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HomeMy WebLinkAbout2011-01-25 HRA Agenda PacketHOUSING & REDEVELOPMENT AUTHORITY AGENDA 7:00 P.M. JANUARY 25, 2011 PARKVIEW VILLA, COMMUNITY ROOM B, 965 40 AVE., COLUMBIA HEIGHTS, MN 1. Call to Order Oath of Office: Gary Peterson, Tammera Diehm, Donna Schmitt 2. Roll Call Tammera Diehm, Chair Bruce Nawrocki Bobby Williams, Vice Chair Donna Schmitt Gary Peterson 3. Pledge of Allegiance 4. Election of Officers Chair Vice Chair Secretary/Treasurer CONSENT AGENDA 5. Approve minutes of October 26, 2010 and Special meeting of December 13, 2010 6. Approve Financial Report and payment of bills for October, November, and December 2010 on Resolution 2011 -01. 7. Resolution 2011 -02, Designating Signatories Motion: Move to Approve the consent agenda items as listed. BUSINESS ITEMS 8. Report of Management Company a. Architectural bid discussion 9. Resident Council Minutes 10. Citizen Forum* 11. Discussion on HRA Commissioner Vacancy 12. Other Business Executive Session 1. Discussion on Potential sale of property at 965 40 Ave NE. The next regular HRA meeting will be Tuesday, April 26, 2011 at Parkview Villa. *At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific agenda items at the time the item is being discussed.) HRA ELECTION PROCEDURES • We will know have the Election of Officers. • Nominations are now being taken for the office of Chair (After a nomination is made) 1. has been nominated. 2. Are there any other nominations? 3. Are there any other nominations? 4. Are there any other nominations? 5. If NONE — All those in favor say aye. Opposed nay. 6. The chair declares elected as Chair • Nominations are now being taken for the office of Vice Chair (After a nomination is made) has been nominated. 2. Are there any other nominations? 3. Are there any other nominations? 4. Are there any other nominations? 5. IF NONE- All those in favor say aye. Opposed nay. 6. The chair declares elected as Vice Chair • Nominations are now being taken for the office of Secretary /Treasurer (After a nomination is made) 1. has been nominated. 2. Are there any other nominations? 3. Are there any other nominations? 4. Are there any other nominations? 5. IF NONE- All those in favor say aye. Opposed nay. 6. The Chair declares elected as Secretary /Treasurer H: \HRAMisc \HRA Election Procedures OATH OF COMMISSIONER OF COLUMBIA HEIGHTS HOUSING AND R14EDEVELOPMENT AUTHoRITJ � � do solemnly swear that I will support the Constitution of the United States and of the State of Mim and will faithfully discharge the duties of the office of Commissioner of the Columbia Heights Housing and 0� ' ' -- ��^de~e"" '^"^~~^^^y Columbia ^~^nn~~ Heights, -- ------- to the law and to the best of my judgment and ability, so help me God. I do further swear that I arn, and was at the time of my appointment, a resident of Columbia Heights, Minnesota. /� `-' Subscribed and sworn to befo me this of 2011. Notaiy Public My commission expires HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE REGULAR MEETING OF OCTOBER 26, 2010 Call to order — The meeting was called to order by Chair Diehm at 7:00 pm 2. Roll Call — Members present: Bruce Nawrocki, Bruce Kelzenberg, Dennis Ecklund, Gary Peterson and Tammera Diehm. Members Absent: Bobby Williams Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark, Assistant Community Development Director - Sheila Cartney, and Secretary - Shelley Hanson Parkview /CommonBond staff. Laura Sheak, Jennifer Eels, and Lisa Wilcox - Erhardt 3. Pledge of Allegiance - Recited CONSENT AGENDA 4. Approve Minutes from July 27, 2010 5. Approve Financial Report and Payment of Bills for July, August, and September 2010 on Resolution 2010 -07. Questions from members: Nawrocki asked where the revenue fiends are invested and how much return we are receiving on them? Lisa explained that he would have to get that information from the City's Finance Department. Staff will get that information to him. Nawrocki then asked what the "PILOT" payment was for? Lisa stated that this is the "payment in lieu of taxes" that Parkview Villa is responsible for. Nawrocki then questioned the servicing fees stated in the proposed budget. He again went on record that he felt these fees were excessive. Lisa said the fees were established by the City during the budget process, not by CommonBond. Ecklund asked that monies not expended in 2010 for the weekend caretakers be used to replace the closet doors in the Community Room. Diehm said they would address this later in the meeting. Motion by Nawrocki, seconded by Ecklund to approve the minutes of.July 27, 2010. All ayes. MOTION PASSED. Motion by Peterson, seconded by Kelzenberg, to approve the consent agenda items as listed and to approve Resolution 2010 -07, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of July, August and September 2010. All Ayes. MOTION PASSED. HRA Minutes Page 2 October 26, 2010 HRA RESOLUTION 2010 -07 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT AND PAYMENT OF BILLS FOR THE MONTHS OF JULY, AUGUST, AND SEPTEMBER, 2010. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of July, August, and September 2010 and the list of bills for the months of July, August, and September 2010 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 26"' day of October, 2010. BUSINESS ITEMS 6. Report of the Management Company Laura asked if there were any questions on the newsletter items or on the maintenance reports. Nawrocki asked if the $10,000 Capital Improvement Grant monies have been used yet. Lisa explained those funds will be used for the 2 nd floor renovations, but they haven't been started yet. She said the project is being sent out for bids to Architects and that information should be ready for consideration at the next meeting. Nawrocki then asked why the Police Reports were not included for September and October. Laura stated she asked for them numerous times, but got no response to her e- mails. Staff will check on this and see that they are provided. HRA Minutes Page 3 October 26, 2010 Diehm stated she likes to see the maintenance reports detailing how and when they are resolved. She thanked management staff for supplying them. Laura told the members about the Artwork displayed in the Community Room based on interviews of ten of Parkview's residents. The stories were written by Carol Lacey, and the corresponding artwork was done by Margaret Houlton. This project was done with the help of the MRAC grant. Lisa told members that Jennifer Els recently received the Assistant Manager Award from MADACS (Multi - Housing Achievement in Design, Advertising, and Community Support). The Board congratulated her on his honor. 7. Resident Council Minutes Lyn Miner reviewed the Resident Council minutes and Treasurer's Report. Diehm presented a plaque from the residents to Dennis Ecklund for his service on the Resident's Council. Nawrocki stated he had received two calls from residents in Parkview Villa South regarding different rates for rents paid by the tenants. He said that some action was taken in 2007 regarding rental rates, but that action did not address the different rates and that 6 or 7 people were still paying reduced rental rates. Clark said this matter was actually discussed in June or October of 2009 when the board implemented a 3% increase per year. He said staff prepared a history /background of the rents at that time and recognized that there was a different structure for a few of the tenants. Their rent was originally based on income and has never been adjusted. Newer tenants pay the market rate as decided by the board. This means these 6 or 7 tenants pay $10 -$300 less per month than the current rates. The board decided in 2009 to leave it as is and just implement the 3% increase each year. Clark will get the minutes and history to the members and if they wish to discuss this in January to let him know. Ken Block -unit #315 -has lived there for four years. He said some of the 6 -7 residents thought their rents would go up, and since they haven't, they are concerned that it could go up all at once and be more than they could handle financially. Citizen Forum Larry Beaman stated he just moved into the building and likes it there. He said he should have been told that his rent would increase when he moved into the building. He then asked if the rules are the same for both buildings. Laura told him, no, they are not necessarily the same since the north building is a HUD building and there are federal rules that must also be followed. HRA Minutes Page 4 October 26, 2010 Nawrocki gave a brief history of the buildings. He told Mr. Beaman that the north building was built with federal funds and the south building was built with TIF funds, and therefore is not subject to all the federal (HUD) regulations. Ken Block -Unit #315- stated he thought the exterior work done was supposed to fix the water leaks. He claims there are some units that are still having water leaking into their units. Laura said she hasn't been made aware of these and told the residents present to report any leaking issues to her and she will have it checked out. Terry Gagne -Unit #704 - stated that her toilet doesn't work right. It overflows periodically for no apparent reason. The last major overflow occurred in August. Lisa will have maintenance look at it again. Nawrocki said he didn't see anything in the maintenance reports regarding her toilet problems. 9. Staff Direction of Alcohol Policy Clark explained that at the October 11, 2010 Resident Council meeting, the Resident Council voted to amend the recently adopted bylaws. The HRA board was notified of the proposed amendments on August 13, 2010 by a separate memo, which was included in the agenda packet. Three amendments were approved at the Resident Council meeting, and are now forwarded to the HRA Board. The fourth item that was voted on at the Resident Council meeting regarded prohibiting the consumption of alcohol on the grounds and in the adjacent outside areas of Parkview Villa. At the same meeting a correction to this motion was discussed that "the Resident Council does not have the authority to enforce lease regulations, but we may pass motions, and present them to HRA for their consideration. Your vote is an opinion on the issue and a request for action." It is staff s understanding the Resident Council voted to prohibit alcohol from the grounds and outside areas of Parkview Villa. Staff is not recommending an action at this time, but is seeking direction whether the HRA board desires to discuss this issue at their January meeting. If this is the board's direction, staff will work with CommonBond to create a policy. Questions /Comments from members: Ecklund said there never used to be a problem with residents drinking outside. He thought it was already in the handbook or was a building policy. He said residents are concerned with people carrying bottles outside and sitting there drinking. He said it turns visitors away and doesn't reflect well on the building. Lyn Miner -Unit #202 -She thought the problem was bad behavior and language. Residents can still drink in their apartments or at the bar and sit outside and use bad language. HRA Minutes Page 5 October 26, 2010 DianeYoung -Unit 905 -She feels that visitors get scared or intimidated by people sitting out there. It turns potential tenants away also. She has been at Parkview for 15 years and this is a new issue. She, too, thinks it reflects poorly on the building as a residence. Nawrocki said if someone is causing problems, the residents should call the Police. Terry Gagne -Unit #704 -She agreed with Diane. One of the new residents is violating this policy. Laverne Harper -Unit #408 -Her granddaughter got mooned. She won't have her back here again. There's no drinking in the park and there shouldn't be on the grounds of Parkview either. Ken Block -Unit #315 -Since residents have to go outside to smoke, they do their drinking out there too. He said this never was an issue before the "no smoking policy" went into effect. Diane Young agreed with him. Laura stated that it says in the lease that it is a violation to abuse alcohol. Residents asked why the repeat offender was still there. Laura said the situation is being handled my management, and for legal reasons, cannot be discussed publicly. Ecklund asked why management puts letters on doors without knocking and verifying when someone is accused of smoking in their units. Diehm asked how smoking in the units is verified? Laura said if a complaint is received, they investigate. She said you can usually smell the smoke and locate its origination. She stated it is subjective, but that residents are not kicked out with just one warning. They get several warnings and do their best to verify. Diehm acknowledged that if they have cause to investigate and are reasonably sure of the violation, the Board supports the management staff as they are doing the best they can to implement the policy. (Hugh) Mike Farmer -Unit 4307 -Asked if people with social workers have more leniency? Laura said no. They must follow the rules the same as anyone else. Ron Houle -Unit #424 -asked if anything was being done about constructing a smoking shelter? Diehm stated the Board did ask for some estimates on what it would cost to construct a shelter, but no decision has been made to construct one. She then asked if there was a printed policy on the issue of alcohol use on the grounds of Parkview Villa. Clark stated he thought it was informal and that staff will work on this if it is the Board's desire. Ecklund asked if residents can still drink outside? Diehm stated that the resident council already voted on this to prohibit drinking outside. She said even though it is not enforceable as a lease violation, it should still be respected until a formal policy is established. She directed staff to come back with some history on this, to research any HUD provisions, and to suggest a policy on this issue based on the discussion at this meeting. HRA Minutes Page 6 October 26, 2010 10. Approval of Parkview Villa North 2011 Budget - Resolution 2010 -08 Lisa stated for the record that Parkview Villa North consists of 101 units of public housing, and is located at 965 40` Avenue Northeast. PVVN serves seniors and disabled persons. PVVN was constructed in 1975 with funds from the U.S. Department of Housing and Urban Development. CommonBond Housing provides management services to PVVN. Lisa then explained the proposed budget as follows: Expenditures The proposed 2010 budget for PVVN is $617 06 . The amount includes $112,000 for capital outlays. Although some expense line items increased, we were able to make an overall budget decrease in expenses of 3.75 %. The overall budget decrease is greatly due to a decrease of $43,956 of capital expenditures from 2010 to 2011. Administration costs increased by .5 %. Utility costs remain the same except that a fuel expense was included to show actual cost of fuel to fill the generator. Operating and Maintenance expenses increased a total of 22% from 2010. However, included in this increase is $3,700 for replacement of the front door directory system, $10,000 for update of air exchanger controls, $5,000 for concrete work and parking lot patching and seal coating, $1,000 for new outside furniture and other necessary line item increases. Revenues Total proposed revenue is $688 651 and includes rents of $319,260, Department of Housing and Urban Development operating subsidy of $245,50 , and Department of Housing and Urban Development Capital Funding Program funds of $1 12,000 and other miscellaneous income of $11,891. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented. Staff recommends adopting Resolution 2010 -08, the 2011 PVV North Budget. Qestions /Comments from members Nawrocki again addressed the servicing fees and thought the amount and increases were excessive. Clark stated that the Board decided a few years ago to set the amount based on a percentage of costs determined by the Finance Department. Nawrocki then questioned line item 2160 for Maintenance. He wanted to know why it went up from $6,470 in 2009 to $10,200 in 2010 and 2011. Lisa explained that as the building gets older, more items need to be replaced. She also said that the proposed figure in 2009 was probably higher than the $6,470 indicated. She reminded members that the 2009 figures are the actual expenses, and the 2010 and 2011 figures shown are the budgeted amounts. Nawrocki then asked about line item 3041 for Attorney Fees. He said there is nothing noted for 2009, then $5,000 in 2010 and in 2011. Diehm pointed out that there were expenses for legal fees in 2009, but noted in line item #3040 under Legal Fees. This amount is budgeted in case there is a need for legal advice for a variety of issues such as damage, personal injury, evictions, etc. HRA Minutes Page 7 October 26, 2010 Nawrocki then noted that the figures for utilities proposed in 2011 were the same as 2010, and that they were much higher than in 2009. Again, Lisa stated that the budgeted amounts in 2009 were also the same figure, but the amount noted on this proposal shows the actual expenditures in 2009, not the amount that was budgeted. She said they are estimates since they have no control over utility rates or how severe the winter will be. Lisa reminded the Board that even though some line items increased, the overall budget decreased in expenses of 3.75 %. Motion by Peterson, seconded by Kelzenberg to move to waive the reading of Resolution 2010 -08 there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Kelzenberg, to adopt Resolution 2010 -08, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2011 Park-view Villa North Budget of $A7,06( and recommending this to the City Council for approval. Roll Call. All Ayes. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2010 -08 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2011 BUDGET FOR PARKVIEW VILLA NORTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North, a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2011 Parkview Villa North budget of $617,060.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 26th DAY OF October, 2010. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair HRA Minutes Page 8 October 26, 2010 11. Approval of Parkview Villas South 2011 Budget- Resolution 2010 -09 Lisa stated for the record that Parkview Villa South (PVVS) is a 45 -unit apartment building, located at 965 40 Avenue Northeast. PVVS serves low- income seniors age 55 and older. PVVS was constructed in 1991. PVVS is owned by the Economic Development Authority and managed by CommonBond Housing. Lisa then reviewed the 2011 budget as follows: Expenditures The proposed 2011 budget for PVVS is $263,938. Of this amount, $35,000 is allocated for capital projects. There is an overall budget decrease of 6.5 %, however the decrease is greatly due to the reduction of projected building capital expenses from 2010 to 2011. Administration expenses increased by 1.2% and Utilities increased by 3.8 %. Operating and Maintenance expenses increased by 18.2% from 2010. However, included in this increase is $1,000 for replacement of the front door directory system, $2,000 for additional concrete work and parking lot patching and seal coating, $1,000 for new outside furniture and other necessary line item increases. Revenues Proposed gross revenues are $ 309,129 and include rents of $296,529 other miscellaneous income of $12,600. The rent revenues do reflect an increase in rents of 3% as per 2009 Board discussion to help set aside money for current and future capital improvements. Staff recommends adopting Resolution 2010 -09 the 2011 PVVS Budget. Questions /Comments from members: Nawrocki questioned several line items in the proposed budget. He noted that the cost of refuse service increased from $500 in 2009 to the proposed figure of $2,500. Lisa stated that the refuse contract is negotiated by the City. Parkview Villa's refuse service was a limited charge with the old company. The new company is now charging them for service under the contract negotiated by the City. Therefore, the amount had to be increased. He asked why office supplies were being increased. Lisa said it was increased slightly because they have to get a new copier and maintenance agreement, as theirs is no longer functional. Diehm stated that the overall budget was decreased 6.5 %. She felt that was a good reduction overall, and that members shouldn't be concerned if some adjustments were made to certain line items as long as the bottom line is less and the building continues to be maintained adequately. It is not unusual for line items to be tweaked as needs or actual expenditures from previous years indicate a change. HRA Minutes Page 9 October 26, 2010 Ecklund then asked if the three closet doors by the main office and in the community rooms could be replaced. As he stated earlier, he feels the unexpended funds that were budgeted for the weekend caretakers would cover the cost of replacing the doors. Lisa said the replacement of the doors would run between $1,500- $2,000 based on old bids she had obtained. She stated the maintenance people have worked on the doors a number of times, but they still fall off from time to time. Nawrocki thought the doors could be fixed by adding guides to the bottom. Peterson thought they should just be replaced. He said he would do some checking to come up with an estimate. Motion by Peterson, seconded by Kelzenberg, to waive the reading of Resolution 2010 -09 there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Kelzenberg, to adopt Resolution 2010 -09 a Resolution of the Housing and Redevelopment Authority in and for the City of'Columbia Heights adopting the 2011 PVVS Budget of $263,93 and recommending this budget to the City Council for approval. Roll Call: All ayes. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2010-09 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2010 BUDGET FOR PARKVIEW VILLA SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the City had constructed in 1991 Parkview Villa South (PVVS), a 45 -unit rental apartment building, for the purpose of providing housing for low- income seniors age 55 and older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2011 Parkview Villa South budget of $263,938.