HomeMy WebLinkAboutEDA AGN 07-27-10AGENDA
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
TUESDAY, July 27, 2010
7:00 p.m.
Parkview Villa, Community Room B; 965 40 Ave NE Columbia Heights
1. Call to Order/Roll Call
Gary L. Peterson, President Bobby Williams
Marlaine Szurek, Vice President Bruce Nawrocki
Bruce Kelzenberg, Secretary/Treasurer Gerry Herringer
Tammera Diehm
2. Pledge of Allegiance
CONSENT AGENDA
3. Approve Minutes of June 22, 2010
Approve financial report and payment of bills for June 2010, Resolution 2010-11
Motions:
Move to Waive the Reading of Resolution 2010-11, there being an ample amount of copies
available to the public.
Move to Approve the Minutes and Resolution 2010-11 approving the financial report and
payment of bills for the months of June 2010
I
4. Resolution 2010-12 HRA Levy Budget
Motion: Move to waive the reading of Resolution 2010-12 there being ample amount of copies
available to the public.
Motion: Move to adopt Resolution 2010-12, Authorizing the Levy of a Special Benefit Levy
Pursuant to Minnesota State Statutes, Section 469.033, Subdivision 6 and Approval of a Budget
for Fiscal year 2011.
5. Resolution 2010-13 EDA Levy Budget
Motion: Move to waive the reading of Resolution 2010-13 there being ample amount of copies
available to the public.
Motion: Move to adopt Resolution 2010-13 Resolution of the Economic Development Authority
in and for Columbia Heights EDA adopting the 2011 budget and setting the EDA Levy.
6. Administrative Report
7. Other Business
8. Motion to move the August 24 meeting from City Hall to the Public Safety Building.
EXECUTIVE SESSION
1. Negotiation discussions regarding 3919 Central Ave (Mady/Foss Partnership)
2. Adjourn
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE REGULAR MEETING
JUNE 22, 2010
The meeting was called to order at 7:00 pm by President-Gary Peterson.
Members Present: Bruce Nawrocki, Tammera Diehm, Gary Peterson, Gerry Herringer, Bruce
Kelzenberg, Marlaine Szurek, and Bobby Williams (arrived at 7:10 pm).
Staff Present: Walt Felist, Scott Clark, Sheila Cartney, and Shelley Hanson.
2. PLEDGE OF ALLEGIANCE- RECITED
3. ECONOMIC DEVELOPMENT SUMMIT
Clark explained that as a prelude to the goals and strategy meeting that will take place later
this summer, he invited a few Developers to attend this meeting to address two questions.
1) Their perspective on the Columbia Heights Market and how to promote the community, &
2) Perspectives on market possibilities for the Mady's site.
Clark stated lie had given the Developers allist of potential redevelopment sites that included:
I Mady's site (including the Burger Kin site)- -39 and Central-3.89 acres
2. Root Property-40 th and University-2.58 acres
1 LJ L I hase 1113 ' and Universi k
ty 'east siude' )-6.22 acres
..use+ Park III -) /
4. 51 " Court (including Crosstown Eatery property) -3.58 acres
5. Central Value Mall (Rainbow Foods Center) --4300 Central -10. acres
6. 37 and Central--.66 acres
7. Jackson and 40 Ave--.37 acres
8. Wagamon Bros property-37"' and University (west side)-1.92 acres
Clark then introduced the four developers invited to participate in this discussion and gave
brief backgrounds on each one:
1. Chris Barnes and Ross Stitely were present from Dominium Corporation. They work
mainly with larger, upscale rental housing such as the St. Anthony development.
2. Frank Dunbar was present from Dunbar Development. He works mainly with projects
that incorporate Sr. Housing, Libraries, City Halls, Student housing, or a combination
of them.
3. Collin Barr was present from Ryan Companies. He deals mainly with
commercia.1/retail development or small light industrial development.
4. Bruce Carlson - (formerly United Properties) was invited, but was unable to attend.
Clark asked them what they saw as the strengths and weaknesses of Columbia Heights and
what options they view as being successful for our city.
a) Chris Barnes said access is our best asset and we should promote that aspect in
all future development. He sees the biggest disadvantage is that the City has no
draw to keep people here such as shopping or entertainment venues.
b) Collin Barr said he is half developer and half builder who sees our city as
having aged housing with little options to play or shop here. In order to draw
corporate employers to this area, the city needs to land some bigger sites to add
shopping and entertainment opportunities.
EDA MINUTES
PAGE 2
JUNE 22, 2010
c) Frank Dunbar talked about the demographics of the baby boomers and the
younger generation now entering the work force, and how their housing choices
differ. He said the younger generation is looking to more contemporary
housing that meets their needs and active lifestyles, and offers amenities they
tend to use. The traditional housing the baby boomers sought is not as
desirable to the younger generation. He said 70% of people in their 20's live in
rental housing. Ideally, he thinks we need to provide our senior population
with convenient, rental buildings with lots of activities so they will move out of
the homes that have become aged and outdated. Seniors tend to stay close to
where they have lived for a long time, if the right housing is provided as an
option. Then we need to replace that aged housing with more contemporary,
upscale buildings so we attract younger people who have disposable income.
Diehm asked the developers to give their perspective on what comes first, the replacement of
the housing or the addition of retail and entertainment space. How do we make ourselves
more attractive?
a) Chris Barnes said the Council needs to put a plan together of what type of
development they `vi'v'ant in the City. He said that St Anthony plan took
more than three years to put together. Once in place, it was launched all
at once and included both housing and retail /office development. Chris
acknowledged that Columbia Heights doesn't have a large enough site to
do something on that scale.
b) Collin Barr agreed the city needs to envision what they want to do and
make it happen over time.
Peterson asked what type of housing Frank would recommend. Frank said he thinks the Coop
and Condo market has run its course. Seniors tend to want quality rental now instead. It
gives them better liquidity options for health care changes. It also makes it easier for families
who have to deal with aging parents. He told the members to quit looking in the rear view
mirror. The elected officials need to look at what the population wants, and what the trends
are. Peterson stated that building more rental units here is a hard sell due to past experience,
but he also acknowledged the City needs to change its image.
Herringer asked if the developers could state in a dozen or so words what comes to mind
when they think of Columbia Heights.
a) Collin labeled it a "Tweener ". It's one you drive through and that it's
easily forgettable. He said that developers are fairly neutral on the city
and would be willing to re- develop a site if an opportunity arose.
b) Chris said he wasn't real familiar with Columbia Heights, but liked the
proximity to other places. He didn't think it has a real identity of its own
and viewed it as a neutral place to do development.
EDA MINUTES
PAGE 3
JUNE 22, 2010
C) Frank has built in communities surrounding Columbia Heights, but never
here. He said the biggest problem Columbia Heights has is there aren't
enough residents with disposable income. He went on to say that
Columbia Heights has very dated multi family units that draw residents
that have limited discretionary incomes. It is an economically challenged
community, and therefore, businesses do not want to locate there. He
said the city needs to become more contemporary and construct upscale,
higher priced rental. This will bring in people who have higher incomes
and then restaurants and retail will most likely follow. He
acknowledged the City may have to fill an economic gap to make a
project work which will take some risk, but will be necessary to break the
cycle.
Clark stated that members had doubts about the long term sustainability of the proposed rental
project that was recently turned down for the Grand Central site. He asked the developers if
they thought the price point of $1.30- $1.50 /sf could be sustained on that site. Chris from
Dominium said the St Anthony site has a price point of $1.30 /sf but it has other things to
offer in the area. He didn't think the Grand Central project could sustain a higher price point
without other area re- development to go along with the project.
Nawrocki said he is aware that Columbia Heights has one of the lowest household income
levels in the Twin Cities. He asked how Columbia Heights could increase business and retail
with that demographic level? Colin responded that that is the problem and why developers
won't seek out development here. And it makes it more difficult because our re- development
sites are not that large.
Diehm said what she was hearing from the developers was that Columbia Heights needs to
draw residents with higher income levels and in order to do that, the City needs to put a. plan
into effect and build better housing and/or rental complexes that offer upscale finishing and
amenities.
Frank agreed, there is a need to get present owners into newer senior housing and tear down
and redevelop the housing stock. He said we should get rid of the dated homes, as they have
nothing to offer the younger generation with the most disposable income. Columbia Heights
needs to draw people in the right demographic income bracket to bring in the rest. He stated
the trend is that young people want to live close to the city, but in nice housing, with
entertainment options close by. Frank said it may be a slow process to achieve that goal.
Clark said NE Minneapolis has been re- vitalizing in some areas, but it seems to stop south of
us. He sees part of the problem being that the commercial property along Central Avenue is
located on such small sites. He then asked the developers what they envisioned as a potential
project for the Mady's site at 39"' and Central Ave. Frank responded that he thought a project
that made a statement to the community such as building a city hall facility and/or library
facility along with some senior housing and small retail would probably work there. He said
they are in the process of constructing something very similar in Norwood /Young America.
EDA MlNum
PAGE 4
JUNE 22, 2010
Nawrocki asked the developers if the city obtained a site and did the clean-up on it, if it makes
it any more attractive to a developer. Collin said a little, but not much without the addition of
newer housing or an active senior housing complex close by.
Clark told the developers about the possible street car project that Minneapolis is pursuing.
He asked if something like that would be an economic tool the City could use to promote
other development. Colin said he has read mixed reviews on transit lines and how they
impact local business along the lines. He said studies show it generally has little market
impact or on increasing property values nearby. Clark said he looked at it more as an
opportunity to change the image of the city by focusing on something different that the city
has to offer. The Heights Theater was brought up as an example of something that is unique
to Columbia Heights that draws people from other communities to ours. The developers said
that is the type of thing that is needed to promote Columbia Heights, but we need to build and
expand on other things to keep people coming into the community to spend their money.
Frank said if the City decides that is the heart of the community, then the surrounding area
should be targeted for re-development.
. 1_1 have re-deffined themselves.
a) Frank said St Louis Park. He said it was tired and dated also, but they pushed
the envelope to make changes. They tore down a lot of properties and
completely re-built. It was a huge project to re-create their downtown area.
