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HomeMy WebLinkAboutJuly 27, 2010 HRA MinutesHOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE REGULAR MEETING OF JULY 27, 2010 1. Call to order — The meeting was called to order by Vice -Chair Williams at 8:40 pm 2. Roll Call — Members present: Bobby Williams, Bruce Nawrocki, Bruce Kelzenberg, Dennis Ecklund, and Gary Peterson. Members absent: Tammera Diehm Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark, Assistant Community Development Director - Sheila Cartney, and Secretary - Shelley Hanson Parkview /CommonBond staff. Laura Sheak, Jennifer Eels, and Lisa Wilcox- Erhardt 3. Pledge of Allegiance - Recited CONSENT AGENDA 4. Approve Minutes from May 25, 2010 5. Approve Financial Report and Payment of Bills for May and June 2010 on Resolution 2010 -04. Questions from members: None Motion by Peterson, seconded by Ecklund, to approve the consent agenda items as listed and to approve Resolution 2010 -04, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of May and June 2010. All Ayes. MOTION PASSED. 1 8 1 ItAs t"I . Y� IJLIiT11i i►�I�hal � RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT AND PAYMENT OF BILLS FOR THE MONTHS OF MAY AND JUNE, 2010. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of May and June 2010 and the list of bills for the months of May and June 2010 are attached hereto and made a part of this resolution; and HRA Minutes Page 2 July 27, 2010 WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 27"' day of July, 2010. BUSINESS ITEMS 6. Report of the Management Company Laura asked if there were any questions on the newsletter items or on the maintenance reports. She stated that the Police Reports are again included in the reports. Laura told the members that the exterior work on the building is now complete and has improved the outside appearance. 7. Resident Council Minutes Ecklund reviewed the Resident Council minutes and Treasurer's Report. He infonned members that there have been suggested changes to the By -laws that will be discussed at the next meeting. Denny also wanted to thank a couple of the residents about calling the police on a vandalism incident that took place nearby. 8. Citizen Forum No one wished to speak at this time. 9. Acceptance of the 2010 Cap. Fund Grant in the amount of $110,976 —Resolution 2010 -05 Lisa explained that the Columbia Height's HRA has been approved for $110,976 of HUD Capital Fund Grants. HUD requires that the HRA Board of Commissioners have a formal resolution approving the acceptance of the Capital Fund Grant. The 2010 Annual Plan and the Five Year Plan have been re- submitted to HUD with the corrected amount indicated for 2010. The Grant dollars will be used to continue with the interior modernization of Parkview Villa North as per the amlual plan. HRA Minutes Page 3 July 27, 2010 Staff recommends the HRA Board adopt HRA Resolution 2010 -05, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming acceptance of the 2010 Capital Fund Grant. Questions from members: Nawrocki asked when the money would be received. Lisa said once a bid is accepted and the funds are obligated, the grant money is then sent. She said the next step will be to get an Architect and contractor which is plamled for late fall or early spring. It was noted that the Architect that created the specs for the remodeling of the other floors has acted as the Project Manager and each year the work is bid out to various contractors. She stated the Architects have been paid approximately $10,000 to oversee the projects. Lisa stated that the contracts will come before the Board for approval. There was a discussion whether the existing specs could be used in the bidding process or if new specs would need to be created if a different Architectural Company is chosen as project manager. Lisa said she would check on this. Motion by Peterson, seconded by Kelzenberg; to waive the reading of Resolution 2010 -05, ample copies are available to the public. All ayes. MOTIONPASSED. Motion by Peterson, seconded by Kelzzenberg, to adopt Resolution 2010 -05, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming acceptance of the 2010 Capital Fund Grant. All ayes. MOTION PASSED. HRA RESOLUTION NO 2010 -05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY CONFIRMING ACCEPTANCE OF THE 2010 CAPITAL FUND GRANT WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority has been approved for $ 1 10,976 of