HomeMy WebLinkAboutOctober 27, 2009, MinutesHOUSING & REDEVELOPMENT AUTHORITY
MINUTES OF THE REGULAR MEETING
OF OCTOBER 27, 2009
1. Call to Order - The meeting was called to order by Chair Diehm at 7:00 p.m.
2. Roll Call- Chair: Tammera Diehm, HRA members: Bruce Nawrocki, Dennis Ecklund 7r.,
Bruce Kelzenberg, and Gary Peterson.
Excused members: Bobby Williams.
Staffpresent: Executive Director-Walt Fehst; Deputy Executive Director-Scott Clark; Assistant
Community Development Director- Sheila Cartney, and Secretary-Shelley Hanson.
Parkview/CommonBond Staff: Laura Sheak, Lisa Wilcox-Erhardt, and 7ennifer Eels
3. Pledge of Allegiance
CONSENT AGENDA
4. Approve the Minutes of the July 28, 2009 meeting and Financial Report and
payment of bills for the months of July-September, 2009, on Resolution 2009-06.
Nawrocki questioned a payment from July to Laura Sheak for $496. Lisa explained that
the generators were running constantly due to the load from air conditioners and that the
fuel was close to running out. The fuel company would not make a delivery unless it was
paid for at the time of delivery, so Laura used her personal credit card to make the
payment and this expenditure was for the reimbursement. He then questioned the
payment to the City for $5,200. Lisa explained that was for the Administration/servicing
fees to cover city staff time as budgeted for administration of Parkview Villa North and
South. Nawrocki stated he had asked about this fee at the last meeting and wanted
documentation to justify the amount. He expressed his opinion that this fee is too high.
Clark stated those figures were part of the flow chart that was provided at the July
meeting and the EDA set that fee when they approved the EDA and HRA budgets. The
reimbursement from this source is set at appro~mately $35,000 and includes a 3%
increase each year. Clark stated it is a close average of the actual expenses and that the
Board isn't always aware of all the stafftime from various departments that it takes to
oversee the management of these buildings. Clark gave Nawrocki another copy of the
flow chart at the meeting so he could review the figures.
Nawrocki questioned an August payment for a legal inquiry regarding the process for the
possible disposition of the project. Lisa said staff directed her to include this in the PHA
Plan in case the City decides to sell the buildings. The amount for this expense was $82.
Motion by Peterson, seconded by Ecklund, to approve the consent agenda Items as listed. All
ayes. Motion Carried.
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 2 of 14
HRA RESOLUTION 2009-06
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY
(HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY, AUGUST, AND SEPTEMBER
OF 2009 AND PAYMENT OF BILLS FOR THE MONTHS OF JULY, AUGUST, AND
SEPTEMBER OF 2009.
WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota
Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and
disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied,
the HRA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills
and if correct, to approve them by resolution and enter the resolution in its records; and
WHEREAS, the financial statement for the months of July, August, and September of 2009 and the list of
bills for the months of July, August, and September of 2009 are attached hereto and made a part of this
resolution; and
WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be
acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights
Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills,
which are attached hereto and made a part hereof, and they are found to be correct, as to form and content;
and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills
as presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent
records of the Columbia Heights Housing & Redevelopment Authority.
Passed this 27th day of October, 2009.
MOTION BY: Peterson
SECONDED BY: Ecklund
Chair - Tammera Diehm
Attest by:
Scott Clark, Community Development Director
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 3 of 14
BUSINESS ITEMS
6. Report of Mana~ement Companv
Laura Sheak, Manager, asked if there were any questions on the monthly reports that were
included in the agenda packets. She explained that smoke detectors were installed prior to the
August deadline, and the parking ramp improvements have been completed and the cement is
curing. When asked how long it needed to cure, Brian Hon stated that Unicorp recommended 72
hours, so residents should be able to use the parking area on Thursday. Weather delayed this
proj ect.
Lisa told members that the application for Grant money is moving ahead. They have signed with
an Engineer who did an assessment of the building. They are in the process of reviewing the
assessment and will soon be going out for bids.
Lisa also reported that CommonBond had nominated Laura for an award for managing buildings
with more than 100 units. She won the award and they had good things to say about the building
and how it has been maintained and managed.
Nawrocki stated he thought the garage doors were going to be replaced, but that the project for
the coils and new driveway was going to be brought back to the board for approval. Lisa said
there was $67,000 allocated projects in the capital improvement fund. Due to market conditions,
the cost for the ramp came in at $29,900 and staff directed them to proceed with the project.
