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Home My WebLink Aboutnov-17-agendaCITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL WEDNESDAY, NOVEMBER 17, 201 5:30 P.M. 1. ROLL CALL Deanna Saefke Office 2. CONSENT AGENDA These items listed are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. A. Approval of September 22, 2010 Minutes B. Approval Payment of Bills 3. LETTERS AND REQUESTS A. Request for an open baron April 9, 2011 for a wedding reception. Attached is a request from the renter with reception details using professional bartenders. B. Request for an open bar on February A, 2011 for a wedding reception. Attached is a request from the renter with reception details. 4. OLD BUSINESS A. Tobacco -Free Park Policy Windschitl will discuss the tobacco free park policy. Attached is a copy of the proposed policy. This policy would meet the criteria for free signage, 5. NEW BUSINESS A. Skating Rinks 2010/2011 Hansen will discuss maintaining the skating and hockey rinks at Ostrander, Keyes, and McKenna park. A letter is attached from Tim Lund, Park Foreman. B. John P. Murzyn Hall 2012 rental rates. Windschitl will discuss the rental rates for John P changes to the 2012 JPM rental policy. 6. REPORTS A. Recreation Director B. Public Works Director /City Engineer C. Commission Members 7. ADJOURNMENT Murzyn Hall in 2012. Attached are the proposed The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary a t 706 -3611, to make arrangements. (TDD /706 -3692 for deaf only). City of Columbia Heights Park and Recreation Commission September 22, 2010 Tom Greenhalgh called the meeting to order at 5:33 p.m. ROLL CALL Members present: Tom Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik Staff Present: Tim Lund, Public Works Park Foreman; Keith Windschitl, Recreation Director; Deanna Saefke, Secretary Also Present: Derek Larson, Tobacco -Free Youth Recreation Program APPROVAL CONSENT AGENDA Motion by Stroik, second by Holum, to approve the consent agenda. Upon vote: All ayes. Motion Carried. LETTERS AND REQUESTS A. Request for an open bar on October 2 2010 for a wedding reception Windschitl indicated this reception will have less than 275 people and will be using the catering company to serve the champagne, beer and wine. Motion by Payne, second by Hoium, to allow an open bar reception for letters and requests items A through B. Upon vote: All ayes. Motion Carried. B. Request for a reduced rental fee of John P Murzyn Hall on Friday, October 22, 2010 for the Exisdanz all -star dance team fundraiser Commission members read the added request letter. Hoium asked if the Lions Club would be serving the alcohol. Saefke replied yes. Saefke reported meeting with the coordinator for the fundraiser, they would use the Lion's Club for bartending, and this event would only be open to adults. Windschitl asked if there are any ties within the group to Columbia Heights. Saefke replied none were stated. Stroik stated that most dance studios are for - profit companies. Saefke stated the request is from 5:00 p.m. until 1:00 a.m. Windschitl stated that time frame does not cut down on staff costs. With this rental there will be additional staff needed in the morning to clean and set up for the event on Saturday. He indicated this group does not indicate that they are a non - profit organization or are from Columbia Heights they do not qualify for a discount. Motion by Payne, second by Stroik, to deny the request for a reduced rate, if they have a resident of Columbia Heights within the group they could receive the 25% resident discount. Upon vote: All ayes. Motion Carried. C. Request for a reduced rental fee of John P. Murzyn Hall on Saturday, December 4, 2010 for the Karma Academy Organization fundraiser for a youth council event. Commission members read the added request letter. Park & Recreation Commission September 22, 2010 Page 2 Stroik indicated that the policy is not to offer reduced rates on Saturdays. Payne indicated the letter does not explain details of the event and if the group does any services within Columbia Heights. Motion by Payne, second by Stroik, to deny the request for a reduced rate, if they have a resident of Columbia Heights within the group they could receive the 25% resident discount. Upon vote: All ayes. Motion Carried. OLD