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2010 10 26 HRA Agenda
HOUSING & REDEVELOPMENT AUTHORITY AGENDA 7:OOPM October 26, 2010 PARKVIEW VILLA, COMMUNITY ROOM B, 965 40 AVE., COLUMBIA HEIGHTS, MN 1. Call to Order 2. Roll Call Tammera Diehm, Chair Bruce Nawrocki Bobby Williams, Vice Chair Bruce Kelzenberg Dennis Ecklund Jr. Secretary/Treasurer Gary Peterson 3. Pledge of Allegiance CONSENT AGENDA 4. Approve minutes of July 27, 2010 5. Approve Financial Report and payment of bills for July, August, September 2010 Resolution 2010 -07 Motion: Move to Approve the consent agenda items as listed. BUSINESS ITEMS 6. Report of Management Company 7. Resident Council Minutes 8. Citizen Forum* 9. Staff Direction on Alcohol Policy 10. Approval Parkview Villa North 2011 Budget — Resolution 2010 -08 Motion: Move to waive the reading of Resolution 2010 -08, there being ample copies available to the public. Motion: Move to adopt Resolution 2010 -08, approving the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2011 Parkview Villa North budget of $617,060 and recommending this to the City Council for approval. 11. Approval Parkview Villa South 2011 Budget — Resolution 2010 -09 Motion: Move to waive the reading of Resolution 2010 -09, there being ample copies available to the public. Motion: Move to adopt Resolution 2010 -09, approving the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2011 Parkview Villa South budget of $263,938 and recommending this to the City Council for approval. 1. Approval of 2011 PHA Plan — Resolution 2010 -10 MOTION: Move to waive the reading of Resolution 2010 -10, there being ample copies available to the public. MOTION: Move to adopt Resolution 2010 -10, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2011 Public Housing Agency (PHA) Certifications of Compliance with the PHA plans and related regulations, and authorizing submission to HUD. Other Business Next HRA meeting date tentatively is January 25, 2011. *At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. (Please note the public may address the HRA regarding specific agenda items at the time the item is being discussed.) HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE REGULAR MEETING OF JULY 27, 2010 Call to order — The meeting was called to order by Vice -Chair Williams at 8:40 pm 2. Roll Call — Members present: Bobby Williams, Bruce Nawrocki, Bruce Kelzenberg, Dennis Ecklund, and Gary Peterson. Members absent: Tammera Diehm Staff Present: Executive Director -Walt Fehst, Community Development Director -Scott Clark, Assistant Community Development Director - Sheila Cartney, and Secretary - Shelley Hanson Parkview /CommonBond staff: Laura Sheak, Jennifer Eels, and Lisa Wilcox- Erhardt 3. Pledge of Allegiance - Recited CONSENT AGENDA 4. Approve Minutes from May 25, 2010 5. Approve Financial Report and Payment of Bills for May and June 2010 on Resolution 2010 -04. Questions from members: None Motion by Peterson, seconded by Ecklund, to approve the consent agenda items as listed and to approve Resolution 2010 -04, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of May and June 2010. All Ayes. MOTION PASSED. HRA RESOLUTION 2010 -04 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT AND PAYMENT OF BILLS FOR THE MONTHS OF MAY AND JUNE, 2010. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of May and June 2010 and the list of bills for the months of May and June 2010 are attached hereto and made a part of this resolution; and HRA Minutes Page 2 July 27, 2010 WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 27 °i day of July, 2010. BUSINESS ITEMS 6. Report of the Management Company Laura asked if there were any questions on the newsletter items or on the maintenance reports. She stated that the Police Reports are again included in the reports. Laura told the members that the exterior work on the building is now complete and has improved the outside appearance. 7. Resident Council Minutes Ecklund reviewed the Resident Council minutes and Treasurer's Report. He informed members that there have been suggested changes to the By -laws that will be discussed at the next meeting. Denny also wanted to thank a couple of the residents about calling the police on a vandalism incident that took place nearby. 8. Citizen Forum No one wished to speak at this time. 9. Acceptance of the 2010 Cap. Fund Grant in the amount of $110,976 —Resolution 2010 -05 Lisa explained that the Columbia Height's HRA has been approved for $110,976 of HUD Capital Fund Grants. HUD requires that the HRA Board of Commissioners have a formal resolution approving the acceptance of the Capital Fund Grant. The 2010 Annual Plan and the Five Year Plan have been re- submitted to HUD with the corrected amount indicated for 2010. The Grant dollars will be used to continue with the interior modernization of Parkview Villa North as per the annual plan. HRA Minutes Page 3 July 27, 2010 Staff recommends the HRA Board adopt HRA Resolution 2010 -05, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming acceptance of the 2010 Capital Fund Grant. Questions from members: Nawrocki asked when the money would be received. Lisa said once a bid is accepted and the funds are obligated, the grant money is then sent. She said the next step will be to get an Architect and contractor which is planned for late fall or early spring. It was noted that the Architect that created the specs for the remodeling of the other floors has acted as the Project Manager and each year the work is bid out to various contractors. She stated the Architects have been paid approximately $10,000 to oversee the projects. Lisa stated that the contracts will come before the Board for approval. There was a discussion whether the existing specs could be used in the bidding process or if new specs would need to be created if a different Architectural Company is chosen as project manager. Lisa said she would check on this. Motion by Peterson, seconded by Kelzenberg; to waive the reading of Resolution 2010 -05, ample copies are available to the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Kelzzenberg, to adopt Resolution 2010 -05, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming acceptance of the 2010 Capital Fund Grant. All ayes. MOTION PASSED. HRA RESOLUTION NO 2010 -05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY CONFIRMING ACCEPTANCE OF THE 2010 CAPITAL FUND GRANT WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority has been approved for $110,976 of HUD Capital Fund Grant; and WHEREAS, the Capital Fund Grant money will be used to continue with the interior modernization of Parkview Villa North as per the annual plan. NOW THEREFORE, BE IT RESOLVED, The City of Columbia. Heights Housing and Redevelopment Authority authorizes the Executive Director, to accept the 2010 Capital Fund Gant and authorizes the proposed uses of such finds. Passed this 27 °i day of July, 2010 HRA Minutes Page 4 July 27, 2010 10. Acceptance of the 2009 Management Operations Assessment Sub- System (MASS) - Resolution 2010 -06 Lisa explained that on January 11, 2000, HUD published an Amendment to the Public Housing Assessment System (PHAS) final rule that established a new system for the assessment of America's public housing. The PHAS is designed to enhance public trust by creating a comprehensive tool that qualitatively and quantitatively measures a public housing agency (PHA) based on standards that are objective and uniform. She explained that under PHAS, HUD evaluates a PHA based on the following four indicators: 1) Physical Condition; 2) Financial Condition; 3) Management Operations; and 4) Resident Service Satisfaction. The HRA of Columbia Heights was required to submit a Management Operations Certification for 2009. Columbia Heights's last submission was for FYE 2006. 2007 was an off year, 2008 was a transition year and 12/31/2009 is a required submission period. The Sub - Indicators that are reviewed in the Management and Operations Certification are: 1) Vacant Unit Turnaround Time; 2) Capital Fund; 3) Work Orders; 4) Annual Inspection of Dwelling Units and Systems; 5) Security; and 6) Economic Self- Sufficiency. The included report will be reviewed and scored by HUD. Documentation used to complete the Management Operations Assessment Sub - System (MASS) will be held for the mandatory period of three years. Staff recommends the HRA Board adopt HRA Resolution 2010 -06, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming approval of the 2009 Management Operations Assessment Sub - System (MASS) submission. Questions from members: None Motion by Kelzenberg seconded by Peterson, to waive the reading of Resolution 2010 -06, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Kelzenberg, seconded by Peterson, to adopt Resolution 2010 -06, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming acceptance of the 2009 Management Operations Assessment Sub - System (MASS) submission. All ayes. MOTION PASSED. HRA Commission Minutes Page 5 July 27, 2010 HRA RESOLUTION 2010 -06 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY CONFIRMING APPROVAL OF THE MANAGEMENT ASSESSMENT FOR PUBLIC HOUSING AGENCIES CERTIFICATION FOR 2010. WHEREAS, The Department of the Housing and Urban Development requires that Public Housing Agencies submit the Management Assessment for Public Housing Certification for 2009; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached the Management Assessment for Public Housing Certification for 2009 and the necessary attachments are hereby approved. ADOPTED THIS 27 day of July 2010. MOTION BY: Kelzenberg SECONDED BY: Peterson AYES: All ayes ViceChair- Robert Williams Attest by: Walter R. Fehst, Executive Director OTHER BUSINESS There was a discussion regarding the charges for garage stalls. Laura clarified that garage stalls are optional and the charge for them is $30 /month. Diane- resident on 9"' floor - serves on the entertainment committee. She stated that all in -house activities planned and approved, go well. She said she has put a lot of time and effort into planning outside events and they are always voted down (especially if part of the cost is proposed to be taken from the Resident Council Treasury so more people could attend). Walt suggested she get in touch with Karen Moeller and coordinate some of these plans with her. It may be easier to include a group from the High rise into the Sr. Program activities, especially when it comes to transportation and fees. Diane said she would be willing to work with Karen to see if they can coordinate efforts. HRA Minutes Page 6 July 27, 2010 Another resident said she plans on starting a light aerobics class for those residents that are interested as soon as some of her health issues are resolved. The next regular HRA meeting is October 26, 2010 at Parkview Villa The meeting was adjourned at 9:12 pm Respectfully Submitted, Shelley Hanson Recording Secretary COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 26, 2010 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 5 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Lisa Wilcox-Erhardt BY: — Resolution 2010-07 DATE: October 18, 2010 BACKGROUND: A copy of the Financial Reports for the months of July, August, and September 2010 are attached. RECOMMENDATION: Staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2010-07, there being ample copies available to the public. Motion: Move to approve Resolution 2010-07, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of July, August, and September 2010. Attachments. Resolution 2010-07 and financial statements HRA ACTION: HRA RESOLUTION 2010 -07 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY, AUGUST, AND SEPTEMBER OF 2010 AND PAYMENT OF BILLS FOR THE MONTHS OF JULY, AUGUST, AND SEPTEMBER 2010. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of July, August and September of 2010 and the list of bills for the months July, August and September 2010 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this 26 day of October, 2010. SECONDED BY: AYES: All ayes Tammera Diehm, Chair Attest by: Shelley Hanson, Secretary October 20, 2010 Scott Clark Columbia Heights HRA City of Columbia Heights 590 - 40th Avenue Northeast Columbia Heights, Mn. 55421 RE: Columbia Heights HRA Coatiflord C 0 N 11 M U 1%) 1 1 1r S i6AYears ol!;Iafdo I jol,( , Parkview Villa — Monthly Financials Reporting Date September 2010 Dear Mr. Clark, I enclosed copies of the September 2010 financial reports for Parkview Villa North/South, Included in the report: HRA Expenditures (Expense Summary) Financial Overview- PVV North Budget Comparison-PVV North Income Statement-PVV North Balance Sheet-PVV North General Ledger Detail — PVV North Aged Payables-PVV North Check Register/Bank Reconciliation-PVV North Financial Overview — PVV South Budget Comparison— PVV South Income Statement-PVV South Balance Sheet-PVV South General Ledger-PVV South Aged Payables-PVV South Check Register/Bank Reconciliation-PVV South Copies of all Invoices — PVV North and South Please feet free to contact me at 651-290-6238 if you should have any questions regarding this month's financial report, Sincerely, i &ai cox-aErhar Director of Property Management CommonBond Communities erhardt@commonbond.org 28 Kellog 1101.11cwld \,\/, St. hu'll, MN `i`) 102 -1900 65 1-29 1 -1 750 Phone 651 201 1003 hi,\ O w od 0 Z 0 co C C:) E cu a) a) ca. 0 0 U) m O N N 0- X w tU ro m ca tU "0 :3 ca 1 U C 0 t !E 0 U) z U) ro tU 0 u A m A (L 0 0 d . O cq Cf) 0 't Cl) C\l 00 LO t- o 0 m 01 ( LO C\J LO N Lo N LO "It 0 Cl) 00 0 Cl) 0 0) LAD O I- Cl) t- N std 00 C6 C "I C', M C 10 04 Nt CY) OIC L() 6 C6 I': cc U) a) CC (D .L 0 6 Cl) U) C: 0 C (T c o 'a Cl OL (1) :1 W 0 a_ (n C) 0 m m 0- C) �t CY) co , It M m ao 0 to to N O RI 0) q te LO CO cl) to LO 0 N CY) Lf) N I (D M C) N LO ll C\! Cl) — cy') I'- "-I- "1 0 111 C) ol Lo w LO — to Iv c L6(6 d m C) U) a) 2 U) C. C) It ce) er U > U) L) — ? :3 CN 00 U) to o a, R 4) ::, :5 c m , - — 0- U) 0 () — 0 Parkview Villa North Financial Statement Overview September 2010 Revenue: Occupancy for the month of September 2010 was 100% occupied; there were no vacant units as of 09/30/10. Total Revenue was under budgeted amount (unfavorable), however there were no grant dollars drawn down during the period. Administrative Expenses: Administrative costs for the North are under budget (favorable). Other Renting Expenses were under budget (favorable). Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are under budget (favorable). There were no Legal Expenses for September. Telephone, Answering Service and Internet expenses are over budget (unfavorable), and include the monthly billings for Office of Enterprise Technology, answering service, telephone and internet. Utilities Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and not accounted for. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and Cleaning Supplies and Contract are under budget (favorable). Exterminating Contract is under budget (favorable). Garbage and Trash are under budget (favorable); however this is a quarterly billing. Grounds Contract is over budget (unfavorable), and reflects cost incurred for grounds maintenance and for concrete replacement outside the front entrance. Repairs Material and Repairs Contract costs are under budget (favorable). Elevator Maintenance Contract is over budget (unfavorable), and reflects monthly contract for September, Heating / Cooling Repairs and Maintenance were over budget (unfavorable), and includes costs incurred for air service, seal kit and pump — heating and boiler repairs. Decorating Contract costs were over budget due to painting that was done on site (unfavorable). Decorating Contract — Units cost was over budget due to necessary unit painting (unfavorable). 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G G � 2 � / $ fa � k $ s 4 § ƒ ; cq N C4 � ) < gm � \ � \� § � ) , � (0 § } � ° � � ® q � \ § cl co � :} � : + � Ln § � \ \\ \ ; ] _ CL _/) k a)) ) f 2 ; e rn tz CL Parkview Villa -North (165) Income Statement For The Period Ending September 2010 Books = Accrual Revenue 33160 -46330 Federal Grant 36220-46330 Gen. Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000 -46330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010 -46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171 -46330 General Supplies Total Supplies Other Services & Charges 3040 -46330 Legal Fees 3050-46330 Expert and Professional Services 3060-46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000-46330 Repair & Maint. Services 4100-46330 Rents & Leases 4300 -46330 Miscellaneous Charges 4315 -46330 PILOT 4390-46330 Taxes & Licenses 4500 -46330 Administrative Expenses 4850-46330 Interest on Deposits Total Other Services & Charges Month to Date Year to Date - 0.00% 355,845.41 58.25% 25,499.00 96.41% 243,750.67 39,90% 300.00 1.13% 4,403,56 0.72% 649.00 2.45% 6,733,83 1.10% 0.00 0.00% 173.28 0,03% 26,448.00 100.00 610,906.75 100.00 8,357.00 31.60% 75,213.00 12.31% 8,357.00 31.60% 75,213.00 12.31% 165.55 0.63% 1,461.02 0.24% 42.79 0.00% 1,361.70 0.00% 341.28 1.29% 5,322.69 0.87% 212.10 0.80% 2,277.82 0.37% 761.72 2.88% 10,423.23 1.71% 0.00 0.00% 457.34 0.07% 0.00 0.00% 0.00 0.00% 4,545.00 17.18% 40,905.00 6.70% 571.46 2.16% 1,654.90 0.27% 612.99 2.32% 4,157.67 0.68% - 0.00% 254.71 0.04% 1,710.23 6.47% 15,391.65 2,52% 5,955.86 22.52% 38,361.40 6.28% 0.00 0100% 6,880.82 1.13% 0.00 0.00% 34,805.67 5,70% 45.23 0,17% 4,906.94 0.80% 0.00 0.00% 4,298.86 0.70% 12,931.82 48.90% 47,313,58 7.74% 60.00 0.23% 1,371.25 0,22% 3.50 0.01% 2,462.26 0.40% 1,695.73 6.41% 15,261.57 2.50% 0.00 0,00% 1,243.38 0.20% 0.00 0.00% 3,518.30 0158% 12.33 0,05% 108.42 0,02% 28,144.15 106.41% 223,353.72 36.56% Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 4,704.00 17.79% 277,010.20 45.34% 4,704.00 17.79% 277,010.20 45.34% 41,966.87 158.68% 586,000.15 95.92% - 15,518.87 - 58.68% 24,906.60 4.08% Padwiew Villa-North (z6s) Balance Sheet September 2010 Books = Accrual Asse 10100 Cash Balance 10200 Petty Cash 10400 Invcshn:otS 11300 Rent Receivable 11508 Rent Receivable 13100 Due from Other Funds 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 20210 Accrued Other Expenses 20220 Due tu Resident Council 23000 Deposits 22200 Accrued PILOT 22210 Revenue Collec inAdvance Total Liabilities Fund Balance 2BO0 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 218,748.31 4a/.O0 748,4125.08 208.00 401.59 1,^bU.OU 9.13 1�108.83 z5,a*s.07 ss1.r+ 16,968.32 14,696.40 8,977.87 72,668 897,01.18 Parkview Villa -North (165) Cash Flow Statement Period = September 2010 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3040 Legal Fees 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Month to Date 0,00 25,499,00 300.00 649.00 U0 26,448.00 8,357.00 8,357.00 165.55 42.79 341.28 212.10 761.72 0.00 4,545.00 571.46 612.99 0.00 1,710,23 5,955.86 0.00 0.00 45.23 0.00 12,931.82 60.00 3.50 1,695.73 0.00 0.00 12.33 4,704.00 32,848.15 41,966.87 - 15,518.87 2,009.00 - 111.00 3.00 2,444.93 1,707.23 143.09 1,695.73 2,825.00 10,716.98 Parkview Villa-North (165) Cash Flow Statement Period = September 2010 Book = Accrual Month to Date Cash Flow (4,801.89) Beg Cash End Cash Difference 10100 Cash Balance 223,550.20 218,748.31 (4,801.89) 10200 Petty Cash 457.00 457.00 10400 Investments 725,325.08 725,325.08 Total Cash 949,332.28 944,530.39 (4,801.89) Parkvlew Villa -North (165) General Ledger Period = Sep 2010 Book = Accrual 10/12/2010 3:10 PM Property Date Period Person /Description Control Reference Debit' Credit Balance Remarks 1000 -46330 Accrued Salaries 66,856,00 = Beginning Balance = 165 9130/2010 09/2010 :PostRecurring Monthly recurring entry 3-92224 RC 8,357.00 0.00 75,213.00 R/C CHC PR Mgmt Fee Net Change= 8,357.00 75,213.00 = Ending Balance = 2000.46330 Office Supplies 1,295.47 = Beginning Balance = 165 8/27/2010 09/2010 Office Depot (off) P- 194783 5.31535E +11 26.01 0.00 1,321.48 Frame, cartridge etc 165 9/9/2010 09/2010 Office Depot (cffi) P-196621 5.3306E +11 72.81 0.00 1,394.29 cartridge, toner 165 9/17/2010 09/2010 Office Depot(offl) P- 196606 5.34265E +11 33.63 0.00 1,427,92 Ink 165 9/24/2010 09/2010 CommonBond Housing (chc) P- 495889 44389 31.25 U0 1,459.17 Computer Support 8/22 -9/22 165 9/30/2010 09/2010 CommonBond Housing (chc) P- 196316 4445.7 1.85 0.00 1,461.02 Postage 9/10 Net Change= 165.55 1,461.02 = Ending Balance = 2010 -46330 Minor Equipment 1,318.91 = Beginning Balance = 165 8/27/2010 09/2010 Home Depot Credit Services (home6031) P-194785 1S90t10 42.79 0.00 1,361.70 shades Net Change =42.79 1,361,70 = Ending Balance = 2160 -46330 Maint, & Construct Materials 4,981.41 = Beginning Balance = t65 8/17/2010 09/2010 Home Depot Credit Services (homeG031) P- 194191 1563368 7.48 0.00 4,988.89 sink strainer 165 8/24/2010 09/2010 HD Supply Facilities Maintenance (home7) P- 194197 9104370750 178.95 0.00 5,167.84 drip bowl, pendant 165 9/7/2010 09/2010 Home Depot Credit Services (home6031) P- 195446 591664 16.64 0.00 5,184.48 brasscraft/supply line 165 9/10/2010 09/2010 Park Supply or America, Inc. (ir l) P- 196604 18107500 25.06 0.00 5,209.54 multifold towels 165 9/16/2010 09/2010 HD Supply Facilities Maintenance (home7) P- 196601 9104775469 113.15 0.00 5,322.69 faucet cartridge etc Net Change = 341,28 5,322.69 = Ending Balance = 2171 -46330 General Supplies 2,065.72 = Beginning Balance = 165 8/27/2010 09/2010 Office Depot (offs) P- 194781 5.31535E +11 3.98 0.00 2,069.70 febreeze 165 8/31/2010 09/2010 Ryco Supply Company (ryco) P- 194196 32828 95.37 0.00 2,165.07 towels etc 165 9/15/2010 0912010 Ryco Supply Company (ryco) P- 196603 32916 48.70 0.00 2,213.77 toilet rolls 165 9/17/2010 09/2010 HD Supply Facilities Maintenance (home7) P-196599 9104803791 64.05 0100 2,277.82 multifold case of 4000 Net Change= 212,10 2,277.82 = Ending Balance = 3040 -46330 Legal Fess 457.34 = Beginning balance = Net Change =0,00 457.34 = Ending Balance = 3060 -46330 Management Services 36,360.00 = Beginning Balance = 165 9/30/2010 09/2010 CommonBond Housing (chc) P- 196542 44621 12,902.00 0.00 49,262.00 Mgmt Fee 9/10 165 9/30/2010 09/2010 :PostRecurring Monthly recurring entry 1-92224 RC 0100 8,357,00 40,905.00 RIC CHC PR Mgmt Fee Net Change= 4,545.00 40,905.00 = Ending Balance = 3100 -46330 Protective Services 1,083.44 = Beginning Balance = 165 8/30/2010 09/2010 Marco, Inc (Marc) P- 196605 INV575839 406.55 0.00 1,489.99 camera, inst Svc 165 9/20/2010 09/2010 Simplex Grinnell (simp) P- 196610 65914305 164.91 0100 1,654.90 alarm Svc call Net Change = 571.46 1,654.90 = Ending Balance = 3210 -46330 Telephone & Telegraph 3,544.68 = Beginning Balance = 165 8/20/2010 0912010 Office of Enterprise Technology (off658) P- 194185 082010pvn 239.44 0.00 3,784.12 Phone Svc - Inv date 08/20 165 9/1/2010 09/2010 Answerl-lve LLC (answ) P- 193296 100804620101pvn 31.94 0.00 3,816.06 answering svc 9/10 165 9/2/2010 09/2010 ComCast (comc3001) P- 193670 8772105050196183 /0910 44.82 0.00 3,860.88 Internet svc 9/11 -10/10 165 9/7/2010 09/2010 Qwcst (gwes9115) P- 196602 7637883978/0910 38.75 0.00 3,899.63 ph svc 09/07 -10106 165 9/11/2010 09/2010 MCI Comm Service (mc1c) P- 196619 7637883978/0910 19.29 0.00 3,918.92 phone svc 8/13.9/10 165 9/15/2010 09/2010 Office of Enterprise Technology (offi658) P- 195449 200B0o187pvn 238.75 0.00 4,157.67 Phone svc 8/10 Net Change = 612.99 4,157.67 = Ending Balance = 3430 -46330 Advertising Other 254.71 = Beginning Balance = Net Change =0.00 254.71 = Ending Balance = 3600 -46330 Insurance & Bonds 13,681.42 = Beginning Balance = 165 9/30/2010 09/2010 :PostRecurring Monthly recurring entry 3-92224 RC 1,707.23 0.00 15,388.65 C of Columbla Heights Ins Accri 165 9/30/2010 09/2010 :PostRecurring Monthly recurring entry J -92224 RC 3.00 0.00 15,391.65 RJF Crime Insurance Net Change = 1,710.23 15,391.65 = Ending Balance = 3810 -46330 Electric 32,405,54 = Beginning Balance = 165 9/13/2010 09/2010 Xcel Energy (xcei) P- 195145 51- 5044155- 3/0910 5,955.86 0.00 38,361.40 Elec svc 8/04 -9/05 Net change = 5,955,86 38,361.40 = Ending Balance = 3820 -46330 Water 6,880.82 = Beginning Balance = Net Change =0.00 6,880.82 = Ending Balance = 3830 -46330 Gas 34,805.67 = Beginning Balance = Net Change =0.00 34,805.67 = Ending Balance = 3840 -46330 Refuse 4,861.71 = Beginning Balance = 16S 9/16/2010 09/2010 Green Lights Recycling Inc (gree7004) P- 195447 10 -5261 45.23 0.00 4,906.94 Bulbs Net Change =45.23 4,906.94 = Ending Balance = 3850 -46330 Sewer 4,298.86 = Beginning Balance = Net Change =0.00 4,298.86 = Ending Balance = Pagel o1`2 Parkvlew Vllla-North ( 165) General Ledger Period = Sep 2010 Book = Accrual 10112/2010 3:10 PM Property - bate Period 'Person /Description Control Reference Debit Credit Balance Remarks 4000 -46330 Repair & Maint. Services 34,381.76 = Beginning Balance = 165 7/31/2010 09/2010 BFB Painting, Inc. (bfbp) P- 194780 7312010 1,085.00 0.00 35,466.76 Painting 7/10 165 8/13/2010 09/2010 St Cloud Refrigeration (stc1604) P-194566 218982pvn 664.07 0.00 36,130.83 Door replacement 165 8/25/2010 0912010 LBP Mechanical, Inc (Ibpm) P- 194190 W14544 340.00 0.00 36,470.83 air svc 165 8/25/2010 09/2010 LBP Mechanical, Inc (Ibpm) P- 194784 W14540A 2,533.14 0.00 39,003.97 Seal kit & pump - heating 165 8/26/2010 09/2010 LBP Mechanical, Inc (Ibpm) P- 194187 W14572 466.37 0.00 39,470.34 Access panel svc 165 8/27/2010 09/2010 Prada's Maintenance, Inc. (prad) P- 194186 3373 294.00 0.00 39,76434 Floor svc #604 165 8/2712010 09/2010 Gangadeen(gang) P-194189 788231 103.50 0.00 39,867.84 chairs 165 8/30/2010 09/2010 Arbor Barber, Inc. (arbo) P- 194188 083010pvn 207,00 0100 40,074.84 Pruning svc 165 8/30/2010 09/2010 Wagner Sod Company, Inc. (wagn8150) P- 194192 10 -7662 7.87 0.00 40,082,71 drip emitter pipe 165 8/31/2010 09/2010 BF8 Painting, Inc. (bfbp) P- 195448 OB3110pvn 1,405.00 0.00 41,487.71 Painting 8/20 -8/25 165 9/1/2010 09/2010 Johnson's Outdoor Services (john395) P- 194195 7585 231.56 0.00 41,719.27 lawn care OS /10 165 9/1/2010 09/2010 Eagle Elevator Corp. (eagl1) P- 194193 0102710 -1 610.68 0.00 42,329.95 malnt - 09/10 165 9/1312010 09/2010 Adam's Pest Control, Inc. (adam) P- 196623 596847 48.97 0.00 42,378.92 Pest svc 9/13 165 9/17/2010 09/2010 Eagle Elevator Corp.(eagll) P- 196615 0102887 -IN 260.50 0.00 42,639.42 elev svc 9/07 165 9/22/2010 09/2010 LBP Mechanical, Inc (Ibpm) P- 196627 W14717 528.52 0.00 43,167.94 Pipe leak repair svc 8/20 165 9/23/2010 09/2010 Zephyr Services Inc. (zeph) P- 195445 316 2,825.55 0.00 45,993.49 Description only = as per bid 165 9123/2010 09/2010 LBP Mechanical, Inc (Ibpm) P- 196613 W14778 1,320,09 0.00 47,313.58 holler repair svc Net Change= 12,931.82 47,313.58 = Ending Balance = 4100 -46330 Rents & Leases 1,311.25 = Beginning Balance = 165 8/31/2010 0912010 Muldhousing Credit Control (multi) P- 196600 10080429 60.00 0100 1,371.25 bckgrnd cks 8/10 Net Change =60.00 1,371.25 = Ending Balance = 4300 -46330 Miscellaneous Charges 2,458.76 = Beginning Balance = 165 8/31/2010 0912010 City Wide Locksmlthing, Inc. (city4054) P- 194194 128392 3.50 0.00 2,462.26 keys Net Change =3.50 2,462.26 = Ending Balance = 4315 -46330 PILOT 13,565.84 = Beginning Balance = 165 9/30/2010 09/2010 :PostRecurring Monthly recurring entry 3-92224 RC 1,695.73 0.00 15,261,57 Anoka Cty Property Tax Accrual Net Change= 1,695.73 15,261.57 = Ending Balance = 4390 -46330 Taxes & Licenses 1,243.38 = Beginning Balance - Net Change =0.00 1,243.38 = Ending Balance = 4500 -46330 Administrative Expenses 3,518.30 = Beginning Balance = Net Change =0.00 3,518.30 = Ending Balance = 4850 -46330 Interest on Security Deposits 96.09 = Beginning Balance = 165 9/30/2010 09/2010 Sec Dep interestaccrual 3-93139 GJ1 12.33 0.00 108.42 Sec Dep Interest accrual Net Change =12.33 108.42 = Ending Balance = 5120 -46330 Building & Improvements 0.00 = Beginning Balance = 165 4/27/2010 0912010 All Inc. (all) P- 195231 51230510.003 4,704,00 0.00 4,704.00 6 ranges, 6 frigs 165 9130/2010 0912010 RC All Inc Ranges /Frig from 7110 to 7100 3-93141 GJ2 0,00 4,704.00 0.00 RC All Inc Ranges /Frig to 7110 165 9/30/2010 0912010 RC All Inc Ranges /Frig from 7110 to 7100 J -93141 GJ2 4,704.00 0.00 277,010.20 RC All Inc Ranges /Frig from 7110 Net Change =4,704.OD 277,010.20 = Ending Balance = 55,027.87 13,061.00 Page 2 of 2 0 0 CD C) O C) p 0 0 C) p CD 0 LM u in Ln Ln 00 0 0 C; N Ln U Ln Ln V) 00 c; C:) M ei 'D co l rn co r� CD 00 rl 00 N IT �J 0 C:) CD ti a 0) cr) O C) CD o CD C) C C) 0 o C:) 0 Ln Ln It +-1 In In Ln to 0 0 0 C) Ln Ln Ln ko kD LD Ln C) ol ID V) ID ko ID 0) Cl- m 0 V 0 13 m > ca C 0 C) E 0 U M " U. 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E 3 (A x 0 0 0 0 m CL 0 Tq u U s in CL - Ch CL H V) o CL x fu 0) CD to 0 ) u E m u cr 0 — u 2 m > LA > 1 3 >, cr Payment Summary Bank= 165opr AND mm /yy= 09/2010 - 09/2010 AND All Checks =Yes AND Include Voids =All Checks Check Post Total Bank Check# Vendor Date Month Amount 165opr - Parkvlew Villa North 1015 adam - Adam's Pest Control, Inc, . 09/09/2010 . 09/2010 .,. , . 48 -: ,97 . 165opr - Parkvlew Villa North 1016 answ - AnswerLive LLC 09/09/2010 09/2010 31.94 165opr - Parkvlew Villa North 1017 chc - Common Bond Housing 09/09/2010 09/2010 13,017.05 165opr - Parkview Villa North 1018 comc3001 - ComCast 09/09/2010 09/2010 44.82 165opr - Parkvlew Villa North 1019 home6031 - Home Depot Credit Services 09/09/2010 09/2010 42,3 165opr - Parkview Villa North 1020 mcic - MCI Comm Service 09/09/2010 09/2010 18.73 165opr - Parkvlew Villa North 1021 Arad - Prada's Maintenance, Inc. 09/09/2010 09/2010 294.6 165opr - Parkview Villa North 1022 gwes9115 - Qwest 09/09/2010 09/2010 38.74 165opr - Parkview Villa North 1023 trug7850 - Trugreen -4635 09/09/2010 09/2010 203.51 165opr - Parkvlew Villa North 1024 arbo - Arbor Barber, Inc. 09/15/2010 09/2010 207 165opr - Parkview Villa North 1025 clty4054 - City Wide Locksmithing, Inc. 09/15/2010 09/2010 3.5 165opr - Parkview Villa North 1026 eagii - Eagle Elevator Corp, 09/15/2010 09/2010 610,68 165opr - Parkvlew Villa North 1027 gang- Gangadeen 09/15/2010 09/2010 103,5 165opr- Parkvlew Villa North 1028 home6031 - Home Depot Credit Services 09/15/2010 09/2010 7.48 165opr- Parkvlew Villa North 1029 home7 - HD Supply Facilities Maintenance 09/15/2010 09/2010 178.95 165opr - Parkview Villa North 1030 John395 - Johnson's Outdoor Services 09/15/2010 09/2010 231.56 165opr- Parkvlew Villa North 1031 Ibpm - LBP Mechanical, Inc 09/15/2010 09/2010 806.37 165opr- Parkvlew Villa North 1032 offl658 - Office of Enterprise Technology 09/15/2010 09/2010 239.44 165opr- Parkvlew Villa North 1033 prad - Prada's Maintenance, Inc. 09/15/2010 09/2010 294 165opr- Parkview Villa North 1034 ryco - Ryco Supply Company 09/15/2010 09/2010 95.37 165opr- Parkvlew Villa North 1035 wagn8150 - Wagner Sod Company, Inc. 09/15/2010 09/2010 7.87 165opr- Parkvlew Villa North 1036 stcl604 - St Cloud Refrigeration 09/15/2010 09/2010 664.07 165opr- Parkvlew Villa North 1037 1:0004036 - Paterson 09/15/2010 09/2010 169.24 165opr- Parkview Villa North 1038 all - All Inc. 09/23/2010 09/2010 4,704.00 165opr- Parkvlew Villa North 1039 bfbp - BFB Painting, Inc. 09/23/2010 09/2010 1,085.00 165opr- Parkview Villa North 1040 home6031 - Home Depot Credit Services 09/23/2010 09/2010 42.79 165opr- Parkvlew Villa North 1041 Ibpm - LBP Mechanical, Inc 09/23/2010 09/2010 2,533.14 165opr- Parkvlew Villa North 1042 offs - Office Depot 09/23/2010 09/2010 29.99 165opr- Parkview Villa North 1043 xcel - Xcel Energy 09/23/2010 09/2010 5,955.86 165opr- Parkview Villa North 1044 bfbp - BFB Painting, Inc. 09/29/2010 09/2010 1,405.00 165opr- Parkview Villa North 1045 chc - CommonBond Housing 09/29/2010 09/2010 31.25 165opr- Parkvlew Villa North 1046 gree1004 - Green Lights Recycling Inc 09/29/2010 09/2010 45.23 165opr- Parkview Villa North 1047 home6031 - Home Depot Credit Services 09/29/2010 09/2010 16.64 165opr- Parkvlew Villa North 1048 off1658 - Office of Enterprise Technology 09/29/2010 09/2010 238.75 165opr Parkview Villa North 1049 zeph - Zephyr Services Inc. 09/29/2010 09/2010 2,825,55 36,272.89 Parkview Villa North Bank Reconciliation Report 09/30/2010 Balance Per Bank Statement as of 09/30/2010 $224,737.75 09/16/2008 297 10004005 - Grooms 100.00 09/15/2010 1037 10004036 - Paterson 169.24 09/2312010 1039 bfbp - BFB Painting, Inc. 1,085.00 09/23/2010 1040 home6031 - Home Depot Credit Services 42.79 09/23/2010 1042 offi - Office Depot 29 09/29/2010 1044 bfbp - BFB Painting, Inc. 1,405.00 09/29/2010 1045 chc - CommonBond Housing 31.25 09/29/2010 1046 gree1004 - Green Lights Recycling Inc 45.23 09/29/2010 1047 home6031 - Home Depot Credit Services 16.64 09/29/2010 1048 offi658 - Office of Enterprise Technology 238.75 09/29/2010 1049 zeph - Zephyr Services Inc, 2,825.55 Less: Outstanding Checks 294.60 $5,989.44 Reconciled Bank Balance Balance per GL as of 09/30/2010 $218,748.31 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks 10/11/10 $218.748.31 $218,748,31 Date Tran # Notes Amount Date Cleared 08/25/2010 1011 furn - Furniture Outlets USA 748.27 09/30/2010 08/25/2010 1012 home6031 - Home Depot Credit Services 67.96 09/30/2010 09/09/2010 1015 adam - Adam's Pest Control, Inc. 48.97 09/30/2010 09/09/2010 1016 answ - AnswerLive LLC 31.94 09/30/2010 09/09/2010 1017 chc - CommonBond Housing 13,017.05 09/30/2010 09/09/2010 1018 comc3001 - ComCast 44.82 09/30/2010 09/09/2010 1019 home6031 - Home Depot Credit Services 42.30 09/30/2010 09/0912010 1020 mcic - MCI Comm Service 18.73 09/30/2010 09/09/2010 1021 prad - Prada's Maintenance, Inc. 294.60 09/30/2010 09/09/2010 1022 gwes9115 - Qwest 38.74 09/30/2010 09/09/2010 1023 trug7850 - Trugreen -4635 203.51 09/30/2010 09/15/2010 1024 arbo - Arbor Barber, Inc. 207.00 09/3012010 09/15/2010 1025 city4054 - City Wide Locksmithing, Inc. 3.50 09/30/2010 09/15/2010 1026 eagl1 - Eagle Elevator Corp. 610.68 09/30/2010 Cleared Deposits Date Tran # Parkview Villa North Amount 10/11/10 09/01/2010 231 Bank Reconciliation Report 8,491.00 09/30/2010 09/03/2010 232 09/30/2010 9,067.00 09/30/2010 09/15/2010 1027 gang- Gangadeen 103.50 09/30/2010 09/15/2010 1028 home6031 - Home Depot Credit Services 7.48 09/30/2010 09/15/2010 1029 home? - HD Supply Facilities Maintenance 178.95 09/30/2010 09/15/2010 1030 john395 - Johnson's Outdoor Services 231.56 09/30/2010 09/15/2010 1031 Ibpm - LBP Mechanical, Inc 806,37 09/30/2010 09/15/2010 1032 offi658 - Office of Enterprise Technology 239.44 09/30/2010 09/15/2010 1033 prad - Prada's Maintenance, Inc. 294.00 09/30/2010 09/15/2010 1034 ryco - Ryco Supply Company 95.37 09/30/2010 09/15/2010 1035 wagn8150 - Wagner Sod Company, Inc. 7.87 09/30/2010 09/15/2010 1036 stc1604 - St Cloud Refrigeration 664.07 09/30/2010 09/23/2010 1038 all -All Inc. 4,704.00 09/30/2010 09/23/2010 1041 Ibpm - LBP Mechanical, Inc 2,533.14 09/30/2010 09/23/2010 1043 xcel - Xcel Energy 5,955.86 09/30/2010 Total $31,199.68 Cleared Deposits Date Tran # Notes Amount Date Cleared 09/01/2010 231 rent deposit 8,491.00 09/30/2010 09/03/2010 232 rent deposits 9,067.00 09/30/2010 09/07/2010 233 rent deposit 7,810.00 09/30/2010 09/09/2010 235 rent deposits 1,574.00 09/30/2010 09/10/2010 234 rent deposit 3,873.00 09/30/2010 09/15/2010 236 rent deposit -pvn 405.00 09/30/2010 09/21/2010 237 rent deposit 251.00 09/30/2010 Total $31,471.00 Date 9/30/10 Primary Account Enclosures Page 1 @XXXXXXXXX@ 34 BRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Account Number @XXXXXXXXX@ Previous Balance 224,466.43 7 Deposits /Credits 31,471.00 27 Checks /Debits 31,199.68 Service Charge .00 Interest Paid .00 Ending Balance 224,737.75 Number of Images 34 Statement Dates 9101110 thru 9/30/10 Days in the Statement Period 30 Average Ledger 239,545 Average Collected 237,594 *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Deposits and Credits Date Description Amount Amount 9/01 DDA REGULAR DEPOSIT 8,491.00 9/03 DDA REGULAR DEPOSIT 9,067.00 9/07 DDA REGULAR DEPOSIT 7,810.00 9/09 DDA REGULAR DEPOSIT 1,574.00 9/10 DDA REGULAR DEPOSIT 3,873.00 9/15 DDA REGULAR DEPOSIT 405.00 9/21 DDA REGULAR DEPOSIT 251.00 *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Checks in serial order Date 9/01 Check# 1011 Amount Date Check# Amount 9/01 1012 748.27 9/27 1025 3.50 9/13 1015* 67.96 48.97 9/20 9/21 1026 1027 610.68 9/15 1016 31.94 9/22 1028 103.50 7.48 9/10 9/23 1017 1018 13,017.05 9/21 1029 178.95 9/15 1019 44.82 9/24 1030 231.56 9/13 1020 42.30 9/23 1031 806.37 9/14 1021 18.73 9/23 1032 239.44 9/14 1022 294.60 9/20 1033 294.00 9/21 1024* 38.74 9/20 1034 95.37 207.00 9/20 1035 7.87 * Indicates skip in check numbers Date 9/30/10 Page 2 Primary Account @XXXXXXXXX@ Enclosures 34 NORTHEAST PUBLIC FUNDS ACCT @XXXXXXXXX@ (Continued) Checks in serial order Date Check4 Amount Date Check# Amount 9/21 9/29 1036 1038* 664.07 9/29 1043* 5,955.86 4,704.00 9/15 1001023* 203.51 9/29 1041* 2,533.14 Indicates skip in check numbers Daily Balance Section Date Balance Date Balance Date Balance 9101 9/03 232,141.20 241,208.20 9/13 241,380.45 9/22 239,256.44 9/07 249,018.20 9/14 9/15 241,047.11 241,174.36 9/23 9/24 238,165.81 237,934.25 9/09 250,592.20 9/20 240,166.44 9/27 237,930.75 9/10 241,448.15 9/21 239,263.92 9/29 224,737.75 * * * E N D 0 F S T A T E M E N T * * Parkview Villa South Financial Statement Overview September 2010 Revenue: Occupancy for the month of September was 100% occupied; there were no vacant unit as of 09/30/2010. Total Revenue is higher than budget amount. Administrative Expenses: Administrative costs for South are under budget (favorable). Advertising Costs are over budget (unfavorable), and include cost of marketing advertisements for the period. Office Salary line shows the staffing portion for South per contract, both office and maintenance staff. Office Supplies are under budget (favorable). Telephone, Answering Service and Internet expenses are over budget (unfavorable), and include monthly billings for Office of Enterprise Technology, telephone, answering service and internet. Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and not accounted for. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and Cleaning Supplies and Contract are under budget (favorable). Garbage and Trash Removal are under budget (favorable); however this is a quarterly expenditure rather than a monthly. Security Contract expenses were over budget (unfavorable), and reflects costs incurred with repairs to bad sprinkler pipe, alarm service call and a camera install. Grounds Contract was over budget (unfavorable), and reflects cost for grounds maintenance and concrete replacement of sidewalk in front entrance. Repairs Material costs were under budget (favorable). Repairs Contract costs were over budget (unfavorable), however reflect costs incurred for door replacement, battery charger and installation and replacement water pump. Heating / Cooling Repairs and Maintenance costs were over budget (unfavorable), and include costs incurred for a/c service and pump repair. Decorating Contract and Decorating Supplies are under budget (favorable). Furniture / Fixtures — Flooring are over budget (unfavorable), and reflect cost for vinyl flooring replacement. tD O Ln 0 N 00 O 0 0 c 0 0 c a, 0 c OJ Nt U c co U) w c t0 a, c ,4 T c v a c r 0 c vi h u 0 N r , : U , N c, M 0 0 c M Ul O a - N c N 0 c 4 p Ln E a 0 Ln U 2 > 71 Q1 a 0 . c 0 0 c co 0 0 0 0 0 a O t . ;9 0 a , Ln 0 c 0 C O C Ln c eel C N a. 0 n tD tD 0 m oi C; Ni eq 0 0 0 0 c c a 0 0 ui 6 6 c C. c m U) c o m ui Z 0 � 00 Qh w 0 m W rl 0 0 0 c 0 0 C 0 v 0 w m ci o N i 0 0 0 O 0 0 0 0 m N 1 0 0 0 m O wi ko W O to to h 00 00 N 0 9 00 0 0 0 0 0 0 0 N 0 0 0 0 N - 0 m r q q q q O O q q q O IR 0 a s0 0 0 0 0 0 0 N a 0 0 0 M I L 'i ci N 00 Ici ll� L IZ Il i U) 1 0 V N 0 0 0 m 0 M (3) M m in N N . 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C li w ( k . . . 0 w 0 cl 0 a . a 2: 0 o s 1 3? > LL - w LT to Ln R m in It to f4 'A c CL 0 0 0 00 Ln L , Ln CL 1 r m U (3 c 20 N C4 % 0 tn U 0 W 2 to 0 0 to u E T 0 9 q G� 0 a 00 to Ln R m in It to w o oq q m 0 00 0 0 Ln to r4 ri w 00 Ln ri ci fq �t Ll � Ln co in 11 Pi Pi to In m m 0 0 U� N to m u� 0 0 f4 'A c E 00 W O CL 1 r In U CL r co 20 N % 0 tn U 0 W 2 LO N u E T In w o oq q m 0 00 0 0 Ln to r4 ri w 00 Ln ri ci fq �t Ll � Ln co in 11 Pi Pi to In m m 0 0 U� N to m u� 0 0 V (V to 'A c E W O CL 1 r U CL r co V (V to Parkview Villa-South (166) Income Statement For The Period Ending September 2010 Books = Accrual Revenue 36220 -46340 Gen. Government Rents 36225-46340 Nondwelling Rents 36290 -46340 Other Miscellaneous Revenue Total Revenue Expenses Personal Services 1000 -46340 Accrued Salaries Total Personal Services Supplies 2000 -46340 Office Supplies 2010-46340 Minor Equipment 2160 -46340 Maint. & Construct Materials 2171 -46340 General Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 3060-46340 Management Services 3100 -46340 Protective Services 3210 -46340 Telephone & Telegraph 3430 -46340 Advertising Other 3600-46340 Insurance & Bonds 3810 -46340 Electric 3820 -46340 Water 3830 -46340 Gas 3840 -46340 Refuse 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 4315 -46340 PILOT 4390 -46340 Taxes & Licenses 4500 -46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other Services & Charges Month to Date % Year to Date 0 /0 24,881.00 96.55% 221,644.74 95.99% 510.00 1.98% 5,023.00 2.18% 378.00 1,47% 4,229.40 1.83% 25,769.00 100.00 230,897.14 100.00% 3,723,00 14.45% 33,507.00 14.51% 3,723.00 14.45% 33,507.00 14.51% 60.29 0,23% 479.78 0,21% 738.72 2.87% 1,675.23 0.73% 235.46 0.91% 2,010.79 0.87% 215.54 0.84% 1,027.86 0.45% 1,250.01 4.85% 5,193.66 2.25% 0.00 0.00% 209,16 0.09% 0.00 0.00% 0.00 0.00% 2,025.00 7.86% 18,225.00 7.89% 983.75 3.82% 3,812.52 1.65% 275.39 1.07% 1,863.65 0.81% 344.25 1.34% 438.21 0,19 % 775.05 3.01% 6,976.17 3.02% 2,707.14 10.51% 16,606.11 7,19% 0.00 0.00% 3,791.83 1,64% 0.00 0.00% 16,072.76 6,96% 20.32 0.08% 2,204.57 0.95% 0.00 0.00% 2,142.84 0.93% 5,441,44 21.12% 24,197.90 10.48% 0.00 0.00% 75.00 0.03% 0.00 0100% 19.92 0.01% 1,031.67 4.00% 9,285.03 4.02% 100.00 0.39% 658.62 0,29% 0.00 0.00% 14.75 0.01% 6.84 0,03% 60.17 0.03% 13,710.85 53.21% 106,654.21 46.19% Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 0.00% 0.00% 0.00 0.00 0.00 0.00 /0 18,683.86 72.51% 145,354.87 62.95% 7,085.14 27.49 85,542.27 37.05% Parkview Villa South (166) Balance Sheet September 2010 Books = Accrual Sep -10 Assets 10100 Cash Balance 111,613,84 10200 Petty Cash 93,00 10400 Investments 479,070,36 11300 Rent Receivable 536.00 11500 Accounts Receivable 67.77 15510 Prepaid Insurance 3.98 Total Assets 591,384.95 Liabilities 20200 Accounts Payable 9,247.54 20210 Accrued Other Expenses 6,961.50 22000 Deposits 8,944.01 22200 Accrued PILOT 9,031.12 22210 Revenue Collected In Advance 1,451.22 Total Liabilities 35,635.39 Fund Balance 25300 Fund Balance 555,749.56 Total Fund Balance 555,749.56 Total Liabilities and Fund Balance 591,384.95 Parkview Villa South (166) Cash Flow Statement Period = September 2010 Month to Date Revenue 36220 Gen. Government Rents 24,881.00 36225 Nondwelling Rents 510.00 36290 Other Miscellaneous Revenue 378.00 Total Revenue 25,769.00 Personnel Services 1000 Accrued Salaries 3,723.00 Total Personnel Services 3,723.00 Supplies 2000 Office Supplies 60.29 2010 Minor Equipment 738.72 2160 Maint. & Construct Materials 235.46 2171 General Supplies 215,54 Total Supplies 1,250.01 Other Services & Charges 3040 Legal Fees 0.00 3060 Management Services 2,025.00 3100 Protective Services 983.75 3210 Telephone & Telegraph 275.39 3430 Advertising Other 344.25 3600 Insurance & Bonds 775.05 3810 Electric 2,707.14 3820 Water 0.00 3830 Gas 0.00 3840 Refuse 20.32 3850 Sewer 0.00 4000 Repair & Maint, Services 5,441.44 4100 Rent & Leases 0.00 4315 PILOT 1,031.67 4390 Taxes & Licenses 100.00 4500 Administrative Expenses 0.00 4850 Interest on Deposits 6.84 Total Other Services & Charges 13,710.85 Total Expenses 18 683.86 Excess (Deficit) Revenue over Expenses 7,085.14 Adjustments 11300 Rent Receivable (536.00) 11500 Accounts Receivable (67.77) 15510 Prepaid Insurance 1.55 20200 Accounts Payable 2,495.34 20210 Accrued Other Expense 773.50 22000 Deposits 131.84 22200 Accrued PILOT 1,031.67 22210 Revenue Collected in Advance (168,23) Total Adjustments 3 661.90 ' Cash Flow 10,747.04 Parkview Villa South (166) Cash Flow Statement Period = September 2010 Month to Date Beg Cash End Cash Difference 10100 Cash Balance 100,866.80 111,613.84 10,747.04 10200 Petty Cash 93.00 93.00 - 10400 Investments 482,070.36 482,070.36 - Total Cash 583,030.16 593,777.20 10,747.04 Parkview Villa South (166) General Ledger Period = Sep 2010 Book = Accrual 10112/2010 3:08 PM Property Date period ` person /Descriptlon Control Reference Debit Credit Balance Remarks 1000.46340 Accrued Salaries 29,784.00 = Beginning Balance = 166 9/30/2010 09/2010 ,PostRecurring Recurring 3 -92226 RC 3,723.00 0.00 33,507.00 R/C CHC PR Mgmt Fee Net Change= 3,723.00 33,507.00 = Ending Balance = 2000.46340 Office Supplies 419.49 = Beginning Balance = 166 8/27/2010 09/2010 Office Depot (offi) P- 194797 531535221001pvs 11.68 0.00 431.17 frame, cartridge 166 9/9/2010 09/2010 Office Depot(ofl) P- 196893 533060207001pvs 32.71 0100 463.88 tape, cartridge 166 9/17/2010 09/2010 Office Depot(offt) P- 196886 534264816001pvs 15.11 0.00 478,99 Ink 166 9/30/2010 09/2010 CommonBond Housing (chc) P- 196317 44455 0.79 0.00 479.78 Postage 9/10 Net Change =60.29 479.78 = Ending Balance = 2010.46340 Minor Equipment 936.51 = Beginning Balance = 166 8/31/2010 09/2010 Hamernick Decorating Center(hame) P- 194199 37043 738.72 0.00 1,675.23 vinyllnst Net Change= 738.72 1,675.23 = Ending Balance = 2160 -46340 Maint. & Construct Materials 1,775.33 = Beginning Balance = 166 8/31/2010 09/2010 Home Depot Credit Services (home603I) P- 195451 7195078 92.98 0.00 1,868.31 nut/washer /spray hose 166 9/7/2010 0912010 Home Depot Credit Services (home6031) P- 195450 591664pvs 7.48 0.00 1,875,79 bra5scraft, supply line 166 9/15/2010 09/2010 Home Depot Credit Services (home6031) P- 196891 2562656 84.16 0.00 1,959,95 kit faucet 166 9/16/2010 09/2010 HD Supply Facilities Maintenance (home7) P- 196877 9104775469pvs 50.84 0.00 2,010.79 faucet cartridge, bulbs Net Change= 235.46 2,010.79 = Ending Balance = 2171 -46340 General Supplies 812.32 = Beginning Balance = 166 8/24/2010 09/2010 Sherwin - Williams Co.(sher4110) P- 194200 6112 -4 111.04 0.00 923.36 paint 166 8/31/2010 09/2010 Ryco Supply Company (ryco) P- 194203 32828pvs 42.58 0100 965.94 towels etc, 166 9/10/2010 09/2010 Park Supply of America, Inc. (parkl) P- 196880 18107500pvs 11.26 0.00 977.20 multifolds 166 9/15/2010 09/2010 Ryco Supply Company (ryco) P- 196879 32916pvs 21.88 0.00 999.08 toilet Ossue 166 9/17/2010 09/2010 HD Supply Facilities Maintenance (home7) P- 196876 9104803791pvs 28.78 0.00 1,027.86 Multifolds Net Change= 215.54 1,027.86 = Ending Balance = 3040.46340 Legal Fees 209.16 = Beginning Balance Net Change =0.00 209.16 = Ending Balance = 3060.46340 Management Services 16,200.00 = Beginning Balance 9/30/2010 09/2010 CornmonBond Housing (chc) P- 196543 44622 5,748.00 0100 21,948.00 Mgmt Fee 9/10 166 9/30/2010 0912010 :PostRecurring Recurring 3 -92226 RC 0.00 3,723.00 18,225.00 R/C CHC PR Mgmt Fee Net Change = 2,025.00 18,225.00 = Ending Balance - 3100 -46340 Protective Services 2,828.77 = Beginning Balance 166 8/30/2010 0912010 Marco, Inc (mare) P- 196881 INV575839pvs 182.66 0.00 3,011.43 Bosch camera Inst 166 9/20/2010 0912010 Simplex Grinnell (simp) P- 196887 65914305pvs 74.09 0.00 3,085.52 alarm svc call 9/20 166 9/23/2010 0912010 Olsen Fire Protection (olse) P- 196883 52190 727.00 0.00 3,812.52 bad pipe repl Net Change= 983.75 3,812.52 = Ending Balance 3210.46340 Telephone & Telegraph 1,588.26 = Beginning Balance = 166 8/20/2010 09/2010 Office of Enterprise Technology(oM658) P- 194206 002010pvs 107.58 0.00 1,695.84 Phone svc per invoice 08/20/10 166 9/1/2010 0912010 Answerl-lve LLC (answ) P- 193297 1008046201011 14.35 0.00 1,710.19 answering svc 9/10 166 9/2/2010 0912010 ComCast(comc300 i) P- 193671 87721050501961B3pvs/0901 20.13 0.00 1,730.32 Internet svc 9/11-10/10 166 9/7/2010 0912010 Qwest(gwes9ll5) P- 196878 7637883978pvs/0910 17.41 0.00 1,747.73 phone svc 9/07.10/06 166 9/11/2010 0912010 MCI Comm Service (mcic) P- 196892 7637883978pvs/0910 8.66 0.00 1,756.39 phone svc 8/13-9/10 166 9/15/2010 0912010 Office of Enterprise Technology(oM658) P- 195454 200B00187pvs /0910 107.26 0.00 1,863.65 phone svc 8/10 Net Change= 275.39 1,863.65 = Ending Balance 3430 -46340 Advertising Other 93.96 = Beginning Balance 166 9/9/2010 09/2010 CommonBond Housing (chc) P- 194217 44117 281.25 0.00 375.21 Star & Trib mrktg ad 166 9/16/2010 09/2010 Norteast Senior Services, Inc. (nort2510) P- 195953 18 63.00 0.00 438.21 Expense reim - advert/transprt Net Change =344.25 438.21 = Ending Balance = 3600 -46340 Insurance & Bonds 6,201.12 = Beginning Balance = 166 9/30/2010 0912010 :PostRecurrog Recurring 3 -92226 RC 773,50 0.00 6,974.62 C or Columbia Heights Ins Accrl 166 9/30/2010 0912010 :PostRecurring Recurring 3 -92226 RC 1.55 0.00 6,976,17 RIF Crime Insurance Net Change = 775.05 6,976.17 = Ending Balance 3810 -46340 Electric 13,898.97 = Beginning Balance = 166 9/13/2010 09/2010 Xcel Energy(xcei) P- 195146 51- 5044155 -3pvs /0910 2,707.14 0.00 16,60611 Elec svc 8/04 -9/05 Net Change= 2,707.14 16,606.11 = Ending Balance = 3820 -46340 Water 3,791.83 = Beginning Balance = Net Change =0.00 3,791.83 = Ending Balance = 3830.46340 Gas 16,072.76 = Beginning Balance = Net Change =0.00 16,072.76 = Ending Balance = 3040 -46340 Refuse 2,184.25 = Beginning Balance = 166 9/16/2010 09/2010 Green Lights Recycling Inc (gree1004) P- 195452 10- 5261pvs 2032 0.00 2,204.57 bulbs Net Change =20.32 2,204.57 = Ending Balance 3850 -46340 Sewer 2,142.84 = Beginning Balance = Net Change =0,00 2,142.84 = Ending Balance = Page 1 of 2 Parkview Villa South (166) Genera( Ledger Period = Sep 2010 Hook = Accrual 1011212010 3 :00 PM Property `i Date - 'Period '.'Person /Description - Control Reference Debit Credit Balance Remarks 4000 -46340 Repair & Maint, Services 18,756.46 = Beginning Balance = 166 7131/2010 09/2010 BFB Painting, Inc,(bfbp) P- 194788 7312010pvs 335.00 0.00 19,091.46 Painting 7/10 166 8/13/2010 09/2010 St Cloud Refrigeration (stc1604) P- 194568 218982pvs 298.35 0.00 19,389.81 Loor replacement 166 8/25/2010 09/2010 LBP Mechanical, Inc (Ibpm) P- 194800 W14540B 847.26 0.00 20,237.07 pry motor, pump repair 166 8/27/2010 09/2010 Gangadeen (gang) P- 194205 788231pvs 46.50 0.00 20,283.57 chairs 166 B/30/2010 09/2010 Wagner Sod Company, Inc. (wagnB150) P- 194198 10- 7662pvs 3.53 0.00 20,287.10 ddp emitter pipe 166 8/30/2010 09/2010 Arbor Barber, Inc,(arbo) P- 194204 083010pvs 93.00 0.00 20,380.10 Pruning svc 166 9/1/2010 09/2010 Johnson's Outdoor Services Qohn395) P- 194202 7585pvs 104,03 0.00 20,484.13 lawn care 08/10 166 9/1/2010 09/2010 Eagle Elevator Corp.(eagll) P- 194201 0102710 -Ipvs 274.37 0.00 20,758.50 mo maint- 09/10 166 9/3/2010 0912010 Zephyr Services Inc. (zeph) P- 195455 316pvs 1,269A5 0100 22,027.95 descrip = per bid 166 9/3/2010 09/2010 Bayer Electric (baye) P- 194794 759 228.00 0.00 22,255.95 Wired battery charger 166 9/13/2010 09/2010 Adam's Pest Control, Inc. (adam) P- 196895 596847pvs 22,00 0100 22,277.95 pest svc 9/13 166 9/15/2010 09/2010 Cummins NPower LLC (cumm) P- 196894 100 -84898 867.54 0.00 23,145.49 battery charger replcmnt 166 9/22/2010 09/2010 LBP Mechanical, Inc (Ibpm) P- 196888 W14747 731.08 0.00 23,876.57 replace water pump 166 9/22/2010 09/2010 LBP Mechanical, Inc (Ibpm) P- 196890 W14685 321,33 0.00 24,197.90 ac svc 9/22 Net Change = 5,441.44 24,197.90 = Ending Balance = 4100 -46340 Rents & Leases 75.00 = Beginning Balance = Net Change =0.00 75.00 = Ending Balance = 4300 -46340 Miscellaneous Charges 19.92 = Beginning Balance = Net Change =0.00 19.92 = Ending Balance = 4315 -46340 PILOT 8,253.36 = Beginning Balance = 166 9/30/2010 09/2010 :PostRecurring Recurring 1-92226 RC 1,031.67 0.00 9,285.03 Anoka Cty Property Tax Accrual Net Change = 1,031.67 9,285.03 = Ending Balance = 4390 -46340 Taxes & Licenses 558.62 - Beginning Balance = 166 9/2/2010 09/2010 MN Dept or Labor & industry (mndpl) P- 194799 B42 ALR00044171 100.00 0100 658.62 Annual elev fee Net Change = 100.00 658.62 = Ending Balance = 4500 -46340 Administrative Expenses 14.75 = Beginning Balance = Net Change =0.00 14.75 = Ending Balance = 4850 -46340 Interest on Deposits 53.33 = Beginning Balance = 166 9/30/2010 09/2010 Sec Delp Interest accrual 3 -93145 GJ1 6.84 0.00 60.17 Sec Dep Interest accrual Net Change =6.84 60.17 = Ending Balance = 22,406.86 3,723.00 Page 2 of 2 0 pt t � G A O C O Z m o , C o t: o a a 3 M Q M W 0 0 C d N 3 u tv U •O � a E M Z C O U 'Q 07 N a a a 0 L a 0 H 0 o c m m � L O r w 0 Z Q o y f0 Cl E 1.1 N N to M Z y j3 o L II O Z .ri \ u V �p� E o °> Q ° c M, 1 Q � >► a a ° a c 0 0 N N N N 00 t0 of Lf) O O O O Ln a H 0 N M H 0) O a ID H m to 0 LT H m rn U N u Q) Q) O o 0 o O o 0 0 0 N o rn N O rl� 00 O n U N O rn N O f co O N to Ln Ln O Ln O Ln O Ln O O H N H m m w to O O H H O o O O m m 0 0 O O ID w ID �o H H m N L f' H Ln m o � rn rn H H CL o. a OL D. c N •N E O O x 4 c O H E m ° p O aj m E u o E E O U 0 u r u O O O o O o LT V n u? 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H o co 0 N O N m t m m Ln to O O a O O o O o H H m m LD a i O O H H O O N N T N O H m N O O to a LO w H H m to co co t0 w Q1 LT H H a a 4, a o ° U � E y E U tJ v � C � 0 O 0 0 N m n a N 00 1: I t O CL a u t 0 4 ti N O O Cl co 0 0 m 0 In 00 co r, rn 0 r, r-4 - fl) Ln 0 . 3 rl 0 0 0 0 0 0 0 C) 0 ° 1 ? 9 Ln Lr) C) M O Ln Ln m O O O I C) 0 N 0 ko U3 O LO �D. 0 m 00 co N co 00 m to CL a 8- ci m u E 4- CL 4 r CL 0 E 10 C) O 2 z- CML I O 0 CL I In - M ry 41 a CL - Ln CL) th CL — 0 41 0 5 1 1-- '1 E 4p (n cl w 06 = - 0 c 00 a c! c 14 -1 N 00 00 14 14 a rl ri cl Ln C) M (n Ln to 0 0 C) 0 LA (Y) Ln O O O O C) O O Go rn ti co N (Y) 0 C, C:) O Ln mo C) C) Lj rn CD LO �9 0) r co LO m C , N 0) x M u 2 u CL > c V) A E 0 u Z! 06 1 u 0 u t :) I .391 co ei et co 6 Rt Ci co Payment Summary Bank= 166opr AND mm /yy= 09/2010- 09/2010 AND All Checks =Yes AND Include Voids =All Checks Check# Vendor Check Post Total 166opr - Parkview Villa South P 838 __ adam Adam s Pest t Control, Inc. � Date Month Amount t 1660 r - Parkview Villa South 839 answ - AnswerLive LLC 09/2 010 22 166opr - Parkview Villa South 840 chc - C ommonBond Housing 09/09/2010 09/2010 14,35 166opr - Parkview Villa South 841 comc3001 - ComCast 09/09/2010 09/2010 5,782.40 166opr - Parkview Villa South 842 home6031 - Home Depot Credit Services 09/09/2010 09/2010 20.13 166opr - Parkview Villa South 843 home7 - HD Supply Facilities Maintenance 09/09/2010 09/2010 106.28 166opr - Parkview Villa South 844 mcic - MCI Comm Service 09/09/2010 09/2010 382.37 166opr - Parkview Villa South 845 parki - Park Supply of America, Inc. 09/09/2010 0912010 8,42 166opr - Parkview Villa South 846 gwes9115 Qwest 09/09/2010 09/2010 39.65 166opr - Parkview Villa South 847 trug7850 - Trugreen -4635 09/09/2010 09/2010 17,41 166opr - Parkview Villa South 848 arbo - Arbor Barber, Inc. 09/09/2010 09/2010 91.43 166opr Parkview Villa South 849 chc - CommonBond Housing 09/15/2010 09/2010 43 166opr - Parkview Villa South 850 eagli - Eagle Elevator Corp. 09/15/2010 09/2010 281.25 166opr - Parkview Villa South 851 gang- Gangadeen 09/15/2010 09/2010 274.37 166opr - Parkview Villa South 852 hame - Hamernick Decorating Center 09/15/2010 09/2010 46.5 166opr - Parkview Villa South 853 john395 - Johnson's Outdoor Services 09/15/2010 09/2010 738,72 166opr- Parkview Villa South 854 off1658 - Office of Enterprise Technology 09/15/2010 09/2010 104,03 166opr- Parkvlew Villa South 855 ryco - Ryco Supply Company 09/15/2010 09/2010 107.58 166opr- Parkvlew Villa South 856 sher4110 - Sherwin- Williams Co. 09/15/2010 09/2010 42.58 166opr- Parkvlew Villa South 857 wagn8150 - Wagner Sod Company, Inc. 09/15/2010 09/2010 111,04 166opr- Parkview Villa South 858 baye - Bayer Electric 09/15/2010 09/2010 3.53 166opr- Parkview Villa South 859 bfbp - BFB Painting, Inc, 09/23/2010 09/2010 228 166opr- Parkview Villa South 860 Ibpm - LBP Mechanical, Inc 09/23/2010 09/2010 335 166opr- Parkview Villa South 861 rnndpl - MN Dept of Labor & Industry 847 166opr- Parkvlew Villa South 862 offl - Office Depot 09/23/2010 09/2010 100 100 166opr - Parkview Villa South 863 stc1604 - St Cloud Refrigeration 09/23/2010 09/2010 11.68 166opr- Parkvlew Villa South 864 Xcei - Xcel Energy 09/23/2010 09/2010 298.35 166opr - Parkview Villa South 865 greel004 - Green Lights Recycling Inc 09/23/2010 09/2010 2,707,14 166opr Parkview Villa South 866 home6031 - Home Depot Credit Services 09/29/2010 09/2010 20,32 1660pr - Parkvlew Villa South 867 nort2510 - Norteast Senior Services, Inc. 09/29/2010 09/2010 100.46 166opr- Parkview Villa South 868 off1658 - Office of Enterprise Technology 09/29/2010 09/2010 63 166opr- Parkview Villa South 869 zeph - Zephyr Services Inc. 09/29/2010 09/2010 107.26 09/29/2010 09/2010 1,269.45 14,374.96 Parkview Villa South 10112/10 Bank Reconciliation Report 09/30/2010 Balance Per Bank Statement as of 09/30/2010 Tran # 02/11/2009 389 mcic - MCI Comm Service $113,890.87 08/18/2010 832 t0003820 - Tabb 5.47 136.39 09/23/2010 858 baye - Bayer Electric 228.00 09/23/2010 859 bfbp - BFB Painting, Inc. 335.00 09/23/2010 862 offi - Office Depot 11.68 09/29/2010 865 gree1004 - Green Lights Recycling Inc 20.32 09/29/2010 866 home6031 - Home Depot Credit Services 100.46 09/29/2010 867 nort2510 - Norteast Senior Services, Inc. 63.00 09/29/2010 868 offi658 - Office of Enterprise Technology 107.26 09/29/2010 869 zeph - Zephyr Services Inc. 1,269.45 Less: Outstanding Checks 09/30/2010 $2,277.03 845 Reconciled Bank Balance $111,613.84 Balance per GL as of 09/30/2010 09/09/2010 846 gwes9115 - Qwest 39.65 09/30/2010 $111,613.84 847 Reconciled Balance Per G/L $111,613.84 Difference Cleared Items: Cleared Checks Date Tran # Notes Amount Date Cleared 08/25/2010 833 furn - Furniture Outlets USA 333.70 09/30/2010 09/09/2010 838 adam - Adam's Pest Control, Inc. 22.00 09/30/2010 09/09/2010 839 answ - AnswerLive LLC 14.35 09/30/2010 09/09/2010 840 chc - CommonBond Housing 5,782.40 09/30/2010 09/09/2010 841 comc3001 - ComCast 20.13 09/30/2010 09/09/2010 842 home6031 - Home Depot Credit Services 106.28 09/30/2010 09/09/2010 843 home7 - HD Supply Facilities Maintenance 382.37 09/09/2010 844 mcic - MCI Comm Service 09/30/2010 09/09/2010 845 park1 - Park Supply of America, Inc. 8.42 09/30/2010 09/09/2010 846 gwes9115 - Qwest 39.65 09/30/2010 09/09/2010 847 trug7850 - Trugreen -4635 17.41 09/30/2010 09/15/2010 848 arbo - Arbor Barber, Inc. 91.43 09/30/201 D 09/15/2010 849 chc - CommonBond Housing 93.00 09/30/2010 09/15/2010 850 eagl1 - Eagle Elevator Corp. 281.25 09/30/2010 09/15/2010 851 gang- Gangadeen 274.37 09/30/2010 46.50 09/30/2010 Cleared Deposits Date Tran 4 Parkview Villa South Amount Date Cleared 09/01/2010 179 Bank Reconciliation Report 12,849.00 09/30/2010 09/03/2010 180 09/30/2010 5,230.00 09/30/2010 09/15/2010 852 hame - Hamernick Decorating Center 738,72 09/30/2010 09/15/2010 853 john395 - Johnson's Outdoor Services 104.03 09/30/2010 09/15/2010 854 offi658 - Office of Enterprise Technology 107.58 09/30/2010 09/15/2010 855 ryco - Ryco Supply Company 42.58 09/30/2010 09/15/2010 856 sher4110 - Sherwin - Williams Co. 111.04 09/30/2010 09/15/2010 857 wagn8150 - Wagner Sod Company, Inc. 3.53 09/30/2010 09/23/2010 860 Ibpm - LBP Mechanical, Inc 847.26 09/30/2010 09/23/2010 861 mndpl - MN Dept of Labor & Industry 100.00 09/3012010 09123/2010 863 stc1604 - St Cloud Refrigeration 298.35 09/30/2010 09/23/2010 864 xcel - Xcel Energy 2,707.14 09/30/2010 Total $12,573.49 Cleared Deposits Date Tran 4 Notes Amount Date Cleared 09/01/2010 179 rent deposit 12,849.00 09/30/2010 09/03/2010 180 rent deposits 5,230.00 09/30/2010 09/07/2010 181 rent deposit 4,703.00 09/30/2010 09/09/2010 182 rent deposit 598.00 09/30/2010 09/15/2010 183 rent deposit -pvs 1,210.00 09/30/2010 09/16/2010 184 pvs rent deposit 541.00 09/30/2010 Total $25,131.00 Cleared Other Items Date Tran # 09/01/2010 JE 93146 Total Notes Adjust for bank deposit error Amount Date Cleared -9.00 09/30/2010 -$9.00 10/12/10 Date 9/30/10 Page 1 Primary Account @XXXXXXXXX@ Enclosures 32 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/0 COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C 0 U N T S - - -- CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Account Number @XXXXXXXXX@ Previous Balance 101,342.36 6 Deposits /Credits 25,131.00 26 Checks /Debits 12,582.49 Service Charge .00 Interest Paid .00 Ending Balance 113,890.87 Number of Images 32 Statement Dates 9/01/10 thru 9/30/10 Days in the Statement Period 30 Average Ledger 118,532 Average Collected 117,611 *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Deposits and Credits Date Description Amount 9/01 DDA REGULAR DEPOSIT 12,849.00 9/03 9/07 DDA REGULAR DDA DEPOSIT 5,230.00 9/09 REGULAR DDA DEPOSIT 4,703.00 REGULAR DEPOSIT 598.00 9/15 DDA REGULAR DEPOSIT 1,210.00 9116 DDA REGULAR DEPOSIT 541.00 *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Charges and Debits Date Description Amount 9/01 DDA DEPOSIT CORRECTION DEBIT 9.00 Checks in serial order Date 9/01 Check## 833 Amount Date Check## Amount 9/13 838* 333.70 22.00 9/14 9/13 843 844 382.37 9/15 9/10 839 840 14.35 9/13 845 8.42 39.65 9/21 841 5,782.40 9/14 846 17.41 9/15 842 20.13 106.28 9/21 9/20 848* 849 93.00 * Indicates skip in check numbers 281.25 Date 9/30/10 Page 2 Primary Account @XXXXXXXXX@ Enclosures 32 NORTHEAST PUBLIC FUNDS ACCT @XXXXXXXXX@ (Continued) Checks in serial order Date 9/20 Check# 850 Amount Date Check# Amount 9/21 851 274.37 9/20 857 3.53 9/20 852 46.50 738.72 9/29 9/30 860* 861 847.26 9/24 853 104.03 9/30 863* 100.00 298.35 9/23 9/20 854 855 107.58 9/29 864 2,707.14 9/21 856 42.58 9/l5 1000847* 91.43 Indicates skip in check 111.04 numbers Daily Balance Section Date 9/01 Balance 113,848.66 Date Balance Date Balance 9/03 119,078.66 9/13 118,527.19 9/21 118,055.23 9/07 123,781.66 9/14 118,127.41 9/23 117,947.65 9/09 124,379.66 9/15 119,125.35 9/24 117,843.62 9/10 118,597.26 9/16 119,666.35 9/29 114,289.22 9/20 118,325.90 9/30 113,890.87 * * * E N D 0 F S T A T E M E N T * * October 20, 2010 Scott Clark Columbia Heights HRA City of Columbia Heights 590 - 40th Avenue Northeast Columbia Heights, Mn. 55421 C0N11 M UNITIE5 a 97 Years o(6A.ihl e I Ionic'; S S[nxip; I�uiuree,. 3213 Kellogg (iot_ticv� rd �t� St. Paul, N111\1 55102 -1900 651 -291 -1750 Phorne 651 - 291 1003 ��nv�w.a>mtrtonhoncLors RE: Columbia Heights HRA Parkview Villa — Monthly Financials Reporting Date August 2010 Dear Mr. Clark, I enclosed copies of the August 2010 financial reports for Parkview Villa North/South. Included in the report: HRA Expenditures (Expense Summary) Financial Overview- PVV North Budget Comparison -PVV North Income Statement -PVV North Balance Sheet -PVV North General Ledger Detail — PVV North Aged Payables -PVV North Check Register /Bank Reconciliation -PVV North Financial Overview — PVV South Budget Comparison— PVV South Income Statement -PVV South Balance Sheet -PVV South General Ledger -PVV South Aged Payables -PVV South Check Register /Bank Reconciliation -PVV South Copies of all Invoices — PVV North and South Please feel free to contact me at 651-290-6238 if you should have any questions regarding this month's financial report. Zere, v� ilcox -Erhar t Director of Property Management CommonBond Communities erhardt@comi All I /u,(I t)p1jo, `nuitp/ A111i moo!'( A(hon Cht,ruti oh,m ca 0 U) C:) a) a. Au O E C4 cm 0 :3 0 < 0 0 (n n LL L 0 x ui *'IT 0 m (0 CY) 00 0 ce) LO f- N 143: h� C) q a) 0 0) U") M m 0 LO '0 00 N df 00 LO 0 'IT (D C'! co m LO (N (D (D LO co m It N rl-- q Ui C6 (o (0 m O M LD r t- ca 0 U) C:) a) a. Au O E C4 cm 0 :3 0 < 0 0 (n n LL L 0 x ui *'IT 0 m (0 CY) 00 0 ce) LO f- N 143: h� C) q a) 0 0) U") M m 0 LO '0 (o N 07 (o LO (D (D 0 03� (Dl c C'! (D 0) 00 cq jq (D N t'- C\l :3 c .2 ro ar O f 0 z U) C) m a) m 06 to cn U) It a) m CL U) CD -T) N C: ro U) 0 0 CL 0 - 41 IL U) c o o t CY) 0 U < CD N 0 0 m m a. C) Cl) (D 't CN N (0 C4 0 07 f- r- Lo co C\j LO CY) It O r- N 11 LO 4 1 M LO M C\j 'IT C\l f-- r-- LO Cl) Izj- co (D rll� Oi C� 0) m It C\j 0 U) rn m m 5 wo U) 0 'a " ro (D m U) 0 rl- I- C\l 0 LO 0 'IT (D C'! co m LO co L6 m (o N 07 (o LO (D (D 0 03� (Dl c C'! (D 0) 00 cq jq (D N t'- C\l :3 c .2 ro ar O f 0 z U) C) m a) m 06 to cn U) It a) m CL U) CD -T) N C: ro U) 0 0 CL 0 - 41 IL U) c o o t CY) 0 U < CD N 0 0 m m a. C) Cl) (D 't CN N (0 C4 0 07 f- r- Lo co C\j LO CY) It O r- N 11 LO 4 1 M LO M C\j 'IT C\l f-- r-- LO Cl) Izj- co (D rll� Oi C� 0) m It C\j 0 U) rn m m 5 wo U) 0 'a " ro (D m U) 0 Parkview Villa North Financial Statement Overview August 2010 Revenue: Occupancy for the month of August 2010 was 100% occupied; there were no vacant units as of 08/31/10. Total Revenue was over budgeted amount (favorable). The Grant Income of $73,803.75 was drawn upon during this period. Operating Grant was drawn down and capital grant expenditure vouchers were paid out from previous period for capital projects. Administrative Expenses: Administrative costs for the Not are under budget (favorable). Other Renting Expenses were slightly over budget (unfavorable). Cost attributed to applicant background screening. Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are under budget (favorable). There were no Legal Expenses for August. Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and not accounted for. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Janitor and Cleaning Supplies and Contract are under budget (favorable). Exterminating Contract is over budget (unfavorable), however includes July and August. Garbage and Trash are under budget (favorable); however this is a quarterly billing. Grounds Contract is slightly over budget (unfavorable), and reflects cost incurred for grounds maintenance and chemical treatments for current period and past billings. Repairs Material costs are under budget (favorable). Repairs Contract expenses are under budget (favorable), generator repairs were necessary during this period. Furniture Fixtures were over monthly budget (unfavorable), however reflects cost for north portion of the salon chair. 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M 17 � N in f'r rz 0 to IR in / Ln Ln Iq �4 to CL x LU E 1 0 0 > w r� 0 C E A u CL V, m 0 0 C3 0 Parkview Villa -North (165) Income Statement For The Period Ending August 2010 Books = Accrual Month to Date Year to Date Revenue 44.93 0.04% 1,295.47 0.21% 33160 -46330 Federal Grant 73,803.75 71.22% 375,857.45 62.18% 36220 -46330 Gen, Government Rents 28,697.00 27.69% 218,251.67 36.11% 36225 -46330 Nondwelling Rents 300.00 0.29% 4,103.56 0.68% 36290 -46330 Other Miscellaneous Revenue 822.75 0.79% 6,084.83 1.01% 39120 -46330 Recovery Damage City Property 0.00 0,00% 173.28 0.03% 3040 -46330 Legal Fees 103 100.00 604,470.79 100.00 Total Revenue 0.00 0.00% 23,760.00 3.93% Expenses Personal Services 1000 -46330 Accrued Salaries 8,357.00 8.06% 66,856.00 11.06% Total Personal Services 8,357.00 8.06 66,856.00 11.06% Supplies 2000-46330 Office Supplies 44.93 0.04% 1,295.47 0.21% 2010-46330 Minor Equipment 480.69 0.00% 1,318.91 0.00% 2160-46330 Maint. & Construct Materials 175.55 0.17% 4,981.41 0.82% 2171 -46330 General Supplies 106.27 0.10% 2,065.72 0.34% Total Supplies 807.44 0.78% 9,661.51 1.60% Other Services & Charges 3040 -46330 Legal Fees 0.00 0.00% 457.34 0.08% 3050 -46330 Expert and Professional Services 0.00 0.00% 23,760.00 3.93% 3060 -46330 Management Services 4,545.00 4.39% 36,360.00 6.02% 3100 -46330 Protective Services 0.00 0.00% 1,083.44 0.18% 3210 -46330 Telephone & Telegraph 136.58 0.13% 3,544.68 0.59% 343D -46330 Advertising Other 70.12 0,07% 254.71 0.04% 3600 -46330 Insurance & Bonds 1,710.23 1.65% 13,681.42 2.26% 5,917.60 5.71% 32,405.54 5.36% 3810 -46330 Electric 0.00 0.00% 6,880.82 1.14% 3820 -46330 Water 0.00 0.00% 34,805.67 5.76% 3830 -46330 Gas 0.00 0.00% 4,861.71 0.80% 3840 -46330 Refuse 0.00 0.00% 4,298.86 0.71% 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 3,153.62 3.04% 34,381.76 5.69% 4100 -46330 Rents & Leases 90.00 0.09% 1,311.25 0.22% 4300 -46330 Miscellaneous Charges 10.09 0.01% 2,458.76 0.41% 1,695.73 1.64% 13,565.84 2.24% 4315 -46330 PILOT 0.00 0.00% 1,243.38 0.21% 4390 -46330 Taxes & Licenses 0.00 0.00% 3,518.30 0.58% 4500 -46330 Administrative Expenses 4850 -46330 Interest on Deposits 12.83 0.01% 96.09 0.02% Total Other Services & Charges 17,341.80 16.74% 218,969.57 36.23% Capital Outlay 5120-46330 Building Ek Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 15,559.60 15.02% 272,306.20 45.05% 15,559.60 15.02% 272,306.20 45.05% 42,065.84 40.59% 567,793.28 93.93% 61,557.66 59.41% 36,677.51 6.07% Parkview Villa -North (165) Balance Sheet August 2010 Books = Accrual Aug -10 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 11500 Accounts Receivable 13100 Due from Other Funds 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 20210 Accrued Other Expenses 20220 Due to Resident Council 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 223,550.20 457.00 725,325.08 2,217.00 350.59 1,460.00 24.01 953,383.88 13,663.90 13,657.84 551.74 16,825.23 .13,000.67 6,152.87 63,852.25 889,531.63 889,531.63 953,383.88 Parkview Villa -North (165) Cash Flow Statement Period = August 2010 Book = Accrual Revenue 33160 Federal Grant 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue 39120 Recovery Damage City Property Total Revenue Expenses Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3040 Legal Fees 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4300 Miscellaneous Charges 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits 5120 Building & Improvement Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 PreiJaid Insurance 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Month to Date 73,803.75 28, 697.00 300.00 822.75 0.00 103,623.50 8,357.00 8,357.00 44.93 480.69 175.55 106.27 807.44 0.00 4,545.00 0.00 136.58 70.12 1,710.23 5,917.60 0.00 0.00 0.00 0.00 3,153.62 90.00 10.09 1,695.73 0.00 0.00 12.83 15,559.60 32,901.40 42,065.84 61,557.66 - 920.00 3.00 3.00 - 30,009.84 1,707.23 212.83 1,695.73 456.00 (26,852.05) Parkview Villa-North (165) Cash Flow Statement Period = August 2010 Book = Accrual Month to Date Cash Flow 34,705.61 Beg Cash End Cash Difference 10100 Cash Balance 188,844.59 223,550.20 34,705.61 10200 Petty Cash 457.00 457.00 - 10400 Investments 725,325.08 725,325.08 - Total Cash 914,626.67 949,332.28 34,705.61 91812010 10:28 AM Parkview yllla -North (165) General Ledger Period = Aug 2010 Book = Accrual Property Pate Period: Person/ Description Control Reference Debit '.'Credit Balance Remarks 1000.46330 Accrued Salaries 58,499.00 = Beginning Balance = 165 8/31/2010 08/2010 :PastRecurring Monthly recurring entry )-90593 RC 8,357.00 0.00 66,856.00 R/C CHC PR Mgmt Fee Net Change = 8,357,00 66,856.00 = Ending Balance = 2000.46330 Office Supplies 1,250.54 = Beginning Balance = 165 817612010 08/20t0 CommonBond Housing (chc) P-192022 43395 37.50 0.00 1,288.04 Computer Support 7/22 -8/21 165 8/31/2010 08/2010 CommonBond Housing (chc) P- 192604 43570 7.43 0.00 1,295,47 Postage 8110 Net Change =44.93 1,295.47 = Ending Balance = 2010.46330 Minor Equipment 838.22 = Beginning Balance = 165 6/17/2010 0812010 Furniture Outlets USA (furn) P- 190668 53348249 748.27 0.00 1,586.49 Chair 165 8/12/2010 08/2010 Despina Hams (hams) P- 189954 060430pvn- 189954 0.00 267.58 1,318.91 Salon chair, cover 165 8/12/2010 08/2010 Despina Hams (hams) P-189954 060410pvn- 189954 267.58 0.00 1,586.49 Salon chair, cover 165 8/12/2010 08/2010 Despina Hams (hams) P- 189954 060410pvn- 189954 0.00 267.58 1,318.91 Salon chair, cover Net Change = 480.69 1,318.91 = Ending Balance = 2160 -46330 Maint. & Construct Materials 4,805,86 = Beginning Balance = 165 7/19/2010 08/2010 Home Depot Credit Services (home6031) P- 189106 215595 16,04 0.00 4,821,90 40W48T12CW 165 7/22/2010 08/2010 HD Supply Facillties Maintenance (home7) P- 189107 9103787933 131.95 0.00 4,953.85 Tollet tank repair materials 165 7/22/2010 08/2010 Home Depot Credit Services (home603I) P- 190024 7560252 12.93 0.00 4,966.78 tape, knife 165 7/29/2010 08/2010 Home Depot Credit Services (home6031) P- 190669 571605 67.96 0.00 5,034.74 screws, bolts 165 8/3/2010 08/2010 Industrial & Residential LlghOng, Inc. (Indu200) P- 188778 308944- 01488778 0.00 95.63 4,939.11 2 Syi Qtp 165 811112010 08/2010 Home Depot Credit Services (home603I) P- 192509 7592775 42.30 0100 4,981.41 staples, swg sleeves etc Net Change = 175.55 4 = Ending Balance = 2171 -46330 General Supplies 1,959.45 = Beginning Balance = 165 7/26/2010 08/2010 Sherwin- Williams Co.