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HomeMy WebLinkAboutOperational report for Becky CITY OF COLUMBIA HEIGHTS TO: Columbia Heights Public Library Board of Trustees FROM: M. Rebecca Loader, Library Director SUBJECT: November operational report DATE: November 30, 2009 I. BUILDING MAINTENANCE AND EQUIPMENT A. The Retrofit Company completed an Xcel Energy project at the Library 11/13. All the fluorescent bulbs were replaced with more energy efficient, lower wattage bulbs. In addition, the existing exit signs were replaced by LED signs, and the last three incandescent fixtures were replaced by energy efficient fixtures. The payback for the project will be under three years. The contractor was efficient and accommodating to the patrons, as the building remained open for business. B. Coordinated Business Systems cleaned and serviced the departmental copier on a preventive maintenance call 11/16. C. The building experienced problems with telephone service 11/16, when staff was unable to dial “911.” The problem was fixed the next day. D. RFP’s were received for a new service contractor for the City’s HVAC systems. I served on a 4-person committee that reviewed the RFP’s and made a recommendation to the City Council 11/9. The contract was granted to NSI/Horwitz and will take effect 11/24. E. Fidelity performed a walk-through to check on cleaning services 11/18. F. The Library received 7 conference chairs, a television set, an office chair, and a dvd/vhs player from the Police Department after the move to their new building. G. The windows were cleaned 11/28. H. Honeywell performed routine maintenance on the HVAC 11/4. I. Fidelity buffed the Activity Room floors 11/20. II. COLLECTION A. Preparation of year-end book, dvd, and cd orders is in process. All materials paid for with 2009 funding must be received by December 31. B. Adult weeding is complete through 920B and 940. The Pages have been mending many spines and replacing torn book covers as the weeding proceeds through the nonfiction. Thanks to Ramon and Stacey for assisting me with the weeding. C. I reviewed the large print standing orders and updated them for 2010. D. The antiques and collectibles section of the adult collection is being examined for new editions and replacement copies. E. Three book orders were completed during the month. Collection development in the weeded areas is targeted for fiscal year 2010. III. PROGRAMS A. The Library Board met 11/4 with seven members in attendance. B. The Friends of the Library met 11/2 with eleven members present. C. The Friends are helping to collect books for Project Bookshelf. These items will be distributed through the local Southern Anoka County Action (SACA) food shelf. D. Three sessions of preschool story time were held during the month. E. Read Dogs continued through 11/17. This popular program is funded in part by a grant st from the Minnesota Department of Education using Federal funding, CFDA 84.287c, 21 Century Community Learning Centers. F. A national 10-year anniversary celebration for Read Dogs was held at the Library 11/14. Five teams of dogs and their handlers offered a special time for readers during the day. Marsha was very pleased with the attendance. This event was funded in part by a grant from st the Minnesota Department of Education using Federal funding, CFDA 84.287c, 21 Century Community Learning Centers. G. The Adult Book Club held a discussion on First family 11/25. H. Classes from Immaculate Conception School visited the Library during the week of 11/2. I. Classes from Global Academy visited the Library during the week of 11/2. IV. TECHNOLOGY A. Public Internet workstation CH.1 required a replacement monitor 11/9. B. Circulation terminal CH.11 had problems with “failed communication” notices 11/16 and 11/17. The IS Department fixed the problem. C. Comcast switched out the modem at the Library 11/12 to see if the “hiccoughing” on the line can be reduced. V. STAFF A. Marsha attended a meeting at the School District 11/17 for the Heighten the Arts group. B. Marsha and I met with a representative from the Columbia Heights Women of today 11/12. She is going to apply for a grant from the Minnesota Women of today for the Foundation’s capital campaign. st C. Marsha attended a meeting with collaborative partners for the 21 Century Grant 11/18 at the District Office. VI. FOUNDATION A. The Foundation Board met 11/4 with five members present. Plans for two silent auctions to be held on 12/12 and 12/13 in conjunction with the showing of “White Christmas” at the Heights Theatre were discussed. Suggestions for additional auction items were made. B. The Foundation Board met 11/23 with all members present to prepare for the silent auctions. The Columbia Heights Women of Today, who helped serve at the Spaghetti Supper, have applied for a grant to donate to the Foundation Capital Campaign. They would fundraise for a year to match the amount of the grant. VII. MISC A. A MELSA crossover survey was conducted 11/2-11/7. B. I made a presentation to the City Council on the proposed 2010 budget 11/2. A change in legislation has made it possible for the Public Hearing to be part of the same meeting where the budget is adopted. The hearing is scheduled to be part of the 12/14 City Council meeting. C. As the budget is not yet approved for 2010, the part-time Library Supervisor schedule for winter has not been set because of a possible change in hours. D. Major projects: a. Budget presentation to the City Council b. Six-months evaluation of reduced hours and staffing c. HVAC proposals and new contract d. Preparation of Business Continuity Plan draft for inclusion in the City’s Plan e. Preparation for Foundation silent auctions VIII CIRCULATION Circulation Building October 2008 October 2009 11,079 9,700 IX GATE COUNT AND MEETING ROOM USE Gatecount Meeting Room Use October 2008 October 2009 October 2008 October 2009 10,498 8,935 12 13 X INTERNET BROWSER USE October 2008 October 2009 Patron Use: 1,522 1,309 Computer Use: 1,671 1,381 Minutes Used: 57,186 47,753