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HomeMy WebLinkAboutContract 22382238 µ~ ',. ~' ~ I~` f a ~~~i" . U.S. Department of Justice ~ " Office of Community Oriented Policing Services (COPS) Office of the Directo~~ 1100 I'ermont Avenue, N. W. Washington, DC 20530 .ruly 28, 2009 Chief of Police Scott Nadeau Columbia Heights, City Of 559 Mill Street North East Columbia Heights, MN 55421 Re: COPS Hiring Recovery Program Grant # 2009RKWX0473 ORI#: MN00204 Dear Chief of Police Nadeau: Once again, I would like to congratulate you on receiving a COPS Hiring Recovery Program (CHRP} award. Your award is for l officer positions and $206,029 in federal funds over athree-year grant period. Your agency may now begin hiring or rehiring officers to fill CHRP grant-funded positions. Enclosed in this package is your grant award. The Award Document must be signed and returned to the COPS Office within 90 days to officially accept your grant. The Frequently Asked Questions (FAQ) document included in this package should be helpful in answering any questions you may have about accepting your award, or requesting additional time to do so. Beginning on the reverse side of your Award Document, you will find a total of three pages of CHRP Grant Terms and Conditions. You should read and familiarize yourself with ail i 6 terms and. conditions that apply to your CHRP award. A supplemental online award package for CHRP grantees can be found at http://www.cops.usdoj.gov/Default.asp?Item=2271. We strongly encourage you to visit this site immediately to access a variety of important and helpful documents associated with your award, including the CHRP Grant Owner's Manual, which specifies the terms, conditions, and requirements of your grant. Also, within. a few weeks you should receive an important package from the Office of the Chief Financial Officer, Office of Justice Programs, which will contain the forms and instructions necessary to begin drawing down funds for your grant. As mentioned at the time of announcement, each CHRP application was subject to a thorough review, and some of your application information may have been updated or corrected from the original version submitted to COPS. If you have not yet done so, please access your application at http://www.cops.usdotgov/Default.asp?Item=464, and print and maintain a final copy for your records (if you are unable to print a copy of your application, please contact the COPS Office at 800.421.6770). The Financial Clearance Memorandum (FCM) and Final Funding Memorandum (FFM) included in this package reflect allowable costs and amounts under your award. The FCM specifies the amount of COPS Hiring Recovery Program funds awarded to your agency for officer salaries and approved benefits, while the FFM contains the final officer salary and fringe benefit categories and amounts for which your agency was approved. Please review both documents carefully, as your agency may only be reimbursed for the amounts and approved cost categories indicated. As a reminder, under CHRP all positions awarded (or an equal number of veteran officers) must initiate or enhance community policing in accordance with the community policing plan as described within Section 5 of your application. If for any reason your agency finds that your community policing plans have significantly changed from those outlined in your application (e.g., because you received fewer officers than originally requested and thus must alter the scope of your community policing plans), please revise the plan accordingly and submit it to the COPS Office for review and approval. You should also contact the COPS Office if, for any reason, you need to modify your grant award. This includes any reallocation of your awarded positions across the three primary hiring categories (i.e., new hires, rehires of officers laid off pre-application, and rehires of officers laid aff or scheduled to be laid off post-application). As explained at the time of grant application, there are significant reporting requirements on the use of CHRP funds. In addition to quarterly financial and programmatic progress reports submitted to the COPS Office, CHRP grantees are also required to submit quarterly Recovery Act reports within 10 days after the end of each calendar quarter to www.FederalReportinggov. These Recovery Act reports will be made available to the public on www.Recovei-~g_ov. All grantees must be registered as authorized users prior to submitting reports to www.FederalReporting.gov. The registration function on www.FederalReportin~.~ov will be available no later than August 26, 2009. Please note that registration with this website also requires users to be registered with the Central Contractor Registration (CCR) and have a Dun. & Bradstreet Data Universal Numbering System (DUNS) number. Registering with CCR and obtaining a DUNS number take additional processing time, so your agency should take immediate steps to meet these requirements in advance of registration with www.FederalReporting:gov. For additional information on CCR and DUNS, please refer to the CHRP Grant Owner's Manual at http://www.cops.usdoj.~ov/Default.asp?Item=2270. Finally, please remember that grantees must retain all sworn officer positions awarded under the CHRP grant for a minimum of I2 months following the 36-month federal funding period. The retained CHRP-funded position(s) should be added to your law enforcement budget with state and/or local funds, over and above the number oflocally-funded positions that would have existed in the absence of the grant. iri your CHRP grant application, yoi.ir agency iNaS required to afiiriii filar ii piai7S to retain the additional officer positions awarded following the expiration of the grant, and to identify the planned sources of retention funding. If, during the life of the grant, you have questions regarding the retention. requirement or your retention funding sources, please contact the COPS Office for assistance. Once again, congratulations on your CHRP award. If you have any questions about your grant, please do not hesitate to call the COPS Office Response Center at 800.421.6770. Sincerely, David M. Buchanan Acting Director U. S. Department of Justice Dice of Community Oriented Policing Services COPS Hiring Recovery Program Grant Terms and Conditions By signing the Award Document to accept this COPS Hiring Recovery Program (CHRP) grant, the grantee agrees to abide by the following grant terms and conditions: 1. The grantee agrees to comply with the terms and conditions in this COPS Hiring Recovery Program Grant Owner's Manual; COPS statute (42 U.S.C. §. 3796dd, et seq.); 28 C.F.R. Part 66 or 28 C.F.R. Part 70 as applicable (governing administrative requirements for grants and cooperative agreements); 2 C.F.R. Part 225 (OMB Circular A-87), 2 C.F.R. Part 220 (OMB Circular A-2l ), 2 C.F.R. Part 230 (OMB Circular A-122) and 48 C.F.R. Part 31.000 et seq. (FAR 31.2) as applicable (governing cost principles); OMB Circular A- 133 (governing audits); American Recovery and Reinvestment Act (Recovery Act) of 2009, P.L.1 I I-5; representations made in the COPS Hiring Recovery Program grant application; and all other applicable program requirements, laws, orders, regulations, or circulars. 2. The grantee agrees to comply with the Assurances and Certifications forms that were submitted as part of its COPS Hiring Recovery Program application. 3. The funding under this project is for the payment of approved full-time entry-level sworn officer salaries and fringe benefits over three years (for a total of 36 months of funding} for new or rehired additional, career law enforcement officer positions, hired on or after the award start date. The Financial Clearance Memorandum included in your award packet specifies the costs that the grantee is allowed to fund with your CHRP award_ It will also describe any costs which have been disallowed after review of your proposed budget. The grantee may not use CHRP funds for anything not identified as allowable in the Financial Clearance Memorandum. 4. CHRP grant funds may not be used to replace state or local funds (or, for tribal grantees, Bureau of Indian Affairs funds) that would, in the absence of federal aid, be made available for hiring and/or rehiringfull-time career law enforcement officer positions. 5. At the time of grant application, the grantee committed to retaining all CHRP officer positions awarded with state and/or local funds for a minimum of l2 months at the conclusion of 36 months of federal funding for each position, over and above the number of locally-funded positions that would have existed in the absence of the grant. You cannot satisfy the retention requirement by using CHRP positions to fill vacancies from amnion. 6. The grantee may request an extension of the grant award period to receive additional time to implement the grant program. Such extensions do not provide additional funding. Only those grantees that can provide a reasonable justification for delays will be granted no-cost extensions. Reasonable justifications may include delays in hiring COPS-funded positions, officer turnover, or other circumstances that interrupt the 36-month grant funding period. An extension allows the grantee to compensate for such delays by providing additional time to complete the full 36 months of funding for each position awarded. Extension requests must be received prior to the end date ofthe award as extension reauests received ater an award has ez,~ired will be~roved only under very limited circumstances. 7. During the CHRP grant award period, it may become necessary for an agency to modify its CHRP grant award due to changes in an agency's fiscal ar law enforcement situation. For instance, modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions awarded in one hiring category into a different hiring category or reduce the total number of positions awarded. Grant modifications under CHRP are evaluated on a case-by-case basis. All modification r?queerg mutt hr arnprnyrrt in ~+n-iting, by the COPS Office prier to their 'implementation. In addition, please be aware that the COPS Office will not approve any modification request that results in an increase of federal funds. 8. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Hiring Recovery Program. The grantee agrees to cooperate with the monitors and evaluators. 9. To assist the COPS Office in the monitoring of your award, the grantee agrees to submit quarterly programmatic progress reports and quarterly financial reports in addition to any reports required by the Recovery Act. The grantee also agrees to submit all requested reports in a timely manner. 