HomeMy WebLinkAbout2011-01-25 HRA Agenda PacketHOUSING & REDEVELOPMENT AUTHORITY AGENDA
7:00 P.M.
JANUARY 25, 2011
PARKVIEW VILLA, COMMUNITY ROOM B, 965 40 AVE., COLUMBIA HEIGHTS, MN
1. Call to Order
Oath of Office: Gary Peterson, Tammera Diehm, Donna Schmitt
2. Roll Call Tammera Diehm, Chair Bruce Nawrocki
Bobby Williams, Vice Chair Donna Schmitt
Gary Peterson
3. Pledge of Allegiance
4.
Election of Officers
Chair
Vice Chair
Secretary/Treasurer
CONSENT AGENDA
5. Approve minutes of October 26, 2010 and Special meeting of December 13, 2010
6. Approve Financial Report and payment of bills for October, November, and December
2010 on Resolution 2011 -01.
7. Resolution 2011 -02, Designating Signatories
Motion: Move to Approve the consent agenda items as listed.
BUSINESS ITEMS
8. Report of Management Company
a. Architectural bid discussion
9. Resident Council Minutes
10. Citizen Forum*
11. Discussion on HRA Commissioner Vacancy
12. Other Business
Executive Session
1. Discussion on Potential sale of property at 965 40 Ave NE.
The next regular HRA meeting will be Tuesday, April 26, 2011 at Parkview Villa.
*At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is
requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific
agenda items at the time the item is being discussed.)
HRA ELECTION PROCEDURES
• We will know have the Election of Officers.
• Nominations are now being taken for the office of Chair
(After a nomination is made)
1.
has been nominated.
2. Are there any other nominations?
3. Are there any other nominations?
4. Are there any other nominations?
5. If NONE — All those in favor say aye. Opposed nay.
6. The chair declares
elected as Chair
• Nominations are now being taken for the office of Vice Chair
(After a nomination is made)
has been nominated.
2. Are there any other nominations?
3. Are there any other nominations?
4. Are there any other nominations?
5. IF NONE- All those in favor say aye. Opposed nay.
6. The chair declares
elected as Vice Chair
• Nominations are now being taken for the office of Secretary /Treasurer
(After a nomination is made)
1.
has been nominated.
2. Are there any other nominations?
3. Are there any other nominations?
4. Are there any other nominations?
5. IF NONE- All those in favor say aye. Opposed nay.
6. The Chair declares elected as Secretary /Treasurer
H: \HRAMisc \HRA Election Procedures
OATH OF COMMISSIONER OF
COLUMBIA HEIGHTS HOUSING AND R14EDEVELOPMENT AUTHoRITJ
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do solemnly swear that I will
support the Constitution of the United States and of the State
of Mim and will faithfully discharge the duties of the
office of Commissioner of the Columbia Heights Housing and
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��^de~e"" '^"^~~^^^y Columbia ^~^nn~~ Heights, -- -------
to the law and to the best of my judgment and ability, so help me God.
I do further swear that I arn, and was at the time of my appointment,
a resident of Columbia Heights, Minnesota.
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Subscribed and sworn to befo me this of
2011.
Notaiy Public
My commission expires
HOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE REGULAR MEETING
OF OCTOBER 26, 2010
Call to order — The meeting was called to order by Chair Diehm at 7:00 pm
2. Roll Call — Members present: Bruce Nawrocki, Bruce Kelzenberg, Dennis Ecklund, Gary
Peterson and Tammera Diehm.
Members Absent: Bobby Williams
Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott
Clark, Assistant Community Development Director - Sheila Cartney, and Secretary -
Shelley Hanson
Parkview /CommonBond staff. Laura Sheak, Jennifer Eels, and Lisa Wilcox - Erhardt
3. Pledge of Allegiance - Recited
CONSENT AGENDA
4. Approve Minutes from July 27, 2010
5. Approve Financial Report and Payment of Bills for July, August, and September
2010 on Resolution 2010 -07.
Questions from members:
Nawrocki asked where the revenue fiends are invested and how much return we are
receiving on them? Lisa explained that he would have to get that information from the
City's Finance Department. Staff will get that information to him.
Nawrocki then asked what the "PILOT" payment was for? Lisa stated that this is the
"payment in lieu of taxes" that Parkview Villa is responsible for.
Nawrocki then questioned the servicing fees stated in the proposed budget. He again
went on record that he felt these fees were excessive. Lisa said the fees were established
by the City during the budget process, not by CommonBond.
Ecklund asked that monies not expended in 2010 for the weekend caretakers be used to
replace the closet doors in the Community Room. Diehm said they would address this
later in the meeting.
Motion by Nawrocki, seconded by Ecklund to approve the minutes of.July 27, 2010. All
ayes. MOTION PASSED.
Motion by Peterson, seconded by Kelzenberg, to approve the consent agenda items as
listed and to approve Resolution 2010 -07, Resolution of the Columbia Heights Housing
and Redevelopment Authority (HRA) approving the Financial Statement and Payment of
Bills for the months of July, August and September 2010. All Ayes. MOTION PASSED.
HRA Minutes
Page 2
October 26, 2010
HRA RESOLUTION 2010 -07
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT AND PAYMENT OF
BILLS FOR THE MONTHS OF JULY, AUGUST, AND SEPTEMBER, 2010.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all
receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is
to be applied, the HRA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or
bills and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the months of July, August, and September 2010 and the list of
bills for the months of July, August, and September 2010 are attached hereto and made a part of this
resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be
acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Housing & Redevelopment Authority that it has examined the attached financial statements and list of
bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and
content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of
bills as presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent
records of the Columbia Heights Housing & Redevelopment Authority.
Passed this 26"' day of October, 2010.
BUSINESS ITEMS
6. Report of the Management Company
Laura asked if there were any questions on the newsletter items or on the maintenance reports.
Nawrocki asked if the $10,000 Capital Improvement Grant monies have been used yet. Lisa
explained those funds will be used for the 2 nd floor renovations, but they haven't been started yet.
She said the project is being sent out for bids to Architects and that information should be ready
for consideration at the next meeting.
Nawrocki then asked why the Police Reports were not included for September and October.
Laura stated she asked for them numerous times, but got no response to her e- mails. Staff will
check on this and see that they are provided.
HRA Minutes
Page 3
October 26, 2010
Diehm stated she likes to see the maintenance reports detailing how and when they are resolved.
She thanked management staff for supplying them.
Laura told the members about the Artwork displayed in the Community Room based on
interviews of ten of Parkview's residents. The stories were written by Carol Lacey, and the
corresponding artwork was done by Margaret Houlton. This project was done with the help of
the MRAC grant.
Lisa told members that Jennifer Els recently received the Assistant Manager Award from
MADACS (Multi - Housing Achievement in Design, Advertising, and Community Support). The
Board congratulated her on his honor.
7. Resident Council Minutes
Lyn Miner reviewed the Resident Council minutes and Treasurer's Report.
Diehm presented a plaque from the residents to Dennis Ecklund for his service on the Resident's
Council.
Nawrocki stated he had received two calls from residents in Parkview Villa South regarding
different rates for rents paid by the tenants. He said that some action was taken in 2007
regarding rental rates, but that action did not address the different rates and that 6 or 7 people
were still paying reduced rental rates.
Clark said this matter was actually discussed in June or October of 2009 when the board
implemented a 3% increase per year. He said staff prepared a history /background of the rents at
that time and recognized that there was a different structure for a few of the tenants. Their rent
was originally based on income and has never been adjusted. Newer tenants pay the market rate
as decided by the board. This means these 6 or 7 tenants pay $10 -$300 less per month than the
current rates. The board decided in 2009 to leave it as is and just implement the 3% increase
each year. Clark will get the minutes and history to the members and if they wish to discuss this
in January to let him know.
Ken Block -unit #315 -has lived there for four years. He said some of the 6 -7 residents thought
their rents would go up, and since they haven't, they are concerned that it could go up all at once
and be more than they could handle financially.
Citizen Forum
Larry Beaman stated he just moved into the building and likes it there. He said he should have
been told that his rent would increase when he moved into the building. He then asked if the
rules are the same for both buildings. Laura told him, no, they are not necessarily the same since
the north building is a HUD building and there are federal rules that must also be followed.
HRA Minutes
Page 4
October 26, 2010
Nawrocki gave a brief history of the buildings. He told Mr. Beaman that the north building was
built with federal funds and the south building was built with TIF funds, and therefore is not
subject to all the federal (HUD) regulations.
Ken Block -Unit #315- stated he thought the exterior work done was supposed to fix the water
leaks. He claims there are some units that are still having water leaking into their units. Laura
said she hasn't been made aware of these and told the residents present to report any leaking
issues to her and she will have it checked out.
Terry Gagne -Unit #704 - stated that her toilet doesn't work right. It overflows periodically for no
apparent reason. The last major overflow occurred in August. Lisa will have maintenance look
at it again. Nawrocki said he didn't see anything in the maintenance reports regarding her toilet
problems.
9. Staff Direction of Alcohol Policy
Clark explained that at the October 11, 2010 Resident Council meeting, the Resident Council
voted to amend the recently adopted bylaws. The HRA board was notified of the proposed
amendments on August 13, 2010 by a separate memo, which was included in the agenda packet.
Three amendments were approved at the Resident Council meeting, and are now forwarded to the
HRA Board.
The fourth item that was voted on at the Resident Council meeting regarded prohibiting the
consumption of alcohol on the grounds and in the adjacent outside areas of Parkview Villa. At
the same meeting a correction to this motion was discussed that "the Resident Council does not
have the authority to enforce lease regulations, but we may pass motions, and present them to
HRA for their consideration. Your vote is an opinion on the issue and a request for action." It is
staff s understanding the Resident Council voted to prohibit alcohol from the grounds and
outside areas of Parkview Villa. Staff is not recommending an action at this time, but is seeking
direction whether the HRA board desires to discuss this issue at their January meeting. If this is
the board's direction, staff will work with CommonBond to create a policy.
Questions /Comments from members:
Ecklund said there never used to be a problem with residents drinking outside. He thought it was
already in the handbook or was a building policy. He said residents are concerned with people
carrying bottles outside and sitting there drinking. He said it turns visitors away and doesn't
reflect well on the building.
Lyn Miner -Unit #202 -She thought the problem was bad behavior and language. Residents can
still drink in their apartments or at the bar and sit outside and use bad language.
HRA Minutes
Page 5
October 26, 2010
DianeYoung -Unit 905 -She feels that visitors get scared or intimidated by people sitting out there.
It turns potential tenants away also. She has been at Parkview for 15 years and this is a new
issue. She, too, thinks it reflects poorly on the building as a residence.
Nawrocki said if someone is causing problems, the residents should call the Police.
Terry Gagne -Unit #704 -She agreed with Diane. One of the new residents is violating this policy.
Laverne Harper -Unit #408 -Her granddaughter got mooned. She won't have her back here again.
There's no drinking in the park and there shouldn't be on the grounds of Parkview either.
Ken Block -Unit #315 -Since residents have to go outside to smoke, they do their drinking out
there too. He said this never was an issue before the "no smoking policy" went into effect. Diane
Young agreed with him.
Laura stated that it says in the lease that it is a violation to abuse alcohol. Residents asked why
the repeat offender was still there. Laura said the situation is being handled my management,
and for legal reasons, cannot be discussed publicly.
Ecklund asked why management puts letters on doors without knocking and verifying when
someone is accused of smoking in their units.
Diehm asked how smoking in the units is verified? Laura said if a complaint is received, they
investigate. She said you can usually smell the smoke and locate its origination. She stated it is
subjective, but that residents are not kicked out with just one warning. They get several
warnings and do their best to verify. Diehm acknowledged that if they have cause to investigate
and are reasonably sure of the violation, the Board supports the management staff as they are
doing the best they can to implement the policy.
(Hugh) Mike Farmer -Unit 4307 -Asked if people with social workers have more leniency? Laura
said no. They must follow the rules the same as anyone else.
Ron Houle -Unit #424 -asked if anything was being done about constructing a smoking shelter?
Diehm stated the Board did ask for some estimates on what it would cost to construct a shelter,
but no decision has been made to construct one. She then asked if there was a printed policy on
the issue of alcohol use on the grounds of Parkview Villa. Clark stated he thought it was
informal and that staff will work on this if it is the Board's desire.
Ecklund asked if residents can still drink outside? Diehm stated that the resident council already
voted on this to prohibit drinking outside. She said even though it is not enforceable as a lease
violation, it should still be respected until a formal policy is established.
She directed staff to come back with some history on this, to research any HUD provisions, and
to suggest a policy on this issue based on the discussion at this meeting.
HRA Minutes
Page 6
October 26, 2010
10. Approval of Parkview Villa North 2011 Budget - Resolution 2010 -08
Lisa stated for the record that Parkview Villa North consists of 101 units of public housing, and is located
at 965 40` Avenue Northeast. PVVN serves seniors and disabled persons. PVVN was constructed in
1975 with funds from the U.S. Department of Housing and Urban Development. CommonBond Housing
provides management services to PVVN.
Lisa then explained the proposed budget as follows:
Expenditures
The proposed 2010 budget for PVVN is $617 06 . The amount includes $112,000 for capital outlays.
Although some expense line items increased, we were able to make an overall budget decrease in
expenses of 3.75 %. The overall budget decrease is greatly due to a decrease of $43,956 of capital
expenditures from 2010 to 2011. Administration costs increased by .5 %. Utility costs remain the same
except that a fuel expense was included to show actual cost of fuel to fill the generator. Operating and
Maintenance expenses increased a total of 22% from 2010. However, included in this increase is $3,700
for replacement of the front door directory system, $10,000 for update of air exchanger controls, $5,000
for concrete work and parking lot patching and seal coating, $1,000 for new outside furniture and other
necessary line item increases.
Revenues
Total proposed revenue is $688 651 and includes rents of $319,260, Department of Housing and Urban
Development operating subsidy of $245,50 , and Department of Housing and Urban Development
Capital Funding Program funds of $1 12,000 and other miscellaneous income of $11,891.
Capital Improvement Plan
The apartment modernization capital improvement plans previously developed will continue to be
implemented.
Staff recommends adopting Resolution 2010 -08, the 2011 PVV North Budget.
Qestions /Comments from members
Nawrocki again addressed the servicing fees and thought the amount and increases were excessive. Clark
stated that the Board decided a few years ago to set the amount based on a percentage of costs determined
by the Finance Department.
Nawrocki then questioned line item 2160 for Maintenance. He wanted to know why it went up from
$6,470 in 2009 to $10,200 in 2010 and 2011. Lisa explained that as the building gets older, more items
need to be replaced. She also said that the proposed figure in 2009 was probably higher than the $6,470
indicated. She reminded members that the 2009 figures are the actual expenses, and the 2010 and 2011
figures shown are the budgeted amounts.
Nawrocki then asked about line item 3041 for Attorney Fees. He said there is nothing noted for 2009, then
$5,000 in 2010 and in 2011. Diehm pointed out that there were expenses for legal fees in 2009, but noted
in line item #3040 under Legal Fees. This amount is budgeted in case there is a need for legal advice for a
variety of issues such as damage, personal injury, evictions, etc.
HRA Minutes
Page 7
October 26, 2010
Nawrocki then noted that the figures for utilities proposed in 2011 were the same as 2010, and that they
were much higher than in 2009. Again, Lisa stated that the budgeted amounts in 2009 were also the same
figure, but the amount noted on this proposal shows the actual expenditures in 2009, not the amount that
was budgeted. She said they are estimates since they have no control over utility rates or how severe the
winter will be.
Lisa reminded the Board that even though some line items increased, the overall budget decreased in
expenses of 3.75 %.
Motion by Peterson, seconded by Kelzenberg to move to waive the reading of Resolution 2010 -08 there
being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Peterson, seconded by Kelzenberg, to adopt Resolution 2010 -08, being a Resolution of the
Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2011
Park-view Villa North Budget of $A7,06( and recommending this to the City Council for approval.
Roll Call. All Ayes. MOTION PASSED.
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF COLUMBIA HEIGHTS
HRA RESOLUTION 2010 -08
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE
2011 BUDGET FOR PARKVIEW VILLA NORTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of
Columbia Heights, Minnesota as follows:
WHEREAS, Parkview Villa North, a 101 units rental apartment building, was constructed in 1975 for the
purpose of providing affordable housing to seniors and disabled persons.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2011 Parkview Villa
North budget of $617,060.00
The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City
Finance Director of the City of Columbia Heights, Minnesota.
APPROVED THIS 26th DAY OF October, 2010.
Attest by:
Walter R. Fehst, Executive Director
Tammera Diehm, Chair
HRA Minutes
Page 8
October 26, 2010
11. Approval of Parkview Villas South 2011 Budget- Resolution 2010 -09
Lisa stated for the record that Parkview Villa South (PVVS) is a 45 -unit apartment building,
located at 965 40 Avenue Northeast. PVVS serves low- income seniors age 55 and older.
PVVS was constructed in 1991. PVVS is owned by the Economic Development Authority and
managed by CommonBond Housing.
Lisa then reviewed the 2011 budget as follows:
Expenditures
The proposed 2011 budget for PVVS is $263,938. Of this amount, $35,000 is allocated for
capital projects. There is an overall budget decrease of 6.5 %, however the decrease is greatly due
to the reduction of projected building capital expenses from 2010 to 2011. Administration
expenses increased by 1.2% and Utilities increased by 3.8 %. Operating and Maintenance
expenses increased by 18.2% from 2010. However, included in this increase is $1,000 for
replacement of the front door directory system, $2,000 for additional concrete work and parking
lot patching and seal coating, $1,000 for new outside furniture and other necessary line item
increases.
Revenues
Proposed gross revenues are $ 309,129 and include rents of $296,529 other miscellaneous
income of $12,600. The rent revenues do reflect an increase in rents of 3% as per 2009 Board
discussion to help set aside money for current and future capital improvements.
Staff recommends adopting Resolution 2010 -09 the 2011 PVVS Budget.
Questions /Comments from members:
Nawrocki questioned several line items in the proposed budget. He noted that the cost of refuse
service increased from $500 in 2009 to the proposed figure of $2,500. Lisa stated that the refuse
contract is negotiated by the City. Parkview Villa's refuse service was a limited charge with the
old company. The new company is now charging them for service under the contract negotiated
by the City. Therefore, the amount had to be increased.
He asked why office supplies were being increased. Lisa said it was increased slightly because
they have to get a new copier and maintenance agreement, as theirs is no longer functional.
Diehm stated that the overall budget was decreased 6.5 %. She felt that was a good reduction
overall, and that members shouldn't be concerned if some adjustments were made to certain line
items as long as the bottom line is less and the building continues to be maintained adequately. It
is not unusual for line items to be tweaked as needs or actual expenditures from previous years
indicate a change.
HRA Minutes
Page 9
October 26, 2010
Ecklund then asked if the three closet doors by the main office and in the community rooms could
be replaced. As he stated earlier, he feels the unexpended funds that were budgeted for the
weekend caretakers would cover the cost of replacing the doors. Lisa said the replacement of the
doors would run between $1,500- $2,000 based on old bids she had obtained. She stated the
maintenance people have worked on the doors a number of times, but they still fall off from time
to time. Nawrocki thought the doors could be fixed by adding guides to the bottom. Peterson
thought they should just be replaced. He said he would do some checking to come up with an
estimate.
Motion by Peterson, seconded by Kelzenberg, to waive the reading of Resolution 2010 -09 there
being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Peterson, seconded by Kelzenberg, to adopt Resolution 2010 -09 a Resolution of the
Housing and Redevelopment Authority in and for the City of'Columbia Heights adopting the
2011 PVVS Budget of $263,93 and recommending this budget to the City Council for approval.
Roll Call: All ayes. MOTION PASSED.
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR COLUMBIA HEIGHTS
HRA RESOLUTION 2010-09
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE
2010 BUDGET FOR PARKVIEW VILLA SOUTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of
Columbia Heights, Minnesota as follows:
WHEREAS, the City had constructed in 1991 Parkview Villa South (PVVS), a 45 -unit rental apartment
building, for the purpose of providing housing for low- income seniors age 55 and older.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2011 Parkview Villa South
budget of $263,938.00
The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City
Finance Director of the City of Columbia Heights, Minnesota.
APPROVED THIS 26th DAY OF October, 2010.
Attest by:
Walter R. Fehst, Executive Director
Tammera Dielhm, Chair
HRA MINUTES
Page 10
October 26, 2010
PUBLIC HEARINGS
1. Approval of 2011 PHA Plan — Resolution 2010 -10
Lisa explained to the members that The Quality Housing and Work Responsibility Act of 1998
requires all Housing Authorities to prepare an Agency Plan each year and a five -year plan every
five years. Staff has completed the draft copy of the 2011 Columbia Heights Agency Plan. She
reviewed a summary of the Plan's contents and stated that a full copy of the draft plan with
attachments and supporting documents have been available for review by the public at Parkview
Villa's leasing office, City of Columbia Heights Community Development Department and the
Columbia Height's Public Library. Staff attended a Parkview Villa Resident Advisory Board
October special meeting to review the plan. To date no public comments have been received.
HUD requires a variety of components and documents to be incorporated into the annual plan.
They include a PHA plan update showing annual and 5 -year plan capital needs updates, progress
update, statements of needs and resources, and numerous HUD certifications. After the Public
Hearing on October 26, 2010 the HRA Board can make any final modifications to the plan and
authorize staff to submit the final document to HUD. The entire document will be generated
electronically and transmitted to HUD.
Staff recommends the HRA Board open and close the Public Hearing, make amendments to the
plans if needed, and adopt HRA Resolution 2010 -10, that being Resolution of the Columbia
Heights Housing and Redevelopment Authority confirming approval of the Public Housing
Agency Certifications of Compliance, with the PHA Plans and related regulations, and
authorizing it's submission to HUD.
Questions /Comments from members:
Fehst asked if an outdoor smoking shelter was included in this PHA Plan? Lisa said no, it
wasn't, but there are funds in the 2011 proposed budget that could be appropriated for that. She
said it will be more costly than originally anticipated because it will require land excavation
since there isn't much level ground on the site. She said she has gotten informal estimates of
$2,000 412,000 depending on the size and style constructed.
Motion by Peterson, seconded by Ecklund, to waive the reading of Resolution 2010 -10, there
being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Peterson, seconded by Ecklund, to adopt Resolution 2010 -10, a Resolution of the
Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the
2011 Public Housing Agency Certifications of Compliance with the 2011 PHA plan and related
regulations, and authorizing it's submission to HUD. All Ayes. MOTION PASSED.
HRA Minutes
Page 11
October 26, 2010
HRA RESOLUTION 2010 -10
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA)
CONFIRMING APPROVAL OF THE 2011 PUBLICH HOUSING AGENCY CERTIFICATIONS
OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS.
WHEREAS, The Department of the Housing and Urban Development has requested that Public
Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA
Plans and Related Regulations; and
WHEREAS, The 2011 PHA Plan was published for review and comment in the local newspaper
and is located at the local Public Library, administrative offices of the PHA, and the PHA development
management office.
WHEREAS, such Certification also requires the formal approval of the Board of
Commissioners;
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia
Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency
Certification of Compliance with the PHA Plans and Related Regulations is hereby approved
ADOPTED THIS 26` day of October, 2010
MOTION BY: Peterson
SECONDED BY: Ecklund
AYES: All Ayes
HOUSING AND REDEVELOPMENT AUTHORITY
Chair — Tammera Diehm
Executive Director — Walter R. Fehst
OTHER BUSINESS
Ecklund thanked Gary, Tami, and Bruce Kelzenberg for running for elected office again. He
wished them well in the upcoming election.
The next regular HRA meeting is tentatively scheduled for January 25, 2011 at Parkview Villa.
The meeting was adjourned at 8:30 pm.
Respectfully Submitted,
Shelley Hanson
Recording Secretary
Housing and Redevelopment Authority
Minutes of the Special meeting of
December 13, 2009
1. Call to order — the meeting was called to order by Mayor Gary Peterson at 5:50pm
2. Roll Call: Members Present: Bruce Nawrocki, Bruce Kelzenberg and Gary Peterson.
Members Absent: Bobby Williams, Tammi Diehm and Dennis Ecklund.
Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott
Clark, Assistant Community Development Director- Sheila Cartney
ComrnonBond Staff Present: Laura Sheak
3. Pledge of Allegiance — Recited
Business Item
4. Eagle Elevator Bid
Because there wasn't a quorum the HRA decided to have staff present the item, answer
questions and then recess until Tammi could attend the meeting. Scott explained the main
elevator at Parkview Villa is not working and needs repair. Staff deemed this an emergency
and had CommonBond staff get a quote for the repair, because the amount of the repair is
over $15,000 a special meeting was called by Chair Diehm for approval by the board. Only
one bid was received due to the contract we have with Eagle elevator, other elevator
companies will not do work when there is an existing contract involved.
Questions from members:
Nawrocki asked what caused this. Laura explained it was a drive shaft that went out, the parts
are obsolete and need to be redesigned, which is driving the price up. Nawrocki asked how
long we have had a contract with Eagle and if we think they are doing a good job. Laura said
since 2004 and so far they have been adequate. Nawrocki suggested looking at the contract
and maybe consider not renewing and going out for other bids. Gary asked how long a drive
shaft should last? Laura thought 20 years, it has been over 30 years for this one.
Motion by Nawrocki, second by Kelzeberg to continue the meeting until another HRA
member comes in order to establish a quorum. All Ayes, Motion Passed.
The meeting was called back to order at 6:20pm upon Commissioner Diehm's arrival. A
quorum was established. Diehm asked if everyone's questions were answered and if anyone
had anything to add.
Motion by Peterson, second by Kelzenberg to approve the Eagle Elevator Repair bid dated
December 9, 2010 in the amount of $19,650. Motion passed unanimously.
Chair Diehm thanked Bruce Kelzenberg for his service to the HRA Board.
Adjourned at 6:23pm.
Respectfully Submitted,
Sheila Cartney, Assistant Community Development Director
COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA)
Meeting of: January 25, 2011
AGENDA SECTION: Consent Agenda
ORIGINATING
EXECUTIVE
NO: 6
DEPARTMENT: HRA
DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills
BY: Lisa Wilcox-Erhardt
BY:
— Resolution 2011 -01
1 DATE: January 20, 2011
BACKGROUND:
A copy of the Financial Reports for the months of October, November and December 2010 are
attached.
RECOMMENDATION:
Management staff will be available to answer specific questions. If the report is satisfactorily
complete, we recommend the Board take affirmative action to receive the Financial Report
and approve the payment of bills.
RECOMMENDED MOTION:
MOTION: Move to waive the reading of Resolution 2011-01, there being ample copies
available to the public.
Motion: Move to approve Resolution 2011-01, Resolution of the Columbia Heights Housing
and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills
for the months of October, November and December 2010.