He said most of the re-development has been focused around Excelsior Blvd
and Grand, along 36"' Street, and along Hwy 7. He said they realized if you
want to raise disposable income of residents, and bring in retail, to meet their
needs, then you have to do something drastic. St. Louis Park set aside some
the their Planning & Zoning codes in order to achieve their larger goal.
Cartney said that the St. Louis Park project also raised the income levels of
their residents by providing places to shop and play close to home that resulted
in them only having 50 foreclosures in the last few years compared to
Columbia Heights' 740 foreclosures.
b) Chris said St Anthony is another city that has re-defined itself with the re-
development of the old Apache Plaza site. He said that project offers a mix of
income levels.
Clark said he feels a lot of the businesses in Columbia Heights are marginal and cater to a
limited number of the population. He doesn't feel these businesses are an asset to the
community, nor are they going in the right direction as far as improving the city's image. He
asked if there is a point when that can't be reversed. Frank said it can always be changed, but
city officials need to focus on a plan to change things and stick to it. He said the biggest thing
that has to change is attitude. City officials will need to concentrate on their plan and have a
positive attitude that things throughout the city can change.
EDA MINUTES
PAGE 5
JUNE 22, 20 10
Nawrocki asked them what they thought it would take to put together a viable project for the
commercial piece on 47"' and Central Avenue since no one has been able to do that yet.
Colin said that piece blends into the rest of the development happening there. He said this site
is removed from the Central downtown area. He thinks that some type of Active Sr. Housing
or upscale rental could work in conjunction with a retail anchor or small industrial business
such as a Fed Ex location. With the freeway access so nearby, it would be a good place for
that type of business.
Chris wouldn't comment on development of the commercial piece since he deals mainly in
residential/rental complexes.
Fehst said changes in the law regarding eminent domain have hurt cities ability to increase or
replace industrial businesses. The developers agreed this has had a negative impact on cities.
The developers were asked if they would consider Aldi's as a quality retail component for the
city. Colin and Frank both said yes, especially if mixed with n qr Pnijc;ng eoi:�"Ie_
n e arby
Peterson thanked the developers for coming and felt the information received was
encouraging and helpful.
Diehm said she feels the City needs to look towards the future and to make changes that will
attract residents with higher incomes to spur further development.
4. CONSENT AGENDA
Approve the Minutes of May 25, 201
2. Approve the Financial Report and Payment of Bills for May 201 per Resolution 2010-09
Nawrocki questioned some of the payments:
Linders-Refund for CUP
Randy Yeary-Refund on Site Plan
Sargent payment-tuition reimbursement
He stated that these payments have already been approved by the City Council, so he
questioned why the EDA needs to approve them again. Clark told him it has to be
approved by both bodies because the payment of bills aren't separated and are made from
different sources of revenue. Some are paid from revenues generated from permit fees
collected and some are paid from EDA or HRA levies, which would require the
appropriate Board's approval.
Fehst suggested Nawrocki ask the Auditor if the bills needed to be approved twice.
EDA COMMISSION MINUTES
PAGE 6
JUNE 22, 2010
Motion by Diehm, seconded by Kelzenberg, to waive the Reading of Resolution 2010-09,
there being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Diehm, seconded by Kelzenberg, to approve the minutes and to adopt
Resolution 2010-09, approving Financial Report and payment of bills for May 2010. All
ayes. MOTION PASSED.
EDA RESOLUTION 2010-09
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
(EDA) APPROVING THE FINANCIAL STATEMENT FOR MAY 2010 AND PAYMENT OF BILLS
FOR THE MONTH OF MAY 2010.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the
EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and
if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the month of May 2010 has been reviewed by the EDA Commission;
and
WHEREAS, the EDA has examined the financial statement and finds them to be acceptable as to both form
and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096, 9, including
but not limited to Comprehensive Annual Financial Reports, Annual City approved Budgets Audits and
similar documentation; and
WHEREAS, financials statements are held by the City's Finance Department in a method outlined by the
State of Minnesota's Records Retention Schedule,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Economic Development Authority that it has examined the referenced financial statements including the check
history, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the check
history as presented in writing is approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution is made a part of the permanent records of the Columbia
Heights Economic Development Authority.
Passed this 22nd day of June, 2010.
MOTION BY: Diehm
SECONDED BY: Kelzenberg
AYES: All ayes
EDA MINUTES
PAGE 6
JUNE 22, 2010
BUSINESS ITEMS
5. GMHC-2" Amendment to Redevelopment contract with GHMC for redevelopment of
3805 2 nd St-Resolution 2010-10
On November 27, 2007 the EDA entered into an agreement with Greater Metropolitan Housing
Corporation (GMHC) for the redevelopment of the residential property located at 3805 2 d Street. At
that time the property contained one single-family house on a double lot. As part of the agreement
GMHC was to demolish the house and redevelop the site with two new single-family homes, with
financial assistance from the EDA. The EDA agreed to provide $86,647 in funding to make this
project feasible for GMHC. The $86,647 was obligated through the Anoka County HRA levy.
To date the existing house has been demolished and no further activity has taken place on the site.
GMHC requested a contract extension in 2009 that was approved by the EDA, changing the
commencement date to May 1, 2010 and completion date to December 31, 2010. GMHC is
requesting another one-year extension.
In addition to the extension GMHC is requesting an additional amendment to the minimum
improvements (Schedule B). GMHC would like to add an alternative house plan to the minimum
improvements.
The table provides a comparison of the major differences
Approved
Alternate Pro osed
Two-story
3bd 2.5bath
3 RR, 2 bath
Detached gara 2 - gara
Attached 2-car garage
Large front porch
Small front porch
Master Suite with walk in closet and master bath
No master suite
Formal Dining Room
Dinim- kitchen area in one space
Allowing t6r the alternative plan provides more options for GMHC houses. The Split-entry home is
cheaper to build but is 50 Square feet larger than the two-story.
Staff recommends the FDA direct staff to amend the agreement to extend the completion dates by
one year and to allow the alternate plan.
Questions from members:
Nawrocki asked Bill Buelow from GMHC why they hadn't started yet. He said with the downturn in
the market, they are cautious about building a house on spec and therefore, are looking to save some
additional money to construct the home. The original plan cost more to construct than the proposed
split level plan. Bill said the new style home would have a finished basement, so it would actually
have more square feet. He explained that all the mechanical, fixtures and finishing would be the
same. Nawrocki then asked how much we've paid them. Cartney told him nothing yet, but we are
committed to pay them $86,647 for two houses to be constructed from Anoka HRA Levy money.
EDA MINU]"ES
PAGE 6
JUNE 22, 201
Herringer asked if GMHC planned to build two houses of the same style on the two lots. Bill said
that was the plan, but that he would make modifications to the exteriors so they would be slightly
different. Bill said one nice feature with the proposed split entry design is that they will have
attached garages, rather than detached garages that were proposed with the two story design.
The general consensus of the members was they would like to see two different designs. They asked
him if he would be willing to construct two different styled homes. He said that he would be open to
that. He told the Board that his main goal is to get the extension in place. If he gets approval to build
the first house with the Split Style, he will bring back a design for the second one before they
construct that one.
Nawrocki asked if this is upgrading our housing stock. He isn't impressed with the design of this
house, nor the two they built on Jefferson. Peterson pointed out these are larger houses with attached
garages, and are as large as can be built on lots this sized. They will sell for approximately $200,000
versus the average price of $100,000 that houses in that area are selling for now.
" - * 'ent. .1 1 'eff T1' "1 m, stated
eh th
I e houses that were built on Jefferson St. were a big improvement to
'll-csiu
that block which is what the developers were telling us we must do.
Bill Buelow told members they have been rehabbing some houses in Minneapolis and making them
more contemporary. Diehm asked if a tour could be arranged to view what changes they have made
to the properties. Cartney will schedule something with Bill and let the members know.
M' o, ion by Die hin, seconded b - - �Kelzenberg, to waive the reading of the revised Resolution 201 0-10, there
being arr ample an2auntf All Ayes. MOTION PASSED.
Motion byDiehiii, seconded b,vSziii-ek, to Adopt Resolution 2010 -10, Second Amendment to Contract for
Private Redevelopment by and between the Columbia Heights Economic Development A uthority, Columbia
Heights, Minnesota and the Greater Metropolitan Housing Corj)oralion dated November 27, 2007, to change
commencement and completion dales by one year and to allow one of the houses being built to be asl-Vil-entry
design as an alternative plan. All ayes. MOTIONPASSED.
EDA Resolution 2010-10
Second Amendment to "Contract for Private Redevelopment by and Between the Columbia Heights
Economic Development Authority, Columbia Heights, Minnesota and Greater Metropolitan Housing
Corporation" dated November 27, 2007
WHEREAS, the Columbia Heights Economic Development Authority (EDA) entered into an agreement
entitled, "Contract for Private Redevelopment by and Between the Columbia Heights Economic Development
Authority, Columbia Heights, Minnesota and Greater Metropolitan Housing Corporation, dated as of
November 27, 201 as amended by a First Amendment dated January 27, 2009 (the Agreement), and
EDA MINUTES
PAGE 9
.TUNE 22, 2010
WHEREAS, the Agreement contract outlined the terms and conditions for redevelopment of property
addressed as 3805 Second Street, and
WHEREAS, the end result of the redevelopment is the construction and sale of two single family homes by
Greater Metropolitan Housing Corporation, and
WHEREAS, Section 4.3 (a) "Completion of Construction" requires a commencement date of May 1, 2010
and a construction completion date of December 31, 2010,
WHEREAS, due to economic conditions causing declining sales prices the redevelopment project has been
delayed, and
WHEREAS, the parties have determined to modify the Agreement in order to accommodate a change in the
construction schedule and certain other details.
NOW THEREFORE BE IT RESOLVED, by the board of commissioners of the Columbia Heights
Economic Development Authority as follows:
1. The EDA approves a Second Amendment to the Agreement in substantially the form on file in City
Iia.li.
2. The EDA's president and executive director are authorized and directed to execute the Second
Amendment, with changes that do not alter the substance of the transaction; provided that execution of the
document by those officials will be conclusive evidence of their approval.
