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MEMORANDUM OF UNDERSTANDING
F(JR RECOVERY ACT JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM AWARD
THIS AGREEMENT is made and entered into this `~ day of /~~~/ 2009, by
and between the County of Anoka, Minnesota, acting by and through its Board of
Commissioners, hereinafter referred to as COUNTY, and the City of Columbia Heights,
Minnesota, acting by and through its City Council, hereinafter referred to as CITY, both
of Anoka County, State of Minnesota witnesseth:
WHEREAS, the COUNTY is recognized by the Justice Assistance Grant Program
(JAG) as a disparate jurisdiction for funding purposes; and
EREAS, the COUNTY has agreed to act as a fiscal agent on behalf the 12
municipalities within Anoka County that are eligible for JAG funding; and
WHEREAS, the CITY agrees to provide 10% of its JAG funding amount to the
COUNTY for admir~strative costs in administering the JAG funding program; and
WHEREAS, CITY has submitted documentation to the COUNTY detailing how
its JAG monies will be spent; and
WHEREAS, Mirulesota Statute ~ 471.59, subd. 1 allows two or more
governmental units, by agreement entered into by their governing bodies, to jointly or
cooperatively exercise any power common to both contracting parties; and further it
allows one party to act on behalf of other participating units of government; and
WHEREAS, each governing body, in performing governmental functions or in
paying for the performance of government functions hereunder, shall make that
performance or those payments from current revenues legally available to that party;
and
WHEREAS, each governing body finds that the performance of this Agreement
is in the best interests of both parties, that the undertaking will benefit the public, and
that the division of costs fairly compensates the performing party for the services or
functions under this agreement: and
WHEREAS, the CITY agrees to provide the COUNTY $80,302 from the JAG
award for the purchase of police related equipment and personnel overtime costs for
increased law enforcement (Columbia Heights Program}; and
WHEREAS, the CITY and COUNTY believe it to be in their best interests to
reallocate the JAG funds.
NQW THEREFQRE, the COUNTY and CITY agree as follows:
Section 1.
CI i Y agrees to pay COUNTY a total of $80,302 of JAG funds.
Section 2.
COUNTY agrees to use $72,271.80 for the Columbia Heights Program until May
17, 2013.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for
claims against COUNTY other than claims for which liability may be imposed by the
Minnesota Tort Claims Act.
Section 4.
2
Nothing in the performance of this Agreement shall impose any liability for
claims against CITY other than claims for which liability may be imposed by the
Minnesota Tort Claims Act.
Section 5.
Each party to this agreement will be responsible for its own actions in providing
services under this agreement and shall not be liable for any civil liability that may arise
from the furnishing of the services by the other party.
Section 6.
The parties to this agreement do not intend for any third party to obtain a right
by virtue of this agreement.
Section 7.
By entering into this agreement, the parties do not intend to create any
obligations express of implied other than those set out herein, further, this agreement
sl lall rLot crea~t1e ~i ty r'igi tts Zi L G11 Ly pCil ty i to t a sigr~ta tort' 1 Lel eto.
Dated this `7 day of~ ~t ~ , 2009.
CITY
yor
ATTEST:
~~
City Administrator (Manager)
County Administrator
APPROVED AS TO FORM: APPROVED AS TO FORM:
COUNTY OF Anoka, Minnesota
Chair, County Board of Comm'rus
3
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City Attor y ~' ~` Assistant County Attorney
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4
MEMORANDUM OF UNDERSTANDING
FOR RECOVERY ACT JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM AWARD
THIS AGREEMENT is made and entered into this day of = 2009, by
and 'between the County of Anoka, Minnesota, acting by and through its Board of
Commissioners, hereinafter referred to as COUNTY, and the City of Hilltop, Minnesota,
acting by and through its City Council, hereinafter referred to as CITY, both of Anoka
County, State of Minnesota witnesseth:
WHEREAS, the COUNTY is recognized by the Justice Assistance Grant Program
(JAG} as a disparate jurisdiction for funding purposes; and
WHEREAS, the COUNTY has agreed to act as a fiscal agent on behalf the 12
municipalities within Anoka County that are eligible for JAG funding; and
WHEREAS, the CITY agrees to provide 10% of its JAG funding amount to the
COUNTY for administrative costs in administering the JAG funding program; and
WHEREAS, CITY has submitted documentation to the COUNTY detailing how
its JAG monies will be spent; and
WHEREAS, Mimnesota Statute § 471.59, subd. 1 allows two or more
governmental units, by agreement entered into by their governing bodies, to jointly or
cooperatively exercise any power common. to both contracting parties; and further it
allows one party to act on behalf of other participating units of government; and
WHEREAS, each governing body, in performing governmental functions or in
paying for the performance of government functions hereunder, shall make that
performance or those payments from current revenues legally available to that party;
and
WHEREAS, each governing body finds that the performance of this Agreement
is in the best interests of both. parties, that the undertaking will benefit the public, and
that the division of casts fairly compensates the performing party for the services or
functions under this agreement: and
WHEREAS, the CITY agrees to provide the COUNTY $13,295 from the JAG
award for the purchase of police related equipment and personnel overtime costs for
increased law enforcement (Hilltop Program); and
WHEREAS, the CITY and COUNTY believe it to be in their best interests to
reaiiocate the JAG funds.
