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HomeMy WebLinkAboutContract 22482248 t e4j-6` ~ r d ~ P+ ~` ~~~ _ ~ t ~ -.y...~. t y .,_ - ~ s~ r; ~t r ~ Y ~ ~ .. _-a Fe L;9 #~ MTh ~ ~~. , ~r} 1"i ,'t~ a'" r `''l'=+t~ jt ~' g.~~ yl, ,~r ^°~rt v 4 ~ ,. i -`---' m° ~ by "` 4 ~ 9 E`~ ~,~ 4401 QUEBEC AVENUE NU[l IH /NEW HOPE MN 55428 763-235-9833 / 763-235-9834 fax Proposed For: City of Columbia Heights, MN 637 38'" Avenue N.E. Columbia Heights, MN 55421 Attn: Kevin Hansen Phone: 763-706-3705 Fax: 763-706-3701 NS// AGREES TO: Job Location: Police Station City Hall Public Works Library Pump and Lift Stations (6) Fire Station Park Buildings (1 O) Liquor Stores (31 1 } Provide a planned preventive maintenance program tailored specifically to the customer's HVAC system. 2) Perform the procedures detailed on the enclosed Maintenance Schedule A 8~ C on a regularly scheduled basis and as required. 3) Provide at no additional charge the necessary lubricants and other maintenance materials required. 4) Report to the person or office designated by customer. Customer to inform NS/I of changes in personnel found on Schedule D, by site. 5) Maintain only the equipment listed on the enclosed Equipment Schedule B in original RFP. 6} Furnish the customer with a report of any irregularities revealed as a result of the maintenance inspections. Corrective measures or recommended repairs will be submitted for customer approval. 7) Make recommendations for the purposes of reducing energy usage at no additional charge. START-UP /SHUT-DOWN Seasonal start-up and shut-down of covered equipment shall be performed as part of this agreement. REPAIR AND REPLACEMENT Provide repairs and services beyond the scope of this agreement at a preferred customer discount of 10% on all labor, parts, and material. EMERGENCY SERVICE NS/I shall make available 24-hour emergency service and give contract holders preference over all other customers, with Preferred Client rates found in Schedule E. 4401 QUEBEC AVENUE NORTH /NEW HOPE MN 55428 763-235-9833 / 763-235-9834 fax EXCLUDED FROM PLAN 1) Non-maintainable items such as ductwork, boiler shell and tubes, cabinets, boiler refractory, main power service, and electrical wiring, piping, tube bundles, valve bodies, coils, structural supports, storage tanks, and other similar items. The cost of repair or replacement parts, refrigerant, or materials other than maintenance materials. 2) The cost of emergency service calls. 3) Labor cost other than that required for the preventive maintenance program. TERMS: 1) The Maintenance Agreement shall commence on November 24th 2009 and shall remain in force for a period of three years and from year to year thereafter; except that either party may, upon 60 days written notice prior to the anniversary date, terminate this agreement. 2) Annual contract price may be adjusted only at the anniversary date unless equipment is added to or subtracted from the original contract. 3) Annual price adjustments shall hereafter become a part of this agreement and shall be mailed to customer approximately 60 days prior to the anniversary date. 4) Maintenance Agreement shall be paid in advance for the sum of: 6 898.00 Quarterly. (27,592.00) Annually Building List and Annual Pricin Police Station......... $2,998.00 Pumping Stations, Lift Stations, Park Bldgs...... $1,352.00 City Hall ................ $5,402.00 Fira Station................................................... $1,998.00 Public Works......... $4,618.00 Liquor Stores ................................................ $7,752.00 _. Libra $3 470,00 ry .................. ,. A~~E~?TED A I~ APPROVED FAY: ~-.-...~_. -... _. ~`~ ~~~ ~ A -~~ ;, ,~. _, - ... ~- -- SIGNATURE r "'~ DATE ,s'~, ,~ C• ~~ , u SIGNAT RE ~°~ ~~ ,7~'~ ~DAT J. Greene Presi 4401 QUEBEC AVENUE NORTH /NEW HOPE MN 55428 763-235-9833 / 763-235-9834 fax Za CUSTOMER AGREES TO: 1) Permit NS/1 personnel the use of the common building equipment, such as ladders, elevators, etc., together with free and timely access to necessary areas. 2) NS/1 will not be required to remove, replace, or alter any part of the building structure in the performance of this agreement. 