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HomeMy WebLinkAboutNovember 4, 2009 Approved 12/2/09 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES November 4, 2009 The meeting was called to order by Chair Patricia Sowada, at 6:36 p.m. Members present were; Nancy Hoium, Patricia Sowada, Lynette Thomson and Catherine Vesley. Also present: Becky Loader, Stacey Hendren and City Council Representative Bruce Kelzenberg. The minutes of the October 7, 2009, Board meeting were approved as mailed. The bill list dated 10/26/09 was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 11/9/09 was reviewed. It was moved, seconded and passed that the bills be paid. The 2009 accounting dated 11/4/09 was reviewed. Old Business: 1. The Council will vote at the next City Council meeting between the two qualified candidates. Kelzenburg stated that there was discussion on the possibility of increasing the Board size to include both candidates, but the Council has decided to maintain the current Board size. 2. Loader presented the 2010 proposed budget to the City Council on November 2, 2009. Loader’s presentation was based on three platforms, where we were, where we are now, and what we are proposing, then concluded with capital add backs. Loader is requesting three items be added to the budget to be paid through the 411, General Government Account; replacement of one air conditioning unit, parking lot resurfacing, and replacement of the 1965 boiler. The Council will be approving the budget on December 14, 2009. 3. The Board has decided to make no changes to the officers at this time. 4. Due to unforeseen circumstances the film portion of the fundraiser will be cancelled. The Foundation has talked with Tom Letness, Heights Theater owner, and has decided to present two silent auctions, one at thth each showing of “White Christmas” the weekend of December 12 and 13. Proceeds from the auction will go the Foundation’s Capital Campaign, though there will be no proceeds from ticket sales this year. The Board members are putting together several baskets for the auction, and are encouraged to help the weekend of the fundraiser. 5. The Spaghetti Supper was a success this year, and all proceeds from the dinner went towards the Foundation’s Capital Campaign. New Business: 1. The crossover statistics for September were reviewed. 2. It was moved to accept the proposed Board meeting dates for 2010. The motion was carried. 1 Items from the Floor: 1. The Board wanted to express their sympathy to Marsha Tubbs on the passing away of her father. The Board prepared a card and donation to the Library Foundation to be presented to Marsha. 2. This year’s countywide winner of the Summer Reading Club Bookmark Contest was Columbia Heights teen, Jackie Anderson. An article from the Star Tribune was passed around with a picture of Jackie and her bookmark. Her design will be printed and distributed during the Summer Reading Program in 2010. 3. Loader is preparing a continuity plan in case limited public contact is recommended by the State. Some possible steps would be extended due dates, a set minimum staff to open, service prioritization, and cancellation of programs. Policies are also being put in place to make sure a supervisor will be in the building at all open times. If the City closes, the Library will be closed. If the Library closes, able staff may be asked to work in the closed building or in different areas of the city. There being no further business, the meeting was adjourned at 7:30 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2