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 26th DAY OF October, 2010. Attest by: Walter R. Fehst, Executive Director Tammera Dielhm, Chair HRA MINUTES Page 10 October 26, 2010 PUBLIC HEARINGS 1. Approval of 2011 PHA Plan — Resolution 2010 -10 Lisa explained to the members that The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan each year and a five -year plan every five years. Staff has completed the draft copy of the 2011 Columbia Heights Agency Plan. She reviewed a summary of the Plan's contents and stated that a full copy of the draft plan with attachments and supporting documents have been available for review by the public at Parkview Villa's leasing office, City of Columbia Heights Community Development Department and the Columbia Height's Public Library. Staff attended a Parkview Villa Resident Advisory Board October special meeting to review the plan. To date no public comments have been received. HUD requires a variety of components and documents to be incorporated into the annual plan. They include a PHA plan update showing annual and 5 -year plan capital needs updates, progress update, statements of needs and resources, and numerous HUD certifications. After the Public Hearing on October 26, 2010 the HRA Board can make any final modifications to the plan and authorize staff to submit the final document to HUD. The entire document will be generated electronically and transmitted to HUD. Staff recommends the HRA Board open and close the Public Hearing, make amendments to the plans if needed, and adopt HRA Resolution 2010 -10, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming approval of the Public Housing Agency Certifications of Compliance, with the PHA Plans and related regulations, and authorizing it's submission to HUD. Questions /Comments from members: Fehst asked if an outdoor smoking shelter was included in this PHA Plan? Lisa said no, it wasn't, but there are funds in the 2011 proposed budget that could be appropriated for that. She said it will be more costly than originally anticipated because it will require land excavation since there isn't much level ground on the site. She said she has gotten informal estimates of $2,000 412,000 depending on the size and style constructed. Motion by Peterson, seconded by Ecklund, to waive the reading of Resolution 2010 -10, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Ecklund, to adopt Resolution 2010 -10, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2011 Public Housing Agency Certifications of Compliance with the 2011 PHA plan and related regulations, and authorizing it's submission to HUD. All Ayes. MOTION PASSED. HRA Minutes Page 11 October 26, 2010 HRA RESOLUTION 2010 -10 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2011 PUBLICH HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, The 2011 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library, administrative offices of the PHA, and the PHA development management office. WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certification of Compliance with the PHA Plans and Related Regulations is hereby approved ADOPTED THIS 26` day of October, 2010 MOTION BY: Peterson SECONDED BY: Ecklund AYES: All Ayes HOUSING AND REDEVELOPMENT AUTHORITY Chair — Tammera Diehm Executive Director — Walter R. Fehst OTHER BUSINESS Ecklund thanked Gary, Tami, and Bruce Kelzenberg for running for elected office again. He wished them well in the upcoming election. The next regular HRA meeting is tentatively scheduled for January 25, 2011 at Parkview Villa. The meeting was adjourned at 8:30 pm. Respectfully Submitted, Shelley Hanson Recording Secretary Housing and Redevelopment Authority Minutes of the Special meeting of December 13, 2009 1. Call to order — the meeting was called to order by Mayor Gary Peterson at 5:50pm 2. Roll Call: Members Present: Bruce Nawrocki, Bruce Kelzenberg and Gary Peterson. Members Absent: Bobby Williams, Tammi Diehm and Dennis Ecklund. Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark, Assistant Community Development Director- Sheila Cartney ComrnonBond Staff Present: Laura Sheak 3. Pledge of Allegiance — Recited Business Item 4. Eagle Elevator Bid Because there wasn't a quorum the HRA decided to have staff present the item, answer questions and then recess until Tammi could attend the meeting. Scott explained the main elevator at Parkview Villa is not working and needs repair. Staff deemed this an emergency and had CommonBond staff get a quote for the repair, because the amount of the repair is over $15,000 a special meeting was called by Chair Diehm for approval by the board. Only one bid was received due to the contract we have with Eagle elevator, other elevator companies will not do work when there is an existing contract involved. Questions from members: Nawrocki asked what caused this. Laura explained it was a drive shaft that went out, the parts are obsolete and need to be redesigned, which is driving the price up. Nawrocki asked how long we have had a contract with Eagle and if we think they are doing a good job. Laura said since 2004 and so far they have been adequate. Nawrocki suggested looking at the contract and maybe consider not renewing and going out for other bids. Gary asked how long a drive shaft should last? Laura thought 20 years, it has been over 30 years for this one. Motion by Nawrocki, second by Kelzeberg to continue the meeting until another HRA member comes in order to establish a quorum. All Ayes, Motion Passed. The meeting was called back to order at 6:20pm upon Commissioner Diehm's arrival. A quorum was established. Diehm asked if everyone's questions were answered and if anyone had anything to add. Motion by Peterson, second by Kelzenberg to approve the Eagle Elevator Repair bid dated December 9, 2010 in the amount of $19,650. Motion passed unanimously. Chair Diehm thanked Bruce Kelzenberg for his service to the HRA Board. Adjourned at 6:23pm. Respectfully Submitted, Sheila Cartney, Assistant Community Development Director COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 25, 2011 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 6 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Lisa Wilcox-Erhardt BY: — Resolution 2011 -01 1 DATE: January 20, 2011 BACKGROUND: A copy of the Financial Reports for the months of October, November and December 2010 are attached. RECOMMENDATION: Management staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2011-01, there being ample copies available to the public. Motion: Move to approve Resolution 2011-01, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of October, November and December 2010. Aftnr-hmant Pp-,nh itinn 9011 -(11 ;;nd financial statements HRA ACTION: HRA RESOLUTION 2011 -01 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR OCTOBER NOVEMBER, AND DECEMBER OF 2010 AND PAYMENT OF BILLS FOR THE MONTHS OF OCTOBER, NOVEMBER, AND DECEMBER 2010. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records and WHEREAS, the financial statement for the months of October, November and December of 2010 and the list of bills for the months October, November and December 2010 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 25 day of January, 2011. SECONDED BY: AYES: Chair Attest by'. Shelley Hanson, Secretary January 18, 2011 Scott Clark Columbia. Heights HRA City of Columbia IIeights 590 - 40th Avenue Northeast Columbia Heights, Mn. 55421 C O hi ivi I Id I '1 i a q Yea Ul le ( -Imrr< RE: Columbia Heights HRA Parkview Villa -- Monthly Financials Reporting Date October 2010 Dear Mr. Clark, (,I, 1 lvliA 11i00 7I )6 - 1 / Vhoiu- i �n1 100), NI, , ,y , :�, , ���cr,riun(rnf�uncl Orp; I enclosed copies of the October 2010 financial reports for Parkview Villa North /South. Included in the report: HRA Expenditures (Expense Summary) Financial Overview- PVV North Budget Comparison -PVV North Income Statement -PVV North Balance Sheet -PVV North General Ledger Detail —PVV North Aged Payables -PVV North Check RegisterBank Reconciliation -PVV North Financial Overview — PVV South Budget Comparison — PVV South Income Statement -PVV South Balance Sheet -PVV South General Ledger -PVV South Aged Payables -PVV South Check Register /Bank Reconciliation -PVV South Copies of all Invoices — PVV North and South Please feel free to contact me at 651 -290 -6238 if you should have any questions regarding this month's financial report. J cerely, GA sa cox Erhardt Director of Property Management CommonBond Communities erhardt@,,commonbond.org In ; p,d (7Y1n(tlur?N 1Jlii(ualo i4hw,� i 1i;atni rNL1n (0 ix) LO I I li c c� C� O u CD 00 (D Cl) 00 't 0 Cl) 00 00 I-T C co (D m (D C) tx) 00 0 co LO f� r- N ( N I li r G � q (C � N Lr CD 0 0) LO LO It (D (D CD C) rl- LO (D 'O 3 to 0 U) 06 0 Z co ul 4 C:) ro C) Fv 0 64 TZ Lo C CD cli 0 0 CU 0 O —0 4�- U> 0- X W m :3 U U C .2 0 Z M 0 U a. r- M - - Lr) M C CY) V LO C6 cli C\j C) N I�r 0 r- (D I - Lo 00 00 C=) co 0 r- 00 t- 2 co U 023 U) O - a E2 r-L a) 41) :3 :F; IL U) 0 ( co co 04 CN 'IT t C\j CD Cl) 6 0 r- 1 0 cl) - 0) N 11 Q0 CO M LO Cl) T: 0 V) 0 V) cn c C) Iq Cl. L > U) U) (1) 0 A) U) 0 I L n CL ID 'E a a) :3 co ' c 0- U) 0 0 C) Cl) Cl) 0 U V) 0 N C\l Parkview Villa North Financial Statement Overview October 2010 Revenue: Occupancy for the month of October 2010 was 100% occupied; there were no vacant units as of 10/31 /10. Total Revenue was over budgeted amount (favorable). Administrative Expenses: Administrative costs for the North are under budget (favorable). Other Renting Expenses were under budget (favorable). Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are under budget (favorable). There were no Legal Expenses for October. Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and are therefore reflected over budget which is a monthly amount rather than a quarterly amount. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Exterminating Contract is slightly over budget (unfavorable). Garbage and Trash are over budget (unfavorable); however this reflects a quarterly billing. Grounds Contract is over budget (unfavorable), and reflects cost incurred for grounds maintenance and for fall fertilization. Repairs Material and Repairs Contract costs are under budget (favorable). Elevator Maintenance Contract is under budget (favorable). Decorating Contract and Supplies were under budget (favorable). O m t 0. 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N N o oa o l i I I, 0 . 0 Ql C! li 6 In o 1.0 N K In 0 In 14 Ln co O O ri V, O It in fq O as In In tl N m N 1 1 rn 10 N 00 o Ln co W m N 0 0 C � L q Li In In a o n 1 1 1! co r, O O r cL c. x x X N Lu w c E cL In at T1 c UP u • x c Kil 41 m W t X: o c E o c , 8 om, E 41 o co a v c u o, G u u III r E c In q) t X 12 cL x b t Z� x . c o S t 2 m 13 W r U M _ �= . g C c U In T a a 'c R a a x t- o m a , f - Fo 73 2 dl U u > U U (' u n (� I , = 2 o 9 - i a rl >. at ri "r z5 o A =t r m c m u v) U V Y u E III o m c al 'zi m m .- . . G w , a . o c a w u u o o u. o u l'- 0 m (D (D In 4 a o d o oo M, 21 It X m F IL h w o 0 0 0 0 a o 0 o o 0 o In 0 0 0 0 0 0 0 0 0 0 N w c� o R c c� R wt In cl v: cq O. m o In 0 o ci J- 0 t Cl E 0 V ii 0 m 0 0 a, in td 4 to cn w 0 G i C� ch It N M 0 0 ri ( i 0 W wi 0 R "t LA M N ri L i to m 0) m 40 l i In rq ey o ai VI to CL E X . 0 a U) > ( V 2 c E c of H 0 0 m (u m CL Ln in 00 m Yf ON c i in r4 Ln 0 o ci J- 0 t Cl E 0 V ii 0 m 0 0 a, in td 4 to cn w 0 G i C� ch It N M 0 0 ri ( i 0 W wi 0 R "t LA M N ri L i to m 0) m 40 l i In rq ey o ai VI to CL E X . 0 a U) > ( V 2 c E c of H 0 0 m (u m CL Parkview Villa -North (165) Income Statement For The Period Ending October 2010 Books = Accrual Revenue 33160 -46330 Federal Grant 36220 -46330 Gen. Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000 -46330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010 -46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171 -46330 General Supplies Total Supplies Other Services & Charges 3040 -46330 Legal Fees 3050 -46330 Expert and Professional Services 3060 -46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 4100 -46330 Rents & Leases 4300 -46330 Miscellaneous Charges 4315 -46330 PILOT 4390 -46330 Taxes & Licenses 4500 -46330 Administrative Expenses 4850 -46330 Interest on Deposits Total Other Services & Charges Month to Date Year to Date 22,526.10 38.43% 378,371.51 56.51% 34,345.00 58.59% 278,095.67 41.54% 300.00 0.51% 4,703.56 0.70% 921.00 1,57% 7,654.83 1.14% 524.00 0189% 697.28 0.10% 58,616.10 100.00 669,522.85 100.00 8,357.00 14,26% 83,570.00 12.48% 8,357.00 14.26% 83,570.00 12.48% 173.79 0,30% 1,634.81 0.24% 0.00 0,00% 1,361.70 0.00% 227.40 0,39% 5,550.09 0.83% 37.52 0.06% 2,315.34 0.35% 438.71 0.75 0 /b 10,861.94 1.62% 0.00 0.00% 457.34 0.07% 0.00 0.00% 0.00 0.00% 4,545.00 7.75% 45,450.00 6.79% 0.00 0.00% 1,654.90 0.25% 152.84 0.26% 4,310.51 0.64% 34.54 0.06% 289.25 0.04% 1,710.23 2.92% 17,101.88 2.55% 3,742.33 6,38% 42,103.73 6.29% 3,267.43 5.57% 10,148.25 1.52% 1,573.04 2,68% 36,378.71 5.43% 2,876.70 4.91% 7,783.64 1.16% 1,705.47 2.91% 6,004.33 0.90% 1,993.37 3.40% 49,306.95 7.36% 60.00 0.10% 1,431.25 0.21% 0.00 0.00% 2,462.26 0.37% 1,695.73 2.89% 16,957.30 2.53% 130.00 0.00% 1,373.38 0.21% 21.08 0.04% 3,539.38 0.53% 12.93 0.02% 121.35 0.02% 23,520.69 40.13% 246,874.41 36.87% Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 277,010.20 41.37% 0.00 0.00 277,010.20 41.37% 32,316.40 55.13% 618,316.55 92.35% 26,299.70 44.87% 51,206.30 7.65% mrkview Villa-North (z80 Balance Sheet October 2010 Books = Accrual Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments //ano Rent Receivable 11500 Accounts Receivable 13100 Due from Other Funds 15510 Prepaid Insurance Total Assets Liabilities zozon Accounts Payable 20210 Accrued Other Expenses 20220 Due m Resident Council 22000 Deposits zuzoo Accrued PILOT 2220 Revenue Collected In Advance Total Liabilities Fund Balance zs38u Fund Balance Total Fund Balance rou*| Liabilities and Fund Balance 166,729.18 4s/.00 82/,425.n8 3,7»roo 1,292.83 1,460.00 6.43 13,609.11 17,072.30 ss1.r* 16,974.49 16,392.13 7,106.87 71,706.64 923,400.88 Parkview Villa -North (165) Cash Flow Statement Period = October 2010 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3040 Legal Fees 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Month to Date 22,526.10 34,345.00 300.00 921.00 524.00 58,616.10 8,357.00 8,357.00 173.79 0.00 227.40 37.52 438.71 0.00 4,545.00 0.00 152.84 34.54 1,710.23 3,742.33 3,267.43 1,573.04 2,876.70 1,705.47 1,993.37 60.00 0.00 1,695.73 130.00 21.08 12.93 0.00 23,520.69 32,316.40 26,299.70 - 3,529.00 - 831.24 3.00 - 2,499.72 1,707.23 6.17 1,695.73 - 1,871.00 (5,318.83) Parkview Villa-North (165) Cash Flow Statement Period = October 2010 Book = Accrual Month to Date Cash Flow 20,980.87 Beg Cash End Cash Difference 10100 Cash Balance 218,748.31 166,729.18 (52,019.13) 10200 Petty Cash 457.00 457.00 - 10400 Investments 748,425.08 821,425.08 73,000.00 Total Cash 967,630.39 988,611.26 20,980.87 1119/2010 7:31 AM Parkview villa -North (165) General Ledger Period = Oct 2010 Book = Accrual Property'; Date Period Person /Description Control Reference Debit credit '. Balance Remarks 1000 -46330 Accrued Salaries 75,213.00 = Beginning Balance = 165 10/31/2010 10/2010 :PostRecurring Monthly recurring entry ) -93674 RC 8,357.00 0.00 83,570.00 P/C CHC PR Mgmt Fee Net Change =8,357.00 83,570.00 = Ending Balance = 2000 -46330 Office Supplies 1,461.02 = Beginning Balance = 165 101512010 1012010 Office Depot (ofh) P- 199024 5.36342E +11 39.28 0.00 1,500.30 Cartridge, notebooks 165 10/712010 10/2010 Laura Sneak (petty 165) P- 198577 090910pvn 69.54 0.00 1,569.84 postage/paper 165 10/13/2010 1012010 Office Depot (offs) P- 201058 537206192001pvn 64.97 0.00 1,634.81 folders, paper Net Change= 173.79 1,634.81 = Ending Balance = 2010 -46330 Minor Equipment 1,361.70 = Beginning Balance = Net Change =0.00 1,361,70 = Ending Balance = 2160.46330 Maint. & Construct Materials 5,322.69 = Beginning Balance = 165 9/29/2010 1012010 HD Supply Facilities Maintenance (home?) P-198566' 9104988115pvn 55.79 0.00 5,378.48 maint sup 165 101 10/2010 Home Depot Credit Services (home,603I) P- 199026 6564298 45.64 0.00 5,424.12 waste arm, bskt stranr 165 10/6/2010 10/2010 Home Depot Credit Services (home6031) P- 201054 1595008 9.62 0.00 5,433.74 Hinges 165 101712010 10/2010 Laura Sheak (pettyl6S) P- 198577 090910pvn 19.12 0.00 5,452.86 bait 4 dryer 165 10/8/2010 10/2010 HD Supply Facilities Maintenance (home7) P- 199029 9105159190 97.23 0.00 5,550,09 belts, shop light Net Change= 227.40 5,550.09 = Ending Balance = 2171 -46330 General Supplies 2,277.82 = Beginning Balance = 165 10/7/2010 10/2010 Laura Sheak (peltyi(55) P-19B577 090910pvn 37.52 0.00 2,315.34 clock Net Change =37.52 2,315.34 = Ending Balance = 3040 -46330 Legal Fees 457,34 = Beginning Balance = Net Change =0.00 457.34 = Ending Balance = 3060 -46330 Management Services 40,905,00 = Beginning Balance = 165 10/31/2010 10/2010 CommonBend I- lousing (chc) P- 200624 45424 12,902.00 0100 53,807.00 Mgmt Fee 10 /10 165 1013112010 3012010 :PostRecuning Monthly recurring entry 1-93674 RC 0.00 8,357.00 45,450.00 R/C CHC PR Mgmt Fee Net Change = 4,545.00 45,450,00 = Ending Balance = 3100 -46330 Protective Services 1,654.90 = Beginning Balance = Net Change =0.00 1,654.90 = Ending Balance = 3210.46330 Telephone & Telegraph 4,157.67 = Beginning Balance = 165 10/1/2010 10/2010 Answertive LLC (answ) P- 197213 100904620101pvn 3017 0.00 4,188.44 answ svc 10 /10 165 10/2/2010 10/2010 ComCast(com0001) P- 197259 8772105050196183, 44.82 0.00 4,233.26 Internet svc 10 /I1 -11/10 165 10/7/2010 10/2010 Qwest(gwes9315) P-199028 7637883978/1010 38.72 0.00 4,271.98 phone svc 10/07 -11/06 165 LO711 /2010 10/2010 MCI Comm Service (mcic) P- 201051 7637883978pvn/101 38.53 0.00 4,310.51 phone svc 9/15 -10/08 Net Change = 152.84 4,310.51 = Ending Balance = 3430 -46330 Advertising Other 254.71 = Beginning Balance = 165 10/31/2010 10 12010 CommonBOnd Housing (chc) P- 200719 45525 34.54 0.00 289.25 Its About Time Ad Net Change =34.54 289.25 = Ending Balance = 3600 -46330 Insurance & Bonds 15,391.65 = Beginning Balance = 165 10/31/2010 1012010 :PostRecurring Monthly recurring entry 3-93674 RC 1,707.23 0.00 17,098.88 C of Columbia Heights Ins Aced 165 10/31/2010 1012010 :PostRecurring Monthly recurring entry 1 -93674 RC 3.00 0100 17,101.88 R)F Crime Insurance Net Change = 1,710.23 17,101.88 = Ending Balance = 3BID -46330 Electric 38,361.40 = Beginning Balance = 165 10/11, 10/2010 Ncet Energy (Neel) P- 198915 5150441553/1010 3,742.33 0.00 42,103.73 elec svc 9/05 -10/04 Net Chang-3,742.33 42,103.73 = Ending Balance = 3820 -46330 Water 6,880,82 = Beginning Balance = 165 1.0/10/2010 10/2010 City of Columbia Heights (colu) P-198451 31802500001/1010 2,981.31 0100 9,862,13 w/s 6/20 -9/20 165 10/10/2010 10/2010 City of Columbia Heights (mlu) P- 198452 31802550001/1010 22.01 0.00 9,084.94 w 6/20 -9120 165 10/10/2010 10/2010 City of Columbia Heights (colu) P- 198910 31802450001/1010 263.31 0.00 10,14815 water /sewer /trash svc 6/20 -9/20 Net Change= 3,267.43 10,148,25 = Ending Balance = 3830 -46330 Gas 34,805.67 = Beginning Balance = 165 10/6/2010 10/2010 CenterPolnt Energy (cent) P- 198449 55199657/1010 1,573.04 0.00 36,378.719 9/1 -10 /1 Net Change = 1,573.04 36,378.71 = Ending Balance = 3840 -46330 Refuse 4,906.94 = Beginning Balance = 165 10 110 12010 1012010 City of Columbia Heights (colu) P- 198910 31802450001/1010 2,876.70 0,00 7,783.64 water /sewer /trash svc 6/20 -9/20 Net Change= 2,876.70 7,783,64 = Ending Balance = 3850 -46330 Sewer 4,298.86 = Beginning Balance = 165 10110/2010 10/2010 City of Columbia Heights (colu) P- 198451 31802500001/1010 1,559.30 0.00 5,858.16 w/s 6/20 -9120 165 10/10/2010 10/2010 City of Columbia Heights (colu) P- 198910 31802450001/1010 146.17 0.00 6,00433 water /sewer /trash svc 6/20.9/20 Net Change= 1,705.47 6,004.33 = Ending Balance = 40DO -46330 Repair & Maint. Services 47,313.58 = Beginning Balance = 165 9/27/201.0 1012010 Trumeen -4635 (tru97850) P- 198582 699705pvn 67.68 0.00 47,381.26 fertilize lawn 165 9/29/2010 30 /Z010 Project One Construction, Inc. (prof) P- 198578 200918 -Olpvn 524,00 0100 47,905.26 counter top 911 165 10/1/2010 10 /2010 )ohnson's Outdoor Services (John395) P- 198569 759Bpvn 231.56 0100 48,136.82 lawn care 10/10 165 101112010 1012010 Eagle Elevator Corp. (eagll) P- 198565 103273 -Ipvn 610.68 0.00 48,747.50 elev 10/10 Page 1 of 2 11/9/2010 7:31 AM Parkview Villa -North (165) General Ledger Period = Oct 2010 Book = Accrual Property. Date Period.= PersonJDescription Control Reference Debit - credit Balance Remarks 165 10/7/2010 10/2010 Adam's Pest Control, Inc. (adam) P- 201052 604959 48.97 0.00 48,796.47 pest svc 10/07 165 10113/2010 1012010 Sitzmann Construction dha S112mann Elect (sit? P- 201053 579247 205.28 0.00 49,001.75 Eiec svc 10/13 165 10/18/2010 10/2010 NJ Remodeling (mjre) P- 201059 15404pvn 55,20 0.00 49,056.95 roof leak service 165 10118 12010 10/2010 NJ Remodeling (mjre) P- 201060 15406pvn 250.00 0.00 49,306.95 roof, siding svc Net Change= 1,993.37 49,306.95 = Ending Balance = 4100 -46330 Rents & Leases 1,371.25 = Beginning Balance = 165 9/30/2010 10/2010 hiuitihou5ing Credit Control (multl) P- 199025 10090417 60.00 0.00 1,431.25 Bckgmd cks - bai due Net Change =60.00 1,431.25 = Ending Balance = 4300.46330 Miscellaneous Charges 2,462.26 = Beginning Balance = Net Change =0.00 2,462,26 = Ending Balance = 4315 -46330 PILOT 15,261.57 = Beginning Balance = 165 10/31/2010 10/2010 :PostRecurring Monthly recurring entry J -93674 RC 1,695.73 0.00 16,957.30 Anoka Cty Property Tax Accrual Net Change= 1,695.73 16,95730 = Ending Balance = 4390 -46330 Taxes & Licenses 1,243.38 = Beginning Balance = 165 10/5/2010 10/2010 MN Dept of Labor & Industry (mndpl) P- 199027 04ZALR00055561 100.00 0100 1,343.38 Elev fee - car 2 165 10/5/2010 10 /2010 MN Dept of Labor & Industry ( mndpl) P- 199030 B42ABRC0117911 30.00 0.00 1,373.38 Boller gc fees Net Change= 130.00 1,373.38 = Ending Balance = 4500 -46330 Administrative Expenses 3,518.30 = Beginning Balance = 165 10/7/2010 10/2010 Laura Sheak (pelty165) P- 198577 090910pvn 21.08 0100 3,539.38 gift bags Net Change =21.08 3,539.38 = Ending Balance = 4850.46330 Interest on Deposits 108.42 = Beginning Balance = 165 10/31/2010 1011010 Sec Dep Interest accrual 3-94135 GJ3 1293 0.00 121.35 Sec Dep Interest accrual Net Change= 12.93 121.35 = Ending Balance = 5120.46330 Building & Improvement 277,010.20 = Beginning Balance = Net Change =0.00 277,010.20 = Ending Balance = 40,673.40 8,357.00 Page 2 of 2 m w 0 C1 � I t Qt � .0 { d 0 O a O 0 a+ v O 0 O 0 a O v 3 o O o 0 p p o N n (� O W •4 0 Uj m It N ^ N N 0 O o 0 0 N to o rl N 0 If 0 O O d O t0 � N at Q� N N H C6 ^ M o v M a u to N in O m O N is M M I IN V O m at n d M N Y M 0 3 to ID N N m to n N rn n lf5 O O O O � o O O O o O O O y ,, rn O In O m C6 LM m o io w w a 0 0 N 0 H 0 V o •-1 a, U a! O a M 0 0 0 0 G D to to w Z m d LO O O to V m O to U) V V O O d d O 0 O o to to O t O C W O n O 4 c C O U Qt o O Q 0 E to ID d 0 0 0 u N N N N A o N m ti m 0 9 0 0 E m o C O ° U al ' G O v c ui m w to to U C n _u N m et, J O 0 v rq ? 