Aftnr-hmant Pp-,nh itinn 9011 -(11 ;;nd financial statements
HRA ACTION:
HRA RESOLUTION 2011 -01
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR OCTOBER
NOVEMBER, AND DECEMBER OF 2010 AND PAYMENT OF BILLS FOR THE
MONTHS OF OCTOBER, NOVEMBER, AND DECEMBER 2010.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is
required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed
financial statement which shows all receipts and disbursements, their nature, the
money on hand, the purposes to which the money on hand is to be applied, the HRA's
credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and
treasurer's vouchers or bills and if correct, to approve them by resolution and enter the
resolution in its records and
WHEREAS, the financial statement for the months of October, November and
December of 2010 and the list of bills for the months October, November and
December 2010 are attached hereto and made a part of this resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds
them to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Columbia Heights Housing & Redevelopment Authority that it has examined the
attached financial statements and list of bills, which are attached hereto and made a
part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received
and the list of bills as presented in writing are approved for payment out of proper
funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of
the permanent records of the Columbia Heights Housing & Redevelopment Authority.
Passed this 25 day of January, 2011.
SECONDED BY:
AYES:
Chair
Attest by'.
Shelley Hanson, Secretary
January 18, 2011
Scott Clark
Columbia. Heights HRA
City of Columbia IIeights
590 - 40th Avenue Northeast
Columbia Heights, Mn. 55421
C O hi ivi I Id I '1 i
a
q
Yea Ul le ( -Imrr<
RE: Columbia Heights HRA
Parkview Villa -- Monthly Financials Reporting Date
October 2010
Dear Mr. Clark,
(,I, 1 lvliA 11i00
7I )6 - 1 / Vhoiu-
i �n1 100), NI,
, ,y , :�, , ���cr,riun(rnf�uncl Orp;
I enclosed copies of the October 2010 financial reports for Parkview Villa North /South.
Included in the report:
HRA Expenditures (Expense Summary)
Financial Overview- PVV North
Budget Comparison -PVV North
Income Statement -PVV North
Balance Sheet -PVV North
General Ledger Detail —PVV North
Aged Payables -PVV North
Check RegisterBank Reconciliation -PVV North
Financial Overview — PVV South
Budget Comparison — PVV South
Income Statement -PVV South
Balance Sheet -PVV South
General Ledger -PVV South
Aged Payables -PVV South
Check Register /Bank Reconciliation -PVV South
Copies of all Invoices — PVV North and South
Please feel free to contact me at 651 -290 -6238 if you should have any questions
regarding this month's financial report.
J cerely,
GA
sa cox Erhardt
Director of Property Management
CommonBond Communities
erhardt@,,commonbond.org
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Financial Statement Overview
October 2010
Revenue:
Occupancy for the month of October 2010 was 100% occupied; there were no vacant
units as of 10/31 /10.
Total Revenue was over budgeted amount (favorable).
Administrative Expenses:
Administrative costs for the North are under budget (favorable).
Other Renting Expenses were under budget (favorable).
Office Salary line shows the staffing portion for North per contract, both office and
maintenance staff.
Office Supply expenses are under budget (favorable).
There were no Legal Expenses for October.
Telephone, Answering Service and Internet expenses are under budget (favorable).
Utilities:
Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and
are therefore reflected over budget which is a monthly amount rather than a quarterly
amount.
Operating and Maintenance Expense (supplies):
Operating and Maintenance Expenses are under budget (favorable).
Exterminating Contract is slightly over budget (unfavorable).
Garbage and Trash are over budget (unfavorable); however this reflects a quarterly
billing.
Grounds Contract is over budget (unfavorable), and reflects cost incurred for grounds
maintenance and for fall fertilization.
Repairs Material and Repairs Contract costs are under budget (favorable).
Elevator Maintenance Contract is under budget (favorable).
Decorating Contract and Supplies were under budget (favorable).
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Parkview Villa -North (165)
Income Statement
For The Period Ending October 2010
Books = Accrual
Revenue
33160 -46330 Federal Grant
36220 -46330 Gen. Government Rents
36225 -46330 Nondwelling Rents
36290 -46330 Other Miscellaneous Revenue
39120 -46330 Recovery Damage City Property
Total Revenue
Expenses
Personal Services
1000 -46330 Accrued Salaries
Total Personal Services
Supplies
2000 -46330 Office Supplies
2010 -46330 Minor Equipment
2160 -46330 Maint. & Construct Materials
2171 -46330 General Supplies
Total Supplies
Other Services & Charges
3040 -46330 Legal Fees
3050 -46330 Expert and Professional Services
3060 -46330 Management Services
3100 -46330 Protective Services
3210 -46330 Telephone & Telegraph
3430 -46330 Advertising Other
3600 -46330 Insurance & Bonds
3810 -46330 Electric
3820 -46330 Water
3830 -46330 Gas
3840 -46330 Refuse
3850 -46330 Sewer
4000 -46330 Repair & Maint. Services
4100 -46330 Rents & Leases
4300 -46330 Miscellaneous Charges
4315 -46330 PILOT
4390 -46330 Taxes & Licenses
4500 -46330 Administrative Expenses
4850 -46330 Interest on Deposits
Total Other Services & Charges
Month to Date
Year to Date
22,526.10
38.43%
378,371.51
56.51%
34,345.00
58.59%
278,095.67
41.54%
300.00
0.51%
4,703.56
0.70%
921.00
1,57%
7,654.83
1.14%
524.00
0189%
697.28
0.10%
58,616.10
100.00
669,522.85
100.00
8,357.00 14,26% 83,570.00 12.48%
8,357.00 14.26% 83,570.00 12.48%
173.79
0,30%
1,634.81
0.24%
0.00
0,00%
1,361.70
0.00%
227.40
0,39%
5,550.09
0.83%
37.52
0.06%
2,315.34
0.35%
438.71
0.75 0 /b
10,861.94
1.62%
0.00
0.00%
457.34
0.07%
0.00
0.00%
0.00
0.00%
4,545.00
7.75%
45,450.00
6.79%
0.00
0.00%
1,654.90
0.25%
152.84
0.26%
4,310.51
0.64%
34.54
0.06%
289.25
0.04%
1,710.23
2.92%
17,101.88
2.55%
3,742.33
6,38%
42,103.73
6.29%
3,267.43
5.57%
10,148.25
1.52%
1,573.04
2,68%
36,378.71
5.43%
2,876.70
4.91%
7,783.64
1.16%
1,705.47
2.91%
6,004.33
0.90%
1,993.37
3.40%
49,306.95
7.36%
60.00
0.10%
1,431.25
0.21%
0.00
0.00%
2,462.26
0.37%
1,695.73
2.89%
16,957.30
2.53%
130.00
0.00%
1,373.38
0.21%
21.08
0.04%
3,539.38
0.53%
12.93
0.02%
121.35
0.02%
23,520.69
40.13%
246,874.41
36.87%
Capital Outlay
5120 -46330 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
277,010.20
41.37%
0.00 0.00
277,010.20
41.37%
32,316.40 55.13%
618,316.55
92.35%
26,299.70 44.87%
51,206.30
7.65%
mrkview Villa-North (z80
Balance Sheet
October 2010
Books = Accrual
Assets
10100 Cash Balance
10200 Petty Cash
10400 Investments
//ano Rent Receivable
11500 Accounts Receivable
13100 Due from Other Funds
15510 Prepaid Insurance
Total Assets
Liabilities
zozon Accounts Payable
20210 Accrued Other Expenses
20220 Due m Resident Council
22000 Deposits
zuzoo Accrued PILOT
2220 Revenue Collected In Advance
Total Liabilities
Fund Balance
zs38u Fund Balance
Total Fund Balance
rou*| Liabilities and Fund Balance
166,729.18
4s/.00
82/,425.n8
3,7»roo
1,292.83
1,460.00
6.43
13,609.11
17,072.30
ss1.r*
16,974.49
16,392.13
7,106.87
71,706.64
923,400.88
Parkview Villa -North (165)
Cash Flow Statement
Period = October 2010
Book = Accrual
Revenue
33160 Federal Grant
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
39120 Recovery Damage City Property
Total Revenue
Expenses
Personnel Services
1000 Accrued Salaries
Total Personnel Services
Supplies
2000 Office Supplies
2010 Minor Equipment
2160 Maint. & Construct Materials
2171 General Supplies
Total Supplies
Other Services & Charges
3040 Legal Fees
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Maint. Services
4100 Rent & Leases
4300 Miscellaneous Charges
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
5120 Building & Improvement
Total Other Services & Charges
Total Expenses
Excess (Deficit) Revenue over Expenses
Adjustments
11300 Rent Receivable
11500 Accounts Receivable
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expenses
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Month to Date
22,526.10
34,345.00
300.00
921.00
524.00
58,616.10
8,357.00
8,357.00
173.79
0.00
227.40
37.52
438.71
0.00
4,545.00
0.00
152.84
34.54
1,710.23
3,742.33
3,267.43
1,573.04
2,876.70
1,705.47
1,993.37
60.00
0.00
1,695.73
130.00
21.08
12.93
0.00
23,520.69
32,316.40
26,299.70
- 3,529.00
- 831.24
3.00
- 2,499.72
1,707.23
6.17
1,695.73
- 1,871.00
(5,318.83)
Parkview Villa-North (165)
Cash Flow Statement
Period = October 2010
Book = Accrual
Month to Date
Cash Flow 20,980.87
Beg Cash End Cash Difference
10100 Cash Balance
218,748.31
166,729.18 (52,019.13)
10200 Petty Cash
457.00
457.00 -
10400 Investments
748,425.08
821,425.08 73,000.00
Total Cash
967,630.39
988,611.26 20,980.87
1119/2010 7:31 AM
Parkview villa -North (165)
General Ledger
Period = Oct 2010
Book = Accrual
Property';
Date Period Person /Description
Control Reference
Debit
credit '.
Balance Remarks
1000 -46330
Accrued Salaries
75,213.00 = Beginning Balance =
165
10/31/2010 10/2010 :PostRecurring Monthly recurring entry
) -93674 RC
8,357.00
0.00
83,570.00 P/C CHC PR Mgmt Fee
Net Change =8,357.00
83,570.00 = Ending Balance =
2000 -46330
Office Supplies
1,461.02 = Beginning Balance =
165
101512010 1012010 Office Depot (ofh)
P- 199024 5.36342E +11
39.28
0.00
1,500.30 Cartridge, notebooks
165
10/712010 10/2010 Laura Sneak (petty 165)
P- 198577 090910pvn
69.54
0.00
1,569.84 postage/paper
165
10/13/2010 1012010 Office Depot (offs)
P- 201058 537206192001pvn
64.97
0.00
1,634.81 folders, paper
Net Change= 173.79
1,634.81 = Ending Balance =
2010 -46330
Minor Equipment
1,361.70 = Beginning Balance =
Net Change =0.00
1,361,70 = Ending Balance =
2160.46330
Maint. & Construct Materials
5,322.69 = Beginning Balance =
165
9/29/2010 1012010 HD Supply Facilities Maintenance (home?)
P-198566' 9104988115pvn
55.79
0.00
5,378.48 maint sup
165
101 10/2010 Home Depot Credit Services (home,603I)
P- 199026 6564298
45.64
0.00
5,424.12 waste arm, bskt stranr
165
10/6/2010 10/2010 Home Depot Credit Services (home6031)
P- 201054 1595008
9.62
0.00
5,433.74 Hinges
165
101712010 10/2010 Laura Sheak (pettyl6S)
P- 198577 090910pvn
19.12
0.00
5,452.86 bait 4 dryer
165
10/8/2010 10/2010 HD Supply Facilities Maintenance (home7)
P- 199029 9105159190
97.23
0.00
5,550,09 belts, shop light
Net Change= 227.40
5,550.09 = Ending Balance =
2171 -46330
General Supplies
2,277.82 = Beginning Balance =
165
10/7/2010 10/2010 Laura Sheak (peltyi(55)
P-19B577 090910pvn
37.52
0.00
2,315.34 clock
Net Change =37.52
2,315.34 = Ending Balance =
3040 -46330
Legal Fees
457,34 = Beginning Balance =
Net Change =0.00
457.34 = Ending Balance =
3060 -46330
Management Services
40,905,00 = Beginning Balance =
165
10/31/2010 10/2010 CommonBend I- lousing (chc)
P- 200624 45424
12,902.00
0100
53,807.00 Mgmt Fee 10 /10
165
1013112010 3012010 :PostRecuning Monthly recurring entry
1-93674 RC
0.00
8,357.00
45,450.00 R/C CHC PR Mgmt Fee
Net Change = 4,545.00
45,450,00 = Ending Balance =
3100 -46330
Protective Services
1,654.90 = Beginning Balance =
Net Change =0.00
1,654.90 = Ending Balance =
3210.46330
Telephone & Telegraph
4,157.67 = Beginning Balance =
165
10/1/2010 10/2010 Answertive LLC (answ)
P- 197213 100904620101pvn
3017
0.00
4,188.44 answ svc 10 /10
165
10/2/2010 10/2010 ComCast(com0001)
P- 197259 8772105050196183,
44.82
0.00
4,233.26 Internet svc 10 /I1 -11/10
165
10/7/2010 10/2010 Qwest(gwes9315)
P-199028 7637883978/1010
38.72
0.00
4,271.98 phone svc 10/07 -11/06
165
LO711 /2010 10/2010 MCI Comm Service (mcic)
P- 201051 7637883978pvn/101
38.53
0.00
4,310.51 phone svc 9/15 -10/08
Net Change = 152.84
4,310.51 = Ending Balance =
3430 -46330
Advertising Other
254.71 = Beginning Balance =
165
10/31/2010 10 12010 CommonBOnd Housing (chc)
P- 200719 45525
34.54
0.00
289.25 Its About Time Ad
Net Change =34.54
289.25 = Ending Balance =
3600 -46330
Insurance & Bonds
15,391.65 = Beginning Balance =
165
10/31/2010 1012010 :PostRecurring Monthly recurring entry
3-93674 RC
1,707.23
0.00
17,098.88 C of Columbia Heights Ins Aced
165
10/31/2010 1012010 :PostRecurring Monthly recurring entry
1 -93674 RC
3.00
0100
17,101.88 R)F Crime Insurance
Net Change = 1,710.23
17,101.88 = Ending Balance =
3BID -46330
Electric
38,361.40 = Beginning Balance =
165
10/11, 10/2010 Ncet Energy (Neel)
P- 198915 5150441553/1010
3,742.33
0.00
42,103.73 elec svc 9/05 -10/04
Net Chang-3,742.33
42,103.73 = Ending Balance =
3820 -46330
Water
6,880,82 = Beginning Balance =
165
1.0/10/2010 10/2010 City of Columbia Heights (colu)
P-198451 31802500001/1010
2,981.31
0100
9,862,13 w/s 6/20 -9/20
165
10/10/2010 10/2010 City of Columbia Heights (mlu)
P- 198452 31802550001/1010
22.01
0.00
9,084.94 w 6/20 -9120
165
10/10/2010 10/2010 City of Columbia Heights (colu)
P- 198910 31802450001/1010
263.31
0.00
10,14815 water /sewer /trash svc 6/20 -9/20
Net Change= 3,267.43
10,148,25 = Ending Balance =
3830 -46330
Gas
34,805.67 = Beginning Balance =
165
10/6/2010 10/2010 CenterPolnt Energy (cent)
P- 198449 55199657/1010
1,573.04
0.00
36,378.719 9/1 -10 /1
Net Change = 1,573.04
36,378.71 = Ending Balance =
3840 -46330
Refuse
4,906.94 = Beginning Balance =
165
10 110 12010 1012010 City of Columbia Heights (colu)
P- 198910 31802450001/1010
2,876.70
0,00
7,783.64 water /sewer /trash svc 6/20 -9/20
Net Change= 2,876.70
7,783,64 = Ending Balance =
3850 -46330
Sewer
4,298.86 = Beginning Balance =
165
10110/2010 10/2010 City of Columbia Heights (colu)
P- 198451 31802500001/1010
1,559.30
0.00
5,858.16 w/s 6/20 -9120
165
10/10/2010 10/2010 City of Columbia Heights (colu)
P- 198910 31802450001/1010
146.17
0.00
6,00433 water /sewer /trash svc 6/20.9/20
Net Change= 1,705.47
6,004.33 = Ending Balance =
40DO -46330
Repair & Maint. Services
47,313.58 = Beginning Balance =
165
9/27/201.0 1012010 Trumeen -4635 (tru97850)
P- 198582 699705pvn
67.68
0.00
47,381.26 fertilize lawn
165
9/29/2010 30 /Z010 Project One Construction, Inc. (prof)
P- 198578 200918 -Olpvn
524,00
0100
47,905.26 counter top 911
165
10/1/2010 10 /2010 )ohnson's Outdoor Services (John395)
P- 198569 759Bpvn
231.56
0100
48,136.82 lawn care 10/10
165
101112010 1012010 Eagle Elevator Corp. (eagll)
P- 198565 103273 -Ipvn
610.68
0.00
48,747.50 elev 10/10
Page 1 of 2
11/9/2010 7:31 AM
Parkview Villa -North (165)
General Ledger
Period = Oct 2010
Book = Accrual
Property.
Date Period.= PersonJDescription
Control Reference
Debit -
credit
Balance Remarks
165
10/7/2010 10/2010 Adam's Pest Control, Inc. (adam)
P- 201052 604959
48.97
0.00
48,796.47 pest svc 10/07
165
10113/2010 1012010 Sitzmann Construction dha S112mann Elect (sit?
P- 201053 579247
205.28
0.00
49,001.75 Eiec svc 10/13
165
10/18/2010 10/2010 NJ Remodeling (mjre)
P- 201059 15404pvn
55,20
0.00
49,056.95 roof leak service
165
10118 12010 10/2010 NJ Remodeling (mjre)
P- 201060 15406pvn
250.00
0.00
49,306.95 roof, siding svc
Net Change= 1,993.37
49,306.95 = Ending Balance =
4100 -46330
Rents & Leases
1,371.25 = Beginning Balance =
165
9/30/2010 10/2010 hiuitihou5ing Credit Control (multl)
P- 199025 10090417
60.00
0.00
1,431.25 Bckgmd cks - bai due
Net Change =60.00
1,431.25 = Ending Balance =
4300.46330
Miscellaneous Charges
2,462.26 = Beginning Balance =
Net Change =0.00
2,462,26 = Ending Balance =
4315 -46330
PILOT
15,261.57 = Beginning Balance =
165
10/31/2010 10/2010 :PostRecurring Monthly recurring entry
J -93674 RC
1,695.73
0.00
16,957.30 Anoka Cty Property Tax Accrual
Net Change= 1,695.73
16,95730 = Ending Balance =
4390 -46330
Taxes & Licenses
1,243.38 = Beginning Balance =
165
10/5/2010 10/2010 MN Dept of Labor & Industry (mndpl)
P- 199027 04ZALR00055561
100.00
0100
1,343.38 Elev fee - car 2
165
10/5/2010 10 /2010 MN Dept of Labor & Industry ( mndpl)
P- 199030 B42ABRC0117911
30.00
0.00
1,373.38 Boller gc fees
Net Change= 130.00
1,373.38 = Ending Balance =
4500 -46330
Administrative Expenses
3,518.30 = Beginning Balance =
165
10/7/2010 10/2010 Laura Sheak (pelty165)
P- 198577 090910pvn
21.08
0100
3,539.38 gift bags
Net Change =21.08
3,539.38 = Ending Balance =
4850.46330
Interest on Deposits
108.42 = Beginning Balance =
165
10/31/2010 1011010 Sec Dep Interest accrual
3-94135 GJ3
1293
0.00
121.35 Sec Dep Interest accrual
Net Change= 12.93
121.35 = Ending Balance =
5120.46330
Building & Improvement
277,010.20 = Beginning Balance =
Net Change =0.00
277,010.20 = Ending Balance =
40,673.40 8,357.00
Page 2 of 2
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Payment Summary
Bank= 165opr AND mm /yy= 10/2010 - 10/2010 AND All Checks =Yes AND Include Voids =All Checks
Check
Post
Total
Bank
Check#
Vendor
Date
Month
Amount
165opr - Parkview Villa North
_._
1050
adam - Adam's Pest Control, Inc.
10/06/2010
10/2010
48.97
165opr - Parkview Villa North
1051
chc - Commoneond Housing
10/06/2010
10/2010
12,903.85
165opr - Parkview Villa North
1052
eagl l - Eagle Elevator Corp.
10/06/2010
10/2010
260.5
165opr - Parkview Villa North
1053
home7 - HD Supply Facilities Maintenance
10/06/2010
10/2010
177.2
165opr - Parkview Villa North
1054
Ibpm - LBP Mechanical, Inc
10/06/2010
10/2010
1,848.61
165opr - Parkview Villa North
1055
mart - Marco, Inc
10/06/2010
10/2010
406.55
165opr- Parkview Villa North
1056
mcic - MCI Comm Service
10/06/2010
10/2010
19.29
165opr - Parkview Villa North
1057
multi - Multihousing Credit Control
10/06/2010
10/2010
60
165opr - Parkview Villa North
1058
of(I - Office Depot
10 /06/2010
1012010
106.44
165opr - Parkview Villa North
1059
parka - Park Supply of America, Inc.
10/06/2010
10/2010
25.06
165opr - Parkview Villa North
1060
gwes9115 - Qwest
10/06/2010
10/2010
38.75
165opr - Parkview Villa North
1061
ryco - Ryco Supply Company
10/06/2010
10/2010
48.7
165opr - Parkview Villa North
1062
simp - Simplex Grinnell
10/06/2010
10/2010
164.91
165opr - Parkview Villa North
1063
answ - AnswerLive LLC
10/13/2010
10/2010
30.77
165opr - Parkview Villa North
1064
comc3001 - ComCast
10/13/2010
10/2010
44.82
165opr - Parkview Villa North
1065
colu - City of Columbia Heights
10/20/2010
10/2010
7,849.60
165opr - Parkview Villa North
1066
eagil - Eagle Elevator Corp.
10/20/2010
10/2010
610.68
165opr - Parkview Villa North
1067
home7 - HD Supply Facilities Maintenance
10/20/2010
10/2010
55.79
165opr - Parkview Villa North
1068
john395 - Johnson's Outdoor Services
10/20/2010
10/2010
231.56
165opr - Parkview Villa North
1069
petty165 - Laura Sheak
10/20/2010
10/2010
147.26
165opr - Parkview Villa North
1070
prof - Project One Construction, Inc.
10/20/2010
10/2010
524
165opr - Parkview Villa North
1071
trug7850 - Trugreen- 4635
1.0/20/2010
10/2010
67.68
165opr - Parkview Villa North
1072
xcel - Xcel Energy
10/20/2010
10/2010
3,742.33
165opr - Parkview Villa North
1073
cent - CenterPolnt Energy
10/27/2010
10/2010
1,573.04
165opr - Parkview Villa North
1074
home6031 - Home Depot Credit Services
10/27/2010
10/2010
45.64
165opr - Parkview Villa North
1075
home7 - HD Supply Facilities Maintenance
10/27/2010
10/2010
97.23
165opr - Parkview Villa North
1076
mndpl - MN Dept of Labor & Industry
10/27/2010
10/2010
130
165opr - Parkview Villa North
1077
multi - Multihousing Credit Control
10/27/2010
10/2010
60
165opr - Parkview Villa North
1078
offi - Office Depot
10/27/2010
10/2010
39.28
165opr - Parkview Villa North
1079
gwes9115 - Qwest
10/27/2010
10/2010
38.72
.. , .
31,397.23
Parkview Villa North
Bank Reconciliation Report
10/31/2010
5016456
Balance Per Bank Statement as of 10/31/2010
$168,830.35
09116/2008
297
1:0004005 - Grooms
100.00
10/20/2010
1069
petty165 - Laura Sheak
147.26
10/27/2010
1073
cent - CenterPoint Energy
1,573.04
10/27/2010
1074
home6031 - Home Depot Credit Services
45.64
10/27/2010
1075
home? - HD Supply Facilities Maintenance
97.23
10/27/2010
1077
muit1 - Multihousing Credit Control
60.00
10/27/2010
1078
offi - Office Depot
39.28
10/27/2010
1079
gwes9115 - Qwest
38.72
Less:
Outstanding Checks
1046
$2,101.17
Reconciled Bank Balance
Balance per GL as of 10/31/2010 $166,729.18
Reconciled Balance Per G/L
Difference
Cleared Items:
Cleared Checks
11/8/10
$166.729.18
$166,729.18
Date
Tran #
Notes
Amount
Date Cleared
09/15/2010
1037
1:0004036 - Paterson
169.24
10/31/2010
09/23/2010
1039
btbp - BFB Painting, Inc.,
1,085.00
10/31/2010
09/23/2010
1040
home6031 - Home Depot Credit Services
42.79
10/31/2010
09/23/2010
1042
offi - Office Depot
29.99
10/31/2010
09/29/2010
1044
bfbp - BFB Painting, Inc.
1,405.00
10/31/2010
09/29/2010
1045
chc - Commonl3ond Housing
31.25
10131/2010
09/29/2010
1046
gree1004 - Green Lights Recycling Inc
45.23
10/31/2010
09129/2010
1047
home6031 - Home Depot Credit Services
16.64
10/31/2010
09/29/2010
1048
offi558 - Office of Enterprise Technology
238.75
10/31/2010
09/29/2010
1049
zeph - Zephyr Services Inc.
2,825.55
10/31/2010
10/06/2010
1050
adam - Adam's Pest Control, Inc,
48.97
10/31/2010
10/06/2010
1051
chc - CommonBond Housing
12,903.85
10/31/2010
10/06/2010
1052
eagl1 - Eagle Elevator Corp.
260.50
10/31/2010
10/06/2010
1053
home7 - HD Supply Facilities Maintenance
177.20
10/31/2010
10/06/2010
1054
Ibpm - LBP Mechanical, Inc
1,848.61
10/3112010
10/06/2010
1055
mare - Marco, Inc
406.55
10/31/2010
10/0612010
1056
mcic - MCI Comm Service
19.29
10/31/2010
Cleared Deposits
Date
Tran #
Parkview Villa North
Amount
Date Cleared
10/01/2010
239
Bank Reconciliation Report
15,271.00
10/311201D
10/04/2010
240
10/31/2010
9,898.00
10/31/201D
5016456
241
rent deposit
4,482.00
10/31/2010
10/06/2010
1057
multi - Multihousing Credit Control
60.00
10/31/2010
10/06/2010
1058
offi - Office Depot
106.44
10/31/2010
10/06/2010
1059
parkl - Park Supply of America, Inc.
25.06
10/31/2010
10/06/2010
1060
gwes9115 - Qwest
38.75
10/31/2010
10/06/2010
1061
ryco - Ryco Supply Company
48.70
10/31/2010
10/06/2010
1062
simp - Simplex Grinnell
164.91
10/31/2010
10/13/2010
1063
answ - AnswerLive LLC
30.77
10/31/2010
1D/13/2010
1064
comc3001 - Comcast
44.82
10/31/2010
10/20/2010
1065
colu - City of Columbia Heights
7,849.60
10/31/2010
10/20/2010
1066
eagll - Eagle Elevator Corp.