Passed this
day of 2010.
Offered by:
Dielun
Second by:
Szurek
Roll Call:
All ayes
President, Gary Peterson
Executive Director, Walter R. Eehst
ED/\MINUTES
PAGE 10
JUNE 22,20|8
SECOND AMENDMENT T0
CONTRACT FOR PRIVATE REDEVELOPMENT
THIS AGREEMENT, made m or as of the __.day of_____ 2010, b between
A UBlGRTS ECONOMIC DEVELOPMENT &DT8O8lTY` COLUMB - HEIGHTS,
MUNNE8OTA, u public buJr corporate and politic (de '^/\uU/ori|y"), established pursuant to Minnesota
Statutes, Sections 469.090 to 469.1081 (hereinafter referred to as the "Act"), and GREATER
METROPOLITAN HOUSING CORPORATION ("GHMC"), o Minnesota non-profit corporation (the
^'l<edcvdopor`l
WHEREAS, the Authority and Redeveloper entered into that certain Contract for Private
Redevelopment dated as of November 27, 2007, as amended by a First Amendment thereto dated January 27,
2009 (the ^^Con{,00/`^) providing for the redevelopment of the property dcau,ihud in the Contract as the
Redevelopment Property; and
� �VUBDB/\8,in light of changing coononniccinoonoatunce,the pu�ieohave determined ionoudifv
ocdo/nuepcc<sof the redevelopment described in the Contract,
NOW, THEREFORE, in consideration of the premises and the mutual obligations of the
parties herein ,caohof them does hf�rebycov�nautandu�m:���dhthco{huruaf�||oq/e�
|
Section 4.3(a) of the Contract is amended to change the required commencement of
c oil e(ruciion from, &01oylZ,20|0ioMwy |,2011; all dtocb all gu the ncqui red uonnp|ob oil date from l)ooenober
3l,2O|0in December 3l,2O||.
2. Schedule B of the Contract is arnended to include all alternative housing style as part of
Schedule B attached |o the prior Contract, The alternative housing style may be used for one |o\, not both.
3. The Contract remains in [u|| force and effect and is not modified except ua expressly provided
herein.
IN WITNESS WHEREOF, the Authority has caused this Agreement toLe duty executed in its name
and behalf and its seal to be hereunto duly affixed and the Redeveloper has ouumud this Aorccnnoz to b� duly
eXuuo n n
t�din�taanncundb�hu[faorasofthed�c6n�abovevvri�en. - ^
COLUMBIA DED}UTSECONOMIC
DEVELOPMENT AUTHORITY
STATE OF MINNESOTA )
) um.
COUNTY DFANDK&}
Its President
Its Executive Director
The foregoing instrument was acknowledged before me this ____ day of 2007, by
uxd (hc President and Executive Director of the Columbia Uu/gLuoEonnomioDmvdopmuni/\uthorih/,upub|icbodvpo|dicaodoorpora1c,onbeho|fof(ho/\uthoriry.
Notary Public
EDA MINUTES
PAGE I I
JUNE 22, 2010
STATE OF MINNESOTA
ss.
COUNTY OF
GREATER METROPOLITAN HOUSING
CORPORATION
By
Its
The foregoing instrument was acknowledged before me this day of 1 2007 by
the of the Greater Metropolitan Housing Corporation, a
Minnesota non-profit corporation, OD behalf of the corporation.
Notary Public
SCHEDULE B
Revised Concept Materials for Redevelopment
EDA MINUTES
PAGE 17
JUNE 22, 2010
6. ADMINISTRATIVE REPORT
Clark informed members that GMHC is applying for CRV funds that will be used to renovate
homes. They are applying for $500,000 in funding which they estimate will help rehab 12
homes in our city. The name of the program is Columbia Heights Foreclosure Initiative. The
City does not have to match funds, nor is a Resolution needed. GMHC only needs a letter of
support to accompany their application. They plan on concentrating their efforts from 40
Avenue to 46 Avenue— Central to Main Street.
Clark asked members if they wanted to hold their goal setting session in July or August. He
told members the next scheduled meeting date is July 27` for both HRA and EDA, however
there are no business items for those agendas. Members thought we should still hold the HRA
and EDA meetings on July 27"' at Parkview Villa and schedule the goal setting session for the
August meeting.
Nawrocki noted that Diehm suggested we hold the goal setting retreat, but disputes that the
Board ever directed staff to go ahead and set one up. He said the Board never directed staff to
contact developers either for the session held at tonight's meeting, that it was staff's idea to do
this. Nawrocki stated goals were established several years arm ar , 1 �i u + 1;��-
TO u,au 1.II goai5 on i at tilt
haven't been completed yet, so why add new ones. He thinks it is a waste of time and money
to do this. He listened to the developers and they are pushing additional rental housing. He
doesn't think the City needs more rental property or a Caribou Coffee, and since we can't
afford to do anything for a while, why waste our time.
Members disagreed with him and said the rental projects the developers were talking about is
different from what we now have available in the city. We need to offer upscale housing in
order to draw younger people :n higher income brackets to our C ity. It is the only way we
will turn the city around. Peterson stated that the city needs to establish a plan and this goal
setting session is a good time to set one in place. Nawrocki disagreed and said we don't need
a plan and we probably can't accomplish much anyways.
Clark stated the EDA body is different from the Council. The EDA's job is to be the City's
business arm, with the goal of community betterment. The Board needs to ask itself where
the city is and where it wants to be. Is the Board satisfied with the businesses it is attracting?
We need to focus on the good things that we have and develop a plan on how to keep moving
in the direction we wish to go. We need to manage the change. Szurek agreed that we need a
plan and as the economy improves, then we start to implement the plan. Fehst said we can't
keep doing everything the same. The developers said the same thing. They admitted they
aren't doing things the same way they did five years ago either. Dynamics of the economy,
changing demographics, energy consumption, lifestyle trends, etc. all impact the types of
development projects that will be successful and draw people to a community.
Diehm questioned Nawrocki as to why he thought it was a waste of time and money to listen
to opinions from developers who are successful and who know the market trends. She
reminded Nawrocki that no one, except staff, has been paid thus far in this process of re-
focusing on our goals and establishing a plan. Nawrocki commented that too much staff time
is being spent on this and that we are over staffed if time is being spent in this manner.
EDA MINUTES
PAGE 18
JUNE 22, 2010
Felist stated that Nawrocki accuses everyone that the Council doesn't know what is happening
and what staff is doing. He said the City needs to look to the future and it is staff's job to lead
the way and present ideas and plans to the Council and EDA Board so informed decisions can
be made that better the community.
The discussion then turned to some of the new businesses in town and how they affect the
image of our community. The recent raid that took place at Pyromaniacs was discussed.
Members were upset with the signage that had been displayed prior to their opening. Clark
explained that the Mayor and Police Chief were also concerned and that a letter was sent to
the owners prior to them opening telling them the City had a zero tolerance when it came to
promoting drug paraphernalia. They also had been warned prior to the raid being
implemented. Clark stated that citations had been issued and it will be up to the Courts to
decide if the materials seized are indeed drug related paraphernalia rather than allowed
tobacco related products. The difference between smoke shops and miscellaneous cigarette
sale licenses was also discussed. Many of the members felt allowing smoke shop licenses at
all was a mistake since they seem in be operating outside fl ml n' or 4-'+], c U
. --- — — e th , t t t th I reedorn to Breallic
Act. The Board was reminded that staff had suggested the Council define sampling or to at
least limit the area in which sampling could take place, but the Council elected not to and
decided to limit the number of shops that could operate in the city instead. The City does
have the right to make requirements stricter than what is laid out in the Freedom to Breathe
Act.
Members also discussed the issue that some of the new businesses have caused an increase of
cars parking in residential areas rather than using the overflow parking lots that should be
used instead. This issue may have to be referred to the Traffic Commission if complaints are
receivcd.
Clark explained the Commission would be moving into an Executive Session. He explained the legal
procedure that must be followed during this meeting to the members before adjourning to the session.
Move to Executive Session at 9:20 pm- To discuss negotiations to acquire Mady/Foss
property at 3919-3927 Central Avenue with possible reference of 3901 Central Avenue.
The meeting was adjourned at 9:55 pm.
Respectfully submitted,
Shelley Hanson
Secretary
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
MINUTES OF THE EXECUTIVE SESSION
,JUNE 22, 2010
The (executive session) closed meeting was called to order at 9:20 pm by President-Gary Peterson.
Members Present: Bruce Nawrocki, Tammera Diehm, Gary Peterson, Gerry Herringer, Marlaine
Szurek, Bobby Williams, and Bruce Kelzeiiberg.
Staff Present: Walt Fehst, Scott Clark, Sheila Cartney, and Shelley Hanson.
Clark updated the Commission members on the status of the negotiations to purchase the Mady/Foss
property at 3919-3927 Central Ave. A discussion took place in order to give staff further direction
regarding this matter.
No formal action was taken by the Board.
The Executive session adjourned at 9:55 pm.
Respectfully submitted,
Shelley Hanson
Secretary
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of. July 27, 2010
AGENDA SECTION: Consent
ORIGINATING
EXECUTIVE
NO: 3
DEPARTMENT: EDA
DIRECTOR
APPROVAL
ITEM: Financial Report and payment of Bills
BY: Sheila Cartney
BY:
DATE: July 16, 2010
BACKGROUND:
The Financial Report is for the month of June 2010, Resolution 2010-11 is attached for approval.
RECOMMENDATION:
Staff will be available to answer specific questions: If the report is -satisfactorily complete, we
recommend the Board take affirmative action to receive the Financial Report and approve the
payment of bills.
Move to approve Resolution 2010-11, Resolution of the Columbia Heights Economic
Development Authority (EDA) approving the Financial Statement and Payment of Bills for the
month of June 2010.