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- HD Supply Facilities Maintenance 97.23 10/27/2010 1077 muit1 - Multihousing Credit Control 60.00 10/27/2010 1078 offi - Office Depot 39.28 10/27/2010 1079 gwes9115 - Qwest 38.72 Less: Outstanding Checks 1046 $2,101.17 Reconciled Bank Balance Balance per GL as of 10/31/2010 $166,729.18 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks 11/8/10 $166.729.18 $166,729.18 Date Tran # Notes Amount Date Cleared 09/15/2010 1037 1:0004036 - Paterson 169.24 10/31/2010 09/23/2010 1039 btbp - BFB Painting, Inc., 1,085.00 10/31/2010 09/23/2010 1040 home6031 - Home Depot Credit Services 42.79 10/31/2010 09/23/2010 1042 offi - Office Depot 29.99 10/31/2010 09/29/2010 1044 bfbp - BFB Painting, Inc. 1,405.00 10/31/2010 09/29/2010 1045 chc - Commonl3ond Housing 31.25 10131/2010 09/29/2010 1046 gree1004 - Green Lights Recycling Inc 45.23 10/31/2010 09129/2010 1047 home6031 - Home Depot Credit Services 16.64 10/31/2010 09/29/2010 1048 offi558 - Office of Enterprise Technology 238.75 10/31/2010 09/29/2010 1049 zeph - Zephyr Services Inc. 2,825.55 10/31/2010 10/06/2010 1050 adam - Adam's Pest Control, Inc, 48.97 10/31/2010 10/06/2010 1051 chc - CommonBond Housing 12,903.85 10/31/2010 10/06/2010 1052 eagl1 - Eagle Elevator Corp. 260.50 10/31/2010 10/06/2010 1053 home7 - HD Supply Facilities Maintenance 177.20 10/31/2010 10/06/2010 1054 Ibpm - LBP Mechanical, Inc 1,848.61 10/3112010 10/06/2010 1055 mare - Marco, Inc 406.55 10/31/2010 10/0612010 1056 mcic - MCI Comm Service 19.29 10/31/2010 Cleared Deposits Date Tran # Parkview Villa North Amount Date Cleared 10/01/2010 239 Bank Reconciliation Report 15,271.00 10/311201D 10/04/2010 240 10/31/2010 9,898.00 10/31/201D 5016456 241 rent deposit 4,482.00 10/31/2010 10/06/2010 1057 multi - Multihousing Credit Control 60.00 10/31/2010 10/06/2010 1058 offi - Office Depot 106.44 10/31/2010 10/06/2010 1059 parkl - Park Supply of America, Inc. 25.06 10/31/2010 10/06/2010 1060 gwes9115 - Qwest 38.75 10/31/2010 10/06/2010 1061 ryco - Ryco Supply Company 48.70 10/31/2010 10/06/2010 1062 simp - Simplex Grinnell 164.91 10/31/2010 10/13/2010 1063 answ - AnswerLive LLC 30.77 10/31/2010 1D/13/2010 1064 comc3001 - Comcast 44.82 10/31/2010 10/20/2010 1065 colu - City of Columbia Heights 7,849.60 10/31/2010 10/20/2010 1066 eagll - Eagle Elevator Corp. 610.68 10/31/2010 10/2012010 1067 home? - HD Supply Facilities Maintenance 55.79 10/31/2010 10120/2010 1068 john395 - Johnson's Outdoor Services 231.56 10/31/2010 10/20/2010 1070 proj - Project One Construction, Inc. 524.00 10/31/2010 10/20/2010 1071 trug7850 - Trugreen -4635 67.68 10/31/2010 10/20/2010 1072 xcel - Xcel Energy 3,742,33 10/31 /2010 10/27/2010 1076 mndpl - MN Dept of Labor & Industry 130.00 10/31/2010 Total $35,285.50 Cleared Deposits Date Tran # Notes Amount Date Cleared 10/01/2010 239 rent deposits 15,271.00 10/311201D 10/04/2010 240 rent deposits 9,898.00 10/31/201D 10/07/2010 241 rent deposit 4,482.00 10/31/2010 10/09/2010 242 201.00 10/31/2010 Total $29.852.00 Cleared Other Items Date Tran # Notes Amount Date Cleared 10/01/2010 JE 94134 NEB Opr transfer to NEB Invest - 73,000.00 10/31/2010 10/13/2010 JE 94133 NEB Cap Fund Recov receipt 22,526.10 10/31/2010 Total - $50,473.90 11/8/10 ##I I' �, 'IT" ea'si Aw FTAC Date 0/30/I0 Page I Primary Account Enclosures 34 77 B St. w.s,Minneapolis, mN sswx (612)my*o11~x4 hour telephone banking sa1-628-9mn ***^***+^*^**^*AUTn^^]-DIGIT 55I 3I57 I.0660 AT 0.482 23'1 lS HnA OF COLUMBIA HEIGHTS pAnKvzsw VILLA wonT* C/O coMmoNBoNm COMMUNITIES 328 KELLOGG BLVD WEST ST n^uL mw 55102-1900 --- C H E C K I N G 4ccnowTs -- CALL on STOP IN TODAY To spExu WITH A PERSONAL oANxsn REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC wonTxcAsT puaLzc Fowms ACCT Account Number Previous Balance 7 oeposits/credits 27 checks/Debits service charge interest Paid Ending Balance Number of Images 34 =I0N501— statement oates 9/01/I0 thru 9/38/10 224.466.43 Days in the Statement Period 30 31.471.00 Average Ledger 239.545 31,199.68 Average collected 237.594 .OU .00 2Z4.7]7.75 Deposits and credits oa1e o oescriptfon A Amount 9/0I o ocw x xssuLAn D DEPOSIT 8 8 9/03 o oox R REGULAR o osposzT 9 9.067.00 9/07 o ooA R REGULAR D DspnszT 7 7 9/09 o ooA R REGULAR D DEPOSIT 1 1.574.00 9/I0 o o0\ R REGULAR o osposzT 3 3,873.00 9/I5 o oox n ncsuLxn o osposzT 4 485.00 9/21 o ouA R REGULAR D DEPOSIT 2 251.00 checks in serial order ~--- oate [heck# Amount Date [heck# Amount 9/01 I011 748.27 9/27 IO25 3.50 9/0I 10I2 67.96 9/20 1026 6I0.68 9/13 I0I5+ 48.97 0/21 IO27 103.50 9/I5 1016 31.94 9/22 IO28 7.48 9/I0 10I7 13.017.05 9/2I IO29 178.95 9/23 1018 44.82 0/24 I030 23I.56 9/I5 1019 42.30 9/23 1031 806.37 9/13 1020 18.73 9/23 1032 339'44 9/I4 lOZI 294.60 9/20 I0]] 294.00 9/14 1022 38.74 9/20 1034 95.37 9/21 1024* 207.00 9/20 I035 7.87 ^ Indicates skip in check numbers 576896 - 533 576896 - 533 Date 9/30/I0 Page 2 Primary Account snclosures 34 wonTxsxsT puaLzc Fuwos ACCT {continued} Checks in serial order oate check# Amount mate check# Amount 9/21 I036 664.07 9/23 I043* 6,9SS.8§ 9/29 I038* 4.704.08 9/I5 I00IO23* 203.51 9129 I04I^ 2,533.14 * zndicates skip in check numbers Daily oulance section na1e oelance oate Balance Date Balance 9 232,141,20 lJ 24I.380.45 9 /22 239.256.44 9/03 241 14 241.047.11 9/23 238,165.81 1 9/07 249 lS 241.I74.36 924 237.934.25 9/09 250,592.20 9/20 340,I66.44 9,27 237.930.75 9/10 241.448.15 9/21 239 9/29 224,737.75 ^*^ swo 0 sTATENEwT ^^* 576896 - 534 Parkview Villa South Financial Statement Overview October 2010 Revenue: Occupancy for the month of October was 98% occupied; there was one vacant unit as of 10/31/2010. Total Revenue was slightly less than budget amount (unfavorable), as a small decline in garage / parking rental was seen for the month. Administrative Expenses: Administrative costs for South are under budget (favorable). Advertising Costs are under budget (favorable). Office Salary line shows the staffing portion for South per contract, both office and maintenance staff. Office Supplies are under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are over budget (unfavorable). Water / Sewer are quarterly billings and reflect the actual quarterly expenses rather than the monthly budget amount shown. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Janitor and Cleaning Supplies and Contract are under budget (favorable). Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing. Grounds Contract was over budget (unfavorable), and reflects cost for grounds maintenance and fall fertilization. Repairs Material and Contract costs were under budget (favorable). Elevator Maintenance Contract costs were under budget (favorable). Decorating Contract and Supplies were under budget (favorable). b o 0 0 0 0 0 0 0 0 0 0 0 o 0 o 0 0 0 0 o N CL O 4 O p O q O O O O p p O O O O O O O O O V O p O O O e(• m O V �II O m 0 0 O O O O O n 0 0 N 0 0 0 0 0 0 n C IR N m N to 0 Ln Ut O H O0 m U) O W N h L L0 0 0 LD b Ut M Ul V O H N .~-� U lM0 n O m h t0 I w n N '3: n h N N N M No •p H V' N N N N V N O N Ch W N N In p :.Q N M eq N O M 4 0 m r1 Ui m 0 0 t0 O O O O iO O O N O O ..1 W �D m .p{ y Ut 1 O n p h N of N m o a o 0 0 o m o o v o 0 0 O N a+ Z O m W .j m 7 O lA O O O O Oi 0 0 0 0 0 0 N N U) m Lp 1 ' . °n 0 a• o 0 o M o 0 0 o o o ry o o .r e o m (n 4p N ti V n o V r: o 0 0 o M M M N 1 n M m t!1 m Orn M M n 0 i,p M rj t0 In iD l0 O y �D .+ O m t0 O lA b V N t+'t N cal m N ,.i In V M V .-1 C c N O N h m V co .,.. of H O N O O O O O O O O O O O O O O O O O O O O O O O O O O O M ( O h h N 0� O h O M h 0 0 0 M 0 t+ M M Ul a m m n �0 p O O O p M pi et O t!) t0 ^ p . 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W u Lu m , w o i m r E Q em E �� c a > o Bw o E w m w E u m G u . !� o e , 5 r o t E u t u, a c 5 e w (A u KI a,) u c(lu < a di m o cn 'm t E en x r 2 u' u L�n T 2 .- f s - U T A - a o ta . 9 u U a) - 6 > u' U Ln IA' 0' x (A c 13 en z) z c a Ln o c o Lu CG U v) u C c z u E o O m 2 w CL m IL w c R (2 L 12 2 12 : w — E - F w Q) o o a. u 2 2 a a m . w � . w w -. :E E E u x O to C7 Q w w K m = u) o w w o 2 5 m o F F- u. w Ln 0 r C. w 0 Ln E c M w m c R 0 to 10 00 in lb LA 0 C� co Iq u c 2 F� r4 L 'o V, to N > a Ch Ln (n N 00 ttl w co eq Ln to Ch m 0 \ \ rl r4 0 6 ko 6 2 _ m in u, E o U 0 C) 00 Ln in 13 �� u \ co r4 W, m ui fn 0 t; 1 Ln 0 m 9L r C. w r CL x 0 lu 'r 'A c E CL x M w m R 0 to m 9L Parkview Villa -South (166) Income Statement For The Period Ending October 2010 Books = Accrual Revenue 36220 -46340 Gen. Government Rents 36225 -46340 Nondweiling Rents 36290 -46340 Other Miscellaneous Revenue Total Revenue Expenses Personal Services 1000 -46340 Accrued Salaries Total Personal Services Supplies 2000 -46340 Office Supplies 2010-46340 Minor Equipment 2160 -46340 Maint. & Construct Materials 2171 -46340 General Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 3060 -46340 Management Services 3100 -46340 Protective Services 3210 -46340 Telephone & Telegraph 3430 -46340 Advertising Other 3600 -46340 Insurance & Bonds 3810 -46340 Electric 3820 -46340 Water 3830 -46340 Gas 3840 -46340 Refuse 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 4315 -46340 PILOT 4390 -46340 Taxes & Licenses 4500 -46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other Services & Charges Month to Date 0 /0 Year to Date 14.54% 24,319.00 96.63% 245,963.74 96.06% 510.00 2.03% 5,533.00 2.16% 339.00 1.35% 4,568.40 1.78% 25,168.00 100.00 256,065.14 100.00 3,723.00 14.79% 37,230.00 14.54% 3,723.00 14.79% 37,230.00 14.54% 114.09 0.45% 593.87 0.23% 0.00 0.00% 1,675.23 0.65% 109.22 0.43% 2,120.01 0.83% 0.00 0.00% 1,027.86 0.40% 223.31 0.89 0 /0 5,416.97 2.12% 0.00 0.00% 209.16 0.08% 0.00 0.00% 0.00 O.OD% 2,025.00 8.05% 20,250.00 7.91% 0.00 0.00% 3,812.52 1.49% 68.66 0.27% 1,932.31 0.75% 15.39 0.06% 453.60 0.18% 775.05 3.08% 7,751.22 3.03% 1,519.93 6,04% 18,126.04 7.08% 1,839.43 7.31% 5,631.26 2.20% 200.04 0.79% 16,272.80 6.35% 0.00 0.00% 2,204.57 0.86% 1,448.67 5.76% 3,591.51 1.40% 1,042.84 4.14% 25,240.74 9.86% 30.00 0.12% 105.00 0.04% 0.00 0.00% 19.92 0.01% 1,031.67 4.10% 10,316.70 4.03% 0.00 0.00% 658.62 0.26% 39.40 0.16% 54.15 0.02% 7.00 0.03% 67.17 0.03% 10,043.08 39.90% 116,697.29 45.57% Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00% 0.00 0.00 0 /0 0.00 0.00 0 /0 13,989.39 55.58 159,344.26 62.23% 11,178.61 44.42% 96,720.88 37.77% Parkview Villa South (166) Balance Sheet October 2010 Books = Accrual Oct -10 Assets 10100 Cash Balance 44,278.79 10200 Petty Cash 93.00 10400 Investments 557,070.36 11300 Rent Receivable 348.15 11500 Accounts Receivable 39.77 15510 Prepaid Insurance 2.43 Total Assets 601,832.50 Liabilities 20200 Accounts Payable 6,746.16 20210 Accrued Other Expenses 7,735.00 22000 Deposits 8,747.16 22200 Accrued PILOT 10,062.79 22210 Revenue Collected in Advance 1,613.22 Total Liabilities 34,904.33 Fund Balance 25300 Fund Balance 566,928.17 Total Fund Balance 566,928.17 Total Liabilities and Fund Balance 601,832,50 Parkview Villa South (166) Cash Flow Statement Period = October 2010 Revenue 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3040 Legal Fees 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent& Leases 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Month to Date 24,319.00 510.00 339.00 25,168.00 3,723.00 3,723.00 114.09 0.00 109.22 0.00 223.31 0.00 2,025.00 0.00 68.66 15.39 775.05 1,519.93 1,839.43 200.04 0.00 1,448.67 1,042.84 30.00 1,031.67 0.00 39.40 7.00 10,043.08 13,989.39 11,178.61 187.85 28.00 1.55 (2,501.38) 773.50 (196.85) 1,031.67 162.00 (513.66) Cash Flow 10,664.95 Parkview Villa South (166) Cash Flow Statement Period = October 2010 Month to Date Cash End Cash Difference 10100 Cash Balance 111,613.84 44,278.79 (67,335.05) 10200 Petty Cash 93.00 93.00 - 10400 Investments 482,070.36 557,070.36 78,000.00 Total Cash 593,777.20 601,442.15 10,664.95 Parkview Villa South (166) General Ledger Period = Oct 2010 Book = Accrual 11/9/2010 7:31 AM Property Date Period /Description Control; Reference Debit Credit Balance Remarks 1000-46340 Accrued Salaries 33,507.00 = Beginning Balance = 166 10/31/2010 10/2010 PostRecurring Recurring 3 -93675 RC 3,723.00 0.00 37,230.00 R/C CHC PR Mgmt Fee Net Change= 3,723.00 37,230,00 = Ending Balance = 2000 -46340 Office Supplies 479.78 = Beginning Balance = 166 9/3012010 1012010 Laura Sheak(petty166) P- 199457 93010 67.25 0.00 547.03 postage 166 101512010 10/2010 Office Depot (offs) P- 199041 536342331001pvs 17.65 0.00 564.68 cartridge, notebooks 166 10/13/2010 10/2010 Office Depot (offs) P- 201064 537206192001pvs 29.19 000 593,87 notes, folder, paper Net Change= 114.09 593.87 = Ending Balance = 2010 -46340 Minor Equipment 1,675.23 = Beginning Balance = Net Change =0.00 1 = Ending Balance = 2160 -46340 Malnt. & Construct Materials 2,010.79 = Beginning Balance = 166 9/27/2010 10 12010 Home Depot Credit Services (home6031) P- 198558 563882 84,16 0.00 2,094.95 plumb sup 166 9/29/2010 1012010 HD Supply Facilities Maintenance (home7) P- 198559 9104988115pvs 25.06 0.00 2,120,01 malnt sup Net Change= 109.22 2,120.01 = Ending Balance 2171 -46340 General Supplies 1,027.86 = Beginning Balance = Net Change =0.00 1,027.86 = Ending Balance = 3040.46340 Legal Pees 209.16 = Beginning Balance = Net Change =0.00 209.16 = Ending Balance = 3060 -46340 Management Services 18,225,00 = Beginning Balance = 166 10/31/2010 1012010 CommonBond Housing (chc) P- 200625 45425 5,748.00 0,00 23,973.00 Mgmt Fee 10/10 166 10/31/2010 10/2010 :PosPecurring Recurring 3.93675 RC 000 3,723,00 20,250.00 R/C CHIC PR Mgmt Fee Net Change = 2,025.00 20,250.00 = Ending Balance = 3100 -46340 Protective Services 3,812,52 = Beginning Balance = Net Change =0.00 3,812.52 = Ending Balance = 3210 -46340 Telephone & Telegraph 1,863.65 = Beginning Balance = 166 1011/2010 1012010 AnswerLive LLC (answ) P-197214 100904G20101pvs 13.83 0100 1,877.48 answ svc 10/10 166 10/2/2010 10/2010 ComCast (comc300I) P- 197260 8772105050196183pvs 20.13 0.00 1,897.61 Internet svc 10/11.11/10 166 101712010 1012010 Qwest(crwes91IS) P- 199051 7637883978pvs/1010 17.39 0.00 1,915.00 Phone svc 10/07 -11106 166 10/11/2010 10/2010 MCI Comm Service (mc1c) P- 201061 7637883978pvs11010 17.31 0.00 1,932.31 phone svc 9/15 -10 /08 Net Change=68.66 1,932.31 = Ending Balance = 3430 -46340 Advertising Other 438.21 = Beginning Balance = 166 10/31/201D 10/2010 Cornmod3ond Housing(chc) P- 200723 45526 15.39 0100 453,60 Its About Time Ad Net Change =15.39 453.60 = Ending Balance = 3600 -46340 Insurance & Bonds 6,976.17 = Beginning Balance = 166 10/31/2010 10/2010 ;PostRecurring Recurring J -93675 RC 773.50 0.00 7,749.67 C of Columbia Heights Ins Accrl 166 10/31/2010 1012010 :PostRecurrina Recurring 3 -93675 RC L55 0.00 7,751.22 RIF Crime Insurance Net Change = 775.05 7,751.22 - Ending Balance = 3810 -46340 Electric 16,606.11 = Beginning Balance = 166 10/11/2010 1012010 Xcel Energy (xcel) P- 198917 5150441553pvs/1010 1,519.93 0.00 18,126.04 elec svc 9/05 -10/04 Net Change = 1,519.93 18,126.04 = Ending Balance = 3820 -46340 Water 3,791.83 = Beginning Balance = 166 10/10/2010 10/2010 City of Columbia Heights (colu) P- 198453 31802600001/1010 552.35 0.00 4,344.18 w 6/20-9/20 166 10/10/2010 10/2010 City of Columbia Heights (colu) P- 198454 31802650001/1010 1,259,19 0100 5,603.37 w/s 6/20 -9/20 166 10/10/2010 10/2010 City of Columbia Heights (colu) P- 198455 3180270001/1010 27.89 0.00 5,631.26 w 6/20 -9/20 Net Change - 1,839,43 5,631,26 = Ending Balance = 3830 -46340 Gas 16,072,76 = Beginning Balance = 166 10/7/2010 10/2010 CenterPoint Energy (cent) P- 198450 55271324/1010 200.04 0.00 16,272.80 g 9/1 -10 /1 Net Change = 200.04 16,272.80 = Ending Balance 3840 -46340 Refuse 2,204.57 = Beginning Balance = Net Change =0.00 2,204.57 = Ending Balance = 3850 -46340 Sewer 2,142.84 = Beginning Balance = 166 10 /10 /2010 10/2010 City of Columbia Heights (colu) P-198454 31802650001/1010 1,448.67 0.00 3,591.51 w/s 6/20 -9/20 Net Change =1,448.67 3,591.51 = Ending Balance = 4000 -46340 Repair & Malnt. Services 24,197.90 = Beginning Balance = 166 9/27/2010 10/2010 Trugreen -4635 (trug7850) P- 198561 699705pvs 30.41 0.00 24,228.31 lawn fertilizer 166 10/1/2010 10 /2010 Johnson's Outdoor Services Uohn395) P- 198560 7598pvs 104.03 0.00 24,332.34 lawn care 9/10 166 10/1/2010 1012010 Eagle Elevator Corp.(eagli) P- 198557 103273 -Ipvs 274.37 0100 24,60671 elev 10 /10 166 10/7/2030 10/2010 Adam's Pest Control, Inc. (adam) P- 201062 604959pvs 22.00 0.00 24,628.71 pest svc 10 /07 166 10/13/2010 10/2010 Sitzmann Construction dba Sitzmann Elect (sitz) P- 201063 579247pvs 92,23 0.00 24,720.94 elec svc 10/13 166 10/18/2010 1012010 MI Remodeling (mjre) P- 201065 15404pvs 24.80 0.00 24,745.74 roof leak svc Page 1 of 2 Parkvlew Villa South (166) General Ledger Period = Oct 2010 Book = Accrual 11/9/2090 7:31 AM Property . .Date Period Pelson /Description Control ` Reference Debit Credit Balance Remarks 166 10/18/2010 10/2010 Ml Remodeling (mjre) P- 201066 15406pvs 995.00 0.00 25,2401 roof, siding svc Net Change= 1,042.84 25,240.74 = Ending Balance = 4100 -46340 Rents & Leases 75.00 = Beginning Balance = 166 9/30/2010 10/2010 Multihousing Credit Control (multi) P- 199050 10090418 30.00 0.00 105.00 Bckgmd cks 9/10 Net Change =30.00 105.00 = Ending Balance = 4300 -46340 Miscellaneous Charges 19.92 = Beginning Balance = Net Change =0.00 19.92 = Ending Balance = 4315 -46340 PILOT 9,285.03 = Beginning Balance = 166 10/31/2010 1012010 :PostRecuning Recurring 3 -93675 RC 1,031.67 0.00 10,316.70 Anoka Cty Property Tax Accrual Net Change =1,031.67 10,316.70 = Ending Balance = 4390 -46340 Taxes & Licenses 658.62 = Beginning Balance = Net Change =0.00 658.62 = Ending Balance = 4500 -46340 Administrative Expenses 14.75 = Beginning Balance = 166 9/30/2010 10/2010 Laura Sheak (petty166) P- 199457 93010 14.40 0100 29.15 staff appr 166 10/18/2010 10/2010 Violet Tabb (tabb) P- 199955 I0I810pvs 25.00 0.00 51.15 Reim bank charge - returned sec Net Change =39.40 54.15 = Ending Balance = 4850 -46340 Interest on Deposits 60.17 = Beginning Balance = 166 10/31/2010 10 /2010 Sec Dep interest accrual )-94121 G32 7.00 0.00 67.17 Sec Dep interest accrual Net Change =7.00 67.17 = Ending Balance = Page 2 of 2 0 O1 � L w ' O f O T C C i a o z N 4 � 3 M C•+ M d O O v N O Q u C i G c N N N N a o c O O c 0 o c N m o N M O H � N N m O N M O ' a n N N �n h v v o 'n o �n O ll) O O ti N N M io w O O O O rq r4 m m M M o o N ti w Lo H H M N N N O O O O N N a. a. 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O N u I E O n f E O o c O O c 0 o c m � � n N f•I m eo vl M d V (� N M a > n O p 0 0 0 0 0 0 O O L�l1 V�j �o w 0 o I N ti I N N W 0 H t 0 0 N .-1 z z m H e-1 M � O O N N a a L J 0 i � Im I y u C u > > rn i ^ W fl1 i F o O o f v E O c O c o c co fT m ei N N w m .y N N 0 m 0 O M O 0 O M , w O .y N M O N w N O O a T u , � ` L • aJ 1 � n 1 �y N `w O � O o F 0 O c O c O c m M M N Oj N N Qi M N N pj N N m h n f\ N Ln 0 0 O N a m i O .