610.68
10/31/2010
10/2012010
1067
home? - HD Supply Facilities Maintenance
55.79
10/31/2010
10120/2010
1068
john395 - Johnson's Outdoor Services
231.56
10/31/2010
10/20/2010
1070
proj - Project One Construction, Inc.
524.00
10/31/2010
10/20/2010
1071
trug7850 - Trugreen -4635
67.68
10/31/2010
10/20/2010
1072
xcel - Xcel Energy
3,742,33
10/31 /2010
10/27/2010
1076
mndpl - MN Dept of Labor & Industry
130.00
10/31/2010
Total
$35,285.50
Cleared Deposits
Date
Tran #
Notes
Amount
Date Cleared
10/01/2010
239
rent deposits
15,271.00
10/311201D
10/04/2010
240
rent deposits
9,898.00
10/31/201D
10/07/2010
241
rent deposit
4,482.00
10/31/2010
10/09/2010
242
201.00
10/31/2010
Total $29.852.00
Cleared Other Items
Date Tran # Notes Amount Date Cleared
10/01/2010 JE 94134 NEB Opr transfer to NEB Invest - 73,000.00 10/31/2010
10/13/2010 JE 94133 NEB Cap Fund Recov receipt 22,526.10 10/31/2010
Total - $50,473.90
11/8/10
##I I' �, 'IT" ea'si
Aw
FTAC
Date 0/30/I0 Page I
Primary Account
Enclosures 34
77 B St. w.s,Minneapolis, mN sswx
(612)my*o11~x4 hour telephone banking sa1-628-9mn
***^***+^*^**^*AUTn^^]-DIGIT 55I
3I57 I.0660 AT 0.482 23'1 lS
HnA OF COLUMBIA HEIGHTS
pAnKvzsw VILLA wonT*
C/O coMmoNBoNm COMMUNITIES
328 KELLOGG BLVD WEST
ST n^uL mw 55102-1900
--- C H E C K I N G
4ccnowTs --
CALL on STOP IN TODAY To spExu WITH A PERSONAL oANxsn
REGARDING A NORTHEAST BANK VISA CARD.
MEMBER FDIC
wonTxcAsT puaLzc Fowms ACCT
Account Number
Previous Balance
7 oeposits/credits
27 checks/Debits
service charge
interest Paid
Ending Balance
Number of Images 34
=I0N501— statement oates 9/01/I0 thru 9/38/10
224.466.43 Days in the Statement Period 30
31.471.00 Average Ledger 239.545
31,199.68 Average collected 237.594
.OU
.00
2Z4.7]7.75
Deposits and credits
oa1e o
oescriptfon A
Amount
9/0I o
ocw x
xssuLAn D
DEPOSIT 8
8
9/03 o
oox R
REGULAR o
osposzT 9
9.067.00
9/07 o
ooA R
REGULAR D
DspnszT 7
7
9/09 o
ooA R
REGULAR D
DEPOSIT 1
1.574.00
9/I0 o
o0\ R
REGULAR o
osposzT 3
3,873.00
9/I5 o
oox n
ncsuLxn o
osposzT 4
485.00
9/21 o
ouA R
REGULAR D
DEPOSIT 2
251.00
checks in serial order
~--- oate [heck# Amount Date [heck# Amount
9/01 I011 748.27 9/27 IO25 3.50
9/0I 10I2 67.96 9/20 1026 6I0.68
9/13 I0I5+ 48.97 0/21 IO27 103.50
9/I5 1016 31.94 9/22 IO28 7.48
9/I0 10I7 13.017.05 9/2I IO29 178.95
9/23 1018 44.82 0/24 I030 23I.56
9/I5 1019 42.30 9/23 1031 806.37
9/13 1020 18.73 9/23 1032 339'44
9/I4 lOZI 294.60 9/20 I0]] 294.00
9/14 1022 38.74 9/20 1034 95.37
9/21 1024* 207.00 9/20 I035 7.87
^ Indicates skip in check numbers
576896 - 533
576896 - 533
Date 9/30/I0 Page 2
Primary Account
snclosures 34
wonTxsxsT
puaLzc Fuwos ACCT
{continued}
Checks in
serial order
oate
check#
Amount
mate check#
Amount
9/21
I036
664.07
9/23 I043*
6,9SS.8§
9/29
I038*
4.704.08
9/I5 I00IO23*
203.51
9129
I04I^
2,533.14
* zndicates
skip in check
numbers
Daily oulance
section
na1e
oelance
oate
Balance Date
Balance
9
232,141,20
lJ
24I.380.45
9 /22
239.256.44
9/03
241
14
241.047.11
9/23
238,165.81 1
9/07
249
lS
241.I74.36
924
237.934.25
9/09
250,592.20
9/20
340,I66.44
9,27
237.930.75
9/10
241.448.15
9/21
239
9/29
224,737.75
^*^ swo
0 sTATENEwT
^^*
576896 - 534
Parkview Villa South
Financial Statement Overview
October 2010
Revenue:
Occupancy for the month of October was 98% occupied; there was one vacant unit as of
10/31/2010.
Total Revenue was slightly less than budget amount (unfavorable), as a small decline in garage /
parking rental was seen for the month.
Administrative Expenses:
Administrative costs for South are under budget (favorable).
Advertising Costs are under budget (favorable).
Office Salary line shows the staffing portion for South per contract, both office and maintenance
staff.
Office Supplies are under budget (favorable).
Telephone, Answering Service and Internet expenses are under budget (favorable).
Utilities:
Utilities Expenses are over budget (unfavorable). Water / Sewer are quarterly billings and reflect
the actual quarterly expenses rather than the monthly budget amount shown.
Operating and Maintenance Expense (supplies):
Operating and Maintenance Expenses are under budget (favorable).
Janitor and Cleaning Supplies and Contract are under budget (favorable).
Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing.
Grounds Contract was over budget (unfavorable), and reflects cost for grounds maintenance and
fall fertilization.
Repairs Material and Contract costs were under budget (favorable).
Elevator Maintenance Contract costs were under budget (favorable).
Decorating Contract and Supplies were under budget (favorable).
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Parkview Villa -South (166)
Income Statement
For The Period Ending October 2010
Books = Accrual
Revenue
36220 -46340 Gen. Government Rents
36225 -46340 Nondweiling Rents
36290 -46340 Other Miscellaneous Revenue
Total Revenue
Expenses
Personal Services
1000 -46340 Accrued Salaries
Total Personal Services
Supplies
2000 -46340 Office Supplies
2010-46340 Minor Equipment
2160 -46340 Maint. & Construct Materials
2171 -46340 General Supplies
Total Supplies
Other Services & Charges
3040 -46340 Legal Fees
3050 -46340 Expert & Professional Services
3060 -46340 Management Services
3100 -46340 Protective Services
3210 -46340 Telephone & Telegraph
3430 -46340 Advertising Other
3600 -46340 Insurance & Bonds
3810 -46340 Electric
3820 -46340 Water
3830 -46340 Gas
3840 -46340 Refuse
3850 -46340 Sewer
4000 -46340 Repair & Maint. Services
4100 -46340 Rents & Leases
4300 -46340 Miscellaneous Charges
4315 -46340 PILOT
4390 -46340 Taxes & Licenses
4500 -46340 Administrative Expenses
4850 -46340 Interest on Deposits
Total Other Services & Charges
Month to Date
0 /0
Year to Date
14.54%
24,319.00
96.63%
245,963.74
96.06%
510.00
2.03%
5,533.00
2.16%
339.00
1.35%
4,568.40
1.78%
25,168.00 100.00 256,065.14 100.00
3,723.00 14.79% 37,230.00 14.54%
3,723.00
14.79%
37,230.00
14.54%
114.09
0.45%
593.87
0.23%
0.00
0.00%
1,675.23
0.65%
109.22
0.43%
2,120.01
0.83%
0.00
0.00%
1,027.86
0.40%
223.31
0.89 0 /0
5,416.97
2.12%
0.00
0.00%
209.16
0.08%
0.00
0.00%
0.00
O.OD%
2,025.00
8.05%
20,250.00
7.91%
0.00
0.00%
3,812.52
1.49%
68.66
0.27%
1,932.31
0.75%
15.39
0.06%
453.60
0.18%
775.05
3.08%
7,751.22
3.03%
1,519.93
6,04%
18,126.04
7.08%
1,839.43
7.31%
5,631.26
2.20%
200.04
0.79%
16,272.80
6.35%
0.00
0.00%
2,204.57
0.86%
1,448.67
5.76%
3,591.51
1.40%
1,042.84
4.14%
25,240.74
9.86%
30.00
0.12%
105.00
0.04%
0.00
0.00%
19.92
0.01%
1,031.67
4.10%
10,316.70
4.03%
0.00
0.00%
658.62
0.26%
39.40
0.16%
54.15
0.02%
7.00
0.03%
67.17
0.03%
10,043.08
39.90%
116,697.29
45.57%
Capital Outlay
5120 -46340 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
0.00%
0.00
0.00 0 /0
0.00
0.00 0 /0
13,989.39
55.58
159,344.26
62.23%
11,178.61
44.42%
96,720.88
37.77%
Parkview Villa South (166)
Balance Sheet
October 2010
Books = Accrual
Oct -10
Assets
10100 Cash Balance
44,278.79
10200 Petty Cash
93.00
10400 Investments
557,070.36
11300 Rent Receivable
348.15
11500 Accounts Receivable
39.77
15510 Prepaid Insurance
2.43
Total Assets
601,832.50
Liabilities
20200 Accounts Payable
6,746.16
20210 Accrued Other Expenses
7,735.00
22000 Deposits
8,747.16
22200 Accrued PILOT
10,062.79
22210 Revenue Collected in Advance
1,613.22
Total Liabilities
34,904.33
Fund Balance
25300 Fund Balance
566,928.17
Total Fund Balance
566,928.17
Total Liabilities and Fund Balance
601,832,50
Parkview Villa South (166)
Cash Flow Statement
Period = October 2010
Revenue
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
Total Revenue
Personnel Services
1000 Accrued Salaries
Total Personnel Services
Supplies
2000 Office Supplies
2010 Minor Equipment
2160 Maint. & Construct Materials
2171 General Supplies
Total Supplies
Other Services & Charges
3040 Legal Fees
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Maint. Services
4100 Rent& Leases
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
Total Other Services & Charges
Total Expenses
Excess (Deficit) Revenue over Expenses
Adjustments
11300 Rent Receivable
11500 Accounts Receivable
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expense
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Month to Date
24,319.00
510.00
339.00
25,168.00
3,723.00
3,723.00
114.09
0.00
109.22
0.00
223.31
0.00
2,025.00
0.00
68.66
15.39
775.05
1,519.93
1,839.43
200.04
0.00
1,448.67
1,042.84
30.00
1,031.67
0.00
39.40
7.00
10,043.08
13,989.39
11,178.61
187.85
28.00
1.55
(2,501.38)
773.50
(196.85)
1,031.67
162.00
(513.66)
Cash Flow 10,664.95
Parkview Villa South (166)
Cash Flow Statement
Period = October 2010
Month to Date
Cash End Cash Difference
10100 Cash Balance 111,613.84 44,278.79 (67,335.05)
10200 Petty Cash 93.00 93.00 -
10400 Investments 482,070.36 557,070.36 78,000.00
Total Cash 593,777.20 601,442.15 10,664.95
Parkview Villa South (166)
General Ledger
Period = Oct 2010
Book = Accrual
11/9/2010 7:31 AM
Property
Date Period /Description
Control; Reference
Debit
Credit Balance Remarks
1000-46340
Accrued Salaries
33,507.00 = Beginning Balance =
166
10/31/2010 10/2010 PostRecurring Recurring
3 -93675 RC
3,723.00
0.00 37,230.00 R/C CHC PR Mgmt Fee
Net Change= 3,723.00
37,230,00 = Ending Balance =
2000 -46340
Office Supplies
479.78 = Beginning Balance =
166
9/3012010 1012010 Laura Sheak(petty166)
P- 199457 93010
67.25
0.00 547.03 postage
166
101512010 10/2010 Office Depot (offs)
P- 199041 536342331001pvs
17.65
0.00 564.68 cartridge, notebooks
166
10/13/2010 10/2010 Office Depot (offs)
P- 201064 537206192001pvs
29.19
000 593,87 notes, folder, paper
Net Change= 114.09
593.87 = Ending Balance =
2010 -46340
Minor Equipment
1,675.23 = Beginning Balance =
Net Change =0.00
1 = Ending Balance =
2160 -46340
Malnt. & Construct Materials
2,010.79 = Beginning Balance =
166
9/27/2010 10 12010 Home Depot Credit Services (home6031)
P- 198558 563882
84,16
0.00 2,094.95 plumb sup
166
9/29/2010 1012010 HD Supply Facilities Maintenance (home7)
P- 198559 9104988115pvs
25.06
0.00 2,120,01 malnt sup
Net Change= 109.22
2,120.01 = Ending Balance
2171 -46340
General Supplies
1,027.86 = Beginning Balance =
Net Change =0.00
1,027.86 = Ending Balance =
3040.46340
Legal Pees
209.16 = Beginning Balance =
Net Change =0.00
209.16 = Ending Balance =
3060 -46340
Management Services
18,225,00 = Beginning Balance =
166
10/31/2010 1012010 CommonBond Housing (chc)
P- 200625 45425
5,748.00
0,00 23,973.00 Mgmt Fee 10/10
166
10/31/2010 10/2010 :PosPecurring Recurring
3.93675 RC
000
3,723,00 20,250.00 R/C CHIC PR Mgmt Fee
Net Change = 2,025.00
20,250.00 = Ending Balance =
3100 -46340
Protective Services
3,812,52 = Beginning Balance =
Net Change =0.00
3,812.52 = Ending Balance =
3210 -46340
Telephone & Telegraph
1,863.65 = Beginning Balance =
166
1011/2010 1012010 AnswerLive LLC (answ)
P-197214 100904G20101pvs
13.83
0100 1,877.48 answ svc 10/10
166
10/2/2010 10/2010 ComCast (comc300I)
P- 197260 8772105050196183pvs
20.13
0.00 1,897.61 Internet svc 10/11.11/10
166
101712010 1012010 Qwest(crwes91IS)
P- 199051 7637883978pvs/1010
17.39
0.00 1,915.00 Phone svc 10/07 -11106
166
10/11/2010 10/2010 MCI Comm Service (mc1c)
P- 201061 7637883978pvs11010
17.31
0.00 1,932.31 phone svc 9/15 -10 /08
Net Change=68.66
1,932.31 = Ending Balance =
3430 -46340
Advertising Other
438.21 = Beginning Balance =
166
10/31/201D 10/2010 Cornmod3ond Housing(chc)
P- 200723 45526
15.39
0100 453,60 Its About Time Ad
Net Change =15.39
453.60 = Ending Balance =
3600 -46340
Insurance & Bonds
6,976.17 = Beginning Balance =
166
10/31/2010 10/2010 ;PostRecurring Recurring
J -93675 RC
773.50
0.00 7,749.67 C of Columbia Heights Ins Accrl
166
10/31/2010 1012010 :PostRecurrina Recurring
3 -93675 RC
L55
0.00 7,751.22 RIF Crime Insurance
Net Change = 775.05
7,751.22 - Ending Balance =
3810 -46340
Electric
16,606.11 = Beginning Balance =
166
10/11/2010 1012010 Xcel Energy (xcel)
P- 198917 5150441553pvs/1010
1,519.93
0.00 18,126.04 elec svc 9/05 -10/04
Net Change = 1,519.93
18,126.04 = Ending Balance =
3820 -46340
Water
3,791.83 = Beginning Balance =
166
10/10/2010 10/2010 City of Columbia Heights (colu)
P- 198453 31802600001/1010
552.35
0.00 4,344.18 w 6/20-9/20
166
10/10/2010 10/2010 City of Columbia Heights (colu)
P- 198454 31802650001/1010
1,259,19
0100 5,603.37 w/s 6/20 -9/20
166
10/10/2010 10/2010 City of Columbia Heights (colu)
P- 198455 3180270001/1010
27.89
0.00 5,631.26 w 6/20 -9/20
Net Change - 1,839,43
5,631,26 = Ending Balance =
3830 -46340
Gas
16,072,76 = Beginning Balance =
166
10/7/2010 10/2010 CenterPoint Energy (cent)
P- 198450 55271324/1010
200.04
0.00 16,272.80 g 9/1 -10 /1
Net Change = 200.04
16,272.80 = Ending Balance
3840 -46340
Refuse
2,204.57 = Beginning Balance =
Net Change =0.00
2,204.57 = Ending Balance =
3850 -46340
Sewer
2,142.84 = Beginning Balance =
166
10 /10 /2010 10/2010 City of Columbia Heights (colu)
P-198454 31802650001/1010
1,448.67
0.00 3,591.51 w/s 6/20 -9/20
Net Change =1,448.67
3,591.51 = Ending Balance =
4000 -46340
Repair & Malnt. Services
24,197.90 = Beginning Balance =
166
9/27/2010 10/2010 Trugreen -4635 (trug7850)
P- 198561 699705pvs
30.41
0.00 24,228.31 lawn fertilizer
166
10/1/2010 10 /2010 Johnson's Outdoor Services Uohn395)
P- 198560 7598pvs
104.03
0.00 24,332.34 lawn care 9/10
166
10/1/2010 1012010 Eagle Elevator Corp.(eagli)
P- 198557 103273 -Ipvs
274.37
0100 24,60671 elev 10 /10
166
10/7/2030 10/2010 Adam's Pest Control, Inc. (adam)
P- 201062 604959pvs
22.00
0.00 24,628.71 pest svc 10 /07
166
10/13/2010 10/2010 Sitzmann Construction dba Sitzmann Elect (sitz)
P- 201063 579247pvs
92,23
0.00 24,720.94 elec svc 10/13
166
10/18/2010 1012010 MI Remodeling (mjre)
P- 201065 15404pvs
24.80
0.00 24,745.74 roof leak svc
Page 1 of 2
Parkvlew Villa South (166)
General Ledger
Period = Oct 2010
Book = Accrual
11/9/2090 7:31 AM
Property .
.Date Period Pelson /Description
Control ` Reference
Debit
Credit
Balance Remarks
166
10/18/2010 10/2010 Ml Remodeling (mjre)
P- 201066 15406pvs
995.00
0.00
25,2401 roof, siding svc
Net Change= 1,042.84
25,240.74 = Ending Balance =
4100 -46340
Rents & Leases
75.00 = Beginning Balance =
166
9/30/2010 10/2010 Multihousing Credit Control (multi)
P- 199050 10090418
30.00
0.00
105.00 Bckgmd cks 9/10
Net Change =30.00
105.00 = Ending Balance =
4300 -46340
Miscellaneous Charges
19.92 = Beginning Balance =
Net Change =0.00
19.92 = Ending Balance =
4315 -46340
PILOT
9,285.03 = Beginning Balance =
166
10/31/2010 1012010 :PostRecuning Recurring
3 -93675 RC
1,031.67
0.00
10,316.70 Anoka Cty Property Tax Accrual
Net Change =1,031.67
10,316.70 = Ending Balance =
4390 -46340
Taxes & Licenses
658.62 = Beginning Balance =
Net Change =0.00
658.62 = Ending Balance =
4500 -46340
Administrative Expenses
14.75 = Beginning Balance =
166
9/30/2010 10/2010 Laura Sheak (petty166)
P- 199457 93010
14.40
0100
29.15 staff appr
166
10/18/2010 10/2010 Violet Tabb (tabb)
P- 199955 I0I810pvs
25.00
0.00
51.15 Reim bank charge - returned sec
Net Change =39.40
54.15 = Ending Balance =
4850 -46340
Interest on Deposits
60.17 = Beginning Balance =
166
10/31/2010 10 /2010 Sec Dep interest accrual
)-94121 G32
7.00
0.00
67.17 Sec Dep interest accrual
Net Change =7.00
67.17 = Ending Balance =
Page 2 of 2
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Payment Summary
Bank= 166opr AND mm /yy= 10/2010- 10/2010 AND All Checks =Yes AND Include Voids =All Checks
Check
Post
Total
Bank
Check#
Vendor
Date
Month
Amount
166opr - Parkview Villa South
832
10003820 - Tab
10/19/2010
10 /2010
- 136.39
166opr - Parkview Villa South
870
adam - Adam's Pest Control, Inc.
10/06/2010
10/2010
22
166opr - Parkview Villa South
871
chc - CommonBond Housing
10/06/2010
10/2010
5,748.79
166opr - Parkview Villa South
872
curnm - Cummins NPower LLC
10/06/2010
10/2010
867.54
1660pr - Parkview Villa South
873
home6031 - Home Depot Credit Services
10/06/2010
10/2010
84.16
166opr - Parkview Villa South
874
home? - HD Supply Facilities Maintenance
10/06/2010
10/2010
79,62
166opr - Parkvlew Villa South
875
ibpm - LBP Mechanical, Inc
10/06/2010
1012010
1,052.41
166opr - Parkview Villa South
876
mare - Marco, Inc
10/06/2010
10/2.010
182.66
166opr - Parkview Villa South
877
moo - MCI Comm Service
10/06/2010
10/2010
8.66
166opr - Parkview Villa South
878
offs - Office Depot
10/06 /2010
10 /2010
47.82
166opr - Parkview Villa South
879
olse - Olsen Fire Protection
10/06/2010
10/2010
727
166opr - Parkview Villa South
880
parka - Park Supply of America, Inc.
10/06/2010
10/2010
11.26
166opr - Parkvlew Villa South
881
gwes9115 - Qwest
10/06/2010
10/2010
17.41
166opr - Parkview Villa South
882
ryco - Ryco Supply Company
10/06/2010
10/2010
21.88
166opr - Parkvlew Villa South
883
simp - Simplex Grinnell
10/06/2010
10/2010
74,09
166opr - Parkview Villa South
884
answ - AnswerLive LLC
10/13/2010
10/2010
13.83
166opr - Parkview Villa South
885
comc3001 - ComCast
10/13/2010
10/2010
20.13
166opr - Parkview Villa South
886
10003820 - Tabb
10/19/2010
10/2010
136,39
166opr- Parkview Villa South
887
cent - CenterPoint Energy
10/20/2010
10/2010
200.04
166opr - Parkview Villa South
888
colu - City of Columbia Heights
10/20/2010
10 /2010
3,288.10
166opr- Parkview Villa South
889
eagil - Eagle Elevator Corp.
10/20/2010
10/2010
274.37
166opr- Parkview Villa South
890
home6031 - Home Depot Credit Services
10/20/2010
10/2010
84,16
166opr- Parkview Villa South
891
home? - HD Supply Facilities Maintenance
10/20/2010
10/2010
25.06
166opr- Parkview Villa South
892
john395 - Johnson's Outdoor Services
10/20/2010
10/2010
104.03
166opr- Parkview Villa South
893
trug7850 - Trugreen -4635
10/20/2010
10/2010
30.41
166opr - Parkvlew Villa South
894
xcel - Xcel Energy
1012012010
10/2010
1,519.93
166opr- Parkview Villa South
895
multi - Multihousing Credit Control
10/27/2010
10/2010
30
166opr- Parkview Villa South
896
offs - Office Depot
10/27/2010
10/2010
17.65
1660pr - Parkview Villa South
897
petty166 - Laura Sheak
10/27/2010
10/2010
81.65
166opr- Parkview Villa South
898
gwes9115 - Qwest
10/27/2010
10/2010
17.39
166opr Parkview Villa South
899
tabb - Violet Tabb
10/27/2010
10/2010
25
14,677.05
Parkview Villa South
Bank Reconciliation Report
10/31/2010
5016464
Balance Per Bank Statement as of 10/31/2010
02/11/2009
389
mcic - MCI Comm Service
10/19/2010
886
t0003820- Tabb
10/27/2010
896
offi - Office Depot
10/27/2010
897
petty166 - Laura Sheak
10/27/2010
898
gwes9115 - Qwest
10/27/2010
899
tab.b - Violet Tabb
Less: Outstanding Checks
$44,562.34
5.47
136.39
17.65
81.65
17.39
25.00
$283.55
Reconciled Bank Balance $44.278.79
Balance per GI_ as of 10/31/2010 $44,278.79
Reconciled Balance Per G/L $44,278.79
Difference 0.00
Cleared Items:
Cleared Checks
Date
Tran #
Notes
Amount
Date Cleared
09/23/2010
858
baye - Bayer Electric
228.00
10/31/2010
09/23/2010
859
bfbp - BFB Painting, Inc.
335.00
10/31/2010
09/23/2010
862
offs - Office Depot
11.68
10/31/2010
09/29/2010
865
gree1004 - Green Lights Recycling Inc
20.32
10/31/2010
09/29/2010
866
home6031 - Home Depot Credit Services
100.46
10/31/2010
09/29/2010
867
nort2510 - Norteast Senior Services, Inc.
63.00
10/31/2010
09/2912010
868
offi658 - Office of Enterprise Technology
107.26
10/31/2010
09/29/2010
869
zeph - Zephyr Services Inc.
1,269.45
10/31/2010
10/06/2010
870
adam - Adam's Pest Control, Inc.
22.00
10/31/2010
10/06/2010
871
chc - CommonBond Housing
5,748.79
10/31/2010
10/06/2010
872
cumm - Cummins NPower LLC
867.54
10/31/2010
10/06/2010
873
home6031 - Home Depot Credit Services
84.16
10/31/2010
10/06/2010
874
home7 - HD Supply Facilities Maintenance
79.62
10/31/2010
10/06/2010
875
Ibpm - LBP Mechanical, Inc
1,052.41
10/31/2010
10/06/2010
876
marc - Marco, Inc
182.66
10/31/2016
10/06/2010
877
mcic - MCI Comm Service
8.66
10/31/2010
10/06/2010
878
offi - Office Depot
47.82
10/31/2010
10/06/2010
879
olse - Olsen Fire Protection
727.00
10/31/2010
10/06/2010
880
park1 - Park Supply of America, Inc.
11.26
10/31/2010
Cleared Deposits
Date
Tran #
Parkview Villa South
Amount
Date Cleared
09/01/2010
191
Bank Reconciliation Report
589.00
10/31/2010
10/01/2010
186
10/31/2010
10,175.00
10/31/2010
5016464
187
rent deposits
9,405.00
10/31/2010
10/06/2010
881
gwes9115 - Qwest
17.41
10/31/2010
10/06/2010
882
ryco - Ryco Supply Company
21.88
10/31/2010
10/06/2010
883
simp - Simplex Grinnell
74.09
10/31/2010
10/13/2010
884
answ - AnswerUve LLC
13.83
10/31/2010
10/13/2010
885
comc3001 - ComCast
20.13
10/31/2010
10/20/2010
887
cent - CenterPoint Energy
200.04
10/31/2010
10/20/2010
888
colu - City of Columbia Heights
3,288.10
10/31/2010
10/20/2010
889
eagll - Eagle Elevator Corp.
