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HomeMy WebLinkAboutContract 22332233 DATED Octot~cr 22, 2009 MEMORANDUM OF UNDERSTANDING FOR THE RECONSTRUCTION OF THE 45T'' AVENUE STORM SEWER OUTFACE CITY OF FRIDLEY PROJECT NO. 390 This Memorandum of Understanding (MOU) is between the City of Fridley, a municipal corporation under the laws of the State of Minnesota, 6431 University Ave, Fridley, Minnesota 55432 hereinafter referred to as "Fridley", and the City of Columbia Heights, a municipal corporation under the laws of the State of Minnesota, 590 40th Ave NE, Columbia Heights, Minnesota 55421 hereinafter referred to as "Columbia Heights". "I'he parties to this preliminary MOU agree in principle that reconstruction of the Storm Sewer Outfall at the Mississippi River and approximately located at 45`x' Avenue NW, including piping, embankment, stabilization, and ancillary repairs, referred to as the "Project" is in the best interest of the public and that the excerpted preliminary plans as shown in Exhibit "A" defines the preliminary design of the Project. It is agreed that the Exhibit "A" plans dated October 20, 2009 have been reviewed and accepted by the parties and are suitable for construction. Any significant changes made hereafter to the design as presented in the Exhibit "A" plans will require approval by the parties by their respective Directors of Public Works. These same changes may require a change in the cost share to include any additional design engineering cost that -nay occur. COST ALLOCATION: The parties to this prelitnina-°y MOU acknowledge the existence of previous agreements for cost allocations for construction and maintenance, based on a ratio of stormwater discharges. 7'he most recent of these agreements is from 197$ as shown in Exhibit "B", and specifies cost sharing between the City of Fridley, City of Columbia Heights, and Minnesota Department of Transportation (MNDOTj. The parties will use this cost proportioning as a basis for a tentative allocation. of costs, and endeavor to compel MNDOT to pro ;fide their allocation in accordance with this agreement. Further, the parties will commence an analysis to redefine this cost allocation under current conditions, and incorporate results of an agreed to analysis as part of a final updated cost allocation agreement. LEAD AGENCY: The parties agree that as the Project is physically located •x~ithin tl:e City of Fridley, that Fridley shall be the lead agency responsible for the administration of the Project. DESIGN: The parties agree that Fridley, as lead agency on the Project, will administer and disburse monies required to complete design of the Project. Columbia Heights will reimburse Fridley in accordance with the Cost Allocation described above. PERMITTING: The parties agree that Fridley, as lead agency on the Project, will secure all necessary permits and disburse monies required to complete permitting of the Project. Columbia Heights will reimburse Fridley in accordance with the Cost Allocation described above. CONSTRUCTION: The parties agree that Fridley, as lead agency on the Project, will administer and disburse monies required to complete construction of the Project, including those required for construction inspection and miscellaneous restoration. Columbia Heights will reimburse Fridley in accordance with the Cost Allocation described above. IN-KIND WORK: The parties agree that in-kind work applied to this project shall be allocated as a deduction form each party's respective cost allocation. SUMMARY: Upon acceptance and signatures by the parties of this MOU, a separate cost allocation agreement for cost share and maintenance will be prepared by the parties. The cost allocation agreement to follow will formalize all estimated and actual cost shares. CITY OF FRIDLEY, MINNESOTA ;~ ~~_ `~ By: V Scott J. L Mayor Dated: October 26, 2009 ATTEST: By: .