(sher4110) P- 190028 4215-2 106.27 0.00 2,065,72 paint Net Change= 106.27 2,065.72 = Ending Balance = 3040 -46330 Legal Fees 457.34 = Beginning Balance = Net Change =0.00 457.34 = Ending Balance = 3050 -46330 Expert & Professional Services 23,760.00 = Beginning Balance = Net Change =0.00 23,760.00 = Ending Balance = 3060.46330 Management Services 31,815.00 = Beginning Balance = 165 8/31/2010 08/2010 CommonBond Housing (chc) P-192720 43658 12,902.00 0.00 44,717,00 Mgmt Fees 8/10 165 8/31/2010 08/2010 :PostRecurring Monthly recurring entry 1-90593 RC 0,00 8,357.00 36,360.00 RIC CHC PR Mgmt Fee Net Change= 4,545.00 36,360.00 = Ending Balance = 3100 -46330 Protective Services 1,083.44 = Beginning Balance = Net Change =0.00 1 = Ending Balance = 3210 -46330 Telephone & Telegraph 3,408.10 = Beginning Balance = 165 8/1/2010 08/2010 Answerl-lve LLC (answ) P- 187715 1.00705E +11 34.29 0.00 3,442.39 Answering svc 8/10 165 812/2010 08/2010 ComCast(comc3001) P- 189172 8772105050196183 /0810 44,82 0100 3,487.21 Internet svc 8111.9/10 165 8[712010 0812010 Qwest(gwes9ll5) P- 191275 7637883978/0810 38.74 0.00 3,525.95 phone svc 8/07 -9 /06 165 8/11/2010 08/2010 MCI Comm Service (mcic) P-192508 7637883978/0010 18.73 0100 3,544.68 phone svc due 09/01 Net Change= 136.58 3,544.68 = Ending Balance = 3430.46330 Advertising Other 184.59 = Beginning Balance = 165 8/24/2010 08/2010 CommonBond Housing (chc) P- 191649 43209 35.27 0,00 219.86 Its About Time Ad 165 8/31/2010 08/2010 CommonBond Housing (chc) P-193052 43781 34,85 0.00 254.71 Its Time Ad Net Change =70.12 254.71 = Ending Balance = 3600 -46330 Insurance & Bonds 11,971.19 = Beginning Balance = 165 8/31/2010 0812010 :PostRecurdng Monthly recurring entry 3-90593 RC 1,707.23 0100 13,678.42 C of Columbia Heights Ins Accri 165 8/31/2010 08/2010 :PostRecurring Monthly recurring entry 3-90593 RC 3.00 0.00 13,681,42 R1F Crime Insurance Net Change= 1,710.23 13,681.42 = Ending Balance 3810.46330 Electric 26,487.94 = Beginning Balance = 165 8/11/2010 08/2010 Xcel Energy (xcel) P- 190542 51- 5044155-3/0810 5,917.60 0.00 32,405.54 Elec svc 7/06 -8/04 Net Change = 5,917.60 32,405.54 = Ending Balance = 3820 -46330 Water 6,880.82 = Beginning Balance = Net Change =0.00 6,880.82 = Ending Balance = Page 1 of 2 9/812010 10:28 AM Parkview Villa -North (165) General Ledger Period = Aug 2010 Book = Accrual Property Date Period Person) Description Control Reference Debit Credit Balance Remarks 3830 -46330 Gas 34,805.67 = Beginning Balance = Net Change =0.00 34805.67 = Ending Balance = 3840 -46330 Refuse 4,861.71 = Beginning Balance = Net Change =0.00 4,861.71 = Ending Balance = 3850 -46330 Sewer 4,298.86 = Beginning Balance = Net Change =0.00 4,298.86 = Ending Balance = 4000 -46330 Repair & Maint. Services 31,228.14 = Beginning Balance = 165 11/23/2009 06/2010 Nell's Outdoor Services (neii) P- 189164 1258 276,00 0,00 31,504.14 Pall clean up 165 5/26/2010 08/2010 Cummins NPower LLC (cumm) P- 190031 100 -65027 976.21 0.00 32,480.35 generator svc 165 6/1/2010 08/2010 Johnson's Outdoor Services (john395) P- 189558 7541 231.56 0.00 32,711.91 Lawn care - 05/10 165 7/1/2010 08/2010 Johnson's Outdoor Services Oohn395) P- 189560 7552 231.56 0.00 32,943.47 Lawn care - 06/10 165 7/7/2010 08/2010 Adam's Pest Control, Inc. (adam) P- 189108 582513 48.97 0.00 32,992.44 pest svc 7/07 165 8/1/2010 08/2010 Johnson's Outdoor Services aahn395) P- 190023 7571 231.56 0,00 33,224,00 Lawn care 7/10 165 8/1/2010 08/2010 Eagle Elevator Corp. (eagil) P- 190030 0102104.1 610.68 0.00 33,834.68 mo malnt 8/10 165 8/2/2010 08/2010 Trugreem4635 (trug7850) P191276 639978pvn 135.83 0100 33,970,51 lawn svc 8/02 165 8/6/2010 08/2010 Prada's Maintenance, Inc.(prad) P- 191277 3300 294.60 0.00 34,265.11 Floor svc #911 165 8/16/2010 08/2010 Trugreen-4635 (trug7850) P- 192510 658681 67.68 0.00 34,332.79 Lawn svc 8/16 165 8/17/2010 08/2010 Adam's Pest Control, Inc. (adam) P-192511 589582 48.97 0.00 34,381.76 Pest svc Net Change= 3,153.62 34,381.76 - Ending Balance = 4100 -46330 Rents & Leases 1,221.25 = Beginning Balance = 165 6/30/2010 0812010 Mdltihousing Credit Control (multi) P- 189109 10060413 20.00 0.00 1,241.25 bckgrnd ck 6/29 165 7/31/2010 0812010 Muibhousing Credit Control (multi) P- 190670 10070421 70.00 0.00 1,311.25 bckgrnd cks 7/10 Net Change =90.00 1,311.25 = Ending Balance = 4300 -46330 Miscellaneous Charges 2,448.67 = Beginning Balance = 165 7/28/2010 08/2010 City Wide Locksmithing, Inc,(city4054) P- 190027 128222 10.09 0.00 2,458.76 keys Net Change =10.09 2,458.76 = Ending Balance = 4315.46330 PILOT 11,870.11 = Beginning Balance = 165 8/31/2010 08/2010 :PostRecurring Monthly recurring entry 3-90593 RC 1,695.73 0.00 13,565,84 Anoka Cty Property Tax Accrual Net Change= 1,695.73 13,565.84 = Ending Balance = 4390 -46330 Taxes & Licenses 1,243.38 = Beginning Balance = Net Change =0,00 1,243.38 = Ending Balance = 4500.46330 Administrative Expenses 3,518.30 = Beginning Balance = Net Change =0.00 3,518.30 = Ending Balance = 4850.46330 Interest on Deposits 83.26 = Beginning Balance = 165 8/31/2010 0812010 Sec Den Interest accrual 3-91410 Gll 12.83 0.00 96.09 Sec Dep Interest accrual Net Change= 12.83 96.09 = Ending Balance = 5120 -46330 Building & Improvements 256,746.60 = Beginning Balance = 165 7/26/2010 08/2010 Project One Construction, Inc. (proj) P- 189110 072610pvn 15,559.60 0.00 272,306.20 App #5 - constr In progress Net Change= 15,559.60 272,306.20 = Ending Balance = 51,053.63 8,987.79 Page 2 of 2 = c m c c cn O O O ai tp ri O to ko M ri 0 p c) 0 0 0 0 0 0 O o O 0 O 0 0 C:) C:) O > 0 0 0 c, 0 0 0 p 0 p 0 �4 0 0 p (D 0 0 a 0 O C) O O O 0 a 0 0 0 (D p O 0 r, p, r� V) Lf) CD (y) Ln m (I m m ki� 00 4 C� CA 1 � r- � Iq 9 ": O rq N t'� n 'T rs II R Ln O a 0() m It N t- P, 00 00 CY) (A 00 6 Ln N p i 14 rq N m m m o 0 ,4 r Ln Ll) o m Ln to 00 �q rn 0 1 � I, Iq q 'z� O r I rl� Iq Ln c 00 0 6 Ln M Ir N P T 00 00 M M 00 o i In r, pi (n 0 N N (e) m io u 0 (Y� 0 co 00 00 0 > E 3 Ln a) m m ro > CL Z N CD m m m 0 h r- co co 00 00 00 r co w CD m m m rl N rl 0 r- 0) co of co rN mmmmm m rl 10 U) ol U*) m ID CD m M m MLn co in IT P, P fl) w .o 0 0 C) 0 in Ln C) 0 Ln Ln 0 0 CD Cl 0 0 0 C) 0 C) CD a CD 0 0 0 Ln C) Ln 0 C) 0 0 0 C) 0 C? 0 C:) 0 0 u m CD C 0 o r o r r, u Ln N m r N r m m in m Ln LO ro m in m in ID kD ko w o w LO O cD a c:l O 0 O O CD 4 CD O 0 rlj CD N 0 N 0 N H 0 N 0 N 0 N 0 N 0 N 0 N 0 rq C) N fu CO m w co co Go CC) co co 00 O 0 C:) 0 O 0 0 0 0 0i 0. 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C? 0 0 1 ) u w E u c m x V) w Ln 0 Z 41 0 E 3: m c - E 0 X 0 m "M a w 0 w 0 u M 0 E C) u r W 0 u 0 > - 0 m < t E > w M w 0) H 2 — , T Ln q r- 0. r u 0 0. a 0 u .2 E En 0 tD r (U I M CL CD �i Ch OJ N "o In W E E = co I o C , w - =1 E 1 : 1 ;� 0 C) — Ps > F- U < (n E 6 Ll u u w CO (u aj U > E ' u c. > th u > m > E E u- cn H > - F of ( > In in E 0 o , f - 0 -1 c 0 o U o � 2 W B 9 cl 1- C LL g CO ro u m E M m 0 C E CL ar 41 O O O ai tp ri O to ko M ri Payment Summary Bank= 165opr AND mm /yy= 08/2010- 08/2010 AND All Checks =Yes AND Include Volds =Ali Checks Check Post Total Bank Check# Vendor_ Date Month Amount 165opr - Parkview Villa North 961 hams - Despina Hams 08/12/2010 08/2010 - 267.58 165opr - Parkview Villa North 990 answ - AnswerLive LLC 08/03/2010 08/2010 34.29 165opr - Parkview Villa North 991 chc - Common Bond Housing 08/03/2010 08/2010 12,927.62 165opr - Parkvlew Villa North 992 home6031 - Home Depot Credit Services 08/03/2010 08/2010 99.19 165opr - Parkvlew Villa North 993 mcic - MCI Comm Service 08/03/2010 08/2010 27.23 165opr - Parkview Villa North 994 rico - Ricoh Americas Corporation 08/03/2010 08/2010 75.78 165opr - Parkvlew Villa North 995 ryco - Ryco Supply Company 08/03/2010 08/2010 48.7 165opr - Parkview Villa North 996 trug7850 - Trugreen -4635 08/03/2010 08/2010 271.19 165opr - Parkvlew Villa North 997 adam - Adam's Pest Control, Inc. 08/11/2010 08/2010 48.97 165opr - Parkview Villa North 998 amer7701 - American Masonry Restoration Corp 08/11/2010 08/2010 30,128.40 165opr - Parkview Villa North 999 comc3001 - ComCast 08/11/2010 08/2010 44.82 165opr - Parkview Villa North 1000 home6031 - Home Depot Credit Services 08/11/2010 08/2010 16.04 165opr - Parkview Villa North 1001 home? - HD Supply Facilities Maintenance 08/11/2010 08/2010 131.95 165opr - Parkvlew Villa North 1002 multi - Multihousing Credit Control 08/11/2010 08/2010 20 165opr - Parkvlew Villa North 1003 nell - Neil's Outdoor Services 08111/2010 08/2010 276 165opr - Parkvlew Villa North 1004 city4054 - City Wide Locksmithing, Inc. 08/18/2010 08/2010 10.09 165opr - Parkvlew Villa North 1005 cumm - Cummins NPower LLC 08/18/2010 08/2010 976.21 165opr - Parkvlew Villa North 1006 eagll - Eagle Elevator Corp. 08/18/2010 08/2010 610.68 165opr - Parkview Villa North 1007 home6031 - Home Depot Credit Services 08/18/2010 0812010 12.93 165opr - Parkview Villa North 1008 john395 - Johnson's Outdoor Services 08/18/2010 08/2010 694.68 165opr - Parkvlew Villa North 1009 proj - Project One Construction, Inc. 08/18/2010 08/2010 15,559.60 165opr - Parkview Villa North 1010 sher4110 - Sherwin - Williams Co. 08/18/2010 08/2010 106.27 165opr - Parkview Villa North 1011 furn - Furniture Outlets USA 08/25/2010 08/2010 748.27 165opr - Parkview Villa North 1012 home6031 - Home Depot Credit Services 08/25/2010 08/2010 67.96 165opr - Parkview Villa North 1013 multi - Multihousing Credit Control 08/25/2010 08/2010 70 165opr Parkvlew Villa North 1014 xcei - Xcei Energy 08/25/2010 08/2010 5,917.60 68,656.89 Parkview Villa North Bank Reconciliation Report 08/31/2010 Balance Per Bank Statement as of 08/31/2010 09/16/2008 297 t0004005 - Grooms 08/25/2010 1011 turn - Furniture Outlets USA 08/25/2010 1012 home6031 - Home Depot Credit Services Less: Outstanding Checks 980 Reconciled Bank Balance Balance per GL as of 08/31/2010 Reconciled Balance Per G/L Diff erence Cleared Items: Cleared Checks Date Tran # Notes Amount Date Cleared 07/21/2010 974 city4054 - City Wide Locksmithing, Inc. 28.50 08/31/2010 07/28/2010 980 amer7701 - American Masonry Restoration Corp 1,580.00 08/3112010 07/2B/2010 981 colu - City of Columbia Heights 3,080.25 08/31/2010 07/28/2010 982 enco - Encompass, Inc. 311.10 08/31/2010 07/26/2010 983 home6031 - Home Depot Credit Services 84.23 08/31/2010 07/2B/2010 984 home? - HD Supply Facilities Maintenance 224.89 08/31/2010 9/8/10 $224,466.43 100.00 748,27 67.96 $916.23 $223,55020 $223,550.20 $223,550.20 WiIf Parkview Villa North 9/8/10 Bank Reconciliation Report 08/31/2010 07/28/2010 985 offi658 - Office of Enterprise Technology 239.94 08/31/2010 07/28/2010 986 park1 - Park Supply of America, Inc. 247.77 08/31/2010 07/28/2010 987 proj - Project One Construction, Inc. 23,078.70 08/31/2010 07/28/2010 988 gwes9115 - Qwest 38,70 08/31/2010 07/28/2010 989 she@ - Laura Sheak 359,38 08/31/2010 08/03/2010 990 answ - AnswerLive LLC 34.29 08/31/2010 08/03/2010 991 chc - CommonBond Housing 12,927.62 08/31/2010 08/03/2010 992 home6031 - Home Depot Credit Services 99.19 08/31/2010 08/03/2010 993 mcic - MCI Comm Service 27.23 08/3112010 08/03/2010 994 rico - Ricoh Americas Corporation 75.78 08/3112010 08/03/2010 995 ryco - Ryco Supply Company 48.70 08/31/2010 08/03/2010 996 trug7850 - Trugreen -4635 271.19 08/31/2010 08/11/2010 997 adam - Adam's Pest Control, Inc. 48.97 08/31/2010 08/11/2010 998 amer7701 - American Masonry Restoration Corp 30,128.40 08/31/2010 08/11/2010 999 comc3001 - ComCast 44.82 08/31/2010 08/11/2010 1000 home6031 - Home Depot Credit Services 16.04 08/31/2010 08/11/2010 1001 home7 - HD Supply Facilities Maintenance 131.95 08/31/2010 08/11/2010 1002 mult1 - Mullihousing Credit Control 20.00 08/31/2010 08/11/2010 1003 neil - Neil's Outdoor Services 276.00 08/31/2010 08/18/2010 1004 city4054 - City Wide Locksmithing, Inc. 10.09 08/31/2010 08/18/2010 1005 cumm - Cummins NPower LLC 976.21 08/31/2010 08/18/2010 1006 eagl1 -Eagle Elevator Corp. 610.68 08/31/2010 08/18/2010 1007 home6031 - Home Depot Credit Services 12.93 08/31/2010 08/18/2010 1008 john395 - Johnson's Outdoor Services 694.68 08/31/2010 08/18/2010 1009 proj - Project One Construction, Inc. 15,559.60 08/31/2010 08/18/2010 1010 sher4110 - Sherwin - Williams Co. 106.27 08/31/2010 08/25/2010 1013 multi - Multihousing Credit Control 70.00 08/31/2010 08/25/2010 1014 xcel - Xcel Energy 5,917.60 08/31/2010 Total $97,381.70 Cleared Deposits Date Tran # Notes Amount Date Cleared 08/02/2010 223 rent deposits 12,267.00 08/31/2010 08/04/2010 224 rent deposit 11,242.00 08/31/2010 08/06/2010 225 rent deposits 3,691.00 08/31/2010 08/11/2010 227 operating 8 /11/10 1,831.00 08/31/2010 08/23/2010 228 rent deposit 27.00 08/31/2010 08/30/2010 230 lanudry receipts 300.75 08/31/2010 Total $29,558.75 Cleared Other Items Date Tran # Notes Amount Date Cleared 08/1012010 JE 91408 NEB ELDccs Opr Fund deposit 43,364.25 08/31/2010 08/12/2010 JE 91409 NEB ELoccs Captial Fund Rec rec 30,439.50 08/31/2010 Total $73,803.75 Atly No rtheast % WBankMeniber FDIC 77 Broadway St. N,E„ Minneapolis, MN 55413 (612) 379 -8811 ^ 24 hour telephone banking 651- 628 -9807 Visit our website at www. northeastbank- mn,com Date 8/31/10 Page 1 Enclosures 40 * * * ** * * * * * * * * * *AUTO * * 3 -DIGIT 551 750 0.9660 AT 0.357 4 1 12 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 - 1900 IrI�I��I�Ir���IIII�unI�I���III�InIC HI, E �C�IKnI i L N II G A C C O U N T S - - -- CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT A Previous Balance 8 Deposits /Credits 34 Checks /Debits service charge Interest Paid Ending Balance Number of Images 40 monloft statement Dates 8/01/10 thru 8/31/10 218,485.63 Days in the Statement Period 31 103,362.50 Average Ledger 237,836 97,381.70 Average collected 236,760 .00 .00 224,466.43 kk *kir iekkk * :' :kir*i.•'.e ickkks4kkk *kirk �• k :'ekk *kk * * *kk *k *k * * **kkk * *k �•k *ir *k �•k �• *ir kiekkick Deposits and credits Date Description Amount 8/02 DDA REGULAR DEPOSIT 12,267.00 8/04 DDA REGULAR DEPOSIT 11 ,242.00 8/06 DDA REGULAR DEPOSIT 3,891.00 8/10 MISC PAY HUD TREAS 303 43 ,364.25 CR 8/02 981 3031036218 08/10/10 8/06 985 ID #- 411269646860103 8/02 982 311.10 TRACE #- 031036211232159 986 8/11 DDA REGULAR DEPOSIT 1,831.00 8/12 MISC PAY HUD TREAS 303 30,439.50 CR 3031036218 08/12/10 ID #- 411269646860103 TRACE #- 031036211307518 8/23 DDA REGULAR DEPOSIT 27.00 8/26 DDA REGULAR DEPOSIT 300.75 ir: 'r'r *fr:YsY•k'lcsYir:"'x4r * * *4c *qtr * *;'c * * * *•kiri:•k * ** *kirk *4r *•k *'. roc* sY• kir* it •kir�r *sk:'r4r *:'rsY *'c *eY:rst :t 4c:::' ;',;:Yic:Y*:'c'r checks in serial order Date check# Amount Date check# Amount 8/02 974 28.50 8/04 983 84.23 8/04 980* 1,580.00 8/03 984 224.89 8/02 981 3,080.25 8/06 985 239.94 8/02 982 311.10 8/03 986 247.77 * Indicates skip in check numbers 567895 - 124 m Date 8/31/10 Page 2 nt too" Enclos ures 40 NORTHEAST puoLzC FUNDS x[cT 1111W (continued) checks in serial order Date u [heck# 987 Amount Z3,07O.7O Date check# I000 Amount u u 0OO 989 �8.70 ' � I001 16.04 I]I'QS ' u /�� QQ0 359.38 ' . 34 20 u � u � IO02 1003 2O O0 ' 276.00 o u 991 902 I��y27.GZ ' — ID04 I0'O9 ' 8Q] . gg Ig . 27 23 u ' I0U5 I006 97G 2l ' 610.68 u yQ4 995 . 7S 78 ' ' IOO7 ' lZ 93 8/16 996 48.70 27I.19 ' s �S -'- 1008 1O09 §94'68 lS S5y'6O 8/13 8/16 `-- 097 -~~ y9O 48.97 30 '" 4O "'°" — - O/30 lOI0 I0l3* '' IO6 ' �7 -' -� 8/2J * Indicates ggy skip in check 44 . 82 number/ -- -'-- 8/3U �~�� IOl4 70 O0 ^ b ' S 9� / » ' �� ^u Daily Balance Section Date u '-_ Balance 218,485.63 Date " Balane c 20]�G!4'- .ou�.55 Date a - ` 8 Balance 248,141.56 227,332.78 203,742.72 u U Z46.A72.O7 24O.093.8O '^~ -'�~ 4 247,513.06 246,536.85 04 O5 213,320.49 212,961.11 31�gG1Il « J79.034'lI 8� 5 2i0.IS3,2 -- "/ O/O6 2I6.61�.l7 o/lj O/I6 278,965 .14 �48.lS7'60 8.26 8 230,454.03 ' 224,466.43 *^^ sNo 0 STATEMENT ** smms-o5 Parkview Villa South Financial Statement Overview August 2010 Revenue: Occupancy for the month of August was 100% occupied; there were no vacant unit as of 08/31/2010. Total Revenue is higher than budget amount. Administrative Expenses: Administrative costs for South are under budget (favorable). Office Salary line shows the staffing portion for South per contract, both office and maintenance staff. Office Supplies are under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable), Utilities: Utilities Expenses are under budget (favorable). Water / Sewer are quarterly billings and not accounted for. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). Janitor and Cleaning Supplies and Contract are under budget (favorable). Garbage and Trash Removal are over budget (favorable); however this is a quarterly expenditure rather than a monthly. Security Contract expenses were over budget (unfavorable), and reflects costs incurred with repairs to the alarm system. Grounds Contract was over budget (unfavorable), and reflects cost for grounds maintenance and chemical treatments for current period and previous back billings. Repairs Material costs were slightly over budget (unfavorable), however reflects costs for necessary misc. repair materials. Decorating Contract is over budget (unfavorable), but reflects cost to replace 4 areas of flooring over July and August. Furniture / Fixtures are over budget (unfavorable), but reflect cost for the South portion of the salon chair. 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H Ln IR Ln 0 H O ID w Ln It 00 rl 0 0 LA Ili O C, tel w 0 0 0 ' 0 E ID c u CL f4 m O c; LA c l o 00 u 0 ca o C3 ry > cn (v u Ln It 00 rl ui 9 ei 0 06 x LU tel w 0 0 0 ' 0 E ID c u CL f4 m U1 E < u o u 0 ca o C3 ry > cn (v u w Ln m ui 9 ei M O w to 06 x LU w 0 0 0 ' 0 E c u CL M O w to Parkview Villa -South (166) Income Statement For The Period Ending August 2010 Books = Accrual Month to Date % Year to Date % Revenue 36220 -46340 Gen. Government Rents 25,424.87 96.01% 196,763,74 95.92% 36225 -46340 Nondwelling Rents 510.00 1.93% 4,513.00 2.20% 36290 -46340 Other Miscellaneous Revenue 546.75 2.06% 3,851.40 1.88% Total Revenue 26,481.62 100.00 205,128.14 100.00 Expenses Personal Services 1000 -46340 Accrued Salaries 3,723.00 14.06% 29,784.00 14.52% Total Personal Services 3,723.00 14.06% 29,784.00 14.52 Supplies 2000 -46340 Office Supplies 3.18 0.01% 419.49 0.20% 2010 -46340 Minor Equipment 253.14 0,96% 936.51 0.46% 2160 -46340 Maint. & Construct Materials 488.65 1,85% 1,775,33 0,87% 2171 -46340 General Supplies 0.00 0,00% 812.32 0,40% Total Supplies 744.97 2.81% 3,943.65 1.92% Other Services & Charges 3040 -46340 Legal Fees 0.00 0.00% 209.16 0.10% 3050 -46340 Expert & Professional Services 0.00 0.00% 12,020.00 5.86% 3060 -46340 Management Services 2,025.00 7.65% 16,200.00 7,90% 3100 -46340 Protective Services 2,342,00 8.84% 2,828.77 1.38% 3210 -46340 Telephone & Telegraph 61.37 0.23% 1,588.26 0.77% 3430 -46340 Advertising Other 31.22 0.12% 93.96 0.05% 3600 -46340 Insurance & Bonds 775.05 2.93% 6,201.12 3.02% 3810 -46340 Electric 2,648.33 10.00% 13,898,97 6.78% 3820 -46340 Water 0.00 0.00% 3,791.83 1,85% 3830 -46340 Gas 0.00 0.00% 16,072.76 7,84% 3840 -46340 Refuse 0.00 0.00% 2,184.25 1.06% 3850 -46340 Sewer 0.00 0.00% 2,142,84 1.04% 4000 -46340 Repair & Maint. Services 5,601.40 21.15% 18,756.46 9,14% 4100 -46340 Rents & Leases 0.00 0.00% 75,00 0,04% 4300 -46340 Miscellaneous Charges 0.00 0,00% 19.92 0.01% 4315 -46340 PILOT 1,031.67 3.90% 8,253.36 4.02% 4390 -46340 Taxes & Licenses 0.00 0.00% 558.62 0.27% 4500 -46340 Administrative Expenses 0.00 0,00% 14.75 0.01% 4850 -46340 Interest on Deposits 7.09 0.03% 53,33 0,03% Total Other Services & Charges 14,523.13 54.84% 104,963.36 51.17% Capital Outlay 5120-46340 Building & Improvements Total Capital Outlay Total Expense , Excess (Deficit) Revenue over Expense 0,00% 0,00% 0.00 0.00 0.00 0.00 18,991.10 71.71% 138,691.01 67.61% 7 28.29% 66,437.13 32.39% Parkview Villa South (166) Balance Sheet August 2010 Books = Accrual Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits . 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance Aug -SO 100,866.80 93.00 482,070,36 0.00 12.45 583,042.61 6,752.20 6,188.00 8,812.17 7,999.45 1,619.45 31,371.27 551,671.34 551,671.34 583,042.61 Parkview Villa South (166) Cash Flow Statement Period = August 2010 0.00 3060 Management Services Month to Date Revenue 2,342.00 36220 Gen. Government Rents 25,424.87 36225 Nondwelling Rents 510.00 36290 Other Miscellaneous Revenue 546.75 Total Revenue 26,481.62 Personnel Services 0.00 1000 Accrued Salaries 3,723.00 Total Personnel Services 3,723.00 Supplies 0.00 2000 Office Supplies 3.18 2010 Minor Equipment 5,601.40 4100 Rent & Leases 253.14 2160 Maint. & Construct Materials 0.00 4315 PILOT 488,65 2171 General Supplies 0.00 4500 Administrative Expenses 0.00 Total Supplies 744.97 Other Services & Charges 3040 Legal Fees 0.00 3060 Management Services 2,025.00 3100 Protective Services 2,342.00 3210 Telephone & Telegraph 61.37 3430 Advertising Other 31.22 3600 Insurance & Bonds 775,05 3810 Electric 2,648.33 3820 Water 0.00 3830 Gas 0.00 3840 Refuse 0.00 3850 Sewer 0.00 4000 Repair & Maint. Services 5,601.40 4100 Rent & Leases 0.00 4315 PILOT 1,031.67 4390 Taxes & Licenses 0.00 4500 Administrative Expenses 0.00 4850 Interest on Deposits 7.09 Total Other Services & Charges 14,523.13 Total Expenses 18,991.10 Excess (Deficit) Revenue over Expenses 7,490.52 Adjustments 11300 Rent Receivable 0.00 11500 Accounts Receivable 0.00 15510 Prepaid Insurance 1.55 20200 Accounts Payable (871.76) 20210 Accrued Other Expense 773.50 22000 Deposits 95.12 22200 Accrued PILOT 1,031:67 22210 Revenue Collected in Advance (538,85) Total Adjustments 491.23 Cash Flow 7,981.75 Parkview Villa South (166) Cash Flow Statement Period = August 2010 Month to Date Beg Cash End Cash Difference .10100 Cash Balance 92,885.05 100,866.80 7,981.75 10200 Petty Cash 93.00 93.00 - 10400 Investments 482,070.36 482,070.36 Total Cash 575,048.41 583,030.16 7,981.75 Parkvlew Villa South (166) General Ledger Period = Aug 2010 Boo = Accrual 918/2010 11:08 AM ;Property_ ' -. Date Period :Person/Description Contiot fte_fence _ __ 1_Te6i�_ - _ I ,Cretlit .':.Balance RemarJcs 1000 -46340 Accrued Salaries �.� - _ 26,061.00 = Beginning Balance = 166 8/31/2010 08/2010 :PostRecurring Recurring 3 -90596 RC 3,723.00 0100 29,784.00 R/C CHC PR Mgmt Fee Net Change= 3,723.00 29,784.00 = Ending Balance = 2000 -46340 Office Supplies 416.31 = Beginning Balance = 166 8/31/2010 08/2010 CommonBond Housing (chc) P- 192608 43571 3.18 0.00 419.49 Postage 8/10 Net Change =3.18 419.49 = Ending Balance = 2010 -46340 Minor Equipment 683.37 = Beginning Balance = 166 6/17/2010 08/2010 Furniture Outlets USA (turn) P- 190674 53348264 33370 0.00 1,017.07 Chair 166 8/12/2010 08/2010 Despina Hams (hams) P- 189955 060410pvs- 189955 0.00 120.21 896.86 Salon chair, cover 166 8/12/2010 08 /2010 Despina Hams (hams) P- 189955 060410pvs- 189955 120.21 0.00 1,017.07 Salon chair, cover 166 8/12/2010 08/2010 Despina Hams (hams) P- 189955 060410pvs- 189955 0.00 120.21 896.86 Salon chair, cover 166 8/18/2010 08/2010 Park Supply of America, Inc (parkl) P- 192514 17322600 39.65 0100 936.51 Boor tray - wshmchne Net Change= 253.14 936.51 = Ending Balance = 2160 -46340 Malnt. & Construct Materials 1,286.68 = Beginning Balance 166 8/6/2010 08/2010 HD Supply Facilities Maintenance (home7) P- 191279 9104072864 60.19 0,00 1,346.87 exhaust fan 166 8/11/2010 08/2010 Home Depot Credit Services (home603I) P- 192515 7592775pvs 19.01 0.00 1,365.88 stapes, swg siv etc 166 8/13/2010 08/2010 Home Depot Credit Servlces (home6031) P- 192516 5593081 87.27 0.00 1,453.15 Grille, fct, filter 166 811812010 08/2010 HD Supply Facilities Maintenance (home7) P- 192517 9104273309 32218 0.00 1,775.33 Angle stop, filters Net Change= 488.65 1,775.33 = Ending Balance = 2171 -46340 General Supplies 812,32 o Beginning Balance = Net Change =0.00 812,32 = Ending Balance = 3040 -46340 Legal Fees 209.16 = Beginning Balance Net Change =0.00 209.16 = Ending Balance = 3050 -46340 Expert & Professional Fees 12,020.00 = Beginning Balance Net Change =0.00 12,020.00 = Ending Balance = 3060 -46340 Management Services 14,175.00 = Beginning Balance 166 8/31/2010 0812010 Common8ond Housing (chc) P- 192721 43659 5,748.00 0.00 19,923.00 Mgmt Fees 8110 166 8/31/2010 08/2010 :PostRecurring Recurring 1-90596 RC 0.00 3,723,00 16,200.00 R/C CHC PR Mgmt Fee Net Change= 2,025.00 16,200.00 = Ending Balance = 3100 -46340 Protective Services 486.77 = Beginning Balance = 166 7/19/2010 08/2010 Olsen Fire Protection (oise) P- 190673 51986 2,342.00 0.00 2,828.77 Alarm service Net Change =2,342.00 2,828.77 = Ending Balance = 3210 -46340 Telephone & Telegraph 1,526.89 = Beginning Balance = 166 8/1/2010 08/2010 AnswerUve LLC (answ) P- 187716 100704620101pvs 15.41 0100 1,542.30 Answering svc 8/10 166 8/2/2010 08/2010 ComCast(comc3001) P- 189173 8772105050196183pvs/0810 20.13 0.00 1,562.43 Internet svc 8 /11.9 /10 166 8/7/2010 08/2010 Qwest(gwes9115) P- 191278 7637883978pvs/0810 17.41 0100 1,579.84 phone svc 8/07.9/06 166 8/11/2010 08/2010 MCI Comin Service (mcic) P- 192513 7637883978pvs/0810 8.42 0.00 1,588.26 phone svc - due 9/01 Net Change =61.37 1,588.26 = Ending Balance = 3430 -46340 Advertising Other 62.74 = Beginning Balance = 166 8/24/2010 08 /2010 CommonBond Housing (chc) P- 191652 43210 15.72 0.00 78.46 Its About Time Ad 166 8/31/2010 08/2010 CommonBond Housing (chc) P- 193053 43782a 15,50 0,00 93.96 Its Time Ad Net Change =31.22 93.96 = Ending Balance = 3600 -46340 Insurance & Bonds 5,426.07 = Beginning Balance = 166 8/31/2010 08/2010 :PostRecurdng Recurring 1-90596 RC 773.50 0.00 6,199.57 C of Columbia Heights Ins Accri 166 8/31/2010 08/2010 :PostRecurring Recurring J -90596 RC 1.55 0.00 6,20112 RJF Crime Insurance Net Change= 775.05 6,201.12 - Ending Balance = 3810 -46340 Electric 11,250.64 = Beginning Balance = 166 8/11/2010 08/2010 Xcel Energy (xcel) P- 190543 51- 5044155 -3pvs /0810 2,648.33 0.00 13,898.97 Elec svc 7/06 -8/04 Net Change= 2,648.33 13,898.97 = Ending Balance 3820 -46340 Water 3,791.83 = Beginning Balance = Net Change =0.00 3,791.83 = Ending Balance = Page 1 of 2 Parkview Villa South (166) General Ledger Period = Aug 2010 Book = Accrual 918/2010 11:08 AM Pr ojlerly: pate "-;'- Period iPersnn /Dcri esption - _Control Ret'ence - w __- Debit : [r_ediIt Ba)ance Remarks 3830 -46340 Gas 16,072.76 = Beginning Balance - Net Change =0.00 16,072.76 = Ending Balance 3840.46340 Refuse 2,184.25 = Beginning Balance = Net Change =0.00 2,184.25 = Ending Balance = 3850.46340 Sewer 2,142,84 = Beginning Balance = Net Change =0.00 2,142,84 = Ending Balance = 4000 -46340 Repair & Malnt. Services 13,155.06 = Beginning Balance = 166 11/23/2009 08/2010 Neil's Outdoor Services (nell) P- 189165 1258pvs 124.00 0.00 13,279.06 Fall clean up 166 5/26/2010 08/2010 Cummins NPower LLC (cumm) P- 190037 100-65027pvs 527,05 0.00 13,806,11 generator svc 166 6 /1/2010 08/2010 Johnson's Outdoor Services (John395) P-189559 7541pvs 104.03 0100 13,910,14 Lawn care - 05 /10 166 7/1/2010 08/2010 Johnson's Outdoor Services Cohn395) P- 189561 7552pvs 104.03 0.00 14,014.17 Lawn care - 06/10 166 7/7/2010 08/2010 Adam's Pest Control, Inc, (adam) P- 189111 582513pvs 22.00 0.00 14,036.17 pest svc 7/07 166 7/15/2010 08/2010 Jerry's Floor Store Qerrl) P- 189113 X627236 899.29 0.00 14,935.46 Floodng/Inst 166 7/28/2010 0812010 Jerry's Floor Store Gerrl) P- 189112 X627283 899.29 0.00 15,834,75 Flooring /inst 166 8/1/2010 08/2010 Johnson's Outdoor Services Qohn395) P- 190035 7571pvs 104,03 0.00 15,938.78 lawn care 7/10 166 8/1/2010 08/2010 Eagle Elevator Corp.(eagll) P- 190036 0102104 -Ipvs 274,37 0.00 16,213.15 Elev svc 8/10 166 8/2/2010 08/2010 Trugreen- 4635 (trug7850) P- 191280 639978 61,02 0.00 16,274.17 lawn svc 8/10 166 8/4/2010 0812010 Jerry's Floor Store Gerrl) P- 190671 X627284 1,157.34 0.00 17,431.51 carp /inst 166 8/4/2010 08/2010 Jerry's Floor Store (Jerrl) P- 190672 X627285 891.29 0,00. 18,322.80 vinyl inst 166 8/9/2010 08/2010 MI Remodeling (mjre) P- 191163 15247 38L25 0,00 18,704.05 ridge, facia repair 166 8/16/2010 08/2010 Trugreen -4635 (trug7850) P- 192512 658681pvs 30.41 0.00 18,734.46 lawn svc 8/16 - pvs 166 8/17/2010 08/2010 Adam's Pest Control, Inc, (adam) P- 192518 589582pvs 22.00 0.00 18,756.46 Pest svc Net Change = 5,601,40 10,756.46 = Ending Balance 4100 -46340 Rents & Leases 75.00 = Beginning Balance = Net Change =0A0 75,00 = Ending Balance = 4300 -46340 Miscellaneous Charges 19.92 = Beginning Balance = Net Change=0A0 19.92 = Ending Balance = 4315 -46340 PILOT 7,221.69 = Beginning Balance = 166 8/31/2010 08 /2010 :PostRecurring Recurring 3-90596 RC 1,031,67 0.00 8,253.36 Anoka Cty Property Tax Accrual Net Change = 1,031.67 8,253.36 = Ending Balance = 4390 -46340 Taxes & Licenses 558.62 = Beginning Balance = Net Change =0.00 558.62 = Ending Balance 4500 -46340 Administrative Expenses 14.75 = Beginning Balance = Net Change =0.00 14.75 = Ending Balance = 4850 -46340 Interest on Deposits 46.24 = Beginning Balance = 166 8/31/2010 08/2010 Sec Dep Interest accrual 1-91415 01 7.09 0.00 5333 Sec Dep Interest accrual Net Change =7.09 53.33 = Ending Balance = 22,954.52 3,963,42 Page 2 of 2 O c IN r4 r4 Lf m a 't tc C 4 w ' d a N Ln 06 00 0 O O Q. 00 r. 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Cl to r, r-, m m m to Ln Ln o ko 0 O o N C) 0 rq N r1i ko C) co co a 0 ko LO kD co N CD N CO - r1l r1i Ln G) N m CL u ti LM m to Ln cn m ID 2 6 p Ul U , > 0 Ln cn 0 Go 00 IA " r , (U CM co 3 a u u 6 > > H c H o 0 00 ' m 0 al Payment Summary Bank= 166opr AND mm /yy= 08/2010- 08/2010 AND All Checks =Yes AND Include Voids =All Checks 18,361.02 Check Post Total Bank C h e ck# Vendor Date Month Amount 166opr - Parkview Villa South 795 hams - Despina Hams - m 08/12/2010 08/2010 120,21 1 166opr - Parkview Villa South 815 alls2529 - All Seasons Garage Door Company 08/03/2010 08/2010 123 166opr - Parkview Villa South 816 answ - AnswerLive LLC 08/03/2010 08/2010 15.41 166opr - Parkview Villa South 817 chc - Common Bond Housing 08/03/2010 08/2010 5,748.26 166opr - Parkview Villa South 818 cumm - Cummins NPower LLC 08/03/2010 08/2010 1,164.84 166opr - Parkview Villa South 819 mcic - MCI Comm Service 08/03/2010 08/2010 12.23 166opr - Parkview Villa South 820 rico - Ricoh Americas Corporation 08/03/2010 08/2010 34.04 166opr - Parkview Villa South 821 ryco - Ryco Supply Company 08/03/2010 08/2010 21.88 166opr - Parkview Villa South 822 trug7850 - Trugreen -4635 08/03/2010 08/2010 121.84 166opr - Parkview Villa South 823 adam - Adam's Pest Control, Inc. 08/11/2010 08/2010 22 166opr - Parkview Villa South 824 comc3001 - ComCast 08/11/2010 08/2010 20.13 166opr - Parkview Villa South 825 indu200 - Industrial & Residential Lighting, Inc. 08/11/2010 08/2010 95.63 166opr - Parkview Villa South 826 jerri - Jerry's Floor Store 08/11/2010 08/2010 1,798.58 166opr - Parkview Villa South 827 nell - Nell's Outdoor Services 08/11/2010 08/2010 124 166opr - Parkview Villa South 828 cumm - Cummins NPower LLC 08/18/2010 08/2010 527,05 166opr - Parkview Villa South 829 eag11 - Eagle Elevator Corp. 08 /18/2010 08/2010 274,37 166opr - Parkview Villa South 830 john395 - Johnson's Outdoor Services 08/18/2010 08/2010 312.09 166opr - Parkview Villa South 831 10003812 - Ovick 08/18/2010 08/2010 175,58 166opr - Parkview Villa South 832 1:0003820 - Tabb 08/18/2010 08/2010 136,39 166opr- Parkview Villa South 833 Furn - Furniture Outlets USA 08/25/2010 08/2010 333.7 166opr- Parkview Villa South 834 jerrl - Jerry's Floor Store 08/25/2010 08/2010 2,048.63 166opr- Parkview Villa South 835 mjre - MJ Remodeling 08/25/2010 08/2010 381.25 166opr- Parkview Villa South 836 olse - Olsen Fire Protection 08/25/2010 08/2010 2,342.00 166opr- Parkview Villa South 837 xcel - Xcei Energy 08/25/2010 08/2010 2,648.33 18,361.02 Parkview Villa South Bank Reconciliation Report 08/31/2010 Balance Per Bank Statement as of 08/31/2010 02/11/2009 389 mcic - MCI Comm Service 08/18/2010 832 t0003820 - Tabb 08/25/2010 833 Turn - Furniture Outlets USA Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 08/31/2010 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks Date Tran # Notes Amount Date Cleared 07/2812010 810 colu - City of Columbia Heights 3,428.77 08%31/2010 07/2812010 811 gard1o8B - Gardner Plumbing, LLC 160.00 08/31/2010 07/28/2010 812 home? - HD Supply Facilities Maintenance 101,04 08/31/2010 07/2812010 813 offi658 - Office of Enterprise Technology 107,80 08/31/2010 07/28(2010 814 gwes9115 - Qwest 17.38 08/31/2010 08/03/2010 815 alis2529 - All Seasons Garage Door Company 123.00 08/31/2010 08/0312010 816 answ - AnswerLive LLC 15.41 08/31/2010 08/03!2010 817 chc - Commonl3ond Housing 5,748.26 08/31/2010 08/03!2010 818 cumm - Cummins NPower LLC 1,164.84 08/31/2010 08/0312010 B19 mcic - MCI Comm Service 12.23 08/31/2010 08/03/2010 B20 rico - Ricoh Americas Corporation 34.04 08/31/2010 08/03/2010 821 ryco - Ryco Supply Company 21.88 08/31/2010 08/0312010 B22 trug7850 - Trugreen -4635 121.84 08/31/2010 08/11/2010 823 adam - Adam's Pest Control, Inc. 22.00 08/31/2010 9/8/10 $101,342.36 5.47 136.39 333.70 $475.56 $100,866.80 $100,866.80 $100,866.80 111M Parkview Villa South 9/8/10 Bank Reconciliation Report 08/31/2010 08/11/2010 824 comc3001 - Comcast 20.13 08/31/2010 08/11/2010 825 indu200 - industrial & Residential Lighting, Inc. 95.63 08/31/2010 08/11/2010 826 jerrl - Jerry's Floor Store 1,798.58 08/31/2010 08/11/2010 827 nell - Neil's O.uldoor.Servlces 124.00 08/31/2010 08/18/2010 828 cumm - Cummins NPower LLC 527.05 08/31/2010 08118/2010 829 eagll - Eagle Elevator Corp. 274.37 08/31/2010 08/18/2010 830 john395 - Johnson's Outdoor Services 312.09 08/31/2010 08/18/2010 831 t0003812 - Ovick 175.58 08/31/2010 08/25/2010 834 jerrl - Jerry's Floor Store 2,048.63 08/31/2010 08/25/2010 835 mjre - MJ Remodeling 381.25 08/31/2010 08/25/2010 836 olse - Olsen Fire Protection 2,342.00 08/31/2010 08/25/2010 837 xcel - Xcei Energy 2,648.33 08/31/2010 Total $21,826.13 Cleared Deposits Date Tran # Notes Amount Date Cleared 08/02/2010 173 rent deposits 16,866.00 08/31/2010 08/04/2010 174 operating 8/4/10 3,759.00 08/31/2010 08/06/2010 175 rent deposits 1,636.02 08/31/2010 08/11/2010 176 operating 8/11/10 3,194.00 08/31/2010 08/23/2010 177 rent deposit 587.00 08/31/2010 08/26/2010 178 laundry receipts 300.75 08/31/2010 Total $26,342,77 Aj#j N ortheas t %WBank .M,r,,b,r FDIC 77 Broadway St. N.E., Minneapolis, MN 55413 (612) 379 -8811 - 24 hour telephone banking 651 -628 -9807 Visit our website at www. northeastbank- mn.com * * * * * * * * ** * * ** *AUTO * *3 -DIGIT 551 751 0.8060 AT 0.357 4 1 13 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 � Date 8/31/10 4 1 l"Offinovemmt Enclosures A C C O U N T S - - -- CALL OR STOP IN TODAY TO SPEAK WITH A PERSONAL BANKER REGARDING A NORTHEAST BANK VISA CARD. MEMBER FDIC NORTHEAST PUBLIC FUNDS ACCT Account Number Previous Balance 6 Deposits /Credits 26 Checks /Debits service Charge Interest Paid Ending Balance Page 1 32 Number of Images 32 Statement Dates 8/01/10 thru 8/31/10 96,825.72 Days in the statement Period 31 26,342.77 Average Ledger 109,345 21,826.13 Average collected 108,642 .00 .00 101,342.36 4r:' ;ic:r *4r *oY ir'r *4r ie ir:r sir *:r * * *1r *4r * *sY sY it *:r'x fr•�:r *ir * *:Y sY �•! r *s4 *�'c�'e *�'r9r * *•k *�•',• * *�'r :e Ar *4r ir'r :: 4r �; is :r s; * *ir': :,•x Deposits and credits Date Description Amount 8/02 DDA REGULAR DEPOSIT 16 ,866.00 8/04 DDA REGULAR DEPOSIT 3, 759.00 8/06 DDA REGULAR DEPOSIT 1,636.02 8/11 DDA REGULAR DEPOSIT 3, 194.00 8/23 DDA REGULAR DEPOSIT 587.00 8/26 DDA REGULAR DEPOSIT 300.75 •. r: ririr'. r4r* �cdr: r* sYn; �: oYir• kYr�' rir' xir: ririr *•:;dr **�.