Nawrocki stated that any expenditure over $15,000 should have Board approval. Clark took
responsibility for authorizing the work to proceed because it was for a capital improvement that
was budgeted for and he thought it best to get the project done before the weather made it
impossible. He also stated that at the previous HRA meeting there was agreement to proceed.
Clark said it made sense to replace the coils now along with the repaving so that it eliminates
tearing up a newly surfaced driveway later.
7. Resident Council Minutes
Copies of the minutes were included in the agenda packets. Ecklund reviewed some of the topics
covered including the Christmas Party, the St. Croix Boat Ride and dinner, and the cookbooks of
the resident's recipes that are being sold. He also stated they will be looking for nominations for
positions on the Resident Council. Ecklund then reviewed the Treasurer's Report.
8. Citizen Forum
Renie Sufka #104 told the Mayor it is hard to cross Central Avenue because vehicles don't honor
the pedestrian crossing. He stated he would discuss this with the Police Chief and maybe refer it
to the Traffic Commission. She then told Walt that Public Works needs to do a better job at
clearing the sidewalks from the building to Central Avenue and in the parking ramps. She said
they do not leave a wide enough access on the sidewalk for those that use wheelchairs.
He responded that he would address the concern with the Public Works Director.
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 4 of 14
Terry Gagne #704 said she originally signed her lease because smoking was allowed at Parkview
Villa. The non-smokers knew that when they signed their leases also, and they shouldn't have
moved into the building if they didn't like it. She doesn't think a few people should dictate the
rights of everyone. She feels that any resident that was here prior to the policy change should be
grandfathered in and allowed to smoke in their units.
Diehm stated that as the owners of a Public Housing Building, they are getting pressure from
HUD to make it a smoke free environment. She explained that everyone has rights to a point and
that it is their job to ensure that people's health and safety are protected. Diehm explained that all
public buildings and most housing facilities have adopted a"smoke free" policy. She said the
Board will possibly consider an outdoor shelter to provide an area where residents can smoke.
Ms. Miner #202 is disappointed that smokers have no concern that their smoke goes in other
units.
Wendy Mady #712 agrees with Terry that people should be able to smoke in their units. She said
she puts a rug under her door so her smoke doesn't travel to other units.
Terry Gagne said she can smell other residents cooking smells in the hallway, but not in her unit,
so she doesn't believe they can smell that much smoke in their units.
Lola #417 stated cooking odors don't cause cancer and smoking does, and she doesn't appreciate
smelling cigarette smoke.
Rita Nelson #510 said she doesn't smoke but she feels those that do should be grandfathered in.
Tom Tellen #612 agrees with Terry and thinks residents should be allowed to smoke in their units
and also in a shelter outside.
Cindy Tigue #507 said the major reason the decision was made was because of the cost to turn
over an apartment of someone who smoked. She also doesn't think that residents understood
what "grandfathered in" meant.
Karen Faust #414 said the Board already voted on this.
Diehm agreed and said it is not an agenda item and the decision will not be changed. She directed
the management company to obtain bids on constructing an outdoor shelter for smokers and to
bring the information back to the board for consideration.
Nawrocki said there was considerable discussion on this matter at the last meeting based on two
surveys that were done. He said the Board made its decision. However, he has seen the
addendum to the lease and he thought the language was too strong. He objected to evicting a
tenant that is caught smoking on a first offense, and he understood that smoking would be
allowed outside the building, and the lease addendum states "no smoking is allowed on the
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 5 of 14
grounds".
Ecklund stated he would like to see residents grandfathered in, then there wouldn't be a need to
build a shelter. People can't afford to just up and move. He said maybe by adding a requirement
that all the smokers have air filters in their units would help the situation.
Another resident said it isn't safe for residents to go outside to smoke, especially when it is cold
and icy, or in the middle of the night.
Kelzenberg stated that one of the reasons the policy was changed was because there was a fire in
the building by someone who was smoking while she was on oxygen. He said it is the Board's
responsibility to protect the residents and the building from that happening again. He believes the
policy passed was the right decision.
Nawrocki then said he had received an anonymous letter from a resident that someone in the
building is bullying others especially for use of the elevator. He would like to have more
information about this and told the residents to call him anytime and leave a message regarding
this or any other matter. Diehm reminded the Board and residents that the City has hired a
management company who does a good job and that residents should go through them whenever
possible as it is their job to take care of such matters, and sometimes they have more knowledge
of situations.
