HomeMy WebLinkAboutJanuary 26, 2010 HRA MinutesHOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE REGULAR MEETING
OF JANUARY 26, 2010
1. Call to Order - The meeting was called to order by Chair Diehm at 7:00 p.m.
2. Roll Call- Chair: Tammera Diehm, HRA members: Bruce Nawrocki, Dennis Ecklund 7r.,
Bruce Kelzenberg, and Gary Peterson.
Members absent: Bobby Williams
Staff present: Executive Director-Walt Fehst; Assistant Community Development Director-
Sheila Cartney, and Secretary-Shelley Hanson.
Parkview/CommonBond Staff: Laura Sheak, Lisa Wilcox-Erhardt, and 7ennifer Eels
3. Pledge of Allegiance
4. Election of Officers
The HRA Bylaws specify that the Authority shall annually select a Chair, Vice Chair, and
a Secretary/Treasurer from its Commissioners.
Motion by Peterson, seconded by Kelzenberg, to cast a unanimous ballot nominating and
appointing Tammera Diehm for Chair, Bobby Williams for Vice Chair, and Dennis Ecklund
for Secretary/Treasurer. All ayes. MOTIONPASSED.
CONSENT AGENDA
5. Approve the Minutes of October 27, 2009 and the Special meeting of November 9,
2009 and the Financial Report and payment of bills for the months of October-
December, 2009, on Resolution 2010-01.
Nawrocki stated that at a previous meeting he had asked for more information on how the
contract was executed for the driveway repairs at the entrance of the garage at Parkview Villa.
He had asked for a legal opinion on this matter. Nawrocki noted from the minutes of the
November 9, 2009 meeting that Clark stated it was done as an emergency repair and that there
were funds remaining in the capital improvement budget. Nawrocki stated he thought it should
have been handled similar to the e~tension of CommonBond's Contract, and that a special
meeting should have been called. He went on to say he didn't feel comfortable signing the annual
affidavit regarding any known improprieties until he receives a legal opinion regarding this
contract. Diehm asked staff to have legal counsel write a response to verify the contract is valid.
Nawrocki then questioned some of the line item expenses as noted on the report. Lisa explained
the details of the entries to him that included fees for legal expenses to Kennedy & Graven. He
noted that on the total expense pages for the North and South buildings, the projected & actual
expenditures didn't come close to balancing. Lisa explained the discrepancy is due to grant
monies received, which cause a surplus that will be used for future planned expenditures. So that
amount varies as grant money is received and then used for various projects.
Housing & Redevelopment Authority Minutes
January 26, 2010
Page 2 of 6
Motion by Peterson, seconded by Kelzenberg, to approve the consent agenda items as listed. All
ayes. MOTIONPASSED.
HRA RESOLUTION 2010-O1
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY
(HRA) APPROVING THE FINANCIAL STATEMENT FOR OCTOBER, NOVEMBER AND
DECEMBER OF 2009 AND PAYMENT OF BILLS FOR THE MONTHS OF OCTOBER,
NOVEMBER AND DECEMBER OF 2009.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied,
the HRA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills
and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the months of October, November, December of 2009 and the list of
bills for the months of October, November, December of 2009 are attached hereto and made a part of this
resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be
acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills,
which are attached hereto and made a part hereof, and they are found to be correct, as to form and content;
and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills
as presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent
records of the Columbia Heights Housing & Redevelopment Authority.
Passed this 26th day of Januarv , 2010.
MOTION BY: Peterson
SECONDED BY: Kelzenberg
AYES: All ayes
Chair
Attest by:
Shelley Hanson, Secretary
Housing & Redevelopment Authority Minutes
January 26, 2010
Page 3 of 6
BUSINESS ITEMS
6. Resident Council Minutes
Copies of the minutes were included in the agenda packets. Ecklund reviewed some of
the items noted in the minutes. He then introduced the newly elected Resident Council
Officers: President-Lyn Miner, Vice President-Ecklund, Secretary-Jessie Chudek, and
Treasurer-Vivian Fahey. Diehm congratulated the new officers.
Ecklund also gave a Treasurer's Report. He went over some of the expenditures made
since the last meeting. He said most of the money they raise all year is spent during the
month of December for activities and parties. He also informed the members that they
paid a resident (Perry) to haul away old furniture and electronic items that residents
wanted to dispose. Nawrocki said the furniture items should be taken away as part of the
garbage service. Diehm said the contract for multi family buildings could be different from
that of regular residential service. It was also noted that many residents cannot get the
items down to the dumpster and this gentleman was handling this for the residents.
7. Report of Mana~ement Companv
Laura Sheak, Manager, asked if there were any questions on the monthly reports that were
included in the agenda packets.
Nawrocki asked if the Caretaker position for weekends has been filled. Laura stated it
has, and that the new person seems to be working out well.
