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HomeMy WebLinkAbout02/08/2010 RegularCITY OF COLUMBIA HEIGHTS 590 40m Avenue NE, Columbia Heights, MN 55421-3878 (763)706-3600 TDD (763) 706-3692 ['lstt our website at: www.ci.columbia-heiehts.nvt.us Gaty L. Peterson Councilmernbets Robert A. Williams Bruce Nawrocki Tammera Diehm Bruce Ke!_enberg City Mana¢er Walter R. Fehrt Ti-ie fuilowing is the agenda for the regular ti~cetirtg of tl-ie City Coii1-itii to bc" held at ?:00 PM Dn Monday, February 08, 2010 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Invocation by Pastor Dan Thompson, Community United Methodist Church. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.} 4. PI20CL TIONS, P SENTATIONS, COG ION, OUI+ICE NTS GUESTS 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.} A. Approve minutes of the City Council meeting P' 4 MOTION: Move to approve the minutes of the January 25, 2010, City Council meeting. B. Accept minutes of the Columbia Heights Boards and Commissions P • is MOTION: Move to accept the October 27, 2009 minutes of the HRA. MOTION: Move to accept the November 9, 2009 special meeting minutes of the H12A. p • as MOTION: Move to accept the January 21, 2010 minutes of the Telecommunications P• as Commission. C. Approve Gambling Permit for Immaculate Conception Church event, March 20, 2010 P• 3c MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo at an event being held Saturday, City Council Agenda Monday, Fehruary 08, 2010 Page 2 of 3 March 20, 2010, at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. D. Adopt Resolution 2010-11, Re arding the Acquisition of 4600 Polk Street p. 34 MOTION: Move to waive the reading of Resolution 2010-11, there being ample copies available to the public. MOTION: Move to adopt Resolution 2010-11, approving the acquisition of property located at 4600 Polk Street Northeast; furthermore to authorize the City Manager and Mayor to enter into an agreement for the same E. Approve attached list of rental housing applications p. 3a MOTION: Move to approve the items listed for rental housing license applications for February 8, 2010. F. Authorize Purchase of Three Replacement Police Vehicles p. 4i MOTION: Move to authorize the purchase of two 2010 Ford Crown Victoria Police Interceptor vehicles under the State of Minnesota bid, with funding to come from 431-42100-5150, in the amount of $45,696.64 and that the Mayor and City Manager are authorized to enter into a contract for same. These vehicles will be used as marked patrol cars. MOTION: Move to authorize the purchase of one Chevrolet Impala under the State of Minnesota bid, with funding to come from 431-42100-5150, in the amount of $21,584.30, and that the Mayor and City Manager are authorized to enter into a contract for same. This vehicle will be used as a CSO vehicle. MOTION: Move to authorize the Police Chief to expend up to $2$,000 to set up and outfit two marked patrol cars and one CSO vehicle. Ci. Approve the Business License Applications p. 43 MOTION: Move to approve the items as listed on the business license agenda for February 8, 2010 as presented. H. Approve payment of the bills p. 4s MOTION: Move to approve the payment of bills out of the proper funds as listed in the attached register covering Check Number 133474 through Check Number 13361'7 in the amount of $853,225.07. MOTION: Move to approve the Consent Agenda items. 6. PUBLIC HEARINGS 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions B. Bid Considerations C. Other Business City Council Agenda Monday, February 08, 2010 Page 3 of 3 8. ADMINISTRATIVE REPORTS Report of the City Manager Report of the City Attorney 9. CITIZENS FORUM At this time, citizens have an opyportunity to discuss with the Council items not on the regular agenda. l^..1tlL'.ell$ a.rG reyi.tested to lll~llt their Cuirimcr-ts to ive I-IIIIICItes. AnyonG~ Wl-LO WOl.t~d ll~e to speaK shall state his/her name and address for the record. 10. ADJOURNMENT Walter R. Fehst, City Manager WF/cjb OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING JANUARY 25, 2010 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, January 25, 2010 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDER/ROLL CALL/INVOCATION Pastor Ruth Hograbe, Community United Methodist Church, gave the Invocation. Present: Mayor Peterson, Councilmember Nawrocki, Councilmember Diehm, Councilmember Kelzenberg Absent: Councilmember Williams PLEDGE OF ALLEGIANCE -recited ADDITION5/DELETION5 TO MEETING AGENDA Mayor Peterson added to the Consent Agenda SACA's request far a Charitable Gambling Permit. Nawrocki requested to add: pedestrian bridge report, Council President, Always on Guard luncheon, and K-mart proposal to change condos to rental housing. PROCLAMATIONS, PRESENTATIONS, RECOGNITION, ANNOUNCEMENTS, GUESTS A. Recognition of Charter Commission Service -Barbara Gertsema Peterson thanked Barb Gertsema for her service to our community. She was unable to be present at the meeting. Diehm indicated. upcoming community events: Saturday, January 30th Pancake Breakfast fundraiser for Girls Basketball at Applebee's; February 1 SAGA spaghetti dinner fundraiser at Murzyn Hall, March 1 Empty Bowls fundraiser at Murzyn Hali, and February l 4th graduating class All Night Party. fundraiser trip to Turtle Lake Casino. Nawrocki indicated that the Columbia Heights Lions Club Sweetheart Dance will be held on February 13th at Murzyn Hall. CONSENT AGENDA Nawrocki requested to remove items C, D, E, F, and K for discussion. City Manager Walt Fehst took the Council members through the Consent Agenda items: A. Approve minutes of the City Council meeting Motion to approve the minutes of the January 11, 2010 City Council meeting. B. Accept minutes of the Columbia Heights Boards and Commissions. Motion to accept the December 2, 2009 minutes of the Library Board. C. Establish Public Hearinu -Cable Rates -remove D. Adopt Resolution 201.0-09 being a resolution accepting the feasibility report for Zone 5 Street Rehabilitation and ordering the Public Improvement Hearing, City Project No. 1002. -remove City Council Minutes Monday, January 25, 2010 Page 2 of 8 E. Adoat Resolution 2010-10 being a resolution accepting the feasibili report for Zone 4 Street Seal Coat and ordering the Public Improvement Hearing, City Project No. 1001. -remove F. Authorization to seek bids for 2010-2011 Dutch Elm Oak Wilt Emerald Ash Bore diseased tree and hazardous tree removal program. -remove G. Approve Public Works blanket orders for 2010 purchases Motion approval to authorize staff to process blanket purchase orders in an amount not-to_ exceed the 2010 budget amounts for: • De-icing salt for salt/sanding operations purchased off the State of MN Purchasing Contract • Fuel (unleaded and diesel) for City Vehicles from the State of MN Purchasing Contract and the Anoka County Cooperative Agreement. • Bituminous Asphalt for patching/paving City streets and alleys from Commercial Asphalt, or Bituminous Roadways or C.S. McCrossan. • Curb stop and service repairs, for delinquent accounts and foreclosed properties performed on an annual basis. H. Approve leasing of municipal water tower suave for Clear Wireless LLC antenna(s) Motion to authorize the Mayor and City Manager to enter into a lease agreement with Clear Wireless LLC for the use of designated space at the City's Water Tower, 3700 Stinson Boulevard. I. Approve transfer of funds for Safe and Saber and AHDTF Overtime from General Fund to Police Department Budget Overtime Line #1020 Motion to transfer $942.08, the amount of money received from Coon Rapids as reimbursement for overtime worked from our participation on the Safe and Sober program, and $1,200, the amount of money received from Anoka County as partial reimbursement for overtime worked by our member in the Anoka/Hennepin Drug Task Force for the fourth quarter of 2009, from. the General Fund to the 2010 Police Department Budget line 1020, Overtime. 3. Approve Business License Applications Motion to approve the items as listed on the business license agenda for January 25, 2010 as presented. K. Approve payment of the bills -remove ADD ON: Approve application for Charitable Gambling Permit for SACA Motion to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to charitable gambling activities to be conducted by Southern Anoka Community Assistance (SACA) at Murzyn Hall, 530 Mill Street, Columbia Heights, MN, on February 1, March 1, and September 18, 2010. Also, that the investigation fee of $25 be waived; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. Nawrocki questioned the correction on the cell tower cover sheet. Kevin Hansen, Public Works Director, indicated that he removed the name of Verizon that was included accidently. Diehm requested that wireless leases include the requirement to remove structures when the lease expires. Hansen stated that is currently included for free standing towers and can be included for antennas on water towers. City Council Minutes Monday, January 25, 2010 Page 3 of 8 Nawrocki questioned if the massage license had been run through the Police Department. Fehst will check on this. Motion by Diehm, second by Kelzenberg, to approve the Consent Agenda items with the exception of items C, D, E, F, and K. Upon vote: All ayes. Motion carried. C Establish Public Hearing -Fable Rates Nawrocki indicated this is only for basic rates and the city does not have authority over the rest of the service Comcast provides. Fehst stated this is only to establish the hearing date. Motion by Diehm, second by Kelzenberg, to establish a public hearing date of Monday, February 22, 2010, at 7:00 p.m. or as soon thereafter as possible, to permit interested persons an opportunity to express their views on the basic services programming and equipment rates and installation charges Comcast calculated in its March, 2009, rate filing. Upon vote: All ayes. Motion carried. D. Adopt Resolution 2010-09 being a resolution aces-ptinP the feasibility report for Zone 5 Street Rehabilitation and ordering the Public Improvement Hearing, Cit~Project No. 1002. Hansen stated there will be a public information meeting about ten days prior to the public hearing. The area of work will be between Central and University Avenues from 44th to 48th. This is the second round of street work in these areas and is anticipated to be mostly seal coat or mill and overlay work. Motion by Diehm, second by Kelzenberg, to waive the reading of Resolution 2010-09, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Diehm, second by Kelzenberg, to adapt Resolution 2010-09 being a resolution accepting the feasibility report for Zone 5 Street Rehabilitation and ordering the Public Improvement Hearing on March 1, 2010, City Project No. 1002. Upon vote: All ayes. Motion carried. E. Adopt Resolution 2010-10 being a resolution accepting the feasibility report for Zane 4 Street Seal Coat and ordering the Public Improvement Hearin, City proiect No. 1001. Hansen stated there will be hearings at 6:00 p.m. and 6:20 p.m. on March 1St. Nawrocki questioned what the proposed assessment would be. Hansen stated that the feasibility report proposed assessments are in the $1,700 per unit range for mill and overlay and $294 for seal coating, and are about the same as 2009. Motion by Diehm, second by Kelzenberg, to waive the reading of Resolution 2010-10, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Diehm, second by Kelzenberg, to adopt Resolution 2010-10 being a resolution accepting the feasibility report for Zone 4 Street Seal Coat and ordering the Public Improvement Hearing on March 1, 2010, City Project No, 1001. Upon vote: All ayes. Motion carried. F. Authorization to seek bids for 2010-2011 Dutch Elm Oak Wilt Emerald Ash Bore diseased tree and hazardous tree removal pro r~ am. Nawrocki asked if a study has been done on the number of diseased trees have we? Hansen stated there has not been a survey done, other than we have 500 Elm trees remaining. We have between 3,000 and 