10. The COPS Office performs various functions to ensure compliance with all grant requirements, to assess the implementation of community policing in awarded jurisdictions, and to provide technical assistance to grantees. Grant monitoring activities are routine during the grant period and may occur up to three years following the official closure of the grant award. These functions, and others, often require the production of grant-related documentation and other materials. As a COPS CHRP grantee, you agree to cooperate with any such requests for information. 11. The grantee agrees to comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan (28 C.F.R Part 42 subpart E). For assistance, grantees should consult the Office of Justice Programs, Office for Civil Rights website at www.ojp.usdoj,.gov/abouUocrleeop.htm. I2. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Form (I-9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. 13. All newly hired, additional officers (or an equal number of redeployed veteran officers) funded under CHRP must engage in community policing activities. Community policing activities to be initiated or enhanced by the grantee were identified and described in your CHRP grant application, with reference to each of the following elements of community policing: a) community Page 1 of 3 U. S. Department of Justice O~ce of Community Oriented Policing Services COPS Hiring Recovery Program Grant Terms and Conditions partnerships and support; b) related governmental and community initiatives that complement the grantee's proposed use of CHRP funding; and c) how the grantee will use the funds to reorient its mission or enhance its commitment to community policing. 14. Grantees that provide law enforcement services to another jurisdiction through a contract must enswe that officers funded under this CHRP grant do not service the other jwisdiction, but will only be involved in activities or perform services that exclusively benefit the grantee's own jwisdiction. Grantees cannot use CHRP funds to pay for a contract to receive law enforcement services from another agency, 15. False statements or claims made in connection with COPS grants may result in fines, imprisonment, or debarment from participating in federal grants or contracts, andlor any other remedy available bylaw. 16. The grantee understands that the COPS Hiring Recovery Program is funded through the American Recovery and Reinvestment Act (Recovery Act) of 2009 and agrees to comply with the extensive accountability and transparency requirements on the use of Recovery Act funds: (A} Recovery Act Transactions Listed in Schedule of Expenditures of Federal Awards and Recipient Responsibilities for Informing Subrecioients (1} To maximize the transparency and accountabi]ity of funds authorized under the American Recovery and Reinvestment Act of 2009 (Public Law I11-5) (Recovery Act) as required by Congress and in accordance with 28 C.F.R 70 "Uniform Administrative Requirements for Grants and Agreements for Institutions of Higher Education, Hospitals and Other Non-Profit Organizations" and 28 C.F.R 66 "Uniform Administrative Requirements for Grants and Agreements far State and Local Governments," the recipient agrees to maintain records that identify adequately the source and application of Recovery Act funds. (2) For a recipient covered by the Single Audit Act Amendments of 1996 and OMB Circulaz A-133, "Audits of States, Local Governments, and Non-Profit Organizations," the recipient agrees to separately identify the expenditures for federal awards under the Recovery Act on the Schedule of Expenditures of Federal Awards (SEFA} and the Data Collection Form (SF-SAC) required by OMB Circulaz A-133. This shall be accomplished by identifying expenditwes far federal awards made under the Recovery Act separately on the SEFA, and as sepazate rows under Item 9 of Part III on the SF-SAC by CFDA number, and inclusion of the prefix "ARRA--" in identifying *.he name of the federal program en the SEFA and as the first characters in Item 9d of P?rt III en the SF-SAC. (3) The recipient agrees to separately identify to each sub-recipient (if any) and document at the time of sub-award and at the time of disbursement of funds, the federal award number, CFDA number, and amount of Recovery Act funds. When a recipient awards Recovery Act funds for an existing program, the information furnished to sub-recipients shall distinguish the sub-awards of incremental Recovery Act funds from regulaz sub-awards under the existing program. (4) The recipient agrees to require their sub-recipients (if any) to include on their SEFA information to specifically identify Recovery Act funding similar to the requirements for the recipient SEFA described. above. This information is needed to allow the recipient to properly monitor sub-recipient expenditure of Recovery Act funds as well as oversight by the Department of Justice, Office of the Inspector General and Government Accountability Office. (B) Recipient Reports and Central Contractor Regtstration (1} The recipient agrees to complete projects or activities which. are funded under the Recovery Act and to report on use of Recovery Act funds provided through this award. Information from these reports will be made available to the public. (2) The reports are due no later than ten calendar days after each calendar quarter in which the recipient receives the assistance awazd funded in whole or in part by the Recovery Act. (3} The recipient and their first-tier recipients (if any) must maintain current registrations in the Central Contractor Registration (www.cer.gov) at all times during which they have active federal awards funded with Recovery Act funds. A Dun and Bradstreet Data Universal Numbering System (DUNS} Number (www.dnb.com) is one of the requirements for registration in the Central Contractor Registration. (4) The recipient shall report the information described in section 1512(c) of the Recovery Act using the reporting instructions and data elements that will be provided online at u~ww.FederaIReporting.gov and ensure that any information that is pre-filled is corrected or updated as needed. (C} Data Elements of Recipient Reports In accordance with section 1512(c) of the Recovery Act, the recipient agrees that not later than Z O days after the end of each calendaz quarter, each recipient that received Recovery Act funds from a federal agency shall submit a report to that agency that contains - (1) the total amount of recovery funds received from that agency; {2) the amount of recovery funds received that were expended or obligated to projects or activities; and (3) a detailed list of all projects or activities for which recovery funds were expended or obligated, including (a) the name of the project or activity; (b) a description of the project or activity; Page 2 of 3 U. S. Department of Justice Office of Community Oriented Policing ,Services COPS Hiring Recovery program Grant Terms and Conditions (c) an evaluation of the completion status of the project or activity; (d) an estimate of the number of jobs created and the number of jobs retained by the project or activity; and (e} for infrastructure Investments made by state and local governments, the purpose, total cost, and rationale of the agency for funding the infrastructure investment with funds made available under this Act, and name of the person to chntact at the agency if there are concerns with the iafrash-ucture investment (4) Detailed information on subcontracts or subgrants (if any) awarded by the recipient to include the data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282}, allowing aggregate reporting on awards below $25,000 or to individuals, as prescribed by the Director of the Office of Management and Budget These reports are in addition to other financial and programmatic reports required by the COPS Office. (D) Access to Records a_nd Interviews The recipient agrees that the Department of Justice (DOJ) and its representatives (including COPS and the Office of the Inspector General (OIG}) and the Government Accountability Office (GAO) shall have access to and the right to examine all records (including, but not limited to, books, papers, and documents) related to this Recovery Act awazd. The recipient also agrees that DOJ and the GAO are authorized to interview any officer or employee of the recipient regazding transactions related to this Recovery Act award. (E) Reportine Potential Fraud. Waste and Abuse and'Similaz lzfisconduct The recipient agrees to promptly refer to, the Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, contractor, sub-grantee, subcontractor, or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving Recovery Act funds. The OIG may be contacted at OIG.hotline(a~usdai eov wwW.usdoj.gov/oig/FOIA/hotline.htm, and 800.869.4499. (F) Protectone State and Local Govemment and Contractor Whistleblowers The recipient agrees that the Recovery Act provides certain protections against reprisals for employees ofnon-federal employers (state and local governments or private contractors) who disclose information to federal officials reasonably believed to be evidence of gross management, gross waste, substantial and specific danger to public health or safety, abuse of authority, or violations of law related to contracts or grants using Recovery Act funds. (G) Separate Tracking and Reoortin~ of Recovery Act Funds and Outcomes The recipient agrees to maintain accounting systems and records that adequately track, account far, and report on all funds from this Recovery Act award (including officers hired, salaries and fringe benefits paid, and the number of lobsrreated and jobs prey; ~~=d) JeP~'~eiy from all other funds (including other COPS and federal grants awarded for the same or similar purposes). (I~ Additional Requirements and Guidance The recipient agrees to comply with any modifications or additional requirements that may be imposed by law and future COPS (including government-wide) guidance and clarifications of Recovery Act requirements. Page 3 of 3 U.S. Department of Justiee ~" "~~, : Community ©riented Policing Services (COPS) ~ { ~,~ j~t t ,, r ;~; ~ ~~ .. ~ grants Administration Division ~ ~ fS , ~' ~",w~° L COPS Hiring Recovery Program ~`~,, 1100 Uenrront Avenue, NNJ Njashington, DC. 20530 MEMORI4ND UM To: Chief of Police Scott Nadeau Columbia Heights From: Andrew A. Dori, Assistant Director far Grants Administration Re: COPS Hiring Recovery Program (CHRP) Final Funding Memorandum The COPS Office has completed the financial analysis of your agency's budgeted costs. This Final Funding Memorandum (FFM) reflects your agency's final approved officer salary and fringe benefit categories and approved salary and benefits amounts. Please note that the salary and bereft costs requested in your original application may have been updated or corrected from the original version submitted to COPS based on communication with your agency. Therefore, t, 7 ~ T t L` R i i 4' +l, o `y'ou suouad Caretcttlj' reviCw' ~hls t Ft/1, aS j'Ciur agency` Z%Jlla Ditty be reiriivursed for ua~.. approv'e cost categories that are shown within this document. OJP Vendor #: 416005069 ORI #: MN00204 Grant #: 2009RKWX0473 DUNS#: 556467579 Full-Time Sworn Officer Information Current First Year Entry-Level Base Salary for One Sworn Officer Position: $43562.00 Fringe Benefits Cost Additional Information Social Security: $0.00 Exempt: 1 Fixed Rate: 0 Medicare: $632.00 Exempt: 0 Fixed Rate: 0 Health Insurance: $8460.00 Life Insurance: $0.00 Vacation: $0.00 l~Iumber of Ilours Annually: Sick Leave: $0.00 Number of 1=lours Annually: Retirement: $6142.00 Worker's Comp: $1634.00 Exempt: 0 1Jnemployment Ins: $0.00 Exempt: 0 Other: 4Q1I~ Plan - $325.00 Describe: State Deferred Compensation Match Other: - Describe: Other: - Describe: Total Current First Year Entry-Level Benefits for One Sworn Officer Position = $17193.00 Total Yearl Salary $ + Total Year 1 Benefits = $60755.00 Total Year 2 entry-level salary for one sworn officer position: $46981.00 Total Year 2 entry-level benefits for one sworn officer position: $18332.00 Total Year 3 entry-level salary for one sworn officer position: $59259.00 Tvtai i'car 3 entry-level benefits lilt one swo~i°n ufficer pusitivr~: $20702.Ov .,~ U. S. Department of Jclstice '~_~_ _ -__ Community l~rierzted Policing Services ~ F ?