments includes all taxes and fees
36 month lease @ $65,160.23 per year
60 month lease @ $40,453.91 per year
84 month lease @ $29,997.16 per year
Sweeper to include:
Elgin Pelican NP high dump sweeper with all standard equipment
Dual Gutter brooms
AM/FM radio,
Heated remote control mirrors
Auto lube
Bostrom air ride seat
John Deere engine and Hydraulic shutdown
51
Battery Disconnect
Spare drive and guide wheel
Dual strobe lights with guards
Rear flood light, arrow board, LED lights on sweeper
This proposal is valid for 60 days
Bill McCarthy
2/24/2011
52
CITY OF COLUMBIA HEIGHTS, MINNESOTA DRAFT
LIQUOR FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2010
With Comparative Totals For The Year Ended December 31, 2009
Operating Accounts Total Debt
Top Heights Operating Service Intrafund Totals
Top Valu Valu II Liquor Accounts Account Eliminations 2010 2009
Operating revenues:
Charges for sales:
Liquor 1,386,909 1,189,518 417,139 2,993,566 - - 2,993,566 2,898,453
Beer 1,486,680 1,483,062 556,581 3,526,323 - - 3,526,323 3,487,830
Wine 550,949 537,821 56,459 1,145,229 - - 1,145,229 1,090,908
Other 185,028 174,371 132,981 492,380 - - 492,380 485,693
Total operating revenues 3,609,566 3.384,772 1.163,160 8,157,498 - - 8,157,498 7.962,884
Operating expenses:
Cost of goods sold 2,798,953 2,544,987 878,031 6,221,971 - - 6,221,971 6,085,546
Operating expense 563,705 499,340 179,739 1,242,784 - - 1,242,784 1,170,425
Depreciation 82,515 60,892 4.437 147,844 - - 147,844 145,219
Total operating expenses 3,445,173 3.105,219 1,062,207 7.612,599 - - 7,612,599 7,401.190
Net income from operations 164,393 279,553 100,953 544,899 - - 544,899 561,694
Nonoperating revenues (expenses):
Investment income:
Interest and dividends - 4 - 4 71
Miscellaneous expenses (4,134) - - (4,134) (16,509)
Interest and fiscal charges - (244,671) - (244,671) (247,171)
Total nonoperating revenues (expenses) (4.134) (244,667) - (248,801) (263,609)
Net income before transfers 540,765 (244,667) - 296,098 298,085
Transfers in - 364,000 (364,000) - -
Transfers out (504,624) - 364,000 (140,624) (187,636)
Change in net assets 36,141 119,333 - 155,474 110,449
Net assets - beginning 7,415,116 (4,382,832) - 3,032.284 2,921,835
Net assets - ending 7,451,257 (4,263,499) - 3,187,758 3,032,284
Top Heights
Top Valu Valu H Liquor Total
Operating revenues:
Charges for sales:
Liquor 1,386,909 1,189,518 417,139 2,993,566
Beer 1,486,680 1,483,062 556,581 3,526,323
Wine 550,949 537,821 56,459 1,145,229
Other 185,028 174,371 132,981 492,380
Total operating revenues 3,609,566 3,384,772 1,163,160 8,157,498
Operating expenses:
Cost of goods sold 2,798,953 2,544,987 878,031 6,221,971
Operating expense 563,705 499,340 179,739 1,242,784
Total operating expenses 3,362,658 3,044,327 1,057,770 7,464,755
Income from operations 246,908 340,445 105,390 692,743
Nonoperating revenues (expenses):
Investment income:
Interest and dividends 2 2 - 4
Miscellaneous expenses - (4,134) - (4,134)
Bond Principal (80,555) (59,445) - (140,000)
Bond Interest (136,457) (100,698) - (237,155)
Bond Agent Fees (1,471) (1,085) - (2,556)
Total nonoperating revenues (expenses) (218,481) (165,360) - (383,841)
Income before transfers 28,427 175,085 105,390 €z ` ""
Transfers (out) to other funds (140,624)
Net income retained in Liquor Fund 168,278