5,000 ash trees. There are some effective items to fight Emerald Ash Bore. Nawrocki asked if this disease has been seen it in our community. Hansen stated that we keep looking and if City Council Minutes Monday, January 25, 2010 Page 4 of 8 we see Ash trees in stress we remove them and send samples to the state. Motion by Diehm, second by Kelzenberg, to authorize staff to seek bids for the 2010-2011 Dutch Elm, Oak Wilt, Emerald Ash Bore Diseased Tree and Hazardous Tree Removal Program. Upon vote: Ail ayes. Motion carried. K. Approve payment of the bills 1`.awrocki requested to receive more inforiiiation on the jvliowing Checks: 133369 AID Electric Service $5,059.05, 133302 Classic Box lunches $295.32, 133305 Don Salverta $875.09, 133402 Evergreen Land Service $1,190.00 (Hansen stated that is part of the project cost far the pedestrian bridge), 133418 Verdin Clocks $590 (Fehst stated that is a two year service contract), 133467 Trigeo Network Security $6,334A0, and 133423 Jeff s Bobby and Steve's Auto $162.50. Nawrocki requested the number of towing calls last year and if there were any overcharges involved. Fehst stated there was one instance of overcharging for storage, which was corrected. Motion by Diehm, second by Kelzenberg, to approve the payment of bills out of the proper funds as listed in the attached register covering Check Number 133212 through Check Number 133473 in the amount of $2,763,727.65. Upon vote: All ayes. Motion carried. I' LIC HE GS A. 2nd Read-n~ of Ordinance 1575, bein>; a Zoning Amendment as it relates to LED liens for Motor Fuel Stations Motion by Kelzenberg, second by Diehm, to waive the reading of Ordinance No. 1575, being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Diehm, to adopt Ordinance No. 1575, being an ordinance amending Ordinance No. 1490 City Code of 2005, relating to signage in the Design Overlay District within the City of Columbia Heights. Upon vote: All ayes. Motion carried. 1. ITEM5 FOR CONSIDERATION A. Other Ordinances and Resolutions -none B. Bid Considerations 1. Approve Capital Equipment replacement of Unit #45: Ford single axel 35 000 GVVkT dump truck and attachments, from the State of Minnesota purchasing.contract. Hansen stated this is a budgeted item to replace the last of our old dump trucks. It is a 1987 unit and parts for the unit and chassis are no longer stocked. It is proposed to replace the unit in-kind with plowing, sanding, and brine unit. This price is from the state of MN purchasing contract, which ends at the end of the month. They anticipate about an 8 percent increase. Nawrocki asked if we checked with other suppliers to compare costs. Hansen stated that our shop supervisor does comparison shopping. Motion by Kelzenberg, second by Diehm, to purchase from the State of Minnesota Purchasing Contract the Capital Equipment Replacement of Unit #45 Ford single axle 41,000 GVW dump truck chassis from Astleford International of Minneapolis in the amount of $68,407; and purchase the dump box, reversible front plow, belly plow, wing plow, brine tanks and sander from Towmaster of Litchfield, Minnesota, in the amount of $80,163 for a total price of $148,570; plus sales tax. Nawrocki indicated that the bids were under the amount budgeted. City Council Minutes Monday, January 25, 2010 Page 5 of 8 Upon vote: All ayes. Motion carried. 2. Approve Capital Equipment replacement of Unit #296: Trackless MT tractor includin sg now plow and angle groom attachments from the State of Minnesota Purchasing contract. Hansen stated that pictures of the unit were included in the packet. This is a center articulating unit and was budgeted in 2008 and 2009 and was delayed due to budget issues. The MT T rackiess is multiple purpose, with a snow blower and plow, milling attachment for summer and a deck mower. This is also a replacement in-kind keeping the attachments that are still good. This is also below the budgeted amount and off the State contract. Motion by Kelzenberg, second by Diehm, to purchase from the State of Minnesota Purchasing Contract the Capital Equipment Replacement of Unit #296 Trackless MT Tractor equipped with angle snowplow and snow blower attachments from MacQueen Equipment, Inc. in the amount of $120,836 plus sales tax. Upon vote: All ayes. Motion carried. C. Other Business -none Hansen stated the bridge bid opening was last Thursday. The engineer's estimate for the project was $2,450,000. There were seven bidders, a high number, and the low bid was 20 percent under the estimate. State authorization is required before bringing this to the city council, which should be at the first or second meeting in February. The apparent low bidder is CS McCrossan. Peterson asked if this project can start in April. Hansen stated there is an estimated April start and completion by the end of October. Peterson questioned what the city's contribution would be. Hansen stated there are eligible and ineligible items under state and federal rules. By federal rule, the bridge removal is a local cost. Items not eligible for funding have been reduced from $150,000 to $100,000. Nawrocki stated our local costs were to be up to $450,000. Has this been reduced? Hansen stated we are currently looking at funding $340,000. Actual numbers should be ready this week. It Looks Pike the total city construction related costs should be about $100,000. Nawrocki stated there is $200,000 of state aid budgeted for this. Where will the rest come from? Hansen stated there were funds budgeted in 2009 and 2010 and. will come from the construction allotment of state aid. ADMINISTRATIVE REPORTS Report of the City Manager Fehst referred to the January 13 public information meeting held with a developer to alter the K-mart project to 200 luxury rental units. There was some concern that the initially proposed owner/occupied buildings would change. It was explained to those present how this would be run and handled. There was some concern regarding the addition of rental units. This will be presented to the EDA and the Planning and Zoning Commission in public meetings. Nawrocki stated concern regarding an increase in the number of units. There were to be 66 units in each building and now there would be about 100 rental units in each building. He stated his opinion that most people present at the open house were opposed to such a project. He referred to issues that resulted from the Sheffield area redevelopment. Andy Smoka, 1206 Khyber Lane, stated that he was not able to attend the meeting and indicated his opinion that 200 more rental families is not a good idea. He questioned the current number of rentals in Columbia Heights and what impact this would have on our schools. No one is currently building City Council Minutes Monday, January 25, 2010 Page 6 of 8 rental units. He suggested adding assisted living units. Smoka indicated disappointment that the hotel, grocery store, and Central Avenue renovation are no longer happening. Kelzenberg indicated that he toured the developer's current buildings, which are upscale, and felt this would be a benefit to the city. Upscale rentals could bring in $17,000,000. Smoka stated that he wauld agree if an analysis indicated the units would be rented. Kelzenberg stated that we are doing what we can to clean up the area and he is favor of this proposal. Diehm stated it is cheaper to buy than rent, but was told tl~iere is part of the popuiatiotri that is not interested in buying. We have requested a market study of the area for this type of apartment and we will pay attention to that. We want whatever we do to have a market. Smoka indicated. that he keeps an eye on the quality of construction done. Fehst stated that parking would be a concern. Fehst stated he could provide Mr. Smoka a list of places toured. Peterson stated that he missed the tour and would go on a tour with hirn. There is good rental in Columbia Heights that is well managed, but there are some that are not and that causes concern. Nawrocki stated that he did the taur and they are quality units at this time, but referred to the Sheffield, Brooklyn Center, and Brooklyn Park units that went to heck. In time owners come and go as do the maintenance people. Nawrocki stated that a memo from the State Auditor indicates that the Council President should be appointed each year. Motion by Kelzenberg, second by Peterson, to nominated Tami Diehm to be retained as Council President. Upon vote: All ayes. Motion carried. Nawrocki questioned where the funds would come from for the Always on Guard luncheon. Fehst stated that the employees are paying for it. Other business Nawrocki referred to the grand opening of the Anoka County Sherriff s facility. It is bigger than our new Public Safety Building, but serves the same function plus a forensic lab and they got it cheaper. They moved a lot of their present furniture. Nawrocki stated that at the last meeting he used the phrase "good citizens of Columbia Heights" and the City Manager commented on bad citizens. Nawrocki gave his history with this area and his opinion that most of the citizens are good. He stated concern about tax increases for our senior citizen population. Nawrocki reiterated his belief in openness in government. Peterson stated that all Council members feel concern for the citizens of Columbia Heights and we all have a history in this area. There is no personal gain doing this job. Nawrocki questioned if the Northeaster was allowed to bid as our legal publication. Fehst stated that they have not bid in the recent past. Nawrocki stated they should get the opportunity to bid. Nawrocki requested that the City Manager give advance notice when he will be gone from the office. Fehst indicated that he is always available by telephone. Nawrocki stated that he called on New Year's Eve and. did not receive a response. Fehst indicated he took care of the issue indicated. Nawrocki requested an updated phone list as his list indicates the manager has a pager, which is disconnected. Diehm stated that she called him at 8:00 a.m. on a Saturday morning and he immediately took care of the issue requested. City Council Minutes Monday, January 25, 2010 Page 7 of 8 Report of the City Attorney -nothing to report CITIZENS FORUM Nawrocki questioned if there is a work session next Monday and what the agenda items would be. Fehst stated that there are no items at this time and Council members would be notified if there would be a meeting. Roger Strom, 690 47%2 Avenue, stated that two weeks ago he found his Focus newspaper lying in the street and this week it was not delivered and he had to go to a store to pick one up. Strom questioned how students will cross Central Avenue if the bridge is demolished in April. Hansen stated that only utility work will begin in April. Nawrocki questioned crossing options for summer school students. Hansen stated that there will be a three month period where the bridge will be down and, if necessary, there will need to be crossing assistance. Nawrocki referred to our police officers giving jaywalking tickets to people crossing against the stoplights, which is a $105 fine. Peterson stated that with McCrossen as the anticipated contractor, they have done these types of projects and safety will be taken care of. Peterson stated that he attended the open house of the Sherriff's facility and was impressed. They did not get a better deal that we did on our Public Safety Building and after seeing their building he was even more proud of our building. Peterson stated "Don't take ourselves too seriously. Remember our service men and women and if you see them thank them for their service. We are reaching out to the people of Haiti and doing the best of any nation, yet we are subject to criticism. We can not thank our service people enough. Do a random act of kindness." AI}.TOi VIEN'T Mayor Peterson adjourned the meeting at 8:29 p.m. Patricia Muscovitz CMC City Clerk RESOLUTION 2o>io-o9 BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR ZONE S STREET REHABILITATION AND ORDERING THE PUBLIC IMPROVEMENT HEARING, CITY PROJECT NO. 1002 WHEREAS, the City Council has adopted a Street Rehabilitation Program which divides the City into seven zones, and WHEREAS, pursuant to Resolution No. 2009-184, a report has been prepared by the City Engineer with reference to the Zone 5 area of the Street Rehabilitation Program, and WHEREAS, Zone 5 is bounded by University Avenue and Central Avenue/Monroe Street, from 44`h Avenue to 48`h Avenue, and WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost effective, and Said report is hereby received by the City Council of Columbia Heights on January 25, 2010. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting or benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $333,500. 2. A public hearing shall. beheld on such proposed improvement on the 1~` day of March, 2010, in the City Council Chambers at 590 40`h Avenue N.E. at 6:15 p.m. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. 10 City Council Minutes Monday, January 25, 2010 Page 8 of 8 RESOLUTION 2010-10 BEING A RESOLUTION ACCEPTING THE FEASIBILITY REPORT FOR ZONE 4 STREET SEAL COAT AND ORDERING THE PUBLIC IMPROVEMENT HEARING CITY PROJECT NO. 1001 WHEREAS, the City Council has adopted a Street Rehabilitation Program which divides the City into seven zones, and WHEREAS, pursuant to Resolution 2009-185, a report has been prepared by the Director of Public Works with reference to the Zone 4 Street Seal Coating Program, and WHEREAS, Zone 4 is bounded by University Avenue and Monroe Street/Central Avenue, from 48`h Avenue to 53rd Avenue, and WHEREAS, the report provides information regarding whether the proposed project is feasible, necessary and cost effective, and Said report is hereby received by the City Council of Columbia Heights on January 25, 2010. NOW THEREFORE BE TT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MLNIVESOTA 1. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting or benefited property for ali or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $208,000. 2. A public hearing shall be held on such proposed improvement on the 15` day of March, 2010, in the City Council Chambers at 590 40`h Avenue N.E. at 6:00 p.m. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. ORDINANCE NO.1575 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITSc' CODE OF 2005 RELATING TO SIGNAGE IN THE DESIGN OVERLAY DISTRICT WITHIN THE CITY OF COLUMBIA HEIGHTS The City of Columbia Heights does ordain: Chapter 9, Article I, Section 9.106 (P}(8}(a}1 of the Columbia Heights City Code, which currently reads to wit: § 9.106 GENERAL DEVELOPMENT STANDARDS. (P) Sign reg7;lotions. (8} Dynamic LED signage. (a) Regudations. Dynamic LED signage is allowed as a conditional use in those zoning districts specified in this code. All dynamic LED signage is subject to the following conditions: 1. Dynamic LED signs are allowed only on monument signs for conditionally permitted uses in all zoning districts, with the exception of motor fuel stations, which may display dynamic LED signs as a part of the pylon sign. Dynamic LED signs may occupy no more than fifty percent (50%) of the actual copy and graphic area. The remainder of the sign must not have the capability to have dynamic LED signs, even if not used. Only one, contiguous dynamic display area is allowed on a sign face. [s thereby amended to read as foilows: § 9.106 GENE DEVELOPMENT ST S. (Q) Sign regulations. (8} Dynamic LED signage. (a) Regz~dations. Dynamic LED signage is allowed as a conditional use in those zoning districts specified in this code. All dynamic LED signage is subject to the following conditions: 1. Dynamic LED signs are allowed only on monument signs for conditionally permitted uses in all zoning districts, with the exception of motor fuel stations, which may display dynamic LED signs as a part of the pylon sign to promote motor fuel prices only. Such motor fuel price signs do not require a Conditional Use Permit. All Dynamic LED signs may occupy no more than fifty percent (50%) of the actual capy and graphic area. The remainder of the sign must not have the capability to have dynamic LED signs, even if not used. Only one, contiguous dynamic display area is allowed on a sign face. Section 2: Thrs ordinance shall be in full force and effect from and after 30 days after its passage. 11 HOUSING & REDEVELOPMENT AUTHORITY 11~IINU'I'ES OF THE REGULAR MEETING OF OCTOBER 27, 2009 1. Call to Order -The meeting was called to order by Chair Diehm at 7:00 p.m. 2. Roll Call- Chair: Tarnrnera Diehm, HRA members: Bruce Nawrocki, Dennis Ecklund Jr., Bruce Kelzenberg, and Gary Peterson. Exrii3erl rrZern~jarc~ RQhjiy Wi1liaFn3. Staff present: Executive Director-Walt Fehst; Deputy Executive Director-Scott Clark; Assistant Community Development Director- Sheila Cartney, and Secretary-Shelley Hanson. Parkview/CommonBond Staff: Laura Sheak, Lisa Wilcox-Erhardt, and Jennifer Eels 3. Pledge of Allegiance CONSENT AGENDA 4. Approve the Minutes of the July 28, 2009 meeting and Financial Report and payment of bills for the months ofJuly-September, 2009, on Resolution 2009-06. Nawrocki questioned a payment from July to Laura Sheak for $496. Lisa explained that the generators were running constantly due to the load from air conditioners and that the fuel was close to running out: The fuel company would not make a delivery unless it was paid for at the time of delivery, so Laura used her personal credit card to make the payment and this expenditure was for the reimbursement. He then questioned the payment to the City for $5,200. Lisa explained that was for the Administration/servicing fees to cover city staff time as budgeted for administration of Parkview Villa North and South. Nawrocki stated he had asked about this fee at the last meeting and wanted documentation to justify the amount. He expressed his opinion that this fee is too high. Clark stated those figures were part of the flaw chart that was provided. at the July meeting and the EDA set that fee when they approved the EDA and HRA budgets. The reimbursement from this source is set at approximately $35,000 and includes a 3% increase each year. Clark stated it is a close average of the actual expenses and that the Board isn't always aware of all the staff time from various departments that it takes to oversee the management of these buildings. Clark gave Nawrocki another copy of the flow chart at the meeting so he could review the figures. Nawrocki questioned an August payment for a legal inquiry regarding the process for the possible disposition of the project. Lisa said staff directed her to include this in the PHA Plan in case the City decides to sell the buildings. The amount for this expense was $82. Motion by Peterson, seconded by Ecklund, to approve the consent agenda Items as listed. All ayes. Motion Carried. HRA RESOLUTION 2009-06 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR JULY, AUGUST, AND SEPTEMBER OF 2009 AND PAYMENT OF BILLS FOR THE MONTHS OF JULY, 12 Housing & Redevelopment Authority Minutes October 27, 2009 Page 2 of 11 AUGUST, AND SEPTEMBER OF 2009. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA} is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of July, August, and September of 2009 and the list of bills for the months of July, August, and September of 2009 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE TT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. BUSINESS ITEMS 6. Report of Management Comuanv Laura Sheak, Manager, asked if there were any questions on the monthly reports that were included in the agenda packets. She explained that smoke detectors were installed prier to the August deadline, and the parking ramp improvements have been completed and the cement is curing. When asked how long it needed to cure, Brian Hon stated that Unicorp recommended 72 hours, so residents should be able to use the parking area on Thursday. Weather delayed this project. Lisa told members that the application for Grant money is moving ahead. They have signed with an Engineer who did an assessment of the building. They are in the process of reviewing the assessment and will soon be going out for bids. Lisa also reported that CommonBond had nominated Laura for an award for managing buildings with more than 100 units. She won the award and they had good things to say about the building and how it has been maintained and managed. Nawrocki stated he thought the garage doors were going to be replaced, but that the project for the coils and new driveway was going to be brought back to the board for approval. Lisa said there was $67,000 allocated projects in the capital improvement fund. Due to market conditions, the cost for the ramp came in at $29,900 and staff directed them to proceed with the project. Nawrocki stated that any expenditure over $15,000 should have Board approval. Clark took 13 Housing & Redevelopment Authority Minutes October 27, 2009 Page 3 of 11 responsibility for authorizing the work to proceed because it was for a capital improvement that was budgeted for and he thought it best to get the project done before the weather made it impossible. He also stated that at the previous HRA meeting there was agreement to proceed. Clark said it made sense to replace the coils now along with the repaving so that it eliminates tearing up a newly surfaced driveway later. 7. Resident Council Minutes Copies of the minutes were included in the agenda packets. Ecklund reviewed same of the topics covered including the Christmas Party, the St. Croix Boat Ride and dinner, and the cookbooks of the resident's recipes that are being sold. He also stated they will be looking for nominations for positions on the Resident Council. Ecklund then reviewed the Treasurer's Report. 8. Citizen Forum Renie Sufka #104 told the Mayor it is hard to cross Central Avenue because vehicles don't honor the pedestrian crossing. He stated he would discuss this with the Police Chief and maybe refer it to the Traffic Comgnission. She then told Walt that Public Works needs to do a better job at clearing the sidewalks from the building to Central Avenue and in the parking ramps. She said they do not leave a wide enough access on the sidewalk for those that use wheelchairs. He responded that he would address the concern with the Public Works Director. Terry Gagne #704 said she originally signed her lease because smoking was allowed at Parkview Villa. The non-smokers knew that when they signed their leases also, and they shouldn't have moved into the building if they didn't like it. She doesn't think a few people should dictate the rights of everyone. She feels that any resident that was here prior to the policy change should be grandfathered in and allowed to smoke in their units. Diehm stated that as the owners of a Public Housing Building, they are getting pressure Pram HUD to make it a smoke free environment. She explained that everyone has rights to a point and that it is their job to ensure that people's health and safety are protected. Diehm explained that all public buildings and most housing facilities have adopted a "smoke free" policy. She said the board will possibly consider an outdoor shelter to provide an area where residents can smoke. Ms. Miner #202 is disappointed that smokers have no concern that their smoke goes in other units. Wendy Mady #712 agrees with Terry that people should be able to smoke in their units. She said she puts a rug under her door so her smoke doesn't travel to other units. Terry Gagne said she can smell other residents cooking smells in the hallway, but not in her unit, so she doesn't believe they can smell that much smoke in their units. Lola #417 stated cooking odors don't cause cancer and smoking does, and she doesn't appreciate smelling cigarette smoke. Rita Nelson #510 said she doesn't smoke but she feels those that do should be grandfathered. in. Tom Teilen #612 agrees with Terry and.. thinks residents should be allowed to smoke in their units and also in a shelter outside. 