• *�r9r *4edr�'r9r•h* acs' t�' r* s ; *ic�4 *ir *�rs:ir *'x: : *ir4 :ir *:r 4r :'ctc *iri:9r•k�k�'r�•* checks in serial order Date check# Amount Date check# Amount 8/13 2 1,798.58 8/10 821 21.88 8/02 810* 3,428.77 8/16 822 121.84 8/05 811 160.00 8/13 823 22.00 8/03 812 101.04 8/23 824 20.13 8/06 813 107.80 8/13 825 95.63 8/03 814 17.38 8/16 827* 124.00 8/11 815 123.00 8/24 828 527.05 8/18• 816 15.41 8/23 829 274.37 8/09 817 5,748.26 8/25 830 312.09 8/11 818 1,164.84 8/25 831 175.58 8/10 819 12.23 8/30 834* 2,048.63 8/11 820 34.04 8/30 835 381.25 * indicates skip in check numbers 567896 - 128 Date 8/31/10 rM Page 2 ]2 NORTHEAST PUBLIC FUNDS ACCT 10610W (Continued) checks in serial order Date [heck# Amount Dote [heck# Amount 8/30 836 2.342.00 8/30 837 2 64O 33 ^ Indicates skip in check numbers ' ' Daily Balance Section oate Balance 96,825.72 Date Balance IOQ'5Z3.4y Date -'— Balance 109,476.54 U U 110,262.95 110,144.53 V 8 ll l0Q.4Dg.38 I1l,361.50 -'- 4 25 IO8 Q4Q *g ' ^ 108,461.82 U 4 8/05 113,903.53 113,743.53 l3 .l6 109,445.20 I09.199.45 `26 ~ '�0 ~' 10Q7G 101'J4� 2'3" 8/06 II5.27I.75 8. I8 109,184.04 ' ^** ENo OF STATEwe NT 567896 129 October 20, 20 Scott Clark Columbia Heights I-IRA City of Columbia Heights 590 - 40th Avenue Northeast Columbia Heights, Mn. 55421 C C 0 M M U 1\1 I I I J r 328 Kellogg Boulrvm-d St. Nul, N41\1 55101) t 651 -29 1-1750 Mimic 651-291 1003 Pav W\1\/\VX01111)1o11b01 Id'on RE: Columbia Heights HRA Parkview Villa — Monthly Financials Reporting Date July 201 Dear Mr. Clark, I enclosed copies of the July 201 financial reports for Parkview Villa North/South. Included in the report: HRA Expenditures (Expense Summary) Financial Overview- PVV North Budget Comparison-PVV North Income Statement-PVV North Balance Sheet-PVV North General Ledger Detail — PVV North Aged Payables-PVV North Check Register/Bank Reconciliation-PVV North Financial Overview — PVV South Budget Comparison— PVV South Income Statement-PVV South Balance Sheet-PVV South General Ledger-PVV South Aged Payables-PVV South Check Register/Bank Reconciliation-PVV South Copies of all Invoices — PVV North and South Please feel free to contact me at 651-290-6238 if you should have any questions regarding this month's financial report. Si cere Y, sa i &J , Wil Erhardt iardt s, Director of Property Management CormnonBond Communities erhardt@commonbond.org A)l hlool 1�jfll owiw, lf 6W Oil,,,1111 O U) KS 0 z ca 0) CD cu 75 (U 75 C) 0 0 :L U) ' LL L o U) 2 Z 0 c W tU 13 :3 ca O lV U C: 0 m 0 t tr_ 0 z m m 0 L) L) .W a. C) 0 U LO (D (D — co LO — to C 00 't 0 0) 11 — N CY) Lr. r-� LO — t- to CO C) C) Cr — "'t o In 06 cli (6 ct 0 1 4 , C) Cl) (C) (0 Cl) 0 LO 00 0 co U') rl t- C\j m L N Ili t- ci Cli CO C\! I-Ii 0 CD LO U') C) r- LO � (D (D 1 1 Cl) — to (D r- m m 00 U') CO cd C'j "t CN oc (C r- rl-� 00 M — 0 LO LO CD LO N N Nito 2 cu 06 cn — C 0 00 C: T) u o fl (1) :3 M a. u) 0 c) (Y) 0) C) CY) 00 0) 0 CD C, N 0 0 U) CD Q I- M U) U C) 4) a) Cl) U) - 04 c 0 00 c q) U) Ln 0 7a CL (D D 0 m 1 U) (.) CY) (0 Nr CY) Parkview Villa North Financial Statement Overview July 2010 Revenue: Occupancy for the month of July 2010 was 100% occupied; there were no vacant units as of 07/31/2010. Total Revenue was over budgeted amount (favorable). The Grant Income of $161,519.99 was drawn upon during this period. Capital grant expenditure vouchers were paid out from previous period for capital projects. Administrative Expenses: Administrative costs for the North are under budget (favorable). Office Salary line shows the staffing portion for North per contract, both office and maintenance staff. Office Supply expenses are under budget (favorable). There were no Legal Expenses for July. Telephone, Answering Service and Internet expenses are slightly under budget (favorable). Utilities: Utilities Expenses are under budget (favorable), gas expenses are lower than budgeted annually due to the current season. Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are under budget (favorable). Janitor and Cleaning Supplies and Contract are under budget (favorable). Garbage and Trash are over budget (unfavorable); however this is a quarterly billing. Ground Supplies are Linder budget (favorable). Grounds Contract is slightly over budget (unfavorable), and reflect cost incurred for grounds maintenance from end of May through June. YTD expenses are still within budget. Repairs Material costs are over budget (unfavorable), are reflect cost for plumbing and maintenance needs. Repairs Contract expenses are over budget (unfavorable). Plumbing (toilet) repairs, hose replacements, fuse replacements and patch work were all necessary contract repairs throughout the month. Furniture Fixtures and Decorating lines are all under budget (favorable). Miscellaneous Operating and Maintenance Expenses are under budget (favorable), and only reflect a small cost for making keys. R Ln 0 N co O O 0 0 0 0 C) 0 a 0 0 0 0 0 0 0 O o 0 0 0 0 C) C 0 0 a w a o o 0 0 0 C� 0 0 0 0 lz� o q O O O 17 ! R 1 � 9 O O O O O L� C� C� in 0 0 a 0 0 a c C) a 0 M 0 0 0 0 C) 0 C i "�w N in N c>mwcotno VOMNOOO oLn, N cl N v! tip N w Ui o m M c! r 0 N c In N H Ln N O < M 14 M Q N n 0 m 0 00 N N 0 N N 0 M a 0 C) 0 0 0 N M 0, 10 d, z W w v 0 W 0 0 0 0 co N 0 O 0 a M M N M H Ol M N O n O O O to w N M 0 w 0 . q li Ln O I O . 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Ln H 0 Ln m to m N a m 10 V r n c -Z 0 O c I N rq (u eM 00 ,4 00 rn It M N (7) H 0 co N .0 v M m '0 m N o v H g Q m '0 r ! 't 'n N m - I q - 1 "i q Ln 00 to a q o o 4 w c o o c � '! r, � C � 1 � V � H N N m 0 N N m t, It m m m M M 0 m V 0 m m N at n 0 t q m r, 2 ": li h 1D u In h c a, l l� l7i o N T o Lon T to N N O 01 O H m in cc o . . . O o o w w - w En u L w 9 2 S o , * 4 4 m lz � a i IN � L q L O ci rl� r r4 ti pr co m N c Ln v o o o m c c N o o o n o o c 0 0¢¢ Lr1 O O O V 0 0 H u1 O w o c c a m 0 c 0 0 o L U) m t a- o , :,, z E u 0 II II 4j > L! r! q cq Lq h q q q q 10 H 7� co m 0 w �! v OD o v a N a w a o m w o 0 0 a m u m m m m a w Ln c M I to L Ln m vi o 0 N u i q m I R l i R li O O kq q 1 p In kq O O O O tp to In 0 'o m cn P, 0 q 4 U) Ln m m o m v P,� U) m W N m V N rq O 0 m o O co a 0 a o o o c c a 0 CR V Iq c o c o O m Lq rl N N 0 8 0 0 O N O Ln in o o tD w to to N (u eM 00 rn It eq LQ Ln It to a q o o 4 w c o o c � '! r, � C � 1 � V � L! c � ❑ to M M 'D M OH O H 06 6 C, LI) O � VI 0 N 0 ti C) cd to m in N O kc ti N 00 10 ri 1* m 00 03 O ui eq ID M 0 0 0 ) LI Ln rl (,1 4 tn c) c in r4 N ri o ❑ 00 m 0 0 14 C; O Di rn (n Ln 'I (Ii 00 00 C. x c w w 41 a) 06 UO c u w c c E 0 2: M 0 X r E '0 0 u W r m Ch r r E in B - a) 0 0 E m F m C, C E u 12 71 u U c _ 0 CD . 0 0 a) LD c r In u M u (A 5 x . . :1 {. c C c c T .3 a) W // . t w 06 u CL T 12 T --E -L' U x r I c , Cn m A r c c LU m f --. , t a a t 0 c x a 0 0 m U u C. ( 13 u c c W 0' M ri u '3 v C a 0 C: S Ln c U w u m 0 0 E a m m cn m a Q) A 0 m c w w 0 m u U a a . a c C m 06 W CL w - M V Z '4J Z M o 0 c 0 w '0 B CL 0 0. 'E-" .08008_ I u u u u E u X x n 0 M 0 0 ul 0 ' 0 0 w (n G 0 cc W m M Ln a A m 2 i7L 2 0 N (u 00 rn CL eq LQ Ln P, N M Ln N Ch 0 ID to M in 0 ^ n In V) 00 rl 00 00 1 , N 0 N N w M (n In Q It ri H H ci It rir4 0c) 0 N C � a! q 0 r, N m 0 0 to 0 06 rl) m H , to to C. x c w w 41 a) 06 UO c u w c c E 0 2: M 0 X r E '0 0 u W r m Ch r r E in B - a) 0 0 E m F m C, C E u 12 71 u U c _ 0 CD . 0 0 a) LD c r In u M u (A 5 x . . :1 {. c C c c T .3 a) W // . t w 06 u CL T 12 T --E -L' U x r I c , Cn m A r c c LU m f --. , t a a t 0 c x a 0 0 m U u C. ( 13 u c c W 0' M ri u '3 v C a 0 C: S Ln c U w u m 0 0 E a m m cn m a Q) A 0 m c w w 0 m u U a a . a c C m 06 W CL w - M V Z '4J Z M o 0 c 0 w '0 B CL 0 0. 'E-" .08008_ I u u u u E u X x n 0 M 0 0 ul 0 ' 0 0 w (n G 0 cc W m M Ln a A m 2 i7L 2 in I R Ln 0 2 0 C4 a CL E m 0 0 0 > 2 E u 0. n 0 0 G; I- m 0 to 0 m a N V) Ln CH V � co 00 a Ln a Ln N N r4 r4 00 14 N t4 in Ln ol 0 \ o u Ln r 0 < > O (4 00 ca K Ln 11 .t 00 W a, Ch C4 R cl 'o t lr� in N Ln 0 in I R Ln 0 2 0 C4 a CL E m 0 0 0 > 2 E u 0. n 0 0 G; I- m 0 to Parkview Villa -North (165) Income Statement For The Period Ending July 2010 Books = Accrual Revenue 33160 -46330 Federal Grant 36220 -46330 Gen. Government Rents 36225 -46330 Nondwelling Rents 36290 -46330 Other Miscellaneous Revenue 39120 -46330 Recovery Damage City Property Total Revenue Expenses Personal Services 1000 -46330 Accrued Salaries Total Personal Services Supplies 2000 -46330 Office Supplies 2010 46330 Minor Equipment 2160 -46330 Maint. & Construct Materials 2171 -46330 General Supplies Total Supplies Other Services & Charges 3040 -46330 Legal Fees 3050 -46330 Expert and Professional Services 3060 -46330 Management Services 3100 -46330 Protective Services 3210 -46330 Telephone & Telegraph 3430 -46330 Advertising Other 3600 -46330 Insurance & Bonds 3810 -46330 Electric 3820 -46330 Water 3830 -46330 Gas 3840 -46330 Refuse 3850 -46330 Sewer 4000 -46330 Repair & Maint. Services 4100 -46330 Rents & Leases 4300 -46330 Miscellaneous Charges 4315 -46330 PILOT 4390 -46330 Taxes & Licenses 4500 -46330 Administrative Expenses 4850 -46330 Interest on Deposits Total Other Services & Charges Month to Date Year to Date 161,519.99 84.36% 302,05170 60.31% 28,736.00 15.01% 189,554.67 37.85% 300.00 0.16% 3,803.56 0.76% 908.40 0.47% 5,262.08 1.05% - 0.00% 173.28 0.03% 191,464.39 100.00 500,847.29 100.00 8,357.00 4.36% 58,499.00 11.68% 8,357.00 4.36 0 /b 58,499.00 11.68% 101.40 0.05% 1,250.54 0,Z5% 0.00 0100% 838.22 0.00% 990.80 0.52% 4,805.86 0.96% 106.34 0.06% 1,959.45 0.39% 1,198.54 0.63 0 /6 8,854.07 1.77 0 /b 0.00 0.00% 457.34 0.09% 0.00 0.00 23,760.00 4,74% 4,545.00 2.37% 31,815.00 6.35% - 0.00% 1,083.44 0.22% 380.88 0,20% 3,408.10 0.68% - 0.00% 184.59 0,04% 1,710.53 0.89% 11,971.19 2.39% 5,194.98 2.71% 26,487.94 5.29% 552.71 0,29% 6,880.82 1.37% 974.10 0.51% 34,805.67 6,95% 2,116.42 1.11 % 4,861.71 0.97% 411.12 0.21% 4,298.86 0.86% 3,490.27 132% 31,228.14 6.24% 0.00 0.00% 1,221.25 0.24% 28.50 0.01% 2,448,67 0.49% 1,695.73 0.89% 11,870.11 2,37% - 0.00% 1,243.38 0.25% - 0.00% 3,518.30 0.70% 12.92 0101% 83.26 0.02% 21,113.16 11.03 201,627.77 40.26% Capital Outlay 5120 -46330 Building & Improvements Total Capital Outlay Total Expense Excess (Deficit) Revenue over Expense 53,518.20 27.95% 256,746.60 51.26% 53,518.20 27.95% 256,746.60 51.26% 84,186.90 43.97% 525,727.44 104.97% 107,277.49 56.03% - 24,880.15 _4.97% Parkview Villa -North (165) Balance Sheet July 2010 Books = Accrual Jul -10 Assets 10100 Cash Balance 188,844.59 10200 Petty Cash 457.00 10400 Investments 725,325.08 11300 Rent Receivable 1,297.00 11500 Accounts Receivable 353.59 13100 Due from Other Funds 1,460.00 15510 Prepaid Insurance 27.01 Total Assets 917,764.27 Liabilities 20200 Accounts Payable 43,673.74 20210 Accrued Other Expenses 11,950.61 20220 Due to Resident Council 551.74 22000 Deposits 16,612.40 22200 Accrued PILOT 11,304.94 22210 Revenue Collected in Advance 5,696.87 Total Liabilities 89,790.30 Fund Balance 25300 Fund Balance 827,973.97 Total Fund Balance 827,973.97 Total Liabilities and Fund Balance 917,764.27 Parkview Villa -North (165) Cash Flow Statement Period = July 2010 Book = Accrual Month to Date Revenue 33160 Federal Grant 161,519.99 36220 Gen. Government Rents 28,736.00 36225 Nondwelling Rents 300.00 36290 Other Miscellaneous Revenue 908.40 39120 Recovery Damage City Property 0.00 Total Revenue 191,464.39 Expenses Personnel Services 1000 Accrued Salaries 8,357.00 Total Personnel Services 8,357.00 Supplies 2000 Office Supplies 101.40 2010 Minor Equipment 0.00 2160 Maint. & Construct Materials 990.80 2171 General Supplies 106.34 Total Supplies 1,198.54 Other Services & Charges 3040 Legal Fees 0.00 3060 Management Services 4,545.00 3100 Protective Services 0.00 3210 Telephone & Telegraph 380.88 3430 Advertising Other 0.00 3600 Insurance & Bonds 1,710.53 3810 Electric 5,194.98 3820 Water 552.71 3830 Gas 974.10 3840 Refuse 2,116.42 3850 Sewer 411.12 4000 Repair & Maint. Services 3,490.27 4100 Rent & Leases 0.00 4300 Miscellaneous Charges 28.50 4315 PILOT 1,695.73 4390 Taxes & Licenses 0.00 4500 Administrative Expenses 0.00 4850 Interest on Deposits 12.92 5120 Building & Improvement 53,518.20 Total Other Services & Charges 74,631.36 Total Expenses 84,186.90 Excess (Deficit) Revenue over Expenses 107,277.49 Adjustments 11300 Rent Receivable - 845.41 11500 Accounts Receivable 46.00 15510 Prepaid Insurance 9.00 20200 Accounts Payable 27,606.68 20210 Accrued Other Expenses 1,701.53 22000 Deposits 12.92 22200 Accrued PILOT 1,695.73 22210 Revenue Collected in Advance - 1,485.59 Total Adjustments 28,740.86 Parkview Villa-North (165) Cash Flow Statement Period = July 2010 Book = Accrual Month to Date Cash Flow 136,018.35 Beg Cash End Cash Difference 10100 Cash Balance 52,826.24 188,844.59 136,018.35 10200 Petty Cash 457.00 457.00 - 10400 Investments 725,325.08 725,325.08 Total Cash 778,608.32 914,626.67 136,018.35 Parkview Vila-North (165) General Ledger Period = Jul 2010 Book = Accrual 8116/2010 911 AM Property Date Peri0d Person /Description ,Control Reference Debit Credit Balance Remarks 1000 -46330 Accrued Salaries 50,142.00 = Beginning Balance = 165 713112010 07/2010 :PostRecuring Monthly recurring entry ) -89537 RC 8,357.00 0.00 58,499.00 R/C CHC PR Mgmt Fee Net Change= 8,357.00 58,499.00 = Ending Balance = 2000 -46330 Office Supplies 1,149.14 = Beginning Balance = 165 71112010 07/2010 Ricoh Americas Corporation (rico) P- 107842 409318156 75.78 0.00 1,224.92 Copier Svc 4/01 -6/30 165 7/31/2010 0712010 CommonBond Housing (chc) P- 188368 42636 25.00 0.00 1,249.92 Postage 7/10 165 7/31/2010 0712010 ComrronBond Housing (chc) P- 1BB487 42578 0.62 0.00 1,250.54 Computer Support 7/1 -21/10 Net Change =101.40 1,250.54 = Ending Balance = 2010 -46330 Minor Equipment 838.22 = Beginning Balance = Net Change =0.00 838.22 = Ending Balance = 2160 -46340 Plaint, & Construct Materials 3,815.06 = Beginning Balance = 165 6/24/2010 07/2010 Home Depot Credit Services (home6031) P- 186643 FCH- 003792410 20.00 0.00 3,835.06 Late fee 165 6/25/2010 07/2010 Park Supply of America, Inc. (parkl) P- 186265 16134300 239.09 0.00 4,074.15 cartridge 165 71212010 0712010 HD Supply Facilities Maintenance (home7) P- 186637 9103449000 224.89 0.00 4,299.04 flex dud etc 165 71212010 07/2010 Home Depot Credit Services (home603I) P- 186684 7562770 21.39 0100 4,320.43 gasket etc 165 7/7/2010 07/2010 Home Depot Credit Services (home603I) P- 187151 2563341 42.84 0,00 4,363.27 nicklend 165 7/9/2010 07/2010 Park Supply of America, Inc. ( parkl) P- 166646 16425200 247,77 0.00 4,611.04 toilet support 165 7113/2010 07/2010 Home Depot Credit Services (home603I) P- 187831 6593202 51.10 0.00 4,662.14 toilet seats 165 7/16/2010 07/2010 Home Depot Credit Services (home603I) P- 187834 3214805 48.09 0.00 4,710.23 55X78 H Wr W 165 712012010 0712010 Industrial & Residential Lighting, Inc, (Indu200) P- 187850 308944 -01 95.63 0.00 4,805.86 2 Syl Qtp Net Change= 990.80 4,8D5.86 = Ending Balance = 2171 -46330 General Supplies 1,853.11 = Beginning Balance = 165 6/2512010 0712010 Ryco Supply Company (ryco) P- 185508 32513 57.64 0.00 1,910.75 towels, duster 165 7/20/2010 0712010 Ryco Supply Company (ryco) P- 187839 32617 46.70 0.00 1,959.45 Towels Net Chang-106.34 1,959.45 = Ending Balance = 3040 -46330 Legal Fees 457.34 = Beginning Balance = Net Change =0.00 457.34 = Ending Balance = 3050 -46330 Expert and professional Services 23,760.00 = Beginning Balance = Net Change =0.00, 23,760.00 = Ending Balance = 3060 -46330 Management Services 27,270.00 = Beginning Balance = 165 7/29/2010 07/2010 CommonBond Housing (chc) P- 188035 42416 12,902.00 0.00 40,172.00 Mgmt Fee 7/10 165 7/31/2010 07/2010 :PostRecuning Monthly recurring entry ) -89537 RC 0.00 8,357.00 31,815.00 R/C CHIC PR Mgmt Fee Net Change = 4,545.00 31,015.00 = Ending Balance = 3100 -46330 Protective Services 1,083.44 = Beginning Balance = Net Change =0.00 1,083.44 = Ending Balance = 3210 -46330 Telephone & Telegraph 3,027.22 = Beginning Balance = 165 71112010 0712010 AnswerUve LLC (answ) P- 185375 1.00605E +11 30.19 0.00 3,057.41 answr svc 7/10 165 7/2/2010 0712010 ComCast(comc3001) P- 185974 8772 10 505 0196183pvn /0 44.82 0.00 3,102.23 Internet svc 7/11 -8/10 165 7/7/2010 0712010 Qwest(gwes9115) P- 186621 7637883978/0710 38,70 0,00 3,140.93 phone svc 7/07 -08/06 165 711112010 0712010 MCI Comm Service (mcic) P- 187837 7637883978/0710 27.23 0.00 3,166.16 phone svc - bill due 8/01 165 7/1312010 0712010 Office of Enterprise Technology (ot0658) P- 186636 W10060612 239.94 0100 3,408.10 phone Svc 6/10 Net Change = 380.88 3,408.10 = Ending Balance = 3430 -46330 Advertising Other 184.59 = Beginning Balance = Net Change =0.00 184.59 = Ending Balance = 3600 -46330 Insurance & Bonds 10,260.66 = Beginning Balance = 165 7/31/2010 0712010 :PostRecuning Monthly recurring entry 1-89537 RC 1,707.23 0.00 11,967.89 C of Columbia Heights Ins Accri 165 7/31/2010 0712010 :PostRecuring Monthly recurring entry ) -89537 RC 2.85 0.00 11,970.74 RIF Crime insurance 165 7/31/2010 0712010 Adj prepaid crime ins to actual 3 -90339 GR 0.45 0.00 11,971,19 Ad) prepaid crime Ins to actual Net Change = 1,710.53 11,971.19 = Ending Balance = 3810 -46330 Electric 21,292.96 = Beginning Balance = 165 711212010 07/2010 Xcel Energy (xcel) P- 186515 51- 5044155- 3 /0710 5,194.98 0.00 26,487.94 Elec Svc 06/04 -07/06 Net Change = 5,194.98 26,487.94 = Ending Balance = 3820 -46330 Water 6,328.11 = Beginning Balance = 165 7/10/2010 07/2010 City of Columbia Heights (colu) P- 186625 318 - 0245 -00- 01/0710 69.85 0.00 6,397.96 water /sewer /trash svc 3/20 -6/20 165 7/10/2010 07/2010 City of Columbia Heights (colu) P- 186630 318 - 0250 -00- 01/0710 460.05 0.00 6,858.01 water /sewer/ svc 3/20 -6/20 Page 1 of 2 Parkview Villa -North (165) General Ledger Period = Jul 2010 Book = Accrual 8/16/2010 9:11 AM Property - Date Period Person /Descdptlon Control 1. Reference - Debit Credit ' Balance Remarks 165 7/10/2010 07/2010 City of Columbia Heights (colu) P- 166634 318 - 0255 -0001/0710 22.81 0100 6,880,82 water svc 3/20-6/20 Net Change= 552.71 6,880.82 = Ending Balance 3830 -46330 Gas 33,831.57 = Beginning Balance = 165 7/8/2010 0712010 CenterPolnt Energy (cent) P- 186072 5519965- 7/0710 614.72 0.00 34,446.29 gas svc 6/01 -7/01 165 7/19/2010 07/2D10 Laura 5heak (shea) P- 187152 1072 359,38 0.00 34,805.67 fuel rot generator Net Change= 974.10 34,805.67 = Ending Balance = 3840 -46330 Refuse 2,745.29 = Beginning Balance = 165 711012010 07/2010 City of Columbia Heights (colu) P- 186625 318- 0245 -00- 01/0710 2,116.42 0,00 4,861.71 water /sewer /trash svc 3/20 -6/20 Net Change= 2,116.42 4,861.71 = Ending Balance = 3850 -46330 Sewer 3,887.74 = Beginning Balance 165 711012010 07/2010 City of Columbia Heights (colu) P- 186625 318 - 0245.00- 01/0710 162.90 0.00 4,050.64 water /sewer /trash svc 3/20-6/20 165 7/10 /2010 07/2010 City of Columbia Heights (colu) P- 186630 318- 0250 -00- 01/0710 248.22 0.00 4,298.86 water /sewer/ svc 3/20 -6/20 Net Change = 411,12 4,298.66 = Ending Balance = 4000 -46330 Repair & Maint. Services 27,737.87 = Beginning Balance 165 5/24/2010 0712010 Trugreen -5635 (trug7850) P- 187875 563871 67.68 0100 27,805,55 lawn svc 5/24 165 6/1/2010 07/2010 Trugreen -5635 (trug7850) P- 187873 569984 135.83 0.00 27,941.38 lawn svc 6/01 165 6/2612010 0712010 Trugreen -5635 (trug7850) P- 187870 600284 67.68 0.00 28,009.06 lawn svc 6/26 165 7/1/2010 07/2030 Eagle Elevator Corp. (eagll) P- 186264 0101509 -I 610.68 OAO 28,619.74 thermo fuse replace 165 7/6/2010 07/2010 Direct Home Appllance Services (dire) P- 186266 070610pvn 83.84 0.00 28,703.58 hose replace 165 7/6/2010 07/2010 Direct Home Appliance Services (dire) P- 186267 070610pvn -a 75.70 0.00 28,779.28 toilet bowls 165 7/8/2010 0712010 Gardner Plumbing, LLC (gard1086) P- 186263 2108 868.86 0.00 29,648.14 Patch work 165 7/9/2010 0712010 American Masonry Restoration Corp (amer7701) P- 186640 30310 -A 1,580.00 0.00 31,228,14 elev svc 7/10 Net Change= 3,490.27 31,228.14 = Ending Balance 4100 -46330 Rents & leases 1,221.25 = Beginning Balance = Net Change =0.00 1,221.25 = Ending Balance = 4300 -46330 Miscellaneous Charges 2,420.17 = Beginning Balance = 165 6/28/2010 0712010 City Wide Locksmithing, Inc.(city4054) P- 186268 128091 28,50 0.00 2,448.67 keys Net Change =28.50 2,448.67 = Ending Balance = 4315 -46330 PILOT 10,174.38 = Beginning Balance = 165 7/31/2010 07/2010 :PostRecurring Monthly recurring entry 3 -89537 RC 1,695.73 U0 11,070.11 Anoka Cty Property Tax Accrual Net Change= 1,695.73 11,870.11 = Ending Balance = 4390 -46330 Taxes & Licenses 1,243.38 = Beginning Balance = Net Change =0.00 1,243.38 = Ending Balance = 4500 -46330 Administrative Expenses 3,518.30 = Beginning Balance = Net Change =0.00 3,518.30 = Ending Balance = 4850 -46330 Interest on Deposits 70.34 = Beginning Balance = 165 7/31/2010 0712010 Sec Delp Interest accrual 3 -90337 GJl 12.92 0.00 83.26 Sec tap Interest accrual Net Change= 12.92 83.26 = Ending Balance = 5120.46330 Building & Improvements 203,228,40 = Beginning Balance = 165 5/15/2010 07/2010 Project One Constructlon, Inc. (prof) P- 187148 1992 23,070.70 0.00 226,307,10 Constr in progress 165 6/16/2010 07/2010 Encompass, Inc.(enco) P- 187150 25108 311.10 0.00 226,61810 engi svcs 165 7/9/2010 07/2010 American Masonry Restoration Corp (amer7701) P- 187149 1992pvn 30,128.40 0.00 256,746.60 Constr In process Net Change= 53,518.20 256,746.60 = Ending Balance Page 2 of 2 O 0 CD C, 0 0 0 0 0 0 0 0 0 CD 0 0 0 0 0 0 0 > 0 0 CD CD 0 0 0 0 0 C:) a 0 0 C) 0 0 0 00 ( (D Q1 L LO W to f, Ln to 0 0 0 (D 0 C, 0 0 0 0 C:) 0 C:) 0 OC) 00 0 0 C:) C:) 0 LO m r r, co Iq 0) Ln L 4 r r , h h 0 0 0 0 Ln N N a, M (Y) M m M C:) 0 r t, 0 (D CD 0 ": tt I IR %R (� r1 �q to r� N 0 v 00 6 C) V) OD 0 ; Ln A t, r , 4) N 0 a) 0) Ch N N O 3 ( al 0 O O N M ,4 0 q v) N (4 M 0% m m r') m 00 00 1, r, 00 (1) 00 M 't C � N II R kq C� -' IR to N N h fs C6 06 lD OR 10 - C m 00 06 N 0 P , Ul 00 C ; LI) ' i r Ln ' i IT P, Ln t, 4 4) r4 rq In C14 -T C% a% I N N r� rl 10 m 10 r, 0 i m 0 u O U W M 00 > E 9 rl) H Z > 0 0 00 00 Ir CL 10 10 00 C14 co IT 00 - r, h 00 co N - M r-, m v m rl m 00 0) N I- lO Ln cn - co m 0) lO m m C) at N r4 N tn N 0 ko C:) r14 10 LO C) IT <t 0 M M rl m VI U) iD 41 U)VIO 00 CD C) CD 0 noc a Ln Ln 0 O 0 CD 0 0 0 C, CD 0 m Ln Ln 0 CD 0 C) CD 0 0 CD CD 0 0 T Ln ? 9 0 0 0 9 9 ? ? ? u o CD o U) r r" N u rj T Ir m m m m m rr) Ln tn Ln m m V) Ul Ln Ln LD LD LD lO w O LO to 10 ko 10 O O C) C) C) O O 0 C) C O 0 0 0 C:) C) C) 0 0 O O CD 0 0 C) 0 41 N N N N N rq N N N r1l N r1l rq m 01 N 11 h n r, 11 r, r, r Ln I 0 O 0 C) a 0 C) a C:) I CD 0 Ln Ln Ln Ln Ln Ln U) Ln Ln Ln Ln Ln Ln 0 to 10 10 LO 10 10 LO w 10 w '0 C) 0% 0 Ln co r, r, N 0) Ln m 0 q. 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Ln m 0 in t "w , to , w 0) Cl E CL M Z m E m r 0 W 00 0 0 06 = 1 ce >' v c Lj — U U ' c" E V) 0 I C 01 a u t M E (D Cd 10 H (U 0 0 E o M , = in 11 E .2 E 05 U 'm L'D o u u r M r, c C:, w Ln 0 0) z c u CO rN 0 u E E i ., n 0 (V , U) - 0 w r = 4 E Ln 'm N N 1, u to w E P 6 90 < CL c > (u E m 0 u u 6 tJO 0 Ln E 0 a m 0 C a T " E u u u to m u > E LL a) u H c > > > 0 co u w 0 u E m m C >� C: Ro -a .fl 11 O E x 0 0 0 0 00 u 0 0 LO U) o 1% 0 m 0 3: 3: U w Z P "J 0 0 = r, m - (u u 0. w - Ln N N CL U I m u E "a 0 E 0 u m u E Z 4J 0 r4 Ln O to 1# M It to N M IM fn Payment Summary Bank= 165opr AND mm /yy= 07/2010 - 07/2010 AND All Checks =Yes AND Include Volds =All Checks Check Post Total Bank Check# Vendor Date Month Amount 165opr - Parkvlew Villa North 956 adam - Adam's Pest Control, Inc. 07/08/2010 07/2010 48.97 165opr - Parkvlew Villa North 957 answ - AnswerLive LLC 07/08/2010 07/2010 30.19 165opr - Parkview Villa North 958 bfbp - BFB Painting, Inc. 07/08/2010 07/2010 320 165opr - Parkview Villa North 959 chc - CommonBond Housing 07/08/2010 07/2010 93.12 165opr - Parkvlew Villa North 960 gard1086 - Gardner Plumbing, LLC 07/08/2010 07/2010 674.68 165opr - Parkvlew Villa North 961 hams - Despina Hams 07/08/2010 07/2010 267,58 165opr - Parkvlew Villa North 962 home6031 - Home Depot Credit Services 07/08/2010 07/2010 11.81 165opr - Parkview Villa North 963 home? - HD Supply Facilities Maintenance 07/08/2010 07/2010 160.78 165opr - Parkview Villa North 964 mcic - MCI Comm Service 07/08/2010 07/2010 0.57 165opr - Parkview Villa North 965 offs - Office Depot 07/08/2010 07/2010 58.24 165opr - Parkview Villa North 966 off1658 - Office of Enterprise Technology 07/08/2010 07/2010 1,284.31 165opr - Parkview Villa North 967 petty165 - Laura Sneak 07/08/2010 07/2010 125.72 165opr - Parkvlew Villa North 968 gwes9115 - Qwest 07/08/2010 07/2010 39.14 165opr - Parkvlew Villa North 969 chc - Commonl3ond Housing 07/14/2010 07/2010 12,902.00 165opr - Parkvlew Villa North 970 city4054 - City Wide Locksmithing, Inc. 07/14/2010 07/2010 80.14 165opr - Parkvlew Villa North 971 comc3001 - ComCast 07/14/2010 07/2010 44.82 165opr - Parkvlew Villa North 972 ryco - Ryco Supply Company 07/14/2010 07/2010 57.64 165opr - Parkvlew Villa North 973 cent - CenterPolnt Energy 07/21/2010 07/2010 614.72 165opr - Parkview Villa North 974 city4054 - City Wide Locksmithing, Inc. 07/21/2010 07/2010 28.5 165opr - Parkvlew Villa North 975 dire - Direct Home Appliance Services 07/21/2010 07/2010 159.54 165opr - Parkvlew Villa North 976 eagll - Eagle Elevator Corp, 07/21/2010 07/2010 610.68 165opr - Parkview Villa North 977 gard1086 - Gardner Plumbing, LLC 07/21/2010 07/2010 868.86 165opr - Parkview Villa North 978 parka - Park Supply of America, Inc. 07/21/2010 07/2010 239.09 165opr - Parkview Villa North 979 xcel - Xcel Energy 07/21/2010 07/2010 5,194.98 165opr - Parkview Villa North 980 amer7701 - American Masonry Restoration CorF 07/28/2010 07/2010 1,580.00 165opr - Parkvlew Villa North 981 colu - City of Columbia Heights 07/28/2010 07/2010 3,080.25 165opr - Parkvlew Villa North 982 enco - Encompass, Inc. 07/28/2010 07/2010 311.1 165opr - Parkvlew Villa North 983 home6031 - Home Depot Credit Services 07/28/2010 07/2010 84.23 165opr - Parkview Villa North 984 home7 - HD Supply Facilities Maintenance 07/28/2010 07/2010 224.89 165opr - Parkvlew Villa North 985 offi658 - Office of Enterprise Technology 07/28/2010 07/2010 239.94 165opr - Parkview Villa North 986 parka - Park Supply of America, Inc. 07/28/2010 07/2010 247,77 165opr - Parkvlew Villa North 987 proj - Project One Construction, Inc. 07/28/2010 07/2010 23,078.70 165opr - Parkvlew Villa North 988 gwes9115 - Qwest 07/28/2010 07/2010 38.7 165opr - Parkview Villa North 989 shea - Laura Sheak 07/28/2010 07/2010 359.38 53,161.041 Parkview Villa North Bank Reconciliation Report 07/31/2010 Balance Per Bank Statement as of 07/31/2010 09/16/2008 297 t0004005 - Grooms 07/08/2010 961 hams - Despina Hams 07/21/2010 974 city4054 - City Wide Locksmithing, Inc. 07/28/2010 980 amer7701 - American Masonry Restoration Corp 07/28/2010 981 colu - City of Columbia Heights 07/28/2010 982 enco - Encompass, Inc. 07/2812010 983 home6031 - Home Depot Credit Services 07/28/2010 984 home? - HD Supply Facilities Maintenance 07/28/2010 985 offi658 -Office of Enterprise Technology 07/28/2010 986 parkl - Park Supply of Amedca, Inc. 07/28/2010 987 prof - Project One Construction, Inc. 07/28/2010 988 gwes9115 - Qwest 07/28/2010 989 shea - Laura Sheak Less: Outstanding Checks Balance per GL as of 07/31/2010 Difference Reconciled Bank Balance Reconciled Balance Per G/L 8/11/10 $218,485.63 100.00 267.58 28.50 1,580.00 3,080.25 311.10 84.23 224.89 239.94 247.77 23,078.70 38.70 359.38 $29,641.04 $188,844.59 $188,844.59 $188,844.59 Cleared Items: Cleared Deposits Date Tran # Parkview Villa North Amount 8/11/10 07/02/2010 216 Bank Reconciliation Report 12,738.00 07/31/2010 07/02/2010 216 07/31/2010 265.00 07/31/2010 Cleared Checks 217 rent deposits 11,958.00 07/31/2010 Date Tran # Notes Amount rent deposits Date Cleared 07108/2010 956 adam - Adam's Pest Control, Inc. 48.97 07/31/2010 07/0812010 957 answ - AnswerLive LLC 30.19 07/31/2010 07/08/2010 958 bfbp - BFB Painting, Inc. 320.00 07/31/2010 07108/2010 959 chc - CommonBond Housing 93.12 07/31/2010 07/08/2010 960 gard1086 - Gardner Plumbing, LLC 674.68 07/31/2010 07/08/2010 962 home6031 - Home Depot Credit Services 11.81 07/31/2010 W10812010 963 home? - HD Supply Facilities Maintenance 160.78 07/31/2010 07/08/2010 964 mcic - MCI Comm Service 0.57 07/31/2010 07/08/2010 965 ofri - Office Depot 58.24 07131/2010 07/08/2010 966 offi658 - Office of Enterprise Technology 1,284.31 07/31/2010 07/08/2010 967 petty165 - Laura Sheak 125.72 07/31/2010 07/08/2010 968 gwes9115 - Qwest 39.14 07131/2010 07/14/2010 969 chc- CommonBond Housing 12,902.00 07/3112010 07/14/2010 970 city4054 -City Wide Locksmithing, Inc. 80.14 07/31/2010 07/14/2010 971 comc3001 - ComCast 44.82 07/31/2010 07/14/2010 972 ryco - Ryco Supply Company 57.64 07/31/2010 07/2112010 973 cent - CenterPolnt Energy 614.72 07/31/2010 07/21/2010 975 dire - Direct Home Appliance Services 159.54 07/31/2010 07/21/2010 976 eagi1 - Eagle Elevator Corp. 610.68 07/31/2010 07/21/2010 977 gard1086 - Gardner Plumbing, LLC 868.86 07/31/2010 07/21/2010 978 park1 -Park Supply of America, Inc. 239.09 07/31/2010 07/21/2010 979 xcel - XcelEnergy 5,194.98 07/31/2010 Total $23,620.00 Cleared Deposits Date Tran # Notes Amount Date Cleared 07/02/2010 216 rent deposit 12,738.00 07/31/2010 07/02/2010 216 Rentry - per acct 265.00 07/31/2010 07/06/2010 217 rent deposits 11,958.00 07/31/2010 07/07/2010 220 rent deposits 1,393.00 07/31/2010 07/08/2010 218 laundry deposit 378.40 07/31/2010 07/08/2010 219 rent deposits 1,062.00 07/31/2010 07/09/2010 221 rent deposit 306.00 07/31/2010 Total $28,100.40 Cleared Other Items Date Tran # Notes Amount Date Cleared 07/01/2010 RC 505311 Returned item t0003970 - 443.00 07/31/2010 07/06/2010 JE 90388 Bank err double dep rev Powell 2.00 07/31/2010 07/09/2D10 JE 90330 HUD eLOCCS Capital Fund receipt 825.00 07/31/2010 07/13/2010 JE 90332 HUD eLOCCS Cap Fund Rec receipt 69,336.40 07/31/2010 07/26/2010 JE 90335 HUD eLOCCS Cap Fund Prog receipt 91,358.59 07/31/2010 Total $161,078.99 ftj % VB a n kMcmber FDIC Northeast '77 Broadway St. N.E., Minneapolis, MN 55413 (612) 379 -8811 - 24 hour telephone banking 651- 628 -9807 Visit our web site at www. northeastbank- mn.com Date 7/30/10 Page 1 - M 10016mb Enclosures 29 * * * * 'r' * **** * ** *AUTO * *3 -DIGIT 551 760 0.8060 AT 0.357 4 1 12 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA NORTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 1111111 ll 11111111111111111111 111111111111111111111111111 111111 - - -- C H E C K I N G A C C O U N T S - - -- PLEASE JOIN US FOR OUR FREE COMMUNITY PICNIC FRIDAY, SEPTEMBER 10 FROM 11AM - 1PM AT OUR COLUMBIA HEIGHTS OFFICE, NORTHEAST PUBLIC FUNDS ACCT Previous Balance 9 Deposits /Credits 24 Checks /Debits service charge Interest Paid Ending Balance Number of images 29 Statement Dates 7/01/10 thru 7/31/10 52,926.24 Days in the statement Period 31 189,887.39 Average Ledger 130,312 24,328.00 Average collected 128,509 .00 .00 218,485.63 it *kk* kick * * * *'�kkkkkk kst irkkkkkkk *kkkkir irkkkkk�*** * *9r�•tr *:r * * * *�• * * * * * ** *�•�'r 4r it it dr *ir 4r it it it �Y Deposits and Credits Date Description Amount 7/02 DDA REGULAR DEPOSIT 13,270.00 7/06 DDA REGULAR DEPOSIT 11,958.00 7/07 DDA REGULAR DEPOSIT 378.40 7/07 DDA REGULAR DEPOSIT 1,393.00 7/08 DDA REGULAR DEPOSIT 1,062.00 7/09 MISC PAY HUD TREAS 303 825.00 CR 3031036218 07/09/10 ID #- 411269646860103 TRACE #- 031036211211819 7/09 DDA REGULAR DEPOSIT 306.00 7/13 MISC PAY HUD TREAS 303 69,336.40 CR 3031036218 07/13/10 ID #- 411269646860103 TRACE #- 031036211346284 7/26 MISC PAY HUD TREAS 303 91 ,358.59 CR 3031036218 07/26/10 ID #- 411269646860103 TRACE #- 031036211761528 .. i; irk *k kkir irk kirk irk sk it ir kkkk ir irk kkkkkkk * *kkkkkkkkkk charges and Debits Date Description 7101 RETURN ITEM DEBIT Amount 443.00 561274 - 547 L . Al Date 7/30/I0 Page 2 Enclosures 29 NORTHEAST PUBLIC FUNDS ACCT 400NOW (continued) charges and Debits Date 7/06 Description DDA Amount DEBIT MEMO 26S.00 DR checks in serial order Date 7114 [heck# 956 Amount` mate [heck# Amount / ,^' g�7 48.97 3O lA , / ' '-' 068 Q6y 39.14 ' I2 902 OU / ,�. / QSQ S59 3ZO 0O . / 97O ' ' 80 l4 ' ,�� / 960 . 03 l2 674.68 7 '-- 7' 971 972 44.82 / / 962* 063 II.81 ' 27 973 S7'64 hI4'72 / 964 160.78 � 7 975* 976 IS0'S4 7/19 ly 965 066 .57 58.24 - 8 `8 977 G10'6Q 8b8'8O 7/20 067 I'284.3I 125.72 - `7 978 979 239'O9 ^ Indicates skip in check numbers ''� S IQ4'08 ' ' Daily Balance Section Date / Balance 52 Date 7112 oalance 8I.]I7.S2 Date I aalunce 134,859.73 / / 65,753.24 77,446.24 / I49.979.24 ''� 6 ''� 226,173.50 ' / 79,217.64 7 � / I49.729.78 l49 7/27 .2O 219,593.58 218,485.63 //oU 80.279.64 , - 135,123.23 '' 7/09 81,410,64 71 13493y87 **+ END 0F 3TATEMENT 561274 548 Parkview Villa South Financial Statement Overview July 2010 Revenue: Occupancy for the month of July was 100% occupied; there were no vacant unit as of 07/31/2010. Total Revenue is slightly higher than budget amount. Administrative Expenses: Administrative costs for South are under budget (favorable). Other Renting Expense is slightly over budget (unfavorable), and reflects cost incurred to process applicant background check and YTD is still under budgeted YTD. Office Salary line shows the staffing portion. for South per contract, both office and maintenance staff. Office Supplies are under budget (favorable). Telephone, Answering Service and Internet expenses are under budget (favorable). Utilities: Utilities Expenses are over budget (unfavorable), electric charges were higher than budgeted as was water and sewer (quarterly billing). Operating and Maintenance Expense (supplies): Operating and Maintenance Expenses are over budget (unfavorable). The overage is mostly because of the large expense to make repairs to the cooling system. Janitor and Cleaning Supplies and Contract are under budget (favorable). Garbage and Trash Removal are over budget (unfavorable); however this is a quarterly expenditure rather than a monthly. Grounds Contract was over budget (unfavorable), and reflects cost for grounds maintenance for the end of May and throughout June. Repairs Material was under budget (favorable). Repairs Contract was over budget (unfavorable), due to needed repairs to the cooling system, battery service, door repair and smaller appliance repairs. 2 0- Ln 9 Ln O 0 0 O c 0 m 0 E o II II a 0 w 'Q > 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 a 0 0 0 N 0 m 0 0 0 t11 6 6 6 0 r� 0 O 0 0 a 0 0 0 0 IT 0 6 M O W m IIR rl M; 0 Iq a w 0 0 ko th 0 a N 0 0 N m 0 0 a 0 m N M I I r, 0 in Ln in ll� I o N 00 m n LO O W 0 0 0 0 0 q < 0 w M N h m 0 m o 0 0 0 0 0 0 v 0 w 0 W N M 0 w Z - 0 N 6 4 q r j q 1 1 q q q 1 � I R q q I() O cq q .4 rj 0 Vi 0 0 0 0 Ln a 0 at o m 0 pp N m m 6 N 0 Ch Q m 0 0 m a 0 0 m 0 H AD Ln 2 m m N N W 16 1� m m 00 m 0 N 0 m 01 U v C? 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M 0 0 O M M 0 0 H 0 M 00 0 N v . w w 0 Ln . a, o0 C) Ln 0 00 w It M 0 v (L r4 L H H H N o9 h M O q q q q q (R q q q q q q lo O w v C) C, C) c o o o o o o c, c, c, co O Ifl C� co re� a ul C, v 00 M rl 00 M 0 0 o a W CO M Ln N C) Q 0 w w v N r, Ln tA m 00 'e� tn Ln M ll� n n cq Oi CO M 0 0 IT C, c, m o o N M LA '! 