~~ Dr. William W. Burns City Manager Dated: October 26, 2009 RECOMMENDED FOR APPROVAL: c _. w ~~ ..,. By: ~ ~~~ e Jai~ies Kosluchar ~~ Public Works Director/City Engineer t : ~~ ,~ APPROVED AS TO FORM AND EXECUTION .,;;~` ,- ~_.~ ,, s B}~: ~` Fr' . Knaak City Attorney CITY OF COLUMBIA HEIGHTS, MINNESOTA ~ ;~ t d +~ f ~` ! f ~. ._ Gary eterso Mayor i Dated: ~,/~-~ C~ cr _ ATTEST: Walter R. Fehst City Manager Dated: .~ RECOMMENDED FOR APPROVAL: ., By: p Public Works Director/City Engineer APPROVED Sw~FORM AND~XECU"hION: ~~ r ~;,, ~~,' B~ „~ ~..-~~'~~ Jim Hoeft `~ City At~°Yney EXHIBIT A 8 F ~~4 o a~ Q ~ g Aso ~ g~ W r? es ~ ~ z p ~ ~~~ o ~ S'°o eo b Z ~ ~g u ~~ z ~ $~a ~~ ~~ ~ ~ ~ ~ ~a U o~ N~~ . ~ ~ ~ ~ ~ ; ~~ ~~ z w z ~ ~ w ~~ g~~ ~a ~ a ~~ -s~ ~e a ~s $$ ~ -~ W W a~ ~. Z ~~ ~ r ~ ® ~ q~ U3 V ~ xa ~ - I'' r NSF 6 W H ~ ..s ~ O U ~~~t ~~ ~ Q o~ LtJ ~ ~ 3 Z Z V 4- ~l ~ ~WyyJ Z ~~ ~ i,,. Z ~ ~ ~FJ ~ ® ~ ~6¢ ~~~ W ~ ~ I - ~ W ~~ Y O O ~ ~ Z 5 3n ~~ , ~~ `~ ~ ~ ° ~~ a z ~ wiz o w w ~ ~ ~ ~ ao Q ~~{-¶'j Z Z N~ W ~J v w a ~ ~ ~ ~~~~ ~a ~® ~ ~ o E O z ~®`~ ®® W ,~ ~ W ~ - - --\ I ZyW~ W F~~11 {D J WO U 1'1'1 ~ 0 ~ \ ~ ~ W = Vl ~. 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Minnesota Re: Reduced State cost participation in 45th Ave, autfall Sgstem con» strutted by the City of Fridley AMOUNT ENCCI~IB. (None) AM' T. RECEIVABLE $8,035.25 THIS SliPPLEt•IENTAL AG8EE2iEtv"T made and entered into by and between the State of Minnesota, Department of Highways, hereinafter referred to as the "State" and the City of Fridley, Minnesota, acting by and through its City Council, herein- after referred to as the "city". WITNESSETH: GTHEREAS the State and the Gity did enter into an agreement dated November 24, 1965, and designated as Agreement ilo. 54797, providinb for the City to construct under contract a storm sewer system designated as "Storm Sewer Improvement Project No. 12" which included cooperative joint-use stores sewer mainline and outfall line facili» ties, and also providing for paytaent by the State to the City of the State's pro» portionate cost share of said cooperative joint use storm sewer facilities which in addition to accommodating storm water drainage from areas of the City a.nd the ~. 54797-2 City of Columbia Heights will also accommodate storm water drainage from Trunk High- way Na. 47 right of way. The City and the City of Columbia Heights did enter rota a separate agreement whereby Columbia Heights agreed to pay the City a proportionate share of the cost of constructing certain joint-use storm sewer facilities under said City's Project No. 12 including those facilities participated in by the State. Also, the City and the State did thereof ter enter into a supplement to said Agree- went No. 54797, designated as Supplement No. 1 and dated May 16, 1966, providing for the City to construct, under Change Order No. 1 to its contract for said Storm Sewer Improvement Project No. 12, a portion of storm sewer crossing Trunk Highway No. 47 and connecting City of Columbia Heights storm sewer facilities with the 44th Avenue Northeast storm sewer lateral constructed under the aforesaid City's Project No. 12, and in addition, providing for payment by the State to the City of the Staters proportionate share of said trunk highway crossing scoria sewer connector; and WHEREAS., subsequent to the completion of the aforesaid city contract construction of cooperative joint-use storm sewer facilities including those constructed under Change Order No. 1 and