14 Housing & Redevelopment Authority Minutes October 27, 2009 Page 4 of 11 Cindy Tigue #507 said the major reason the decision was made was because of the cost to turn over an apartment of someone who smoked. She also doesn't think that residents understood what "grandfathered in" meant. Karen Faust #414 said the Board already voted. on this. Diehm agreed and said it is not an agenda item and the decision will not be changed. She directed the management company to obtain bids on constructing an outdoor shelter for smokers and to bring the information back to the board far consideration. Nawrocki said there was considerable discussion on this matter at the last meeting based on two surveys that were done. He said the Board made its decision. However, he has seen the addendum to the lease and he thought the language was too strong. He objected to evicting a tenant that is caught smoking on a first offense, and he understood that smoking would be allowed outside the building, and the lease addendum states "no smoking is allowed on the grounds". Ecklund stated he would like to see residents grandfathered in, then there wouldn't be a need to build a shelter. People can't afford to just up and move. He said maybe by adding a requirement that all the smokers have air filters in their units would help the situation. Another resident said it isn't safe for residents to go outside to smoke, especially when it is cold and icy, or in the middle of the night. Kelzenberg stated that one of the reasons the policy was changed was because there was a fire in the building by someone who was smoking while she was on oxygen. He said it is the Board's responsibility to protect the residents and the building from that happening again. He believes the policy passed was the right decision. Nawrocki then said he had received an anonymous letter from a resident that someone in the building is bullying others especially for use of the elevator. He would tike to have more information about this and told the residents to call him anytime and leave a message regarding this or any other matter. Diehm reminded the Board and residents that the City has hired a management company who does a goad job and that residents should go through them whenever possible as it is their job to take care of such matters, and sometimes they have more knowledge of situations. 9. Acceptance of Modernization Bid for 3`d and 4t" Floor Improvements Back in 2004 the Board approved plans to begin an ei~ht-phase project to modernize all PVVN units and the current phase encompasses the 3rd and 4t floor units. The remodeling includes new entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and bathroom faucets, and new carpeting in the hallways. The project was advertised in the Focus, the Builder's Exchange of Minneapolis and St. Paul, McGraw-Hill Construction Data, Reed Construction Data, and the National Association of Minority Contractors Plan Room, which resulted in eight bids. Funding will come in part from the FY 2008 HUD Capital Fund Program and the FY 2009 HUD Capital Fund Program. Award and signature of the contract would mean that all of the FY 2008 CFP Funds would be obligated prior to the June 12, 2010 deadline. Also a significant portion of the FY 2009 CFP Funds would be obligated well in advance of the obligation deadline. Staff reviewed the lowest three bids received and recommended the project be awarded to Project One Construction. It 15 Housing & Redevelopment Authority Minutes October 27, 2009 Page 5 of l l was noted that this is not the same contractor who did the work on the previous floors. Brian said previously the work had been done one floor at a time, however, this time bids were obtained for the 4t" floor and for a combination of 3`d and 4t" floors. Due to a more competitive market, the bids were less than anticipated and it was decided to do two floors as one project. Questions from members: Diehm asked if they had checked to make sure they are qualified companies and if they had checked with references. Brian said they had checked out the company chosen, and that they are bonded, insured, and have done other similar projects with goad reports. Nawrocki asked what the bids for one floor were in the past. Brian told him the floor done last year was bid at $109,000, so the price of $155,956 for two floors was a significant savings. He said they are scheduled to start the project sometime in November. Terry Gagne asked if this company would finish the project because she didn't think the last one completed. everything. She said same of her trim has peeled paint and that cove molding was never installed in the kitchen and bath areas. Lisa told her that cove molding was not part of the project and if she has trim that has peeling paint, she should file a work order and it will be taken care of. Motion by Nawrocki, seconded by Ecklund, to approve the bids and award the contract for Phase 6 (3`d and 4`" floors) of Parkview Villa North Apartment Modernization Project to Project One Construction for an amount not to exceed $155,956; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. MOTION PASSED. 10. Auuroval of Parkview Villa North 2010 Budget -Resolution 2009-07 Lisa reviewed the budgets for the north and south buildings with the Bward as a group item. Questions and discussion items are noted with each appropriate section. Parkview Villa North was built in 1975 with funds from the U.S. Department of Housing and Urban Development and consists of l0I units of Public Housing units. The proposed 2010 budget for PVVN is $641,373. The amount includes $155,956 far capital outlays. It is expected to fund the full amount from the 2008 and 2009 CFP funds. The available balance of these two funds is $163,125.11. The overall expense increase from the 2009 budget is 7.5%. In the 2009 budget there were no allowances for unit turnover expense and these expenditures account for 30% of the proposed increase. Administrative costs increased 3% and utility costs were budgeted for an overal13.5% increase. Total proposed Revenue is $671,255 and includes rents of $318,994, Department of Housing and Urban Development operating subsidy of $233,681, and Department of Housing and Urban Development Capital Funding Program funds of $112,000, Investment Income of $5,000 and other miscellaneous charges. The apartment modernization capital improvement plans previously developed and approved. will continue to be implemented. Staff recommends adopting Resolution 2009-07, the 2010 PVVN Budget. Nawrocki asked if line item 1070 is payment that goes to City for administrative costs, and was 16 Housing & Redevelopment Authority Minutes October 27, 2009 Page 6 of 11 told yes, it is. Motion by Kelzenberg, seconded by Peterson, to waive the reading of Resolution 2009-07, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Nawrocki to reduce line item 1070 by one half to $12,500. There was no second to this motion, so the motion failed. Motion by Kelzenberg, seconded by Ecklund, to adopt Resolution 2009-07, approving the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2010 Parkview Villa North budget of $641,373 and recommending this to the City Council for approval. Roll call vote--All ayes. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS HRA RESOLUTION 2009-07 RESOLUTION OF HOUSING REDEVELOPMENT AUTHO ADO G 2010 BUDGET FOR PARKVIEW VILLA NORTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North, a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE TT RESOLVED BY THE HI2A FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2010 Parkview t1'illa I`torth budget of $641,373.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Calumbia I leights, Minnesota. 11. Approval of Parkview Villa South 2010 Budget -Resolution 2009-08 Parkview Villa South was built in 1991 and has 45 apartment units that serve low-income residents age 55 or older. The proposed 2010 budget for PVVS is $281,780. Of this amount, $64,350 is allocated for capital projects. There is an overall expense increase of 6%. The 2009 budget did not reflect budgeted expenses for unit turnovers. The 2010 budget reflects anticipated costs for unit turns and the operating and maintenance expenses have been increased because of this allowance. Administrative expenses increased 2.4% and utilities were increased 4%. Proposed gross revenues are $302,557 and include rents of $296,592-- investment income of $2500-- and other miscellaneous charges. The rent revenues do not reflect an increase in rents for 2010. Staff recommends adopting Resolution 2009-08 the 2010 PVVS Budget. Motion by Peterson, seconded by Kelzenberg, to waive the reading of Resolution 2009-08, there 17 Housing & Redevelopment Authority Minutes October 27, 2009 Page 7 of 11 being ample copies available to the public. All ayes. MOTION PASSED. Motion by Nawrocki to reduce line item 1070 by one half to $5,700. Peterson asked what rationale he used to arrive at that amount since staff had already submitted documentation to justify the recommended budgeted amount. Peterson said he had faith in staff and realizes the time it takes to manage this facility from many aspects. Nawrocki stated that he thinks the administration fees are inflated and that staff is always looking for more money and that they should be looking for ways to cut costs, rather than increase them. This motion failed from lack of a second. Motion by Peterson, seconded by Kelzenberg, to adopt Resolution 2009-08, approving the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2010 Park View Villa South budget of $281,780 and recommending this budget to the City Council for approval. Roll call vote--All ayes. MOTION PASSED. HOUSING AND REDEVELOPMENT AUTHORITY AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2009-08 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2010 BUDGET FOR P IEW SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the City had constructed in 1991 Park View Villa South (PVVS), a 45-unit rental apartment building, for the purpose of providing housing for low-income seniors age 55 and older. NO~V, THEREFORE BE IT RESOLVED BY THE FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council far approval the 2010 Park View Villa South budget of $281,780.00 The Executive Director is instructed to transmit a copy of this resolution to the City Manager and City Finance Director of the City of Columbia Heights, Minnesota. IZ. Discussion on Future Rental Increase Policy for Parkview Villa South-Resolution 2009-10 Clark stated that over the past seven years a series of discussions have been held by the HRA regarding rent increases at PVVS. The memo included in the agenda packets summarized the discussions. The result is that 36 of the 45 units are now at a base rent of $562 for aone- bedroom unit and $715 for atwo-bedroom unit. Nine of the units are still below the base rents based on actions that occurred in 2006. The critical issue is that staff has no direction or authorization to increase rents further, and therefore, no rent increases are proposed for the 2010 budget. Staff is recommending that the HRA establish along-term future rent increase policy for two major reasons: 1) To ensure that future capital improvements can be funded as needed. In July, the HRA reviewed a CIP Plan illustrating a need for almost $1,000,000 of improvements over the next twenty years, and 2} To ensure that after 2029 a sufficient fund balance is maintained 18 Housing & Redevelopment Authority Minutes October 27, 2009 Page 8 of 11 for the next capital improvement period, and that anticipated total income can continue to match or exceed annual operating costs. Two spreadsheets included in the packets illustrate the rationale for the recommendation of a continuous annual 3% rent increase beginning in 2011. These spreadsheets assume the following: 1) Base rents in 2010 at $562 for aone-bedroom and $715 for atwo-bedroom. 