Lisa reported that the re-hab of the 3rd and 4t'` floors would start by mid-February. These
floors are being done by a different contractor, therefore, it is taking a little longer for him
to get started due to the fact he is trying to match the materials used by the old contractor.
She also stated they are in the final stages with the Engineering firm in drawing up the
specs for the north building's fa~ade. They are breaking the project into pieces so the
Commissioners can pick and choose the most important issues needing attention based on
the funds available. She told the members the contracts will need to be approved and
signed before March 17t'` so a special meeting will need to be called prior to that date,
once the bids are received.
8. Citizen Forum
Lyn Miner from Unit #202 is the new Resident Council President. She passed out a card
to the commission members with her contact information if the Commission members ever
need to reach her.
Housing & Redevelopment Authority Minutes
January 26, 2010
Page 4 of 6
9. Resolution 2010-02, Desi~natin~ Si~natories
The attached Resolution 2010-02 designates Northeast Bank as the depository for all
Columbia Heights HRA funds and authorizes signatories for accounts.
stions from members:
Nawrocki asked why there are two different groups of authorized signatures on the
Resolution. He wondered why the second set didn't include the HRA Executive Director.
Sheila explained the signature requirements on the Resolution are the same as the ones
used in the past. She said the list of authorized signatories may be changed if the members
wish to do so. Diehm asked staff to prepare a memo stating the reason it has been written
this way in the past and based on that response, the Commission can change it at the ne~t
meeting if it is deemed necessary.
Motion by Nawrocki, seconded by Peterson, to waive the reading of Resolution 2010-02,
there being ample copies available to the public. All Ayes. MOTIONPASSED.
Motion by Nawrocki, seconded by Peterson, to adopt Resolution 2010-02, a Resolution
Designating Depository for the Columbia Heights Housing and Redevelopment Authority
(HRA). All ayes. MOTIONPASSED.
RESOLUTION NO. 2010-02
RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS HOUSING
AND REDEVELOPMENT AUTHORITY (HRA)
WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (herein referred to as the
"Corporation") has entered into a Management Contract with Commonbond Housing (herein referred to as
"Management Company"), dated January 23, 2008, and amended on November 9, 2009 and
WHEREAS, by Minnesota Statutes the Corporation must establish a depository agency, and
WHEREAS, the Corporation desires to have as authorized signatures both officers of the Corporation and
the Management Company.
IT IS HEREBY RESOLVED, that Northeast Bank, is hereby designated as a depository of the funds of this
corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of
this corporation on deposit with said bank shall be signed by at least two of the following:
HRA Executive Director
Management Company CEO
Management Senior Vice President
Management Director of Administration
Housing & Redevelopment Authority Minutes
January 26, 2010
Page 5 of 6
And that said bank is hereby fully authorized to pay and charge to the account of this Corporation any checks,
drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the Corporation and
it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of
money drawn in this Corporation's name, including those drawn to the individual order of any person or
person whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear
the facsimile signatures of at least two of the following:
Management Company CEO
Management Company Senior Vice President
Management Company Director of Administration
And that Northeast Bank shall be entitled to honor and to charge this Corporation for all such checks, drafts
or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may
have been affixed thereto, if such facsimile signature resembles the facsimile specimens duly certified to or
filed with the Bank by the City Clerk or other officer of this Corporation.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the Corporation and
certified to as governing the operation of the Corporation's account(s) with it, be and are hereby continued in
full force and effect, except as the same may be supplemented or modified by the foregoing part of this
resolution.
BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts
and borrowings by or on behalf of this Corporation with said bank prior to the adoption of this resolution be,
and the same hereby are, in all things ratified, approved and confirmed.
BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may
be used as depositories for investment purposes so long as the investments comply with authorized
investments as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as
a depository for investment purposes so long as the investments comply with the authorized investments as
set forth in Minnesota Statutes.
Passed this _26th day of January, 2010
Offered by: Nawrocki
Seconded by: Peterson
Roll Call: All ayes
Chair
Shelley Hanson- Secretary
Housing & Redevelopment Authority Minutes
January 26, 2010
Page 6 of 6
Other Business
Nawrocki again stated that he expects a memo verifying that the improvements to the driveway
were executed in a legal manner. Fehst said the time of year and poor weather conditions
prompted staffto move forward with the project sooner than planned. Nawrocki reiterated he
thought a special meeting should have been called. Staff will see that Mr. Nawrocki gets a
written statement from legal counsel, as requested.
The ne~t regular HRA meeting is tentatively scheduled for Tuesday, April 27, 2010. However, a
special meeting will most likely be called for late February or early March to approve e~terior
improvements for the North building as previously discussed.
The meeting was adjourned at 8:50 pm
Respectfully submitted,
Shelley Hanson
Recording Secretary