HomeMy WebLinkAboutContract 2336 23.36 -4
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September 14, 2009
Mr. Kevin Hansen, P.E.
Director of Public Works / City Engineer
City of Columbia Heights
637 — 38` Avenue N.E.
Columbia Heights, MN 55421
RE: Professional Services Proposal — Ramsdell Park Design Development and Construction Documents for
a pre - engineered picnic shelter and related park site improvements.
This letter proposal outlines a scope of services, fee schedule, and other elements which, if approved, constitute an
Agreement between the City of Columbia Heights, MN herein referred to as the OWNER, and Brauer and Associates,
Ltd., herein referred to as the CONSULTANT.
The OWNER hereby retains the CONSULTANT to provide professional services required to complete professional
Design Development and Construction Documentation services as outlined below for Ramsdell Park located in
Columbia Heights, Minnesota, hereinafter referred to as the PROJECT.
The CONSULTANT'S services shall include the following:
A. SCOPE OF SERVICES - Design Development and Construction Documentation & Bidding for a pre -
engineered picnic shelter and related park site improvements.
1. Site Design Development: Preparation of design development documents for the OWNER based
on the approved Final Master Plan Design, including additions or deletions as directed by the
OWNER. The Design Development for these items and areas shall include the preparation of
written text, plans and other drawings necessary to describe the design, materials, colors, textures in
sufficient detail for the OWNER to grasp the appearance and function of the improvements.
This includes review and use of appropriate design standards for listed facilities and preparation of
design development drawings. The drawings included; refined site facility layout, removals, grading,
landscaping / restoration, and details as required. Outline specifications, including general and
technical sections, will be prepared. The bid form outline will be prepared and used to estimate
construction costs.
A preliminary engineer's estimate of the cost of these improvements shall be prepared from these
documents. From this estimate the OWNER shall determine which of the improvements shall be
included in the final phase ogesign, (Construction Documents),
2. Construction Documents: Preparation of Construction Documents for the improvements as
approved by the OWNER for inclusion in this project. These documents shall include plans and
other drawings as necessary, as well as specifications in sufficient detail for the OWNER to pursue
competitive bids for the construction of the improvements. The CONSULTANT will provide the
OWNER with a preliminary engineer's estimate for construction of the site and landscape
improvements.
The CONSULTANT will provide all of the professional design services, required to complete the
plans and specifications as required for bidding the improvements for this project except the
following:
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➢ Geotechnical testing and /or engineering
➢ Hazardous waste engineering
➢ Architectural design services
➢ Engineering design services
➢ Surveying services
➢ Irrigation design services
➢ Preparation of, and submittals for, permits
The CONSULTANT shall provide coordination of these services should they be required and the
OWNER elect to hire others to complete work required.
3. Bidding Procedures: The CONSULTANT shall provide oversight of the bidding /quoting process;
selection of contractors; defining bidding /quoting procedures and award of contract procedures. The
CONSULTANT shall also include administration of the project bidding /quoting process, responding
to contractor questions that arise, general correspondence, and preparation of all addenda as
necessary. This task includes attending the bid opening, review and tabulating of bids /quotes
received, reviewing contractor references, and recommendation of qualified contractor.
B. SCOPE OF SERVICES - Construction Administration
1. Site Observation /Contract Administration: Working collaboratively with OWNER, the
CONSULTANT will undertake project administration and observation of construction progress for
adherence to design intent as expressed in the plans and specifications, which shall include:
➢ Administration of contract, including preparation and / or processing of application for
payment forms, certificate of payment forms, change order forms, substantial completion
forms, final payment forms, etc.
➢ Administration of pre - construction meeting to review the project elements and clearly
define the owner's expectations as to the quality of construction, process for dealing with
problems that may arise, timeliness, etc.
➢ Site observation on a periodic basis for the established duration of the construction project
as stated in the specifications to ensure that the design intent of the plans and specifications
is being met.
➢ Preparation of field reports as necessary to document specific issues and areas of concern.
➢ Review shop drawings and testing requirements /procedures.
➢ On -going correspondence /field meetings with staff and contractor for purposes of
reviewing construction progress and discussion of pertinent issues, concerns and upcoming
construction.
C. ADDITIONAL SERVICES
1. Electrical Services: Services for providing design of the electrical components of the site plan,
including service to the shelter structure and sports lighting.
2. Engineering & Survey Services: Services for providing the following civil engineering related
services;
a. Topographic Site Survey: This includes preparation of an existing site topographic survey
of the park site in AutoCAD format to include all property lines, property corners,
easements, rights of way and other legal issues, existing utilities, vegetation, pavement,
curbing, site amenities, and other surface materials. This survey will also include 1 foot
contour elevations and spot grades, as well as a permanent bench mark.
b. Storm Water Calculations: This includes preparation of an existing and proposed
drainage analysis and report, which is required as a submission with the storm water
management plan, drainage exhibits, and storm water sewer sizing (if applicable to this
project). This project is located within the Six Cities WMO, so therefore, only submission
to the City of Columbia Heights for review is required.
