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Home My WebLink About12/06/2010 seal coat CITY OF COLUMBIA HEIGHTS Mayor Gary L. Peterson 590 40 Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692 Councilmembers Visit our website at www.ci.columbia heiuhts.mn.us Robert A. Williams Bruce Naivrocki Tammera Diehm Bruce Kelenberg City Manager Walter R. Fehst ADMINISTRATION The following is a Special Meeting agenda for the Public Improvement Hearing of the City Council to be held at 6:30 p.m. on Monday, December 6, 2010 in the City Council Chamber, City Hall, 590 40 Avenue NE, Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763 - 706 -3611, to make arrangements. (TDD /763- 706 -3692 for deaf or hearing impaired only.) 1. CALL TO ORDER/ROLL CALL 2. PUBLIC IMPROVEMENT HEARING: 2011 SEAL COAT IMPROVEMENT PROGRAM A) Street Seal Coat Project 1) Presentation of Information on Seal Coat Project by Staff 2) Questions and Comments on Seal Coat Project B) Close the Public Hearing MOTION: Move to close the Public Hearing of the 2011 Street Seal Coat, Project 1101. C) Consideration of Resolution MOTION: Move to waive the reading of Resolution 2010 -132, there being ample copies available to the public. MOTION: Move to adopt Resolution 2010 -132, being a resolution ordering improvement and preparation of plans for Zone 5 Street Seal Coating, City Project 1101. 3. ADJOURNMENT Walter Fehst City Manager CITY COUNCIL LETTER Meeting of: 12/6/10 AGENDA SECTION: ZONE 5 PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS FOR BY: K. Hansen BY: 2011 SEAL COAT PROGRAM PROJECT 1 101 DATE: 12/2/10 DATE: Background The City Council accepted the feasibility report and ordered an Improvement Hearing for December 6th at their meeting of November 22, 2010. The Seal Coat area is located between University Avenue Service Drive and Central Avenue /Monroe Street from 44 Avenue to 48 Avenue. In accordance with the Street Rehabilitation Policy, Zone 5 streets that were rehabilitated in 2001 are being seal coated at the City's cost (City pays for first seal coat). Streets included in the 2010 Street Rehabilitation program will not be seal coated until the next Zone 5 street rehabilitation project cycle. The attached map displays the streets proposed for Seal Coat and the funding source. Analysis /Conclusions: Distributed at the November 22, 2010 regular City Council meeting was the Feasibility Report that details the scope of work and estimated costs for the Seal Coat Program in Zone 5. Prior to seal coating, concrete curb and gutter is repaired where feasible and the street surface is patched. Seal coat is an application of emulsion by mechanical sprayers immediately followed by spreading a cover aggregate. The road surface is finished by rolling with a tire -based roller for proper aggregate penetration and distribution. This year, staff is recommending FA -2 trap rock as the cover aggregate. The rock is the same as last year. • The following is a listing of streets recommended for seal coat: University Service Drive 45 Avenue to 48 Avenue 4 Street 44 Avenue to 47 Avenue 5 Street 44 Avenue to 48 Avenue 6 Street 47 Avenue to 48 Avenue 7 Street 44 Avenue to 47 Avenue Washington Street 44 Avenue to 46 Avenue Madison Street 44 Avenue to CDS north of 45 Avenue 46 Avenue 7 Street to Jefferson Street 46'/2 Avenue Jefferson Street to Monroe Street 47 Avenue University Service Drive to Jefferson Street • Financing: The Seal Coating project will be 100% assessed on a Street and Avenue parcel basis in Zone 5. Avenue assessments are 1 / 3 of the street rate extending t/2 block in either direction of the Avenue. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 12/6/10 AGENDA SECTION: ZONE 5 PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER HEARING PUBLIC WORKS ITEM: PUBLIC HEARING: IMPROVEMENTS FOR BY: K. Hansen BY: 2011 SEAL COAT PROGRAM PROJECT 1 101 DATE: 12/2/10 DATE: ZONE 5 PUBLIC IMPROVEMENT HEARING Continued - Page 2 This assumes that all parcels benefit equally for the strategy in front of their property or abutting it, in the case of the Avenue. The estimated unit cost assessment is $297.00 per Street parcel and $99.00 per Avenue parcel. • Past Assessments: Property owners assessed for a street or avenue parcel as part of the Street Rehabilitation program in Zone 5 may be assessed an avenue or street unit, respectively for seal coat. Recommended Motion: Move to waive the reading of Resolution 2010 -132, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution 2010 -132, being a resolution ordering improvement and preparation of plans for Zone 5 Seal Coating, City Project 1101. Attachments: Resolution Assessment Rates Map Public Improvement Hearing Notice COUNCIL ACTION: RESOLUTION 2010 -132 BEING A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS FOR ZONE 5 STREET SEAL COATING CITY PROJECT 1101 WHEREAS, pursuant to Resolution 2010 -127, adopted by the City Council on November 22 " 2010, fixed a date for a Council hearing on the proposed improvements in the Zone 5 area bounded by University Service Drive and Central Avenue /Monroe Street from 44 Avenue to 48 Avenue. AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 6 day of December, 2010, at which time all persons desiring to be heard were given an opportunity to be heard thereon, WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: University Service Drive 45 Avenue to 48 Avenue 4 Street 44` Avenue to 47 Avenue 5 Street 44 Avenue to 48 Avenue 6 Street 47 Avenue to 48 Avenue 7 Street 44 Avenue to 47 Avenue Washington Street 44 Avenue to 46 Avenue Madison Street 44 Avenue to CDS north of 45 Avenue 46 Avenue 7 Street to Jefferson Street 461/2 Avenue Jefferson Street to Monroe Street 47 Avenue University Service Drive to Jefferson Street Work includes spot concrete curb and gutter replacement, edge milling, bituminous surface patching and seal coat application. 2. Such improvement is necessary, cost - effective and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 22 ❑d day of November, 2010. 4. These improvements shall also be known as Project No. 1101 and PIR: 2011 -Z5 -01 -001. 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Passed this 6 day of December, 2010. Offered by: CITY OF COLUMBIA HEIGHTS Seconded by: Roll Call: Mayor, Gary L. Peterson Patricia Muscovitz, CMC City Clerk 2011 SEAL COAT PROJECT - ZONE 5 PIR 2011 -Z5 -01 -001 COLUMBIA HEIGHTS PROJECT 1101 LOCAL BITUMINOUS STREETS AS FOLLOWS: UNIVERSITY SERVICE DRIVE 45TH AVENUE TO 48TH AVENUE 4TH STREET 44TH AVENUE TO 47TH AVENUE 5TH STREET 44TH AVENUE TO 48TH AVENUE 6TH STREET 47TH AVENUE TO 48TH AVENUE 7TH STREET 44TH AVENUE TO 47TH AVENUE WASHINGTON STREET 44TH AVENUE TO 46TH AVENUE MADISON STREET 44TH AVENUE TO CDS, NORTH OF 45TH AVENUE 46TH AVENUE 7TH STREET TO JEFFERSON STREET 46 1/2 AVENUE JEFFERSON STREET TO MONROE STREET 47TH AVENUE UNIVERSITY SERVICE DRIVE TO JEFFERSON STREET ESTIMATED COSTS CONSTRUCTION $130,392.90 ENGINEERING AND ADMINISTRATION $13,039.29 TOTAL PROJECT COST 5143,432.19 ASSESSMENT: 388.1 PARCELS AT STREET RATE 152.8 PARCELS AT THE AVENUE RATE FULL ASSESSMENT RATE _ $326.70 / PARCEL CONSTRUCTION ASSESSMENT RATE $130,392.90 $297.00 / PARCEL 439.03333 ESTIMATED COST SHARING TOTAL PROJECT COST $143,432.19 CITY SHARE - 513,039.29 ASSESSED COST $130,392.90 PROPOSED ASSESSMENT RATES STREET $115,265.70 $297.00 / PARCEL 388.100 AVENUE $15,127.20 _ $99.00 / PARCEL 152.800 12/1/2010 1101 SC Imp Hearing Display.XLW ,-- -•, 1 „ ,.............. „ . . ....... .......... ..,„ , ( f) •-• 1 1 " ii - ' ' : w U) I H ....... < 2 0 al ill U1 CD (..) -c . , I CI- CI) '•".r. 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Estimated Assessments for above improvements: $133,400. Said improvements are to be considered pursuant to Minnesota Statutes, Chapters 429, 444 and 469. The improvements are to be specially assessed on a unit, area, or frontage basis, or combination thereof against abutting and non - abutting properties and tributary to said improvements, or served by said improvements. The parcels and areas, as specially described herein, are subject to said special assessments unless otherwise noted. The total estimated cost of the above listed improvements is $ 146,750. Persons desiring to be heard with reference to the proposed improvements will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763 - 706 -3611, to make arrangements. (TDD /763 -706 -3692 for deaf only.) CITY OF COLUMBIA HEIGHTS WALTER FEHST, CITY MANAGER Published in Focus on 11/25/10 and 12/2/10