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HomeMy WebLinkAboutFebruary 2, 2011Approved 3/2/11 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES February 2, 2011 The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium, Patricia Sowada, Barbara Tantanella, Lynette Thomson, and Catherine Vesley. Also present: City Council Representative Tami Diehm, Becky Loader, and Stacey Hendren. The minutes of the January 5, 2011, Board meeting were approved as mailed. The bill list dated 1/24/11 of 2010 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The Unique Management bill for December 2010 was reviewed from the floor. It was moved, seconded, and passed that the bill be paid. The 2010 accounting dated 2/2/11 was reviewed. The bill list dated 1/24/11 of 2011 bills was reviewed. It was moved, seconded, and passed that the bills be paid. The 2011 accounting dated 2/2/11 was reviewed. Old Business: 1. Internet service with Comcast has been unavailable several times in the past few weeks. Comcast has replaced connectors and cabling, but is proving to be unreliable. Loader is pursuing the option of connecting to the City fiber optic network as recommended by the IS Department. There will be no charge for using the fiber optic network. 2. Kevin Hansen, Public Works, has contracted with Bonestro to write the specs for the new library boiler. Hansen recommended alterations to the current shelving units, which would replace wood facing with metal to help radiate heat. The project is funded by a grant received due to the expected energy savings and budgeted matching funds carried over from the 2010 budget. 3. The Library has received a television for the lobby, a video camera, and tripod for use in preparing and displaying the cable channel. The new software for channel design is web-based, so no additional equipment is needed and the old equipment has been removed. 4. In-house cleaning at the library is off to a rocky start. Supply orders, contract preparation, and building cleaning procedures are still in process and currently too much staff time is being spent on building maintenance. The cleaner is now aware of the correct procedure in case the building is found unlocked th due to an occurrence on January 26. The Board is hoping that the situation improves in the next few months. 5. Jesse Hauf, IS Department, has purchased computers to replace the terminals in the children’s department and to add a PAC terminal. An additional online table and chairs are being purchased for the computers. The Board discussed the current copier project. Loader, Hendren, and Hauf are working with vendors to find a solution to the print manager needs of the Library. 6. Business with Unique Management is continuing, though problems with SIRSI/DYNIX have been discovered. There are issues with data not being reported correctly and with processing fees not clearing properly when items are returned. 1 New Business: 1. Crossover statistics for December were reviewed by the Board. Circulation, volunteer hours, Internet use, and gate count are all up considerably from 2009. New reports from ACL on discharges and holds will be included in the Annual Report. 2. The Board found the census quick facts very interesting and discussed changes in the Columbia Heights population. 3. The Board reviewed the new listing on the letterhead and no changes were made. 4. Signage has been approved by the Anoka County Attorney’s office in regards to images recorded in the Library. Temporary signage is up and permanent signs are being purchased for every building. This does not cover pictures of specific people, and patrons always have the choice to not be photographed. Motion: That the signage for image releases be approved by the Board. The motion was seconded and passed. 5. Renee Dougherty, Adult Services Librarian, is putting together a draft procedure for staff to use in a non- weather related emergency. Loader will ask the Police Department to do a safety audit to help assist staff in writing the procedure. The Board discussed options for where to go in an emergency and how to notify the second floor employees of an emergency. Diehm questioned the possibility of connecting to the City security camera system. Loader stated that it previously wasn’t possible, but will look into it. 6. Loader has been proctoring tests within certain guidelines for years. HCL and ACL are no longer proctoring tests for students and are referring students back to their schools if they have difficulties finding someone to proctor. The Board recommended Loader continue to proctor tests, but to track occurrences. Vesley recommended putting limits on the service. Loader will revisit the issue with the Board if it becomes burdensome. 7. The City Annual report is being prepared by Loader. Loader is adding graphs and making changes to the standard format to highlight the statistical increases of 2010. The website for submitting the State version of the annual report is available and Loader is collecting the required information. The Library will fulfill the guidelines for Maintenance of Effort. Items from the Floor: thth 1. Vesley notified the Board of “Empty Bowls,” a fundraiser for SACA coming up on March 7 and 24. Loader stated there is a promotional poster in the Library lobby. There being no further business, the meeting was adjourned at 7:36 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2