-a M O N ID N O O a u w w C m E b N m a V > o c 1 •t'� J N c J O C 0 E � E u >: w c w F O O O O O O N Ch Q� a er b M N N O� N M a w W C m E N A m 0 a 7 3 n I I I Payment Summary Bank= 166opr AND mm /yy= 10/2010- 10/2010 AND All Checks =Yes AND Include Voids =All Checks Check Post Total Bank Check# Vendor Date Month Amount 166opr - Parkview Villa South 832 10003820 - Tab 10/19/2010 10 /2010 - 136.39 166opr - Parkview Villa South 870 adam - Adam's Pest Control, Inc. 10/06/2010 10/2010 22 166opr - Parkview Villa South 871 chc - CommonBond Housing 10/06/2010 10/2010 5,748.79 166opr - Parkview Villa South 872 curnm - Cummins NPower LLC 10/06/2010 10/2010 867.54 1660pr - Parkview Villa South 873 home6031 - Home Depot Credit Services 10/06/2010 10/2010 84.16 166opr - Parkview Villa South 874 home? - HD Supply Facilities Maintenance 10/06/2010 10/2010 79,62 166opr - Parkvlew Villa South 875 ibpm - LBP Mechanical, Inc 10/06/2010 1012010 1,052.41 166opr - Parkview Villa South 876 mare - Marco, Inc 10/06/2010 10/2.010 182.66 166opr - Parkview Villa South 877 moo - MCI Comm Service 10/06/2010 10/2010 8.66 166opr - Parkview Villa South 878 offs - Office Depot 10/06 /2010 10 /2010 47.82 166opr - Parkview Villa South 879 olse - Olsen Fire Protection 10/06/2010 10/2010 727 166opr - Parkview Villa South 880 parka - Park Supply of America, Inc. 10/06/2010 10/2010 11.26 166opr - Parkvlew Villa South 881 gwes9115 - Qwest 10/06/2010 10/2010 17.41 166opr - Parkview Villa South 882 ryco - Ryco Supply Company 10/06/2010 10/2010 21.88 166opr - Parkvlew Villa South 883 simp - Simplex Grinnell 10/06/2010 10/2010 74,09 166opr - Parkview Villa South 884 answ - AnswerLive LLC 10/13/2010 10/2010 13.83 166opr - Parkview Villa South 885 comc3001 - ComCast 10/13/2010 10/2010 20.13 166opr - Parkview Villa South 886 10003820 - Tabb 10/19/2010 10/2010 136,39 166opr- Parkview Villa South 887 cent - CenterPoint Energy 10/20/2010 10/2010 200.04 166opr - Parkview Villa South 888 colu - City of Columbia Heights 10/20/2010 10 /2010 3,288.10 166opr- Parkview Villa South 889 eagil - Eagle Elevator Corp. 10/20/2010 10/2010 274.37 166opr- Parkview Villa South 890 home6031 - Home Depot Credit Services 10/20/2010 10/2010 84,16 166opr- Parkview Villa South 891 home? - HD Supply Facilities Maintenance 10/20/2010 10/2010 25.06 166opr- Parkview Villa South 892 john395 - Johnson's Outdoor Services 10/20/2010 10/2010 104.03 166opr- Parkview Villa South 893 trug7850 - Trugreen -4635 10/20/2010 10/2010 30.41 166opr - Parkvlew Villa South 894 xcel - Xcel Energy 1012012010 10/2010 1,519.93 166opr- Parkview Villa South 895 multi - Multihousing Credit Control 10/27/2010 10/2010 30 166opr- Parkview Villa South 896 offs - Office Depot 10/27/2010 10/2010 17.65 1660pr - Parkview Villa South 897 petty166 - Laura Sheak 10/27/2010 10/2010 81.65 166opr- Parkview Villa South 898 gwes9115 - Qwest 10/27/2010 10/2010 17.39 166opr Parkview Villa South 899 tabb - Violet Tabb 10/27/2010 10/2010 25 14,677.05 Parkview Villa South Bank Reconciliation Report 10/31/2010 5016464 Balance Per Bank Statement as of 10/31/2010 02/11/2009 389 mcic - MCI Comm Service 10/19/2010 886 t0003820- Tabb 10/27/2010 896 offi - Office Depot 10/27/2010 897 petty166 - Laura Sheak 10/27/2010 898 gwes9115 - Qwest 10/27/2010 899 tab.b - Violet Tabb Less: Outstanding Checks $44,562.34 5.47 136.39 17.65 81.65 17.39 25.00 $283.55 Reconciled Bank Balance $44.278.79 Balance per GI_ as of 10/31/2010 $44,278.79 Reconciled Balance Per G/L $44,278.79 Difference 0.00 Cleared Items: Cleared Checks Date Tran # Notes Amount Date Cleared 09/23/2010 858 baye - Bayer Electric 228.00 10/31/2010 09/23/2010 859 bfbp - BFB Painting, Inc. 335.00 10/31/2010 09/23/2010 862 offs - Office Depot 11.68 10/31/2010 09/29/2010 865 gree1004 - Green Lights Recycling Inc 20.32 10/31/2010 09/29/2010 866 home6031 - Home Depot Credit Services 100.46 10/31/2010 09/29/2010 867 nort2510 - Norteast Senior Services, Inc. 63.00 10/31/2010 09/2912010 868 offi658 - Office of Enterprise Technology 107.26 10/31/2010 09/29/2010 869 zeph - Zephyr Services Inc. 1,269.45 10/31/2010 10/06/2010 870 adam - Adam's Pest Control, Inc. 22.00 10/31/2010 10/06/2010 871 chc - CommonBond Housing 5,748.79 10/31/2010 10/06/2010 872 cumm - Cummins NPower LLC 867.54 10/31/2010 10/06/2010 873 home6031 - Home Depot Credit Services 84.16 10/31/2010 10/06/2010 874 home7 - HD Supply Facilities Maintenance 79.62 10/31/2010 10/06/2010 875 Ibpm - LBP Mechanical, Inc 1,052.41 10/31/2010 10/06/2010 876 marc - Marco, Inc 182.66 10/31/2016 10/06/2010 877 mcic - MCI Comm Service 8.66 10/31/2010 10/06/2010 878 offi - Office Depot 47.82 10/31/2010 10/06/2010 879 olse - Olsen Fire Protection 727.00 10/31/2010 10/06/2010 880 park1 - Park Supply of America, Inc. 11.26 10/31/2010 Cleared Deposits Date Tran # Parkview Villa South Amount Date Cleared 09/01/2010 191 Bank Reconciliation Report 589.00 10/31/2010 10/01/2010 186 10/31/2010 10,175.00 10/31/2010 5016464 187 rent deposits 9,405.00 10/31/2010 10/06/2010 881 gwes9115 - Qwest 17.41 10/31/2010 10/06/2010 882 ryco - Ryco Supply Company 21.88 10/31/2010 10/06/2010 883 simp - Simplex Grinnell 74.09 10/31/2010 10/13/2010 884 answ - AnswerUve LLC 13.83 10/31/2010 10/13/2010 885 comc3001 - ComCast 20.13 10/31/2010 10/20/2010 887 cent - CenterPoint Energy 200.04 10/31/2010 10/20/2010 888 colu - City of Columbia Heights 3,288.10 10/31/2010 10/20/2010 889 eagll - Eagle Elevator Corp. 274.37 10/31/2010 10/20/2010 890 home6031 - Home Depot Credit Services 84.16 10/31/2010 10/20/2010 891 home? - HD Supply Facilities Maintenance 25.06 10/31/2010 10/20/2010 892 john395 - Johnson's Outdoor Services 104.03 10/31/2010 10/20/2010 893 trug7850 - Trugreen -4635 30.41 10/31/2010 10/20/2010 894 xcel - XcelEnergy 1,519.93 10/31/2010 10/27/2010 895 multi - Multihousing Credit Control 30.00 10/31/2010 Total $16,670.53 Cleared Deposits Date Tran # Notes Amount Date Cleared 09/01/2010 191 #317 Morgel reapply 589.00 10/31/2010 10/01/2010 186 rent deposits 10,175.00 10/31/2010 10/04/2010 187 rent deposits 9,405.00 10/31/2010 10/06/2010 188 rent deposit 2,809.00 10/31/2010 10109/2010 189 568.00 10/31/2010 10/13/2010 190 1,808,00 10/31/2010 10115/2010 192 577.00 10/31/2010 Total $25,931.00 Cleared Other Items Date Tran # 10/01/2010 JE 93167 10/01/2010 JE 94120 Total Notes Amount Date Cleared Adjust for bank deposit error 9.00 10/31/2010 NEB Opr transfer to NEB invest - 78,000.00 10/31/2010 -fir r,ray i.vu 11/8/10 ##I l falll -l`� e awt 0 , a,ii � k n „ he, FD1C 77 Broadway St, N.E., Minneapolis, MN 55413 (612) 379 -8811 24 hour telephone banking 651 -628 -9807 Visit our website at www. northeastbank- mn.com * * * * * * * * * * * * ** * AUTO * *3 -DIGIT 551 3158 1.0660 AT 0.482 23 1 16 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 I�I�InI�I��nIIIInn�I�IurIII�I�eI Date 9/30/10 Page 1 Primary Account adonow Enclosures 32 A C C O U N T S - - -- CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Account Number Previous Balance 6 Deposits /Credits 26 checks /Debits service charge Interest Paid Ending Balance Number of Images 32 Statement Dates 9/01/10 thru 9/30/10 101,342.36 Days in the statement Period 30 25,131.00 Average Ledger 118,532 12,582.49 _ Average Collected 117,611 .00 .00 113,890.87 *• k********************* �; **'. r**** dr******* 4r***' .:*:r****:�***�: *�• * **4r***uk *4r *it *4r 4r *i; **h Deposits and credits Date Description Amount 9/01 DDA REGULAR DEPOSIT 12 ,849.00 9/03 DDA REGULAR DEPOSIT 5,230.00 9/07 DDA REGULAR DEPOSIT 4,703.00 9/09 DDA REGULAR DEPOSIT 598.00 9/15 DDA REGULAR DEPOSIT 1,210.00 9/16 DDA REGULAR DEPOSIT 541.00 ************ 4r ************: r: r' rR• *; r; r: r: **: c ** ** * ** * * *9; * *4r* * ** *** ** *** * Y: s: *** ****** Charges and Debits Date Description Amount 9/01 DDA DEPOSIT CORRECTION DEBIT 9.00 .*: r*** irYrk**** tc** irsY:';******* k* 4r�•*** f r4r**** ir4r4;:' r* oFl" h* sYe' r *;r*trirsYlr *4r * *:k **sY *h„r s:sk;;dr'�'kR:r*k checks in serial order Date check# Amount Date check# Amount 9/01 833 333.70 9/14 843 382.37 9/13 838* 22.00 9/13 844 8.42 9/15 839 14.35 9/13 845 39.65 9/10 840 5,782.40 9/14 846 17.41 9/21 841 20.13 9/21 848* 93.00 9/15 842 106.28 9/20 849 281.25 * Indicates skip in check numbers 576897 — 536 LIM oate 9/30/10 Primary xccount Enclosures NORTHEAST PUBLIC FUNDS ACCT checks in serial order (continued) Page 2 Movopo nate 9/20 check# 850 Amount oate [heck# Amount 9/15 1I9.I25.35 274.37 9/20 857 3.53 9/2 851 46.50 � 9 860^ Q47'Z6 9/20 852 738.72 ' O 861 10O'OO 24 853 104.03 ' 30 863^ 2y8'3S 9/23 854 107.58 9 864 2,707.14 20 855 42.58 3I5 ' 1000O47� ' 91'43 9/21 856 II1.04 ' * Indicates skip in check numbers oajly Balance section oaze oalance 113,848.66 II9 U/ I23.781.66 9/09 124,379.66 9/10 1I8.597.26 ^»* Date Balance y II8.527.10 9/14 II8,I27.4I 9/15 1I9.I25.35 9/I6 II9.656.35 9/20 II8.325.90 ENo OF 5TATEMENT oate Balance 0 II8.055.23 y 117,947.65 24 I17,843.62 9/29 114.280.22 9/30 II3.890.87 ^^* 576897 537 January 18, 2011 Scott Clark Columbia Heights HRA City of Columbia Heights 590 - 40th Avenue Northeast Columbia heights, Mn. 55421 "o &oii ''ioA C0kiA41111i kE (c.n;of`.;Lillr Fkr!n� .� ;ir�.njr fnluicS. RE: Columbia Heights iIRA Parkview Villa — Monthly Financials Reporting Date November 2010 Dear Mr. Clark, 1 enclosed copies of the November 2010 financial reports for Parkview Villa North /South. Included in the report: HRA Expenditures (Expense Summary) Financial Overview - PVV North Budget Comparison -PVV North Income Statement -PVV North Balance Sheet -PVV North General Ledger Detail — PVV North Aged Payables -PVV North Check Register /Bank Reconciliation -PVV North Financial Overview — PVV South Budget Comparison — PVV South Income Statement -PVV South Balance Sheet -PVV South General Ledger -PVV South Aged Payables -PVV South Check Register /Bank Reconciliation -PVV South Copies of all Invoices — PVV North and South Please feel free to contact me at 651- 290 -6238 if you should have any questions regarding this month's financial report. Sin rely, � �� U "�' rLi sa Director of Property Management CommonBond Communities erhardt@commonbond.org 1 C)0 Pho!!;� 6", 1 ' 91 1 WO 1'w� 4V �. �� "CU(111 I]UIt��0i4(� lei S% 1, f +final CUTo "Moil p; ::3 M I U r- 0- ce) C) (D to ( N ( Cl) cy') 0 q 10 0) 0) (Y) f� N It - LO C6 C6 cy ! - I ul (I r-. 't C') C') L) 00 CV C D M (6 'i 00 "T 0 c) (o c) (00 Lo c) . CY) C m (Y) co co 0 CY) LO r— t— N Cl) Ul) f- Ci ll� ll� l q (ci cl� Ili Cli of 0 CT) to LO r "It (.0 (D It m C N CD (0 E m '01 - CY) - to ::3 M Do cq ce) C) (D to ( N 0 LO (D t— (f) Mr N0 q h C') Lo 06 00 co 6 t'- C6 C6 L is 0 Z < C:) rl- LO (D (D ce) r- C14 0 . CY) C m (Y) co It LO ti N 0) to - C) f- 0) f� " CZ CY) r CY) 00 00 m C N CD (0 E m C) > 0 0 z 0 U) LL (U 0 CL x 0 w z U) 2) 2) 0 , .6 to (? (f) to 2* (n U) (1) > a IL u) L) C) a) (1) > IL U) L) m H 04 0 V) 0 V) a 0 -a C N U) — r d) CL (1) =3 0 CL (1) :3 m IL U) 0 0 ti 00 C C) O pt It Cl) co 0 (D (D (yi O Parkview Villa North Financial Statement Overview November 2010 Revenue: Occupancy for the month of November 2010 was 100% occupied; there were no vacant units as of 11/30/10. Total Revenue was under budgeted amount (unfavorable), however no grant money was collected during the month for capital expenditure reimbursements. Administrative Expenses: Administrative costs for the North are over budget (unfavorable). Annual servicing fees to the City of Columbia Heights were invoiced and paid out during this month and this attributed for the offset. Other Renting Expenses were over budget (unfavorable), and reflect cost incurred for applicant screening and for housing expenses for a fire unit resident. Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are under budget (favorable). There were no Legal Expenses billed out for November. Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and are not reflected as an expense this month. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and Cleaning Supplies are over budget (unfavorable), and reflect cost for cleaning supplies and carpet extractor repairs. Exterminating Contract is slightly over budget (unfavorable). Garbage and Trash are under budget (favorable); however this reflects a quarterly billing. Security Contract is over budget (unfavorable), and reflects cost incurred for annual fire extinguisher maintenance, annual sprinkler test, leak service and ADT services. Grounds Contract is over budget (unfavorable), and reflects cost incurred for grounds maintenance and for tree trimming. Repairs Material and Repairs Contract costs are under budget (favorable). Elevator Maintenance Contract is over budget (unfavorable), and reflects the cost of monthly maintenance and necessary repairs, Decorating Contract and Supplies were over budget (unfavorable). Total included cost to replace elevator flooring, unit turn painting and paint. I O ti ti c —0 C, E 0 Z 2 cc o C� Q 0 0 O O a 0 0 0 0 0 0 w 0 8 2 0 0 0 0 0 0 0 Ln 0 0 R Lf 0 0 v 0 0 0 0 0 0 0 17 ! Ch 0 N Ln 0 0 o o o m c2l '0� m 0 0 N N m I m r q N C r! L9 I n q r� q q q q q o O N h q 0 Cl W n v M N O N M N Lq C4 9 n m U1 Ln Ln f N N 0 m 0 m 0 1 00 m m Ln 4 N M Ln " w T w V) N Ln Ln N m . 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M a w m W h ^ n m N r1 N C � y N N c.° M a t _> �E d moo; a O Boa v U1 w m y G1 a m N M N N O 'p O o e m -:.m':� N � N h vi m m ai M, I m m M m co a m; a , I m m a a o p 7 O 0 D in N a � a c K v n a W 0 C y v C a N O _N 0 E m F N m p m tw CL Parkview Villa -North (165) Income Statement For The Period Ending November 2010 Books = Accrual Month to Date % Year to Date Revenue 33160 -46330 Federal Grant 36220 -46330 Gen. Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000 -46330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010 -46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171 -46330 General Supplies Total Supplies Other Services & Charges 3040 -46330 Legal Fees 3050 -46330 Expert and Professional Services 3060 -46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 4100 -46330 Rents & Leases 4300 -46330 Miscellaneous Charges 4315 -46330 PILOT 4390 -46330 Taxes & Licenses 4500 -46330 Administrative Expenses 4850 -46330 Interest on Deposits Total Other Services & Charges - 0.00% 378,371.51 53.77% 32,499.00 95.05% 310,594.67 44.14% 299.00 0.87% 5,002.56 0.71% 1,014.00 2.97% 8,668.83 1.23% 380.00 1.11% 1,077.28 0.15% 34,192.00 100.00 8,357.00 24.44% 703,714.85 100.00 91,927.00 13.06% 8,357.00 24.44% 91,927.00 13.06% 12.72 0.04% 1,647.53 0.23% 0.00 0.00% 1,361.70 0.00% 139.60 0.41% 5,689.69 0.81% 580.57 1.70% 2,895.91 0.41% 732.89 2.14% 11,594.83 1.65% 0.00 0.00% 457.34 0,06% 25,380.00 74.23% 25,380.00 3.61% 4,545.00 13.29% 49,995.00 7.10% 2,415.43 7.06% 4,070.33 0.58% 354.43 1.04% 4,664.94 0.66% 88.83 0.26% 378.08 0.05% 1,710.23 5.00% 18,812.11 2.67% 3,465.32 10.13% 45,569.05 6.48% 0.00 0.00% 10,148.25 1.44% 2,863.83 8.38% 39,242.54 5.58% 0.00 0.00% 7,783.64 1.11% 0.00 0.00% 6,004.33 0.85% 4,880.17 14.27% 54,187.12 7.70% 688.65 2.01% 2,119.90 0.30% 0.00 0.00% 2,462.26 0.35% 1,695.73 4.96% 18,653.03 2.65% 0.00 0.00% 1,373.38 0.20% 161.85 0.47% 3,701.23 0.53% 12.38 0.04% 133.73 0.02% 48,261.85 141.15% 295,136.26 41.94% Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 10,076.10 29.47% 287,086.30 40.80% 10,076.10 29.47% 287,086.30 40.80% 67,427.84 197.20% 685,744.39 97.45% - 33,235.84 - 97.20% 17,970.46 2.55% Parkview Villa -North (165) Balance Sheet Novber2010 Books = Accrual Nov -10 Assets 10100 Cash Balance 158,705.41 10200 Petty Cash 457.00 10400 Investments 821,425.08 11300 Rent Receivable 6,848.00 11500 Accounts Receivable 1,297.83 13100 Due From Other Funds 1,460.00 15510 Prepaid Insurance 3.43 Total Assets 990,196.75 Liabilities 20200 Accounts Payable 39,919.84 20210 Accrued Other Expenses 18,779.53 20220 Due to Resident Council 551.74 22000 Deposits 16,986.87 22200 Accrued PILOT 18,087.86 22210 Revenue Collected in Advance 5,705.87 Total Liabilities 100,031.71 Fund Balance 25300 Fund Balance 890,165.04 Total Fund Balance 890,165.04 Total Liabilities and Fund Balance 990,196.75 Parkview Villa -North (165) Cash Flow Statement Period = November 2010 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3040 Legal Fees 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Month to Date 0.00 32,499.00 299.00 1,014.00 380.00 34,192.00 8,357.00 8,357.00 12.72 0.00 139.60 580.57 732.89 25,380.00 4,545.00 2,415.43 354.43 88.83 1,710.23 3,465.32 0.00 2,863.83 0.00 0.00 4,880.17 688.65 0.00 1,695.73 0.00 161.85 12.38 10,076.10 58,337.95 67,427.84 -33,235.84 - 3,111.00 -5.00 3.00 26,310.73 1,707.23 12.38 1,695.73 - 1,401.00 25, 212.07 Parkview Villa-North (165) Cash Flow Statement Period = November 2010 Book = Accrual Cash Flow Month to Date (8,023.77) Beg Cash End Cash Difference 10100 Cash Balance 10200 Petty Cash 10400 Investments Total Cash 166,729.18 158,705.41 (8,023.77) 457.00 457.00 821,425.08 821,425.08 988,611.26 980,587.49 (8,023.77) 12/15/2010 9:37 AM General Ledger (Accrual) Parkview Villa -North - (16S) Months: Nov 2010 Property Date Period Description Control Refer Debit Credit Balance Remarks 1000 -46340 Accrued Salaries 83,570.00 = Beginning Balance = 165 11/30/2010 11/10 (:Recur 339) :PostRecurring Monthly recur ) -95042 RC 8,357.00 91,927.00 R/C CHC PR Mgmt Fee NetChange= 8,357.00 91,927.00 = Ending Balance = 2000 -46330 Office Supplies 1,634.81 = Beginning Balance = 165 9129/2010 I1 /10 (rlm) Ricoh Americas Corporation P- 203029 410149995 10.29 1,645.10 copier svc 7101 -8/08 16S 11/17/2010 11/10 (petty165) Laura Sheak P-204667 111710pvn 1.39 1,646.49 postage 165 11/30/2010 11/10 (chc) Commont3ond Housine P- 204507 46439 1.04 1,647.53 Postage 11/10 NetChange= 12.72 1,647.53 = Ending Balance = 2010 -46330 Minor Equipment 1,361.70 = Beginning Balance = NetChange= 0.00 1,361.70 = Ending Balance = 2160 -46330 Maint. & Construct Materials 5,550.09 = Beginning Balance = 16S 11112/2010 11/10 (home7) HD Supply Facilities Maintenance P- 203725 9105741461 139.60 5,689.69 bulbs, shower hose etc NetChange= 139,60 5,689.69 = Ending Balance = 2171 -46330 General Supplies 2,315,34 - Beginning Balance = 165 10/19/2010 11/10 (ryco) Ryco Supply Company P- 202085 33081 107.85 2,423.19 foam cleaner 165 10/20 /2010 11/10 (sher4110) Sherwin- Williams Co. P- 202090 8222 -4 115.52 2,538.71 carp extractor repair 165 10/25/2010 11/10 (ryco) Ryco Supply Company P- 202084 33100 164.58 2,703.29 towels, glass cleaner etc 165 11/9/2010 11/10 (ryco) Ryco Supply Company P- 203028 33189 155.10 2,858.39 paint 165 11/17/2010 11/10 (pettyl6S) Laura Sheak P- 204667 111710pvn 37.52 2,895.91 vase NetChange= 580.57 2,895.91 = Ending Balance = 3040.46330 legal Fees 457.34 = Beginning Balance = NetChange= 0,00 457.34 = Ending Balance = 3050 -46330 Expert and Professional Services 0.00 = Beginning Balance = 165 11/16/2010 11/10 (coluhra) Columbia Heights HRA P- 203724 2010 25,380.00 25,380.00 pvn 2010 svcg fees NetChange= 25,380.00 25,380.00 = Ending Balance = 3060 -46330 Management Services 45,450.00 = Beginning Balance = 165 11/30/2010 11 /10 (chc) CommonBond Housing P- 204444 46347 12,902.00 58,352.00 Mgmt Fee 11/10 165 11/30/2010 11/10 (:Recur 339) :PostRecurring Monthly recur 3-95042 RC 8,357.00 49,995.00 R/C CHC PR Mgmt Fee NetChange= 4,545.00 49,995.00 = Ending Balance = 3100.46330 Protective Services 1,654.90 = Beginning Balance = 165 8/7/2010 11/10 (acts) ADT Security Services Inc. P- 202091 30065130 606.88 2,261.78 Sec svcs 165 8/30/2010 11110 (mart) Marco, Inc P- 203815 INV57S839a 207.05 2,468.83 Bal due 165 10/29/2010 11 /10 (oise) Olsen Fire Protection P- 203026 52348 225.00 2,693.83 Leak svc 10/19 165 10/31/2010 11110 (oise) Olsen Fire Protection P- 203030 21010129 241.50 2,935.33 ann Ore ext maint 165 10/31/2010 11110 (oise) Olsen Fire Protection P- 203512 21010216 1,135.00 4,070.33 Ann sprnkir test/inspec 1012 NetChange= 2,415.43 4,070.33 = Ending Balance = 3210 -46330 Telephone &Telegraph 4,310.51 = Beginning Balance = 165 11/1/2010 11 /10 (answ) AnswerLive LLC P- 199737 1.01005E+11 30.27 4,340.78 Answering svc 11/01/10.11/30 165 11/2/201011110 (comc3001) ComCast P- 201894 8.77211E+11 44.82 4,385.60 Internet svc 11 /11 -12/10 165 11/7/2010 11/10 (gwes9115) Qwest P- 203510 763788397811 38.65 4,424.25 phone svc 11/07-12/06 165 11/17/2010 11/10 (offi658) Office of Enterprise Technology P -203728 200B00187pvo 240.69 4,664.94 phone svc per end 10131 NetChange= 354.43 4,664.94 = Ending Balance = 3430 -46330 Advertising Other 289.25 = Beginning Balance = 165 11/4/2010 11/10 (sunn) Sun Newspaper P- 202089 128498B 88.83 378,08 ads 10/21 -11/04 NetChange= 88.83 378.08 = Ending Balance = 3600 -46330 Insurance & Bonds 17,101.88 = Beginning Balance = 165 11/30/2010 11 /10 (:Recur 339) :PostRecurring Monthly recur ) -95042 RC 3.00 17,104.88 RIF Crime Insurance 16S 11130/2010 11/10 (:Recur 339) :PostRecurring Monthly recur )-95042 RC 1,707.23 18,812.11 C of Columbia Heights Ins Ac NetChange= 1,710.23 18,812.11 = Ending Balance = 3810 -46330 Electric 42,103.73 = Beginning Balance = 165 11/11/2010 11/10 (xcel) Xcel Energy P- 202824 5150441553pv 3,465.32 45,569.05 elec svc 10/04 -11/02 NetChange= 3,465.32 45,569.05 = Ending Balance = 3820 -46330 Water 10,148.25 = Beginning Balance = NetChange= 0.00 10,148,25 = Ending Balance = 3830 -46330 Gas 36,378.71 = Beginning Balance = 165 11/4 /2010 11/10 (cent) CenterPoint Energy P- 201709 55199657/111 2,863.83 39,242.54 Gas svc 10/01.10/29 NetChange= 2,863,83 39,242.54 = Ending Balance = 3840 -46330 Refuse 7,783.64 = Beginning Balance = NetChange= 0.00 7 = Ending Balance = 3850 -46330 Sewer 6,004.33 = Beginning Balance = NetChange= 0.00 6,004.33 = Ending Balance = Page 1 12/15/2010 9:37 AM Credit 249.55 60.00 60.00 249.55 249.55 249.55 249.55 77,152.59 9,724.75 Balance Remarks 49,306.95 = Beginning Balance = 49,386.35 pest Svc 11/04 50,51252 lawn trmnt 10122 50,580.20 Lawn care - 10/10 51,280.20 Tree trimming 51,511.76 Idler pulley repair 52,122.44 leak /recirc line repair 10/1. 52,171,41 me malnt - it /10 52,743.42 of Svc 10/28 53,338.42 snow rmA Svcs 11/13 53,410.87 rubber tile 54,187.12 Painting 5 units 54,187.12 = Ending Balance = 1,431.25 = Beginning Balance = 1,680.80 2nd week - fire accom #511 1,930.35 Fire accom - Ecklund #511 2,179.90 Reim site mgr for adv for n 1,930.35 Fire accom - Ecklund #511 1,870.35 Bckgrnd cks - bat due 1,930.35 Bckgrnd cks - bat due 1,870.35 Bckgrnd cks - bai due 1,620.80 Hsg accom 11/19-11/25 - Eckl 1,870.35 Hsg accom 11/19-11/25 - Eckl 2,119.90 Hsg accom 11/19 -11/25 -Eckl 2,369.45 Hsg accom - 11/26-12/02 - Ec 2,119.90 Hsg accom - 11/26 -12/02 - Ec 2,369A5 Hsg accom - 11/26 -12102 - Ec 2,619.00 Hsg accom 11/19 -11/25 - Eckl 2,369.45 Hsg accom 11/19 -11/25 - Eck! 2,119.90 Hsg accom 11/19 -11/25 - Eckl 2,119.90 = Ending Balance = 2,462.26 = Beginning Balance = 2,462.26 = Ending Balance = 16,957.30 = Beginning Balance = 18,653.03 Anoka Cty Property Tax Accru 38,653.03 = Ending Balance o 1,373.38 = Beginning Balance = 1,373.38 = Ending Balance = 3,539.38 = Beginning Balance = 3,701.23 cookies, snacks 3,701.23 = Ending Balance = 121.35 = Beginning Balance = 133,73 Sec Dep Interest accrual 133.73 = Ending Balance = 277,010.20 = Beginning Balance = 287,086.30 Joint sealant, paint. 287,086,30 = Ending Balance = Page 2 General Ledger (Accrual) Parkview Villa -North - (165) Months: Nov 2010 Property Date Period Description Control Refer Debit 4000 -46330 Repair & Maint. Services 165 9/28/2010 11/10 (dire) Direct Home Appliance Services P- 202092 092810pvn 79.40 165 10/21/2010 11 /10 (gard1086) Gardner Plumbing, LLC P- 202088 2147 1,126.17 165 10122/2010 11/10 (trug7850) Trugreen -4635 P- 202083 720709 67.68 165 10/31/2010 11 /10 (bfbp) BFB Painting, Inc. P- 203507 10312010pvn 700.00 165 11/1/2010 11110 Qohn395) )ohnson's Outdoor Services P- 202082 7604 231.56 16S 11/1/2010 11/10 (eagi l) Eagle Elevator Corp. P- 202086 103872 -1 610.68 165 11/4/2010 11 110 (adam) Adam's Pest Control, Inc. P- 203027 610242 48.97 165 11/512010 11/10 (eagii) Eagle Elevator Corp. P- 202081 104000 -IN 572.01 165 11/10/2010 11 110 Uerrl) Jerry's Floor Store P- 203502 X627964 595.00 165 11/15/2010 11110 (mgsp) MGS Professional Bldg Plaint Sery I P- 203726 9723 72AS 165 11116/2010 11110 (arbo) Arbor Barber, Inc. P- 203727 111610pvn 776.25 NetChange= 4,880.17 4100 -46330 Rents & Leases 165 11/9/2010 11/10 (Iivi) Livinn Suites P- 201921 110910a -mm 249,55 165 11/9/2010 11 /10 (Iivi) Livinn Suites p- 201920 110910pvn 249.55 165 11/9/2010 11 /10 (Shea) Laura Sheak P- 201926 110910pvn -b 249.55 165 11110/2010 11110 (Ilvi) Uvinn Suites P- 201925 110910pvn -20 165 11/16/2010 11110 (multi) Multihou5ing Credit Control P- 202895 10090417 -202 165 11/16/2010 11 /10 (mukl) MuIUhousing Credit Control P- 202895 10090417 -202 60.00 1GS 11/16/2010 11 /10 (multi) Multihousing Credit Control P- 202895 10090417 -202 165 11/16/2010 11/10 (Iivi) Uvinn Suites P- 203501 111610pvn 165 11/16/2010 11/10 (Iivi) Uvinn Suites P- 203501 111610pvn 249.55 165 11/16/2010 11/10 (Iivi) Uvinn Suites P- 203501 111610pvn 249.55 165 11/16/2010 11/10 (livt) Uvinn Suites P- 203505 I11610pvn -a 249.55 165 11/16/2010 11/10 (Iivi) Livinn Suites P- 203505 111610pvn -a 165 11/16/2010 11/10 (Iivi) Livinn Suites P-203505 111610pvn -a 249.55 165 11/23/2010 11/10 (Iivi) Uvinn Suites P- 203752 111610pvn -20 249.55 165 11/23/2010 11/10 (Iivi) UvInn Suites P- 203752 111610pvn -20 165 11/23/2010 11/10 (livl)Llvinn Suites P- 203752 111610pvn -20 NetChange= 688.65 4300.46330 Miscellaneous Charges NetChange= 0.00 4315.46330 PILOT 165 11/3012010 11/10 (:Recur 339):POStRecurring Monthly recur J -95042 RC. 1,695.73 NetChange= 1,695.73 4390 -46330 Taxes & Licenses NetChange= 0,00 4500 -46330 Administrative Expenses 165 11/17/2010 11/10 (petty165) Laura Sheak P- 204657 111730pvn 161.85 NetChange= 161.85 4850 -46330 Interest on Deposits 165 11/30/2010 11/10 Sec Dep Interest accrual 3 -95261 GJS 1238 NetChange= 12.38 5120 -46330 Building & Improvements 165 9/30/201011/10 (amer7701) American Masonry Restoration C P- 202162 093010pv5 10,076.10 NetChange= 10,076.10 Credit 249.55 60.00 60.00 249.55 249.55 249.55 249.55 77,152.59 9,724.75 Balance Remarks 49,306.95 = Beginning Balance = 49,386.35 pest Svc 11/04 50,51252 lawn trmnt 10122 50,580.20 Lawn care - 10/10 51,280.20 Tree trimming 51,511.76 Idler pulley repair 52,122.44 leak /recirc line repair 10/1. 