after payment by the State of its full and complete share thereof, the City requested the Staters permission, as required in Article ZX of said Agree- meat 2vo. 54797, to outlet storm water drainage from a Burlington 2:arthern freight yard located jointly in the City and the City of Columbia Heights into the inplace 45th Avenue Northeast storm sewer outfall line constructed under the aforesaid city contract as a cooperative joint-use scorn sewer facility. Said freight yard drainage area was not included in the total area used in computing the construction cost participation percentages of the State, the City and the City of Columbia Heights for said outfall line; and .. 2- 547972 Improvement Project No. 12 coronencing at Manhole No. 21 and extending westerly to the outlet into the Mississippi River the storm water drainage from the Burlington Northern, Inc, freight yard located jointly within the corporate limits of the City and the City of Columbia Heights in an area between Main Street DIortheast and the East River Road. - - PROVISION N0. 2 Upon full execution of this supplemental agreement and invoicing by the State, the City shall refund to the State the amount of $8,035.25 from the monies paid by the State to the City, as the Status share of the City°s construction under its Storm Sewer Improvement Project No. 12 of that portion of the 45th Avenue Nor theast exten- sion storm sewer outfail line canrnencing with Manhole Na. 21 and extending westerly to the outlet at the Mississippi River, in accordance with the terms and conditions set forth in said Agreement No. 54797. Said refund is a consequence of increased discharges contributed by the City and the City of Columbia Heights due to the added Burlington Northern, Inc. freight yard drainage area and the discharge contributed by the State remaining unchanged as shown below. {a) Original calculaticn based on the ratio of discharges contributed from drainage areas none of which included the Burlington Northern, Inc. freight yard area. Proportionate Agency Discharge Participation Columbia Heights 321.3 CFS 70.4°,b Highway Department 52.5 li.b P`ridley 82.3 ~ 18.0 _ Totals 45b.1 Cr^S 100.0% s4+ 54797-2 (b) Revised calculation based on the ratio of discharges contributed from drainage areas increased for the City and the City of Columbia Heights by the addition of the Burlington Northern, Inc. freight yard area. Area contributing to State discharge unchanged. Proportionate Agency Discharge Partici ap tion Columbia Heights 358.3 CFS b6.5~ Highway Department 52.5 9.7 Fridley 128.0 _ 23.8 Totals 538.8 CF5 2.00.0% The method of determining the current value of the aforesaid portion of storm sewer outfall line plus the calculations used in determining the above refund amount are shown on the attached sheet marked EXHIBIT aA~~ which is made a part hereof by reference. ~. ARTICLE II - AGREEiiENL N0. 54797 Except as amended and modified herein, the terms and conditions of said Agreement No. 54797 dated November 24, 1965, as amended and modified by Suppie~aent No. Z there- to dated May 16, 1966, shall remain in full force and effect. ARTICLE III - APPROVAL Before this supplemental agreement shall become binding and effective, it shall be approved by resolution of the City Council of 'the City and shall also receive the approval of such State officers as the law may provide in addition to the Conanissioner of Highways or his duly authorized representative. -5- t.>"l_.= ~_ 54797-2 IN TESTIMONY .THEREOF the parties have duly executed this agreement by their dulp authorized officers and caused their respective seals to be hereunto affixed. (City Seal) DEPART:~EN'T OF HIGHWAYS Recommended for approval: ~ /11 _ ~y~~j l _ e. Wiz.