1 1 1 1 14 9 m I N 0) M 00 Ln Ln N M Ch r N O Ifl C� co re� a ul C, v 00 M rl 00 M 'o O (R W CO r4 r� 0 0, N Ln ui LA r, Ln M 00 a tn Ln M ll� n n cq Oi CO M 0 0 IT 0 Ot Ol (h M LA 14 0) M 00 Ln Ln N M Ch r N �t " n N U) rq O co ID N Ln N It 10 N C4 0 N oovr� N 0 0 q I W W C) 0 O Ifl C� co re� a ul C, v 00 M rl 00 M 'o to M rl tn Ln M ll� n n cq w CO M 0 0 IT N IM 14 N m) Ch 0 O O OD Ch cn LD L i Ln 0 N (u u M CL eV Lp Ch Ch 00 Lp in f, PI ri 0 x T 4) Ck a a c CL x H Ul r u oj U to w x u c M C6 w t z a -, g� @ 2: M E 0, c T 0 Ul @ G !2 ' M M M u L LU c d) C N a a t 6 r w P u = 0 t E U m O R 1 0 - Ln u a) 2 a ow M c = a 0 0 a a, u CL Z 0 w :3 CL u cn -a O In .0 al M w M c c MMMU ne E-i6tigm T--g-22T c 0 m L -a M . . . Z 3 M u (A .T 0 u u 0 M 0 06 U U u 0) • L c m a - - 6 > u V) U) w 0 F- X V) a ri rL rL 0 o o % 0 V a M M M u U) u E c,n a m 2 F F H 0) .6 x C M c w M M •S G � . w Z 'Z Z3 Z z c CL m 0 C M :2 x "0 c m , ' c o 'co 3 w w M r a CL 0 u u u x m u 2 2 'E 0 M w L o 0 -a 0 0 0 m w c 2 u a: w 0 V) LD 0 - 2e w M V) 0 0 a o > 2: 1- ; in IR Ln \ § © t/ in rl I } � � \ 0E _ 0 0 IT ( § $ _r .� � \ )2a 0 LA in 00 It u In : R a LA 00 LQ in \ to m m . : � �§ \2=' Ln g CL 2 aE;/ {u \0 ® ® o } tm j § td ® 2 - � � u) § ! : IL ; in IR Ln \ \ § © t/ \ 0E ge _ _r Z ] \ )2a 0 \ Parkview Villa -South (166) Income Statement For The Period Ending July 2010 Books = Accrual Revenue 36220 -46340 Gen. Government Rents 36225 -46340 Nondwelling Rents 36290 -46340 Other Miscellaneous Revenue Total Revenue Expenses Personal Services 1000 -46340 Accrued Salaries Total Personal Services Supplies 2000 -46340 Office Supplies 2010 -46340 Minor Equipment 2160 -46340 Maint. & Construct Materials 2171-46340 General Supplies Total Supplies Other Services & Charges 3040 -46340 Legal Fees 3050 -46340 Expert & Professional Services 3060 -46340 Management Services 3100 -46340 Protective Services 3210 -46340 Telephone & Telegraph 3430 -46340 Advertising Other 3600 -46340 Insurance & Bonds 3810 -46340 Electric 3820 -46340 Water 3830 -46340 Gas 3840 -46340 Refuse 3850 -46340 Sewer 4000 -46340 Repair & Maint. Services 4100 -46340 Rents & Leases 4300 -46340 Miscellaneous Charges 4315 -46340 PILOT 4390 -46340 Taxes & Licenses 4500 -46340 Administrative Expenses 4850 -46340 Interest on Deposits Total Other Services & Charges Month to Date % Year to Date 0 /0 24,319.00 95.48% 171,338.87 95.91% 510.00 2.00% 4,003.00 2.24% 640.40 2.51% 3,304.65 1.85% 25,469.40 100.00 178,646.52 100.00 3,723.00 14.62% 26,061.00 14.59% 3,723.00 14.62% 26,061.00 14.59% 34.30 0.13% 416.31 0,23% 0.00 0.00% 683.37 0.38% 196.67 0.77% 1,286.68 0.72% 47.77 0.19% 812.32 0.45% 278.74 1.09 0 /0 3,198.68 1.79 0 /0 0.00 0.00% 209.16 0.12% 0.00 0.00% 12,020.00 6.73% 2,025.00 7.95% 14,175.00 7.93% 0.00 0.00% 486.77 0.27% 171.10 0.67% 1,526.89 0.85% 0100 0.00% 62.74 0.04% 774.57 3.04% 5,426.07 3.04% 2,394.96 9.40% 11,250.64 6.30% 1,733.22 6.81% 3,791.83 2.12% 186.93 0.73% 16,072.76 9.00% 950.85 3.73% 2,184.25 1.22% 744.70 2.92% 2,142.84 1.20% 8 34.10% 13,155.06 7.36% 45.00 0.18% 75.00 0.04% 0.00 0.00% 19.92 0.01% 1,031.67 4.05% 7,221.69 4.04% 0.00 0.00% 558.62 0.31% 0.00 0.00% 14.75 0.01% 6.99 0.03% 46.24 0.03% 18,749.94 73.62% 90,440.23 50.63% Capital Outlay 5120 -46340 Building & Improvements Total Capital Outlay Total Expense 0.00% 0.00% 0.00 0.00% 22,751.68 89.33% 0.00 0.00% 119,699.91 67.00% Excess (Deficit) Revenue over Expense 2,717.72 10.67% 58,946.61 33.00% Parkview Villa South (166) Balance Sheet July 2010 Books = Accrual Jul -10 Assets 10100 Cash Balance 10200 Petty Cash 10400 Investments 11300 Rent Receivable 15510 Prepaid Insurance Total Assets Liabilities 20200 Accounts Payable 20210 Accrued Other Expenses 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Liabilities Fund Balance 25300 Fund Balance Total Fund Balance Total Liabilities and Fund Balance 92,885.05 93.00 482,070.36 0.00 14.00 575,062.41 7,623.96 5,414.50 8,717.05 6,967.78 2,158.30 30,881.59 544,180.82 544,180.82 575,062.41 Parkview Villa South (166) Cash Flow Statement Period = July 2010 Revenue 36220 Gen. Government Rents 36225 Nondwelling Rents 36290 Other Miscellaneous Revenue Total Revenue Personnel Services 1000 Accrued Salaries Total Personnel Services Supplies 2000 Office Supplies 2010 Minor Equipment 2160 Maint. & Construct Materials 2171 General Supplies Total Supplies Other Services & Charges 3040 Legal Fees 3060 Management Services 3100 Protective Services 3210 Telephone & Telegraph 3430 Advertising Other 3600 Insurance & Bonds 3810 Electric 3820 Water 3830 Gas 3840 Refuse 3850 Sewer 4000 Repair & Maint. Services 4100 Rent & Leases 4315 PILOT 4390 Taxes & Licenses 4500 Administrative Expenses 4850 Interest on Deposits Total Other Services & Charges Total Expenses Excess (Deficit) Revenue over Expenses Adjustments 11300 Rent Receivable 11500 Accounts Receivable 15510 Prepaid Insurance 20200 Accounts Payable 20210 Accrued Other Expense 22000 Deposits 22200 Accrued PILOT 22210 Revenue Collected in Advance Total Adjustments Month to Date 24,319.00 510.00 640.40 25,469.40 3,723.00 3,723.00 34.30 0.00 196.67 47.77 278.74 0.00 2,025.00 0.00 171.10 0.00 774.57 2,394.96 1,733.22 186.93 950.85 744.70 8,684.95 45.00 1,031.67 0.00 0.00 6.99 18,749.94 22,751.68 2,717.72 18.00 0.00 4.65 542.87 769.92 6.99 1,031.67 575.00 2,949.10 Cash Flow 5,666.82 Parblew Villa South (166) Cash Flow Statement Period = July 2010 Month to Date Beg Cash End Cash Difference 10100 Cash Balance 87,218.23 92,885.05 5,666.82 10200 Petty Cash 93.00 93.00 - 10400 Investments 482,070.36 482,070.36 - Total Cash 569,381.59 575,048.41 5,666.82 8/1612010 9:14 AM Parkview Villa South (166) General Ledger Period = Jul 2010 Book = Accrual Property =' -Date 'Period ° Person /Description Control Reference, Debit Credit Balance Remarks 1000 -46340 Accrued Salaries 22,330.00 = Beginning Balance = 166 7/31/2010 07/2010 :PostRecurring Recurring 3 -89538 RC 3,723.00 0.00 26,061.00 RIC CHIC PR Mgmt Fee Net Change = 3,723.00 26,061,00 = Ending Balance = 2000 -46340 Office Supplies 382.01 = Beginning Balance = 166 7/1/2010 0712010 Ricoh Americas Corporation (rico) P- 187941 409318156pvs 34.04 0.00 416.05 malnt agree 7/01 -9/30 166 7/31/2010 07/2010 Common0ond Housing (chc) P- 188488 42579 0.26 0.00 416.31 Postage 7/10 Net Change =34.30 416,31 = Ending Balance = 2040.46340 Minor Equipment 683.37 = Beginning Balance = Net Change =0.00 683.37 = Ending Balance = 2160 -46340 Maint. & Construct Materials 1,090.01 = Beginning Balance = 166 71212010 0712010 HD Supply Facilities Maintenance (home7) P- 186697 9103449000pvs 101.04 0.00 1,191.05 flex dud etc 166 7/20/2010 07/2010 Industrial & Residential Lighting, Inc. (Indu20! P- 188839 308944 -01 95.63 0.00 1,286.68 2 Syl Net Change= 196.67 1,286.68 = Ending Balance = 2171 -46340 General Supplies 764.55 = Beginning Balance = 166 6/25/2010 07/2010 Ryco Supply Company (ryco) P- 185509 32513pvs 25.89 0.00 398.08 towels, duster 166 712012010 07/2010 Ryco Supply Company (ryco) P- 187854 32617pvs 21.88 0100 419.96 towels Net Change =47.77 812.32 = Ending Balance = 3040 -46340 Legaf Fees 209.16 = Beginning Balance = Net Change =0.00 209.16 = Ending Balance = 3050 -46340 Expert & Professional Services 12,020.00 = Beginning Balance = Net Change =0.00 12,020.00 = Ending Balance = 3060 -46340 Management Services 12,150.00 = Beginning Balance = 166 7/29/2010 07/2010 CommonBond Housing (chc) P- 188036 42417 5,748.00 0.00 17,898.00 Mgmt Fee 7/10 166 7/31/2010 07/2010 :PostRecurring Recurring 3 -89538 RC 0.00 3,723.00 14,175.00 RIC CHC PR Mgmt Fee Net Change= 2,025.00 14,175.00 = Ending Balance = 3100 -46340 Protective Services 486.77 = Beginning Balance = Net Change =0.00 486.77 = Ending Balance = 3210 -46340 Telephone & Telegraph 1,355.79 = Beginning Balance = 166 7/1/2010 07/2030 Answerl-lye LLC (answ) P- 185376 100604620101pvs 13.56 0.00 1,369.35 answr svc 7/10 166 7/2/2010 0712010 ComCast (comc3001) P- 185902 8772 10 5050196183/0: 20.13 0.00 1,389.48 Internet svc 7/11 -8/10 166 7/7/2010 07/2DI0 Qwest (gwes9115) P- 186685 7637883978pvs/0710 17.38 0.00 1,406.86 phone svc 7/07 -8/06 166 7/11/2010 07/2010 MCI Comm Service (mcic) P- 187853 7637883978pvs/0710 12.23 0.00 1,419.09 phone svc - due 08/01 166 7/13/2010 07/2030 Office of Enterprise Technology (offl658) P- 186694 W10060642pvs 107.00 0.00 1,526.89 phone svc 6/10 Net Change= 171.10 1,526.89 = Ending Balance = 3430 -46340 Advertising Other 62.74 = Beginning Balance = Net Change =0.00 62.74 = Ending Balance = 3600 -46340 Insurance & Bonds 4,651.50 = Beginning Balance = 166 7/31/2010 07/2D10 :PostRecurring Recurring 3-89538 RC 773.50 0.00 5,425.00 C of Columbia Heights Ins Accrl 166 7/31/2010 07/2010 :PostRecurring Recurring 3 -89538 RC 1.79 0.00 5,426.79 RIF Crime insurance 166 7/31/2010 07/2010 Adj prepaid Crime Ins to actual 3 -90348 G32 0.00 0,72 5,426.07 Adj prepaid Crime Ins to actual Net Change= 774.57 5,426,07 = Ending Balance = 3810 -46340 Electric 8,855.68 = Beginning Balance = 166 7/12/2010 0712010 Xcel Energy (xcel) P- 186516 51- 5044155 -3pvs /0710 2,394.96 0,00 11,250.64 Elec svc 06/0407/06 Net Change= 2,394.96 11,250.64 = Ending Balance = 3820 -46340 Water 2,058.61 = Beginning Balance = 166 7/10/2010 07/2010 City of Columbia Heights (colu) P- 186687 318- 0260 -00- 0110710 257.46 0.00 2,316.07 water svc 3/20 -6/20 166 7/1012010 07/2010 City of Columbia Heights (colu) P- 186689 318 - 0265 -00- 01/0710 1,452.95 0.00 3,769.02 water /sewer svc 3/20 -6/20 166 7/10/2010 07/2010 City of Columbia Heights (colu) P- 186692 318- 0270 -00- 01/0710 22.81 0.00 3,791.83 water svc 3/20-6/20 Net Change= 1,733.22 3,791.03 = Ending Balance = Page 1 of 2 Parkview Villa South (166) General Ledger Period = Jul 2010 Book = Accrual 8/16/2010 9:14 AM Property Date Period Person/ Description Control Reference' Debit' Credit Balance Remarks 3830 -46340 Gas 15,885.83 = Beginning Balance = 166 7/9/2010 0712010 CenterPolnt Energy (cent) P- 186420 5527132 - 4/0710 186.93 0.00 16,072.76 gas svc 6/02.7/02 Net Change= 186.93 16,072,76 = Ending Balance = 3840.46340 Refuse 1,233.40 = Beginning Balance = 166 7/10/2010 07/2010 City of Columbia Heights (colu) P- 186696 318 - 0245- 00 -Olpvs /0711 950.85 0100 2,184.25 trash svc 3/20 -6/20 Net Change= 950.85 2,184.25 = Ending Balance = 3850.46340 Sewer 1,398.14 = Beginning Balance = 166 7/10/2010 0712010 City of Columbia Heights (colu) P- 186689 318 - 0265 -00- 01/0710 744.70 C.00 2,142.84 water /sewer svc 3120.6/20 Net Change =744.70 2,142.84 = Ending Balance = 4000 -46340 Repair & Malnt. Services 4,470.11 = Beginning Balance = 166 5/24/2010 0712010 Trugreen -5635 (trug7850) P- 187874 563871pvs 30.41 0.00 4,500.52 lawn svc 5/24 166 6/1/2010 0712010 Trugreen -5635 (trug7850) P- 187872 569984pvs 61.02 0.00 4,561.54 lawn svc 6/01 166 6/22/2010 07/2010 Cummins NPower LLC (cumm) P- 185510 100 -69709 6,76922 0.00 11,330.76 AC svc 6/22 166 6/26/2030 07/2010 Trugreen -5635 (trug7850) P- 187871 600284pvs 30.41 0.00 11,36117 lawn svc 6/26 166 7/1/2010 0712010 Eagle Elevator Corp. (eagli) P- 186270 0101509 -lpvs 274.37 0.00 11,635.54 mo maint 7/10 166 7/6/2010 07/2010 Direct Home Appliance Services (dire) P- 186271 070610pvs 37.67 0.00 11,673.21 fuse replace 166 7/6/2010 07/2010 Direct Home Appliance Services (dire) P- 186272 070610pvs -a 34.01 0.00 11,707.22 hose 166 7/13/2010 07/2010 All Seasons Garage Door Company (alls2529)P- 187849 20888 iZ3,00 0.00 11,830,22 Commercial svc call - door hinge 166 7/15/2010 07/2010 Gardner Plumbing, LLC (gard1086) P- 186699 2115 160.00 0.00 11,990.22 Plumbing svc #225 166 7/1912010 07/2010 Cummins NPower LLC (cumm) P- 187848 100 -74152 1,164.84 0.00 13,155.06 Battery service 7/10 Net Change= 8,684.95 13,155.06 = Ending Balance 4100 -46340 Rents & Leases 30.00 = Beginning Balance = 166 6/30/2010 07/2010 Multihousing Credit Control (mWtl) P- 186269 10060414 45.00 0.00 75.00 bkgrnd cks 6/10 Net Change =45.00 75.00 = Ending Balance = 4300 -46340 Miscellaneous Charges 19.92 = Beginning Balance = Net Change =0.00 19.92 = Ending Balance = 4315 -46340 PILOT 6,190.02 = Beginning Balance = 166 7/31/2010 07/2010 :PostRecurring Recurring 7 -89538 RC 1,031.67 0.00 7,221.69 Anoka Cty Property Tax Accrual Net Change =1,031,67 7,221.69 = Ending Balance 4390 -46340 Taxes & Licenses 558.62 = Beginning Balance = Net Change =0.00 558.62 = Ending Balance = 4500 -46340 Administrative Expenses 14.75 = Beginning Balance = Net Change =0.00 14.75 = Ending Balance = 4850 -46340 Interest on Deposits 39.25 = Beginning Balance = 166 7/31/2010 07/2010 Sec Den interest accrual 3 -90347 6.99 0.00 46.24 Sec Dep interest accrual Net Change =6.99 46.24 = Ending Balance = 26,475.40 3,723.72 Page 2 of 2 41 (D A 11 m m 0 0 0 (0 0 Cl 0 0 0 0 0 0 O 0 0 > 0 m It 0 0 0 0 '1 O er 0 C) O 0 a 0 a c, 0 a 0 of V 0 0 0 00 00 0 0 0 10 N 0 0 Ln at N .4 N v4 rq to m o "t (D 0 o CD 0 0 0 00 0 N r4 0 a 00 00 0 00 vi r4 li m N 4 m 0 4 0 M rl rn 0 0 C:) 0 tD 'T 00 (Y) "a N t4 14 C � 00 (� c) m 0 � 00 I R m 0i r- m ID LI) 0) I o 0 > > M co 00 > a a - CL �T CL ` 00 (Y) m C) �o ko 1- 't m N N (4 C � r � r! 00 00 �D N v (y) 00 C) 00 Q ko Lf) O 0 u O C:) a 0 0 0i u Qj c O C) O 0 9 a O 0 9 E 0 - Ln r, m rl rl) > = (q N Ln Ln I- Z co x � o � 00 0 0 0 0) 0 00 0 Ln 0 00 C:) N 0 N C) N N N N q m C5 0 Ln 0 C) Ln Ln 0 0 0 0 0 C, 0 0 CD c 0 ko U n w a ko ko to to LO U'. 10 to U) C) C) Cl C:, rlj 0 H tT C) N m N V rn 0 N Ln 00 F4 r 00 4 y m M (n N co a, P Cl r co rl 00 rl 00 0 C) 0 0 0 O to 10 In 4 U �o m 00 00 00 0) m c 00 r, m C:) 00 It Do co r, 'D 00 00 CL 00 co m CL co fel ce u r 0 u E CL 0 CL L 0) .2 4j W 0 u c V) r 6 0 0 E w E M a CL C' U U Q 0) E E w 6 U J 0 N 0 ., U " M V C) 0 0 u m c w J tm E -a 12 :1+ w Lq x Ln 03 E u 0 1 0 0 , CM m N C) n 04 N E 0 u 0 0 u 0 x 0 0. �D m Z 'n 0) s 0 , o th O1 � C U Z > > I o 0 M a) u o CO j C , Z m D of 0 o 0 ce 0 in co q 0 z Q. 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E I 0 U 0 0 u Ot E 0 14 m 00 ui N P, 14 N Payment Summary Banl<= 166opr AND mm /yy= 07/2010- 07/2010 AND All Checks =Yes AND Include Volds =All Checks Check Post Total Bank Check# Vendor Date Month Amount 166opr - Parkview Villa South 791 adam - Adam's Pest Control, Inc. 07/08/2010 07/2010 22 166opr - Parkview Villa South 792 answ - AnswerLive LLC 07/08/2010 07/2010 13.56 166opr - Parkview Villa South 793 bfbp - BFB Painting, Inc. 07/08/2010 07/2010 50 166opr - Parkview Villa South 794 chc - CommonBond Housing 07/08/2010 07/2010 5,797.95 166opr - Parkview Villa South 795 hams - Despina Hams 07/08/2010 07/2010 120.21 166opr - Parkview Villa South 796 home? - HD Supply Facilities Maintenance 07/08/2010 07/2010 72,24 166opr - Parkview Villa South 797 mcic - MCI Comm Service 07/08/2010 07/2010 0,26 166opr - Parkview Villa South 798 offl - Office Depot 07/08/2010 07/2010 26.16 166opr - Parkview Villa South 799 offi658 - Office of Enterprise Technology 07/08/2010 07/2010 577.01 166opr - Parkview Villa South 800 petty166 - Laura Sheak 07/08/2010 07/2010 95.43 166opr - Parkview Villa South 801 gwes9115 - Qwest 07/08/2010 07/2010 17.59 166opr - Parkview Villa South 802 comc3001 - ComCast 07/14/2010 07/2010 20.13 166opr - Parkview Villa South 803 cumm - Cummins NPower LLC 07/14/2010 07/2010 6,769.22 166opr - Parkview Villa South 804 ryco - Ryco Supply Company 07/14/2010 07/2010 25,89 166opr - Parkview Villa South 805 cent - CenterPoint Energy 07/21/2010 07/2010 186.93 166opr - Parkview Villa South 806 dire - Direct Home Appliance Services 07/21/2010 07/2010 71.68 166opr - Parkview Villa South 807 eagit - Eagle Elevator Corp. 07/21/2010 07/2010 274.37 166opr - Parkview Villa South 808 multi - Multihousing Credit Control 07/21/2010 07/2010 45 166opr - Parkview Villa South 809 xcel - Xcel Energy 07/21/2010 07/2010 2,394.96 166opr - Parkview Villa South 810 colu - City of Columbia Heights 07/28/2010 07/2010 3,428,77 166opr - Parkview Villa South 811 gard1086 - Gardner Plumbing, LLC 07/28/2010 07/2010 160 166opr - Parkview Villa South 812 home? - HD Supply Facilities Maintenance 07/28/2010 07/2010 101.04 166opr - Parkview Villa South 813 off1658 - Office of Enterprise Technology 07/28/2010 07/2010 107.8 166opr - Parkview Villa South 814 gwes9115 - Qwest 07/28/2010 07/2010 17.38 20,395.58 Parkview Villa South Bank Reconciliation Report 07/31/2010 Balance Per Bank Statement as of 07/31/2010 02/11/2009 389 mcic - MCI Comm Service 06/10/2009 489 mci - MCI Inc 06/23/2009 489 mci - MCI Inc 08/12/2009 534 john870 - Johnstone Supply 09/15/2009 534 john870 - Johnstone Supply 05/14/2010 766 taxa - Anoka County 05/24/2010 766 taxa - Anoka County 07/08/2010 795 hams - Despina Hams 07/28/2010 810 colu - City of Columbia Heights 07/28/2010 811 gard1086 - Gardner Plumbing, LLC 07/28/2010 812 home? - HD Supply Facilities Maintenance 07/28/2010 813 offi658 - Office of Enterprise Technology 07/28/2010 814 gwes9115 - Qwest Less: Outstanding Checks Reconciled Bank Balance Balance per GL as of 07/31/2010 Reconciled Balance Per G/L Difference Cleared Items: Cleared Checks $96,825.72 5.47 6.64 -6.64 31.96 -31.96 282.58 - 282.58 120.21 3,428.77 160.00 101.04 107.80 17.38 $3,940.67 8/11/10 • :: 1 $92,885.05 $92,885,05 Ili Date Tran # Notes Amount Date Cleared 07/08/2010 791 adam - Adam's Pest Control, Inc. 22.00 07/31/2010 07/08/2010 792 answ - Answerlive LLC 13.56 07/31/2010 07/08/2010 793 bfbp - BFB Painting, Inc. 50.00 07/31/2010 07/08/2010 794 chc - CommonBond Housing 5,797.95 07/31/2010 07/08/2010 796 home? - HD Supply Facilities Maintenance 72.24 07/31/2010 07/08/2010 797 mcic - MCI Comm Service 0.26 07/31/2010 07/08/2010 798 offi - Office Depot 26.16 07/3112010 07/08/2010 799 offi658 - Office of Enterprise Technology 577.01 07/31/2010 07/08/2010 800 petty166 - Laura Sheak 95.43 07/31/2010 07/08/2010 801 gwes9115 - Qwest 17.59 07/31/2010 07/14/2010 802 comc3001 - ComCast 20.13 07/31/2010 07/14/2010 803 cumm - Cummins NPower LLC 6,769.22 07/31/2010 Cleared Deposits Date Tmn# 0702/2010 189 07/06/2010 170 0708/2010 171 07/20/2010 172 Notes rent deposits rent deposits laundry receipts operating 7/20/10 25.89 07/31/200 P8rkVieVV Villa South 07m1/2010 71.68 Bank Reconciliation Report 440~ 07/31/2010 07/31/2010 07/14/2010 804 wco'Ryoo Supply Company 07/21/2010 ooa cant - CanterPointEnemy . 07/21/2010 OVV dire ' Direct Home Appliance Services 07/21/2010 807 nag|1 Eagle Elevator Corp. 07/2112010 eno muk1 'Muk|hvouing Credit Control 07/21D010 e09 xce/'Xo,|Energy Total Cleared Deposits Date Tmn# 0702/2010 189 07/06/2010 170 0708/2010 171 07/20/2010 172 Notes rent deposits rent deposits laundry receipts operating 7/20/10 25.89 07/31/200 1e6.e3 07m1/2010 71.68 07/31/2010 274.37 07/31/2010 ^u.OD 07/31/2010 2,394.96 07/31/2010 Amount Date Cleared zo.smoo 07/31x2010 4.582.00 07/31/2010 378.40 07/31/2010 587.00 0/31/2010 &111O Total AW1 N ortheast WB ankN4,,nb,r FDIC 77 Broadway St, N.E., Minneapolis, MN 55413 (612) 379 -8811 • 24 hour telephone banking 651 - 628 -9807 Visit our website at www. northeastbank- mn.com Date 7/30/10 Page 1 Enclosures 22 *'`******* ***'** AUTO **3 -DIGIT 551 761 0.8060 AT 0.357 4 1 13 HRA OF COLUMBIA HEIGHTS PARKVIEW VILLA SOUTH C/O COMMONBOND COMMUNITIES 328 KELLOGG BLVD WEST ST PAUL MN 55102 -1900 - - -- C H E C K I N G A C C O U N T S - - -- PLEASE JOIN US FOR OUR FREE COMMUNITY PICNIC FRIDAY, SEPTEMBER 10 FROM 11AM - 1PM AT OUR COLUMBIA HEIGHTS OFFICE. NORTHEAST PUBLIC FUNDS ACCT Description Number of Images 22 DDA REGULAR DEPOSIT Statement Dates 7/01/10 thru 7/31/10 Previous Balance 87,223.70 Days in the statement Period 31 4 Deposits /Credits 26,062.40 Average Ledger 104,026 18 checks /Debits 16,460.38 Average collected 102,116 service charge .00 7/20 803 6,769.22 Interest Paid .00 5,797.95 7120 804 Ending Balance 96,825.72 796* 72.24 7127 k *'rk:: it it kis k3r trk irkkick ick** kkkk' irkkirkkkk kkirkirk* kk :tkk *k *kk * *:; *kkk4r kkk�'•�: ksFkkzYk Deposits and Credits Date Description Amount 7102 DDA REGULAR DEPOSIT 20 ,515.00 7/06 DDA REGULAR DEPOSIT 4,582.00 7/07 DDA REGULAR DEPOSIT 378.40 7121 DDA REGULAR DEPOSIT 587.00 s' r�•**:;* x*** 4 e**;' r* x* tr* �irir�•';* ir4; �fesYir* trs;*** �^ 4rirs7�**'• r** �• 4r** 4r* 4rtr�k� 'r�hs'r�•Br�'r *�lr�•:r9e:r *4c 4r 4: :r *Yei:ir�rir ** checks in serial order Date Check# Amount Date Check# Amount 7/14 791 22.00 7/13 801 17.59 7/19 792 13.56 7/26 802 20.13 7/16 793 50.00 7/20 803 6,769.22 7112 794 5,797.95 7120 804 25.89 7/13 796* 72.24 7127 805 186.93 7/23 797 .26 7/27 806 71.68 7/16 798 26.16 7/26 807 274.37 7/15 799 577.01 7/27 808 45.00 7120 800 95.43 7/26 809 2,394.96 * Indicates skip in check numbers kk�•4r kic�t' c * *4r *iroY *R• *'c *i: * *lrirk4r?r& irk* i' c** kYr*****' c;' rirk*** s' c*'. r* �* �r* 4:** *ir�'r * *�•k'r * * *:ricir'x *iric* 561275 - 550 Date 7/30/I0 n Page 2 swimm 13 NORTHEAST PUBLIC FUNDS ACCT 44 0NNW {Continued} Daily aalance section mate ' 87 8alunce ZZJ 70 _'. . Date / aalance Date --- e / � / 107,738.70 II2 ~-~ / '-' 106,811.32 106,789.32 �'-` I //»/ ,320.70 IlZ G99 lO 'l� / '-- �/I6 1O6 2I2 ]I ' ' �'- ' 3 71I2 IOG'g0l. . 7/I9 IU6, i]h.'- ' 106,122.S9 '/^ 6 7/Z7 ENO 0 STATEMENT ^�* Balance 99,232.05 99,819.05 99,818.79 Q7.I29.]3 96,825.72 suurs - ssz Parkview Villa Apartments 965 40` Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of October, 2010 Prepared by Laura Sheak, Property Manager Police Report Did not receive requested police reports from Columbia Heights PD for the month of October 2010. Wait List 19 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 87 applicants for Parkview Villa North (non- resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 07 applicants for Parkview Villa South (non- resident) 00 applicant for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non - resident) Occupancy North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of units) South is 44 out of 45 ( 98 % occupancy) Move Outs Unit # 419 10/31 Move INS Maintenance Report See attached MOON NEWSLETTER Managed by Common Bond Communities Owned by the City of Columbia Heights Cif Board Meeting—Monday, October 4, 7:00 p.m. Annual Bazaar—Saturday, October • 900 a.m. Resident Council Meeting—Monday, October 11, 7:00 p.m. HRA Board Meeting— Tuesday, October 26, 7:00 p.m. I "The harvest moon hangs round and high It dodges clouds high in the sky, The stars wink down their love and mirth The Autumn season is giving birth. Oh, it must be October The leaves of red bright gold and brown, To Mother Earth come tumbling down, - Pearl N. Sorrels, It Must be October The breezy nights the ghostly sights, The eerie spooky far off sounds Are signs that it's October. The pumpkins yellow, big and round Are carried by costumed clumsy clowns It's Halloween - let's celebrate." f . �lt - UAL PARKVIEW ANN BAZAAR!. Don't forget to attend the Bazaar on Saturday, October 9th, 9:00 a.m. 2:00 P.M. BAKE SALE! WHITE ELEPHANT! CRAFTS FOR SALE! RAFFLE AT 2:00 p.m.!! PICKLES! LUNCH! Volunteers ofAmerica What's New at Parkview ?? Octoberfest! Resident Council highlights are available Featured meal of the month! in different languages! If you know of a On Tuesday, October 12, the VOA will be person who might be better served with serving their featured meal for the month. the council minutes printed in an alternate The menu consists of Smoked Bratwurst with language, please contact our Parkview Bun and Mustard, German Potato Salad, Red President Lynn Miner. All residents can Cabbage, and Black Forest Cake. actively participate or know what's hap - Cummins will be here October 11th 1 pening with the Resident Council! They will be here to volunteer their time with We have a new piece of art work in Com- work outside, and inside the building. They also will be helping out with fall decorating, munity room B! This art work captures the Iives and memories of ten of our Park - and pumpkin carving in the afternoon. Please view Villa residents. A local writer and join us for some fun at 12:30 p.m.! professor at Metro State University, Carol Power Outages Lacey, held in -depth interviews with the residents, and wrote their stories! Marga- Again, lately we have been experiencing a few ret Houlton illustrated their stories with power outages. During a power outage our generators will start up and supply power to op- her artwork. Margaret received the MRAC grant for the American Stories project, erate the North elevator, the South elevator, the South entrance door, and the emergency light - Which included a live concert, featuring the Mississippi Valley Orchestra at First ing. To be prepared for these outages you 1 should make sure you have a flash light. Those Lutheran Church in Columbia Heights. Several of our residents attended the con - who use oxygen should have a portable spare oxygen tank. To report a power outage, call cert, and are looking forward to future Xcel Energy, or call the maintenance emer- concerts at First Lutheran. gency number 651 - 291 -1750. — — — — — — — — — — — — — — — — — — — Gi LO LO LO m CO --- — — — — — — — — — — — — 0000000-00000000 -------------- 0 — — — — — — — — 00000000000000 E 0 0 P" 0 CL ui 6 vi En 0 U 5 C) 0 0 0 0 0 CL (D X n �o 0 C) 0 3: CY) Q) Q) co 0 . r_ C: -0 2:, (n C , E cu cu L.: a) 'D 3: 3: 0 M D- 0 cu 0 0 o 0) 0 0— C: 0 co 0 c- (D c - C O CL = a — U. - cn (D 0 CU — , V) m a) cu - 0 -0 a) 0 _0 m 0 0 0 < 0-= Qj E CD -0 . a) cu 0 . a) Q) 0 CL 'E cn 0 Q) Q) 0 =3 0 -0 5 0 o c 0 0 0 70 - 0 W � cu C U) 00 (n 0 O E c 0 -r- C c 0 0 E C: Q 0 (1) 0 0 U) M 0) >, - a) M r- a) cu E co co - 0 cu 0 0- U) 0 c C) c c c- E- E E u E 0 Q. 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M Cl) . LL • M Cl) E E 0\ C% a 0 cis N C�i C) \0 q m E U) uo CZ V) Cv U CN U U GQ b-O C4) CO Z Z2 CZ) CZ c-E C\ 7z C-5 c. o cz: cz: iz U E 03 = P. 0 .2 C) • "I C: , 0 ct C �j C E S " u O C�i 'R CN M O ca O O o C QG to O rz O CIS oo CO 00 N Q 0 Iz E Cl kl-1 0 CN tz m Parkview 111 Apartments 965 40` Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of September, 2010 Prepared by Laura Sheak, Property Manager Police Report Did not receive requested police reports from Columbia Heights PD for the month of September 2010. Wait List 19 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 87 applicants for Parkview Villa North (non - resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 07 applicants for Parkview Villa South (non- resident) 00 applicant for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 101 out of 101 (100 % occupancy) units) South is 45 out of 45 (100 % occupancy) (caretaker unit included in total number of Move Outs Unit # 422 9/30 Move INS Unit # 604 9/1 Maintenance Report See attached ParkviewV1 NEWSLETTER Managed by CommonBond Communities Owned by the City of Columbia Heights 1 1SOMBEyKII A II Upcoming Events! Resident Board Meeting-Tuesday, September 7, 7:00 pm Resident Council Meeting— Monday, September 13, 7:00 pm Birthday Party-Wednesday, September 15, 7:00 pm Boat Trip on the St. Croix-Tuesday, September 21 Thought for the month "Believe" Believe in rewards that await you, Believe you can make you goals happen, believe in the harvest in store. they're just dreams with a deadline attached. Believe that the spring will awaken, believe you'll be sowing once more. Believe that you have the power, believe that you're more than a match. Believe that there's a tomorrow, where no one cares if you can't dance. Believe in the future's promise, each new day brings a new chance. Believe in a shared existence, you're not alone this is true. Believe that right now there is someone, who believes in the wonder that's you. "http://wN - w, Iovethepoem.com/inspirationalpoems">Free insipirational po- ems</a> According to the Home Safety Council's State of Home Safety in America Report, fires and bums are the third leading cause of unintentional home injury and related deaths. Fires caused by cooking Always stay in the kitchen while cooking. Know how to put out a small pan fire by sliding a lid over the flames. Keep things that can bum, such as dishtowels, paper or plastic bags, and curtains at least three feet away from the range top. Before cooking, roll up sleeves and use oven mitts. Loose-fitting clothes can touch a hot burner and catch on fire. Space heaters Space heaters need space. Keep them at least three feet away from things that can bum, such as curtains or stacks of newspaper. Always turn off heaters when leaving the room or going to bed. http:,I/www.homesafetycouncil.org/SafetyGuide/sg_flre_wOO For 'four Information: . .. . . ...... . Volunteers o(Amer ca Tom Satzer, our maintenance technician, Featured Meal of the month! will be on vacation Saturday, September Birthday Celebration! 18th through Sunday, September 26th. On Wednesday, September 29, VOA will be Please remember, if you have a maintenance serving their featured meal for the month. The emergency, please call the office at 763-706- menu consists of Beef Pot Roast, Mashed Po- 3800 during normal business hours of 8:00 tatoes with Gravy, Rutabagas, Multi Grain a.m. to 4:30 p.m. If your emergency hap- Bread, and Carrot Cake with Cream Cheese pens after regular business hours, please call f rost i ng. 651-291-1750. Being on call means that the caretaker/ Reminder! maintenance personnel will respond to emer- The dining room is closed on Monday, Sep- gencies such as; gas leaks, electrical prob- tember 6th. Bag lunches and frozen meals will lems, water leaks, toilet and/or sink drainage be available. Be sure to call Joan iti advance problems, not general maintenance con- to order your bag lunch or frozen meal. cerns. General maintenance repairs should be ad- The Office will be closed on Monday, Sep- dressed the next business day. This is taken tember 6th to observe Labor Day! from your Resident Handbook. If you have The Humane Society is no longer accepting any questions regarding what is considered paper donations until further notice. an emergency please ask us at the office. Thank you Parkview Villa residents for all of The week Tom is on vacation, we will be re- your donations for the residents of the sponding to emergency work orders only. Humane Society! • • Iq o 'A U Cl) CLO o z z �Tl M CIS Cd C) C� O O 0 o Ln w o 0 0 0 C ca I D r: CD :p 1) F. — . = Q .0 c, u cq C, CZ .2 C) u cll E iz. 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Call type: (1) Noise, and (1) Medical. PAWYMM 18 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 87 applicants for Parkview Villa North (non-resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 09 applicants for Parkview Villa South (non-resident) 00 applicant for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non - resident) Occupancy North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of units) South is 45 out of 45 (100 % occupancy) Move Outs Unit# 604 8/31 Move INS Unit # 911 8/1 Unit 9 416 8/1 Unit # 424 8/1 Maintenance Report See attached O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 r T r T r T r T r T T r r r T T T T r T r T T r T r T r r T 4) N M M N d LD co Co Lo M w 00 co 6l O N T M M N N CO O CO W Cn M 4- \ \\\\\ \\ \\ \\ r C'4 N T \. 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C) C Cl . c) ai C/D cn cz cn Lr) 2 CQ E ca cz co cli m C-4 CZ Q O C) O C) O C C " O o 0 to (U ga, V2 rq E cz m a cz CL C�l cz E 'n M c) k4l M C:) (P (U -S 6� U P4 C% U 03 C-1 q �n C= (U CJ m C) N cl 0 cz 0 N (n = 0 CN ti CA C% I bq cn M cl ct cz cz CD C) u E ;z 0 C� C) 00 00 C2 7 2 4. V-1 U cz a E a cz a c"I 0 --:1 U U U cn C3 ca Cd In (U ca 03 U u V-) cl U u N CN M U rA u ON N cz U Q) oo u Up7 Parkvi NEWSLETTER Managed by CommonBond Communities Owned by the City of Columbia Heights Upcoming Events! Resident Council Board Meeting— Monday, August 2, 3:30 pm Resident Council Meeting —Monday, August 16, 7: 00 pm, Community Room B The man who makes a success of an important venture never wails for the crowd. He strikes out for himself. It takes nerve, it takes a great lot of grit; but the man that succeeds has both. Anyone can fail. The public admires the man who has enough confidence in himself to take a chance. These chances are the main things after all. The man who tries to succeed must ex- pect to be criticized. Nothing important was ever done but the greater number consulted previously doubted the possibility. Success is the accomplishment of that which most people think can't be done. C. V. White `- Minnesota State Fair Trivia Questions Question Answer What year was the first Minnesota State Fair held? 11859. Who broke the all -time record for the most tickets sold to a single ' Christina Aguilera. Grandstand show? Which United States President gave one of his most famous Teddy Roosevelt, his "Speak speeches at the State Fair? Softly and Carry a Big Stick" speech in 1901. What famous composer appeared at the fair in 1927? 1 John Phillip Sousa. During a typical year, how many gallons of milk are served at the ' 20,000 Gal - American Dairy Association's all- you -can -drink concession? Ions. What is the most popular flavor of pies entered in the creative activi- ' Apple. ties baked goods category? On average, what's the total number of corn dogs typically consumed ' 500,000. by fair visitors each year? Why wasn't there a fair in 1946? 1 The Polio epidemic. Which fair food contains the most calories? I The fried candy bars. What is the oldest ride on the fairgrounds? ' Ye Old Mill, built in 1913. (hap://www.mnstatefair.or Cook Books for Sale! Parkview Villa cookbooks are still for sale! Cook Books are $5.00. If you are interested please see Denny Ecklund or call Terry White at 763 - 706 -6465. For Your Information: The Do -Not -Call registry number is 1- 888 -382- 1222. Register your telephone number and pre- Reminder! vent unwanted calls from telemarketers! (Information from the Columbia Heights, and Fridley Sun - focus). The Winner is ? ?? Jan Honeyford won the gift certificate to Rain- bow for completing the Independence Day Word search.! Volunteers of America Featured Meal of the month! State Fair Meal! On Thursday, August 26, VOA will be serv- ing their featured meal for the month. The menu consists of a Jumbo Hot Dog with Bun and Ketchup, JoJo Potatoes, Baked Beans, and Donut Holes. Community Room B will be reserved on Monday, August 9th, and Tuesday, August 10th for the state primary election. Monday they will be setting the room up for the elec- tions on Tuesday. If you have any questions, please contact the office. SUMMARY OF PARKVIEW VILLA RESIDENT COUNCIL MEETING FOR 10-11-10 1. Jennifer Eells recently received the Assistant Manager Award from MADACS (Multi-Housing Achievement InDesign, Advertising & Community Support). Congratulations, Jennifer! 2. a. Jennifer thanked Margaret Houlton for the American Stories Presentation. b- Japanese beetles are invading, and managements recommendation is to vacuum them up. c. The posted Pink Sheets regarding smoking are to document incident with date and time. Sixteen reports have been turned in, a of which have been verified. No action is taken without verification. d. Oxygen tanks are NOT allowed where people are smoking (State Law). e. Front area disturbances, and/or inappropriate language, may be a lease violation. Residents are reminded to call 911, if the situation warrants it. 3. The Bazaar made about $1,000 less than it did last year, but we also spent less. We didn't have a big turnout, but considering we're only open for 5 hours, we did pretty well. 4. The WelcomO-Committee reported one new resident Timothy Nelson The Sunshine Committee sent get-well cards to Lyn Miner, Dorothy Salwei, and Asnake Negussie, and a sympathy card to Don and Barb Camp on the loss of their daughter. 5. The new Entertainment Committee chair is Brent Stevens. He has a Halloween Party planned with pizza. Day and time will be posted later. 