274.37
10/31/2010
10/20/2010
890
home6031 - Home Depot Credit Services
84.16
10/31/2010
10/20/2010
891
home? - HD Supply Facilities Maintenance
25.06
10/31/2010
10/20/2010
892
john395 - Johnson's Outdoor Services
104.03
10/31/2010
10/20/2010
893
trug7850 - Trugreen -4635
30.41
10/31/2010
10/20/2010
894
xcel - XcelEnergy
1,519.93
10/31/2010
10/27/2010
895
multi - Multihousing Credit Control
30.00
10/31/2010
Total
$16,670.53
Cleared Deposits
Date
Tran #
Notes
Amount
Date Cleared
09/01/2010
191
#317 Morgel reapply
589.00
10/31/2010
10/01/2010
186
rent deposits
10,175.00
10/31/2010
10/04/2010
187
rent deposits
9,405.00
10/31/2010
10/06/2010
188
rent deposit
2,809.00
10/31/2010
10109/2010
189
568.00
10/31/2010
10/13/2010
190
1,808,00
10/31/2010
10115/2010
192
577.00
10/31/2010
Total
$25,931.00
Cleared Other Items
Date Tran #
10/01/2010 JE 93167
10/01/2010 JE 94120
Total
Notes Amount Date Cleared
Adjust for bank deposit error 9.00 10/31/2010
NEB Opr transfer to NEB invest - 78,000.00 10/31/2010
-fir r,ray i.vu
11/8/10
##I l falll -l`� e awt
0 , a,ii � k n „ he, FD1C
77 Broadway St, N.E., Minneapolis, MN 55413
(612) 379 -8811 24 hour telephone banking 651 -628 -9807
Visit our website at www. northeastbank- mn.com
* * * * * * * * * * * * ** * AUTO * *3 -DIGIT 551
3158 1.0660 AT 0.482 23 1 16
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
I�I�InI�I��nIIIInn�I�IurIII�I�eI
Date 9/30/10 Page 1
Primary Account adonow
Enclosures 32
A C C O U N T S - - --
CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER
REGARDING A NORTHEAST BANK VISA CARD.
MEMBER FDIC
NORTHEAST PUBLIC FUNDS ACCT
Account Number
Previous Balance
6 Deposits /Credits
26 checks /Debits
service charge
Interest Paid
Ending Balance
Number of Images 32
Statement Dates 9/01/10 thru 9/30/10
101,342.36 Days in the statement Period 30
25,131.00 Average Ledger 118,532
12,582.49 _ Average Collected 117,611
.00
.00
113,890.87
*• k********************* �; **'. r**** dr******* 4r***' .:*:r****:�***�: *�• * **4r***uk *4r *it *4r 4r *i; **h
Deposits and credits
Date
Description
Amount
9/01
DDA
REGULAR
DEPOSIT
12 ,849.00
9/03
DDA
REGULAR
DEPOSIT
5,230.00
9/07
DDA
REGULAR
DEPOSIT
4,703.00
9/09
DDA
REGULAR
DEPOSIT
598.00
9/15
DDA
REGULAR
DEPOSIT
1,210.00
9/16
DDA
REGULAR
DEPOSIT
541.00
************ 4r ************: r: r' rR• *; r; r: r: **: c ** ** * ** * * *9; * *4r* * ** *** ** *** * Y: s: *** ******
Charges and Debits
Date
Description
Amount
9/01
DDA DEPOSIT CORRECTION
DEBIT
9.00
.*: r*** irYrk**** tc** irsY:';*******
k* 4r�•*** f r4r****
ir4r4;:' r* oFl"
h* sYe' r *;r*trirsYlr *4r * *:k **sY *h„r s:sk;;dr'�'kR:r*k
checks in
serial order
Date
check#
Amount
Date
check#
Amount
9/01
833
333.70
9/14
843
382.37
9/13
838*
22.00
9/13
844
8.42
9/15
839
14.35
9/13
845
39.65
9/10
840
5,782.40
9/14
846
17.41
9/21
841
20.13
9/21
848*
93.00
9/15
842
106.28
9/20
849
281.25
* Indicates skip in check
numbers
576897 — 536
LIM
oate 9/30/10
Primary xccount
Enclosures
NORTHEAST PUBLIC FUNDS ACCT
checks in serial order
(continued)
Page 2
Movopo
nate
9/20
check#
850
Amount
oate
[heck#
Amount
9/15
1I9.I25.35
274.37
9/20
857
3.53
9/2
851
46.50
� 9
860^
Q47'Z6
9/20
852
738.72
' O
861
10O'OO
24
853
104.03
' 30
863^
2y8'3S
9/23
854
107.58
9
864
2,707.14
20
855
42.58
3I5
'
1000O47�
' 91'43
9/21
856
II1.04
'
* Indicates skip
in check numbers
oajly Balance section
oaze oalance
113,848.66
II9
U/ I23.781.66
9/09 124,379.66
9/10 1I8.597.26
^»*
Date
Balance
y
II8.527.10
9/14
II8,I27.4I
9/15
1I9.I25.35
9/I6
II9.656.35
9/20
II8.325.90
ENo OF 5TATEMENT
oate
Balance
0
II8.055.23
y
117,947.65
24
I17,843.62
9/29
114.280.22
9/30
II3.890.87
^^*
576897 537
January 18, 2011
Scott Clark
Columbia Heights HRA
City of Columbia Heights
590 - 40th Avenue Northeast
Columbia heights, Mn. 55421
"o &oii ''ioA
C0kiA41111i
kE (c.n;of`.;Lillr Fkr!n� .� ;ir�.njr fnluicS.
RE: Columbia Heights iIRA
Parkview Villa — Monthly Financials Reporting Date
November 2010
Dear Mr. Clark,
1 enclosed copies of the November 2010 financial reports for Parkview Villa
North /South.
Included in the report:
HRA Expenditures (Expense Summary)
Financial Overview - PVV North
Budget Comparison -PVV North
Income Statement -PVV North
Balance Sheet -PVV North
General Ledger Detail — PVV North
Aged Payables -PVV North
Check Register /Bank Reconciliation -PVV North
Financial Overview — PVV South
Budget Comparison — PVV South
Income Statement -PVV South
Balance Sheet -PVV South
General Ledger -PVV South
Aged Payables -PVV South
Check Register /Bank Reconciliation -PVV South
Copies of all Invoices — PVV North and South
Please feel free to contact me at 651- 290 -6238 if you should have any questions
regarding this month's financial report.
Sin rely,
� �� U "�'
rLi sa
Director of Property Management
CommonBond Communities
erhardt@commonbond.org
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Parkview Villa North
Financial Statement Overview
November 2010
Revenue:
Occupancy for the month of November 2010 was 100% occupied; there were no vacant
units as of 11/30/10.
Total Revenue was under budgeted amount (unfavorable), however no grant money was
collected during the month for capital expenditure reimbursements.
Administrative Expenses:
Administrative costs for the North are over budget (unfavorable). Annual servicing fees
to the City of Columbia Heights were invoiced and paid out during this month and this
attributed for the offset.
Other Renting Expenses were over budget (unfavorable), and reflect cost incurred for
applicant screening and for housing expenses for a fire unit resident.
Office Salary line shows the staffing portion for North per contract, both office and
maintenance staff.
Office Supply expenses are under budget (favorable).
There were no Legal Expenses billed out for November.
Telephone, Answering Service and Internet expenses are under budget (favorable).
Utilities:
Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and
are not reflected as an expense this month.
Operating and Maintenance Expense (supplies):
Operating and Maintenance Expenses are over budget (unfavorable).
Janitor and Cleaning Supplies are over budget (unfavorable), and reflect cost for cleaning
supplies and carpet extractor repairs.
Exterminating Contract is slightly over budget (unfavorable).
Garbage and Trash are under budget (favorable); however this reflects a quarterly billing.
Security Contract is over budget (unfavorable), and reflects cost incurred for annual fire
extinguisher maintenance, annual sprinkler test, leak service and ADT services.
Grounds Contract is over budget (unfavorable), and reflects cost incurred for grounds
maintenance and for tree trimming.
Repairs Material and Repairs Contract costs are under budget (favorable).
Elevator Maintenance Contract is over budget (unfavorable), and reflects the cost of
monthly maintenance and necessary repairs,
Decorating Contract and Supplies were over budget (unfavorable). Total included cost to
replace elevator flooring, unit turn painting and paint.
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Parkview Villa -North (165)
Income Statement
For The Period Ending November 2010
Books = Accrual
Month to Date % Year to Date
Revenue
33160 -46330 Federal Grant
36220 -46330 Gen. Government Rents
36225 -46330 Nondwelling Rents
36290 -46330 Other Miscellaneous Revenue
39120 -46330 Recovery Damage City Property
Total Revenue
Expenses
Personal Services
1000 -46330 Accrued Salaries
Total Personal Services
Supplies
2000 -46330 Office Supplies
2010 -46330 Minor Equipment
2160 -46330 Maint. & Construct Materials
2171 -46330 General Supplies
Total Supplies
Other Services & Charges
3040 -46330 Legal Fees
3050 -46330 Expert and Professional Services
3060 -46330 Management Services
3100 -46330 Protective Services
3210 -46330 Telephone & Telegraph
3430 -46330 Advertising Other
3600 -46330 Insurance & Bonds
3810 -46330 Electric
3820 -46330 Water
3830 -46330 Gas
3840 -46330 Refuse
3850 -46330 Sewer
4000 -46330 Repair & Maint. Services
4100 -46330 Rents & Leases
4300 -46330 Miscellaneous Charges
4315 -46330 PILOT
4390 -46330 Taxes & Licenses
4500 -46330 Administrative Expenses
4850 -46330 Interest on Deposits
Total Other Services & Charges
-
0.00%
378,371.51
53.77%
32,499.00
95.05%
310,594.67
44.14%
299.00
0.87%
5,002.56
0.71%
1,014.00
2.97%
8,668.83
1.23%
380.00
1.11%
1,077.28
0.15%
34,192.00 100.00
8,357.00 24.44%
703,714.85 100.00
91,927.00 13.06%
8,357.00
24.44%
91,927.00
13.06%
12.72
0.04%
1,647.53
0.23%
0.00
0.00%
1,361.70
0.00%
139.60
0.41%
5,689.69
0.81%
580.57
1.70%
2,895.91
0.41%
732.89
2.14%
11,594.83
1.65%
0.00
0.00%
457.34
0,06%
25,380.00
74.23%
25,380.00
3.61%
4,545.00
13.29%
49,995.00
7.10%
2,415.43
7.06%
4,070.33
0.58%
354.43
1.04%
4,664.94
0.66%
88.83
0.26%
378.08
0.05%
1,710.23
5.00%
18,812.11
2.67%
3,465.32
10.13%
45,569.05
6.48%
0.00
0.00%
10,148.25
1.44%
2,863.83
8.38%
39,242.54
5.58%
0.00
0.00%
7,783.64
1.11%
0.00
0.00%
6,004.33
0.85%
4,880.17
14.27%
54,187.12
7.70%
688.65
2.01%
2,119.90
0.30%
0.00
0.00%
2,462.26
0.35%
1,695.73
4.96%
18,653.03
2.65%
0.00
0.00%
1,373.38
0.20%
161.85
0.47%
3,701.23
0.53%
12.38
0.04%
133.73
0.02%
48,261.85 141.15% 295,136.26 41.94%
Capital Outlay
5120 -46330 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
10,076.10 29.47% 287,086.30 40.80%
10,076.10 29.47% 287,086.30 40.80%
67,427.84 197.20% 685,744.39 97.45%
- 33,235.84 - 97.20% 17,970.46 2.55%
Parkview Villa -North (165)
Balance Sheet
Novber2010
Books = Accrual
Nov -10
Assets
10100 Cash Balance
158,705.41
10200 Petty Cash
457.00
10400 Investments
821,425.08
11300 Rent Receivable
6,848.00
11500 Accounts Receivable
1,297.83
13100 Due From Other Funds
1,460.00
15510 Prepaid Insurance
3.43
Total Assets
990,196.75
Liabilities
20200 Accounts Payable
39,919.84
20210 Accrued Other Expenses
18,779.53
20220 Due to Resident Council
551.74
22000 Deposits
16,986.87
22200 Accrued PILOT
18,087.86
22210 Revenue Collected in Advance
5,705.87
Total Liabilities
100,031.71
Fund Balance
25300 Fund Balance
890,165.04
Total Fund Balance
890,165.04
Total Liabilities and Fund Balance
990,196.75
Parkview Villa -North (165)
Cash Flow Statement
Period = November 2010
Book = Accrual
Revenue
33160 Federal Grant
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
39120 Recovery Damage City Property
Total Revenue
Expenses
Personnel Services
1000 Accrued Salaries
Total Personnel Services
Supplies
2000 Office Supplies
2010 Minor Equipment
2160 Maint. & Construct Materials
2171 General Supplies
Total Supplies
Other Services & Charges
3040 Legal Fees
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Maint. Services
4100 Rent & Leases
4300 Miscellaneous Charges
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
5120 Building & Improvement
Total Other Services & Charges
Total Expenses
Excess (Deficit) Revenue over Expenses
Adjustments
11300 Rent Receivable
11500 Accounts Receivable
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expenses
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Month to Date
0.00
32,499.00
299.00
1,014.00
380.00
34,192.00
8,357.00
8,357.00
12.72
0.00
139.60
580.57
732.89
25,380.00
4,545.00
2,415.43
354.43
88.83
1,710.23
3,465.32
0.00
2,863.83
0.00
0.00
4,880.17
688.65
0.00
1,695.73
0.00
161.85
12.38
10,076.10
58,337.95
67,427.84
-33,235.84
- 3,111.00
-5.00
3.00
26,310.73
1,707.23
12.38
1,695.73
- 1,401.00
25, 212.07
Parkview Villa-North (165)
Cash Flow Statement
Period = November 2010
Book = Accrual
Cash Flow
Month to Date
(8,023.77)
Beg Cash End Cash Difference
10100 Cash Balance
10200 Petty Cash
10400 Investments
Total Cash
166,729.18 158,705.41 (8,023.77)
457.00 457.00
821,425.08 821,425.08
988,611.26 980,587.49 (8,023.77)
12/15/2010 9:37 AM
General Ledger (Accrual)
Parkview
Villa -North - (16S)
Months:
Nov 2010
Property
Date Period Description
Control
Refer
Debit
Credit Balance Remarks
1000 -46340
Accrued Salaries
83,570.00 = Beginning Balance =
165
11/30/2010 11/10
(:Recur 339) :PostRecurring Monthly recur
) -95042
RC
8,357.00
91,927.00 R/C CHC PR Mgmt Fee
NetChange= 8,357.00
91,927.00 = Ending Balance =
2000 -46330
Office Supplies
1,634.81 = Beginning Balance =
165
9129/2010 I1 /10
(rlm) Ricoh Americas Corporation
P- 203029
410149995
10.29
1,645.10 copier svc 7101 -8/08
16S
11/17/2010 11/10
(petty165) Laura Sheak
P-204667
111710pvn
1.39
1,646.49 postage
165
11/30/2010 11/10
(chc) Commont3ond Housine
P- 204507
46439
1.04
1,647.53 Postage 11/10
NetChange= 12.72
1,647.53 = Ending Balance =
2010 -46330
Minor Equipment
1,361.70 = Beginning Balance =
NetChange= 0.00
1,361.70 = Ending Balance =
2160 -46330
Maint. & Construct Materials
5,550.09 = Beginning Balance =
16S
11112/2010 11/10
(home7) HD Supply Facilities Maintenance
P- 203725
9105741461
139.60
5,689.69 bulbs, shower hose etc
NetChange= 139,60
5,689.69 = Ending Balance =
2171 -46330
General Supplies
2,315,34 - Beginning Balance =
165
10/19/2010 11/10
(ryco) Ryco Supply Company
P- 202085
33081
107.85
2,423.19 foam cleaner
165
10/20 /2010 11/10
(sher4110) Sherwin- Williams Co.
P- 202090
8222 -4
115.52
2,538.71 carp extractor repair
165
10/25/2010 11/10
(ryco) Ryco Supply Company
P- 202084
33100
164.58
2,703.29 towels, glass cleaner etc
165
11/9/2010 11/10
(ryco) Ryco Supply Company
P- 203028
33189
155.10
2,858.39 paint
165
11/17/2010 11/10
(pettyl6S) Laura Sheak
P- 204667
111710pvn
37.52
2,895.91 vase
NetChange= 580.57
2,895.91 = Ending Balance =
3040.46330
legal Fees
457.34 = Beginning Balance =
NetChange= 0,00
457.34 = Ending Balance =
3050 -46330
Expert and Professional Services
0.00 = Beginning Balance =
165
11/16/2010 11/10
(coluhra) Columbia Heights HRA
P- 203724
2010
25,380.00
25,380.00 pvn 2010 svcg fees
NetChange= 25,380.00
25,380.00 = Ending Balance =
3060 -46330
Management Services
45,450.00 = Beginning Balance =
165
11/30/2010 11 /10
(chc) CommonBond Housing
P- 204444
46347
12,902.00
58,352.00 Mgmt Fee 11/10
165
11/30/2010 11/10
(:Recur 339) :PostRecurring Monthly recur
3-95042
RC
8,357.00 49,995.00 R/C CHC PR Mgmt Fee
NetChange= 4,545.00
49,995.00 = Ending Balance =
3100.46330
Protective Services
1,654.90 = Beginning Balance =
165
8/7/2010 11/10
(acts) ADT Security Services Inc.
P- 202091
30065130
606.88
2,261.78 Sec svcs
165
8/30/2010 11110
(mart) Marco, Inc
P- 203815
INV57S839a
207.05
2,468.83 Bal due
165
10/29/2010 11 /10
(oise) Olsen Fire Protection
P- 203026
52348
225.00
2,693.83 Leak svc 10/19
165
10/31/2010 11110
(oise) Olsen Fire Protection
P- 203030
21010129
241.50
2,935.33 ann Ore ext maint
165
10/31/2010 11110
(oise) Olsen Fire Protection
P- 203512
21010216
1,135.00
4,070.33 Ann sprnkir test/inspec 1012
NetChange= 2,415.43
4,070.33 = Ending Balance =
3210 -46330
Telephone &Telegraph
4,310.51 = Beginning Balance =
165
11/1/2010 11 /10
(answ) AnswerLive LLC
P- 199737
1.01005E+11
30.27
4,340.78 Answering svc 11/01/10.11/30
165
11/2/201011110
(comc3001) ComCast
P- 201894
8.77211E+11
44.82
4,385.60 Internet svc 11 /11 -12/10
165
11/7/2010 11/10
(gwes9115) Qwest
P- 203510
763788397811
38.65
4,424.25 phone svc 11/07-12/06
165
11/17/2010 11/10
(offi658) Office of Enterprise Technology
P -203728
200B00187pvo
240.69
4,664.94 phone svc per end 10131
NetChange= 354.43
4,664.94 = Ending Balance =
3430 -46330
Advertising Other
289.25 = Beginning Balance =
165
11/4/2010 11/10
(sunn) Sun Newspaper
P- 202089
128498B
88.83
378,08 ads 10/21 -11/04
NetChange= 88.83
378.08 = Ending Balance =
3600 -46330
Insurance & Bonds
17,101.88 = Beginning Balance =
165
11/30/2010 11 /10
(:Recur 339) :PostRecurring Monthly recur
) -95042
RC
3.00
17,104.88 RIF Crime Insurance
16S
11130/2010 11/10
(:Recur 339) :PostRecurring Monthly recur
)-95042
RC
1,707.23
18,812.11 C of Columbia Heights Ins Ac
NetChange= 1,710.23
18,812.11 = Ending Balance =
3810 -46330
Electric
42,103.73 = Beginning Balance =
165
11/11/2010 11/10
(xcel) Xcel Energy
P- 202824
5150441553pv
3,465.32
45,569.05 elec svc 10/04 -11/02
NetChange= 3,465.32
45,569.05 = Ending Balance =
3820 -46330
Water
10,148.25 = Beginning Balance =
NetChange= 0.00
10,148,25 = Ending Balance =
3830 -46330
Gas
36,378.71 = Beginning Balance =
165
11/4 /2010 11/10
(cent) CenterPoint Energy
P- 201709
55199657/111
2,863.83
39,242.54 Gas svc 10/01.10/29
NetChange= 2,863,83
39,242.54 = Ending Balance =
3840 -46330
Refuse
7,783.64 = Beginning Balance =
NetChange= 0.00
7 = Ending Balance =
3850 -46330
Sewer
6,004.33 = Beginning Balance =
NetChange= 0.00
6,004.33 = Ending Balance =
Page 1
12/15/2010 9:37 AM
Credit
249.55
60.00
60.00
249.55
249.55
249.55
249.55
77,152.59 9,724.75
Balance Remarks
49,306.95 = Beginning Balance =
49,386.35 pest Svc 11/04
50,51252 lawn trmnt 10122
50,580.20 Lawn care - 10/10
51,280.20 Tree trimming
51,511.76 Idler pulley repair
52,122.44 leak /recirc line repair 10/1.
52,171,41 me malnt - it /10
52,743.42 of Svc 10/28
53,338.42 snow rmA Svcs 11/13
53,410.87 rubber tile
54,187.12 Painting 5 units
54,187.12 = Ending Balance =
1,431.25 = Beginning Balance =
1,680.80 2nd week - fire accom #511
1,930.35 Fire accom - Ecklund #511
2,179.90 Reim site mgr for adv for n
1,930.35 Fire accom - Ecklund #511
1,870.35 Bckgrnd cks - bat due
1,930.35 Bckgrnd cks - bat due
1,870.35 Bckgrnd cks - bai due
1,620.80 Hsg accom 11/19-11/25 - Eckl
1,870.35 Hsg accom 11/19-11/25 - Eckl
2,119.90 Hsg accom 11/19 -11/25 -Eckl
2,369.45 Hsg accom - 11/26-12/02 - Ec
2,119.90 Hsg accom - 11/26 -12/02 - Ec
2,369A5 Hsg accom - 11/26 -12102 - Ec
2,619.00 Hsg accom 11/19 -11/25 - Eckl
2,369.45 Hsg accom 11/19 -11/25 - Eck!
2,119.90 Hsg accom 11/19 -11/25 - Eckl
2,119.90 = Ending Balance =
2,462.26 = Beginning Balance =
2,462.26 = Ending Balance =
16,957.30 = Beginning Balance =
18,653.03 Anoka Cty Property Tax Accru
38,653.03 = Ending Balance o
1,373.38 = Beginning Balance =
1,373.38 = Ending Balance =
3,539.38 = Beginning Balance =
3,701.23 cookies, snacks
3,701.23 = Ending Balance =
121.35 = Beginning Balance =
133,73 Sec Dep Interest accrual
133.73 = Ending Balance =
277,010.20 = Beginning Balance =
287,086.30 Joint sealant, paint.
287,086,30 = Ending Balance =
Page 2
General Ledger (Accrual)
Parkview
Villa -North - (165)
Months:
Nov 2010
Property
Date Period Description
Control
Refer
Debit
4000 -46330
Repair & Maint. Services
165
9/28/2010 11/10
(dire) Direct Home Appliance Services
P- 202092
092810pvn
79.40
165
10/21/2010 11 /10
(gard1086) Gardner Plumbing, LLC
P- 202088
2147
1,126.17
165
10122/2010 11/10
(trug7850) Trugreen -4635
P- 202083
720709
67.68
165
10/31/2010 11 /10
(bfbp) BFB Painting, Inc.
P- 203507
10312010pvn
700.00
165
11/1/2010 11110
Qohn395) )ohnson's Outdoor Services
P- 202082
7604
231.56
16S
11/1/2010 11/10
(eagi l) Eagle Elevator Corp.
P- 202086
103872 -1
610.68
165
11/4/2010 11 110
(adam) Adam's Pest Control, Inc.
P- 203027
610242
48.97
165
11/512010 11/10
(eagii) Eagle Elevator Corp.
P- 202081
104000 -IN
572.01
165
11/10/2010 11 110
Uerrl) Jerry's Floor Store
P- 203502
X627964
595.00
165
11/15/2010 11110
(mgsp) MGS Professional Bldg Plaint Sery I
P- 203726
9723
72AS
165
11116/2010 11110
(arbo) Arbor Barber, Inc.
P- 203727
111610pvn
776.25
NetChange= 4,880.17
4100 -46330
Rents & Leases
165
11/9/2010 11/10
(Iivi) Livinn Suites
P- 201921
110910a -mm
249,55
165
11/9/2010 11 /10
(Iivi) Livinn Suites
p- 201920
110910pvn
249.55
165
11/9/2010 11 /10
(Shea) Laura Sheak
P- 201926
110910pvn -b
249.55
165
11110/2010 11110
(Ilvi) Uvinn Suites
P- 201925
110910pvn -20
165
11/16/2010 11110
(multi) Multihou5ing Credit Control
P- 202895
10090417 -202
165
11/16/2010 11 /10
(mukl) MuIUhousing Credit Control
P- 202895
10090417 -202
60.00
1GS
11/16/2010 11 /10
(multi) Multihousing Credit Control
P- 202895
10090417 -202
165
11/16/2010 11/10
(Iivi) Uvinn Suites
P- 203501
111610pvn
165
11/16/2010 11/10
(Iivi) Uvinn Suites
P- 203501
111610pvn
249.55
165
11/16/2010 11/10
(Iivi) Uvinn Suites
P- 203501
111610pvn
249.55
165
11/16/2010 11/10
(livt) Uvinn Suites
P- 203505
I11610pvn -a
249.55
165
11/16/2010 11/10
(Iivi) Livinn Suites
P- 203505
111610pvn -a
165
11/16/2010 11/10
(Iivi) Livinn Suites
P-203505
111610pvn -a
249.55
165
11/23/2010 11/10
(Iivi) Uvinn Suites
P- 203752
111610pvn -20
249.55
165
11/23/2010 11/10
(Iivi) UvInn Suites
P- 203752
111610pvn -20
165
11/23/2010 11/10
(livl)Llvinn Suites
P- 203752
111610pvn -20
NetChange= 688.65
4300.46330
Miscellaneous Charges
NetChange= 0.00
4315.46330
PILOT
165
11/3012010 11/10
(:Recur 339):POStRecurring Monthly recur
J -95042
RC.
1,695.73
NetChange= 1,695.73
4390 -46330
Taxes & Licenses
NetChange= 0,00
4500 -46330
Administrative Expenses
165
11/17/2010 11/10
(petty165) Laura Sheak
P- 204657
111730pvn
161.85
NetChange= 161.85
4850 -46330
Interest on Deposits
165
11/30/2010 11/10
Sec Dep Interest accrual
3 -95261
GJS
1238
NetChange= 12.38
5120 -46330
Building & Improvements
165
9/30/201011/10
(amer7701) American Masonry Restoration C
P- 202162
093010pv5
10,076.10
NetChange= 10,076.10
Credit
249.55
60.00
60.00
249.55
249.55
249.55
249.55
77,152.59 9,724.75
Balance Remarks
49,306.95 = Beginning Balance =
49,386.35 pest Svc 11/04
50,51252 lawn trmnt 10122
50,580.20 Lawn care - 10/10
51,280.20 Tree trimming
51,511.76 Idler pulley repair
52,122.44 leak /recirc line repair 10/1.
