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HomeMy WebLinkAboutmin-april-22, 09 (2) City of Columbia Heights Park and Recreation Commission April 22, 2009 Eileen Evans called the meeting to order at 5:33 p.m. ROLL CALL Members present: Eileen Evans; Tom Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik; Gary Peterson, Mayor; Keith Windschitl, Recreation Director APPROVAL CONSENT AGENDA Motion by Payne, second by Greenhalgh, to approve consent agenda. Upon vote: All Motion Carried. ayes. LETTERS AND REQUESTS A. Request for a reduce rental fee of JPM from the University of Minnesota’s Osher Lifelong Learning Institute organization on Wednesday, December 2, 2009 from 4:00 p.m. to 8:30 p.m. Windschitl indicated that this group held a meeting last year at JPM and were charged the $40 entry fee and $15 per hour fee for the time used. He recommends this same fee again. Motion by Payne, second by Stroik, to charge the U of M Osher Lifelong Learning Motion Carried. Institute the $40 entry fee and $15 per hour fee. Upon vote: All ayes. B. Request for a reduced rental fee of JPM from the Midwest Polka Association of th Minneapolis/St. Paul on Sunday, August 16 from 3:00 – 7:00 p.m. A letter of request was presented to the Commission Members. Windschitl explained that this non-profit group used JPM last year for the same type of dance. Payne asked if this group should be charged for the staff time to setup and cleanup for the dance or if they should at least be informed that this fee would occur upon the next rental. Windschitl replied that this would be the last time for a reduced rate. Hoium suggested charging for 2 hours of setup or cleanup time. Motion by Payne, second by Greenhalgh, to charge the reduced rate of $40 entry fee and Motion carried. $15 per hour for the event time. Upon vote: All ayes. OLD BUSINESS A. Choosing a park for the Park & Recreation Commission park cleanup project on Wednesday, April 29, 2009 Evans stated Silver Lake Beach Park still has construction happening in the park so it would not be good timing to try and clean the area. Payne asked if Sullivan Lake Park needed to be cleaned after the new construction. Windschitl indicated that Hansen suggested the same parks as last year, beginning at Huset Park, heading to LaBelle Park and seeing if there is time for a third park. He instructed the Commission to meet outside of JPM at Huset Park at 5:30 p.m. near the wading pool. If the weather is poor the cleanup night would be rescheduled to the following Wednesday. NEW BUSINESS A. 2009 Jamboree Fireworks Windschitl informed the commission that Melrose Pyrotechnics and RES submitted proposals for the 2009 Jamboree Fireworks show. Melrose Pyrotechnics was used in the past few years. Windschitl recommends continuing the relationship with Melrose Pyrotechnics for this year’s show. The City budgets $3000 for the fireworks and Windschitl receives donations for the remaining costs. Hoium stated that the RES proposal states that the buyer cleans up and Melrose Pyrotechnics indicates they will cleanup after the show. Windschitl stated that the Public Works staff does a sweep through the park after the initial cleanup for any remaining debris. Motion by Stroik, second by Payne, to contract with Melrose Pyrotechnics at $5450 for Motion carried. the 2009 Jamboree Fireworks. Upon vote: All ayes. th Payne asked if the fireworks were not held on the 27 when would the show occur. Windschitl recommends the following day. Hoium nominated Greenhalgh for Vice-Chair, second by Stroik. Nomination accepted by Greenhalgh. No vote was taken. Motion by Payne, second by Stroik, to keep the current Park & Recreation officers. Upon vote: All ayes. Motion carried. REPORTS A. Recreation Director Windschitl indicated the new City gym is making significant progress and should be open soon. Commission Member Stroik asked if the new City Gym would be opened by June 1. Windschitl stated that it should be open by then. Stroik asked if tournaments are being planned in the new gyms. Windschitl replied that the space would be programmed for the needs of the community. Evans asked if the High School would be using the gym during the day. Windschitl replied that they would not be using the City side but they would use their side. Windschitl reported that Jeff, Bobby & Steve’s Auto World Youth Foundation has proposed a donation to the City and to the Columbia Heights School District for new or updated playground equipment. The group will be holding a fundraising dinner of thth Friday, June 19 at JPM. On Saturday, June 20 the group will be holding activities in Huset Park from 11:00 a.m. until 10:00 p.m. Activities will include a kid’s area, live music, food and an antique car show. Stroik indicated that the Castle Heights playground is in need of repair. Windschitl informed the Commission that the City Manager delegated the responsibilities of the Beautification Committee to the Recreation Department. The Recreation Director is working with the Committee to get plant orders complete and park flowers planted. Windschitl invited the Commission Members to the Twins Grant dedication evening on Monday, May 18, which will be the first night of Squirts Baseball league. The grant money was used for new fencing at McKenna Park. B. Public Works Director/City Engineer None at this time. C. Commission Members None at this time. ADJOURNMENT Evans adjourned the meeting at 6:10 p.m. ______________________________ Deanna Saefke, Recreation Clerk Typist II