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HomeMy WebLinkAboutOctober 6, 2010 Approved 11/3/10 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES October 6, 2010 The meeting was called to order by Chair Patricia Sowada, at 6:30 p.m. Members present were: Nancy Hoium, Patricia Sowada, Barbara Tantanella, Lynette Thomson, and Catherine Vesley. Also present: City Council Representative Bruce Kelzenberg, Becky Loader, Stacey Hendren and Friends of the Library member Bob Odden. The minutes of the August 4, 2010, Board meeting were approved as mailed. The minutes of the September 2010, Board meeting were approved as mailed. The bill list dated 8/23/10 was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 9/13/10 was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 9/27/10 was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 10/11/10 was reviewed from the floor. It was moved, seconded and passed that the bills be paid. The 2010 accounting dated 10/6/10 was reviewed. Old Business: 1. Loader presented the proposed 2011 budget booklet to the Board. A page-by-page summary was given highlighting the Maintenance of Effort figures, proposed General Building expenditures, Library revenue and expenditures and the breakdown by detail. The first budget hearing with the City Council will take place on October 12, 2010, and Finance Director Bill Elrite has developed a new format for the budget presentation. Loader has created a 2-page summary that divides the budget into categories based on essential items, required items, necessary items, and essential general maintenance. 2. A question was raised about approval of bills and minutes via email. Based on a recommendation from the City Attorney, all items were re-approved this month. New Business: 1. The crossover statistics for July were reviewed. It was noted that this month’s circulation is over 13,000. Total Interlibrary Loan’s for 2010 have already surpassed the 2009 number according to Ramon Gomez, Library Clerk. 2. Due to recommendations from staff, a survey was conducted to determine the most desirable day for Staff Day 2011. The Closed and Holiday Schedule has been revised to reflect the new date, Thursday, May 12, 2011. Hoium made a motion to accept the revised holiday and closed day schedule. The motion was carried. 3. The Library recently underwent an insurance appraisal of the building and its contents. The insurance rate of the appraisal is based on replacement value and the rate will reflect the increased value. 4. The Board discussed the changes in how libraries are imaging themselves, and appreciated the article from the MN League of Cities. 1 5. Police Chief Nadeau thanked the Library for their recent participation at the community picnics. Loader stated the Library appreciated the opportunity to meet the public in a setting where all City services were represented. Toys and tattoos were given out as well as information on the many services the Library provides. The Board appreciated the note from Chief Nadeau and the opportunity provided. 6. The Board appreciated the article on Libraries and technology. The Board discussed the constant desire of the public for more technology, and the Libraries role in providing hardware vs. product. 7. The Federal State Aid Law may reduce the probability of unallotment reductions to City aid this December. The Board discussed how the Library budget no longer relies on LGA and how any funds received would affect the City. Finance Director Bill Elrite will keep us apprised of any new developments. Items from the Floor: 2. The Library Board meeting schedule for 2011 was presented to the Board. All meetings will take place on the first Wednesday of the month. 3. Loader presented a copy of the thank you letter sent to Linda Ernst for the purchase of a CD for the Library collection. The CD features the Shangilia Youth Choir of Kenya, which performed in Columbia st Heights as part of the 21 Century grant. 4. The Board was notified that on September 29, 2010 a police report was filed after the Library’s cleaner found the front door unlocked after closing time. An officer was called and the building secured. 5. The Southwest emergency door has been replaced. A steel plate on the bottom of the door was added as extra protection from the elements. There being no further business, the meeting was adjourned at 7:27 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2