NOW THEREFORE, the COUNTY and CITY agree as follows:
Section 1.
CITY agrees to pay COT TNTY a total of $13,29.5 of JAG fi?nds.
Section 2.
COUNTY agrees to use $11,965.30 for the Hilltop Program until May 17, 2013.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for
claims against COUNTY other than claims for which liability may be imposed by the
Minnesota Tort Claims Act.
Section 4.
2
Nothing in the performance of this Agreement shall impose any liability for
claims against CITY other than claims for which liability may be imposed by the
Minnesota Tort Claims Act.
Section 5.
Each party to this agreement will be responsible for its awn actions in providing
services under this agreement and shall not be liable for any civil liability that may arise
from the furnishing of the services by the other party.
Section 6.
The parties to this agreement do not intend for any third party to obtain a right
by virtue of this agreement.
Section i.
By entering into this agreement, the parties do not intend to create any
obligations express of implied other than those set out herein; further, this agreement
shall not create any rights in any party not a signatory hereto.
Dated this ~ day of _ , 2009.
CITY OF Hilltop, Minnesota
~ .
..v._> f
ayor
COUNTY OF Anoka, Minnesota
Chair, County Board of Comrn'nrs
ATTEST:
City Administrator (Manager)
County Administrator
3
APPROVED AS TO FORM:
Assistant County Attorney
Program Abstract
Applicant: Columbia Heights Police Department
Project: Focused Enforcement Initiative
Funding Request: $93,597
Project Goals: Crime reduction of targeted types and in targeted areas
• Increased arrest rates for targeted crime types and in targeted areas
• Improved operational and program performance
• Reduced calls for service (Victimization) for targeted crime types
Project Strategies:
• Creation and. implementation ofprogram-dedicated enforcement
teams
• Identification of significant crime areas or activity through statistical
analysis and information sharing
• Implementing a dedicated focused enforcement effort on targeted
areas and activity.
• Implementation of technological equipment improvements
Deliverables: 1. Program records of equipment purchases and overtime funds
expended.
2. Program records of targeted areas anal crime types
3. Records of statistical changes in victimization, crime rates and
arrests for the targeted area and targeted crime types.
Coordination: Programmatic timeline, financial records, and records of collaborative
interaction and information sharing between police department,
community and other service agencies.
Columbia Heights Police
Focused Enforcement Initiative
Program Narrative
The Focused Enforcement Initiative was designed to achieve one of the
department's strategic goals for 2009. The strategy involved identifying high-crime areas
through statistical data and collaborative infornlation sharing with the community and
other agencies s>>ch a~ Anoka Prohatioi~. Once identified, areas of high rrin~e or patten~s
of specific criminal. activity will be targeted by specialized teams of officers who will
direct tailored enforcement efforts to mitigate the specific problem.
This initiative was a significant component of the chief's 2009 Strategic Initiative,
however it suffered a serious loss of funding when the overtime budget was cut by two-
thirds, and the department lost the equivalent of 1 sworn FTE position. through mandatory
department-wide furloughs. This funded program will revitalize the strategic objective of
a focused enforcement initiative.
Objectives and Outcomes
• Job Creatioi~/Retention
While this program doesn't create or retain positions, it works in coordination
with the Crif~~e PreventionZ & Con~amunity Out~euch Prrograrn for which a civilian
Crime Prevention Specialist (CPS) position is being sought. That position was cut
from the 2009 budget due to a $400,000 cut in Local Government Aid funding far
fisca12009. Additional funding to reinstate that position is cur-ently being sought.
• Crime Reduction
We expect to see a reduction of crime in the targeted areas, and in rates of
specific types of criminal activity targeted.
• Increased Arrests
We anticipate increased arrest rates in targeted areas and for targeted crime
types.
h~creased Operational and Program Performance
We anticipate improved operational and program performance with equipment
technology upgrades.