52,171,41 me malnt - it /10
52,743.42 of Svc 10/28
53,338.42 snow rmA Svcs 11/13
53,410.87 rubber tile
54,187.12 Painting 5 units
54,187.12 = Ending Balance =
1,431.25 = Beginning Balance =
1,680.80 2nd week - fire accom #511
1,930.35 Fire accom - Ecklund #511
2,179.90 Reim site mgr for adv for n
1,930.35 Fire accom - Ecklund #511
1,870.35 Bckgrnd cks - bat due
1,930.35 Bckgrnd cks - bat due
1,870.35 Bckgrnd cks - bai due
1,620.80 Hsg accom 11/19-11/25 - Eckl
1,870.35 Hsg accom 11/19-11/25 - Eckl
2,119.90 Hsg accom 11/19 -11/25 -Eckl
2,369.45 Hsg accom - 11/26-12/02 - Ec
2,119.90 Hsg accom - 11/26 -12/02 - Ec
2,369A5 Hsg accom - 11/26 -12102 - Ec
2,619.00 Hsg accom 11/19 -11/25 - Eckl
2,369.45 Hsg accom 11/19 -11/25 - Eck!
2,119.90 Hsg accom 11/19 -11/25 - Eckl
2,119.90 = Ending Balance =
2,462.26 = Beginning Balance =
2,462.26 = Ending Balance =
16,957.30 = Beginning Balance =
18,653.03 Anoka Cty Property Tax Accru
38,653.03 = Ending Balance o
1,373.38 = Beginning Balance =
1,373.38 = Ending Balance =
3,539.38 = Beginning Balance =
3,701.23 cookies, snacks
3,701.23 = Ending Balance =
121.35 = Beginning Balance =
133,73 Sec Dep Interest accrual
133.73 = Ending Balance =
277,010.20 = Beginning Balance =
287,086.30 Joint sealant, paint.
287,086,30 = Ending Balance =
Page 2
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Payment Summary
Bank= 165opr AND mm /yy= 11/2010 - 11/2010 AND All Checks =Yes AND Include Voids =All Checks
Check
Post
Total
Bank
Check#
Vendor
Date
Month
Amount
165opr - Parkview Villa North
p
1077
ih
multl - Multousing Credit Control
11/16/2010
11/201 0
(60.00)
165opr - Parkview Villa North
1080
answ - AnswerLive LLC
11/03/2010
11/2010
30.27
165opr - Parkvlew Villa North
1081
chc - CommonBond Housing
11/03/2010
11/2010
12,936.54
165opr - Parkview Villa North
1082
adam - Adam's Pest Control, Inc.
11/10/2010
11/2010
48.97
165opr - Parkvlew Villa North
1083
cent - CenterPoint Energy
11/10/2010
11/2010
2,863.83
165opr - Parkvlew Villa North
1084
comc3001 - ComCast
11/10/2010
11/2010
44.82
165opr - Parkview Villa North
1085
home6031 - Home Depot Credit Services
11/10/2010
11/2010
9.62
165opr - Parkvlew Villa North
1086
livi - Llvinn Suites
11/10/2010
11/2010
249.55
165opr - Parkview Villa North
1087
mcic - MCI Comm Service
11/10/2010
11/2010
38.53
165opr - Parkview Villa North
1088
mjre - MI Remodeling
11/10/2010
11/2010
305.20
165opr - Parkview Villa North
1089
offl - Office Depot
11/10/2010
11/2010
64.97
165opr - Parkview Villa North
1090
shea - Laura Sheak
11/10/2010
11/2010
249.S5
165opr - Parkvlew Villa North
1091
sltz - Sitzmann Construction dba Sltzmann Elect
11/10/2010
11/2010
205.28
165opr - Parkvlew Villa North
1092
adts - ADT Security Services Inc.
11/17/2010
11/2010
606.88
165opr - Parkview Villa North
1093
amer7701 - American Masonry Restoration Corp
11/17/2010
11/2010
10,076.10
165opr - Parkview Villa North
1094
dire - Direct Home Appliance Services
11/17/2010
1112010
79.40
165opr - Parkview Villa North
1095
eagll - Eagle Elevator Corp.
11/17/2010
11/2010
1,182.69
165opr - Parkview Villa North
1096
gard1086 - Gardner Plumbing, LLC
11/17/2010
11/2010
1,126.17
165opr - Parkvlew Villa North
1097
john395 - Johnson's Outdoor Services
11/17/2010
11/2010
231.56
165opr - Parkview Villa North
1098
ryco - Ryco Supply Company
11/17/2010
11/2010
272.43
165opr - Parkview Villa North
1099
sher4110 - Sherwin - Williams Co.
11/17/2010
11/2010
115.52
165opr - Parkvlew Villa North
1100
sunn - Sun Newspaper
11/17/2010
11/2010
88.83
165opr - Parkvlew Villa North
1101
trug7850 - Trugreen -4635
11/17/2010
1112010
67.68
165opr - Parkview Villa North
1102
xcei - Xcel Energy
11/17/2010
1112010
3,465.32
165opr - Parkview Villa North
1103
adam - Adam's Pest Control, Inc.
11/23/2010
11/2010
48.97
165opr - Parkview Villa North
1104
bfbp - BFB Painting, Inc.
11/23/2010
11/2010
700.00
165opr - Parkview Villa North
1105
jerrl - Jerry's Floor Store
11/23/2010
11/2010
595.00
165opr - Parkvlew Villa North
1106
livi - Llvinn Suites
11/23/2010
11/2010
-
165opr - Parkview Villa North
1107
else - Olsen Fire Protection
11/23/2010
11/2010
1,601.50
165opr - Parkvlew Villa North
1108
gwes9115 - Qwest
11/23/2010
11/2010
38.65
165opr - Parkvlew Villa North
1109
rico - Ricoh Americas Corporation
11/23/2010
11/2010
10.29
165opr - Parkvlew Villa North
1110
ryco - Ryco Supply Company
11/23/2010
11/2010
155.10
165opr - Parkvlew Villa North
111"
livi - LivInn Suites
11/23/2010
11/2010
249.55
37,698.77
Parkview Villa North
Bank Reconciliation Report
11/30/2010
5016456
Balance Per Bank Statement as of 11/30/2010 $172,346.83
09/16/2008 297 t0004005 - Grooms 100.00
11/17/2010 1093 amer7701 - American Masonry Restoration Corp 10,076.10
11/17/2010 1102 xcel - Xcel Energy 3,465.32
Less: Outstanding Checks $13,641.42
12/3/10
Reconciled Bank Balance $158,705.41
Balance per GL as of 11/30/2010
Reconciled Balance Per G/L
Difference
Cleared Items:
Cleared Checks
$158,705.41
$158.705.41
Date
Tran #
Notes
Amount
Date Cleared
10/20/2010
1069
petty165 - Laura Sheak
147.26
11/30/2010
10/27/2010
1073
cent - CenterPoint Energy
1,573.04
11/30/2010
10/27/2010
1074
home6031 - Home Depot Credit Services
45.64
11/30/2010
10/27/2010
1075
home7 - HD Supply Facilities Maintenance
97.23
11/30/2010
10/27/2010
1078
offi - Office Depot
39.28
11/30/2010
10/27/2010
1079
gwes9115 - Qwest
38.72
11/30/2010
11/03/2010
1080
answ - AnswerLive LLC
30.27
11/30/2010
11/03/2010
1081
chc - CommonBond Housing
12,936.54
11/30/2010
11/10/2010
1082
adam - Adam's Pest Control, Inc.
48.97
11/30/2010
11/10/2010
1083
cent - CenterPoint Energy
2,863.83
11/30/2010
11/10/2010
1084
comc3001 - ComCast
44.82
11/30/2010
11/10/2010
1085
home6031 - Home Depot Credit Services
9.62
11/30/2010
11/10/2010
1086
livi - Livinn Suites
249.55
11/30/2010
11/10/2010
1087
mcic - MCI Comm Service
38.53
11/30/2010
11/10/2010
1088
mjre - MJ Remodeling
305.20
11/30/2010
11/10/2010
1089
offi - Office Depot
64.97
11/30/2010
11110/2010
1090
shea - Laura Sheak
249.55
11130/2010
11110/2010
1091
sitz - Sitzmann Construction dba Sitzmann Elect
205.28
11/30/2010
11/17/2010
1092
adts - ADT Security Services Inc.
606.88
11/30/2010
11/17/2010
1094
dire - Direct Home Appliance Services
79.40
11/30/2010
11/17/2010
1095
eagll - Eagle Elevator Corp.
1,182.69
11130/2010
Cleared Other Items
Date
11/08/2010
Total
Tran #
JE 95260
Notes
Corr Laundry revencoded to 1120
Amount Date Cleared
394.00 11/30/201 D
12/3/10
Parkview Villa North
Bank Reconciliation Report
11/30/2010
5016456
11/17/2010
1096
gard1086 - Gardner Plumbing, LLC
1,126.17
11/30/2010
11/17/2010
1097
john395 - Johnson's Outdoor Services
231.56
11/30/2010
11/17/2010
1098
ryco - Ryco Supply Company
272.43
11/3012010
11/17/2010
1099
sher4110 - Sherwin- Williams Co.
115.52
11/30/2010
11/17/2010
1100
sunn - Sun Newspaper
88.83
11/30/2010
11/17/2010
1101
trug7850 - Trugreen -4635
67.68
11/30/2010
11/23/2010
1103
adam - Adam's Pest Control, Inc.
48.97
11/30/2010
11/23/2010
1104
btbp - BFB Painting, Inc,
700.00
11/30/2010
11/23/2010
1105
jerrl - Jerry's Floor Store
595.00
11/3012010
11/23/2010
1107
olse - Olsen Fire Protection
1,601.50
11/30/2010
11/23/2010
1108
gwes9115 - Qwest
38.65
11/30/2010
11/23/2010
1109
rico - Ricoh Americas Corporation
10.29
11/30/2010
11/23/2010
1110
ryco - Ryco Supply Company
155.10
11/30/2010
11/2312010
1111
livi - Livinn Suites
249.55
11/30/2010
Total
$26,158.52
Cleared Deposits
Date Tran #
Notes
Amount
Date Cleared
11/01/2010
243
operating 11/1/10
7,537.00
11/30/2010
11/04/2010
244
operating 11/4/10
15,684.00
11/30/2010
'11/08/2010
245
rent deposit -pvn
4,205.00
11/30/2010
11/09/2010
246
laundry receipts
394.00
11/30/2010
11/12/2010
247
rent deposits
599.00
11/30/2010
11/17/2010
248
rent deposits
1,256.00
11/30/2010
Total
$29,675.00
Cleared Other Items
Date
11/08/2010
Total
Tran #
JE 95260
Notes
Corr Laundry revencoded to 1120
Amount Date Cleared
394.00 11/30/201 D
12/3/10
77 Broadway St. N.E., Minneapolis, MN 55413
(612) 379 -8811 • 24 hour telephone banking 651- 628 -9807
Visit our website at www. northeastbank- mn.com
Date 11/30/10 Page 1
Primary Account
Enclosures 41
* ** * * * * * *** ** **AUTO **3 - DIGIT 551
736 1.2260 AT 0.482 6 1 12
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA NORTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 - 1900
rI��ICHI�
A C C O U N T S - - --
CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER
REGARDING A NORTHEAST BANK VISA CARD.
MEMBER FDIC
NORTHEAST PUBLIC FUNDS ACCT
Account Number
Previous Balance.
7 Deposits /Credits
35 Checks /Debits
service charge
Interest Paid
Ending Balance
Number of images 41
statement Dates 11/01/10 thru 11/30/10
168,830.35 Days in the statement Period 30
29,675.00 Average Ledger 178,459
26,158.52 Average Collected 177,575
.00
.00
172,346.83
* * * ** * * * * * * * * * ** ***: Fir ir*'******• k****•*** r.******** it * * ** * ***it* *x * * ** *ir* ** ** * * ***
Deposits and Credits
Date
Description
Amount
Amount
11/01
DDA
REGULAR
DEPOSIT
7 ,537.00
11/04
DDA
REGULAR
DEPOSIT
15,684.00
11/08
DDA
REGULAR
DEPOSIT
394.00
11/08
DDA
REGULAR
DEPOSIT
2,819.00
11/09
Xfer
from PUB
FUND 0002
1,386.00
9.62
Dep
mixup between the site
45.64
11112
DDA
REGULAR
DEPOSIT
599.00
11/17
DDA
REGULAR
DEPOSIT
1,256.00
checks in serial order
Date
check#
Amount
Date
check#
Amount
11/23
1
67.68
11/15
1082
48.97
11/26
1*
595.00
11/16
1083
2,863.83
11/08
1069*
147.26
11/19
1084
44.82
11/03
1073*
1,573.04
11/16
1085
9.62
11 /01
1074
45.64
11/16
1086
249.55
11/01
1075
97.23
11/15
1087
38.53
11/04
1078*
39.28
11/16
1088
305.20
11/02
1079
38.72
11/17
1089
64.97
11/10
1080
30.27
11117
1090
249.55
11/05
1081
12,936.54
11/16
1091
205.28
* Indicates skip in
check numbers
591460 - 803
Northeast
VBank
Date 11/30/10 Page 2
Primary Account
Enclosures 41
NORTHEAST PUBLIC FUNDS ACCT MUM (Continued)
checks in serial order
Date
Check#
Amount
Date
check#
Amount
11/29
1092
606.88
11/26
1103*
48.97
11/24
1094*
79.40
11/30
1104
700.00
11/22
1095
1,182.69
11/26
1107*
1,601.50
11/22
1096
1,126.17
11/29
1108
38.65
11/22
1097
23'x.'.`56 '
X 11/29
1109
10.29
11/22
1098
272.43
11/26
1110
155.10
11/23
1099
115.52
11/30
1111
249.55
11/23
1100
88.83
* Indicates skip
in check numbers
�Y 4r &�tr �Y it o'r SY �Y 4r is �Y �: �r is 9 <sY 4c:;r'r�:�'cx it 4r �lr:r:c 4r s'ric:r 4r fr �'ric:r �Y o'c'r�;:r �Y Yr ir;r lc ic:r;r �r it k�'r:r &fir is keY ic;;kir :r �'c ic :r k�'c ;Y'1; *Yt i; �'c 4r sY
Daily Balance section
Date
11
Balance
176,224.48
Date
11/10
Balance
181,742.37
Date
11/23
Balance
176,432.17
11/02
176,185.76
11/12
182,341.37
11/24
176,352.77
11/03
174,612.72
11/15
182,253.87
11/26
173,952.20
11/04
190,257.44
11/16
178,620.39
11/29
173,296.38
11/05
177,320.90
11/17
179,561.87
11/30
172,346.83
11/08
180,386.64 --
11/19
179,517.05
_
11/09
181,772.64
11/22
176,704.20
'r
E N D O F
S T A T E M E N T
591460 — 804
Parkview Villa South
Financial Statement Overview
November 2010
Revenue:
Occupancy for the month of November was 100% occupied; there were no vacant unit as of
11/30/2010,
Total Revenue was more than budget amount (favorable). Laundry revenue was higher than
anticipated.
Administrative Expenses:
Administrative costs for South are over budget (unfavorable). Annual servicing fees to the City
of Columbia Heights were invoiced and paid out during this month and this attributed to the
offset.
Advertising Costs are over budget (unfavorable), and reflect cost associated with print
advertisement for the South to help build -up the wait list.
Office Salary line shows the staffing portion for South per contract, both office and maintenance
staff.
Office Supplies are under budget (favorable).
There were no Legal Expenses billed out for November.
Telephone, Answering Service and hlternet expenses are under budget (favorable).
Utilities:
Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and are not
reflected as an expense this month.
Operating and Maintenance Expense (supplies):
Operating and Maintenance Expenses are over budget (unfavorable).
Janitor and Cleaning Supplies are slightly over (unfavorable).
Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing.
Security Contract was over budget (unfavorable), and reflects costs incurred for annual fire alarm
test, annual fire extinguisher maintenance and ADT services.
Grounds Contract was over budget (unfavorable), and reflects cost for grounds maintenance and
tree trimming.
Repairs Material and Contract costs were under budget (favorable).
Elevator Maintenance Contract costs were over budget (unfavorable), and reflect cost for monthly
maintenance agreement and repairs.
Decorating Contract and Supplies were over budget (unfavorable). Carpet was replaced and
painting was done for two unit turns.
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Parkview Villa -South (166)
Income Statement
For The Period Ending November 2010
Books = Accrual
Revenue
36220 -46340 Gen. Government Rents
36225-46340 Nondwelling Rents
36290 -46340 Other Miscellaneous Revenue
Total Revenue
Expenses
Personal Services
1000 -46340 Accrued Salaries
Total Personal Services
Supplies
2000 -46340 Office Supplies
2010 -46340 Minor Equipment
2160 -46340 Maint. & Construct Materials
2171 -46340 General Supplies
Total Supplies
Other Services & Charges
3040 -46340 Legal Fees
3050 -46340 Expert & Professional Services
3060 -46340 Management Services
3100 -46340 Protective Services
3210 -46340 Telephone & Telegraph
3430 -46340 Advertising Other
3600 -46340 Insurance & Bonds
3610 -46340 Electric
3820 -46340 Water
3830 -46340 Gas
3840 -46340 Refuse
3850 -46340 Sewer
4000 -46340 Repair & Maint. Services
4100 -46340 Rents & Leases
4300 -46340 Miscellaneous Charges
4315 -46340 PILOT
4390 -46340 Taxes & Licenses
45OD -46340 Administrative Expenses
4850 -46340 Interest on Deposits
Total Other Services & Charges
Month to Date
° /U
Year to Date
14.51%
24,935.53
95.42%
270,899.27
96,00%
510.00
1.95%
6,043,00
2.14%
686.15
2.63%
5,254.55
1,86%
26,131.68 100.00 282,196.82 100.00
3,723.00 14.2S% 40,953.00 14.51%
3,723.00
14.25%
40,953.00
14.51%
5.08
0.02%
598.95
0.21%
0.00
0.00%
1,675.23
0.59 0 /0
162.84
0.62%
2,282.85
0181%
192.07
0.74%
1,219.93
0.43%
359.99
1.38%
5,776.96
2.05%
0.00
0100%
209.16
0,07%
11,402.00
43.63%
11,402.00
4.04%
2,025.00
7.75%
22,275.00
7.89%
1,382.86
5.29%
5,195.38
1,84%
159.10
0.61%
2,091.41
0,74%
281.25
1.08%
734.85
0,26%
775.05
2,97%
8,526.27
3.02%
1,556,89
5.96%
19,682.93
6,97%
0.00
0.00%
5,631.26
2,00%
610.59
2.34%
16,883.39
5,98 0 /0
0.00
0,00%
2,204.57
0,78%
0.00
0.00%
3,591.51
1,27%
4,145.76
15,86%
29,386,50
10,41%
60.00
0,23%
165.00
0.05%
0.00
0,00%
19.92
0.01%
1,031.67
3,95%
11,348.37
4.02%
0.00
0.00%
658.62
0.23%
87.71
0,34%
141.86
0.05%
6.95
0.03%
74.12
0.03%
23,524.83
90.02%
140,222.12
49.69%
Capital Outlay
5120-46340 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00%
0.00%
0.00
0.00 0 /0
0.00
0.00 0 /0
27,607.82
105.65
186,952.08
66.25%
- 1,476.14
-5.65%
95,244.74
33.75%
Parkview Villa South (166)
Balance Sheet
November 2010
Books = Accrual
Assets
Nov -10
10100 Cash Balance
56,672.49
10200 Petty Cash
93.00
10400 Investments
557,070.36
11300 Rent Receivable
348.15
1150Q Accounts Receivable
25.53
15510 Prepaid Insurance
0
Total Assets
614,210.41
Liabilities
20200 Accounts Payable
18,405.35
20210 Accrued Other Expenses
8,508.50
22000 Deposits
9,071.87
22200 Accrued PILOT
11,094.46
22210 Revenue Collected in Advance
1,678.20
Total Liabilities
48,758.38
Fund Balance
25300 Fund Balance
565,452.03
Total Fund Balance
565,452.03
Total Liabilities and Fund Balance
614,210.41
Parkview Villa South (166)
Cash Flow Statement
Period = November 2010
Revenue
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
Total Revenue
Personnel Services
1000 Accrued Salaries
Total Personnel Services
Supplies
2000 Office Supplies
2010 Minor Equipment
2160 Maint. & Construct Materials
2171 General Supplies
Total Supplies
Other Services & Charges
3050 Expert & Professional Services
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Maint. Services
4100 Rent & Leases
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
Total Other Services & Charges
Total Expenses
Excess (Deficit) Revenue over Expenses
Adjustments
11300 Rent Receivable
11500 Accounts Receivable
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expense
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Month to Date
24,935.53
510.00
686.15
26,131.66
3,723.00,
3,723.00
5.08
0.00
162.84
192.07
359.99
11,402.00
2,025.00
1,382.86
159.10
281.25
775.05
1,556.89
0.00
610.59
0.00
0.00
4,145.76
60.00
1,031.67
0.00
87.71
6.95
23,524.83
27,607.82
- 1,476.14
0.00
14.24
1.55
11,659.19
773.50
324.71
1,031.67
64.98
13,869.84
Cash Flow 12,393.70
Parkview Villa South (166)
Cash Flow Statement
Period = November 2010
Month to Date
Beg Cash
End Cash Difference
10100 Cash Balance
44,278.79
56,672.49 12,393.70
10200 Petty Cash
93.00
93.00 -
10400 Investments
557,070.36
557,070.36 -
Total Cash
601,442.15
613,835.85 12,393.70
12/15/2010 9:35 AM
General Ledger (Accrual)
Parkvievv Villa South - (166)
Months: Nov 2010
Property Date Period Description Control Refer
1000.46340
Accrued Salaries
RC
166
11/30/2010 11 /10
(:Recur 380):PostRecurring Recurring
3 -95043
40,953.00 = Ending Balance =
NetChange= 3,723.00
593.87 = Beginning Balance =
2000 -46340
413
Office Supplies
46440
166
9/29/2010 11/10
(rico) Ricoh Americas Corporation
P- 203033
166
11/30/2010 11/10
(chc) CommonBond Housing
P- 204510
NetChange= 5,08
2010 -46340
2,120.01 = Beginning Balance =
Minor Equipment
69.09
2,189.10 waliplates etc
9105414832
NetChange= 0.00
2,282.85 sealant, thermostat
2160 -46340
Maint. & Construct Materials
166
10/20/2010 11/10
(home6031) Home Depot Credit Services
P- 202102
166
10125/2010 11/10
(home7) HD Supply Facilities Maintenance
P- 202100
33189pvs
69.68
NetChange= 162.84
2171 -46340
1,219.93 = Ending Balance =
Maint. & Construct Materials
166
10119/2010 11 /10
(ryco) Ryco Supply Company
P- 202097
166
1012512010 11 110
(ryco) Ryco Supply Company
P- 202096
166
11/9/2010 11110
(ryco) Ryco Supply Company
P- 203032
11,402.00 = Ending Balance =
NetChange= 192.07
20,250.00 = Beginning Balance =
3040 -46340
5,748.00
LegalFess
RC
3,723.00 22,275.00 R/C CHC PR Mgmt Fee
NetChange= 0.00
3050 -46340
Expert & Professional Services
3,812.52 = Beginning Balance -
166
11, 11/10
(coluhm) Columbia Heights HRA
P- 203729
93.02
4,178.19 Baldue
NetChange= 11,402.00
108.50
3060 -46340
21010217
Management Services
5,195.38 Ann Fire Alarm inspec/test-
166
11130/2010 11110
(chc) CommonBcnd Housing
P- 204445
166
11/30/2010 11 110
(:Recur 380) :PostRecurring Recurring
3-95043
1,945.79 Answering svc 11/01/10 -11/30
8.77211E +11
NetChange= 2,025.00
1,965.92 Internet svc 11/11-12/10
3100 -46340
17.36
Protective Services
200800187pvs
166
8/7/2010 11110
(acts) ADT Security Services inc.
P- 202103
166
8130/2010 11,!10
(mare) Marco, Inc
P- 203816
166
10131/201011/10
(olse) Olsen Fire Protection
P- 203034
166
10/31/2010 11/10
(oise) Olsen Fire Protectlon
P- 203517
7,751.22 - Beginning Balance =
RC
NetChange= 1,382.86
8,524.72 C of Columbia Heights Ins Ac
3210 -46340
155
Telephone & Telegraph
166
11/1/2010 11110
(answ) AnswerUve LLC
P- 199739
166
11/2/2010 11110
(comc3001) ComCast
P- 201895
166
11/7/2010 11)10
(gwes9115) Qwest
P- 203515
166
11/17/2010 11110
(of06S8) office of Enterprise Technology
P- 203733
5,631.26 = Ending Balance =
NetChange= 159.10
16,272.80 = Beginning Balance =
3430 -46340
610.59
Advertising Other
166
11/10/2010 11/10
(chc) CommonBond Housing
P- 202002
2,20457 = Beginning Balance =
NetChange= 281.25
2,204.57 = Ending Balance =
3600 -46340
Insurance & Bonds
166
11/30/2010 11 /10
(:Recur 380) ;PostRecurring Recurring
J -95043
166
11/30/2010 11/10
(:Recur 380) :PostRecurring Recurring
3 -95(93
NetChange= 775.05
3810 -46340
Electric
166
11/11/2010 11/10
(xcei) Xcel Energy
P- 202825
NetChange= 1,556.89
3820 -46340
Water
NetChange= 0.00
3830 -46340
Gas
166
11/5/2010 11/10
(cent) CenterPolnt Energy
P- 202727
NetChange= 610.59
3840 -46340
Refuse
NetChange= 0.00
3850 -46340
Sewer
NetChange= 0.00
Debit Credit Balance Remarks
Page I
37,230.00 = Beginning Balance =
RC
3,723.00
40,953.00 P/C CHC PR Mgmt Fee
40,953.00 = Ending Balance =
593.87 = Beginning Balance =
410149995pvs
413
598.50 copier svc 7/01 -8/08
46440
0.45
596.95 Postage 11/10
598.95 = Ending Balance =
1,675.23 = Beginning Balance =
1,675.23 = Ending Balance =
2,120.01 = Beginning Balance =
7577916
69.09
2,189.10 waliplates etc
9105414832
93.75
2,282.85 sealant, thermostat
2,282.85 = Ending Balance =
1,027.86 = Beginning Balance =
33081pvs
48.45
1,076.31 foam cleaner
33100pvs
73.94
1,150,25 carp extractor repair
33189pvs
69.68
1,219,93 glass cleaner, towels etc
1,219.93 = Ending Balance =
209.16 = Beginning Balance =
209.16 = Ending Balance =
0.00 = Beginning Balance =
2010pvs
11,402.00
11,402.00 pvs 2010 svcg fees
11,402.00 = Ending Balance =
20,250.00 = Beginning Balance =
46348
5,748.00
25,998.00 Mgmt Fee 11/10
RC
3,723.00 22,275.00 R/C CHC PR Mgmt Fee
22,275.00 = Ending Balance =
3,812.52 = Beginning Balance -
3UU65130pvs
272,65
4,085.17 Sec Svcs 9/01/10 - 08131/11,
INV575839pvs
93.02
4,178.19 Baldue
21010129pvs
108.50
4,286.69 Ann Fire Ext main
21010217
908.69
5,195.38 Ann Fire Alarm inspec/test-
5,195.38 = Ending Balance =
1,93231 = Beginning Balance =
1.01005E +11
13.18
1,945.79 Answering svc 11/01/10 -11/30
8.77211E +11
20.13
1,965.92 Internet svc 11/11-12/10
7637883978pv
17.36
1,983.28 phone svc 10/01 -11/06
200800187pvs
108.13
2,091.41 phone svc per end 10/31
2,091.41 = Ending Balance =
453.60 = Beginning Balance =
45823
281.25
734.85 Star Tribune Mrktg Ad
734.85 = Ending Balance =
7,751.22 - Beginning Balance =
RC
773.50
8,524.72 C of Columbia Heights Ins Ac
RC
155
8,526.27 RJF Crime Insurance
8,526.27 = Ending Balance =
18,126.04 = Beginning Balance=
5150441553pv
1,556.89
19,682.93 elec svc 10104 -11/02
19,682.93 = Ending Balance =
5,631.26 = Beginning Balance =
5,631.26 = Ending Balance =
16,272.80 = Beginning Balance =
55271324pvs/
610.59
16,883,39 gas svc 10/04 -10/29
16,883.39 = Ending Balance =
2,20457 = Beginning Balance =
2,204.57 = Ending Balance =
3,591.51 = Beginning Balance =
3,591.51 = Ending Balance =
Page I
12/15/2010 9:35 AM
General Ledger (Accrual)
Parkview Villa South - (166)
Months: Nov 2010
Property
Date Period
Description
Control
Refer
Debit Credit
Balance Remarks
4000 -46340
Repair & Maint. Services
25,240,74 = Beginning Balance =
166
9128/2010 11/10
(dire) Direct Home Appliance Services
P- 202105
92810pvs
35.67
25,276.41 pest svc 11104
166
10/18/2010 11110
(alls2529) All Seasons Garage Door Compan
P- 202101
21951
120.00
25,396.41 lawn trmnt 10122
166
10/22/2010 11110
(trug7850) Trugreen -4635
P- 202095
720709pvs
30.41
25,426.82 Lawn care 10 /10
166
10/31/2010 11110
(bfbp) BFB Painting, Inc.