BUSINESS A. Tobacco -Free Park Policy Windschitl introduced Derek Larson, Tobacco -Free Youth Recreation Program Coordinator. Larson displayed examples of three signs that are offered for tobacco -free youth policies; "No tobacco use when youth are present," "No tobacco use on this park property" and "Tobacco use is not allowed during youth activities." Payne, Stroik and McDonald prefer the third sign. Windschitl indicated of the policy examples included in the meeting packet, he prefers the example from Biwabik, MN. Hoium suggested removal of the statement indicating City Staff making periodic observations. Windschitl agrees and reminded the Commission that this policy will not be enforced by City Staff and will rely on the community to follow the signage. This gives a user in the park the authority to point out the sign and ask some one not to use tobacco in the designated areas. Staff agrees that sign number three would work the best in multiple areas of the park. Stroik asked what actions would be taken to inform the public, handing flyers out to coaches and parents. Windschitl replied that the policy would be published in the City newsletter and would be promoted in the best way possible. Larson indicated templates are available for examples of flyers and news articles to communicate the policy. He will provide those once the wording of the policy has been adopted. Payne requested the policy example stating that staff will make periodic checks be removed. He feels Staff work enough hours as it is and do not need to patrol the parks. Stroik indicated keeping a similar statement in the policy to help deter tobacco use. Windschitl asked Larson if there are specific language requirements that need to be met when writing the policy in order for the Tobacco -Free Youth Recreation Program to be in agreement. Larson replied there is not, but a final copy of the policy needs to be turned in to him. He will also look into availability of funding to help with printing costs. Members stated the signs should be posted at or near playgrounds, pools, ball fields and shelters. Windschitl indicated that the Public Works Department could make the decision on the best place to post the signs at each Park. Lund replied there are many existing areas that the signs could be mounted to and would not need the additional costs of posts. Payne indicated he does not want there to be a fee or fine associated with breaking the policy as stated in other City policies. The Commission agreed. Hoium stated that a simple policy with an announcement in the newsletter will significantly decrease tobacco Park & Recreation Commission September 22, 2010 Page 3 use. Stroik asked if it would be possible to get extra signs after they are posted if Staff decides more are needed. Larson replied most parks generally use between two and five signs but it would be possible to get additional signs as needed. Greenhalgh stated that the Public Works Department can determine the number of signs needed. Motion by Payne, second by Hoium, to move forward with the sign that reads "Tobacco use is not allowed during youth activities." Windschitl will write a policy based on the City of Biwabik and bring it to the City Council for approval. Upon vote: All ayes. Motion Carried. B. Huset Park West Playground & Shelter Sianaee Stroik indicated the example of the playground sign should include Jeff s name in the Bobby and Steve's title. Hoium asked about the dimension of the CH logo. Stroik stated the Playground is made possible by should only be stated one time, it could be centered and not listed twice. Windschitl asked if there should be other logos included on the sign. He stated the things that need to be followed up on are; adding Jeffs name, correcting the CH logo, adding logos to any of the other sponsors, removing the 530 in the right hand corner of the example and centering "This playground is made possible by..." Lund will follow up with Kevin Hansen on these items. C. Trail Connection Updates Lund reported the City had applied for funding of the Hart Lake Trail & Silver Lake Beach to Silverwood Park Trail Connection through the Minnesota Department of Natural Resources, Local Trail Connections Program, and the application was denied. The program received 31 applications with