HomeMy WebLinkAbout11/29/2010 Work SessionADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be held in the
CITY OF COLUMBIA HEIGHTS
as follows:
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: NOVEMBER 29, 2010
Time of Meeting: IMMEDIATELY FOLLOWING EXECUTIVE SESSION
Location of Meeting: CONFERENCE ROOM 1
Purpose of Meeting: WORK SESSION
1. Murzyn Hall rental rates
2. Water meter read batteries
3. Zone 6 Street Rehab
4. 2011 budget
2011 Council work session calendar
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,
or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in all City of Columbia Heights' services,
programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to make
arrangements. (TDD /706 -3692 for deaf or hearing impaired only)
Mayor
CITY COLUMBIA HEIGHTS
Gary L Perer.wm
OF
Councilmembers
1111hert,9. RVilliam.e
590 40 "' Avenue NE, Columbia Heights, MN 55421 -3878 (763)706 -3600 TDD (763) 706 -3692
l'aMlmn era a Oieh ie i
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Visit our website at: www.ei.columbia- heights. mu. us
Bruce Kelze„ herd;
City Manager
Walter R. Felm
ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be held in the
CITY OF COLUMBIA HEIGHTS
as follows:
Meeting of: COLUMBIA HEIGHTS CITY COUNCIL
Date of Meeting: NOVEMBER 29, 2010
Time of Meeting: IMMEDIATELY FOLLOWING EXECUTIVE SESSION
Location of Meeting: CONFERENCE ROOM 1
Purpose of Meeting: WORK SESSION
1. Murzyn Hall rental rates
2. Water meter read batteries
3. Zone 6 Street Rehab
4. 2011 budget
2011 Council work session calendar
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to,
or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to participate in all City of Columbia Heights' services,
programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to make
arrangements. (TDD /706 -3692 for deaf or hearing impaired only)
CITY COUNCIL LETTER
Meeting of: November 29, 2010
AGENDA SECTION: Consent
ORIGINATING DEPT.:
CITY MANAGER
NO:
Recreation
APPROVAL
ITEM: Establish John P. Murzyn Hall rental rates
BY: Keith Windschitl
BY:
for 2012
Recreation Director
NO:
DATE: 11/22/10
BACKGROUND
The Columbia Heights Park and Recreation Commission unanimously approved the 2012 Murzyn Hall rental
rates at their meeting on November 17, 2010. Staff has recommended rental rates for 2012 increase 5% for
Saturday rentals that use the main hall, bar and kitchen. Other rentals and rates remain the same as they are for
2011. The 25% resident discount is still available for residents of the City of Columbia Heights. A copy of the
proposed rental rates for 2012 is attached.
RECOMMENDED MOTION: Move to adopt the 2012 John P. Murzyn Hall rental rates, as outlined by the
Park and Recreation Commission at their meeting of November 17, 2010.
COUNCIL ACTION:
ADMINTO ORATE
JOHN P. MURZYN HALL RENTAL RATES
Rentals in 2011 will pay the 2011 rates, and rentals in 2012 will pay the 2012 rates.
RENTAL INFORMATION
2011 RATES
(Sun - Fri ) (Saturday)
2012 RATES
(Sun - Fri) (Saturda )
Hall /Kitchen /LaBelle Lounge
$960.00
$1,195.00
960.001
$1,255.00
Hall
$735.00
$845.00
$735.00
$887.00
Kitchen
$125.00
$140.00
$125.00
$147.00
LaBelle Lounge
$220.00
$255.00
$220.00
$268.00
Gauvitte Room
$175.00
$195.00
$175.00
$195.00
Prestemon Room
$175.00
$195.00
$175.00
$195.00
Ed emoor Room
$175.00
$195.00
$175.00
$195.00
Keyes Room
$175.00
$195.00
$175.00
$195.00
Maithaire /McKenna Room
$250.00
$285.00
$250.00
$285.00
Senior Center
$250.001
$285.00
$250.00
$285.00
Down Payment (non - refundable)
$500 / $100
$500 / $100
$500 / $100
$500 / $100
Damage Deposit (refundable)
$500 / $250
$500 / $250
$500 / $250
$500 / $250
Security Officer Deposit
$150.00
$150.00
$150.00
$150.00
Community Service Officer /hour
$24.00
$24.00
$25.00
$25.00
Pop /CO2 Charge
$100.00
$100.00
$100.00
$100.00
Early Entry Fee*
$60.00
$60.00
$60.00
$60.00
Custodial Charge per hour
$25.00
$25.00
$25.00
$25.00
Events Lasting 2 hours or less
50%
N/A
50%
N/A
Events Lasting 4 hours or less
25%
N/A
25%
N/A
Heights Resident Discount **
25 0 %
25%
25%
25%
All JPM rentals end at 1:00 a.m. An $80.00 late fee will be assessed every 30 minutes after 1:00 a.m.
Saturday /Sunday rental time: 12:00 noon - 1:00 a.m. Friday rental time: 9:00 a.m. - 1:00 a.m.
* Subject to approval by Recreation Director and /or Park & Recreation Commission.
** Columbia Heights Resident discount is exclusively limited to the renter or their parents.
All rentals are required to use the in -house pop dispensers behind the bar.
Single room rentals have a maximum rental time of 7 hours.