P- 203513
10312010pvs
575.00
26,001.82 Tree trimming
166
111112010 11110
(john395) Johnson's Outdoor Services
P- 202094
7604pvs
104.03
26,105.85 Idler pulley repair
166
11/1/2010 11/10
(eagl I) Eagle Elevator Corp.
P- 202098
103872 -lpvs
274.37
26,38022 hinge replacement
166
11/4/2010 I1 /10
(adam) Adam's Pest Control, Inc.
P- 203031
630242pvs
22.00
26,40222 roof /shingle svc 11/08/10
166
11/5/2010 11110
(eagll) Eagle Elevator Corp.
P- 202093
104000 -1N -pv
256.99
26,659.21 mo maint 11/10
166
11111/2010 11;10
(jerrl) Jerry's Floor Store
P- 203516
X628002
1,179.20
27,838.41 of svc 10/28
166
1.1/11/2010 11110
Berri) Jerry's Floor Store
P- 203519
X628003
884.29
28,722.70 snow rmvl Svcs 11113
166
11/15/2010 11/10
(mgsp) MG5 Professional Bldg Malnt Sery I
P- 203731
9723pvs
32.55
28,75525 carp /Inst
166
11/16/2010 11/10
(arbo) Arbor Barber, Inc.
P- 203732
111610pvs
348.75
29,104,00 carp /Inst
166
11/17/2010 11/10
(mjre) MJ Remodeling
P- 20373D
15445
282.50
29,386.50 Painting - 2 units
NetChange= 4,145.76
29,386.50 = Ending Balance =
4100 -46340
Rents & Leases
105.00 = Beginning Balance =
166
10/31/201011/10
(multl) Muitihousing Credit Control
P-203035
10100395pvs
60.00
165.00 Bckgmd cks 10/10
NetChange= 60.00
165.00 = Ending Balance =
4300.46340
Miscellaneous Charges
19.92 = Beginning Balance =
NetChange= 0.00
19.92 = Ending Balance =
4315 -46340
PILOT
10,316.70 = Beginning Balance =.
166
11/30/2010 11/10
(:Recur 380) :PostRecurring Recurring
J -95043
RC
1,031.67
11,348.37 Anoka City Property Tax Accru
NetChange= 1,031.67
11,348.37 = Ending Balance =
4390.46340
Taxes & Licenses
658.62 = Beginning Balance =
NetChange= 0.00
658.62 = Ending Balance =
4500 -46340
Administrative Expenses
54.15 = Beginning Balance =
166
11/30/2010 11/10
(pettyl66) Laura Sheak
P- 204670
113010pvs
87.71
141.86 misc resident treats
NetChange= 87.71
141.86 = Ending Balance =
4850 -46340
Interest on Security Deposits
67.17 = Beginning Balance =
166
11/30/2010 11110
Sec Dep Interest accrual
3 -95268
GJ1
6.95
74.12 Sec Dep interest accrual
NetChange= 6.95
74.12 = Ending Balance =
31,330.82 3,723.00
Page 2
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Payment Summary
Bank= 166opr AND mm /yy= 11/2010 - 11/2010 AND All Checks =Yes AND Include Voids =All Checks
Check
Post
Total
Bank
Checl(#
Vendor
Date
Month
Amount
166opr - Parkview Villa South
900
answ - AnswerLive LLC
11/03/2010
11/2010
13.48
166opr - Parkview Villa South
901
chc - Common Bond Housing
11/03/2010
11/2010
5,763.39
166opr - Parkvlew Villa South
902
adam - Adam's Pest Control, Inc.
11/10/2010
11/2010
22.00
166opr - Parkview Villa South
903
mcic - MCI Comm Service
11/10/2010
11/2010
17.31
166opr - Parkview Villa South
904
mjre - MI Remodeling
11/10/2010
11/2010
519.80
166opr - Parkview Villa South
905
offl - Office Depot
11/10/2010
11/2010
29.19
166opr - Parkview Villa South
906
sitz - Sitzmann Construction dba Sitzmann Elect
11/10/2010
11/2010
92.23
166opr - Parkvlew Villa South
907
adts - ADT Security Services Inc.
11/17/2010
11/2010
272.65
166opr - Parkview Villa South
908
alls2529 - All Seasons Garage Door Company
11/17/2010
11/2010
120.00
166opr - Parkvlew Villa South
909
cent - CenterPoint Energy
11/17/2010
11/2010
610.59
166opr - Parkview Villa South
910
chc - Common Bond Housing
11/17/2010
1112010
281.25
166opr - Parkvlew Villa South
911
comc3001 - ComCast
11/17/2010
11/2010
20.13
166opr - Parkview Villa South
912
dire - Direct Horne Appliance Services
11/17/2010
11/2010
35.67
166opr - Parkvlew Villa South
913
eagll - Eagle Elevator Corp.
11/17/2010
11/2010
531.36
166opr - Parkvlew Villa South
914
home6031 - Home Depot Credit Services
11/17/2010
11/2010
69.09
166opr - Parkvlew Villa South
915
home? - HD Supply Facilities Maintenance
11/17/2010
11/2010
93.75
166opr - Parkvlew Villa South
916
john395 - Johnson's Outdoor Services
11/17/2010
11/2010
104.03
166opr - Parkvlew Villa South
917
ryco - Ryco Supply Company
11/17/2010
11/2010
12239
166opr - Parkview Villa South
918
1:0003815 -Todd
11/17/2010
11/2010
107.26
166opr- Parkview Villa South
919
trug7850 - Trugreen -4635
11/17/2010
11/2010
30.41
166opr- Parkview Villa South
920
xcel - Xcel Energy
11/17/2010
11/2010
1,556.89
166opr- Parkview Villa South
921
adam - Adam's Pest Control, Inc.
11/23/2010
11/2010
22.00
166opr- Parkvlew Villa South
922
bfbp - BFB Painting, Inc,
11/23/2010
1112010
575.00
166opr- Parkvlew Villa South
923
jerrl - Jerry's Floor Store
11/23/2010
1112010
2,063.49
166opr- Parkview Villa South
924
multi - Multihousing Credit Control
11/23/2010
11/2010
60.00
166opr- Parkview Villa South
925
olse - Olsen Fire Protection
11/23/2010
1112010
1,017.19
166opr- Parkview Villa South
926
gwes9115 - Qwest
11/23/2010
1112010
17.36
166opr- Parkview Villa South
927
rico - Ricoh Americas Corporation
11/23/2010
11/2010
4.63
166opr- Parkview Villa South
928
ryco - Ryco Supply Company
11/23/2010
11/2010
69.68
___
14,242.22�
Parkview Villa South
Bank Reconciliation Report
11/30/2010
5016464
Balance Per Bank Statement as of 11/30/2010
02/11/2009
389
mcic - MCI Comm Service
11/17/2010
914
home6031 - Home Depot Credit Services
11/17/2010
916
john395 - Johnson's Outdoor Services
11/17/2010
918
1:0003815- Todd
Less: Outstanding Checks
Reconciled Bank Balance
Balance per GL as of 11/30/2010
Reconciled Balance Per G/L
Difference
Cleared Items:
Cleared Checks
$56,958.34
5.47
69.09
104.03
107.26
$285.85
$56,672.49
12/3/10
$56,672.49
$56.672.49
Date
Tran #
Notes
Amount
Date Cleared
10/19/2010
886
t0003820 - Tabb
136.39
11/30/2010
10/27/2010
896
offi - Office Depot
17.65
11/3012010
10/2712010
897
petty166 - Laura Sheak
81.65
11/30/2010
10/27/2010
898
gwes9115 - Qwest
17.39
11/30/2010
10/2712010
899
tabb - Violet Tabb
25.00
11/30/2010
11/03/2010
900
answ - AnswerLive LLC
13.48
11/30/2010
11/03/2010
901
chc - CommonBond Housing
5,763.39
11/30/2010
11/10/2010
902
adam - Adam's Pest Control, Inc.
22.00
11130/2010
11/10/2010
903
mcic- MCI Comm Service
17.31
11/30/2010
11/10/2010
904
mjre - MJ Remodeling
519,80
11/30/2010
11/10/2010
905
offi - Office Depot
29.19
11/30/2010
11110/2010
906
sitz - Sitzmann Construction dba Sitzmann Elect
92.23
11/30/2010
11/17/2010
907
adts - ADT Security Services Inc.
272.65
11/30/2010
11/17/2010
908
alls2529 - All Seasons Garage Door Company
120.00
11/30/2010
11/17/2010
909
cent - CenterPoint Energy
610.59
11/30/2010
11/17/2010
910
chc - CommonBond Housing
281.25
11/30/2010
11117/2010
911
comc3001 - ComCast
20.13
11/30/2010
11/17/2010
912
dire - Direct Home Appliance Services
35.67
11/30/2010
11/17/2010
913
eagll - Eagle Elevator Corp.
531.36
11/30/2010
11/17/2010
915
home? - HD Supply Facilities Maintenance
93.75
11/30/2010
12/3/10
Parkview Villa South
Bank Reconciliation Report
11/30/2010
5016464
11/17/2010
917
ryco - Ryco Supply Company
122.39
11/30/2010
11/17/2010
919
trug7850 - Trugreen -4635
30.41
11/30/2010
11/17/2010
920
xcel - XcelEnergy
1,556,89
11/30/2010
11/23/2010
921
adam - Adam's Pest Control, Inc.
22.00
11/30/2010
11/23/2010
922
bfbp - BFB Painting, Inc.
575.00
11/30/2010
11/23/2010
923
jerrl - Jerry's Floor Store
2,063.49
11/30/2010
11/23/2010
924
multi - Multihousing Credit Control
60.00
11/30/2010
11/23/2010
925
olse - Olsen Fire Protection
1,017.19
11/30/2010
11/23/201 D
926
gwes9115 - Qwest
17.36
11/30/2010
11/23/2010
927
rico - Ricoh Americas Corporation
4.63
11/30/2010
11/23/2010
928
ryco - Ryco Supply Company
69.68
11/30/2010
Total
$14,239.92
Cleared Deposits
Date
Tran #
Notes
Amount
Date Cleared
11/01/2010
193
operating 11/1/10
12,843.00
11/30/2010
11/04/2010
194
operating 1114110
8,170.00
11/30/2010
11/08/2010
195
rent deposits -pvs
2,819.00
11/30/2010
11/09/2010
196
laundry receipts
394.15
11/30/2010
11/12/2010
197
rent deposits
1,185.00
11/30/2010
11/12/2010
200
14.77
11/30/2010
11/2312010
198
rent deposits - pvs
1,210.00
11/30/2010
Total
$26,635.92
Cleared Other Items
Date
Tran #
Notes
Amount
Date Cleared
11/09/2010
JE 95265
RC Laundry Rev coded to 1120
394.15
11/30/2010
Total
$394.15
12/3/10
r
77 Broadway St. N,E., Minneapolis, MN 55413
(612) 379 -8811 ^ 24 hour telephone banking 651 -628 -9807
Visit our websi at www. northeastbank- mn.com
Date 11/30/10 Page 1
Primary Account
Enclosures 37
if *** * * ** **?r*** -DIGIT 551
737 1.2260 AT 0.482 6 1 13
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
IrLI{ JAI, ��rIIII��r�JJ�� JII�IrJCrr�Hlr
A C C O U N T S - - --
CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER
REGARDING A NORTHEAST BANK VISA CARD.
MEMBER FDIC
NORTHEAST PUBLIC FUNDS ACCT
Description
Number
of Images
37
Account Number
0181WO
Statement
Dates 11/01/10 thru
11/30/10
Previous Balance
44,562.34
Days in
the Statement Period
30
6 Deposits /Credits
28,021.92
Average
Ledger
61,384
32 checks /Debits
15,625.92
Average
Collected
60,602
Service charge
.00
903
17.31
11/15
interest Paid
.00
11/16
904
519.80
Ending Balance
56,958.34
check numbers
? rit?: �•* e4• h.', r?•'. rlr:' r�• ir; r:' r:' r:':°.:'.:?;:';';',:?; 4c4: ir•::'r�•',r4r?r:r+:)'ri:)t ?r•k dr it is it xir it 4c ?c4r;ctic;`ir it ot;: is it ?c ?r•k it i; it ;r 'x ?c *•)Y'.r it is )S':l ;• ?c ..
Deposits and Credits
Date
Description
Date
11/01
DDA
REGULAR
DEPOSIT
11/04
DDA
REGULAR
DEPOSIT
11/08
DDA
REGULAR
DEPOSIT
11/08
DDA
REGULAR
DEPOSIT
11/12
DDA
REGULAR
DEPOSIT
11/23
DDA
REGULAR
DEPOSIT
Amount.
12,843.00
- 8;170.00
394.15
4,205.00
1,199.77
1,210.00
charges and Debits
Date Description Amount
11/09 xfer to PUB FUND 0001 1,386.00
Dep mixup between the site
?r'.,.f',r?r?r * ?ca4:<)4d <'x)Fx xt<s'cv'r icx it �'rxi <)4 it s<' k it dcxx• k�' r• k)' c' u::';•! c •h ?cx'!r'�'r4<?r ?r)4:r)'r;r;Y?r irx *:r)': ?r)4:'r:c ?r :c 'h ?; ir'r t'r 4r )'c ): :r ',r :. ..
Checks in serial order
Date check#
Amount
Date
Check#
Amount
11/10
886
136.39
11 /10
900
13.48
11/02
896*
17.65
11/05
901
5,763.39
11/08
897
81.65
11/15
902
22.00
11/02
898
17.39
11/15
903
17.31
11/15
899
25.00
11/16
904
519.80
* indicates
skip in
check numbers
591461 — 807
oate 11/30/I0 p
Primary Account MENIM
Enclosures 37
*"
NonTnsxsT puaLzc ruwos ACCT *Illft p (continued)
checks in serial order
oate
check#
Amount
Date
check#
Amount
I
905
29.19
62.758.54
919*
30.4I
I
906
92.23
2
920
I.556.89
11/29
907
272.65
6
921
22.00
11/24
908
120.00
0
922
575.00
11/23
909
6I0.59
6
923
2
11122
910
281.25
h
924
60.08
11/29
91I
20.13
0
925
1.0I7.19
11/24
912
35.67
11/29
926
17.36
11/22
913
53I.36
I1/30
827
4.83
11/23
915*
93.75
11/26
928
69.68
11/22
917^
122.39
+ Indicates skip in
check numbers
Daily Balance Section
Date
Balance
oate
Balance
Date
oulance
11/01
57,405.34
62.758.54
3
61.366.55
02
57,370.30
63.958.31
4
61.110.88
04
65.540 '30
53.894.00
5
58,895.71
11/ 05
59.776.91
63.281.97
11/29
58.05.57
I1/08
64.294'4I
111I7
63.252.78
11/30
56,958.34
II/09
62
° lI/22
60
* * *
ENo 0 F
5TATcwENr
���
591461 - 808
January 18, 2011 c o rdr r,4 III i_ I i
a,.� lc usn� 3l,rhlr {om . �t� `ifru r� I�� "nlui�•,
Scott Clark I' 1o'-p 1S( 111k u,i „s,
Columbia Heights HRA �_ �`;,��I s��ii�� „iW 1(iu()
City of Columbia Heights
590 -40th Avenue Northeast
Columbia Heights, Mn. 55421 "„ " "`'; 11ho� I�I "1'
RE: Columbia Heights HRA
Parkview Villa — Monthly Financials Reporting Date
December 2010
Dear Mr. Clark,
I enclosed copies of the December 2010 financial reports for Parkview Villa North /South.
Included in the report:
I-IRA Expenditures (Expense Summary)
Financial Overview - PVV North
Budget Comparison -PVV North
Income Statement -PVV North
Balance Sheet -PVV North
General Ledger Detail — PVV North
Aged Payables -PVV North
Check Register /Bank Reconciliation -PVV North
Financial Overview — PVV South
Budget Comparison— PVV South
Income Statement -PVV South
Balance Sheet -PVV South
General Ledger -PVV South
Aged Payables -PVV South
Check Register /Bank Reconciliation -PVV South
Copies of all Invoices — PVV North and South
Please feel free to contact me at 651- 290 -6238 if you should have any questions
regarding this month's financial report.
Since •ely,
Lisa
vioxLur 1 t
Director of Property Management
CommonBond Communities
erhardt @corm»onbond.org
� 111 i?gwil (;Iv ilnnifP
Parkview Villa North
Financial Statement Overview
December 2010
Revenue:
Occupancy for the month of December 2010 was 100% occupied; there were no vacant
units as of 12/31/10.
Total Revenue was over budgeted amount (favorable). Operating grant and capital
project reimbursements were drawn upon this month.
Administrative Expenses:
Administrative costs for the North are over budget (unfavorable).
Other Renting Expenses were over budget (unfavorable), and reflect cost incurred for
applicant screening and for housing expenses for a fire unit resident.
Office Salary line shows the staffing portion for North per contract, both office and
maintenance staff.
Office Supply expenses are under budget (favorable).
Legal Expenses Project were over budget (unfavorable), and reflect cost incurred for
legal representation in resident lease termination process.
Audit Expenses was over budget (unfavorable), yet under the annual budgeted amount.
Telephone, Answering Service and Internet expenses are slightly over budget
(unfavorable), and reflect costs associated with telephone, answering service, internet and
office of enterprise technology.
Bad Debts reflect rent receivables that were written off from past residents that owed rent
/ damages at the time of move out. Management has filed these with collections in an
attempt to recapture these fees.
Utilities:
Utilities Expenses are over budget (unfavorable). Water / Sewer are quarterly billings
and the total utilities expenses are under the annual budgeted amount.
Operating and Maintenance Expense (supplies):
Operating and Maintenance Expenses are over budget (unfavorable).
Janitor and Cleaning Supplies are over budget (unfavorable), and reflect cost for cleaning
and janitorial supplies.
Janitor Contract expenses were over budget (unfavorable), and reflect cost associated
with drain cleaning and floor cleaning.
Exterminating Contract is slightly over budget (unfavorable).
Garbage and Trash are over budget (unfavorable); however this reflects a quarterly
billing.
Security Contract is over budget (unfavorable), and reflects cost incurred for follow -up
maintenance on fire extinguishers, phone entry repairs and panel repairs.
Grounds Contract is over budget (unfavorable), and reflects cost incurred for grounds
maintenance and for tree trimming.
Repairs Material costs were under budget (favorable).
Repairs Contract expenses were over budget (unfavorable), and reflect costs associated
with repairing the hot water heater and running a new ground wire.
Elevator Maintenance Contract is over budget (unfavorable), and reflects the cost of
monthly maintenance and necessary repairs.
Decorating Contract and Supplies were under budget (favorable).
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Payment Summary
Bank= 165OPR AND mrn /yy= 12/2010- 12/2010 AND All Checks =Yes AND Include Voids =All Checks
Check
Post
Total
Bank
Check#
Vendor
Date
Month
Amount
165opr - Parkview Villa North
1112
answ - AnswerLive LLC
12/08/2010
12/2010
30.19
165opr - Parkvlew Villa North
1113
arbo - Arbor Barber, Inc.
12/08/2010
12/2010
776.25
165opr - Parkvlew Villa North
1114
chc - CommonBond Housing
12/08/2010
12/2010
12,903.04
165opr - Parkview Villa North
1115
coluhra - Columbia Heights HRA
12/08/2010
12/2010
25,380.00
165opr - Parkview Villa North
1116
home7 - HD Supply Facilities Maintenance
12/08/2010
12/2010
139.60
165opr - Parkview Villa North
1117
mart - Marco, Inc
12/08/2010
12/2010
207.05
165opr - Parkview Villa North
1118
mgsp - MGS Professional Bldg Maint Sery Inc
12/08/2010
12/2010
72.45
165opr - Parkvlew Villa North
1119
offi658 - Office of Enterprise Technology
12/08/2010
12/2010
240.69
165opr - Parkview Villa North
1120
petty165 - Laura Sheak
12/08/2010
12/2010
200.76
165opr - Parkview Villa North
1121
clty4D54 - City Wide Locksmithing, Inc.
12/15/2010
12/2010
66.25
165opr - Parkview Villa North
1122
eagll - Eagle Elevator Corp.
12/15/2010
12/2010
610.68
165opr - Parkview Villa North
1123
home32 - Home Depot Credit Services
12/15/2010
12/2010
10.01
165opr - Parkview Villa North
1124
home6031 - Home Depot Credit Services
12/15/2010
12/2010
148.64
165opr - Parkview Villa North
1125
home7 - HD Supply Facilities Maintenance
12/15/2010
12/2010
141.75
165opr - Parkview Villa North
1126
mcic3718 - MCI Comm Service
12/15/2010
12/2010
38.56
165opr - Parkvlew Villa North
1127
mgsp - MGS Professional Bldg Maint Sery Inc
12/15/2010
12/2010
198.38
165opr - Parkview Villa North
1128
offs - Office Depot
12/15/2010
12/2010
68.86
165opr - Parkview Villa North
1129
ryco - Ryco Supply Company
12/15/2010
12/2010
45.09
165opr - Parkview Villa North
1130
shea - Laura Sheak
12/15/2010
12/2010
392.15
165opr - Parkview Villa North
1131
wilt - Wilcox- Erhardt
12/15/2010
12/2010
50.00
165opr - Parkview Villa North
1132
cent - CenterPoint Energy
12/21/2010
12/2010
5,461.86
165opr - Parkview Villa North
1133
chc - CommonBond Housing
12/21/2010
12/2010
34.15'
165opr - Parkview Villa North
1134
comc3001 - ComCast
12/21/2010
12/2010
44.82 .
165opr - Parkvlew Villa North
1135
gard1086 - Gardner Plumbing, LLC
12/21/2010
12/2010
669.24
165opr - Parkview Villa North
1136
home7 - HD Supply Facilities Maintenance
12/21/2010
12/2010
104.35
165opr - Parkview Villa North
1137
multi - Muitihousing Credit Control
12/21/2010
12/2010
60.00
165opr - Parkvlew Villa North
1138
offi - Office Depot
12/21/2010
12/2010
61.45
165opr - Parkview Villa North
1139
sunn - Sun Newspaper
12/21/2010
12/2010
88.83
165opr - Parkview Villa North
1140
xcel - Xcel Energy
12/29/2010
12/2010
3,845.48
Parkview Villa North
Bank Reconciliation Report
12/31/2010
5016456
Balance Per Bank Statement as of 12131/2010
09/16/2008
297
t0004005 - Grooms
12/08/2010
1118
mgsp - MGS Professional Bldg Maint Sery Inc
12/15/2010
1127
mgsp - MGS Professional Bldg Maint Sery Inc
12/21/2010
1134
comc3001 - Comcast
12/21/2010
1138
offi - Office Depot
12/21/2010
1139
sunn - Sun Newspaper
12/29/2010
1140
xcel - Xcel Energy
Less: Outstanding Checks
Reconciled Bank Balance
Balance per GL as of 12/31/2010
Reconciled Balance Per G/L
Difference
Cleared Items:
Cleared Checks
$211,643.98
I
Date
Tran #
Notes
Amount
Date Cleared
11117/2010
1093
amer7701 - American Masonry Restoration Corp
10,076.10
12/31/2010
11/17/2010
1102
xcei - Xcel Energy
3,465.32
12/31/2010
12/08/2010
1112
answ - AnswerLive LLC
30.19
12/31 /2010
12/08/2010
1113
arbo - Arbor Barber, Inc.
776.25
12/31/2010
12/08/2010
1114
chc - CommonBond Housing
12,903.04
12/31/2010
12/08/2010
1115
coluhra - Columbia Heights HRA
25,380.00
12/31/2010
12/08/2010
1116
home? - HD Supply Facilities Maintenance
139.60
12/31/2010
12/08/2010
1117
marc -Marco, Inc
207.05
12/31/2010
12/08/2010
1119
offi658 - Office of Enterprise Technology
240,69
12/31/2010
12/08/2010
1120
petty165 - Laura Sheak
200.76
12/31/2010
12/15/2010
1121
city4054 - City Wide Locksmithing, Inc,
66.25
12/31/2010
12/15/2010
1122
eagll -Eagle Elevator Corp.