Attacninents: KeSOiution ano vinanciai
EDA ACTION:
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
(EDA) APF»ROVVNG THE FINANCIAL STATEMENT FOR JUNE 2010 AND PAYMENT OF
BILLS FOR THE MONTH OF JUNE 2010.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by
Minnesota Statutes Section 469.096. Subd. 9, to prepare e detailed financial statement which
shows all receipts and disbursements, their nature, the money on hand, the purposes to which
the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities;
and
WHEREAS, said Statute also requires the EDAto examine the statement and treasurer's
vouchers or bills and if correct, to approve them by resolution and enter the resolution in its
records; and
WHEREAS, the financial statement for the month of June 2010 has been reviewed by the EDA
Commission; and
WHEREAS, the EDA has examined the financial statement and finds them to be acceptable as
to both form and accuracy; and
WHEREAS, the EDA Commission has other means to verify the intent of Section 469.096,
Subd. 9, including but not limited to Comprehensive Annual Financial Reports, Annual City
approved Budgets, Audits and similar documentation; and
WHEREAS, financials statements are held by the City's Finance Department in a method
outlined by the State of Minnesota's Records Retention 8ChedU|e,
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia
Heights Economic Development Authority that it has examined the referenced financial
statements including the check history, and they are found to be correct, eetoform and content;
and
Gary Petereon, President
Attest by:
Shelley Hanson, Recording Secretary
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E-A
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
Ax~~+ f�^./-n'7 'I^`"
Attached ie the 2Ull budget for the Community I}uvclopmeo\ ^ .The
[ID}l reviews and acts onthis budget uwa significant nndionofrcvcnucfundearcder from oo
EDA levy. The attached resolutions are approval documents for both the EDAand thoHDA levy and
the adoption of the budget, The levy amounts are ultimately approved through the City Council.
This ycura` budget needs some explanation to be understood. The following premises are important to
this understanding:
l> In 20|8 the Community Development Department andthc Finance Department worked
together to reorganize the subject budget. The purpose was twofold- l> Make the
uccountivaprnceam for the |enytron-uLera simple and 7\ ��occ oco�r�ic| d
, accurately
fbud*, 2D| is protective inspection and 2A4 im the FDA Adm This fine-
tuning started in2Ol0 and attached iy last years budget letter giving further
explanation.
2> Both funds 201 and 204 are special revenue funds. As such, budget year gains or losses
are retained within udeuiguo1ud [bod boluuuc.
3> Each fund has afund balance that ia carried forward from year 10 year. The most
volu1ilefund - is 201 ( protective inspections) os expenditures are predictable and stable
from year toyear, but revenue is cyclical in nature, so in some years there are
significant gains iu the fund balance and in other years, the opposite. /\/
being rnm]einthe 20 llbudgctby|runm|erring|iocitcrn3Yl4A(Pazkvie - \/iilu
rnicoburocnucnt) to the EU/\2O4 fund. This leaves fund 201 being Supported solely
through building and license permit revenue. The net effect ia that the protective
inspection budget is estimated to have 0$4]"O0U loss io20]|. This loss will be made
tip by the existing 20/fund balance of$(25,OUA. Note: Attached ioa memo dated July
20, 2010 from William E|ritc, Finance Director explaining this same iu[ounu1ioo.
4) Fund 704ia supported through the revenue sources o[ the ]TD/\levy (being proposed to
be increased by /Y6) and the ]�[)�\ levy (no increasc). '
5) As discussed in the Piuonoc Directors memo, the El)/\ and llRA levy are currently the
only means of continuing to capitalize fund 420, which is uroinor Capital Pc 'ect
Fund, and serves to help front-end zeduvc(oprucn\p 'eo1m. `
6) lu budget year 20l0 (when the city reverted back \o the 2VD8 base) tile Community
Development Department elected not 10 refill the position nf"|)cpmzo
"Department Secretary". .
This election then gave the ability {o transfer $5l,0OOto fund 4Z ( line item 74)]).
7> As further Director's h
grown, and at the end of 2011, is anticipated to be $212,000. As such, the anticipated
budget reflects a$90,UOO capital transfer to fund 420.
AGENDA SECTION: Business Items
ORIGINATING
EXECUTIVE
NO: 4 and 5
DEPARTMENT: EDA
DIRECTOR
APPROVAL
ITEM: 2011 Budget—EDA and FIRA Levy
BY: Scott Clark
BY:
Attached ie the 2Ull budget for the Community I}uvclopmeo\ ^ .The
[ID}l reviews and acts onthis budget uwa significant nndionofrcvcnucfundearcder from oo
EDA levy. The attached resolutions are approval documents for both the EDAand thoHDA levy and
the adoption of the budget, The levy amounts are ultimately approved through the City Council.
This ycura` budget needs some explanation to be understood. The following premises are important to
this understanding:
l> In 20|8 the Community Development Department andthc Finance Department worked
together to reorganize the subject budget. The purpose was twofold- l> Make the
uccountivaprnceam for the |enytron-uLera simple and 7\ ��occ oco�r�ic| d
, accurately
fbud*, 2D| is protective inspection and 2A4 im the FDA Adm This fine-
tuning started in2Ol0 and attached iy last years budget letter giving further
explanation.
2> Both funds 201 and 204 are special revenue funds. As such, budget year gains or losses
are retained within udeuiguo1ud [bod boluuuc.
3> Each fund has afund balance that ia carried forward from year 10 year. The most
volu1ilefund - is 201 ( protective inspections) os expenditures are predictable and stable
from year toyear, but revenue is cyclical in nature, so in some years there are
significant gains iu the fund balance and in other years, the opposite. /\/
being rnm]einthe 20 llbudgctby|runm|erring|iocitcrn3Yl4A(Pazkvie - \/iilu
rnicoburocnucnt) to the EU/\2O4 fund. This leaves fund 201 being Supported solely
through building and license permit revenue. The net effect ia that the protective
inspection budget is estimated to have 0$4]"O0U loss io20]|. This loss will be made
tip by the existing 20/fund balance of$(25,OUA. Note: Attached ioa memo dated July
20, 2010 from William E|ritc, Finance Director explaining this same iu[ounu1ioo.
4) Fund 704ia supported through the revenue sources o[ the ]TD/\levy (being proposed to
be increased by /Y6) and the ]�[)�\ levy (no increasc). '
5) As discussed in the Piuonoc Directors memo, the El)/\ and llRA levy are currently the
only means of continuing to capitalize fund 420, which is uroinor Capital Pc 'ect
Fund, and serves to help front-end zeduvc(oprucn\p 'eo1m. `
6) lu budget year 20l0 (when the city reverted back \o the 2VD8 base) tile Community
Development Department elected not 10 refill the position nf"|)cpmzo
"Department Secretary". .
This election then gave the ability {o transfer $5l,0OOto fund 4Z ( line item 74)]).
7> As further Director's h
grown, and at the end of 2011, is anticipated to be $212,000. As such, the anticipated
budget reflects a$90,UOO capital transfer to fund 420.
8) Discritical to note that t operation costs o[both fund 20] and 7U4 rema flat and
fall within the maximum I% increase mandate.
Note:- the budget worksheets are being revised by the Finance Department and they are not ub|c to
make the actual 10 the worksheets until next week. As such, the worksheets have handwritten
modifications that match the Finance department memo dated 7/|9/|O "Budget Cuts and Add Bucku"
Staff recommends approval o[ the resolutions us vvr1kx/
RECOMMENDED MOTION:
Motion: Move to waive the readings of Resolution 2O/O and 2O|O there being ample copi
available to the public.
Motion: Move k` adopt Resolution 20|0-l2 the Levy o[uSDcuiu/ Benefit [rv �Pursuant io
Minnesota State Statutes, Sccdnn4h9033 Snbd�iaion0and - [u Budget for Fis 2011
Motion: Move 10 adopt Resolution 2O/0-|3. Resolution of Econom Development Authority iu and for
Columbia Heights EDA adopting the 201 budget and setting the EDA Levy,
lAtLaCinnents: MIO�et worksheets, Memos fi Finance Director, 2009 EDA lefter, Resolutions 2O|O'|2.20lO'G
EDA ACTION:
City of Columbia Heights
2011 Revenue Budget work sheet
Department Proposed
201 LINE_ DESCRIPTION Actual Actual Adopted Department Manager I Council
0 COMMUNITY DEVELOPMENT FUND Revenue Revenue Budget Proposed Proposed Adopted
Line Item Description 2008 2009 2010 2011 1 2011 1 2011
REVENUE
_
32110
LIQUOR, WINE & BEER LICENSE
4,837
4,334
4,300
4,300
32122
FOOD SVC VEHICLES
-
50
-
- _
32125
MULTIPLE DWELLINGS
5,600
10,600
8,000
4,800 -
32161
CONTRACTOR
17,875
18,170
14,000
16 -
32168
OTHER PROFESSIONAL & OCCUP
1,450
1,200
600
900
32178
OTHER AMUSEMENT LICENSES
1,495
940
1,400
2,100 -
32181
PLANNING AND ZONING FEES
5,001
1,885
2,500
2,500 -
32188
OTHER BUSINESS LICENSES
3,380
2,680
2,500
2,500 -
32191
SPRINKLER PERMIT FEES
3,556
12,124
4,000
4,000 -
32192
BUILDING & MOVING PERMITS
206,019
130,764
130,000
130,000 -
32193
ELECTRICAL PERMITS
-
_
32194
HEATING PERMITS
23,556
30,402
25,000
25,000 -
32195
PLUMBING PERMITS
14,244
23,220
22,000
22,000 -
32197
ABANDONED PROP INSPECT FEE
-
19,160
12,500
5,000 -
33160
FEDERAL GRANT
_
33402
PROP. TAX RELIEF- HOMESTEAD
-
33422
STATE GRANT
33641
OTHER LOCAL GOVERNMENT GRANT
34112
ADMINISTRATIVE FEES
-
36210
INTEREST ON INVESTMENTS
390
2,700
36216
LOAN INTEREST
_
_
36217
BUSINESS LOAN INTEREST
_
_
_
36219
CHANGE IN FAIR VALUE
30
(800)
36220
GEN. GOVERNMENT RENTS
-
_
_
36230
CONTRIBUTIONS
-
36260
SURCHARGE RETENTION
714
.