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c. Rain Garden / Ponding Calculations: This includes providing proper volumes for storage
areas, a storm water BMP detail review and providing input on best locations for proposed
BMP's for this project.
d. Improving Site Drainage: This includes reviewing the existing site drainage patterns and
making recommendations for an improved storm conveyance system to improve the
drainage for the park and adjacent residential properties, where applicable. This accounts
for on -site drainage designs and recommendations and does NOT include designing / re-
designing the street storm sewer system.
e. Water Service Design: This includes providing potential water service routing for any
desired park improvements (ie: drinking fountain, water service for ballfield irrigation
system, etc.), as applicable.
3. Additional Services: Services other than those listed in the Scope of Services above and requested
and authorized in writing by the Owner.
D. FEES FOR PROFESSIONAL SERVICES
1. For services as outlined in Paragraph "A.1 through A.3" — Design Development and
Construction Documentation & Bidding above, a lump sum fee of Sixteen Thousand Dollars,
($16,000.00) shall apply, plus direct expenses billed at cost plus 10 %.
2. For services as outlined in Paragraph "B.1" - Construction Administration above, a lump sum
fee of Four Thousand Dollars, ($4,000.00) shall apply, plus direct expenses billed at cost plus 10 %.
3. For services as outlined in Paragraph "C.1 " — Electrical Services, the following fees shall apply:
a. Park electrical design for lighting the shelter and monument sign would be a lump see of
One Thousand Five Hundred Dollars ($1,500.00);
b. Electrical design for grounding the pool for any future improvements would be a lump sum
fee of One Thousand Five Hundred Dollars ($1,500.00);
c. Electrical design for sports lighting of the ballfield and includes two site construction
observation trips would be a Lump Sum Fee of Eight Thousand Dollars ($8,000.00);
d. Direct expenses billed at cost plus 10 %.
4. For services as outlined in Paragraph "C.2" — Engineering & Survey Services, the following fees
shall apply:
a. Topographic Survey would be a lump sum fee of Three Thousand Six Hundred Dollars
($3,600.00);
b. Storm Water Calculations would be a lump sum fee of Two Thousand One Hundred
Dollars ($2,100.00);
c. Rain Garden / Ponding calculations would be a lump sum fee of Nine Hundred Dollars
($900.00);
d. Improving Site Drainage would be a lump sum fee of Nine Hundred Dollars ($900.00);
e. Water Service Design would be a lump sum fee of Four Hundred Dollars ($400.00).
f. Direct expenses billed at cost plus 10 %.
5. For Services as outlined in Paragraph "C.3" — Additional Services, the following hourly fee shall
apply, based on the hourly rate schedule listed below. Expenses related to additional services will
be billed in addition to the hourly fee at cost to the CONSULTANT, plus 10 %.
Brauer and Associates, Ltd's Hourly Rate Schedule
Principal $110.00 / Hour
L.A. Professional IV $82.50 / Hour
L.A. Professional III $71.50 / Hour
L.A. Professional II $64.00 / Hour
L.A. Professional I $55.00 / Hour
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E. PAYMENTS TO THE CONSULTANT
1. Invoices will be submitted to the OWNER on a monthly or bi- monthly basis in proportion to the
work completed.
2. Payments on account of the CONSULTANT'S services are due and payable upon receipt of
CONSULTANTS invoice.
F. OWNER'S RESPONSIBILITY
1. Full program coordination with one individual representing the OWNER'S interests.
2. Legal Counsel, advice, and services available to the CONSULTANT during the term of this
Agreement on any or all matters related to the PROJECT such as, but not limited to, title opinions,
interpretations of agreements, covenants and laws affecting the PROJECT, advice and assistance in
processing applications, review and preparation of PROJECT agreement documents, participation in
presentations to public agency staff and boards and general counsel on the legal implications of all
substantive or procedural aspects of the PROJECT itself.
3. Coordinating all meetings and public involvement in the project.
4. Providing all soils engineering/borings and engineering geotechnical testing, hazardous waste
engineering, archeological services and ecological design services required for the project.
5. All fees and expenses involved in federal, state agency or local permitting, plan review, etc. for the
project.
6. For the Scope of Services outlined in this proposal the OWNER shall provide the CONSULTANT
with a base map information illustrating all topographic contours at 1 foot interval and spot grades,
property lines, property corners, easements, rights of way and other legal issues, existing utilities,
buildings, recreational improvements, vegetation, pavement, curbing, and other surface materials.
This base map information shall be as accurate as possible. The OWNER shall be responsible for
the accuracy of this information and shall determine if this information and the resulting base map
are accurate enough for this design process.
