HomeMy WebLinkAboutMarch 1, 2010 HRA MinutesHOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE SPECIAL MEETING
OF MARCH 1, 2010
Call to order - The meeting was called to order by Chair Diehm at 7:35pm
2. Roll Call - Chair: Tammera Diehm. Members: Bobby Williams, Bruce
Nawrocki, Bruce Kelzenberg, and Gary Peterson
Members Absent: Dennis Ecklund
Staff Present: Assistant Community Development Director -Sheila Cartney
Parkview/CommonBond staff: Laura Sheak, and Lisa Wilcox-Erhardt
Pledge of Allegiance
BUSINESS ITEMS
3. Accepting/Approving Bids - Exterior improvements
At the March 30, 2009 HRA meeting the board approved Resolution 2009-03 confirming
acceptance of the 2009 American Recovery and Reinvestment Act. At that time the HRA
was awarded a grant of $131,959, which can be used for capital projects. As part of this
grant the HRA has approved e~terior building rehabilitation. In order to use these funds
for e~terior rehabilitation the HRA must approve a bid and submit to HUD by March 17,
2010.
Six bids were received, CommonBond recommends American Masonry Restoration, and
their total bid is $100,761.00. CommonBond has completed their due diligence on this
firm in their ability and performance.
Questions from Members
Nawrocki commented about the difference in bid packages and wondered if there was a
reason American Masonry Restoration was quite a bit lower. Wilcox-Erhardt indicated
that two bidders left out paint in their bid and the two highest bids had larger dollar
amounts on the paint bid, which seemed to be higher than expected. Wilcox-Erhardt went
on and explained there was a base bid and 4 alternate bids as part of the bid package.
Peterson confirmed with CommonBond that they checked the background on American
Masonry Restoration. Wilcox-Erhardt confirmed and explained that the Engineer and
Construction manager had a special meeting with American Masonry Restoration and
were impressed by them and their work.
Page 2
HRA minutes 3/1/10
Motion by Peterson, Seconded by Kelzenberg to approve American Masonry Restoration
for the exterior rehabilitation work at Parkview Villa as presented in the bid package in a
total amount of $100, 761. 00
All AYES MOTION PASSED
Other Business
Nawrocki commented on the Memo in the packet related to the driveway work that was
completed at Parkview Villa. He stated he was surprised at the opinion and that we better
be e~tra careful when approving bills. He also stated he will be looking to the City
Manager to give his assurance that all bidding processes are followed correctly and will
ask the Manager at every meeting.
Diehm directed staff to draft a Resolution for the HRA Bylaws that allows CommonBond
to sign checks and requires checks for over $15,000 be approved by the HRA board.
Nawrocki also raised a question about a special checking account the HRA has.
CommonBond and City staffs were not aware of the account Nawrocki was talking about.
Nawrocki will bring it up at the ne~t meeting.
Ne~t regular HRA meeting is Apri127, 2010 at Parkview Villa
Meeting Adjourned at 7:47pm
Respectfully Submitted,
Sheila Cartney
Assistant Community Development Director/Acting Recording Secretary