~ ~` ~, ~,,~ . Grants Administration Division COPS Hiring; Recavery Pro~ra~n 1100 6~ermant Avenue, NW Washington, !JC 10530 1Vlernorandu~n To: Chief of Police Scott L. Nadeau Columbia Heights, City Of From: Andrew A. Dorr, Assistant Director far Grants Administration Re: COPS Hiring Recovery Program Financial Clearance Memo OJP Vendor #: 416005069 ORI #: MN00204 DUNS #: 556467579 Grant #: 2009RKW~i0473 Total Number of Full Time Officers Funded 1 Costs Per Officer: $206,029.00 Total Cost: $206,029.00 New Hires: 1 Rehires- Pre-Application Layoffs: 0 Rehires- Past-Application Layoffs: 0 Budget Category Proposed Budget Approved Budget Adjustments Disallowed/Adjusted -Reasons/Comments Full Time Officer Salary $6,227.00 $56,227.00 $0.00 Full Time Officer Fringe $149,802.00 $149,802.00 $0.00 Benefits Officer Salary and Fringe Benefits for Three Years $206,029.00 $206,029.00 $0.00 Total CHRP Funding for 1 Officers $206,029.00 X206,029.00 X0.00 Total CHRP Funding for i (3fficers Federal Share: $206,029.00 Cleared Date: 6/29/2009 Overall Comments: A fmancial analysis of budgeted costs has been completed, and this Financial Clearance Memorandum reflects the amount of COPS Hiring Recovery Program funds awarded to your agency for officer salaries and approved benefits. Please note that the salary and benefit costs requested in your original application may have been updated or corrected from the original version submitted to COPS. You should carefully review your Final Funding Memo (FFM), which is enclosed in your award package. The FFM contains the final officer salary and fringe benefit categories and amounts for which your agency was approved. You will note that some costs may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories that are documented within the FFM, up to the amounts specified in this Financial Clearance Memorandum. OMB Number: 1103-0098 Expiration Date: 09/30/2009 Columbia Heights MN00204 COPS Hiring Recovery Program (CHRP} Ap-plicatian COPS Application Attachment t0 SF-424 The COPS Hiring Recovery Program (CHRP) is a competitive grant program that provides funding directly to law enforcement agencies having primary law enforcement authority to create and preserve jobs and to increase their community policing capacity and crime-prevention efforts. CHRP funding is available to hire full-time career law enforcement officers. There is no local matching requirement, but grant funding will be based on your agency's current entry-level salaries and benefits for sworn officer positions. Any additional casts for higher salaries and benefits for positions hired under the CHRP grant must be paid for by the grantee agency. In preparing your agency's grant application, please be advised. that grantees are prohibited from reducing state, local, or tribal funding for sworn officer positions as a direct result of applying for and/or receiving this CHRP grant. Instead, this program is intended to supplement the amount of state, local, or tribal funding that your agency would otherwise be able to budget for sworn officer positions. In addition, at the conclusion. of federal funding, grantees must retain all sworn officer positions awarded under the CHRP grant. The retained CHRP-funded positions should. be added to your agency's law enforcement budget with state and/or local funds, over and above the number oflocally-funded sworn officer positions that would have existed in the absence of the grant. To the extent possible, all data should come from a publicly verifiable source, and documentation. nay be requested by the COPS Office. This information will be used to evaluate your jurisdiction's need for federal assistance to address its public safety needs and to preserve and create jobs. SECTION l: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review ofyour^ application, or remove your application from consideration. A. Applicant ORI Number: MN00204 B. Applicant DUNS Number: 556467579 A Data Universal Numbering System (DUNS) number is required. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more infor»ration about how to obtain a DUNS number, please refer to the How to Apply section of the COPS Application Guide. C. Central Contractor Registration (CCR) All applicants are required to maintain cur~r^ent registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about, federal financial assistance applicants, recipients, and sub-recipients. For more information about how to register with the CCR, please refer to the How to Apply section of the COPS Application Guide. Please note that applicants must update or renew their CCR at least once per year to maintain an active status. M14'00204 Does your agency have an active registration with the Central Contractor Registry? ® Yes ^ No If no, will yaur agency agree to have an active registration with the Central Contractor Registry before any COPS grant funding is awarded? ^ Yes ^ No D. GNIS ID: 2393607 PZease enter your Geographic Names Info»zzation Svstem (GNIS) Identification Number^. This is a unique ID assigned to all geographic entities by the U.S. Geological Survev. To Look up your GNIS Feature ID, please go to the website: http://.geonames.usgs.gov/domestic/index.html. For more information about how to obtain a GNIS numbez~, please refer to the How to Apply section of the CHRP Application Guide. E. Law Enforcement ExecutivelProgram Official Information: For Law Enforcement Agencies: Enter the law erzforcenzent executive 's name and contact infonzzatiozz. This is the highest ranking law enforcement official within your juz^isdiction (e.g., Clzief of Police, Sheriff, or° equivalent). Title: Chief of Police First Name: Scott MI: L Last Name: Nadeau Suffix: Agency Name: Columbia Heights Street Address 1: 559 Miii St. NE Street Address 2: City: Columbia Heights State: MN Zip: 55421 Telephone: 7637063755 Fax: 7637063752 Email: scoff.Nadeau@ci.columbia-heights.mn.us Type of Agency: Municipal F. Government Executive/Financial Official Information: For GovernmentAgencies: Enter the government executive's name and contact information. This is the highest ranking official within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalezt). Title: Mayor First Name: Gary MI: L Last Name: Peterson Suffix: Agency Name: City of Columbia. Heights Street Address l: 590 40th Ave. NE Street Address 2: City: Columbia Heights State: MN Zip: 55421 Telephone: 7637063607 Fax: 7637063601. Email: Gary.Peterson@ci.columbia-heights.mn.us Type of Agency: City SECTION 2: GENERAL AGENCY INFORMATION A. General Applicant Information Department of Health and Human Services MNt60204 Enter your jurisdiction 's Cognizant Federal Ager~cv. A Cognisant Federal Agenct~, generally, is tlae federal agency from which your jurisdiction receives the most. federal funding. Your Cognirarzt Federal Agency also may have been previously designated by the Office of Management and Budget. 2. Fiscal Year: 1/1/2009 to 12/31/2009 (mo/day/yr) Enter your jurisdiction's fiscal year. Jurisdictional population as of the 2000 U.S. Census: 18520 ^ Check here if the jurisdictional population is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, etc.). (If checked, skip Question 4 and go to Question 5} 4. Enter the total jurisdictional population as of the 2007 Census Estimate. The Census Estimate can be looked up in the American FactFinder at http://FactFinder.census.gov. 17963 5. If the jurisdictional population is not represented by U.S. Census figures, please indicate the size of the population in 2007: Please indicate the source of this estimate: 6. Do officers have primary law enforcement authority for this entire jurisdictional population? [An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction.] Yes ~ No a} If NO, what is the actual population far which your department has primary law enforcement authority? For example, your service population may be the 2007 Census Estimate minus the population of the incorporated towns and cities that have their own police departments within your geographic boundaries. B. Law Enforcement Agency Information 1. Enter the Current Fiscal Year Budgeted Sworn Force Strength: Full-time: 26 Part-time: 0 The budgeted number of sworn officer positions is the number of sworn positions your agency has. funded within its budget, including state, Bureau of Indian Affairs, and locally-funded vacancies. Do not include unfunded vacancies or unpaid/reser^ve oj~cers. 2. Enter the Actual Sworn Force Strength as of the Date of This Application: Full-time: 26 Part-time: 0 The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not inclzrde.funded but currently vacant positions or unpaid positions. MN00204 SECTION 3: CHRP PROGRAM REQUEST Your agency inay apply for COPS funds to use on or after the official grant award start date to hire new, additional officer positions (including filling existing unfunded vacancies} or rehire officers who have already been laid off, or are currently scheduled to be laid off on a future date, as a result of state, local or tribal budget reductions. Please base your application request on your agency's current anticipated needs for funding in these primary categories. Please also be mindful of the initial three-year grant period and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. As described in detail in the CHRP Application Guide, it is imperative that applicants understand that the COPS statute nonsupplanting requirement mandates that CHRP funds may be used only to supplement (increase) a