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HomeMy WebLinkAbout10/12/2010 budget wk sess CITY OF COLUMBIA HEIGHTS Mayor cagy L. Peterson Councilmembers Robert A. Williams 590 40 Avenue NE, Columbia Heights, MN 55421 - 3878 (763)706 - 3600 TDD (763) 706 - 3692 Bruce Nawrocki Tammera Visit our website at: www.ci.columbia heiehts.mn.us Bruce Ke DieGm Bruce Kelzenherg City Manager Waller R. 1'ehst ADMINISTRATION NOTICE OF CITY COUNCIL MEETING * * * * * * * * * * ** to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of: COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: TUESDAY, OCTOBER 12, 2010 Time of Meeting: 7:00 P.M. Location of Meeting: CONFERENCE ROOM 1 Purpose of Meeting: WORK SESSION 1. 2011 Budget Presentation The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763 - 706 -3611 to make arrangements. (TDD /706 -3692 for deaf or hearing impaired only) CITY COUNCIL BUDGET WORK SESSION OCTOBER 12, 2010 Table of Contents Page Memo to City Manager 1 Four -year Budget Plan Established in 2009 3 Revised Four -year Plan 8 Library Proposed 2011 Budget Cost Factors 10 Administration Proposed 2011 Budget Cost Factors 13 Finance Proposed 2011 Budget Cost Factors 24 General Government Buildings Proposed Budget Cost Factors 27 Police Proposed 2011 Budget Cost Factors 36 Fire Proposed 2011 Budget Cost Factors 41 Public Works Proposed 2011 Budget Cost Factors 46 Recreation Proposed 2011 Budget Cost Factors 59 - This page intentionally left blank ' Budget Memo from the City Finance Director CITY OF COLUMBIA HEIGHTS DATE: OCTOBER 6, 2010 TO: WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: OCTOBER 12TH CITY COUNCIL BUDGET WORK SESSION (PAGE 1 OF 2) I have prepared the attached documentation for review by the City Council at the October 12 work session. The plan for the work session is for staff to start with a brief PowerPoint presentation that will highlight some of the essential points in the revised four -year plan. It should be noted that the PowerPoint presentation will be excerpts of some of the attached pages and each PowerPoint slide will reference where the excerpt is from. The only purpose for the PowerPoint presentation is to aid in guiding the council to the page that is being discussed. When the PowerPoint presentation of the four -year plan is completed there will be an opportunity for staff/council discussion. From there we will provide a brief PowerPoint presentation on the Cost Factor sheets for each functional area. At the conclusion of the PowerPoint presentation for each functional area there will be an opportunity for discussion and questions and answers of the appropriate Division Head for that functional area. It is my goal to move through the Cost Factors for each department in an organized, professional manner The first section of this document is the four -year plan that was prepared in 2009. This is included to simply reiterate where we were at in the long range planning process. The next section of the document is a revised four -year plan going through the year 2014. When the City Council adopted the proposed levy for 2011, they reduced it by $350,000 by utilizing fund balance to buy down the debt levy. This type of utilization of fund balance has a long -term effect in the fact that if you do not continue to utilize fund balance in future years it has a compounding effect on the amount of levy increase. The revised four -year plan continues the concept of utilizing fund balance in decreasing amounts to buy down the debt levy through the year 2014. The plan also provides for a 2% inflationary increase for the years 2012 through 2014. The net result of this is still a levy increase in the 4% area for each year. In addition to this the City will be losing some grant revenue. The federal grant for the 26 police officer ran out in June of 2010. The grant for the 27 officer runs out in June of 2012. Maintaining these positions without grant or other funding sources will put an additional burden on the property tax levy. Grant conditions do require that the 27 grant officer positions be in addition to budgeted positions. Under these conditions the 28 officer position could be eliminated at any time and the 26 officer position could be eliminated in July of 2011. It should be clearly noted that this is not staff's recommendation. This comment is included for "Informational Purposes ". 1 The next sections of this document are the Summary of Cost Factors for the Library and each department in the General Fund. These are in essence a two -page document for each department; the first page showing the personnel costs and the second page showing other budgeted items. These items, including personnel costs, have been ranked into one of four categories. The purpose of the four categories is to show how essential the budgeted expenses are in running the department. 1. Category one is total personnel expenses. 2. Category two is items required by state or union contract or essential to operating the department, such as utilities and other items that could not be cut. 3. Category three are items that are not required by statute or contract but are as important as category two and are essential to running a successful department. 4. Category four, which in most cases is a very small amount, are essential general supplies, maintenance items, subscriptions, and non - required memberships. Category four is essentially an area where we could look for cuts; however, category four could not be totally eliminated and still operate the department. As you can see in most cases category four is a very small portion of the overall budget. Even if we could totally eliminate category four, it would have a very small impact on the total budget. The categorization and classification of expenses into the four categories truly reflects that we are to the point where there is nothing left to cut other than personnel and most departments are to a level where they could not operate with further personnel reductions. The bottom line is that further budget cuts can only be accomplished by the elimination of staff and the services that they are providing. In summary, the plan for the work session is for staff to start with a brief PowerPoint presentation that will highlight some of the essential points in the revised four -year plan. It should be noted that the PowerPoint presentation will be excerpts of some of the attached pages and each PowerPoint slide will reference where the excerpt is from. The only purpose for the PowerPoint presentation is to aid in guiding the council to the page that is being discussed. When the PowerPoint presentation of the four -year plan is completed there will be an opportunity for staff/council discussion. From there we will provide a brief PowerPoint presentation on the Cost Factor sheets for each functional area. At the conclusion of the PowerPoint presentation for each functional area there will be an opportunity for discussion and questions and answers of the appropriate Division Head for that functional area. It is my goal to move through the Cost Factors for each department in an organized, professional manner. WE:slh 1010061 CM Attachments: City Council Budget Work Session of October 12, 2010 2 - This page intentionally left blank - Four-year Budget Plan Established in 2009 CITY OF COLUMBIA HEIGHTS DATE: MAY 7, 2009 TO: THE HONORABLE GARY PETERSON CITY COUNCIL MEMBERS TAMI DIEHM BRUCE KELZENBERG BRUCE NAWROCKI BOBBY WILLIAMS FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: PREPARING FOR THE 2010 BUDGET (Page 1 of 2) At the work session on May 4 ` staff handed out inform ation related to the pr eparation of the 2010 budget. Included in this was historic inform ation regarding the budget, local governm ent aid (LGA), levies, and past property tax increases. It should first be noted that this presentation only dealt with the city property tax levy that appears on the property tax statem ents as the city levy. The presentation did not include the school levy, the county levy, the city HRA levy or the county HRA levy for the city. The reason for concentrating on the city portion of the levy is that this is the prim ary funding for the General an d Library funds. The HRA levies are separate levies used prim arily for red evelopment within the city. As these are separate levies for a specific purpose they can be dealt with more efficiently at another time. Page 1 of the document shows the General and Library fund budgets for 2003 with a comparison to 2008 and a proposed 2010 funding level. It also shows the am ount of personnel expenses along with the percent of the budget that m akes up personnel. The largest departm ents, such as Police and Fire, have 91% and 90% of their budget in personnel cost s. Subsequently it is very difficult to reduce budgets without reducing personnel and servi ces provided. The reason for using the 2003 adopted budget as a basis is that it is our highest -level budge t and it is the year that the state began to signi ficantly reduce LG A. The next colum n shows the 2008 adopted budget. As you can see, the 2008 budget only increased by $317,635 over the 2003 budget. This is a 3.3% increase in expenditures over a five -year period. Staff is proposing that this be used as the basis for the 2010 budget. The next colu mn shows t he 2008 budget plus City Council approved pay increases through 2010. Using this column as the starting point in the preparation of the 2010 budget we would be freezing expenditures at the 2008 level with the exception of the approved pay increases. The ne xt section, lines 34 -37, shows the projection of utilities for the new gym nasium and public safe ty building as an addition to the base budget for 2010. The bottom section of this form , lines 39 -48, re fleets the projected revenues for 2010 through 2013 for the start of a four -year budget plan. The pr imary goal of this plan is to no longer be dependent on LGA as a funding source for genera 1 operations. As y ou can see, in 2013 the projected LGA for general operations is zero. Li ne 45 shows the effect this budget plan has on fund balance. In 2010 we would be utiliz ing $689,489 of fund bal ance. In 2011 the fund balance used is $99,090, then in 2012 and 2013 we begin a slow rebuilding of fund balance. The 3 bottom two lines show the percen t and amount of inflation that is built into these budgets. The year 2010 has zero inflation, 2011 has 1%, and 2012 and 2013 have 2% inflation. Page 2 shows the history of the city levy and what we have received in LGA from 2003 through projected 2010. The top portion sh ows the years and our certified LGA and the cuts that we have received. As you can see, on line 16 the total lost LGA from 2003 through projected 2010 is $12,020,989. When you go to the bottom section of the chart it shows our levy history for the same period of tim e. Here, again, on the bott om you can see that the total revenue gained through increased property tax levies is $12,806,045, wh ich does fully offset the lost LGA. The main point of this chart is that it sh ows that our property tax levies ha ve basically covered and made up for the lost LGA. The last four colu mns on th e bottom section of the ch art show the percent of increase in the levy for 2003 through 2010. As you can see, our levy increases were high in 2004 and 2005 to m ake up for lost LGA and then decreased significantly. Likewise, the current four -year budget plan has the largest levy increase in the first year. Page 3 shows the four -year levy plan. In this pl an 2010 is the heaviest year as it covers the new expenses for the gymnasium and public safety building