Linen and Napkin rental is available upon request. 2010 Prices are as follows:
White or Ivory Linens $7.00 per hall table (60" rounds and 8'x 2 1/2' banquet tables)
Tax additional $3.50 per bar table $ .50 per napkin (various colors available)
Linen and Napkin rentals will need to be paid 2 weeks prior to your rental date.
A $50 Service Charge may apply to special orders made within the week prior to the event.
White Melamine Dinnerware, Silverware and Plastic Tumblers are available for a rental fee
of $50 plus tax per rental.
Saturday rentals may decorate the Friday before their event from 10:00 am - 4:30 pm for a $150 fee.
This reservation can only be made if the hall is available within 2 weeks of the rental date.
JOHN P. MURZYN HALL RENTAL RATES
Rentals in 2010 will pay the 2010 rates, and rentals in 2011 will pay the 2011 rates.
RENTAL INFORMATION
2010 RATES
(Sun - Fri) (Saturda
2011 RATES
Sun - Fri) (Saturda
Hall /Kitchen /LaBelle Lounge
$960.00
$1,195.00
$960.00
$1,195.00
Hall
$735.00
$845.00
$735.00
$845.00
Kitchen
$125.00
$140.00
$125.00
$140.00
LaBelle Lounge
$220.00
$255.00
$220.00
$255.00
Gauvitte Room
$175.00
$195.00
$175.00
$195.00
Prestemon Room
$175.00
$195.00
$175.00
$195.00
Ed emoor Room
$175.00
$195.00
$175.00
$195.00
Keyes Room
$175.00
$195.00
$175.00
$195.00
Maithaire /McKenna Room
$250.00
$285.00
$250.00
$285.00
Senior Center
$250.00
$285.00
$250.001
$285.00
Down Payment (non - refundable)
$500 / $100
$500 / $100
$500 / $100
$500 / $100
Damage Deposit (refundable)
$500 / $250
$500 / $250
$500 / $250
$500 / $250
Security Officer Deposit
$150.00
$150.00
$150.00
$150.00
Community Service Officer /hour
$24.00
$24.00
$25.00
$25.00
Pop /CO2 Charge
$100.00
$100.00
$100.00
$100.00
Early Entry Fee*
$60.00
$60.00
$60.00
$60.00
Custodial Charge per hour
$25.00
$25.00
$25.00
$25.00
Events Lasting 2 hours or less
50%
N/A
50%
N/A
Events Lasting 4 hours or less
25%
N/A
25%
N/A
Hei hts Resident Discount **
25%
25%
25%
25%
All JPM rentals end at 1:00 a.m. An $80.00 late fee will be assessed every 30 minutes after 1:00 a.m.
Saturday /Sunday rental time: 12:00 noon - 1:00 a.m. Friday rental time: 9:00 a.m. - 1:00 a.m.
* Subject to approval by Recreation Director and /or Park & Recreation Commission.
** Columbia Heights Resident discount is exclusively limited to the renter or their parents.
All rentals are required to use the in -house pop dispensers behind the bar.
Single room rentals have a maximum rental time of 7 hours.
Linen and Napkin rental is available upon request. 2010 Prices are as follows:
White or Ivory Linens $7.00 per hall table (60" rounds and 8' x 2 1/2' banquet tables)
Tax additional $3.50 per bar table $ .50 per napkin (various colors available)
Linen and Napkin rentals will need to be paid 2 weeks prior to your rental date.
A $50 Service Charge may apply to special orders made within the week prior to the event.
White Melamine Dinnerware, Silverware and Plastic Tumblers are available for a rental fee
of $50 plus tax per rental.
Saturday rentals may decorate on the Friday before their event from 10:00 am - 4:30 pm for a $150 fee.
This reservation can only be made if the hall is available within 2 weeks of the rental date.
74
CITY COUNCIL LETTER
Meeting of: November 29 2010
AGENDA SECTION: WORK SESSION
NO:
ITEM: Water Meter Battery and Commercial
Meter Replacements
ORIGINATING DEPARTMENT: CITY
PUBLIC WORKS / FINANCE I MANAGER
BY: K. Hansen W. Elrite BY: a
DATE: 11/22/10 1 DATE:
Background:
In February of 1999 the City Council authorized the replacement of all residential water meters with new
meters operating on a radio -read type system. The firm of U.S. Filter was awarded the contract and
competed the change out of over 5,500 meters that year. The system operates on a radio communication
frequency where each meter has its own battery.
Issues:
A. Residential Water Meter Batteries:
The batteries powering the transceiver at each meter were originally advertised with a 7 -year life. Staff has
replaced approximately 300 batteries in the system to date. An increasing trend is developing where we are
experiencing more failures as the batteries have exceeded their expected life, with 90 already completed this
year alone. Staff contacted the original company, now called HD Supply, for pricing of new batteries and
installation. HD Supply provided pricing on new batteries but indicated that SL -Serco provides installation
services. A copy of their proposal is attached. SL- Serco's program provides a complete battery replacement
project citywide in less than six months. When Serco is installing new batteries, they will be in homes
remaining on our Sump Pump Disconnect Program (SPDP). Staff also obtained a quote that would complete
the SPDP for the remaining 2,350 homes, completing the entire City. The total cost of the program is as
follows:
5,500 Batteries (HD Supply) at $17.20 = $ 94,600
5,500 Battery Replacements (SL- Serco) at $24.00 = $132,000
2,350 Sump Pump Inspections at $ 3.00 = $ 7,050
Total Residential Program Cost $233,650
In 2009, 2010, and 2011 budgets, staff budgeted $75,000(annually) for the water meter battery replacements
in the Water Capital Improvements, Fund 651- 49430 -xxxx.