610.68
12/31/2010
12/15/2010
1123
home32 - Home Depot Credit Services
10.01
12/31/2010
12/15/2010
1124
home6031 - Home Depot Credit Services
148.64
12/31/2010
12/15/2010
1125
home? - HD Supply Facilities Maintenance
141.75
12/31/2010
12/15/2010
1126
mcic3718 - MCI Comm Service
38.56
12/31/2010
12/15/2010
1128
offs - Office Depot
68.86
12/31/2010
12/15/2010
1129
ryco - Ryco Supply Company
45.09
12/31/2010
$216,055.39
100.00
72.45
198.38
44,82
61.45
88.83
3,845.48
$4,411.41
i►dllIF
4 711 Fd.1 OR
$211,643.98
1/21/11
Parkview Villa North
Bank Reconciliation Report
12/31/2010
5016456
12/1512010
1130
shea - Laura Sheak
392.15
12/31/2010
12/15/2010
1131
wiic - Wilcox- Erhardt
50.00
12/31/2010
12/21/2010
1132
cent - CenterPoint Energy
5,461.86
12/31/2010
12/21/2010
1133
chc - CommonBond Housing
34.15
12/31/2010
12/21/2010
1135
gard1086 -Gardner Plumbing, LLC
669,24
12/31/2010
12/21/2010
1136
home7 - HD Supply Facilities Maintenance
104.35
12/31/2010
12/21/2010
1137
multi - Multihousing Credit Control
60.00
12/31/2010
Total
$61,320.59
Cleared Deposits
Date
Tran #
Notes
Amount
Date Cleared
12/01/2010
251
rent deposits
9,031.00
12/31/2010
12103/2010
253
operating 12/3/10
13,073.00
12/31/2010
12106/2010
254
operating 12/6110
5,161.00
12/31/2010
12/08/2010
255
operating 12/8110
1,865.00
12/31/2010
12/29/2010
258
pvn laundry receipts
349.90
12/31/2010
Total
$29,479.90
Cleared Other Items
Date
Tran #
Notes
Amount
Date Cleared
12/10/2010
JE 98238
NEB Operating Fund Grant receipt
71,449.25
12131/2010
12/10/2010
JE 98239
NEB Cap Fund Program receipt
4,100.00
12/31/2010
Total
$75,549.25
1/21/11
77 Broadway St. N.E„ Minneapolis, MN 55413
(612) 379 -8811 • 24 hour telephone banking 651- 628 -9807
Visit our website at www, northeastbank- mn.com
* * * * * * * * * * * * ** *AUTO * *3 -DIGIT 551
3095 1.0660 AT 0.482 23 1 15
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA NORTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 - 1900
CnrHEnC KI NI�
Date 12/31/10
Primary Account
Enclosures
A C C O U N T S - - --
CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER
REGARDING A NORTHEAST BANK VISA CARD.
MEMBER FDIC
NORTHEAST PUBLIC FUNDS ACCT
Account Number
Previous Balance
7 Deposits /credits
25 Checks /Debits
Service Charge
Interest Paid
Ending Balance
Page 1
Innofte
30
Number of Images 30
statement Dates 12/01/10 thru 12/31/10
172,346.83 Days in the statement Period 31
105,029.15 Average Ledger 207,555
61,320.59 Average Collected 205,968
.00
.00
216,055.39
it it *it is ie it it it is it it it it ie it it it it ie * it it it it it it it it it it it it sY it ie is is ie * * *ir it is *it *it is is is sY it it *ir it it it * it s4 it it is it s4 it it ie it ie it it it it it
Deposits and credits
Date
Description
Amount
12101
DDA REGULAR DEPOSIT
9,031.00
12/03
DDA REGULAR DEPOSIT
13,073.00
12/06
DDA REGULAR DEPOSIT
5, 161.00
12/08
DDA REGULAR DEPOSIT
1,865.00
12/14
MISC PAY HUD TREAS 303
4,100.00 CR
12117
3031036218 12/14/10
30.19
12/14
ID #- 411269646860103
207.05
12/21
TRACE #- 031036211308521
776.25
12/14
MISC PAY HUD TREAS 303
71,449.25 CR
12/14
3031036218 12/14/10
12,903.04
12/16
ID #- 411269646860103
200.76
* Indicates skip
TRACE #- 031036211308520
12/29
DDA REGULAR DEPOSIT
349.90
checks in serial order
Date
check#
Amount
Date
check#
Amount
12/07
1093
10,076.10
12/14
1115
25,380.00
12/01
1102*
3,465.32
12/15
1116
139.60
12117
1112*
30.19
12/14
1117
207.05
12/21
1113
776.25
12/17
1119*
240.69
12/14
1114
12,903.04
12/16
1120
200.76
* Indicates skip
in check numbers
600435 - 283
LIM
oate I2/3I/10 PaQe Z
Primary xccount Awmas
snclosures ]U
NORTHEAST PUBLIC FUNDS ACCT 5016456 (continued)
checks in serial order
oate
check#
Amount
Date
check#
Amount
IZ
1121
66.25
224.854.97
I130
392.15
I2
1122
6I0.68
224,654.21
1I31
50.00
12 /22
1I23
10.01
9
lI]Z
5,461.86
12/24
1124
I48
V123
IIB
34.15
12/22
1125
I41.75
12127
ll]S*
669,24
12/24
1126
38.56
12/30
1I36
104.35
I2/28
I128*
68,86
12127
1137
60.00
I2/20
1129
45.09
^ Indicates skip in check
numbers
oafly aalance section
oate
Balance
oate
Balance
Date
Balance
IZ
177.912.51
12
224.854.97
12 /23
222.257.00
IZ
I90,985.5I
12
224,654.21
I2/24
222,089.80
12 /06
196,I46.51
12
224,]8]'33
I2/27
32I.340.56
12 107
I86.070.41
12/20
223.727.56
12
221,271.70
12/08
187.935.41
12/21
222,559.16
12/29
216.159.74
12/14
224.904.57
I2/22
222,341.15
1230
216.055.39
^**
Ewo 0
S ATcMswT
***
u004s5-2m
Parkview Villa South
Financial Statement Overview
December 2010 .
Revenue:
Occupancy for the month of December was 100% occupied; there were no vacant unit as of
12/31/2010,
Total Revenue was more than budget amount (favorable). Laundry revenue and other revenue
was higher than anticipated,
Administrative Expenses:
Administrative costs for South are under budget (favorable).
Advertising Costs are over budget (unfavorable), and reflect cost associated with print
advertisement for the South to help build -up the wait list.
Office Salary line shows the staffing portion for South per contract, both office and maintenance
staff.
Office Supplies are over budget (unfavorable).
There were no Legal Expenses billed out for December.
Audit Expenses were over budget (unfavorable); however the YTD amount is less than the annual
amount.
Telephone, Answering Service and Internet expenses are slightly over budget (unfavorable).
Utilities:
Utilities Expenses are over budget (unfavorable). Water / Sewer are quarterly billings and
therefore reflect more than the monthly budgeted amount.
Operating and Maintenance Expense (supplies):
Operating and Maintenance Expenses are over budget (unfavorable).
Janitor and Cleaning Supplies are slightly over (unfavorable).
Garbage and Trash Removal are under budget (favorable); however this is a quarterly billing.
Security Contract was over budget (unfavorable), and reflects costs incurred for follow -up
maintenance on fire extinguishers, entry system and smoke detector panel repairs.
Grounds Contract was over budget (unfavorable), and reflects cost for grounds maintenance and
tree trimming.
Repairs Material costs were under budget (favorable).
Repairs Contract costs were over budget (unfavorable). Repairs were made to a pump, boiler
system repairs, bearing replacement and washing machine repairs.
Elevator Maintenance Contract costs were over budget (unfavorable), and reflects cost for
monthly maintenance agreement and repairs.
Heating / Cooling Repairs are over budget (unfavorable), and reflect cost incurred with replacing
a damper door and a pump zone valve.
Decorating Supplies were over budget (unfavorable), and reflect cost associated with buying
paint for turns and touch -ups.
Furniture / Fixtures were over budget (unfavorable), and reflect cost associated with replacing
flooring.
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Parkview Villa -South (166)
Income Statement
For The Period Ending December 2010
Bnoks = Accrual
Revenue
36220 -46340 Gen, Government Rents
36225 -46340 Nondwelling Rents
36290 -46340 Other Miscellaneous Revenue
Total Revenue
Expenses
Personal Services
1000 -46340 Accrued Salaries
Total Personal Services
Supplies
2000 -46340 Office Supplies
2010 -46340 Minor Equipment
2160-46340 Maint. & Construct Materials
2171 -46340 General Supplies
Total Supplies
Other Services & Charges
3040 -46340 Legal Fees
3050 -46340 Expert & Professional Services
3060 -46340 Management Services
3100 -46340 Protective Services
3210 -46340 Telephone & Telegraph
3430 -46340 Advertising Other
3600 -46340 Insurance & Bonds
3810 -46340 Electric
3820 -46340 Water
3830 -46340 Gas
3840-46340 Refuse
3850 -46340 Sewer
4000-46340 Repair & Maint. Services
4100 -46340 Rents & Leases
4300 -46340 Miscellaneous Charges
4315 -46340 PILOT
4390 -46340 Taxes & Licenses
4500 -46340 Administrative Expenses
4850 -46340 Interest on Deposits
Total Other Services & Charges
Month to Date
%
Year to Date
14.48%
24,956.00
94.81%
295,855.27
95.90%
510.00
1.94%
6,553.00
2.12%
854.96
3.25%
6,109.51
1.98%
26,320.96
100.00
308,517.78
100.00
3,723.00 14.14% 44,676.00 14.46%
3,723.00
14.14%
44,676.00
14.48%
213.80
0.81%
812.75
0.26%
2,102.49
7.99%
3,777.72
1.22%
626.09
2.38%
2,908.94
0.94%
616.66
2,34%
1,836.59
0.60%
3,559.04
13.52%
9,336.00
3.03%
0100
0.00%
209.16
0.07%
840.00
3.19%
12,242.00
3.97%
2,025,00
7,69%
24,300.00
7.88%
506.01
1.92%
5,701.39
1.85%
186.42
0,71%
2,277.83
0.74%
15.20
0,06%
750.05
0.24%
1,587.38
6.03%
10,113.65
3.28%
4,868.81
18.50%
24,551.74
7.96%
1,502.62
5.71%
7,133.88
2.31%
4,034.69
15.33%
20,918.08
6.78%
0.00
0100%
2,204.57
0.71%
655.76
2.49%
4,247.27
1.38%
6,748.19
25.64%
36,134.69
11.71%
0.00
0.00%
165.00
0.05%
0.00
0100%
19.92
0.01%
745.53
2.83%
12,093.90
3.92%
0.00
0.00%
658.62
0.21%
82.85
0.31%
224.71
0.07%
7.16
0.03%
81.28
0.03%
23,805.62 90.44% 164,027.74 53.170/b
Capital Outlay
5120 -46340 Building & Improvements
Total Capital Outlay
Total Expense
Excess (Deficit) Revenue over Expense
0.00% 0.00%
0.00 0.00 0.00 0.00
31,087.66 118.11 218,039.74 70.67%
- 4,766.70 - 18.11% 90,478.04 29.33%
Parkview Villa South (166)
Balance Sheet
December 2010
Books = Accrual
Dec -10
Assets
10100
Cash Balance
56,362.53
10200
Petty Cash
93.00
10400
Investments
567,570.36
11300
Rent Receivable
225.53
11500
Accounts Receivable
1,663.44
Total Assets 625,914.86
Liabilities
20200 Accounts Payable
31,726.05
22000 Deposits
9,076.89
22200 Accrued PILOT
11,839.99
22210 Revenue Collected in Advance
2,086.60
Total Liabilities
54,729.53
Fund Balance
25300 Fund Balance
571,185.33
Total Fund Balance
571,185.33
Total Liabilities and Fund Balance
625,914.86
Parkview Villa South (166)
Cash Flow Statement
Period = December 2010
Revenue
36220 Gen. Government Rents
36225 Nondwelling Rents
36290 Other Miscellaneous Revenue
Total Revenue
Personnel Services
1000 Accrued Salaries
Total Personnel Services
Supplies
2000 Office Supplies
2010 Minor Equipment
2160 Maint. & Construct Materials
2171 General Supplies
Total Supplies
Other Services & Charges
3050 Expert & Professional Services
3060 Management Services
3100 Protective Services
3210 Telephone & Telegraph
3430 Advertising Other
3600 Insurance & Bonds
3810 Electric
3820 Water
3830 Gas
3840 Refuse
3850 Sewer
4000 Repair & Maint. Services
4100 Rent & Leases
4315 PILOT
4390 Taxes & Licenses
4500 Administrative Expenses
4850 Interest on Deposits
Total Other Services & Charges
Total Expenses
Excess (Deficit) Revenue over Expenses
Adjustments
11300 Rent Receivable
11500 Accounts Receivable
15510 Prepaid Insurance
20200 Accounts Payable
20210 Accrued Other Expense
22000 Deposits
22200 Accrued PILOT
22210 Revenue Collected in Advance
Total Adjustments
Month to Date
24,956.00
510.00
854.96
26,320.96
3,723.00
3,723.00
213.80
2,102.49
626.09
616.66
3,559.04
840.00
2,025.00
506.01
186.42
15.20
1,587.38
4,868.81
1,502.62
4,034.69
0.00
655.76
6,748.19
0.00
745.53
0.00
82.85
7.16
23,805.62
31,087.66
- 4,766.70
(1,315.29)
(200.00)
0.88
13,320.70
(8,508.50)
5.02
745.53
408.40
4,456.74
Cash Flow (309.96)
Parkview Villa South (166)
Cash Flow Statement
Period = December 2010
Month to Date
Beg Cash
End Cash Difference
10100 Cash Balance
56,672.49
56,362.53 (309.96)
10200 Petty Cash
93.00
93.00
10400 Investments
557,070.36
557,070.36
Total Cash
613,835.85
613,525.89 (309.96)
1/21/201.1 11:35 AM
General leager (Accrual
Parkview Villa South - (166
Months: Dec 2010
Period
Control
Credit Balance
1000 -46340
. 12/3 1/2010 12/10
Office Salaries
- -----
- - -__-
40,953.00 = Beginning Balance =
166
12/3 12/10
( :Recur 380) :PostRecurring Recurri 1.97893
RC
3,723.00
44,676.00 RIC CHC PR Mgmt Fee
NetChange= 3,723.00
44,676.00 = Ending Balance =
2000 -46340
Office Supplies
598.95 = Beginning Balance =
166 _.
11/18/2010 12110
(of0) Office Depot - -.- _ - P- 205 689
5. 41566 E +11
28.58 _
627.53 pe envelopes etc
166
11/30/2010 W10
(of0) Office Depot P- 207185
5.42775E +11
27.61
655.14 paper, ca rtridge
166
12/31/2010 12110
(chc) CommonBond Housing _ P- 209720
47 753
128.04
783.18 Ap Costs 2010
166
17/31/2010 12110
(chc) Common Bond Housing P- 209560
47852
29.57
812,75 Racy OPM Forms
166
12/30/2010 12110
NetChange= 213.80
3370pvs
52.14
812.75 = Ending Balance =
2010 -46340
Minor Equipment
1,675.23 = Beginning Balance =
166
12/22/2010 12110
- Qerrl) Jerry's Floor Store P- 210187
X628368
1,161.20
2,836.43 carp /inst 207
166
1 2/22/2010 1211
Oe Jer ry's Floor Store P-210188 -
x 628369
841.29
3, 677.72 vinyl I nst
166
_ - - - - -_
12/22/2010 12110
_.. _.-- - - - -
Oeml) Jerry s Floor Store P-210189
-- -- - - -.__ .... - - -- __ ...._ - -- ---
X628370
- _..._------ -- - - --
100.00
- -- - -
-_ -
3,777.72 vinyl repair
-_- ...
166
12 /2/2010 12/10
NetChange= 2,102,49
8.77 211E +11
20,13
------
3,777.72 = Ending Balance =
2160 -46340
12 /7/2010 12/10
Maint. & Construct Materials
763788397 -
17.38
2,282.85 = Beginning Balance =
166
11/9/2010 12110
(hume32) Horne Depot Credit Sewk P- 2 05691
7218156
66.78
2,349.63 misc repair mater
166
12/8/2010 12/10
(home7) HD Supply Facilities MalntE P-20890
9106 090697
82.26
2,431.89 fa /Ice melt
166 _
12/10/2010 1211 _
_ (parkl) Park Supply of Ameri Inc P-2 08532
30450500
477,05
2,908. rebuild ki conne
3430 -46340
NetChange= 626.09
2,908 94 = Ending Balance =
2 171-4634 0
12/16/2010 12110
General Supplies
4 6903
.--
- ----- - -- -- _..--- ----
1,219.93 = Beginning Balance =
166
11/22/2010 12/10 _
(home32), Home Depot Credit Sewk P- 205692
4593713
4.50
1,224.4 rock salt
166 _
- -- -
11/23/2010 12110
_(ry Ryco S upply Company P-205687
3 3260pvs
20.26
-------------_-
1,244.69 air freshener
------------ - ---
166
_ 11423/201012/10
(hom HD Suppl Facilities Malntf P- 205690
910589
63.68
1, 308.37 k:e melt, trash liner
166
12/7/2010 12110
- (ryco) R yco Su pply Company - P- 20890
33300
53.79
1,362.16 multifold towels
166 -.__..
12/8/2010 12/10
(home7) HD Supply Facilitie Malntc P- 208908
...- - - - - --
9106090697
- -- -
53.51
- - - --
1,415.67 faucets /Ice melt
166
12/14/ 12/10
(sher4110) Sherwin - Williams Co. P- 2 10190
1042pvs
355.76 _
-- -._-- - - -- -----._..._----
1,771.43 paint
166
12/17/2010 12110
(parka) Park Supply of America, Inc P- 210195
30560000
45.25
1,81 6,68 drain cle aner
166
12/22/2010 1211 -
(home7) HD Supply Facilit MalntE P-210198___
916309B99pvs
19.91
1,836,59 Ice melt
NetChange= 616.66
- ----- - - ---
1,836.59 = Ending Balance =
3040 -46340 Legal Fees .209 16 = Beginning Balance =
NetChange= 0.00 209.16 = Ending Balance =
- -- -- ------- - ._ - - --- - ........__.. --- --_._.--------- --
3050 -46340 Expert & Professional Services 11,402 00 = Beginning Balance =
166 12/30/2010 (colu) City of Co lumbia Heights P- 210200 3 370pvs 840.00 12,242,0 ream city for prop /Ila Insur
NetChange= 840.00 12,242.00 = Ending Balance =
3060 -46340
166
. 12/3 1/2010 12/10
Management Services
(chc), Common Bond Housing P- 209
47583
5,748.00
22,275.00 = Beginning Balance =
28,023.00 Mg mt Fee 12/1
166
1 . 2/31/2010 12/10
(:Recur 380) :PostRecu Recurri J -97893
RC
3 ,723.00 24,300.00 R/C CHC PR Mgmt Fee
NetChange= 2,025.00
24,300.00 = Ending Balance =
3100 -46340
Protective Services
5,195,38 = Beginning Balance =
166
it /30/2010 12/10
(olse) Fire ... P- 208514 .,.
- 21011227pvs
182.2
5,377.66 follow up- Fire ext svc 1 1/
166
12/10/2010 12110
(simp) Simplex Grinnell P- 20851
- --- - --
66141732pvs _...
161.77
5,539.4 panel repl /smoke detector re
166
12/22/2010 12110 -.
(c &dc) C & D Communications, I nc. P- 210191
235 61pvs
SL31
- --
5,5 90.74 entry phone svc 1 2/17
166
12/29/2010 12/10
_ (Ifs�tntegmted Fire & Security Inc_P 210196
4899 1pvs
58.51
5,64 9.25 phone line svc 1 2/16
166
12/30/2010 12110
_ (colu) City of Columbia H_ eights - P- 210200
3370pvs
52.14
5,701.39 _rel city for pro / Ila Insur
NetChange= 506.01
5,701.39 = Ending Balance =
- - -- --
3210 -46340
_. - .-- - ----- -- --- - --
Telephone & Telegraph
-- ---
- -_- --
2,091.41 = Beginning Balance =
166
11/11/2010
(mcic3718) MCI Comm . Service P- 205688
7637883978pv
17.32
2,108.73 phone s vc - due 12 /02
166 -
--- --
12/1/2010 12110
-
_ (answ) AnswerLive LLC P- 204624
- - -- - -- - --
1. 01105E +11
-
13.56
--
-- - - 2,122,29 Answerin svc 12/01 /1042/31
166
12 /2/2010 12/10
(comc3001 ComCast P- 206622
8.77 211E +11
20,13
2,142,42 Internet svc 12/11.0
166
12 /7/2010 12/10
(gwes9115 Qwest P- 208904
763788397 -
17.38
2,159,80 phone svc 12/07 - 01/0
166
12/11/2010 12110
(mckc3 MCI Comm Service P- 208534
7637883978p _
_ 10.60
.
2,170.40 phone svc 11/18.12
16
12/14/2010 12110
(off1658 Office of En terprise Techm P- 208903
200B00 187pvs
107.43
2,277.83 phone svc per end 11/30
NetChange= 186.42
2,277.83 = Ending Balance -
3430 -46340
Advertising ther
9
al
734.85 =Beginning Balance =
166
12/16/2010 12110
(chc) CommonBond Housing P- 206796
4 6903
15.20
750.05 Its Time Ad
NetChange= 15.20
750.05 = Ending Balance =
Page 1
1/21/2011 113S AM
Parkview Villa South - (166)
Months: Dec 2010
Control
3600 -46340 Insurance & Bonds
166 12/31/2010 12110 (:Re( 380):PostRecurdng Recurd 3-97893 RC 1,586.50
166 12/31/2010 12110 (:Recur 380) TostRecurring Recurd3-97893 RC 0,88
NetChange= 1,587.36
36.44
46.41
340
3810 -46340
- - - - --
i-_ -
Electric
(pettyl66) Laura Sneak
166 12/31/2 12110
19,682.93 = Beginning Balance =
166
12/13/2010 12/10
(xcei) Xcel Energy P-207526
5150441553pv
_ - 1,727.68
21,410 elec svc 11/02 - 12/04 -
16
12/31/2010 12110
_ - -. _._ ....
YE 12/31 Invlexp accruals 1-97802
- - - -
:Re versed by _
--
- 3,141.1
24,551.74 YE accrl Xcel #51- 5044155 -3
NetChange= 4,868.81
= =
24,551,74 Ending Balance
3820 -46340
Water
5 = Beginning Balance =
166
12/31/2010 12110
YE 12/31 Inv /exp accruals J -97802
:Reversed by
1,288.22
6,919.48 YE accrl C of CH #3180265 -0
166
12/31/2010 12/10
YE 12/31 Inv /exp accruals J.97802
:Reversed by
24.50
6,943.98 YE accrl C of CH #318. 0270 -0
16 _
12/31/2010 12/10
. YE 12/31 hry /exp accruals - J 97802
:Reversed by
189.90
7,133.88 YE accrl C of CH #318 - 0270-0
NetChange= 1,502.62
7,133.88 = Ending Balance =
3830-46340
Gas
16,883.39 = Beginning Balance =
166
12/8/2010 12110
(cent) CenterPoint Energy P- 20624
55271324/121
2,234.66
19,118,05 gas svc 10/29 -12/03
166 _ _
12/31/2010 12110
YE 12/31 in /ex accruals 3 -97802
,Re versed by
1 ,800.03
_ 20,918.08 YE accrl CenterPt. #5527132
NetChange= 4,034.69
20,918.08 = Ending Balance =
3840 -46340
Refuse
2,204.57 = Beginning Balance =
NetChange= 0.00
2,204.57 = Ending Balance =
3650 -46340
- - --
__ -- --
Sewer
3,591.51 = Beginning Balance =
166
--
12/ 12/10
--
YE 12/3 inv /exp accruals J -97802
---- - -__
:Reversed by
655.76
4,247.27 YE accrl C of CH #318 - 0265-0
NetChange= 655.76
= =
4,247,27 Ending Balance
4000 -46340
Repair & Malnt. Services
29,386.50 = Beginning Balance =
166
11/19/2010 12/10
- (alls2529) All Seasons Garage Door P-20570
22382
610.00
29,996.50 rep lace bearings, rollers
166
11/23/2010
(mgsp) MGS Professional Bl dg Maini P-205703
39.53
30 ,036.03 snow rmvl svc 11/22
166
11/29/2010 12/10
(m gsp) MGS Professional Bldg . Maln_I P- 205693
_9 748pvs
9753 pvs
24.80
30,06 83 snow rmvl 11/24
166
11/30/201 12/10
(olse Olsen Fire Protecti P- 208530
2101
1,770 00
3 1,830.83 fire pu mp controller /refurbi
1
11/30/2010 12110
(Ibpm) LBP Mec hanical, Inc P- 207
W150
1,937 58
33,7 68.41 damper do spring
16
12/1/201 12/10
(eagll Eagle Elev Corp P 205702
010444 6-1pvs
274.37
34,042.78 mo malnt 12
166
12/1/ 1211
( mgsp) MGS Professional B ldg Malnf P- 205 701
9765pvs
24.80
34,067.58 snow r 11/30
166
1 2/6/20 10 12110 -.
(mgsp) M Professi Bldg Malnl P-208907 _
_ _ 9778pvs
27,90
--- ------- - - - - --
-
34,0 95.48 snow rmvl svc 12/04
166
12/7/2010 12110
(mgsp) MGS Professio Bldg Main] P- 208 9176
9795
41.85
---- . -._._ ---------------
34,13733 sn rm vl svcs 12/07
166
12/8/2010 12110
(akc1253) Aircare Hea & Air, LL P 2071
120810pvs
578.11
3 4,715.44 Service - boiler sys
166
12/10/2010 12110
(a dam) Adam's Pest Co ntrol, Inc. P- 210193
615378
22,00
34, 737.44 pest svc 12/10
166
12/15/20 10 12110
(m gsp) MGS Professional Bldg Main) P- 20 8513 _
__ 9798pvs
119.3
34,856.79 snow m wl 12/11,12/13
166
12/21/2010 1211
- _ (mgsp) MGS Professional Bldg Maini P-210
9817pvs
69.75
_
34,926.54 snow rmv svc 12/20,12/21
166
12/23/2010 12110
(Ibpm) LBP Mech anical, Inc P- 210
W15049
822.51
35,749.05 pump, zone valve svc
166
12/27/2010 1 2110
( mgsp) MGS P rofessional Bldg Main( P- 210192
9849pvs
27.90
35,776.95 snow rmvl svc 1 2/24
166 -
_ 12/29/20 10 12110
(mgs MG5 Professional Bldg Maini P 21019
9853pvs
34.10
35,811.05 snow rmvl svc 12/
166
12/30/2010 12/10
(dire) Direct Horne A ppliance Servlo P- 210203
123010p
- - ---
- 26_04 _.
35,837 washer repai svc 12130
166
------- -
12/31/ 12/10
..
YE 12/31 inv /exp_accruals J -97802 ..