3) That all work referred to in this agreement shall be performed during the regular working hours of 1:00 AM to 3:30 PM, Monday through Friday, except Holidays. If for any reason, the Customer requests that work be performed beyond regular working hours, the Customer agrees to pay only the difference between regular and overtime labor at NS/1 standard rates. 4) This Maintenance Agreement takes into consideration the extension of the manufacturer's warranties to the Customer on the equipment outlined herein. 5) To make prompt payments. Should a payment become thirty (30) days delinquent, this contract may become null and at any time thereafter at the option of NS/i, and all monies owed NS/I plus court costs and reasonable attorney fees will become due upon demand. 6) Operational efficiency will be assured if all necessary work is performed or equipment added by qualified NS/1 personnel. In the event of any alterations, additions, adjustments, or repairs by others (unless authorized by NS/1) NS/1 assumes no responsibility and has the option to terminate this agreement. 7) Loss of business or any delays occasioned by events that NS/1 cannot control such as strikes, riots, lock-outs, transportation delays, accidents, Acts of God, or any other cause beyond NS/1's control shall not be the responsibility of NS/1. 8) Any items of equipment or labor required by insurance companies, federal, state, municipal or other authorities will not be required to be furnished by NS/1. 9) N/S/1 shall not be responsible for original system design, installation or its performance in maintaining design conditions. 10) Under no circumstances, whether arising in contract, tort (including negligence), equity or otherwise, Shall NS/1 be responsible for loss of use, loss of profit, increased operating or maintenance expenses, claims of customer's tenants or clients, or any special, indirect, or consequential damages. 1 1)NS/1 has no responsibility or liability for the indoor air quality of the customer's facility including without limitation any illness, injury, or damage resulting in any manner from any fungus(es) or spore(s), any substance, vapor, or gas produced by or arising out of any fungus(e) or spore(s), or any material, product, building component or structure that contains, harbors, nurtures, or acts as a medium for any fungus(es) or spore(s). 4401 QUEBEC AVENUE NORTH /NEW HOPE MN 55428 763-235-9833 / 763-235-9834 fax SCHEDULE "A" X Program Management Maintenance frequency, quality, scheduling, customized tasking, and customer service. X Seasonal Start-Up/Shutdown (S) Seasonal start-up and shutdown of covered equipment as required. X Operational Inspection (O) Test and inspect covered equipment and components for proper operation, excessive wear, vibration, and noise. X Major Inspection (M) Clean, align, calibrate, adjust, tighten, and lubricate all covered equipment. X Condenser Cleaning (C) Annually clean all air cooled condensers after cottonwood season. X Belt Replacement (B) Annually install new belts on all covered belt driven equipment. X Filter Change (F) Replace or wash filters in all covered equipment per service agreement. X Maintenance Supplies Included Cleaners and lubricants required to perform the maintenance services outlined in this agreement. Additional Services: Annual contract satisfaction review (CSR) to review scope, outcomes and adjustments if necessary to be held at the 6 month anniversary date Special Instructions: The agreement is based on the ASHRAE Standard 180-2008 Owners Responsibility: N V h Z O . ~ M _ P Z "~ ~~N ~ ~ ~~ O Z r, w M ~~ Z ~ t' . f ~ N Q ~ U ~ ro w ~ _ O V V W > O ~ O ~ ~ O m m ~ O O O m m m ~ Z l.L I.L m IL L.L W H U C G O N W N 0 0 0 0 Q ,L O O W ~a.~ ~ ~ Q W J au ~ U U U U U h ~ N ~ ~ O O ~ ~ O ~ Z lL I.L LL LL LL Z ~ ~ 5 To. U oc Q W 0 0 O 0 0 ,L O O W Ll. LL W L.L Q O ~ L N • ~n O ~ i -~- C ~ W -i~ ~ cn ~ ~ ~ N ~ -i ~ N N ~ > > D N ~ L- Q C O ~ N ~ O ~ ~ O H ~ N i -~- ~ ~ O O ~n O ~ ~ Q N N ~ _ U ~ D ~ O N _ O ~ ~ O :~ ~ N ~= D c N c O m ~ = ~~ N O O h o Q ~ ~ w ~ ~ a~ U c a3 c N c . ~ N t U N O 3 u 3 ~; c a s U _N 'u. n N c a ~ t U ~ m ~ II m ,~ Z ~ ~ 'c ~ O ~~ ~ U w °~ "~ U Z N ~ ~ C ~ n ~ Q ~ C ~ Z M w M U ~ ~ u Z ~ U w M ?~ V Q C M ~ w ~ U ~ Q ~ ~ o '~ v ~ u c O U Q C C O . ~ N Q I I C O t Q a3 C O O N I cn s -:~-sa~-e e4-m..