as well as additional bonding to cover the Murzyn Hall improvements and the new public safety building. In the years 2011 through 2013 the levy is increased only to re place lost LGA and to begin repl acing fund balance used in 2010 and 2011. The two bottom sections of the chart reflect the levy increases broken down for general operations and for debt. L Ines 27 and 28 reflect the fund balance changes and the total percent of levy increase for the four years. Foll owing this plan through to 2013 w ill result in 2013 having a property to x levy increase of less than 5% a nd an increase to fund balance of slightly over $100,000. One of the key points of this budget plan is to rem ove the relia nce on LGA for general operations. The plan is based on receiving and using $425,338 in LGA for years 2010 through 2013. However, there is a possibilit y that we could receive m ore LGA in these year s. If this holds true, any additional LGA that is received can be used to re duce the city's debt levy or put aside in a capital building repl acement fund. Any portion that is used to reduce the debt levy will r esult in a dire ct p roperty tax savings to the res idents. For exa mple, in 20 10 the plan projects that we will receive $425,338 in LG A. If the city rece ives m ore than that, all or a portion of it can be used to reduce the debt levy, which will result in a reduction of the total city property taxes to the residents. Add itional LGA of $300,000 would reduce the levy by approximately 4 %. Based on the discuss ions at the work sessions , staff will start prep aration of the 2010 budget based on this four -year plan. This budget will be pres ented to the council following the same schedule that has been utilized in previous years. WE:sms 0905073COUNCIL 4 I A I B I C I D I E I F I G City of Columbia Heights, Minnesota Budget Comparison & Projection 2003 - 2010 General Fund, Library and EDA 2008 Budget General & Library Fund & EDA Plus Pay Personnel Levy Fund 2003 Adopted 2008 Adopted Increase 2010 Personnel Percent of Budget _ Budget Thru 2010 Expense Budget 1 Mayor - Council 41110 211,014 183,523 190,778 117,089 61% 2 City Manager 41320 412,706 398,026 422,202 390,209 92% 3 City Clerk 41410 8,105 49,588 52,600 48,608 92% 4 Finance 41510 643,973 656,173 694,978 626,317 90% 5 Assessing 41550 101,000 106,415 106,415 0 0% 6 Legal Services 41610 196,572 186,500 186,500 0 0% 7 Fire 42200 916,572 1,159,768 1,227,885 1,099,415 90% 8 Police 42100 2,786,587 3,075,586 3,317,120 3,024,189 91% 9 Gen Gov Bldgs. 41940 158,546 159,212 159,212 0 0% 10 Emergency Management 42500 84,973 22,344 23,126 12,621 55% 11 Animal Control 42700 16,150 15,470 15,470 0 0% 12 Weed Control 43260 16,428 21,493 22,276 12,631 57% 13 Recognition /Special Events 45050 71,368 41,700 41,700 0 0% 14 Contingencies 49200 50,000 100,810 100,810 0 0% 15 Transfers 49300 480,000 185,000 185,000 0 0% 16 Engineering 43100 319,076 321,402 339,357 289,796 85% 17 Streets 43121 690,319 760,897 787,880 435,505 55% 18 Street Lighting 43160 126,416 151,167 151,544 6,082 4% 19 Traffic Signs & Signals 43170 73,251 81,182 84,824 58,788 69% 20 Parks 45200 751,437 735,514 764,977 475,535 62% 21 Tree Trimming 46102 104,500 128,984 133,214 68,273 51% 22 Recreation Admin. 45000 224,417 158,608 167,790 148,190 88% 23 Youth Athletics 45001 19,702 33,293 34,845 25,044 72% 24 Adult Athletics 45003 25,328 29,419 30,152 11,824 39% 25 CHASE II/Youth Enrichm. 45004 22,169 60,104 62,497 38,631 62% 26 Travel Athletics /CHASEIII 45005 22,635 31,139 32,227 17,554 54% 27 Trips & Outings 45030 38,666 57,212 58,344 18,277 31% 28 Senior Citizens 45040 78,580 81,689 85,539 62,139 73% 29 Murzyn Hall 45129 249,022 228,230 239,136 176,023 74% 30 Library Total 45500 679,700 738,346 772,743 555,169 72% 31 EDA Levy 140,569 78,622 83,971 83,971 100% 32 Sub Total 9,719,781 10,037,416 10,575,111 7,801,877 74% 34 New Expenses 35 Maint & Utilities new GYM 85,000 36 Maint & Util new Pub Safety 300,000 4g Total Expense Projection 9,719,781 10,037,416 10,960,111 39 Revenue &Exp Projections 2010 2011 2012 2013 40 Operating Levy 8,052,142 8,752,142 9,352,142 9,852,142 41 LGA 425,338 425,338 425,338 0 42 Other Revenue 1,793,142 1,793,142 1,793,142 1,793,142 43 Total Revenue 10,270,622 10,970,622 11,570,622 11,645,284 44 Expense 10,960,111 11,069,712 11,291,106 11,516,928 45 Fund Bal (Used) Increase (689,489) (99,090) 279,516 128,356 46 Exp Increase for Inflation 47 Percent 0.0% 1.0% 2.0% 2.0% 48 Amount 0 109,601 221,394 225,822 5 0 0 0 O • O a) r- o U 0 C C > d'Of•f- > CO CO MMrt`CON J ONtotoCOMMO = N. 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Z3 a) O a) ` 2 a) 2 O -o O 0< UJQU a.c0d�F- Q F r N rt .:, L) CO - CO G) O r N IM I rt I Ct) 0 ,_ 00 0) 0 Ir IN I M I I"' t9 I~ I °° I ,,' co r r r r r r r r r r N N N N N N N N N N co 6 I A 1 B I C I D 1 E City of Columbia Heights Four year levy plan Detail of projected levy increases Prepared 5/4/20 Levy Year 2010 2011 2012 2013 1 Purpose for levy increase 2 Wage Increases (approved in 2007) 253,025 2013 does not use any LGA 3 Utility Maintenance Expense in the 4 New Public Safety Building 300,000 operating 5 New Gym 85,000 budget 6 Fund Balance used in Prior years 7 Makeup lost LGA 200,000 700,000 600,000 500,000 8 Total Operating Levy Increase 838,025 700,000 600,000 500,000 9 Murzyn Hall Improvement levy 72,640 10 Add'l Public Safety Bond (2 Million) 136,000 11 Increase in Pub Safety Bond Payment 304,500 12 TIF District Offset (304,500) 13 Total Debt Levy Increase 208,640 - - - 14 Total projected levy increase 1,046,665 700,000 600,000 500,000 15 16 1 2010 1 2011 1 2012 1 2013 17 Prior Year City Levy 7,702,362 8,749,027 9,449,027 10,049,027 18 19 Total current Year levy 8,749,027 9,449,027 10,049,027 10,549,027 20 % Increase for General Operations 10.88% 8.00% 6.35% 4.98% 21 % Increase for Debt 2.71% 0.00% 0.00% 0.00% 22 % Increase for Total Levy 13.59% 8.00% 6.35% 4.98% 23 24 1 2010 1 2011 1 2012 1 2013 25 Operating Levy 8,052,142 8,752,142 9,352,142 9,852,142 26 Debt Levy 696,886 696,886 696,886 696,886 27 Fund Balance (used) increase (689,489) (99,090) 279,516 128,356 28 % Increase for Total Levy 13.59% 8.00% 6.35% 4.98% 7 Revised Four -Year Plan A I B I C J I D I E I F 1 G I H City of Columbia Heights, Minnesota Budget Comparison & Projection 2009 - 2014 General & Library Budgets and EDA Levy 2008 Budget Plus General & Library Fund Pay 2009 2010 2011 2011 CM 2011 Prop & EDA Levy Fund Increase Adopted Adopted Budget Proposed Personal Budget Thru 2010 Budget Budget Plan Budget Amount Percent 1 Mayor - Council 41110 190,778 165,554 145,767 147,225 144,267 90,461 63% 2 City Manager 41320 422,202 432,120 414,148 418,289 412,243 385,115 93% 3 City Clerk 41410 52,600 58,169 177,213 178,985 72,967 60,862 83% 4 Finance 41510 694,978 686,000 714,600 721,746 721,700 651,400 90% 5 Assessing 41550 106,415 120,728 121,940 123,159 128,021 4,881 4% 6 Legal Services 41610 186,500 186,500 186,716 188,583 186,716 0 0% 7 Fire 42200 1,227,885 1,206,954 1,128,122 1,139,403 1,144,685 927,564 81% 8 Property Inspections 42300 188,265 190,148 184,866 176,898 96% 9 Police 42100 3,317,120 3,463,490 3,495,745 3,530,702 3,616,965 3,262,516 90% 10 Gen Gov Bldgs. 41940 159,212 155,699 159,212 160,804 160,804 7,596 5% 11 Emergency Management 42500 23,126 18,505 0 0 0 0 12 Animal Control 42700 15,470 15,278 16,263 16,426 16,263 0 0% 13 Weed Control 43260 22,276 21,488 0 0 0 0 14 Recognition /Special Events 45050 41,700 48,783 37,305 37,678 37,678 0 0% 15 Contingencies 49200 100,810 50,000 50,000 50,500 50,000 0 0% 16 Transfers 49300 185,000 185,000 185,000 186,850 195,000 0 0% 17 Engineering 43100 339,357 331,279 336,590 339,956 340,370 279,954 82% 18 Streets 43121 787,880 783,617 791,768 799,686 801,765 433,649 54% 19 Street Lighting 43160 151,544 155,671 150,817 152,325 159,343 5,906 4% 20 Traffic Signs & Signals 43170 84,824 82,024 83,735 84,572 78,561 52,393 67% 21 Parks 45200 764,977 771,673 773,239 780,971 774,258 462,941 60% 22 Tree Trimming 46102 133,214 139,945 125,660 126,917 129,091 71,557 55% 23 Recreation Admin. 45000 167,790 169,967 178,204 179,986 180,355 156,503 87% 24 Youth Athletics 45001 34,845 36,217 34,992 35,342 34,955 22,429 64% 25 Adult Athletics 45003 30,152 29,773 25,732 25,989 25,761 12,580 49% 26 CHASE II/Youth Enrichm. 45004 62,497 62,604 61,107 61,718 58,935 34,842 59% 27 Travel Athletics /CHASEIII 45005 32,227 30,562 30,689 30,996 32,974 17,812 54% 28 Trips & Outings 45030 58,344 61,368 55,744 56,301 55,959 18,692 33% 29 Senior Citizens 45040 85,539 84,983 85,458 86,313 85,428 62,073 73% 30 Murzyn Hall 45129 239,136 239,389 239,792 242,190 244,137 155,616 64% 31 Gym Fund 45130 0 0 125,000 126,250 126,250 40,040 32% 32 Library Total 45500 772,743 783,847 772,743 780,470 790,470 549,691 70% 33 EDA Levy 78,622 80,000 83,971 84,811 84,811 84,811 100% 34 Sub Total 10,569,762 10,657,187 10,975,537 11,085,292 11,075,598 8,028,782 72% 36 37 Maint & Utilities new GYM 85,000 The starting point for the 2010 38 Maint & Util new Pub Safety 300,000 budget was the 2008 budget plus 39 Total Expense Projection 10,954,762 Council approved pay increases and 41 Revenue &Exp Projections 2009 2010 2011 2012 2013 2014 42 Operating Levy 7,214,117 8,052,142 8,752,142 9,102,142 9,502,142 9,852,142 43 LGA 1,425,338 425,338 425,338 425,338 0 0 44 Other Revenue 1,793,142 2,049,878 1,898,118 1,898,118 1,898,118 1,898,118 45 Total Revenue 10,432,597 10,527,358 11,075,598 11,425,598 11,400,260 11,750,260 46 Expense 10,657,187 10,975,537 11,075,598 11,297,110 11,523,052 11,753,513 47 Fund Bal (Used) Increase (224,590) (448,179) 0 128,488 (122,792) (3,253) 48 Exp Increase for Inflation 49 Percent 0.0% 0.91% 2.0% 2.0% 2.0% 50 Amount 0 100,061 221,512 225,942 230,461 A B 1 C J D I E I F City of Columbia Heights Updated 4 Year Budget Plan Detail of Projected Levy Increases Prepared 10/01/2010 Levy Year 2010 2011 2012 2013 2014 1 Purpose for Levy Increase 2 Wage Increases (approved in 2007) 253,025 2013 does 2014 does 3 Utility Maintenance Expense not use any not use any 4 New Public Safety Building 300,000 LGA in the LGA in the operating operating 5 New Gym 85,000 budget budget 6 Fund Balance Used in Prior Years 7 Makeup Lost LGA & Inflation 200,000 700,000 350,000 400,000 350,000 8 Total Operating Levy Increase 838,025 700,000 350,000 400,000 350,000 9 Murzyn Hall Improvement Levy 93,640 10 Add'I Public Safety Bond (2 Million) 136,000 11 Increase in Pub Safety Bond Payment 304,500 12 TIF District Offset (304,500) 13 Total Debt Levy Increase 229,640 - - - - 14 Total Projected Levy Increase 1,067,665 700,000 350,000 400,000 350,000 15 16 2010 2011 2012 2013 2014 17 Prior Year Debt Levy 488,246 1,023,283 674,619 699,619 699,619 18 Prior Year General Levy 7,214,117 8,052,142 8,752,142 9,102,142 9,502,142 19 Total Prior Year City Levy 7,702,363 9,075,425 9,426,761 9,801,761 10,201,761 20 21 Total Current Year General Levy 8,052,142 8,752,142 9,102,142 9,502,142 9,852,142 22 Increase From Prior Year 838,025 700,000 350,000 400,000 350,000 23 % Increase for General Operations 10.88% 7.71% 3.71% 4.08% 3.43% 24 Certified Debt Levy 1,023,283 1,024,619 1,024,619 1,024,619 1,024,619 25 Fund Bal used to offset Debt Levy 350,000 325,000 325,000 300,000 26 Reduced Debt Levy 1,023,283 674,619 699,619 699,619 724,619 27 Total levy 9,075,425 9,426,761 9,801,761 10,201,761 10,576,761 28 Off set for decertifed TIFF district 304,000 29 Effect of levy adj for TIFF offset 8,771,425 30 % Increase for Total Levy 13.88% 3.87% 3.98% 4.08% 3.68% 31 % Increase for Debt 3.00% -3.84% 0.27% 0.00% 0.25% 9 - This page intentionally left blank - LIBRARY PROPOSED 2011 BUDGET COST FACTORS - This page intentionally