HomeMy WebLinkAboutJune 2, 2010
Approved
7/7/10
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
June 2, 2010
The meeting was called to order by Chair Patricia Sowada, at 6:27 p.m. Members present were: Nancy Hoium,
Patricia Sowada, Barbara Tantanella, and Lynette Thomson. Also present: Mayor Gary L. Peterson, Becky
Loader, and Stacey Hendren. Not present: Catherine Vesley and City Council Representative Bruce Kelzenberg.
The minutes of the May 5, 2010, Board meeting were approved as mailed.
The bill list dated 5/24/10 was reviewed. It was moved, seconded and passed that the bills be paid.
The 2010 accounting dated 6/2/10 was reviewed.
Old Business:
1. There have been no third round cuts to Local Government Aid. The council will continue to review the
City’s revenue and expenditures as the first year of the 4-year financial plan commences.
2. The Minnesota Department of Commerce ranked applications for the Broadband Technology
Opportunities Program grant. The Anoka County collaborative application has been recommended to the
U.S. Department of Commerce as a viable applicant for a public computer center. The Board was pleased
to hear the application has progressed to the next level.
3. The table for the Gates computers has been shipped, but has yet to arrive. The IS department and Public
Works are both on stand-by for installation.
4. The Library will man two booths at the City Jamboree, one at the Library and the second at City Hall.
Members of the Library Board, the Friends of the Library, the Foundation Board, and Library staff will be
in attendance to answer questions, give out temporary tattoos and notify the public of the services the
Library provides. Set up will begin at 5:00 p.m.
New Business:
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1. The crossover statistics for April were reviewed. The circulation statistic of 989 from June 1 was
discussed.
2. Loader has completed and submitted the Maintenance of Effort certificate to qualify as an associate
member in the regional system. The certificate declares the 2009 levy and is used to determine MOE for
upcoming years.
3. The Board was very impressed with the one page annual report completed by Marsha Tubbs and Kelly
Olson. They requested it be available for use at the City Jamboree. They noted how the gate count for
2009 was nearly the same as previous years though hours were decreased.
4. The summer events calendar was distributed to the Board. The Board appreciated the professionalism of
the brochure.
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5. The Board discussed the programs that will take place during the “Live at the Library” program on June
5, 2010. Sowada and Peterson will be interviewed prior to the event. The Board discussed Legacy
funding and the film series that will take place at the Library during the month of June. The Board wanted
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to extend a thank you to Monica Campbell and Mary Oliver for all their work organizing the June 5
event.
6. The proposed budget draft of expenditures was handed out to Board members and discussed. This
proposal is based on a 1% inflation projected by the four-year plan from the Finance Department. The
contingency fund was discussed. The Board noted changes in minor supplies, and building maintenance
due to redefinition of the line items. The Board discussed energy projects, and the current grant
application for replacement of the boiler and air conditioning units.
7. The Board reviewed the new At Home Services brochure created by Renee Dougherty and Hendren.
There being no further business, the meeting was adjourned at 7:19 p.m.
Respectfully submitted,
Stacey R. Hendren
Secretary, Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and
activities.
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