6. The Christmas Holiday Dinner had sign-ups on Wednesday, 10113. A deposit of $3.00 is required, but it is refundable the night of the dinner. 7. Nominations for the new Executive Board are now being accepted. Voting wrill be in December, and we will ask the Goodmans to officiate, again. Submit nominations for officers, in writing, to Lyn Miner, Apt 202, before November 3r OR nominate vocally from the floor at November's meeting. Please try to make sure your nominee actually WANTS to be nominated. 8. The votes for the Amendments to the Bylaws were counted by Pete Hanson,. Rheta Nelson, and Cecelia Rothbauer with the following results: Article 2: Nominations and Elections. Section 1: changed to The Board shall include a President, Vice- President, Secreta Treasurer, Ser Iaj�qe_ geant-at-Arms. and Board Member at Vote: Yes -19 No-5 Section 2: changed to if a vacancy occurs in the Board, the Members shall elect to fill the position within thee [3) months. Vote: Yes - 23 No-2 Article 3: Duties Section 3: Secretary than one 11 week after the meetin b) changed to Post the minutes no more Vote: Yes -17 No-5 Motion: That the consumption of alcohol on the grounds and in the adjacent outside areas of Parkview Villa be prohibited. APPROVED 49 to 13 PROHIBITED PARKVIEW MOTION THE CONSUMPTION OF ALCOHOL IS ON D AND IN THE ADJACENT OUTSIDE AREAS OF P,4,RKVIEW VILLA. AGREE DISAGREE Parkview Resident Council Meeting Minutes October 11, 2010 (To be approved at November Meeting) Meeting called to order 7prn by President Lyn Pledge to the Flag Jennifer from Staff recently received Assistant Manager Award MADACS (Multi Housing Achievement in Design, Advertising & Community Support) Staff Report: Jennifer 1. Thank you Marge Houlton, for American Stories Presentation. 2. Oriental Beatles are here and management's recommendation VACUUM THEM. 3. Smoking Issues: Regarding Pink Sheets for smoking. These are used to document incident with date and time. Numerous reports (60) have been turned in. 8 reports were verified In recent time. No action is taken without verification. Oxygen Bottles {STATE LAW} are not allowed where people are smoking. 3. Front area disturbances, and/or inappropriate language may be a Lease violation. Residents are reminded to call 911 if the situation warrants it. The President thanked Jennifer for attending and the peanut butters made For bazaar. Secretarys Report by Jessie. Minutes Approved. Treasurer's Report: Current Savings: $ .86 interest + 2284.65 = 2,285.51 Checking 3,715.10 As of 1 October. Approved Bazaar: Ticket Sales $ 1,434 Kitchen $ 225.40 White Elephant $ 320.00 Crafts & Mini Raffle $ 132.50 Total $2,636.70 Cook Books $ 35.00 Bakery $ 489.80 Welcome Report: Terry reported one new resident. 604 Timothy Nelson Sunshine: Cecelia cards to Lyn Miner, Dorothy Salwei, Asnake Neguss'ie, and Mr and Mrs Don Camp on the loss of their daughter Bingo: Jackie Start Balance $ 57 End Balance $ 42 Entertainment Report: New Chair Brent Stevens 607 30 October Pizza at 5 PM in A-Room, No sign up No charge. Coffee and Bottled Water will be provided. Holiday Dinner: Sign up 10/13 Wednesday at 11 am to 1 pm. Deposit of $ 3 refundable night of dinner. Nominations for Election of Board: Present to the President or at November Council Meeting. The Goodman's will conduct election results in December. Parkview Resident Council Meeting Minutes October 11, 2010 (To be approved at November Meeting) page 2 Announcement: Researching the possibility of a smoking area on the north end of building. At least two meetings will be held for discussion. Dates and times Will be posted on the public boards when scheduled. This work would not Be scheduled until 2011 spring. If you can't attend talk to Ron 424 or Ken 315. Results of Ballot Count. All motions approved Motion: The consumption of Alcohol is prohibited on the grounds and in the adjacent outside areas of Parkview Villa. Approved 49 to 13 Arnmendments to By-laws all approved. Article 2: Nominations and Elections. Section 1: changed to The board shall include a President, Vice-President, Secretary, Treasurer. Seraeant-at-Arms. and Board-Member at La[ge. Vote: Yes 19 No 5 Section 2: changed to If a vacancy occurs in the Board, the Members shall elect a person to fill the position within three(3) months. Vote: Yes 23 No 2 Article 3: Duties Section 3: Secretary b) changed to Post the minutes no more than one (1) week after the megfiM Vote: Yes 17 No 5 Check "YES" or "NO" for each Amendment change, and deposit this sheet in the rent-check slot, outside the Office, or bring it with you to this Monday night Council Meeting. Article 2: Nominations and Elections. Section 1: Organization - Structure. The day-to-day affairs of the Resident Council shall be governed by a Resident Council Board (the "Board") which shall be elected by the Resident Council Members The Board shall include a Vice President, Secretary and Treasurer Amendment change to: The Board shall include a President, Vice President, Secretary, Treasurer, Sergeant-at-Arms, and Board Member -at- Large. YES 0 NO 0 Section 2: Term. If a vacancy occurs in the Board within the first six (6) months of any term, the Members shall elect a person to fill the position within three months; i a vacancy occur s within the last six (9) months of a tn the President shall appoint a _successor. Amendment change to: If a vacancy occurs in the Board, the Members shall elect a person to fill the position within three (3) months. YES 0 NO 0 Article 3: Duties of the Officers Section 3: Secret The secretary will b) Post the minutes no more than 2 weeks after the meeting and r�ovide �coies �ofthe �minutes at the next meeting. Amendment change to: Post the minutes no more than one (1) week after the meeting. YES 0 NO 0 Check "AGREE" or " for • • and deposit this sh det in the rent-check slot, outside the Office, or bring it with you tdjhis Monday night Council Meeting Some of the resi h m ade r mo ti o n t re th the City p r o hi b it • • • and/o • • • o a o P b uil d in g . r; Vill AGREE � DISAGREE • M for 1. This meeting, we will vote for the Amendments to the new Bylaws, which we have been discussing for the past two months. The ballot is attached. 2. A motion was made, by some residents, to ask the City to forbid drinking of alcohol outside in front of the building. This does not address the problem that the drinking causes, but maybe the City can come up with a viable alternative. That motion is also on this month's ballot. 3. The following is NOT open to discussion or voting. Residents who smoke in front of the building may not bring their oxygen machines with them. This endangers other people, and is a violation of the following State law: "Pursuant to section 74.905 of the Minnesota State Fire Code, smoking shall be prohibited in or around supply system enclosures" (i.e., oxygen tanks). 4. A Hallowe'en party for children of Parkview Villa residents will be held on Sunday, October 10 at 2:00 p.m to 4:00 p.m, in the "B" room. A prize will be awarded. For further information, contact Vernie Harper, 208 -8201. 5. Our new Entertainment Director, Brent Stevens is tentatively planning a Hallowe'en party for resident adults. Think pizza! Yay! S. We're still looking for a tape recorder and microphone to record the council meetings, and so the members can be heard when they speak, but we're having trouble finding something effective that stays within the $100.00 budget. We may have to re -think what we're willing to spend, if we can't find something less expensive. 7. Elections for the Resident Council Board will be held in December Residents may submit nominations in writing to the Council President, Lyn Miner, BEFORE the November meeting, OR they may nominate by voice, at the November meeting. 8. We have tentatively been offered a computer and printer, for use by the residents. There would be a sign -up sheet, with a time limit, for users. Training will be offered for those who don't know how to use a computer, but are curious about how they work. Residents can get their windows washed on Tuesday, September 21 or Wednesday, September 22 "d . The price is $32.00 for one window and $35.60 for two windows. Sign-up sheets are outside the Managers office. The cement at the South entryway area will be replaced on Tuesday, 10/1 so everyone will have to use the Main entry door. Tom Satzer will be on vacation September 20th — 24 Treasury report: Savings $3,627.42 Checking $2,284.65 Petty cash $44.67 Sunshine report: $5.00 each to Diann Powell, Angie Tamala, and Rheta Nelson for hospital stays. Bingo report: $57.00 on hand Monday morning coffee club: $65.18 spent $31.76 on hand Round table coffee: $26.47 spent $29.01 on hand Entertainment report: A Hallowe'en party is being planned; more info later. Guest speaker was Terry Nightingale from the Columbia Heights Police Department. He read the ot on police calls to our tqj!4� He said crime in our community has gone down Ee_p since 2005, and we have hired one more policeman. He discussed various scams that we should be aware of, and answered several questions from the Council members. Amendments to the By-Laws were discussed, preparatory to voting, next month. Dennis Eklund proposed a motion to having no drinking alcohol by our building outside. Cake and ice cream will be served Wednesday, September 15th at 7 p.m. T- U RESIDENT COUNCIL HIGHLIGHTS 1. Dennis Ecklund resigned as Vice President of the Resident Council, and Ken Bloch was appointed as the new RC Vice President 2. Jennifer Eells from the Manager's Office was our guest She congratulated Jan Honeyford on winning the Crossword Game. Jennifer also read the rules on decorating. A copy of these may be read in the office. 2a) There should be no nails on the new doors, and decorations should be put up with "painters tape," which does not mar the paint. 3. The ballot to get a tape recorder for our meetings were counted by 3 Council members, and results were 35 For and 1 Against. It was decided by a show of hands to not spend more than $100 for said recorder. 4. Newcomers were welcomed. They are: Deanne Kunshir -Apt 911, Ron Houle, Jr. - Apt 424, and Larry Beaman — Apt 416. 5. The subject of drinking in the front of the building was discussed. According to the City, people may drink there, but if they become unruly, rude, or disruptive, the police will be called. 6. There will be a sign -up and deposit taken for the September 21s` boat trip - $10.00 for the boat and lunch, and $10.00 refundable for the bus. 7. Amendments to the Bylaws were discussed, and will be discussed further at the next meeting. Most members present thought it would be a good idea to elect a Sergeant -at -Arms and a Board Member -at -Large at the next Board election in December. We will have more about this later. 8. School supplies are being collected in the office. 9. The VFW is having a pork tenderloin dinner on Saturday, September 4. Residents pay $3.00 and the Council pays $3.00. 10. Remember that you may not have your pets in the common rooms of the building or the puzzle area. You may walk them only to the elevators and the outside doors. 11. Our guest, next month, will be Terry Nightingale from the Columbia Heights Fire Department. 12. Winners of the $5.00 giveaways were: Esther Linden, Joe Kazmierczak, Jerry Nagle, and Jan Honeyford. 10121/2010 11:22 7637883978 PARKVIEW PAGE 02 ?4, /9-- Resident Council Meeting July ,*01 0 The meeting was called to order at 7p. m. by our President Lynn Miner with a pledge to the flag. Our manager Laura and Jennifer stayed for the entire meeting. Laura said our South front door also the garage entery door were being worked on at the time of our meeting. Shela from the city office attended the meeting and explained some of the H.R.A. rules. We had a paper ballot put on each residents door so they could vote if they wanted to have the By-Laws accepted as written by the H. R.A. Dennis Eklund wanted to table the voteTerry White seconded the vote The ballots were counted by Barb Camp,Jan Honeyford, Willie Thelin and Joe Kasmerak. The count was 38 yes to accept and 17 no. The secretary report was read Treasure report was read Savings $2284.65 Checking $3441.83 Patti cash $104.45 Jessie gave the Monday morning coffee report On hand $65.75 also the round table report on hand $61.12 Jackie 0. gave the bingo report $38.00 on hand. Cecelia R.gave the sunshine report Cards were sent to Dave McMalley, Marsha in apt. 121, LaVem Harper, Veronica Morgal, and Barb Fransen for the loss of her mother. Leonard and Diane the entertainment chair had a ballot out for the boat trip The results on that was 25 yes and 30 no. The bazaar tickets have been ordered. We have some helpers signed up but need more people to help The money winners were #28 Dorothy Larson #17 Cecelia Rothbauer #22 Terry Gonya #4 Lola Jones =- N 10/21/2010 11:22 7637883978 PARKVIEW PAGE 01 To: Fax cover sheet Date: zy - _ / r Number of pages (including cover sheet): F ax #• 3 — -- Comments: d�• o�as® of�e�deeits�• �s4��®• � ® �esoo� ®s�eit�®s� ®��► ®d ®i®se�ss Note: The information contained in this facsimile message is privileged and/or confidential information. It is intended for the use of the individual ar entity named above. If you have received this communication in error, please notify us immediately by calliuog (763) 706 -3800. Thank you. Equal Housing Opportunity Agency Owned by the City of Columbia Heights HRA Managed by Comino Communities COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetinq of October 26, 2010 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 9 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Staff Direction on Alcohol Policy BY: Sheila Cartney BY: DATE: October 20, 2010 BACKGROUND: At the October 11, 2010 Resident Council meeting, the Resident Council voted to amend the recently adopted bylaws. The HRA board was notified of the proposed amendments on August 13, 2010 by a separate memo (attached). Three amendments were approved at the Resident Council meeting that were noticed to the HRA Board The fourth item that was voted on at the Resident Council meeting was regarding prohibiting the consumption of alcohol on the grounds and in the adjacent outside areas of Parkview Villa. At the same meeting a correction to this motion was discussed that "the Resident Council does not have the authority to enforce lease regulations, but we may pass motions, and present them to HRA for their consideration. Your vote is an opinion on the issue and a request for action." It is staff's understanding the Resident Council voted to prohibit alcohol from the grounds and outside areas of Parkview Villa. Staff is not recommending an action at this time, but is seeking direction whether the HRA desires to discuss this issue at their January meeting. If this is the direction staff will work with CommonBond to create a position paper regarding the same. RECOMMENDATION: Staff seeks direction from the HRA to create an alcohol policy. HRA ACTION: Chair: Tammera Diehm Commissioners: Gary Peterson Bruce Nawrocki Bobby Williams Dennis Ecklund Jr Bruce Kelzenberg Executive Director Walter R. Fehst COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY DATE: August 13, 2010 TO: HRA Commissioners Walt Fehst, HRA Executive Director FROM: Sheila Cartney, Assistant Community Development Director RE: Proposed Resident Council Bylaw Amendments On July 12, 2010 the Parview Villa Resident Council adopted new bylaws which became effective immediately. Article 6, Bylaws approval, Amendments, Section I c states "all proposed amendments shall also be provided to the HRA at least thirty (30) days prior to the scheduled vote." Attached are copies of the adopted bylaws and the proposed amendments. If you have any comments, questions or concerns please contact Lyn Miner, Resident Council President at 763-781-1042. August 9, 2010 Article 2: Nominations and Elections Section 1: Organization Structu The day-to-day affairs of the Resident Council shall be governed by a Resident Council Board (the "Board') which shall be elected by the Resident Council Members. The Board shall include a President, Vice President, SecretaW. and Treasurer Change to: The Board shall include a President, Vice President, Secretary, Treasurer, and Sergeant- at-Arms. Section 2: Term. If a vacancy occurs in the Board within the first six (6) months of any term, the Members shall elect a person to fill the position within three (3) months; if a vacancy occurs within the last six (6 ) months of a term. the President shall appoint a successor Change to: If a vacancy occurs in the Board, the Members shall elect a person to fill the position within three (3) months. Article 3: Duties of the Officers Section 1: Presiden t...... The President shall: b) Appoint a chair for each of the various committees Change to: Appoint a chair, from a list of volunteers, for each of the various committees Article 3: Duties of the Officers Section 3: Secretary. The Secretary will.... 46 b) Post the minutes no more than12wm at the next me"n Change to: Post the minutes three (3) days after the meeting Article 5: Meetings Section 1. Resident Council Regular Meetings The Resident Council shall hold its regular meetings at 7:00 pm on the 2nd Monday of each month. Change to: The Resident council shall hold its regular meetings at 7:00 pen on the 3rd Monday of each month. Section 2. Resident Council Regular Meetings Meetings of the Resident council Board shall be held at 3:30 pm on the 1st Monday of each month. Change to: Meetings of the Resident Council Board shall be held at 6:30 pm on the 1st Monday of each month. Article 7: Committees Section 1: Committee e) Standing committees of the Resident Council are: f) Change "Holiday Decorations" to "Decorations" Parkview Villa Resident Council Bylaws Adopted July 12, 2010 Article 1 The Resident Council Section 1. Name of Organization. The name of the organization shall be Parkview Villa Resident Council (hereafter, "Resident Council "). Section 2. Purpose: The purpose of the Resident Council is to encourage and support programs and activities according to the needs and interests of the residents; and to enhance and support resident participation in the housing community. Section 3. Resident Council Members All residents eighteen (18) years or older of Parkview Villa Apartments North and South shall be members of the Resident Council ( "Members "). A "resident" is defined to mean any person named on the lease on file with management for each unit of Park View Villa North and Park View Villa South. Article 2 Nominations and Elections Section 1. Organization Structure. The day -to -day affairs of the Resident Council shall be governed by a Resident Council Board (the "Board ") which shall be elected by the Resident Council Members. The Board shall include a President, Vice President, Secretary and Treasurer. Section 2. Tenn All members of the Board shall serve a one (1) year term which shall begin in January and end in December of each calendar year. The following rules shall govern the election of any Board member: a) A Board member may not hold the same office for more than two (2) consecutive terms and will not be eligible to run for the same position again until one (1) year or more has elapsed; and b) A Resident Council member may not simultaneously serve as both a Board member and the resident member of the Columbia Heights Housing and Redevelopment Authority ( "HRA "). c) If a vacancy occurs in the Board within the first six (6) months of any term, the Members shall elect a person to fill the position within three (3) months; if a vacancy occurs within the last six (6) months of a term the President shall appoint a successor. Section 3. Nomination and Electi of the Board. a) Elections shall be by secret ballot and shall take place at the December Resident Council meeting. Board members elected at the December Resident Council meeting shall take office the following January; b) A notice of election shall be posted for 30 days prior to the election, in no less than three (3) common areas of the building; c) Resident Council Members can provide nominations in writing by delivering them to the current President prior to the November meeting, or by voice nomination at the November meeting; d) All candidates must be present at the election unless they have submitted a signed letter stating that they accept a nomination and why they are unable to attend; a) A neutral third party will oversee elections, tally ballots, the candidate receiving the most votes will be declared the winner; b) HRA approved Management will be present and will certify the election results. c) Absentee ballots must be registered with HRA approved Management no later than one week prior to the election; and d) Members are allowed only one vote. Article 3 Duties of the Officers Section 1. President It shall be the duty of the President to conduct all regular and special meetings and keep order at all times. The President shall: a) Preside at all board meeting and prepares agendas, and make sure all residents are informed of the meetings; b) Appoint a chair for each of the various comrnittees; and c) At meetings, restate the motion exactly as presented, ask for a second and discussion and then put the motion to a vote. Section 2. Vice President The Vice President shall perform the duties of President in his /her absence and will temporarily assume the position of President in the event the office becomes vacated before the term expires. The Vice President shall assist the President with his /her duties. Section 3. Secretary. The Secretary will keep an accurate written record (minutes) of the proceedings of all regular and special Resident Council meetings and Board Meetings. The Secretary shall: a) Record all motions exactly as given, and indicates where a motion passes or fails; b) Post the minutes no more than 2 weeks after the meeting and provide copies of the minutes at the next meeting; c) Read the minutes of previous monthly meeting; d) Bring a copy of the current bylaws to each meeting; e) Keep copies of all meeting minutes; and f) Run the Resident Council meetings in absence of the President and Vice President. Section 4. Treasurer. The Treasurer shall be in charge of all funds of the Resident Council. The Treasurer shall: a) Ensure that all Resident Council funds are promptly deposited in the Resident Council's bank account; b) Keep an accurate record of the organization's income and expenses; c) Keep two separate financial records — one (1) for income generated by laundry proceeds and expenditures and one (1) for all other income and expenditures; d) Require receipts to document all expenditures; e) Pay or reimburse expenditures when a receipt is presented and is authorized by the Resident Council unless the expense is an unforeseen monthly expenditure of no more than $100 (total per month) which may be made without prior Resident Council approval, but must be reported at the next Resident Council meeting; f) Povide written Treasurer reports at each regular Resident Council meeting; g) Provide the HRA approved Management Company quarterly reports on deposits and expenditures of the laundry proceeds; h) Provide an amlual report to the HRA on deposits and expenditures of the laundry proceeds; i) Prepare and submit quarterly financial reports to Management on deposits and expenditures of ALL funds including: all bank statements, receipts, and verification of deposits; and j) Ensure that all records will be open to members of the Resident Council for inspection at reasonable times upon request. Article 4 Finances Section 1. Compliance with laws and Rules In all financial matters, the Resident Council shall follow all federal, state and local laws. The Resident Council shall also adhere to the rules of HUD and the HRA. Section 2. Funds All money raised in the name of the Resident Council or under its direction or authority shall be considered to be "Resident Council Funds." Resident Council Funds shall be promptly delivered to the Treasurer who shall report at the next meeting the amount received and from what source. Section 3. Authorization of Reimbursement Except for unforeseen monthly expenditures which total less than $100 in any month, ALL expenses need to be previously authorized and approved by the Resident Council in order to be reimbursed. Section 4. Use of Funds All activities using Resident Council Funds shall be open to all residents. Article j Meetings Section 1. Resident Council Regular Meetings The Resident Council shall hold its regular meetings at 7:00pm on the 2 nd Monday of each month. In case of a conflict of a national holiday, the council President shall establish an alternative meeting day for that particular month. Section 2. Special Meetings of the Resident Council The President may call special meetings of the Resident Council if a matter of urgency requires attention prior to the next regular meeting. Section 3. Meeting Procedures For all regular and special meetings of the Resident Council: a) Notice of all regular meetings, special meetings and a meeting agenda will be disbursed at least 48 hours prior to the meeting; and b) All Resident Council members have the right to vote on agenda items either at the meeting by ballot or by turning in a ballot to the President or their designee prior to the meeting. c) A quorum shall exist if twenty -five (25) or more residents are in attendance at the meeting. If a quorum is present at the begimning of a meeting, the meeting shall be valid even if some members leave after the meeting is called to order. Section 2. Resident Council Board Meetings Meetings of the Resident Council Board shall be held at 3:30pm on the lst Monday of each month. All Resident Council Board meetings shall follow all agenda prepared by the President and shall be open to all members of the Resident Council who wish to observe. Even though members of the Resident Council can attend the meeting, participation in the meeting items is limited to the Resident Council Board Members. Article 6 Bylaws approval, Amendments Section 1. Amendments: Amendments to these bylaws must be approved by 2 /3- majority vote of all current residents, not just those present at a regular Resident Council meeting. The following additional rules shall apply to Bylaw amendments: a) Any Amendment or proposed new bylaws must be proposed in writing and presented and discussed at two (2) regular Resident Council meetings prior to the vote; b) Infoiniation on the proposed bylaw amendment shall be posted on all unit doors and at least three (3) common areas of the building for a minimum of thirty (30) days prior to the scheduled vote; c) All proposed amendments shall also be provided to the HRA at least thirty (30) days prior to the scheduled vote; d) If the HRA provides objections to the proposed amendment, the objections shall be communicated to the Board and to the Resident Council members prior to the vote; and e) No amendment to the bylaws shall be effective if it violates the law or any HUD regulation. Article 7 Committees Section 1. Committee Members: The Board shall have the authority to establish committees to assist with various matters. For each committee, the following rules shall apply: a) Committee chair shall be appointed by the Resident Council President; b) Committee members shall be selected by the Committee chair and serve a one (1) year terin; c) The chair of the committee shall be responsible for reporting back to the Resident Council on a regular basis; d) The President is an ex- officio member of each committee; and e) Standing committees of the Resident Council are: a. Entertainment b. Kitchen c. Welcoming d. Sunshine e. Bingo f. Holiday Decorating Article S Effective Date These bylaws become effective once approved by the Members of the Resident Council, and will supersede any existing bylaws. 1. Jennifer Eells recently received the Assistant Manager Award from MADACS (Multi-Housing Achievement InDesign, Advertising & Community Support). Congratulations, Jennifer! 2. a. Jennifer thanked Margaret Houlton for the American Stories Presentation. b. Japanese beetles are invading, and management's recommendation is to vacuum them up. c. The posted Pink Sheets regarding smoking are to document incident with date and time. Sixteen reports have been tamed in, a of which have been verified. No action is taken without verification. d. Oxygen tanks are NOT allowed where people are smoking (State Law). e. Front area disturbances, and/or inappropriate language, may be a lease violation- Residents are reminded to call 911, if the situation warrants it. 3. The Bazaar made about $1,000 less than it did last year, but we also spent less. We didn't have a big turnout, but considering we're only open for 5 hours, we did pretty well. 4. The Welcomb'Zommittee reported one new resident Timothy Nelson The Sunshine Committee sent get-well cards to Lyn Miner, Dorothy Salwei, and Asnake Negussie, and a sympathy card to Don and Barb Camp on the loss of their daughter. 5. The new Entertainment Committee chair is Brent Stevens. He has a Halloween Party planned with pizza. Day and time will be posted later. a. The Christmas Holiday Dinner had sign-ups on Wednesday, 10/13. A deposit of $3.00 is required, but it is refundable the night of the dinner. 7. Nominations for the new Executive Board are now being accepted. Voting will be in December, and we will ask the Goodman to officiate, again. Submit nominations for officers, in writing. to Lyn Miner, Apt 202, before November 3 OR nominate vocally from the floor at Novembers meeting. Please try to make sure your nominee actually WANTS to be nominated. 8. The votes for the Amendments to the Bylaws were counted by Pete Hanson,.Rhata Nelson, and Cecelia Rothbauer with the following results: Article 2: Nominations and Elections. Section 1: changed to The Board shaff include a President; Vice-President, Secrefa . Treasurer, Sergeant ==at f rr _ , g qnrl Roard Uerrber at-large. Vote: Yes —19 No-5 Section 2: changed to e Board the 10emb9rS shall elect a parso to fill within. thre -LL3) Lgnonthf- Vote: Yes — 23 No — 2 Article 3: Duties Section 3: Secretary b) changed to Pri I one (1) we ek after r th a M e 9tin q - ffhP minutes no more Mari - Vote: Yes —17 No-5 Motion: That the consumption of alcohol on the grounds and in the adjacent outside areas of Parkview Villa be prohibited. I,,` � AGREE DISAGREE Park-view Villa Apartments 965 40 Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of October, 2010 Prepared by Laura Sheak, Property Manager Police Report Did not receive requested police reports from Columbia Heights PD for the month of October 2010. Wait List 19 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 87 applicants for Parkview Villa North (non- resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 07 applicants for Parkview Villa South (non- resident) 00 applicant for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of units) South is 44 out of 45 ( 98 % occupancy) Move Outs Unit # 419 10/31 Move INS Maintenance Report See attached NEWSLETTER Managed by Common Bond Communiti Owned by the City of Columbia Heigh] Board Meeting—Monday, October 4, 7:00 p.m. Annual Bazaar—Saturday, October 9, 9:00 a.m. Resident Council Meeting—Monday, October 11, 7:00 p.m. HRA Board Meeting— Tuesday, October 26, 7:00 p.m. L A I! - "The harvest moon hangs round and high It dodges clouds high in the sky, The stars wink down their love and mirth The Autumn season is giving birth. Oh, it must be October The leaves of red bright gold and brown, To Mother Earth come tumbling down, The breezy nights the ghostly sights, The eerie spooky far off sounds Are signs that it's October. The pumpkins yellow, big and round Are carried by costumed clumsy clowns It's Halloween - let's celebrate." - Pearl N. Sorrels, It Must be October Volunteers ofAmerica Octoberfest! On Tuesday, October 12, the VOA will be serving their featured meal for the month. The menu consists of Smoked Bratwurst with Bun and Mustard, German Potato Salad, Red Cabbage, and Black Forest Cake. They will be here to volunteer their time with work outside, and inside the building. They also will be helping out with fall decorating, and pumpkin carving in the afternoon. Please join us for some fun at 12:30 p.m.! UM33LI=_ Again, lately we have been experiencing a few power outages. During a power outage our generators will start up and supply power to op- erate the North elevator, the South elevator, the South entrance door, and the emergency light- ing. To be prepared for these outages you should make sure you have a flash light. Those who use oxygen should have a portable spare oxygen tank. To report a power outage, call Xcel Energy, or call the maintenance emer- gency number 651-291-1750. We have a new piece of art work in Com- munity room B! This art work captures the lives and memories of ten of our Park- view Villa residents. A local writer and professor at Metro State University, Carol Lacey, held in-depth interviews with the residents, and wrote their stories! Marga- ret Houlton illustrated their stories with her artwork. Margaret received the MIZAC grant for the American Stories project, which included a live concert, featuring the Mississippi Valley Orchestra at First Lutheran Church in Columbia Heights. 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Cq U 4 3 J�F c1 o QO Zt zt Z3 Z: 7 z. `71 CZ) C5 n 0 1 \ cz) E U C4 ca E u R rn V E 5 cl C , 4 O O O o C.1 E O U E (81 C) In CT C4 0 CU Q cz ciz -2 . ... .... .. O 00 O C4. 00 O O 00 00 u U N V -zt 0 ry U U zz R C G G ^ z 0. R R cl lu zz 14) cd Parkview Villa Apartments 965 40 ", Avenue NE, Columbia Heights, MN 55421 Owned by the City of Columbia Heights HRA Managed by CommonBond Communities Management report for Parkview Villa for the month of September, 2010 Prepared by Laura Sheak, Property Manager Police Report Did not receive requested police reports from Columbia Heights PD for the month of September 2010. Wait List 19 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 87 applicants for Parkview Villa North (non- resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 07 applicants for Parkview Villa South (non - resident) 00 applicant for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 101 out of 101 (100 % occupancy) (caretaker unit included in total number of units) South is 45 out of 45 (100 % occupancy) Move Outs Unit # 422 9/30 Move INS Unit # 604 9/1 Maintenance Report See attached RM9 Parkv1 V1 NEWSLETTER Managed by CommonBond Communities Owned by the City of Columbia Heights Mai iE III �08 MISS Hours: Monday through Fridal 8:00 a.m. to 4:30 p.m. After Hours Maintenance Emergency: 3161 III Upcoming Events! I'» Resident Board Meeting-Tuesday, September 7, 7:00 pm Resident Council Meeting— Monday, September 13, 7:00 pm Birthday Party-Wednesday, September 15, 7:00 pm Boat Trip on the St.Croix-Tuesday, September 21 Thought for the month "Believe" Believe in rewards that await you, Believe you can make you goals happen, believe in the harvest in store. they're just dreams with a deadline attached. Believe that the spring will awaken, believe you'll be sowing once more. Believe that you have the power, believe that you're more than a match. Believe that there's a tomorrow, where no one cares if you can't dance. Believe in the future's promise, each new day brings a new chance. Believe in a shared existence, you're not alone this is true. Believe that right now there is someone, who believes in the wonder that's you. "http://www.lovethepoem.conVinspirationalpoems">Free insipirational po- ems</a> According to the Home Safety Council's State of Home Safety in America Report, fires and burns are the third leading cause of unintentional home injury and related deaths. Fires caused by cooking Always stay in the kitchen while cooking. Know how to put out a small pan fire by sliding a lid over the flames. Keep things that can burn, such as dishtowels, paper or plastic bags, and curtains at least three feet away from the range top. Before cooking, roll up sleeves and use oven mitts. Loose - fitting clothes can touch a hot burner and catch on fire. Space heaters Space heaters need space. Keep them at least three feet away from things that can bunt, such as curtains or stacks of newspaper. Always turn off heaters when leaving the room or going to bed. http:// www. homesafetycouncil .org /SafetyGuide /sg_fire_wOO hasp r r r r Tom Satzer, our maintenance technician, will be on vacation Saturday, September Volunteers o f merica Featured Meal of the month! Birthday Celebration! 