B. Commercial Meter Replacements:
Currently, the City of Columbia Heights has approximately 382 non - residential meters that have not been
replaced in the last 30 (or more) years. Many of these meters may be inaccurate due to their age, especially at
low flow. As meters are essentially the cash register for water consumption, it is critical to have accurate
readings to reduce or eliminate inaccurate meter readings. A couple of recent examples provide a perfect
example. Meters were recently replaced at 5001 University, 1555 40 Avenue NE, 965 40 Avenue NE and
528 40 Avenue, providing new and accurate readings. In each of these cases, inaccuracies were in the range
of 0.5 -3x prior billing volumes (under reading).
Financing of the commercial water meter replacement could be handled with an internal inter -fund loan. The
Capital Equipment fiend would be one source for this loan to the water department construction fund. Staff
recommends collecting the cost from the property owners over a 5 -year period. This could be done as a
surcharge added to the utility bills of the properties receiving new meters. I would also recommend looking
at a discount to property owners for paying the full cost upfront. This could greatly reduce the amount of the
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of. November 29 2010
AGENDA SECTION: WORK SESSION
NO:
ITEM: Water Meter Battery and Commercial
Meter Replacements
ORIGINATING DEPARTMENT: CITY
PUBLIC WORKS / FINANCE MANAGER
BY: K. Hansen W. Elrite BY:
DATE: 11/22/10 1 DATE:
internal loan.
The total number of non - residential meters by size is as follows:
SL -Serco would provide a turnkey Conunercial installation program including mailings, scheduling and
setting appointments, forms, installation of City supplied meters and MXU's, miscellaneous supplies and
completion reports.
Recommended Motion: Move to authorize the purchase of approximately 5,500 water meter batteries
from HD Supply in the amount of $94,600; and to approve a contract with SL -Serco for the
installation of City provided water meter batteries citywide in the amount of $132,000, and $7,050 for
approximately 2,350 SPDP inspections.
Recommended Motion: Move to authorize the Mayor and City Manager to enter into an agreement
with HD Supply to furnish 388 radio -read meters and MXU's, at a estimated cost of $205,850; and to
approve a contract with SL -Serco for the installation of City provided Commercial water meters and
MXU's in the amount of $32,172.
Attachments: SL -Serco proposal
COUNCIL ACTION:
TOTAL BY METER SIZE
Section 1
Section 2 Section 3
TOTALS
.58
18
54
32
104
.75
9
32
9
50
1.0
29
69
45
143
1.5
42
41
24
107
2.0
12
22
13
47
3.0
2
6
12
20
4.0
1
2
3
6.0
1
1
Unknown
1
2
3
SL -Serco would provide a turnkey Conunercial installation program including mailings, scheduling and
setting appointments, forms, installation of City supplied meters and MXU's, miscellaneous supplies and
completion reports.
Recommended Motion: Move to authorize the purchase of approximately 5,500 water meter batteries
from HD Supply in the amount of $94,600; and to approve a contract with SL -Serco for the
installation of City provided water meter batteries citywide in the amount of $132,000, and $7,050 for
approximately 2,350 SPDP inspections.
Recommended Motion: Move to authorize the Mayor and City Manager to enter into an agreement
with HD Supply to furnish 388 radio -read meters and MXU's, at a estimated cost of $205,850; and to
approve a contract with SL -Serco for the installation of City provided Commercial water meters and
MXU's in the amount of $32,172.
Attachments: SL -Serco proposal
COUNCIL ACTION:
City of Columbia Heights
Battery Replacement, Meter Installation, I &I inspection
September 9, 2010
Thank you for requesting information from us. This letter outlines conditions for a successful project.
SL -serco has a 42 -year history of connecting residents and utilities. SL -serco Services include Public
Information, Utility Field Support, Leak Detection and Meter Installation Services /Consultation. This
meter installation solution is designed for turnkey meter installation projects. The package includes
scheduling, use of our field data collection work recording system, customer interaction measures,
experienced management, installers and inspectors and 24 hour emergency call system. We have
developed Standard Operating Procedures for management with in depth knowledge related to
installation projects. We offer our experience as part of our installs and also to utilities planning to
complete an installation project with their utility staff.
This proposal covers replacement of existing meters, replacement of MXU batteries and I&I
inspection. This proposal includes up to three notices to residents, two mailed notices, and one door
tag, installation forms and after hours emergency availability plus scheduling. It also includes
collection of data related to each account and electronic delivery of data back to your utility.
This proposal does not include supplying meters, batteries, valves, gaskets, wire, handhelds,
connections, I&I inspection forms, remote or meter boxes. We will cover miscellaneous supplies like
gel caps, staples and zip ties. We did not account for any bond or retainage with these prices.
We like to start projects like this one slow and move quicker after the first week with a completion
date up to twenty weeks after we are able to start installation. We prefer to start with the most
difficult areas (commercial) then move to the battery / I&I replacement. This gives us the most time
to schedule difficult to reach residents and allow for maximum community contact. We are available
immediately and could support a late October start.
