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HomeMy WebLinkAbout12/06/2010 Street Rehab CITY OF COLUMBIA HEIGHTS Mayor Gary L. Peterson 590 40 Avenue NE, Columbia Heights, MN 55421 - 3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers Visit our websiteat www.cicolumbia- heights.mn.us Robert A. Williams Bruce Nawrocki Tammera Diehm Bruce Kel= enberg Cur Manager Walter R. Fehst ADMINISTRATION The following is a Special Meeting agenda for the Public Improvement Hearing of the City Council to be held at 6:45 p.m. on Monday, December 6, 2010 in the City Council Chamber, City Hall, 590 40 Avenue NE, Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763 - 706 -3611, to make arrangements. (TDD /763- 706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER/ROLL CALL 2. PUBLIC IMPROVEMENT HEARING: 2011 STREET REHABILITATION PROGRAM FOR ZONE 6 A) Street Rehabilitation Projects 1) Presentation of Information on Street Rehabilitation Projects by Staff 2) Questions and Comments on Street Rehabilitation Projects B) Close the Public Hearing MOTION: Move to close the Public Hearing of the 2011 Street Rehabilitation Project No. 1102. C) Consideration of Resolution MOTION: Move to waive the reading of Resolution 2010 -133, there being ample copies available to the public. MOTION: Move to adopt Resolution 2010 -133, being a resolution ordering improvements and preparation of plans for Zone 6 Street Rehabilitation, City Project 1102. 3. ADJOURNMENT G�2,6 Walter Fehst City Manager CITY COUNCIL LETTER Meeting of: 12/6/10 AGENDA SECTION: ZONE 6 PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS FOR BY: K. Hansen BY: THE 2011 ZONE 6 STREET REHABILITATION DATE: 12/2/10 DATE: PROGRAM Background The City Council accepted the feasibility report and ordered an Improvement Hearing for December 6 at their meeting of November 22, 2010. Zone 6 includes University Avenue to Central Avenue, 40 Avenue to 44 Avenue. Staff held an Informational Meeting December 1, 2010 at City Hall from 6:00 P.M. to approximately 7:00 P.M. Copies of the Feasibility Report were available to the public at this meeting. All other streets in Zone 6 not rehabilitated in 2011 are proposed for seal coating in future years. Analysis /Conclusions: Distributed at the November 22, 2010 regular City Council meeting was the Feasibility Report that details the scope of work and estimated costs for Street Rehabilitation in Zone 6. The report details the rehabilitation strategy for Full Reconstruction, Partial Reconstruction and Mill and Overlay. The report recommendations for Zone 6 are summarized below: • Rehabilitation Strategies: Staff utilizes three methods in evaluating the condition of the street and then determining the appropriate treatment. The following is a listing of streets with the recommended treatment: FULL STREET RECONSTRUCTION 1. 6 Street 40 Avenue to 44 Avenue STREET MILL AND OVERLAY 1. 4 Street 42 Avenue to 44 Avenue • Utilities Replacement: Utilities have been reviewed in Zone 6. Staff utilized structure inspections, in -line televising, history of water main breaks, age of water main and services, leakage testing (independent testing), and previous engineering reports in determining utility replacements. A summary of the staff recommended improvements follows: • Sanitary Sewer: The lateral and trunk lines have all been cleaned and televised in Zone 6 and the manholes have been inspected. Sanitary sewer manhole structure replacements are proposed. The sanitary sewer manhole replacements /repairs complement the main pipe lining being done in this area to minimize peak flows after rainfall events. The peak flows are excessive and subject to annual financial penalties from MCES. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 12/6/10 AGENDA SECTION: ZONE 6 PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS FOR BY: K. Hansen BY: THE 2011 ZONE 6 STREET REHABILITATION DATE: 12/2/10 DATE: PROGRAM ZONE 6 PUBLIC IMPROVEMENT HEARING Continued - Page 2 • Storm Sewer: Work on catch basins and pipe within the construction area will be conducted where necessary. • Water Main: Staff recommends water main replacement on 6th Street between 40 Avenue and 42 Avenue. The water main was installed in 1914. The pipe is unlined cast iron (susceptible to tuberculation) constructed with lead joints. Water services other than 3 /4" or larger copper are replaced from the main to the boulevard. Property owners are notified if the service from the stop box to the house is constructed with lead pipe. In accordance with State Statute, owners are required to replace the pipe within one year of notification. • Financing: Street Rehabilitation The estimated project costs are as follows: 1. Full street reconstruction $626,500. 2. Mill and overlay construction $ 93,000. 3. Utilities $ * Project funding is proposed as follows: o Assessments $396,700. o Infrastructure Fund (Construction) $293,000. o Infrastructure Fund (Engineering and Admin) $ 29,800. o Sanitary Sewer Fund: $ * o Storm Sewer Fund $ * o Water Construction Fund: $ * * The costs and associated funding for utility work will be determined during the final design. • Past Assessments: Zone 6 has areas that have had improvements assessed in the recent past, however, no properties in this proposed project area are currently paying for street improvements. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 12/6/10 AGENDA SECTION: ZONE 6 PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS FOR BY: K. Hansen BY: THE 2011 ZONE 6 STREET REHABILITATION DATE: 12/2/10 DATE: PROGRAM ZONE 6 PUBLIC IMPROVEMENT HEARING Continued — Page 3 Recommended Motion: Move to waive the reading of Resolution 2010 -133, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution 2010 -133, being a resolution ordering improvements and preparation of plans for Zone 6 Street Rehabilitation, City Project 1102. Attachments: Resolution Informational Meeting Agenda Assessment Rates Maps Public Improvement Hearing Notice COUNCIL ACTION: RESOLUTION 2010 -133 BEING A RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS FOR ZONE 6 STREET REHABILITIATION CITY PROJECT 1102 WHEREAS, Resolution 2010 -128 of the Columbia Heights City Council adopted the 22' day of November, 2010, fixed a date for a Council hearing on the proposed improvement bounded by University Avenue on the west, 40 Avenue on the south, Central Avenue on the east and 44 Avenue on the north, AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 6 day of December, 2010, at which all persons desiring to be heard were given an opportunity to be heard thereon. WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: FULL STREET RECONSTRUCTION 6 Street, 40 Avenue to 44 Avenue Work includes required utility reconstruction/repair, required water service replacement /repair, new granular subbase if needed, new aggregate base, new concrete curb and gutter