grantee's law enforcement budget for sworn officer positions and may not supplant (replace) state, local, or tribal funds that a grantee otherwise would have spent on officer positions if it had not received a CHRP award. This means that if your agency plans to: (a} Hire new officer positions (including filling existing officer vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (b) Rehire officers who have already been laid off (at the time of application) as a result of state, local, or tribal budget cuts: It must rehire the officers on or after the official grant award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (c} Rehire officers who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to fund the officers with its own funds from the grant award start date until the date of the scheduled lay-off (for example, if the CHRP award start date is September l and the lay-off is scheduled for November I, then the CHRP funds may not be used to fund the officers until November 1, the date of the scheduled lay-off), identify the number and dates} of the scheduled lay-offs) in this application [see below], maintain documentation. showing the date(s) and reason(s) for the lay-off, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual. [Please note that as long as your agency can document the date that the lay-offs) would occur if the CHRP funds were not available, it may transfer the officers to the CHRP funding on or immediately after the date of the lay- off without formally completing the administrative steps associated with clay-off for each individual officer.] Documentation that inay be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHRP grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual officers regarding the date(s) of the lay-offs; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your agency's CHRP grant records during the grant period and for three years following the official closeout of the CHRP grant in the event of an audit, monitoring, or other evaluation of your grant compliance. Mti00204 When completing the questions below, please base your responses on your agency's current (at the time of application) needs for funding in the three hiring categories (new hires, rehires of previously laid off officers, and rehiring officers who are scheduled. to be laid off on a specific future date). CHRP grant awards will be made for officer positions requested in each of these three categories and recipients of CHRP awards are required to use awarded funds for the specific categories awarded. During the review of your agency's application, if the COPS Office reduces the number of positions you requested in the application, the COPS Office may contact you to obtain a new number of officer positions requested in each category. How many CHRP sworn officer positions is your agency requesting (total}? How many of the positions will be: (a) To hire new, additional officer positions (including to fill. existing vacancies that are no longer funded in your agency's budget)? (b) To rehire officers who have already been laid off (at the time of application) as a result of state, local, or tribal budget reductions? 0 (c) To rehire officers who are (at the time of application) currently scheduled to be laid off on a specific future date as a result of state, local, or tribal budget reductions? 0 (# Positions) Date of the scheduled lay-off for these officers If your agency has planned multiple, futuf°e lav-off dates, please use the additional space below: (# Positions) Date of the scheduled lay-off for these officers (# Positions) Date of the scheduled lay-off for these officers Special Reminder for Rehired Officers: The CHRP program awards funding based on your agency's entry-level salary and benefits package. Any additional (higher than. entry-level) salary and benefits expenses for rehired officers must be paid by your agency. Certification Regarding Scheduled Lai!--Offs: If your agency plans to use CHRP funds to rehire officers who are currently scheduled to be laid off on a future date (under category c above), please certify (by checking the appropriate boxes) to the following: M1V00204 Certification: My agency has and will maintain documentation showing the date(s) of the scheduled lay-offs) and demonstrating that the scheduled lay-offs} is/are occurring for fiscal reasons that are unrelated to the availability or receipt of CHRP grant funds (as described above). My agency will use its own funds to continue funding these officers until the scheduled date(s) of the lay-offs} and will use CHRP funds to rehire these officers only on or after the scheduled date of the lay-offs}. ~ My agency recognizes that the CHRP program provides funding based on our entry-level salary and benefits package and that any additional costs for rehired officers beyond entry-level are our responsibility to pay with other sources of funding. If an applicant receives an award, and after receiving the awards needs to change the hiring categories, it must request apost-award grant modification to change the categories of hiring and receive prior approval before spending CHRP funding by calling the COPS Office Response Center at 1-800-421-6770. The American Recovery anal Reinvestment Act (Recovery Act) requires grantees to report their financial and programmatic progress within 10 days after the end of each calendar quarter. The Recovery Act reporting requirements are in addition to quarterly financial status report and quarterly programmatic progress report requirements. The COPS Office plans to request information from grantees consistent with Section 1512 of the Recovery Act, including collecting information on the number of new jabs created and the number of jobs preserved using CHRP funding. Awarded agencies will be required to submit information in a timely manner as a condition of the award. The COPS Office is then required to post data from grantee reports to Recovery.gov. Please be advised that the submission of programmatic and financial reports on a timely basis is a significant condition of the CHRP grant and a violation of the grant requirement may result in termination of grant funding or other remedies. In order to aid in compliance with the reporting requirements, awarded agencies should be prepared to track. and report CHR1~ f,~:nding separately from other funding so~,zrces (including other COPS and federal grants) to ensure accurate financial and programmatic reporting on a timely basis. Your agency should ensure that you have financial internal controls in place to monitor the use of CHRP funding and ensure that its use is consistent with grant terms and conditions. Good practices in this area would include written accounting practices, an accounting system that tracks all drawdowns and grant expenditures, and the ability to track when each CHRP position funded is filled or vacant (including if the position was for a new hire or a re-hire}. SECTION 4: NEED FOR FEDERAL ASSISTANCE 1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR (2009) $3,463,490.00 PREVIOUS FISCAL YEAR (2008) $3,132,712.00 PREVIOUS FISCAL YEAR. (2007) $2,959,022.00 2} Enter the total jurisdictional (city, county, state, tribal) operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR (2009) $11,339,608.00 PREVIOUS FISCAL YEAR (2008) $10,478,554.00 PREVIOUS FISCAL YEAR (2007) $9,947,271.00 Mh00204 3) Enter the total jurisdictional (city, county, state, tribal} locally generated revenues far the current AND previous two fiscal. years. Locally generated revenues may include locally generated property taxes, sales taxes and other taxes and revenue sources (for example, transportation taxes, transient lodging taxes, licensing fees, other non-property taxes and franchise taxes}. CURRENT FISCAL YEAR (2009} $8,554,259.00 PREVIOUS FISCAL YEAR (2008) $8,245,366.00 PREVIOUS FISCAL YEAR (2007) $8,01.9,418.00 4) Enter the total jurisdictional (city, county, state, tribal) general fund balance for the current and previous two fiscal years. CURRENT FISCAL YEAR (2009) $3,951,880.00 PREVIOUS FISCAL YEAR (2008} $3,999,206.00 PREVIOUS FISCAL YEAR (2007) $3,979,146.00 5} Since January 1, 2008, what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced through lay-offs: Civilian Law Enforcement Agency Personnel 0.00 % Sworn Law Enforcement Agency Personnel 0.00 Other Government Agency Personnel 1.80 6) Since January 1, 2008, what percentages of the following employees in your jurisdiction. (city, county, state, tribal.) have been reduced through furloughs that have lasted or are scheduled to last a minimum of forty hours over the course of a fiscal year: Civilian. Law Enforcement Agency Personnel 26.90 Sworn Law Enforcement Agency Personnel 3.80 Other Government Agency Personnel 3.80 7) Since January 1, 2008 what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced due to official policies that limit your jurisdiction's ability to fill vacancies (i.e., hiring freezes): Civilian Law Enforcement Agency Personnel 14.30 Sworn Law Enforcement Agency Personnel 3.80 Other Government Agency Personnel 5.00 8) The U.S. Census Bureau American Community Survey (ACS) provides multi-year poverty rate estimates for communities. For jurisdictions with a Census population greater than 20,000, please go to the U.S. Census Bureau's American FactFinder (http://FactFinder.census.gov) to determine the percent of families in poverty in your jurisdiction based on the 2005-2007 ACS. For jurisdictions below 20,000 in population or not represented in the U.S. Census, please select the nearest best match for your jurisdiction (for example, the county in which your jurisdiction is located). Please see the CHRP Application Guide for additional information and help in using the American FactFinder. Percent of families in poverty 6.30 MNUU204 9) The Bureau of Labor Statistic's' Local Area Unemployment Statistics (LADS} program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUS website: (www.bis.gov/lau/data.htm) to find detailed instructions for looking up your local area's unemployment rate. As with the previous question, it may be necessary to select the nearest best match to your jurisdiction (for example, a city of fewer than 25,000 people may report their county level rate}. Please see the CHRP Application Guide for additional. information and help in using the LAUS data. Percentage unemployed for January 2009 8.50 Percentage unemployed for January 2008 5.00 10) Indicate your jurisdiction's estimated residential property foreclosure rate for calendar year 2008. This rate should be calculated as the total number of new default and auction. foreclosure filings and new bank- owned foreclosures (REOs) in 2008 divided by the total number of residential households. 4.80 ^ Check here if the information. necessary to calculate this rate is unavailable. 