HomeMy WebLinkAboutContract 2319 CAR WASH AGREEMENT
THIS AGREEMENT entered into this day of , 2010 by and
between the City of Columbia Heights, a municipal corporation, hereinafter referred to as "City",
and Jeff's Bobby & Steves Autoworld, hereinafter referred to as "Autoworld".
WHEREAS, by letter dated April 27, 2010, the City requested bid proposals for the
purpose of retaining a car wash service for the Columbia Heights Police Department.
WHEREAS, pursuant to the criteria set forth in the City's request for bid proposal dated
April 27, 2010, the City has determined Autoworld will best serve the City's needs.
NOW, THERFORE, IT IS HEREBY MUTUALLY AGREED, in consideration of each
party's promises, and considerations herein set forth, as follows:
1. Incorporation. The parties hereby agree that the following are incorporated into
and made part of this agreement:
a. Recitals set forth above;
b. City's request for bid proposal for Police Department car wash services dated
April 27, 2010 ("City's Request"), a copy of which is attached hereto as Exhibit
A; and
c. Autoworld's completed 2010 CHPD Car Wash Bid Worksheet, a copy of which is
attached hereto as Exhibit B.
2. Term. This Contract for service shall commence on August 1, 2010 and terminate
on July 31, 2012 unless terminated sooner pursuant to the termination provision of para u :ph 7.
3, Services. Autoworld shall provide the Columbia Heights Police Department with
the Unlimited Use Standard Car Wash Service as set forth in Autoworld's response to the City's
Request.
4. Compensation. Autoworld shall be entitled to an annual charge of $1,950.00 for
providing said service as identified herein, which charge shall be paid by City in annual
installments of $1,950.00.
5. Independent Contractor. The parties to this Agreement agree that Autoworld, and
any of its designated representatives or employees, is an independent contractor. Autoworld, and
any of its designated representatives or employees, are not employees of the City and are not
entitled to the benefits provided by the City to its employees, including but not limited to health,
worker's compensation and unemployment insurance, and pension or employee benefit plans.
Autoworld has and retains full control and supervision of the services and full control over the
performance of the services required under this agreement.
6. Indemnification. Autoworld is solely responsible for damage to any vehicle,
including all equipment and contents, serviced pursuant to this Agreement. Autoworld agrees to
indemnify the City against all liability and loss in connection with, and shall assume full
responsibility for, payment of all federal, state and local taxes or contributions imposed or
required under employment insurance, social security and income tax laws, with respect to
Autoworld employees engaged in performance of this Agreement.
7. Termination. Either party may terminate this Agreement with or without cause
upon ninety days written notice. If this contract is terminated prior to the date set forth in
paragraph 2, any payment made pursuant to paragraph 4 shall be prorated to the effective date of
termination.
8. i Separability. In case any one or more of the provisions contained in this
Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and
enforceability of the remaining provisions contained herein and any other application thereof'
shall not in any way be affected or impaired thereby.
9. Notification Information. Any notice to the parties herein shall be deemed to
have been given or delivered on the date sent, if sent by certified mail addressed as follows, or to
such other address as a party may subsequently request by certified mail:
To Walt Fehst, City Administrator
City of Columbia Heights
590 40 Avenue NE
Columbia Heights, MN 55421
With a copy to: Scott Nadeau, Police Chief
Columbia Heights Police Department
559 Mill Street NE
Columbia Heights, MN 55421
With a copy to: James D. Hoeft, Esq.
Barna, Guzy & Steffen, Ltd.
400 Northtown Financial Plaza
200 Coon Rapids Boulevard
Minneapolis, MN 55433
To Jeff's Bobby & Steves: Jeff Bahe
Jeff's Bobby & Steves Autoworld
3 701 Central Avenue NE
Columbia Heights, MN 55421
10. Assignment. This Agreement may not be assigned without the prior written
consent ofthe City.
11. Entire Agreement. This Agreement contains the entire understanding between the
parties, and no statements, promises, or inducements made by either party that are not contained
herein shall be valid or binding; this Agreement may not' be enlarged, modified, or altered except
in writing signed by the parties.
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12. Jurisdiction. Any and all suits for any and every breach of this Agreement must
be instituted and maintained in a court of competent jmisdiction in the County of Anoka, State of
Minnesota.