52,171,41 me malnt - it /10 52,743.42 of Svc 10/28 53,338.42 snow rmA Svcs 11/13 53,410.87 rubber tile 54,187.12 Painting 5 units 54,187.12 = Ending Balance = 1,431.25 = Beginning Balance = 1,680.80 2nd week - fire accom #511 1,930.35 Fire accom - Ecklund #511 2,179.90 Reim site mgr for adv for n 1,930.35 Fire accom - Ecklund #511 1,870.35 Bckgrnd cks - bat due 1,930.35 Bckgrnd cks - bat due 1,870.35 Bckgrnd cks - bai due 1,620.80 Hsg accom 11/19-11/25 - Eckl 1,870.35 Hsg accom 11/19-11/25 - Eckl 2,119.90 Hsg accom 11/19 -11/25 -Eckl 2,369.45 Hsg accom - 11/26-12/02 - Ec 2,119.90 Hsg accom - 11/26 -12/02 - Ec 2,369A5 Hsg accom - 11/26 -12102 - Ec 2,619.00 Hsg accom 11/19 -11/25 - Eckl 2,369.45 Hsg accom 11/19 -11/25 - Eck! 2,119.90 Hsg accom 11/19 -11/25 - Eckl 2,119.90 = Ending Balance = 2,462.26 = Beginning Balance = 2,462.26 = Ending Balance = 16,957.30 = Beginning Balance = 18,653.03 Anoka Cty Property Tax Accru 38,653.03 = Ending Balance o 1,373.38 = Beginning Balance = 1,373.38 = Ending Balance = 3,539.38 = Beginning Balance = 3,701.23 cookies, snacks 3,701.23 = Ending Balance = 121.35 = Beginning Balance = 133,73 Sec Dep Interest accrual 133.73 = Ending Balance = 277,010.20 = Beginning Balance = 287,086.30 Joint sealant, paint. 287,086,30 = Ending Balance = Page 2 > 0 O Ch ko LO C C: O -t O C r V . ai (D 0 U > E Z O of II M ( 0 d) z o ` L o , En E 0 > V r r 4) I T m M 0 0 0 c O 0 CD c 0 0 0 c 4 O N 0 IN Ln 0 It N 0 0 ti 10 'T m O 10 0 U) 0 0 N 0 C ? 9 In 10 ID 0 a N Ln Ln ID 10 ID ti N C4 CL 0) of u In 0 M, C' 0 E 0 0 E m E E 0 0 h ~ 0 u 0 O O O tV 0 c O O 9 O v. c 0 0 E E 0 E > u m U 0 5 O 0 0 0 v C C) 0 0 0 0 0 O 10 %D 0 O pi N O 'D to to of co N 0 Vi N ti 00 Lo o > 0 o o o o C) u) Ln Lo to O o o rN m o Ln Ic to oo m Al W .2 cl E 06 2 0 u CL r, U r Q 3 ei E o o @ o z 5 M 0 m z E Ln o 0 c ( R O rq 0 0 0 0 0 O 0 0 0 C4 0 r , in Ln in a, O m O N Ln 'D . 1 lo u Ln cm u m c ai O ra 0 1 13 E tm E 0 rf ti 0 0 0 9 0 0 LO 10 co N M MO th r cn I rn 0 0 a W (U 0 W 0 (U Lo O U E 0 0 O 0 0 0 c 0 0 0 c 0 0 a 0 tR cl Co Ll N 0) Q Ln rq Rr N C c c ti 0 0 0 0 0 0 0 0 0 0 14 C4 0 to a LD ID t0 0 (D C) I u u u 0 10 CL C c i Ln O N O O Oi cn Oi cn Iz rl C C rN O O O M J. Payment Summary Bank= 165opr AND mm /yy= 11/2010 - 11/2010 AND All Checks =Yes AND Include Voids =All Checks Check Post Total Bank Check# Vendor Date Month Amount 165opr - Parkview Villa North p 1077 ih multl - Multousing Credit Control 11/16/2010 11/201 0 (60.00) 165opr - Parkview Villa North 1080 answ - AnswerLive LLC 11/03/2010 11/2010 30.27 165opr - Parkvlew Villa North 1081 chc - CommonBond Housing 11/03/2010 11/2010 12,936.54 165opr - Parkview Villa North 1082 adam - Adam's Pest Control, Inc. 11/10/2010 11/2010 48.97 165opr - Parkvlew Villa North 1083 cent - CenterPoint Energy 11/10/2010 11/2010 2,863.83 165opr - Parkvlew Villa North 1084 comc3001 - ComCast 11/10/2010 11/2010 44.82 165opr - Parkview Villa North 1085 home6031 - Home Depot Credit Services 11/10/2010 11/2010 9.62 165opr - Parkvlew Villa North 1086 livi - Llvinn Suites 11/10/2010 11/2010 249.55 165opr - Parkview Villa North 1087 mcic - MCI Comm Service 11/10/2010 11/2010 38.53 165opr - Parkview Villa North 1088 mjre - MI Remodeling 11/10/2010 11/2010 305.20 165opr - Parkview Villa North 1089 offl - Office Depot 11/10/2010 11/2010 64.97 165opr - Parkview Villa North 1090 shea - Laura Sheak 11/10/2010 11/2010 249.S5 165opr - Parkvlew Villa North 1091 sltz - Sitzmann Construction dba Sltzmann Elect 11/10/2010 11/2010 205.28 165opr - Parkvlew Villa North 1092 adts - ADT Security Services Inc. 11/17/2010 11/2010 606.88 165opr - Parkview Villa North 1093 amer7701 - American Masonry Restoration Corp 11/17/2010 11/2010 10,076.10 165opr - Parkview Villa North 1094 dire - Direct Home Appliance Services 11/17/2010 1112010 79.40 165opr - Parkview Villa North 1095 eagll - Eagle Elevator Corp. 11/17/2010 11/2010 1,182.69 165opr - Parkview Villa North 1096 gard1086 - Gardner Plumbing, LLC 11/17/2010 11/2010 1,126.17 165opr - Parkvlew Villa North 1097 john395 - Johnson's Outdoor Services 11/17/2010 11/2010 231.56 165opr - Parkview Villa North 1098 ryco - Ryco Supply Company 11/17/2010 11/2010 272.43 165opr - Parkview Villa North 1099 sher4110 - Sherwin - Williams Co. 11/17/2010 11/2010 115.52 165opr - Parkvlew Villa North 1100 sunn - Sun Newspaper 11/17/2010 11/2010 88.83 165opr - Parkvlew Villa North 1101 trug7850 - Trugreen -4635 11/17/2010 1112010 67.68 165opr - Parkview Villa North 1102 xcei - Xcel Energy 11/17/2010 1112010 3,465.32 165opr - Parkview Villa North 1103 adam - Adam's Pest Control, Inc. 11/23/2010 11/2010 48.97 165opr - Parkview Villa North 1104 bfbp - BFB Painting, Inc. 11/23/2010 11/2010 700.00 165opr - Parkview Villa North 1105 jerrl - Jerry's Floor Store 11/23/2010 11/2010 595.00 165opr - Parkvlew Villa North 1106 livi - Llvinn Suites 11/23/2010 11/2010 - 165opr - Parkview Villa North 1107 else - Olsen Fire Protection 11/23/2010 11/2010 1,601.50 165opr - Parkvlew Villa North 1108 gwes9115 - Qwest 11/23/2010 11/2010 38.65 165opr - Parkvlew Villa North 1109 rico - Ricoh Americas Corporation 11/23/2010 11/2010 10.29 165opr - Parkvlew Villa North 1110 ryco - Ryco Supply Company 11/23/2010 11/2010 155.10 165opr - Parkvlew Villa North 111" livi - LivInn Suites 11/23/2010 11/2010 249.55 37,698.77 Parkview Villa North Bank Reconciliation Report 11/30/2010 5016456 Balance Per Bank Statement as of 11/30/2010 $172,346.83 09/16/2008 297 t0004005 - Grooms 100.00 11/17/2010 1093 amer7701 - American Masonry Restoration Corp 10,076.10 11/17/2010 1102 xcel - Xcel Energy 3,465.32 Less: Outstanding Checks $13,641.42 12/3/10 Reconciled Bank Balance $158,705.41 Balance per GL as of 11/30/2010 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $158,705.41 $158.705.41 Date Tran # Notes Amount Date Cleared 10/20/2010 1069 petty165 - Laura Sheak 147.26 11/30/2010 10/27/2010 1073 cent - CenterPoint Energy 1,573.04 11/30/2010 10/27/2010 1074 home6031 - Home Depot Credit Services 45.64 11/30/2010 10/27/2010 1075 home7 - HD Supply Facilities Maintenance 97.23 11/30/2010 10/27/2010 1078 offi - Office Depot 39.28 11/30/2010 10/27/2010 1079 gwes9115 - Qwest 38.72 11/30/2010 11/03/2010 1080 answ - AnswerLive LLC 30.27 11/30/2010 11/03/2010 1081 chc - CommonBond Housing 12,936.54 11/30/2010 11/10/2010 1082 adam - Adam's Pest Control, Inc. 48.97 11/30/2010 11/10/2010 1083 cent - CenterPoint Energy 2,863.83 11/30/2010 11/10/2010 1084 comc3001 - ComCast 44.82 11/30/2010 11/10/2010 1085 home6031 - Home Depot Credit Services 9.62 11/30/2010 11/10/2010 1086 livi - Livinn Suites 249.55 11/30/2010 11/10/2010 1087 mcic - MCI Comm Service 38.53 11/30/2010 11/10/2010 1088 mjre - MJ Remodeling 305.20 11/30/2010 11/10/2010 1089 offi - Office Depot 64.97 11/30/2010 11110/2010 1090 shea - Laura Sheak 249.55 11130/2010 11110/2010 1091 sitz - Sitzmann Construction dba Sitzmann Elect 205.28 11/30/2010 11/17/2010 1092 adts - ADT Security Services Inc. 606.88 11/30/2010 11/17/2010 1094 dire - Direct Home Appliance Services 79.40 11/30/2010 11/17/2010 1095 eagll - Eagle Elevator Corp. 1,182.69 11130/2010 Cleared Other Items Date 11/08/2010 Total Tran # JE 95260 Notes Corr Laundry revencoded to 1120 Amount Date Cleared 394.00 11/30/201 D 12/3/10 Parkview Villa North Bank Reconciliation Report 11/30/2010 5016456 11/17/2010 1096 gard1086 - Gardner Plumbing, LLC 1,126.17 11/30/2010 11/17/2010 1097 john395 - Johnson's Outdoor Services 231.56 11/30/2010 11/17/2010 1098 ryco - Ryco Supply Company 272.43 11/3012010 11/17/2010 1099 sher4110 - Sherwin- Williams Co. 115.52 11/30/2010 11/17/2010 1100 sunn - Sun Newspaper 88.83 11/30/2010 11/17/2010 1101 trug7850 - Trugreen -4635 67.68 11/30/2010 11/23/2010 1103 adam - Adam's Pest Control, Inc. 48.97 11/30/2010 11/23/2010 1104 btbp - BFB Painting, Inc, 700.00 11/30/2010 11/23/2010 1105 jerrl - Jerry's Floor Store 595.00 11/3012010 11/23/2010 1107 olse - Olsen Fire Protection 1,601.50 11/30/2010 11/23/2010 1108 gwes9115 - Qwest 38.65 11/30/2010 11/23/2010 1109 rico - Ricoh Americas Corporation 10.29 11/30/2010 11/23/2010 1110 ryco - Ryco Supply Company 155.10 11/30/2010 11/2312010 1111 livi - Livinn Suites 249.55 11/30/2010 Total $26,158.52 Cleared Deposits Date Tran # Notes Amount Date Cleared 11/01/2010 243 operating 11/1/10 7,537.00 11/30/2010 11/04/2010 244 operating 11/4/10 15,684.00 11/30/2010 '11/08/2010 245 rent deposit -pvn 4,205.00 11/30/2010 11/09/2010 246 laundry receipts 394.00 11/30/2010 11/12/2010 247 rent deposits 599.00 11/30/2010 11/17/2010 248 rent deposits 1,256.00 11/30/2010 Total $29,675.00 Cleared Other Items Date 11/08/2010 Total Tran # JE 95260 Notes Corr Laundry revencoded to 1120 Amount Date Cleared 394.00 11/30/201 D 12/3/10 77 Broadway St. N.E., Minneapolis, MN 55413 (612) 379 -8811 • 24 hour telephone banking 651- 628 -9807 Visit our website at www. northeastbank- mn.com Date 11/30/10 Page 1 Primary Account Enclosures 41 * ** * * * * * *** ** **AUTO **3 - DIGIT 551 736 1.2260 AT 0.482 6 1 12 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 - 1900 rI��ICHI� A C C O U N T S - - -- CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Account Number Previous Balance. 7 Deposits /Credits 35 Checks /Debits service charge Interest Paid Ending Balance Number of images 41 statement Dates 11/01/10 thru 11/30/10 168,830.35 Days in the statement Period 30 29,675.00 Average Ledger 178,459 26,158.52 Average Collected 177,575 .00 .00 172,346.83 * * * ** * * * * * * * * * ** ***: Fir ir*'******• k****•*** r.******** it * * ** * ***it* *x * * ** *ir* ** ** * * *** Deposits and Credits Date Description Amount Amount 11/01 DDA REGULAR DEPOSIT 7 ,537.00 11/04 DDA REGULAR DEPOSIT 15,684.00 11/08 DDA REGULAR DEPOSIT 394.00 11/08 DDA REGULAR DEPOSIT 2,819.00 11/09 Xfer from PUB FUND 0002 1,386.00 9.62 Dep mixup between the site 45.64 11112 DDA REGULAR DEPOSIT 599.00 11/17 DDA REGULAR DEPOSIT 1,256.00 checks in serial order Date check# Amount Date check# Amount 11/23 1 67.68 11/15 1082 48.97 11/26 1* 595.00 11/16 1083 2,863.83 11/08 1069* 147.26 11/19 1084 44.82 11/03 1073* 1,573.04 11/16 1085 9.62 11 /01 1074 45.64 11/16 1086 249.55 11/01 1075 97.23 11/15 1087 38.53 11/04 1078* 39.28 11/16 1088 305.20 11/02 1079 38.72 11/17 1089 64.97 11/10 1080 30.27 11117 1090 249.55 11/05 1081 12,936.54 11/16 1091 205.28 * Indicates skip in check numbers 591460 - 803 Northeast VBank Date 11/30/10 Page 2 Primary Account Enclosures 41 NORTHEAST PUBLIC FUNDS ACCT MUM (Continued) checks in serial order Date Check# Amount Date check# Amount 11/29 1092 606.88 11/26 1103* 48.97 11/24 1094* 79.40 11/30 1104 700.00 11/22 1095 1,182.69 11/26 1107* 1,601.50 11/22 1096 1,126.17 11/29 1108 38.65 11/22 1097 23'x.'.`56 ' X 11/29 1109 10.29 11/22 1098 272.43 11/26 1110 155.10 11/23 1099 115.52 11/30 1111 249.55 11/23 1100 88.83 * Indicates skip in check numbers �Y 4r &�tr �Y it o'r SY �Y 4r is �Y �: �r is 9 <sY 4c:;r'r�:�'cx it 4r �lr:r:c 4r s'ric:r 4r fr �'ric:r �Y o'c'r�;:r �Y Yr ir;r lc ic:r;r �r it k�'r:r &fir is keY ic;;kir :r �'c ic :r k�'c ;Y'1; *Yt i; �'c 4r sY Daily Balance section Date 11 Balance 176,224.48 Date 11/10 Balance 181,742.37 Date 11/23 Balance 176,432.17 11/02 176,185.76 11/12 182,341.37 11/24 176,352.77 11/03 174,612.72 11/15 182,253.87 11/26 173,952.20 11/04 190,257.44 11/16 178,620.39 11/29 173,296.38 11/05 177,320.90 11/17 179,561.87 11/30 172,346.83 11/08 180,386.64 -- 11/19 179,517.05 _ 11/09 181,772.64 11/22 176,704.20 'r E N D O F S T A T E M E N T 591460 — 804 Parkview Villa South Financial Statement Overview November 2010 Revenue: Occupancy for the month of November was 100% occupied; there were no vacant unit as of 11/30/2010, Total Revenue was more than budget amount (favorable). Laundry revenue was higher than anticipated. Administrative Expenses: Administrative costs for South are over budget (unfavorable). Annual servicing fees to the City of Columbia Heights were invoiced and paid out during this month and this attributed to the offset. Advertising Costs are over budget (unfavorable), and reflect cost associated with print advertisement for the South to help build -up the wait list. Office Salary line shows the staffing portion for South per contract, both office and maintenance staff. Office Supplies are under budget (favorable). There were no Legal Expenses billed out for November. Telephone, Answering Service and hlternet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and are not reflected as an expense this month. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and Cleaning Supplies are slightly over (unfavorable). Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing. Security Contract was over budget (unfavorable), and reflects costs incurred for annual fire alarm test, annual fire extinguisher maintenance and ADT services. Grounds Contract was over budget (unfavorable), and reflects cost for grounds maintenance and tree trimming. Repairs Material and Contract costs were under budget (favorable). Elevator Maintenance Contract costs were over budget (unfavorable), and reflect cost for monthly maintenance agreement and repairs. Decorating Contract and Supplies were over budget (unfavorable). Carpet was replaced and painting was done for two unit turns. To ro Nt U c Ol O O ti ti N op c u) o o M c; l7 i N 00 0 14 6 O 00 N LA 0 In m 0 N m 0 in 0 L(I d 0 c 6 ui 6 6 c C3 0 c q m M c N I 0 O O c Z 0 r cy, a eq LQ o 0 O C O 0 C) N I I N 0 h N� m 0 N 1 m 0 No 10 O co 14 V� in W! 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N rl� w z N u) N RT N in Do C7 c v z z m o o m N o N a z o z z rq p c m E 4 0 r N U m a > a, !n 0 0 m N 0 m 0 0 N 0 m Iq cq v 01 P ( T r1 N Ii O O ( q ' q q 10 q 'I m q 0 0 w 0 m 0 v N 1D O N O m 0 0 0 ul O C O 0 R q R 0 0 0 0 N a V to M a Ln eq ui q o " O m o m m m a Ui 0 C! 0 m N N N N m LA O C N W a N M cl rq O m N n N m a Ln m co a a 0 0 ch a� N Z rl� w z N RT N in eq ui q o " O m o m m m a 0 m N N N N m LA O C N W a m Iz O m N n N m a Ln m c A ch a� N o rl� w z N RT N Do rq p c m 6o N to r N m < Q O 0 Ln 0 01 m 0 16 C; 0 N aj N C5. 8 0 x w c N on CL 0. x x w w CL c < ' c 4) x u E Lu 0 c CL t c .�L 0i m I c , I c rz 0 c 0) m B E c, 4) E a m - E 0 E w 0 V) E " I E U 0 0 r m a W.,;c E c c m , u U O t E m w r x c 0 c Z c a W, 0 m A p 000 0 R��O-.�jE-6>�Uuuw,L,OL,nz, zm 'Z) C 0 ( 3 m 0 x 0 ' X I ( u C c u I u Iz C c c w M cd 0 c a W 0 u m g .12 , K 0 u 0 i2 I O. w > x 'E 0 w cu - v c Ln (D 0— w Q� r — A w U C) C) 0 w I '^ w - Z 0 1 co 0 m N N N LA O C N W a m m O 0 Ln 0 01 m 0 16 C; 0 N aj N C5. 8 0 x w c N on CL 0. x x w w CL c < ' c 4) x u E Lu 0 c CL t c .�L 0i m I c , I c rz 0 c 0) m B E c, 4) E a m - E 0 E w 0 V) E " I E U 0 0 r m a W.,;c E c c m , u U O t E m w r x c 0 c Z c a W, 0 m A p 000 0 R��O-.�jE-6>�Uuuw,L,OL,nz, zm 'Z) C 0 ( 3 m 0 x 0 ' X I ( u C c u I u Iz C c c w M cd 0 c a W 0 u m g .12 , K 0 u 0 i2 I O. w > x 'E 0 w cu - v c Ln (D 0— w Q� r — A w U C) C) 0 w I '^ w - Z q § fi 0, E }) ; ° » w o \) e # 0 ) »! ) Ln Li , % \ \ \ \ S m - � co § r i k in ke 00 (A �§ ko a■ LA O H w \k \jam ƒJ CU \ } .. # ® & _ ca � � j } � § fi 0, E ■ �) o \) e # 0 ) »! ) Parkview Villa -South (166) Income Statement For The Period Ending November 2010 Books = Accrual Revenue 36220 -46340 Gen. Government Rents 36225-46340 Nondwelling Rents 36290 -46340 Other Miscellaneous Revenue Total Revenue Expenses Personal Services 1000 -46340 Accrued Salaries Total Personal Services Supplies 2000 -46340 Office Supplies 2010 -46340 Minor Equipment 2160 -46340 Maint. & Construct Materials 2171 -46340 General Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 3060 -46340 Management Services 3100 -46340 Protective Services 3210 -46340 Telephone & Telegraph 3430 -46340 Advertising Other 3600 -46340 Insurance & Bonds 3610 -46340 Electric 3820 -46340 Water 3830 -46340 Gas 3840 -46340 Refuse 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 4315 -46340 PILOT 4390 -46340 Taxes & Licenses 45OD -46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other Services & Charges Month to Date ° /U Year to Date 14.51% 24,935.53 95.42% 270,899.27 96,00% 510.00 1.95% 6,043,00 2.14% 686.15 2.63% 5,254.55 1,86% 26,131.68 100.00 282,196.82 100.00 3,723.00 14.2S% 40,953.00 14.51% 3,723.00 14.25% 40,953.00 14.51% 5.08 0.02% 598.95 0.21% 0.00 0.00% 1,675.23 0.59 0 /0 162.84 0.62% 2,282.85 0181% 192.07 0.74% 1,219.93 0.43% 359.99 1.38% 5,776.96 2.05% 0.00 0100% 209.16 0,07% 11,402.00 43.63% 11,402.00 4.04% 2,025.00 7.75% 22,275.00 7.89% 1,382.86 5.29% 5,195.38 1,84% 159.10 0.61% 2,091.41 0,74% 281.25 1.08% 734.85 0,26% 775.05 2,97% 8,526.27 3.02% 1,556,89 5.96% 19,682.93 6,97% 0.00 0.00% 5,631.26 2,00% 610.59 2.34% 16,883.39 5,98 0 /0 0.00 0,00% 2,204.57 0,78% 0.00 0.00% 3,591.51 1,27% 4,145.76 15,86% 29,386,50 10,41% 60.00 0,23% 165.00 0.05% 0.00 0,00% 19.92 0.01% 1,031.67 3,95% 11,348.37 4.02% 0.00 0.00% 658.62 0.23% 87.71 0,34% 141.86 0.05% 6.95 0.03% 74.12 0.03% 23,524.83 90.02% 140,222.12 49.69% Capital Outlay 5120-46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00% 0.00 0.00 0 /0 0.00 0.00 0 /0 27,607.82 105.65 186,952.08 66.25% - 1,476.14 -5.65% 95,244.74 33.75% Parkview Villa South (166) Balance Sheet November 2010 Books = Accrual Assets Nov -10 10100 Cash Balance 56,672.49 10200 Petty Cash 93.00 10400 Investments 557,070.36 11300 Rent Receivable 348.15 1150Q Accounts Receivable 25.53 15510 Prepaid Insurance 0 Total Assets 614,210.41 Liabilities 20200 Accounts Payable 18,405.35 20210 Accrued Other Expenses 8,508.50 22000 Deposits 9,071.87 22200 Accrued PILOT 11,094.46 22210 Revenue Collected in Advance 1,678.20 Total Liabilities 48,758.38 Fund Balance 25300 Fund Balance 565,452.03 Total Fund Balance 565,452.03 Total Liabilities and Fund Balance 614,210.41 Parkview Villa South (166) Cash Flow Statement Period = November 2010 Revenue 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Month to Date 24,935.53 510.00 686.15 26,131.66 3,723.00, 3,723.00 5.08 0.00 162.84 192.07 359.99 11,402.00 2,025.00 1,382.86 159.10 281.25 775.05 1,556.89 0.00 610.59 0.00 0.00 4,145.76 60.00 1,031.67 0.00 87.71 6.95 23,524.83 27,607.82 - 1,476.14 0.00 14.24 1.55 11,659.19 773.50 324.71 1,031.67 64.98 13,869.84 Cash Flow 12,393.70 Parkview Villa South (166) Cash Flow Statement Period = November 2010 Month to Date Beg Cash End Cash Difference 10100 Cash Balance 44,278.79 56,672.49 12,393.70 10200 Petty Cash 93.00 93.00 - 10400 Investments 557,070.36 557,070.36 - Total Cash 601,442.15 613,835.85 12,393.70 12/15/2010 9:35 AM General Ledger (Accrual) Parkvievv Villa South - (166) Months: Nov 2010 Property Date Period Description Control Refer 1000.46340 Accrued Salaries RC 166 11/30/2010 11 /10 (:Recur 380):PostRecurring Recurring 3 -95043 40,953.00 = Ending Balance = NetChange= 3,723.00 593.87 = Beginning Balance = 2000 -46340 413 Office Supplies 46440 166 9/29/2010 11/10 (rico) Ricoh Americas Corporation P- 203033 166 11/30/2010 11/10 (chc) CommonBond Housing P- 204510 NetChange= 5,08 2010 -46340 2,120.01 = Beginning Balance = Minor Equipment 69.09 2,189.10 waliplates etc 9105414832 NetChange= 0.00 2,282.85 sealant, thermostat 2160 -46340 Maint. & Construct Materials 166 10/20/2010 11/10 (home6031) Home Depot Credit Services P- 202102 166 10125/2010 11/10 (home7) HD Supply Facilities Maintenance P- 202100 33189pvs 69.68 NetChange= 162.84 2171 -46340 1,219.93 = Ending Balance = Maint. & Construct Materials 166 10119/2010 11 /10 (ryco) Ryco Supply Company P- 202097 166 1012512010 11 110 (ryco) Ryco Supply Company P- 202096 166 11/9/2010 11110 (ryco) Ryco Supply Company P- 203032 11,402.00 = Ending Balance = NetChange= 192.07 20,250.00 = Beginning Balance = 3040 -46340 5,748.00 LegalFess RC 3,723.00 22,275.00 R/C CHC PR Mgmt Fee NetChange= 0.00 3050 -46340 Expert & Professional Services 3,812.52 = Beginning Balance - 166 11, 11/10 (coluhm) Columbia Heights HRA P- 203729 93.02 4,178.19 Baldue NetChange= 11,402.00 108.50 3060 -46340 21010217 Management Services 5,195.38 Ann Fire Alarm inspec/test- 166 11130/2010 11110 (chc) CommonBcnd Housing P- 204445 166 11/30/2010 11 110 (:Recur 380) :PostRecurring Recurring 3-95043 1,945.79 Answering svc 11/01/10 -11/30 8.77211E +11 NetChange= 2,025.00 1,965.92 Internet svc 11/11-12/10 3100 -46340 17.36 Protective Services 200800187pvs 166 8/7/2010 11110 (acts) ADT Security Services inc. P- 202103 166 8130/2010 11,!10 (mare) Marco, Inc P- 203816 166 10131/201011/10 (olse) Olsen Fire Protection P- 203034 166 10/31/2010 11/10 (oise) Olsen Fire Protectlon P- 203517 7,751.22 - Beginning Balance = RC NetChange= 1,382.86 8,524.72 C of Columbia Heights Ins Ac 3210 -46340 155 Telephone & Telegraph 166 11/1/2010 11110 (answ) AnswerUve LLC P- 199739 166 11/2/2010 11110 (comc3001) ComCast P- 201895 166 11/7/2010 11)10 (gwes9115) Qwest P- 203515 166 11/17/2010 11110 (of06S8) office of Enterprise Technology P- 203733 5,631.26 = Ending Balance = NetChange= 159.10 16,272.80 = Beginning Balance = 3430 -46340 610.59 Advertising Other 166 11/10/2010 11/10 (chc) CommonBond Housing P- 202002 2,20457 = Beginning Balance = NetChange= 281.25 2,204.57 = Ending Balance = 3600 -46340 Insurance & Bonds 166 11/30/2010 11 /10 (:Recur 380) ;PostRecurring Recurring J -95043 166 11/30/2010 11/10 (:Recur 380) :PostRecurring Recurring 3 -95(93 NetChange= 775.05 3810 -46340 Electric 166 11/11/2010 11/10 (xcei) Xcel Energy P- 202825 NetChange= 1,556.89 3820 -46340 Water NetChange= 0.00 3830 -46340 Gas 166 11/5/2010 11/10 (cent) CenterPolnt Energy P- 202727 NetChange= 610.59 3840 -46340 Refuse NetChange= 0.00 3850 -46340 Sewer NetChange= 0.00 Debit Credit Balance Remarks Page I 37,230.00 = Beginning Balance = RC 3,723.00 40,953.00 P/C CHC PR Mgmt Fee 40,953.00 = Ending Balance = 593.87 = Beginning Balance = 410149995pvs 413 598.50 copier svc 7/01 -8/08 46440 0.45 596.95 Postage 11/10 598.95 = Ending Balance = 1,675.23 = Beginning Balance = 1,675.23 = Ending Balance = 2,120.01 = Beginning Balance = 7577916 69.09 2,189.10 waliplates etc 9105414832 93.75 2,282.85 sealant, thermostat 2,282.85 = Ending Balance = 1,027.86 = Beginning Balance = 33081pvs 48.45 1,076.31 foam cleaner 33100pvs 73.94 1,150,25 carp extractor repair 33189pvs 69.68 1,219,93 glass cleaner, towels etc 1,219.93 = Ending Balance = 209.16 = Beginning Balance = 209.16 = Ending Balance = 0.00 = Beginning Balance = 2010pvs 11,402.00 11,402.00 pvs 2010 svcg fees 11,402.00 = Ending Balance = 20,250.00 = Beginning Balance = 46348 5,748.00 25,998.00 Mgmt Fee 11/10 RC 3,723.00 22,275.00 R/C CHC PR Mgmt Fee 22,275.00 = Ending Balance = 3,812.52 = Beginning Balance - 3UU65130pvs 272,65 4,085.17 Sec Svcs 9/01/10 - 08131/11, INV575839pvs 93.02 4,178.19 Baldue 21010129pvs 108.50 4,286.69 Ann Fire Ext main 21010217 908.69 5,195.38 Ann Fire Alarm inspec/test- 5,195.38 = Ending Balance = 1,93231 = Beginning Balance = 1.01005E +11 13.18 1,945.79 Answering svc 11/01/10 -11/30 8.77211E +11 20.13 1,965.92 Internet svc 11/11-12/10 7637883978pv 17.36 1,983.28 phone svc 10/01 -11/06 200800187pvs 108.13 2,091.41 phone svc per end 10/31 2,091.41 = Ending Balance = 453.60 = Beginning Balance = 45823 281.25 734.85 Star Tribune Mrktg Ad 734.85 = Ending Balance = 7,751.22 - Beginning Balance = RC 773.50 8,524.72 C of Columbia Heights Ins Ac RC 155 8,526.27 RJF Crime Insurance 8,526.27 = Ending Balance = 18,126.04 = Beginning Balance= 5150441553pv 1,556.89 19,682.93 elec svc 10104 -11/02 19,682.93 = Ending Balance = 5,631.26 = Beginning Balance = 5,631.26 = Ending Balance = 16,272.80 = Beginning Balance = 55271324pvs/ 610.59 16,883,39 gas svc 10/04 -10/29 16,883.39 = Ending Balance = 2,20457 = Beginning Balance = 2,204.57 = Ending Balance = 3,591.51 = Beginning Balance = 3,591.51 = Ending Balance = Page I 12/15/2010 9:35 AM General Ledger (Accrual) Parkview Villa South - (166) Months: Nov 2010 Property Date Period Description Control Refer Debit Credit Balance Remarks 4000 -46340 Repair & Maint. Services 25,240,74 = Beginning Balance = 166 9128/2010 11/10 (dire) Direct Home Appliance Services P- 202105 92810pvs 35.67 25,276.41 pest svc 11104 166 10/18/2010 11110 (alls2529) All Seasons Garage Door Compan P- 202101 21951 120.00 25,396.41 lawn trmnt 10122 166 10/22/2010 11110 (trug7850) Trugreen -4635 P- 202095 720709pvs 30.41 25,426.82 Lawn care 10 /10 166 10/31/2010 11110 (bfbp) BFB Painting, Inc. P- 203513 10312010pvs 575.00 26,001.82 Tree trimming 166 111112010 11110 (john395) Johnson's Outdoor Services P- 202094 7604pvs 104.03 26,105.85 Idler pulley repair 166 11/1/2010 11/10 (eagl I) Eagle Elevator Corp. P- 202098 103872 -lpvs 274.37 26,38022 hinge replacement 166 11/4/2010 I1 /10 (adam) Adam's Pest Control, Inc. P- 203031 630242pvs 22.00 26,40222 roof /shingle svc 11/08/10 166 11/5/2010 11110 (eagll) Eagle Elevator Corp. P- 202093 104000 -1N -pv 256.99 26,659.21 mo maint 11/10 166 11111/2010 11;10 (jerrl) Jerry's Floor Store P- 203516 X628002 1,179.20 27,838.41 of svc 10/28 166 1.1/11/2010 11110 Berri) Jerry's Floor Store P- 203519 X628003 884.29 28,722.70 snow rmvl Svcs 11113 166 11/15/2010 11/10 (mgsp) MG5 Professional Bldg Malnt Sery I P- 203731 9723pvs 32.55 28,75525 carp /Inst 166 11/16/2010 11/10 (arbo) Arbor Barber, Inc. P- 203732 111610pvs 348.75 29,104,00 carp /Inst 166 11/17/2010 11/10 (mjre) MJ Remodeling P- 20373D 15445 282.50 29,386.50 Painting - 2 units NetChange= 4,145.76 29,386.50 = Ending Balance = 4100 -46340 Rents & Leases 105.00 = Beginning Balance = 166 10/31/201011/10 (multl) Muitihousing Credit Control P-203035 10100395pvs 60.00 165.00 Bckgmd cks 10/10 NetChange= 60.00 165.00 = Ending Balance = 4300.46340 Miscellaneous Charges 19.92 = Beginning Balance = NetChange= 0.00 19.92 = Ending Balance = 4315 -46340 PILOT 10,316.70 = Beginning Balance =. 166 11/30/2010 11/10 (:Recur 380) :PostRecurring Recurring J -95043 RC 1,031.67 11,348.37 Anoka City Property Tax Accru NetChange= 1,031.67 11,348.37 = Ending Balance = 4390.46340 Taxes & Licenses 658.62 = Beginning Balance = NetChange= 0.00 658.62 = Ending Balance = 4500 -46340 Administrative Expenses 54.15 = Beginning Balance = 166 11/30/2010 11/10 (pettyl66) Laura Sheak P- 204670 113010pvs 87.71 141.86 misc resident treats NetChange= 87.71 141.86 = Ending Balance = 4850 -46340 Interest on Security Deposits 67.17 = Beginning Balance = 166 11/30/2010 11110 Sec Dep Interest accrual 3 -95268 GJ1 6.95 74.12 Sec Dep interest accrual NetChange= 6.95 74.12 = Ending Balance = 31,330.82 3,723.00 Page 2 0 N eq C O m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m In in O Ln Lq rj f 4 ti CO N Go co M O r1l N v) in m Ln 9 M IA r j N M m N N Go O oo VA (YI co co u) > r, a Ln o M (1) co > n o o O C) O o 0 O o 0 C c? 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Payment Summary Bank= 166opr AND mm /yy= 11/2010 - 11/2010 AND All Checks =Yes AND Include Voids =All Checks Check Post Total Bank Checl(# Vendor Date Month Amount 166opr - Parkview Villa South 900 answ - AnswerLive LLC 11/03/2010 11/2010 13.48 166opr - Parkview Villa South 901 chc - Common Bond Housing 11/03/2010 11/2010 5,763.39 166opr - Parkvlew Villa South 902 adam - Adam's Pest Control, Inc. 11/10/2010 11/2010 22.00 166opr - Parkview Villa South 903 mcic - MCI Comm Service 11/10/2010 11/2010 17.31 166opr - Parkview Villa South 904 mjre - MI Remodeling 11/10/2010 11/2010 519.80 166opr - Parkview Villa South 905 offl - Office Depot 11/10/2010 11/2010 29.19 166opr - Parkview Villa South 906 sitz - Sitzmann Construction dba Sitzmann Elect 11/10/2010 11/2010 92.23 166opr - Parkvlew Villa South 907 adts - ADT Security Services Inc. 11/17/2010 11/2010 272.65 166opr - Parkview Villa South 908 alls2529 - All Seasons Garage Door Company 11/17/2010 11/2010 120.00 166opr - Parkvlew Villa South 909 cent - CenterPoint Energy 11/17/2010 11/2010 610.59 166opr - Parkview Villa South 910 chc - Common Bond Housing 11/17/2010 1112010 281.25 166opr - Parkvlew Villa South 911 comc3001 - ComCast 11/17/2010 11/2010 20.13 166opr - Parkview Villa South 912 dire - Direct Horne Appliance Services 11/17/2010 11/2010 35.67 166opr - Parkvlew Villa South 913 eagll - Eagle Elevator Corp. 11/17/2010 11/2010 531.36 166opr - Parkvlew Villa South 914 home6031 - Home Depot Credit Services 11/17/2010 11/2010 69.09 166opr - Parkvlew Villa South 915 home? - HD Supply Facilities Maintenance 11/17/2010 11/2010 93.75 166opr - Parkvlew Villa South 916 john395 - Johnson's Outdoor Services 11/17/2010 11/2010 104.03 166opr - Parkvlew Villa South 917 ryco - Ryco Supply Company 11/17/2010 11/2010 12239 166opr - Parkview Villa South 918 1:0003815 -Todd 11/17/2010 11/2010 107.26 166opr- Parkview Villa South 919 trug7850 - Trugreen -4635 11/17/2010 11/2010 30.41 166opr- Parkview Villa South 920 xcel - Xcel Energy 11/17/2010 11/2010 1,556.89 166opr- Parkview Villa South 921 adam - Adam's Pest Control, Inc. 11/23/2010 11/2010 22.00 166opr- Parkvlew Villa South 922 bfbp - BFB Painting, Inc, 11/23/2010 1112010 575.00 166opr- Parkvlew Villa South 923 jerrl - Jerry's Floor Store 11/23/2010 1112010 2,063.49 166opr- Parkview Villa South 924 multi - Multihousing Credit Control 11/23/2010 11/2010 60.00 166opr- Parkview Villa South 925 olse - Olsen Fire Protection 11/23/2010 1112010 1,017.19 166opr- Parkview Villa South 926 gwes9115 - Qwest 11/23/2010 1112010 17.36 166opr- Parkview Villa South 927 rico - Ricoh Americas Corporation 11/23/2010 11/2010 4.63 166opr- Parkview Villa South 928 ryco - Ryco Supply Company 11/23/2010 11/2010 69.68 ___ 14,242.22� Parkview Villa South Bank Reconciliation Report 11/30/2010 5016464 Balance Per Bank Statement as of 11/30/2010 02/11/2009 389 mcic - MCI Comm Service 11/17/2010 914 home6031 - Home Depot Credit Services 11/17/2010 916 john395 - Johnson's Outdoor Services 11/17/2010 918 1:0003815- Todd Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 11/30/2010 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $56,958.34 5.47 69.09 104.03 107.26 $285.85 $56,672.49 12/3/10 $56,672.49 $56.672.49 Date Tran # Notes Amount Date Cleared 10/19/2010 886 t0003820 - Tabb 136.39 11/30/2010 10/27/2010 896 offi - Office Depot 17.65 11/3012010 10/2712010 897 petty166 - Laura Sheak 81.65 11/30/2010 10/27/2010 898 gwes9115 - Qwest 17.39 11/30/2010 10/2712010 899 tabb - Violet Tabb 25.00 11/30/2010 11/03/2010 900 answ - AnswerLive LLC 13.48 11/30/2010 11/03/2010 901 chc - CommonBond Housing 5,763.39 11/30/2010 11/10/2010 902 adam - Adam's Pest Control, Inc. 22.00 11130/2010 11/10/2010 903 mcic- MCI Comm Service 17.31 11/30/2010 11/10/2010 904 mjre - MJ Remodeling 519,80 11/30/2010 11/10/2010 905 offi - Office Depot 29.19 11/30/2010 11110/2010 906 sitz - Sitzmann Construction dba Sitzmann Elect 92.23 11/30/2010 11/17/2010 907 adts - ADT Security Services Inc. 272.65 11/30/2010 11/17/2010 908 alls2529 - All Seasons Garage Door Company 120.00 11/30/2010 11/17/2010 909 cent - CenterPoint Energy 610.59 11/30/2010 11/17/2010 910 chc - CommonBond Housing 281.25 11/30/2010 11117/2010 911 comc3001 - ComCast 20.13 11/30/2010 11/17/2010 912 dire - Direct Home Appliance Services 35.67 11/30/2010 11/17/2010 913 eagll - Eagle Elevator Corp. 531.36 11/30/2010 11/17/2010 915 home? - HD Supply Facilities Maintenance 93.75 11/30/2010 12/3/10 Parkview Villa South Bank Reconciliation Report 11/30/2010 5016464 11/17/2010 917 ryco - Ryco Supply Company 122.39 11/30/2010 11/17/2010 919 trug7850 - Trugreen -4635 30.41 11/30/2010 11/17/2010 920 xcel - XcelEnergy 1,556,89 11/30/2010 11/23/2010 921 adam - Adam's Pest Control, Inc. 22.00 11/30/2010 11/23/2010 922 bfbp - BFB Painting, Inc. 575.00 11/30/2010 11/23/2010 923 jerrl - Jerry's Floor Store 2,063.49 11/30/2010 11/23/2010 924 multi - Multihousing Credit Control 60.00 11/30/2010 11/23/2010 925 olse - Olsen Fire Protection 1,017.19 11/30/2010 11/23/201 D 926 gwes9115 - Qwest 17.36 11/30/2010 11/23/2010 927 rico - Ricoh Americas Corporation 4.63 11/30/2010 11/23/2010 928 ryco - Ryco Supply Company 69.68 11/30/2010 Total $14,239.92 Cleared Deposits Date Tran # Notes Amount Date Cleared 11/01/2010 193 operating 11/1/10 12,843.00 11/30/2010 11/04/2010 194 operating 1114110 8,170.00 11/30/2010 11/08/2010 195 rent deposits -pvs 2,819.00 11/30/2010 11/09/2010 196 laundry receipts 394.15 11/30/2010 11/12/2010 197 rent deposits 1,185.00 11/30/2010 11/12/2010 200 14.77 11/30/2010 11/2312010 198 rent deposits - pvs 1,210.00 11/30/2010 Total $26,635.92 Cleared Other Items Date Tran # Notes Amount Date Cleared 11/09/2010 JE 95265 RC Laundry Rev coded to 1120 394.15 11/30/2010 Total $394.15 12/3/10 r 77 Broadway St. N,E., Minneapolis, MN 55413 (612) 379 -8811 ^ 24 hour telephone banking 651 -628 -9807 Visit our websi at www. northeastbank- mn.com Date 11/30/10 Page 1 Primary Account Enclosures 37 if *** * * ** **?r*** -DIGIT 551 737 1.2260 AT 0.482 6 1 13 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 IrLI{ JAI, ��rIIII��r�JJ�� JII�IrJCrr�Hlr A C C O U N T S - - -- CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Description Number of Images 37 Account Number 0181WO Statement Dates 11/01/10 thru 11/30/10 Previous Balance 44,562.34 Days in the Statement Period 30 6 Deposits /Credits 28,021.92 Average Ledger 61,384 32 checks /Debits 15,625.92 Average Collected 60,602 Service charge .00 903 17.31 11/15 interest Paid .00 11/16 904 519.80 Ending Balance 56,958.34 check numbers ? rit?: �•* e4• h.', r?•'. rlr:' r�• ir; r:' r:' r:':°.:'.:?;:';';',:?; 4c4: ir•::'r�•',r4r?r:r+:)'ri:)t ?r•k dr it is it xir it 4c ?c4r;ctic;`ir it ot;: is it ?c ?r•k it i; it ;r 'x ?c *•)Y'.r it is )S':l ;• ?c .. Deposits and Credits Date Description Date 11/01 DDA REGULAR DEPOSIT 11/04 DDA REGULAR DEPOSIT 11/08 DDA REGULAR DEPOSIT 11/08 DDA REGULAR DEPOSIT 11/12 DDA REGULAR DEPOSIT 11/23 DDA REGULAR DEPOSIT Amount. 12,843.00 - 8;170.00 394.15 4,205.00 1,199.77 1,210.00 charges and Debits Date Description Amount 11/09 xfer to PUB FUND 0001 1,386.00 Dep mixup between the site ?r'.,.f',r?r?r * ?ca4:<)4d <'x)Fx xt<s'cv'r icx it �'rxi <)4 it s<' k it dcxx• k�' r• k)' c' u::';•! c •h ?cx'!r'�'r4<?r ?r)4:r)'r;r;Y?r irx *:r)': ?r)4:'r:c ?r :c 'h ?; ir'r t'r 4r )'c ): :r ',r :. .. Checks in serial order Date check# Amount Date Check# Amount 11/10 886 136.39 11 /10 900 13.48 11/02 896* 17.65 11/05 901 5,763.39 11/08 897 81.65 11/15 902 22.00 11/02 898 17.39 11/15 903 17.31 11/15 899 25.00 11/16 904 519.80 * indicates skip in check numbers 591461 — 807 oate 11/30/I0 p Primary Account MENIM Enclosures 37 *" NonTnsxsT puaLzc ruwos ACCT *Illft p (continued) checks in serial order oate check# Amount Date check# Amount I 905 29.19 62.758.54 919* 30.4I I 906 92.23 2 920 I.556.89 11/29 907 272.65 6 921 22.00 11/24 908 120.00 0 922 575.00 11/23 909 6I0.59 6 923 2 11122 910 281.25 h 924 60.08 11/29 91I 20.13 0 925 1.0I7.19 11/24 912 35.67 11/29 926 17.36 11/22 913 53I.36 I1/30 827 4.83 11/23 915* 93.75 11/26 928 69.68 11/22 917^ 122.39 + Indicates skip in check numbers Daily Balance Section Date Balance oate Balance Date oulance 11/01 57,405.34 62.758.54 3 61.366.55 02 57,370.30 63.958.31 4 61.110.88 04 65.540 '30 53.894.00 5 58,895.71 11/ 05 59.776.91 63.281.97 11/29 58.05.57 I1/08 64.294'4I 111I7 63.252.78 11/30 56,958.34 II/09 62 ° lI/22 60 * * * ENo 0 F 5TATcwENr ��� 591461 - 808 January 18, 2011 c o rdr r,4 III i_ I i a,.� lc usn� 3l,rhlr {om . �t� `ifru r� I�� "nlui�•, Scott Clark I' 1o'-p 1S( 111k u,i „s, Columbia Heights HRA �_ �`;,��I s��ii�� „iW 1(iu() City of Columbia Heights 590 -40th Avenue Northeast Columbia Heights, Mn. 55421 "„ " "`'; 11ho� I�I "1' RE: Columbia Heights HRA Parkview Villa — Monthly Financials Reporting Date December 2010 Dear Mr. Clark, I enclosed copies of the December 2010 financial reports for Parkview Villa North /South. Included in the report: I-IRA Expenditures (Expense Summary) Financial Overview - PVV North Budget Comparison -PVV North Income Statement -PVV North Balance Sheet -PVV North General Ledger Detail — PVV North Aged Payables -PVV North Check Register /Bank Reconciliation -PVV North Financial Overview — PVV South Budget Comparison— PVV South Income Statement -PVV South Balance Sheet -PVV South General Ledger -PVV South Aged Payables -PVV South Check Register /Bank Reconciliation -PVV South Copies of all Invoices — PVV North and South Please feel free to contact me at 651- 290 -6238 if you should have any questions regarding this month's financial report. Since •ely, Lisa vioxLur 1 t Director of Property Management CommonBond Communities erhardt @corm»onbond.org � 111 i?gwil (;Iv ilnnifP Parkview Villa North Financial Statement Overview December 2010 Revenue: Occupancy for the month of December 2010 was 100% occupied; there were no vacant units as of 12/31/10. Total Revenue was over budgeted amount (favorable). Operating grant and capital project reimbursements were drawn upon this month. Administrative Expenses: Administrative costs for the North are over budget (unfavorable). Other Renting Expenses were over budget (unfavorable), and reflect cost incurred for applicant screening and for housing expenses for a fire unit resident. Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are under budget (favorable). Legal Expenses Project were over budget (unfavorable), and reflect cost incurred for legal representation in resident lease termination process. Audit Expenses was over budget (unfavorable), yet under the annual budgeted amount. Telephone, Answering Service and Internet expenses are slightly over budget (unfavorable), and reflect costs associated with telephone, answering service, internet and office of enterprise technology. Bad Debts reflect rent receivables that were written off from past residents that owed rent / damages at the time of move out. Management has filed these with collections in an attempt to recapture these fees. Utilities: Utilities Expenses are over budget (unfavorable). Water / Sewer are quarterly billings and the total utilities expenses are under the annual budgeted amount. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and Cleaning Supplies are over budget (unfavorable), and reflect cost for cleaning and janitorial supplies. Janitor Contract expenses were over budget (unfavorable), and reflect cost associated with drain cleaning and floor cleaning. Exterminating Contract is slightly over budget (unfavorable). Garbage and Trash are over budget (unfavorable); however this reflects a quarterly billing. Security Contract is over budget (unfavorable), and reflects cost incurred for follow -up maintenance on fire extinguishers, phone entry repairs and panel repairs. Grounds Contract is over budget (unfavorable), and reflects cost incurred for grounds maintenance and for tree trimming. Repairs Material costs were under budget (favorable). Repairs Contract expenses were over budget (unfavorable), and reflect costs associated with repairing the hot water heater and running a new ground wire. Elevator Maintenance Contract is over budget (unfavorable), and reflects the cost of monthly maintenance and necessary repairs. Decorating Contract and Supplies were under budget (favorable). 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T E ' o — 0 E E C cl o 0 x E u 2 u E cr 0 p CL s w O u E >� Ix E 0 u E (A lo a IA O O co 4 In Payment Summary Bank= 165OPR AND mrn /yy= 12/2010- 12/2010 AND All Checks =Yes AND Include Voids =All Checks Check Post Total Bank Check# Vendor Date Month Amount 165opr - Parkview Villa North 1112 answ - AnswerLive LLC 12/08/2010 12/2010 30.19 165opr - Parkvlew Villa North 1113 arbo - Arbor Barber, Inc. 12/08/2010 12/2010 776.25 165opr - Parkvlew Villa North 1114 chc - CommonBond Housing 12/08/2010 12/2010 12,903.04 165opr - Parkview Villa North 1115 coluhra - Columbia Heights HRA 12/08/2010 12/2010 25,380.00 165opr - Parkview Villa North 1116 home7 - HD Supply Facilities Maintenance 12/08/2010 12/2010 139.60 165opr - Parkview Villa North 1117 mart - Marco, Inc 12/08/2010 12/2010 207.05 165opr - Parkview Villa North 1118 mgsp - MGS Professional Bldg Maint Sery Inc 12/08/2010 12/2010 72.45 165opr - Parkvlew Villa North 1119 offi658 - Office of Enterprise Technology 12/08/2010 12/2010 240.69 165opr - Parkview Villa North 1120 petty165 - Laura Sheak 12/08/2010 12/2010 200.76 165opr - Parkview Villa North 1121 clty4D54 - City Wide Locksmithing, Inc. 12/15/2010 12/2010 66.25 165opr - Parkview Villa North 1122 eagll - Eagle Elevator Corp. 12/15/2010 12/2010 610.68 165opr - Parkview Villa North 1123 home32 - Home Depot Credit Services 12/15/2010 12/2010 10.01 165opr - Parkview Villa North 1124 home6031 - Home Depot Credit Services 12/15/2010 12/2010 148.64 165opr - Parkview Villa North 1125 home7 - HD Supply Facilities Maintenance 12/15/2010 12/2010 141.75 165opr - Parkview Villa North 1126 mcic3718 - MCI Comm Service 12/15/2010 12/2010 38.56 165opr - Parkvlew Villa North 1127 mgsp - MGS Professional Bldg Maint Sery Inc 12/15/2010 12/2010 198.38 165opr - Parkview Villa North 1128 offs - Office Depot 12/15/2010 12/2010 68.86 165opr - Parkview Villa North 1129 ryco - Ryco Supply Company 12/15/2010 12/2010 45.09 165opr - Parkview Villa North 1130 shea - Laura Sheak 12/15/2010 12/2010 392.15 165opr - Parkview Villa North 1131 wilt - Wilcox- Erhardt 12/15/2010 12/2010 50.00 165opr - Parkview Villa North 1132 cent - CenterPoint Energy 12/21/2010 12/2010 5,461.86 165opr - Parkview Villa North 1133 chc - CommonBond Housing 12/21/2010 12/2010 34.15' 165opr - Parkview Villa North 1134 comc3001 - ComCast 12/21/2010 12/2010 44.82 . 165opr - Parkvlew Villa North 1135 gard1086 - Gardner Plumbing, LLC 12/21/2010 12/2010 669.24 165opr - Parkview Villa North 1136 home7 - HD Supply Facilities Maintenance 12/21/2010 12/2010 104.35 165opr - Parkview Villa North 1137 multi - Muitihousing Credit Control 12/21/2010 12/2010 60.00 165opr - Parkvlew Villa North 1138 offi - Office Depot 12/21/2010 12/2010 61.45 165opr - Parkview Villa North 1139 sunn - Sun Newspaper 12/21/2010 12/2010 88.83 165opr - Parkview Villa North 1140 xcel - Xcel Energy 12/29/2010 12/2010 3,845.48 Parkview Villa North Bank Reconciliation Report 12/31/2010 5016456 Balance Per Bank Statement as of 12131/2010 09/16/2008 297 t0004005 - Grooms 12/08/2010 1118 mgsp - MGS Professional Bldg Maint Sery Inc 12/15/2010 1127 mgsp - MGS Professional Bldg Maint Sery Inc 12/21/2010 1134 comc3001 - Comcast 12/21/2010 1138 offi - Office Depot 12/21/2010 1139 sunn - Sun Newspaper 12/29/2010 1140 xcel - Xcel Energy Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 12/31/2010 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $211,643.98 I Date Tran # Notes Amount Date Cleared 11117/2010 1093 amer7701 - American Masonry Restoration Corp 10,076.10 12/31/2010 11/17/2010 1102 xcei - Xcel Energy 3,465.32 12/31/2010 12/08/2010 1112 answ - AnswerLive LLC 30.19 12/31 /2010 12/08/2010 1113 arbo - Arbor Barber, Inc. 776.25 12/31/2010 12/08/2010 1114 chc - CommonBond Housing 12,903.04 12/31/2010 12/08/2010 1115 coluhra - Columbia Heights HRA 25,380.00 12/31/2010 12/08/2010 1116 home? - HD Supply Facilities Maintenance 139.60 12/31/2010 12/08/2010 1117 marc -Marco, Inc 207.05 12/31/2010 12/08/2010 1119 offi658 - Office of Enterprise Technology 240,69 12/31/2010 12/08/2010 1120 petty165 - Laura Sheak 200.76 12/31/2010 12/15/2010 1121 city4054 - City Wide Locksmithing, Inc, 66.25 12/31/2010 12/15/2010 1122 eagll -Eagle Elevator Corp. 610.68 12/31/2010 12/15/2010 1123 home32 - Home Depot Credit Services 10.01 12/31/2010 12/15/2010 1124 home6031 - Home Depot Credit Services 148.64 12/31/2010 12/15/2010 1125 home? - HD Supply Facilities Maintenance 141.75 12/31/2010 12/15/2010 1126 mcic3718 - MCI Comm Service 38.56 12/31/2010 12/15/2010 1128 offs - Office Depot 68.86 12/31/2010 12/15/2010 1129 ryco - Ryco Supply Company 45.09 12/31/2010 $216,055.39 100.00 72.45 198.38 44,82 61.45 88.83 3,845.48 $4,411.41 i►dllIF 4 711 Fd.1 OR $211,643.98 1/21/11 Parkview Villa North Bank Reconciliation Report 12/31/2010 5016456 12/1512010 1130 shea - Laura Sheak 392.15 12/31/2010 12/15/2010 1131 wiic - Wilcox- Erhardt 50.00 12/31/2010 12/21/2010 1132 cent - CenterPoint Energy 5,461.86 12/31/2010 12/21/2010 1133 chc - CommonBond Housing 34.15 12/31/2010 12/21/2010 1135 gard1086 -Gardner Plumbing, LLC 669,24 12/31/2010 12/21/2010 1136 home7 - HD Supply Facilities Maintenance 104.35 12/31/2010 12/21/2010 1137 multi - Multihousing Credit Control 60.00 12/31/2010 Total $61,320.59 Cleared Deposits Date Tran # Notes Amount Date Cleared 12/01/2010 251 rent deposits 9,031.00 12/31/2010 12103/2010 253 operating 12/3/10 13,073.00 12/31/2010 12106/2010 254 operating 12/6110 5,161.00 12/31/2010 12/08/2010 255 operating 12/8110 1,865.00 12/31/2010 12/29/2010 258 pvn laundry receipts 349.90 12/31/2010 Total $29,479.90 Cleared Other Items Date Tran # Notes Amount Date Cleared 12/10/2010 JE 98238 NEB Operating Fund Grant receipt 71,449.25 12131/2010 12/10/2010 JE 98239 NEB Cap Fund Program receipt 4,100.00 