18th through Sunday, September 26th. Please remember, if you have a maintenance emergency, please call the office at 763 -706- 3800 during normal business hours of 8:00 a.m. to 4:30 p.m. If your emergency hap- pens after regular business hours, please call 651- 291 -1750. Being on call means that the caretaker/ maintenance personnel will respond to emer- gencies such as; gas leaks, electrical prob- lems, water leaks, toilet and/or sink drainage problems, not general maintenance con- cerns. General maintenance repairs should be ad- dressed the next business day. This is taken from your Resident Handbook. If you have any questions regarding what is considered an emergency please ask us at the office. The week Tom is on vacation, we will be re- sponding to emergency work orders only. On Wednesday, September 29, VOA will be serving their featured meal for the month. The menu consists of Beef Pot Roast, Mashed Po- tatoes with Gravy, Rutabagas, Multi Grain Bread, and Carrot Cake with Cream Cheese frosting. Reminder! The dining room is closed on Monday, Sep- tember 6th. Bag lunches and frozen meals will be available. Be sure to call Joan in advance to order your bag lunch or frozen meal. The Office will be closed on Monday, Sep- tember 6th to observe Labor Day! The Humane Society is no longer accepting paper donations until further notice. Thank you Parkview Villa residents for all of your donations for the residents of the Humane Society! . UL 0 9 a� a� m cn Er- E CD CD 4 C�l ca m m 00 cn In 0 ca cz rq tfj tb E O CD 0 c) o 0 ct cz C's m C's I n O CIS E u u 0 v E Z E Ca E cl U E C) CN CZ C) rn CV cz 0 M a.) C3 ' m 5 CD S U CW 2w 0 = :—;! 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Call type: (1) Noise, and (1) Medical. Wait List 18 applicants for Parkview Villa North (resident of C.H., elderly, handicapped) 00 applicant for Parkview Villa North (employed in C.H.) 87 applicants for Parkview Villa North (non- resident, elderly, handicapped) 16 applicants for Parkview Villa North (no preference) 00 applicants for Parkview Villa South (resident C.H.) 09 applicants for Parkview Villa South (non- resident) 00 applicant for Parkview Villa South 2BR (resident) 01 applicant for Parkview Villa South 2BR (non- resident) Occupancy North is 101 out of 101 (100 % occupancy) units) South is 45 out of 45 (100 % occupancy) (caretaker unit included in total number of Move Outs Unit # 604 8/31 Move INS Unit # 911 8/1 Unit # 416 8/1 Unit # 424 8/1 Maintenance Report See attached O Q i V C t� C m L t1T a ai NMM N�t t -td•LO tn LOLO0 00000M CAN•- MMNNCOCOCOC LOM a� 00 co 00 00 00 00 M w 00 00 00 LO C00 00 co M 00 E O U ca L� L i N �- L ca cu C CU N N c_v c C N ' p N C C C O N t5 c n .a n C _ ca N O O a) ca C o N T cc cpn ca C v N Y C C C C° Z I= c cu c U 5 °) N M` C N s Z m =S V)mY2QY��a =YZ -jrn2�Ym- =- mt� (O st C) 't m CO M N CO M co 't N mt co N 0 00 d' N M e- N- C) C) - 0 0 CD O 0 N - - N N C� N O CO O N �+ Cl) CA N CO CD CA 00 CO - 0) ;t O? 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Ye w M:D w -j w --3 0 M CL 0 0 W C") to — M — — -t CO 04 V3 r W " — M r r-- " C) C) N " " N — (D r r N N r a " C) N 0 N M " q M " N M — q r— r 0 N LO C- " r I- N ZZWWOWZZWZZZWWWZWZWZW >>>>>>>>>>>>>>>>>>>>> CL 0_ IL (L CL CL (I Q- (L M M M 11- 0- (L M a- M a- CL 0- CD, C) 0 a ";r LO LO U) W (0 1— [1- 0 0 0 0 0 r " " N " . N Q . . C') C') C ') m (n 0) OD co co 00 00 co co 00 oommmmmmmmm LL O bA • E E E I 1r) CIS b Z z p 69 69 ER CIO o 0 b o U u M CIS C13 0 0 5 cts C's C', tf) u -Y. O p M u -S4 0 tn u u U O p 6� U 04 U 1:4 C C� U 04 u E u C O M U E U G M C13 u Cl 0 CN N O p 0 op CO rn 0 0 0 rn 0 cn cl 03 m m 00 z C> 00 00 0 U cu ej to u u 0 u Q rn 0 0 CIA U u 04 U U E cz cz at c's U ON U of U C\ U C\ u Ci cd 2 cd 2 "6 Ln u cd E o o E Q -5 V -19 � U cl u LI) C U -E C13 (L) U V] u cc) U u U sonft 0 Fcarkvi ew Villa NEWSLETTER Managed • ConimonBond Communitle7s Owned by the City of Columbia Heights Upcoming Events! Resident Council Board Meeting— Monday, August 2, 3:30 pm Resident Council Meeting —Monday, August 16, 7: 00 pm, im WIr"Tom The man who makes a success of an important venture never wails for the crowd. He strikes out for himself. It takes nerve, it takes a great lot of grit; but the man that succeeds has both. Anyone can fail. The public admires the man who has enough confidence in himself to take a chance. These chances are the main things after all. The man who tries to succeed must ex- pect to be criticized. Nothing important was ever done but the greater number consulted previously doubted the possibility. Success is the accomplishment of that which most people think can't be done. r 58APAIWIlm- Who broke the all -time record for the most tickets sold to a single Grandstand show? Which United States President gave one of his most famous speeches at the State Fair? What famous composer appeared at the fair in 1927? During a typical year, how many gallons of milk are served at the American Dairy Association's all- you - can -drink concession? What is the most popular flavor of pies entered in the creative activi- ties baked goods category? On average, what's the total number of corn dogs typically consumed by fair visitors each year? Why wasn't there a fair in 1946? Which fair food contains the most calories? What is the oldest ride on the fairgrounds? ( http://www.nuistatefair.org/general — info /fair — trivia.html) '' t1; i11 1 •' Parkview Villa cookbooks are still for sale! Cook Books are $5.00. If you are interested please see Denny Ecklund or call Terry White at 763 - 706 -6465. For Your Information: The Do -Not -Call registry number is 1- 888 -382- 1222. Register your telephone number and pre- vent unwanted calls from telemarketers! (Information from the Columbia Heights, and Fridley Sun - focus). The Winner is ? ?? Jan Honeyford won the gift certificate to Rain- bow for completing the Independence Day Word search.! Christina Aguilera. Teddy Roosevelt, his "Speak Softly and Carry a Big Stick" speech in 1901. John Phillip Sousa. 20,000 Gal- lons. Apple. ...m 500,000. ' �I Featured Meal of the month! State Fair Meal! On Thursday, August 26, VOA will be serv- ing their featured meal for the month. The menu consists of a Jumbo Hot Dog with Bun and Ketchup, JoJo Potatoes, Baked Beans, and Donut Holes. a � Reminder! Community Room B will be reserved on Monday, August 9th, and Tuesday, August 10th for the state primary election. Monday they will be setting the room up for the elec- tions on Tuesday. If you have any questions, please contact the office. # Into 1 . Jennifer Eells recently received the Assistant Manager Award from MADACS (Multi-Housing Achievement InDesign, Advertising & Community Support). Congratulations, Jennifer! 2. a. Jennifer thanked Margaret Houlton for the American Stories Presentation. b. Japanese beetles are invading, and management's recommendation is to vacuum them up. c. The posted Pink Sheets regarding smoking are to document incident with date and time. Sixteen reports have been turned in, 8 of which have been verified. No action is taken without verification. d. Oxygen tanks are NOT allowed where people are smoking (State Law). e. Front area disturbances, and/or inappropriate language, may be a lease violation. Residents are reminded to call 911, if the situation warrants it. 3. The Bazaar made about $1,000 less than it did last year, but we also spent less. We didn't have a big turnout, but considering we're only open for 5 hours, we did pretty well. 4. The Welcome 'Committee reported one new resident Timothy Nelson The Sunshine Committee sent get-well cards to Lyn Miner, Dorothy Salwei, and Asnake Negussie, and a sympathy card to Don and Barb Camp on the loss of their daughter. 5. The new Entertainment Committee chair is Brent Stevens. He has a Halloween Party planned with pizza. Day and time wiii be posted later. 6. The Christmas Holiday Dinner had sign-ups on Wednesday, 10/13. A deposit of $3.00 is required, but it is refundable the night of the dinner. 7. Nominations for the new Executive Board are now being accepted. Voting will be in December, and we will ask the Goodman to officiate, again. Submit nominations for officers, in writing, to Lyn Miner, Apt 202, before November 3 OR nominate vocally from the floor at November's meeting. Please try to make sure your nominee actually WANTS to be nominated. 8. The votes for the Amendments to the Bylaws were counted by Pete Hanson, Rheta Nelson, and Cecelia Rothbauer with the following results: Article 2: Nominations and Elections. Section 1: changed to The Board shall include a President, Vice- President, Secretary, Treasurer, SqMeant-at-Arms, and Board Member at-la Vote: Yes —19 No-5 Section 2: changed to if a vacancy occurs in the Board, the Members shall elect a person to fill the position within three (3) months. Vote: Yes — 23 No-2 Article 3: Duties Section 3: Secretary b) changed to Post the minutes no more than one (9) week after the Mee Vote: Yes —17 No-5 Motion: That the consumption of alcohol on the grounds and in the adjacent outside areas of Parkview Villa be prohibited. APPROVED 49 to 13 PARKVIEW MOTION The Resident Council does not have authority to enforce lease regulations, but we may pass motions, and present them to HRA for their consideration. Your vote is an opinion on the issue and a request for action Check "AGREE' OR "DISAGREE" FOR THIS MOTION ANI) DEPOSIT THIS SHEET IN THE RENT-CHECK SLOT, OUTSIDE THE OFFICE, OR BRING IT WITH YOU TO THIS MONDAY NIGHT COUNCIL MEETING MOTION THE CONSUMPTION OF ALCOHOL IS PROHIBITED ON THE GROUNDS AND IN THE ADJACENT OUTSIDE AREAS OF PARKVIEW VILLA. AGREE DISAGREE Parkview Resident Council Meeting Minutes October 11, 2010 (To be approved at November Meeting) Meeting called to order 7prn by President Lyn Pledge to the Flag Jennifer from Staff recently received Assistant Manager Award MADACS (Multi Housing Achievement in Design, Advertising & Community Support) Staff Report Jennifer 1. Thank you Marge Houlton, for American Stories Presentation. 2. Oriental Beatles are here and management's recommendation VACUUM THEM. 3. Smoking Issues: Regarding Pink Sheets for smoking. These are used to document incident with date and time. Numerous reports (60) have been turned in. 8 reports were verified In recent time. No action is taken without verification. Oxygen Bottles {STATE LAW} are not allowed where people are smoking. 3. Front area disturbances, and/or inappropriate language may be a Lease violation. Residents are reminded to call 911 if the situation warrants it. The President thanked Jennifer for attending and the peanut butters made For bazaar. Secretarys Report by Jessie. Minutes Approved. Treasurer's Report: Current Savings: $ .86 interest + 2284.65 = 2,285.51 Checking 3,715.10 As of 1 October. Approved Bazaar: Ticket Sales $1,434 Kitchen $ 225.40 White Elephant $ 320.00 Crafts & Mini Raffle $ 132.50 Total $2,636.70 Cook Books $ 35.00 Bakery $ 489.80 Welcome Report: Terry reported one new resident: 604 Timothy Nelson. Sunshine: Cecelia cards to Lyn Miner, Dorothy Salwei, Asnake Negussie, and Mr and Mrs Don Camp on the loss of their daughter Bingo: Jackie Start Balance $ 57 End Balance $ 42 Entertainment Report: New Chair Brent Stevens 607 30 October Pizza at 5 PM in A-Room, No sign up No charge. Coffee and Bottled Water will be provided. Holiday Dinner: Sign up 10/13 Wednesday at 11 am to 1 pm. Deposit of $ 3 refundable night of dinner. Nominations for Election of Board: Present to the President or at November Council Meeting. The Goodman's will conduct election results in December. Parkview Resident Council Meeting Minutes October 11, 2010 (To be approved at November Meeting) page 2 Announcement: Researching the possibility of a smoking area on the north end of building. At least two meetings will be held for discussion. Dates and times Will be posted on the public boards when scheduled. This work would not Be scheduled until 2011 spring. If you can't attend talk to Ron 424 or Ken 315. Results of Ballot Count. All motions approved Motion: The consumption of Alcohol is prohibited on the grounds and in the adjacent outside areas of Parkview Villa. Approved 49 to 13 Ammendments to By-laws all approved. Article 2: Nominations and Elections. Section 1: changed to The board shall include a President Vice-President, Secretary, Treasurer, Sergeant -at Arms and Board-Member at La[ge. Vote: Yes 19 No 5 Section 2: changed to If a vacancy occurs in the Board, the Members shall elect a person to fill the position within three(3) months. Vote: Yes 23 No 2 Article 3: Duties Section 3: Secretary the meeting. Vote: changed to Post the minutes no more than one (1) week after Vote: Yes 17 No 5 Check "YES" • "NO" for each Amendment change, and deposit this sheet in the rent-check slot, outside the Office, or bring it with you to this Monday night Council Meeting. Article 2: Nominations and Elections. Section 1: Organization Structure. The day-to-day affairs of the Resident Council shall be governed by a Resident Council Board (the "Board") which shall be elected by the Resident Council Members The Board shall include a President, Vice President, Secretary, and Treasurer. Amendment change to: The Board shall include a President, Vice President, Secretary, Treasurer, Sergeant-at-Arms, and Board Member-at-Large. F YES NO I Section 2: Term. If a vacancy occurs in the Board within the first six (6) months of any term, the Members shall elect a person to fill the position within three months; if a vacancy occurs within the last six (9) months of a trm, the President shall appoint a successor. Amendment change to: If a vacancy occurs in the Board, the Members shall elect a person to fill the position within three (3) months. YES NO 0 Article 3: Duties of the Officers Section 3: Secretary. The secretary will.... b) Post the minutes no more than 2 weeks after the meeting and provide copies of the minutes at the next meeting Amendment change to: Post the minutes no more than one (1) week after the meetin,1311 F --- I YES I NO '• • • • • slot, outside bring it with you td this Monday night Council Moo - Ling Some of the residents have rude a motion to request that the City prohibit possession and /or consumption of alcohol, in the front of the Parkview Villa building. AGREE 0 DIS/4GREE [::] 0 • 1' 1. This meeting, we will vote for the Amendments to the new Bylaws, which we have been discussing for the past two months. The ballot is attached. 2. A motion was made, by some residents, to ask the City to forbid drinking of alcohol outside in front of the building. This does not address the problem that the drinking causes, but maybe the City can come up with a viable alternative. That motion is also on this month's ballot. 3. The following is NOT open to discussion or voting. Residents who smoke in front of the building may not bring their oxygen machines with them. This endangers other people, and is a violation of the following State law: "Pursuant to section 74.108 of the Minnesota State Fire Code, smoking shall be prohibited in or around supply system enclosures" (i.e., oxygen tanks). 4. A Hallowe'en party for children of Parkview Villa residents will be held on Sunday, October 10 at 2:00 p.m to 4:00 p.m, in the "B" room. A prize will be awarded. For further information, contact Vernie Harper, 208 -8201. 5. Our new Entertainment Director, Brent Stevens is tentatively planning a Hallowe'en party for resident adults. Think pizza! Yayl S. We're still looking for a tape recorder and microphone to record the council meetings, and so the members can be heard when they speak, but we're having trouble finding something effective that stays within the $100.00 budget. We may have to re -think what we're willing to spend, if we can't find something less expensive. 7. Elections for the Resident Council Board will be held in December Residents may submit nominations in writing to the Council President, Lyn Miner, BEFORE the November meeting, OR they may nominate by voice, at the November meeting. 8. We have tentatively been offered a computer and printer, for use by the residents. There would be a sign -up sheet, with a time limit, for users. Training will be offered for those who don't know how to use a computer, but are curious about how they work. Resident Council Meeting Highficihts September 13,2010 Residents can get their windows washed on Tuesday, September 21st or Wednesday, September 22 "d . The price is $32.00 for one window and $35.60 for two windows. Sign -up sheets are outside the Manager's office. The cement at the South entryway area will be replaced on Tuesday, 10/14/10, so everyone will have to use the Main entry door. Tom Satzer will be on vacation September 20 — 20 . Treasury report: Savings $3,627.42 Checking $2,284.65 Petty cash $44.67 Sunshine report: $5.00 each to Diann Powell, Angie Tamala, and Rheta Nelson for hospital stays. Bingo report: $57.00 on hand Monday morning coffee club: $65.18 spent $31.76 on hand Round table coffee: $26.47 spent $29.01 on hand Entertainment report: A Hallowe'en party is being planned; more info later. Guest speaker was Terry Nightingale from the Columbia Heights Police Department. He read the repot on police calls to our buildeing He said crime in our community has gone down since 2005, and we have hired one more policeman. He discussed various scams that we should be aware of, and answered several questions from the Council members. Amendments to the By -Laws were discussed, preparatory to voting, next month. Dennis Eklund proposed a motion to having no drinking alcohol by our building outside. Cake and ice cream will be served Wednesday, September 15th at 7 p.m. ,'" V �N ` +� I 1. Dennis Ecklund resigned as Vice President of the Resident Council, and Ken Bloch was appointed as the new RC Vice President 2. Jennifer Eells from the Manager's Office was our guest She congratulated Jan Honeyford on winning the Crossword Game. Jennifer also read the rules on decorating. A copy of these may be read in the office. 2a) There should be no nails on the new doors, and decorations should be put up with "painters tape," which does not mar the paint 3. The ballot to get a tape recorder for our meetings were counted by 3 Council members, and the results were 35 For and 1 Against It was decided by a show of hands to not spend more than $100 for said recorder. 4. Newcomers were welcomed. They are: Deanne Kunshir - Apt 911, Ron Houle, Jr. - Apt 424, and Larry Beaman — Apt 416. 5. The subject of drinking in the front of the building was discussed. According to the City, people may drink there, but if they become unruly, rude, or disruptive, the police will be called. 6. There will be a sign -up and deposit taken for the September 21 boat trip - $10.00 for the boat and lunch, and $10.00 refundable for the bus. 7. Amendments to the Bylaws were discussed, and will be discussed further at the next meeting. Most members present thought it would be a good idea to elect a Sergeant -at -Arms and a Board Member -at -Large at the next Board election in December. We will have more about this later. 8. School supplies are being collected in the office. 9. The VFW is having a pork tenderloin dinner on Saturday, September 4 Residents pay $3.00 and the Council pays $3.00. 10. Remember that you may not have your pets in the common rooms of the building or the puzzle area. You may walk them only to the elevators and the outside doors. 11. Our guest, next month, will be Terry Nightingale from the Columbia Heights Fire Department. 12. Winners of the $5.00 giveaways were: Esther Linden, Joe Kazmierczak, Jerry Nagle, and Jan Honeyford. 10/21/2010 11:22 7637883978 PARKVIEW PAGE 02 ?1Y / " Resident Council Meeting July ,*01 0 The meeting was called to order at 7p. m. by our President Lynn Miner with a pledge to the flag. Our manager Laura and Jennifer stayed for the entire meeting. Laura said our South front door also the garage entery door were being worked on at the time of our meeting. Shela from the city office attended the meeting and explained some of the H.R.A. rules. We had a paper ballot put on each residents door so they could vote if they wanted to have the By-Laws accepted as written by the H.R.A. Dennis Eklund wanted to table the voteTerry White seconded the vote The ballots were counted by Barb Camp,Jan Honeyford, Willie Thelin and Joe Kasmerek. The count was 38 yes to accept and 17 no. The secretary report was read Treasure report was read Savings $2284.65 Checking $3441.83 Petti cash $104-45 Jessie gave the Monday morning coffee report On hand '$65.75 also the round table report on hand $61.12 Jackie 0. gave the bingo report $38.00 on hand. Cecelia R.gave the sunshine report Cards were sent to Dave McMalley, Marsha in apt. 121, LaVern Harper, Veronica Morgal, and Barb Fransen for the loss of her mother. Leonard and Diane the entertainment chair had a ballot out for the boat trip The results on that was 25 yes and 30 no. The bazaar tickets have bow ordered. We have some helpers signed up but need more people to help The money winners were #28 Dorothy Larson #17 Cecelia Rothbauer #22 ferry Gonya #4 Lola Jones ro M.. Submitted • Jessie Chudek Secretary. 10/21/2010 11:22 7637883978 PARKVIEW PAGE 01 to Date: 1(7 Number of pages (including cover sheet): Fax Lz � — ���` Note: The information contained in this facsimile message is privileged and/or confidential information. It is intended for the use of the individual or entity named above. If you have received this communication in error, please notify us immediately by calling (763) 706-3800. Thank you. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetin of October 26, 2010 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 9 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Staff Direction on Alcohol Policy BY: Sheila Cartney BY: DATE: October 20, 2010 BACKGROUND: At the October 11, 2010 Resident Council meeting, the Resident Council voted to amend the recently adopted bylaws. The HRA board was notified of the proposed amendments on August 13, 2010 by a separate memo (attached). Three amendments were approved at the Resident Council meeting that were noticed to the HRA Board The fourth item that was voted on at the Resident Council meeting was regarding prohibiting the consumption of alcohol on the grounds and in the adjacent outside areas of Parkview Villa. At the same meeting a correction to this motion was discussed that "the Resident Council does not have the authority to enforce lease regulations, but we may pass motions, and present them to HRA for their consideration. Your vote is an opinion on the issue and a request for action." It is staff's understanding the Resident Council voted to prohibit alcohol from the grounds and outside areas of Parkview Villa. Staff is not recommending an action at this time, but is seeking direction whether the HRA desires to discuss this issue at their January meeting. If this is the direction staff will work with CommonBond to create a position paper regarding the same. RECOMMENDATION: Staff seeks direction from the HRA to create an alcohol policy. HRA ACTION: Chair: Tanvmera Diehm Commissioners: Gary Peterson Bruce Nawrocki Bobby Williams Dennis Ecklund Jr Bruce Kelzenberg Executive Director Walter R. Fehst COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY DATE: August 13, 2010 TO: HRA Commissioners Walt Fehst, HRA Executive Director FROM: Sheila Cartney, Assistant Community Development Director RE: Proposed Resident Council Bylaw Amendments On July 12, 2010 the Parview Villa Resident Council adopted new bylaws which became effective immediately. Article 6, Bylaws approval, Amendments, Section lc states "all proposed amendments shall also be provided to the HRA at least thirty (30) days prior to the scheduled vote." Attached are copies of the adopted bylaws and the proposed amendments. If you have any comments, questions or concerns please contact Lyn Miner, Resident Council President at 763- 781 -1042. PIENTS TO BYLAWS �AMENDBVII August 9, 201 Article 2: Nominations and Elections Section 1: Organization Structure. The day-to-day affairs of the Resident Council shall be governed by a Resident Council Board (the "Board") which shall be elected by the Resident Council Members. The Board shall include a President, Vice President, Secretary, and Treasurer. Change to: The Board shall include a President, Vice President, Secretary, Treasurer, and Sergeant- at-Arms. Section 2: Term. If a vacancy occurs in the Board within the first six (6) months of any term, the Members shall elect a person to fill the position within three (3) months; if a vacancy occurs within the last six (_6) months of a term. the President shall appoint a successor. Change to: If a vacancy occurs in the Board, the Members shall elect a person to fill the position within three (3) months. Article 3: Duties of the Officers Section 1: President The President shall: b) APpoint a chair for each of the various committees Change to: Appoint a chair, from a list of volunteers, for each of the various committees Article 3: Duties of the Off icers Section 3: Secretarv. The Secretary will b) Post the minutes no more than, ?IwE at the next mee ting. III I I III IN! Ili 11IMIRIIIIII 1 11 1 iiiiiiiii0i Ri IMMMMM Article 5: Meetings Section 1. Resident Council Regular Meetinas The Resident Council shall hold its regular meetings at 7:00 pm on the 2nd Monday of each month. Change to: The Resident council shall hold its regular meetings at 7:00 pm on the 3rd Monday of each month. Section 2. Resident Council Regular Meetings Meetings of the Resident council Board shall be held at 3:30 pm on the 1st Monday of each month. Change to: Meetings of the Resident Council Board shall be held at 6:30 pm on the 1st Monday of each month. Article 7: Committees Section 1: Committee Members. e) Standing committees of the Resident Council are: Parkview Villa Resident Council Bylaws Adopted July 12, 2010 Article 1. The Resident Council Section 1. Name of Organization. The name of the organization shall be Parkview Villa Resident Council (hereafter, "Resident Council "). Section 2. Purpose: The purpose of the Resident Council is to encourage and support programs and activities according to the needs and interests of the residents; and to enhance and support resident participation in the housing community. Section 3. Resident Council Members All residents eighteen (18) years or older of Parkview Villa Apartments North and South shall be members of the Resident Council ( "Members "). A "resident" is defined to mean any person named on the lease on file with management for each unit of Park View Villa North and Park View Villa South. Article 2 Nominations and Elections Section 1. Organization Structure. The day -to -day affairs of the Resident Council shall be governed by a Resident Council Board (the "Board ") which shall be elected by the Resident Council Members. The Board shall include a President, Vice President, Secretary and Treasurer. Section 2. Term All members of the Board shall serve a one (1) year term which shall begin in January and end in December of each calendar year. The following rules shall govern the election of any Board member: a) A Board member may not hold the same office for more than two (2) consecutive terms and will not be eligible to run for the same position again until one (1) year or more has elapsed; and b) A Resident Council member may not simultaneously serve as both a Board member and the resident member of the Columbia Heights Housing and Redevelopment Authority ( "HRA "). c) If a vacancy occurs in the Board within the first six (6) months of any term, the Members shall elect a person to fill the position within three (3) months; if a vacancy occurs within the last six (6) months of a term the President shall appoint a successor. Section 3. Nomination and Election of the Board. a) Elections shall be by secret ballot and shall take place at the December Resident Council meeting. Board members elected at the December Resident Council meeting shall take office the following January; b) A notice of election shall be posted for 30 days prior to the election, in no less than three (3) common areas of the building; c) Resident Council Members can provide nominations in writing by delivering them to the current President prior to the November meeting, or by voice nomination at the November meeting; d) All candidates must be present at the election unless they have submitted a signed letter stating that they accept a nomination and why they are unable to attend; a) A neutral third party will oversee elections, tally ballots, the candidate receiving the most votes will be declared the winner; b) HRA approved Management will be present and will certify the election results. c) Absentee ballots must be registered with HRA approved Management no later than one week prior to the election; and d) Members are allowed only one vote. Article 3 Duties of the Officers Section 1. President It shall be the duty of the President to conduct all regular and special meetings and keep order at all times. The President shall: a) Preside at all board meeting and prepares agendas, and make sure all residents are informed of the meetings; b) Appoint a chair for each of the various committees; and c) At meetings, restate the motion exactly as presented, ask for a second and discussion and then put the motion to a vote. Section 2. Vice President The Vice President shall perform the duties of President in his /her absence and will temporarily assume the position of President in the event the office becomes vacated before the term expires. The Vice President shall assist the President with his /her duties. Section 3. Secretary. The Secretary will keep an accurate written record (minutes) of the proceedings of all regular and special Resident Council meetings and Board Meetings. The Secretary shall: a) Record all motions exactly as given, and indicates where a motion passes or fails; b) Post the minutes no more than 2 weeks after the meeting and provide copies of the minutes at the next meeting; c) Read the minutes of previous monthly meeting; d) Bring a copy of the current bylaws to each meeting; e) Keep copies of all meeting minutes; and f) Run the Resident Council meetings in absence of the President and Vice President. Section 4. Treasurer. The Treasurer shall be in charge of all funds of the Resident Council. The Treasurer shall: a) Ensure that all Resident Council funds are promptly deposited in the Resident Council's bank account; b) Keep an accurate record of the organization's income and expenses, c) Keep two separate financial records — one (1) for income generated by laundry proceeds and expenditures and one (1) for all other income and expenditures; d) Require receipts to document all expenditures; e) Pay or reimburse expenditures when a receipt is presented and is authorized by the Resident Council unless the expense is an unforeseen monthly expenditure of no more than $100 (total per month) which may be made without prior Resident Council approval, but must be reported at the next Resident Council meeting; f) Povide written Treasurer reports at each regular Resident Council meeting; g) Provide the HRA approved Management Company quarterly reports on deposits and expenditures of the laundry proceeds; h) Provide an annual report to the HRA on deposits and expenditures of the laundry proceeds; i) Prepare and submit quarterly financial reports to Management on deposits and expenditures of ALL funds including: all bank statements, receipts, and verification of deposits; and j) Ensure that all records will be open to members of the Resident Council for inspection at reasonable times upon request. Article 4 Finances Section 1. Compliance with laws and Rules In all financial matters, the Resident Council shall follow all federal, state and local laws. The Resident Council shall also adhere to the rules of HUD and the HRA. Section 2. Funds All money raised in the name of the Resident Council or under its direction or authority shall be considered to be "Resident Council Funds." Resident Council Funds shall be promptly delivered to the Treasurer who shall report at the next meeting the amount received and from what source. Section 3. Authorization of Reimbursement Except for unforeseen monthly expenditures which total less than $100 in any month, ALL expenses need to be previously authorized and approved by the Resident Council in order to be reimbursed. Section 4. Use of Funds All activities using Resident Council Funds shall be open to all residents. Article 5 Meetings Section 1. Resident Council Regular Meetings The Resident Council shall hold its regular meetings at 7:00pm on the 2 nd Monday of each month. In case of a conflict of a national holiday, the council President shall establish an alternative meeting day for that particular month. Section 2. Special Meetings of the Resident Council The President may call special meetings of the Resident Council if a matter of urgency requires attention prior to the next regular meeting. Section 3. Meeting Procedures For all regular and special meetings of the Resident Council: a) Notice of all regular meetings, special meetings and a meeting agenda will be disbursed at least 48 hours prior to the meeting; and b) All Resident Council members have the right to vote on agenda items either at the meeting by ballot or by turning in a ballot to the President or their designee prior to the meeting. c) A quorum shall exist if twenty -five (25) or more residents are in attendance at the meeting. If a quorum is present at the beginning of a meeting, the meeting shall be valid even if some members leave after the meeting is called to order. Section 2. Resident Council Board Meetings Meetings of the Resident Council Board shall be held at 3:30pm on the 1 S ` Monday of each month. All Resident Council Board meetings shall follow an agenda prepared by the President and shall be open to all members of the Resident Council who wish to observe. Even though members of the Resident Council can attend the meeting, participation in the meeting items is limited to the Resident Council Board Members. Article 6 Bylaws approval, Amendments Section 1. Amendments: Amendments to these bylaws must be approved by 2/3- majority vote of all current residents, not just those present at a regular Resident Council meeting. The following additional rules shall apply to Bylaw amendments: a) Any Amendment or proposed new bylaws must be proposed in writing and presented and discussed at two (2) regular Resident Council meetings prior to the vote; b) Information on the proposed bylaw amendment shall be posted on all unit doors and at least three (3) common areas of the building for a minimum of thirty (30) days prior to the scheduled vote; e) All proposed amendments shall also be provided to the HRA at least thirty (30) days prior to the scheduled vote; d) If the HRA provides objections to the proposed amendment, the objections shall be communicated to the Board and to the Resident Council members prior to the vote; and e) No amendment to the bylaws shall be effective if it violates the law or any HUD regulation. Article 7 Committees Section 1. Committee Members: The Board shall have the authority to establish committees to assist with various matters. For each committee, the following rules shall apply: a) Committee chair shall be appointed by the Resident Council President; b) Committee members shall be selected by the Committee chair and serve a one (1) year term; c) The chair of the committee shall be responsible for reporting back to the Resident Council on a regular basis; d) The President is an ex- officio member of each committee; and e) Standing committees of the Resident Council are: a. Entertainment b. Kitchen c. Welcoming d. Sunshine e. Bingo f. Holiday Decorating Article 8 Effective Date These bylaws become effective once approved by the Members of the Resident Council, and will supersede any existing bylaws. 