left blank - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 2011 LIBRARY BUDGET 240 Category Description Amount Percent 1 Total Personnel Expenses 549,691 69.54% 2 Items required by Statute, Union Contract or essential to operate the Dept. 207,119 26.20% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 20,310 2.57% 4 Essential general supply and maintenance items 13,350 1.69% Total Non - Personnel Expenses: 240,779 30.46% Department Total 790,470 100.00% 10 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 2011 LIBRARY BUDGET 240 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Library Director 1.00 1.00 97,662 24,009 121,671 97,662 24,272 121,934 Children's Librarian 1.00 1.00 64,013 18,787 82,800 64,013 18,959 82,972 Adult Services Librarian 1.00 1.00 57,335 17,757 75,092 59,720 18,286 78,006 Clerk- Typist II A 1.00 1.00 40,812 15,207 56,019 42,552 15,589 58,141 Clerk- Typist II J 1.00 1.00 41,172 15,263 56,435 41,172 15,373 56,545 Library Clerk 0.75 0.75 28,400 4,361 32,761 29,586 4,622 34,208 4 Library Supervisors 0.62 0.62 26,500 4,089 30,589 26,500 4,160 30,660 Library Aide 0.35 0.35 9,027 1,393 10,420 9,027 1,418 10,445 9 Library Pages 2.75 2.75 63,800 9,845 73,645 63,800 10,017 73,817 Subtotal 9.47 9.47 428,721 110,711 539,432 434,032 112,696 546,728 Labor Allocation To: Public Works 2,500 455 2,955 2,500 463 2,963 Total 9.47 9.47 431,221 111,166 ` 542,387 436,532 113,159 549,691 11 BUDGET 2011 FUND NUMBER 2011 LIBRARY BUDGET 240 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 549,691 69.54% 2 Items required by Statute, Union Contract or essential to operate the Dept. 207,119 26.20% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 20,310 2.57% 4 Essential general supply and maintenance items 13,350 1.69% Total Non - Personnel Expenses: 240,779 30.46% Department Total 790,470 100.00% Category Description Category Description 2 Security system markers 2,050 3 Program Supplies (adult) 300 2 Book supplies 1,300 3 I Buckstaff online station 1,500 2 Paper products 600 3 Advertising other 1,000 2 Maintenance Items 500 3 Unique Management 1,080 2 Periodicals 5,500 3 Orkin 280 2 Integrated Library System 14,500 3 Carpet cleaning 1,000 2 Auditor 2,100 3 Window cleaning 600 2 ILS supplies 3,800 3 Contingencies 7,500 2 Book and AV cases 1600 3 Stationery 100 2 Training 500 3 Replace 2 staff pc's 2,500 2 Books 64,000 3 Adult performers 500 2 Electronic databases 1,500 3 Juvie performers 800 2 Compact discs 5,500 4 4 Buckstaff table chairs 1,600 2 DVD's 6,000 4 Vehicle repair 25 2 Book /CD sets 600 4 2 office chairs 400 2 Microfilm 100 4 Purchase for resale 100 2 Match for Gates Grant 2,600 4 Local travel 400 2 Computer supplies 1,300 4 Garage 100 2 Light bulbs 150 4 Volunteer recognition 100 2 Telephone 1,900 4 Professional memberships 525 2 Postage 600 4 Replace cabinets in Boardroom 2,500 2 Insurance 8,772 4 Built -in cabinet for Scala 1,500 2 Electric 12,848 4 Replace sink in workroom 1,200 2 Water 400 4 Replace sink in restroom 1,200 2 Gas 6,504 4 Clean upholstery 1,000 2 Comcast static IP 1,000 4 Replace toilet in restroom 1,200 2 Sprinkler test 200 4 Paint Activity Room 1,000 2 Elevator contract 1,235 4 Replace lighting in restroom 300 2 Delco Roofing 750 4 Misc 200 2 Ameripride 590 2 Operating transfer out 12,269 2 Transfer to Info Systems 15,000 2 Sewer 475 2 Cleaning service 19,732 2 Software licenses 500 2 Fire extinguishers 50 2 NSI /Horwitz 3,574 2 Copier contracts (2) 2,000 2 Plumbing /Electrical 1,000 2 Misc. repairs 1,900 2 HVAC repairs 1,500 2 MxLogic (Spam protection) 120 3 Copier paper 600 3 Office supplies 800 3 Printing 1,000 3 Program Supplies (juvie) 600 3 Food supplies 50 3 Printer cartridges 100 12 - This page intentionally left blank - ADMINISTRATION PROPOSED 2011 BUDGET COST FACTORS - This page intentionally left blank - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 101 -41110 2011 CITY COUNCIL BUDGET Category Description Amount Percent 1 Total Personnel Expenses 90,461 62.70% 2 Items required by Statue, Union Contract or essential to operate the Dept. 21,908 15.19% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 27,082 18.77% 4 Essential general supply and maintenance items 4,816 3.34% Total Non - Personel Expenses: 53,806 37.30% Department Total 144,267 100.00% FUND NUMBER 101 -41320 2011 CITY MANAGER BUDGET Category Description Amount Percent 1 Total Personnel Expenses 385,115 93.42% 2 Items required by Statue, Union Contract or essential to operate the Dept. 13,686 3.32% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 9,430 2.29% 4 Essential general supply and maintenance items 4,012 0.97% Total Non - Personel Expenses: 27,128 6.58% Department Total 412,243 100.00% FUND NUMBER 101 -41410 2011 CITY CLERK Category Description Amount Percent 1 Total Personnel Expenses 60,862 83.41% 2 Items required by Statue, Union Contract or essential to operate the Dept. 5,403 7.40% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 3,687 5.05% 4 Essential general supply and maintenance items 3,015 4.13% Total Non - Personel Expenses: 12,105 16.58% Department Total 72,967 100.00% FUND NUMBER 101 - 41550 2011 ASSESSING BUDGET Category Description Amount Percent 1 Total Personnel Expenses 4,881 3.81% 2 Items required by Statue, Union Contract or essential to operate the Dept. 119,940 93.69% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 0 0.00% 4 Essential general supply and maintenance items 3,200 2.50% Total Non - Personel Expenses: 123,140 96.19% Department Total 128,021 100,00% FUND NUMBER 101 -41610 2011 LEGAL SERVICES Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statue, Union Contract or essential to operate the Dept. 185,366 99.28% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,350 0.72% 4 Essential general supply and maintenance items 0 0.00% Total Non - Personel Expenses: 186,716 100.00% Department Total 186,716 100.00% 13 BUDGET 2011 FUND NUMBER 2011 CITY COUNCIL BUDGET 101-41110 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Mayor 0.20 0.20 13,800 10,712 24,521 13,800 10,712 24,521 Four Councilmembers 0.80 0.80 31,200 34,720 65,920 31,200 34,720 65,940 Subtotal 1.00 1.00 45,000 45,432 90,441 45,000 45,432 90,461 Total 1.00 1.00 45,000 45,432 90,441 45,000 45,432 90,461 14 BUDGET 2011 FUND NUMBER 2011 CITY COUNCIL BUDGET 101 -41110 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 90,461 62.70% 2 Items required by Statue, Union Contract or essential to operate the Dept. 21,908 15.19% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 27,082 18.77% 4 Essential general supply and maintenance items 4,816 3.34% Total Non- Personel Expenses: 53,806 37.30% Department Total 144,267 100.00% Category Description _ Category Description Supplies 4 Envelopes, paper, misc 250 4 Minor equipment 200 4 Misc. computer equip. 200 4 Computer discs, etc. 150 4 Msc. Printing 150 4 Cups, napkins, misc. supplies 150 4 City event refreshments 300 Other Services & Charges 2 Truth in Taxation Notices by County, translators, anti spam 2,060 3 Training and Educational activities 1,000 4 Portion of telephone trunk line and long distanc 125 4 Postage 300 2 Legal notice publishing 100 2 Liability and property insurance 19,748 4 Clock tower maintenance 515 4 Copying costs 2,326 4 Misc. charges 150 Subscriptions, memberships to: 3 League of MN Cities 12,717 3 Mediation Services of Anoka Co. 1,965 3 Sister Cities International 400 3 Miscellaneous 800 3 Plaques, engraving, etc 500 3 Civic affairs contributions 300 3 Boards and Commissions 400 Capital Outlay Contingencies & Transfers 3 Misc. expenditures not otherwise budgeted 8000 3 Sunshine fund 1000 15 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 2011 CITY MANAGER BUDGET 101 -41320 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe City Manager 1.00 1.00 136,841 28,706 165,547 136,841 27,318 164,159 Asst. to City Mgr /HR Dir 1.00 1.00 96,263 23,585 119,848 96,263 23,837 120,100 Admin Asst -HR 1.00 1.00 53,817 17,204 71,021 53,817 17,348 71,165 Subtotal 3.00 3.00 286,921 69,495 356,416 286,921 68;503 355;424 Labor Allocation From: 101 -41410 0.40 0.40 22,584 7,045 29,629 22,584 7,107 29,691 Total 3.40 3.40 309,505 76,540 386,045 309,505 75,610 385,115 16 BUDGET 2011 FUND NUMBER 2011 CITY MANAGER BUDGET 101 -41320 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 385,115 93.42% 2 Items required by Statue, Union Contract or essential to operate the Dept. 13,686 3.32% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 9,430 2.29% 4 Essential general supply and maintenance items 4,012 0.97% Total Non - Personel Expenses: 27,128 6.58% Department Total 412,243 100.00% Category _ Description Category Description Supplies Other Services & Charges 4 Notebook, appt. books, folders, notepads 300 2 Liability /Property Insurance 3,686 4 Computer paper, labels, diskettes, cartridges 500 4 Copying costs 800 4 Forms, misc. printing 150 4 Miscellaneous Charges 250 4 Training books /videos 100 Various Professional Memberships 4 Misc. general supplies 150 & Subscriptions: 4 Coffee, juice, snacks for visitors 3 Intl Assoc. of Admin. Professionals 125 & meetings 100 3 MuniciPals 25 3 Twin Cities North Chamber 300 Other Services & Charges 3 League of MN Cities Director 100 2 Medtox Drug Testing 1,500 3 MN City /Co. Mgmt. Association 165 2 New Employee Physicals 1,500 3 Metro Area Mgmt. Association 50 3 City -wide staff training 1,500 3 Pioneer Press 130 Training and educational activities: 3 Business Journal 100 3 MPELRA Conference 200 3 IPMA 150 3 LMC Conference 500 3 MPELRA 250 3 ICMA Conference 500 3 Twin Cities Area Labor Mgmt. Assoc. 300 3 Employment Law Institute 750 3 MN Safety Council 400 3 MN Safety Council Workshops 350 3 Miscellaneous 425 3 IAAP Seminars 110 2 Costs associated w /Employee 3 City Manager's Conference 250 Recognition Program 3,000 3 Public Finance Seminar 250 3 Other 400 Capital Outlav 4 Main Telephone Trunk Line 462 None 4 Cellular Phone Charges 500 4 Postage 500 Contingencies & Transfers 4 Other Communications (Courier, None UPS, etc.) 200 3 Local Travel Expense 600 3 Hotel, Airfare, Transportation & Meals at various conferences 1,500 2 Employment Ads 4,000 17 BUDGET 2011 FUND NUMBER 2011 CITY CLERK 101 -41410 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Cty Clerk 1 1.00 55,884 18,186 74,070 55,884 18,338 74,222 Imaging Technician 0 0.50 0 0 0 14,113 2,216 16,329 Head Judge 0.16 3,717 29 3,746 Assistant Head Judge 0.16 3,634 28 3,662 Election Judges 1.45 31,748 248 31,996 ALLOCATION TO: City Manager (7,275) (29,629) (22,354) 7,335 (29,689) ALLOCATION FROM: (0.40) (0.40) (22,354) Regular Employees - OT 535 4,003 0.06 3,468 Subtotal 2.43 1.10 76,097 11,751 87,848 47,643 27,889 60,862, Total 2.43 1.10 76,097 11,751 87,848 47,643 27,889 60,862 18 BUDGET 2011 FUND NUMBER 2011 CITY CLERK 101 -41410 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 60,862 83.41% 2 Items required by Statue, Union Contract or essential to operate the Dept. 5,403 7.40% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 3,687 5.05% 4 Essential general supply and maintenance items 3,015 4.13% Total Non - Personel Expenses: 12,105 16.58% Department Total 72,967 100.00% Category Description Category Description Supplies 4 Envelopes, paper, misc. 50 4 Office equipment 1,000 4 Computer equipment 1,000 4 Computer discs, cartridges 100 4 Misc. printing 325 4 Misc. supplies 150 4 Food supplies 100 Other Services & Charges 2 Updates to City Code 2,200 3 Host City Code on internet 300 4 Spam control 12 3 Agenda Processor support 1,100 3 Conference /Seminars 350 4 Portion of main telephone trunk 100 4 Long distance charges 25 4 Postage 100 3 Travel expense - conf. /seminars /meetings 250 2 Legal notice publishing 2,800 2 Insurance & bonds 403 3 Agenda Manager software maintenance contract 1,400 4 Coping costs 65 3 Rents and leases 100 3 Misc. chaqrges 100 3 Membership MCFOA 35 3 Annual Commission dinner 40 19 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 2011 ASSESSING BUDGET 101 -41550 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Labor Allocation From: Public Works Secretary H - Public Works 0.05 2,351 714 3,065 Assessing Clerk 0.04 1,569 247 1,816 Total 0.00 0.09 0 0 0 3,920 961 4,881 20 BUDGET 2011 FUND NUMBER 2011 ASSESSING BUDGET 10141550 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 4,881 3.81% 2 Items required by Statue, Union Contract or essential to operate the Dept. 119,940 93.69% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 0 0.00% 4 Essential general supply and maintenance items 3,200 2.50% Total Non - Personel Expenses: 123,140 96.19% Department Total 128,021 100.00% Category Description Category Description Supplies None Other Services & Charges 2 Assessment contract 119,800 4 Postage 1,200 2 Liability /Property Insurance 140 4 Copying Costs 2,000 Capital Outlay None Contingencies & Transfers None 21 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 2011 LEGAL SERVICES 101 -41610 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0 0 0 0 0 0 22 BUDGET 2011 FUND NUMBER 2011 LEGAL SERVICES 101 -41610 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statue, Union Contract or essential to operate the Dept. 185,366 99.28% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,350 0.72% 4 Essential general supply and maintenance items 0 0.00% Total Non - Personel Expenses: 186,716 100.00% Department Total 186,716 100.00% Category Description Category Description Supplies None Other Services & Charges 2 Attorney Fees -Civil Process 50,500 2 Attorney Fees - Prosecution 116,650 2 Attorney Fees -Other 18,000 2 Insurance & Bonds 216 3 Miscellaneous Charges 1,350 Capital Outlay None Contingencies & Transfers None 23 - ThispageintendonaUyleftb|ank' FINANCE PROPOSED 2011 BUDGET COST FACTORS - This page intentionally left blank - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 101 -41510 2011 FINANCE BUDGET Category Description Amount Percent 1 Total Personnel Expenses 651,400 90.26% 2 Items required by Statute, Union Contract or essential to operate the Dept. 25,300 3.51% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 31,500 4.36% 4 Essential general supply and maintenance items 13,500 1.87% Total Non - Personnel Expenses: 70,300 9.74% Department Total 721,700 100.00% 24 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 2011 FINANCE BUDGET 101 -41510 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Finance Director 1.00 1.00 111,738 24,357 137,920 111,738 26,483 138,221 Asst Finance Director 1.00 1.00 80,909 20,287 102,304 80,909 21,612 102,521 Acctg Coordinator 1.00 1.00 52,877 16,200 69,946 52,877 17,211 70,088 Payroll Clerk 1.00 1.00 53,567 15,605 70,732 53,567 17,309 70,876 Acctg Clerk I: Utility 1.00 1.00 41,734 14,559 57,085 41,734 15,462 57,196 Acctg Clerk II: Utility 1.00 1.00 43,564 6,920 50,932 43,564 7,485 51,049 Budget Coordinator 0.75 1.00 32,674 4,665 37,716 43,564 13,710 57,274 Receptionist 1.00 1.00 41,172 12,618 54,395 41,172 13,333 54,505 Secretary II 1.00 1.00 43,564 12,970 57,157 43,079 13,633 56,712 Acctg Clerk I: Liquor 0.00 0.50 0 0 0 20,654 3,242 23,896 Meter Reader 0.25 0.25 7,628 1,119 8,781 7,628 1,579 9,207 Allocation to Liquor 0.00 (0.75) 0 0 0 (31,781) (8,440) (40,221) Line Item Rounding 0.00 0.00 73 (41) 32 95 (19) 76 Subtotal 9.00 9.00 509,500 129,259 647,000 508,800 142,600 651,400 Total 9.00 9.00 509,500 129,259 647,000 508,800 142,600 651,400 25 BUDGET 2011 FUND NUMBER 2011 FINANCE BUDGET 101 -41510 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 651,400 90.26% 2 Items required by Statute, Union Contract or essential to operate the Dept. 25,300 3.51% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 31,500 4.36% 4 Essential general supply and maintenance items 13,500 1.87% Total Non - Personnel Expenses: 70,300 9.74% Department Total 721,700 100.00% Category Description Category Description Supplies Other Services & Charges Cont. 4 Office Supplies 2,000 Repair and maintenance: 4 Minor Non - Consumable items 400 Software supp: 2,400 3 ACS base agrmt 13,000 2 ACS: resolve user config issue 1,500 Computer Hardware & Software: prepaid 4 standard replacement cycle estimate: 2 F 2,700 IBM AS400 this yr 2 increase estimate for new OS & Msoffice 1,300 2 Laserfiche 500 4 new item: Asst Dir laptop for presentation 1,000 3 misc software /printer /other 2,000 2 check sign plate 200 7,000 Hardware maint: prepaid 4 Computer supplies (cartridges, tapes, et4 3,000 IBM AS400 this yr 4 Printing & Forms (bills,checks, POs) 1,000 3 Line Printer 500 4 General Supplies 500 4 Other repair & maintenance 400 4,500 Copy machines: 2 43906 @.02 2009 actual 878 2 Expert & Prof: Annual Audit 9,000 2 9576 @.02 2009 actual 192 Consultations for finance issues, 2 8500 @.09 2009 actual 765 2 such as employment tax & arbitrage 1,400 2 est 2 yr increase 65 3 GFOA Review 450 18,000 3 Anti -spam services 150 11,000 3 Misc Charges: Electronic banking svcs 3,500 Other Services & Charges 3 New staff: ACS training 300 Subscriptions /Memberships 4 New staff: MN GFOA conf fee 200 4 Prof Assn MNCPA @1 175 4 Existing staff: accounting & other 500 4 MCFOA @1 50 3 CPA certification: 40 hrs annually 1,600 4 MNGFOA @2 100 2,600 4 GFOA @2 350 4 Payroll, Financial Publications 525 4 Educational Reimbursement 100 1,200 2 Telephone allocatio per rounded prep ma 1,000 2 Cell phones 1 @$50 /mo 600 2 Taxes & Licenses 100 2 Postage per rounded prep ma 3,000 Other Communications Capital Outlay 2 Local travel expense 300 Other Equip: Software to replace obsolete database program currently 4 Out of Town travel: MNGFOA @2 500 used for purchase requisitions and GFOA@ 0 3 payment vouchers 10,000 5,500 Contingencies & Transfers 2 Legal Publishing 1,500 2 Contingencies: 1,300 2 Insurance per rounded prep manu 1,700 Revise vendor database to comply 3,200 with new IRS regs for form 1099 SUBTOTAL NONPERSONNEL 70,300 GRAND TOTAL 721,700 26 - This page intentionally left blank - GENERAL GOVERNMENT BUILDINGS PROPOSED 2011 BUDGET COST FACTORS - ThispogeinbantionaUyleDb|ank' CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 101 -41940 2011 GENERAL GOVERNMENT BUILDINGSBUDGET Category Description Amount Percent 1 Total Personnel Expenses 7,596 4.72% 2 Items required by Statute, Union Contract or essential to operate the Dept. 43,646 27.14% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 16,484 10.25% 4 Essential general supply and maintenance items 93,078 57.88% Total Non - Personnel Expenses: 153,208 95.27% Department Total 160,804 100.00% FUND NUMBER 101 -45050 2011 RECOGNITION /SPECIAL EVENTS BUDGET Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statute, Union Contract or essential to operate the Dept. 805 2.14% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 33,873 89.90% 4 Essential general supply and maintenance items 3,000 7.96% Total Non - Personnel Expenses: 37,678 100.00% Department Total 37,678 100.00% FUND NUMBER 101 -49200 2011 CONTINGENCIES BUDGET Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statute, Union Contract or essential to operate the Dept. 0 0.00% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 0 0.00% 4 Essential general supply and maintenance items 50,000 100.00% Total Non- Personnel Expenses: 50,000 100.00% Department Total 50,000 100.00% FUND NUMBER 101 -49300 2011 TRANSFERS BUDGET Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statute, Union Contract or essential to operate the Dept. 0 0.00% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 195,000 100.00% 4 Essential general supply and maintenance items 0 0.00% Total Non - Personnel Expenses: 195,000 100.00% Department Total 195,000 100.00% 27 BUDGET 2011 FUND NUMBER 2011 GENERAL GOVERNMENT BUILDINGSBUDGET 101.41940 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Head Custodian** 1.00 45,473 15,305 60,778 Subtotal 0.00 1.00 0 0 0 45,473 15,305 60,778 Labor Allocation To: Police (6.25 %) (0.063) (2,843) (1,388) (4,231) Fire (6.25 %) (0.063) (2,843) (1,388) (4,231) Murzyn Hall (50 %) (0.500) (22,737) (7,652) (30,389) Library (12.5 %) (0.125) (5,684) (1,050) (6,734) Public Works (12.5 %) (0.125) (5,684) (1,913) (7,597) Total 0.00 0.125 0 0 0 5,682 1,914 7,596 28 BUDGET 2011 FUND NUMBER 2011 GENERAL GOVERNMENT BUILDINGSBUDGET 101.41940 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 7,596 4.72% 2 Items required by Statute, Union Contract or essential to operate the Dept. 43,646 27.14% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 16,484 10.25% 4 Essential general supply and maintenance items 93,078 57.88% Total Non - Personnel Expenses: 153,208 95.27% Department Total 160,804 100.00% Category Description Category Description Supplies Other Services & Charges 4 Misc Office Supplies 500 3 Internet/Telephone* 3,322 4 Copy Paper 3,000 3 Postage 1,800 4 Minor Office Equipment 2,500 2 Property & Liab Insurance Allocation 2,648 4 Computer Equipment 2,000 2 Electric, Water, Gas & Sewer 40,978 4 Envelopes 1,200 Repairs & Maintenance Services 4 Kitchen /Restroom /Janitorial Suppli 2,900 4 Coord Business Sys- Copier Mtnc 2,949 4 First Aid Supplies 800 4 Ricoh - Copier Mtnc 182 4 Postage Supplies 1,200 4 Ricoh -Color Copies /Overage 1,750 4 General Supplies 500 4 Other 1,589 4 Garage Allocation 350 Building Maintenance 3 Fuel Allocation 650 4 Cleaning of City Hall ** 15,298 4 Elevator Maintenance 568 Capital Outlay 4 Misc Repairs /Services 2,688 4 Building Improvements 25,086 3 HVAC Maintenance Allocation 10,712 4 Replace Kyocera Copier 15,000 4 Bldg & Mtnc Costs not Covered By 20,000 NSI Contract Contingencies & Transfers 4 Vehicle Repair 578 None 4 Interdept Copier Credit (8,500) 4 Rug Rental 687 4 Water Cooler Rental 253 *Internet/telephone service initially charged to 2 Taxes & Licenses 20 GG Bldgs and then allocated out to each dept. Est Annual Charge is $33,235. GG * *The City will be transistioning in 2011 from Bldg's allocation is estimated to be $3,322. using Fidelity for cleaning services to using staff, so expenses are budgeted for each. 29 BUDGET 2011 FUND NUMBER 2011 RECOGNITION/SPECIAL EVENTS BUDGET 101.45050 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0 0 0 0 0 0 30 BUDGET 2011 FUND NUMBER 2011 RECOGNITION /SPECIAL EVENTS BUDGET 101.45050 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statute, Union Contract or essential to operate the Dept. 805 2.14% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 33,873 89.90% 4 Essential general supply and maintenance items 3,000 7.96% Total Non - Personnel Expenses: 37,678 100.00% Department Total 37,678 100.00% Category Description Category Description Other Services & Charges 3 Newsletter 26,373 2 Insurance and Bonds 805 3 Beautification Project 1,500 3 Employee Recognition 6,000 4 Fireworks 3,000 31 BUDGET 2011 FUND NUMBER 2011 CONTINGENCIES BUDGET 101.49200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0 0 0 0 0 0 32 BUDGET 2011 FUND NUMBER 2011 CONTINGENCIES BUDGET 101.49200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statute, Union Contract or essential to operate the Dept. 0 0.00% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 0 0.00% 4 Essential general supply and maintenance items 50,000 100.00% Total Non - Personnel Expenses: 50,000 100.00% Department Total 50,000 100.00% Category Description Category Description Other Financing Uses Contingencies - 4 Unknown expenses not included in budget 50,000 33 BUDGET 2011 