2) Increase of 3% annually starting in 2011. 3) Assumption that all "below base rent units'' will be converted to full base rent units by 2014. 4) A vacancy rate of 3%. 5) Future value expenditure payments of $959,067 to cover capital improvement costs. 6) In order to project a financial status range far 2029 (both in terms of fund balance and income to expenditure variance) a "best case" and "worst case" scenario was developed by using, in one case, a 4.5% annual inflation on expenditures and in the second test, a 5% inflation factor. Spreadsheet A, using a 4.5% future expenditure growth factor, illustrates that by 2029 income exceeds expenditures annually by $49,457, which enables PVVS's fund balance to grow for future capital needs. In addition, the 2029 fund balance is projected at $1,234,307 which is a future value that translates to a present value of approximately $720,000 using a 3% discount. Spreadsheet B, using a 5% future expenditure growth factor, illustrates that by 2029 expenditures begin to exceed income, (a negative variance of $7,265}. Fund balance is $814,150 and using the same 3% discount, has a present value of approximately $480,000. Projecting out 20 years always needs a constant reassessment, as actual income and expenditures are realized from year to year. Staff believes the spreadsheets indacate the need to establish a formal policy for annual rent increases starting in 2011, and that by having a 3% annual increase, it wilt prevent future residents from having substantial rent increases in order to catch up on building critical fund balances and/or paying for necessary capital improvements. Questions from members: Nawrocki asked what the existing fund balance was for the south building. Clark stated that as of 12/08 it was $411,095 which was the starting point for the information detailed on the matrix. Nawrocki thought it was higher. Clark said the audited EDA statement showed this same figure, and he gave Nawrocki a copy of the report. Nawrocki then went on to say he thinks the City Administration fees are too high since CommonBond does a lot of the financial work now. If those fees were reduced than rents wouldn't have to be increased as much. Nawrocki stated that rents have doubled since 2002. At that time the minimum rent was $250/month and now it is up to $562/month for aone- bedroom apartment. He didn't think rents should be projected for 20 years into the future, as no one knows what the economy will be like and what other similar buildings will do, He said capital expenditures could change during this period also. Clark told the members that this is a 20-year plan meant as a tool so that maintenance and updating of the building can be done. He agreed that it is something that will need to be re-visited every couple of years, as stated in the HRA Action letter, to see if things need to be re-adjusted due to unforeseen issues. 19 Housing & Redevelopment Authority Minutes October 27, 2009 Page 9 of I 1 Nawrocki asked why we are voting now to raise rates in 2011. Clark stated he thinks it is the fair thing to do so that residents have a 14-month notice to plan their budgets accordingly. Nawrocki wanted to make it clear that if approved, this does not give staff authorization for any projects without further Board approval. Motion by Kelzenberg, seconded by Peterson, to waive the reading of Resolution 2009-10, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Kelzenberg, seconded by Peterson, to adapt Resolution 2009-10, approving an annual 3 percent rent increase for all Parkview Villa South units starting on January I, 2011. Roll Call: Ayes: Peterson, Ecklund, Kelzenberg, Diehrn Nay: Nawrocki MOTION PASSED. HRA Resolution 2009-10 Resolution Approving An Annual 3°/® Rent Increase For All Parkview Villa South Units Starting on January 1, 2011 WHEREAS, the City of Columbia Heights Housing and Redevelopment Authority (HRA) are the owners of Parkview Villa South located at 950 40~' Ave Northeast, and REAS, the HRA needs to ensure current and future residents that sufficient fund reserves are in place to provide for needed and necessary capital improvements, and WHEREAS, in order to ensure that these funds will be available, the HRA has analyzed a twenty year Capital Improvement Plan dated June 15, 2009, and REAS, tl~e HRA has reviewed a twenty year income and expenditure analysis developed by staff to determine future monetary needs, and REAS, the HRA has concluded from these aforementioned documents that an annual 3% rent increase for all units at Parkview Villa South needs to be established to provide adequate future capital to sustain the subject asset, NOW THE FOR BE IT RESOLVED, I) The City of Columbia Heights Housing and Redevelopment Authority hereby agrees that an annual 3% rent increase shall be applied to all Parkview Villa South units, including ancillary amenities such as: underground parking and electric services for air-conditioning, starting on January 1, 2011. PUBLIC HEARINGS 1. Approval of PHA Plan- Resolution 2009-09 The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan each year and afive-year plan every five years. Staff has completed the draft copy of the 2010 Columbia Heights Agency Plan and afive-year (2010-2015) for the public to review. A summary of this plan has been available for review by the public at Parkview Villa's leasing office, the City of Columbia Height's Community Development Office, the Columbia Heights Library since mid September. Management attended the Parkview Villa Resident Advisory Board October meeting to review the plan, and Anoka County has been sent the Plan for comment. Zo Housing & Redevelopment Authority Minutes October 27, 2009 Page 10 of 11 HUD requires a variety of documents to be incorporated into the plan. After this Public Hearing, the HRA Board can make any final modifications and then authorize staff to submit the final document to HUD. Staff recommends the Board open and close the hearing, make any necessary amendments, adopt Resolution 2009-09 approving the Public Housing Agency Certifications of Compliance, with the PHA Plans and related regulations, and authorize its submission to HUD. Comments from the members: Lisa reviewed items included in the 2010 Plan and the 5-year Plan. Item 7.0 must be included an the plan if the possibility exists to discuss future disposition of Parkview Villa. Clark clarified the Plan is submitted to HUD for the North building, but that if disposition of Parkview Villa is considered in the future, action by the HRA on the PHA gives policy direction to act on disposition activities for both Parkview Villa north and south collectively. The smoke free addendum has been included. Members wanted Section 3 of the addendum modified to take out the language "or adjoining grounds of such building". Lisa stated they could do this, but all the residents will have to re-sign the new addendum and they will have 60 days to do so. Not signing the addendum is a reason to evict. Lisa explained that strong language was used in the addendum so the company can enforce the policy. It provides clear direction and ramifications to satisfy any legal disputes that may arise. She went on to explain the disclaimer language is standard and protects ComrnonBond from frivolous lawsuits that could arise regarding this issue. Nawrocki was concerned that mandatory eviction would result in someone caught smoking in the building. Lisa said the policy does allow for some discretion on the part of the management company. She stated that clearly it is a lease violation and it gives the company the right to terminate a lease, depending on the seriousness of the offense, but they would probably warn someone first and explain to them the next incident would result in eviction. Renie Sufka #104 noted that sidewalk repair is not scheduled until 2013. Lisa said that is what is designated in the plan, but if funds are available, repairs or replacement can be made before then once we know if there is any grant money left. Nawrocki asked about page 1, Section 5.2 that states we plan to expand the supply of public housing. Lisa explained that we already meet this requirement by maintaining the vacancy rate at 98% or above for over a year. It does not mean we will be adding more units. Motion by Kelzenberg, seconded by Peterson, to waive the reading of Resolution 2009-09, there being ample copies available to the public. All ayes. MOTION PASSED. Motion by Kelzenberg, seconded by Peterson, to adopt Resolution 2009-09, a Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the 2009 Public Housing Agency (PHA) Certifications of Compliance with the PHA plans and related regulations, and authorizing submission to HUD. Roll Call Vote--All ayes. MOTION PASSED. HRA RESOLUTION 2009-09 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT (HRA) CONFIRMING APPROVAL OF THE 2010 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE WITH THE PHA PLANS AND RELATED REGULATIONS. 21 Housing & Redevelopment Authority Minutes October 27, 2009 Page 11 of 11 WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, The PHA Plan was published for review and comment in the local newspaper on September 24, 2009, October 1, 2009 and October 8, 2009; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix) Public Housing Agency Certifications of Compliance with the PHA Plans and Related Regulations is hereby approved. Other Business There was nothing at this time. The next HRA meeting is tentatively scheduled for January 26, 2010. Since this is after the Holidays, Chair Diehm wished everyone a happy and healthy holiday season. The meeting was adjourned at x:50 pm Respectfully suhmitted, Shelley Hanson Recording Secretary 22 HOUSING & REDEVELOPMENT AUTHORITY MINUTES OF THE SPECL4L MEETING OF November 9, 2009 1. Call to Order -The meeting was called to order by Chair Diehm at 6:15 p.m. Z. Roll Call- Chair: Tammera Diehm, HRA members: Bruce Nawrocki, Dennis Ecklund Jr., Bruce Kelzenberg, and Gary Peterson. Excused members: Bobby Williams Staff present: Executive Director-Walt Fehst; Deputy Executive Director-Scott Clark; and Secretary- Shelley Hanson. Parkview/CommonBond Staff: Laura Sheak and Lisa Wilcox-Erhardt. 3. Pledge of Allegiance BU5INESS ITEMS 4. Consideration of an extension of CommonBond's Management Contract - On January 23, 2008, the HR.A approved afive-year management contract with CommonBond running from February 1, 2008 to January 31, 2013. This approval was granted based on approval by HUD. HUD disallowed the five-year term based on an Annual Contributions Contract (ACC}, signed in 1969, which only allows for two-year contracts. Since the intent was to have CommonBond receive a five-year contract, new wording was added to have atwo-year contract with three-one year extensions. The contract was approved by the HRA on April 22, 2008. Staff recommends extension of the contract based on the spirit and intent of the original contract and the excellent performance by the management agency. Comments from members: Nawrocki questioned the number of extensions needed to fulfill the original intent of a 5-year contract. Clark explained that legal counsel made a determination that the two one-year extensions meets the requirements and intent of the ACC. Ecklund stated that there used to be weekend caretakers on staff which is a requirement of the contract. However, there hasn't been a weekend caretaker for several months now and he would like that addressed. Lisa responded that the weekend caretaker position was open and required someone for four hours on Saturdays and Sundays. The primary responsibility was to do general maintenance/repairs that came up and to move the dumpsters as necessary. CommonBond had hired someone to fill the position and that fell through, so they had to start the process over again. They have again hired someone and they are supposed to begin November 14, 2009. Nawrocki stated he had a long history and knowledge of CommonBond as a company. He was supportive of hiring them to manage Parkview Villa. However, he wanted the record to show that as he stated at the last meeting, he was disappointed in the way they handled the new smoking policy. He thought the language in the lease addendum was too strong, and therefore, was poorly handled. Peterson stated he had two or three calls from people in support of extending the contract with CommonBond. 