4Sr l
d8r,
.vv
inn
40, -
36290
OTHER MISC. REVENUE
-
50
-
-
36294
SURCHARGES COLLECTED
-
36400
PRINCIPAL REPAYMENT - LOANS
-
37222
OTHER SERVICES
_
39100
SALE OF LAND
39101
GAIN /LOSS FIXED ASSET
_
_
39140
OTHER REF. & REIMBURSEMENT
-
-
36,782
r
-
39203
TRANSFER IN FROM GENERAL FND
-
-
_
39224
TRANSFER IN FROM CONTRIBUTN
-
_
39226
TRANSFER IN FROM COMM DEV
-
_
39227
TRANSFER IN FROM HRA
_
-
39230
TRANSFER IN FROM EDAADMIN
274,863
347,573
-
TOTALS: REVENUE
563,009
605,505
264,067
256,500 -
TOTALS: COMMUNITY DEVELOPMENT Fl
563,009
605,505
264,067
256,500 -
GRAND TOTALS:
563,009
605,505
264,067
25/00 -
C 0
OPW
rArffA
City of Columbia Heights
2011 Revenue Budget work sheet
Department Proposed
2O4 LINE _ DESCRIPTION
UEDAADM|N|STRATON
Line Item np-,nrin
REVENUE
31010 CURRENT AD VALOREM
31011 EDA CURRENT ADVALOREM
31012 HRA CURRENT ADVALOREM
31014 AREA WIDE TAX
31028 DEL}NQ.ADVALOREM
31800 PAYMENT |N LIEU OFTAXES
31910 PENALTIES &INTEREST
33160 FEDERAL GRANT
33402 PROP. TAX RELIEF-HOMESTEAD
33407 MARKET VALUE HOMESTEAD CRED
33422 STATE GRANT
33641 OTHER LOCAL GOVERNMENT GRANT
34112 ADMINISTRATIVE FEES
36210 INTEREST ONINVESTMENTS
30210 LDAN(NTEREST
36217 BUSINESS LOAN INTEREST
36219 CHANGE |N FAIR VALUE
38225 NONDVVELL1NQRENTS
36230 CONTRIBUTIONS
36400 PRINCIPAL REPAYMENT LOANS
38100 SALE UFLAND
39140 OTHER REF. &REIMBURSEMENT
39205 TRANSFER |N FROM BONDS
39227 TRANSFER |N FROM HRA
39242 TRANSFER /N:CAP|MPDEVLP#42O
38252 TRANSFER |N:FOUR'C/T(ESBOND
39290 RESIDUAL EQUITY TRANSFER /N
TOTALS: REVENUE
TOTALS: E&AAD01|N|STR8T|ON
GRAND TOTALS:
Actual
Actual
Adopted
Department Manager Council
Revenue
Revenue
Budget
Proposed Proposed Adopted
2008
2009
2010
2011 2011 2011
194
267
83.071
84.811 - -
'
-
262.556
202.556 - -
56.079
49.106
-
- - '
- - -
8.680
5.700
-
- -
U
494
'
- -
3
-
378
'
-
-
-
- -
-
13.892
-
-
16.305
-
-
-
-
- - -
- - -
-
'
-
GOO
-
'
-
- -
- - -
- -
2.008
832
-
-
- -
-
-
-
-
(200)
'
-
-
' - -
- - -
-
-
-
-
-
-
'
- ' -
- - -
- -
400.000
-
- '
18,038
-
-
161.021
-
-
-
851.307
340.381
346.527
-
347.367
851.307
340.381
348.527
347.367 - -
-
851.307
34D381
�
-
346627
'
- - -
"^*�387 ��8��� ��^���
��'' .� W � =° � �
City of Columbia Heights
2011 Budget work sheet
Department Proposed
201 LINE Actual Actual Adopted Department Manager Council
42400 COMMUNITY DEVELOPMENT FUND Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2008 2009 2010 2011 2011 2011
PROTECTIVE INSPECTION
PERSONAL SERVICES
1000
ACCRUED SALARIES
-
-
_
_ _
1010
REGULAR EMPLOYEES
217,835
201,356
174,899
173,983 -
1011
PART -TIME EMPLOYEES
-
-
_
_ _
1012
SEASONAL EMPLOYEES
-
-
-
_ _
1020
OVERTIME - REGULAR
1,344
1,443
1,600
1,600 -
1030
VACATION & SICK
3,132
2,770
-
- -
1050
SEVERANCE PAY
-
50
-
- -
1060
MILEAGE ALLOWANCE
-
-
1070
INTERDEPARTMENTAL LABOR SERV
-
1080
INTERDEPARTMENTAL LABOR CR
-
-
-
_ _
1210
P.E.R.A. CONTRIBUTION
14,181
13,726
12,280
12,629 -
1220
F.I.C.A. CONTRIBUTION
16,754
15,468
13,504
13,433 -
1225
FLEX BENEFIT FICA
-
-
_
- _
1300
INSURANCE
26,229
25,593
22,207
22,098 -
1400
UNEMPLOYMENT COMPENSATION
-
5,174
-
- -
1510
WORKERS COMP INSURANCE PREM
1,168
1,186
1,154
1,405 -
1700
ALLOCATED FRINGE
-
-
-
- _
1800
INTERDEPARTMENTAL FRINGE CR
-
-
-
_ _
TOTALS: PERSONAL SERVICES
280,643
266,768
225,644
225,148 -
SUPPLIES
-
-
_
_ _
2000
OFFICE SUPPLIES
355
729
900
900 -
2010
MINOR EQUIPMENT
1,512
-
500
500 -
2011
COMPUTER EQUIPMENT
18
-
300
300 -
2020
COMPUTER SUPPLIES
187
135
230
230 -
2030
PRINTING & PRINTED FORMS
-
808
500
500 _
2070
TRAINING & INSTR SUPPLIES
-
-
-
_ -
2170
PROGRAM SUPPLIES
78
-
-
- -
2171
GENERAL SUPPLIES
85
266
400
400 -
2175
FOOD SUPPLIES
71
78
300
300 -
2280
VEHICLE REPAIR AND PARTS
1,186
23
400
400 -
2282
GAS, OIL, LUBRICANTS
958
600
1,400
1,200 -
TOTALS: SUPPLIES
4,450
2,638
4,930
4,730 -
OTHER SERVICES & CHARGES
3041
ATTORNEY FEES -CIVIL PROCESS
-
-
-
- _
3045
ATTORNEY FEES -OTHER
-
-
1,500
1,500 -
3050
EXPERT & PROFESSIONAL SERV.
42,242
1,199
2,000
2,000 -
3105
TRAINING & EDUC ACTIVITIES
1,338
135
2,200
1,800 -
3120
EDUCATIONAL REIMBURSEMENT
1,500
1,500
1,500
1,500 -
3210
TELEPHONE & TELEGRAPH
546
487
537
354 -
3211
CELL PHONES
748
760
390
900 -
3220
POSTAGE
1,126
1,180
700
1,2D0 -
3250
OTHER COMMUNICATIONS
-
-
_
_ _
3310
LOCAL TRAVEL EXPENSE
242
124
450
400 -
3320
OUT OF TOWN TRAVEL EXPENSE
437
81
350
450 -
3500
LEGAL NOTICE PUBLISHING
1,067
1,069
1,000
1,200 -
3600
INSURANCE & BONDS
2,270
3,293
2,531
2,531 -
Y
City of Columbia Heights
2011 Budget work sheet
Department Proposed
201 LINE DESCRIPTION
Actual
Actual
Adopted
Department
Manager
Council
42400 COMMUNITY DEVELOPMENT FUND
Expense
Expense
Budget
Proposed
Proposed
Adopted
Line Item
Description
2008
2009
2010
2011
2011
2011
3840
REFUSE
4000
REPAIR & MAINT. SERVICES
4,468
2,618
5,000
4,400
4050
GARAGE, LABOR BURD.