with driveway aprons, new bituminous surfacing, required concrete or bituminous driveway and walk/step replacement, sod restoration, miscellaneous construction items, and appurtenances. STREET MILL AND OVERLAY 4 Street, 42 " Avenue to 44 Avenue Work includes required utility reconstruction/repair, spot replacement of curb and gutter with required concrete or bituminous driveway and walk/step replacement, milling of existing street surface, new bituminous surfacing, sod restoration, miscellaneous construction items, and appurtenances. 2. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 22 day of November, 2010. 4. These improvements shall also be known as Project 1102 and PIRs: 2011 -Z6 -02 -001 for Full Street Reconstruction, and 2011 -Z6 -44 -001 for Street Mill and Overlay. 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Passed this 6 day of December, 2010. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: Mayor, Gary L. Peterson Patricia Muscovitz, CMC City Clerk CITY OF COLUMBIA HEIGHTS PUBLIC INFORMATIONAL MEETING Street Rehabilitation: Zone 6 City Council Chamber Wednesday, December 1, 2010 6:00 p.m. to 7:00 p.m. AGENDA • 6:00 -6:15 Staff Presentation ❑ Introductions, Sign -in ❑ City -wide Street Rehab Program --> Background o Large Investment in Infrastructure o Focus on maintaining and extending the life of streets - * Program organized into 7 Zones -> Evaluation performed in each zone (3 evaluation methods) -> Goal: Doing right thing at the right time ❑ Zone 6 Engineering Report (copy available) -> Scope of Work o Streets (3 type of Rehab) • All other streets identified for Seal Coat o Utilities o Water Main Improvements o Sanitary Sewer Improvements o Storm Sewer Improvements • Structure Repair to Manholes / Catch Basins -> Estimated Costs (final based upon actual) -> Funding (Cost Share) ❑ Assessment Methodology - > Unit Rate Basis (per parcel) ❑ Improvement Process and Schedule - * Informational Meeting (12/1/10) --> Improvement Hearing (12/6/10) - Final Plans & Bidding (2 -3/11) -+ Pre - Construction Meeting (5/11) --> Construction (5/11 - 8/11) - -> Assessment Hearing (10 /11) o Assessment will appear on Property Tax Statement - ❑ Other Construction Projects -* Sanitary Sewer Lining -* Seal Coat • 6:15 - 7:00 General Questions /Citizen Comments 2011 STREET REHABILITATION PROJECTS - ZONE 6 FULL RECONSTRUCTION P.I.R. 2011 -Z6 -02 -001 - COLUMBIA HEIGHTS PROJECT 1102 6TH STREET 40TH AVENUE TO 44TH AVENUE ESTIMATED COSTS: CONSTRUCTION $569,509.09 ENGINEERING AND ADMINISTRATION 556,950.91 TOTAL PROJECT COST $626,460.00 ASSESSMENT: 0 PARCELS AT C, I, MF STREET RATE 3 PARCELS AT C, I, MF AVENUE RATE (COMMERCIAL, INDUSTRIAL, MULTI - FAMILY) 105 PARCELS AT RESIDENTIAL STREET RATE 0 PARCELS AT RESIDENTIAL AVENUE RATE ASSESSMENT RATE: $626,460.00 _ $5,910.00 / PARCEL 106.00 ESTIMATED COST SHARING: TOTAL PROJECT COST $626,460.00 CITY SHARE - $310,275.00 ASSESSED COST $316,185.00 PROPOSED ASSESSMENT RATES: C, I, MF $0.00 STREET = $5,910.00 / PARCEL 0.00 C, I, MF $5,910.00 AVENUE _ $1,970.00 / PARCEL 3.00 RESIDENTIAL $310,275.00 STREET = $2,955.00 / PARCEL 105.00 RESIDENTIAL $0.00 AVENUE _ $985.00 / PARCEL 0.00 12/1/2010 1102 Recon Imp Hearing Display.xls 2011 STREET REHABILITATION PROJECTS - ZONE 6 MILL AND OVERLAY P.I.R. 201 I -Z6 -44 -001 - COLUMBIA HEIGHTS PROJECT 1102 4TH STREET 42ND AVENUE TO 44TH AVENUE ESTIMATED COSTS: CONSTRUCTION $ 84,468.79 ENGINEERING AND ADMINISTRATION $8,446.88 TOTAL PROJECT COST $92,915.67 ASSESSMENT: 5.2 PARCELS AT C, I, MF STREET RATE 0 PARCELS AT C, I, MF AVENUE RATE (COMMERCIAL, INDUSTRIAL, MULTI- FAMILY) 42 PARCELS AT RESIDENTIAL STREET RATE 2 PARCELS AT RESIDENTIAL AVENUE RATE ASSESSMENT RATE: $92,915.67 $1,941.00 / PARCEL 47.87 ESTIMATED COST SHARING: TOTAL PROJECT COST $92,915.67 CITY SHARE - $12,428.87 ASSESSED COST $80,486.80 PROPOSED ASSESSMENT RATES: C, I, MF $10,093.20 STREET = $1,941.00 / PARCEL 5.20 C, I, MF $0.00 AVENUE _ $647.00 / PARCEL 0.00 RESIDENTIAL $69,293.70 STREET = $1,649.85 / PARCEL 42.00 RESIDENTIAL $1,099.90 AVENUE _ $549.95 / PARCEL 2.00 12/1/2010 1102 Overlay Imp Hearing Display.xls 2011 STREET REHABILITATION PROJECTS - ZONE 6 P.I.R. 2011 -Z6 -02 -001 COLUMBIA HEIGHTS PROJECT 1102 WATER SERVICE REPLACEMENT/REPAIR 6TH STREET 40TH AVENUE TO 42ND AVENUE ESTIMATED COSTS CONSTRUCTION $71,750.00 ENGINEERING AND ADMINISTRATION $7,175.00 CONSTRUCTION PROJECT COST $78,925.00 ASSESSMENT: 41 PARCELS FULL ASSESSMENT RATE $78,925.00 $1,925.00 / PARCEL 41.00 ESTIMATED COST SHARING TOTAL PROJECT COST $78,925.00 CITY SHARE - $7,175.00 ASSESSED COST $71,750.00 PROPOSED ASSESSMENT RATE WATER SERVICE $71,750.00 REPLACEMENT/REPAIR = $1,750.00 / PARCEL 41.00 12/1/2010 Zone 6 Water Imp Hearing Display.XLW Z a 3 z O > m m m o w ~ O� c E' ° E o .c = cc o Zh_ F..; o m of u3 . o0 w w N ul o E . c m (1) N m N c ° 2 a a m W o cod m? 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O n 2£ J 3 4 3 3 5 4 4 4 4 a 4 7 4 4.o .. 01 W _ �__ _�__ nip tar 15 . t Q® 02j£ CITY OF COLUMBIA HEIGHTS NOTICE FOR PUBLIC IMPROVEMENT HEARING Notice is hereby given that the City Council of Columbia Heights has determined the following Public Improvement Hearing be held on Monday, December 6, 2010, at 6:45 p.m. in the City Council Chamber, 590 40 Avenue N.E., to consider: 2011 STREET REHABILITATION PROGRAM CITY PROJECT 1102 FULL STREET RECONSTRUCTION P.I.R. 2011 -Z6 -02 -001 The proposed street width remains approximately the same. Work includes required utility reconstruction, required water service repair, new granular subbase if needed, new aggregate base, new concrete curb and gutter with driveway aprons, new bituminous surfacing, required concrete or bituminous driveway and walk/step replacement, sod restoration, miscellaneous construction items, and appurtenances in the following generally described area: 6` Street, 40 Avenue to 44 Avenue Estimated Cost of Improvements (not including utilities): $638,300. Estimated Assessments for above improvements: $328,000. Estimated Assessment for each water service replacement/repair: $ 1,750. Parcels Proposed to be Assessed or Impacted: 35- 30 -24 -21 -0148 35- 30 -24 -24 -0025 35- 30 -24 -24 -0081 35- 30 -24 -24 -0122 35-30-24-21-0149 35-30-24-24-0026 3 5 -3 0 -24 -24 -0096 35-30-24-31-0032 35-30-24-21-0150 35-30-24-24-0027 3 5 -3 0 -24 -24 -0097 35-30-24-31-0033 35- 30 -24 -21 -0151 35- 30 -24 -24 -0028 35- 30 -24 -24 -0098 35- 30 -24 -31 -0034 35-30-24-21-0152 35-30-24-24-0029 3 5 -3 0 -24 -24 -0099 35-30-24-31-0035 35- 30 -24 -21 -0153 35- 30 -24 -24 -0030 35- 30 -24 -24 -0100 35- 30 -24 -31 -0036 35-30-24-21-0154 35-30-24-24-0031 3 5 -3 0 -24 -24 -0101 35-30-24-31-0037 35-30-24-21-0155 3 5 -3 0 -24 -24 -0032 35-30-24-24-0102 3 5 -3 0 -24 -31 -003 8 35-30-24-21-0156 3 5 -3 0 -24 -24 -0033 35-30-24-24-0103 3 5 -3 0 -24 -31 -0039 35- 30 -24 -21 -0157 35- 30 -24 -24 -0034 35- 30 -24 -24 -0104 35- 30 -24 -31 -0040 35- 30 -24 -21 -0158 35- 30 -24 -24 -0035 35- 30 -24 -24 -0105 35- 30 -24 -31 -0041 35- 30 -24 -21 -0159 35- 30 -24 -24 -0036 35- 30 -24 -24 -0106 35- 30 -24 -31 -0042 35- 30 -24 -21 -0160 35- 30 -24 -24 -0037 35- 30 -24 -24 -0107 35- 30 -24 -31 -0043 35-30-24-21-0161 35-30-24-24-0038 3 5 -3 0 -24 -24 -0108 35-30-24-31-0044 35- 30 -24 -21 -0174 35- 30 -24 -24 -0068 35- 30 -24 -24 -0109 35- 30 -24 -31 -0045 35-30-24-21-0175 3 5 -3 0 -24 -24 -0069 35-30-24-24-0110 3 5- 30 -24 -31 -0073 35-30-24-21-0176 3 5 -3 0 -24 -24 -0070 35-30-24-24-0111 3 5 -3 0 -24 -31 -0074 35-30-24-21-0177 35-30-24-24-0071 35-30-24-24-0112 3 5 -3 0 -24 -31 -0075 35-30-24-21-0178 35-30-24-24-0072 3 5 -3 0 -24 -24 -0113 35-30-24-31-0076 35-30-24-21-0179 35-30-24-24-0073 3 5 -3 0 -24 -24 -0114 35-30-24-31-0077 35-30-24-21-0180 35-30-24-24-0074 3 5 -3 0 -24 -24 -0115 35-30-24-31-0078 35-30-24-21-0181 35-30-24-24-0075 35-30-24-24-0116 3 5- 30 -24 -31 -0079 35-30-24-21-0182 35-30-24-24-0076 3 5 -3 0 -24 -24 -0117 35-30-24-31-0080 35-30-24-21-0183 35-30-24-24-0077 3 5- 30 -24 -24 -0118 35-30-24-31-0081 35-30-24-21-0184 35-30-24-24-0078 3 5 -3 0 -24 -24 -0119 35-30-24-31-0082 35-30-24-21-0185 35-30-24-24-0079 35-30-24-24-0120 35-30-24-31-0083 35- 30 -24 -24 -0024 35- 30 -24 -24 -0080 35- 30 -24 -24 -0121 1 STREET MILL AND OVERLAY P.I.R. 2011 -Z6 -44 -001 Work includes required utility reconstruction, spot replacement of curb and gutter with required concrete or bituminous driveway and walk/step replacement, milling of existing street surface, new bituminous surfacing, sod restoration, miscellaneous construction items, and appurtenances in the following generally described area: 4"' Street, 42 Avenue to 44 Avenue Estimated Cost of Improvements (not including utilities): $93,000. Estimated Assessments for above improvements: $80,500. Parcels Proposed to be Assessed or Impacted: 35-30-24-21-0099 3 5- 30 -24 -21 -0136 35-30-24-21-0218 35-30-24-24-0165 35-30-24-21-0100 3 5 -3 0 -24 -21 -013 7 35-30-24-24-0012 35-30-24-24-0166 35-30-24-21-0101 3 5- 30 -24 -21 -013 8 35-30-24-24-0013 35-30-24-24-0167 35-30-24-21-0102 35-30-24-21-0142 35-30-24-24-0014 35-30-24-24-0170 35-30-24-21-0105 35-30-24-21-0143 35-30-24-24-0015 3 5- 30 -24 -24 -0171 35-30-24-21-0106 35-30-24-21-0144 35-30-24-24-0016 3 5- 30 -24 -24 -0172 35-30-24-21-0107 3 5- 30 -24 -21 -0145 35-30-24-24-0017 35-30-24-24-0173 35-30-24-21-0108 3 5- 30 -24 -21 -0146 35-30-24-24-0018 35-30-24-24-0177 35-30-24-21-0109 35-30-24-21-0147 35-30-24-24-0020 35-30-24-24-0178 35-30-24-21-0110 3 5- 30 -24 -21 -0198 35-30-24-24-0021 35-30-24-24-0189 35-30-24-21-0111 35-30-24-21-0211 35-30-24-24-0022 35-30-24-24-0190 35-30-24-21-0135 3 5- 30 -24 -21 -0212 35-30-24-24-0023 Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be specially assessed on an area, or frontage basis, or combination thereof against abutting and non - abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special assessments unless otherwise noted. The parcel numbers represent the tax parcel identification numbers. To find your tax parcel number, check your real estate tax statement. The total estimated cost of the above listed improvements is $799,550. Persons desiring to be heard with reference to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763 - 706 -3611 to make arrangements. (TDD /763- 706 -3692 for deaf only.) CITY OF COLUMBIA HEIGHTS WALTER FEHST, CITY MANAGER Published in Focus on 11/25/10 and 12/2/10 2