11) Indicate if your jurisdiction has experienced any of the following events since January 1, 2008: ^ Military base closure or realignment. ^ A declaration. of natural or other major disaster or emergency has been. made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 U.S.C. 5121 et seq.) ^ A declaration as an economically or financially distressed area by the state in which the applicant is located. ^ Downgrading of the applicant's bond rating by a major rating agency. ^ Has filed for or been. declared. bankrupt by a court of law. ^ Has been placed in receivership or its _functional eq,~iva1_ent by tl,e state or federal gove?-'nnent. 12) Indicate if, since January 1, 2008, your jurisdiction has experienced an unplanned, non-recurring, capital outlay or unanticipated loss of revenue that has had a significant negative impact on your jurisdiction's fiscal health. Qx Yes ^ No 12a) If YES, please express the cost of this event as a percentage of your total current operating budget 3.50 % and please describe the event (please limit to 350 characters): Loss of $400,000 Local Government Aid (LGA) funding from the State of Minnesota for Fiscal 2009. 1t~YN00204 13} Using UCR crime definitions enter the actual number of incidents reported to your jurisdiction in calendar year 2008 for the following crime types: Criminal Homicide: 2 Forcible Rape: 6 Robbery: 42 Aggravated Assault: 45 Burglary: 174 Larceny (except motor vehicle theft): 713 Motor Vehicle Theft: 107 *Note: If your agency currently reports to MBRS, or does not report crime incident totals at all, please ensure that your data is converted to UCR Summary Data style. Please see the CHRP Application Guide or the FBI's UCR Handbook (www.fbi.gov/ucr/handbook/ucrhandbook04.pdf) for more information. SECTION 5: LA~V ENFORCEMENT & COMMUNITY POLICING ST TEGY Proposed Community Policing Plan COPS grants must be used to initiate or enhance community policing activities. Please complete the following questions to describe the types of community policing activities that will result from CHRP funding. You may find more detailed information about community policing at the COPS Office web site http: //www. cops. usdoj .gov/Default. asp?Item=3 6. Community Partnerships Community partnerships are on-going collaborative relationships between the law enforcement agency and the individuals and organizations they serve to bath. develop solutions to problems and increase trust in the police. 1VIy agency: P 1) Regularly distributes relevant crime and disorder information to community members. ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant Qx c) currently does, and plans to continue doing under this grant ® d) currently does, and plans to expand/enhance under this grant ~:soo2oa P2} Routinely seeks input from the community to identify and prioritize neighborhood problems (e.g., through regularly scheduled community meetings, annual community surveys, etc.). ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant Ox c) currently does, and. plans to continue doing under this grant ^ d) currently does, and plans to expand/enhance under this grant P3) Regularly collaborates with other local government agencies that deliver public services. ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant ^ d} currently does, and plans to expand/enhance under this grant P4) Regularly collaborates with non-profit organizations and/or community groups. ^ a) does not currently do, and has no plans to implement under this grant ^ b} does not currently do, and plans to initiate under this grant OX c) currently does, and plans to continue doing under this grant ^ d) currently does, and plans to expand/enhance under this grant PS) Regularly collaborates with local businesses. ^ a) does not currently da, and has na plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant ^ d) currently does, and plans to expand/enhance under this grant P6) Regularly collaborates with informal neighborhood groups and resident associations. ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant QX c) currently does, and plans to continue doing under this grant ^ d) currently does, and plans to expand/enhance under this grant 1~YN00204 Problem Salving Problem salving is an analytical process for systematically 1}identifying and prioritizing problems, 2) analyzing problems, 3} responding to problems, and 4} evaluating problem salving initiatives. Problem salving involves an agency-wide commitment to go beyond traditional police responses to crime to proactively address a multitude of problems that adversely affect quality of life. My agency: PS 1) Routinely incorporates problem-solving principles into patrol work. ^ a} does not currently do, and has no plans to implement under this grant ^ b} does not currently do, and plans to initiate under this grant ® c) currently does, and plans to continue doing under this grant ^ d) currently does, and plans to expand/enhance under this grant PS2) Identifies and prioritizes crime and disorder problems through the routine examination of patterns and trends involving repeat victims, offenders, and locations. ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant Q c) currently does, and plans to continue doing under this grant ^ d) currently does, and plans to expand/enhance under this grant PS3) Routinely explores the underlying factors and conditions that contribute to crime and disorder problems. ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant ^x c} currently does, and plans to continue doing under this grant ^ d} currently does, and plans to expand/enhance under this grant PS4) Systematically tailors responses to crime and disorder problems to address their underlying conditions. ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant Ox c) currently does, and plans to continue doing under this grant ^ d} currently does, and plans to expand/enhance under this grant PSS) Regularly conducts assessments to determine the effectiveness of responses to crime and disorder problems. ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant Qx c) currently does, and plans to continue doing under this grant ^ d} currently does, and plans to expand/enhance under this grant ~~~roazaa Organizational Transforma~~on Organizational transformation is the alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem-solving efforts. My agency: OCl) Incorporates community policing principles into the agency's mission statement and strategic plan.. ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant Q c) currently does, and plans to continue doing under this grant ^ d) currently does, and plans to expand/enhance under this grant OC2) Practices community policing as an agency-wide effort involving all staff (i.e., not solely housed in a specialized unit). ^ a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant ® c) currently does, and plans to continue doing under this grant ^ d) currently does, and plans to expand/enhance under this grant OC3} Incorporates problem-solving and partnership activities into personnel performance evaluations. Q a) does not currently do, and has no plans to implement under this grant ^ b) does not currently do, and plans to initiate under this grant ^ c) currently does, and plans to continue doing under this grant ^ d) currently does, and plans to expand/enhance under this grant ~Ili'00204 Community Policing Plan 1\Tarrative (please Limit to 2,000 characters) Please describe your agency's implementation plan for this program (if awarded), with specific reference to each of the following elements of cormmunity policing: (a) community partnerships and support, including consultation with community groups, private agencies, and/or other public agencies; (b) related governmental and community initiatives that complement your agency's proposed use of CHRP funding; and (c) organizational transformation -how your agency will use these funds, if awarded, to reorient its mission to community policing or enhance its involvement in and commitment to community policing. This narrative will not be scored for selection purposes but serves, along with the previous questions, as your agency's community policing plan. Your organization may be audited or monitored. to ensure that it is initiating or enhancing community policing in accordance with this plan. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving and community policing implementation tools. If your organization receives this CHRP grant funding, these responses will be considered as your organization's community policing plan. We understand that your community policing needs may change during the life of your CHRP grant (if awarded), and minor changes to this plan may be made without prior approval of the COPS Office. We also recognize that this plan may incorporate a broad range of possible community policing strategies and activities, and that your agency may implement particular community policing strategies from the plan on an as-needed basis throughout the life of the grant. if your agency's community policing plan. changes significantly, however, you must submit those changes in writing to the COPS Office for approval. Changes are "significant" if they deviate from the range of possible community policing activities identified and approved. in this original community policing plan submitted with your application. Columbia Heights Community Oriented Policing Plan When Chief Scott Nadeau took command of the Columbia Heights Police Department in the spring of 2008, he reaffirmed the department's commitment to Community Oriented Policing by committing both personnel and financial resources to implementing or revitalizing the programs and initiatives that currently comprise the Columbia Heights Police Department's Conununity Oriented Policing portfolio. Currently the police department has six sworn officers and one civilian that dedicate part of their weekly duties to these programs, along with department-wide involvement on concentrated initiatives when. appropriate. The following simunarizes these programs, and the anticipated enhancements this grant award. would provide. Community partnerships and support, including consultation with community groups, private agencies, and/or other public agencies Knock & Talks As part of a concentrated effort focused on two problem neighborhoods, the COP officers have engaged in comprehensive Knock & Talk initiatives that include community outreach anal assessment components. Officers seek input from the residents regarding public safety concerns and whether they are interested in collaborating with the police on public safety initiatives in their neighborhood. Officers also share information about community services available such as at-risk juvenile intervention and job placement and training. This contact also allows officers to identify