23 Housing & Redevelopment Authority Minutes November 9, 2009 Page 2 of 3 Motion by Peterson, seconded by Kelzenberg, to waive the reading of Resolution 2009-11, there being ample copies for the public. All ayes. MOTION PASSED. Motion by Peterson, seconded by Kelzenberg, to adopt Resolution 2009-I1, extending CommonBond Housing's Management Contract for Two One-Year Extensions for Management of Parkview Villa North and South, ending on January 31, 2012. Roll Call vote: All ayes MOTION PASSED. HRA RESOLUTION 2009-11 Extension of CommonBond Housing Management Contract Until January 31, 2012 for Management of Parkview Villa North and South WHEREAS, on January 23, 2008 the City of Columbia Heights's Housing and Redevelopment Authority (HRA) approved a management agreement with CommonBond Housing (CommonBond} which included a provision for afive-year contract, and WHEREAS, the Department of Housing and Urban Development (HUD} denied the ability of the HRA to enter into afive-year contract based on a previously approved 1969 Annual Contributions Contract which limits all contracts to two years, and WHEREAS, in order to meet the spirit and intent of the ariginally approved five year contract bath HUD and the HRA agreed to a management contract term of an initial two year period with three one-year extensions, and WHEREAS, this language is memorialized in Section i.3 of the final and approved contract approved by the HRA on April 22, 2008, and WHEREAS, the HRA is satisfied by the performance and competence of CommonBond and desire to extend the subject tenn, NQW THEREFORE BE 1T RESOLVED, 1 } The HRA approves two one-year management contract extension periods, per Section 1.3 of the April 22, 2008 Management Agreement. Per this Agreement, the management term will end on January 31, 2012 with none-year extension remaining. Staff is instructed to advise CommonBond in writing, by November 27, 2009, of the HRA's intent to exercise this effective two year contract option. Other Business Nawrocki stated his disapproval of staff authorizing the work on the driveway and heat coils for the entrance to the parking garage. He said it clearly states in the By-Laws that any contract work that exceeds $15,000 must be taken to the Board for approval. He asked that the City Council or Legal Counsel look at the bidding process that was followed, and the contract to make sure it was executed in a legal manner. Nawrocki didn't dispute the work needed to be done, but at the same time didn't feel expenditures should be handled this way. Clark stated he had already acknowledged to Mr. Nawrocki that the item should normally come before the Board. He went on to explain that staff does have some discretion for emergency repairs per the management contract, especially on an item that had been discussed at a previous meeting, and Parkview Villa's capital improvement budget line item had sufficient funds. He felt that authorization to proceed was warranted based on the poor weather we were experiencing and the chance that the concrete plants would be shutting down for the winter shortly. No further action was taken by the 24 Housing & Redevelopment Authority Minutes November 9, 2009 Page 3 of 3 Board. The next HRA meeting is tentatively scheduled for January 26, 2010. The meeting was adjourned at 6:30 p.m. Respectfully submitted, Recording Secretary 25 THE MINUTES OF THE TELECOMMUNICATIONS COMMISSION MEETING OF THURSDAY, JANUARY 21, 2010 The meeting was called to order at '7:00 p.m. by Dennis Stroik, Acting Chair for the start of the meeting. ROLL CALL: Members Present: Dennis Stroik, Ken Henke, Brad Peterson, Robert Peltier, Reuben Ruen, and Dan Swee. Absent Members: Bob Buboltz (Excused). Council Representative: Bruce Nawrocki City Representative: Linda Magee Cable Representative: Kathi Donnelly-Cohen Legal Counsel: Steve Guzzetta Bryan Olson, a former Columbia Heights resident, was also present at the meeting. APPROVAL OF MIlVi7'TES Motion by Henke, seconded by Peterson, to approve the minutes of November 19, 2009. All ayes. Motion Passed. OLD BUSINESS A. Channel Check The channel check was done and no problems were found. B. Correspondence Log and Follow Up on Complaints No complaints were received by the City since the last meeting. C. Status of Franchise Renewal Guzzetta reported that several meetings have taken place and they are making progress on several important issues including: 1) Competitive Equity Language 2) Cost reimbursements 3) Agreement on what is considered confidential information 4} and gross revenues. Another meeting will be scheduled for the second week of February. The Commission will be apprised of any updates. D. Other Old Business There was a discussion regarding varying volume levels on some of the channels. Kathi explained that Comcast cannot adjust the broadcast channels at all. The volume level on other channels is adjusted by an audio controller so it stays within the parameters of an established range. Kathi told members if they notice a particular commercial that is extremely loud to report it to her. She would need the specific commercial, specific show, and time so Comcast could research who was inputting it into the program. Swee also said he has noticed the audio of some programs on the access channels is very distorted. Kathi said that could be the result of a bad tape being used. There was a discussion on whether a digital receiver box would make a difference, or not. Kathi didn't think it would have much affect one way or the other. NEW BUSINESS A. Election of Officers for 2010 Stroik asked if anyone would volunteer to be the Chair for 2010. No one stepped forward to take the position. 26 TELECOMMUNICATIONS COMMISSION MINUTES JANUARY 21, 2010 PAGE 2 Motion by Peterson, seconded by Henke to nominate Stroik for Chair of the Commission for 2010. Aye-Ruen, Peltier, Peterson, Henke Nay-Stroik and Swee. MOTION PASSED. B. Notice of 2010 Calculations of Franchise Fees and PEG Fees A notice received November 20, 2009 was enclosed in the agenda packets regarding the changes in the calculations of the Franchise Fees and PEG Fees for 2010. Kathi explained that Comcast must pay 5°l0 on the ~°io charged for the franchise fee based on a decision out of Baltimore and the 5` Circuit Court. She noted that the franchise fees are lower for 2010 which is probably due to a lower amount of ad sales. The PEG fees are also lower than the 2009 figure. A discussion then took place on video streaming Council meetings online. Ruen thought this could be done easily. Linda stated a report was done a few years ago by our IS Department, which included estimates which were cost prohibitive. The City currently does not have the capacity nor the equipment to provide this service. Bryan Olson asked what companies the City had gotten quotes from. Linda stated she didn't recall, and she would need to look at the report. Olson said most cities send the video to an outside service and that service would put it online. He said most cities are using Granicus and the service is expensive and not compatible with all downloading methods. He agreed that the City would need to secure updated equipment before they can even consider streaming video. He said our "tape" system is 25-year old technology and is antiquated. Linda stated she would discuss this with the current IS staff, but the priority item at this point is that we need to get a renewed Franchise Agreement in place and then update the government access equipment and system the City is currently using. C. Notice of New Location of the Richfield Service Center The Richfield Service Center will be re-located to 6505 Nicollet Avenue So. The new location will feature more customer service stations to provide faster customer service, free parking, and better visibility. She reminded members the closest centers to Columbia Heights are the Little Canada and Brooklyn Park locations. D. Digital Service far Standard Cable Subscribers Notice was received that customers subscribing to Basic Service 2 channels will be notified that the service is being enhanced to transmit in digital format. Customers will need to obtain digital cable boxes, or a digital adapter, or CableCARD for each television on which they wish to continue viewing Basic 2 channels. One digital box and two adaptors will be provided at no additional charge. Kathi reported the change would happen in Columbia Heights by September. She brought an adapter to the meeting and showed it to members so they could see how easy they are to hook up. She answered questions of the members for each different scenario they asked about. E. Update Service and Price List effective January 1, 2010 Notice was received November 19, 2009 regarding price adjustments for 2010 Comcast services. A copy of the notice and price list was enclosed in the agenda packets. F, Notice of Public Hearing Re: Cable Rates On or about March 1, 2009, Comcast filed with the City the FCC's Form 1240 "Updating Maximum Permitted Rates for Regulated Cable Services" and Form 1205 "Determining Regulated Equipment and Installation Costs, Equipment Form" to set rates and justify the charges to subscribers in the City. The relevant r~~e period covered is June 1, 2009 to May 31, 2010. TELECOMMUNICATIONS COMMISSION MINUTES JANUARY 21, 2010 PAGE 3 A chart showing the rates charged by Comcast effective June 1, 2009 and effective January 1, 2010 was included in the agenda packets. As part of the rate proceeding, the City must hold a public hearing. It is the City's responsibility as a certified rate regulation authority to determine whether the basic service programming and equipment rates and installation fees comply with the FCC's rate regulation rules, orders, and decisions. Therefore, the City Council will establish a public hearing for Monday, February 22, 2010 at 7 pm to permit interested parties an opportunity to express their views on basic service programming and equipment rates and installation charges calculated in its March 2009 rate filing. G. Rate Orders for Basic Programming and equipment and Installation Rates Copies of the draft Resolutions 2010-07 and 2010-08 were enclosed in the agenda packets for review. By approving these Resolutions, the City is allowing the rates to go into affect, but they are reserving their right to review them again at a later time as these rates could possibly affect future rate forms filed. The City Council will consider these resolutions at their February 22°d meeting. Motion by Henke, seconded by Peltier, to recommend the City Council approve Resolutions 2010-07 and 2010-08, issuing rate orders regarding the maximum permitted rates as set forth in FCC forms 120 and 1205 frled by Comcast on or around March 1, 2009. All ayes. MOTION PASSED. H. Other Notices Received: 1} On January 13, 2010 the City received a copy of the letters being sent to subscribers re: Item "D" that tells subscribers what they need to do to continue to receive Basic 2 programming which will be changed over to a digital format. One digital box and two adapters will be provided at no additional fee. Additional adapters will be $1.99/month and additional digital set-top boxes start at $2.49 per month. 2) Copies of the letters sent to Courtesy Account Holders (Schools/Cities/Libraries) regarding the above mentioned enhancement project were received and passed out at the meeting. Information was provided to these entities to ensure they continue to receive Expanded Basic Service in the new digital format. 