1,417
239
300
300
4100
RENTS & LEASES
21
-
-
4300
MISC. CHARGES
_
4310
CREDIT CARD FEES
646
940
500
800
-
4330
SUBSCRIPTION, MEMBERSHIP
645
476
1,190
900
4380
COMMISSION & BOARDS
-
-
300
300
-
4390
TAXES & LICENSES
1,106
-
300
300
-
4395
STATE SALES TAX
_
4700
CREDIT INVESTIGATION
_
_
TOTALS: OTHER SERVICES & CHARGE 59,821
14,102
20,748
20,835
CAPITAL OUTLAY
5150
VEHICLES
5170
OFFICE EQUIPMENT
5180
OTHER EQUIPMENT
TOTALS: CAPITAL OUTLAY
OTHER FINANCING USES
-
_
7100
OPER TRANSFER OUT - LABOR
11,134
12,193
12,667
13,110
7413
TRANSFER TO CAP IMP DEVELOP
-
-
8100
CONTINGENCIES
_
TOTALS: OTHER FINANCING USES
11,134
12,193
12,667
13,110
TOTALS: PROTECTIVE INSPECTION
356,048
295,701
263,989
263,823
TOTALS:
COMMUNITY DEVELOPMENT
FL 356,048
295,701
263,989
263,823
GRAND TOTALS:
356,048
295,701
263,989
263,823
- _
City of Columbia Heights
2011 Budget work sheet
Department Proposed
204 ECONOMIC DEVELOPMENT AUTH Actual Actual Adopted Department Manager Council
46314 ECONOMIC DEVELOPMENT AUTH Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2008 2009 2010 2011 2011 2011
ECONOMIC DEVELOPMENT AUTH -
PERSONAL SERVICES -
1000
ACCRUED SALARIES _
_
1010
REGULAR EMPLOYEES -
- 197,107
200,323 -
1020
OVERTIME - REGULAR -
_
1070
INTERDEPARTMENTAL LABOR SERV -
1210
P.E.R.A. CONTRIBUTION -
- 13,753
14,385 -
1220
F.I.C.A. CONTRIBUTION -
- 15,079
15,325 -
1225
FLEX BENEFIT FICA -
_
1300
INSURANCE -
- 20,453
20,562 -
1510
WORKERS COMP INSURANCE PREM -
- 1,537
1,602 -
1700
ALLOCATED FRINGE -
_
TOTALS: PERSONAL SERVICES -
- 247,929
252,197 -
SUPPLIES _
2000
OFFICE SUPPLIES _
- 1,350
1,350 -
2010
MINOR EQUIPMENT -
- 1,000
1,000 -
2011
COMPUTER EQUIPMENT -
- 1,000
1,000 -
2020
COMPUTER SUPPLIES -
- 500
500 -
2030
PRINTING & PRINTED FORMS -
2160
MAINT. & CONSTRUCT MATERIALS -
2171
GENERAL SUPPLIES -
- 400
400 A
2175
FOOD SUPPLIES -
- 150
150 -
2280
VEHICLE PARTS _
TOTALS: SUPPLIES -
- 4,400
4,400 -
OTHER SERVICES & CHARGES
3041
ATTORNEY FEES -CIVIL PROCESS
3045
ATTORNEY FEES -OTHER -
_
3050
EXPERT & PROFESSIONAL SERV. 629
- 15,000
15,000 -
3105
TRAINING & EDUC ACTIVITIES -
- 2,700
2,500 -
3120
EDUCATIONAL REIMBURSEMENT -
3210
TELEPHONE & TELEGRAPH -
- 903
354 -
3220
POSTAGE -
- 800
900 -
3250
OTHER COMMUNICATIONS -
- _
3310
LOCAL TRAVEL EXPENSE -
- 500
500 -
3320
OUT OF TOWN TRAVEL EXPENSE -
- 700
700 -
3410
ADVERTISING EMPLOYMENT -
_ _
3430
ADVERTISING OTHER -
_
3500
LEGAL NOTICE PUBLISHING -
- 200
300 -
3600
INSURANCE & BONDS -
- 3,790
3,790 -
3810
ELECTRIC
3820
WATER
3830
GAS
3840
REFUSE
3850
SEWER _
4000
REPAIR & MAINT. SERVICES -
70 3,400
3,400 -
4020
BUILDING MAINTENANCE _
4050
GARAGE, LABOR SURD. _
4100
RENTS & LEASES -
_
Cl)
City of Columbia Heights
2011 Budget work sheet
Department Proposed
204 ECONOMIC DEVELOPMENT AUTH Actual Actual Adopted Department Manager Council
46314 ECONOMIC DEVELOPMENT AUTH Expense Expense Budget Proposed Proposed Adopted
Line Item ponnonh� �Description 2008 2009 2010 2011 2011 2011
4300
MISC. CHARGES
-
4330
SUBSCRIPTION, MEMBERSHIP
-
-
1,600
1,600
4342
PROPERTY DAMAGE
-
4374
EMPLOYEE RECOGNITION
_
4376
MISCELLANEOUS CIVIC AFFAIRS
-
4380
COMMISSION & BOARDS
-
-
840
500
4390
TAXES & LICENSES
_
4395
STATE SALES TAX
-
4500
ADMINISTRATIVE EXPENSES
-
4600
LOANS & GRANTS
_
4700
CREDIT INVESTIGATION
-
4800
COLLECTION LOSSES
-
-
_
TOTALS: OTHER SERVICES & CHARGE
629
70
30,433
29,544
CAPITAL OUTLAY
5110
LAND
5120
BUILDING & IMPROVEMENT
-
5170
OFFICE EQUIPMENT
_
5180
OTHER EQUIPMENT
-
5191
ASSETS FOR RESALE
36,0 66
TOTALS: CAPITAL OUTLAY
36,076
OTHER FINANCING USES
7100
OPER. TRANSFER OUT - LABOR
-
-
12,666
13,110
7200
TRANSFER OUT TO CDBG
7410
7413
TRANSFER OUT TO COMM DEVELOP
TRANSFER TO CAP IMP DEVELOP F
274,863
-
347,573
-
-
5
40 93 ('k° v
8100
�
CONTINGENCIES
_
TOTALS: OTHER FINANCING USES
274,863
347,573
63,666
- - -
TOTALS: ECONOMIC DEVELOPMENTAL.
311,568
347,643
346,428
339,944 - _
TOTALS:
EDA ADMINISTRATION
311,568
347,643
346,428
339,944 - -
GRAND TOTALS:
311,568
347,643
346,428
3 ,944 3 g 2�l -
I
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
FUND NUMBER
2011 Economic Development Authority
2O440314
SUMMARY 0F COST FACTORS FOR THE COMING YEAR
Explanation of Personnel
Supplies All items are either miscellenous purchases and contigency for computer equipment.
Other Services & Charges #5050 front end funds for redevelopment aehvoeo. financial, and other initial research
#4000-Repair and Main. S ery ices-$ 3,400--estm in ated cost for Ricoh repairs and color
copies. (<$2.400>. In addition, black and white copies for URAand EOApuokots).
All other costs historical, detailed under budget summary or contigency
Capital DLtl@y None
Contin-gencies & Transfers Mandated $13,100 for labor transfer
Budget comments formo.xIs EDA.xIs
2010 Adopted
2011 Proposed
Total
Total
Position Title
Comm Dev Director
Asst Comm Dev Director
F.T.E
2009
1.00
1.00
2010
1.00
1.00
Total
Salaries
102,846
78,225
Total
-- Fringe
24,809
20,890
Comp
& Fringe
127.655
99,205
Total
Salaries
102,846
80,525
Total
Fringe
24,970
21,553
Comp
& Fringe
127,816
102,078
Subtotal
2,00
2.00
181,071
45,699
226,860
183,371
46,523
229,894
Labor Allocation From:
201-42400 Planner
(Fund Department #)
0.50
36,605
9,995
46,600
37,521
10,346
47,867
(Fund Department #)
Labor Allocation To:
[Total
1.80
Z30
197,107
50,732
247,929
200,323
51,874
252,197]
Supplies All items are either miscellenous purchases and contigency for computer equipment.
Other Services & Charges #5050 front end funds for redevelopment aehvoeo. financial, and other initial research
#4000-Repair and Main. S ery ices-$ 3,400--estm in ated cost for Ricoh repairs and color
copies. (<$2.400>. In addition, black and white copies for URAand EOApuokots).
All other costs historical, detailed under budget summary or contigency
Capital DLtl@y None
Contin-gencies & Transfers Mandated $13,100 for labor transfer
Budget comments formo.xIs EDA.xIs
SL&pplie #2282- $1,200-main cost is vehicle cost for Building Inspection, Cost may increase due to
grass inspection work. Other costs are historical for small purchases and nondgenoy.
Other Services & Charges #3045 and #3050-costs for unknown professional services such as condemnation action,
technical service advise, etc.
#3105*ducotion reimbursement for Planner position
#35UO-lego| ads eo required for planning
#40001phmarycna ia$231O for permit works |isuenae fee and support. Other cost is copy,
Other costs historical, small contigencieoormandatory
Capital Outlay None
Contingencies & Transfers
Labor transfer if mandatory
Budget comments forms.xIs
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2011
FUND NUMBER
2O11 Protective
Inspection Budget
201-42400
SUMMARY OF COST FACTORS FOR THE
COMING YEAR
Explanation ofPersonnel
2010 Adopted
2011 Proposed
[Po:sition
7Title
Total
Total
Position Title
F.T.E Total Total
2009 2010 Salaries Fringe
Comp
& Fringe
Total
Salaries
Total
Fringe
Comp
& Fringe
Planner
Permit Clerk
1.00 1.00 75,041 20,489
95,530
75,041
20,691
95,732
Bldg Official
1.00 1.00 47,889 14,260
62,149
47,889
14,338
62,277
1.00 1.00 69,605 19,428
89,033
69,605
19,838
89,443
Subtotal
3.00 3.001 192,535 54,177
_ 246,712
192,535
54,867
247,452
Labor Allocation From:
204-46314 Director
0.20 0.20 20,569 4,962
25,531
20,569
4,995
25,564
(Fund #, Department
(Fund #, Department
204-46314 Planner
(Fund Department #)
(Fund Department #)
ITotal
3.20 2.70 176,499 49,144
225.643
175,583
49,516
225,149
SL&pplie #2282- $1,200-main cost is vehicle cost for Building Inspection, Cost may increase due to
grass inspection work. Other costs are historical for small purchases and nondgenoy.
Other Services & Charges #3045 and #3050-costs for unknown professional services such as condemnation action,
technical service advise, etc.
#3105*ducotion reimbursement for Planner position
#35UO-lego| ads eo required for planning
#40001phmarycna ia$231O for permit works |isuenae fee and support. Other cost is copy,
Other costs historical, small contigencieoormandatory
Capital Outlay None
Contingencies & Transfers
Labor transfer if mandatory
Budget comments forms.xIs
City of Columbia Heights
2011 Budget work sheet
Department Proposed
201 LINE Actual Actual Adopted Department Manager Council
46310 COMMUNITY DEVELOPMENT FUND Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2008 2009 2010 2011 2011 2011
COMMUNITY DEVELOPMENT ADMIN
PERSONAL SERVICES
1000
ACCRUED SALARIES
-
-
1010
REGULAR EMPLOYEES
159,271
151,687 - - -
1011
PART -TIME EMPLOYEES
-
-
1012
SEASONAL EMPLOYEES
-
-
1020
OVERTIME - REGULAR
528
102 - - -
1021
OVERTIME - PART -TIME
-
- _ _ _
1030
VACATION & SICK
(5,408)
(306) - - -
1050
SEVERANCE PAY
9,483
49 - - -
1070
INTERDEPARTMENTAL LABOR SERV
(35,268)
(35,780) - - -
1080
INTERDEPARTMENTAL LABOR CR
-
- - _ _
1210
P.E.R.A. CONTRIBUTION
10,348
10,433 - - -
1220
F.I.C.A. CONTRIBUTION
13,188
11,835 - - -
1225
FLEX BENEFIT FICA
100
100 - - -
1300
INSURANCE
16,749
15,724 - - -
1400
UNEMPLOYMENT COMPENSATION
-
11,466 - - -
1510
WORKERS COMP INSURANCE PREM
989
1,025 - - -
i 700
ALLOCATED FRINGE
-
- - - -
1800
INTERDEPARTMENTAL FRINGE CR
-
- - _ _
TOTALS: PERSONAL SERVICES
169,979
166,334 - - -
SUPPLIES
-
-
2000
OFFICE SUPPLIES
794
553 - - -
2010
MINOR EQUIPMENT
227
-
2011
COMPUTER EQUIPMENT
-
2020
COMPUTER SUPPLIES
145
- - - -
2030
PRINTING & PRINTED FORMS
-
2070
TRAINING & INSTR SUPPLIES
2160
MAINT. & CONSTRUCT MATERIALS
-
-
2171
GENERAL SUPPLIES
29
17
2175
FOOD SUPPLIES
151
44 - - -
2280
VEHICLE PARTS
-
-
2282
GAS, OIL, LUBRICANTS
-
-
TOTALS: SUPPLIES
1,346
614 - - -
OTHER SERVICES & CHARGES
3041
ATTORNEY FEES -CIVIL PROCESS
-
-
3050
EXPERT & PROFESSIONAL SERV.