FUND NUMBER 2011 TRANSFERS BUDGET 101.49300 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 0.00 0 0 0 0 0 0 Total 0.00 0.00 0 0 0 0 0 0 34 BUDGET 2011 FUND NUMBER 2011 TRANSFERS BUDGET 101.49300 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statute, Union Contract or essential to operate the Dept. 0 0.00% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 195,000 100.00% 4 Essential general supply and maintenance items 0 0.00% Total Non - Personnel Expenses: 195,000 100.00% Department Total 195,000 100.00% Category Description Category Description Other Financing Uses Transfers - 3 Transfer Out to Cap Impr- Parks 50,000 3 Transfer Out to Cap Equipment Replacement 50,000 3 Transfer Out to Infrastructure 50,000 3 Transfer Out to Informations Systems 45,000 35 ' This page intentionally left blank ' POLICE PROPOSED 2011 BUDGET COST FACTORS - This page intentionally left blank - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 101 -42100 2011 POLICE BUDGET Category Description Amount Percent 1 Total Personnel Expenses 3,262,516 90.20% 2 Items required by Statue, Union Contract or essential to operate the Dept. 302,219 8.36% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 27,710 0.77% 4 Essential general supply and maintenance items 24,520 0.68% Total Non - Personel Expenses: 354,449 9.81% Department Total 3,616,965 100.00% FUND NUMBER 101 -42700 2011 ANIMAL CONTROL BUDGET Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statute, Union Contract or essential to operate the Dept. 16,263 100.00% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 0.00% 4 Essential general supply and maintenance items 0.00% Total Non - Personnel Expenses: 16,263 100.00% Department Total 16,263 100.00% 36 BUDGET 2011 FUND NUMBER 2011 POLICE BUDGET 101 -42100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Chief of Police 1.00 1.00 108,846 29,947 138,793 108,846 30,372 139,218 Captain 1.00 1.00 85,907 25,440 111,347 85,907 25,773 111,680 Sergeants 3.00 4.00 261,432 75,055 336,487 347,755 101,967 449,722 Corporals 2.00 2.00 155,889 45,835 201,724 155,838 46,432 202,270 Police Officers 18.00 18.00 1,359,938 403,395 1,763,333 1,372,126 408,710 1,780,836 Middle Sch Liaison (grant) 1.00 0.00 63,304 19,072 82,376 27th Off -fed grant 1.00 1.00 54,373 19,387 73,760 61,130 18,889 80,019 28th Off -Alt School Liaison 0.00 1.00 0 57,774 18,230 76,004 Office Supervisor 1.00 1.00 56,309 17,599 73,908 51,617 17,013 68,630 Information Systems Spec 0.00 1.00 0 45,485 16,051 61,536 Records Technicians 2.00 2.00 86,221 27,060 113,281 85,768 29,260 115,028 Chiefs Secretary 1.00 0.00 46,184 16,043 62,227 Clerk Typist 1.00 1.00 40,032 15,094 55,126 42,918 15,654 58,572 Comm Svc Officer 1.00 1.00 41,629 16,578 58,207 41,629 16,719 58,348 PT Comm Svc Officer 0.85 0.85 30,900 5,686 36,586 30,900 5,790 36,690 Inv /Liaison /Corp pay 14,592 2,816 17,408 14,592 2,873 17,465 POP Overtime 5,000 966 5,966 5,000 985 5,985 Insurance Schlemmer 6,900 6,900 6,900 6,900 Insurance Schmidt 8,940 8,940 8,940 8,940 Police Community Pgms 4,024 776 4,800 4,064 800 4,864 Interdept Labor- Rec 6,881 1,276 8,157 Furlough - 19,621 -3,866 - 23,487 Line Item Rounding 3 0 3 Subtotal 33.85 34.85 2;414;580 736;589 3,151,169 2,498,612 768,768 3,267,380 to Police Comm Pgms (4,024) (776) (4,800) (4,064) (800) (4,864) Total 33.85 34.85 2,410,556 735,813 3,146,369 2,494,548 767,968 3,262,516 37 BUDGET 2011 FUND NUMBER 2011 POLICE BUDGET 101 -42100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 3,262,516 90.20% 2 Items required by Statue, Union Contract or essential to operate the Dept. 302,219 8.36% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 27,710 0.77% 4 Essential general supply and maintenance items 24,520 0.68% Total Non - Personel Expenses: 354,449 9.81% Department Total 3,616,965 100.00% Category Description Category Description 2 Training ammo, mace & taser cartridges: 6,800 3 Building maintenance: 5,000 2 New /replacement uniforms - officers: 14,600 3 Car wash contract: 2,160 2 New /replacement uniforms - civilians: 500 3 Cellular telephones: 6,500 2 New /replacement vests: 5,280 3 Civilian training course fees: 800 2 Vehicle Repair /Parts: 18,800 3 Legal notice publishing for auction: 150 2 Gas, oil and lubricants: 58,900 3 Misc Mtnc Services: 7,000 2 Ammo & taser cartridges: 3,000 3 Mtnc -office equipment &pgms: 4,000 2 Rubber gloves & anti - bacterial wipes: 700 3 Range and miscellaneous rentals: 2,000 2 Evidence & Intox supplies & drug kits: 2,000 3 Tobacco compliance purchases: 100 2 Range & Training Room supplies: 1,500 4 Batteries, keys, misc supplies: 2,120 2 Fingerprinting & misc office & squad supplies: 1,500 4 Food Supplies for mtgs: 1,000 2 Shared costs for Central Records: 15,100 4 Forms, business cards: 3,000 2 Detox transports: 950 4 Janitor supplies (Mats &mops): 1,000 2 Pawn shop query fees: 290 4 Local travel expense: 900 2 Law Enf Driving course: 4,200 4 Misc small equipment: 4,500 2 Police training course fees: 4,700 4 Out of town travel expense: 3,000 2 Intoxilyzer recertification: 300 4 Paper, pens, notebooks, envelopes, folders: 3,500 2 Central telephone service: 4,950 4 Possible hiring /testing fees: 1,500 2 Wireless Internet Access svc: 4,200 4 Printer & fax toner, flash drives, disks: 2,000 2 MDT Access fee: 3,300 4 Property Damage: 500 2 Postage: central mailings: 1,900 4 Replacement computers & printers: 0 2 Postage: specialized mailings: 100 4 Subscriptions and memberships: 1,500 2 Liability and Property Insurance: 66,018 2 CJDN quarterly charges: 3,000 2 Radio Service contract w /Anoka Co: 3,000 2 Garage, labor charges: 32,000 2 Metro Em Svcs Bd User fees for 800 mhz radic 1,500 2 Vehicle repair: 4,000 2 Garage space allocation: 631 2 DTF shared cost: 5,500 2 POST and vehicle licenses: 5,400 2 Electric: 24,000 2 Water: 600 2 Gas: 1,000 2 Sewer: 2,000 38 BUDGET 2011 FUND NUMBER 2011 ANIMAL CONTROL BUDGET 101 -42700 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Subtotal 0.00 '' 0.00 0 0 0 0 0 0 Total 0.00 0.00 0 0 0 0 0 0 39 BUDGET 2011 FUND NUMBER 2011 ANIMAL CONTROL BUDGET 101 -42700 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 0 0.00% 2 Items required by Statute, Union Contract or essential to operate the Dept. 16,263 100.00% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 0.00% 4 Essential general supply and maintenance items 0.00% Total Non - Personnel Expenses: 16,263 100.00% Department Total 16,263 100.00% Category Description Category Description 2 Animal control supplies; food, clng supplies 300 2 Insurance and bonds 106 2 Contract fees for animal control 15,857 40 - ThispageinhantionaUyleftblank' FIRE PROPOSED 2011 BUDGET COST FACTORS - This page intentionally left blank - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 101 -42200 2011 FIRE BUDGET Category Description Amount Percent 1 Total Personnel Expenses 927,564 81.03% 2 Items required by Statute, Union Contract or essential to operate the Dept. 168,444 14.72% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 35,377 3.09% 4 Essential general supply and maintenance items 13,300 1.16% Total Non - Personnel Expenses: 217,121 18.97% Department Total 1,144,685 100.00% FUND NUMBER 101 -42300 2011 PROPERTY INSPECTIONS BUDGET Category Description Amount Percent 1 Total Personnel Expenses 176,898 95.69% 2 Items required by Statute, Union Contract or essential to operate the Dept. 6,568 3.55% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,400 0.76% 4 Essential general supply and maintenance items 0.00% Total Non - Personnel Expenses: 7,968 4.31% Department Total 184,866 100.00% 41 BUDGET 2011 FUND NUMBER 2011 FIRE BUDGET 101 -42200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Fire Chief 1.00 1.00 101,310 32,059 133,369 102,810 31,806 134,616 Assistant Fire Chief 1.00 1.00 81,023 19,083 100,106 81,023 26,877 107,900 Captain III 1.00 1.00 78,831 25,730 104,561 78,548 26,351 104,899 Captain III 1.00 1.00 78,816 25,727 104,543 78,563 26,354 104,917 Captain III 1.00 1.00 78,816 24,830 103,646 78,548 24,311 102,859 Journeyman Firefighter 1.00 1.00 72,274 25,376 97,650 71,480 24,780 96,260 Journeyman Firefighter 1.00 1.00 72,274 25,376 97,650 71,480 22,740 94,220 Journeyman Firefighter 1.00 1.00 72,274 23,336 95,610 71,480 22,740 94,220 Fire Secretary 0.88 0.88 37,594 5,801 43,395 36,320 5,702 42,022 PT Clerk Typist II 0.50 0.50 20,374 3,144 23,518 22,000 3,454 25,454 Paid -on -Call Firefighters 70,000 111,735 181,735 82,000 104,567 186,567 Interdepart Labor -Rec 8,881 1,647 10,528 Subtotal 9.38 9.38 763,586 322,197 1,085,783 783;133 321,329 1;104,462 Labor Allocation To: 101 -42300 (127,298) (49,600) (176,898) Total 9.38 9.38 763,586 322,197 1,085,783 655,835 271,729 927,564 42 BUDGET 2011 FUND NUMBER 2011 FIRE BUDGET 101 -42200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 927,564 81.03% 2 Items required by Statute, Union Contract or essential to operate the Dept. 168,444 14.72% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 35,377 3.09% 4 Essential general supply and maintenance items 13,300 1.16% Total Non - Personnel Expenses: 217,121 18.97% Department Total 1,144,685 100.00% Category _ Description Category_ Description Supplies Other Services and Charges Continued 4 2000: Paper, folders, pens, envelopes 1,500 4 4310: Credit card fees 500 2 2010: Pagers, radios, fire and medical equipme 9,000 4 4330: Memberships in various organizations, 3000 2 2011: Computer hardware & software replacerr 6,000 2 4390: Ambulance license 300 4 2020: Replacement ink cartridges, disks 1,200 4 2030: Printed forms 300 Capital Outlay 4 2170: Explorer program, public educ. Materials 3,000 3 2171: Cleaning supplies, EMS supplies, linens, 10,000 2 2172: Uniforms, badges, jackets, name tags 9,000 2 2173: Protective jackets, pants, boots, gloves, 9,000 4 2175: Food /beverages at calls, meetings and tr 1,000 4 2180: Code books, training manuals 800 2 2280: Repair parts for vehicles 6,500 2 2282: Fuel, lubricants, and fluids for vehicles 10,000 Other Services and Charges 2 3050: Physicals, respiratory testing, medical dir 7,000 2 3105: Schools. seminars, EMT training, CPR tr 12,000 2 3210: City phones, Anoka County dedicated lin 3,500 3 3211: Cell phones, mobile phone cards 4,000 3 3220: Postage 1,000 3 3250: Alpha numeric pagers 1,000 4 3310: Local travel expenses, mileage 900 4 3320: Out of town travel expenses, mileage, he 1,000 4 3500: Legal notices 100 2 3600: Property and liability insurance 20,544 2 3810: Electrical service for warning sirens and 24,000 2 3820: Water for fire half of PSB 1,500 2 3830: Gas for fire half of PSB 17,000 2 3850: Sewer for fire half of PSB 3,000 2 4000: Annual pumper, pumps, ladders, SCBA testing /certification, fire equipment repairs, extinguisher service, softwa 22,000 3 4020: Building Maintenance 19,377 2 4050: City shop labor 7,000 2 4100: Rents and leases 1,100 43 BUDGET 2011 FUND NUMBER 2011 PROPERTY INSPECTIONS BUDGET 101 -42300 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Fire Chief 0.10 0.10 Assistant Fire Chief 0.60 0.60 Fire Secretary 0.10 0.10 PT Clerk Typist II 0.90 0.90 Firefighters 0.09 0.09 Various (OT) 0.19 0.19 Subtotal 1.98 1.98 0 0 0 0 0 0 Labor Allocation From: 101 -42200 127,298 49,600 176,898 Total 1.98 1.98 0 0 0 127,298 49,600 176,898 44 BUDGET 2011 FUND NUMBER 2011 PROPERTY INSPECTIONS BUDGET 101 -42300 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 176,898 95.69% 2 Items required by Statute, Union Contract or essential to operate the Dept. 6,568 3.55% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,400 0.76% 4 Essential general supply and maintenance items 0.00% Total Non - Personnel Expenses: 7,968 4.31% Department Total 184,866 