3) A notice was received from Comcast regarding new 3-product bundles effective March 31, 2010. The notice details the options available to subscribers. Other New Business None REPORTS A. Report of Commissioners Education-Dan Swee will remain the liaison. Nothing to report Library- Bob Buboltz will remain the liaison. He was not present at this meeting. Public-Reuben Ruen will remain the liaison. Nothing to report Government-Ken Henke will remain the liaison. Nothing to report B. Report of Comcast- The reports ofNovember-December 2009 were included in the agenda packets for the commissioners to review. Kathi announced that Comcast has entered into a partnership with Symantec for use of Norton Security Suite for their Internet security system. She stated this would be announced in the papers shortly. C, Report of the Cable Attorney Guzzetta updated the members on several matters: 2s TELECOMMUNICATIONS COMMISSION MINUTES JANUARY 21, 2010 PAGE 4 Corncast is in process of buying NBC Universal. The FCC and Department of Justice will be looking at the purchase before it will be considered final. 1) A 2°d Notice from the funding authority processing grants for broadband reminded entities that the grant requests are due by March 5`h 2) In November 2009 the FCC issued an Order regarding Tower Sites. Some local governments were acting too slowly on approving new tower sites and therefore, creating barriers for technology expansion. The new Order requires local governments to act on requests for existing sites within 90 days and for new towers within 150 days. 3) NATOA is asking for reconsideration of certain issues of this Order. 4) Arlington, TX is suing the FCC claiming it has no authority to set the time frames as detailed in the Order. 5) MACTA has declared their Legislative principles for 2010 and Guzzetta reviewed the issues they are supporting. Linda stated that due to budgetary constraints, Columbia Heights is no longer a member of MACTA or NATOA. D. Report of the Assistant to the City Manager Nothing further to report. Motion by Swee, seconded by Henke, to adjourn the meeting at 8: 3S pm. All ayes. Respectfully submitted, Shelley Hanson Secretary 29 CITY COUNCIL LETTER ins of February 8, 2010 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ~~~~ ITEM: Approve Gambling Permit, Immaculate BY: Scott Nadea BY: Conception Church, March 20, 2010 DATE: January 28, 2010 DATE: No. --~ ~ `~ ~ I D BACKGROUND• Immaculate Conception Church, 4030 Jackson Street NE, has submitted a request far a gambling permit far bingo at a parish activity taking place on Saturday, March 20, 2010. ANALYSIS/CONCLUSION: Since the organization satisfies the City Council resolution regarding one-time charitable gambling and has paid the $25 permit fee, the City Manager recommends the following action. RECOIIRMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a gambling permit for Immaculate Conception Church to conduct bingo at an event being held Saturday, March 20, 2010, at 4030 Jackson Street NE, Columbia Heights; and furthermore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local governing body. COUNCIL ACTION: 30 Minnesota Latuful Gambling L(G22a Application #or Exempt Permit An exempt permit may be issued to a nonprofit organization tha#: -conducts lawful gambling on flue or fewer days, and -awards Tess than $50,000 in prizes during a calendar year. .TION INFORMATION`' _ ;. ~ . Organization name Church of the Immaculate Conception 1 of 2 1/10 tens than 30 days more than 30 days before the event before the event X100 $5a Check # ~ $ Preuious gambling permit number X-01151 Type of nonprofit organization. Check one. Fraternal ^X Religious ~ Veterans ^ Other nonprofit organization Mailing address City State Zip Code County 4030 Jackson St NE Columbia Heights MN 55421 Anoka Name of chief executive officer (CEO) Daytime phone number Email address fir. Thomas Kunnel TOR 763-788-9062 kunneltar@yahoo.com Attach a copy of ONE of the fallowing for proof of nonprofit status. Check one. Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. tQonprofif Articles of Incorporation OR a current Certificate of Good Standing. Don`i have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651-296-2803 IRS income tax exemption [5a~i(cyj letter in your orgaaztzatlon's name. Don't have a copy? To obtain a copy of your federal income tax exempt fetter, have ah organization officer contact the IRS at 877-829-5500. {RS -Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization fails under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 541(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. ® IRS -proof previously submitted to Gambling Control Board if you previously submitted proof of nonprofit status from the IRS, no attachment is required. GAM~LiNG PREMISES INFORNtATION- Name of premises where gambling activity wig be conducted (for raffles, list the site where the drawing will take piece} Ghurch of the Immaculate Conception Cit Zip Gode County Address (do not use PO box) y 4030 Jackson St NE Columbia Heights 55421 Anoka Date(s) of activity (for taffies, indicate the date of the drawing} March 20, 2010 Check the box or boxes that indicate the type of gambling activity your organization wilt conduct: ®Bingo` (Raffles []Paddlewheels* [~Puli-Tabs` ^Tipbaards* * gambling equipment for pull-tabs, bingo paper, tipboards, and Also Complete paddlewheels must be attained from a distributor licensed by the page 2 of this form. Gambling Conkral Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization ,_ «~, ~x~ritr ~.:~:' authorized to conduct bingo. •- } ~ri~~„•~ To find a licensed distributor, go to www.gcb.state.mn.us and ciidt on List }~e~4~~'Fi,~i1~ of L"scensed Distributors, or tali 651-639-4076. 31 LG220 Application €or Exernpt Permit Page 2 of 2 1110 LOCAL UNIT OF GOVERNMENT ACKNOW LEDGMENT !f the gambling premises is within city limits, If the gambling premises is located in a township, a a city official must check the action that the city is county official must check the action that the county is taking taking on this applicatian and sign the application. on this application and sign the application. A township official is not required to sign the application. The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting period, and allows ±he Beard to iss~~e a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days fora 1 s# class city}, days. The application is denied. The application is denied. s C ~ Print county name f~ Print city name ~ On behalf of the county, 1 acknowledge this application. On behalf of the city, f acknowle ga thi application. Signature of county official receiving application i li on cat Sign fur of city a calving app ,(,(~yv (~ Title Date / i „ {Optional) TOWPtSHIP: On behalf of the township, I Title ~t h~Date ~ /~/~ ~ uY acknowledge that the organization is applying for exempted gambling ,.. i 4 activity within township limits. IA township has no statutory authority i..E. =-!~ tl rS G``V" (Q to approve or deny an applicatian [Minnesota Statute 349.1 fi&}] Print township name Signature of township official acknowtedging application Title Date / / CHIEF EXECUTIVE OFFICER"S SIGNATURE . The information provided in Phis application is complete and accurate to fitr: best of my knows®dge. t acknowledge that the ifinanciat report will be completed and returned to the Board within 30 days of the date of our gambling activity. C;tief execut'sve affioet'~ signature 8 ~ Date ~~n ~ 2~ 2-~,~~y Complete a separate applicatian for each gambing activity: Financial report and recordkeeping requited - one day of gambling activity, A ftnancial report form and instructions will be sent with - two or more consecu#ive days of gambling activity, your permit, ar use the online fill-inform avaiiabte at - each day a raffle drawing is held www.gcb.state.mn.us. Within 30 days of the activity date, Send application with: complete and return the financial report form to the - a copy of your proof of nonprofit status, and Gambling Control Board. -application fee for each event. Make check payable to "State of Minnesota." Questions? Call the Licensing Section of the Gambling Control Board at651-639-4076. To: Gambling Gontrol Board 1711 West County Road B, Suite 300 South 113 N ~~~~ ^^'°^n- tx=Pnh~'parm~~i i~~st?t~flrm ~ =: - , - ~ 55 Roseville, M ~. This Corm will be made available in alternative format (i.e. large print, Braiite} upon request. pate privacy notice:The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawfui gambling activities in Minnesota. Your organization has the right to refuse to supply the information requested; however, If your organization refuses to supply this in#ormation, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If you supply the information requested, the Board will be able to process your organization's application. Your organization's name ahd address w(ii be public information when received by the Board. Aii other information provided wifi be private data until the Board issues the permit. When the Board Issues the permi-, alt information provided will become public. If the Board does not issue a permit, alt information provided remains private, with the exception of your organization's name and address which will remain public. Private data are available to: Board members, Board staff whose work requires access to iha information; Mihneso#a's Department of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuate and agencies for which taw or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your written consent. 32 PAY TO THE City of Columbia Heights -other **25.00 ORDER OF ,~ Twenty-Five and OOf14£3,~~~**,~*,~~~***~,~*,~~,~~~~,~~***,~~~~,~„ ~ Da`t_aRS ~ City of Columbia Heights ~ 8 MEMO MJMOR¢ED SIGNATURE Spring bingo gambling permit _ ; -- --------------_..______--_._---~---- _ ------ - ~ ._ . ~.w ___. ei'03234811'~;:041000L32'Q 500~~~568~~~' THE CHURCH OF THE lM~ilACUL~IT'E CCENCEP'Tl4N 3 2 3 4 8 City of Columbia Heights -other 1120f2010 Date Type Reference Original Amt. Balance Due Discount ~ Payment 1 /20124 1 0 Bill Gambling permit 25.00 25.x(1 25.x0 Check Amount 25.00 Operations Checking Spring bingo gambling permit 25.00 33 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meetin of Februa 8, 2010: AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: Community Development APPROVAL ITEM: Acquisitionof4600Po1kStreet-Resolution BY: SheilaCartney BY: ~,v~~U`.'~ 2009-198 DATE: February 2, 2010 ( ~ ,. ~( BACKGROUND: In May 2009 the City and EDA modified the Tax Increment Plan for the Kmart/Central Avenue Tax Increment Financing District to include 55 parcels of the "Sheffield Neighborhood", which have been identified as a renovation and renewal area. The key element of the Plan is the use of unobligated tax increment from the original district (condominium project north of 47~') as a revenue source for redevelopment in the Sheffield neighborhood and in turn, capitalized revenue stream through a bond sale. The plan provides for a wide range of redevelopment work that is including, but not limited to, acquisition, demolition, rehabilitation, utility and street work etc. Additionally the City was awarded a CDBG grant in the amount of $170,000 for demolition of properties located in the Sheffield neighborhood. To date the City has purchased 6 parcels within the Sheffield neighborhood and have demolished 4 buildings associated with the parcels and have recently purchased afour-plex and duplex on Polk Street that will be demolished in the Spring. In addition to making a physical environmental change to this neighborhood; the Police Department continues to have success with holding landlords and residents in the area accountable and will continue these efforts. As part of the program mentioned above staff have negotiated the purchase of 4600 Polk Street for $107,900 plus closing costs. The duplex was built in 1960; the duplex is 2,128 square feet and the subject lot is 6,400 square feet. What is critical about this purchase is that it meets the intent of the Sheffield Neighborhood Acquisition program by reducing density and obsolete housing. The affect of this program appears to be beneficial especially from the feet that we have been able to concentrate the vast majority of our purchases in one block. RECO NDATION: Staff recommends the purchase of 4600 Polk Street. RECOMMENDED MOTION: MOTION: Move to waive the reading of Resolution 2010-11, there being ample copies available to the public. MOTION: Move to adopt Resolution 2010-11, approving the acquisition of property located at 4600 Polk Street Northeast; furthermore to authorize the City Manager and Mayor to enter into an agreement for the same. Attachment: Resolution 201 D-I1, ma of ci owned ro erties in She field COUNCIL ACTION: 34 CITY OF COLUMBIA HEIGHTS RESOLUTION N0.2010-11 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT FOR CERTAIN REAL PROPERTY LOCATED AT 4600 POLK STREET NORTHEAST IN THE CITY AND ASSIGNMENT THEREOF TO THE COULUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL (the "Council"} OF THE CITY COLUMBIA HEIGHTS, MINNESOTA ("the City") AS FOLLOWS: Section 1. Recitals. 