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HomeMy WebLinkAboutContract 22392239 MEMORANDUM OF UNDERSTANDING F(JR RECOVERY ACT JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD THIS AGREEMENT is made and entered into this `~ day of /~~~/ 2009, by and between the County of Anoka, Minnesota, acting by and through its Board of Commissioners, hereinafter referred to as COUNTY, and the City of Columbia Heights, Minnesota, acting by and through its City Council, hereinafter referred to as CITY, both of Anoka County, State of Minnesota witnesseth: WHEREAS, the COUNTY is recognized by the Justice Assistance Grant Program (JAG) as a disparate jurisdiction for funding purposes; and EREAS, the COUNTY has agreed to act as a fiscal agent on behalf the 12 municipalities within Anoka County that are eligible for JAG funding; and WHEREAS, the CITY agrees to provide 10% of its JAG funding amount to the COUNTY for admir~strative costs in administering the JAG funding program; and WHEREAS, CITY has submitted documentation to the COUNTY detailing how its JAG monies will be spent; and WHEREAS, Mirulesota Statute ~ 471.59, subd. 1 allows two or more governmental units, by agreement entered into by their governing bodies, to jointly or cooperatively exercise any power common to both contracting parties; and further it allows one party to act on behalf of other participating units of government; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of government functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement: and WHEREAS, the CITY agrees to provide the COUNTY $80,302 from the JAG award for the purchase of police related equipment and personnel overtime costs for increased law enforcement (Columbia Heights Program}; and WHEREAS, the CITY and COUNTY believe it to be in their best interests to reallocate the JAG funds. NQW THEREFQRE, the COUNTY and CITY agree as follows: Section 1. CI i Y agrees to pay COUNTY a total of $80,302 of JAG funds. Section 2. COUNTY agrees to use $72,271.80 for the Columbia Heights Program until May 17, 2013. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by the Minnesota Tort Claims Act. Section 4. 2 Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the Minnesota Tort Claims Act. Section 5. Each party to this agreement will be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 6. The parties to this agreement do not intend for any third party to obtain a right by virtue of this agreement. Section 7. By entering into this agreement, the parties do not intend to create any obligations express of implied other than those set out herein, further, this agreement sl lall rLot crea~t1e ~i ty r'igi tts Zi L G11 Ly pCil ty i to t a sigr~ta tort' 1 Lel eto. Dated this `7 day of~ ~t ~ , 2009. CITY yor ATTEST: ~~ City Administrator (Manager) County Administrator APPROVED AS TO FORM: APPROVED AS TO FORM: COUNTY OF Anoka, Minnesota Chair, County Board of Comm'rus 3 ,- ~~ .r ,, ~.,. ~ "' .-- ~ City Attor y ~' ~` Assistant County Attorney ~• ~ ~. -„~ 4 MEMORANDUM OF UNDERSTANDING FOR RECOVERY ACT JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD THIS AGREEMENT is made and entered into this day of = 2009, by and 'between the County of Anoka, Minnesota, acting by and through its Board of Commissioners, hereinafter referred to as COUNTY, and the City of Hilltop, Minnesota, acting by and through its City Council, hereinafter referred to as CITY, both of Anoka County, State of Minnesota witnesseth: WHEREAS, the COUNTY is recognized by the Justice Assistance Grant Program (JAG} as a disparate jurisdiction for funding purposes; and WHEREAS, the COUNTY has agreed to act as a fiscal agent on behalf the 12 municipalities within Anoka County that are eligible for JAG funding; and WHEREAS, the CITY agrees to provide 10% of its JAG funding amount to the COUNTY for administrative costs in administering the JAG funding program; and WHEREAS, CITY has submitted documentation to the COUNTY detailing how its JAG monies will be spent; and WHEREAS, Mimnesota Statute § 471.59, subd. 1 allows two or more governmental units, by agreement entered into by their governing bodies, to jointly or cooperatively exercise any power common. to both contracting parties; and further it allows one party to act on behalf of other participating units of government; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of government functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of both. parties, that the undertaking will benefit the public, and that the division of casts fairly compensates the performing party for the services or functions under this agreement: and WHEREAS, the CITY agrees to provide the COUNTY $13,295 from the JAG award for the purchase of police related equipment and personnel overtime costs for increased law enforcement (Hilltop Program); and WHEREAS, the CITY and COUNTY believe it to be in their best interests to reaiiocate the JAG funds. NOW THEREFORE, the COUNTY and CITY agree as follows: Section 1. CITY agrees to pay COT TNTY a total of $13,29.5 of JAG fi?nds. Section 2. COUNTY agrees to use $11,965.30 for the Hilltop Program until May 17, 2013. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by the Minnesota Tort Claims Act. Section 4. 2 Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the Minnesota Tort Claims Act. Section 5. Each party to this agreement will be responsible for its awn actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 6. The parties to this agreement do not intend for any third party to obtain a right by virtue of this agreement. Section i. By entering into this agreement, the parties do not intend to create any obligations express of implied other than those set out herein; further, this agreement shall not create any rights in any party not a signatory hereto. Dated this ~ day of _ , 2009. CITY OF Hilltop, Minnesota ~ . ..v._> f ayor COUNTY OF Anoka, Minnesota Chair, County Board of Comrn'nrs ATTEST: City Administrator (Manager) County Administrator 3 APPROVED AS TO FORM: Assistant County Attorney Program Abstract Applicant: Columbia Heights Police Department Project: Focused Enforcement Initiative Funding Request: $93,597 Project Goals: Crime reduction of targeted types and in targeted areas • Increased arrest rates for targeted crime types and in targeted areas • Improved operational and program performance • Reduced calls for service (Victimization) for targeted crime types Project Strategies: • Creation and. implementation ofprogram-dedicated enforcement teams • Identification of significant crime areas or activity through statistical analysis and information sharing • Implementing a dedicated focused enforcement effort on targeted areas and activity. • Implementation of technological equipment improvements Deliverables: 1. Program records of equipment purchases and overtime funds expended. 2. Program records of targeted areas anal crime types 3. Records of statistical changes in victimization, crime rates and arrests for the targeted area and targeted crime types. Coordination: Programmatic timeline, financial records, and records of collaborative interaction and information sharing between police department, community and other service agencies. Columbia Heights Police Focused Enforcement Initiative Program Narrative The Focused Enforcement Initiative was designed to achieve one of the department's strategic goals for 2009. The strategy involved identifying high-crime areas through statistical data and collaborative infornlation sharing with the community and other agencies s>>ch a~ Anoka Prohatioi~. Once identified, areas of high rrin~e or patten~s of specific criminal. activity will be targeted by specialized teams of officers who will direct tailored enforcement efforts to mitigate the specific problem. This initiative was a significant component of the chief's 2009 Strategic Initiative, however it suffered a serious loss of funding when the overtime budget was cut by two- thirds, and the department lost the equivalent of 1 sworn FTE position. through mandatory department-wide furloughs. This funded program will revitalize the strategic objective of a focused enforcement initiative. Objectives and Outcomes • Job Creatioi~/Retention While this program doesn't create or retain positions, it works in coordination with the Crif~~e PreventionZ & Con~amunity Out~euch Prrograrn for which a civilian Crime Prevention Specialist (CPS) position is being sought. That position was cut from the 2009 budget due to a $400,000 cut in Local Government Aid funding far fisca12009. Additional funding to reinstate that position is cur-ently being sought. • Crime Reduction We expect to see a reduction of crime in the targeted areas, and in rates of specific types of criminal activity targeted. • Increased Arrests We anticipate increased arrest rates in targeted areas and for targeted crime types. h~creased Operational and Program Performance We anticipate improved operational and program performance with equipment technology upgrades. Organizational Capabilities and Competencies Funding will be received through Anoka County per Memo Of Understanding (MOU) and deposited in a separate account especially designated for