12/31/2010 Total $75,549.25 1/21/11 77 Broadway St. N.E„ Minneapolis, MN 55413 (612) 379 -8811 • 24 hour telephone banking 651- 628 -9807 Visit our website at www, northeastbank- mn.com * * * * * * * * * * * * ** *AUTO * *3 -DIGIT 551 3095 1.0660 AT 0.482 23 1 15 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 - 1900 CnrHEnC KI NI� Date 12/31/10 Primary Account Enclosures A C C O U N T S - - -- CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Account Number Previous Balance 7 Deposits /credits 25 Checks /Debits Service Charge Interest Paid Ending Balance Page 1 Innofte 30 Number of Images 30 statement Dates 12/01/10 thru 12/31/10 172,346.83 Days in the statement Period 31 105,029.15 Average Ledger 207,555 61,320.59 Average Collected 205,968 .00 .00 216,055.39 it it *it is ie it it it is it it it it ie it it it it ie * it it it it it it it it it it it it sY it ie is is ie * * *ir it is *it *it is is is sY it it *ir it it it * it s4 it it is it s4 it it ie it ie it it it it it Deposits and credits Date Description Amount 12101 DDA REGULAR DEPOSIT 9,031.00 12/03 DDA REGULAR DEPOSIT 13,073.00 12/06 DDA REGULAR DEPOSIT 5, 161.00 12/08 DDA REGULAR DEPOSIT 1,865.00 12/14 MISC PAY HUD TREAS 303 4,100.00 CR 12117 3031036218 12/14/10 30.19 12/14 ID #- 411269646860103 207.05 12/21 TRACE #- 031036211308521 776.25 12/14 MISC PAY HUD TREAS 303 71,449.25 CR 12/14 3031036218 12/14/10 12,903.04 12/16 ID #- 411269646860103 200.76 * Indicates skip TRACE #- 031036211308520 12/29 DDA REGULAR DEPOSIT 349.90 checks in serial order Date check# Amount Date check# Amount 12/07 1093 10,076.10 12/14 1115 25,380.00 12/01 1102* 3,465.32 12/15 1116 139.60 12117 1112* 30.19 12/14 1117 207.05 12/21 1113 776.25 12/17 1119* 240.69 12/14 1114 12,903.04 12/16 1120 200.76 * Indicates skip in check numbers 600435 - 283 LIM oate I2/3I/10 PaQe Z Primary xccount Awmas snclosures ]U NORTHEAST PUBLIC FUNDS ACCT 5016456 (continued) checks in serial order oate check# Amount Date check# Amount IZ 1121 66.25 224.854.97 I130 392.15 I2 1122 6I0.68 224,654.21 1I31 50.00 12 /22 1I23 10.01 9 lI]Z 5,461.86 12/24 1124 I48 V123 IIB 34.15 12/22 1125 I41.75 12127 ll]S* 669,24 12/24 1126 38.56 12/30 1I36 104.35 I2/28 I128* 68,86 12127 1137 60.00 I2/20 1129 45.09 ^ Indicates skip in check numbers oafly aalance section oate Balance oate Balance Date Balance IZ 177.912.51 12 224.854.97 12 /23 222.257.00 IZ I90,985.5I 12 224,654.21 I2/24 222,089.80 12 /06 196,I46.51 12 224,]8]'33 I2/27 32I.340.56 12 107 I86.070.41 12/20 223.727.56 12 221,271.70 12/08 187.935.41 12/21 222,559.16 12/29 216.159.74 12/14 224.904.57 I2/22 222,341.15 1230 216.055.39 ^** Ewo 0 S ATcMswT *** u004s5-2m Parkview Villa South Financial Statement Overview December 2010 . Revenue: Occupancy for the month of December was 100% occupied; there were no vacant unit as of 12/31/2010, Total Revenue was more than budget amount (favorable). Laundry revenue and other revenue was higher than anticipated, Administrative Expenses: Administrative costs for South are under budget (favorable). Advertising Costs are over budget (unfavorable), and reflect cost associated with print advertisement for the South to help build -up the wait list. Office Salary line shows the staffing portion for South per contract, both office and maintenance staff. Office Supplies are over budget (unfavorable). There were no Legal Expenses billed out for December. Audit Expenses were over budget (unfavorable); however the YTD amount is less than the annual amount. Telephone, Answering Service and Internet expenses are slightly over budget (unfavorable). Utilities: Utilities Expenses are over budget (unfavorable). Water / Sewer are quarterly billings and therefore reflect more than the monthly budgeted amount. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and Cleaning Supplies are slightly over (unfavorable). Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing. Security Contract was over budget (unfavorable), and reflects costs incurred for follow -up maintenance on fire extinguishers, entry system and smoke detector panel repairs. Grounds Contract was over budget (unfavorable), and reflects cost for grounds maintenance and tree trimming. Repairs Material costs were under budget (favorable). Repairs Contract costs were over budget (unfavorable). Repairs were made to a pump, boiler system repairs, bearing replacement and washing machine repairs. Elevator Maintenance Contract costs were over budget (unfavorable), and reflects cost for monthly maintenance agreement and repairs. Heating / Cooling Repairs are over budget (unfavorable), and reflect cost incurred with replacing a damper door and a pump zone valve. Decorating Supplies were over budget (unfavorable), and reflect cost associated with buying paint for turns and touch -ups. Furniture / Fixtures were over budget (unfavorable), and reflect cost associated with replacing flooring. OE: rq Ln O O C —0 m t CL N 2 , E A o j a U i 3: 4j 2 0 Of a 0 0 0 0 0 0 0 0 0 a a 0 0 0 a 0 0 0 N 0 0 0 0 0 N . 0 0 w rl c! M 9 IN q R R a O O O O C! 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Lq q q o� Oi o m o V m o m W Iq c I- , 0 r, 0 0 N 1 � a! li q q M a 0 N M rj m q q q z q z a 0 0. 0 L� 0 0 0 0 a a 0 M 06 N E u 6 s 0 7 0 n tp N M O V h M n m O O M O M n 0 10 Q N M c; c! a M Ln 0 w M c, 0 M a M w 0 o M N c, V) 0 r, w N 0 in 0 M w w M M r�4 N N Ln I N o i oi tq V1 ll� ri l M q IR M It! Vi 9 9 9 '1 q 'I C? q 9 (1 1 c� 0 m 0 0 U7 0 w W 0 C C a 8 " O 0 m � n w 0 0 0 0 0 M 0 m a! q q q . (7 ! C? q q -! m n q q q r� o N 0 a w N 0 c, � H 0 M 0 0 0 u 0 w 0 0 0 N 0 N N 9 N 0 M tD M Ln 1 N o CIO q c! O ID o c, Ln v) (n m N n to N N 14 V N M - l N 11 co M 0 R N 0 c ol Ln in ' R q C! q M 0 in M 0 N I c , 0 C l o i N q .4 in It co N 0 W 1* 0 �jm N 9 't oq ro Ln N 0 M 0 w N 0 0 - M 11 ts 0 V N w 0 M C N 00 O bo M M in I CQ rq 0 o k a% o l o 0 a m c W a x 0 4D T m x uj H M < c E u u o. at m o w U E o t - 2 0 - - - m I - r E > E o B E m o = o E o a ul t m Lo m - a m m a Em w z w a .E w 2 w u t E m a w x m m m = c c , v u Lo r, tj � a T a, 7 w o B '- w �a 'm U U c. u c . ' 2 1 Sl a & x a m CL w u r i a ." . �t . > (A in Ln :5 . 'Q z ',a o m o u) m o 1, x r :3 x (n E rL ir rL - o o Lu c o c U In u a u u w A m IL o LL . o o Y 'Rs r al,� " 0 w In 0 n Q o > � a cL a u E E o 2 'E o m� LL , X: 2: 1- ! Ln IR � \ / co 0 0 to 2 � � a ; tn in § } } } ; ; i to 10 w Is N N 0 co j � \ � »- § $■ /§ \� })� G to !] - r4 Cd to §d ol ■ l C l 11 C4 ± ® w k � to to � M di CL � § � / a \rte §§ \»� uj } I k ! f �2 \ 0 � ; e ! : e / Ln IR Parkview Villa -South (166) Income Statement For The Period Ending December 2010 Bnoks = Accrual Revenue 36220 -46340 Gen, Government Rents 36225 -46340 Nondwelling Rents 36290 -46340 Other Miscellaneous Revenue Total Revenue Expenses Personal Services 1000 -46340 Accrued Salaries Total Personal Services Supplies 2000 -46340 Office Supplies 2010 -46340 Minor Equipment 2160-46340 Maint. & Construct Materials 2171 -46340 General Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 3060 -46340 Management Services 3100 -46340 Protective Services 3210 -46340 Telephone & Telegraph 3430 -46340 Advertising Other 3600 -46340 Insurance & Bonds 3810 -46340 Electric 3820 -46340 Water 3830 -46340 Gas 3840-46340 Refuse 3850 -46340 Sewer 4000-46340 Repair & Maint. Services 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 4315 -46340 PILOT 4390 -46340 Taxes & Licenses 4500 -46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other Services & Charges Month to Date % Year to Date 14.48% 24,956.00 94.81% 295,855.27 95.90% 510.00 1.94% 6,553.00 2.12% 854.96 3.25% 6,109.51 1.98% 26,320.96 100.00 308,517.78 100.00 3,723.00 14.14% 44,676.00 14.46% 3,723.00 14.14% 44,676.00 14.48% 213.80 0.81% 812.75 0.26% 2,102.49 7.99% 3,777.72 1.22% 626.09 2.38% 2,908.94 0.94% 616.66 2,34% 1,836.59 0.60% 3,559.04 13.52% 9,336.00 3.03% 0100 0.00% 209.16 0.07% 840.00 3.19% 12,242.00 3.97% 2,025,00 7,69% 24,300.00 7.88% 506.01 1.92% 5,701.39 1.85% 186.42 0,71% 2,277.83 0.74% 15.20 0,06% 750.05 0.24% 1,587.38 6.03% 10,113.65 3.28% 4,868.81 18.50% 24,551.74 7.96% 1,502.62 5.71% 7,133.88 2.31% 4,034.69 15.33% 20,918.08 6.78% 0.00 0100% 2,204.57 0.71% 655.76 2.49% 4,247.27 1.38% 6,748.19 25.64% 36,134.69 11.71% 0.00 0.00% 165.00 0.05% 0.00 0100% 19.92 0.01% 745.53 2.83% 12,093.90 3.92% 0.00 0.00% 658.62 0.21% 82.85 0.31% 224.71 0.07% 7.16 0.03% 81.28 0.03% 23,805.62 90.44% 164,027.74 53.170/b Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00% 0.00 0.00 0.00 0.00 31,087.66 118.11 218,039.74 70.67% - 4,766.70 - 18.11% 90,478.04 29.33% Parkview Villa South (166) Balance Sheet December 2010 Books = Accrual Dec -10 Assets 10100 Cash Balance 56,362.53 10200 Petty Cash 93.00 10400 Investments 567,570.36 11300 Rent Receivable 225.53 11500 Accounts Receivable 1,663.44 Total Assets 625,914.86 Liabilities 20200 Accounts Payable 31,726.05 22000 Deposits 9,076.89 22200 Accrued PILOT 11,839.99 22210 Revenue Collected in Advance 2,086.60 Total Liabilities 54,729.53 Fund Balance 25300 Fund Balance 571,185.33 Total Fund Balance 571,185.33 Total Liabilities and Fund Balance 625,914.86 Parkview Villa South (166) Cash Flow Statement Period = December 2010 Revenue 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3050 Expert & Professional Services 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Month to Date 24,956.00 510.00 854.96 26,320.96 3,723.00 3,723.00 213.80 2,102.49 626.09 616.66 3,559.04 840.00 2,025.00 506.01 186.42 15.20 1,587.38 4,868.81 1,502.62 4,034.69 0.00 655.76 6,748.19 0.00 745.53 0.00 82.85 7.16 23,805.62 31,087.66 - 4,766.70 (1,315.29) (200.00) 0.88 13,320.70 (8,508.50) 5.02 745.53 408.40 4,456.74 Cash Flow (309.96) Parkview Villa South (166) Cash Flow Statement Period = December 2010 Month to Date Beg Cash End Cash Difference 10100 Cash Balance 56,672.49 56,362.53 (309.96) 10200 Petty Cash 93.00 93.00 10400 Investments 557,070.36 557,070.36 Total Cash 613,835.85 613,525.89 (309.96) 1/21/201.1 11:35 AM General leager (Accrual Parkview Villa South - (166 Months: Dec 2010 Period Control Credit Balance 1000 -46340 . 12/3 1/2010 12/10 Office Salaries - ----- - - -__- 40,953.00 = Beginning Balance = 166 12/3 12/10 ( :Recur 380) :PostRecurring Recurri 1.97893 RC 3,723.00 44,676.00 RIC CHC PR Mgmt Fee NetChange= 3,723.00 44,676.00 = Ending Balance = 2000 -46340 Office Supplies 598.95 = Beginning Balance = 166 _. 11/18/2010 12110 (of0) Office Depot - -.- _ - P- 205 689 5. 41566 E +11 28.58 _ 627.53 pe envelopes etc 166 11/30/2010 W10 (of0) Office Depot P- 207185 5.42775E +11 27.61 655.14 paper, ca rtridge 166 12/31/2010 12110 (chc) CommonBond Housing _ P- 209720 47 753 128.04 783.18 Ap Costs 2010 166 17/31/2010 12110 (chc) Common Bond Housing P- 209560 47852 29.57 812,75 Racy OPM Forms 166 12/30/2010 12110 NetChange= 213.80 3370pvs 52.14 812.75 = Ending Balance = 2010 -46340 Minor Equipment 1,675.23 = Beginning Balance = 166 12/22/2010 12110 - Qerrl) Jerry's Floor Store P- 210187 X628368 1,161.20 2,836.43 carp /inst 207 166 1 2/22/2010 1211 Oe Jer ry's Floor Store P-210188 - x 628369 841.29 3, 677.72 vinyl I nst 166 _ - - - - -_ 12/22/2010 12110 _.. _.-- - - - - Oeml) Jerry s Floor Store P-210189 -- -- - - -.__ .... - - -- __ ...._ - -- --- X628370 - _..._------ -- - - -- 100.00 - -- - - -_ - 3,777.72 vinyl repair -_- ... 166 12 /2/2010 12/10 NetChange= 2,102,49 8.77 211E +11 20,13 ------ 3,777.72 = Ending Balance = 2160 -46340 12 /7/2010 12/10 Maint. & Construct Materials 763788397 - 17.38 2,282.85 = Beginning Balance = 166 11/9/2010 12110 (hume32) Horne Depot Credit Sewk P- 2 05691 7218156 66.78 2,349.63 misc repair mater 166 12/8/2010 12/10 (home7) HD Supply Facilities MalntE P-20890 9106 090697 82.26 2,431.89 fa /Ice melt 166 _ 12/10/2010 1211 _ _ (parkl) Park Supply of Ameri Inc P-2 08532 30450500 477,05 2,908. rebuild ki conne 3430 -46340 NetChange= 626.09 2,908 94 = Ending Balance = 2 171-4634 0 12/16/2010 12110 General Supplies 4 6903 .-- - ----- - -- -- _..--- ---- 1,219.93 = Beginning Balance = 166 11/22/2010 12/10 _ (home32), Home Depot Credit Sewk P- 205692 4593713 4.50 1,224.4 rock salt 166 _ - -- - 11/23/2010 12110 _(ry Ryco S upply Company P-205687 3 3260pvs 20.26 -------------_- 1,244.69 air freshener ------------ - --- 166 _ 11423/201012/10 (hom HD Suppl Facilities Malntf P- 205690 910589 63.68 1, 308.37 k:e melt, trash liner 166 12/7/2010 12110 - (ryco) R yco Su pply Company - P- 20890 33300 53.79 1,362.16 multifold towels 166 -.__.. 12/8/2010 12/10 (home7) HD Supply Facilitie Malntc P- 208908 ...- - - - - -- 9106090697 - -- - 53.51 - - - -- 1,415.67 faucets /Ice melt 166 12/14/ 12/10 (sher4110) Sherwin - Williams Co. P- 2 10190 1042pvs 355.76 _ -- -._-- - - -- -----._..._---- 1,771.43 paint 166 12/17/2010 12110 (parka) Park Supply of America, Inc P- 210195 30560000 45.25 1,81 6,68 drain cle aner 166 12/22/2010 1211 - (home7) HD Supply Facilit MalntE P-210198___ 916309B99pvs 19.91 1,836,59 Ice melt NetChange= 616.66 - ----- - - --- 1,836.59 = Ending Balance = 3040 -46340 Legal Fees .209 16 = Beginning Balance = NetChange= 0.00 209.16 = Ending Balance = - -- -- ------- - ._ - - --- - ........__.. --- --_._.--------- -- 3050 -46340 Expert & Professional Services 11,402 00 = Beginning Balance = 166 12/30/2010 (colu) City of Co lumbia Heights P- 210200 3 370pvs 840.00 12,242,0 ream city for prop /Ila Insur NetChange= 840.00 12,242.00 = Ending Balance = 3060 -46340 166 . 12/3 1/2010 12/10 Management Services (chc), Common Bond Housing P- 209 47583 5,748.00 22,275.00 = Beginning Balance = 28,023.00 Mg mt Fee 12/1 166 1 . 2/31/2010 12/10 (:Recur 380) :PostRecu Recurri J -97893 RC 3 ,723.00 24,300.00 R/C CHC PR Mgmt Fee NetChange= 2,025.00 24,300.00 = Ending Balance = 3100 -46340 Protective Services 5,195,38 = Beginning Balance = 166 it /30/2010 12/10 (olse) Fire ... P- 208514 .,. - 21011227pvs 182.2 5,377.66 follow up- Fire ext svc 1 1/ 166 12/10/2010 12110 (simp) Simplex Grinnell P- 20851 - --- - -- 66141732pvs _... 161.77 5,539.4 panel repl /smoke detector re 166 12/22/2010 12110 -. (c &dc) C & D Communications, I nc. P- 210191 235 61pvs SL31 - -- 5,5 90.74 entry phone svc 1 2/17 166 12/29/2010 12/10 _ (Ifs�tntegmted Fire & Security Inc_P 210196 4899 1pvs 58.51 5,64 9.25 phone line svc 1 2/16 166 12/30/2010 12110 _ (colu) City of Columbia H_ eights - P- 210200 3370pvs 52.14 5,701.39 _rel city for pro / Ila Insur NetChange= 506.01 5,701.39 = Ending Balance = - - -- -- 3210 -46340 _. - .-- - ----- -- --- - -- Telephone & Telegraph -- --- - -_- -- 2,091.41 = Beginning Balance = 166 11/11/2010 (mcic3718) MCI Comm . Service P- 205688 7637883978pv 17.32 2,108.73 phone s vc - due 12 /02 166 - --- -- 12/1/2010 12110 - _ (answ) AnswerLive LLC P- 204624 - - -- - -- - -- 1. 01105E +11 - 13.56 -- -- - - 2,122,29 Answerin svc 12/01 /1042/31 166 12 /2/2010 12/10 (comc3001 ComCast P- 206622 8.77 211E +11 20,13 2,142,42 Internet svc 12/11.0 166 12 /7/2010 12/10 (gwes9115 Qwest P- 208904 763788397 - 17.38 2,159,80 phone svc 12/07 - 01/0 166 12/11/2010 12110 (mckc3 MCI Comm Service P- 208534 7637883978p _ _ 10.60 . 2,170.40 phone svc 11/18.12 16 12/14/2010 12110 (off1658 Office of En terprise Techm P- 208903 200B00 187pvs 107.43 2,277.83 phone svc per end 11/30 NetChange= 186.42 2,277.83 = Ending Balance - 3430 -46340 Advertising ther 9 al 734.85 =Beginning Balance = 166 12/16/2010 12110 (chc) CommonBond Housing P- 206796 4 6903 15.20 750.05 Its Time Ad NetChange= 15.20 750.05 = Ending Balance = Page 1 1/21/2011 113S AM Parkview Villa South - (166) Months: Dec 2010 Control 3600 -46340 Insurance & Bonds 166 12/31/2010 12110 (:Re( 380):PostRecurdng Recurd 3-97893 RC 1,586.50 166 12/31/2010 12110 (:Recur 380) TostRecurring Recurd3-97893 RC 0,88 NetChange= 1,587.36 36.44 46.41 340 3810 -46340 - - - - -- i-_ - Electric (pettyl66) Laura Sneak 166 12/31/2 12110 19,682.93 = Beginning Balance = 166 12/13/2010 12/10 (xcei) Xcel Energy P-207526 5150441553pv _ - 1,727.68 21,410 elec svc 11/02 - 12/04 - 16 12/31/2010 12110 _ - -. _._ .... YE 12/31 Invlexp accruals 1-97802 - - - - :Re versed by _ -- - 3,141.1 24,551.74 YE accrl Xcel #51- 5044155 -3 NetChange= 4,868.81 = = 24,551,74 Ending Balance 3820 -46340 Water 5 = Beginning Balance = 166 12/31/2010 12110 YE 12/31 Inv /exp accruals J -97802 :Reversed by 1,288.22 6,919.48 YE accrl C of CH #3180265 -0 166 12/31/2010 12/10 YE 12/31 Inv /exp accruals J.97802 :Reversed by 24.50 6,943.98 YE accrl C of CH #318. 0270 -0 16 _ 12/31/2010 12/10 . YE 12/31 hry /exp accruals - J 97802 :Reversed by 189.90 7,133.88 YE accrl C of CH #318 - 0270-0 NetChange= 1,502.62 7,133.88 = Ending Balance = 3830-46340 Gas 16,883.39 = Beginning Balance = 166 12/8/2010 12110 (cent) CenterPoint Energy P- 20624 55271324/121 2,234.66 19,118,05 gas svc 10/29 -12/03 166 _ _ 12/31/2010 12110 YE 12/31 in /ex accruals 3 -97802 ,Re versed by 1 ,800.03 _ 20,918.08 YE accrl CenterPt. #5527132 NetChange= 4,034.69 20,918.08 = Ending Balance = 3840 -46340 Refuse 2,204.57 = Beginning Balance = NetChange= 0.00 2,204.57 = Ending Balance = 3650 -46340 - - -- __ -- -- Sewer 3,591.51 = Beginning Balance = 166 -- 12/ 12/10 -- YE 12/3 inv /exp accruals J -97802 ---- - -__ :Reversed by 655.76 4,247.27 YE accrl C of CH #318 - 0265-0 NetChange= 655.76 = = 4,247,27 Ending Balance 4000 -46340 Repair & Malnt. Services 29,386.50 = Beginning Balance = 166 11/19/2010 12/10 - (alls2529) All Seasons Garage Door P-20570 22382 610.00 29,996.50 rep lace bearings, rollers 166 11/23/2010 (mgsp) MGS Professional Bl dg Maini P-205703 39.53 30 ,036.03 snow rmvl svc 11/22 166 11/29/2010 12/10 (m gsp) MGS Professional Bldg . Maln_I P- 205693 _9 748pvs 9753 pvs 24.80 30,06 83 snow rmvl 11/24 166 11/30/201 12/10 (olse Olsen Fire Protecti P- 208530 2101 1,770 00 3 1,830.83 fire pu mp controller /refurbi 1 11/30/2010 12110 (Ibpm) LBP Mec hanical, Inc P- 207 W150 1,937 58 33,7 68.41 damper do spring 16 12/1/201 12/10 (eagll Eagle Elev Corp P 205702 010444 6-1pvs 274.37 34,042.78 mo malnt 12 166 12/1/ 1211 ( mgsp) MGS Professional B ldg Malnf P- 205 701 9765pvs 24.80 34,067.58 snow r 11/30 166 1 2/6/20 10 12110 -. (mgsp) M Professi Bldg Malnl P-208907 _ _ _ 9778pvs 27,90 --- ------- - - - - -- - 34,0 95.48 snow rmvl svc 12/04 166 12/7/2010 12110 (mgsp) MGS Professio Bldg Main] P- 208 9176 9795 41.85 ---- . -._._ --------------- 34,13733 sn rm vl svcs 12/07 166 12/8/2010 12110 (akc1253) Aircare Hea & Air, LL P 2071 120810pvs 578.11 3 4,715.44 Service - boiler sys 166 12/10/2010 12110 (a dam) Adam's Pest Co ntrol, Inc. P- 210193 615378 22,00 34, 737.44 pest svc 12/10 166 12/15/20 10 12110 (m gsp) MGS Professional Bldg Main) P- 20 8513 _ __ 9798pvs 119.3 34,856.79 snow m wl 12/11,12/13 166 12/21/2010 1211 - _ (mgsp) MGS Professional Bldg Maini P-210 9817pvs 69.75 _ 34,926.54 snow rmv svc 12/20,12/21 166 12/23/2010 12110 (Ibpm) LBP Mech anical, Inc P- 210 W15049 822.51 35,749.05 pump, zone valve svc 166 12/27/2010 1 2110 ( mgsp) MGS P rofessional Bldg Main( P- 210192 9849pvs 27.90 35,776.95 snow rmvl svc 1 2/24 166 - _ 12/29/20 10 12110 (mgs MG5 Professional Bldg Maini P 21019 9853pvs 34.10 35,811.05 snow rmvl svc 12/ 166 12/30/2010 12/10 (dire) Direct Horne A ppliance Servlo P- 210203 123010p - - --- - 26_04 _. 35,837 washer repai svc 12130 166 ------- - 12/31/ 12/10 .. YE 12/31 inv /exp_accruals J -97802 .. :Reversed by 163,68 ..--- -.- ._._... - -._._ _._..-- 36,000.77 YE accri Eagle Elv #0104677- -- - -- - -. - 166 12/31/2010 12110 YE 1213 inv /exp accruals 3.97802 :Reversed by 133.92 36,134.69 YE accrl Eagle Elv #0104676 - NetChange= 6,748.19 36,134.69 = Ending Balance = 4100 -46340 Rents & Leases NetChange= 0.00 4300. 46340 Miscellaneous Charges NetChange= 0.00 4315 -46340 PILOT 166 12/31/20 12/10 (:Recur 380) :PostRecurring Recurr_i 3-97893 RC 745_.53 NetCbange= 745.53 4390 -46340 Taxes & Licenses NetChange= 0.00 4500 -46340 Administrative Expenses 166 12/29/2010 12/10 (pettyl66) Laura Sneak 166 12/31/2 12110 (chc) Co Housing _ NetChange= 82.85 4850 -46340 Interest on Deposits 166 12/31/2010 12110 Sec Dep Interest accrual NetChange= 7.16 P- 210184 120716pvs P-209720 47,753 3-97783 GIL Remarks 8,526.27 = Beginning Balance = 10,112.77 C of Columbia Heights Ins Ac 10,113.65 R7F Crime Insurance 10,113,65 = Ending Balance = 165.00 = Beginning balance = 165.00 = Ending Balance = 19.92 = Beginning Balance = 19.92 = Ending Balance = 11,348.37 = Beginning Balance = 12 ,093.90 Anoka Cty Property Tax Accru 12,093,90 = Ending Balance = 7.16 658.62 = Beginning Balance = 658.62 = Ending Balance = 141.86 = Beginning Balance = 178.30 holiday cards _-- ...._.... _._ -. -._. 224.71 An Co 2 010 224.71 = Ending Balance = 74,12 = Beginning Balance = 81.28 Sec Dep interest accrual 81.28 = Ending Balance = 34,810.66 3,723.00 Page 2 O 0) M O O a to 0 10 0 13 o 0 c a 4) U 0 u a E Z 0 u u O CL 21 IL I O N ri N Ln to O 0 9 (31 17� 10 CD 0 Pq O ti rn 0 ti a lli 0 O 0 vi O O ti cn o Ln N m 06 C6 C� N q N vi m Ln m 'Ir 0 0 0 0 0 Ln 0 0 0 U) 0 0 ? 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O O O 10 jo co N r LA CA M It O C � v rq Payment Summary Bank= 166OPR AND mm/yy = 12/2010 - 12/2010 AND All Checks =Yes AND Include Voids =All Checks 25,832.26 Check Post Total Bank Check# Vendor pate Month Amount 166opr - Parkview Villa South 929 answ - AnswerLive LAC 12/08/2010 12/2010 13.56 166opr - Parkview Villa South 930 arbo - Arbor Barber, Inc. 12/08/2010 12/2010 348.75 166opr - Parkview Villa South 931 chc - CommonBond Housing 12/08/2010 12/2010 5,748.45 166opr - Parkview Villa South 932 coluhra - Columbia Heights HRA 12/08/2010 12/2010 11,402.00 166opr - Parkview Villa South 933 mare - Marco, Inc 12/08/2010 12/2010 93.02 166opr - Parkview Villa South 934 mgsp - MGS Professional Bldg Maint Sery Inc 12/08/2010 12/2010 32.55 166opr - Parkview Villa South 935 mjre - MJ Remodeling 12/08/2010 12/2010 282.50 166opr - Parkview Villa South 936 off1658 - Office of Enterprise Technology 12/08/2010 12/2010 108.13 166opr - Parkview Villa South 937 petty166 - Laura Sheak 12/08/2010 12/2010 87.71 166opr - Parkview Villa South 938 alls2529 - All Seasons Garage Door Company 12/15/2010 12/2010 610.00 166opr - Parkview Villa South 939 eagl l - Eagle Elevator Corp. 12/15/2010 12/2010 274.37 166opr - Parkview Villa South 940 home32 - Home Depot Credit Services 12 /15/2010 12/2010 71.28 166opr - Parkvlew Villa South 941 home7 - HD Supply Facilities Maintenance 12/15/2010 12/2010 63.68 166opr - Parkview Villa South 942 mcic3718 - MCI Comm Service 12 /15/2010 12/2010 17.32 166opr - Parkview Villa South 943 mgsp - MGS Professional Bldg Maint Sery Inc 12/15/2010 12/2010 89.13 166opr - Parkview Villa South 944 offs - Office Depot 12/15/2010 12/2010 28.58 166opr - Parkview Villa South 945 ryco - Ryco Supply Company 12/15/2010 12/2010 20.26 166opr - Parkview Villa South 946 airc1253 - Aircare Heating & Air, LLC 12/21/2010 12/2010 578.11 166opr- Parkview Villa South 947 cent- CenterPoint Energy 12/21/2010 12/2010 2,234.66 166opr - Parkview Villa South 948 chc - ComrnonBond Housing 12/21/2010 1212010 15.20 166opr - Parkview Villa South 949 comc3001 - ComCast 12/21/2010 12/2010 20.13 166opr - Parkview Villa South 950 Ibpm - LBP Mechanical, Inc 12/21/2010 12/2010 1,937.58 166opr - Parkvlew Villa South 951 offi - Office Depot 12/21/2010 12/2010 27.61 166opr - Parkview Villa South 952 xcel - Xcel Energy 12/29/2010 12/2010 1;727.68 25,832.26 Parkview Villa South Bank Reconciliation Report 12/31/2010 5016464 Balance Per Bank Statement as of 12/31/2010 02/11/2009 389 mcic - MCI Comm Service 12/08/2010 930 arbo -Arbor Barber, Inc. 12/08/2010 934 mgsp - MGS Professional Bldg Maint Sery Inc 12/15/2010 943 mgsp - MGS Professional Bldg Maint Sery Inc 12/21/2010 949 comc3001 - ComCast 12/21/2010 951 offs - Office Depot 12/29/2010 952 xcel - Xcel Energy Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 12/31/2010 Reconciled Balance Per G/L 1113/11 Difference tllo� /.