Installation Type
Fee
Total
Battery replacement of 5500 residential meters
$24.00
$132,000
I &I inspection on 2350 homes with battery replaced at same time
$3.00
$7.050
I&I inspection on 2350 homes (without battea replaced)
$24.00
$56,400
5/8" through 1" Meter & Inside Set Outside Touch Pad 297
$54.00
16,038
1 1 /2" Meter & Inside Set Outside Touch Pa 10 7
$65.00
$6,955
2" Meter & Inside Set Outside Touch Pad 47)
$109.00
$5,123
3" Meter & Inside Set Outside Touch Pad 20
$465.00
$9,300
4" Meter & Inside Set Outside Touch Pad 3
$565.00
J$1,695
6" Meter & Inside Set Outside Touch Pad 3
865.00
$865
Seth C. Peterson, Director of Operations
SL -serco 800 -388 -7173 Cell 612 -201 -7665 Fax 612 -782 -9782
CITY COUNCIL LETTER
3
Meeting of. November 29 2010
AGENDA SECTION: WORK SESSION
NO:
ITEM: Zone 6 Street Rehabilitation Program
ORIGINATING DEPARTMENT: CITY
PUBLIC WORKS / FINANCE MANAGER
BY: K. Hansen BY: �; p
DATE: 11/22/10 DATE:
Background:
Zone 6 is bounded by University Avenue Service Drive on the west, 44' Avenue on the north, Central Avenue on the
east and 40 Avenue on the south. Staff has recommended that Zone 6 be divided into 2 project years due to the scope
of the reconstruction and utility work. The City Council accepted the Feasibility Report for Zone 6 of the Annual Street
Rehabilitation Program on November 22 "d , 2010, and ordered the Public Improvement Hearing for December 6' 2010.
Issues:
As the Street Rehabilitation Program is in its second round, most of the streets are being brought up to an acceptable
condition resulting in a longer pavement life. Zone 6 has some of the older streets remaining, with 4 and 6' Streets
recommended for rehabilitation. As this is an older part of the City, inspections of the utilities serving this area have also
found some significant deficiencies and issues detailed below.
Watermain
Staff recommends water main replacement on 6th Street between 40` Avenue and 42 Avenue. The water main on 6'
Street from 40 to 42 Avenues was installed in 1914. The pipe is unlined cast iron (susceptible to tuberculation)
constructed with lead joints. Water services other than 3 /4 " or larger copper are replaced from the main to the boulevard
via physical inspection for any water services that are lead or galvanized pipe. State Statute requires removal of lead
lines. The remainder of the water main (42 to 44 Avenues) was installed in 1970. At that time, copper services were
installed from the main to the curb box in the boulevard.
Sanitary and Storm Sewer:
Sanitary sewer manhole and storm sewer structure replacements are also proposed. The sanitary sewer manhole
replacements /repairs complement the main pipe lining being done in this area to minimize peak flows after rainfall
events under our I/I Reduction Program. The peak flows were determined by the MCES to be excessive and subject to
an annual surcharge from the MCES. The sanitary sewer main system has been cleaned and televised by staff and the
reports indicate that sanitary sewer lining will be needed in future years. In addition, each structure in Zone 6 was
inspected. Many of the sanitary sewer manholes are less than 36" in diameter. This severely limits access for
maintenance of the sanitary sewer main. Some manholes are also severely deteriorated. Staff is recommending
replacement of structures due to access issues and deteriorated block or brick construction. Sanitary sewer
improvements in Sanitary Sewer Collection District 2 can be used to offset the annual financial I/I surcharge from
MCES. Staff has submitted the listed improvements to the MCES for credit as part of our 2011 I/I reduction program.
The report does provide deficiencies in several storm sewer catch basins in Zones 6 and minor pipe replacements. Staff
is recommending replacement of structures and piping due to deteriorated block or brick construction and concrete pipe.
The attached map details the locations and recommended improvements throughout Zone 6.
Attachments: Rcommended Improvement Map
Existing Utilities.ppt
COUNCIL ACTION:
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CITY COUNCIL LETTER
MEETING OF: DECEMBER 13, 2010
AGENDA SECTION: ITEMS FOR CONSIDERATION
ORIGINATING DEPT:
CITY MANAGER
NO:
FINANCE
APPROVAL
ITEM: BEING A RESOLUTION ADOPTING A
BY: WILLIAM ELRITE
BY
BUDGET FOR THE YEAR 2011, SETTING THE CITY
GENERAL LEVY AND HRA LEVY
DATE: November 23, 2010
NO:
Prior to 2009 the City of Columbia Heights was required to hold a separate Truth in Taxation budget
hearing, which was traditionally held on the first Monday in December. State statues were changed and
no longer require a separate hearing date. The attached resolution is a result of the information provided in
the City Manager's proposed budget as discussed with the City Council at various City Council meetings
and work sessions. Also attached is a list of the proposed changes to the budget. This list is based on
City Council discussions at work sessions and City Council meetings.
The attached resolution also includes a paragraph adopting a reduced City HRA levy of $240,374. The
City debt levy was confirmed and reduced by $350,000 in the proposed levy resolution adopted on
September 13. No further action is required on the debt levy.
