HomeMy WebLinkAboutNovember 3, 2010
Approved
12/1/10
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
November 3, 2010
The meeting was called to order by Chair Patricia Sowada, at 6:32 p.m. Members present were: Nancy Hoium,
Patricia Sowada, Barbara Tantanella, Lynette Thomson, and Catherine Vesley. Also present: City Council
Representative Bruce Kelzenberg, Becky Loader, and Stacey Hendren.
The minutes of the October 3, 2010, Board meeting were approved as mailed.
The bill list dated 10/25/10 was reviewed. It was moved, seconded and passed that the bills be paid.
The bill list dated 11/8/10 was reviewed. Line item 4000, Coordinated Business Systems, was pulled from the bill
list due to a change in the billing period contract. It was moved, seconded and passed that the bills be paid.
The 2010 accounting dated 11/3/10 was reviewed.
Old Business:
1. The Board reviewed the revised 2011 Holiday and Closed schedule.
2. The Board reviewed the approved 2011 Library Board meeting dates
3. Loader updated the Board on the progress of the 2011 budget. There have been two City Council work
sessions with discussion focused on the levy limit. The Board discussed the access of the public to all
budget documents at the Library.
4. All paperwork has been completed for year 2 of the Gates Grant including a 15-page survey completed by
Loader. Loader presented the letter of verification to be signed by Sowada, Board President.
Motion: To authorize Pat Sowada as representative of the Library Board to sign the matching funds
verification form for the Gates Grant. The motion was seconded and passed.
Sowada signed the document that will be submitted to Jym Wroblewski, Project Administrator, State
Library Services Division.
The matching funds will be from budgeted funds and from Sale Cart revenue. The grant will fund
computers for the lower level as well as equipment to support the network.
New Business:
1. The Sister Cities recently donated “With Fire and Sword” on DVD to replace the worn VHS copy. The
Board appreciated the donation and the thank you letter sent by Loader.
2. The crossover statistics for August were reviewed.
3. The crossover statistics for September were reviewed.
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4. The Board members contact list was reviewed. Corrections were given and an updated copy will be
distributed at the December meeting.
5. Board members were notified of the upcoming Foundation Board fundraiser and how to purchase tickets.
There will be no silent auction this year, however, Foundation Board members will be at the event
providing information about and accepting donations towards the capital campaign.
Items from the Floor:
1. Loader presented 2 transfer requests from Children’s Librarian, Marsha Tubbs.
Motion: To authorize the transfer of $153.00 from 2185 Spoken Work CDs to 2187 Book and CD
combos to cover overage in expenditures in the CD combo line item. The motion was seconded and
passed.
Motion: To authorize the transfer of $25.00 from 2175 Program supplies to 2187 Book and CD combos to
cover overage in expenditures in the CD combo line item. The motion was seconded and passed.
2. Loader presented carpet samples for selection. Replacement carpeting for the Boardroom was included in
the 2010 budget. The Board discussed the carpet options and the possibility of new blinds for the
Boardroom.
There being no further business, the meeting was adjourned at 7:28 p.m.
Respectfully submitted,
Stacey R. Hendren
Secretary, Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and
activities.
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