problem residents, identify the source of the problem, and the level of cooperation in finding a solution or process for mitigating the negative affects on public safety. Neighborhood Watch COP officers are working to revitalize the citywide Neighborhood Watch program to make it more responsive and more interactive as an information. sharing resource between the police and the neighborhood it serves. Youth Programs and Job Training & Placement COP off cers are working to establish collaborative relationships with community service programs so that they can act as a liaison, directing residents to the available services that are appropriate far their needs. Two examples are the North Star Youth Diversion Program sponsored by the Boy Scouts of America and job placement and training services offered by Anoka County's Minnesota Workforce Center. Rental Property Owner Collaboration COP officers have reestablished Rental Property Owner Meetings. These meetings are currently hosted by the COP officers and offer a forum for information exchange between property owners and the police regarding problems occurring at their properties while providing an opportunity for collaborative solutions. The COP officers also have guest speakers who provide useful information for improving public safety and reducing disorder at rental. property including the availability of a free tenant screening service provided by the police department. As a part of this process, the police department has become a member of the Minnesota Multi-Housing Association (MMHA}, and trained COP officers in Crime-Free Multi-Housing. School District Collaboration The police department has worked. closely with the school district, and currently provides School Resource Officers at both the high school and middle school. The police department has been working with the school on a collaborative truancy program to identify truant students and return them to the school or their parent's custody. The police department has also begun hosting after-school open gym programs on Tuesday and Wednesday to offer students constructive activities and enhance police juvenile relations. Probation Collaboration COP officers have been working with Anoka County Probation to establish a process of increased information sharing regarding probationary clients who reside in the city. This will provide COP officers with an additional tool for assisting Anoka Probation in identifying clients who are having difficulty transitioning back into the community. Section-8 (Low-Income Housing) Collaboration COP officers have been working to establish a process for information sharing with Section-8 representatives to ensure that rules related to Section-8 housing are being followed by residents receiving that benefit. It also offers COP officers an opportunity to identify at-risk youth and residents with increased needs for community services. Related governmental and community initiatives that complement your agency's proposed use of CHRP funding Anoka County Drug Task Force The police department has an officer dedicated to the countywide Drug Task Force. This officer works with the county-run taskforce to identify illegal drug activity, conduct search warrants and ultimately reduce illegal drug activity. Statistics-Based Criminal Activity Identification and Intervention The police department has begun tracking types and locations of criminal activity in an effort to identify patterns and concentrations of criminal activity so as to better direct focused enforcement efforts toward these problem areas. Information obtained through the COP effort supports this information gathering and focused enforcement effort. Concentrated Enforcement Initiatives When the police department identifies problem areas or concentrations of criminal activity that can be targeted for a concentrated enforcement effort, several concentrated enforcement initiatives are implemented. This includes a team of three sworn officers who are taken off the general patrol schedule during summer months to dedicate their time to concentrated enforcement activities. Additionally, several times during the sunnner months a concentrated enforcement initiative is implemented that involves all. available officers not currently assigned to patrol districts. This includes off-duty officers on overtime, investigators, the captain and. chief, as well as deputies from the Anoka County Sheriffs Department. This initiative provides a highly visible police presence and enforcement effort. Implemented for the first time last summer, this initiative is credited with reducing criminal activity by sending a clear message to would-be criminals that Columbia Heights has the resources and programs in place to make the city an unattractive target far criminal activity. Organizational transformation -haw your agency will use these funds, if awarded, to reorient its mission to community policing or enhance its involvement in a commitment to community policing. While the Columbia Heights Police Department's COP plan has been revitalized this past year, this revitalization is threatened by the continuing economic crisis that has affected the nation as a whole. This is particularly true for Columbia Heights, which has received substantial Local Government Aid (LGA) funding in past years, and has seen. significant cuts in that funding, including another $400,000 cut for fiscal 2009. In December 2008 the city had budgeted for an additional officer as part of the 2009 Strategic Plan. This position was to play a significant role in achieving the strategic objective of forging collaborative commmunity and regional responses to the city's crime problems. Facilitated by this increase in sworn officer strength, this objective was to be met through the implementation of the aforementioned COP initiatives, leading to the continuing development of community partnerships and resulting information sharing and problem solving. Due to the LGA funding cut this budgeted but unfilled position was cut in January 2009. If awarded, this grant funding would allow the hiring of that additional officer that was cut from the 2009 budget. With call-coverage and general patrol functions covered by the current patrol strength, the FTE hours provided by this position can. be dedicated to the programs and initiatives descri ~tts~ozaa CP1) To what extent is there community support in your jurisdiction for implementing the proposed grant activities? ^ a) Minimal support ^ b) Moderate support ® c) High level of support CP2) If awarded, to what extent will the grant activities impact the other components of the criminal justice system in your jurisdiction? ^ a) Potentially increased burden ^ b) No change in burden 0 c) Potentially decreased burden SECTION 6: CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS Applicants must plan to retain all sworn officer positions awarded under the CHRP grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained CHRP-funded positions should be added to your agency's law enforcement budget with state and/or local fiznds at the end of grant funding, over and above the number oflocally-funded sworn officer positions that would have existed in the absence of the grant. At the time of grant application, applicants must affirm that they plan to retain the positions and identify the planned. source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. Please refer to the frequently asked questions on retention which can be found here http://www.cops.usdoj. gov/Default.asp?Item=21.15. "t-Ias your agency planned to retain ail additional sworn officer positions under this grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position? Qx Yes ^ No Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention from the drop-down. box listed below: ® General funds ^x Raise bond/tax issue ^ Asset forfeiture funds ^ Private sources/donations ^ Fundraising efforts ^ Other (Please provide a brief description of the source(s) of funding not to exceed 75 words.) M~ 00204 Section 7: Budget Detail Worksheets Instructions: This worksheet will assist your agency in reporting your agency's current entry-level. salary and benefits costs and identifying your agency's total three-year salary and. benefits request per officer position. Please list the current entry-level base salary and fringe benefits rounded to the nearest whole dollar for one full-time sworn officer position within your agency. Do not include employee contributions. Please complete the budget worksheets} based on your agency's current annual first year entrylevel salary and benefit package for your locally-funded officer positions. Please be advised that CHRP funding must only pay for entry-level salaries and benefits. Any additional costs incurred for higher than entry-level salaries and benefits for officers hired under the CHRP grant will be your agency's responsibility. Note: Part-time positions will not be funded Please refer to the CHRP Application Guide for additi©nal information. n~~oozo~ A. SWORN OFFICER POSITIONS Instructions: Please complete the questions below based on your agency's current first year entry- Ievel salary and benefits package for your locally-funded officers. [You will be asked to project Year 2 and Year 3 increases below.] Part L• Full-Time Sworn Officer Information A .Current First Year Entry-Level Base Salary for One Sworn Officer Position $43,562.00 Please calculate the fringe benefit costs below based on the first year entry-level benefits for one sworn officer position. B .FRINGE BEI\TEFITS: Cost: % OF BASE: ADDITIONAL INFORMATION: Sacial Security $0.00 0.00 % Exempt: X Fixed: Cannot exceed 6.2% of Total Base Salary. If less than 6.2%, exempt, or fried rate, provide an explanation in "Part 2: Full-Time Sworn O~cer Infor°mation ". Medicare $632.00 1.45 % Exempt: Fixed: Cannot exceed 1.45% of Total Base Salary. If less than 1.45%, exempt, ar fixed rate, provide an explanation in the "Sworn Offzcer Position Budget Srmzm~ari~'. " Health Insurance $8,460.00 19.42 Life Insurance $0.00 0.00 Vacation $0.00 0.00 % Sick Leave $0.00 0.00 % Retirement $6,142.00 14.10 Worker's Compensation $1,634.00 3.75 Unemployment Insurance $0.00 0.00 Other 401K Plan Describe: State Deferred Compensation Match Other Describe: Other Describe: Number of Hours Annually: Number of Hours Annually: Exempt: Exempt: Cost: $325.00 of Base: 0.75 Cost: of Base: 0.00 Cost: of Base: 0.00 ~noa2d~a Total Current First Year Entry-Level Benefits for One Sworn Officer Position $17,193.00 C .Total Year 1 Salary + Total Year 1 Benefits $60,755.00 Based on the current first year full-time entry-level salaries and fringe benefits, please project Year 2 and Year 3 increases and. use these figures to calculate the full three-year salary and benefits amounts per sworn officer position that you are requesting