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HomeMy WebLinkAboutDecember 2, 2009 Approved 1/6/10 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES December 2, 2009 The Library Board welcomed new member, Barbara Tantanella, and introductions were given. An oath of office was read by Council member Bruce Kelzenberg and repeated by Lynette Thomson. An oath of office was read by Council member Bruce Kelzenberg and repeated by Barbara Tantanella. Certificates were signed for each member. The meeting was called to order by Chair Patricia Sowada, at 6:46 p.m. Members present were; Nancy Hoium, Patricia Sowada, Barbara Tantanella, Lynette Thomson and Catherine Vesley. Also present: Becky Loader, Stacey Hendren and City Council Representative Bruce Kelzenberg. The minutes of the November 4, 2009, Board meeting were approved as mailed. The bill list dated 11/23/09 was reviewed. It was moved, seconded and passed that the bills be paid. The 2009 accounting dated 12/2/09 was reviewed. It was moved and passed to consider the Line Item Transfers from the floor. 1. It was approved to transfer $1,500 from line item 2180 (Books) to line item 2189 (DVDs). 2. It was approved to transfer $1,000 from line item 2020 (Computer Supplies) to line item 3250 (Other Communications). 3. It was approved to transfer $300 from line item 2000 (Office Supplies) to line item 3250 (Other Communications). 4. It was approved to transfer $100 from line item 2025 (ACS Supplies) to line item 3820 (Water Utilities). Old Business: th 1. Loader attended the Council work session on November 30 to participate in the discussion on the 2010 proposed budget and capital expenses. At this time no changes have been made to the Library’s proposed budget. The finance director, Bill Elrite, explained levy limits clearly and presented the 4-year plan to wean the city off of LGA. Three capital improvement proposals have been made by the Library: replacement of the air conditioning unit and the boiler, and resurfacing of the parking lot. If approved, funding for these items would come out of General Buildings. The final budget will be determined on December 14, 2009. thth 2. The Library Foundation’s annual fundraiser will take place on December 12 and 13 at the Heights Theater. Loader presented many of the baskets generously donated, and the Board agreed to assist with the auction. 3. The energy audit has been completed and Loader was very pleased with the contractor. Payback for this project should be within three years. New Business: 1. The crossover statistics for October were reviewed. 1 2. Loader presented an evaluation of the first 6 months with changed hours. This report evaluated gate count, circulation, meeting room use, Internet, and staff effects. The Board discussed the report and how the included recommendation would effect the Library. Vesley recommended pursuing the possibility of working with the Historical Society to catalog the items in the Library’s local collection. There being no further business, the meeting was adjourned at 7:48 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2