requests totaling over $3.1 million with only $655,000 to allocate. He indicated the connection has been made between Silver Lake Park and Silverwood. This proposed project would have included a trail from Stinson Blvd. down the hill to Silver Lake Beach with a continued bike path along Stinson to Hart Lake. Lund displayed two options of what a trail would look like down the hill from Stinson Blvd. to Silver Lake Beach. The first example would be less expensive and would not meet ADA requirements because some of the slopes are as high as 60 %. The second example would include many switchbacks, it would be ADA compliant and would be more expensive with the large amount of grading. Stroik asked if this trail is required to be compliant with ADA standards. Lund replied that Staff is unsure and was looking into that. He stated this topic was brought forward to inform the Commission. NEW BUSINESS A. Go Anoka County Lund reported Go Anoka County is a new website that will contain information on hiking and biking trails within Anoka County. This will include information on County and City trails. The goal is to encourage people to get out in the County, exercise and know what is available in the area. This is supposed to be on line in December of 2010. Greenhalgh asked if this could linked on the City of Columbia Heights website. Windschitl agreed that would be a good idea. Hoium asked if Staff is required to send maps, photos and other information to the County. Lund replied that the GIS staff Park & Recreation Commission September 22, 2010 Page 4 already have maps available and will require no additional costs to send the files to Go Anoka County. REPORTS A. Recreation Director Windschitl reported a full time Maintenance Facility Supervisor, Tim Barnes, was hired and started September 13"'. This new position includes the supervision of maintenance of City facilities; City Hall, Library, Public Works, Murzyn Hall, Public Safety and the City Liquor stores. Barnes will be in charge of the HVAC units in all facilities and the cleaning of most facilities by part-time staff. Barnes will be formally introduced at the next City Council meeting. Windschitl indicated Barnes will office from Murzyn Hall but would not be exclusive to the building. Greenhalgh asked if this new position will cut down on the recently added work load for Windschitl. Windschitl replied yes, it will help with the supervision of the part -time maintenance staff and overseeing the HVAC units. Barnes has already repaired items that needed to be fixed and will continue to help with maintenance issues that arise. Windschitl indicated the long term goal of the City Manager is to cut costs by eliminating the current cleaning contracts at some of the City facilities. He stated the contract will be eliminated in the next couple of months when part -time staff becomes available. Hoium asked who Barnes will be working for. Windschitl replied the position falls under his supervision. Greenhalgh asked how the Recreation budget would be effected. Windschitl replied the previous head custodian salary is in the current budget. As both maintenance and cleaning hours are determined for each of the City buildings, that time will be billed back to each of the specific department's budgets. B. Public Works Director /City Engineer Lund reported that all seasonal staff is finished for the year. The Department had great staff. With the large amount of rain the full time staff has been busy cutting grass. Hoium asked if eight seasonal staff is the normal number. Lund replied that is the same number as last year, prior to that there were twelve but the number has been scaled back due to prior budget cuts. Hoium asked what work is being done near the northeast corner of Hart Lake. Lund replied the storm water retention pond was holding water longer than it is intended to. Work was done to encourage proper infiltration. He indicated the same process is being done at Silver Lake Beach. C. Commission Members Greenhalgh would like to see the metal information sign updated in the Parks. Many signs are faded and not able to read or are not needed. Stroik asked the price of each sign. Lund replied it depends on the amount of letters and the size, but between $12 -$15. Greenhalgh asked if there is money in