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HomeMy WebLinkAboutOctober 7, 2009 Approved 11/4/09 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES October 7, 2009 The meeting was called to order by Chair Patricia Sowada, at 6:31 p.m. Members present were; Patricia Sowada, Lynette Thomson and Catherine Vesley. Also present: Becky Loader, Stacey Hendren and City Council Representative Bruce Kelzenberg. Not present: Nancy Hoium. The minutes of the September 2009, Board meeting were approved as mailed. The bill list dated 9/28/09 was reviewed. It was moved, seconded and passed that the bills be paid. The bill list dated 10/12/09 was reviewed. It was moved, seconded and passed that the bills be paid. The 2009 accounting dated 10/7/09 was reviewed. Old Business: 1. Selection of a replacement Board member is on the agenda for the next Council work session. The Board will be notified as soon as a decision has been made. 2. Loader, Vesley, and Library supporter Barbara Miller attended the “Turning the Page,” training on Oct. 6&7 for the Gates Grant. The training included guest speaker Kevin Carroll, and small sessions. The Board discussed the training, including: writing an advocacy plan, the increased need for technology in libraries, inspirational stories from libraries represented at the training and plans for future projects. It was recommended that signs be made encouraging patrons to designate their United Way contribution to the Library Foundation. Motion: To allocate book sale cart revenue toward a matching grant for computers contingent on the approved 2010 budget. The motion was seconded and passed. 3. The Library Board is scheduled to meet with the City Council on November 2, 2009. A PowerPoint presentation will be given. The strategy for the meeting is to discuss where we were, where we are, what’s not getting done, and the proposal for 2010. The top priorities are to fill the fulltime Adult Services Librarian position, and to restore 4 hours of public service. There will be two add-ins to the budget book: the parking lot and a replacement air conditioner. The Board discussed the detail budget book noting: Maintenance of Effort, carpet replacement, emergency door replacement, staff and public hours, and the materials budget. New Business: 1. The crossover statistics for July and August were reviewed 2. The thank you letter from Gil Mros of the Sister City Organization was appreciated. st 3. The 21 Century Grant has been approved by the City Council. Marsha Tubbs will be scheduling programs for this grant. 1 4. The Dollar General Grant was received for the purchase of materials including: DVDs, CD/book kits, and high-interest low vocabulary books. Items from the Floor: 1. Pat Sowada requested a vote for Library Board officers be put on the November Agenda as she wants to step down as Chair. 2. The Board will discuss donating a basket to the Foundation Silent Auction at the November meeting. There being no further business, the meeting was adjourned at 7:31 p.m. Respectfully submitted, Stacey R. Hendren Secretary, Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2