Organizational Capabilities and Competencies
Funding will be received through Anoka County per Memo Of Understanding
(MOU) and deposited in a separate account especially designated for this program. This
will allow separate tracking of drawdowns and ensure allocation of fiords for the
designated purpose areas.
Activities
The structure of this program allows for enforcement activities to be expeditiously
started and terminated based on identified resource need and dynamic change based on
iterative evaluation of statistical data and community input from information-sharing
forums. The ability to start and stop program activity based on identified need
maximizes economic benefit and resource allocation.
TimaiinP
Ju12009 Oct Jan 201.0 Jan 2011 Jan 2012 Dec
A---------------B-------C------------------------D------------------------E------------------------F
A. Ju12009 -Program Start
B. Oct 2009 - A11 equipment purchased
A-C. First 15 weeks of programmatic activity completed.
C-D. Next 16 weeks of programmatic activity completed.
D-E. Next 16 weeks of programmatic activity completed.
E-F. Final 16 weeks of programmatic activity completed.
F. Dec 2009 -Program End
Performance Measures
Personfi~l
• Arrest Statistics
This program will track the number of arrests made as well as comparison of
arrests rates by crime type or area as appropriate from prior year. We expect
arrests to increase in the targeted areas and for the targeted crilie types.
• Crime Rates
This program will track changes in Crime Rates for affected areas against data
from prior year. We expect calls for service to decrease as a result of our
efforts.
Victimization (Calls for Service) & Expected Change In Victimization
This program will track changes in Calls for Service (Victimization) for
affected areas and crime types against data from prior year. We expect counts
of victims to decrease as a result of our efforts.
Other (Equipment)
• Amount of Funds expended on equipment during reporting period
• Types of equipment purchased during reporting period
• Number of hours of training provided to staff
• Percentage of staff who rated equipment as improving operational efficiency
• Percentage of staff who rated equipment as improving program quality
Program Budget Detail
Overtime Costs (Personnel)
Year Program Period
2009 July-Aug
2010 May-Aug
2G i "i iviay-Aug
2012 May-Aug
Total Program Weeks
Top Patrol Hourly Rate
X 1.5 (OT rate)
Total Officers
Total Hrs/Wk
Ttl OT Cost
Number of weeks
15
16
"1 b
16
(6 officers, 4Hrs/Wk x 63 Wks.)
Other Gosts (Equip < $5000)
DVM500 Digital Cameras
ScanDisk Extreme III 32 GB Compact Flash
Wireless Mic, Lapel Microphone
Microphone Holsters basket weave
Seagate Free Agent Desk 1 TB External USB 2.0 Hard Drive
Total Equipment Cost
Total Administrative Costs (10%)
Total Program Costs
Less City Contribution
Total Funding Request
63
31.02
46.53
6
4
# Units Unit price Ttl price
3 $3,000.00 $9,000.00
18 $184.00 $3,312.00
24 $20.00 $480.00
24 $35.00 $840.00
8 $149.00 $1,192.00
$70,353
$14,824
$9,360
$94,537
($940)
$93,597
Budget Narrative
Personyiel (Overtime Costs)
Specialized details will be utilized to focus police enforcement and community-
policing efforts on high crime areas identified through statistical data and information
sharing forums. Drawing on the skills of experienced officers throughout the department
will allow a tailored response to meet whatever enforcement need is identified, while
allowing f`iPxibility to create a detail frn~n ayailahlP nffir.Prc rPgardlacc of rPg>>larly
scheduled shift strength.
Other (Equipr~zent Costs)
The increased enforcement effort requires upgrading three squads, including an
unmarked unit that will be used in the enforcement effort. This equipment provides the
ability for recording both audio anal video of the enforcement effort. Recorded data from
this equipment will improve the officers efficiency of prosecution through the additional
evidence it provides, as well as protecting officers from. false harassment and brutality
accusations, and finally by providing an improved system for taking recorded suspect and
witness statements on scene.
Review Narrative
The Justice Assistance Grant (JAG) application for this program was presented
far review and approval to the Columbia I3eights City Council, the city's governing
body, as an agenda item at their regular meeting on April 13, 2009. The grant application
was available for public review at city hall during the period from April 13, 2009 through
April 27, 2009 and citizen comment was possible at the open-microphone forums of
those council meetings.
Tl?e program was presented to the Hilltop City Council for approval and public
comment on Apri120, 2009, with the application available to the public at the Hilltop
City Hall on Friday, April 17, 2009.