1.01. The Columbia Heights Economic Development Authority (the "Authority") has established the K-Mart/Central Avenue Tax Increment Financing District (the "TIF District") within the Central Business District Redevelopment Project (the "Project"), and have adopted a Tax Increment Financing plan ("TIF Plan") for the purpose of financing certain improvements within the Project. 1.02. The City and Authority have undertaken a program to acquire homes in the project in order to address blighting issues and reduce density and provide future redevelopment opportunities. 1.03. The City or Authority may incur certain costs related to the TIF District or Project, which costs may be financed on a temporary basis from available Authority or City funds. .1.04. The City, using available TIF District funds, intends to acquire certain property in the City located at 4600 Polk Street (the "Property") within the Project, all or a portion of which Property the Authority or City may use to further redevelopment within the Project. 1.05. City staff have negotiated a Real Estate Purchase Agreement with Keller Williams (the "Seller") dated February 1, 2010 including all related addenda and disclosures thereto (Collectively, the "Purchase Agreement"), for real property located at 4600 Polk Street Northeast and legally described as follows: Lot 14 except N 30 feet and all of Lot I5, Block 2, She~elds 2"d Subdivision; (the "property"), which Purchase Agreement is contingent upon approval of the Council. 1.06. The City intends to assign its interests in the Purchase Agreement to the Authority, contingent only upon acceptance by the Authority of such assignment. 1.07. The Purchase Agreement has been prepared and submitted to the City and is on file with the City Manager. Section 2. Approval and Assienment 2.01. The Purchase Agreement for the Property is hereby approved, and the execution of the Purchase Agreement by the City is hereby ratified. Pursuant to the Purchase Agreement, the City will purchase the Property for to $107,900. City staff and officials are authorized and directed to take all such other actions to complete the purchase of the Properly, including without limitation execution of all documents and agreements related to such transaction. 2.02. Contingent upon approval of the Authority, the City hereby assigns its interests in the Purchase Agreement to the Authority. City staff and officials are authorized and directed to take all such other actions to complete the assignment of the City's interests in the Purchase Agreement to the 35 Authority, including without limitation execution of any documents and agreements necessary to effectuate such assignment. Passed this 8th day of February 2010. Offered by: Second by: Roll call: ATTEST: Mayor Gary L. Peterson Patricia Muscovitz CMC City Clerk 2 36 City Owned Parcels 100-119.200-209,300-320,400415 ~ ~1' ~ TeMOM ~~ 7Srjp~ r r 4707 Z 4729 1129 1059 1127 CHEERY LN ~ry ~a v vm ti* 1" ~~ N NN r 47TH 4657 4656 4657 4682 4657 4654 4850 4655 W ~ ~ ~ ~ 4653 4648, 4855 4848 4648 4845 4844 4843 Z 4647 4640 4649 4642 4839 4838 4639 4634 4641 ~_~ 4638 4637 4636 4833 4632 4633 Q 4633 ;`631 ~ 4828 4633 4630 4633 4630 4827 4826 Q 4625 4635 4625 4624 4622 4624 4620 Z 4621 4616 4619 4629 4616 4618 4621 4619 4614 W 4615 4617 4615 4613 C> 4612 4608 4607 4609 46p8 4607 4609 4605 '46D6_ 4605 4606 4 4607 1001 1101 1111 4603 4602 46TH q 4556 4555 4556 4557 4554 4555 45 4557 4555 in °v °o 4546 4549 4550 4549 4548 4549 4550 4547 ~ ~ ~ `~~' `~'' M ~ 4546 5 ~ T v 4540 4541 4540 4543 4542 4543 4539 c ~ N ti M ~ 4537 4535 4534 ca ns N ~ ~ ~ 4532 4535 4536 4536 4531 !- ~- ~ ~ .- ~- 4530 4531 5 1 4532 4526 4529 4534 45 1/2 Location Map City Owned Parcels Looking to Purchase 37 CITY COUNCIL LETTER Meeting of February 8, 2010 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: l'iTY Fire MANAGER NO: APPROVAL ITEM: Rental Housing BY: Gary Gorman a BY: ~~la lC1`r Licenses NO: DATE: February 1, 2010 ~l DATE: `~ Approval of the attached list of rental housing applications. They have rnet the requirements of the Property Maintenance Code. RECOMMENDED MOTION: Move to approve the items listed for rental housing license applications for February 8, 2010. COUNCIL ACTION: 38 List of 2010 Rental Licenses to Approve Occupany I.D. Property Owner Name 12003 Mark Dostaler Property Address: 5103 6TH ST NE - 5101 6th Street 10251 Ryan Dahl Propertyr Address: 4104 7TH ST NE 02/01 /2010 12:56 3s Pa9e 1 List of 2009 Rental Licenses to Approve Occupant' I.D. Property Owner Name 30177 Housing Plus Inc. Property Address: 3816 STINSON BLVD 10048 J.H. Callahan and Assosciates, Inc Property Address: 4308 6TH ST NE 10113 Bruce McKenzie Property Address: 4317 5TH ST NE 10030 Frederick Sila Property Address: 4344 2ND ST NE 20009 Mitchell Seiffert Property Address: 1348 44 1/2 AVE NE - 1350 NE 44-1/2 AVE 02/01/2010 12:55 4o Page 1 CITY COUNCYL LETTER Meetin of Februa &, 2010 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: Authorization to Purchase Three Replacement BY: Scott Nadea BY: ~~; (-~ y NO. Police Vehicles DATE February 2, 2010 DATE: -1 ~ ~ ,„ BACKGROUND As a part of the Police Department Capital Equipment replacement plan to maintain a safe and dependable vehicle fleet, the Police Department requests authorization to purchase two Ford Crown Victoria patrol vehicles. The purchase of two marked squad cars per year allows the department to keep the fleet in better working order, and aids in controlling costs on replacement parts. This also allows the marked squads to be rotated out of the police fleet after four years of service and rotated into another department in the city, who in turn get a better operating vehicle for conventional uses. The Police Department also requests authorization to purchase one Chevrolet Impala for use as a Community Service Officer (CSC}) vehicle. This was part of our 2010 budget recommendation. Traditionally, older marked squad cars have been rotated through the fleet for use as CSO vehicles, however it is projected that over the course of four years, the Police Department should save approximately $11,510 in fuel costs, as well as approximately $10,000 to $12,000 in maintenance by purchasing this vehicle for CSO use. The State of Minnesota has awarded the contract for the delivery of Ford police vehicles for 2010 to Elk River Ford. The contract vendor for Chevrolet Impala vehicles has been awarded to Perkins, Inc. in Fergus Falls. The Police Department is requesting to purchase the following vehicles: 2 - 2010 Ford Crown Victoria Police Interceptors @ $22,848.32 each $45,696.64 1 - 2010 Chevrolet Impala V6 front wheel drive vehicle for CSC) Use ~2I,S84.30 TOTAL $67,280.94 The Police Department is also requesting authorization to expend up to $28,000 far outfitting and setting up these vehicles for patrol and CSO use. This amount includes the standard set-up as has been done in the past, plus the purchase of necessary equipment for the squads including laptop computers, ticket printers, radar units and light bars. This is the amount that was budgeted in the Police Department's 2010 Capital Equipment budget. ANALYSIS/CONCLUSION It is our recommendation to the Council that two new marked vehicles be purchased, with a total purchase price to be $45,696.64. As a cost saving measure, we are recommending the purchase of a 2010 Chevrolet Impala to be used as a CSC) vehicle, in lieu of rotating a patrol vehicle down through the fleet. The purchase price for this vehicle is $21,5$4.30. All three vehicles will be purchased. through the vendors on the State of Minnesota bid. The Police Department is also requesting authorization to expend up to $28,000 far outfitting and setting up these vehicles. 4~ Council Letter Page 2 February 2, 2010 RECOMMENDED MOTIONS: Move to authorize the purchase of two 2010 Ford Crown Victoria Police Interceptor vehicles under the State of Minnesota bid, with funding to come from 431-42100-5150, in the amount of $45,696.64 and that the Mayor and City Manager are authorized to enter into a contract for same. These vehicles will be used as marked patrol cars. Move to authorize the purchase of one Chevrolet Impala under the State of Minnesota bid, with funding to came from 431-42100-5150, in the amount of $21,584.30, and that the Mayor and City Manager are authorized to enter into a contract for same. This vehicle will be used as a CSO vehicle, Move to authorize the Police Chief to expend up to $28,000 to set up and outfit two marked patrol cars and one CSO vehicle. kao COUNCIL ACTION: 42 CITY COUNCIL LETTER Meeting of: February 8, 2010 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: ~ Ilj I l 0 NO: DATE: February 2, 2010 BY: ~~~ ~ (~r BACKGROUND/ANALYSIS Attached is the business license agenda far the February 8, 2010 Council meeting. This agenda consists of applications for 2010 Contractor licenses aaad a Temporary Liquor License for Immaculate Conception for March 20, 2010. At the top of the license agenda you will notice a phrase stating *Signed Waiver Farm Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released t~ the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for February 1, 2010 as presented. COUNCIL ACTION: 43 TO CITY COUNCIL February 8, 2010 *Signed Waiver Form Accompanied Application CONTRACTOR'S LICENSES -2010 Bldg *S & S Tree Specialists *Central MN Tree *Western Tree Service Inc 405 Hardman Ave, So St Paul $60 480 Rice Creek Blvd, Fridley $60 23712 150`" St, Paynesville $60 *Elk River Htg & AC *LBP Mechanical Plumb Rite Corp *Refrigeration Services *Kott Plumbing Inc *Weld & Sons Plumbing *Tim's Quality Plumbing 19567 Twin Lakes Rd, Elk River $60 315 Royalston Ave N, Mpls $60 1216 82°d Ave No. Brk Pk $60 4110 Central Ave NE, Col Hts $60 15118 64`" St, Stillwater $60 3410 Kilmer Ln N, Plymouth $60 523 Central Ave, Osseo $60 TEMP LIQUOR *Immaculate Conception Church for March 20th, 2010 4030 Jackson St $200 44 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: February 8, 2010 STATE OF MINNES®TA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number 133474 through 133617 in the amount of $ 853,225.07 These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are herby, recommended for payment. 45 UI W i~ ~ 4~ - Y ~ E C7 # xd ~ ~ ~a ~ ~ H (3' i~ i WW ~ ~ x~ o au + ~ H # ~ 00 # # CA .~ i~ i~ U 00 + ~ >' U ~ ~ ~ i ~ ~ Ga~~ * ~ HO poo ~ ~ ~ Wr-i ui v + s u V ~ H ~ U '~' # US lD # 'K r~ •ri O ~ a a z M iK f H ~ ~ u ~ * x F rt H a ~ ~ ~ ~~~~~~ w H ~ ~~~ € ~~~~~~av ~ a ~ ~ a a.a , ~+ ~ ~ ~, ~ s~ u~, u f., ~ ~~~~~~ ~~~,a ~~x~~~~~ « ~ a i u u u ,.. ,~ u u u u .u ,~ u u ~. ~ oooo~ v w z ~w s~ ~ ~ ~ a o N zzzz* ~ b ~' x zzzz* o ~~ U ~k A'. !J'. ~ ~ ~K N N a ~ + ~. w ~a u ~ wwww~ o F # \ N ""~ # # N aaaa~ o •ri W ~ ~ s w ~ ~ ++~~~~ w rn ,~ O1 ~ i~ i v ri N -ri ri Wtfl + + L ~ ~ Op cq ~n + ~ E+ . y~ N U V1 U qb ~ ~ vii ~ ~ O L . 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