9. Acceptance of Modernization Bid for 3"d and 4t" Floor Improvements
Back in 2004 the Board approved plans to begin an eight-phase project to modernize all PVVN
units and the current phase encompasses the 3rd and 4t'` floor units. The remodeling includes new
entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and
bathroom faucets, and new carpeting in the hallways. The project was advertised in the Focus,
the Builder's Exchange of Minneapolis and St. Paul, McGraw-Hill Construction Data, Reed
Construction Data, and the National Association of Minority Contractors Plan Room, which
resulted in eight bids. Funding will come in part from the FY 2008 HUD Capital Fund Program
and the FY 2009 HUD Capital Fund Program.
Award and signature of the contract would mean that all of the FY 2008 CFP Funds would be
obligated prior to the June 12, 2010 deadline. Also a significant portion of the FY 2009 CFP
Funds would be obligated well in advance of the obligation deadline. Staff reviewed the lowest
three bids received and recommended the project be awarded to Project One Construction. It
was noted that this is not the same contractor who did the work on the previous floors.
Brian said previously the work had been done one floor at a time, however, this time bids were
obtained for the 4t'` floor and for a combination of 3rd and 4t'` floors. Due to a more competitive
market, the bids were less than anticipated and it was decided to do two floors as one project.
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 6 of 14
Questions from members:
Diehm asked if they had checked to make sure they are qualified companies and if they had
checked with references. Brian said they had checked out the company chosen, and that they are
bonded, insured, and have done other similar projects with good reports.
Nawrocki asked what the bids for one floor were in the past. Brian told him the floor done last
year was bid at $109,000, so the price of $155,956 for two floors was a significant savings. He
said they are scheduled to start the project sometime in November.
Terry Gagne asked if this company would finish the project because she didn't think the last one
completed everything. She said some of her trim has peeled paint and that cove molding was
never installed in the kitchen and bath areas. Lisa told her that cove molding was not part of the
project and if she has trim that has peeling paint, she should file a work order and it will be taken
care of.
Motion by Nawrocki, seconded by Ecklund, to approve the bids and award the contract for Phase
6(3rd and 4t'` floors) of Parkview Villa North Apartment Modernization Project to Project One
Construction for an amount not to exceed $155,956; and furthermore, to authorize the Chair and
Executive Director to enter into an agreement for the same. All ayes. MOTION PASSED.
10. Approval of Parkview Villa North 2010 Bud~et - Resolution 2009-07
Lisa reviewed the budgets for the north and south buildings with the Board as a group item.
Questions and discussion items are noted with each appropriate section.
Parkview Villa North was built in 1975 with funds from the U. S. Department of Housing and
Urban Development and consists of 101 units of Public Housing units.
The proposed 2010 budget for PVVN is $641,373. The amount includes $155,956 for capital
outlays. It is expected to fund the full amount from the 2008 and 2009 CFP funds. The available
balance of these two funds is $163,125.11. The overall expense increase from the 2009 budget is
7.5%. In the 2009 budget there were no allowances for unit turnover expense and these
expenditures account for 30% of the proposed increase. Administrative costs increased 3% and
utility costs were budgeted for an overall 3.5% increase.
Total proposed Revenue is $671,255 and includes rents of $318,994, Department of Housing and
Urban Development operating subsidy of $233,681, and Department of Housing and Urban
Development Capital Funding Program funds of $112,000, Investment Income of $5,000 and
other miscellaneous charges. The apartment modernization capital improvement plans previously
developed and approved will continue to be implemented.
Staffrecommends adopting Resolution 2009-07, the 2010 PVVN Budget.
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 7 of 14
Nawrocki asked if line item 1070 is payment that goes to City for administrative costs, and was
told yes, it is.
Motion by Kelzenberg, seconded by Peterson, to waive the reading of Resolution 2009-07, there
being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Nawrocki to reduce line item 1070 by one half to $12,500. There was no second to
this motion, so the motion failed.
Motion by Kelzenberg, seconded by Ecklund, to adopt Resolution 2009-07, approving the
Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the
2010 Parkview Villa North budget of $641,373 and recommending this to the City Council for
approval. Roll call vote--All ayes. MOTION PASSED.