100.00% Category Description Category Description Supplies 2 2000: Paper, folders, pens, envelopes 500 2 2010: Cameras and supplies 200 2 2011: Computer hardware & software replacerr 500 2 2020: Replacement ink cartridges, disks 500 2030: Printed forms 0 3 2171: Other inspection supplies 300 Other Services and Charges 3050: Legal services 0 3105: Schools, seminars 0 3210: City phones, Anoka County dedicated lin 0 3 3211: Cell phones, mobile phone cards 1100 2 3220: Postage 2000 3310: Local travel expenses, mileage 0 3500: Legal notices 0 2 3600: Property and liability insurance 1368 2 4000: Weed cutting costs 1500 45 - This page intentionally left blank - PUBLIC WORKS PROPOSED 2011 BUDGET COST FACTORS - This page intentionally left blank - CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 101 -43100 2011 ENGINEERING BUDGET Category Description Amount Percent 1 Total Personnel Expenses $ 279,954 82.2% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 45,568 13.4% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 8,827 2.6% 4 Essential general supply and maintenance items $ 6,021 1.8% Total Non - Personnel Expenses: $ 60,416 17.8% Department Total $ 340,370 100.0% FUND NUMBER 101 -43121 2011 STREETS BUDGET Category Description Amount Percent 1 Total Personnel Expenses $ 433,649 54.1% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 278,491 34.7% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 82,929 10.3% 4 Essential general supply and maintenance items $ 6,696 0.8% Total Non - Personnel Expenses: $ 368,116 45.8% Department Total $ 801,765 100.0% FUND NUMBER 101 -43160 2011 STREET LIGHTING BUDGET Category Description Amount Percent 1 Total Personnel Expenses $ 5,907 3.7% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 149,891 94.1% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 3,536 2.2% 4 Essential general supply and maintenance items $ 10 0.0% Total Non - Personnel Expenses: $ 153,437 96.3% Department Total $ 159,344 100.0% FUND NUMBER 101 -43170 2011 TRAFFIC SIGNS AND SIGNALS BUDGET Category Description Amount Percent 1 Total Personnel Expenses $ 52,395 66.7% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 18,737 23.9% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 6,742 8.6% 4 Essential general supply and maintenance items $ 689 0.9% Total Non - Personnel Expenses: $ 26,168 33.4% Department Total $ 78,563 100.0% FUND NUMBER 101 -45200 2011 PARKS BUDGET Category Description Amount Percent 1 Total Personnel Expenses $ 462,941 59.8% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 191,933 24.8% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 108,992 14.1% 4 Essential general supply and maintenance items $ 10,392 1.3% Total Non - Personnel Expenses: $ 311,317 40.2% Department Total $ 774,258 100.0% FUND NUMBER 101 -46102 2011 TREE MAINTENANCE BUDGET Category Description Amount Percent 1 Total Personnel Expenses $ 71,560 55.4% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 39,857 30.9% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 13,394 10.4% 4 Essential general supply and maintenance items $ 4,283 3.3% Total Non - Personnel Expenses: $ 57,534 44.6% Department Total $ 129,094 100.0% 46 BUDGET 2011 FUND NUMBER 2011 ENGINEERING BUDGET 101 -43100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Director 0.15 0.15 17,384 3,968 21,352 17,384 3,947 21,331 ACE 0.75 0.72 59,981 15,746 75,726 57,395 15,278 72,673 Superintendent 0.00 0.00 0 0 Eng Tech IV 1.23 1.24 76,027 21,421 97,448 79,116 23,111 102,227 Shop foreman 0.00 0.00 0 0 Foreman 0.00 0.00 0 0 Eng Tech III 0.76 0.79 42,417 13,228 55,645 43,971 13,586 57,557 Maint III 0.00 0.00 0 0 Maint workers 0.00 0.00 0 0 Admin Asst 0.00 0.00 0 0 Secretary 0.27 0.20 9,736 3,220 12,956 9,406 2,848 12,254 PT Clerk 0.06 0.07 2,879 442 3,321 3,138 490 3,628 Seasonals 0.39 0.39 9,240 1,034 10,274 9,240 1,044 10,284 Subtotal 3.60 3.55 217,664 59,058 276,721 219,650 60,304 279,954 Total 3.60 3.55 217,664 59,058 276,721 219,650 60,304 279,954 47 BUDGET 2011 FUND NUMBER 2011 ENGINEERING BUDGET 10143100 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses $ 279,954 82.2% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 45,568 13.4% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 8,827 2.6% 4 Essential general supply and maintenance items $ 6,021 1.8% Total Non - Personnel Expenses: $ 60,416 17.8% Department Total $ 340,370 100.0% Category Description Category Description SUPPLIES OTHER SERVICES AND CHARGES CONTINUED MINOR EQUIPMENT RENTS AND LEASES 3 Drafting and surveying equipment 505 2 MSC allocation 17,038 4 Other equipment rentals 1,046 COMPUTER EQUIPMENT 4 Misc Hardware upgrades /replacement 1,318 4 SUBSCRIPTION, MEMBERSHIP 993 PRINTING & PRINTED FORMS 3 Printing & printed forms (permits) 100 CAPITAL OUTLAY 3 Postcards for meetins, hangers, petitions 176 3 Office Supplies 1,616 4 Computer Supplies 1,061 GENERAL SUPPLIES 4 Maint. & Construction Materials 51 3 Surveying supplies 261 2 Uniforms 31 3 Drafting supplies 391 3 Protective Clothing 404 4 Food Supplies 27 OTHER SERVICES AND CHARGES 2 Vehicle Repair & Parts 4,596 EXPERT AND PROFESSIONAL SERV 2 Gas, Oil, Lubricants 5,361 3 Consultants for special design /testing 1,000 2 Telephone & Telegraph 1,472 3 GIS contract 2,758 3 Cell Phones 1,616 4 Pictometry 1,500 2 Other Communications 51 2 Legal Notice Publishing 808 TRAINING AND EDUCATIONAL ACT 2 Insurance & Bonds 5,225 2 Required Engineering courses & certifications 530 2 Garage, Labor Burd. 6,717 4 Commission & Boards 25 POSTAGE 2 Taxes & Licenses 170 2 City Hall Postage 100 Other 0 REPAIR AND MAINT SERVICES 2 KIP copier 1,200 2 Software repairs 975 2 Misc equipment repairs 300 2 CH copier costs 60 2 CarteGraph systems maint 934 48 BUDGET 2011 FUND NUMBER 2011 STREETS BUDGET 101 -43121 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Director 0.14 0.14 16,225 3,703 19,928 16,225 3,684 19,909 ACE 0.00 0.00 0 0 Superintendent 0.15 0.14 11,811 3,121 14,932 11,028 2,955 13,983 Eng Tech IV 0.00 0.00 0 0 Shop foreman 0.00 0.00 0 0 Foreman 0.79 0.75 42,400 14,561 56,962 42,418 14,525 56,943 Eng Tech III 0.00 0.00 0 0 Maint III 0.02 0.02 1,071 405 1,476 1,105 383 1,488 Maint workers 4.58 4.57 229,777 82,666 312,443 231,692 82,662 314,354 Admin Asst 0.08 0.07 4,091 1,299 5,390 4,091 1,310 5,400 Secretary 0.13 0.13 4,868 1,610 6,478 5,879 1,781 7,660 PT Clerk 0.06 0.07 2,879 442 3,321 3,138 490 3,628 Seasonals 0.39 0.39 9,240 1,034 10,274 9,240 1,044 10,284 Subtotal 6.35 6.28 322,362 108,842 431,204 324,816 108,834 433,649 Total 6.35 6.28 322,362 108,842 431,204 324,816 108,834 433,649 49 BUDGET 2011 FUND NUMBER 2011 STREETS BUDGET 101-43121 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personn& Expenses $ 433.649 54.1% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 278,491 34.7% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 82.929 10.3Y6 4 Essentia general supply arid maintenance items $ 6.036 0.8% Total Non-Personnel Expenses: $ 368,116 45.8% Department Total $ 801,765 100.0Y6 Category Description Category_ Description SUPPLIES OTHER SERVICES AND CHARGES 3 MINOR EQUIPMENT EXPERT AND PROFESSIONAL SERV 3 Iocators, street saws, powertools, jackhammer 1,578 Soll tests (MN requirement) 0 3 Hand tools 774 2 DrugA\oohu|teoUng 469 4 Safety equipment 1,577 3 GIS contract 940 Brine tanks 3.945 3 ILC safety consultant 940 4 COMPUTER EQUIPMENT 1.398 TRANING AND EDUCATIONAL ACT 4 Local 49er equipment training 264 3 MAINT & CONST MATERIALS 4 OSHA operatiori of earth moving equipment 264 3 Hot mix asphalt (including alley tayover) 35.047 4 Street mairrtenance workshops 507 3 Winter mix asphalt 4,343 REPAIR AND MAINT SERVICES 3 Bituminous materials 3,535 3 Misc Concrete repair 5.797 3 Aggregates 2.020 2 Sea Coat share 6.188 Black dirt arid Sod 505 3 Crack sealing 4,444 3 Debris disposal 960 3 CHEMICALS RENTS AND LEASES 2 Sidewalk deicing chemicals 560 2 MSC rental 80.970 Road de-icing chemicals 43,193 3 Misc-traffic control, equipment, tools 7.208 2 Uniform rentals 2,015 GENERAL SUPPLIES 3 PIow Cutting edges (moved to repair parts) 0 CAPITAL OUTLAY 4 Blades-router, concrete/asphalt saw 468 OTHER EQUIPMENT Misc (LP, shovels, rakes, etc) 281 3 A||ey\-p|o* 10.500 3 3 Office Supplies 303 2 Cell Phones 851 4 Computer Supplies 132 2 Other Communications 52 4 Printing & Printed Forms 33 2 Insurance & Bonds 13,487 3 Training &|natrSupplies 101 2 Electric 293 2 Protective Clothing 1,293 2 Water 492 2 Vehicle Repair & Paris 47.016 2 Sewer 476 Gas, Oil, Lubricants 32,320 2 Garage, Labor Burd. 50.516 4 Subscription, Membership 103 2 Taxes & Licenses 158 50 BUDGET 2011 FUND NUMBER 2011 STREET LIGHTING BUDGET 101 -43160 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Director 0.01 0.01 869 198 1,068 869 197 1,066 ACE 0.00 0.00 200 52 252 200 52 252 Superintendent 0.01 0.00 394 104 498 394 105 499 Eng Tech IV 0.00 0.00 0 0 Shop foreman 0.00 0.00 0 0 Foreman 0.00 0.00 0 0 Eng Tech III 0.00 0.00 0 0 Maint III 0.06 0.06 2,946 1,113 4,059 3,038 1,052 4,090 Maint workers 0.00 0.00 0 0 Admin Asst 0.00 0.00 0 0 Secretary 0.00 0.00 0 0 PT Clerk 0.00 0.00 0 0 Seasonais 0.00 0.00 0 0 Subtotal 0.07 0.07 4,409 1,468 5,877 4,501 1,406 5,907 Total 0.07 0.07 4,409 1,468 5,877 4,501 1,406 5,907 51 BUDGET 2011 FUND NUMBER 2011 STREET LIGHTING BUDGET 101 -43160 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses $ 5,907 3.7% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 149,891 94.1% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 3,536 2.2% 4 Essential general supply and maintenance items $ 10 0.0% Total Non - Personnel Expenses: $ 153,437 96.3% Department Total $ 159,344 100.0% Category Description Category Description SUPPLIES MINOR EQUIPMENT 3 Protective Clothing 76 2 Insurance & Bonds 180 COMPUTER EQUIPMENT 2 Electric 149,711 MAINT & CONST MATERIALS 3 Base plates, ballasts, bulbs 581 GENERAL SUPPLIES 3 Bulbs, bolts, misc 101 OTHER SERVICES AND CHARGES EXPERT AND PROFESSIONAL SERV 0 REPAIR AND MAINT SERVICES 3 Repair & service of city owned lights 2,778 4 RENTS & LEASES 10 CAPITAL OUTLAY 52 BUDGET 2011 FUND NUMBER 2011 TRAFFIC SIGNS AND SIGNALS BUDGET 101 -43170 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Director 0.01 0.01 869 198 1,068 869 197 1,066 ACE 0.00 0.00 0 0 Superintendent 0.01 0.00 394 104 498 394 105 499 Eng Tech IV 0.00 0.00 0 0 Shop foreman 0.00 0.00 0 0 Foreman 0.00 0.00 0 0 Eng Tech III 0.00 0.00 0 0 Maint III 0.74 0.63 38,688 13,250 51,938 33,417 11,569 44,986 Maint workers 0.00 0.00 0 0 Admin Asst 0.00 0.00 0 0 Secretary 0.00 0.00 0 0 PT Clerk 0.00 0.00 0 0 Seasonals 0.22 0.22 5,250 588 5,838 5,250 594 5,844 Subtotal 0.98 0.87 45,201 14,140 59,341 39,930 12,465 52,395 Total 0.98 0.87 45,201 14,140 59,341 39,930 12,465 52,395 53 BUDGET 2011 FUND NUMBER 2011 TRAFFIC SIGNS AND SIGNALS BUDGET 101-43170 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses $ 52.385 66JY6 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 18,737 23.9% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 6.742 8.0% 4 EssentaI general supply and maintenance items $ 608 0.3Y6 Total Non-Personnel Expenses: $ 26.168 33.4% Department Total $ 78,563 100.0Y6 Category Description Category Description SUPPLIES OTHER SERVICES AND CHARGES MINOR EQUIPMENT EXPERT AND PROFESSIONAL SERV 3 Pant Shaker share with Parks 2.000 4 Other minor equipment 101 TRAINING AND EDUCATIONAL ACT 4 COMPUTER EQUIPMENT 51 2 MNDOT traffic control 152 MAINT & CONST MATERIALS REPAIR AND MAINT SERVICES 2 Arterial striping 858 CHEMICALS 3 Traffic counter maint 500 3 lndustrial road cleaning chemicals 51 3 Traffic control sign service 700 2 MPLS signals maint 1,225 GENERAL SUPPLIES 3 Traffic counter supplies 50 RENTS AND