One of the key items in 2009 was the development of a four -year budget plan. That plan was reviewed
and revised as part of the 2011 budget process. The revised plan maintains the concept of not being
dependent on LGA in the General operating budget after 2012. It continues to hold inflation or budget
increases to 2% for future years. The major changes to the plan are that it utilizes fund balance each year
to lower the debt levy to hold property taxes down. This holds the total levy increase to 4% or less
through 2014. The plan is feasible as long as the City continues to receive LGA. If LGA does fall below
$300,000 in 2013 and 2014, there may not be adequate fund balance available to utilize in offsetting the
debt levy. A paragraph has been included in the resolution reaffirming the 4 -year plan.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2010 -131 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2010 -131 being a resolution adopting a
budget for 2011, setting the City General Levy, the City HRA Levy, and reaffirming the 4 -year budget
plan.
WE:slh
1012131COLTNCIL
Attachments: Resolution 2010 -131
Budget Add -backs and Carryovers
Revised Four -year Plan
Projected Levy effect on various properties
COUNCIL ACTION:
RESOLUTION 2010 -131
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2011, SETTING THE CITY LEVY, AND
APPROVING THE HRA LEVY.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2011 is hereby approved and adopted with
appropriations for each of the funds listed below.
Section B. The estimated gross revenue to fund the expense budget of the City of Columbia Heights for all funds,
including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2010:
Expense
General Fund
10,244,317
Community Development Fund
263,823
Economic Development Fund
367,069
State Aid
158,545
Cable Television
129,442
Library
807,970
DARE Project
20,000
Infrastructure
233,297
Capital Improvement
1,274,297
Capital Equipment Replacement Funds
443,393
Construction Funds
1,129,500
Central Garage Fund
690,009
Liquor Operating
8,715,880
Liquor Capital /Non- Operating
688,955
Water Utility Fund
2,613,409
Sewer Utility Fund
1,847,196
Refuse Fund
1,536,327
Storm Sewer Fund
359,879
Data Processing
348,772
Debt Service Fund
2,275,900
Total Expense Including Interfund Transfers
34,147,980
Section B. The estimated gross revenue to fund the expense budget of the City of Columbia Heights for all funds,
including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2010:
Revenue
General Fund
10,244,317
Community Development Fund
263,823
Economic Development Fund
367,069
State Aid
158,545
Cable Television
129,442
Library
807,970
DARE Project
20,000
Infrastructure
233,297
Capital Improvements
1,274,297
Capital Equipment Replacement Funds
443,393
Construction Funds
1,129,500
Central Garage Fund
690,009
Liquor Operating
8,715,880
Liquor Capital /Non- Operating
688,955
Water Utility Fund
2,613,409
Sewer Utility Fund
1,847,196
Refuse Fund
1,536,327
Storm Sewer Fund
359,879
Data Processing
348,772
Debt Service Fund
2,275,900
Total Revenue Including Interfund Transfers
34,147,980
RESOLUTION 2010 -131
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2011, SETTING THE CITY LEVY, AND
APPROVING THE HRA LEVY.
Section C. The following sums of money are levied for the current year, collectable in 2010, upon the taxable
property in said City of Columbia Heights, for the following purposes:
Estimated General Fund Levy
Estimated Library Levy
Estimated EDA Fund Levy
Total
7,909,711
757,620
84,811
8,752,142
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2011 in the amount of $240,374.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the County Auditor is authorized to fix a property tax rate for taxes payable in the
year 2011 that is higher than the tax rate calculated for the City for taxes levied in 2009, collectable in 2010.
BE IT FURTHER RESOLVED: That the City Council is committed to long range financial planning the concept of
the four year budget plan.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this ------------ - - - - -- day of ----------- - - - - --
Offered By:
Seconded By:
Roll Call: Ayes:
Nays:
Mayor Gary L. Peterson
Patricia Muscovitz, CMC
City Clerk
City of Columbia Heights
Budget Cuts and Add Backs
Prepared 11/8/10
Totals
204.00.31012 Reduction to HRA levy. Proposed levy was certified to the County as $262,556. Per the
County the HRA cannot be more than .0185% of taxable market value which would be $240,374.