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF COLUMBIA HEIGHTS
HRA RESOLUTION 2009-07
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2010
BUDGET FOR PARKVIEW VILLA NORTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia
Heights, Minnesota as follows:
WHEREAS, Parkview Villa North, a 101 units rental apartment building, was constructed in 1975 for the
purpose of providing affordable housing to seniors and disabled persons.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2010 Parkview Villa North budget
of $641,373.00
The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance
Director of the City of Columbia Heights, Minnesota.
APPROVED THIS 27th DAY OF October, 2009.
Attest by:
Walter R. Fehst, Executive Director Tammera Diehm, Chair
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 8 of 14
11. Approval of Parkview Villa South 2010 Bud~et - Resolution 2009-08
Parkview Villa South was built in 1991 and has 45 apartment units that serve low-income
residents age 55 or older. The proposed 2010 budget for PVVS is $281,780. Of this amount,
$64,350 is allocated for capital projects. There is an overall expense increase of 6%. The 2009
budget did not reflect budgeted expenses for unit turnovers. The 2010 budget reflects anticipated
costs for unit turns and the operating and maintenance expenses have been increased because of
this allowance. Administrative expenses increased 2.4% and utilities were increased 4%.
Proposed gross revenues are $302,557 and include rents of $296,592-- investment income of
$2500-- and other miscellaneous charges. The rent revenues do not reflect an increase in rents for
2010.
Staffrecommends adopting Resolution 2009-08 the 2010 PVVS Budget.
Motion by Peterson, seconded by Kelzenberg, to waive the reading of Resolution 2009-08, there
being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Nawrocki to reduce line item 1070 by one half to $5,700. Peterson asked what
rationale he used to arrive at that amount since staff had already submitted documentation to
justify the recommended budgeted amount. Peterson said he had faith in staff and realizes the time
it takes to manage this facility from many aspects. Nawrocki stated that he thinks the
administration fees are inflated and that staff is always looking for more money and that they
should be looking for ways to cut costs, rather than increase them. This motion failed from lack
of a second.
Motion by Peterson, seconded by Kelzenberg, to adopt Resolution 2009-08, approving the
Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2010
Park View Villa South budget of $281,780 and recommending this budget to the City Council for
approval. Roll call vote--All ayes. MOTION PASSED.
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR COLUMBIA HEIGHTS
HRA RESOLUTION 2009-08
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE
2010 BUDGET FOR PARKVIEW VILLA SOUTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia
Heights, Minnesota as follows:
WHEREAS, the City had constructed in 1991 Park View Villa South (PVVS), a 45-unit rental apartment
building, for the purpose of providing housing for low-income seniors age 55 and older.
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 9 of 14
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2010 Park View Villa South budget
of $281,780.00
The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance
Director of the City of Columbia Heights, Minnesota.
APPROVED THIS 27th DAY OF October, 2009.
Attest by:
Walter R. Fehst, Executive Director Tammera Diehm, Chair
12. Discussion on Future Rental Increase Policv for Parkview Villa South-Resolution
2009-10
Clark stated that over the past seven years a series of discussions have been held by the HRA
regarding rent increases at PVVS. The memo included in the agenda packets summarized the
discussions. The result is that 36 of the 45 units are now at a base rent of $562 for a one-
bedroom unit and $715 for a two-bedroom unit. Nine of the units are still below the base rents
based on actions that occurred in 2006. The critical issue is that staff has no direction or
authorization to increase rents further, and therefore, no rent increases are proposed for the 2010
budget.
Staff is recommending that the HRA establish a long-term future rent increase policy for two
major reasons: 1) To ensure that future capital improvements can be funded as needed. In July,
the HRA reviewed a CIP Plan illustrating a need for almost $1,000,000 of improvements over the
ne~t twenty years, and 2) To ensure that after 2029 a sufficient fund balance is maintained for the
ne~t capital improvement period, and that anticipated total income can continue to match or
exceed annual operating costs.
Two spreadsheets included in the packets illustrate the rationale for the recommendation of a
continuous annual3% rent increase beginning in 2011. These spreadsheets assume the following:
1) Base rents in 2010 at $562 for a one-bedroom and $715 for a two-bedroom.
2) Increase of 3% annually starting in 2011.
3) Assumption that all "below base rent units" will be converted to full base rent units by
2014.
4) A vacancy rate of 3%.
5) Future value expenditure payments of $959,067 to cover capital improvement costs.