11,478
3,796 - - -
3105
TRAINING & EDUC ACTIVITIES
605
824 - - -
3120
EDUCATIONAL REIMBURSEMENT
-
-
3210
TELEPHONE & TELEGRAPH
1,351
863 - - -
3220
POSTAGE
1,254
897 - - -
3250
OTHER COMMUNICATIONS
-
-
3310
LOCAL TRAVEL EXPENSE
249
432 - - -
3320
OUT OF TOWN TRAVEL EXPENSE
422
779 - - -
3410
ADVERTISING EMPLOYMENT
-
-
3430
ADVERTISING OTHER
-
3500
LEGAL NOTICE PUBLISHING
121
-
3600
INSURANCE & BONDS
4,170
4,170 - - -
6S
City of Columbia Heights
2011 Budget work sheet
Department Proposed
201 LINE DESCRIPTION Actual Actual Adopted IDepartment Manager Council
46310 COMMUNITY DEVELOPMENT FUND Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2008 2009 2010 2011 2011 2011
.Uln P1 Pr TDIrr
3820 WATER
3830 GAS
3840 REFUSE
3850 SEWER
4000 REPAIR & MAINT. SERVICES
4050 GARAGE, LABOR SURD.
4100 RENTS & LEASES
4200 PROGRAM ACTIVITIES
4300 MISC. CHARGES
4330 SUBSCRIPTION, MEMBERSHIP
4342 PROPERTY DAMAGE
4374 EMPLOYEE RECOGNITION
4376 MISCELLANEOUS CIVIC AFFAIRS
4380 COMMISSION & BOARDS
4390 TAXES & LICENSES
4395 STATE SALES TAX
4500 ADMINISTRATIVE EXPENSES
4600 LOANS & GRANTS
4700 CREDIT INVESTIGATION
4800 COLLECTION LOSSES
TOTALS: OTHER SERVICES & CHARGE
CAPITAL OUTLAY
5110 LAND
5120 BUILDING & IMPROVEMENT
5170 OFFICE EQUIPMENT
TOTALS. CAPITAL OUT LAY
OTHER FINANCING USES
7100 OPER. TRANSFER OUT - LABOR
7200 TRANSFER OUT TO CDBG
7280 TRANSFER OUT TO CAP PROD
7413 TRANSFER TO CAP IMP DEVELOP
8100 CONTINGENCIES
TOTALS: OTHER FINANCING USES
TOTALS: COMMUNITY DEVELOPMENT P
TOTALS: COMMUNITY DEVELOPMENT Fl
GRAND TOTALS:
2,452 2,384
596 375
674 560
23,372 15,081
11,133 12,194
11,133 12,194
205,830 194,222
205,830 194,222
205,830 194,222
DATE: July 20, 2010
TO: SCOTT CLARK
COMMUNITY DEVELOPMEIS4
FROM: WILLIAM ELRITE
FINANCE DIRECTOR
I
This memo is being written as a follow up to our various discussions on the Community
Development, EDA, and Capital Improvements budget for your area. First, last year with the
preparation of the 2010 budget we implemented several of your suggestions to streamline the
number of departments, funds, and the budget process. With this the end result was primarily
three funds as listed below.
Fund # Fund Title Fund Description
201 Community Development Inspections This fund and department accounts for
revenue and expense for inspection and
zoning functions of the City.
204 EDA Administration This fund and department accounts for
the general administrative functions in
the EDA and Community Development
area.
420 Capital Improvements-Development This fund was established several years
ago to provide funding an account for
capital related expenses in the
development and redevelopment of the
City of Columbia Heights. Funding for
this fund has been provided primarily
through the transfer in of fund balance
and revenues from other funds.
With the clean out of revenue and expense allocation to the various funds and the preparation of
the 2011 budget it appears that Fund 201, Community Development Inspections, may be
operating at a slight deficit for the next few years relying on some fund balance. This is due
primarily to the down turn in inspection and permit fees. It is projected that the fund balance in
this fund will be approximately $125,000 at the beginning of 2011 and should be adequate to
cover any minor shortfalls in revenue for several years.
Fund 204, EDA Administration, is in better financial condition. With the layoff of the secretary
position in this fund, revenue continues to slightly exceed expenditures. This will provide for the
ongoing funding and transfer to Fund 420, Capital Community Development. As was noted
above this is the only funding that is provided to the redevelopment fund. The preliminaiy 2011
budget slated $46,784 to be transferred out to the Capital Fund. However, the current projection .
of revenue and expenses indicate that at the end of 2011 this would leave a fund balance, in the
EDA fund, of $212,000. This is slightly higher than the State Auditor's recommendation that the
fund balance should be in the area of 50 percent of the annual budget. To stay in compliance
with the State Auditor's recommendation and following the Columbia Heights City Council's
resolution, establishing that 45 percent of the annual budget in the General and Library Funds
should be reserved in fund balance for cash flow purposes, we are recommending that the
transfer out on this fund in 2011 be increased to approximately $85,000 or $90,000. In a worst -
case scenario this should still leave an adequate reserve in the EDA fund and will aid in
providing minimal funding to Fund 420, Capital Improvements- Development.
If you would like any further assistance on budget preparations or suggestions please let Joe or
me know.
`J`Y E:slh
1 007201 CD
Fire
Police
City Manager
Is
720.00.39208
720.00.39222
720.00.39221
720.00.39225
720.00.39219
720.00.39223
Murzyn Hall
Community Development 201
Community Development 204
City of Columbia Heights
Budget Cuts and Add Backs
Prepared 7/19/10
De artment additions and reductions to proposed levy resolution following meeting with City Manager
Resolution Detail
I Move $9,000 from Fire Department budget to Fire Capital Equipment Fund 439 (rescue vehicle and pumper repair)
Remove - $23,487 from wages as an allowance for 2011 furlough time. Amount is currently listed as a negative
amount in contingencies. This brings contingencies to -0 -. (This is the amount that is over allowable 1 % budget
increase)
Reduce line item 4330 by $975 for ICMA
Transfer out to Information Systems - $10,000 addition to each department listed below:
225.49844.7370 Cable
601.49440.7370 Water
602.49490.7370 Sewer
603.49520.7370 Refuse
609.49794.7370 Liquor
701.49950.7370 Central Garage
For years the IS Department has been funded by transfers in from the funds listed above. With the increased work
load an additional staff person was added to IS in 2010. To cover the additional support to the Library (previously
provided by Anoka County) and the new Public Safety building file servers, phones, etc. along with providing
additional services and support to all departments. In addition to this in 2011 we will be upgrading city wide to
Microsoft Office 2010 from Office 2000. This upgrade will be covered under the IS budget versus being charged to
individual departments.
With these changes additional funding is needed for the IS fund. To provide this funding transfers from the above
funds will be increased by $10,000 a year. The Library fund was added to this list in 2010. The increased transfer
for the Library will take effect in 2012.
With the upgrade of the Head Custodian position to oversee maintenance at all major buildings the position is being
moved to General Government Buildings from Murzyn Hall. 50% of the position will be allocated back to Murzyn
Hall. The other 50% of the Head Custodian position will be allocated to Police, Fire, Library and Public Works. The
Library, Public Works and City Hall have adequate funds budgeted under line item 4020 for this expense. The Fire
and Police Department budgets maybe a little short as they budgeted less then what was recommended for
maintenance services. The total Murzyn Hall budget will remaining the same. Part time custodial positions will be
increased to offset the allocation out of the Head Custodian position. No net change to Murzyn Hall budget.
Moving Head Custodian position from Murzyn Hall and allocating expense to Police, Fire, Library, Public Works, and
Murzyn Hall. 50% of this expense will be allocated to Murzyn Hall. 12.5% of this expense will be allocated to the
Public Safety Building, Library, MCS and City Hall. During 2011 actual expenses will be allocated to the buildings
based on time and services provided. No budget changes to these departments are being made at this time as
funds were budgeted under line item 4020 (Library, MCS, Murzyn Hall and City Hall) for this expense. Police and
Fire reduced the recommended amount for interdepartmental labor and may need to look for additional resources
as the year progresses.