~m-s ~. E awa aw - a~. ~. r-s`a~.ma~ 4401 QUEBEC AVENUE NORTH /NEW HOPE MN 55428 763-235-9833 /763-235-9834 fax EQUIPMENT SCHEDULE "B" Based on Equipment List Provided in RFP Dated 9/25/2009 QTY # MFG. MODEL NO. SERIAL NO. LOCATION UNIT TYPE SCHEDULE C AIR HANDLING UNITS Inspection/Maintenance Task Frequency Check air filter and housing integrity. Check control system and devices for evidence of improper operation. Repair, adjust or replace components to ensure proper operation. Check P-trap. Prime as needed to ensure proper operation. Check fan belt tension. Check for belt wear and proper alignment. Check variable frequency drive for proper operation. Correct as needed. Check for proper operation of cooling or heating coil. Clean, restore or replace as required. At Filter Change a Semi-annually Semi-annually Semi-annually b Semi-annually Semi-annually Check control box for dirt, debris and/or loose terminations. Clean and tighten as needed. Annually Check motor contactor for pitting or other signs of damage. Repair or replace as needed. Annually Check fan blades. Clean, repair or replace as needed to ensure proper operation. Annually Check refrigerant system pressures and/or temperatures. If outside of recommended Annually levels, find cause, repair and adjust refrigerant to achieve optimal operating levels. Check for fouling, corrosion or degradation. Clean or repair as needed. Annually Check drive alignment, wear, seating and operation. Repair or replace as needed. Annually Check integrity of all panels on equipment. Replace fasteners as needed to ensure Annually proper integrity and fit/finish of equipment. Lubricate field serviceable bearings. Annually Check drain pan, drain line and coil for biological growth. Clean as needed. Annually Check coil fins for evidence of build-up or fouling. Restore if possible. Replace coil Annually if necessary to return to proper functioning. Inspect dampers, linkage, positioning and operation. Lubricate dampers. Annually Inspect for evidence of moisture carryover beyond the drain pan from the cooling coils. Annually Make corrections or repairs as necessary. Visually inspect areas of moisture accumulation for biological growth. If present, Annually clean or disinfect as needed. Check condensate pump. Clean or replace as needed. Annually Visually inspect exposed ductwork and external piping for insulation and vapor Annually barrier for integrity. Correct as needed. Visually inspect internally lined ductwork until the first turn or up to 20 feet into the Annually supply plenum from the air handler for integrity, and if soiled or degraded, correct. a Filters changed quarterly with high efficiency pleated type. 6 Replace belt annually. BOILER POWER BURNERS Inspection/Maintenance Task Frequency Shut down and lock out tag out boiler system power and fuel systems. Semi-annually Gain access to internal components of burner for inspection. Semi-annually Visually inspect burner flame retainer and head assemblies for cracking or warping. Semi-annually Visually inspect combustion chamber and fire brick for damage or wear. Semi-annually L1SdJJeinble burner aJ heeded fob Sel'v1Ce. "Jeml-a.nnUally Remove pilot assembly and all corresponding components for inspection and cleaning. Semi-annually Inspect all hand and automatic gas valves for signs of wear or leaking. Semi-annually Inspect all oil circulation and pressure pumps. Semi-annually Clean and oil combustion air motors, and clean combustion air fan wheel. Semi-annually Reassemble complete boiler and burner assemblies. Semi-annually Set all necessary pilot clearances and electrode specifications upon reinstallation. Semi-annually Inspect and test burner blowers, electrodes, changeover switches, and pressure-trots. Semi-annually Inspect boiler room combustion air intake for proper operation and interlock with burner. Semi-annually Start system and check for operating conditions, pressures, temperatures, flow rates, Semi-annually flame quality and efficiency. Perform automatic shut-off valve timing tests. After boiler has reached operating temperature and pressure perform combustion Semi-annually efficiency test. Check all fuel and air pressures and make necessary adjustments for all fuels associated Semi-annually with burner. Perform final operating operating/safety controls test including blow down, low water Semi-annually cut-off, high limits, high pressure controls. Perform pressure relief test. Semi-annually Inspect boiler trim, access ports, vents, air