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HomeMy WebLinkAboutAugust 4, 2010 Approved 10/6/10 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES August 4, 2010 The meeting was called to order by Chair Patricia Sowada, at 6:40 p.m. Members present were: Nancy Hoium, Patricia Sowada, Barbara Tantanella, Lynette Thomson, and Catherine Vesley. Also present: City Council Representative Bruce Kelzenberg, Becky Loader, and Stacey Hendren. The minutes of the July 7, 2010, Board meeting were approved as mailed. The bill list dated 8/9/10 was reviewed. It was moved, seconded and passed that the bills be paid. The 2010 accounting dated 8/4/10 was reviewed. The Board discussed line item 5180, funding copier replacement in the coming months. Old Business: 1. Line item 7370, TRANSFER OUT TO INFO SYSTEMS, was increased in the proposed budget. Due to the late addition, the levy and expenditure percentages have been increased to cover the change. There were no other recommendations for changes to the budget, and the detail budget book will be due mid- September. Anoka County has received a “Connect Anoka County” grant that will provide fiber optic connections 2. throughout the county, including the Columbia Heights Public Library. 3. The Library, Public Works, and Finance department have received a stimulus grant to cover the replacement of boilers with new energy efficient models. The grant will not cover the air conditioning units as applied. The Library will be replacing the center unit in 2010. 4. There continues to be discussion on the condition of the Library’s ash trees, concerning whether all trees should be removed, and how the area will be landscaped afterwards. 5. The TechAtlas inventory for year one of the Gates Grant is complete and all paperwork has been submitted for phase one. Loader has started paperwork for phase two. 6. Contracts with Unique Management have been signed and collections patrons will be submitted starting mid-August. The Library is in a 90-day trial period and will assess results at the end of that time. New Business: 1. The Anoka County Library received 264 responses from patrons in their recent survey. Patrons overwhelmingly stated that they like materials best, and what they would change is to add more hours. 2. The Board discussed the League of Minnesota Cities article on State revenue collections and noted how revenues have decreased due to an increase in income tax returns. 3. The crossover statistics for June were reviewed. 4. In the recent City audit the Library was noted as not having enough reserve in working capital. This is due to a resolution that has not been changed since 1995 and notes a high percent required. Bill Elrite, 1 Finance Director, is preparing a new resolution to go before the City Council to align this requirement with current needs. 5. Loader and Hendren are working with many City departments and vendors concerning copier replacement. The public copier and printers will be replaced with one copier and print manager. The departmental copier and color printer will be replaced by a color/B&W model. Bids and demonstrations will take place at the end of August, and recommendations will be presented to the City Council in September. 6. The Library’s parking lot is currently being replaced. During construction, workers found two layers of sub grade materials and had to dig deeper and use high-grade replacement with multiple layers to keep moisture out. The alley and center of the lot will be concrete. The wood cap surrounding the building will be painted at the end of August. Exterior caulking repairs will be completed in August. Several bidders have come in and submitted quotes. 7. The Southwest emergency door will be replaced prior to winter. Items from the Floor: th 1. Volunteer recognition will take place August 24 at 2:00 pm. Tantanella will present certificates to the volunteers. 2. Loader presented the Anoka County Library Annual Report to the Board. 3. The draft of the 2011 holiday and closed dates were presented to the Board. These need to be approved prior to the SIRSI upgrade. Loader recommended closing on Saturdays of holiday weekends to save money in energy costs. Anoka County has 2 drafts, one matching ours, and a second with more open dates. Motion: To accept the calendar as written pending the approval of the Anoka County Library Holiday and Closed dates calendar. The motion was seconded and passed. 4. Due to schedule conflicts the September meeting has been cancelled and bills will be approved by email. th 5. The Foundation Spaghetti supper will take place on September 15, and will have raffles for 2 items. th 6. The Foundation Fundraiser at the Heights Theater will take place on December 5. The movie is th “Miracle on 34 Street” and there will be no silent auction this year. There being no further business, the meeting was adjourned at 7:30 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2