- 22,182.00
343.00.47000 Reduction to property tax levy by using fund balance and state aids to reduce debt levy on
Public Safety Building bonds. Resolution 2010 -84
- 350,000.00
411.49950.5120 Public Works boiler replacement
25,000
411.41940.5120 City Hall boiler replacement
14,000
39,000.00
412.45200 Redevelopment of Ramsdell Park
295,000.00
2010 Budget Carry Over
Library
240.45500.2011 PC for print manager
1,500
240.45500.5180 Public copier /print manager
10,000
240.45500.5180 Department copier
6,000
411.45500.5120 Library boiler replacement
25,000
411.45500.5120 Rooftop air conditioning unit 2 ton
5,000
47,500.00
Copier replacement
101.41940.5180 City Hall
20,000
101.42100.5180 Police
19,000
101.43100.5180 Engineering
1,500
101.43121.5180 Streets
1,000
101.45200.5180 Parks
1,000
101.46102.5180 Tree Trimming
1,500
212.43190.5180 State Aid Maint.
1,000
601.49430.5180 Water
1,500
602.49450.5180 Sewer
1,500
603.49520.5180 Refuse
750
603.49530.5180 Recycling
750
701.49950.5180 Garage
1,500
51,000.00
Total Addbacks and Reductions 60,318.00
City of Columbia Heights, Minnesota
Updated 4 Year Budget Plan
2011 Proposed Budget & Projections thru 2014
General & Library Budgets and EDA Levy
2008
Budget Plus
General & Library Fund
& EDA Levy
Fund
Pay
Increase
Thru 2010
2009
Adopted
Bud et
2010
Adopted
Budget
2011
Budget
Plan
2011 CM
Proposed
Budget
2011 Prop
Personal Budget
Amount
Percent
Mayor-Council 41110
190,778
165,554
145,767
147,225
144,267
90,461
63%
City Manager 41320
422,202
432,120
414,148
418,289
412,243
385,115
93%
City Clerk 41410
52,600
58,169
177,213
178,985
72,967
60,862
83%
Finance 41510
694,978
686,000
714,600
721,746
721,700
651,400
90%
Assessing 41550
106,415
120,728
121,940
123,159
128,021
4,881
4%
Legal Services 41610
186,500
186,500
186,716
188,583
186,716
0
0%
Fire 42200
1,227,885
1,206,954
1,128,122
1,139,403
1,144,685
927,564
81%
Property Inspections 42300
188,265
190,148
184,866
176,898
96%
Police 42100
3,317,120
3,463,490
3,495,745
3,530,702
3,616,965
3,262,516
90%
Gen Gov Bldgs. 41940
159,212
155,699
159,212
160,804
160,804
7,596
5%
Emergency Management 42500
23,126
18,505
0
0
0
0
Animal Control 42700
15,470
15,278
16,263
16,426
16,263
0
0%
Weed Control 43260
22,276
21,488
0
0
0
0
Recognition/Special Events 45050
41,700
48,783
37,305
37,678
37,678
0
0%
Contingencies 49200
100,810
50,000
50,000
50,500
50,000
0
0%
Transfers 49300
185,000
185,000
185,000
186,850
195,000
0
0%
Engineering 43100
339,357
331,279
336,590
339,956
340,370
279,954
82%
Streets 43121
787,880
783,617
791,768
799,686
801,765
433,649
54%
Street Lighting 43160
151,544
155,671
150,817
152,325
159,343
5,906
4%
Traffic Signs & Signals 43170
84,824
82,024
83,735
84,572
78,561
52,393
67%
Parks 45200
764,977
771,673
773,239
780,971
774,258
462,941
60%
Tree Trimming 46102
133,214
139,945
125,660
126,917
129,091
71,557
55%
Recreation Admin. 45000
167,790
169,967
178,204
179,986
180,355
156,503
87%
Youth Athletics 45001
34,845
36,217
34,992
35,342
34,955
22,429
64%
Adult Athletics 45003
30,152
29,773
25,732
25,989
25,761
12,580
49%
CHASE II/Youth Enrichm. 45004
62,497
62,604
61,107
61,718
58,935
34,842
59%
Travel Athletics/CHASEIII 45005
32,227
30,562
30,689
30,996
32,974
17,812
54%
Trips & Outings 45030
58,344
61,368
55,744
56,301
55,959
18,692
33%
Senior Citizens 45040
85,539
84,983
85,458
86,313
85,428
62,073
73%
Murzyn Hall 45129
239,136
239,389
239,792
242,190
244,137
155,616
64%
Gym Fund 45130
0
0
125,000
126,250
126,250
40,040
32%
Library Total 45500
772,743
783,847
772,743
780,470
790,470
549,691
70%
EDA Levy
78,622
80,000
83,971
84,811
84,811
84,811
100%
Sub Total
10,569,762
10,657,187
10,975,537
11,085,292
11,075,598
8,028,782
72 0 //- 1
24
Maint & Utilities new GYM 85,000 The starting point for the 2010 budget was the 2008
Maint & Util new Pub Safety 300,000 budget plus Council approved pay increases and
Total Expense Projection 10,954,76 utilities on the new buildings
Revenue & Ex p Projections
2009
2010
2011
2012
2013
2014
Operating Levy
7,214,117
8,052,142
8,752,142
9,102,142
9,502,142
9,852,142
LGA
1,425,338
425,338
425,338
425,338
0
0
Other Revenue
1,793,142
2,049,878
1,898,118
1,898,118
1,898,118
1,898,118
Total Revenue
10,432,597
10,527,358
11,075,598
11,425,598
11,400,260
11,750,260
Expense
10,657,187
10,975,537
11,075,598
11,297,110
11,523,052
11,753,513
Fund Bal Used Increase
(224,590)
(448,179)
0 1
128,488
(122,792)
(3,253)