this program. This will allow separate tracking of drawdowns and ensure allocation of fiords for the designated purpose areas. Activities The structure of this program allows for enforcement activities to be expeditiously started and terminated based on identified resource need and dynamic change based on iterative evaluation of statistical data and community input from information-sharing forums. The ability to start and stop program activity based on identified need maximizes economic benefit and resource allocation. TimaiinP Ju12009 Oct Jan 201.0 Jan 2011 Jan 2012 Dec A---------------B-------C------------------------D------------------------E------------------------F A. Ju12009 -Program Start B. Oct 2009 - A11 equipment purchased A-C. First 15 weeks of programmatic activity completed. C-D. Next 16 weeks of programmatic activity completed. D-E. Next 16 weeks of programmatic activity completed. E-F. Final 16 weeks of programmatic activity completed. F. Dec 2009 -Program End Performance Measures Personfi~l • Arrest Statistics This program will track the number of arrests made as well as comparison of arrests rates by crime type or area as appropriate from prior year. We expect arrests to increase in the targeted areas and for the targeted crilie types. • Crime Rates This program will track changes in Crime Rates for affected areas against data from prior year. We expect calls for service to decrease as a result of our efforts. Victimization (Calls for Service) & Expected Change In Victimization This program will track changes in Calls for Service (Victimization) for affected areas and crime types against data from prior year. We expect counts of victims to decrease as a result of our efforts. Other (Equipment) • Amount of Funds expended on equipment during reporting period • Types of equipment purchased during reporting period • Number of hours of training provided to staff • Percentage of staff who rated equipment as improving operational efficiency • Percentage of staff who rated equipment as improving program quality Program Budget Detail Overtime Costs (Personnel) Year Program Period 2009 July-Aug 2010 May-Aug 2G i "i iviay-Aug 2012 May-Aug Total Program Weeks Top Patrol Hourly Rate X 1.5 (OT rate) Total Officers Total Hrs/Wk Ttl OT Cost Number of weeks 15 16 "1 b 16 (6 officers, 4Hrs/Wk x 63 Wks.) Other Gosts (Equip < $5000) DVM500 Digital Cameras ScanDisk Extreme III 32 GB Compact Flash Wireless Mic, Lapel Microphone Microphone Holsters basket weave Seagate Free Agent Desk 1 TB External USB 2.0 Hard Drive Total Equipment Cost Total Administrative Costs (10%) Total Program Costs Less City Contribution Total Funding Request 63 31.02 46.53 6 4 # Units Unit price Ttl price 3 $3,000.00 $9,000.00 18 $184.00 $3,312.00 24 $20.00 $480.00 24 $35.00 $840.00 8 $149.00 $1,192.00 $70,353 $14,824 $9,360 $94,537 ($940) $93,597 Budget Narrative Personyiel (Overtime Costs) Specialized details will be utilized to focus police enforcement and community- policing efforts on high crime areas identified through statistical data and information sharing forums. Drawing on the skills of experienced officers throughout the department will allow a tailored response to meet whatever enforcement need is identified, while allowing f`iPxibility to create a detail frn~n ayailahlP nffir.Prc rPgardlacc of rPg>>larly scheduled shift strength. Other (Equipr~zent Costs) The increased enforcement effort requires upgrading three squads, including an unmarked unit that will be used in the enforcement effort. This equipment provides the ability for recording both audio anal video of the enforcement effort. Recorded data from this equipment will improve the officers efficiency of prosecution through the additional evidence it provides, as well as protecting officers from. false harassment and brutality accusations, and finally by providing an improved system for taking recorded suspect and witness statements on scene. Review Narrative The Justice Assistance Grant (JAG) application for this program was presented far review and approval to the Columbia I3eights City Council, the city's governing body, as an agenda item at their regular meeting on April 13, 2009. The grant application was available for public review at city hall during the period from April 13, 2009 through April 27, 2009 and citizen comment was possible at the open-microphone forums of those council meetings. Tl?e program was presented to the Hilltop City Council for approval and public comment on Apri120, 2009, with the application available to the public at the Hilltop City Hall on Friday, April 17, 2009.