HUD Capital Fund Grant; and WHEREAS, the Capital Fund Grant money will be used to continue with the interior modernization of Park-view Villa North as per the annual plan. NOW THEREFORE, BE IT RESOLVED, The City of Columbia Heights Housing and Redevelopment Authority authorizes the Executive Director, to accept the 2010 Capital Fund Grant and authorizes the proposed uses of such fields. Passed this 27` day of July, 2010 HRA Minutes Page 4 July 27, 2010 10. Acceptance of the 2009 Management Operations Assessment Sub- System (MASS) - Resolution 2010 -06 Lisa explained that on January 11, 2000, HUD published an Amendment to the Public Housing Assessment System (PHAS) final rule that established a new system for the assessment of America's public housing. The PHAS is designed to enhance public trust by creating a comprehensive tool that qualitatively and quantitatively measures a public housing agency (PHA) based on standards that are objective and uniform. She explained that under PHAS, HUD evaluates a PHA based on the following four indicators: 1) Physical Condition; 2) Financial Condition; 3) Management Operations; and 4) Resident Service Satisfaction. The HRA of Columbia Heights was required to submit a Management Operations Certification for 2009. Columbia Heights's last submission was for FYE 2006. 2007 was an off year, 2008 was a transition year and 12/31/2009 is a required submission period. The Sub - Indicators that are reviewed in the Management and Operations Certification are: 1) Vacant Unit Turnaround Time; 2) Capital Fund; 3) Work Orders; 4) Annual Inspection of Dwelling Units and Systems; 5) Security; and 6) Economic Self- Sufficiency. The included report will be reviewed and scored by HUD. Documentation used to complete the Management Operations Assessment Sub - System (MASS) will be held for the mandatory period of three years. Staff recommends the HRA Board adopt HRA Resolution 2010 -06, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming approval of the 2009 Management Operations Assessment Sub - System (MASS) submission. Questions from members: None Motion by Kelzenberg, seconded by Peterson, to waive the reading of Resolution 2010 -06, there being ample copies available to the public. All ayes. MOTIONPASSED. Motion by Kelzenberg, seconded by Peterson, to adopt Resolution 2010 -06, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming acceptance of the 2009 Management Operations Assessment Sub - System (MASS) submission. All ayes. MOTION PASSED. HRA Commission Minutes Page 5 July 27, 2010 HRA RESOLUTION 2010 -06 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY CONFIRMING APPROVAL OF THE MANAGEMENT ASSESSMENT FOR PUBLIC HOUSING AGENCIES CERTIFICATION FOR 2010. WHEREAS, The Department of the Housing and Urban Development requires that Public Housing Agencies submit the Management Assessment for Public Housing Certification for 2009; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached the Management Assessment for Public Housing Certification for 2009 and the necessary attachments are hereby approved. ADOPTED THIS 27` day of July 2010. MOTION BY: Kelzenberg SECONDED BY: Peterson AYES: All ayes ViceChair- Robert Williams Attest by: Walter R. Fehst, Executive Director OTHER BUSINESS There was a discussion regarding the charges for garage stalls. Laura clarified that garage stalls are optional and the charge for them is $30 /month. Diane - resident on 91h floor- serves on the entertainment committee. She stated that all in -house activities planned and approved, go well. She said she has put a lot of time and effort into planning outside events and they are always voted down (especially if part of the cost is proposed to be taken from the Resident Council Treasury so more people could attend). Walt suggested she get in touch with Karen Moeller and coordinate some of these plans with her. It may be easier to include a group from the High rise into the Sr. Program activities, especially when it comes to transportation and fees. Diane said she would be willing to work with Karen to see if they can coordinate efforts. HRA Minutes Page 6 July 27, 2010 Another resident said she plans on starting a light aerobics class for those residents that are interested as soon as some of her health issues are resolved. The next regular HRA meeting is October 26, 2010 at Parkview Villa The meeting was adjourned at 9:12 pm Respectfully Submitted, Shelley Hanson Recording Secretary