separators, and immediate piping for signs Semi-annually of leakage. BOILERS Inspection/Maintenance Task Frequency Perform chemical testing of system water. Treat as needed to ensure proper water Semi-annually chemistry. Check fuel pump for proper operation. Repair or replace as needed to ensure proper Semi-annually operation. Inspect blow-down or drain valve. Clear all debris to ensure proper operation. Repair or Semi-annually replace if needed. Check system traps, pumps and controls. Clean or replace as needed to ensure proper Semi-annually operation. Check control box for dirt, debris and/or loose terminations. Clean and tighten as needed. Annually Check motor contactor for pitting or other signs of damage. Repair or replace as needed. Annually Check for fouling, corrosion or degradation. Clean or repair as needed. Annually Check for evidence of build-up or fouling on heat exchange surfaces (tubes). Clean to Annually ensure proper operation. Check for proper damper operation. Repair, replace or adjust as needed. Annually Check combustion chamber, burner and flue for deterioration, moisture problems, Annually condensation, and combustion products. Clean, test and adjust combustion process for proper operation. Open ail water side access ports and clean and flush any corrosion or sludge from boiler Annually Open all low water cut offs for inspection Annually Open all water level controls far inspection Annually Open ail control /trim piping for inspection Annually Reassemble boiler replacing gaskets as necessary Annually After start up, check boiler trim, access ports, vents, air separators and immediate Annually piping for signs of leakage by insurance company or state inspector where applicable CONDENSING UNITS Inspection/Maintenance Task Frequency Check control system and devices for evidence of improper operation. Repair, adjust, Semi-annually or replace components to ensure proper operation. Check fan belt tension. Check for belt wear and proper alignment. Serni-annually b Adjust expansion valve superheat where applicable Semi-annually Check condenser coil sub cooling Semi-annually Verify and record evaporator temperature drop Semi-annually Check filter-drier for restrictions and sight glass for moisture where applicable Semi-annually Check control box for dirt, debris and/or Loose termination. Clean and tighten as needed. Annually Check motor contactor for pitting or other signs of damage. Repair or replace as needed. Annually Check fan blades for balance and particulate buildup. Clean, repair or replace as needed Annually to ensure proper operation. Check refrigerant system pressures or temperatures. If outside of recommended levels, Annually frnd cause, repair and. adjust refrigerant to achieve optimal operating levels. Check for fouling, corrosion, leaks or degradation. Clean or repair as needed. Annually Check drive alignment, wear, seating and operation. Repair or replace as needed. Annually For direct coupled fan/motor assemblies, check bearings and lubricate field serviceable or replace motor if needed. Inspect air-coaled condenser surfaces. Repair or clean as needed. Annually Check low ambient head pressure control sequence for proper operation. Repair or Annually replace components or modify software/algorithm to ensure proper operation. Check refrigerant oil Levels for refrigerant systems with oil. pressure/level controls. Annually Repair, replace or adjust as needed to ensure proper operation. Replace belt annually. DEHUMIDIFCATION AND HUMIDIFCATION DEVICES Inspection/Maintenance Task Frequency Measure relative humidity and repair, clean, or adjust system as necessary to ensure Semi-annually intended operation. Check system traps, pumps and controls. Clean or replace as needed to ensure Semi-annually proper operation. Check for fouling, corrosion or degradation. Clean or repair as needed. Annually f tie~k for eyirler~ra of bt?ilr~-"p or fnlilirlg on heat exrllarlge s„rfaceC, Clean as needed Annually to ensure proper operation. Check for excessive scale or debris on evaporative condenser surfaces. Clean as needed Annually Inspect, clean or replace generator tanks or evaporative pads where applicable Annually Perform operating functions including drain test, test of control limits and safeties Annually Check strainers. Clean as needed. Annually Visually