Exp Increase for Inflation
Percent
0.0%
0.91%
2.0%
2.0%
2.0%
Amount
0
100,061
221,512
225,942
230,461
City of Columbia Heights
Updated 4 Year Budget Plan
Detail of Projected Levy Increases
Prepared 10/01/2010
Levy Year
2010
2011
2012
2013
2014
Pur ose for Levy Increase
253,025
1,023,283
674,619
699,619
699,619
Wage Increases (approved in 2007)
2013 does
2014 does
Utility Maintenance Expense
9,502,142
Total Prior Year City Levy
7,702,363
not use any
not use any
New Public Safety Building
300,000
1,024,619
Fund Bal used to offset Debt Levy
LGA in the
LGA in the
New Gym
85,000
300,000
Reduced Debt Levy
operating
operating
699,619
699,619
724,619
Total levy
budget
I budget
9,801,761
10,201,761
Fund Balance Used in Prior Years
Off set for decertifed TIFF district
304,000
Makeup Lost LGA & Inflation
200,000
700,000
350,000
400,000
350,000
Total Operating Levy Increase
838,025
700,000
350,000
400,000
350,000
Murzyn Hall Improvement Levy
93,640
3.68%
% Increase for Debt
3.00%
- 3.84%
Add'I Public Safety Bond (2 Million)
136,000
0.25%
Increase in Pub Safety Bond Payment
304,500
TIF District Offset
(304,500)
Total Debt Levy Increase
229,640
-
-
-
-
Total Projected Levy Increase
1,067,665
700,000
350,000
400,000
350,000
Total Current Year General Levy
2010
2011
2012
2013
2014
Prior Year Debt Levy
Prior Year General Levy
488,246
1,023,283
674,619
699,619
699,619
7,214,117
8,052,142
8,752,142
9,102,142
9,502,142
Total Prior Year City Levy
7,702,363
9,075,425
9,426,761
9,801,761
10,201,761
Total Current Year General Levy
8,052,142
8,752,142
9,102,142
9,502,142
9,852,142
Increase From Prior Year
838,025
700,000
350,000
400,000
350,000
% Increase for General Operations
10.88%
7.71%
3.71%
4.08%
3.43%
Certified Debt Levy
1,023,283
1,024,619
1,024,619
1,024,619
1,024,619
Fund Bal used to offset Debt Levy
350,000
325,000
325,000
300,000
Reduced Debt Levy
1,023,283
674,619
699,619
699,619
724,619
Total levy
9,075,425
9,426,761
9,801,761
10,201,761
10,576,761
Off set for decertifed TIFF district
304,000
Effect of levy ad' for TIFF offset
8,771,425
% Increase for Total Levy
13.88%
3.87%
3.98%
4.08%
3.68%
% Increase for Debt
3.00%
- 3.84%
0.27%1
0.00%1
0.25%
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City of Columbia Heights, Minnesota
TAX LEVIES PAYABLE 2005 - 2011
2003 2004 2005 2006 2007 2008 2009 2010 2011
Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted Adopted
General Fund
4,243,830
4,928,710
5,578,737
5,784,253
5,839,734
6,286,574
6,560,902
7,229,778
7,909,711
Library
433,585
433,585
438,835
478,319
519,981
551,699
573,215
738,393
757,620
EDA
140,569
84,965
84,965
84,965
140,898
78,622
80,000
83,971
84,811
Total Levy
4,817,984
5,447,260
6,102,537
6,347,537
6,500,613
6,916,895
7,214,117
8,052,142
8,752,142
MARKET VALUE (PAYABLE 2005)
74,400
MARKET VALUE (PAYABLE 2007) 192,600
MARKET VALUE (PAYABLE 2006)
85,600
MARKET VALUE (PAYABLE 2010) 177,400
MARKET VALUE (PAYABLE 2007)
98,400
County
City
School
MARKET VALUE (PAYABLE 2008)
Total
188,700
666
437
59
MARKET VALUE (PAYABLE 2009)
2005 Taxes
187,700
512
724
364
MARKET VALUE (PAYABLE 2010)
1,666
180,000
519
711
595
MARKET VALUE (PAYABLE 2011 )
1,889
166,400
550
745
559
90
County
City
School
Other
Total
2005 Taxes
151
220
166
20
557
2006 Taxes
177
251
132
23
583
2007 Taxes
206
282
270
25
783
2008 Taxes
531
720
542
87
1,881
2009 Taxes
530
801
664
95
2,090
2010 Taxes
562
926
665
98
2,251
2011 Taxes
591
918
553
93
2,155
Amount of Increase 2010/2011
29
(8)
(112)
(5)
(96)
MARKET VALUE (PAYABLE 2005)
119,300
MARKET VALUE (PAYABLE 2007) 192,600
MARKET VALUE (PAYABLE 2006)
137,200
MARKET VALUE (PAYABLE 2010) 177,400
MARKET VALUE (PAYABLE 2007)
157,800
County
City
School
MARKET VALUE (PAYABLE 2008)
Total
175,900
666
437
59
MARKET VALUE (PAYABLE 2009)
2005 Taxes
179,400
512
724
364
MARKET VALUE (PAYABLE 2010)
1,666
162,300
519
711
595
MARKET VALUE (PAYABLE 2011)
1,889
149,400
550
745
559
90
County
City
School
Other
Total
2005 Taxes
309
450
306
40
1,105
2006 Taxes
355
502
255
46
1,158
2007 Taxes
403
552
475
50
1,480
2008 Taxes
487
660
501
80
1,728
2009 Taxes
502
758
631
90
1,981
2010 Taxes
496
818
592
87
1,993
2011 Taxes
519
806 1
491
1 81
1 1,896
Amount of Increase 2010/2011
22
(12)
(102)
(5)
(96
MARKET VALUE (PAYABLE 2005) 160,800
MARKET VALUE (PAYABLE 2006) 182,700
MARKET VALUE (PAYABLE 2007) 192,600
MARKET VALUE (PAYABLE 2008) 194,000
MARKET VALUE (PAYABLE 2009) 194,100