13. Governing Law. The laws of the State of Minnesota in all respects shall govern
this Agreement.
14. Binding Agreement. This Agreement shall be binding upon and extend to the
respective representatives, heirs, successors and assigns 6f the parties hereto.
CITY OF COLUMBIA ' TS
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ayor, G P eterson
By:
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ty Administrator, Wal Fehst
JEFF'S BOBBY & STEVES AUTOWORLD
By:
- 'Jeff Bahe
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CITY COUNCIL LETTER
Meeting ofJune 28, 2010
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPRyALg
B
ITEM: Authorize Mayor and City Manager to BY: Scott Nadeau BY: /
Enter into Contract for Car Wash Services DATE June 16, 2010 DAT .
NO.
BACKGROUND
The City's current contract for car wash services with Jeff's Bobby and Steve's AutoWorld expires
on July 31, 2010. In preparation for this, letters and bid sheets were sent to two local car wash
vendors. Copies of the letter and bid sheet are attached. One other local vendor, Holiday, was not
asked to participate in the bidding process. The Police Department has contracted with them in the
past and did not find their service to be acceptable. In addition, they do not provide the interior
detailing and biohazard cleaning that is required.
ANALYSIS/CONCLUSION
After both bids were received on June 1, 2010, Columbia Heights Police Department staff opened
and reviewed the bids; see attached Tow Bid Summary. In reviewing the bids, it was determined that
the Police Department would recommend contracting with Jeff's Bobby and Steve's AutoWorld for
the following reasons:
1. they provide 24-hour car wash service,
2. they provide on-site biohazard cleanup,
3. the Police Department has been pleased with their car wash service.
While AutoWorld's bid for unlimited standard car washes ($1,950/year) is slightly higher than Mister
Car Wash's bid ($1,500), the Police Department feels that this difference is offset by the factors
noted above.
RECO ENDED MOTION:
Move to authorize the Mayor and City Manager to enter into a contract with Jeff's Bobby and
Steve's AutoWorld for car wash services as specified in the City's Request and AutoWorld's
response to the City's Request. The term of this contract is to be August 1, 2010 through July 31,
2012, unless terminated sooner pursuant to the termination provision.
COUNCIL ACTION:
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ID
DATE:
(NAME OF COMPANY)
To whom it may concern:
The Columbia Heights Police Department is in the process of accepting bids for car wash
services from private businesses for a two-year contract from August 1, 2010 through August 1,
2010. You are receiving this letter because you may be eligible to bid on the contract for the
city.
Below is a list of criteria that will be required by the Columbia Heights Police Department in the
car was contract:
• Interior and exterior auto detailing.
• Ability to clean biohazard material.
If your company is able and willing to meet these requirements, we invite you to submit a bit for
car wash services. Please use the attached worksheet with this letter to submit with your bid for
car was services for the Columbia Heights Police Department. The worksheet is to be filled out
completely if you are to be considered for the car wash contract. A proposal may be included
with the worksheet, but will not be used in place of the worksheet. All bids are due to the police
department no later than May 24, 2010. The City of Columbia Heights reserves the right to
reject all bids. If you have any questions, please feel free to contact me at (763) 706-8100.
Sincerely,
Lenny Austin
Captain
Columbia Heights Police Department.
2010 CHPD Car Wash Bid Worksheet
•
Note: This form is to be filled out completely if you are to be considered for the car wash
contract. A proposal may be included with this worksheet, but will not be used in place of
this worksheet.
Name of Company
Cost your company will charge for:
Per vehicle standard car wash
Per vehicle full service car wash
Unlimited use of standard car washes
Unlimited use of full service car washes
Do you have interior and exterior detailing available? If so, please list the cost of this service:
Do you have the ability to clean up biohazard material (i.e. blood, urine, feces)? If so, please list
the cost of this service
What type of car wash does your company have (i.e. touchless)?
Please list additional services and information that you feel would assist the Columbia Heights
Police Department with their car washing needs:
1.
2.
3.
4.
Please return the completed form to the Columbia Heights Police Department by June 1, 2010 if
you wish to be considered.
Submit completed form to:
Lenny Austin, Captain
Columbia 1-16ights Police Department
825 40 Avenue NE
Columbia Heights, MN 55421