inspect areas of moisture accumulation for biological growth. If present, Annually clean or disinfect as needed. FAN COILS, HOT WATER UNIT HEATERS Inspection/Maintenance Task Frequency Check air filter and housing integrity At Filter Change a Check system traps, pumps and controls. Clean or replace as needed to ensure proper Semi-annually operation. Check control system and devices for evidence of improper operation. Repair, adjust or Semi-annually replace components to ensure proper operation. Check P wrap. Prime as needed to ensure proper operation. Seiiii-annually Check fan belt tension. Check for belt wear and proper alignment. Semi-annually b Check for proper operation of cooling or heating coil. Clean, restore or replace as Semi-annually required. Check control box for dirt, debris and/or loose terminations. Clean and tighten as Annually needed. Check fan blades. Clean, repair or replace as needed to ensure proper operation. Annually Check refrigerant system pressures or temperatures. If outside of recommended levels, Annually find cause, repair and adjust refrigerant to achieve optimal operating levels. Check for fouling, corrosion or degradation. Clean or repair as needed. Annually Check drive alignment, wear, seating and operation. Repair and replace as needed. Annually Check integrity of all panels on equipment. Replace fasteners as needed to ensure Annually proper integrity and fit/finish of equipment. Lubricate freld servrceabie bearings. Annually Check drain pan, drain line and coil for biological growth. Clean as needed. Annually Check coil fins. Restore if possible. Replace coil if necessary to return to proper Annually fiznctioning. Inspect for evidence of moisture carryover beyond the drain pan from cooling coils. Annually Make corrections or repairs as necessary. Check for proper damper operation. Repair, replace or adjust as needed. Annually Visually inspect areas of moisture accumulation for biological growth. If present, Annually clean or disinfect as needed. Check condensate pump. Clean or replace. Annually a Filters changed quarterly with high efficiency pleated type. ~ Replace belt annually. FURNACES, RESIDENTIAL Ins pection/Maintenance Task Frequency Check air filter and housing integrity. At Filter Change a Check control system and devices for evidence of improper operation. Repair, adjust or Semi-annually replace components to ensure proper operation. Check fan belt tension. Check for belt wear and proper alignment. Semi-annually b Check control box for dirt, debris and/or loose terminations. Clean and tighten as needed. Annually Check fan blades. Clean, repair or replace as needed to ensure proper operation. Annually Check drive alignment, wear, seating and operation. Repair and replace as needed. Annually Check integrity of ail panels on equipment. Replace fasteners as needed to ensure Annually proper integrity and fit/finish of equipment. Lubricate field serviceable bearings. Annually Clean heat exchanger as applicable Annually Clean and adjust pilot assembly or main ignition source Annually Adjust pressure regulator Annually Check and adjust all safety controls Annually Check fan operating control and complete furnace cycle Annually Check for proper damper operation. Repair, replace or adjust as needed. Annually Check combustion chamber, burner and flue for deterioration, moisture problems, Annually condensation, and combustion products, including carbon monoxide analysis. Clean, test and adjust combustion for proper and efficient operation. Check heat exchanger. Clean as necessary to ensure proper operation and to remove Annually scale and sediment. Check for possibility of leaks. a Filters changed quarterly with high efficiency pleated type. v Replace belt annually. FURNACES, UNIT HEATERS Inspection/Maintenance Task Frequency Check air filter and housing integrity. At Filter Change's Check fuel pump for proper operation. Repair or replace as needed to ensure proper Semi-annually operation. Check control system and devices for evidence of improper operation. Repair, adjust or Semi-annually replace components to ensure proper operation. Check fan belt tension. Check for belt year and proper alignment. Semi-anrnually b Check control box for dirt, debris and/or loose terminations. Clean and tighten as needed. Annually Check fan