6) In order to project a financial status range for 2029 (both in terms of fund balance and
income to expenditure variance) a"best case" and "worst case" scenario was
developed by using, in one case, a 4.5% annual inflation on expenditures and in the
second test, a 5% inflation factor.
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 10 of 14
Spreadsheet A, using a 4.5% future expenditure growth factor, illustrates that by 2029 income
exceeds expenditures annually by $49,457, which enables PVVS's fund balance to grow for
future capital needs. In addition, the 2029 fund balance is projected at $1,234,307 which is a
future value that translates to a present value of appro~mately $720,000 using a 3% discount.
Spreadsheet B, using a 5% future expenditure growth factor, illustrates that by 2029
expenditures begin to exceed income, (a negative variance of $7,265). Fund balance is
$814,150 and using the same 3% discount, has a present value of appro~mately $480,000.
Projecting out 20 years always needs a constant reassessment, as actual income and
expenditures are realized from year to year. Staff believes the spreadsheets indicate the need
to establish a formal policy for annual rent increases starting in 2011, and that by having a 3%
annual increase, it will prevent future residents from having substantial rent increases in order
to catch up on building critical fund balances and/or paying for necessary capital
improvements.
Questions from members:
Nawrocki asked what the e~sting fund balance was for the south building. Clark stated that as
of 12/08 it was $411,095 which was the starting point for the information detailed on the
matrix. Nawrocki thought it was higher. Clark said the audited EDA statement showed this
same figure, and he gave Nawrocki a copy of the report. Nawrocki then went on to say he
thinks the City Administration fees are too high since CommonBond does a lot of the financial
work now. If those fees were reduced than rents wouldn't have to be increased as much.
Nawrocki stated that rents have doubled since 2002. At that time the minimum rent was
$250/month and now it is up to $562/month for a one- bedroom apartment. He didn't think
rents should be projected for 20 years into the future, as no one knows what the economy will
be like and what other similar buildings will do. He said capital expenditures could change
during this period also. Clark told the members that this is a 20-year plan meant as a tool so
that maintenance and updating of the building can be done. He agreed that it is something that
will need to be re-visited every couple of years, as stated in the HRA Action letter, to see if
things need to be re-adjusted due to unforeseen issues.
Nawrocki asked why we are voting now to raise rates in 2011. Clark stated he thinks it is the
fair thing to do so that residents have a 14-month notice to plan their budgets accordingly.
Nawrocki wanted to make it clear that if approved, this does not give staff authorization for
any projects without further Board approval.
Motion by Kelzenberg, seconded by Peterson, to waive the reading of Resolution 2009-10, there
being ample copies available to the public. All ayes. MOTION PASSED.
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 11 of 14
Motion by Kelzenberg, seconded by Peterson, to adopt Resolution 2009-10, approving an annual
3 percent rent increase for all Parkview Villa South units starting on January 1, 2011. Roll Call:
Ayes: Peterson, Ecklund, Kelzenberg, Diehm
Nay: Nawrocki
MOTION PASSED.
HRA Resolution 2009-10
Resolution Approving An Annual3% Rent Increase For All Parkview Villa South Units
Starting on January 1, 2011
WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (HRA) are the owners of
Parkview Villa South located at 950 40t'' Ave Northeast, and
WHEREAS, the HRA needs to ensure current and future residents that sufficient fund reserves are in place
to provide for needed and necessary capital improvements, and
WHEREAS, in order to ensure that these funds will be available, the HRA has analyzed a twenty year
Capital Improvement Plan dated June 15, 2009, and
WHEREAS, the HRA has reviewed a twenty year income and expenditure analysis developed by staff to
determine future monetary needs, and
WHEREAS, the HRA has concluded from these aforementioned documents that an annual3% rent increase
for all units at Parkview Villa South needs to be established to provide adequate future capital to sustain the
subject asset,
NOW THEREFOR BE IT RESOLVED,
1) The City of Columbia Heights Housing and Redevelopment Authority hereby agrees that an
annual3% rent increase shall be applied to all Parkview Villa South units, including ancillary amenities such
as: underground parking and electric services for air-conditioning, starting on January 1, 2011.
Passed this 27t'' day of October 2009.
