HomeMy WebLinkAboutJanuary 6, 2010
Approved
2/3/2010
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
January 6, 2010
The meeting was called to order by Chair Patricia Sowada, at 6:34 p.m. Members present were; Nancy Hoium,
Patricia Sowada, Barbara Tantanella, Lynette Thomson and Catherine Vesley. Also present: Becky Loader,
Stacey Hendren and City Council Representative Bruce Kelzenberg.
The minutes of the December 2, 2009, Board meeting were approved as mailed.
The bill list dated 12/14/09 was reviewed. It was moved, seconded and passed that the bills be paid.
The bill list dated 12/23/09 was reviewed. It was moved, seconded and passed that the bills be paid.
The bill list dated 12/23/09-B was reviewed. It was moved, seconded and passed that the bills be paid.
The bill list dated 12/30/09 was reviewed. It was moved, seconded and passed that the bills be paid.
The bill list dated 1/11/10 (2009 bills) was reviewed. It was moved, seconded and passed that the bills be paid.
The 2009 accounting dated 1/6/10 was reviewed.
The bill list dated 1/11/10 (2010 bills) was reviewed. It was moved, seconded and passed that the bills be paid.
The 2010 accounting dated 1/6/10 was reviewed.
Old Business:
1. The 2010 proposed Library budget was approved with no changes. The Library’s Public service hours
were increased by 4 hours, and Library hours will change effective 2/1/10. The Adult Services Librarian
position will be advertised, applications scored, and interviews will take place in the next month and
Loader plans on having the new employee start in February. The 2009 temporary part-time and seasonal
raises that were approved and then frozen will be implemented in 2010. Effected staff will receive no
retroactive pay, but will be at the new pay scale effective 1/1/10. Loader looks forward to a full staff in
2010, and was very pleased with how Library staff pulled together in 2009.
2. The Library Foundation’s annual fundraiser was a success after overcoming unusual circumstances and
obstacles. Tom Letness of the Heights Theater was very supportive and helpful in trying to salvage the
situation. The Foundation will continue to evaluate the fundraising procedures and is brainstorming for
new ideas for the capital campaign.
Loader recognized Thomson for her enthusiasm and skill while working with the crowd at the Foundation
Fundraiser.
Loader noted that there were several individual donations made at the end of 2009, United Way
designations made for 2010, and that the Library received donations from MNGives day.
New Business:
1. The crossover statistics for November were reviewed.
2. In November all branches of the Anoka County Library and Columbia Heights had displays supporting
awareness of homelessness in Anoka County. The Board appreciated the thank you letter received from
Commissioner Sivarajah.
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3. The Library is currently collaborating with the School District for the 21 Century Grant. ISD #13 is
looking for space to hold one of their programs. Special permission is required to use Library space on an
ongoing, regularly-scheduled basis. The Board reviewed the letter from Marsha Tubbs, Children’s
Librarian based on the request from Linda Ernst, District 13 Grants Coordinator.
Hoium made a motion to make an exception to the policy to allow ISD #13 to use the Activity Room for
an Encore program each Friday from February through May 2010. The motion was carried.
4. The Board discussed the article from Minnesota Cities, Nov/Dec 2009, which cited libraries as the critical
link to computers for citizens accessing e-government and job resources.
Items from the Floor:
1. The Gates Foundation requires documentation on how monies will be earned to match the grant. The
Board offered a resolution to accept a grant from the Gates Foundation and to allocate monies collected
from the sale cart as local matching funds.
Vesley asked for clarification on how the resolution would affect the approved budget. Loader stated that
the revenue from the sale cart would go directly to the match for the grant and come out of Library
revenue, but would not affect the numbers in the approved budget.
A motion to adopt the resolution was made, seconded and approved.
Board members signed resolution documentation.
2. Sowada asked the Board if they wanted to move back to Tuesday night meetings due to the increase in
hours. Board members decided to continue to meet on Wednesday nights.
There being no further business, the meeting was adjourned at 7:26 p.m.
Respectfully submitted,
Stacey R. Hendren
Secretary, Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided
to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and
activities.
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