LEASES 2 Traffic paint 3.400 2 MSC rental expenses 8.143 3 Channel posts 800 3 Uniform rental 572 3 Signal lamps 100 4 Other equipment rentals 537 3 Street name signs 300 2 LED red lamps 200 CAPITAL OUTLAY 3 Replacement traffic signs 1.403 2 Cell Phones 216 3 Office Supplies 54 2 Other Communications 46 3 Protective Clothing 152 2 Insurance & Bonds 780 2 Vehicle Repair & Paris 1.020 2 Garage, Labor Burd. 1,413 2 Gas, 011, Lubricants 1.255 2 Taxes & Licenses 29 . ' 54 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 2011 PARKS BUDGET 101 -45200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Director 0.14 0.14 16,225 3,703 19,928 16,225 3,684 19,909 ACE 0.00 0.00 0 0 Superintendent 0.15 0.14 11,811 3,121 14,932 11,028 2,955 13,983 Eng Tech IV 0.00 0.00 0 0 Shop foreman 0.00 0.00 0 0 Foreman 1.04 0.97 56,686 18,553 75,239 54,994 18,436 73,430 Eng Tech III 0.00 0.00 0 0 Maint III 0.00 0.00 0 0 Maint workers 4.04 4.01 208,988 66,403 275,391 209,215 67,180 276,395 AdminAsst 0.08 0.08 4,091 1,299 5,390 4,091 1,311 5,402 Secretary 0.16 0.15 5,842 1,932 7,774 7,054 2,138 9,192 PT Clerk 0.10 0.07 4,319 663 4,982 3,138 488 3,626 Seasonais 2.31 2.31 54,810 6,134 60,944 54,810 6,194 61,004 Subtotal 8.02 7.87 362,770 101,808 464,578 360,555 102,386 462,941 Total 8.02 7.87 362,770 101,808 464,578 360,555 102,386 462,941 55 BUDGET 2011 FUND NUMBER 2011 PARKS BUDGET 10145200 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses $ 462,941 59.8% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 191,933 24.8% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 108,992 14.1% 4 Essential general supply and maintenance items $ 10,392 1.3% Total Non - Personnel Expenses: $ 311,317 40.2% Department Total $ 774,258 100.0% Category Description Category Description SUPPLIES OTHER SERVICES AND CHARGES MINOR EQUIPMENT EXPERT AND PROFESSIONAL SERV 3 Replace mowers, weed whips, snowblowers 2,817 2 Drug and alcohol testing 1,000 3 Hedge trimmers 649 3 GIS contract 850 4 Other parks maint equipment, tools 1,141 3 Safety consultant/training 1,668 3 Paint shaker share with Signs 2,000 4 Other parks consultations 3,300 COMPUTER EQUIPMENT TRAINING AND EDUCATIONAL ACT 4 new computer for Parks dept 1,565 2 Pool operator certification 384 TRAINING AND INSTR SUPPLIES 2 Pesticide applicator certification 329 3 Seasonal safety training aids 101 2 Local 49er equipment training 219 MAINT & CONST MATERIALS 2 Earth moving equipment training 219 3 Lumber and cement 3,834 3 Turf management training 219 3 Treated wood ties, guard rails 935 REPAIR AND MAINT SERVICES 3 Shrub bed mulch 3,086 3 Trees and weed maint 17,710 3 Dirt 2,899 3 Misc concrete repairs 3,406 3 Grass seed 3,086 3 Park bldg maint 4,087 3 Shrubs, bushes 1,029 2 Annual fire extinguisher inspections 2,043 3 Softstep wood fiber 2,899 3 CityWorks maint contract (1/4) 681 3 Wood fiber or sand for playgrounds 1,255 3 Software maint contracts (1/4) 681 3 Beach maint supplies 655 3 Misc Park facilities repair and maint 6,130 3 Aggregates and lime for ballfields 2,899 3 Asphalt and base materials 3,834 RENTS AND LEASES 3 Irrigation system parts 842 2 MSC rental expenses 64,731 3 Misc supplies 1,029 3 Parks Satellite rentals 10,567 4 Bollards for Huset Park alley 3,500 3 Handicap satellite rentals 2,872 CHEMICALS 2 Uniform rentals 500 3 Fertilizer (weed and feed) 1,296 3 Ice control 777 CAPITAL OUTLAY 2 Wading pools chemicals 1,296 BUILDING IMPROVEMENT 3 Misc chemicals 86 3 Reshingle McKenna house 6,000 GENERAL SUPPLIES 3 Vandalism 1,000 3 Hand tools 183 2 Office Supplies 626 3 Electrical supplies 2,144 4 Computer Supplies 202 3 Plumbing supplies 183 3 Printing & Printed Forms 462 3 Park bldgs maint supplies 2,382 2 Uniforms 492 3 Parks repair maint hardware 476 2 Protective Clothing 1,659 3 Door replacements and parts 2,144 4 Food Supplies 18 3 Padlocks, keys 357 2 Vehicle Repair & Parts 17,675 3 Paint 1,112 2 Gas, Oil, Lubricants 18,685 3 Playground hardware and parts 3,970 3 Cell Phones 814 3 Skating and playground Matts 1,429 2 Other Communications 52 3 Tennis, Bball, hockey, soccer nets 357 2 Legal Notice Publishing 202 3 signs 357 2 Insurance & Bonds 19,328 3 Fence hardware and parts 746 2 Electric 16,991 2 Water 5,291 2 Gas 8,042 2 Sewer 1,499 2 Building Maintenance 1,044 2 Garage Labor Burd. 28,868 4 Subscription, Membership 666 2 Taxes & Licenses 758 56 BUDGET 2011 FUND NUMBER 2011 TREE MAINTENANCE BUDGET 101 -46102 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Director 0.02 0.02 2,608 595 3,203 2,608 592 3,200 ACE 0.00 0.00 0 0 Superintendent 0.10 0.10 7,874 2,081 9,955 7,874 2,110 9,984 Eng Tech IV 0.00 0.00 0 0 Shop foreman 0.00 0.00 0 0 Foreman 0.11 0.10 5,772 1,958 7,730 5,690 1,938 7,628 Eng Tech III 0.00 0.00 0 0 Maint III 0.02 0.02 1,071 405 1,476 1,105 383 1,488 Maintworkers 0.65 0.63 32,409 11,566 43,974 31,805 11,326 43,131 Admin Asst 0.00 0.00 0 0 Secretary 0.11 0.10 3,895 1,288 5,182 4,703 1,426 6,129 PT Clerk 0.00 0.00 0 0 Seasonals 0.00 0.00 0 0 Subtotal 1.00 0.97 53,628 17,891 71,520 53,785 17,775 71,560 Total 1.00 0.97 53,628 17,891 71,520 53,785 17,775 71,560 57 BUDGET 2011 FUND NUMBER 2011 TREE MAINTENANCE BUDGET 101 -46102 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses $ 71,560 55.4% 2 Items required by Statute, Union Contract or essential to operate the Dept. $ 39,857 30.9% 3 Items not required by Statue or Contract, but essential to running a successful Dept. $ 13,394 10.4% 4 Essential general supply and maintenance items $ 4,283 3.3% Total Non - Personnel Expenses: $ 57,534 44.6% Department Total $ 129,094 100.0% Category Description Category Description SUPPLIES 3 Office Supplies 51 MINOR EQUIPMENT 3 Printing & Printed Forms 101 3 Chain saw replacement 143 2 Vehicle Parts 269 2 Gas, Oil, Lubricants 154 COMPUTER EQUIPMENT 0 2 Postage 641 2 Legal Notice Publishing 38 MAINT & CONST MATERIALS 2 Insurance & Bonds 1,170 2 Replacement trees, Arbor Day 505 2 Garage, Labor Burd. 1,174 3 GENERAL SUPPLIES 212 PROTECTIVE CLOTHING 2 OSHA required PPE 606 SERVICES AND CHARGES EXPERT AND PROFESSIONAL SERV 4 Arborist services 2,800 3 Diseased tree consultations 735 3 TRAINING AND EDUCATIONAL ACT 752 REPAIR AND MAINT SERVICES 2 Removal and disposal of diseased /haz trees 35,300 3 Tree planting services 6,400 4 Other services 1,427 RENTS AND LEASES 0 4 SUBSCRIPTION, MEMBERSHIP 56 CAPITAL OUTLAY OTHER EQUIPMENT 3 Chip Box attachment 5,000 58 - This page intentionally Ieft blank - RECREATION PROPOSED 2011 BUDGET COST FACTORS CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 101 -45000 2011 ADMINISTRATION & GENERAL BUDGET Category Description Amount Percent 1 Total Personnel Expenses 156,503 86.77% 2 Items required by Statute, Union Contract or essential to operate the Dept. 21,293 11.81% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 900 0.50% 4 Essential general supply and maintenance items 1,659 0.92% Total Non - Personnel Expenses: 23,852 13.23% Department Total 180,355 100.00% FUND NUMBER 101 -45001 2011 YOUTH ATHLETICS BUDGET Category Description Amount Percent 1 Total Personnel Expenses 22,429 64.17% 2 Items required by Statute, Union Contract or essential to operate the Dept. 11,226 32.12% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 500 1.43% 4 Essential general supply and maintenance items 800 2.29% Total Non - Personnel Expenses: 12,526 35.83% Department Total 34,955 100.00% FUND NUMBER 101 -45003 2011 ADULT ATHLETICS BUDGET Category Description Amount Percent 1 Total Personnel Expenses 12,580 48.83% 2 Items required by Statute, Union Contract or essential to operate the Dept. 12,731 49.42% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 400 1.55% 4 Essential general supply and maintenance items 50 0.19% Total Non - Personnel Expenses: 13,181 51.17% Department Total 25,761 100.00% FUND NUMBER 101 -45004 2011 YOUTH ENRICHMENT BUDGET Category Description Amount Percent 1 Total Personnel Expenses 34,842 59.12% 2 Items required by Statute, Union Contract or essential to operate the Dept. 22,093 37.49% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,400 2.38% 4 Essential general supply and maintenance items 600 1.02% Total Non - Personnel Expenses: 24,093 40.88% Department Total 58,935 100.00% FUND NUMBER 101 -45005 2011 TRAVEL ATHLETICS BUDGET Category Description Amount Percent 1 Total Personnel Expenses 17,812 54.02% 2 Items required by Statute, Union Contract or essential to operate the Dept. 13,187 39.99% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,725 5.23% 4 Essential general supply and maintenance items 250 0.76% Total Non - Personnel Expenses: 15,162 45.98% Department Total 32,974 100.00% FUND NUMBER 101 -45030 2011 TRIPS AND OUTINGS BUDGET Category Description Amount Percent 1 Total Personnel Expenses 18,692 33.40% 2 Items required by Statute, Union Contract or essential to operate the Dept. 37,017 66.15% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 250 0.45% 4 Essential general supply and maintenance items 0.00% Total Non - Personnel Expenses: 37,267 66.60% Department Total 55,959 100.00% 59 CITY OF COLUMBIA HEIGHTS, MINNESOTA BUDGET 2011 FUND NUMBER 101 -45040 2011 SENIOR CITIZENS BUDGET Category Description Amount Percent 1 Total Personnel Expenses 62,073 72.66% 2 Items required by Statute, Union Contract or essential to operate the Dept. 21,805 25.52% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,300 1.52% 4 Essential general supply and maintenance items 250 0.29% Total Non - Personnel Expenses: 23,355 27.34% Department Total 85,428 100.00% FUND NUMBER 101 -45129 2011 MURZYN HALL BUDGET Category Description Amount Percent 1 Total Personnel Expenses 155,617 63.74% 2 Items required by Statute, Union Contract or essential to operate the Dept. 36,569 14.98% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 50,352 20.62% 4 Essential general supply and maintenance items 1,600 0.66% Total Non - Personnel Expenses: 88,521 36.26% Department Total 244,138 100.00% FUND NUMBER 101 -45130 2011 GYM FUND BUDGET Category Description Amount Percent 1 Total Personnel Expenses 40,040 31.71% 2 Items required by Statute, Union Contract or essential to operate the Dept. 86,210 68.29% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 0.00% 4 Essential general supply and maintenance items 0.00% Total Non - Personnel Expenses: 86,210 68.29% Department Total 126,250 100.00% 60 BUDGET 2011 FUND NUMBER 2011 ADMINISTRATION & GENERAL BUDGET 101 -45000 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Recreation Director 1.00 1.00 82,375 21,387 103,762 82,375 21,692 104,067 Clerk Typist II Rec 1.00 1.00 43,523 15,626 59,149 43,523 15,743 59,266 Recreation Clerk Part Time 0.50 0.50 19,708 3,042 22,750 19,708 3,095 22,803 Subtotal 2.50 2.50 145,606 40;055 185,661 145,606 40,530 186;136 Labor Allocation To: Murzyn Hall 101 -45129 (0.50) (0.50) (21,762) (7,813) (29,575)1 (21,762) (7,871) (29,633) Total 2.00 2.00 123,844 32,242 156,086 123,844 32,659 156,503 61 BUDGET 2011 FUND NUMBER 2011 ADMINISTRATION & GENERAL BUDGET 101 -45000 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 156,503 86.77% 2 Items required by Statute, Union Contract or essential to operate the Dept. 21,293 11.81% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 900 0.50% 4 Essential general supply and maintenance items 1,659 0.92% Total Non - Personnel Expenses: 23,852 13.23% Department Total 180,355 100.00% Category Description Category Description Supplies Other Services & Charges 2 Paper 550 2 Telephone service 318 3 Computer equipment 500 4 Staff training & education 200 2 Computer print cartridges 400 2 Cell Phone 200 4 Misc. computer supplies 200 4 Local Travel 100 2 Gas, Oil, lubricants 2,000 2 JPM space