blades. Clean, repair or replace as needed to ensure proper operation. Annually Check drive alignment, wear, seating and operation. Repair and replace as needed. Annually Check draft inducer assemblies (where applicable) Annually Check air switches on power vented units Annually Check and set inlet gas pressure Annually Check and set manifold gas pressure Annually Check integrity of all panels on equipment. Replace fasteners as needed to ensure Annually proper integrity and fit/finish of equipment. Lubricate field serviceable bearing. Annually Check for proper damper operation. Repair, replace or adjust as needed. Annually Check combustion chamber, burner and flue far deterioration, moisture problems, Annually condensation, and combustion products, including carbon monoxide analysis. Clean, test and adjust combustion for proper operation. Check heat exchanger. Clean as necessary to ensure proper operation and to remove Annually scale and sediment. Check for possibility of leaks. a Filters changed quarterly with high efficiency pleated type. ~ Replace belt annually. MAKE-UP AIR UNITS Inspection/Maintenance Task Frequency Check air filter and housing integrity. At Filter Change a Check control system and devices for evidence of improper operation. Repair, adjust or Semi-annually replace components to ensure proper operation. Check air handling unit belt tension. Check for belt wear and proper alignment. Semi-annually b Check variable frequency drive for proper operation. Correct as needed. Semi-annually Check for proper operation and corrosion of heat exchanger. Clean, restore or replace as Semi-annually required. Check control box for dirt, debris and/or loose terminations. Clean and tighten as needed. Semi-annually Check motor contactor for pitting or other signs of damage. Repair or replace as needed. Semi-annually Check fan blades. Clean, repair or replace as needed to ensure proper operation.. Semi-annually Check for fouling, corrosion or degradation. Clean or repair as needed. Semi-annually Check drive alignment, wear, seating and operation. Repair or replace as needed. Semi-annually Check integrity of all panels on equipment. Replace fasteners as needed to ensure Semi-annually proper integrity and fit/finish of equipment. Lubricate field serviceable bearings. Semi-annually Check and calibrate safety controls and cut-out devices Semi-annually Check, calibrate and adjust operational controls Semi-annually Check far proper venting of flue gases where applicable, and for gas leaks in and around Semi-annually The heating unit immediate area. Inspect dampers, linkage, positioning and operation. Lubricate dampers. Semi-annually Check combustion chamber, burner and flue for deterioration, moisture problems, Semi-annually condensation, and combustion products, including carbon monoxide analysis. Clean, test and adjust combustion for proper operation. Inspect heat exchanger. Clean as necessary to ensure proper operation and to remove Semi-annually scale and sediment. Check for possibility of leaks. a Filters changed quarterly with high efficiency pleated type. n Replace belt annually. PUMPS Inspection/Maintenance Task Frequency Check control system and devices for evidence of improper operation. Repair, adjust or Semi-annually Replace components to ensure proper operation. Check variable frequency drive for proper operation. Correct as needed. Semi-annually Visually inspect pumps and associated electrical components. Repair or replace as Semi-annually needed to ensure proper operation. Inspect seals a:.d connections for vYater teaks Semi-annually Check coupling condition and security Semi-annually Check control box for dirt, debris and/or loose terminations. Clean and tighten as needed. Annually Check motor contactor for pitting or other signs of damage. Repair or replace as needed. Annually Check drive alignment, wear, bearing and coupling seating and operation. Repair Annually and replace as needed. Check oil level where applicable Annually Check for proper fluid flow. Clean, adjust and repair as needed to restore proper flow. Annually Lubricate field serviceable bearings. Annually REFRIGERATION SYSTEMS Inspection/iVlaintenance Task Frequency Visually check condensing and evaporator sections for signs of damage or leaks. Quarterly Inspect control panel, wiring, connections and