MARKET VALUE (PAYABLE 2010) 177,400
MARKET VALUE (PAYABLE 2011) 159,300
County
City
School
Other
Total
457
666
437
59
1,619
2005 Taxes
2006 Taxes
512
724
364
66
1,666
2007 Taxes
519
711
595
64
1,889
2008 Taxes
550
745
559
90
1,944
2009 Taxes
552
834
735
54
2,174
2010 Taxes
552
910
654
96
2,213
2011 Taxes
561
871
527
88
2,047
Amount of Increase 2010/2011
9
(39)
(127}
(8)
(166)
MARKET VALUE (PAYABLE 2005) 240,000
MARKET VALUE (PAYABLE 2006) 268,100
MARKET VALUE (PAYABLE 2007) 258,400
MARKET VALUE (PAYABLE 2008) 296,000
MARKET VALUE (PAYABLE 2009) 266,100
MARKET VALUE (PAYABLE 2010) 238,300
MARKET VALUE (PAYABLE 2011) 238,300
County
City
School
Other
Total
2005 Taxes
739
1,077
687
96
2,599
2006 Taxes
806
1,141
568
104
2,618
2007 Taxes
737
1,011
822
91
2,661
2008 Taxes
903
1,225
885
149
3,162
2009 Taxes
796
1,204
976
143
3,119
2010 Taxes
778
1,282
905
136
3,100
2011 Taxes
897
1,394
815
141
3,246
Amount of Increase 200912010
119 1
112 1
(89)1
5 1
R26 30 24 43 0075
R25 30 24 33 0099
R25 30 24 41 0084
R25 30 24 12 0059
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting o£ November 29, 2010
AGENDA SECTION: Consent
ORIGINATING DEPARTMENT:
CITY MANAGER'S
NO:
Administration
APPROVAL
ITEM: Establish 2011 meeting
BY: Walt Fehst
BY:
dates
DATE: November 22, 2010
DATE:
NO:
Background:
In the past City Council Work Session dates have been established for the upcoming year.
Discussion:
Work session meetings are scheduled for the first Monday of the month, with the exception of
July 3, and September 5. It is anticipated we will be able to schedule the Board of Review with
Anoka County for May 2 The last City Council meeting in December has been cancelled for
the last several years and a resolution will be submitted in November or December to do so
again.
These suggestions were applied to the calendar and are attached.
Recommended Motion: Move to accept the 2011 Work Session calendar as proposed.
COUNCIL ACTION:
Sun 7—Mon
Tue
Wed
ThuT
Fri
Sat
1
2
3
4
5
6
7
8
9
Work
11
12
Work
Session
session
9
10
11
12
13
14
15
16
Council
18
19
Council
mtg.
mtg.
16
17
18
19
20
21
22
23
Office
25
26
Office
closed
closed
23
24
25
26
27
28
29
Council
mtg.
mtg.
30
31
Sun ]—Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
11
12
Work
session
13
14
15
16
17
18
19
Council
mtg.
20
21
22
23
24
25
26
Office
closed
27
28
Council
mtg.
Sun T—Mon
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
11
12
Work
Session
Session
10
11
12
13
14
15
16
17
18
19
Council
mtg.
mtg.
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Council
closed
24
25
mtg.
27
28
29
30
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
Work
Session
10
11
12
13
14
15
16
Council
mtg.
17
18
19
20
21
22
23
Office
closed
24
25
26
27
28
29
30
Council
mtg.
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
7
Bd of Review
9
10
11
Work
Work Session
Session
8
9
10
11
12
13
14
14
Council
16
17
18
Council
mtg.
mtg.
15
16
17
18
19
20
21
22
23
24
25
26
27
28
28
Council
30
Council
mtg.
mtg.
29
30
31
Offices
closed
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
11
Work
Session
12
13
14
15
16
17
18
Council
mtg.
19
20
21
22
23
24
25
26
27
28
29
30
Council
mtg.
Sun -T—Mon
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
Offices
Work
Session
closed
Session
7
8
9
10
11
12
13
14
15
16
Council
mtg.
mtg.
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Council
mtg.
mtg.
28
29
30
31
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
Work
Session
7
8
9
10
11
12
13
Council
mtg.
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Council
mtg.
28
29
30
31
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
Offices
Work
Session
closed
Session
9
10
11
12
13
14
15
16
17
Council
mtg.
mtg.
16
17
18
19
20
21
22
21
24
25
26
27
28
29
30
Council
Council
mtg.
mtg.
30
31
Sun — F — Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
Work
Session
9
10
11
12
13
14
15
Council
mtg.
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Council
mtg.
30
31
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
11
12
Work
Offices
Session
Session
closed
12
13
14
15
16
17
18
19
Council
mtg.
mtg.
18
19
20
21
22
23
24
25
26
Offices
Offices
Offices
closed
closed
closed
26
27
28
29
30
31
Council
mtg.
*Council mtg.
Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4
5
6
7
8
9
10
Work
Session
11
12
13
14
15
16
17
Council
mtg.
18
19
20
21
22
23
24
Offices
closed
25
26
27
28
29
30
31
Offices closed
*Council mtg.
cancel