the budget for replacements. Lund replied some Park & Recreation Commission September 22, 2010 Page 5 signs may be on hand and the first step would be to make a list of which signs need to be replaced. Payne asked about the progress for the recognition sign for Jerry Foss. Windschitl replied the best place to hang one would be just below the roof line on the inside of the shelter. He indicated Hansen is working on the sign. ADJOURNMENT Evans adjourned the meeting at 6:25 p.m. Deanna Saefke, Recreation Clerk Typist II 91310 S & T OFFICE PRODUCT 6.59 COPY PAPER,POST ITS 101 -45200 2000 91310 S & T OFFICE PRODUCT 16.62 COIN ENVELOPES 101 -45200 2000 92710 STAPLES ADVANTAGE 7.02 PADS, PAPER, MARKERS,CLI PS 101 -45200 2000 91310 WHEELER LUMBER LLC 324.90 FILTER FABRIC LABELLE 101 -45200 2160 91310 HOME DEPOT #2802 57.00 2PC ADAPT, SCREWS, SLATS 101 -45200 2160 91310 HOME DEPOT #2802 -0.13 6.875% STATE TAX ADJ 101 -45200 2160 92710 REHBEINS BLACK DIRT 636.98 44 YARDS BLACK DIRT 101 -45200 2160 92710 DISCOUNT STEEL INC 48.50 FLAT ALUM- SULLIVAN PATH 101 -45200 2160 92710 DISCOUNT STEEL INC -0.41 6.875% STATE TAX ADJ 101 -45200 2160 92710 GROVE NURSERY 110.72 PLANTS LABELLE PARK 101 -45200 2160 91310 CROWN FENCE & WIRE 30.75 GATE CLOSURE 101 -45200 2171 91310 BUILDING FASTENERS 20.46 ANCHORS,NUTS HUSET POOL 101 -45200 2171 91310 HOME DEPOT #2802 33.87 PAINT- SOCCER FIELDS 101 -45200 2171 91310 HOME DEPOT #2802 -0.08 6.875% STATE TAX ADJ 101 -45200 2171 91310 MENARDS CASHWAY LL 22.36 4" CORRUGATED TEE 101 -45200 2171 91310 MENARDS CASHWAY LL 36.98 LANDSCAPE BLOCK ADHESIVE 101 -45200 2171 91310 MENARDS CASHWAY LL 5.71 SKIMMER COVER 101 -45200 2171 91310 ACE HARDWARE 4.49 FASTENERS HUSET POOL 101 -45200 2171 92710 MENARDS CASHWAY LL 43.92 WORK GLOVES 101 -45200 2171 92710 MENARDS CASHWAY LL 2.86 FIXTURE, BOX - RAMSDELL 101 -45200 2171 92710 MENARDS CASHWAY LL 34.20 CORRUGATED TUBING - HUSET 101 -45200 2171 92710 MENARDS CASHWAY LL 4.78 SEVIN 5% DUST - FLOWER POT 101 -45200 2171 92710 ACE HARDWARE 7.37 FASTENERS 101 -45200 2171 92710 ABLE HOSE & RUBBER 1 23.83 2 -1/2" ALUM CAM & GROOVE 101 -45200 2171 92710 BREDEMUS HARDWARE 14.43 HINGE -PARK DEPT DOOR 101 -45200 2171 92710 HOME DEPOT #2802 2.10 PLASTIC BAGS 101 -45200 2171 92710 HOME DEPOT #2802 22.28 11/2COP -POOL REPAIR 101 -45200 2171 92710 HOME DEPOT #2802 35.17 PLASTIC BLACK TIES 101 -45200 2171 92710 HOME DEPOT #2802 24.68 ANTIFREEZE -POOLS 101 -45200 2171 92710 HOME DEPOT #2802 -0.20 6.875% STATE TAX ADJ 101 -45200 2171 92710 CROWN FENCE & WIRE 64.27 T- BARS,2 -9 GA FENCING 101 -45200 2171 91310 G & K SERVICES INC 35.99 UNIFORM RENTAL 101 -45200 2172 91310 G & K SERVICES INC 35.99 UNIFORM RENTAL 101 -45200 2172 92710 G & K SERVICES INC 35.99 UNIFORM RENTAL 101 -45200 2172 92710 G & K SERVICES INC 35.99 UNIFORM RENTAL 101 -45200 2172 92710 G & K SERVICES INC 35.99 UNIFORM RENTAL 101 -45200 2172 91310 INTEGRATED LOSS COIN 63.00 090110 SFTY /ENVIR SVC 101 -45200 3105 91310 T- MOBILE INC 20.78 082010 563705899 101 -45200 3211 91310 T- MOBILE INC 20.80 082010 563706594 101 -45200 3211 93010 10 PROP & LIAB INS ALL 1,610.67 10 PROP & LIAB INS ALLOC 101 -45200 3600 92210 XCEL ENERGY (N S P) 9.42 090710 51- 7654903 -4 101 -45200 3810 92210 XCEL ENERGY (N S P) 165.37 090710 51- 7654903 -4 101 -45200 3810 92210 XCEL ENERGY (N S P) 10.66 090710 51- 8042065 -3 101 -45200 3810 92210 XCEL ENERGY (N S P) 30.11 090710 51- 9597586 -9 101 -45200 3810 93010 CITY U/B SEPT 2010 2,863.31 UTILITIES- JUN,JUL,AUG 101 -45200 3820 93010 CITY U/B SEPT 2010 196.30 UTILITIES- JUN,JUL,AUG 101 -45200 3820 92210 CENTER POINT ENERGI -7.63 071610 #8000014661 -5 101 -45200 3830 92210 CENTER POINT ENERGI 3.86 071610 #8000014661 -5 101 -45200 3830 92210 CENTER POINT ENERGI -3.93 071610 #8000014661 -5 101 -45200 3830 92210 CENTER POINT ENERGI -12.16 071610 #8000014661 -5 101 -45200 3830 92210 CENTER POINT ENERGI -10.57 071610 #8000014661 -5 101 -45200 3830 92210 CENTER POINT ENERGI 92210 CENTER POINT ENERGI 92210 CENTER POINT ENERGI 92210 CENTER POINT ENERGI 92210 CENTER POINT ENERGI 92210 CENTER POINT ENERGI 92210 CENTER POINT ENERGI 92210 CENTER POINT ENERGI 92210 CENTER POINT ENERGI 93010 CITY U/B SEPT 2010 91310 TRUGREEN CHEMLAWN 91310 MARCO, INC 92710 NICK'S TREE SERVICE II 92710 AID ELECTRIC SERVICE 92710 VEOLIA ES SOLID