insulation. Quarterly Check compressor contactors or starters. Quarterly Check suction and discharge pressures. Quarterly Check system sub cooling. Quarterly Check system superheat. Quarterly Adjust expansion valve superheat where applicable. Quarterly Adjust compressor un-loader actuators where applicable. Quarterly Check filter driers for restrictions. Quarterly Check sight glass indicator for moisture. Quarterly Check oil level and pressures. Quarterly Electrically test compressor motor windings. Quarterly Check defrost heaters, cycle and check amp draws. Quarterly Lubricate fan and motor bearings. Quarterly Check all controls for correct pressure settings. Quarterly Check safety and operating controls. Quarterly Pump down system to detect leaky or damaged compressor valves and liquid line Quarterly solenoids. Check and clean all condensate pans and drains. Quarterly Clean condenser and evaporator coils Quarterly Verify all door and mullion heaters to be in proper working condition Quarterly Verify all door gaskets, hinges, latches to be in proper working condition Quarterly ROOFTOP UNITS Inspection/Maintenance Task Frequency Check air filter and housing integrity. Check system traps, pumps and controls. Clean or replace as needed to ensure proper operation. Check control system and devices for evidence of improper operation. Repair, adjust or replace components to ensure proper operation. Check P-trap. Prime as needed to ensure proper operation. Check fan belt tension. Check for belt wear and proper alignment. Check variable frequency drive for proper operation. Correct as needed. Check for proper operation of cooling or heating coil. Clean, restore or replace as required. At Filter Change a Semi-annually Semi-annually Semi-annually Semi-annually e Semi-annually Semi-annually Check control box for dirt, debris and/or loose termination. Clean and tighten as needed. Annually Check motor contactor for pitting or other signs of damage. Repair or replace as needed. Annually Check fan blades. Clean, repair or replace as needed to ensure proper operation. Annually Check refrigerant system pressures or temperatures. If outside of recommended levels, Annually find cause, repair and adjust refrigerant to achieve optimal operating levels. Check drive alignment, wear, seating and operation. Repair and replace as needed. Annually Check integrity of all panels on equipment. Replace fasteners as needed to ensure Annually proper integrity and fit/finish of equipment. Lubricate field serviceable bearings. Annually Check for evidence of build-up or fouling on heat exchange surfaces. Clean as needed Annually to ensure proper operation. Check drain pan, drain line and coil for biological growth. Clean as needed. Annually Check evaporator coil fins. Restore if possible. Replace coil if necessary to return Annually to proper functioning. Inspect for evidence of moisture carryover beyond the drain pan from cooling coils. Annually Make corrections or repairs as necessary. Inspect dampers, linkage, positioning and operation. Lubricate dampers. Annually Inspect air-cooled condenser surfaces. Repair or clean as needed. Annually Check low ambient head pressure control sequence for proper operation. Repair or Annually replace components or modify software/algorithm to ensure proper operation. Check for excessive scale or debris on condenser surfaces. Clean as needed. Annually ROOFTOP UNITS Inspection/Maintenance Task Frequency Check combustion chamber, burner and flue for deterioration, leaks, moisture problems, Annually condensation, and combustion products. Clean, test and adjust combustion process for proper operation, including monoxide analysis. Visually inspect areas of moisture accumulation for biological growth. If present, clean or disinfect as needed. Check condensate pump. Clean or replace. Check refrigerant oil levels for refrigerant systems with oil pressure/level controls. Repair, replace or adjust as needed to ensure proper operation. Visually inspect exposed ductwork and external piping for insulation and vapor barrier for integrity. Correct as needed. Visually inspect internally lined ductwork until the first turn or up to 20 feet into the supply plenum from air handler for integrity, and if soiled or degraded, correct. Check and adjust ail safety and operating controls Check