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HomeMy WebLinkAboutMarch 1, 2010 HRA MinutesHOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE SPECIAL MEETING OF MARCH 1, 2010 Call to order - The meeting was called to order by Chair Diehm at 7:35pm 2. Roll Call - Chair: Tammera Diehm. Members: Bobby Williams, Bruce Nawrocki, Bruce Kelzenberg, and Gary Peterson Members Absent: Dennis Ecklund Staff Present: Assistant Community Development Director -Sheila Cartney Parkview/CommonBond staff: Laura Sheak, and Lisa Wilcox-Erhardt Pledge of Allegiance BUSINESS ITEMS 3. Accepting/Approving Bids - Exterior improvements At the March 30, 2009 HRA meeting the board approved Resolution 2009-03 confirming acceptance of the 2009 American Recovery and Reinvestment Act. At that time the HRA was awarded a grant of $131,959, which can be used for capital projects. As part of this grant the HRA has approved e~terior building rehabilitation. In order to use these funds for e~terior rehabilitation the HRA must approve a bid and submit to HUD by March 17, 2010. Six bids were received, CommonBond recommends American Masonry Restoration, and their total bid is $100,761.00. CommonBond has completed their due diligence on this firm in their ability and performance. Questions from Members Nawrocki commented about the difference in bid packages and wondered if there was a reason American Masonry Restoration was quite a bit lower. Wilcox-Erhardt indicated that two bidders left out paint in their bid and the two highest bids had larger dollar amounts on the paint bid, which seemed to be higher than expected. Wilcox-Erhardt went on and explained there was a base bid and 4 alternate bids as part of the bid package. Peterson confirmed with CommonBond that they checked the background on American Masonry Restoration. Wilcox-Erhardt confirmed and explained that the Engineer and Construction manager had a special meeting with American Masonry Restoration and were impressed by them and their work. Page 2 HRA minutes 3/1/10 Motion by Peterson, Seconded by Kelzenberg to approve American Masonry Restoration for the exterior rehabilitation work at Parkview Villa as presented in the bid package in a total amount of $100, 761. 00 All AYES MOTION PASSED Other Business Nawrocki commented on the Memo in the packet related to the driveway work that was completed at Parkview Villa. He stated he was surprised at the opinion and that we better be e~tra careful when approving bills. He also stated he will be looking to the City Manager to give his assurance that all bidding processes are followed correctly and will ask the Manager at every meeting. Diehm directed staff to draft a Resolution for the HRA Bylaws that allows CommonBond to sign checks and requires checks for over $15,000 be approved by the HRA board. Nawrocki also raised a question about a special checking account the HRA has. CommonBond and City staffs were not aware of the account Nawrocki was talking about. Nawrocki will bring it up at the ne~t meeting. Ne~t regular HRA meeting is Apri127, 2010 at Parkview Villa Meeting Adjourned at 7:47pm Respectfully Submitted, Sheila Cartney Assistant Community Development Director/Acting Recording Secretary