WSTE 91310 NSI MECHANICAL CONT 91310 COLUMBIA HEIGHTS RE 91310 COLUMBIA HEIGHTS RE 91310 ON SITE SANITATION IN 91310 ON SITE SANITATION IN 91310 ON SITE SANITATION IN 91310 ON SITE SANITATION IN 91310 ON SITE SANITATION IN 91310 ON SITE SANITATION IN 91310 ON SITE SANITATION IN 91310 ON SITE SANITATION IN 91310 ON SITE SANITATION IN 92710 ON SITE SANITATION IN 93010 10 GARAGE SPACE ALL( 93010 CITY U/B SEPT 2010 12.83 080610 5452216 -4 -19.37 080610 5452216 -4 16.91 081610 5439767 12.83 081610 5494291 12.83 081610 5511591 12.83 081610 5531183 12.83 081610 5546721 12.86 090710 5452216 -4 -0.03 6.875% STATE TAX ADJ 426.20 UTILITIES- JUN,JUL,AUG 69.35 GROWTH RETARDANT 081110 3.78 PRINTER MAINT 0810 -0910 2,100.93 TREE REMOVAL 384.98 LIGHTS LABELLE,SILVER LK 830.54 20 YD ROLL BOX LABELLE 253.50 PARKS MAINT 0810 -1010 127.27 BLOCK SAW RENTAL 081910 -0.22 6.875% STATE TAX ADJ 334.52 SAT RENT 08/10 HUSET 128.25 SAT RENT 08/10 SULLIVAN 128.25 SAT RENT 08/10 SILVER LK 92.98 SAT RENT 08/10 MCKENNA 92.98 SAT RENT 08/10 RAMSDELL 49.16 SAT RENT 08/10 KEYES 49.16 SAT RENT 08/10 LABELLE 49.16 SAT RENT 08/10 GAUVITTE 49.16 SAT RENT 08/10 PRESTEMON 69.73 SAT RENT 08/10 RAMSDELL 5,244.25 10 GARAGE SPACE ALLOC 3.00 UTILITIES- JUN,JUL,AUG 17,343.41 93010 10 PROP & LIAB INS ALL 125.42 10 PROP & LIAB INS ALLOC 125.42 17,468.83 101 -45200 3830 101 -45200 3830 101 -45200 3830 101 -45200 3830 101 -45200 3830 101 -45200 3830 101 -45200 3830 101 -45200 3830 101 -45200 3830 101 -45200 3850 101 -45200 4000 101 -45200 4000 101 -45200 4000 101 -45200 4000 101 -45200 4000 101 -45200 4020 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4100 101 -45200 4390 101 -45200 Total 412 -45200 3600 412 -45200 Total Grand Total SEPTEMBER EXPENSES - MURZYN HALL - 2010 Menards Lights, sockets, chain Date IVendor 71tem Amount Account 13- Sep -10 Menards Lights, sockets, chain $43.57 2171 27- Sep -10 Menards Tape, laundry soap $14.36 2171 13- Sep -10 Shamrock Group Pop /CO2 $19.85 2990 15- Sep -10 Pepsi Bottling Group Vendor Refund - $450.00 2990 27- Sep -10 Shamrock Group Pop /CO2 $46.20 2990 13- Sep -10 Wackenhut Corp Security JPM 8/14 -21/10 $356.57 3050 27- Sep -10 Wackenhut Corp Security JPM 8/28 - 9/11/10 $746.44 3050 1- Sep -10 MN Dept of Admin. Telephone JPM 8/20/10 $152.92 3210 22- Sep -10 MN Dept of Admin. Telephone JPM 9/15/10 $152.92 3210 22- Sep -10 Qwest Telephone 9/1/10, 9/7/10 $90.04 3210 30- Sep -10 Prop & Liab Ins Alloc 10 Pro & Liab Ins Alloc $593.08 3600 22- Sep -10 Xcel Energy JPM Electric $2,613.89 3810 30- Sep -10 City U/B Sept 2010 Utilities Jun, Jul, Aug $276.06 3820 22- Sep -10 Center Point Energy Gas - $55.71 3830 30- Sep -10 City U/B Sept 2010 Sewer Utilities Jun, Jul, Aug $478.29 3850 13- Sep -10 Voss Lighting 13W HW Adapter tubes $57.98 4020 13- Sep -10 Orkin Inc Pest Control JPM $133.87 4020 13- Sep -10 NSI Mechanical JPM Maint6 /10 -11/10 $3,225.00 4020 27- Sep -10 Trugreen Chemlawn Fall JPM Application $57.72 4020 13- Sep -10 G & K Services Inc Linens, Wet & Dry Mops $117.60 4100 27- Sep -10 G & K Services Inc Wet & Dry Mops $56.73 4100 Total $8,727.38 Page 1 of 1 Deanna Saefke - Re: Pelant -Quinn Wedding - April 9, 2011 From: Deanna Saefke To: Pam Pelant Subject: Re: Pelant -Quinn Wedding - April 9, 2011 Columbia Heights Park & Recreation Commission: We are writing to request approval to serve alcohol at the Pelant /Quinn wedding on April 9, 2011. Approximately 200 guests are expected to attend a dinner /dance reception from 6:00 until 12:00, during which time we plan on serving alcoholic beverages. We, as hosts, will be the only people providing beverages (no one will bring their own). We will not be charging our guests and we will have professional bartenders mixing the cocktails. We will be purchasing the pop /mix gun provided by the hall and we will also have a security officer on -site during the hours of the reception per our contract with Murzyn P, Hall of the City of Columbia Heights. Thank you, Richard and Pamela Pelant 811 3rd Terrace NW New Brighton MN 55112 651 - 633 -7329 pampel hotma il.c about:blank 11/4/2010 November 9, 2010 Jeri and Tristan Schultz 4449 NE Van Buren Street Columbia Heights, MN 55421 Park and Recreation Meeting Attn: Deanna Saefke Murzyn Hall Coordinator 530 Mill Street NE Columbia Heights, MN 55421 Dear Park and