G. NONDISCRIMINATION
1. The CONSULTANT will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, physical condition or age. The
CONSULTANT will take affirmative action to ensure that applicants are employed and that
employees are treated during employment without regard to their race, color, religion, sex, national
origin, physical condition or age. Such action shall include but not be limited to the following:
Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates
of pay or other forms of compensation and selection for training including apprenticeship.
H. CONSULTANT'S RECORDS, DOCUMENTS AND INSURANCE
1. The CONSULTANT shall maintain time records for hourly fees, design calculations and research
notes in legible form and these will be made available to the OWNER, if requested.
2. The CONSULTANT shall carry insurance to protect him from claims under Workman's
Compensation Acts; from claims for damages because of bodily injury including death to his
employees and the public, and from claims for property damage.
3. The CONSULTANT reserves the right to secure and maintain statutory copyright in all published
books, published or unpublished drawings of a scientific or technical character, and other works
related to this PROJECT in which copyright may be claimed. The OWNER shall have full rights to
reproduce works under this Agreement either in whole or in part as related to this PROJECT. One
copy of each drawing shall be provided in reproducible form for use by the OWNER, but the
original drawings will remain the property of the CONSULTANT.
L. TERM, TERMINATION, SUCCESSORS AND ASSIGNS
1. The teen of the Agreement shall be concurrent with the work authorized.
2. Termination may be accomplished by either party at any time by written notice, and shall be
effective upon payment in full for all services performed to the date of receipt of such notice.
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3. The OWNER and the CONSULTANT each binds itself, its partners, successors, assigns and legal
representatives to the other party of this Agreement, and to the partners, successors, assigns and
legal representatives of such other party with respect to all covenants of this Agreement.
4. Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer his interest in this
Agreement without the written consent of the other.
J. EXTENT OF AGREEMENT AND APPLICABLE LAW
1. This Agreement represents the entire and integrated Agreement between the OWNER and the
CONSULTANT and supersedes all prior negotiations, representations, or Agreements, whether
written or oral, with respect to the PROJECT. This Agreement may be amended only by written
instrument signed by both OWNER and CONSULTANT.
IN WITNESS HEREOF the OWNER and the CONSULTANT have made and executed this Agreement,
this day of ■"&b- , 20t"
CITY OF COLUMBIA HEIGHTS
637 - 38 Avenue N.E.
Columbia Heights, MN 55421
Signature:
Printed Name: Walt Fehst , Title: City Manager
BRAUER AND ASSOCIATES, LTD.
10417 Excelsior Blvd - Suite One
Hopkins, Minnesota 55343
Signatur - • _ � �� = t � • .
Candace Amberg, Principal
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:WO Barr engineering Company
4700 West 77th Sheet • Minneapolis. NIN 55435 -4803
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Phone: 952- 332 -2000 • Fax. 95L- 8322fU1 • s � E•;�proyer
Minneapolis. MN • Hibbing. MN • Duluth. MN • Ann Arbor. MI • Jefferson City. MO • Bismarck. ND
BAR R
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BARR ENGINEERING COMPANY
ELECTRICAL. ENGINEERING. R.ATEs— MINNEAPOLIS OFFICE,
2009
POSITION RATE/ HOUR
Senior Electrical Engineer 1 S 160.00
Senior Electrical Engineer H S 145.00
Electrical Lnginecr -In- Fraining S 80.00
Electrical Designer 1 S 120.01)
Electrical Designer 11 95.00
Electrical Designer 111 S 9(1.00
Drag ing Production S 70.00
Support 1 S 05.00
Support 11 S 611.01)
Billing
Rate/Hour
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Principal $137.00
Associate $129.00
Sr. Project Manager /Sr. Project Engineer $124.00
Project Manager II /Project Engineer III /Engineering Specialist 10 $115.00
Project Manager /Project Engineer II /Engineering Specialist III $108.00
Project Engineer /Registered Land Surveyor /Engineering Special ist 11 $98.00
Graduate Engineer II /Engineering Specialist [ /Sr. Construction Observer $88.01)
Graduate Engineer /Engineering Technician V /Construction Observer $78.00
Engineering Technician IV /Scientist 111 $69.00
Engineering Technician III/Scientist 11 $64.00
Engineering Technician [1 /Scientist I $57.00
Engineering Technician I $50.00
Office Technician 11 $63.00
Office Technician I $34.00
Survey (Two - Person Crew /GPS Crew) $144.00
Survey (Three-Person Crew /Expanded GPS Crew) $172.00
Costs associated with word processing, vehicle mileage, cell phones, reproduction of common
correspondence and mailing are included in the above hou rates.
Reimbursable expenses include costs associated with plan, specification and report reproduction, permit
fee, delivery cost, etc.
Rate Schedule is adjusted annually.
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