1 . Jennifer Eells recently received the Assistant Manager Award from MADACS (Multi-Housing Achievement InDesign, Advertising & Community Support). Congratulations, Jennifer! 2. a. Jennifer thanked Margaret Houlton for the American Stories Presentation. b. Japanese beetles are invading, and management's recommendation is to vacuum them up. c. The posted Pink Sheets regarding smoking are to document incident with date and time. Sixteen reports have been turned in, 8 of which have been verified. No action is taken without verification. d. Oxygen tanks are NOT allowed where people are smoking (State Law). e. Front area disturbances, and/or inappropriate language, may be a lease violation. Residents are reminded to call 911, if the situation warrants it. 3. The Bazaar made about $1,000 less than it did last year, but we also spent less. We didn't have a big turnout, but considering we're only open for 5 hours, we did pretty well. 4. The Welcome Committee reported one new resident Timothy Nelson The Sunshine Committee sent get-well cards to Lyn Miner, Dorothy Salwei, and Asnake Negussie, and a sympathy card to Don and Barb Camp on the loss of their daughter. 5. The new Entertainment Committee chair is Brent Stevens. He has a Halloween Party planned with pizza. Day and time will be posted later. 6. The Christmas Holiday Dinner had sign-ups on Wednesday, 10/13. A deposit of $3.00 is required, but it is refundable the night of the dinner. 7. Nominations for the new Executive Board are now being accepted. Voting will be in December, and we will ask the Goodmans to officiate, again. Submit nominations for officers, in writing, to Lyn Miner, Apt 202, before November T OR nominate vocally from the floor at Novembers meeting- Please try to make sure your nominee actually WANTS to be nominated. 8. The votes for the Amendments to the Bylaws were counted by Pete Hanson, Rheta Nelson, and Cecelia Rothbauer with the following results: Article 2: Nominations and Elections. Section 1: changed to The Board shaff include a President, Vice-President, SecLgLaM Treasurer, Sergeant-at-Arms, and Board ilfember at-large. Vote: Yes —19 No — 5 Section 2: changed to ff a vacancy occurs in the Board, theMembers shall electp_p!�Irson to fill the poshlon within three [3) months. Vote: Yes — 23 No-2 Article 3 Duties Section 3: Secretary t han one � k after the meeting. b) changed to post the minutes no more f i b wee A Vote: Yes —17 No-5 Motion: That the consumption of alcohol on the grounds and in the adjacent outside areas of Parkview Villa be prohibited. APPROVED 49 to 13 ' PAR KVIEW MOTION Ch ♦ O l' " . • DEPOSIT 1 1 ' 1 1 CK SLOT, ! 1 • ! ;' i i M ONDAY 1 ME ETING. �' t AGREE DISAGREE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 26, 2010 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 10 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2010 -08, Adopting the BY: Lisa Wilcox- Erhardt BY: Proposed 2011 Budget for Parkview Villa DATE: October 21, 2010 North BACKGROUND: Parkview Villa North (PWN) consists of 101 units of public housing, located at 965 40th Avenue Northeast. PWN serves seniors and disabled persons. PWN was constructed in 1975 with funds from the U.S. Department of Housing and Urban Development. CommonBond Housing provides management services to PWN. Expenditures The proposed 2010 budget for PWN is 617 060. The amount includes $112,000 for capital outlays. Although some expense line items increased, we were able to make an overall budget decrease in expenses of 3.75 %. The overall budget decrease is greatly due to a decrease of $43,956 of capital expenditures from 2010 to 2011. Administration costs increased by .5 %. Utility costs remain the same except that a fuel expense was included to show actual cost of fuel to fill the generator. Operating and Maintenance expenses increased a total of 22% from 2010. However, included in this increase is $3,700 for replacement of the front door directory system, $10,000 for update of air exchanger controls, $5,000 for concrete work and parking lot patching and seal coating, $1,000 for new outside furniture and other necessary line item increases. Revenues Total proposed revenue is 688 651 and includes rents of $319,260, Department of Housing and Urban Development operating subsidy of $245,500, and Department of Housing and Urban Development Capital Funding Program funds of $112,000 and other miscellaneous income of $11,891. Capital Improvement Plan The apartment modernization capital improvement plans previously developed will continue to be implemented. RECOMMENDATION MOTION: Staff recommends adopting Resolution 2010 -08, the 2011 PVV North Budget. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2010 -08 there being ample copies available to the public. Move to adopt Resolution 2010 -08, being a Resolution of the Housing and Redevelopment Authorltv in and for the City of Columbia Heights, adopting the 2011 Parkview Villa North Budget of $617,060and recommending this to the City Council for approval. Attachments: Resolution 2010 -08, City Budget Form, Buget HRA ACTION: HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2011 BUDGET FOR PARKVIEW VILLA NORTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North, a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2011 Parkview Villa North budget of $617,060.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 26th DAY OF October, 2010. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair City of Columbia Heights 2011 Budget work sheet Department Proposed 203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council 46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2008 2009 2010 2011 2011 2011 PARKVIEW VILLA NORTH - - - - - PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1011 PART -TIME EMPLOYEES - - - - - 1070 INTERDEPARTMENTAL LABOR SERV 23,038 23,760 25,380 26,013 - 1080 INTERDEPARTMENTAL LABOR CR - - - - - 1210 P.E.R.A. CONTRIBUTION - - - - - 1220 F.I.C.A. CONTRIBUTION - - - - - 1300 INSURANCE - - - - - 1510 WORKERS COMP INSURANCE PREM - - - - - 1700 ALLOCATED FRINGE - - - - - 1800 INTERDEPARTMENTAL FRINGE CR - - - - - TOTALS: PERSONAL SERVICES 23,038 23,760 25,380 26,013 - SUPPLIES - - - - - 2000 OFFICE SUPPLIES 2,259 3,335 2,500 2,900 - 2010 MINOR EQUIPMENT 3,993 10,753 - - - 2011 COMPUTER EQUIPMENT - - - - - 2020 COMPUTER SUPPLIES - - 600 600 - 2030 PRINTING & PRINTED FORMS - - 250 - - 2070 TRAINING & INSTR SUPPLIES - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 6,149 6,470 10,200 10,200 - 2161 CHEMICALS - - - - - 2171 GENERAL SUPPLIES 9,459 3,731 6,550 7,950 - 2172 UNIFORMS - - - - - 2175 FOOD SUPPLIES - - 450 - - 2280 VEHICLE PARTS - - - - - TOTALS: SUPPLIES 21,860 24,288 20,550 20,150 - OTHER SERVICES & CHARGES - - - - - 3020 ARCHITECT /ENGINEER FEES - - - - - 3040 LEGAL FEES 13,012 2,523 - - - 3041 ATTORNEY FEES -CIVIL PROCESS - - 5,000 5,000 - 3050 EXPERT & PROFESSIONAL SERV. 1,889 1,598 5,000 2,500 - 3060 MANAGEMENT SERVICES 153,602 154,824 154,824 154,824 - 3100 PROTECTIVE SERVICES 5,365 11,342 - - - 3105 TRAINING & EDUC ACTIVITIES - - - - - 3210 TELEPHONE & TELEGRAPH 3,098 4,309 4,700 6,500 - 3220 POSTAGE - - 600 600 - 3250 OTHER COMMUNICATIONS - - 200 - - 3310 LOCAL TRAVEL EXPENSE - - 150 150 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER 452 527 500 600 - 3500 LEGAL NOTICE PUBLISHING - - 350 350 - 3600 INSURANCE & BONDS 16,883 18,832 22,526 22,526 - 3810 ELECTRIC 44,872 43,119 54,529 54,529 - 3820 WATER 10,317 9,183 14,320 14,320 - 3830 GAS 55,092 49,034 76,130 76,130 - 3840 REFUSE 5,329 3,519 4,100 9,340 - 3850 SEWER 8,323 6,003 8,279 8,279 - City of Columbia Heights 2011 Budget work sheet Department Proposed 203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council 46330 PARKVIEW VILLA NORTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2008 2009 2010 2011 2011 2011 4000 REPAIR & MAINT. SERVICES 44,282 54,619 62,950 74,300 - 4030 EXTRAORDINARY MAINTENANCE - - - 525 - 4050 GARAGE, LABOR SURD. - - - - - 4100 RENTS & LEASES 763 1,077 1,030 1,900 - 4200 PROGRAM ACTIVITIES - - - - - 4300 MISC. CHARGES 1,281 158 1,000 2,050 - 4315 PILOT 19,047 21,762 20,574 20,574 - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4335 TENANT SERVICES - - - - - 4349 INSURANCE DEDUCTIBLE - - - - - 4374 EMPLOYEE RECOGNITION - - - - - 4376 MISCELLANEOUS CIVIC AFFAIRS - - - - - 4380 COMMISSION & BOARDS - - - - - 4390 TAXES & LICENSES 1,063 1,443 2,500 2,250 - 4395 STATE SALES TAX - - - - - 4500 ADMINISTRATIVE EXPENSES 5,248 3,614 - - - 4850 INTEREST ON DEPOSITS 63 465 225 150 - TOTALS: OTHER SERVICES & CHARGE 389,980 387,950 439,487 457,397 - CAPITAL OUTLAY - - - - - 5120 BUILDING & IMPROVEMENT 72,675 63,819 155,956 112,000 - 5130 IMPROV. OTHER THAN BUILDINGS - - - - - 5170 OFFICE EQUIPMENT - - - - - 5180 OTHER EQUIPMENT - - - - - TOTALS: CAPITAL OUTLAY 72,675 63,819 155,956 112,000 - OTHER FINANCING USES - - - - - 7100 OPER. TRANSFER OUT - LABOR - - - - - 7431 TRANSFER OUT SPECIAL PROJECT - - - - - 8100 CONTINGENCIES - - - - - 8110 VANDALISM - - - - - TOTALS: OTHER FINANCING USES - - - - - TOTALS: PARKVIEW VILLA NORTH 507,553 499,817 641,373 617,060 - TOTALS: PARKVIEW VILLA NORTH 507,553 499,817 641,373 617,060 - GRAND TOTALS: 507,553 499,817 641,373 617,060 City of Columbia Heights 2011 Revenue Budget work sheet Department Proposed 203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Line Item Description 2008 2009 2010 2011 2011 2011 REVENUE 33160 FEDERAL GRANT 34114 EXCESS UTILITIES 36210 INTEREST ON INVESTMENTS 36219 CHANGE IN FAIR VALUE 36220 GEN. GOVERNMENT RENTS 36225 NONDWELLING RENTS 36290 OTHER MISC. REVENUE 39101 GAIN /LOSS FIXED ASSET 39120 RECOVERY DAMAGE CITY PROP 39130 EQUIPMENT RENTAL 39140 OTHER REF. & REIMBURSEMENT TOTALS: REVENUE TOTALS: PARKVIEW VILLA NORTH GRAND TOTALS: 256,486 275,002 345,681 357,500 - 512 - 1,580 2,100 - 20,340 17,700 5,000 6,891 - 1,450 (5,100) - - - 313,890 313,848 316,094 319,260 - 2,588 3,021 2,900 2,900 - 10,066 8,902 - - - 853 - - - - 606,185 613,373 671,255 688,651 - 606,185 613,373 671,255 688,651 - 606,185 613,373 671,255 688,651 - E'JN m r He ne om :• s b 6 b S Mal is K' a k a i8 a 3 m ie m air i °o w m� how °oaoug °o w 9R ° Viso 1 y i f � i f mo wmti��N igg m ti o J�� i ti a �oln`b'�imKi�va� o$w3 w 0 "s o N o w ti o N G o$ w$ 2 s P, t "c����' ry h 3 n a S E F y a. "J m ST 8 w 8 ,o 8 W N @ y YY yy!! ~1 o 0 o N \§) ) r ;l2>6 666 §() ))\4| ! (\ §)(( §;E! \ i / r � \\ | ; COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of October 26, 2010 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 11 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2010-09, Adopting BY: Lisa Wilcox-Erhardt BY: the Proposed 2011 Budget for Parkview DATE: October 21, 2010 Villa South I I Parkvievv Villa South / ioa45-unb apartment building, located at9054O Avenue Northeast. P\yVS serves low-income seniors age 55 and older. P\yVS was constructed in 1991. PVVS is owned by the Economic Development Authority and managed by CommonBond Housing. Expenditures The proposed 2O11 budget for P\yV8is [K this amount, $35.00Oio allocated for capital projects. There is an overall budget decrease of 6.5%, however the decrease is greatly due to the reduction of projected bui|dingcapiha|expenaeofronn2O1Oto2O11. Administration expenses increased by1.296 and Utilities increased by3.896. Operating and Maintenance expenses increased by1O.296 from 2O1O. However, included in this increase is $1,000 for replacement of the front door directory system, $2,000 for additional concrete work and parking lot patching and seal coating, $1,000 for new outside furniture and other necessary line item increases. Revenues Proposed gross revenues are and include rents of other miscellaneous income of . The rent revenues do reflect an increase in rents of 3% as per 2009 Board discussion to help set aside money for current and future capital improvements. RECOMMENDATION MOTION: Staff recommends adopting Resolution 2O1D-O8 the 2D11P\yVS RECOMMENDED MOTION: KADT|(]N: Move to waive the reading of Resolution 2010-09 there being ample copies available to the MOTION: Move to adopt Resolution 2O1O-09aResolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2O11 PVV8 Budget of and recommending this budget to the City Council for approval. xnaoomemo:neoounonuwu+ue.unvuuo HRAACTION: HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2010 BUDGET FOR PARKVIEW VILLA SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the City had constructed in 1991 Parkview Villa South (PVVS), a 45-unit rental apartment building, for the purpose of providing housing for low-income seniors age 55 and older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2011 Parkview Villa South budget of $263,938.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS 26th DAY OF October, 2010. Attest by: Walter R. Fehst, Executive Director Tammera Diehm, Chair City of Columbia Heights 2011 Revenue Budget work sheet Department Proposed 213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council 0 REVENUE Revenue Revenue Budget Proposed Proposed Adopted Li Item Description 2008 2009 2010 2011 2011 2011 REVENUE 34114 EXCESS UTILITIES 36210 INTEREST ON INVESTMENTS 36219 CHANGE IN FAIR VALUE 36220 GEN. GOVERNMENT RENTS 36225 NONDWELLING RENTS 36290 OTHER MISC. REVENUE 39120 RECOVERY DAMAGE CITY PROP 39140 OTHER REF. & REIMBURSEMENT TOTALS: REVENUE TOTALS: PARKVIEW VILLA SOUTH GRAND TOTALS: 247 - 2,000 2,750 - 8,960 10,500 2,500 - - 640 (3,000) - - - 288,791 290,940 287,892 296,529 - 7,082 5,787 7,200 7,200 - 5,562 3,852 2,465 2,400 - - 110 500 250 - 311,282 308,189 302,557 309,129 - 311,282 308,189 302,557 309,129 - 311,282 308,189 302,557 309,129 - City of Columbia Heights 2011 Budget work sheet Department Proposed 213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council 46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2008 2009 2010 2011 2011 2011 PARKVIEW VILLA SOUTH - - - - - PERSONAL SERVICES - - - - - 1000 ACCRUED SALARIES - - - - - 1070 INTERDEPARTMENTAL LABOR SERV 12,230 12,020 11,402 11,687 - 1300 INSURANCE - - - - - 1700 ALLOCATED FRINGE - - - - - TOTALS: PERSONAL SERVICES 12,230 12,020 11,402 11,687 - SUPPLIES - - - - - 2000 OFFICE SUPPLIES 993 1,468 1,600 1,900 - 2010 MINOR EQUIPMENT 1,592 2,325 - - - 2011 COMPUTER EQUIPMENT - - - - - 2020 COMPUTER SUPPLIES - - 500 500 - 2030 PRINTING & PRINTED FORMS - - 120 - - 2070 TRAINING & INSTR SUPPLIES - - - - - 2160 MAINT. & CONSTRUCT MATERIALS 3,671 1,324 5,000 5,000 - 2161 CHEMICALS - - - - - 2171 GENERAL SUPPLIES 4,515 2,131 3,850 4,725 - 2172 UNIFORMS - - - - - 2175 FOOD SUPPLIES - - 250 - - TOTALS: SUPPLIES 10,771 7,247 11,320 12,125 - OTHER SERVICES & CHARGES - - - - - 3040 LEGAL FEES 2,207 1,072 - - - 3041 ATTORNEY FEES -CIVIL PROCESS - - 2,500 2,500 - 3050 EXPERT & PROFESSIONAL SERV. 945 799 1,000 1,000 - 3060 MANAGEMENT SERVICES 69,316 68,976 68,976 68,976 - 3100 PROTECTIVE SERVICES 2,037 8,258 - - - 3105 TRAINING & EDUC ACTIVITIES - - - - - 3210 TELEPHONE & TELEGRAPH 1,872 1,867 2,100 2,500 - 3220 POSTAGE - - 150 150 - 3250 OTHER COMMUNICATIONS - - 100 - - 3310 LOCAL TRAVEL EXPENSE - - 75 75 - 3320 OUT OF TOWN TRAVEL EXPENSE - - - - - 3430 ADVERTISING OTHER 235 907 600 750 - 3500 LEGAL NOTICE PUBLISHING - - - - - 3600 INSURANCE & BONDS 8,441 9,303 9,746 9,746 - 3810 ELECTRIC 24,211 21,308 24,842 24,842 - 3820 WATER 3,090 2,534 7,711 7,711 - 3830 GAS 26,500 17,196 20,650 20,850 - 3840 REFUSE 58 498 2,001 2,500 - 3850 SEWER 1,592 1,805 2,564 4,481 - 4000 REPAIR & MAINT. SERVICES 23,134 37,148 37,100 44,442 - 4030 EXTRAORDINARY MAINTENANCE - - - - - 4100 RENTS & LEASES 60 238 - - - 4200 PROGRAM ACTIVITIES - - - - - 4300 MISC. CHARGES 760 112 750 900 - 4315 PILOT 11,679 13,015 12,368 12,368 - 4330 SUBSCRIPTION, MEMBERSHIP - - - - - 4335 TENANT SERVICES - - - - - City of Columbia Heights 2011 Budget work sheet Department Proposed 213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council 46340 PARKVIEW VILLA SOUTH Expense Expense Budget Proposed Proposed Adopted Line Item Description 2008 2009 2010 2011 2011 2011 4374 EMPLOYEE RECOGNITION 4376 MISCELLANEOUS CIVIC AFFAIRS 4380 COMMISSION &BOARDS 4390 TAXES &LICENSES 4395 STATE SALES TAX 4500 ADMINISTRATIVE EXPENSES 4850 INTEREST 0NDEPOSITS TOTALS: OTHER SERVICES &CHARGE CAPITAL OUTLAY 5120 BUILDING &IMPROVEMENT 5130 |MPROV. OTHER THAN BUILDINGS 5170 OFFICE EQUIPMENT 5100 OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY OTHER FINANCING USES 7100 OPER. TRANSFER OUT LABOR 7411 TRANSFER OUT TO PVVS 8100 CONTINGENCIES 8110 VANDALISM TOTALS: OTHER FINANCING USES TOTALS: P8RKV|EVV VILLA SOUTH TOTALS: PARKV|EVV VILLA SOUTH GRAND TOTALS: - ' - 577 - - - 559 - - - 1.250 - - - - - - - - - 1.250 - - - 1.249 - 1.408 - - - - - - - - 58 GG 225 85 - - 178.013 - 187.067 - 104.708 - 205.126 - - - - - - - 32.242 - 64.350 - 35.000 - - - - - - - - - - - - ' 32.242 - - - - - 04.350 - - - - - - - - - 35.000 - - - - ' - - - - - - - - - - 201.015 - - - - 238.576 - - - ' 281.780 - - - - - - - - - - - - 263.038 - - 201 238.576 281.780 263.938 - - - 281.015 - 238.570 - 281.780 - - - 263.938 - - wN�s s� gg 00Y �•.'; Y444 b P 666 aogogooss, ga�a ° g assm000w000��oo= o o�oo��s 6 asss a N mm m w ww, w mm ry m mo� o e N� oo5g�oo Sock �jm� "sss$�K� a' oo�a "rvoa W�..ry ��oss�s��moo�.00 oa o" orvmmo. � �mw� y:m�omwAmmrvorvmwmry �'e�m �'�s� 3: ,- g 0 orvmmo�m� wm�o �m�mmwAmmrvorvWwmry ,.� �'o� �� fD K Sm�o m 'wmwo W >�rorvm mry mrvm_ ary "mo.- � wm�o �m�emwAm�trvorvw�mry �� m.. N O i O O O �"8 6o ego a ' ! e g � o� 0 r ¢ m > > r - w .. .. @ " ". b r s, m S �. d g'tiF� .- mmwwm.,mw �� g g 2 'F O. 3 W m tl xe;' " w rvlYi O O O Cfi COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 26, 2010 AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE DIRECTOR NO: 1 DEPARTMENT: HRA APPROVAL ITEM: Adopt Resolution 2010 -10, Approving BY: Lisa Wilcox- Erhardt BY: the HUD Public Housing Agency Plan DATE: October 20, 2010 BACKGROUND The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan each year and a five -year plan every five years. Staff has completed the draft copy of the 2011 Columbia Heights Agency Plan. A summary of the Plan's contents and a full copy of the draft plan with attachments and supporting documents have been available for review by the public at Parkview Villa's leasing office, City of Columbia Heights Community Development Department and the Columbia Height's Public Library. Staff attended a Parkview Villa Resident Advisory Board October special meeting to review the plan. To date no public comments have been received. HUD requires a variety of components and documents to be incorporated into the annual plan. They include a PHA plan update showing annual and 5 -year plan capital needs updates, progress update, statements of needs and resources, and numerous HUD certifications. After the Public Hearing on October 26, 2010 the HRA Board can make any final modifications to the plan and authorize staff to submit the final document to HUD. The entire document will be generated electronically and transmitted to HUD. RECOMMENDATION: Staff recommends the HRA Board open and close the Public Hearing, make amendments to the plans if needed, and adopt HRA Resolution 2010 -10, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming approval of the Public Housing Agency Certifications of Compliance, with the PHA Plans and related regulations, and authorizing it's submission to HUD. RECOMMENDED MOTION: Move to waive the reading of Resolution 2010 -10, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution 2010 -10, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2011 Public Housing Agency Certifications of Compliance with the 2011 PHA plan and related regulations, and authorizing it's submission to HUD. HRA ACTION: HRA RESOLUTION 2010 -10 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2011 PUBLICH HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, The 2011 PHA Plan was published for review and comment in the local newspaper and is located at the local Public Library, administrative offices of the PHA, and the PHA development management office. WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certification of Compliance with the PHA Plans and Related Regulations is hereby approved ADOPTED THIS 26 day of October, 2010 MOTION BY: SECONDED BY: AYES: NAYS: HOUSING AND REDEVELOPMENT AUTHORITY Chair — Tammera Diehm Executive Director — Walter R. Fehst PHA 5 -Year and U.S. Department of Housing and Urban OMB No. 2577 -0226 Development Expires 4 /30/2011 Annual Plan Office of Public and Indian Housin 1.0 P11A Information PHA Name: _Columbia Heights Housing & Redevelopment Authority __ PHA Code: PHA Type: ® Small ❑ High Performing ❑ Standard ❑ HCV (Section 8) PHA Fiscal Year Beginning: (MM/YYYY): 2.0 Inventory (based on ACC units at time of FY beginning in LO above) Number of PH units: 101 Number of HCV units: 3.0 Submission Type ❑ 5 -Year and Arwual Plan ® Annual Plan Only ❑ 5 -Year Plan Only 4.0 P1IA Consortia ❑ PHA Consortia: (Check box if submitting ajoint Plan and complete table below.) Participating PlfAs PHA, Program(s) Included in the Programs Not in the No, of Units in Each Program Code Consortia Consortia p}I HCV PHA 1: PHA 2: PHA 3: 5.0 5 -Year Plan, Complete items 5.1 and 5.2 only at 5 -Year Plan update. 5.1 Mission. State the PHA's Mission for serving the needs of low - income, very low- income, and extremely low income families in the PHA's jurisdiction for the next five years: 5.2 Goals and Objectives. Identify the PHA's quantifiable goals and objectives that will enable the PHA to serve the needs of low- income and very low - income, and extremely low- income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5 -Year Plan. 6.0 PHA Plan Update (a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: None (b) Identify the specific location(s) where the public may obtain copies of the 5 -Year and Annual PHA Plan. For a complete list of PHA Plan elements, see Section 6.0 of the instructions. Main administrative office of the PHA, PHA development management offices and the Public Library. 7.0 Hope VI, Mixed Finance Modernization or Development, Demolition and /or Disposition, Conversion of Public Housing, Homeownership Programs, and Project -based Vouchers. Lrchide statements related to these programs as applicahle. Columbia Heights HRA will continue discussion of the future disposition of Parlcview Villa North (MN105- 101 units of public housing). The anticipated timeline is to continue to identi' a purchaser in 2011 and begin the process and completion by late 2011. 8.0 Capital Improvements. Please complete Parts 8.1 through 8.3, as applicable. 8.1 Capital Fund Program Annual Statement /Performance and Evaluation Report. As part of the PHA 5 -Year and Annual Plan, annually complete and submit the Capital Fund Program Annual Statement / Performance and Evaluation Report, form HUD - 50075.1, for each current and open CFP grant and CFFP financing. 8.2 Capital Fund Program Five -Year Action Plan. As part of the submission of the Annual Plan, PHAs must complete and submit the Capital Fund Program Five -Year Action Plan, form HUD - 50075.2, and subsequent annual updates (on a rolling basis, e.g., drop current year, and add latest year for a five year period). Large capital items must be included in the Five -Year Action Plan. 8.3 Capital Fund Financing Program (CFFP). ❑ Check if the PHA proposes to use any portion of its Capital Fund Program (CFP) /Replacement Housing Factor (RHF) to repay debt incurred to finance capital improvements. Page 1 of 2 form HUD -50075 (4/2008) Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by MUD, and other generally available 9.0 data, make a reasonable effort to identify the housing needs of the low- income, very low- income, and extremely low- income families who reside in the jurisdiction served by the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant -based assistance waiting lists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Quality affordable housing for extremely low income elderly families and families with disabilities is a need within the jurisdiction. The PHA provides 101— one bedroom units for qualified extremely low income elderly families and families with disabilities within the jurisdiction ofthe PHA. 11.0 Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD- 50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted by the Field Office. (a) Form HUD - 50077, PHA Cergftcations of Compliance with the PHiI Plaits and Related Regulations (which includes all certifications relating to Civil Rights) (b) Form IIUD- 50070, Certification for a Drug -Free Worlrplace (PHAs receiving CFP grants only) (c) Form HUD - 50071, Certification of'Paymemts to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF -LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) (e) Form SF- LLL -A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only) (0 Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PI IA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. (g) Challenged Elements (h) Form HUD- 50075.1, Capital Fund Program Aimtmal Slatentent/Performiatce mud Evaluation Report (PI IAs receiving CFP grants only) (i) Form HUD - 50075.2, Capital Fund Program Five- Year A clion Plan (PHAs receiving CFP grants only) Page 2 of 2 form HUD -50075 (4/2008) Strategy for Addressing Housing Needs. Provide a brief description of the PHA's strategy for addressing the housing needs of families in the 9.1 jurisdiction and on the waiting list in the upcoming year. Note: Small, Section 8 only, and High Performing PHAs complete only for Annual Plan submission with the 5 -Year Plan, Housing needs of those on the waiting list are for housing that is available for extremely low income elderly and disabled families. The PHA has a preference in place for those that live or work in the jurisdiction. The PHA plans to exceed the federal targeting requirement by targeting more than 40% of all new admission to public housing to families at or below 30% of median area income. Additional Information. Describe the following, as well as any additional information 1-IUD has requested. 10.0 (a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA's progress in meeting the mission and goals described in the 5- Year Plan. The PHA continues to maintain an occupancy rate of 98% or above for the past year. The PHA is improving the quality of assisted housing by continuing with the building modernization plan, Seven floors have successfully been modernized. The PHA completed and exterior building faQade repairs and painting. The PHA continues with its relationship with Volunteers of America to provide dining services for those in the PHA. The PHA markets to all in the jurisdiction and continually works to ensure equal opportunity and affirmatively further fair housing. (b) Significant Amendment and Substantial Deviation/Modification. Provide the PFIA's definition of "significant amendment" and "substantial deviation /modification" 11.0 Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD- 50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or electronically with scanned signatures, but electronic submission is encouraged. Items (h) through (i) must be attached electronically with the PHA Plan. Note: Faxed copies of these documents will not be accepted by the Field Office. (a) Form HUD - 50077, PHA Cergftcations of Compliance with the PHiI Plaits and Related Regulations (which includes all certifications relating to Civil Rights) (b) Form IIUD- 50070, Certification for a Drug -Free Worlrplace (PHAs receiving CFP grants only) (c) Form HUD - 50071, Certification of'Paymemts to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF -LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) (e) Form SF- LLL -A, Disclosure of Lobbying Activities Continuation Sheet (PHAs receiving CFP grants only) (0 Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PI IA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the recommendations and the decisions made on these recommendations. 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Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an on -going drug -free awareness program to inform employees - -- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d. Notifying the employee in the statement required by para- graph a. that, as a condition of employment under the grant, the employee will - -- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalageney has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d.(2), with respect to any employee who is so convicted - -- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug - free workplace through implementation of paragraphs a. thru f. 2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the HUD funding of the program /activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program /activity receiving grant funding.) Parkview Villa Senior Apartments 965 40th Avenue NE Columbia Heights, MN 55421 Check here ❑ if there are workplaces on file that are not identified on the attached sheets. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and /or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Title Walter Fehst Executive Director Signature Date X form HUD -50070 (3/98) ref. Handbooks 7417.1, 7475.13, 7485.1 &.3 Civil Rights Certification U.S. Department of Housing and Urban Development Office of Public and Indian Housing ;expires 4 /30/2011 Civil Rights Certification Annual Certification and Board Resolution Acting on behatf'of the Board of Commissioners of the Public HousinagAgency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioner, I approve the submission of the Plana for the PHA of which this document is a pant and make the following certifications and agreement with the Department of Honnsirng and Urban Development (H(JD) in connection with the submission of the Plan and implementation thereof The PHA certifies that it will carry out the public housing program of the agency in conformity with title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II. of the Americans with Disabilities Act of 1990, and will affirmatively further fair housing. Columbia Heights Housing & Redevelopment Authority PHA Name MN105 PHA Number/HA Code I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will p rosecute false claims and statements. Conviction may result in criminal and /or civil penalties, (18 U.S.C. 1001, 1010 1012; 31 U.S.C. 3729 3802 Name of Authorizedolricial Tammera Diehm Title Board Chair Signature Date form HUD - 50077 -CR (1/2009) OMB Approval No. 2577 -0226 OMB Approval No. 2577 -0157 (Exp. 3/31/2010) Certification of Payments to Influence Federal Transactions Applicant Name Columbia Heights Housing & Redevelopment Authority Program /Activity Receiving Federal Grant Funding Parkview Villa MN 105 U.S. Department of Housing and Urban Development Office of Public and Indian Housing The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connec- tion with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and riot more than $100,000 for each such failure, I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and /or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Title Walter Fehst Executive Director Signature Date (mm/dd/yyyy) I form HUD 50071 (3/98) Previous edition is obsolete ref. Handb000ks 7417.1, 7475.13, 7485. 1, & 7485.3 DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C' 1352 0348-0046 (See reverse for r)ublic burden disclosure.) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a. contract F-1 a. bid/offer/application a. initial filing b. grant b. initial award u b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan year _ quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name F] Prime ❑ Subawardee and Address of Prime: Tier I if known: N/A Congressional District, if known: 4c Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: Columbia Heights Housing & Redevelopment Authority NA CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: N/A $ N/A 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, Ml): different from No. 10a) (last name, first name, Ml): N/A N/A i Information requested through this form Is authorized by title 31 U.S.C. section Signature: 1352. This disclosure of lobbying activities Is a mat8ral representation of fact Print Name: Walter Fchst upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure Is required pursuant to 31 U.S.C. 1352. This Information will be available for public inspection. Any person who falls to file the Title: Executive Director required disclosure shall be subject to a civil penalty of not less than $10,000 and Telephone No.: 763-706-3610 Date: not more than si wrino for each such fallurs. Federal Use Only: Authorized for Local Reproduction Standard Form LLL (Rev. 7-97) INSTRUCTIONS FOR COMPLETION OF SF -LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreementto make paymentto any lobbying entity for influencing or attempting to influence an officer or employeeof any agency, a Member of Congress, an officer or employeeof Congress, or an employeeof a Memberof Congress in connectionwith a covered Federal action. Completeall items that applyfor both the initial filing and material change report. Refer to the Implementing guidance published by the Office of Management and Budget for additional Information. 1. Identify the type of covered Federal action for which lobbying activity is and /or has been secured to Influence the outcome of a covered Federal action 2. identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, State and zip code of the reporting entity. include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1 st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee, "then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application /proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP- DE -90- 001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award /loan commitment for the prime entity Identified in item 4 or 5. 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the Individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his /her name, title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348 -0046. Public reporting burden for this collection of Information is estimated to average 10 minutes per response, including time for reviewing Instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of Information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348. 0046), Washington, DC 20503.