Recreation Board Members: 5 We have booked our wedding reception at Murzyn Hall on February ;Z, 2011. This is just a reception as the wedding has already taken place on 10 /10 /10. As you might guess, we are having a semi - formal reception that will be satisfying family requests. As a Columbia Heights resident, we choose Murzyn Hall to help support the community. The location is great and the ability to have the option of bringing in our own caterer or prepared food is an added benefit. The building is going to provide plenty of room for our guests, which should be around 150 -175 people. Although we have already booked the hall for our reception, our budget has limited some of the features that we would like to have at the reception. We are requesting to bring in all the alcohol for an open bar. We are reliable, responsible adults that are hoping to supply our family and friends the benefits that we would normally provide at our home. We will have a designated bartender. The bartender will card people for alcoholic drinks, not serve to obviously drunk patrons, not drink himself, and close the bar at 12:00 am. Since the economy has been hard on many of us, I am hoping you will accept our request to provide alcohol. I look forward to having the reception and hearing back with a considerate decision in our request. You can reach us at JenSchultz1010na,gmail.com or via phone at 651 -216- 2148. Sincerely, Jeri and Tristan Schultz City of Columbia Heights Parks & Recreation Tobacco -Free Policy Columbia Heights, MN Prohibition of Tobacco Product Usage in Youth Activity Areas In order to protect the health and welfare of our children, the Columbia Heights City Council and the Columbia Heights Park & Recreation Commission recommend that there be no use of tobacco products during youth related events and activities. • Cigarettes are often discarded on park grounds requiring additional maintenance expense. They diminish the beauty of the city's recreational facilities and pose a risk to children. • Secondhand smoke is harmful. Children and adults using city recreational facilities should not be exposed to the deadly effects of secondhand smoke. • By having policies, we can ensure that the coaches, parents, and other role models do not use tobacco in recreational settings, sending our children the message that tobacco use is an unhealthy behavior. No person shall use any form of tobacco at or on any city -owned or operated recreational facilities during a youth activity. Tobacco -Free Facilities 1. Youth playgrounds, volleyball courts and beach property to include sand area. 2. Ball fields and spectator areas during youth events. 3. Picnic shelters, park buildings, BBQ areas 4. Sliding hills and skating rink areas. 5. Wading pools and surrounding deck areas. Policy Enforcement Plan In order to most effectively educate the community and ensure compliance, we suggest the following enforcement plan: 1. Appropriate signs shall be posted in the above areas. 2. Youth activity organizations will be encouraged to promote the Tobacco -Free Policy. 3. City Staff will promote the Tobacco -Free Policy through media resources. Adoption Date: November 17, 2010 CITY OF COLUMBIA HEIGHTS Public Works Department TO: KEVIN HANSEN PUBLIC WORKS DIRECTOR/CITY ENGINEER FROM: TIM LUND PARK FOREMAN SUBJECT: SKATING RINKS 2010/2011 DATE: NOVEMBER 10, 2010 I am proposing maintaining the skating and hockey rinks at Ostrander, Keyes, and McKenna parks this season as these rinks see the majority of use every season. Teams practice at the Ostrander and McKenna hockey rinks. Last January, a recreation skating program was held at Ostrander Park. Broomball is also played at these parks. I am proposing to not make and maintain ice at Gauvitte Park. The rinks at Gauvitte are seldom used. Also, as water pressure is very low at Gauvitte Park, it takes much longer to make the rinks. In addition to saving time and effort by not making and maintaining ice at Gauvitte, cost savings will result from not running the rink lights. In addition, if we are required to make a rink at Huset Park for a community event, we should plan on making and maintaining the rink for the entire season. It is very difficult to make a rink at the end of the skating season. The ground under the snow is not frozen