and adjust thermostat (include daylight savings adjustment, where applicable) Annually Annually Annually Annually Annually Annually Annually a Filters changed quarterly with high efficiency pleated type. ~ Replace belt annually. TEMPERATURE CONTROLS Inspection/Maintenance Task Frequency Visually inspect all temperature control components. Annually Verify all electrical connections for tightness and security. Annually Verify accuracy and calibrate all sensors or thermostats where applicable. Annually Verify operations of all supporting actuators, valves, relays, zone controls. Annually Prov2de adju3tn2e2:tS to thermostats for1laj'~ight SaV221g3 ~'22::e, ~h~l2ere 21eeeSSary Ce211i-annually WATER HEATER Inspection/Maintenance Task Frequency Inspect flue venting Inspect pilot and main burner assembly Clean pilot and main burner assembly as required Check for gas leaks in and around equipment immediate area Check and adjust pilot and main burner for complete combustion and efficiency Check operation of gas valve Check for proper venting of flue gases Perform complete combustion analysis Check operations of pressure relief valve Semi-annually Semi-annually Semi-annually Semi-annually Semi-annually Semi-annually Semi-annually Semi-annually Semi-annually Flush heater utilizing drain valve where applicable Annually CABINET HEATERS Inspection/Maintenance Task Frequency Check electrical connections for tightness Annually Check for proper operation of operating controls Annually Lubricate fan motor Annually Visually check heating coil Annually Check operations of heating valve where applicable Annually Check integrity and security of all mounting hardware and access panels Annually EXHAUST FANS Inspection/Maintenance Task Frequency Lubricate fan and motor bearings Annually Inspect and adjust drive alignment and security Annually Inspect belt condition, change once a year Annually Check starter contacts where applicable Annually Clean exhaust fan wheel and exhaust screens as applicable Annually SCHEDULE D AUTHORIZED PERSONNEL City Hall Hours of Operation: Carole Blowers Bill Elrite Monday -Friday Walt Fehst 8:00 am - 4:45 pm Linda Magee Patty Muscovitz Sue Schmidtbauer Municipal Service Center /Public Works Hours of Operation: Jesse Davies Kevin Hansen Monday -Friday Lauren McClanahan 7:00 am - 3:30 pm Steve Synowczynski Barb Thomas Library Hours of Operation: John Brosnahan Monday 9:00 am - 8:30 pm Elaine Dietz-Mamaril Tuesday 10:00 am - 6:00 pm Becky Loader Wednesday 9:00 am - 8:30 pm Al Mamaril Thursday 11:00 am - 7:00 pm Nancy Soldatow Friday 9:00 am - 5:00 pm Marsha Tubbs Saturday 10:00 am - 2:00 pm Liquor Stores Hours of Operation: Larry Scott Tom Costello Monday -Saturday Tim Gouras 9 am - 10 pm Greg Olson Steve Olson Eric Shurson Tracy Klein Dan Mutka Catherine Scales Bill Elrite SCHEDULE E ~~~ ,.a~a,,.,-,~.~~ ~o-~Tn~~-,o~ a s..A,..a~. CITY OF COLUMBIA IHEIGkITS, MINNESOTA PUBLIC FACILITES BUILDING MAINTENANCE FOR HVAC AND REFRIGERATION SYSTEMS Preferred Client SuP~lemental Fees On-site response time- Labor charge beyond the agreement After Hours Labor Charge- Holiday Charge Truck Charge Travel Charge Parts mark up 2 hours $99/hr labor rate x 1.5 labor rate x 2 na .75/mile + labor $0-$100 -cost plus 50% $101-$500 -cost plus 33% $501 and up-cost plus 25% A!!" CONDr; "IGNING % HEATING . 3 ),. UMB1NG .0 REERIGERAT' ON . SHED - 2 2LiX m 4,01 QUEBEC AVENUE N. e. NEW iiOPE, MN 55128 . PHONE (763) 235 -9833 • FAX (763) 235 -9810 November 28, 2011 Linda Magee City of Columbia Heights, MN 590 40 Avenue NE Columbia Heights, MN 55421 Dear Linda, Thank you for your continued patronage. Please be advised that the following equipment has been added (or modified *) to the PM agreement. Public Works Buildinj (1) Lochinvar HW Boiler (Replaced Bryan boiler) (1) AO Smith Storage Tank (Replaced DHW heaters) (4) Circulating Pumps (Replaced old pumps) (2) Infrared Unit Heaters for upper and lower level (1) Reznor Unit Heater for lower level Existing Unit Heaters Lower Level now are fan only* City Hall (1) Rooftop Unit Library (1) Lochinvar Hot Water Boiler (Replaced Bryan boiler) (3) Rooftop Units (Replaced existing) (1) Hot Water Storage Tank (Replaced hot water heater) Sincerely, Horwitz NS /I Me anical Construction and Service ( ; eter . Greene New siness Development Manager Cc: Service