:Reversed by
163,68
..--- -.- ._._... - -._._ _._..--
36,000.77 YE accri Eagle Elv #0104677-
-- - -- - -. -
166
12/31/2010 12110
YE 1213 inv /exp accruals 3.97802
:Reversed by
133.92
36,134.69 YE accrl Eagle Elv #0104676 -
NetChange= 6,748.19
36,134.69 = Ending Balance =
4100 -46340 Rents & Leases
NetChange= 0.00
4300. 46340 Miscellaneous Charges
NetChange= 0.00
4315 -46340 PILOT
166 12/31/20 12/10 (:Recur 380) :PostRecurring Recurr_i 3-97893 RC 745_.53
NetCbange= 745.53
4390 -46340 Taxes & Licenses
NetChange= 0.00
4500 -46340
Administrative Expenses
166 12/29/2010 12/10
(pettyl66) Laura Sneak
166 12/31/2 12110
(chc) Co Housing _
NetChange= 82.85
4850 -46340
Interest on Deposits
166 12/31/2010 12110
Sec Dep Interest accrual
NetChange= 7.16
P- 210184 120716pvs
P-209720 47,753
3-97783 GIL
Remarks
8,526.27 = Beginning Balance =
10,112.77 C of Columbia Heights Ins Ac
10,113.65 R7F Crime Insurance
10,113,65 = Ending Balance =
165.00 = Beginning balance =
165.00 = Ending Balance =
19.92 = Beginning Balance =
19.92 = Ending Balance =
11,348.37 = Beginning Balance =
12 ,093.90 Anoka Cty Property Tax Accru
12,093,90 = Ending Balance =
7.16
658.62 = Beginning Balance =
658.62 = Ending Balance =
141.86 = Beginning Balance =
178.30 holiday cards
_-- ...._.... _._ -. -._.
224.71 An Co 2 010
224.71 = Ending Balance =
74,12 = Beginning Balance =
81.28 Sec Dep interest accrual
81.28 = Ending Balance =
34,810.66 3,723.00
Page 2
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Payment Summary
Bank= 166OPR AND mm/yy = 12/2010 - 12/2010 AND All Checks =Yes AND Include Voids =All Checks
25,832.26
Check
Post
Total
Bank
Check#
Vendor
pate
Month
Amount
166opr - Parkview Villa South
929
answ - AnswerLive LAC
12/08/2010
12/2010
13.56
166opr - Parkview Villa South
930
arbo - Arbor Barber, Inc.
12/08/2010
12/2010
348.75
166opr - Parkview Villa South
931
chc - CommonBond Housing
12/08/2010
12/2010
5,748.45
166opr - Parkview Villa South
932
coluhra - Columbia Heights HRA
12/08/2010
12/2010
11,402.00
166opr - Parkview Villa South
933
mare - Marco, Inc
12/08/2010
12/2010
93.02
166opr - Parkview Villa South
934
mgsp - MGS Professional Bldg Maint Sery Inc
12/08/2010
12/2010
32.55
166opr - Parkview Villa South
935
mjre - MJ Remodeling
12/08/2010
12/2010
282.50
166opr - Parkview Villa South
936
off1658 - Office of Enterprise Technology
12/08/2010
12/2010
108.13
166opr - Parkview Villa South
937
petty166 - Laura Sheak
12/08/2010
12/2010
87.71
166opr - Parkview Villa South
938
alls2529 - All Seasons Garage Door Company
12/15/2010
12/2010
610.00
166opr - Parkview Villa South
939
eagl l - Eagle Elevator Corp.
12/15/2010
12/2010
274.37
166opr - Parkview Villa South
940
home32 - Home Depot Credit Services
12 /15/2010
12/2010
71.28
166opr - Parkvlew Villa South
941
home7 - HD Supply Facilities Maintenance
12/15/2010
12/2010
63.68
166opr - Parkview Villa South
942
mcic3718 - MCI Comm Service
12 /15/2010
12/2010
17.32
166opr - Parkview Villa South
943
mgsp - MGS Professional Bldg Maint Sery Inc
12/15/2010
12/2010
89.13
166opr - Parkview Villa South
944
offs - Office Depot
12/15/2010
12/2010
28.58
166opr - Parkview Villa South
945
ryco - Ryco Supply Company
12/15/2010
12/2010
20.26
166opr - Parkview Villa South
946
airc1253 - Aircare Heating & Air, LLC
12/21/2010
12/2010
578.11
166opr- Parkview Villa South
947
cent- CenterPoint Energy
12/21/2010
12/2010
2,234.66
166opr - Parkview Villa South
948
chc - ComrnonBond Housing
12/21/2010
1212010
15.20
166opr - Parkview Villa South
949
comc3001 - ComCast
12/21/2010
12/2010
20.13
166opr - Parkview Villa South
950
Ibpm - LBP Mechanical, Inc
12/21/2010
12/2010
1,937.58
166opr - Parkvlew Villa South
951
offi - Office Depot
12/21/2010
12/2010
27.61
166opr - Parkview Villa South
952
xcel - Xcel Energy
12/29/2010
12/2010
1;727.68
25,832.26
Parkview Villa South
Bank Reconciliation Report
12/31/2010
5016464
Balance Per Bank Statement as of 12/31/2010
02/11/2009
389
mcic - MCI Comm Service
12/08/2010
930
arbo -Arbor Barber, Inc.
12/08/2010
934
mgsp - MGS Professional Bldg Maint Sery Inc
12/15/2010
943
mgsp - MGS Professional Bldg Maint Sery Inc
12/21/2010
949
comc3001 - ComCast
12/21/2010
951
offs - Office Depot
12/29/2010
952
xcel - Xcel Energy
Less: Outstanding Checks
Reconciled Bank Balance
Balance per GL as of 12/31/2010
Reconciled Balance Per G/L
1113/11
Difference
tllo� /.-/7-//
Cleared Items:
Cleared Checks
Date
Tran #
Notes
Amount
Date Cleared
11/17/2010
914
home6031 - Home Depot Credit Services
69.09
12/31/2010
11/17/2010
916
john395 - Johnson's Outdoor Services
104.03
12/31/2010
11/1712010
918
t0003815 -Todd
107.26
12/3112010
12/0812010
929
answ - AnswerLive LLC
13,56
12/31/2010
12/08/2010
931
chc - CommonBond Housing
5,748,45
12/31/2010
12/08/2010
932
coluhra - Columbia Heights HRA
11,402.00
12/3112010
12/08/2010
933
marc - Marco, Inc
93.02
12/3112010
12/08/2010
935
mjre - MJ Remodeling
282.50
12/31/2010
12/08/2010
936
offi65B - Office of Enterprise Technology
108.13
12/31/2010
12/08/2010
937
pettyl66 - Laura Sheak
87.71
12/31/2010
12/15/2010
938
alls2529 - All Seasons Garage Door Company
610.00
12/31/2010
12/15/2010
939
eagil - Eagle Elevator Corp.
274.37
12/3112010
12/15/2010
940
home32 - Home Depot Credit Services
71.28
12/31/2010
12/15/2010
941
home? - HD Supply Facilities Maintenance
63.68
12/31/2010
12/15/2010
942
mcic3718 - MCI Comm Service
17.32
12/31/2010
12/15/2010
944
offi - Office Depot
28.58
12/31/2010
12/15/2010
945
ryco - Ryco Supply Company
20.26
12/31/2010
12/21/2010
946
aircl253 - Aircare Heating & Air, LLC
578.11
12/31/2010
$58,613.85
5.47
348.75
32.55
89.13
20,13
27.61
1,727.68
$2,251.32
$56,362.53
Parkview Villa South
Bank Reconciliation Report
12/31/2010
5016464
12/21/2010 947 cent - CenterPoint Energy 2,234.66 12/31/2010
12/21/2010 948 chc- Commonl3ond Housing 15.20 12/31/2010
12/21/2010 950 Ibpm - LBP Mechanical, Inc 1,937.58 12/31/2010
Total
Cleared Deposits
Date
Tran #
12/01/2010
199
12/03/2010
201
12/06/2010
202
12/08/2010
203
12/13/2010
204
12/29/2010
206
Notes
Amount
Date Cleared
rent deposits
12,994.40
12/31/2010
rent deposits
8,398.00
12131/2010
operating 12/6/10
2,077.00
12/31/2010
operating 12/8/10
568.00
12/31/2010
operating 12/13/10
1,136.00
12/31/2010
laundry receipts
348.90
12/31/2010
1/13/11
Total $25,522.30
##I Northeast
%WB FDIC
Date 12/31/10 Page 1
Primary Account
Enclosures 27
77 Broadway St. N.E., Minneapolis, MN 55413
(612) 379 -8811 - 24 hour telephone banking 651 - 628 -9807
Visit our website at www. northeastbank- mn.com
* * * * * * * * * * * * ** *AUTO * *3 -DIGIT 551
3096 1.0660 AT 0.482 23 1 16
HRA OF COLUMBIA HEIGHTS
PARKVIEW VILLA SOUTH
C/O COMMONBOND COMMUNITIES
328 KELLOGG BLVD WEST
ST PAUL MN 55102 -1900
n1I1{ 11 till I, IJII1 I1LIC111 H E K
IIIt1tillIIIIIl N II G
A C C O U N T S - - --
CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER
REGARDING A NORTHEAST BANK VISA CARD.
MEMBER FDIC
NORTHEAST PUBLIC FUNDS ACCT
Account Number
Previous Balance
6 Deposits /Credits
21 Checks /Debits
Service Charge
Interest Paid
Ending Balance
Number of Images - 27
issIM statement Dates 12/01/10 thru 12/31/10
56,958.34 Days in the Statement Period 1 31
25,522.30 Average Ledger 69,350
23,866.79 Average Collected 68,450
.00
.00
58,613.85
Deposits
and credits
Date
Description
Date
Amount
12/01
DDA REGULAR
DEPOSIT
12,994.40
12/03
DDA REGULAR
DEPOSIT
8,398.00
12/06
DDA REGULAR
DEPOSIT
2,077.00
12/08
DDA REGULAR
DEPOSIT
568.00
12/14
DDA REGULAR
DEPOSIT
1,136.00
12/29
DDA REGULAR
DEPOSIT
348.90
charges and Debits
Date Description
12/14 DDA DEBIT MEMO 932
Amount
11,402.00 DR
Yt Yt 4r** ie 4r it it is it is lr *ic *�1 * * * * * *ic 4r'k'* *�c *t's eY �k 4r *dr dr it * * *ic 4r it 4r �Y is it *4r it dr 4r it * *ir it 9r' * fr it it is *'fit * *4r is �r 9c $t *4t *ir
checks
in serial order
Date
check#
Amount
Date
check#
Amount
12/22
2
610.00.
12/14
933*
93.02
12/03
914*
69.09
12/14
935*
282.50
12/02
916*
104.03
12/17
936
108.13
12/06
918*
107.26
12/15
937
87.71
12/17
929*
13.56
12/20
939*
274.37
12/14
931*
5,748.45
12/22
940
71.28.
* Indicates skip in check
numbers
600436 - 286
nate 12/3I/10 Page 2
Primary Account
Enclosures ��--27
NORTHEAST PUBLIC FUNDS ACCT
MM (Continued)
checks in serial order
Date [heck#
Amount
Date
[heck#
Amount
12 /22 941
63.68
12 /24
946
578.11
12/27 942
17.32
I2/29
947
2,234.66
12/27 944*
28.58
12
948
I5.20
12/20 945
ZO.26
I2 3I
950*
1.937.58
* Indicates skip
in check numbers
12/22
63,076.40
I231
Doily Balance section
Date
Balance
Date
aalance
oate
12
69.952.74
64,]35.39
/2]
12/02
69.848.71
64,237.68
12
12 /03
78.177.62
64.115.99
12
I2/06
80,I47.36
12/ 20
63,82I.36
12
I2/08
80.7I5.36
12/22
63,076.40
I231
END OF
STATEMENT
*�*
Balance
8].OG1.20
G2
DZ.4]7'l9
60,551.43
5O.§I3.85
'
|
�|
600436 'm, �
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: January 25, 2011
AGENDA SECTION: Consent
ORIGINATING
EXECUTIVE
NO: 7
DEPARTMENT: HRA
DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2011-02
BY: Sheila Cartney
BY:
Designating Depository for the HRA
DATE: January 13, 2010
1
I Irl cc] 1;•11P I71
I R3
The attached Resolution 2011-02, designates Northeast Bank as the depository for all
Columbia Heights HRA funds and authorizes signatories for accounts.
RECOMMENDATION: Staff recommends adoption of Resolution 2011-02, designating a
depository for the HRA and authorizing signatures.
Move to waive the reading of Resolution 2011-02, there being an ample amount of copies
available to the public.
Move to Adopt Resolution 2011-02, a Resolution Designating Depository for the Columbia
Heights Housing and Redevelopment Authority (HRA).
Attachments: Resolution 2011-02
HRA ACTION:
RESOLUTION NO. 2011-02
RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS
HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority
(herein referred to as the "Corporation") has entered into a Management Contract with
Commonbond Housing (herein referred to as "Management Company"), dated January
23, 2008, and amended on November 9, 2009 and
WHEREAS, by Minnesota Statutes the Corporation must establish a depository agency,
and
WHEREAS, the Corporation desires to have as authorized signatures both officers of
the Corporation and the Management Company.
IT IS HEREBY RESOLVED, that Northeast Bank, is hereby designated as a depository
of the funds of this corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued
against the funds of this corporation on deposit with said bank shall be signed by at
least two of the following:
HRA Executive Director
Management Company CEO
Management Senior Vice President
Management Director of Administration
And that said bank is hereby fully authorized to pay and charge to the account of this
Corporation any checks, drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the
Corporation and it is hereby requested, authorized and directed to honor checks, drafts
or other orders for the payment of money drawn in this Corporation's name, including
those drawn to the individual order of any person or person whose name or names
appear thereon as signer or signers thereof, when bearing or purporting to bear the
facsimile signatures of at least two of the following:
Management Company CEO
Management Company Senior Vice President
Management Company Director of Administration
And that Northeast Bank shall be entitled to honor and to charge this Corporation for all
such checks, drafts or other orders, regardless of by whom or by what means the
facsimile signature or signatures thereon may have been affixed thereto, if such
facsimile signature resembles the facsimile specimens duly certified to or filed with the
Bank by the City Clerk or other officer of this Corporation.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the
Corporation and certified to as governing the operation of the Corporation's account(s)
with it, be and are hereby continued in full force and effect, except as the same may be
supplemented or modified by the foregoing part of this resolution.
BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits,
withdrawals, re-discounts and borrowings by or on behalf of this Corporation with said
bank prior to the adoption of this resolution be, and the same hereby are, in all things
ratified, approved and confirmed.
BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of
Minnesota may be used as depositories for investment purposes so long as the
investments comply with authorized investments as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that any brokerage firm located in the State of
Minnesota may be used as a depository for investment purposes so long as the
investments comply with the authorized investments as set forth in Minnesota Statutes.
Passed this 25th day of January, 2011
Offered by:
Seconded by:
Roll Call:
Chair
Shelley Hanson- Secretary
Parkview Villa Apartments
965 40 Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of November 2010
Prepared by Laura Sheak, Property Manager
Police Report
There were no police calls for the month of October, and for November
there were two police calls. Call Type: (1) domestic, and (1) unwanted
person.
Wait List
26 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicant for Parkview Villa North (employed in C.H.)
87 applicants for Parkview Villa North (non- resident, elderly, handicapped)
16 applicants for Parkview Villa North (no preference)
01 applicants for Parkview Villa South (resident C.H.)
07 applicants for Parkview Villa South (non- resident)
00 applicant for Parkview Villa South 2BR (resident)
01 applicant for Parkview Villa South 2BR (non - resident)
Occupancy
North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of
units)
South is 45 out of 45 (1.00 % occupancy)
Move Outs
Move INS
#422 11 /1
#419 11 /1
Maintenance Report
See attached
irm
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NEWSL
Managed by CommonBond Communities
Owned by the City of Columbia Heights
Management office: 763-706-3800
Hours: Monday through Friday
8:00 a.m. to 4:30 p.m.
After Hours maintenance Emergency:
651 - 291 -1750
CK�TIiiT11
vents!
Board Meeting Monday, November 1, 7:00 p.m.
Resident Council Meeting Monday, November 8, 7:00 p.m.
I'm Thankful for You
Thanksgiving is the appointed time
for focusing on the good in our lives.
In each of our days,
we can find small blessings,
but too often we overlook them,
choosing instead to spend our time
paying attention to problems.
We give our energy
to those who cause us trouble
instead of those who bring peace.
1
Starting Now,
let's be on the lookout
for the bits of pleasure in each hour,
and appreciate the people who
bring love and light to everyone
who is blessed to know them.
You are one of those people.
On Thanksgiving,
I'm thankful for you.
Happy Thanksgiving! B Joanna Fuchs
Home visits for Dogs and •
3 POUND CATS
Dr. Marie Louderback, DVM, offers visits within the Senior living facilities and provides
vaccines and preventative medications necessary to maintain the health of the pets.
All vaccines, tests and medications are provided AT COST to help Seniors who are on fixed
incomes maintain quality care for their pet companions.
If you are interested, contact 3 POUND CATS for more information at: 651 -765 -4107 or
email: 3poundcats(@P-
4
1110k
f
Blur Rib , r
Volunteers ofAmerica
Featured Meal of the month!
Thanksgiving Meal!
On Tuesday, November 16, VOA will be
serving their featured meal for the month.
The menu consists of Sliced Turkey, Cran-
berry Sauce, Sage Dressing, Mashed Potatoes
with Gravy, Dilled Carl'pts, and Pumpkin Pie
with Topping.
There will be no meals served on November
25th or November 26th. Bags and frozen
meals will be available. For more informa-
tion contact Joan with the VOA.
FOR YOUR INFORNMATION
Need help putting you're A/C cover on ? ??
Call the office or write up a work order.
Bridgeview?
Bridgeview is located at 1121 80th Avenue
NE in Spring lake park on the northeast corner
of highway 65 and 80th Ave, NE. Bridgeview
is a community support program offering a va-
riety of social and recreational services to
Anoka County adults experiencing severe and
persistent mental illness. Services include so-
cial and recreational activities, transportation,
outreach services, meals, support groups, and
volunteer opportunities, and emotional sup-
port. Bridgeview is a program of Lee Carlson
center for Mental Health and Well- being.
Funding support is made possible through a
contract with Anoka County, grants and pri-
vate donations. For more information about
their services, call 763- 783 -7440.
Cummins will be here again on November
19th from 11:00 am to 3:00 pm!
More information will be posted!
THANK YOU
Thanks to all of the residents who donated
their time or talent to make the Parkview an-
nual bazaar a big success!
It's Flu season again!
Here are some flu prevention tips:
1) Clean your workplace daily.
2) Wash hands frequently with soap and water.
3) Cover your mouth and nose with a tissue when you cough or sneeze.
4) Cough or sneeze into your upper sleeve if you don't have a tissue.
5) Put used tissues in a waste basket.
6) Clean your hands after coughing or sneezing. Use soap and water and/or an alcohol -based
hand sanitizer.
7) If you are sick with flu -like symptoms avoid close contact with others.
w
•
.
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Park-view Villa Apartments
965 40 t>> Avenue NE, Columbia Heights, MN 55421
Owned by the City of Columbia Heights HRA
Managed by CommonBond Communities
Management report for Parkview Villa for the month of December 2010
Prepared by Laura Sheak, Property Manager
Police Report
There were no police calls for the month of December.
Wait List
17 applicants for Parkview Villa North (resident of C.H., elderly, handicapped)
00 applicant for Parkview Villa North (employed in C.H.)
87 applicants for Parkview Villa North (non - resident, elderly, handicapped)
16 applicants for Parkview Villa North (no preference)
O1 applicants for Parkview Villa South (resident C.H.)
04 applicants for Parkview Villa South (non - resident)
00 applicant for Parkview Villa South 2BR (resident)
O1 applicant for Parkview Villa South 2BR (non- resident)
Occupancy
North is 101 out of 101 (100 % occupancy)
units)
South is 45 out of 45 (100 % occupancy)
(caretaker unit included in total number of
Move Outs
#421 12/21
#808 12/31
#303 12/21
Move INS
#421 12/22
#303 12/22
Maintenance Report
See attached
The tradition of having an evergreen tree become a symbol of Christmas goes bath: past
recorded written history.
The Druids in ancient England & Gaul and the Romans in Europe both used evergreen
branches to decorate their homes and public buildings to celebrate the Winter Solstice. Over Ilk
the years, these traditions were adopted by Christians, who incorporated them as part of their
Christmas holiday celebration.
Trees used specifically to celebrate Christmas are mentioned in the early 1600s in Germany
and surrounding countries. The families would set up these trees in a prominent location of
their home and decorate them with colored paper, small toys, food, and sometimes candles.
As these people moved or immigrated to other countries, they brought this tradition with
them.
Through the years many different things were used to decorate Christmas trees. As the world
moved Into the 1900s, many trees were decorated with strings of popcorn, homemade cards V
and pictures, cotton to look like snow, candy in all shapes and sizes, and occasionally, fancy
store made glass balls and hand blown glass figurines. Candles were sometimes used, but of-
ten caused devastating fires, and many different types of candle holders were devised to try
to prevent tree fires. Electric tree lights were first used just 3 years after Thomas Edison has
y
his first mass public demonstration of electric lights back in 1879. The early Christmas tree
lights were handmade and quite expensive.
Today, Christmas tree ornaments can be found in nearly every size, color, and shape imagin-
able, and they are used to decorate the millions of Christmas trees used throughout the world.
http://www.meiTy-cliristmas.conVstories/histoi
y
�� � � � � � arc �1n. �; '�' � �' � �► aIc � �► a� �► �. 9�r � � � � ak �`
Featured Meal of the month!
New Year's Celebration
On Thursday, December 30, VOA will be
serving their featured meal for the month.
The menu consists of Sweet and Sour Pork or
Sweet and Sour Chicken, Rice, Oriental
Blend Vegetables, Mandarin Oranges, Potato
Diimer Roll, and Lemon Meringue Pie.
There will be no meals served on December
24th or December 31st. Bags lunches and fro-
zen meals will be available. For more infor-
mation contact Joan with the VOA.
r ower Uutages
Again, in November, we experienced another
power outage. During a power outage our gen-
erators will start up and supply power to oper-
ate the North elevator, the South elevator, the
South entrance door, and the emergency light-
ing. To be prepared for these outages you
should make sure you have a flashlight.
Those who use oxygen should have a portable
spare oxygen tank. To report a power outage,
call Xcel Energy, or call the maintenance emer-
gency number 651. -291 -1750.
2011 Resident Council Can didates
FOR YOUR INFORNMATION
The office will be closed on Friday, December
24th, Monday, December 27th, and December
31 st for the HOLIDAYS! If you have a medical
emergency please call 911. If you have a main-
tenance emergency, call 651- 291 -1750.
President: Ronn Houle
Board member At Larger: Deanne Kushier
Vice president: Lyn Miner
Vice President: Pete Hanson
Secretarial: Ken Bloch
Secretarial: Perry Milelc
Treasurer: Jan Field
Sergeant at Arms: Adair Aliou
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COUNCIL MEETING HIGHLIGHTS OF 11 -8 -10
If you need help putting the cover on your air conditioner, fill out a work order, in the office.
No sleeping in the lobby or public areas.
The window contractor will follow up the window leakage; let the office know, if you have a problem.
Any problems with heating system (or other) noises or problems with refrigerators, fill out a work order.
Brent Stevens says that, starting this month, there will be movies in the "A" room on Friday or Saturday nights.
More info later.
The Sunshine Committee sent cards to Brent Stevens and Wayne and Jan Honeyford.
The St. Matthew Thanksgiving Day Dinner Delivery sign -up sheets are on the board in the library and on the
board in the "B" Room.
The Winter Holiday Dinner will be held on Saturday, December 4 at 6 p.m.
The sign -up for the New Year's Eve Party will be held in December. More info later.
The nominations for election of the Resident Council Board Members are as follows:
Vice President: - 2 nominations for Lyn Miner — Apt. 202,
Secretary : - 1 nomination for Ken Bloch — Apt. 315,
Treasurer: - 2 nominations for Jan Field — Apt. 320
Sergeant -at -Arms: - 1 nomination for Adam Aliou — Apt. 611
1 nomination for Pete Hanson — Apt. 325
1 nomination for Perry Milek -- Apt. 803
Board - Member -at- Large: -1 nomination for Deanne Kunshier — Apt., 911
Voting for the Board Members will be on Monday, December 13 in the "A"
Room from -7 p.m. Joe and Mary Lou Goodman will officiate. They will give
you a ballot, you can fill it out, out it in the Ballot Box, and then you can either
leave OR go to the "B" Room for the regular Resident Council Meeting. You are
not required to attend the meeting.
People who are sick or in the hospital will be given an absentee ballot. To obtain
one, call 781 -1042.
01/2012 13:57 7637883978 PARKVIEW PAGE 02
Parkview Resident Meeting December 13 2010
The results of the voting President Ron Houle 71
Jessie Chudek Secretary.
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: January 25, 2011
AGENDA SECTION: Business Items
ORIGINATING
EXECUTIVE
NO: 11
DEPARTMENT: HRA
DIRECTOR
APPROVAL
ITEM: Discussion on HRA Commissioner
BY: Sheila Cartney
BY:
Vacancy
DATE: January 20, 2011
Commission Member Ecklund's term as an HRA Commissioner has expired therefore a new
resident must be appointed to the HRA. According to the HRA bylaws Article 11 Section 2
Number, Qualification and Term of Office "... In accordance with Minnesota Statutes, Section
469.003, subdivision 5, at least one Commissioner shall be a "resident board member" as
defined in Code of Federal Regulations, title 24, part 974 (HUD Regulations). Any
Commissioner who is a City Council member shall serve a term equal to the Commissioner's
City Council term. All other Commissioners shall serve a term of five years."
The HRA should discuss the process in which to appoint a new resident board member. Staff
has prepared applications for residents interested.
RECOMMENDATION:
None
HRA ACTION:
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meetinq of January 25, 2011
AGENDA SECTION: Information upate
ORIGINATING
EXECUTIVE
NO:
DEPARTMENT: HRA
DIRECTOR
APPROVAL
ITEM: Alcohol Policy
BY: Sheila Cartney
BY:
DATE: December 30, 2010
BACKGROUND:
At the October 26, 2010 HRA meeting the HRA directed staff to review the history of an
alcohol policy and any HUD regulations and report back to the Board to see if a policy needs
to be drafted.
History of Alcohol Policy
The current "Tenant Handbook and House Rules" does not address alcohol use.
The current lease for all tenants states "Tenant, members of tenant's household, guests or
other person's under tenant's control shall not: c. Engage in any abuse or pattern of abuse of
alcohol that may interfere with the health, safety, or right of peaceful enjoyment by other
residents, neighbors or Management personnel."
According to HUD Section 9.1 Lease Termination and Eviction "A PHA may terminate a
tenancy if the PHA determines that a household member has engaged in abuse or pattern of
abuse of alcohol that threatens the health, safety or right to peaceful enjoyment of the
premises by other residents."
The only other document mentioning alcohol use is the Community Room Agreement &
Policy; "9. No alcohol or smoking is allowed in any common area of the building"
Management and staff are in agreement that the lease addresses the alcohol issue brought
up at the last HRA meeting; therefore a separate policy does not have to be drafted.
Recommended Motion
There is no action needed at this time.
■CW'• •