which increases the quantity of water needed. Moving snow that has been on the ground all season is extremely hard on our equipment as it has been partially melted and refrozen. This results in rock hard snow that tears up the equipment. Ideal temperatures are also important for malting ice. Maintaining a rink all season will result in much better ice with less staff time and wear and tear on equipment. Rentals in 2011 will pay the 2011 rates, and rentals in 2012 will pay the 2012 rates. RENTAL INFORMATION 2011 RATES Sun - Fri (Saturday) 2012 RATES Sun - Fri (Saturda Hall /Kitchen /LaBelle Lounge $960.001 $1,195.00 $960.00 $1,255.00 Hall $735.001 $845.00 $735.00 $845.00 Kitchen $126,001 $140.00 $125.00 $140.00 LaBelle Lounge $220.001 $255.00 $220.00 $255.00 Gauvitte Room $175.00 $195.00 $175.00 $195.00 Prestemon Room $175.00 $195.00 $175.00 $195.00 Ed emoor Room $175.00 $195.00 $175.00 $195.00 Keyes Room $175.00 $195.00 $175.00 $195.00 Maithaire /McKenna Room $250.00 $285.00 $250.00 $285.00 Senior Center $250.00 $285.00 $250.00 $285.00 Down Payment non - refundable $500 / $100 $500 / $100 $500 / $100 $500 / $100 Damage Deposit refundable $500 / $250 $500 / $250 $500 / $250 $500 / $250 Security Officer Deposit $150.00 $150.00 $150.00 $150.00 Community Service Officer /hour $24.00 $24.00 $25.00 $25.00 Pop/CO2 Charge $100.00 $100.00 $100.00 $100.00 Early Entry Fee* $60.00 $60.00 $60.00 $60.00 Custodial Charge per hour $25.00 $25.00 $25.00 $25.00 Events Lasting 2 hours or less 50% N/A 50% N/A Events Lasting 4 hours or less 25% N/A 25% N/A Heights Resident Discount ** 25% 25% 25% 25% All JPM rentals end at 1:00 a.m. An $80.00 late fee will be assessed every 30 minutes after 1:00 a.m. Saturday /Sunday rental time: 12:00 noon - 1:00 a.m. Friday rental time: 9:00 a.m. - 1:00 a.m. * Subject to approval by Recreation Director and /or Park & Recreation Commission. ** Columbia Heights Resident discount is exclusively limited to the renter or their parents. All rentals are required to use the in -house pop dispensers behind the bar. Single room rentals have a maximum rental time of 7 hours. Linen and Napkin rental is available upon request. 2010 Prices are as follows: White or Ivory Linens $7.00 per hall table (60" rounds and 8' x 2 1/2' banquet tables) Tax additional $3.50 per bar table $ .50 per napkin (various colors available) Linen and Napkin rentals will need to be paid 2 weeks prior to your rental date. A $50 Service Charge may apply to special orders made within the week prior to the event. White Melamine Dinnerware, Silverware and Plastic Tumblers are available for a rental fee of $60 plus tax per rental. Saturday rentals may decorate the Friday before their event from 10:00 am - 4:30 pm for a $150 fee. This reservation can only be made if the hall is available within 2 weeks of the rental date. Heart Disease and Stroke. You're the Cure. November 17, 2010 Columbia Heights City Council 590 40th Ave NE Columbia Heights, MN 55421 Dear City Council Members: American Heart I American Stroke Association® Association. Lean and Live. I am writing to you to express the support of the American Heart Association for a tobacco free policy for the Columbia Heights park and recreation facilities. The American Heart Association has an impact goal to improve the cardiovascular health of all Americans by 20 percent while reducing deaths bycar- diovascular diseases by 20 percent by the year 2020. Because tobacco use is a modifiable risk factor for ek tlaing° as ke •" disease, stroke, and heart attack, promoting policies that discourage the use of to- bacco products across all sectors of our society is a very important component of the work we do. Removing tobacco use from park and recreation facilities is important for several reasons. For starters, passing a policy would protect park patrons from second hand smoke. Perhaps more importantly, it is vital that we send consistent messages about health and tobacco use to the young people who are using the parks. When we encourage kids to be active, participate in sports and use the parks we are sending them positive messages about their health. It becomes more difficult to send those messages when others using the same space are using tobacco products. Making the non -use of tobacco a cultural norm in your city