HomeMy WebLinkAboutJuly 27, 2010 HRA MinutesHOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE REGULAR MEETING
OF JULY 27, 2010
1. Call to order — The meeting was called to order by Vice -Chair Williams at 8:40
pm
2. Roll Call — Members present: Bobby Williams, Bruce Nawrocki, Bruce Kelzenberg,
Dennis Ecklund, and Gary Peterson.
Members absent: Tammera Diehm
Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott
Clark, Assistant Community Development Director - Sheila Cartney, and Secretary -
Shelley Hanson
Parkview /CommonBond staff. Laura Sheak, Jennifer Eels, and Lisa Wilcox- Erhardt
3. Pledge of Allegiance - Recited
CONSENT AGENDA
4. Approve Minutes from May 25, 2010
5. Approve Financial Report and Payment of Bills for May and June 2010 on
Resolution 2010 -04.
Questions from members:
None
Motion by Peterson, seconded by Ecklund, to approve the consent agenda items as listed
and to approve Resolution 2010 -04, Resolution of the Columbia Heights Housing and
Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills
for the months of May and June 2010. All Ayes. MOTION PASSED.
1 8 1 ItAs t"I . Y� IJLIiT11i i►�I�hal �
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT AND PAYMENT OF
BILLS FOR THE MONTHS OF MAY AND JUNE, 2010.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all
receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is
to be applied, the HRA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or
bills and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the months of May and June 2010 and the list of bills for the
months of May and June 2010 are attached hereto and made a part of this resolution; and
HRA Minutes
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July 27, 2010
WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be
acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Housing & Redevelopment Authority that it has examined the attached financial statements and list of
bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and
content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of
bills as presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent
records of the Columbia Heights Housing & Redevelopment Authority.
Passed this 27"' day of July, 2010.
BUSINESS ITEMS
6. Report of the Management Company
Laura asked if there were any questions on the newsletter items or on the maintenance reports.
She stated that the Police Reports are again included in the reports. Laura told the members that
the exterior work on the building is now complete and has improved the outside appearance.
7. Resident Council Minutes
Ecklund reviewed the Resident Council minutes and Treasurer's Report. He infonned
members that there have been suggested changes to the By -laws that will be discussed at the
next meeting. Denny also wanted to thank a couple of the residents about calling the police
on a vandalism incident that took place nearby.
8. Citizen Forum
No one wished to speak at this time.
9. Acceptance of the 2010 Cap. Fund Grant in the amount of $110,976 —Resolution
2010 -05
Lisa explained that the Columbia Height's HRA has been approved for $110,976 of HUD
Capital Fund Grants. HUD requires that the HRA Board of Commissioners have a formal
resolution approving the acceptance of the Capital Fund Grant. The 2010 Annual Plan and the
Five Year Plan have been re- submitted to HUD with the corrected amount indicated for 2010.
The Grant dollars will be used to continue with the interior modernization of Parkview Villa
North as per the amlual plan.
HRA Minutes
Page 3
July 27, 2010
Staff recommends the HRA Board adopt HRA Resolution 2010 -05, that being Resolution of the
Columbia Heights Housing and Redevelopment Authority confirming acceptance of the 2010
Capital Fund Grant.
Questions from members:
Nawrocki asked when the money would be received. Lisa said once a bid is accepted and the
funds are obligated, the grant money is then sent. She said the next step will be to get an
Architect and contractor which is plamled for late fall or early spring. It was noted that the
Architect that created the specs for the remodeling of the other floors has acted as the Project
Manager and each year the work is bid out to various contractors. She stated the Architects have
been paid approximately $10,000 to oversee the projects. Lisa stated that the contracts will come
before the Board for approval. There was a discussion whether the existing specs could be used
in the bidding process or if new specs would need to be created if a different Architectural
Company is chosen as project manager. Lisa said she would check on this.
Motion by Peterson, seconded by Kelzenberg; to waive the reading of Resolution 2010 -05, ample
copies are available to the public. All ayes. MOTIONPASSED.
Motion by Peterson, seconded by Kelzzenberg, to adopt Resolution 2010 -05, a Resolution of the
Columbia Heights Housing and Redevelopment Authority (HRA) confirming acceptance of the
2010 Capital Fund Grant. All ayes. MOTION PASSED.
HRA RESOLUTION NO 2010 -05
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY
CONFIRMING ACCEPTANCE OF THE 2010 CAPITAL FUND GRANT
WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority has been approved for
$ 1 10,976 of HUD Capital Fund Grant; and
WHEREAS, the Capital Fund Grant money will be used to continue with the interior modernization of
Park-view Villa North as per the annual plan.
NOW THEREFORE, BE IT RESOLVED, The City of Columbia Heights Housing and Redevelopment
Authority authorizes the Executive Director, to accept the 2010 Capital Fund Grant and authorizes the
proposed uses of such fields.
Passed this 27` day of July, 2010
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July 27, 2010
10. Acceptance of the 2009 Management Operations Assessment Sub- System (MASS) -
Resolution 2010 -06
Lisa explained that on January 11, 2000, HUD published an Amendment to the Public Housing
Assessment System (PHAS) final rule that established a new system for the assessment of
America's public housing. The PHAS is designed to enhance public trust by creating a
comprehensive tool that qualitatively and quantitatively measures a public housing agency
(PHA) based on standards that are objective and uniform.
She explained that under PHAS, HUD evaluates a PHA based on the following four indicators:
1) Physical Condition; 2) Financial Condition; 3) Management Operations; and 4) Resident
Service Satisfaction.
The HRA of Columbia Heights was required to submit a Management Operations Certification
for 2009. Columbia Heights's last submission was for FYE 2006. 2007 was an off year, 2008
was a transition year and 12/31/2009 is a required submission period.
The Sub - Indicators that are reviewed in the Management and Operations Certification are: 1)
Vacant Unit Turnaround Time; 2) Capital Fund; 3) Work Orders; 4) Annual Inspection of
Dwelling Units and Systems; 5) Security; and 6) Economic Self- Sufficiency.
The included report will be reviewed and scored by HUD. Documentation used to complete the
Management Operations Assessment Sub - System (MASS) will be held for the mandatory period
of three years.
Staff recommends the HRA Board adopt HRA Resolution 2010 -06, that being Resolution of the
Columbia Heights Housing and Redevelopment Authority confirming approval of the 2009
Management Operations Assessment Sub - System (MASS) submission.
Questions from members:
None
Motion by Kelzenberg, seconded by Peterson, to waive the reading of Resolution 2010 -06, there
being ample copies available to the public. All ayes. MOTIONPASSED.
Motion by Kelzenberg, seconded by Peterson, to adopt Resolution 2010 -06, a Resolution of the
Columbia Heights Housing and Redevelopment Authority (HRA) confirming acceptance of the
2009 Management Operations Assessment Sub - System (MASS) submission. All ayes.
MOTION PASSED.
HRA Commission Minutes
Page 5
July 27, 2010
HRA RESOLUTION 2010 -06
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT
AUTHORITY CONFIRMING APPROVAL OF THE MANAGEMENT ASSESSMENT
FOR PUBLIC HOUSING AGENCIES CERTIFICATION FOR 2010.
WHEREAS, The Department of the Housing and Urban Development requires that
Public Housing Agencies submit the Management Assessment for Public Housing Certification
for 2009; and
WHEREAS, such Certification also requires the formal approval of the Board of
Commissioners;
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Columbia Heights Housing & Redevelopment Authority that the attached the Management
Assessment for Public Housing Certification for 2009 and the necessary attachments are hereby
approved.
ADOPTED THIS 27` day of July 2010.
MOTION BY: Kelzenberg
SECONDED BY: Peterson
AYES: All ayes
ViceChair- Robert Williams
Attest by:
Walter R. Fehst, Executive Director
OTHER BUSINESS
There was a discussion regarding the charges for garage stalls. Laura clarified that garage stalls
are optional and the charge for them is $30 /month.
Diane - resident on 91h floor- serves on the entertainment committee. She stated that all in -house
activities planned and approved, go well. She said she has put a lot of time and effort into
planning outside events and they are always voted down (especially if part of the cost is
proposed to be taken from the Resident Council Treasury so more people could attend). Walt
suggested she get in touch with Karen Moeller and coordinate some of these plans with her. It
may be easier to include a group from the High rise into the Sr. Program activities, especially
when it comes to transportation and fees. Diane said she would be willing to work with Karen to
see if they can coordinate efforts.
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July 27, 2010
Another resident said she plans on starting a light aerobics class for those residents that are
interested as soon as some of her health issues are resolved.
The next regular HRA meeting is October 26, 2010 at Parkview Villa
The meeting was adjourned at 9:12 pm
Respectfully Submitted,
Shelley Hanson
Recording Secretary