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HomeMy WebLinkAboutFebruary 3, 2010 Approved 3/3/2010 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES February 3, 2010 The meeting was called to order by Chair Patricia Sowada, at 6:36 p.m. Members present were: Nancy Hoium, Patricia Sowada, Barbara Tantanella, and Lynette Thomson. Also present: Becky Loader, Stacey Hendren and City Council Representative Bruce Kelzenberg. Not present: Catherine Vesley. The minutes of the January 6, 2010, Board meeting were approved as mailed. The bill list dated 1/25/10 (2009 bills) was reviewed. It was moved, seconded and passed that the bills be paid. The 2009 accounting dated 2/3/10 was reviewed. The bill list dated 1/25/10 (2010 bills) was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 2/8/10 (2010 bills) was reviewed. It was moved, seconded and passed that the bills be paid. The 2010 accounting dated 2/3/10 was reviewed. Old Business: 1. Sixty-one applications were received for the open Adult Services Librarian position. Loader and Linda nd Magee, Human Resources Director, conducted 9 interviews and 2-3 candidates will be called back for 2 th interviews at the Library the week of February 8. 2. The new hours approved in the 2010 budget began February 1, 2010. Staff is continuing to educate patrons and the increase of hours has been well received. 3. Loader met with Aleksandr Chernin and Jesse Hauf, IS department, to discuss expending the Gates Grant monies. The computers and necessary equipment for installation will be ordered for a tentative March arrival. Cost estimates show that the grant will cover additional items including Deepfreeze, MacAfee, Cybraryn, a server, and additional Internet and PAC terminals. Hoium questioned whether the Library has furniture for the new terminals. Loader stated that they plan on buying inexpensive desks. The Board discussed the difference between the inexpensive furniture and the sturdier Buckstaff that matches our current furniture, as well as the possibility of the furniture expense being covered by the donation account. It was moved that we order Buckstaff furniture for the new stations if it can be worked out financially. The motion was carried. 4. Library staff is preparing two versions of the Annual Report. The City version, which includes mostly narrative information, is due the first Friday in March. The State version, which includes mostly financial st and statistical data, is due April 1. New Business: 1. The crossover statistics for December were reviewed. It was noted that these are the statistics for the end of December and the year-end statistics will be available at a later date. 1 2. Loader met with NSI/Horowitz to discuss the preparation of bids for equipment replacement in the Library. NSI/Horowitz will be preparing specifications for replacing the 1965 boiler and the central air conditioning unit. The two smaller units on the roof will be added as an addendum to the proposal. Energy programs will be looked into for all units. NSI/Horowitz recommended putting a tarp and seal on the center unit in the meantime to slow the leak. This project has been completed. 3. Copy machines and the Library’s print manager will be purchased in a joint project with Public Works and City Hall to obtain the best total cost. The Board discussed what a print manager does and how it will benefit the Library staff. Bill Elrite, Finance Director, plans on having this project completed before summer. 4. Loader presented a handout containing the Annual costs for the Automated Circulation System, which is now the Integrated Library System from 2007 to the present. Eight areas of service were cited, and the Board discussed the changes in detail. There have been no changes in Notices, the TI and Access Point Maintenance charges are discontinued and have been replaced with the IS Support charge and the Comcast Static IP. An increase in cataloging charges is expected, but final figures have not been received. There has been a major increase in the cost of the ILS due to the outsourcing of SIRSI. This amount is based on Columbia Heights’ percentage of total circulation and collection. The final area concerns activating the collections module in Workflows and figures are expected for this service. Items from the Floor: 1. Steve Smith, longtime patron of the Library, will be cleaning, staining and sealing the Boardroom table in February. 2. Sowada asked what the criteria were for discarding Library books. Loader stated age, wear, condition, currency and nonuse. There being no further business, the meeting was adjourned at 7:32 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2