will help make it less likely that kids will start smoking in the first place. Finally, it is important that the prohibition on tobacco use be consistent across the city to include all parks, recreation facilities and open space owned by the city. This would avoid confusion among pa- trons and would be most effective in sending the positive health messages to young people that we are trying to communicate. Sincerely, Rachel Callanan, JD Regional Vice President of Advocacy —MN and WI American Heart Association American Heart Association • MN Advocacy Department • 4701 West 77" Street • Edina, MN 55435 Phone: (952) 835 -3300 • www.heart.ora /mnadvocacv Columbia Heights City Council 590 40' Ave. NE Columbia Heights, MN 55421 November 16, 2010 Dear Columbia Heights City Council, American Cancer Soc efiye On behalf of the American Cancer Society Midwest Division, I am pleased to submit this letter of support for the proposal to prohibit tobacco us on all park land and outdoor recreational facilities owned by the city of Columbia Heights. The American Cancer Society (ACS) is dedicated to eliminating cancer as a major health problem by preventing cancer, saving lives and diminishing suffering from cancer through research, education, advocacy and services. One third of all cancer deaths are caused by tobacco. Minnesota needs to see a significant reduction in the number of people who smoke. The experience of other states suggest that our best hope lies in a comprehensive approach, which includes statewide and local prevention programs, strong youth access laws, cessation programs, counter- marketing campaigns, local tobacco control ordinances and an increase in the tobacco excise tax. Providing smoke free parks and recreational settings for youth is in keeping with a comprehensive approach to tobacco control and will serve your community well in making it a healthier place for youth. Together with other supporters, I am confident this initiative will be a success. This proposal is a reasonable policy measure that will send a positive, consistent message to youth and others within your community. We look forward to working with community members and organizations on this important community initiative and anticipate that experience gained will be of assistance to the American Cancer Society in its own mission. Respectfully submitted, , fk ��t�te' Sara Mannetter American Cancer Society Midwest Division, Inc. MN Grassroots Advocate �(J C II VV III N r` n:nrcnl, S0CIE ry November 1'7, 2010 Columbia heights City Council 590 40th Ave NE Columbia Heights, MN 55421 To Whom It May Concern: Sue Schelde Chief Execulive Officer 1 300 Godw ud Stcct NI. Suit. 2000 iA•Imucipohs Al 55.111 P:612- 623 -2RSS F:612- 623-2RBft ��•��.nu•tI odortot <.com The Twin Cities Medical Society (TCMS) has been a longstanding supporter of smoke -free policies because, as physicians, we understand the harmful effects that exposure to secondhand smoke has on our patients, I am writing to you today, as president of the TOMS, voicing our support of a comprehensive tobacco free policy in parks in the city of Blaine. As a health care organization representing over 600o physicians, TCMS is very concerned about the harmful health effects experienced by those who are exposed to secondhand smoke, especially children. Making all parks and recreational settings tobacco free eliminates everyone's exposure to secondhand smoke, a Group A carcinogen. There is no safe level of human exposure to these types of cancer causing chemicals, Tobacco free park policies help create a safe environment and one where adults model and promote a healthy lifestyle for our youth who are looking to us to set standards and serve as examples for desired behavior. Tobacco free parks will not only help set the community norm that tobacco use is unacceptable they will also help reduce youth tobacco use in a community. Tobacco free parks will have both immediate and long -term health benefits for individuals and our communities, We strongly encourage your support of a comprehensive tobacco free parks policy in Columbia Park, Please contact me with any questions. I can be reached at 612 623 288, Sincerely, / Edward Ehlinger, MD, MSPH President, Twin Cities Medical Society K /Legislation /Tobacco Free Parks - Blaine