-/7-// Cleared Items: Cleared Checks Date Tran # Notes Amount Date Cleared 11/17/2010 914 home6031 - Home Depot Credit Services 69.09 12/31/2010 11/17/2010 916 john395 - Johnson's Outdoor Services 104.03 12/31/2010 11/1712010 918 t0003815 -Todd 107.26 12/3112010 12/0812010 929 answ - AnswerLive LLC 13,56 12/31/2010 12/08/2010 931 chc - CommonBond Housing 5,748,45 12/31/2010 12/08/2010 932 coluhra - Columbia Heights HRA 11,402.00 12/3112010 12/08/2010 933 marc - Marco, Inc 93.02 12/3112010 12/08/2010 935 mjre - MJ Remodeling 282.50 12/31/2010 12/08/2010 936 offi65B - Office of Enterprise Technology 108.13 12/31/2010 12/08/2010 937 pettyl66 - Laura Sheak 87.71 12/31/2010 12/15/2010 938 alls2529 - All Seasons Garage Door Company 610.00 12/31/2010 12/15/2010 939 eagil - Eagle Elevator Corp. 274.37 12/3112010 12/15/2010 940 home32 - Home Depot Credit Services 71.28 12/31/2010 12/15/2010 941 home? - HD Supply Facilities Maintenance 63.68 12/31/2010 12/15/2010 942 mcic3718 - MCI Comm Service 17.32 12/31/2010 12/15/2010 944 offi - Office Depot 28.58 12/31/2010 12/15/2010 945 ryco - Ryco Supply Company 20.26 12/31/2010 12/21/2010 946 aircl253 - Aircare Heating & Air, LLC 578.11 12/31/2010 $58,613.85 5.47 348.75 32.55 89.13 20,13 27.61 1,727.68 $2,251.32 $56,362.53 Parkview Villa South Bank Reconciliation Report 12/31/2010 5016464 12/21/2010 947 cent - CenterPoint Energy 2,234.66 12/31/2010 12/21/2010 948 chc- Commonl3ond Housing 15.20 12/31/2010 12/21/2010 950 Ibpm - LBP Mechanical, Inc 1,937.58 12/31/2010 Total Cleared Deposits Date Tran # 12/01/2010 199 12/03/2010 201 12/06/2010 202 12/08/2010 203 12/13/2010 204 12/29/2010 206 Notes Amount Date Cleared rent deposits 12,994.40 12/31/2010 rent deposits 8,398.00 12131/2010 operating 12/6/10 2,077.00 12/31/2010 operating 12/8/10 568.00 12/31/2010 operating 12/13/10 1,136.00 12/31/2010 laundry receipts 348.90 12/31/2010 1/13/11 Total $25,522.30 ##I Northeast %WB FDIC Date 12/31/10 Page 1 Primary Account Enclosures 27 77 Broadway St. N.E., Minneapolis, MN 55413 (612) 379 -8811 - 24 hour telephone banking 651 - 628 -9807 Visit our website at www. northeastbank- mn.com * * * * * * * * * * * * ** *AUTO * *3 -DIGIT 551 3096 1.0660 AT 0.482 23 1 16 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 n1I1{ 11 till I, IJII1 I1LIC111 H E K IIIt1tillIIIIIl N II G A C C O U N T S - - -- CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Account Number Previous Balance 6 Deposits /Credits 21 Checks /Debits Service Charge Interest Paid Ending Balance Number of Images - 27 issIM statement Dates 12/01/10 thru 12/31/10 56,958.34 Days in the Statement Period 1 31 25,522.30 Average Ledger 69,350 23,866.79 Average Collected 68,450 .00 .00 58,613.85 Deposits and credits Date Description Date Amount 12/01 DDA REGULAR DEPOSIT 12,994.40 12/03 DDA REGULAR DEPOSIT 8,398.00 12/06 DDA REGULAR DEPOSIT 2,077.00 12/08 DDA REGULAR DEPOSIT 568.00 12/14 DDA REGULAR DEPOSIT 1,136.00 12/29 DDA REGULAR DEPOSIT 348.90 charges and Debits Date Description 12/14 DDA DEBIT MEMO 932 Amount 11,402.00 DR Yt Yt 4r** ie 4r it it is it is lr *ic *�1 * * * * * *ic 4r'k'* *�c *t's eY �k 4r *dr dr it * * *ic 4r it 4r �Y is it *4r it dr 4r it * *ir it 9r' * fr it it is *'fit * *4r is �r 9c $t *4t *ir checks in serial order Date check# Amount Date check# Amount 12/22 2 610.00. 12/14 933* 93.02 12/03 914* 69.09 12/14 935* 282.50 12/02 916* 104.03 12/17 936 108.13 12/06 918* 107.26 12/15 937 87.71 12/17 929* 13.56 12/20 939* 274.37 12/14 931* 5,748.45 12/22 940 71.28. * Indicates skip in check numbers 600436 - 286 nate 12/3I/10 Page 2 Primary Account Enclosures ��--27 NORTHEAST PUBLIC FUNDS ACCT MM (Continued) checks in serial order Date [heck# Amount Date [heck# Amount 12 /22 941 63.68 12 /24 946 578.11 12/27 942 17.32 I2/29 947 2,234.66 12/27 944* 28.58 12 948 I5.20 12/20 945 ZO.26 I2 3I 950* 1.937.58 * Indicates skip in check numbers 12/22 63,076.40 I231 Doily Balance section Date Balance Date aalance oate 12 69.952.74 64,]35.39 /2] 12/02 69.848.71 64,237.68 12 12 /03 78.177.62 64.115.99 12 I2/06 80,I47.36 12/ 20 63,82I.36 12 I2/08 80.7I5.36 12/22 63,076.40 I231 END OF STATEMENT *�* Balance 8].OG1.20 G2 DZ.4]7'l9 60,551.43 5O.§I3.85 ' | �| 600436 'm, � COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 25, 2011 AGENDA SECTION: Consent ORIGINATING EXECUTIVE NO: 7 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2011-02 BY: Sheila Cartney BY: Designating Depository for the HRA DATE: January 13, 2010 1 I Irl cc] 1;•11P I71 I R3 The attached Resolution 2011-02, designates Northeast Bank as the depository for all Columbia Heights HRA funds and authorizes signatories for accounts. RECOMMENDATION: Staff recommends adoption of Resolution 2011-02, designating a depository for the HRA and authorizing signatures. Move to waive the reading of Resolution 2011-02, there being an ample amount of copies available to the public. Move to Adopt Resolution 2011-02, a Resolution Designating Depository for the Columbia Heights Housing and Redevelopment Authority (HRA). Attachments: Resolution 2011-02 HRA ACTION: RESOLUTION NO. 2011-02 RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (herein referred to as the "Corporation") has entered into a Management Contract with Commonbond Housing (herein referred to as "Management Company"), dated January 23, 2008, and amended on November 9, 2009 and WHEREAS, by Minnesota Statutes the Corporation must establish a depository agency, and WHEREAS, the Corporation desires to have as authorized signatures both officers of the Corporation and the Management Company. IT IS HEREBY RESOLVED, that Northeast Bank, is hereby designated as a depository of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said bank shall be signed by at least two of the following: HRA Executive Director Management Company CEO Management Senior Vice President Management Director of Administration And that said bank is hereby fully authorized to pay and charge to the account of this Corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the Corporation and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this Corporation's name, including those drawn to the individual order of any person or person whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of at least two of the following: Management Company CEO Management Company Senior Vice President Management Company Director of Administration And that Northeast Bank shall be entitled to honor and to charge this Corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature resembles the facsimile specimens duly certified to or filed with the Bank by the City Clerk or other officer of this Corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the Corporation and certified to as governing the operation of the Corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts and borrowings by or on behalf of this Corporation with said bank prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investment purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. Passed this 25th day of January, 2011 Offered by: Seconded by: Roll Call: Chair Shelley Hanson- Secretary Parkview Villa Apartments 965 40 Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of November 2010 Prepared by Laura Sheak, Property Manager Police Report There were no police calls for the month of October, and for November there were two police calls. Call Type: (1) domestic, and (1) unwanted person. Wait List 26 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 87 applicants for Parkview Villa North (non- resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 01 applicants for Parkview Villa South (resident C.H.) 07 applicants for Parkview Villa South (non- resident) 00 applicant for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non - resident) Occupancy North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of units) South is 45 out of 45 (1.00 % occupancy) Move Outs Move INS #422 11 /1 #419 11 /1 Maintenance Report See attached irm L. — — — — — — — — — — — — — W (D (0 rl- ON N N (0 m w W 0 LO MN N r r r 0 MQ M:! 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Board Meeting Monday, November 1, 7:00 p.m. Resident Council Meeting Monday, November 8, 7:00 p.m. I'm Thankful for You Thanksgiving is the appointed time for focusing on the good in our lives. In each of our days, we can find small blessings, but too often we overlook them, choosing instead to spend our time paying attention to problems. We give our energy to those who cause us trouble instead of those who bring peace. 1 Starting Now, let's be on the lookout for the bits of pleasure in each hour, and appreciate the people who bring love and light to everyone who is blessed to know them. You are one of those people. On Thanksgiving, I'm thankful for you. Happy Thanksgiving! B Joanna Fuchs Home visits for Dogs and • 3 POUND CATS Dr. Marie Louderback, DVM, offers visits within the Senior living facilities and provides vaccines and preventative medications necessary to maintain the health of the pets. All vaccines, tests and medications are provided AT COST to help Seniors who are on fixed incomes maintain quality care for their pet companions. If you are interested, contact 3 POUND CATS for more information at: 651 -765 -4107 or email: 3poundcats(@P- 4 1110k f Blur Rib , r Volunteers ofAmerica Featured Meal of the month! Thanksgiving Meal! On Tuesday, November 16, VOA will be serving their featured meal for the month. The menu consists of Sliced Turkey, Cran- berry Sauce, Sage Dressing, Mashed Potatoes with Gravy, Dilled Carl'pts, and Pumpkin Pie with Topping. There will be no meals served on November 25th or November 26th. Bags and frozen meals will be available. For more informa- tion contact Joan with the VOA. FOR YOUR INFORNMATION Need help putting you're A/C cover on ? ?? Call the office or write up a work order. Bridgeview? Bridgeview is located at 1121 80th Avenue NE in Spring lake park on the northeast corner of highway 65 and 80th Ave, NE. Bridgeview is a community support program offering a va- riety of social and recreational services to Anoka County adults experiencing severe and persistent mental illness. Services include so- cial and recreational activities, transportation, outreach services, meals, support groups, and volunteer opportunities, and emotional sup- port. Bridgeview is a program of Lee Carlson center for Mental Health and Well- being. Funding support is made possible through a contract with Anoka County, grants and pri- vate donations. For more information about their services, call 763- 783 -7440. Cummins will be here again on November 19th from 11:00 am to 3:00 pm! More information will be posted! THANK YOU Thanks to all of the residents who donated their time or talent to make the Parkview an- nual bazaar a big success! It's Flu season again! Here are some flu prevention tips: 1) Clean your workplace daily. 2) Wash hands frequently with soap and water. 3) Cover your mouth and nose with a tissue when you cough or sneeze. 4) Cough or sneeze into your upper sleeve if you don't have a tissue. 5) Put used tissues in a waste basket. 6) Clean your hands after coughing or sneezing. Use soap and water and/or an alcohol -based hand sanitizer. 7) If you are sick with flu -like symptoms avoid close contact with others. w • . LL a 0 2 Cf) -S rR r2 o U = — U = C) Lr) bA C13 O 0 O 0 O M Cr U CG O o CIS CD bD oA CIO rA N U rA Ic C13 0 rA rA t4) 03 o o 44 Er- c,3 a Ln ct 7E cT U C4 C4 ca o 7 0 3 cli ng 0 rn -0 0 m rn 0 0 0 rl) ca 03 66 00 00 00 cu oo 0 u 4" r, 4 0 0 C) c) 0 Cp fu m w 7s m U V U co U U Park-view Villa Apartments 965 40 t>> Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of December 2010 Prepared by Laura Sheak, Property Manager Police Report There were no police calls for the month of December. Wait List 17 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 87 applicants for Parkview Villa North (non - resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) O1 applicants for Parkview Villa South (resident C.H.) 04 applicants for Parkview Villa South (non - resident) 00 applicant for Parkview Villa South 2BR (resident) O1 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 101 out of 101 (100 % occupancy) units) South is 45 out of 45 (100 % occupancy) (caretaker unit included in total number of Move Outs #421 12/21 #808 12/31 #303 12/21 Move INS #421 12/22 #303 12/22 Maintenance Report See attached The tradition of having an evergreen tree become a symbol of Christmas goes bath: past recorded written history. The Druids in ancient England & Gaul and the Romans in Europe both used evergreen branches to decorate their homes and public buildings to celebrate the Winter Solstice. Over Ilk the years, these traditions were adopted by Christians, who incorporated them as part of their Christmas holiday celebration. Trees used specifically to celebrate Christmas are mentioned in the early 1600s in Germany and surrounding countries. The families would set up these trees in a prominent location of their home and decorate them with colored paper, small toys, food, and sometimes candles. As these people moved or immigrated to other countries, they brought this tradition with them. Through the years many different things were used to decorate Christmas trees. As the world moved Into the 1900s, many trees were decorated with strings of popcorn, homemade cards V and pictures, cotton to look like snow, candy in all shapes and sizes, and occasionally, fancy store made glass balls and hand blown glass figurines. Candles were sometimes used, but of- ten caused devastating fires, and many different types of candle holders were devised to try to prevent tree fires. Electric tree lights were first used just 3 years after Thomas Edison has y his first mass public demonstration of electric lights back in 1879. The early Christmas tree lights were handmade and quite expensive. Today, Christmas tree ornaments can be found in nearly every size, color, and shape imagin- able, and they are used to decorate the millions of Christmas trees used throughout the world. http://www.meiTy-cliristmas.conVstories/histoi y �� � � � � � arc �1n. �; '�' � �' � �► aIc � �► a� �► �. 9�r � � � � ak �` Featured Meal of the month! New Year's Celebration On Thursday, December 30, VOA will be serving their featured meal for the month. The menu consists of Sweet and Sour Pork or Sweet and Sour Chicken, Rice, Oriental Blend Vegetables, Mandarin Oranges, Potato Diimer Roll, and Lemon Meringue Pie. There will be no meals served on December 24th or December 31st. Bags lunches and fro- zen meals will be available. For more infor- mation contact Joan with the VOA. r ower Uutages Again, in November, we experienced another power outage. During a power outage our gen- erators will start up and supply power to oper- ate the North elevator, the South elevator, the South entrance door, and the emergency light- ing. To be prepared for these outages you should make sure you have a flashlight. Those who use oxygen should have a portable spare oxygen tank. To report a power outage, call Xcel Energy, or call the maintenance emer- gency number 651. -291 -1750. 2011 Resident Council Can didates FOR YOUR INFORNMATION The office will be closed on Friday, December 24th, Monday, December 27th, and December 31 st for the HOLIDAYS! If you have a medical emergency please call 911. If you have a main- tenance emergency, call 651- 291 -1750. President: Ronn Houle Board member At Larger: Deanne Kushier Vice president: Lyn Miner Vice President: Pete Hanson Secretarial: Ken Bloch Secretarial: Perry Milelc Treasurer: Jan Field Sergeant at Arms: Adair Aliou Rf Cl) 4 m , 4m, 1 4 • m Cf) C,3 E U CZ p C) E C) N U CQ ZS Zs It O cz I O rQo� cl� 14 -te Q CZ :" cl Z5 � CS � O\ O 7z 0 CJ X C-- C CZ> O to O N CS to O 6z -, z O -'m >, zt 0 C= 00 fi 0 4 ca O O 00 00 co� -0 0 to rz. zi U 6 C) 0 u Z2 u u cu r,4 M U irm O m M tC O CL - - - - - - - - - - - - - - - - - - - - - - W N W m I­ W 0 (0 (0 rl- CO fl- m 0 m 'IT It LO fD (0 (0 — — 0 — -- — — — — — NNNN (1) — -- — — — — — — — — — — — — — — — — — — — — — — — — — — — N —C'4 N N N N N N N N N N N N NN N N NN N N N N N" CNN N '& C) — — — — — — — — — — — — — — — — — — — — — — — — — — — — E 0 L) _0 0 T x C: 0 a) cu cu M L6 > CL= � Q > > (1) 0 0 0 _0 G.) 0 0 Q > > 0 0 - _0 0 3: 0 CO a) m C Co C:Y) - C) () V) 0 0 0 > _0 0 E - -c 0 a) -I-- Q) c - C _ W 0 7 0 0 m 75 .0 a) cu > - 0 -0 a) C: a) m c '0 _q a) 70 a) > ­ > C a) x CU 0) M 0 '& -a a) c - 0 - 0 C: -0 m cz N - 0 0 "r > -0 a) - m c U) 0 - M 0- a) 'a a) _0 - a) 0 W 0 U E c� -o = Q) - — C 0 0 70 CO Q) 0 0 0 cu 0 >, N E CO 0 0 :3 - 0 Q) 0 ry M c _0 a- CU 0 - a E < 0 C C C . 0 - 0 0 - 0) 0- 0) - 0 " Q) a) 0 a) > m C: 0- Of 0 E 0 0 0 L_: — W 6 a) 0 . = =3 0 0 () 0 (u 4- C: 0 C 6 w > c E U wo M a) • Q) E 0 0 -r- - cm 0 ) E 0 C: > Fz V) 0 - . 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No sleeping in the lobby or public areas. The window contractor will follow up the window leakage; let the office know, if you have a problem. Any problems with heating system (or other) noises or problems with refrigerators, fill out a work order. Brent Stevens says that, starting this month, there will be movies in the "A" room on Friday or Saturday nights. More info later. The Sunshine Committee sent cards to Brent Stevens and Wayne and Jan Honeyford. The St. Matthew Thanksgiving Day Dinner Delivery sign -up sheets are on the board in the library and on the board in the "B" Room. The Winter Holiday Dinner will be held on Saturday, December 4 at 6 p.m. The sign -up for the New Year's Eve Party will be held in December. More info later. The nominations for election of the Resident Council Board Members are as follows: Vice President: - 2 nominations for Lyn Miner — Apt. 202, Secretary : - 1 nomination for Ken Bloch — Apt. 315, Treasurer: - 2 nominations for Jan Field — Apt. 320 Sergeant -at -Arms: - 1 nomination for Adam Aliou — Apt. 611 1 nomination for Pete Hanson — Apt. 325 1 nomination for Perry Milek -- Apt. 803 Board - Member -at- Large: -1 nomination for Deanne Kunshier — Apt., 911 Voting for the Board Members will be on Monday, December 13 in the "A" Room from -7 p.m. Joe and Mary Lou Goodman will officiate. They will give you a ballot, you can fill it out, out it in the Ballot Box, and then you can either leave OR go to the "B" Room for the regular Resident Council Meeting. You are not required to attend the meeting. People who are sick or in the hospital will be given an absentee ballot. To obtain one, call 781 -1042. 01/2012 13:57 7637883978 PARKVIEW PAGE 02 Parkview Resident Meeting December 13 2010 The results of the voting President Ron Houle 71 Jessie Chudek Secretary. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 25, 2011 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 11 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Discussion on HRA Commissioner BY: Sheila Cartney BY: Vacancy DATE: January 20, 2011 Commission Member Ecklund's term as an HRA Commissioner has expired therefore a new resident must be appointed to the HRA. According to the HRA bylaws Article 11 Section 2 Number, Qualification and Term of Office "... In accordance with Minnesota Statutes, Section 469.003, subdivision 5, at least one Commissioner shall be a "resident board member" as defined in Code of Federal Regulations, title 24, part 974 (HUD Regulations). Any Commissioner who is a City Council member shall serve a term equal to the Commissioner's City Council term. All other Commissioners shall serve a term of five years." The HRA should discuss the process in which to appoint a new resident board member. Staff has prepared applications for residents interested. RECOMMENDATION: None HRA ACTION: COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetinq of January 25, 2011 AGENDA SECTION: Information upate ORIGINATING EXECUTIVE NO: DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Alcohol Policy BY: Sheila Cartney BY: DATE: December 30, 2010 BACKGROUND: At the October 26, 2010 HRA meeting the HRA directed staff to review the history of an alcohol policy and any HUD regulations and report back to the Board to see if a policy needs to be drafted. History of Alcohol Policy The current "Tenant Handbook and House Rules" does not address alcohol use. The current lease for all tenants states "Tenant, members of tenant's household, guests or other person's under tenant's control shall not: c. Engage in any abuse or pattern of abuse of alcohol that may interfere with the health, safety, or right of peaceful enjoyment by other residents, neighbors or Management personnel." According to HUD Section 9.1 Lease Termination and Eviction "A PHA may terminate a tenancy if the PHA determines that a household member has engaged in abuse or pattern of abuse of alcohol that threatens the health, safety or right to peaceful enjoyment of the premises by other residents." The only other document mentioning alcohol use is the Community Room Agreement & Policy; "9. No alcohol or smoking is allowed in any common area of the building" Management and staff are in agreement that the lease addresses the alcohol issue brought up at the last HRA meeting; therefore a separate policy does not have to be drafted. Recommended Motion There is no action needed at this time. ■CW'• •