MOTION BY: Kelzenberg
SECONDED BY: Peterson
Chair- Tammera Diehm
Attest by:
Shelley Hanson, Recording Secretary
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 12 of 14
PUBLIC HEARINGS
1. Approval of PHA Plan- Resolution 2009-09
The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to
prepare an Agency Plan each year and a five-year plan every five years. Staff has completed the
draft copy of the 2010 Columbia Heights Agency Plan and a five-year (2010-2015) for the public
to review. A summary of this plan has been available for review by the public at Parkview Villa's
leasing office, the City of Columbia Height's Community Development Office, the Columbia
Heights Library since mid September. Management attended the Parkview Villa Resident
Advisory Board October meeting to review the plan, and Anoka County has been sent the Plan
for comment.
HUD requires a variety of documents to be incorporated into the plan. After this Public Hearing,
the HRA Board can make any final modifications and then authorize staffto submit the final
document to HUD.
Staffrecommends the Board open and close the hearing, make any necessary amendments, adopt
Resolution 2009-09 approving the Public Housing Agency Certifications of Compliance, with the
PHA Plans and related regulations, and authorize its submission to HUD.
Comments from the members:
Lisa reviewed items included in the 2010 Plan and the 5-year Plan. Item 7.0 must be included in
the plan if the possibility e~sts to discuss future disposition of Parkview Villa. Clark clarified the
Plan is submitted to HUD for the North building, but that if disposition of Parkview Villa is
considered in the future, action by the HRA on the PHA gives policy direction to act on
disposition activities for both Parkview Villa north and south collectively.
The smoke free addendum has been included. Members wanted Section 3 of the addendum
modified to take out the language "or adjoining grounds of such building". Lisa stated they could
do this, but all the residents will have to re-sign the new addendum and they will have 60 days to
do so. Not signing the addendum is a reason to evict. Lisa explained that strong language was
used in the addendum so the company can enforce the policy. It provides clear direction and
ramifications to satisfy any legal disputes that may arise. She went on to explain the disclaimer
language is standard and protects CommonBond from frivolous lawsuits that could arise
regarding this issue. Nawrocki was concerned that mandatory eviction would result in someone
caught smoking in the building. Lisa said the policy does allow for some discretion on the part of
the management company. She stated that clearly it is a lease violation and it gives the company
the right to terminate a lease, depending on the seriousness of the offense, but they would
probably warn someone first and explain to them the ne~t incident would result in eviction.
Renie Sufka #104 noted that sidewalk repair is not scheduled unti12013. Lisa said that is what is
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 13 of 14
designated in the plan, but if funds are available, repairs or replacement can be made before then
once we know if there is any grant money left.
Nawrocki asked about page 1, Section 5.2 that states we plan to expand the supply of public
housing. Lisa explained that we already meet this requirement by maintaining the vacancy rate at
98% or above for over a year. It does not mean we will be adding more units.
Motion by Kelzenberg, seconded by Peterson, to waive the reading of Resolution 2009-09, there
being ample copies available to the public. All ayes. MOTION PASSED.
Motion by Kelzenberg, seconded by Peterson, to adopt Resolution 2009-09, a Resolution of the
Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the
2009 Public Housing Agency (PHA) Certifications of Compliance with the PHA plans and related
regulations, and authorizing submission to HUD. Roll Call Vote--All ayes. MOTION PASSED.
HRA RESOLUTION 2009-09
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA)
CONFIRMING APPROVAL OF THE 2010 PUBLIC HOUSING AGENCY CERTIFICATIONS OF
COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS.
WHEREAS, The Department of the Housing and Urban Development has requested that Public
Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA
Plans and Related Regulations; and
WHEREAS, The PHA Plan was published for review and comment in the local newspaper on
September 24, 2009, October 1, 2009 and October 8, 2009; and
WHEREAS, such Certification also requires the formal approval of the Board of Commissioners;
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights
Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certifications of
Compliance with the PHA Plans and Related Regulations is hereby approved.
ADOPTED THIS 27t'' day of October, 2009.
MOTION BY: Kelzenberg
SECONDED BY: Peterson
AYES: Kelzenberg, Peteson, Ecklund, Nawrocki, & Diehm
HOUSING AND REDEVLOPMENT AUTHORITY
Chair- Tammera Diehm
Executive Director- Walter R. Fehst
Housing & Redevelopment Authority Minutes
October 27, 2009
Page 14 of 14
Other Business
There was nothing at this time.
The ne~t HRA meeting is tentatively scheduled for January 26, 2010. Since this is after the
Holidays, Chair Diehm wished everyone a happy and healthy holiday season.
The meeting was adjourned at 8:50 pm
Respectfully submitted,
Shelley Hanson
Recording Secretary