-o-c''''ps..--- ~c,Q Road Design Engineer r "' ,,) Fly ~~ ~ `.1 .9~',C' fx.~ ' ....1 ..District Engineer By f .J Director a Design and Right of T~7ay Division CITY OP FRTDLEY May Date ~'' ~ J!_-~ By < j~ / Y '' City 2•ianager / Date V r' / ~1 - STATE OF MINNESOTA _ __ Dep~Sty CoIIanissioner of Highways r,~ Date f~ ~ 3 --~'~n __ _ Date of Agreement Approveds Department of Administration N (Authorized Signature} Approved as to form and executions By ~~~~ ~ y Special Assistant Attorney General ®~, Date ~~- ~"~ s~ r!iT it~'~,'!~~ ~. ~~ rt; ~y .! yz Date~_ ~ ~ i STATE CF MINNE S(?TA ) COUNTY OF ANOKA ) ss CITY OF FRIDLEY ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Fridley, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of the minutes of a regular meeting of said Council held _ May 15, 197$ , with the original thereof on file in my office, and the same is a full, true, and complete transcript therefrom insofar as the same relates to: RESOLUTION N0. 40-197$ e WITNESS My hand as City Clerk of the City of Fridley and the seal of the City this 16th day of May, 1978 e /' '?.~t ;pct. ~ ~i~~it-~y-Z~ MARVIN Co BRUNSELL City Clerk of the City of Fridley Shirley A. N.,~apala, Deputy; ity Clerk Form 2123 2A. ° 54797x2 CIZ`Y OT FRIDLEY , RESOZUTICN No. 40-1978 BE IT RESCI~VED that the City enter into an agreement with the State of Minnesota, Department cf Highvs~ays sox the folloc;ing purposes, to-tivit: to supplement Agreement No. 54797 dated November 24, 1965, between the City of Fridley and the Minnesota Department of Highways and provide for the City to refund to the State the mount of X8,035.25 as a consectuence of the increased discharge of storm waters into a cooperatively funded (State' Fridley and Columbia Heights} storm sewer outfall line constructed by the Gity of Fridley t•;hick increased discharge is contributed by the City of Fridley and the City of Columbia Heights due to the added Burlington Northern, Inc. freight yard drainage area. __.___ _ __ _ __ _ . City Manager • - :-- BE IT FURTHER RESCI,VED that the P~Zayor and -be and they hereby are authorized to execute such agreemcnt. (Supplecaent No. 2 to Agreement No. 54797} Adopted by the City Council of the= C~..ty._.pf.. Fridley This 15th Day of May 1978. ----- _._ A-Ctest• - William J. Nee, Mayor City Clerk., Marvin CERTIFICATICI}3 ------- C. Brunse.ll State of Minnesota CGunty of Anoka __. .. City of Fridley - _ _ :: _ _ I hereby certify that the foregoing Resolution is a true and correct copy of the resolution presented to and adopted~cy~~tn.e Council of the City of ~~~.~ at a duly authorized meeting thereof held on the 15Th d~Y of Maw ~9_--7-8-T as shown by the minutes of said meeting in my~possession. ~. ~.- City Clerk y: Shirley A.,Elaapala, Deputy City Clerk EXHIBIT rrAu Supplement No. 2 to ~,vreement No. 54797 ' Original Cantractor~s Cost 171.5 keplacement Cost (6/17/71) $313,158.00 x 126.2 = $425,567.32• (Based on Replacement Index Figures Published by Emtirormental Protection Agency for 1966 and April 1971) Depreciation (6/17/71} $425,567.32 x 1.25% x 5 = $26,597.9 6 (At 1.25?. per annum) Current Ya1ue ($425,567.32 • $26,597.96) Original State cost participation percentage 85 set forth in Agreement No. 54797••-••+~+--~-•®••••®11..6"!. Revised State cost participation percentage as determined by M.H.D. Hydraulics Unit--•~»--~a•-«-----9.7% Percentage reduction in State cost participation-•-•---1.9°~, dmount of reduction in Status construction cost share (current value $398,969.36 x 1.9%} Plus 6~ construction engineering cost share Total Amount of Refund to the State $313,158.00- $398,969.36• $7,580.42• 454.83 - .e...._._..._.. $8,035.25•