through the CHl?.I' grant. Your agency must maintain records documenting how it calculated its Year 2 and Year 3 projections (and, accordingly, its total three-year salary and benefits amounts per officer position) in its CHRP grant records throughout the grant period and far three years following the official closeout of the COPS grant in the event of an audit, monitoring, or other evaluation of your grant compliance. Year 2 Total Year 2 entry-level salary far one sworn officer position: Total Year 2 entry-level benefits for one sworn officer position.: Year 3 Total Year 3 entry-level salary for one sworn officer position: Total Year 3 entry-level benefits for one sworn officer position: Total Three -Year Salary for one officer position: $1.49,802.00 X Number of Sworn Positions Requested: 1 Total Three -Year Salary Project Cost = $149,802.00 Total Three- Year Benefits for one officer position: $56,227.00 X Number of Sworn Positions Requested: 1 Total Three -Year Benefits Project Cost = $56,227.00 Total Three -Year Salary and Benefits for one Officer: Position: $206,029.00 X Number of Sworn Positions Requested.: 1 $46,981.00 $1.8,332.00 $59,259.00 $20,702.00 Total Project Cost = $206,029.00 :i2h00204 Part 2: FuII-Time Sworn Officer Information After completing Part 1 of this budget worksheet, answer the following questions. Be sure to answer EVERY question.. Missing or erroneous information could delay the review of your agency's request. I. If your agency's second and/or third-year costs for salaries and/or fringe benefits increase after the first year, check the reasons} why in the space below: xQ Cost of living adjustment (COLA} Q Step raises ^ Change in benefit costs ^ Other -please explain briefly: Z. If an explanation is required for any of the following categories, please pravide in the space below: 1 }Social Security: 2} Medicare: MN00204 BUDGET SUMMARY Budget Category Category Total Line # A. Sworn Officer Positions $206,029.00 1 Total Project Amount: $206,029.00 Total Federal Share Amount: $206,029.00 Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Off ce may contact with questions related to your budget submission. Authorized Official's Typed Name: First Name: Joseph Last Name: Kloiber Title: Asst. Finance Director Phone: 763-706-3627 Email: Joseph.Kloiber a~ci.columbia-heights.mn.us R~Iti 00204 ~.rT~V ~. fi~7a7~ ~~~a7 Several provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these assurances, please contact your state's COPS Grant Program Specialist at (800} 421-6770. By the applicant's authorized representative's signature, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds. In particular, the applicant assures us that: 1. It has been legally and officially authorized by the appropriategoverning body (for example, mayor or city council} to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application. 2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 U.S.C. § 1501 ,et seq. 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if applicable. 4. It will. establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 5. It will give the Department of Justice or the Comptroller Generalaccess to and the right to examine records and documents related to the grant. 6. It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant, including but not limited to: the requirements of 28 CFR Part 66 and 28 CFR Part 70 (governing administrative requirements for grants and cooperative agreements); 2 CFR Part 225 (OMB Circular A-87}, 2 CFR 220 (OMB Circular A-21), 2 CFR Part 230 (OMB Circular A-1 22} and 48 CFR Part 31.000, et seq. (FAR 31.2) (governing cost priniciples}; OMB Circular A-1 33 (governing audits) and other applicable OMB circulars; the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 CFR Part 38.1; the current edition of the COPS Grant Monitoring Standards and Guidelines; the applicable COPS Grant Owners Manuals; and with all other applicable program requirements, laws,orders, regulations, or circulars. 7. If applicable, it will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 8. It will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non-discrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ Li01-1303); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); Title II, Subtitle A of the Americans with Disabilities Act (ADA) (42 U.S.C. § 1210], et seq.); the Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.); and Department of Justice Non-Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the Code of Federal Regulatins. A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender. disability or age against the applicant after a due process hearing, it agrees to forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D.C. 20531. B. If your organization has received an award for $500,000 or more and has SO or more employees, then it has to prepare an ESOP and submit it to the Office for Civil Rights ("OCR"), Office of Justice Programs, 810 7th Street, N.W., Washington, DC 20531, for review within 60 days of the notification of the award. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an ESOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the ESOP on file and make it available for review on request. In addition, your organizatinhas to complete Section B of the Certification. Form and return it to OCR. If your organization received. an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then yow organization is exempt from the ESOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. 9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455-41472)), under Title VI of the Civil Rights Act of ] 964, it will ensure meaningful access to its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA. 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this application available for review by the state Single Point of Contact. 12. It will submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 1995 if required. 13. It will comply with the Human Subjects Research Risk Protections requirements of 28 CFR Part 46 if any part of the funded project contains non-exempt research or statistical activities which involve human subjects and also with 28 CFR Part 22, requiring the safeguarding of individually identifiable information collected from research participants. M~voozom 14. Pursuant to Executive Order 13443, it will enforce on-the-job seat belt policies and programs for employees when operating agency-owned, rented or personally-o~med vehicles. I5. It will not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant, as applicable. 16. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level and/or the increased officer redeployment level, as applicable, with state or local funds for a minimum of 12 months following expiration of the grant period. 17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratification, policy or appropriation whether before or after the introduction. of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as set forth in the Anti- Lobby Act, 18 U.S.C. 1913. 18. In the event that a portion of grant reimbursements are seized to pay off delinquent federal debts through the Treasury Offset Program or other debt collection process, it agrees to increase the non-federal share (or, if the awarded grant does not contain a cost sharing requirement, contribute a non-federal share) equal to the amount seized in order to fully implement the ~nant project. I certify that the assurances provided are trae and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand., and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided. on this form and any attached fornls is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment. from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Scott L. Nadeau 4/9/2009 Typed I~'ame of Law Enforcement Executive Date (or Official with Programmatic Authority, as applicable) 0 By clicking this box and typing my name below, I certify that 1 have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, 1 certify that the information provided on this form and. any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with. COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Gary Peterson 419/2009 Typed Name of Government Enforcement Executive Date (or Official with Financial Authority, as applicable) MNOO?04 SECTION 9: CERTIFICATIONS Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements Coordination with Affected Agencies. Although the Department of Justice has made every effort to simplify the application process, other provisions of federal. law require us to seek your agency's certification regarding certain matters. Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "Government-Wide Debarment and Suspension (Nonprocurement)," 28 CFR Part 83 Government-Wide Requirements for Drug-Free Workplace (Grants}," and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant.l .Lobbying As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B.If any funds other than federal appropriated. funds have been paid or wiiI be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient} As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined. at 2 CFR Part 2867, Section 2867.437 - A. The applicant certifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarnlent, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; (ii) Have not within athree-year period preceding this application been convicted of or had a civi 1 judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or private agreement or transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility. (iii} Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or Local) with commission of any of the offenses enumerated in paragraph (A)(ii) of this certification; and (iv) Have not within athree-year period preceding this application had one or more public transactions (federal, state or local) terminated forcause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug-Free Workplace (Grantees Other Than Individuals) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83, for grantees, as defined at 28 CFR Part 83, Sections 83 and 83.510 - A. The applicant certifies that it will, or will continue to, provide a drugfree workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and sped Eying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on-going drug-free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining adrug-free workplace; (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug-abuse violations occurring in the workplace; (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such. conviction; MN(i0204 (v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b} from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: COPS Office, 1100 Vermont Ave., NW, Washington, D.C. ?0530. Notice shall include the identification numbers} of each affected grant. (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv) (b), with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency; (vii} Making a good faith effort to continue to maintain adrug- free workplace through implementation of paragraphs (i}, (ii). (iii}, (iv), (v) and (vi). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of perfornance (street address, city, county, state, zip code} ® Check if there are workplaces on file that are not identified here. 4. Caordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected. by the applicant"s grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. Grantee Agency Name and Address: Columbia Heights Grantee IRSJ Vendor Number: False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. By clicking this box and typing my name below, I certify that 1 have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined. in the COPS Application Guide, the COPS Grant Owner's Manual. assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided. on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with. COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Scott L. Nadeau 4/9/2009 Typed Natne of Law Enforcement Executive Date (or Official with Programmatic Authority, as applicable) X~ By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the inforn~ation provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Gary Peterson 4/9/2009 Typed Name of Government Executive Date (or Official with Programmatic Authority, as applicable) nz~oo2aa CTIN 10: is~~osure of IJobby~~g A~t~vi>t~es Instructions for Completion of SF-LLL, Disclosure of Lobbying C~ctivities This disclosure form. shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a farm is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the I st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filh7g the reporC in item 4 checks "subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7, Enter the Federal program name or description for the covered Federal action (item 1}. If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commit 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan. award number; the application proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFPD E-90-001." 9. For a covered Federal action where there has been. an award or loan commitment by the Federal agency, enter the Federal amount of the awardlloan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered Federal action. (b) Enter the full name(s) of the individual(s) performing services, and include full address if different from ] 0 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348- 0046), Washington, D.C. 20503. isclosure ®f Lobbying Activities ~N®®zoa Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 8352. Not Applicable X If not applicable, then entire farm, including signature area is grayed-out 1. Type Of Federal Action: 2. Status of Federal Action: 3. Report Type ® contract ~ loan ~ bid/offer/application ®initial filing ® grant ~ loan guarantee ~ initial award ~ material change cooperative agreement ~ loan insurance ~ post-award For Material Change Only: Pear: Quarter°: Date gfReport: 4. Name and Address of ;Reporting 5. If Reporting Entity in No. 4 is Subawardee, Enter Entity: Prime &Subawardee Name and Address of Prime: Tier , if known: Congressional. District (number}, if known: C©ngressional District (#), if known 6. Federal Department/Agency: 7. Federal Program Name/Description: USDOJCOPS CFDA Number, if applicable: 16.710 8. Federal Action Number, if known: 9. Award Amount, if known: 10. a. Name and Address of Lobbying 10. b. Individuals Performing Services (if individual, last Warne, first r~mr~e, MI): (including address if different from No. l Oa) (last name, first name, MI): Registrant 11. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered Onto. This diselosure~ is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Typed Name: Title: Phone: Date: Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL MNf~0204 SECTION 11: CEItTIFICATI01~ ~~' F:EVIE~V Al~I) P SENTATI®N ~F COMPLIANCE IT~I UI 1VIENT5 The signatures of the Law Enforcement Executive/Program Official and Government Executive/Financial Official, and any applicable program. partners on the Certification of Review and Representation of Compliance with Requirements: 1} Assures the COPS Office that the applicant will comply with all legal, administrative, and programmatic applicant for acceptance and use of federal funds as outlined in the applicable COPS Application Guide; AND 2} Attests to the accuracy of the information submitted with this application (including the Budget Detail Worksheets). The signatures on this application must be made by the actual. executives named on this application unless there is an officially documented authorization for a delegated signature. If your jurisdiction has such an official document, it must be attached to this application.. Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. Sigr7atures shall be treated as a mater°ial r~epr~esentation of fact upon which ~°eliance will be placed when the Department of Justice deterr77ines to award the cover~ed grant. Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in compliance with federal civil rights laws, and/or is not cooperating with an ongoing federal civil rights investigation., and/or is not cooperating with a COPS Office compliance investigation concerning a current grant award. Person Submitting this Application By clicking this box anal typing my name below, I certify that l have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program. regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: Scott ~. Nadeau :~~~oo2aa Law Enforcement Executive By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with. COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: Scott L. Nadeau Government Executive 0 By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: Gary Peterson Application far Federal Assistance SF-424 Version 02 OMB Number: 4040-0004 Expiration Date: 01/31/2009 1. Type of Submission: 2. Type of Application: If Revision, select appropriate letters} Preappfication 0 New Q Application ~ Continuation Other (Specifty) Changed/Corrected Application ~ Revision 3. Date Received : 4. Applicant Identifier: 3/26/2009 M N 00204 5a. Federal Entity Identifier: 5a. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier: 8. APPLICANT INFORMATION: a. Legal Name: Columbia Heights b. Employer/Taxpayer Identification Number (EIN/TIN): c. Organizational DUNS: 416005069 556467579 d. Address: Street 1: 590 40th Ave. NE Street 2: Ciry: Columbia Heights County: State: M N Province: Country: Zip /Postal Code: 55421 e. Organizational Unit: Department Name: Division Name: Police Department f. Name and contact information of person to be contacted on matters involving this application: Prefix: Chief First Name: Scott Middle Name: L. Last Name: Nadeau Suffix: Title: Chief of Police Organizational Affiliation: Telephone Number: 7637063755 Fax Number: 7637063752 Email: Scott.Nadeau@ci.columbia- heights.mn.us Application for Federal Assistance SF-424 Version 02 9. Type of Applicant 1: Select Applicant Type: Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: Other (Specify): 10 Name of Federal Agency: Office of Cammtanity Oriented Policing Services 11. Catalog of Federal Domestic Assistance Number: CFDA#=16.710 CFDA Title: Public Safety Partnership And Community Policing Grants 12 Funding Opportunity Number: COPS-CHRP-2009-1 Title: CHRP 13. Competition Identification Number: Title: COPS Hiring Recovery Program 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Columbia Heights; City of Hill Top 15. Descriptive Title of Applicant's Project: Columbia Heights Police 2009 Hiring Initiative Application for Federal Assistance SF-424 Version 02 16. Congressional Districts Of: a. Applicant: MN-005 b. Program/Project: MN-005 17. Proposed Project: a. Start Date: 8/1 /2009 b. End Date: 8/1 /2013 18. Estimated Funding ($): a. Federal 206029 b. Applicant c. State d. Local e. Other f. Program Income g. TOTAL 206029 19. Is Application Subject to Review By State Under Executive Order 12372 Process? a. This application was made available to the State under the Executive Order 12372 Process for review on ® b. Program is subject to E.O. 12372 but has not been selected by the State for review. 0 c. Program is not covered by E. O. 12372 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.) Yes ® No 21.'By signing this application, I certify (1) to the statements contained in the list of certifications" and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001) By clicking this box and typing my name below, I also certify that 1 have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of fhe grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. fn addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. (AGREE "The certifications and assurances as well as grant terms and conditions can be reviewed at www.cops.usdoj/????. Authorized Representative: Prefix: First Name: Scott Middle Name: L. Last Name: Nadeau Suffix: Title: Chief of Police Telephone Number: 7637063755 Fax Number: 7637063752 Email: Scott.Nadeau@ci.columbia- heights.mn.us Signature (Typed Name) of Authorized Representative: Scott L. Nadeau Date Signed: 3/26/2009 Application for Federal Assistance SF-424 Applicant Federal Debt Delinquency Explanation Version 02 The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt. 2-2- U.S. DEPARTMENT OF JUSTICE s t•t� OFFICE OF COMMUNITY ORIENTED POLICING SERVICES COPS y Grant Operations Directorate/Grants Administration Division 145 N Street,N.E.,Washington,DC 20530 June 29, 2012 Chief of Police Scott Nadeau Columbia Heights, City of 825 415`Avenue N.E. Columbia Heights, MN 55421 Re: COPS Hiring Recovery Program Grant 9: 2009RKWX0473 ORI 4: MNOCZ�' Dear Chief of Police Nadeau: I am pleased to inform you that your extension request for the COPS grant listed above has been approved. This approval provides your agency with additional time to meet programmatic requirements and complete the drawdown of funds. Your new end date is 12/31/2013. Please note that 28 CFR. § 66.50(c) requires grantees to submit a final Federal Financial Report SF-425 and draw down funds for incurred costs within 90 days after the end date of the grant/cooperative agreement(provided in the above paragraph), If remaining funds are not drawn down within 90 days after the grant end date,your agency will forfeit the remaining eligible balance. We thank you for your continued support of the COPS Hiring Recovery Program. If you have any questions regarding your extension,please feel free to contact the COPS Response Center at 1,800.421.6770. Sincerely, Lv'� ( 0— Andrew A. Darr Assistant Director for Grants Administration cc: COPS Records Center Finance ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING