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HomeMy WebLinkAboutContract 22402240 MEMORANDUM OF UNDERSTANDING FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2009 LOCAL SOLICITATION THIS AGREEMENT is made and entered into on the ~`~ day of,e , ~ ~:~ e 2x09, by and between the City of Coon itapids, acting by and through its City Council, and the City of Blaine, acting by and through its City Council, and the City of Fridley, acting by and through its City Council and the City of Columbia Heights, acting by and through its City Council, all of Anoka County, State of Minnesota witnesseth: WHEREAS, far Justice Assistance Grant Program (JAG) purposes, although Anoka County is ineligible for receiving an award, it remains a partner with the jurisdictions receiving funds, the City of Coon Rapids, City of Blaine, City of Fridley and City of Columbia Heights; and WHEREAS, the City of Coon Rapids has agreed to act as a fiscal agent on behalf the cities of Blaine, Fridley and Columbia Heights; and WHEREAS, the cities of Blaine, Fridley and Columbia Heights agree to reallocate 10% of its JAG funding amount to the City of Coon Rapids for administrative costs in administering the JAG funding program; and WHEREAS, the cities of Blaine, Fridley and Columbia Heights have submitted documentation to the City of Coon Rapids detailing how its JAG monies will be spent; and WHEREAS, Minnesota Statute ~ 471.59, subd. 1 allows two or more governmental units, by agreement entered into by their governing bodies, to jointly or cooperatively exercise any power common to both contracting parties; and further it allows one party to act on behalf of other participating units of government; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of government functions hereunder, shall make that performance or those payments from current.revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of both parties, that the undertaking will benefit the public, and that t11e division of costs fairly compensates the performing party for the services or functions under this agreement: and vJriEitEAS, the City of Blaine agrees to reallocate to the City of Coon lZapids $1,499.50 of their $14,995.00 JAG award, the City of Fridley agrees to reallocate $1,913.20 of their $19,132.00 JAG award to the City of Coon Rapids, and t11e City of Columbia _N_eights agrees to reallocate $1,952.00 of their 19,520.00 JAG ad~ard to the City of Coon Rapids for the administration of t11is grant; and WHEREAS, the cities of Coon Rapids, Blaine, Fridley, and Columbia Heights believe it to be in their best interests to reallocate the JAG funds. Nt~W '1'HErEF~rE, the cities of Coon rapids, Blaine, Fridley, Columbia Heights, and Anoka County agree as follows: Section 1. City of Blaine agrees to allocate $1,499.50 of their $14,995.00 of their individual eligible allocation of JAG funds to the City of Coon Rapids for administrative costs. 2 City of Fridley agrees to allocate $1,913.20 of their $19,132.00 of their individual eligible allocation of JAG funds to the City of Coon Rapids for administrative costs. City of Columbia Heights agrees to allocate $1,952.00 of their $19,520.00 of their individual eligible allocation of JAG funds to the City of Coon Rapids for administrative costs. Section 2. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Coon Rapids other than claims for which liability may be imposed by the Minnesota Tort Claims Act. erection 3. Nothing in the performance of this Agreement shall impose any liability for claims against Anoka County other than claims for which liability may be imposed by the Minnesota Tort Clai__m__s Act. Section 4. Each party to this agreement will be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise fror~~ the furnishing of tl~e services by the otl--er party. Section 5. The parties to this agreement do not intend for any third party to obtain a right by virtue of this agreement. 3 Section 6. By entering into this agreement, the parties do not intend to create any obligations express of implied other than those set out herein; further, this agreement shall not create any rights in any party not a signatory hereto. Section 7. For purposes of this Edward Byrne Justice Assistance Grant, even though Anoka County is ineligible for a direct award, it remains a partner with the jurisdictions receiving funds and therefore remains a signatory on the Memorandum of Understanding. Section 8. Tliic r/Tn~ d ~ TJ ~ L.. d' 1,... L .~ f ~t .~~ va~i~I'ior ai'i um of i ~uerS jai ~ ii ~g ii iay vC exec u ieu Iii Cu unter parts aS UI The day first written above. 4 ~~.~r ~f C~~~ ~ap~d.~ ILated this ~~ 'day of ~"~u_ 2G0~. l1~ CITY of Coon Rapids, Minnesota Mayor ce , ° ,~-r "r~ ~~l ~~~tySDU Np~ ~S+ G; ti~ ~i ""ss. a ~ ~ 9 CyhA~ CQi'.15~`~• ~~ City~lVla~''iager APPR~~TEB $~ T® TCJRM; City ~~.f~r ~~ ~I~.~.~ ~~tPfi t~'1TR t (~aV Fl~ ~.d . ~~)~~g: CITY of ~Yaine, Minnesota ATTEST: ~~~ ~~=- City Manager AI~i ItC..)V~ A~ Tv F~ici~: City Attorney 6 ~i~r of ~rid.Iey Dated this 13 ~t~ day of 3uly w... __. __.. _~ 2009. CITY of Fridley, Minnesota ~_ ~~ Mayor ATTEST: 9 '~ City Manager APPROVED AS TO FORM: ~i,,,~~,''"__ AfEorney 7 City of Columbia Heights Dated this ~_ day of ~ c,~ _, 2009. CITY of C,t~lumbia Heights, Miesota J d ~ ~ ~ _ € ~` Mayor ATTEST: City Manager r AJ'-~ VE AS T ~ FORM: \ ~.~... Cit}> Atto~ne'y £ , ,~-``' 8 County of Anoka, Minnesota ~`i y ~~ ~a~n~s ~jor'c~r~~ @`~. ~.. Chair, Anoka County Board- Commissioners ` Co of Anoka, Minnesota Terry~Jc County As'PI?OVED AS T© FORM: County of Anoka, Minnesota Tony P mbo Assistant County AtEorney 9 Program Description The City of Columbia Heights has been allocated $19,520. The city will divert 10% of this money ($1,952) to the City of Coon Rapids for the administration of this grant. With the remaining funds we plan to purchase a Laser Shot shooting simulator. The acquisition of this simulator will assist our agency in both internal and multi-agency collaborative training programs as well as with community relation. programs such as DNR Gun Safety and Citizen Police Academy. This equipment allows the user to simulate actual. shoot /don't shoot scenarios using a variety of lethal. anal/or non-lethal. weapons, including the ability to create new video scenarios tailored to the specific need of a particular trawling or community information or safety program. Examples of use include DNR Gun Safety simulations where participants are confronted with background. hazards in hunting situations, and with Citizen Police Academy by increasing citizen awareness of the various threat situations that police officers encounter, and the split-second decisions that must be made rcgardiiig force options. In addition to enhancing community programs, the simulator will gxeatly enhance both internal and multi jurisdictional training initiatives by providing an opportunity for officers to practice tailored situational scenarios. This would include standard shoot/don't shoot decision-making and multi-agency coordination ofactive-shooter situations. The latter could include actual videos from schools or businesses where officers might find themselves engaged in active-shooter incidents, allowing officers from multiple agencies to train. together as they would jointly handle a real active-shooter incident. Improvement in the effectiveness of our law enforcement effort also requires upgrading the audio/video systems of our squad fleet. This equipment provides the ability for recording both audio and video of the enforcement effort. Recorded data from this equipment will improve the officers efficiency of prosecution through the additional. evidence it provides, as well as protecting officers from false harassment and brutality accusations, and finally by providing an improved. system for taking recorded suspect and witness statements on scene. The proposed upgrade will allow automated wireless transfer of audio/video data from the squads to the server, ensuring that squads and officers remain in the field without having to return for manual transfer of memory cards every 48 hours. It will also prevent the inadvertent loss of vital audio/video evidence that can occur during the manual upload process, or the inability to capture data due to full memory cards awaiting manual download. Public Comment The application for this grant-sponsored initiative will be made available for public comment and review at the Columbia Heights Council meeting scheduled on July 27`h 2009 at Columbia Heights City Hall. Budget D. Equipment -List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in the "supplies" category or in the "Other" category. Applicants should analyze the cost benefits of pi~rr_.hasing verse ~s leasing eq~ iipment, eCpecially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost Item Quantity Unit Price Computation Cost Squad Fleet Audio/Video Wireless Upload: Wireless Transfer Module Kit 9 $500.00 Unit Price * Quantity $4,500.00 Wireless Transfer Software 1 $1,495.00 Unit Price * Quantity $1,495.00 Laser Shot LE-100 Simulation System: Camera Driver Camera User Manual RAM Mount for Camera LS Videa Projector LS Laptop LS Series II Speakers LS UPS 1650 Pelican Case Glock 17 Inert Visible Trainer AT Full Set visible In Bore Laser Set Branching Video Player w/ 20 scenarios Shooter's Challenge Course of Fire II Courseware Course of Fire II User Manual Skill Drills Courseware 3D Firearm Cyclic Actions Shipping $20.00 Total $19,420 H. Other Costs -List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. 1 $13,405.00 Unit Price * Quantity $13,405.00 Description Grant Administration Costs Computation Cost 19520*.1 $1,952.00 Total $1.952 Budget Summary- When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel B. Fringe Benefits C. Travel D. Equipment $19,420.00 E. Supplies F. Construction G. Consultants/Contracts ii. Other $1,952.00 Total Direct Costs 1. Indirect Costs TOTAL PROJECT COSTS $21,372.00 Federal Request $19,520.00 Non-Federal Amount $1,852.00 ~~, Department of Justice ` GRANT MANAGER'S MEMORANDUM, PT. I• Office ofJustice Programs ~; ,, p"-/_ ~ PROJECT SCTMMARY ''^ Bureau of Justice Assistance ~:w. ~,~~ ,,.. - Grant ~ '"~ PROJECT NUMBER PAGE 1 OF 1 2009-DJ-BX-ID00 This project is supported under 42 U.S.C. 3751{a) (BJA -JAG Formula) I 1. STAFF CONTACT (Name & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number) Shaketta S. Cunningham Brad Wise (202)514-4493 Sergeant 11155 Robinson Drive NW Coon Rapids, Mtd 55433-3761 063) 767-6481 ex1.405 3a. TITLE OF THE PROGRAM 36. POMS CODE (SEE INSTRUCTIONS ON REVERSE) BJA FY 09 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation 4. TITLE OF PROJECT JAG Crime Prevention Initiatives 5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE Ciry otCoon Rapids 11155 Robinson Drive NW Coon Rapids, MN 55433-3761 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10101/2008 TO: 0913 0/20 1 2 FROM: 10!0112008 TO: 09/30/2012 9. AMOUNT OF AWARD 10. DATE OF AWARD $ 72,650 09!01/2009 11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD- t4.'CIII1tD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROTECT (See instruction on reverse) The Edward Hyrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local governments, including tribes, to support a broad range of activities to prevent and control crime based on their own state and total needs end conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contracNal support, and information systems far criminal justice, including for any one or more of the following purpose areas: I) taw enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and witness programs (other than compensation). The disparate jurisdictions consisting of the cities of Coon Rapids, Blaine, Columbia Heights, and Fridley will use their FY 20D9 Local 7AG award w purchase equipment and to assist with training. The city of Blaine will purchase a remote camera system to be mounted in nvo city parks. The city of Coon Rapids, serving as OJP FORM 4000/2 (REV.4-88) Program Narrative The cities of Coon Rapids, Blaine, Columbia Heights, and Fridley are located in Anoka County, Minnesota. They are considered by JAG to be disparate jurisdictions, and +1-~orafnra aTP ~,sl,,,,iftinv a inintanpication. The City of Coon Rapids will administer the «~~.,.,~.,........, ..,..,, a ~- r grant, receiving 10% of the allocation of the other three cities. The jurisdiction of Anoka County is not acting as the administrator as they are ineligible for grant funds under this solicitation. Each city within our group has submitted a narrative and a budget to detail how each dollar of the FY 2009 JAG grant will be spent. Please see the attached documents provided by Blaine, Coon Rapids, Columbia Heights, and Fridley under the Budget and Budget Narrative portion of this grant application. As an overview, the city of Blaine is purchasing a remote camera system to be mounted in two city parks. I need has been identified through crime statistics, which Blaine feels can be best addressed by a surveillance system. The City of Caon Rapids has an on-going effort to equip all twenty of its marked patrol squad cars with camera systems to record the activity of officers while on patrol duties. This grant will cover the expense of four systems. The City of Columbia Heights has two projects in mind for this grant. First is an upgrade to the squad mounted video systems mounted in their marked patrol cars, rt'he ser_.ond is to purchase a shooting simulator system to aid in the training of officers confronting deadly force situations. The City of Fridley is purchasing f rearms and related. equipment to enhance the ability of officers to defend themselves in hostile situations. The coordination among which of the cities involved in this grant is limited to all agreeing to purchase equipment immediately which will address the individual concerns of each jurisdiction. Each agency has different priorities based on the needs of their citizenry. A more full accounting of those differences can be found in each city's Budget and Budget Narrative. Review Narrative Governing Body Review: Each }ur~sd~ct~on E='as represented and met on ~"»ne $, 20l)9; t0 d1SCUSS tYuS grant opportunity under the Edward Byrne Local FY 2009 JAG Grant. Options were discussed for making a coordinated effort to best spend the allocated funds. At this meeting, it was determined that the City of Coon Rapids will administer the grant as the jurisdiction of Anoka County was ineligible for funds. Each city agreed to allocate 10% of their allotment to Coon Rapids for this purpose. After this meeting each jurisdiction presented information to their governing body. Available to the Public: Each jurisdiction made this grant information available to the public for comment via Internet, posting, and local media. yisBarate d'~risdiction IUIOLT: The following is the form of the MOU circulated to each individual jurisdiction, including Anoka County, who is a signatory on the MOU as an ineligible for funds partner: MEMORANDUM OF UNDERSTANDING FcnR THE EDWARD BYRNE MEMORIAL TUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2009 LOCAL SOLICITATION THIS AGREEMENT is made and entered into on the day of 2009, by and between the City of Coon Rapids, acting by and through its City Council, and the City of Blaine, acting by and through its City Council, and the City of Fridley, acting by and through its City Council and the City of Columbia Heights, acting by and through its City Council, all of Anoka County, State of Minnesota witnesseth: WHEREAS, far Justice Assistance Grant Program (JAG) purposes, although Anoka County is ineligible for receiving an award, it remains a partner with the jurhsdicfions receiving funds, the City of Coan Rapids, City of Blaine; City of Fridley and City of Calumbha Heights; and WHEREAS, the City of Coon Rapids has agreed to act as a fiscal agent on behalf the cities of Blaine, Fridley and Columbia Heights; and WHEREAS, the cities of Blaine, Fridley and Columbia Heights agree to reallocate 10 % of its JAG funding amount to the City of Coon Rapids for administrative costs in administering the JAG funding program; and WHEREAS, the cities of Blaine, Fridley and Columbia Heights have submitted documentation to the City of Coon Rapids detailizzg how its jAG monies will be spent; and WHEREAS, Minnesota Statute ~ 471.59, subd. 1 allows two or more governmental units, by agreement entered into by their governing bathes, to jointly or cooperatively exercise any power common to both contracting parties; and further it allows one party to act on behalf of other participating units of government; and WHEREAS, each governing body, in performnng governmental functions or in payhng for the performance of government functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement: and WHEREAS, the City of Blaine agrees to reallocate to the City of Coon Rapids $1,499.50 of their $14,995.00 JAG award, the City of Fridley agrees to reallocate $1,913.20 of their $19,132.00 JAG award to the City of Coon Rapids, and the City of Columbia Heights agrees to reallocate $1,952.00 of their 29,520.00 JAG award to the City of Coon Rapids for the administration of this grant; and WHEREAS, the cities of Coon Rapids, Blaine, Fridley, and Columbia Heights believe it to be in their best interests to reallocate the JAG funds. NOW THEREFORE, the cities of Coon Rapids, Blaine, Fridley, Columbia Heights, and Anoka County agree as follows: Section i. City of Blaine agrees to allocate $1,499.50 of their $14,995.00 of their individual eligible allocation of JAG funds to the City of Coon Rapids far administrative costs. City of Fridley agrees to allocate $1,913.20 of their $19,132.00 of their individual eligible allocation of JAG funds to the City of Coon Rapids for administrative costs. City of Columbia Heights agrees to allocate $1,952.00 of their $19,520.00 of their individual eligible allocation of JAG funds to the City of Coon Rapids for admi.~zistrative costs. Section 2. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Coon Rapids other than claims far which liability may be imposed by the Minnesota Tort Claims Act. Section 3. Nothing in the performance of this Agreement shall impose any liability far claims against Anoka County other than claims for which liability may be imposed by the Minnesota Tort Claims Act. Section 4. Each party to this agreement will be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 5. The parties to this agreement do not intend for any third party to obtain a right by virtue of this agreement. Section 6. By entering into this agreement, the parties do not intend to create any obligations express of implied other than those set out herein; further, this agreement shall not create any rights in any party not a signatory hereto. Section 7. For purposes of this Edward Byrne Justice Assistance Grant, even though Anoka County is ineligible for a direct award, it remains a partner with the jurisdictions receiving funds and therefore remains a signatory on the Memorandum of Understanding. Section 8. This Memorandum of Understanding may be executed in counterparts as of the day first written above. Cify of Coon Rapids mated uhis day o{ 2nn9. CITY of Coon Rapids, Minnesota Mayor ATTEST: City Manager APPROV-EI7 AS TO FORM: City Attorney Cify of Blaine Bated tr~s day of .2009. CITY of Blaine, Minnesota Mayor ATTEST: City Manager APPR~VEB AS T~ EnR?~1I: City Attorney Ci~Ey of Fridley t Fes] S-AA ~~ Y [? L{.LILIA LL day Vl LVV ~. CITY of Fridley, Minnesota Mayor ATTEST: City Manager APPROVED AS TO FORM: City Attorney City of Columbia Heights Dated this day of , ~QQ~• CITY of Columbia Heights, Minnesota Mayor ATTEST: City Manager APPROVED AS TO FORM: City Attorney An®ka C©unty County of Anoka, Minnesota Chair, Anoka County Board Coizunissioners County of Anoka, Minnesota County Administrator APPROVED AS TO FORM: County of Anoka, Minnesota Assistant County Attorney Budget and Budget Narrative ~verview* All Disparate Jurisdictions in Anoka County, Minnesota *see individual city breakdowns. Each of the disparate communities in Anoka County, Minnesota; Blaine, Columbia Heights, Cao~z Rapids, and Fridley have completed separate budget sunzmar-ies of their expenditures of FY 2009 JAG grant funds which are attached to this grant application. Each of these individual cities has chosen to purchase equipment. The intent of these equipment purchases is to address the unique needs of each individual city, designed to enhance their respective public safety capabilities. Each city used a procurement method of competitive bid, and/or selected a unique piece of equipment offered by a single vendor that is particularly well-suited for a specific need. . A. Personnel - No city has elected to use funds for personnel. B. Fringe $ene~ts -There are no fringe benefits paid with this grant. C. Travel -There are no travel expenses associated with this grant. . ~quipen~ FlashCAM-880K Digital Vandalism Deterrence System (Blaine) InfreRed Keyfob Controller (Blaine) Remote Solar Panel (Blaine) MN Sales tax on equip (Blaine) iC()P 20!20-V1l-DVR in-Car camera ststem (Coon Rapids) AudioNideo wireless transfer module (Columbia Heights) AidioNideo wireless transfer software (Columbia Heights) Laser Shot shooting simulator system DPMS M4 .223 Caliber Rifle (Fridley) Rear Sight for Rifle (Fridley) ~omp~t~ativn Cc~si 2 @ 5,995.00 each 11,990.00 2 @ 45.00 each 90 2 @ 299.00 each 598 876 4 @ 5,100 each 20400 9 @ 500. each 4,500 1 @ 1495. each 1,495 1 system @ 13,405.00 13,405 6 @ 840.00 each 5040 6 @ 115.99 each 695.94 EOTech Sight for Rifle (Fridley} 6 @ 438.99 each 2633.94 Rifle Sling (Fridley} 6 @ 28.99 each 173.94 Sling Mount far Rifle (Fridley} 6 @ 28.99 each 173.94 Adjustible Stock for Rifle (Fridley} 6 @ 89.99 each 539.94 Vehicle Mount far Rifle {Fridley) 6 @ 349.99 each 2099.94 30 Round Magazines for Rifle (Fridley) 30 @ 15.99 each 479.7 Pra-Tech Entry One Ballistic Shield (Fridley} 2 @ 1699.99 each 3399.98 US Peacekeeper Rapids Deployment Pack (Fridley} 6 @ 49.99 each 299.94 15 Round Magazine for .40 Cal Handgun (Fridley} 18 @ 27.99 each 503.82 MN Sales tax on equip (Fridley} 1042.07 TOtc"d~ 70,437.75 E. Supplies Supply Items Computation Cost Shipping and Handling (Blaine} $110.00 Shipping and Handling (Col Heights $20.0© Total $134.00 F. Construction -There are no construction costs. , G. Consultants/Contracts -There are na consultants/contracts. H. Other Costs Description Computation Cast Grant Administration Blaine 10% of 14,995 1493.5 Grant Administration Columbia Heights 10% of 19,520 1952 Grant Administration Fridley 10% of 19,132 1913.2 Total $5,364.70 I. Indirect Costs -There are no Indirect costs. Budget summary D. E uipment $70,437.75 E. Supplies $130.00 H. Other Costs ~ $5364.70 Sob-Total $75,932.45 Non-Federal Amount Blaine -$168.50 Non-Federal Amount Columbia Heights -$1852.00 Non-Federal Amount Coon Rapids -$1397.00 Nan-Federal Amount Fridley (Did not use entire allotment} +135.05 Total $72,650.OU City of Blaine Budget and Budget Narrative JAG ~'Y 2009 The Ci ~, ofBlane hag hePn allocated $14,gA5.OQ, The City will divert 10 percent of the award ($1,499.50} to the City of Coon Rapids as a fee for the administration of the grant. The City of Blaine Police Department will use the remaining funds, $13,495.50, to finance public safety enhancements as follows: The Safety of Citizens in our parks has long been a priority of the City of Blaine. Annual surveys and public comment consistently show that both safety and condition of our parks significant is a concern for the citizens of Blaine. In recent years we have seen an increase in damage to property,.graffiti, gang activity and male visitors engaging in disorderly conduct. The Blaine Police Department plans to use the Local Byrne JAG Funds to enhance safety and the condition of our parks in Blaine by bath deterring and enhancing detection of criminal activity. We plan to purchase Moveable Digital Vandalism Deterrent Systems which will be placed in our impacted parks. The City of Blaine currently has 62 parks which cover over 600 acres within our city. 1 S of~eCe parks are large °`SpPrial Use Parks" which. are comprised of a Baseball Complex, Soccer Complex and many Natural ~iid land areas. Although the Blaine Police Department patrols these parks on a regular basis our staffing levels and calls for service prohibit us from adequately addressing the criminal activity. The Blaine Police Department plans to purchase two (2} new "FlashCam-880K Digital Vandalism Deterrent Systems. These FlashCam Units employ wireless digital photo and voice technology which are capable of night photography and "verbal warning message" when the devices are tripped. The purchase of these FlashCam Units will enhance the Blaine Police Departments ability to identify and prosecute perpetrators and also deter the activities that lead to the criminal behavior. 2009 Local Byrne JAG Grant Blaine Police Budget Quantity Description Price Ea, Total Price 2 FIashCAIl~I-880K Digital Vandalism Deterrence Systems 5995.00 11,99Q.00 2 Additional IR. Keyfob Controllers 45.00 90.00 2 RSP-1 Remote Solar Panels 299.00 598.00 1 Ship ins and Handling 55.00 110.00 1 MN Sales Tax 876.00 Total $13,664.00 10% of allotment to Coon Rapids for Admin Costs $1,499.50 Non-Federal Amount $168.50 Maine's Budget Summary D. Equipment E. Supplies H. Otlher T /~ y~~(~ T• "ems 1~V11'"1 e~er('~l L 311111~~nt ~~tal $13554.00 $110.00 $1499.50 ~1t 4 -$~/ypI ~R.50 W ~~y~J ~c V City of Columbia Heights Budget and Budget Narrative JA,G FY 2009 P. ogrkm i1eseriptia:: The City of Columbia Heights has been allocated $19,520. The city will divert 10% of this money ($1,952) to the City of Coon Rapids for the administration of this grant. With the remaining funds we plan to purchase a Laser Shot shooting simulator. The acquisition of this simulator will assist our agency in both internal and multi-agency collaborative training programs as well as with community relation programs such as DNR. Gun Safety and Citizen Police Academy. This equipment allows the user to simulate actual shoot /don't shoot scenarios using a variety of lethal and/or non-lethal weapons, including the ability to create new video scenarios tailored to the specific need of a particular training or community information or safety program. Examples of use include DNK Gun Safety simulations where participants are confronted with background hazards in hunting situations, and with Citizen Police Academy by increasing citizen awareness of the various threat situations that police officers encounter, and the split-second decisions that must be made regarding force options. In addition to enhancing community programs, the simulator will greatly enhance both internal and multi jurisdictional training initiatives by providing an opportunity for officers to practice tailored situational scenarios. This would include standard shoot/don't shoot decision-malting and multi-agency coordination of active-shooter situations. The latter could include actual videos from schools or businesses where officers might find themselves engaged in active-shooter incidents, allowing officers from multiple agencies to train together as they would jointly handle a real active-shooter incident. Improvement in the effectiveness of our law enforcement effort also requires upgrading the audio/video systems of our squad fleet. This equipment provides the ability for recording both audio and video of the enforcement effort. Recorded data from. this equipment will improve the officers efficiency of prosecution through the additional evidence it provides, as well as protecting officers from false harassment and brutality accusations, and finally by providing an improved system for taking recorded suspect and witness statements on scene. The proposed upgrade will allow autorr~ated wireless transfer of audio/video data from the squads to the server, ensuring that squads and officers remain in the field without having to return for manual transfer of memory cards every 48 hours. It will also prevent the inadvey-tent loss of vital audio/video evidence that can occur during the manual upload process, or the inability to capture data due to full memory cards awaiting manual download. Publac Comment The application far this grant-sponsored initiative will be made available for public comment and review at the Columbia Heights Council meeting scheduled on July 27~', 2009 at Columbia Heights City I-Tail. OMB APPROVAL NO. 1 i21-0188 EXPIRES 5-98 (Rev. 1/97) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel -List each position by title and name of employee, if available. Show the annual salary rate and the percentage of Time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. NamelPosition Computation Cost SUB-TOTAL B. Fringe Benefits -Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation. Name/Position Computation Cost SUB-TOTAL Total Personnel ~ Fringe Benefits C. Travel -Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day training of $X airfare, $X lodging, $X subsistence}, in training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost Total I?. Equipme.^.t _ List non-expendable items that arP to bP purchased. Non-Pxpendabie equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Nate: Organization's own capitalization policy may be used for items costing less than $5,000}. Expendable items should be included either in the "supplies" category or in the "Others category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost Item Quantity Unit Price Computation Cost Squad Fleef AudioNideo Wireless Upload: Unit Price * Wireless Transfer Module Kit 9 $5D0.00 Quantity $4,500.00 Unit Price Wireless Transfer Software 1 $1,495.00 Quantity $1,495.00 Unit Price Laser Shot LE-100 Simulation System: 1 $13,405.00 Quantity $13,405.00 Camera Driver Camera User Manua( RAM Mount for Camera LS Video Projector LS Laptop LS Series II Speakers LS UPS 1650 Pelican Case Clock 17 Inert Visible Trainer AT Full Set visible In Bore Laser Sef Branching Video Player w/ 20 scenarios Shooter's Challenge Course of Fire II Courseware Course of Fire II User Manual Skill Drills Courseware 3D Firearm Cyclic Actions Shipping $20.40 Total G. Consultants/Contracts -Indicate whether applicant's formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additions(justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost SUB-TOTAL Cansultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.} Item Location Computation Cost SUB-TOTAL Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cast. Applicants are encouraged to promote free and open competition in awarding contracts. A separate jusf~cation must be provided for sole source contracts in excess of $100,000. Item Cost SUB-TOTAL Total H. tither Costs -List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost Grant Administration Costs 19520`.1 $1,952.D0 Total $1 I. Indirect Costs -Indirect costs are allowed only'rfthe applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cast Total Budget Summary- When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount ofnon-Federal funds that will support the praject. Budget Category Amount A. Personnel B. Fringe Benefits C. Traua! i3. Equipment $18,4X.00 E. Supplies F. Construction G. CansultantsiContracts H. Other $1,852.00 Total Cirect Costs I, (r~riirart (`Qsf~ TOTAL PRdJECT COSTS $21,372.00 Federal Request $19,520.00 Non-Federal Amount $1,852.00 City of Coon Rapids Budget and Budget Narrative JAG FY 2009 The City of Coon Rapids has a recommended allocation of $19,003.00. Since the city of Coon Rapids has agreed to administer the grant on behalf of our disparate group of cities in Anoka County, there will not be an administration expense deducted from our allocation amount. The Coon Rapids Police Department will use their allocation to assist with equipping its fleet of 20 marked police patrol cars with digital surveillance camera and recording systems. The total cost of the project is over $120,000.00. The previous Recovery Act Byrne grant was used to fund 16 camera systems which equaled appraxirnately $70,000 of this total project. This allocation, JAG FY 2009, will be use to purchase four additional camera systems to complete the fleet. We believe that cameras mounted in patrol cars have an obvious benefit to the'safety of our officers, the safety of the public, and an increased capability for evidence collection for any police matter tha*: comes before t_he camera. This allocation will be spent within 90 days of the funds becoming available. In addition to money received through allocation, the City of Coon Rapids will received 10% of the allocations of the cities of Blaine ($1499.50}, Fridley ($1913.20} and Columbia Heights ($1952.00) for a total of $5364.70, as an expense far administering this grant as allowed under the Byrne JAG f_y 2009. f.`nnn RanidS Rud¢et ----- Quantity Descri Lion Price Each Total 4 ICOP 20!20-W-DVR in-car camera system $5,100.00 $20,400 Total $20,400 Coon Rapids Budget Se~mYnary Equipment $20,400.00 Less Non-Federal Amount -$1,397.00 Total $19,003.00 City of Fridley Sudget and Budget Narrative JAG FY 2009 The City of Fridley has been allocated $19,132. The City will divert 10 percent of the award ($1,913.20} to the City of Coon Rapids as a fee for the administration of the grant. With the remaining funds ($17,218.80} the City of Fridley Police Department will equip personnel assigned to investigative and administrative positions to be able to respond effectively to active shooter situations. The City of Fridley is a first ring suburb of Minneapolis, MN and is home to nearly 26,000 people and over 7S0 businesses including Medtronic, Inc. world headquarters and defense contractor BAE Systems. The City contains critical infrastructure facilities such as the water intake and treatment facility for the Minneapolis water system, the intake far the St. Paul water systems and the Northtown Yard of Burlington Northern Saute Fe Railroad, the largest rail classification yard in Minnesota. In addition the City is home to five high schools, one middle school, and six grade schools. In 2001 City of Fridley police officers responded to an active shooter situation in a bordering community. An active shooter is an armed person who has used deadly force on other persons and continues to do so urhile having unrestricted access to additional. victims. Officers found themselves at a tactical disadvantage, armed with weapons (handguns and sub-machine guns) which were inadequate to effectively engage and neutralize the threat. Given that an active shooter can occur in any community, but with awareness that the demographics of the City of Fridley create additional risk factors, it is pz-udent to plan for the eventuality of an active shooter situation. Since the 2001 incident, the police department has equipped its fleet of 12 ruarked squad cars with .223 caliber rifles which provide a proven capability to engage dangerous subjects at the longer distances frequently encountered in such situations. Additionally, the police department has placed ahand-held ballistic shield and extra ammunition stores in each of two marked squad cars utilized by supervisors as mobile command vehicles. Many officers responding to the 2001 incident were staff members assigned to investigative and administrative positions. Under the current equipment deployment, those staff members would still not possess adequate equipment to effectively engage and neutralize a similar threat. The City of Fridley Police Department plans to utilize the grant funds to OO obtain six additional .223 caliber rifles (matching current weapons} to be deployed in the unmarked motor pool of vehicles used by investigative and administrative staff. In addition, the City of Fridley Police Department plans to O obtain two hand-held ballistic shields for each of the two school resource officers assigned as liaisons in the schools to provide cover opportunities during an active shooter engagement. Lastly, the City of Fridley Police Department plans to OO obtain, assemble and deploy six mobile caches of ammunition and supplies for active shooter response that will be placed in investigative and administrative vehicles in which .223 caliber rifles have been deployed. This grant will enable equipment to be purchased that will allow investigative and administrative staff to effectively respond to and engage active shooters along with uniformed patrol staff: ® Equipment: Rifles Units Description of Item Unit Cost Total Cost 6 DPMS M4.223 Caliber Rifle $840.00 $5,040.00 6 Rear Sight 115.99 695.94 6 EOTech Sight 438.99 2,633.94 6 Sling 28.99 173.94 6 Sling Mount 28.99 173.94 6 Adjustable Stack 89.99 539.94 6 Vehicle Mount 349.99 2,099.94 12 30-Round Magazine (2 per rifle) 15.99 191.88 Srcb-Total $11,549.52 OO Equipment: Shields Units Description of Item Unit Cost Total Cost 2 Pro-Tech Entry One Ballistic Shield $1,699.99 $3,399.98 Sub-Total $3,399.98 OO Equipment: Mohile Ammunition Caches Units Description of Item Unit Cost Total Cost 6 US Peacekeeper Rapid Deployment Pack $49.99 $299.94 18 30-Rd Magazine far .223 CaI. Rifle (3 per cache) 15.99 287.82 18 15-Rd Magazine for .40 Cal. Handgun (3 per cache) 27.99 503.82 Sub-Total $1,091.58 Total Cost O Equipment: Rifles Sub-Total $11,549.52 O Equipment: Shields Sub-Total 3,399.98 O Equipment: Mobile Anui~unition Caches Sub-Total 1,091.58 Sales Tax (6.5%} 1 042.67 TOTAL $17,083.75 Fridley Budget Summary D. Equipment $17,083.75 H. Other $1913.20 Total $18996.95 The City of Fridley does not plan to use $135.05 of their allotted amount. Abstract Applicant's hTame: City of Coon Rapids (on behalf of Anoka County, Minnesota, disparate jurisdictions of Blaine, Columbia Heights, Coon Rapids, and Fridley}. Title: Anoka County Law Enforcement Crime Prevention Initiative Goats: This program for Anoka County disparate jurisdictions intends to assist in economic recovery efforts through the purchase of law enforcement equipment and technology from local vendors. The equipment is focused on police squad car video systems and enhancements, surveillance equipment in high crime areas, defensive weapons, and equipment for police officer training in deadly force situations. This program will reduce crime in targeted areas, and will enhance the capability to obtain convictions for crimes caught on digital recordings. In addition, officers will be better equipped and better trained to handle violent crime situations as they occur. Each of these disparate jurisdictions routinely works collaboratively to address crime in our area. Strategies: Columbia Heights is purchasing equipment to train officers in shooting scenarios to enhance capabilities of off cers iin deadly force situations. Fridley is equipping officers with rifles and other firearm related equipment to mare safely address threats of violence. Coon Rapids and Columbia Heights are purchasing equipment to digitally record police officer encounters with the public from marked police squad cars. Blaine is purchasing • surveillance equipment to be mounted as to view high crime areas.