Reduce revenue line item 39203 by $37,000. This revenue should be recorded under
increase revenue line item 39140 by $37,000. This revenue was previously budgeted in 201, however with the move
of Administrative staff to 201 the revenue is also being moved and should be recorded under fund 204.
transfer out under line item 7413 should be increased from $40,693 to $90,000.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
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in the review of the 2010 budget for the Community Development Department two key items
should be noted: 1) The budget goal has been based on past discussions between Council and the City
Manager /Finance Dept. whereby the goal of the overall City general fiord budget is to be independent of LGA
revenue by 2013 (the model for this was illustrated in a staff memo to Council on May 7, 2009). The model was
based on freezing expenditures at the 2008 level with the exception of approved pay increases (this model
establishes an EDA levy amount in 2010 at $83,971). It should also be noted that all other Community
Development expenditures arc outside of the General Fund Budget but that the final 2010 expenditures meet the
aforementioned City budget goals. 2) In order to provide a more direct nexus between the HRA and EDA Levy,
staff created a new f nd that more closely ties levy revenue back to actual expenditures. Note: Previous 2009
expenditure budget had Fund 201 (Community Development Fund divided into Department's of Protective
Inspections -42400 and Community Development Adrninsitration 46310. Community Development
Adminsitration -46310 has now been eliminated with the creation of Fund 204 - Economic Development Authority
with a corresponding Department of Economic Development Authority- 46314. Based on these new funds the
comparison between the gross 2009 and 2010 budget follows:
Budget Year 2009 20 i 0
Protective Inspection (42400) $329,584 $263,989
Community Development Admin. $295,725 $0
(46310)
Economic Development Authority Not created $346.428
(46314
Total Budget $625,30 $610,417
_Expenditure Analysis of Budget:
I ) Reduction of budget from 2009 to 2010 of $14,892
2) Reduction in line item 3050, Expert and Professional Services (201-463 1 0) from $40,000 to $15,000
(204- 46314)
3) Reduction of salary from 2008 to 2010 (both funds) of $485,890 to $473,573. Note: City Planner salary
divided between Protective Inspection and EDA fund
4) Transfer to Capital Improvement Fund 420 - $51,000. Fund 204 -6314 Line 7413
5) Overall reduction of $3,000 in education and seminars (primarily EDA find)
6) All other line items materially the same
Revenue Analysis:
1) 2010 combined HRA and EDA levy materially the same as 2009
2) Increase of $8,000 in rental inspection fees (zero budgeted in 2009 and $8,000 in 2010 under line item
201 - 32125)
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AGENDA SECTION: Business Items O
ORIGINATING E
EXECUTIVE
NO: 6 and 7 D
DEPARTMENT: EDA D
DIRECTOR
APPROVAL
ITEM: 2010 Budget —EDA and HRA Levy B
BY: Scott Clark B
BY:
DATE: August 17, 2009
in the review of the 2010 budget for the Community Development Department two key items
should be noted: 1) The budget goal has been based on past discussions between Council and the City
Manager /Finance Dept. whereby the goal of the overall City general fiord budget is to be independent of LGA
revenue by 2013 (the model for this was illustrated in a staff memo to Council on May 7, 2009). The model was
based on freezing expenditures at the 2008 level with the exception of approved pay increases (this model
establishes an EDA levy amount in 2010 at $83,971). It should also be noted that all other Community
Development expenditures arc outside of the General Fund Budget but that the final 2010 expenditures meet the
aforementioned City budget goals. 2) In order to provide a more direct nexus between the HRA and EDA Levy,
staff created a new f nd that more closely ties levy revenue back to actual expenditures. Note: Previous 2009
expenditure budget had Fund 201 (Community Development Fund divided into Department's of Protective
Inspections -42400 and Community Development Adrninsitration 46310. Community Development
Adminsitration -46310 has now been eliminated with the creation of Fund 204 - Economic Development Authority
with a corresponding Department of Economic Development Authority- 46314. Based on these new funds the
comparison between the gross 2009 and 2010 budget follows:
Budget Year 2009 20 i 0
Protective Inspection (42400) $329,584 $263,989
Community Development Admin. $295,725 $0
(46310)
Economic Development Authority Not created $346.428
(46314
Total Budget $625,30 $610,417
_Expenditure Analysis of Budget:
I ) Reduction of budget from 2009 to 2010 of $14,892
2) Reduction in line item 3050, Expert and Professional Services (201-463 1 0) from $40,000 to $15,000
(204- 46314)
3) Reduction of salary from 2008 to 2010 (both funds) of $485,890 to $473,573. Note: City Planner salary
divided between Protective Inspection and EDA fund
4) Transfer to Capital Improvement Fund 420 - $51,000. Fund 204 -6314 Line 7413
5) Overall reduction of $3,000 in education and seminars (primarily EDA find)
6) All other line items materially the same
Revenue Analysis:
1) 2010 combined HRA and EDA levy materially the same as 2009
2) Increase of $8,000 in rental inspection fees (zero budgeted in 2009 and $8,000 in 2010 under line item
201 - 32125)
Item 6 &7 page 2
3) Reduction of building permits by $30,000 (line item 201- 32192)
4) Increase in Abandoned Property Inspection Fee (0 budgeted in 2009 and $12,500 in 2010 under line
item 201 - 32197).
5) All other items materially the same
Revenue Discussion:
Staff is recommending two changes to fees, these are:
1) Minimum building fee increase from $35.00 to $50.00 with the minimum fee value increasing from
$800 to $1400. The last time the minimum fee was modified was in 1998. A typical building year has
approximately 600 permits that fit this category with at least a 50% first inspection failure rate, meaning
that on an average, 1.5 inspections must be conducted per permit.
2) Planning fees be readjusted to a flat fee as shown on the accompanying attachment. At this time,
planning fees are extremely cumbersome, and expensive to administer. The process is that an applicant
pays a fee (posted as an escrow as opposed to an actual non - reimbursable fee), each department logs in
the amount of time spent on a project, sends the aforementioned sheets back to planning, planning
establishes the total fee and then sends back to finance a purchasing request for a portion of the escrow
to be reimbursed (which is the majority of the tune). All of this described work mostly falls within an
applicant cost ranging from $100 to $200. Staff is recommending a flat fee system with the proviso that
an additional escrow can be posted for larger projects or cases that involve consultant or other outside
expertise.
3) Abandoned property -the $250 appears to be adequate for the inspection fees portion of this program.
Note: Any final revenue increase will need to be done by future City Council action.
RECOMMENDATION: Staff recommends budget as submitted.
rt
Motion: Move to waive the reading of Resolution 2009 -23 there being ample amount of copies available to the
public.
EMIMUn
Motion: Move to Adopt Resolution 2009 -23 Authorizing the Levy of a Special Benefit Levy Pursuant to
Minnesota Statutes, Section 469.033, Subdivision 6 and Approval of a Budget for Fiscal Year 2010
Motion: Move to waive the reading of Resolution 2009 -24 there being ample copies available.
Motion: Move to Adopt Resolution 2009 -24 Resolution of the Economic Development Authority in and For
Columbia Heights EDA Adopting the 2010 Budget and Setting the EDA Levy
attachments: 2010 Revenue and Expenditure Work Sheets, Resolutions 2009 -23 and 2009 - 2d Pnr1ry ;01V v;n„ Qt—W
Cost Summai �, Other cit fees summairy
EDA ACTION:
RESOLUTION NO. 2010-12
AUTHORIZING THE LEVY OF
A SPECIAL BENEFIT LEVY PURSUANT TO MINNESOTA STATUTES,
SECTION 469.033, SUBDIVISION 6 AND APPROVAL
OF A BUDGET FOR FISCAL YEAR 2011
WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.1081 ("EDA
Act") the City of Columbia Heights ("City") created the Columbia Heights Economic
Development Authority (the "EDA"); and
WHEREAS, pursuant to City Resolution 2001-62 and Ordinance No. 1442, the City
Council granted to the EDA all powers and duties of a housing and redevelopment
authority under the provisions of Minnesota Statutes, Sections 469.001 to 469.047 (the
"HRA Act"), except certain powers that are allocated to the Housing and Redevelopment
Authority in and for the City of Columbia Heights (the "HRA"); and
WHEREAS, Section 469.033, Subdivision 6, of the HRA Act permits the EDA and
HRA, together, to levy and collect a special benefit levy of up to .0185 percent of taxable
market value in the City upon all taxable real property within the City; and
WHEREAS, the EDA desires to levy a special benefit levy in the amount of .0185
p ercent of taxable market value in the City; and
WHEREAS, the EDA understands that the HRA does not expect to levy a special
benefit tax for fiscal year 2011; and
HEREAS, the EDA has before it for its consideration a copy of a budget for its
operation W s for the fiscal year 2011 and the amount of the levyfor collection in fiscal year
2011 shall be based on this budget.
NOW, THEREFORE, Be It Resolved by the Board of Commissioners of the
Columbia Heights Economic Development Authority:
1. The budget of $347,367 for the operations of the EDA presented for
consideration by the Board of Commissioners of the EDA is hereby in all respects
approved. Such budget includes the amount the EDA requests (by separate resolution) to
be levied by the City under Minnesota Statutes, Section 469.107, together with the amount
to be levied hereunder by the EDA under Minnesota Statutes, Section 469.033,
subdivision 6.
2. Staff of the EDA are hereby authorized and directed to file the budget with
the City in accordance with Minnesota Statutes, Section 469.033, Subdivision 6.
3. There is hereby levied, subject to the approval of the City Council of the City,
a special benefit levy pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, in
the amount equal to the lesser of a levy at a rate of .0185 percent of taxable market value
in City, or $262,556 with respect to taxes payable in calendar year 2011.
4. Staff of the EDA are hereby authorized and directed to seek the approval by
resolution of the City Council of the City of the levy of special benefit taxes in 2011 and to
take such other actions as are necessary to levy and certify such levy.
MigINUIJ Sul
Motion passed this 27th day of July 2010
Attest by:
Walter R. Fehst, Executive Director
Gary L. Peterson, President
0
RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR
COLUMBIA HEIGHTS (EDA) ADOPTING THE 2011 BUDGET AND SETTING THE EDA
LEVY.
BE IT RESOLVED By the Columbia Heights Economic Development Authority (EDA) of
Columbia Heights, Minnesota as follows:
WHEREAS, the Columbia Heights City Council established the Columbia Heights
Economic Development Authority January 8, 1996 pursuant to Minnesota Statutes 469.090
to 469.1081; and
WHEREAS, the City Council has given to the EDA the responsibility for all development
and redevelopment projects and programs; and
WHEREAS, the EDA is authorized under State Statutes, Section 469.107 to levy a tax on
its area of operation for the purposes authorized under State Statues 469.090 to 469.1081,
subject to consent by the City Council.
NOW, THEREFORE BE IT RESOLVED BY THE EDA FOR THE CITY •
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The EDA adopts and recommends to the City Council for approval a budget of
$347,367 for year 2011.
2. The EDA adopts and recommends to the City Council for approval a levy of $84,811
for year 2011.
The Executive Director is instructed to transmit a copy of this resolution to the City
Manager and Finance Director/City Clerk • the City of Columbia Heights, Minnesota.
APPROVED THIS 27 th DAY OF JULY 2010
MOTION BY:
SECONDED BY:
ROLL CALL: AYES:
NAYS:
Attest by:
Walter R. Fehst, Executive Director Gary L. Peterson, President