alloacation 3,728 4 Misc. program supplies 100 2 Garage labor & burden 3,000 4 Misc. general supplies 159 2 Credit Card Fees 1,000 2 Vehicle repair & parts 2,000 2 Sales tax 100 4 Letterhead 200 2 Software support 900 2 Envelopes 200 2 Network support 100 3 Office Equipment 400 4 Professional affiliations 200 2 Keys 50 2 Copier machine support 2,000 4 Misc. office supplies 100 4 Park & Rec Comm 200 4 Misc. printing 100 2 Postage 1,300 4 Food supplies 100 2 Insurance & bonds 3,397 2 Taxes & licenses 50 Capital Outlay None 62 BUDGET 2011 FUND NUMBER 2011 YOUTH ATHLETICS BUDGET 101 -45001 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Building Supervisor 3,000 336 3,336 3,000 340 3,340 Baseball 1,600 179 1,779 600 68 668 Basketball 2,700 303 3,003 1,700 192 1,892 Football 500 56 556 500 56 556 Soccer 1,100 123 1,223 1,100 124 1,224 Softball 550 61 611 550 62 612 Volleyball 1,400 157 1,557 1,400 158 1,558 Subtotal 0.00 0.00 10,850 1,215 12,065 8,850 1,000 9,850 Labor Allocation From: Adult Athletics -45003 0.25 0.25 10,734 1,817 12,5511 10,734 1,845 12,579 Total 0.25 0.25 21,584 3,032 24,616 19,584 2,845 22,429 63 BUDGET 2011 FUND NUMBER 2011 YOUTH ATHLETICS BUDGET 101 -45001 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 22,429 64.17% 2 Items required by Statute, Union Contract or essential to operate the Dept. 11,226 32.12% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 500 1.43% 4 Essential general supply and maintenance items 800 2.29% Total Non - Personnel Expenses: 12,526 35.83% Department Total 34,955 100.00% Category Description Category Description Supplies 4 Food supplies 250 2 General supplies 2,000 2 Athletic supplies 1,700 Other Services & Charges 3 Telephone 100 4 Volunteer coach recognition 500 2 Insurance & bonds 251 2 Clinician & officials fees 3,500 2 Sales tax 100 4 Local travel 50 3 League registrations 300 2 J.P.M. space allocation 3,675 3 Program Activities 100 Capital Outlay none 64 BUDGET 2011 FUND NUMBER 2011 ADULT ATHLETICS BUDGET 101 -45003 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Athletic Coordinator 1.00 1.00 42,934 7,270 50,204 42,934 7,385 50,319 Building Supervisor 0 0 0 0 Full Court Basketball 0 0 0 0 Softball 0 0 0 0 Subtotal 1.00 1.00 42,934 7,270 50;204 42;934 7,385 50,319 Labor Allocation To: Youth Ath. & Tray. Ath. (0.75) (0.75) (32,201) (5,452) (37,653)1 (32,201) (5,538) (37,739) Total 0.25 0.25 10,733 1,818 12,551 10,733 1,847 12,580 65 BUDGET 2011 FUND NUMBER 2011 ADULT ATHLETICS BUDGET 101 -45003 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 12,580 48.83% 2 Items required by Statute, Union Contract or essential to operate the Dept. 12,731 49.42% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 400 1.55% 4 Essential general supply and maintenance items 50 0.19% Total Non - Personnel Expenses: 13,181 51.17% Department Total 25,761 100.00% Category Description Category Description Supplies 3 Trophies 250 2 Softballs 750 4 General Supplies 50 Other Services & Charges 2 Officials 7,000 2 League sanctioning 1,000 2 Insurance & bonds 206 2 State sales tax 100 3 Telephone 150 2 J.P.M. Space allocation 3,675 Capital Outlay none 66 BUDGET 2011 FUND NUMBER 2011 YOUTH ENRICHMENT BUDGET 101 -45004 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Gymnastics 3,000 336 3,336 3,000 340 3,340 Playgrounds 12,000 1,343 13,343 10,000 1,130 11,130 Puppeteers 4,000 448 4,448 4,000 452 4,452 New Activities Instructor 3,000 336 3,336 3,000 340 3,340 Subtotal 0.00 0.00 22;000 2,463 24;463 20;000 2,262 22,262 Labor Allocation From: Adult Athletics -45003 0.25 0.25 10,734 1,817 12,5511 10,819 1,761 12,580 Total 0.25 `! 0.25 32,734 4,280 37,014 30,819 4,023 34,842 67 BUDGET 2011 FUND NUMBER 2011 YOUTH ENRICHMENT BUDGET 10145004 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 34,842 59.12% 2 Items required by Statute, Union Contract or essential to operate the Dept. 22,093 37.49% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,400 2.38% 4 Essential general supply and maintenance items 600 1.02% Total Non - Personnel Expenses: 24,093 40.88% Department Total 58,935 100.00% Category _ Description I Category Description Supplies 2 Food supplies 150 2 Athletic equipment 500 2 Playground equipment 900 3 New activities equipment 300 3 Gymnastics supplies 200 4 General supplies 100 4 Program supplies 300 Other Services & Charges 2 Telephone 100 4 Staff training 100 2 Insurance & bonds 434 3 Program activities 400 2 Tax 100 Special Events 3 Halloween Spooktacular 125 3 Breakfast with Santa 125 3 Winter Fest 125 3 Bunny Brunch 125 2 J.P.M. space allocation 19,909 4 Professional services 100 Capital Outlay none 68 BUDGET 2011 FUND NUMBER 2011 TRAVEL ATHLETICS BUDGET 101 -45005 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Building Supervisor 2,800 313 3,113 2,800 316 3,116 Baseball 1,000 112 1,112 1,000 114 1,114 Basketball 900 101 1,001 900 102 1,002 Subtotal 0.00 0.00 4,700 526 5,226 4,700 532 5,232 Labor Allocation From: AdultAthetics -45003 0.25 0.25 10,734 1,817 12,551' 10,734 1,846 12,580 Total 0.25 ` 0.25 15,434 2,343 17,777 15,434 2,378 17,812 69 BUDGET 2011 FUND NUMBER 2011 TRAVEL ATHLETICS BUDGET 101 -45005 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 17,812 54.02% 2 Items required by Statute, Union Contract or essential to operate the Dept. 13,187 39.99% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,725 5.23% 4 Essential general supply and maintenance items 250 0.76% Total Non - Personnel Expenses: 15,162 45.98% Department Total 32,974 100.00% Category Description Category Description Supplies 2 Minor equipment 200 4 Printed forms 100 3 General supplies 100 3 Training materials 50 3 Food supplies 75 2 Program supplies 3,000 Other Services & Charges 2 League officials 2,000 4 Advertising 50 4 Traveling mileage 100 2 Baseball sanction fees 2,000 2 Basketball sanction fees 2,000 2 JPM space allocation 3,675 2 Insurance & bonds 212 2 State sales tax 50 3 Program Activites 1,500 2 Telephone 50 Capital Outlay none 70 BUDGET 2011 FUND NUMBER 2011 TRIPS AND OUTINGS BUDGET 101 -45030 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Labor Allocation From: Senior Cit. -45040 0.25 0.25 14,077 4,400 18,477 14,077 4,615 18,692 Subtotal 0.25 0.25 14,077 4,400 18,477 14,077 4,615 18,692 Total 0.25 0.25 14,077 4,400 18,477 14,077 4,615 18,692 71 BUDGET 2011 FUND NUMBER 2011 TRIPS AND OUTINGS BUDGET 101 -45030 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 18,692 33.40% 2 Items required by Statute, Union Contract or essential to operate the Dept. 37,017 66.15% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 250 0.45% 4 Essential general supply and maintenance items 0.00% Total Non - Personnel Expenses: 37,267 66.60% Department Total 55,959 100.00% Category Description Category Description Supplies 2 Trip flyers sent out quarterly 100 3 Program Supplies 50 3 General supplies (name tags, cups) 100 3 Food Supplies 100 Other Services & Charges 2 Postage for mailing trip flyers 500 2 Buses for trips 2,000 2 Trips & transportation booked as one 33,000 2 Insurance & bonds 425 2 State sales tax 40 2 J.P.M. space allocation 952 Capital Outlay none 72 BUDGET 2011 FUND NUMBER 2011 SENIOR CITIZENS BUDGET 101 -45040 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Senior Citizen Coordinator 1.00 1.00 56,309 17,599 73,908 56,309 17,777 74,086 Senior Aerobic Instructor 0.25 0.25 4,000 448 4,448 4,000 452 4,452 Senior Aerobic Instructor 0.25 0.25 2,000 224 2,224 2,000 226 2,226 Subtotal 1.50 1.50 62,309 18,271 80,580 62,309 18,455 80,764 Labor Allocation To: Trips & Outings -45030 (0.25) (0.25) (14,077) (4,400) (18,477)1 (14,077) (4,614) (18,691) Total 1.25 1.25 48,232 13,871 62,103 48,232 13,841 62,073 73 BUDGET 2011 FUND NUMBER 2011 SENIOR CITIZENS BUDGET 101 -45040 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 62,073 72.66% 2 Items required by Statute, Union Contract or essential to operate the Dept. 21,805 25.52% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 1,300 1.52% 4 Essential general supply and maintenance items 250 0.29% Total Non - Personnel Expenses: 23,355 27.34% Department Total 85,428 100.00% Category Description Category Description Supplies 3 Senior newsletter issued monthly 50 2 Food supplies 1,700 3 Office supplies 50 3 Minor office equipment 50 2 Program supplies 1,100 4 General supplies 50 Other Services & Charges 2 Defensive Driving /Speakers /Educational 2,300 3 Golden Age Club Holiday Dinner 300 4 Training 150 3 Postage 600 4 Local travel 50 2 Insurance & bonds 589 3 Subscription & membership 250 2 Taxes & licenses 200 2 State sales tax 100 2 J.P.M. space allocation 15,816 74 BUDGET 2011 FUND NUMBER 2011 MURZYN HALL BUDGET 101 -45129 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Head Custodian 1.00 50,499 16,056 66,555 PT Custodians / Total 2.50 3.57 61,800 11,242 73,042 80,635 14,959 95,594 Subtotal 3.50 3.57 112,299 27,298 139,597 80,635 14,959 95,594 Labor Allocation From: Rec. Administration -45000 0.50 0.50 21,762 7,813 29,576 I 21,762 7,871 29,634 Police -CSO Coverage General Government Bldgs. Head Custodian 0.50 22,737 7,652 30,389 Total 4.00 4.57 134,061 35,111 169,173 125,134 30,482 155,617 75 BUDGET 2011 FUND NUMBER 2011 MURZYN HALL BUDGET 101 -45129 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 155,617 63.74% 2 Items required by Statute, Union Contract or essential to operate the Dept. 36,569 14.98% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 50,352 20.62% 4 Essential general supply and maintenance items 1,600 0.66% Total Non - Personnel Expenses: 88,521 36.26% Department Total 244,138 100.00% Category Description Category Description Supplies Other Services & Charges 3 Table & chair replacements 2,000 2 Telephone 3,102 2 Chemicals 200 2 Rent credit from Rec. - 53,422 2 Light bulbs 1,100 2 Insurance & bonds 7,117 3 Silverware 600 2 Sewer 1,600 3 Lumber 200 3 Contracted services 100 2 Ceiling tiles 400 2 Taxes & licenses 300 3 Printing & printed forms 250 2 Postage 100 2 Batteries 800 2 Credit card fees 1500 2 Mops & towels 400 4 Advertising 600 2 Building & construction supplies 2,000 2 Honeywell contract 8,598 3 Other equipment 3500 3 Other repair & maintenance 5,000 4 Floor mats 500 2 Water utility 1,300 2 Toilet products 2,000 2 Electric 20,229 3 Paint 1,500 2 Gas 16,075 2 Pop 3,500 2 Sales tax 600 4 Uniforms 500 2 Security 14,370 2 Bags 1,500 3 Office supplies 100 Capital Outlay 3 Computer equipment 1000 3 Parking Lot Improvements 13,366 2 Cleaning supplies 2,200 2 Paper towels 1,000 Other Financing Uses 3 Misc. tools & equipment 200 3 Transfer Out to Bonds (Honeywell Project) 22,536 76 BUDGET 2011 FUND NUMBER 2011 GYM FUND BUDGET 101-45130 SUMMARY OF COST FACTORS FOR THE COMING YEAR Explanation of Personnel 2010 Adopted 2011 Proposed Total Total F.T.E Total Total Comp Total Total Comp Position Title 2010 2011 Salaries Fringe & Fringe Salaries Fringe & Fringe Gym Supervisors 0.50 0.50 35,975 4,025 4,025 35,975 4,065 40,040 Subtotal 0.50 0.50 35,975 4,025 4,025 35,975 4,065 40,040 Total 0.50 0.50 35,975 4,025 4,025 35,975 4,065 40,040 77 BUDGET 2011 FUND NUMBER 2011 GYM FUND BUDGET 101 -45130 SUMMARY OF COST FACTORS FOR THE COMING YEAR Category Description Amount Percent 1 Total Personnel Expenses 40,040 31.71% 2 Items required by Statute, Union Contract or essential to operate the Dept. 86,210 68.29% 3 Items not required by Statue or Contract, but essential to running a successful Dept. 0.00% 4 Essential general supply and maintenance items 0.00% Total Non - Personnel Expenses: 86,210 68.29% Department Total 126,250 100.00% Category Description _ Category Description Other Services & Charges 2 Electric 28,945 2 Gas 28,945 2 Maintenance 28,320 78